evening it is 6:30 members of council
are assembled when you're ready to
begin um thank you the mayor is away
today so you get the deputy mayor to
chair the meetings which could be fun um
we'll see how it goes I'd like to call
to order this meeting of the town of
Sagi Shores Committee of the whole it's
Monday November the 11th 6:30 and I'd
like to welcome everybody into the
chambers and um all those watching at
home um there are a lot of people in the
chambers it's nice when we have three
delegations from Community groups that
are so active um first order of business
uh tonight because of it being
Remembrance Day is we're going to take
um a moment um for silent reflection
this I'll call on councelor halin to uh
read Our Land
acknowledgement thank you mayor Deputy
Mayor we acknowledge that we are meeting
on the traditional lands and treaty
territory of the soin of jibu nation
which consists of the chipas of soin and
the chipa was of Nash unseated First
Nation we understand this land holds
immense significance to the people of
sing abjo Nation we appreciate those who
live and work alongside us today and who
continue the traditions of their
ancestors as stewards of the land we are
privileged to inhabit we thank them for
the contributions that they have made in
both caring for the land and shaping
this community we commit to Truth and
Reconciliation to acknowledging the
truth about what happened to indigenous
people because of
colonization and to
reconciliation which begins with each
and every one of
us on this Remembrance Day I would like
to we should recognize all the people
from San first nation that served in
both world wars and it's worth noting
that they really per capita exceeded
commitment to fighting those
Wars and we acknowledge that we respect
that and appreciate
that as a a local government and public
organization we are dedicated to
learning about indigenous culture to
fostering a better relationship with
First Nations and their people and we
commit ourselves to actions that move us
forward on a path to Healing along with
a soling of jib Boy
Nation thank you at this point I'll ask
if there's any pecuniary interests that
need to be
disclosed seeing none you can do that at
any point during the meeting um if you
need to we have no additions um or
deletions or amendments to the agenda
and there are no open Forum requests so
we'll move on to our three delegations
the first one is uh from the sagin
memorial hospital foundation and it's a
2024 Grand Fondo update um we're
welcoming Graham Martin to the podium
and Graham you have 10
minutes you might need to turn on the
microphone check looks like it's on uh
terrific thank you very
much that might not stay up for me uh so
thank you for having me today uh my name
is gram Martin I'm the executive
director of the SOI Memorial Hospital
Foundation uh I recently started in that
position uh just in July of this last
year uh so a couple of reasons for
coming today one was to introduce myself
um the second is to talk a little bit
about Grand Fondo uh as well as our
plans moving forward as well as to thank
the town uh for how great you've been to
work with uh around Grand Fondo and
other initiatives that we've
had we did uh hire somebody uh to help
with the event Greg rosson from
performance-driven events and uh as we
had a chance to get to know him and chat
uh he made a comment that for all of the
events that he runs around Ontario uh
that sogging Shores was one of the best
places and most Cooperative groups to
work with uh he asked that I highlight
that he said it's not the same in every
Township or or city that he works in uh
he said that people here were just
fantastic so I wanted to pass that along
as a word of
thanks um I guess people don't have this
in front of them so I'll uh I'll read
just a few stats from here uh we really
have an expanding population and it
brings increased demand for service as I
know this group is well aware uh but
speaking in terms of the hospital in the
2023 2024 year uh we had
17,9 185 emergency department visits
6,00
9787 patient days uh almost 400,000 lab
procedures over 9,000 Radiology
procedures over 4,000 ultrasound
procedures among other services and one
piece that I wanted to highlight is the
cost that these Services is rising and
the government typically when we're
looking for new equipment pays less than
10% of that and I think that was
something coming into this role as much
as I knew that fundraising was necessary
Neary I didn't fully comprehend uh just
how much fundraising is necessary uh to
get the equipment that's needed uh and I
think that's really highlighted when
we're in a growing Community such as we
are in terms of our grand Fondo event uh
this year we had a great success we
brought in about
$420,000 and that was put toward
purchasing new mography equipment
resulting in a higher level of care for
SOI Shores residents and this event was
started in 2018
and since that time it's raised 1.7
million uh for healthc care so that's uh
uh terrific and uh able to put that to
our good use we're already in the
planning stages for Grand Fondo
2025 uh we're looking at the weekend of
August 16th uh to help with our decision
making we actually sent out a survey uh
through a professional company we sent
it out to participants uh as well as to
local businesses just to get feedback
about the things that were going well uh
the things that we could improve upon uh
so that we could make it the best event
that we can in terms of participant
surveys we had uh almost 300 writers
that responded and I've just highlighted
a few little pieces um 57% of the people
who attended uh were described as
tourists and that they lived more than
40 kilometers away uh 87% said that
they're very likely to return to the
vent and it's estimated that Riders and
their supporters spent approximately
$768,000 at Grand Fondo uh that came
through a number of areas uh anything
from accommodations uh to food to
shopping registration fees uh but a lot
of people and a lot of money came into
the
area um we also surveyed a little bit
around days of the week uh that were
preferred in terms of Saturday or Sunday
this is the first year that we had a
Saturday event uh we did find that
Riders overwhelmingly prefer the
Saturday event um a few people said that
they didn't have a preference but the
majority preferred Saturday uh so even
though we're in the initial stages of
our planning uh we do anticipate that it
will be on a
Saturday in terms of the business survey
um I tried to communicate with
businesses uh leading up to the Grand
Fondo because I was new to the position
um I did go around to the businesses
with a communication ahead of time uh
letting them know the date the time what
to expect those types of things um when
we sent the survey around we didn't have
a great response but we did have uh
seven people who returned the survey uh
and we really had a mixed bag we had
some describe it as one of their best
business days ever because of the influx
of people uh we had others who described
it as one of their worst business days
ever uh because they didn't like the the
downtown core being closed for the
period of time that it
was so I think moving forward uh and
looking at the data from the surveys
from the money that's been raised uh we
feel that it's been a tremendously
successful event uh it was named a top
2024 event or pardon me a top 100 event
in
2024 uh and our intent is to continue to
prioritize the grand Fondo as our
Premier event uh we're always going to
be looking for ways to improve um one of
those areas will be around communication
making sure that we're working with
businesses and community members uh that
so there aren't surprises and that we
can uh put on a great event um I also
want to acknowledge the business owners
uh they've been supportive in lots of
different ways uh I know this year we
came around looking for prizes for a
casino night that we had at the same
time uh and they've been fantastic so we
do want to work with them uh and we're
hopeful that we can have a great grand
Fondo event while at the same time uh be
able to support businesses in our
community so in terms of how the town
can help I've just put a few little
bullets here and again doing amazing
things for us already so continuing that
would be fantastic help us spread the
word about our events uh share our posts
on your local social media watch your
mailbox for our fall and spring campaign
letters uh participate donate or
volunteer and uh we also request that
Council again if possible wave the
rental fee for a grand Fondo weekend so
that all funds raised can be maximized
and contributed to the
hospital uh and I'll just put in one
last plug we do have our radio thaon
coming up it's Thursday December the
12th 6:00 a.m. to 6:00 p.m. uh and it's
it's traditionally been a great event
for the hospital so anybody is welcome
to drop by if you'd like to be on the
radio uh 98 the Bruce we'd love to have
you there as a guest and we're looking
forward to another successful event
thank you very
much thank you Mr Martin there were a
number of requests there which uh the
normal procedure is that um they get
referred over to staff and we we get
information and a report at at a later
date concerning that concerning the asks
um however I'll open it up to members of
council any comments or questions
councelor
Grace thank you Madame Deputy Mayor um
thank you gram and everyone on your
board and and volunteer staff who help
put this on and all the work you do to
fund raise we're really fortunate to
have um our hospital um in our community
and uh I appreciate everything you're
doing to support that um I've just got a
question I don't know if I missed it
somehow but um you talked about your
survey and there were 289 writers that
responded how many writers did you have
in total oh sorry I don't think I did
include that we had roughly 800 writers
okay great and do you know how many what
percentage of those are from out of town
we don't for sure we can only sort of
Project based on the people who uh
completed the survey and from from the
survey company I understand a response
rate for this type of thing was fairly
High even though initially it does sound
fairly low but if you projected out uh
you'd be looking at probably 70 or 80%
of people 40 kilometers or more away
well the amount spent um that weekend
that's incredible so thank you very much
um for your for your work again and your
presentation and we do have a great
staff and a great team of volunteers and
and great support around the community
so thank you as
well are there any other comments
questions councelor
divinski thank you acting mayor um I
just wanted to put in dibs that I've
already booked in 7:30 a.m. on the uh
radiothon on December 12th I believe you
said grahe uh 6:00 a.m. to 6:00 p.m. you
know the routine get in there give us
your money have something to eat get out
okay no not at all but uh enjoy yourself
and I will be there uh helping out
during that time and also helping out
financially thank you we appreciate that
thank you very much and that also sounds
like a little bit of a challenge or an
opportunity uh to spread the words so
thank you for heading that
off seeing no other comments I'll just
offer um a repeat of what councelor gra
said thank you very much for what you do
for the community and um we look forward
to hearing more seeing more and talking
more about this over the next couple of
months great thank you very much our
second delegation tonight is from the
Sagen Rail Trail Association another
very active uh local group it's their
annual update and I'll ask Dela AI did I
come close with your name to come to the
microphone you have 10 minutes sir hi
can you hear
me it's de a
but so thanks for having me this will be
fairly brief um I'm the president of the
so real Trail Association that simply
means I had a bunch of uh volunteers who
spend a lot of time maintaining the
trails that we love in the neighborhood
so uh thanks to those who are here and
thanks to those who are not here um I
have only three slides really
highlighting how 2024 went and
summarizing what we plan for them next
year um the first thing i' like to say
off comment is that thanks very much to
uh Council here and the town staff for
working with us since I've joined the uh
rail trail um Association it's been a
great relationship um and um long may
that
continue um in 2024 we so our the trails
are connected to several different
Trails so each year we pick sections
that we Main maintain and depending on
what's needed we maintain it with you
know we buy rocks and gravel and stuff
like that and then community members
show up with their equipment and their
time and then we do the work so in
essence that's what we do so in 2024 we
upgraded the surface area between uh the
10th concession and Highway
21 and then along various parts of the
trail there were number of trees and
shrubs planted and then all those things
need to be maintained throughout the
year so volunteers show up and water the
plant and keep everything looking nice
and fresh um and then also along
different parts of the trail we have
folks patrolling and doing maintenance
where there are issues we go and fix
things um and along the trail are
different areas with Gardens and grass
that needs to be cut so again we have a
schedule and folks show up and do that
um hopefully because we're still in
November we might by the end of this
year have finished the um resurfacing
from Highway 21 to South Street but that
depends on the weather so if we not able
to do that I'll push into next year's
plan going to next year um the next
patch we would like to resurface will be
the area from South Street to McNab
Street and then as we surface the trail
we sort of clean around the brush and
the bush around that um one area of
particular importance to me uh is really
we continue to advocate for safety
around the connection between the trail
and Highway 21 we understand that this
is really more of an advocacy from the
town as it's an MTO decision but this is
an area that concerns a lot of people so
we hope um we can get that resolved and
it's not a tragedy that forces us to do
that because I have been driving and
seen people just standing there
terrified to cross so that's quite a bit
of a problem having said that we will
still also like to improve sort of the
um just as you stand there we want to be
able to pave some of the shoulders to
avoid a tripping Hazard particularly for
folks who might have Mobility
devices um but generally we want to
improve safety in that particular area
we will continue in 2025 with uh Trail
maintenance along different
portions um I would like to mention also
that we plant trees and we get a lot of
donations from trees for S green and
also the town so I like to specifically
call that out that will continue um and
the trail has different access points
and so those nodes have to be fixed and
so that's in the
plan additionally um we will repair and
replace park benches and upgrade certain
permeable bases in areas that you
caned so at a high level that is the
plan for
2025 um again to reiterate this is an
organiz ganization of volunteers who
donate their time their equipment um
sometimes family show show up with their
kids and do all the work and um I also
like to say that we get a lot of thanks
from community members um I was having a
conversation with someone and I
mentioned that probably the town can
relate you know of 100 people who use
your roads one person might call to
complain about a p hole but there are
thousands who enjoy it and don't say
anything um but we appreciate both all
the same um thanks for the comments open
to any questions thanks for the time
sorry open to any questions and
comments thank you very much and again
um any any followup will happen uh via
our staff bringing us information but
any comments questions from from members
of council councelor
Grace uh thank you Madame Deputy Mayor
um thanks Stella for uh your leadership
and the leadership of your board and all
the work of the volunteers to keep this
uh amazing uh resource open for us um I
have a question actually for our manager
of engineering uh to see if he has an
update for us on the um Highway 21
Crossing just a little bit of background
that the town did uh present a
delegation to the Ministry of
Transportation in January of
2023 and uh I know that our staff has
been diligent in in trying to work with
the Ministry of Transportation to come
to a resolution so um I asked Rahul if
he would actually say something about
that tonight I think he's got something
to tell
us good evening and through you Deputy
Mayor with the councelor
grace um actually I am working U on this
Crossing since I
started last year in March
one I did also some research I found
that actually this thing started maybe
20 years
back I have all the documents actually I
saved
them in my
folder anyway so um I have the documents
that actually I did the followup with
MTU uh at least from since last
May I actually sent around 20 sorry 10
emails to MTO and undering
updates uh and we also had one meeting
with them uh I think in last
June and uh
uh the problem is uh they have so many
Chang changes in their in their Staffing
uh Staffing that uh they lost track they
lost track of this system like every
time I U reached out to them I got new
person who is dealing with this thing uh
they have a office they called it uh
Corridor management office they actually
deal this thing on behalf of
MTO uh so the last person actually now
is dealing his name is Andrew
Robertson uh he's the corridor
management officer we had a meeting with
them in last uh I think June 10th and in
that meeting actually right after that
meeting I followed up with the some ask
that we received from The Rail Trail
Association I
asked to improve The Pedestrian crossing
lights or install pedestrian causing
lights at the
intersection asphalt on both sides
approaches just to make a smooth
transition installing more visible
signes on Highway 21 for this
Crossing and then other options that
like elevated Crossing Calvert Crossing
for
pedestrian asphalt shoulders all along
the de section
uh the response I got from
MTO that that was only the one kind of
positive response they said that MTU has
facilitated several internal internal
meetings to bring our functional offices
back to back into discussions about this
Crossing and that guy actually told that
I am uh waiting some additional for some
additional comments to be submitted
back to our Corridor management office
and we will forward them to you when
made available so I received this uh
email that was on uh I think on June
26 then again I followed up in July
26 one month after and the last response
I received from them is August
27 uh they said thanks for following up
on this application and your continued
patience MTO Corridor management office
is experiencing some internal Staffing
changes and responsibilities and an
unprecedented volume of permit inquiries
at this time we will endeavor to further
process the trail permits and additional
approvals should be made available
shortly that I received last August 27
and since then I also followed up couple
of uh email in in September in October
also just today and waiting for their
response but since August 27 I haven't
received any respones long
M that's the
update thank you very much for that rul
um you as well as a number of other
staff members Contin to ask questions
and I know members of council have also
taken opportunities at conferences so we
just must keep trying thank you very
much are there any other comments
councelor halin thank you Deputy Mayor
and through you I'd just like to I am
the council representative on the rail
trail and I'm honored to work with the
rail trail and uh I'd like to thank all
the members of the association and their
volunteers for their commitment and
contribution to the community the real
Trail is a lot more than just a
trail it's it it's the benches it's the
trees it's the bird houses it's the
facilities like the rail trail building
and the Memorial Garden it's the trees
planted it's the flower gardens and it's
also the mobilization of all kinds of
volunteers formal and informal that do
everything from putting up the bird
houses to cutting lawn along the side so
thank you to all the committee members
because you've made a a great
contribution to our community and I
could imagine what our community would
be like without that rail trail so thank
you are there any other comments okay
our third delegation tonight is from
cfuw the Canadian Federation of
University women Southport chapter um
odet bar Bart Niki is going to make
presentation on National Day of
remembrance and action on violence
against women you have 10
minutes Madame Deputy Mayor Huber
members of council staff zfu members and
fellow citizens of sogging
chores as you heard my name is odet
bartnicki and I'm here on behalf of 115
members of the Canadian Federation of
women Southport we use the acronym cfuw
you for short we are here to support the
notice of motion put forth by counselor
Grace asking Council to declare intimate
partner violence ipv an
epidemic for 33 years on December 6
annually cfuw Southport has hosted a
vigil in remembrance of the 14 young
women who were killed simply because
they were women at a coal po technique
in Montreal in
1989 many members of council have
attended the vigil over the years and we
hope you will do so again this
year when I spoke before Council on
November 27th
2023 I mentioned other municipalities
including our neighbors karton to the
South which had already declared that
ipv is an
epidemic I was then asked by a member of
council about my use of the term
epidemic to describe
ipv I didn't answer that question very
well last
year but tonight I will share with you
Miriam Webster's definition of epidemic
and I
quote affecting or tending to affect a
disproportionately large number of the
individuals within a population
community or
region excessively
prevalent or characterized by WID spread
growth or
extent sadly the incidence of violence
against women intimate partner violence
human trafficking and femicide does meet
that
definition one woman or girl is killed
in Canada every 48
hours over 50% of all murders in Canada
are classified as
femicides and they are ipv related ipv
meaning a former or present
partner Ontario alone has seen 52
femicides in 44
weeks and the most recent that you will
have seen in the news is an Ottawa
mother of four killed in broad daylight
just a couple of weeks
ago rural communities like ours are 75%
more likely to experience ipv than urban
areas and we have fewer resources to
support the victims and their
families sadly four out of 10 shelter
residents we have the three shelters uh
available to us four out of 10 residents
are children
and they attend our local
schools 44% of Canadian women have
experienced a form of
ipv uh after the age of 15 indigenous
women are three times more likely to
experience
this two in three people in this room
know a woman who has experienced
physical sexual or emotional abuse and
some of those women are in in the room
with us
tonight most incidents go unreported to
police who are required by law to report
occurrences of Domestic and Sexual
Violence human trafficking and domestic
homicide to a federal database every
year our local police have given us
those data that data between April
2018 and March 2024 so six years
basically sogging Shores police reported
hold on to your hats
633 occurrences in three of the four
categories thankfully no femicide was
reported in this period but we think
those numbers do meet the definition of
epidemic we want to acknowledge our
local police service has provided its
specialized ipv response training which
is not included in the 2-year police
College training programs in our
Province they provided it to nine of our
officers which we think is just
fabulous sing chores Police Service has
also been a proactive partner in raising
awareness locally along with Bruce gry
Public
Health council members may be aware that
just last week over
250 citizens gathered at Faith Lutheran
Church in Port Elgen to participate in
the anti-human trafficking event hosted
by Port Elgen
rotary that shows how many people in our
community here and we know our community
cares we know you care too we are aware
that in January of this year you
endorsed the Declaration made by Gage we
hope you will join over 100 other
Ontario
municipalities and vote to make the
Declaration that intimate partner
violence is an epidemic when it comes
back before you on November
25th we invite members of council and
all members of our community to join us
at our 34th annual vigil at 12: noon at
Coulter parquette on December 6 this is
the day we Mark national day of
remembrance and action on violence
against women we also ask as we did in
previous years that the town's flag be
lowered on that
day together these actions demonstrate
that all forms of gender-based violence
are not acceptable in sogging chores and
most importantly that sends a message to
our victim
it sends a message of Hope to them and
their
families finally our sincere thanks to
counselor Grace for bringing the notice
of motion before
you and thank you all for allowing us to
delegate thank you odet um there was a
request there related to the flag um do
we need to do
anything they've already got it on on a
schedule there are there any comments
questions from any member of council
councelor daninsky
thank you acting mayor and through you
toet odet thank you very much uh for
that presentation thank you to the cfuw
Southport for all they do especially at
this time of year um there are many
people that can't get to a noon
presentation on December 6th and I fall
into that category this this year is
there something else we can do to be to
be part of
this we have discussed holding it at
different times and I I dare say we will
again we are aware of that um something
else that's changed for us is our
membership which is about5 as we we
stand tonight uh many of them are
full-time working people
so that's changing our organization as
well and that's something we'll take
back and discuss our our chairs are in
the room tonight for that
committee he thank you and if I may
acting mayor um I don't know I can't
recall and with all due respect who
said asked you for a definition of that
pandemic as I've heard my good friend uh
Vice Deputy Mayor my might say time and
time again on one subject or another
even one case is one too many and I
stand by that and I do agree with you
there is an epidemic and it has to be
addressed thank you very much thank you
if I could just add one more comment we
do um use three shelters for women in
our community and members of
cfuw um do take donations around the
vigil and we take it um e transfers
checks cash in your pocket if you happen
to show up and then we make little
visits in in pairs and last year I was
struck um going with uh one of our
members down to Karden new Young manager
there and she told us that the three
shelters had not had one cent in
increase for over six
years however the incidents and the need
they do at all three shelters have to
turn people away and sometimes it's
people with
children so um that's another thing we
do is we do try to support our shelters
a little bit around that occasion thank
you thank you councelor stack and then
councelor hin so thank you for the
presentation um I just wanted to make
one note on uh domestic violence in our
community so I used to sit on the board
for the women's house in Karden and I
had the opportunity to help a woman who
was the victim of abuse and I sort of
experienced I watched her do the intake
which can be quite traumatic and um
unintentionally dehumanizing you have to
basically strip down the to one layer of
clothing everything you own gets washed
for fear of you know any manner of of
issues that can come in in shared
housing um and then you have to sort
through that and you have to do that
before you actually enter the shelter
itself so there's an intake Bay where
you're sat with um a representative
yourself you have your children you go
through this process before you even
enter the services if I recall you get
six or eight weeks there and then you go
into second stage housing and the second
stage housing can be very challenging
and you're often dealing with women in
this case who are very economically
disadvantage so people who may never
have earned income who have never filed
their taxes who are struggling to manage
through the trauma of that abuse
managing their children managing a new
home typically away from their families
um so I share that as just a a to sort
of reiterate and reinforce the
significant effect that do domestic
violence can have on women in this
community and I think because of the
affluence in our community it often goes
unnoticed but there are shelters as you
noted in Port Elgen and K Carden in owwn
that are always full um and so I think
when we talk about and I know the motion
comes in regular Council but when we
talk about recognizing the epidemic I
think it's I will certainly support that
I think it's also important to recognize
just the sheer impact that these events
can have on women and it is often a
cycle and it often takes when you're in
those situations it's often many times
they have been through the shelter
system or gotten close to the shelter
system before they actually make it out
so I think it's just important to
recognize how significant that impact
can
be councelor halin
thank you and through you Deputy Mayor
odet and to your group just as a a
brother who has four sisters and uh a
father who has three daughters thank you
thank
you any other councelor
Grace thank you Deputy Mayor um I I know
that odet mentioned the fact that uh our
Police Services and our police chief um
have worked with cfuw
Southport um
to provide um I think some joint funding
and uh that's being used to assist with
um promotional materials and educational
Publications and that kind of thing and
so I would just want to make um a note
of the fact that I appreciate the the
leadership um not just of cfuw Southport
and the team that's uh setting up and
running our vigil this year but also uh
our Police Services who usually provide
a speaker who provide upto-date
um statistics for us and to provide that
monetary support um to and and I know
from having attended the um anti-human
trafficking um seminar on Wednesday
night um and hearing the comments of
Inspector Jeremy miten uh on what's
Happening that our police services does
so much more on this issue um to support
victims so thank
you thank you councelor Grace that that
was going to be a comment I made as we
we Segway over to the next part of our
meeting just to say that um I can't be
sure because I can't see the viewership
on on my computer screen but I do
believe um a number of police officers
police Personnel are are zoomed in
watching us on YouTube and and your
comments um will be very appreciated by
the service and also by The Police
Service Board that councelor daninsky
and I will take those comments with us
um to the next Police Service board
meeting seeing the end of the
delegations we have no public meetings
tonight we'll move on now to um staff
reports um the first one up um will be
of interest to some people in the
audience it's about the Aquatic and
Wellness Center operations and
management plan so um without further
Ado um I will call on Lisa billing to
make a
presentation I I thought by giving you
that intro some some of them might have
stayed Aquatics and Wellness Center I
appreciate intro
Okay so
thank you Deputy Mayor Huber and members
of council tonight I am excited to share
the draft operations and management plan
for the new sogging Shores Aquatic and
Wellness Center commonly referred to as
the
AWC also included as attachments with
the draft plan are the results summary
from this Summer's Community engagement
campaign and a draft framework for the
aw for the proposed AWC fees and charges
the draft plan is a result of advancing
the AWC activation and trans transtion
plans throughout 2024 and integrates
feedback received during Community
engagement the intent of the draft plan
is to provide council with a high level
overview of the approach and principles
guiding the operational planning for the
AWC and to seek Council
feedback overall there is General
excitement in the community about the
programming and possibilities available
at the ad and the possibilities at the
AWC key themes that came through the
community engagement include a place for
families to participate together that
membership options are important there's
a desire for Innovative programs that
maximize multi-use facility areas
recreational Sport and play for all ages
programming Beyond physical health and
movement a desire for cross programming
between facility areas adults and
seniors who want to improve their
physical health with community and with
each other welcoming Community use like
rentals and that barrier-free access
including Financial access is important
these themes have been considered while
developing the draft plan and they
continue they will continue to guide the
detailed planning and development of
programming Service delivery and
operational standards the draft plan is
focused around key seven key operational
areas highlighted in the report each
section of the report includes a summary
of that section and the page number
where information can be located within
the within the
report or within the plan itself key
areas of the plan include Community
engagement operational objectives
performance and service
levels General operations marketing and
Communications affordable Recreation
Financial forecasts and risk
analysis within the general operations
section the plan speaks to hours of
operating areas of
responsibility participation
participation structures and program
development it has been just over a year
since I presented the AWC activation
plans Act ation and transition plans to
council about 13 months if we want to
really get down to it um it is an
incredible feeling to be standing here
tonight in front of council to share
with you what we heard from the
community and how that feedback has
helped to shape the draft plan is
delivered tonight a final plan will be
presented in Q2 of 2025 along with a
recommendation to amend the 2025 fees
and charges bylaw the final plan is
intended to further refine the AWC
program and service offerings as well as
the program structure
outline a preliminary opening schedule
support the proposed AWC fees and
charges and outline criteria for
accessing the affordable Recreation
program I would like to thank our staff
team Council and the community for their
support that has got us to this point
feedback and support has been integral
integral to the development of this
draft plan and will continue to guide us
as we advance towards opening the doors
and bringing this new operation to life
thank you for your time and I welcome
questions and comments from members of
council thank you to the manager of
recreation for her report are there any
comments questions the vice Deputy Mayor
yep thank you Deputy Mayor um Lisa
thanks very much for this report you've
uh you really aced it uh that that
that's tremendous amount of work and uh
it's so well laid out very impressive
and U it really sets the course you know
for next November when we open up our
facility so I really really commend you
for the uh excellent job you've done I
did have a few uh comments questions um
the I was interested when we looked at
the five key areas of Aquatics
Recreation Fitness Leisure and
stem um that caught my eye and U there's
a strong interest in STEM related
activities include robotics coding
classes science experiments both
children and
adults so that really caught my eye in
terms of this is an aquatic and Wellness
Center so H how did that come about yes
so through you uh Deputy Mayor we
included that just as another area of
activity that the community is
interested in so Leisure and social
activities combined into Aquatics and
wellness but we thought let's just ask a
couple questions outside of you know
kind of that core Recreation programming
um so we wanted to dabble into the area
around stem to see if was interest in
the community we recognize that there
are Partners we're standing in the
nuclear Innovation Institute they offer
uh some amazing programming around um
Robotics and um Ai and all of the stem
activities that they are doing as part
of their explore program um so I think
it's not necessarily an area that we
would lead all on our own but maybe look
to work with Partners if there's an
opportunity to expand that programming
even more broadly
okay I just Aquatics Wellness Center I
just I I I was just wondering what path
were heading down with their programming
that's all but it was an interesting U
it was an interesting read when I saw
that um the uh the other comments I had
was about that I didn't see in here was
I know people do travel on sound for
this program it's a cardiac rehab
program uh which very popular over there
maybe I missed it in the report but is
that something we will be considering I
know there's the medical profession has
to be involved obviously doctors nurses
Etc but it's a very successful program
over there and it's save an our drive to
get to that program is that something
we're considering as part of the Aquatic
and wellness center it's not something
that's currently part of this dra plan I
think that would be a discussion with uh
bright Shores in terms of where those
programs operate and if that's something
that we are interested in integrating
into the AWC I really think we should
consider it because and you worked in
sou family why years ago and it it's a
very popular program I don't know
whether it is still today but over the
years I've had many people comment
that've got to drive D and sound for the
program and I think why not do it right
here because I think that can attract
some some some some you know different
clientele users into our facility and
what a better way to rehabilitate than
get into the PO for some cardiac rehab
so I think that' be something if if
staff could consider I think it be a
good thing um on page uh 25 a bit of a
concern for me and that's the free uh
Community walking time and you know I
I'm sure people in the community that
mind gu you know cutting out free
community walking time for the walking
Track but you know in year one I think I
read a $1.2 million operating deficit
it's going to come down
substantially in year two to 4 500 and
then all the way down to zero hopefully
in the over the next four five six years
but I think we ought to to be careful
with with giving out uh too many free
things right in the beginning because
you give it out free in the beginning
it's really hard to charge lader and uh
I I saw with this a six-month walking
Track membership but I guess my question
is and I think that's a good thing take
my wife for example one thing she'
joined is pay $100 $150 every six months
for to use the walking Track however if
you know if you know if you had if you
had 3 400 those at $60,000 a
year potentially um but you got free
walking Track Time mornings afternoons
and evenings and weekends and that that
caught my eye too Lisa in terms of I I'm
not sure we should be doing that and and
what so what you know the people that
were thinking about buying memberships
for the walking Track and I think we
need to think to take a look at all
revenues um why why would people just
not go morning afternoons evenings
weekends to the free walking time and
and foro the
membership uh through you Deputy Mayor
the intention for the free indoor track
access um is not necessarily to say that
it's every weekday every weekend every
evening um there would be defined times
um where access would be provided at no
cost however um it wouldn't be all of
the time um so that is sort of the
intention of how council could support
um free participation through sort of
scheduled program times it did it did
say afternoon evening weekends and um I
just think if someone's going to go to
use a walking Track three or four times
a week why buy the membership for $150
for six months why not just go to the
free walking times I just think we need
to take a look at with with when I take
a look at a $1.2 million offering
deficit year one I know that's a little
misleading I get that um but because it
really dropped substantially a year two
as full memberships come in for the full
year but I really think we should take a
look at what what we're giving away with
our $50 million facility that we ought
to be very careful with that so we just
want to plant that seed for uh the fees
and charges will come to council when
when we'll be able to take a look at
that walking Track membership for
example yeah it will come to Council in
Q2 um of 2025 so probably around May or
June next year May or June well look
I'll be speaking to that again when it
comes I because I just think we ought
ought to take a look at that
um one second
here my organized
notes I think um you know on page
um 24 I think no no there was in one of
the pages anyway it said 85% of those
surveyed felt that keeping the Aquatic
and Wellness Center affordable as a high
priority and um you know I think it's
important to not turn people away people
who can afford to pay need to pay but
people cannot afford to pay I'm glad to
see that there's a subsidy program in
there I think that's really important
and uh so I'm glad that's that's
included and um because we need you know
I I think it's important regardless of
your ability to pay you need to able to
use the
facility um
I think that's all I had had had for now
I I I just really um really really
impressed with the report again um leis
and and the uh percentage of those that
were survey I think there was really
good Community input by the sounds of it
did I see 500 someplace where there
about 500 people responded to the survey
yes that's correct yeah just under 500
responses which is amazing great there
again job w
thank
you anyone else councilor
divinsky thank you acting mayor and
through
you a great report thank you very much
for that lots of
information under project
scheduling it could be just me but it
says the draft plan is based on the
current construction schedule
do that mean the construction schedule
changed from the original one and if so
are we
behind the reference to the current uh
construction schedule refers to the
schedule update that Council received in
September with the fundraising update
with the fall 2025
occupancy through you
so what we're saying here is that uh uh
the occupancy of the AWC and the second
floor municipal office expected in Fall
2025 that's correct
okay that wasn't in the original plan it
was going to be sooner than that was it
not when the AWC activation and
transition plans were presented last
October the occupancy was anticipated
for July
2025 okay and
finally um a soft opening of the
AWC is expected in November and
obviously you're talking about next
November not this month that's correct
yes November
2025 okay I saw our community services
director get up uh kisten nothing
everything's answered
correctly okay I have uh one more
question this uh has to do with the
performance and levels of
service for those that have memberships
at Centennial pool
currently I assume those memberships
will transfer to the new facility
automatically and they won't be
surprised with a a price increase until
the next go around how's that going to
work sure yes we currently have um a
one-year uh membership option at the
Centennial as well as a six-month
membership option and the ab
availability to purchase 10 or 20 visit
Punch Cards we have pause purchasing
one-year memberships at the existing
facility in anticipation of uh new
quatic memberships for the AWC however
the six-month memberships as well as
Punch Cards can still be purchased okay
and should they
overla they will be honored at the new
facility until they expire
correct if there was a period of time
that they would be overlapping with
operations of
AWC okay thank you thank you Deputy
Mayor councelor
Grace thank you uh Madame Deputy Mayor
and thank you Lisa this is a fantastic
report um long but very interesting and
um uh pretty inspiring actually and
exciting uh to see what what awaits us
um I just wanted to I I don't really
think I have questions but I just wanted
to make a note of some things that I was
very pleased to see um the vice Deputy
Mayor talked about the um emphasis from
the survey about
affordability and uh how we had an 85%
response rate from a very healthy
surveyed number um being in favor of
that and I that says a lot about our
community and our
generosity uh so that's that's great um
the emphasis upon accessibility
barrier-free
access um the emphasis upon um making
this a family Hub um youth programs with
teen kns and youth soccer and basketball
that's been something that we've heard I
think through our recreational Master
plans through the years that that's
something we're missing so that's really
wonderful see that as well as all of
these other um support activities social
activities um book clubs card games arts
and crafts the Community Kitchen uh
thing is a wonderful idea I know that
when um back when we had our um
affordable housing um task force that we
were working on and uh within the
homelessness
subcommittee um that came up at as
something that could be used as a
support um for uh you know not just sort
of recreational cooking but something
that could be a real support for the
community um so that's great to see as
well as that potential partnership with
the nii for STEM related
activities
um that is great and I agree with the
vice Deputy Mayor that if you if we can
somehow reach out on that cardiac rehab
program that would be a wonderful
addition because that's something I've
heard from residents as well uh thank
you again great report and um I really
hope that a lot of our residents will
take a look at it thank you thank
you important to to convey though that
some of the things that have been said
are ideas they're not they're not for
shures and certainly uh facilities um to
to enable some ideas are not necessarily
in the building um at this time I did
want to um I had a couple questions but
since the vice Deputy Mayor and
councelor Grace both mentioned the
Cardiac Care uh program there is um in
the draft on page 18 there is a comment
about the user group engagement campaign
and it is specific to Health Care
Providers and other thirdparty
organizations so um you know I hope that
you you have some success When You Reach
Out because um care close to home is a
very important idea and if we have a
nice facility um let's let's get people
in there for all kinds of different
reasons I had a couple of questions
though um I know that there's a a
position posting right now which is one
of the positions associated with um the
aquatics and Wellness
Center it talks about um land landbased
or land programming I can't remember the
exact expression are we going to think
about the the community comp has as a
single unit or um will there still be a
distinction with the ice side and then
the land side the land-based programming
side and the pool is it three separate
entities or will this this position
that's being um recruited for right now
when it talks about improving um
programming will they have some
engagement with improving potential um
Community programming associated with
the ice as
well I think think the position itself
will essentially fill the role that the
Aquatic supervisor currently fills
within so on the on the Aquatic Wet Side
we have the Aquatic supervisor um and
they take care of all of the programming
within that space so the Dryland side
the landbase side of the facility also
needs um support to provide those
operations I think there is opportunity
um to we want to create connections
within our facilities and make sure
we're uh maximizing how we're using
those spaces and if there's
opportunities for cross programming uh
for summer camps that use both the arena
and the Aquatic and Wellness Center I
think those are where we're really going
to look to see um opportunities to um
work together across our different
facilities that we offer but I don't see
the Aquatic and Wellness Center being
exclusive and clex being exclusive they
will operate in
Partnership I think it will work really
well to consider a cluster of activities
um since you mentioned day camps or
summer camps I there was a comment in
there about the intention to improve
enrollment or improve opportunity for 40
campers um how many my understanding
about our our camp program in the summer
was that it was provided by an outside
provider um but um how many how many
kids if you add 40 to a number that
exists how many children are we talking
about that potentially could be involved
with summer camps yeah uh so we do we
have offer camp in a couple of different
ways our traditional non-aquatic day
camps have been offered um half day
camps by a a thirdparty provider but we
also provide our own direct camp
programs through the Aquatic um program
and this year we actually increased our
camp spots by about 20 so we had about
64 campers per week in a variety of camp
programs especially Camp plus two um
more traditional day camps but they
would go into the pool daily so it if we
increase our traditional day camp by 40
campers um a week we'll be at around a
hundred spaces for
campers that's good I have um two more
um certainly I appreciate what the vice
Deputy Mayor said about um not giving
away too much but I I would just like to
encourage as the schedule starts to to
take some form um one of the challenges
that I see with with ice here is there
there's extremely limited times for
public access to skating um I don't know
exactly what's going on this year but
last year there was basically one hour
time in Southampton and one hour time in
Port algen at the Plex that the public
could get in to just go public skating
so I hope that um and and they were
sponsored so they weren't quote unquote
free they were with paid for by a
sponsor I hope that as we think about
the aquatics facility that we work in um
a nice number of public swim opport OPP
unities um there's sponsorship
opportunities there too but certainly um
the more public access to the building
um outside of organized membership
driven um things like Minor Sports and
and perhaps the breaker swim program
that sort of thing or lessons I think
that that would be a good good goal to
work towards my other my last question
is um your report is great um it
includes quite a few ideas um has to
follow up in terms of surveying and you
know asking questions to make sure that
there's satisfaction the one thing that
um I don't know how you do it but the
one thing that I would encourage is as
you think about that it's not just about
um the users of of the facility
taxpayers and sogging Shores are on the
hook for this facility for quite a few
years via their contributions to the
Legacy fund so um some sort of
opportunity um along the way to assess
Community satisfaction with with the
build um with the results of of um the
ideas that are coming out I think that
that will go a long way to um encourage
civic pride um because it's it's the
biggest investment in Recreation stuff
here ever and um taxpayers will not
necessarily be participants but
certainly they'll be contributing so if
there's a way to kind of get at their
satisfaction I think that that would be
a good thing too are there any other
comments by stuty
mayor thank you councelor stack sorry
it's okay I just had a quick question
about the risk analysis so I noticed in
in the report we're hinging a lot of our
financial stability for the for the
programming on membership then I also
noted that you sort of raise low uptake
on membership as a low like your level
of concern is low I assume that's
because you think the risk of the
membership is a low membership uptake is
that's correct okay and then just to
kind of close that out so are we putting
so we are we putting preemptive measures
in place early because I know you want
to start a recruitment Drive in I think
August next year this year July July
August will
be um a membership drive for 2025 so
July and August 2025 okay um I think my
only comment and like I defer to you but
I'm just worried about if we're saying
that 70% of our revenue is coming from
membership sales and that so read that
to say if we don't meet our Target
there's a significant like it's very
consequential right if there's at least
opportunity to consider whether an
earlier start to that like and I know
there are resourcing concerns but if
it's possible to start that drive a bit
earlier that would certainly give me a
bit more Comfort given like I said about
70 I think 70% is hinging there um and
then I just wanted to note a couple of
things I found interesting um so I
thought it was interesting that
basically the majority of respondents
want the facility open 9:00 a.m. to 10:
p.m.
so I I think it's about 48 to 50%
between those two time those three
chunks of time that you listed there um
so I'm hopeful we'll be able to meet
those needs because I think um I think
that's pretty important I know the gym I
go to is busy all the time so I'd expect
it would be similar there and then I
just had a very um silly question that I
couldn't I don't know if I was reading
too late last night what does dry land
activities mean so I will take the
recreation hat basically Dryland is
landbased or programs that happen
outside of the pool so anything not in
the
pool stuty mayor M yeah thank you Deputy
Mayor and two two two final comments and
questions one might be for the director
of community services and it's to do
with the potential for relocating of the
Hall of Fame and um bill streer was uh
here in this Council well I think in the
other building year year or so ago
longer and talked about he'd be willing
to sit with Rotary Club and other
organizations to to revamp take another
look at the hall of fame and there
there's probably going to be lots of
wall space there at the at the new
aquatic Wellness Center so any progress
being made on
that uh thank you for the question and
through you um Vice or Deputy Mayor um
we do have that uh Council will see that
presented through the business plan as a
future highlight that's coming up off
the top of my head right now I can't
remember if it's 25 or 26 uh that we're
going to look at uh the Hall of Fame
perfect thanks for that and uh um one of
the nice things I think with any
facility particularly a brand new
facility like this I was in one on the
weekend down in uh um down Fergus area
Mount Forest actually and a nice sitting
area for people sit down and congregate
meat have a coffee muffin canteen was
open and uh I see with the Aquatic
Wellness Center there's no provision for
a can
but they're they're you're talking about
perhaps the the Plex whoever operates
the Plex canteen um you know it could
spill over into into service in the pool
as well can you can you shed a little
more light on that why we decide not to
do a a canteen at the wellness center I
think in recognizing that the existing
canteen is located in the Plex and it is
connected to the Aquatic and Wellness
Center through that Corridor link um so
there were there's already a service um
available to be provided there I think
there's an opportunity to look at the
agreement that we have in that space and
maybe reimagine what it looks like in
order to uh provide some additional
Services there are sitting areas uh
within the design as well so there's a a
really nice sitting area outside of the
um Auditorium space just outside of the
glass where Community can gather and
then on the second level as well there's
going to be some seating areas that's
great it's good to see the break out
seting areas like that and so there are
will or are will be active discussions
around offering canteen services with
the current operator of the canteen to
expand that service and include the pool
so there there will be some discussions
we will yeah we will take a look at the
agreement and when it expires and how
that could that how it could
work councelor halin thank you Deputy
Mayor and through you uh just coming
back to your comments about ice time and
you know if we're looking at the Aquatic
and Wellness Center and the ice Al
together and everything like that um if
there were more opportunities for public
skating I know it is very competitive to
get a sponsorship for public skating I
mean people businesses are tripping over
themselves and snabb this up so I think
that there's more businesses and more
individuals out there that would sponsor
more free skating and free swimming as
well and that's something we could look
at expanding that with your new Aquatic
and wellness thank you
thanks and we appreciate that you
councelor help and sponsor skating at
times too are there any other comments
um I'm sure that uh the manager would
welcome um any any feedback that that
could come in uh prior to us receiving
another report the recommendation before
us right now is that Council receive the
draft Aquatic and Wellness Center
operations and management plan report
for information all those in
favor thank
you our next uh agenda item is relating
to um the introduction to proposed
levels of service for asset management
and I will ask the asset management
supervisor Jessica Rogers to come up to
the mic and she's going to introduce the
consultant thank you
Jessica uh thank you and through you
deputy mayor as outlined in our 2024
business plan the town is in the
beginning phases of a project to once
again update our amp to meet the 2025
requirements under the o
588-1714 public policy advice in the
areas of Municipal Finance development
planning demographic and economic
forecasting and real estate valuations
hemon's Municipal practice is extensive
and is anchored by professionals who
have considerable experience in both the
municipal environment and private sector
the staff includes um Finance
professionals planners demographers real
estate Specialists and
economics the objectives of this project
include identifying measurable levels of
service developing ing tools for
tracking these measures receiving
resident input through both an online
survey and a pic and crafting both asset
management and financial strategies I
will now hand it over to Christopher
belet and Andrew Marabella from hson
Consulting to provide more information
with regards to the proposed levels of
service as part of our long-term
business planning and how it relates to
the regulation
thank you uh members of council um just
to kind of start things off on some of
the topics for discussion uh we want to
go through and kind of Define asset
management and a quick overview uh for
municipalities um we want a a kind of
overview of the regulatory requirements
particularly or
58817 we're going to look at the town's
2024 Asset Management plan and the work
the Town has done already um in terms of
that level of service work as well as
the approach to the development of those
proposed levels of service some of those
next
steps so to kind of Define um asset
management for municipalities and and
sort of a simple perspective um asset
management is the process of maintaining
Assets in the most cost-effective way um
we want to make sure that we're
maximizing benefits to Residents uh
through the use of those assets we will
make make sure that we're managing risks
over the long term and as well ensuring
that the services are sustainable um and
affordable as well ensuring that through
uh through this uh sort of plan and as
well through through a longer term
planning
period um an overview uh municipalities
are responsible for ensuring
infrastructures planned built and
maintained in a sustainable way that
said the town has applied sound asset
management principles and processes to
date uh from hemon's opinion the town is
well ahead of many other municipalities
of similar size uh you've developed a
tenure Capital plan you have an
infrastructure Levy that you've
implemented so with that said you know
the asset management plan becomes a
useful tool for identifying um those
long-term infrastructure requirements
and planning how to manage those uh
requirements uh today or starting
today some objectives um the plan uh we
want to provide staff and Council
information to guide sustainable
infrastructure investment decisions so
we are building upon um the the uh the
work from 2024 plan uh moving forward we
want to make sure we're meeting those
requirements of Ontario regulation 58817
on the proposed level of service one
other important component here um is
having a readily available document to
support those um uh future Federal grant
applications and ccbf funding agreements
um as well that ask for that plan to be
submitted as part of those applications
and the amp has to consider all assets
owned by the town as well uh making sure
that we've included the core and noncore
assets and building upon that exercise
which the town has already done through
that 24 plan
um the line of side of asset management
planning is sort of the framework the
town um is utilizing in order to develop
uh the proposed level of service and as
well the the existing uh sort of asset
management plan it begins with uh the
vision of council and as well as Council
priorities those visions and those
priorities help inform the policy the
asset management policy that was
developed a few years back and as well
as the asset management plan itself and
ultimately that plan the intention is
that it helps and form those Capital
programs the operations and maintenance
budget and as well as any business plans
going forward and by no means is the
asset management plan intended to
replace those processes but it's it's
another tool in sort of the town's
Arsenal to help plan for those long-term
um asset obligations those last few
pieces on those on those budget pieces
will help inform the targets and the
level of service that's being uh
proposed as part of the exercise and as
well as in that reporting uh help in
that reporting of the levels of service
going
forward the timeline of the regulation
uh important to mention here that the
town is up to dat um in terms of Meeting
those regulatory requirements of the
asset management plan back in 19 was a
develop of the Strategic Asset
Management policy which the town has in
place and then in July 20 July 1st of 22
and then again in 24 was developing
those current levels of service for the
core assets and the non-core assets and
the core assets like I mentioned kind of
covering the roads water Wastewater
storm water Bridges and culs and so on
and those non-core assets being your
other asset categories uh things like
Vehicles equipment uh facilities and so
on so a good basis uh that the town has
uh from Meeting those requirements going
forward we want to meet the July 1st
2025 requirements that'll be the uh
development of the proposed levels of
service that that we are talking about
today and that'll be for July 1st 2025
and that process has already begun and
is isn't sort of moving forward um um
right
now some of the required elements of the
plan uh one important uh kind of
starting point is the state of local
infrastructure uh this this really
describes the the uh asset portfolio of
the town where are the assets what are
they worth what condition are they in um
what is the remaining service life and
so on and these are important inputs to
developing that level of service um the
any discussions on risks Associated to
the plan as well as determining the life
cycle activities and costs of
undertaking um all you know the work
that's proposed uh you know sort of
through the plan over the long term um
so you know that like I mentioned the
town has already developed that through
the 2024 Asset Management plan and those
will will be that will be the framework
and the starting point to help inform
the exercise on the proposed level of
service um municipalities are required
to report on those levels of service for
all those assets um you know like I
mentioned the town has already undergone
and undertaken that first uh sort of
Step of reporting on those current
levels of service and what that means is
um you know there is quite a bit of
information in the existing plan that we
can draw upon this represents this table
represents a snapshot of the current
level of service that the town already
put together uh these are not all the
levels of service this is just a
snapshot for illustration purposes but
what we wanted to point out is that the
basis for the levels of service will be
based on this uh you know the proposed
level of service will look to set
targets over the next 10e period or a
minimum 10year period for these types of
measures and these measures are going to
be informed over the next uh few months
uh through a variety or or different uh
sort of uh uh sets of part of the
process particularly in the consultation
and as well as analysis of the
budget this slide represents sort of
that process um we start off with a
review of the current level of service
um that's uh happening uh in the next
few days where sitting down with staff
in order to undertake uh some formal
workshops with staff to understand the
current level of service understanding
the data understanding the feasibility
of tracking those levels of service
along with them we'll look to develop
those proposed level of service targets
uh using uh sort of Staff knowledge the
existing documentation the asset
management plan the exit the the capital
budget the operating budgets and so on
but that'll lead into consultation with
uh or continued consultation with the
public and Council uh there there is a
consultation uh happening uh in the next
uh couple weeks with the public and
trying to gauge some of the sense uh
from the public on the level of service
provided uh of those assets and as well
as uh the process uh giving enough time
to provide Council uh the information
that needed in order to sort of be
informed on what those levels of service
are and getting the the feedback from
Council in order to move forward uh with
the plan and finally we want to make
sure we identify the cost to meet those
proposed levels of service and if there
are any risks Associated um to uh to the
plan and those costs will be largely
informed through the good work that the
town is already done including the
10year capital plan as a as a basis in
order to understand what those targets
could be based on that
plan um last sort of a few ideas here um
in understanding the uh life cycle
activities that support the level of
service so these are the activities that
we do on our assets or or as part of the
asset management best practices and in
order to maintain um the levels of
service the first one if you he being
non-infrastructure Solutions really
related to actions that the town may
take not necessarily not necessarily
related to direct work on assets but it
might be related to management of the
assets things like development of an
asset management plan or acquiring a new
piece of software to manage the
inventory the expansion activities more
traditionally related for municipalities
on the growth related infrastructure so
kind of those first round costs um of
growth related infr structure would
would be what we would call in the asset
management world is expansion activities
the maintenance activities more so
related to works on an ongoing basis to
maintain those assets typically captured
or mostly captured in the town's
operating budget and that includes
things like reactive maintenance you
know as an asset uh either breaks down
or requires immediate repair that's
addressed through the operating
budget on the uh uh sort of the last
three categories here we have renewal
Rehabilitation and replacement more so
related uh to the capital budget those
are your traditional type capital
projects renewal Rehabilitation more so
repair type uh um uh work things like
Road repavement or perhaps repairing
components um of a facility and the town
undertakes preventative maintenance
through the capital budget uh which
would include a combination of you know
renewal Rehabilitation or replacement as
determined as as sort of needed those
replacement activities are more so um uh
related to those likeforlike uh type
Replacements replacing your vehicles for
example or replacing a piece of
equipment and finally the disposal
activities any activity related uh to
disposing of an asset that may
necessarily have a cost and you know one
one important component here is that the
town is already aiming to move to a
larger share of preventative work um
over the next few years um in in in sort
of in a way in order to make sure that
uh that assets are continued to be
maintained sustainably and by no means
is um the the actions that are
represented here um represent actions
that the town already takes as part of
the capital budget these are just
categories that facilitate um the
exercise and developing that proposed
level of service and by no means is this
uh intended to rep replace the budget
process but it's a tool to help inform
that process um in the future as
well so in terms of next steps uh hamson
and stown staff have already initiated
the background work needed to develop
the proposed level of service so like I
mentioned in the next couple of weeks uh
there are workshops with staff in order
to be able to get more so the technical
information in order uh to develop those
measures uh there is a consultation
session with the public scheduled for
November 20th so that's uh sort of
coming up but with another session in
early 2025 to sort of gauge um The
public's uh opinion on some of those uh
sort of levels of service for some of
those assets a final report is expected
uh to cancel by the end of q1 2025 uh
and that is at the same time well in
advance of that regulatory requirement
of July 1st 2025 but at the same time
giving Council enough time and us coming
back to Council in order to present that
information and providing um enough time
for Council to have um a comment and
opinion on that for us to reflect in the
in the overall uh sort of
product uh with that said uh that
concludes uh the formal presentation and
I'd be happy to answer any questions you
may
have thank you for that the the public
um consultation process that you
mentioned on November the 20th that's
Wednesday November the 20th it's at 5:00
pm at the Bruce County Museum is that
correct that is correct thank you um we
have a recommendation um before us that
Council receive the introduction to
propose levels of service for Asset
Management um just to receive it for
information I'll open the floor for
questions or comments
now I have a couple
I wanted to ask um there was a a comment
on one of the slides and it's probably a
question for uh um perhaps the U manager
of engineering or or the um director of
development um there's a comment in
there that the bridge average condition
had an index number of 57 out of a 100
um that seems that it's just above
halfway um it was the one that kind of
was the most dramatic so I just would
appreciate a comment as to what that
means and and what it it uh represents
in terms of the future planning in in
terms of taking care of B
Bridges um through you Deputy Mayor and
I can answer a bit and provide other
answers if Rahul wants to step in as
well so um that number came from our
2022 Asset Management plan so it was
based on the um Bridge condition um
study that was done in that year um and
at that time we did have a couple
bridges that were closed so you have to
understand that those closed bridges
would have a condition index of zero
which would bring down our overall
average um we completed a Bridge
condition assessment um this year we
actually just received the report um so
in our next iteration of the asset
management plan we will be updating
these numbers and is likely we'll see an
improvement thank you the other one that
caught my eye was that um the unpaved
roads in our community were noted as
poor um same situation you've done
another um condition report and we can
expect to hear more yes um and through
you Deputy Mayor we completed a um
pavement condition Index this year as
well which will give us a better um
understanding of our pave roads um with
unpaved roads because they are gravel it
is relatively hard to actually come up
with a decent um condition reporting
system for those but I would expect that
we would see an improvement based on our
maintenance
strategies thank you and my apolog my
apology for suggesting that someone else
needed to answer questions you're you're
always very good yeah any anything else
councelor
mayette thank you
Madame
chair we still have a couple bridges
that are closed and so uh I know we've
done some work on concession six bridge
and we've done some work on the county
road 17 Bridge
um but when we have those bridges closed
I'm hoping they stay in the plan for
future Rehabilitation so I don't really
see that number coming up with regards
to the uh gravel roads um we we did do a
uh a trial run I believe it was three
years ago on on Side Road uh 1819 where
it goes from the Town Line to one of our
new Bridges the newest bridge in SOI
Shores which is
the the name of it eludes me right at
the moment
um but we we uh we did a tar and chip
for half of the concession and left
gravel on the other half and I would
encourage all counselors if you're ever
taking a drive down to Paisley and Point
South to come around uh 1819 and drive
it right down to Across the new bridge
or to the Town Line and see the
difference between what three years of
tan chip compared to three years of
gravel looks like and it's remarkable
how well it stood up now that is a non
maintained Road in the wintertime so it
doesn't see snowplow use but I would say
that the condition of half of that road
is is very good and uh the other half
not so
good the CEO wants to comment yeah
through you madam chair I just would um
because we have a new director of
operations I'm just going to call his
attention to that piece that was part of
our business plan from two or three
years years ago that we probably do owe
a report back to counsil on the status
of that uh trial that we did on that
road so thank you for the
reminder any other comments councelor
divinsky thank you acting mayor uh we
hear in this report which is an
excellent report by the way and all my
questions have pretty well been answered
um we hear how well we're doing because
we're ahead of the game and of course
that reflects on the staff and I would
like to think to a certain extent on
Council as well but primarily on
staff um but they still say there's
hempson says there's still lots to do
and we have to we should get it done by
a certain date because the province says
we
should so my question is simple yes
no we aren't going to hear that we have
to add another staff member because of
this are
we uh through you Deputy Mayor no I I
don't think we're going to see um the
recommendation of adding staff to the
asset management GIS team um I think
what we're going to hear is um whether
or not we're on track to continue to
meet the goals that we as a town have in
terms of our assets
okay you said I don't think so you've
left it I mean I would love another
staff
member we'll get an additional comment
from the ceao yeah thank you through you
madam chair what you have in front of
you tonight is to look at what kind of
service levels we want to set as a
council for our assets it really doesn't
have to do with the Staffing that's
managing um that process and that
reporting to the province of Ontario um
so I I would offer that the two are a
bit dis connected uh counselor but we're
really looking at what service level you
want to set related to the assets that
you have in front of you the table that
was on the screen before I understand
that CAO but you see a report like this
and in your expertise and anybody else's
you can say oh we're going to need help
with this and I'm all I'm asking is has
that been thought of another staff
member to help with this I don't think
we need it but
through you madam chair I I'm guess I'm
trying to air quote around the this in
that statement counselor and the this is
really our assets so we had a a list up
on the screen there maybe it can be put
up there again but the variety of assets
that you see in front of you are managed
by multiple divisions within our
organization so throughout operations
engineering those various groups provide
the level of Maintenance that we want to
see on those assets so it really it's
hard to draw a direct line between
Staffing and the asset but we run um
Asset Management asset maintenance
across all of our divisions whether or
not that be a facility like the pool or
a road or a bridge so um this the
question directly to the asset
management team it is a group made up of
three members um that provide not only
asset management but GIS and again we
can see how far they are ahead in the
province of Ontario with the work
they're doing so there's no intent to
ask for additional staff but again I'm
just trying to put my finger quotes
around what you mean by this and again
we're talking about the level of service
related to the assets themselves and you
said what I wanted to
hear thank you and I didn't mean to put
you on the SP counc helping thank you
Deputy Mayor and through you uh how much
was this consultation fee for this
report that's in front of
us it it was a 20
one was
$20,000 yeah and it was part of the
business plan last year thank you well
the followup so how much will the whole
consultation end up costing 35,000 thank
you seeing no other comments the
recommendation is that Council receive
the introduction to proposed levels of
service for Asset Management report for
information all in
favor that's carried thank you very much
Jessica our next um item staff report is
about the Ontario community information
or sorry Ontario community
infrastructure fund oif update and we
will look to Daniel weter the Chief
Financial Officer treasurer for that
report I think Daniel's um on Zoom go
ahead Daniel yes I am thank you uh
acting mayor Huber uh this report
follows up on a July 2024 report upd and
Council on changes to the Ontario
community infrastructure fund
allocations for the town of sing Shores
at the time Council were informed of
changes to the methodology that resulted
in a maximum 15% decrease to the town's
2024 allocation the town has now
received its 2025 allocation which again
shows a maximum 15% decrease from last
year's the town has been working to
understand these changes throughout the
year and recently engaged Wellington
Dupont to assess assisting communication
with the ministry with Ministry of
infrastructure staff after extensive
efforts uh some responses have been
received from Ministry staff but there
is still uh Missing detail that would
help further explain causes of the
decrease uh separately uh Town staff
have
completed uh an analysis of the publicly
listed oif allocations amongst all
municipalities and this data has been
crucial in identifying that the impact
of the methodology
methodology change has not been limited
to this to the town of saging Shores uh
138 out of
426 re recipients uh saw a maximum 15%
decrease from their 2023 to their 2024
allocation and 89 recipients have also
seen a maximum 15% decrease from their
2024 to their
2025 allocation or sorry seen seeing a
maximum decrease in both of those
years uh so although exact reasons for
all of the exact reasons for the
decrease in the town's allocation are
not yet fully identified the previous
allocation methodology involved uh very
intricate calculations that were based
on financial information returns of
municipalities the estimates from that
data uh can vary significantly depending
on each mun municip Al's quality of data
their depreciation methods their
tangible Capital asset asset policies
and it's possible that previous
calculations for the town's
infrastructure may have been relatively
higher than the true infrastructure
values when compared to the change that
other municipalities saw in that
methodology change uh So based on the
most recent notice from The Province the
current projection for future o payments
uh is
74,000 that that's the end point that we
would reach in
20207 uh and that is approximately $1
million per year over the long term
lower than what was included in the 2024
business plan options to deal with this
funding issue will be included in the
2025 business plan for council's
consideration thank you very much much
Daniel um do we have any Vice Deputy
Mayor y thank you Deputy Mayor and just
so I'm clear Daniel um so when we when
we last heard the report I thought there
was going to be a a decrease of of one
one let me think here now it would have
been
74,000 um right now it's you're looking
at a decrease of 223,000 if if I got
that right that it's actually $500,000
lower than what what was anticipated is
that do I have that
right
the the original so our
2023 uh projection was a was
approximately 1.7 million or sorry our
original 2024 projection was about 1.7
million and that was based on our
historical uh our actual allocation in
2024 was just over 1.4 million and our
2025 allocation is just over 1.2 million
so yeah like to date we're down about
500,000 um but future years it's
anticipated that
uh that's that's good so I did
understand it correctly based from the
report in August this is $500,000 better
than what we anticipated
and no I'm got that right that's what I
meant down that's what I meant low did I
better I meant lower but in a better in
a better position than what was
anticipated in August
correct no it's uh it's no it's a it's a
decrease even from from July's report um
our allocation is show the 2025 notice
from The Province showed an even lower
amount than uh what we understood in
July okay the number we just looked
looked about 5 $500,000 different
different than what what we were told
back a few months ago that's what I
that's how I understood
it um but anyways um do this is this
number a new number reflected in the
2025 operating
budget it is reflected in the 2025
business plan uh and as stated in the
report there'll be options for Council
to consider um so it's included in the
in the business plan um but with
different ways of of
achieving um that funding
Gap councilor
Grace thank you Madame Deputy Mayor um
thank you Daniel for the report um
obviously this is disappointing and uh I
know we've been trying to get some
specific reasons about why this
is um
happening um is there anything we can do
to keep this from happening or are we
just destined uh is this a combination
of
our um perhaps a factor of our median
median household income
and um our existing infrastructure the
value of our existing infrastructure is
is there any any anything we can be
doing uh to keep this from
happening so I don't know if I can speak
to the full answer there in terms of
what can be done in terms of
communications with other levels of
government um in terms of the I want to
emphasize it is a Formula driven change
it is not a decision of the province or
a decision it is a Formula driven change
where there using they previously were
using assumptions based on historical
data and now they have uh moved to a
methodology that the attempt is to use
current self-reported data from
municipalities on how much
infrastructure that they have uh through
their Asset Management
plans um one of the important things to
note that that I've come across in this
is the the formula it's self attempts to
adjust for the infrastructure needs of
the
communities uh so rural communities that
have a lot of bridges and have a long a
lot of paved roads a lot of water sewer
infrastructure over long stretches um
are going to see relatively higher per
capita payments than urban areas uh and
that's not necessarily A change but as
they change the methodology
um the intent is that it's a truer
reflection of the infrastructure needs
of the community um so to answer your
question it it is a Formula driven thing
in terms of Engagement with other um
levels of of government um perhaps um
someone else may want to to comment on
that I don't see anybody else stepping
up to the plate but are the other
members of
council councelor
hin I'm not interested in answering that
question I have a different question
just to be
clear I I had a constituent ask me this
and I know I've asked this before why
are we using Wellington Dupont to talk
to the government like you know we're
they're their tier there's the
government you know we're a tier of
government why do we have to go through
a consultant to talk talk to the
government why are we doing that thank
you through you madam chair Wellington
Dupont was hired in order to help us
with Grant applications for various
infrastructure projects including the
Aquatic and Wellness Center as part of
that contract they've offered to elevate
um certain issues that we bring to the
table in addition to that work that
they're doing for us so after I I think
it would be fair to say Daniel after
several months of our finance team
trying to reach out to staff at the
ministry we felt it was important to
bring it to Wellington Dupont which
allows us to elevate it to the
ministerial level so we're talking now
to the minister through them as opposed
to staff to staff so we're trying we're
trying to elevate it to a political
issue so it's the same as you would see
in the work that we do in our advocacy
when we go to Roma and so that is one of
the things that we've highlighted this
year to take to Roma is a discussion on
the ocif funding and what's happening to
the town of sing shes through that new
formula as Daniel
described yeah uh so I'll add on to that
I working with um Ministry staff prior
to the engagement of Wellington Dupont
was certainly um uh
frustrating process I I think it was
helpful to get the attention of The
Minister's office and um I want to re
redo on my response in terms of whether
anything can be done I I'll just say
that I don't necessarily believe
anything can be
uh done to change the formula uh we are
working with uh the asset management
team to ensure that we are reporting as
much infrastructure through the
self-reported template as possible so as
um as staff uh from a finance and asset
management perspective we will be trying
to ensure full accurate data that um
give uh gives us the best opportunity
for the formula to reflect uh payment
towards our infrastructure needs
councilor
M thank you Deputy Mayor
um I watched an interview with the
minister of finance a few days ago uh
interviewed by uh Steve pacon who does a
great interview by the way um and and
they were talking about the financial
situation in Ontario and and he was
describing to the interviewer how
wonderful and Rosy the situation is in
Ontario and and then in fact we're on
the way within maybe two years of having
a balanced budget in Ontario and and the
the news was so good that they're uh
they're planning on giving a a check of
$200 to every man woman and child in
Ontario next year but it's not to buy
votes they made that quite clear it's
not to buy votes but um I would think I
I hope that at Roma we get a chance to
and I'm sure there'll be other
municipalities all looks like half that
have had decreases in this ocif funding
we'll we'll try and make the point and
if I get the chance I'll get up to the
microphone and make the point also that
um you know sending out checks for
$200 to people who are not expecting it
or or in in some cases people who don't
need it in a lot of cases like I don't
think $200 is going to change my
lifestyle in any way substantially or
not um but they're they're choosing to
do that with this money as opposed to
reinvesting the money into good things
like roads and bridges and
infrastructure in in our community so um
I was going to suggest maybe that we
write a letter to the minister but I
think we're only a little way ways away
from Roma and I'm sure this is going to
be a Hot Topic during that conference so
I'm looking forward to attending Roma
and bringing that message to the
minister uh Peter bethan BBY that we're
not particularly uh thrilled with these
cutbacks and and we can see a trend and
the trend is is not good even though
they're partic they're anticipating
Trends in the opposite direction so
thank
you councilor
divinsky thank you Deputy Mayor it
wasn't too long ago and no one's
mentioned it this evening that our MPP
Lisa
Thompson I don't know if she's been
contacted in any shape or form and uh we
had her here not too long ago go for a
luncheon and uh we told her about our
concerns she took those concerns with
her um exactly how much was done I don't
know but at least we went up one level
and I would like to uh
suggest that we do the same thing again
and have uh Lisa Thompson back and this
could be one of the uh issues although
it's based on formula as Dan says
there's probably too much that can be
done with it but that doesn't mean we
shouldn't be able to get a detailed
response uh from the ministry
staff um they work for us like they work
for the
minister and uh we're entitled to that
even though we know it's going to say
here's why you can't have any more money
but we need to involve I think Lisa
Thompson
because she is a member of the
government and has that inside track so
that's what I'm suggesting tonight thank
you through you Deputy Mayor thank you
for that suggestion and we will take
that feedback and extend an invitation
to Lisa Thompson to attend a meeting
with Council to hear Sing shor's
issues councelor
stack thank you if I could add perhaps
we could invite her specifically with a
specific item itemized list and then we
can advise the public whether she's
willing or not to engage in that
discussion with us because I've noticed
you know we have no issues getting
Representatives here when we're
celebrating and recognizing the
community which is really important but
there's more to being our representative
whether it's in the legislature or in
Parliament than coming here to celebrate
I'd like them to be able to sort of
infor provide us with face-to-face
discussion as to why these decisions are
being made because this is a community
that votes for them all the time
through you Deputy Mayor not that I want
to be in a position to defend our member
of of parliament I think that's up to
her but I will offer that um Lisa
Thompson is very supportive of us when
we attend Roma and Amo she often attends
the town's delegations with us on behalf
of um as our representative attends with
those ministers she is very engaged we
do interact with her staff quite
frequently and bring forward all every
grant that we apply for every issue that
we have does go across her desk so I
will just offer that but we will extend
the invitation to her and I'm happy to
prepare an agenda for that
meeting councelor
hin through you mayor Deputy Mayor if we
have such good access how come we have
to hire Willington Dupont to give us
access to the Ministries
through through you madam chair I don't
know that I can offer any more than I
said with my last answer uh we have
access to our
MPP uh the provincial government is is a
large organization I don't know how big
it is I could Google it but there are
many ministers many ministers staff it
is highly complex we did not hire
Wellington Dupont to move forward
discussions on ocf we hired them in
order to advance our funding
applications they offered to help us on
this because we were hitting such a wall
with um interactions with staff as you
heard from our staff they tried for
several months could not get answers so
we decided it would be relevant to um
elevate it to the minister
level councelor hin okay I I think
there's something wrong in the system
when we have to spend taxpayers money to
talk to the next level of government
thank
you councelor stack
while I agree with councelor hlin I we
recognize that this is not the to the
town staff or the cao's issue you're
responding to the realities of the
political system and so at least from my
end I'm not suggesting that the staff is
the issue it's a frustrating process and
I think I just wanted to recognize
that well I want to thank Daniel for um
both in his written report and his
verbal com comments doing a pretty good
job at explaining a vinal formula that
doesn't make a whole lot of sense when
you start to put the component parts
together but the way you describe it
helps us understand there is a
recommendation before us that Council
receive the Ontario community
infrastructure fund ocif update report
for information all those in favor
that's carried we have um five items on
the communications
agenda any member wish to speak to
councelor divinsky
yes thank you deputy mayor uh the
Southampton Bia
minutes I'd like
to pull out if I
could I'm just bringing them up you'd
think I'd know about this stuff and I do
to a certain extent but what I wanted to
point out
is in the to report that I
made uh which is item
12 I said that town is likely allocating
an additional sidewalk snow plow to
Southampton so that all streets will
benefit
period I did not
say from this early morning wakeup
service that was not me that said
that thank you for that clarification
thank
you I can comment that the snowplow
around the arena is pretty early morning
wake up for me 3:30 most days um any
other comments about any of these
items okay then we'll move on to report
of Municipal counselors Vice Deputy
Mayor yeah thank you
um Deputy Mayor and I I just uh want to
congratulate all those who helped with
the food bank um last Last Friday the
day after Halloween I went over to the
boat house and made my my cash to ation
and thank the volunteers for all their
good work that they were doing that day
boy they were taking in a a ton of uh of
canned goods so it was really good to
see
um November is um is is an important
month in that uh men men across Canada
will be growing a mustache in support of
um raising awareness and funds for for
Men's Health especially prostate cancer
testic cancer mental health and suicide
prevention and I just want to throw this
out there to the community that and to
all men and news media who covering this
meeting tonight that
um early detection through routine blood
work can help save a father a son a
friend a partner and a man's life and um
if you're approach to make a donation to
to a volunteer tax deductible make that
donation and uh in support of raising
awareness for for prostate cancer and
uh I'll just leave it at
that councelor
Grace uh thank you U Madame Deputy
Mayor um there's been a lot going on um
I want to
thank um everyone who was involved in
organizing the Halloween event um on
Halloween evening at Ferry
Lake um I believe there were over
550 uh people involved in that and
despite the fact that the weather closed
in about halfway through um it was uh it
was something that has been established
now I think as a wonderful tradition a
wonderful Community tradition that um is
really terrific for our our children and
uh their fam and the families and I also
want to thank all of the local
businesses Who provided
trick-or-treating opportunities for
families on the weekend throughout our
downtowns um you're very busy and it was
very generous of you to provide that
opportunity as
well um I wanted to remind people that
the community dinners at St Paul's
Anglican Church have started again they
started in
October and they are held on the second
and fourth Wednesday of each month
October to May from 5: to
6:15 uh p.m and uh I know some has been
said about the uh human
trafficking um event that was held at
Faith Lutheran church so I want to thank
Faith Lutheran Church for hosting that
event over 200 50 people there organized
by Aon zorzy in the port Elgen
rotary and
um you know it it it was um fantastic to
see our sogging Shores police leadership
in this and I'm very grateful to all of
our social
services uh who attended that and uh
spoke on the panel discussion thank you
councilor
divinsky thank you Deputy Mayor um on
October
30th I attended the RBC business
Symposium right here as a matter of fact
as did you and um it was an
interesting uh an interesting uh get
together uh some of it was above my pay
grade when they they were talking but um
I was happy to see our Deputy Mayor
bring it back down to local with a with
a question about local because it was
getting way out there I had gone because
I'd hoped this the Southampton Bia
members would be there but it was the
wrong time for them 8:00 am to 11:00 am
they may have found it interesting and
then on um November 5th I did it attend
the AGM of the Bia some great comments
come out of that meeting I thought it
was well handled again our deputy mayor
was there as was uh councelor Cheryl
Grace and uh there were some great news
come out of there and uh we'll share
that I guess with Council on November
25th is it okay and then
finally the winter hawks aren doing so
great they're they're having a problem
here winning and I think the problem is
us the fans we've got to show more
support so they're on the road for a
while now November 22nd is the next home
game for your sogging
showers winter
rocks councelor May yes thank you uh
deput mayor I don't have very much to
report except I'll just say thank you to
the staff at at the reol Port Elgen uh
store who are providing Co shots and flu
shots and my wife and I took advantage
of that opportunity last week and I
encourage everybody to to get their Co
shot co has not gone away it's uh it's
still around so get your protection
while it's available thank
you councelor
Halton councelor stack thank you just a
quick one a reminder that it is the port
algen ba Shoppers night on Thursday this
week um depending on which sign you read
it starts at around 5 5:30 is what the
sign says but it starts at around 5: to
9 on Thursday
thanks thank you um I have been the
acting mayor for a week and uh so did a
couple of things on behalf of the mayor
and a few things on behalf of myself but
I just wanted to comment um that I very
much appreciated um the interactions I
had with both the director of Public
Works and with the fire chief who um I
had occasion to ask them questions or
have them be close enough to offer um
support if needed uh at various events
around the community so thank you to
both um Mark and Ed um I was at the
economic development um activity here at
the nii with RBC and the nuclear
Innovation Institute and Bruce Power um
what I will say is that um at that
meeting I met Agnes whose last name
escapes but Agnes is now the full-time
manager of the RBC location in sogging
Shores that's a real win for us um
because we did use to share um a manager
with with another location so Agnes is
here full-time very excited about that
um councelor Grace and I um attended a a
a little TBL talk uh Town Hall kind of
meeting at Hampton Court we had a a I
don't know if we were the captive
audience or they were the captive
audience but we uh we sat down with a
group of uh women there and just shot
the breeze about all kinds of things
going on in town and and um the first
thing that came up was the condition of
sidewalks um so they they get out and
about so U we we look forward to doing
that in the future if anybody else wants
to join I I try and do that a couple
times uh each year I went to the Bruce
County Historical Society AGM and one of
the um topics there or the speaker there
were the two filmmakers um Evan and
Ivonne who are um involved with what's
the name of their company oh my gosh I
forgotten it but anyway they're they're
the um pair that did the documentary
series The three-part series The Bruce
their current series that's out there
right now is called all too clear it was
broadcast on TVO over three Saturdays
you can see it on YouTube though it's
fascinating they had at the AGM the
little underwater drone and I say little
it's it's quite small but when you see
the documentary the footage is just it's
it's you know James Cameron going down
to the Titanic it's it's amazing footage
um of what's going on in the Great Lakes
um setting up challenges opportunities
and it's very inspiring to see um The
Return of lake trout among other things
and if you've ever wanted to know um how
fish really get it on there's some of
that footage in there too um you can you
can watch it on YouTube I went to
Southport um Church um was a week ago
now they had a television crew there
from the yes TV network um the church is
involved in a number of of um activities
but there's a um a prayer Network that
they're very involved with so yes TV was
there doing some filming they were out
and around um so shores as well so um I
was able to participate in their their
program um I believe it's going to be on
yes TV the first or second week of
December um I'll try and get that
information and maybe it can be shared
I went to the South uh Hampton Bia GM as
uh councelor D divinsky mentioned I also
went to the port algen Bia meeting last
week and councelor stack mentioned
Shoppers night um at the that Bia
meeting they also talked a little bit
about the success of the market um
exercise last summer and the um
potential for possible expansion next
year so I I assume we'll we'll hear from
them soon um couple of the the bigger
things that I did um perhaps
where I got to go to County Council
again last uh Thursday and it was um
always it's always an interesting um
experience but they were talking about
their budget so it was a good sort of
preamble to our own uh business planning
budget meetings coming up and um it was
certainly um helpful I guess to me to
understand just the reach that the
county has into sing Shores so if you
haven't ever looked at the Bruce County
budget um there's a lot of elements that
touch on on what goes on here in so
Shores I also went down to Bruce Power
last Friday the CEO was also there for
the announcement about um the the
minister of energy was there Steven
leche and Lisa Thompson was there as
well and um and also Rick buers there
was an announcement about how isotope
manufacturing will be taking place right
here in Bruce County we will no longer
have to send off Material off to Germany
to have it um created or or produced
into a product that can then be used for
cancer U treatments um that facility um
will now be available in Bruce County
they didn't say where but Bruce county
is much closer than Germany they also
said that uh unit 4 was about to start
being refurbished in March um I
continued on on Friday to County Road 19
um where there was a plaque unveiling
which commemorated the route that
soldiers took um in
1916 from Walkerton to Chesley and back
a mar Mar that they made they marched
from Walkerton to Chesley to receive
their colors it was the 160th Bruce
Bruce Battalion they received their
colors in Chesley from the premier at
the time heern and then marched back to
Walkerton that stretch of road is now
named the highway for peace and their
signage up I did want to end by saying
um that um many of us were at
Remembrance Day services today um at
both port algen and the Southampton
Senate halfs and it was good to have the
involvement of of uh our own fire fire
uh Fighters at those events and also the
police were at at both events as well
and if I could ask um I know that
there's um a public engagement
opportunity right now associated with
the business plan um Can someone just
comment on um what the timeline is for
that I I just can't remember when the
closing date is for the public to make
comments oh
yes uh thank you uh Deputy Mayor I don't
know I'm looking at the back at Jill if
she knows the closing date for I believe
it's maybe the end of this week in order
to allow us to prepare um the response
in order for Council consideration on
the 20th but uh the director of will be
able to answer it better than I will
when he's back in the room but access to
the feedbook feedback is via the
website is that correct yes okay thank
you very much and having know new
business I will now ask for a motion for
adjournment of the committee of the
whole councelor stack seconded by by
councelor Halpin so um the motion is to
adjourn at 8:38 p.m. all those in favor
um and maybe we'll take a 10-minute
break and reconvene at uh 10 minutes to
9ine thank
you
e e
it is 10
to9 it is 10 to n
so I'm
GNA I'm going to call to order this
meeting this regular council meeting of
the town of SOI Shores um for Monday
November the 11th um we will um be we
have a motion uh for an addition to the
closed public session but uh before that
happens um I'd like to just ask if
members of council would be acceptable
to moving item nine on the agenda 9.1
which is the Environmental ad hoc
committee final report if we move that
up to the top of the agenda
um ahead of um or right after we do the
um Amendment which is the addition to
the closed agenda is everyone in
acceptance of moving that
item okay thank you very much for that
then we have
um if you would like to uh declare a
pecuniary interest anything on the
agenda you can do that now or at any
point during the
meeting then the next item on the agenda
is additions deletions or amendments and
there there is a a request for a motion
that would add to the close uh to public
session the recommendation is that
Council add item 6.3.3 to the close to
public council meeting agenda for
November the 11th 2024 and in accordance
with the municipal act section 239 item
two um subsection k a position Place
procedure criteria or instruction to be
applied to any negotiations carried on
or to be carried on by or on behalf of
the municipality or the local board um
this relates to the Bruce C Municipal
capacity funding update um can I have a
mover and a seconder for that Amendment
moved by councelor Grace seconded by
councelor halpen any discussion all in
favor thank you very much then we will
jump down to 9.1 which is the
Environmental ad hoc committee final
report and um the recommendation is that
the environmental ad hoc committee final
report be received for information and
referred to staff for a report back on
the implementation of the
recommendations of the committee
councelor Grace has chaired that
committee and she would like to speak to
this
report thank you Madame Deputy Mayor and
thank you uh to my colleagues for
allowing us to move this up I know that
uh we have one member of the public in
the in the audience and we have uh I
think me members of the committee also
at home who are watching and I'm sure
they'd appreciate this being moved up
I'm pleased to report that the
environmental ad hoc committee has
completed its assigned mandate and is
presenting the attached report and
supporting subcomittee
reports as a reminder for all our charge
grew out of the work of the
2021 environmental stewardship ad hoc
advisory committee which presented its
final report to council in February of
2022 from this report this year's
committee was asked to do further work
to support council's Direction regarding
the creation of a sogging Shores climate
action plan and an urban tree canaby
plan and as well as a process for
establishing an annual environmental
stewardship award and improving
Community awareness and engagement in
environmental issues I want to thank the
members uh the committee members for
their hard work and contributions in
completing this project odet bartnicki
Dan dachuk councelor Bud halpen Kathy
McIntosh Brent proud and Victoria sandre
the committee also thanks these staff
members for their support and guidance
Mark poy Sarah bonde Don midd Holtz
Frank buroughs Kristen Sears Jay pner
Jill root and Laura muscone
regarding developing a soggy Shores
climate action plan our research makes
clear the importance of taking action to
increase increase climate resilience now
to prevent greater costs in the future
suggesting research suggests that every
$1 invested in prevention and
preparation can save up to $15 in future
costs this includes evidence that
sharply increasing municipal insurance
rates can be lowered by ensuring that
Municipal infrastructure is climate
resilient the committee is recommending
that the municipality join the partners
for climate Protection Program which is
affiliated with the Federation of canadi
Canadian
municipalities this program provides
many resources to support climate action
and environmental
sustainability joining has no initial
cost although preparing ing a climate
action plan will have a cost how much
depends on whether outside expertise
needs to be
hired very importantly there is also a
much greater grant funding availability
for municipalities with climate
adaptation plans through programs like
infrastructure
Canada's green Municipal
fund to Pro promote and create awareness
of the environment the committee
recommends establishing an annually
appointed ad hoc environmental Community
engagement committee this committee
would support staff and reduce costs by
promoting environmental sustainability
through events and an environmental
Champion Awards program recognizing
household individual and business-based
sustainable practices through public
events and an awards program or an
integral part of devel developing
CommunityWide and environmental
sustainability the committee supports
the draft Urban Tree canopy plan and its
recommendations including some of these
additional
recommendations focus on protecting and
growing the municipal tree canopy
through planting maintenance public
education and active enforcement to
protect Municipal trees and plants from
illegal
interference regarding trees on
privately owned lands we recommend
develop developing canopy protection at
the level of wood lots and significant
Woodlands for individual trees on
smaller Lots focus on preservation
education and incentivization through
expanding subsidized tree planting
program uh programs I should say uh and
also encourage public engagement and
increased data collection through the
development of a citizen scientist type
reporting system on the numbers of
private trees including significant
trees in conclusion the committee
believes that no municipality is too
small nor is it too early to create and
Implement a climate action plan and
improve its level of environmental
sustainability our town has already
implemented some changes to work towards
this the work of the environmental ad
hoc committee has demonstrated that
Community involved ment support from
Municipal leaders and providing
opportunities for climate action will
create a more sustainable sogging Shores
thank you I am open to answering
questions thank you very much councelor
grace um are there any comments or
questions this we will be receiving
additional information um coming back
from staff about um the recommendations
in the committee's report are there any
comments seeing none then the
recommendation is that the environmental
ad hoc committee final report be
received for information and referred to
staff for a report back on the
implementation of the recommendations of
the
committee all those in favor that's
carried I asked you if we did you didn't
tell okay I guess we need a move in a
second or yeah I knew I was gonna g mess
up I told you um moved by councelor
Halpin seconded by councelor
Stack I won't read it again but all
those in
favor thank you very much that's
carried um we have uh two sets of
minutes um the recommendation is that
Council adopt the minutes of the regular
Council meetings of October 21 and
October 28 2024 and Note and file the
minutes of the committee of the whole
meeting of October the 28th 2024 has
presented can I have a moover and a
seconder for that mve by councelor Grace
seconded by councelor divinsky any
discussion about the mo the U
minutes I believe um there was one thing
that was going to be corrected I think
we noted um that you were at councelor
mayette was at a meeting that you
weren't at
so that yeah so that that's been picked
up um thank you through you uh Deputy
Mayor Huber yes so for the October 21st
uh we'll be moving uh councelor Maya
from attending to
absent thank you anything else all those
in favor then and that's
carried so now we're um it's recommended
that we go into a closed public session
and the recommendation
is the council move into a close to
public session in in accordance with the
municipal act 2001 section 239
subsection two um with item c a proposed
or pending acquisition or disposition of
land by the municipality or the local
board D Labor Relations or employee
negotiations and k a position plan
procedure criteria or instruction to be
applied to any negotiations carried on
or to be carried on by or on behalf of
the municipality or local board can I
have a mover and a seconder for that
moved by councelor Stack seconded by the
Vice Deputy Mayor all in favor okay
we'll go into
closed
e e
hey I
okay I'm we're going to resume our our
meeting
so there's a recommendation that Council
arise from the close to public session
and resume the regular council meeting
can I have a move in a second or move by
councelor halpen seconded by councelor
mayette and I will report out that uh
during the closed session uh Council
provided direction to staff concerning a
proposed or pending acquisition or
disposition of land by the municipality
um and Labor Relations or employee
negotiations and also rep uh gave
Direction related to a position plan
procedure criteria or instruction to be
applied to any negotiations carried on
or to be carried on by or on behalf of
the municipality
so I've I've had had some amendments and
nudged my way from over here uh first of
all I didn't take the vote to resume so
all in favor I thought I had okay so
we're back in in open and in reporting
about what happened um the direction was
provided related
to labor negotiations for collective
bargaining and direction for on
negotiations with the blue water
district school board for potential land
disposition and Council provided
Direction on a negotiation for the Bruce
SE Municipal capacity
funding is that okay okay all right told
you it was going to be fun okay we have
um we're down to number eight in the
agenda we have committee reports and
there's a recommendation there are five
items there for consideration uh does
anybody want any of them taken um out
and talked about separately or can we
deal with them all out at
once seeing
nothing so I need a motion to um the
recommendation would be that Council
receive the landfill optimization
environmental assessment terms of
reference report for information the
council received the public engagement
comments and feedback on High Street
reconstruction and senat improve
improvements project report for
information the council approved the
capital budget pre-approval report dated
October 28th 20124 totaling 2,
any discussion about any of those all in
favor that's
carried we also have a committee report
which uh the recommendation is that
Council endorse the resolution from the
town of Bradford West willberry
regarding the Ontario deposit return
program and that this resolution be
circulated to Premier Doug Ford the
Minister of Finance
Peter bethlen FY MP Ben lob MPP Lisa
Thompson and the sing Valley
conservation Authority can I have a move
in a second or for that move by
counselor halpen seconded by councelor
Stack is there any
discussion all those in
favor and then we have a uh notice of
motion concerning um intimate partner
violence that will be on a future agenda
so it's just here for information at the
moment and we're down to bylaws um we we
have a recommendation that bylaw 87
point or 87- 2024 is hereby read a first
second and third time passed and sealed
this 11th day of
November um 2024 this is to authorize
it's the authorized procedural
bylaw can I have a mover in a seconder
for that moveed by councelor Grace
seconded by councelor Stack any
discussion all those in
favor and one more that's carried
uh we have a recommendation that bylaw
88- 2024 being a bylaw to confirm the
proceedings of the Council of the town
of saging Shores he's hereby read a
first second and third time and finally
passed and seal this 11th day of
November 2024 can have a move in a
second for that moveed by councelor
Stack seconded by councelor Halpin all
those in
favor that's carried one more uh a
recommendation that this regular council
meeting of November the 11th 2024 hereby
adjourns at 10:06 PM can I have a move
in a second for that move by councelor
Stack seconded by counselor mayette any
discussion all those in favor the
meeting is adjourned thank you very much