[1:59] Mhm.
[2:59] » Please join me in the pledge.
[3:02] I pledge allegiance to the flag of the
[3:05] United States of America.
[3:08] To the republic for which it stands, one
[3:11] nation
[3:11] >> [clears throat]
[3:12] >> under God, indivisible, with
[3:14] liberty and justice for all.
[3:20] Roll call, please.
[3:22] >> Councilman Davis.
[3:22] >> Here.
[3:23] >> Councilman Corey Oxford.
[3:25] >> Here.
[3:25] >> Councilman Bob Barkers.
[3:27] Councilman Jerry Floody.
[3:28] >> Here.
[3:30] Okay, we do have a quorum, so we'll move
[3:32] forward. Has everybody had a chance to
[3:35] read through the agenda?
[3:42] Any questions?
[3:44] I have a motion to approve the agenda as
[3:46] read.
[3:47] >> I'll make a motion to approve the agenda
[3:49] as read.
[3:49] >> Got a second.
[3:50] >> I'll second it.
[3:51] >> All in favor?
[3:53] >> I.
[3:53] >> Opposed?
[3:55] Okay, approval of the minutes from the
[3:57] July 15th meeting.
[3:59] Any questions?
[4:03] I'll have a motion to approve the
[4:05] minutes from July 15th meeting.
[4:07] >> I'll make a motion to approve the
[4:09] minutes from the July 15th meeting.
[4:11] >> Do I have a second?
[4:12] >> I'll second it.
[4:13] >> All in favor?
[4:14] >> I.
[4:15] >> Opposed?
[4:18] Okay.
[4:19] Moving on to approval of the bills. We
[4:21] have deposits in the amount of 203,000
[4:25] $299.81,
[4:28] accounts payable in the amount of
[4:29] 208,000
[4:31] $622.01,
[4:34] finance metals in the amount of
[4:36] $16,564.86,
[4:41] and payroll in the amount of 52,159.30.
[4:46] Questions?
[4:52] I'll have a motion to go ahead and pay
[4:54] the bills.
[4:56] >> I'll make a motion to go ahead and pay
[4:57] the bills.
[4:58] >> Do I have a second?
[4:59] >> I'll second it.
[5:00] >> All in favor?
[5:01] >> I.
[5:02] >> Opposed?
[5:04] Okay, we'll move on to correspondence.
[5:06] >> There are none.
[5:08] >> Okay.
[5:10] Uh any items from the public?
[5:14] Okay.
[5:16] Uh we'll move on. Any counts does
[5:19] council wish to
[5:20] >> say anything?
[5:21] >> Council comments?
[5:22] >> No.
[5:23] >> Okay, we'll move on to reports from
[5:25] departments, and we'll start with the
[5:27] town hall.
[5:29] >> I have resolution 2026-5,
[5:33] and this is going to be the budget
[5:34] amendment for 2020
[5:36] 26.
[5:37] >> Okay.
[5:38] >> A resolution amending the 2025-2026
[5:41] annual budget for the town of Surf City
[5:43] to amend certain revenues and
[5:44] expenditures
[5:45] for the fiscal year ending June 30th,
[5:47] 2026.
[5:49] Whereas the 2020
[5:53] annual budget requires amendment to
[5:55] reflect actual revenues and expenditures
[5:59] and the use of reserves necessary to
[6:01] balance certain funds and now
[6:03] therefore be resolved by the mayor and
[6:06] town council of the town of Surf City
[6:08] that section one pursuant to the terms
[6:11] statute 2-48.020
[6:13] of the town of Surf City code
[6:15] the 2025 2026 annual appropriation
[6:19] budget for the fiscal year ending June
[6:21] 30th, 2026 is hereby amended as set
[6:24] forth below.
[6:26] Special purpose tax fund
[6:28] special purpose tax revenue was
[6:30] $939,766.29.
[6:35] Capital projects were $2,027,221.05
[6:41] and transfer from reserves
[6:45] is going to be $1,087,454.76.
[6:50] Impact funds
[6:52] impact fund revenues $59,55,219.32.
[6:58] Impact funds expenditures $309,000
[7:02] $127.96.
[7:05] Transfer from reserves
[7:07] is $253,908.58.
[7:11] The general fund general fund revenue
[7:15] $3,127,190.32.
[7:21] General fund expenditures
[7:23] was $3,187,806.22.
[7:28] Transfer from reserves is going to be
[7:30] $60,615.96.
[7:34] The water fund revenue
[7:37] $919,599.14.
[7:41] Water fund expenditures, $1,188,203.24.
[7:48] The transfers from reserves being
[7:49] $268,604.10.
[7:53] Sewer fund revenue,
[7:57] $763,186.42.
[8:01] Sewer fund expenditures, $849,177.07.
[8:07] The transfers from reserves being the
[8:08] $85,990.65.
[8:14] » Question.
[8:20] I have a motion to pass this resolution
[8:23] 2026-5.
[8:27] » I'll make a motion to pass resolution
[8:29] 2026-5.
[8:32] >> Do I have a second?
[8:33] >> I'll second it.
[8:35] >> Any more discussion?
[8:37] All in favor?
[8:39] >> I.
[8:40] >> Opposed?
[8:42] >> [clears throat]
[8:42] >> Okay.
[8:44] Resolution is now set.
[8:49] Okay.
[8:51] Uh we'll move on to the next item.
[8:54] Uh
[8:54] go ahead and take this. I was
[8:56] contacted
[8:58] by Jeff Talis. They own the Sierra Madre
[9:00] Club
[9:02] Trout Club, which is
[9:05] most people know it as the old Shady
[9:06] Nook house.
[9:08] Uh the bank is out into the river has
[9:12] deposited stone in there and there's
[9:15] uh
[9:16] willows growing and grass growing and he
[9:19] contacted me and asked
[9:23] if he could put some goats down there
[9:25] for
[9:26] what the way it sounded one day.
[9:29] It'd be August 15th.
[9:31] Uh
[9:33] to eat down the grass and vegetation.
[9:36] And I told him had
[9:38] that was a council matter. I have to
[9:40] take it to the council.
[9:41] Uh after doing a little bit more
[9:43] research on it and everything,
[9:45] uh
[9:47] we don't own that land.
[9:49] So,
[9:50] we can't give him permission to put
[9:53] goats on that land even if we wanted to.
[9:56] >> The landowner technically owns to the
[9:58] middle of the river, right?
[9:59] >> Not on that one. It just The property
[10:01] line is the westerly bank. It says on
[10:03] the legal.
[10:04] >> So, what it says on the legal
[10:06] description
[10:06] >> anything butted up against the river
[10:09] >> No, the ones that are that specifically
[10:12] say
[10:13] all the land east to the center line of
[10:14] the plat.
[10:16] >> Yeah.
[10:16] >> So,
[10:18] uh
[10:19] it's kind of a mute subject,
[10:22] but I I didn't know if we wanted to put
[10:24] goats down there anyway. It opens up a
[10:26] can of worms cuz we don't allow
[10:29] animals in town anyway to graze. If we
[10:32] let somebody graze there, we're going to
[10:34] have problems with other people that
[10:36] just want to graze off land. So,
[10:38] but with us not owning the land,
[10:43] I'm not for sure who owns the land. Is
[10:45] the federal government or state
[10:46] government or
[10:48] >> Oh,
[10:49] who controls
[10:50] that part of it? If we were to go out
[10:51] there and operate, we have to get a
[10:52] permit from the core of engineers doing
[10:54] something out there, but not most
[10:55] people.
[10:55] >> So, to me,
[10:57] >> It is.
[10:58] >> that would be where he'd have to reach
[10:59] out to. Plus, then he has to follow our
[11:01] ordinances, even if the core granted him
[11:04] permission.
[11:05] So,
[11:06] uh
[11:07] I didn't get back to him earlier today,
[11:10] so I thought I'd go ahead and bring it
[11:11] up to council,
[11:13] but it's not our land, so we don't have
[11:15] to take action on it, and I will get
[11:17] back with you tomorrow.
[11:19] Okay.
[11:21] >> Yep, so I'm good.
[11:22] >> All right.
[11:24] Anything else from town hall?
[11:26] >> Sir.
[11:28] >> Okay, we'll move on to the police
[11:30] department.
[11:38] » Mr. Mayor and Council.
[11:40] Uh for my agenda tonight, we have a
[11:41] second reading of ordinance 893.
[11:48] Which is ordinance number 893 setting
[11:50] forth municipal maximum penalties in the
[11:52] Saratoga Municipal Court.
[11:54] Do you want me to read the entire thing
[11:55] again or
[11:56] >> Uh just
[11:57] we have to read it by title.
[11:58] >> Okay.
[11:59] >> That's the title.
[12:00] >> Yeah.
[12:02] >> Uh
[12:03] Are there any questions? Everybody give
[12:05] us a brief overlook of what this is
[12:07] about, Mr. Mayor.
[12:08] >> Yeah, it's I read the entire thing last
[12:09] meeting. This is just setting the
[12:11] maximum penalties to a fine, no jail
[12:13] time for municipal ordinances.
[12:16] But it does still allow the judge for
[12:17] contempt of court and warrants to have
[12:19] jail time.
[12:22] >> But none of our tickets
[12:23] >> Correct. None of our just citations will
[12:26] incur jail time anymore. It'll just be
[12:28] fines for anything in municipal court
[12:30] other than contempt. [clears throat]
[12:32] >> Okay.
[12:33] Any questions on ordinance 893?
[12:41] This is just a second reading?
[12:43] >> This is just a second reading.
[12:44] >> Yeah, I thought it was a third also, but
[12:45] it's a second.
[12:46] >> too.
[12:47] Okay.
[12:48] Do I have a motion to go ahead and
[12:49] approve
[12:51] ordinance 893 on its second reading?
[12:55] >> I'll make a motion to approve ordinance
[12:57] 893 on its second reading.
[12:59] >> I'll second.
[13:00] it.
[13:02] >> Any more discussion?
[13:04] All in favor.
[13:05] >> Aye.
[13:06] >> Opposed?
[13:08] >> Okay.
[13:10] the next thing I have is not
[13:11] actually on the agenda, but I received
[13:13] the uh
[13:14] it's an annual service contract that
[13:16] we've had with Motorola for taking care
[13:19] of the radio equipment up at the water
[13:20] tower.
[13:21] Um I was looking at it and the annual
[13:24] cost of this contract is $19,941.80.
[13:29] I actually wanted to talk to you guys
[13:30] about not renewing this contract.
[13:34] Um last year we had guys up there one
[13:37] day to work on some grounds and that was
[13:39] it. I don't think we're
[13:42] seeing anything gained out of having
[13:44] this contract for how little work we
[13:46] have done up there cuz it doesn't
[13:47] actually cover the equipment. This is
[13:49] just to basically fix our connections.
[13:52] If the radio goes out, they're not going
[13:53] to replace the radio under this
[13:54] contract. So I don't I think it's
[13:56] actually costing us more than we're
[13:58] saving with this contract.
[14:01] So I'm asking for is I'm just presenting
[14:02] it to you guys to see if you agree that
[14:05] we should probably not renew this
[14:06] contract.
[14:08] So I think we could probably get a lot
[14:09] of work done up there for the $20,000
[14:11] we're paying a year.
[14:16] » You had it budgeted for this contract?
[14:19] >> Yeah, this has been in our standing.
[14:22] >> I don't have a problem not renewing the
[14:24] contract.
[14:25] >> I saw it on the
[14:26] >> see a problem with it either.
[14:27] >> So you want to it's all right.
[14:29] >> I mean we still have $20,000
[14:32] if something did go down and chances are
[14:34] it's going to be a piece of equipment.
[14:36] >> Right.
[14:37] >> So.
[14:39] All right. Well, do I have a motion not
[14:41] to go ahead and approve
[14:43] uh this contract with Motorola?
[14:46] >> I'll make a motion not to
[14:48] approve the contract with Motorola.
[14:51] >> Do I have a second?
[14:52] >> I'll second it.
[14:53] >> All in favor.
[14:54] >> I. I.
[14:55] >> I.
[14:56] Anything else?
[14:58] >> Um
[15:00] No, I've been staying busy.
[15:02] Um
[15:04] I don't think we had anything
[15:06] major happen last three weeks. I don't
[15:08] think so. It's just I just closed down
[15:10] and busy.
[15:13] » Okay. Well, I have one thing to bring
[15:15] up. Uh
[15:16] we tabled it until this meeting about
[15:18] the hourly pay going back to uh salary
[15:21] and versus hourly, and at this time
[15:24] we're going to have to extend that.
[15:27] There was some stuff brought up
[15:29] uh from John, and it's in the hands of
[15:31] an attorney right now. So,
[15:34] uh
[15:35] so, we're going to have to extend it,
[15:37] leave him on hourly rate for this time.
[15:42] » Any motion for that or is it a
[15:43] >> I do, and we can't put an end date on it
[15:46] yet till we hear back from the attorney.
[15:50] >> Motion extend the hourly rate for the
[15:52] chief.
[15:53] >> Leaving the chief on hourly rate
[15:55] >> until Motion leave the chief on hourly
[15:57] rate until we have
[15:59] a resolution from the attorney.
[16:01] >> Yeah.
[16:02] I'll second.
[16:03] >> I'll second it.
[16:05] >> Any more discussion?
[16:07] All in favor?
[16:08] >> Aye.
[16:09] >> Opposed?
[16:11] Carried.
[16:12] >> All right.
[16:13] >> All I have.
[16:14] >> Okay.
[16:15] Thank you, sir.
[16:19] Okay, we'll move on to the fire
[16:22] department, and
[16:24] we have a
[16:26] Wyoming Apparatus LLC and invoice for
[16:29] $2,325.
[16:32] Are there any questions about that?
[16:37] I have a motion to go ahead and approve
[16:38] this invoice for $2,325
[16:42] to Wyoming Apparatus.
[16:44] >> I have a question.
[16:46] >> Yeah.
[16:46] >> What's the 2,000 for?
[16:49] I ain't got a clue to what the main one
[16:50] >> I You know, being an apparatus, it's
[16:53] >> It's equipment, it sounds like.
[16:55] >> That was for pump testing.
[16:58] >> Huh?
[16:58] >> Pump testing.
[16:59] >> What would that
[17:00] >> It verifies the full range of the
[17:02] engines.
[17:02] >> Yes, that's for pump testing.
[17:05] >> Thank you.
[17:05] >> I was going to cover that in the
[17:07] report that they just did a
[17:11] I have a second.
[17:13] >> I'll second it.
[17:14] >> Any more discussion?
[17:17] All in favor.
[17:18] >> All right.
[17:20] >> Okay, motion carried.
[17:22] Move on to the
[17:24] This is what they provided me with is
[17:27] they did the pump testing. All turned
[17:29] out okay. All the
[17:31] We're in good shape.
[17:32] Because September 17th, they plan on
[17:35] doing some hose testing. So, they'll
[17:38] I don't know if they notify you or not
[17:40] when they blow stuff that street up
[17:41] there.
[17:41] >> They usually do up there.
[17:45] » No, it's Myrtle. It is Myrtle Beach.
[17:48] Yeah. So, they'll probably be in touch
[17:50] with you on that.
[17:52] They also received a count It sounds
[17:54] like a county vehicle from Ryan Park.
[17:58] That's why the 6 by 6 is parked outside.
[18:01] They're trying to slowly replace some of
[18:04] the 6 by 6s with a newer truck that runs
[18:08] down road faster.
[18:10] Evidently, it gets around just as good.
[18:13] And then they wanted to remind everybody
[18:16] that the county does have a fire ban on.
[18:19] So,
[18:20] if you burn,
[18:23] please call before you burn.
[18:25] And if not, [clears throat] you could be
[18:27] receiving a citation.
[18:30] Okay, that's all I have on the fire
[18:31] department.
[18:35] We'll move on to the recreation
[18:38] department. Mr. Edwards.
[18:43] » Good evening, gentlemen.
[18:45] >> Good evening.
[18:46] >> Evening. I guess I'll give you a kind of
[18:48] update of what we got going on at the
[18:49] department. Softball league is
[18:52] as easy as it can be. Playoffs are not
[18:54] next week, but the week after.
[18:57] Um the pool, we are going to open keep
[18:59] it open till August 16th. All of our
[19:02] lifeguards will go back to school August
[19:04] 17th.
[19:06] Um that's just for open swim. It will be
[19:08] open for water aerobics until the 28th
[19:10] of August.
[19:12] >> And we have enough lifeguards to cover
[19:14] that.
[19:14] >> We have one.
[19:16] >> Oh.
[19:17] One still left. Okay.
[19:18] >> One down.
[19:19] >> We got one.
[19:20] >> So that's going to be the cashier,
[19:21] lifeguard,
[19:23] >> Okay.
[19:23] >> chemical checker,
[19:24] the above.
[19:25] >> Okay.
[19:26] >> Yes.
[19:29] But yeah, and then
[19:30] uh registration went out for flag
[19:33] football,
[19:34] which will start in September.
[19:37] >> Okay.
[19:38] All right.
[19:39] Sounds like you've been busy.
[19:41] >> Busy.
[19:42] >> Absolutely.
[19:44] >> Well,
[19:45] I met with Carter last week. I have some
[19:47] bad news. Carter is going to resign as
[19:50] our rec director. Would you please read
[19:52] his letter?
[19:54] >> Dear Mayor and members of the town
[19:56] council, please accept this letter as a
[19:57] formal notification of my resignation
[19:59] from the position of recreation director
[20:01] with the town of Saratoga. My final day
[20:03] of employment will be August 14th, 2026.
[20:06] It has been an honor to serve the
[20:07] citizens of Saratoga in this capacity. I
[20:10] sincerely thank you for the
[20:11] professional support and opportunities
[20:13] afforded me by the town's elected
[20:15] officials, administrative staff, and the
[20:17] residents throughout my tenure.
[20:20] I'm fully committed to discharging my
[20:21] responsibilities through my final day of
[20:23] service and will endeavor to facilitate
[20:26] a seamless transition of duties.
[20:28] I stand ready to assist in any manner
[20:30] that may support an orderly transfer of
[20:32] responsibilities.
[20:34] I extend my gratitude for the privilege
[20:35] of
[20:36] contributing to the town's recreation
[20:38] programs and services. And I offer my
[20:41] best wishes for the continued success of
[20:43] the department and the community.
[20:44] Respectfully, Carter Edwards.
[20:49] » Well,
[20:50] thank you for what you did.
[20:51] >> Absolutely. You did a great job.
[20:53] >> Really appreciate it.
[20:54] >> Yeah.
[20:54] >> And thank you for staying around for a
[20:57] while and still being in contact. Uh
[21:01] So,
[21:04] going forward, we'll make a a decisions
[21:05] on what we're going to do. We do have a
[21:08] person that will take over and run the
[21:11] position for a while.
[21:14] Uh
[21:15] and we'll talk to her as we move forward
[21:17] with it.
[21:18] So, partner, I can't thank you enough.
[21:21] Hate to see you go.
[21:22] A job well done.
[21:24] >> Yeah, thank you guys.
[21:25] >> Yeah, good job.
[21:25] >> I appreciate everything you've done for
[21:27] us. It's been great for you.
[21:27] >> Absolutely.
[21:28] >> All right. Thank you.
[21:29] >> Thank you.
[21:30] >> Mr. Mayor, can I ask a question?
[21:32] >> Yes, you may.
[21:33] >> Been out of order. I'm sure you've been
[21:35] asked a hundred times.
[21:36] >> Please state your name for the doc.
[21:38] >> Have we made any progress on the study
[21:41] for traffic control at 30 Hughes?
[21:45] >> Chief,
[21:46] can you answer that?
[21:47] >> Um I've
[21:49] looked at the area a couple of times.
[21:51] There is the children playing signs
[21:53] heading into that area.
[21:55] Um right now we haven't really looked at
[21:56] anything for changing speed limits.
[21:58] Speed limit's 25 there by
[22:01] um just town ordinance default.
[22:04] Um
[22:06] >> But I was looking for stop signs or
[22:08] whatever signs or something.
[22:09] >> Yeah, and I haven't really gotten with
[22:11] everybody yet to discuss stop signs
[22:12] there cuz probably the only way to do it
[22:14] would be to do an all-way stop. We'd
[22:16] have to do a four-way stop there.
[22:18] And I'm not sure
[22:20] That's something we'll have to talk
[22:21] about. I've been going to go and look a
[22:23] few times and
[22:24] >> Concerning that child playing sign, the
[22:26] child playing sign is literally right at
[22:29] the ball field. If I the one I'm aware
[22:32] of.
[22:32] >> Yes, there's also another one as soon as
[22:33] you turn heading north also.
[22:35] >> Okay, I
[22:36] missed that one.
[22:38] Any chance we could get at least get a
[22:40] child playing sign back on the ranch
[22:42] road?
[22:43] Back by the telephone pole maybe?
[22:46] So the devil's
[22:48] slow down a gear as they come around
[22:49] that building.
[22:51] >> Possible.
[22:54] » I'll want to look into that, please.
[22:57] >> Thank you. Appreciate that.
[22:59] >> Anything else?
[23:03] Do you have else?
[23:04] >> No, I don't. Sorry.
[23:07] >> All right. Anything else for the
[23:09] recreation board?
[23:12] Okay, we'll move on to Department of
[23:15] Public Works, Mr. Emery.
[23:19] And we'll take care of planning
[23:20] commission and water sewer joint power
[23:22] board at the same time.
[23:35] » Councilor Smear.
[23:37] Starting off items of business for we're
[23:39] getting a little update.
[23:41] As we did talk about at the last
[23:42] meeting, we're going to do some paving
[23:44] over there at the park.
[23:46] Try and get the dirt work dialed in as
[23:49] tight as possible so we can eliminate
[23:51] having to put in any wasted asphalt.
[23:53] We're just kind of two options. We
[23:55] looked at just doing some blue top
[23:57] surveying in some points.
[23:59] Or we can do a machine roll in there
[24:01] with a blade. I called around.
[24:04] We already have a surface built for it
[24:06] so I called around and see if we could
[24:07] find somebody with a machine control
[24:08] blade in town.
[24:10] Works has one. It would be
[24:12] much more efficient, more accurate for
[24:15] to just get these guys in here next week
[24:17] and have them do that. And that's all
[24:19] off the windrows than
[24:22] try to get everything in there and get
[24:23] it surveyed.
[24:25] If we do it with that older blade, we're
[24:27] probably going to waste more money in
[24:28] asphalt with our dirt work than we would
[24:31] >> I think Bo Stocks has one, too.
[24:33] >> I called He doesn't have his blade up
[24:34] here. I did reach out to Bo. He had his
[24:36] little skid steer and but Nash is kind of dabble on too,
[24:40] but this was the only blade guy with the
[24:42] blade in town that I could I could find.
[24:45] Um
[24:45] yeah.
[24:46] I did call Bo actually quite a while
[24:48] ago. He didn't think he was going to
[24:49] have one up here.
[24:53] And we can get half of this is highly
[24:55] likely to get half of this reimbursed by
[24:57] the grant too, so.
[24:59] >> Okay.
[25:01] And we're not for sure it's going to
[25:02] take that. That was his
[25:03] >> No, that was his. He said it could take,
[25:05] you know, a day and a half, but he
[25:06] didn't want to tell us it'd take a day
[25:07] and a half and then it'd take two days
[25:08] and we'd get a
[25:11] overrun on top of what he said he said.
[25:14] >> So, this is the maximum cost?
[25:21] Comments?
[25:23] >> Most cost effective way to go.
[25:26] >> Yeah, I did the There's no way to
[25:31] say clinical to do a machine control
[25:33] like that on projects like this. They
[25:34] just got pretty
[25:35] >> You know,
[25:37] it's tough cuz we're going to have to
[25:38] pay for him to come down and blue top
[25:40] it.
[25:41] 4 5,000 bucks probably.
[25:43] >> That's kind of one something like this,
[25:44] but I mean for the survey.
[25:45] >> Just for him to get the set set all the
[25:47] grades they put in the machine.
[25:50] They'll plumb into the machine.
[25:52] You hit automatic and
[25:54] it
[25:55] cuts and fills where it's supposed to
[25:57] survey,
[25:58] you know. So, really
[26:01] you take that into consideration
[26:03] and then our guys are kind of a pretty
[26:05] bugged up right now. They really are. We
[26:08] Emery and I talked about taking our guys
[26:10] over
[26:11] you know, it it would take them a lot
[26:13] longer because they'd have to do with
[26:15] just a laser
[26:17] and like he said, it probably wouldn't
[26:19] be dialed in as much, so
[26:22] uh
[26:24] It's But, it's up to the council,
[26:26] whatever you guys like to do.
[26:30] My suggestion is we go with that for our
[26:33] vote.
[26:33] >> That's fine with me.
[26:37] » Is that a motion, Jerry?
[26:38] >> No.
[26:41] » Would you make a motion?
[26:42] >> No.
[26:43] >> [clears throat]
[26:45] >> I have a motion to go ahead and approve
[26:48] works work order for 15,378
[26:52] dollars
[26:53] max for final grade at Never Forget
[26:56] Farm.
[26:58] >> I'll make a motion to approve the work
[26:59] order for for $15,378
[27:04] for the Never Forget Farm.
[27:06] >> Do I have a second?
[27:07] >> I'll second it.
[27:09] >> All in favor?
[27:10] >> I.
[27:14] >> Okay. Hey, I appreciate that. That helps
[27:16] me out a lot. So, thank you guys.
[27:20] Uh we talked a couple meetings ago about
[27:22] getting a utility easement for a few
[27:25] utility lines on the edge of that Myrtle
[27:27] property before we sold it.
[27:29] This is the easement. I got the record
[27:31] of survey. So, this is the actual
[27:32] easement that we would essentially
[27:35] declare deed deed ourselves, however you
[27:37] want to say it. So, we record that
[27:38] record of survey and then
[27:40] um
[27:41] file this easement right after it. That
[27:43] way we've got and we didn't end up 20
[27:45] was plenty. We didn't need to do 25.
[27:48] It covered everything we have in there.
[27:51] >> Okay.
[27:52] >> Mhm.
[27:57] » I just need you guys' permission to have
[27:58] the mayor sign it and we can record it.
[28:00] >> Yeah. Do I have a
[28:02] I make a motion to go ahead and uh
[28:05] allow me to sign this declaration and uh
[28:09] for public utility easement on Myrtle
[28:12] Street.
[28:14] >> Yeah, I'll make a motion
[28:15] for you to be able to sign the
[28:16] declaration of the public utility
[28:18] easement on Myrtle Street.
[28:20] >> Do I have a second?
[28:21] >> I'll second it.
[28:22] >> All in favor?
[28:23] >> I.
[28:24] >> Opposed?
[28:26] >> Good.
[28:28] » Let me just actually let me get to my
[28:29] table here. We did get some bids in for
[28:33] a few of the properties that we had
[28:34] listed.
[28:35] And I We reviewed all the bids that did
[28:38] come in.
[28:40] And C, D, I, and J all had bids that
[28:44] were executed properly, executed in
[28:46] accordance with the package that we put
[28:48] in.
[28:49] And so, I would recommend that we would
[28:50] approve the sale of those properties for
[28:52] a total of $352,389.
[28:57] Um and so, that's there's kind of three
[28:59] components to this whole scenario.
[29:01] There's these properties that had
[29:03] executed bids that were done correctly
[29:05] in accordance with our documents. We
[29:07] have the properties that didn't sell,
[29:08] and then we got property H.
[29:10] So, if we take care of these properties
[29:12] that we've
[29:13] essentially had good bids for, and then
[29:15] we can move on from there.
[29:19] » You said
[29:21] uh these properties that
[29:23] were
[29:24] which ones again?
[29:26] >> C, D, I, and J. Yep, C, D, I, and J.
[29:29] Yep.
[29:29] >> Yes.
[29:31] You need You need a motion of
[29:33] >> Yeah, to give the give the approve those
[29:36] sales, and then give me, the mayor, and
[29:38] the attorney the authority to execute
[29:40] all the closing requirements, quick
[29:42] claim deeds, all that jazz.
[29:46] » Okay.
[29:52] I'll make a motion to find the apparent
[29:54] high bidder for each identified property
[29:56] responsible and awarded property C,
[29:58] Mike Butler for $41,289,
[30:01] property D to Dave Rankins for $62,000,
[30:06] property I to Alan Webber for $31,101,
[30:10] and property J to Mike Butler for
[30:13] $216,999,
[30:16] with closing doing to occur but in
[30:19] accordance with the bid package and the
[30:20] documents approved by the town attorney.
[30:25] » I'll have a second to that motion.
[30:27] >> I'll second it.
[30:28] >> Any more discussion?
[30:31] All in favor?
[30:32] >> I.
[30:33] >> Opposed?
[30:35] >> Okay.
[30:36] >> Thank you, gentlemen.
[30:37] >> Yes, thank you.
[30:39] Now, moving on to property H, we did
[30:41] receive one bid from that.
[30:43] however, the bid had conditions
[30:46] attached to it and we advertise the
[30:49] bids, you know, as is where is. We did
[30:51] not afford any placement for conditions
[30:55] in order to execute that sale.
[30:58] There was people who asked, you know,
[30:59] could I submit a bid contingent on me
[31:02] getting another lot? Can I submit a
[31:04] contingent on that? We did not a lot for
[31:06] contingencies. So, I we I would consider
[31:09] this bid unresponsive.
[31:11] We can't guarantee that the vacations
[31:13] and the arrangements that the bidder
[31:16] Randy Stevens was asking that those
[31:17] could happen just by the stroke of a pen
[31:20] of approving this purchase.
[31:22] So, I I don't think that the bid was
[31:23] submitted in congruence with the
[31:25] documents
[31:26] that we put out for advertisement.
[31:30] I would suggest
[31:32] it would be my recommendation that we
[31:33] would reject that bid. I don't
[31:38] » Okay.
[31:40] Make a motion reject the sole bid
[31:41] submitted for property H because it
[31:43] attached proposal materially conditions
[31:46] purchase upon the alley vacate vacation
[31:49] access changes utility arrangements and
[31:51] other approvals not included in the
[31:52] advertised sale items
[31:55] making the bid non-responsive
[31:57] to authorize the return of the bid
[31:59] deposit and direct staff to evaluate for
[32:02] future disposition of the property H
[32:04] separately.
[32:07] » Yeah, I'll have a second.
[32:09] >> I'll second it.
[32:11] >> Any more discussion?
[32:13] All in favor?
[32:14] >> Aye.
[32:15] >> Opposed?
[32:17] >> Okay, then part number three, but the
[32:20] ones that we didn't sell
[32:22] I think we it would be my recommendation we table these and then
[32:27] we come back with a good kind of game
[32:28] plan and bring back another package for
[32:30] you guys to look at and then
[32:32] re-advertise them at another point.
[32:35] And go from and go from there.
[32:37] >> Yeah, I'm good with that.
[32:39] >> Mhm.
[32:40] >> I think we got all the documentation and
[32:41] everything kind of developed now, so
[32:43] it's not
[32:44] >> Everything we put forth, we only we
[32:46] didn't sell two two property, correct?
[32:48] >> No, it was one, two.
[32:49] >> Was there
[32:52] No, there was
[32:52] >> was six of them.
[32:53] >> I don't know.
[32:54] >> Two property each. We we didn't sell
[32:55] six.
[32:56] >> Okay.
[32:57] >> What was the total on that?
[32:58] >> 352,389.
[33:00] >> Yeah, for these ones.
[33:01] >> Right.
[33:04] >> Yeah, and so that leaves us with a total
[33:05] left.
[33:11] Uh another 340. If we sold it out to
[33:14] whatever was left.
[33:19] Okay, we can do that.
[33:20] >> Okay. Yeah, do you want to motion saying
[33:22] we'll table that for now?
[33:24] >> Do I have a motion to go ahead and table
[33:26] the remaining
[33:27] properties that didn't sell to a later
[33:29] date
[33:30] and we'll come back with another
[33:32] package.
[33:33] >> Okay, I'll make a motion to retain the
[33:35] properties for the time being that staff
[33:36] return with a new listing strategy and
[33:38] advertising package.
[33:40] >> I'll second.
[33:41] it.
[33:42] >> All in favor.
[33:43] >> Aye.
[33:44] >> Opposed.
[33:47] >> Wait.
[33:47] Thank you.
[33:52] » 16, so we did get all the crushing done
[33:54] that we had with that short form
[33:56] contract with Plotoga.
[33:58] All the concrete's all cleaned up, all
[34:00] the asphalt's all cleaned up.
[34:02] So, the total about 6,000 tons um what
[34:05] ended up happening is by the time it's
[34:06] all said and done, we saved about 40,000
[34:09] and it's change that we buy that
[34:10] tonnage. So, it was a pretty good stuff.
[34:14] >> Yeah, pretty good work out.
[34:16] >> And that is all cleaned up, so we can,
[34:18] you know, one of the times as we can get some garbage and
[34:21] stuff to pick out of there, but we can
[34:22] get that leveled off and
[34:24] use those piles and when they're gone
[34:25] and
[34:26] you know, everything turned out good. I concrete turned out better than I had
[34:30] ever would have expected it would have
[34:31] been. So,
[34:32] >> I was going to say
[34:32] >> I haven't been around it really before,
[34:34] but I mean it turned out it is pretty
[34:35] good material.
[34:36] >> Quite a bit of good material up there
[34:37] now. There really is.
[34:40] >> What projects all you got lined up with
[34:42] that material?
[34:42] >> Some of that will will be for the Lake
[34:44] Road next year.
[34:46] This fall whatever we get around to it.
[34:48] That
[34:49] is perfect material for that.
[34:50] >> And
[34:51] it do you know what's really nice when
[34:53] we do sewer line and water line when
[34:55] they come back in and put their
[34:57] >> Yeah.
[34:57] >> coat on.
[35:00] » The only way is between getting approved
[35:02] to pay
[35:03] >> Yeah.
[35:03] >> for that.
[35:05] >> Total invoice. Do I have a motion to
[35:07] approve
[35:08] pay Plateau Aggregate's
[35:11] invoice of $64,800?
[35:16] » I'll make a motion to pay Plateau
[35:18] Aggregate's
[35:20] invoice of $64,800.
[35:24] » Do I have a second?
[35:26] >> I'll second it.
[35:27] >> All in favor.
[35:28] >> I.
[35:29] >> Opposed.
[35:32] Okay.
[35:33] Uh I got one little thing to add to
[35:35] that.
[35:38] He did volunteer
[35:40] Ryan did volunteer to rent us his D8
[35:43] uh with an operator.
[35:45] Uh checking around and everything they
[35:49] uh
[35:50] he's wanting 300 bucks an hour for which
[35:52] is probably the going rate. I don't know
[35:55] what it
[35:56] it'd be. Costs a fortune to rent one.
[36:00] Because
[36:01] mainly to get it down here from Casper
[36:04] cuz they don't rent one that big. Um
[36:07] I don't know. I I don't see over 2 days
[36:09] work, do you?
[36:11] >> You're leveling stuff out up there.
[36:14] Uh it wouldn't be for the limited time
[36:16] we'd have it, it wouldn't make sense for
[36:17] us to pay
[36:19] $5,000 round trip down from Casper to
[36:21] rent one and use it for 2 days and have
[36:23] them
[36:23] >> So it's just something that
[36:25] uh I was going to run by the council to
[36:28] see if they wanted to move forward with
[36:30] it.
[36:31] >> Why do we need something that big just
[36:33] to level that up there?
[36:34] >> Huh?
[36:35] >> Why do we need something that big just
[36:36] to level?
[36:37] >> Uh there's a there there's quite a bit
[36:40] of dirt to move still.
[36:42] >> And a hole he's got.
[36:43] >> And a hole to fill up and it's quite a
[36:46] ways to carry it.
[36:48] Uh
[36:48] you know, yeah, a smaller dozer work.
[36:51] There's no doubt.
[36:53] You know, but
[36:55] it's whatever they want to do. He just
[36:58] volunteered He just volunteered to bring
[37:00] it to us.
[37:01] We don't have to go with them. We can
[37:03] put it out.
[37:04] >> I'm just curious.
[37:06] >> You know, there's still quite a bit of
[37:08] material to move. There's
[37:11] I don't know, probably a day's clean up there.
[37:14] >> Yeah, we do need to go before we do
[37:15] anything. We do need to go back up.
[37:16] >> There I mean, there's still some iron up
[37:18] there and
[37:20] You know, after digging through stuff
[37:21] and finding stuff we did,
[37:24] I think there's been a lot of people
[37:26] dumped up there. We found D8 cutting
[37:28] edges and
[37:30] >> I even found a pressure
[37:32] >> I didn't even know.
[37:33] >> Yeah. So,
[37:35] um probably a good thing we're closing
[37:37] that area off and everything, but
[37:39] there's some stumps up there that need
[37:41] to be pulled out and not buried.
[37:44] >> And we ain't got to decide on this
[37:45] today.
[37:48] » That was just food for thought.
[37:52] We want We have We have a dozer
[37:54] available. I mean,
[37:56] I don't know anybody else in town that's
[37:58] got
[38:02] » Well, that's not priced that bad either.
[38:04] >> Really, 300 bucks an hour, I mean,
[38:09] 8 years ago in North Dakota they were
[38:11] getting 250 an hour for them.
[38:13] So, I'm I'm sure they didn't go down.
[38:17] >> And the proximity I think is, you know,
[38:20] important, too.
[38:21] >> Yeah.
[38:21] >> I can get somebody over from
[38:24] >> Just something to think about moving
[38:26] forward and and we'll go from there.
[38:29] >> Yeah.
[38:29] >> Okay.
[38:31] All right.
[38:33] Okay, Mr. Emery.
[38:35] >> I search for that. Sorry.
[38:37] Um Pick a Park, Never Forget Park. I
[38:40] want to commend the town and Emery and
[38:42] his department for the great work that's
[38:44] being done over there and the progress
[38:47] that's being made over there. I do have
[38:49] one question. I see a curb cut at the
[38:52] bathroom.
[38:53] Are we going to have curb cuts on the
[38:55] east and west end of Pick a Park Road
[38:57] sidewalk?
[39:00] So that so people cuz I go I watch the visitors to town, they still walk
[39:05] even four abreast down that sidewalk and
[39:07] you put in a pretty good wide sidewalk.
[39:10] 5 ft or 6 whatever it is.
[39:12] >> 6 ft, yeah.
[39:14] >> But
[39:15] accessibility cuz my right now my wife
[39:18] can't get on that sidewalk with a new
[39:20] scooter.
[39:20] >> Yeah, so there'll be there'll be ADA
[39:22] ramps on both sides of the driveway
[39:25] going into the park and then on the in
[39:27] the east and west ends of Pick a Park,
[39:29] there will be ADA accessible ramps on
[39:32] both sides.
[39:32] >> Great. That's what we
[39:34] >> And there's an ADA parking spot by the
[39:36] bathroom, there's a ramp to get into the
[39:38] bathroom.
[39:39] Yep.
[39:39] >> And this is a private opinion, but it's my
[39:44] experience.
[39:46] ADA parking spaces and ramps say
[39:50] friendly town.
[39:51] Great big damn sign right there by that
[39:54] blue spot, friendly town.
[39:57] When you hit towns that don't have any,
[39:59] it sends a whole different signal and
[40:01] that's my personal and my wife's
[40:02] personal opinion.
[40:05] >> Yeah, all the sidewalk in there.
[40:06] >> Thank you very much for your effort.
[40:07] >> Thank you. Appreciate it.
[40:09] >> Thank you.
[40:09] >> It's been a team effort. We couldn't
[40:11] have done it without you guys and
[40:13] >> You know, that's been a that's been a
[40:15] project and
[40:18] » It's slowly winding down. 18 years
[40:22] being on it.
[40:24] >> We've only been involved a few.
[40:26] >> [laughter]
[40:27] >> Um I wanted to give you guys a reminder.
[40:30] We set that public hearing for lead
[40:31] service line following project at that
[40:34] last meeting. So, that'll be at this
[40:35] coming next coming meeting. We did get
[40:37] that application submitted. So, once we
[40:40] have the public hearing, we'll
[40:41] minutes will send those in and
[40:43] that'll come wrap that up. We had a walk
[40:46] through for the sewer project going
[40:47] across the river last week. We had a
[40:48] pile of people in here, probably the
[40:51] um thickest room we've had for a
[40:53] pretty big meeting.
[40:55] >> And went down through it. There was 11
[40:56] contractors here.
[40:58] >> Yeah, I think we had seven seven or
[41:00] eight primes and then a couple of subs,
[41:02] pumping subs,
[41:03] Rain for Rent, and there was one other
[41:04] one, but it was a pretty good room. So,
[41:07] hopefully we see things come in.
[41:09] We'll price accordingly. That bid
[41:10] opening's here toward more toward the
[41:12] end of the month. Had a few questions so
[41:13] far, but out of town, so Greg and the
[41:16] guys did a good job. I think the bid
[41:17] package was pretty thorough. They we
[41:21] ductable.
[41:23] So, you'll be seeing that. The taps pro
[41:25] our project going from the
[41:28] elementary school up there to the high
[41:30] school, those are pretty much done. So,
[41:32] those will get shipped off to WYDOT and
[41:34] then I'll get copies printed out and
[41:35] shipped over to you guys so you can
[41:36] check them out and
[41:38] take copies from WYDOT our comments from
[41:40] them. Any comments from you, finalize
[41:42] everything, and the plan is to get that
[41:44] bid out probably October so they can
[41:46] start first thing in the spring.
[41:50] Oh.
[41:51] Um do you guys got any other questions
[41:54] about anything?
[41:57] » No. Keep up the good work, Randy.
[42:00] >> You did a good job, Randy.
[42:03] » I don't have anything planning
[42:04] commission.
[42:05] Haven't had a meeting since our last
[42:07] meeting, so.
[42:08] >> Okay.
[42:08] >> Same thing, water and joint sewer power
[42:10] board.
[42:11] >> All right. Well, any questions, Brenda?
[42:14] Thank you for your time.
[42:18] Okay, we'll move on to the
[42:20] recreation commission. Uh
[42:23] Councilman Barker isn't here. Their next
[42:25] meeting will be September 7th,
[42:28] 2026
[42:30] at 6:00 p.m. here at the town hall.
[42:34] >> It's actually Labor Day, so I'm assuming
[42:36] that day will change.
[42:38] >> That day was changed?
[42:39] >> is Labor Day, so I'm assuming that day
[42:41] will probably change, but I haven't
[42:43] heard for sure.
[42:43] >> Oh, okay.
[42:46] Make a note of that. We'll get that out
[42:49] as soon as we can.
[42:50] We'll just
[42:51] hang signs around town.
[42:54] Okay.
[42:57] Uh we'll move on to the Saratoga Airport
[42:59] Advisory Board. Brenda has some minutes
[43:02] from the last meeting, I assume.
[43:04] >> Yes, I have a few of those.
[43:06] Um they discussed the sewer project and
[43:08] what they still need to get done. You
[43:10] talked about that with them.
[43:12] Um the seal coat marking project is
[43:14] going to be delayed until the end of
[43:15] August because of conflict the the
[43:17] contractor had a conflict.
[43:20] Um
[43:21] there will be a large group coming into
[43:23] Brush Creek um in September with about
[43:25] 60 airplanes for that.
[43:28] Um they painted the FBO building and
[43:31] there were signs ordered for fixed
[43:33] signs. I guess they they talked with
[43:35] them regarding the equipment from
[43:37] sign on the east side of the wall and a
[43:38] sign over the entrance door.
[43:41] Um Lance is working on redoing the FBO
[43:43] building inside and expanding it
[43:45] eventually.
[43:47] And the icing equipment is ready to ship
[43:49] and a person's coming to train their
[43:51] employees on how to run that.
[43:53] And they've started work on replacing
[43:55] the door on hangar seven, and if that
[43:57] goes good, they'll do hangar eight.
[44:03] » And they're still moving forward with
[44:05] their master plan, and
[44:07] >> Yeah, still working on it.
[44:09] >> Okay.
[44:11] Any questions?
[44:13] Okay, thanks Brenda.
[44:15] >> Mhm.
[44:16] >> Oh, I do have one little
[44:18] They are
[44:20] diligently working on the sewer plan.
[44:23] It's uh
[44:25] kind of in DEQ's hands right now and
[44:28] we'll just go from there.
[44:30] You know, so
[44:31] Okay, we'll move on to South Central
[44:34] Wyoming Medical Service Board.
[44:38] And
[44:41] uh
[44:42] there was some grant applications that
[44:44] had to be in by Sunday on that. Is the
[44:46] only thing I'm aware of and
[44:49] uh
[44:49] that's all I'm aware of. They got them
[44:51] in and
[44:52] between the the hospital here and well,
[44:55] it was all over the state. Everything
[44:57] had to be in end of the state. There was
[44:59] a
[45:00] bunch of money given out by the feds and
[45:02] everybody's applying for it.
[45:04] So, that's the only update we have on
[45:07] that. Any new business to be brought
[45:09] before the town?
[45:13] Uh
[45:14] Do I have a motion to go into executive
[45:16] session?
[45:18] Wyoming statute 16-4-405A
[45:23] two little eyes and three little eyes.
[45:26] Personnel matters.
[45:29] >> I'll make a motion to go into executive
[45:30] session in accordance with
[45:33] WS 16-4-405
[45:38] and see little A, C's
[45:40] little eyes and C's three little eyes.
[45:44] >> Okay, make it known we went in at 20
[45:47] till 7:00.
[45:49] 6:00 6:40
[47:59] » Mhm.
[53:31] » Okay, do I have a motion to call this
[53:33] meeting to end the executive session at
[53:35] 6:50 p.m.?
[53:37] >> I'll make a motion to end executive
[53:39] 6:50 p.m.
[53:41] >> Do I have a motion to call this meeting
[53:43] back to order?
[53:45] >> I'll make a motion to call this meeting
[53:46] back to order.
[53:47] >> Do I have a sec?
[53:48] >> Second.
[53:49] >> All in favor?
[53:50] >> Aye.
[53:51] >> Opposed?
[53:52] >> Okay.
[53:53] >> Action taken.
[53:56] Turn and entertain a motion.
[53:58] >> Okay, I'll make a motion to put Mike
[53:59] Morris back to active duty.
[54:01] >> Do I have a second to that motion?
[54:03] >> I'll second it.
[54:04] >> All in favor?
[54:05] >> Aye.
[54:07] >> Opposed?
[54:08] Yeah, motion carries.
[54:10] Uh
[54:13] Is there any further business to be
[54:15] brought before the town?
[54:17] Seeing none, do I have a motion to
[54:19] adjourn this meeting?
[54:21] >> I'll make a motion to adjourn this
[54:22] meeting.
[54:23] >> All in
[54:24] Do I have a second?
[54:26] >> I
[54:27] second it.
[54:28] >> You've been clipping that out all night.
[54:31] >> Do I have a second? [laughter]
[54:33] » Yes.
[54:35] >> All in favor?