1
00:00:05,460 --> 00:00:14,880
Good evening, everyone. Thank you for coming. This is the public briefing of the proposed fiscal year 2019-2020 capital budget.

2
00:00:15,560 --> 00:00:22,060
If you would like to pick up a hard copy of the capital budget or the library capital budget, we have extras up here on the table.

3
00:00:22,580 --> 00:00:32,960
As I go through the PowerPoint, I have captured images of it and I'll circle certain sections on the page that I'm speaking in reference to so that you can keep pace and the printed copy that you might have in your hand.

4
00:00:33,640 --> 00:00:40,020
So, with that, I'd like to begin with a little bit of a timeline introduction about the budget process, generally.

5
00:00:41,600 --> 00:00:49,100
And our compilation of the budgets starts in the fall of 2019 and continues all the way through adoption of the budget,

6
00:00:49,200 --> 00:00:53,160
which has to be done prior to May 1st of the following year in this case 2019.

7
00:00:54,340 --> 00:01:02,940
At this point, we're going to have our next meeting following this public briefing on March 12th.

8
00:01:02,940 --> 00:01:08,320
approve the tentative budget, which by statute has to be filed with the state by March

9
00:01:09,280 --> 00:01:09,800
20th.

10
00:01:09,840 --> 00:01:15,040
Following that, there will be a public hearing scheduled for April 9th, and on April 23rd,

11
00:01:15,140 --> 00:01:20,660
we're hoping to have an agenda item before the village board for adoption of the village budget,

12
00:01:20,860 --> 00:01:25,140
which would include the both the operating end capital budget, of course, ultimately leading

13
00:01:25,140 --> 00:01:27,380
to the May 1st filing deadline.

14
00:01:30,170 --> 00:01:34,870
If anyone has any questions as we go along, please feel free to raise your hand, and

15
00:01:34,870 --> 00:01:36,910
and we'll endeavor to answer those questions

16
00:01:36,910 --> 00:01:38,550
as the presentation progresses.

17
00:01:38,770 --> 00:01:40,230
You don't have to wait until the end.

18
00:01:46,720 --> 00:01:50,060
All right, so talking about key capital budget themes.

19
00:01:50,320 --> 00:01:51,860
What are the principles that guide

20
00:01:51,860 --> 00:01:53,380
our budget development process?

21
00:01:53,820 --> 00:01:56,180
Well, we want to have a fiscal conservative approach.

22
00:01:56,740 --> 00:01:59,200
And we want to have good magic of our capital budget

23
00:01:59,200 --> 00:02:01,040
projects so that we can come in on budget

24
00:02:01,040 --> 00:02:02,700
or under budget once they've been approved.

25
00:02:04,640 --> 00:02:06,540
We also want to incorporate projects

26
00:02:06,540 --> 00:02:10,020
into the capital budget based on a needs assessment,

27
00:02:10,020 --> 00:02:15,420
And then prioritize them because we have limited resources, financially, and our staffing

28
00:02:15,420 --> 00:02:17,280
resources, of course, have their own limitations.

29
00:02:17,860 --> 00:02:22,340
We have to carefully balance the funding with our operational capacity.

30
00:02:24,020 --> 00:02:28,280
In addition, we need to really focus on our underground infrastructure needs.

31
00:02:28,680 --> 00:02:33,300
We have, for instance, water and sewer pipes that are over a century old.

32
00:02:33,840 --> 00:02:37,200
They're well beyond their useful lives and some of them are leaking and breaking.

33
00:02:37,200 --> 00:03:02,740
And when that happens, those costs are very expensive, we have overtime, we have lost water, for example, that we have to pay for, we have expensive contractual services that have to come in to help us shut off the water mains because the valves that are in there are so old that their frozen open, there's a lot of underground infrastructure needs that, because people can't see them, it's easy to defer the maintenance on them in some respects.

34
00:03:02,740 --> 00:03:11,720
But there comes a point where that infrastructure is so old and is becoming so costly, that we really need to pay attention to it, and the capital budget as we walk through it.

35
00:03:12,100 --> 00:03:24,120
You'll notice that we're increasing our focus on that over the recent years and continuing on a moving forward basis so that we can bring all of that water sewer infrastructure up to a good state of repair.

36
00:03:25,740 --> 00:03:29,060
Additionally, we want to continue to focus on roads.

37
00:03:29,360 --> 00:03:30,400
Roads are very visible.

38
00:03:30,560 --> 00:03:32,000
People drive on them every day.

39
00:03:32,520 --> 00:03:37,020
We have some roads that are still in fair and poor condition, and are road-paving plan.

40
00:03:37,020 --> 00:03:43,300
And our maintenance plan is designed and intended to get those back on a routine repair and

41
00:03:43,300 --> 00:03:48,040
replacement schedule that coincides with their anticipated lifespan of about 15 to 20 years.

42
00:03:48,340 --> 00:03:52,390
And that puts us in the realm of roughly four and a half to five miles per year as what we're

43
00:03:52,390 --> 00:03:59,710
for roadway resurfacing and ultimately that should lead to a reduction in the number of poor roads and

44
00:03:59,710 --> 00:04:05,670
ultimately an elimination of poor and leaving everything in a good state of repair and once we get to that point we can

45
00:04:05,670 --> 00:04:12,470
maintain them on a moving forward basis such that we don't continue to have roads that decline rapidly or over time

46
00:04:12,470 --> 00:04:14,710
it should say into the poor category.

47
00:04:18,760 --> 00:04:22,440
Now before we get started on the project, I'll give you a brief orientation

48
00:04:22,440 --> 00:04:25,100
is to how the capital budget is structured.

49
00:04:26,240 --> 00:04:29,460
As you know, and when I'm using the PowerPoint here,

50
00:04:29,580 --> 00:04:31,980
the red circles will highlight the specific elements

51
00:04:31,980 --> 00:04:32,900
that I'm speaking to.

52
00:04:33,080 --> 00:04:35,920
So if you want to orient yourself on the printed copy you have,

53
00:04:36,140 --> 00:04:37,480
you can look in the same general area

54
00:04:37,480 --> 00:04:40,420
and identify exactly what I'm speaking about

55
00:04:40,420 --> 00:04:42,860
if the numbers on the screen are a little bit small.

56
00:04:42,940 --> 00:04:45,740
Typically, I try to avoid a lot of numbers in a PowerPoint.

57
00:04:46,180 --> 00:04:48,800
So this is, again, just for an orientation of the paper

58
00:04:48,800 --> 00:04:49,720
copy that you have.

59
00:04:49,920 --> 00:04:51,620
So you can look at it in your hands.

60
00:04:51,620 --> 00:04:57,480
So, again, the capital budget is a five-year plan, it includes, in these, in the Great

61
00:04:57,480 --> 00:05:03,920
Columns, the current proposed budget, which is the fiscal year 1920, and then, off to

62
00:05:03,920 --> 00:05:09,200
the right, are the other four-year outer years that range all the way up to 2023 and 2024.

63
00:05:10,100 --> 00:05:14,720
One of the providers about the outer years is, in some cases, they're relatively reliable

64
00:05:14,720 --> 00:05:19,460
numbers because they're based on our prior years, maintenance, expenses, and other cases,

65
00:05:20,700 --> 00:05:26,060
They're not highly reliable, they're a best estimate that staff has available at this time.

66
00:05:26,920 --> 00:05:34,600
We've been working on trying to refine some of those out of your estimates, and I think as the capital budget's move forward from one year to the next will get better and better and better at doing that.

67
00:05:38,490 --> 00:05:40,890
You also know that there's some funding codes.

68
00:05:41,150 --> 00:05:44,070
Where does the money come from for each of these projects?

69
00:05:44,690 --> 00:05:47,270
At the top of each page there's a source of funding box,

70
00:05:47,770 --> 00:05:52,010
and then each specific project will have the number appearing in this column down here,

71
00:05:52,010 --> 00:05:58,190
corresponding to the funding source and those funding sources are one for current revenues and those are

72
00:05:58,190 --> 00:06:02,030
Monus that are transferred from the general fund into the capital budget to help fund projects.

73
00:06:02,770 --> 00:06:10,270
Then there's a two, which is for borrowing, where we're issuing bonds, three would be use of capital surplus.

74
00:06:10,830 --> 00:06:16,290
And what that means is if there was a prior project that was funded through the capital budget,

75
00:06:16,290 --> 00:06:24,230
Let's say that project was $50,000, but we were able to complete it for $40,000 through competitive bidding and good management of that project

76
00:06:24,230 --> 00:06:29,030
that would link an excess of $10,000 that would fall into the capital fund balance.

77
00:06:29,350 --> 00:06:35,810
That money then, which is no longer needed for the project that was originally allocated for, it's kind of a surplus amount of money there.

78
00:06:35,950 --> 00:06:41,790
And we try to, of course, tap that resource before we go to the general fund to get more money to fund our project.

79
00:06:41,790 --> 00:06:51,150
So we're possible we'll use capital fund balance to fund capital projects as opposed to getting new money from the general fund to support that particular project.

80
00:06:52,530 --> 00:06:56,210
A number of four is a special reserve like the Park Land Reserve.

81
00:06:56,470 --> 00:07:05,790
It's a restricted account where the funding that's deposited there came from a source of revenue that is allocated to a specific use for instance parks and recreation.

82
00:07:07,070 --> 00:07:12,330
A five would be a grant, that grant could come from a not-for-profit organization, it could

83
00:07:12,330 --> 00:07:16,690
come from a county-state or federal agency, but bottom line is it's grant funding.

84
00:07:17,350 --> 00:07:21,370
Oftentimes grants will have a local match, so a project that is funded through a grant

85
00:07:21,370 --> 00:07:26,110
may have a combination of funding sources like a five or a grant and a one for general funds

86
00:07:26,110 --> 00:07:27,210
if we have to match it.

87
00:07:27,290 --> 00:07:33,270
And those matches could be de minimists up to typically no more than 20% match on a grant, depending

88
00:07:33,270 --> 00:07:37,190
on what the source is and what the specific requirements are for that opportunity.

89
00:07:39,370 --> 00:07:43,510
Another thing about grants, when you see those in the capital budget, you'll notice

90
00:07:44,950 --> 00:07:51,330
that, well, in the case of the 1920 budget, for instance, you'll see that we have for grants

91
00:07:51,330 --> 00:07:55,710
somewhere around $6,555,000 in grants allocated.

92
00:07:56,310 --> 00:08:00,990
Now some of those are grants that we've actually received, so it's real money, and other portions

93
00:08:00,990 --> 00:08:06,550
of those grants, our grants that we, I'm going to catch up to where I'm at here, I should

94
00:08:06,550 --> 00:08:07,570
have been doing it, so there we go.

95
00:08:07,910 --> 00:08:13,250
And some of those are grants that we are applying for, but don't know whether or not we'll

96
00:08:13,250 --> 00:08:13,550
receive.

97
00:08:14,090 --> 00:08:22,750
In the case of the numbers for 1819, or actually proposed 1920, I'm sorry, 2,495,000 of that

98
00:08:22,750 --> 00:08:29,610
6,555,000 is real money, those are real grants that we've received and will be progressing

99
00:08:29,610 --> 00:08:36,030
and completing capital projects with that funding. Specifically, out of that $2.5 million

100
00:08:36,030 --> 00:08:39,470
more or less, there's some chips funding which goes to roads that comes from the state

101
00:08:39,470 --> 00:08:45,050
of New York in the amount of about $491,000. There's a grant that we received for the

102
00:08:45,050 --> 00:08:51,410
Heathco Bridge of $1.6 million. And there's a Hutch River Stormwater Project grant to

103
00:08:51,410 --> 00:08:55,950
$405,000. We might talk about those a little bit later as we go along, but the main point

104
00:08:55,950 --> 00:09:01,810
years. When you see this $6.5 million in the funding summary, just know that really $2.5

105
00:09:01,810 --> 00:09:06,170
of that roughly is real money. The rest of it are grants that we're pursuing and hope

106
00:09:06,170 --> 00:09:10,630
we'll have some opportunity of getting, but it's not been received at this point. Nor has

107
00:09:10,630 --> 00:09:14,470
the grant been approved. We're just seeking grant funding to support our needs.

108
00:09:14,470 --> 00:09:18,850
You can also point out at this current year,

109
00:09:19,030 --> 00:09:23,090
in 2018, we had adopted four and a half million,

110
00:09:24,130 --> 00:09:26,710
and we expect that happened a little bit.

111
00:09:26,770 --> 00:09:27,410
Correct, I'm going to tell you.

112
00:09:27,870 --> 00:09:29,530
And that's still a lot of truth about the fact

113
00:09:29,530 --> 00:09:31,830
that oftentimes the numbers showing up in the grant

114
00:09:31,830 --> 00:09:34,070
funding category are grants for pursuing,

115
00:09:34,230 --> 00:09:35,450
which may or may not be realized.

116
00:09:38,870 --> 00:09:40,890
So now, onto some of the projects,

117
00:09:41,050 --> 00:09:42,430
we'll look at the recreation page.

118
00:09:42,750 --> 00:09:44,810
As I move through the capital budget,

119
00:09:44,810 --> 00:09:51,070
You know, take a look at all the projects that are on there. Again, feel free to ask any questions about anyone that I don't speak to.

120
00:09:51,150 --> 00:10:00,310
But my objective as I move through this is to highlight one or two projects on each page that have some particular relevance in our conversation that I might want to highlight.

121
00:10:00,310 --> 00:10:05,090
ones that I skip are generally going to be the ones that are lower in cost and they're

122
00:10:05,090 --> 00:10:08,750
kind of routine maintenance from year to year to year. It's one of those types of things

123
00:10:08,750 --> 00:10:13,830
that, you know, we have a maintenance item that really occurs. So if you have a question about

124
00:10:13,830 --> 00:10:18,190
one of those that I don't speak with, you know, I'll look up after I click it slide. If I don't see

125
00:10:18,190 --> 00:10:22,090
a hand, I'll move forward, but if you have a question again, please feel free to raise your hand

126
00:10:22,090 --> 00:10:26,830
and we'll have Jeff here as a great to help distribute the microphone. So if you have a question,

127
00:10:26,830 --> 00:10:28,750
please wait for the microphone as well.

128
00:10:30,270 --> 00:10:34,110
All right, so in this case, this first project that I'll talk about is the tennis court

129
00:10:34,110 --> 00:10:39,550
resurfacing and repair, we're putting six courts down by the high school, the village owns

130
00:10:39,550 --> 00:10:43,230
those and maintains them, and some of them will be resurfaced, and I think there's one or two

131
00:10:43,230 --> 00:10:47,670
that actually have to be completely redone, so there's a combination of repair and resurfacing.

132
00:10:47,930 --> 00:10:54,210
That's estimated to cost us $55,000,000, and it's a funding code of four which comes from

133
00:10:54,210 --> 00:10:59,970
parks reserve funding and we're proposing this budget to fund that so that those repairs

134
00:10:59,970 --> 00:11:03,490
that are needed on the tennis courts can be made. They're popular courts and well-used.

135
00:11:08,450 --> 00:11:10,870
Yes, those are the courts at the high school.

136
00:11:18,830 --> 00:11:24,790
What's going on with the master plan that was approved last year, but wasn't spent?

137
00:11:24,790 --> 00:11:26,250
Sure, that, right? Absolutely.

138
00:11:27,650 --> 00:11:32,390
With the Parks Master Plan, there's a couple of different things going on with the Parks System right now.

139
00:11:32,530 --> 00:11:36,270
One of them is we're going, there's a pool enterprise fund that I'll be talking about.

140
00:11:36,510 --> 00:11:42,190
And within the pool enterprise funders and allocation for a study of the pool's complexes infrastructure needs.

141
00:11:42,730 --> 00:11:48,970
And right now, that's a pretty big project that the Parks Department is going to have to handle and shuffer through to completion.

142
00:11:48,970 --> 00:11:56,070
So we're thinking with respect to the master plan that we've got the money allocated, and it's not going away, it's there.

143
00:11:56,330 --> 00:12:01,890
But we're not anticipating spending it before the end of 1819, which is that estimated mod column.

144
00:12:02,290 --> 00:12:10,230
So when you see adopted 1819, if there's a dollar value there, the village board authorized that money to be spent, the estimated mod is simply,

145
00:12:10,230 --> 00:12:17,550
When it sounds zero, that means that it will not be spent before May 31 of 2019 that could be spent after that date.

146
00:12:17,890 --> 00:12:25,310
However, given the project that the parks staff will be working on with respect to the infrastructure upgrades at the pool,

147
00:12:25,530 --> 00:12:28,530
we're thinking that's going to be a really big undertaking.

148
00:12:29,130 --> 00:12:35,990
So maybe we can proceed with the master plan, but likely that's going to be deferred for a little bit while we focus on the pool,

149
00:12:35,990 --> 00:12:41,990
because the pool has some very injured infrastructure and they've had some emergency

150
00:12:41,990 --> 00:12:46,170
repair needs just to get the pumps and the filters and all that running and in order

151
00:12:46,170 --> 00:12:51,310
to maintain compliance with the health code requirements for the pool to bring the equipment

152
00:12:51,310 --> 00:12:56,790
up to the latest energy efficiency standards so that we can run it more cost-effectively

153
00:12:56,790 --> 00:13:01,010
inefficiently and all of those types of things. We're probably going to end up heading down the path

154
00:13:01,010 --> 00:13:05,570
of doing that before, we also tackle the master plan.

155
00:13:05,730 --> 00:13:07,130
That gets back to one of our priorities

156
00:13:07,870 --> 00:13:09,750
in the creation of the capital budget.

157
00:13:10,190 --> 00:13:12,290
We have to not only look at how much funding we have available,

158
00:13:13,130 --> 00:13:16,070
but what can our staff handle during that particular year.

159
00:13:16,610 --> 00:13:18,850
And within that context, even where there's some money,

160
00:13:18,990 --> 00:13:20,150
sometimes we have to say, well,

161
00:13:20,230 --> 00:13:22,170
how much can we actually bite off and handle

162
00:13:22,170 --> 00:13:24,530
and oversee effectively efficiently and make sure

163
00:13:24,530 --> 00:13:26,390
that the contract is being executed properly?

164
00:13:26,890 --> 00:13:29,090
And when there's a lot of work going on at the pool,

165
00:13:29,090 --> 00:13:36,210
and that's going to require some very in-depth interaction with the pool clientele,

166
00:13:36,430 --> 00:13:41,250
and managing the programs, managing the work that's happening on plays, making sure we're interacting

167
00:13:41,250 --> 00:13:44,710
with the county and the state with respect to the regulatory requirements,

168
00:13:45,090 --> 00:13:49,850
we're thinking that's a pretty big obligation, especially if we tried to do it in combination

169
00:13:49,850 --> 00:13:56,410
with the master plan that would involve public input and so forth. So in short, I think it's there,

170
00:13:56,410 --> 00:14:00,790
It's funded. We're planning to do it, but timing is the right right now. We're probably going to delay it.

171
00:14:00,990 --> 00:14:05,510
And probably my guess is beyond 1922, at least the year after that.

172
00:14:06,790 --> 00:14:07,890
Okay, very good.

173
00:14:09,650 --> 00:14:12,690
So the next one on this page, then highlighting is the Winston Field drainage.

174
00:14:13,530 --> 00:14:15,210
That one is just about ready to go.

175
00:14:15,930 --> 00:14:18,990
And it's actually about $125,000 project in total.

176
00:14:19,150 --> 00:14:21,670
But it was funded over three different budget cycles.

177
00:14:21,670 --> 00:14:25,930
the fiscal year 12, 13, 13, 14, and 1890.

178
00:14:26,550 --> 00:14:31,510
Although it's not showing that it's going to be done before the end of May 31, 2019,

179
00:14:32,090 --> 00:14:35,730
we're anticipating the construction for that, we'll get underway by July.

180
00:14:36,650 --> 00:14:38,730
So we are moving forward with that.

181
00:14:38,730 --> 00:14:45,170
The field is have a utilize, but after rains, it becomes unusable for extended periods of time.

182
00:14:45,350 --> 00:14:48,750
This project is intended to address that problem and resolve it.

183
00:14:51,600 --> 00:14:58,820
Continuing with some of the recreation projects, the first one that I'm highlighting is the Chief Park Stonewall renovation.

184
00:14:59,500 --> 00:14:59,960
Now the Request.

185
00:15:01,560 --> 00:15:13,880
And we're showing you a zero. That does not mean that we're not doing that project in this case. One of the things we do to help conserve funds is to utilize the expertise of our staff and the public works department.

186
00:15:14,000 --> 00:15:20,400
Some of them are have a variety of skills that are commonplace in municipal public works departments.

187
00:15:20,400 --> 00:15:29,760
Just so happens that we have some people that are truly capable of doing the type of work that's necessary to restore the chase park stone wall and

188
00:15:29,760 --> 00:15:38,320
Reuse the stones that are there not have someone come in who's going to take our stones that have been in that wall since whatever the wall is constructed and replace them with different lines.

189
00:15:38,720 --> 00:15:48,180
So the plan here is to utilize our own staff in house save the $50,000 and be sure we're using the same stones provided of course that we can.

190
00:15:48,180 --> 00:15:50,520
and make it look from across one with a condition issue,

191
00:15:51,040 --> 00:15:53,100
but the plan as we have it is to reuse everything

192
00:15:53,100 --> 00:15:56,320
that's there and do it as cost effectively

193
00:15:56,320 --> 00:15:58,160
as possible by using our own staff.

194
00:16:01,170 --> 00:16:02,250
The next one that I'm highlighting

195
00:16:02,250 --> 00:16:04,030
is the superintendant vehicle.

196
00:16:04,730 --> 00:16:06,270
Well, why would I highlight that?

197
00:16:06,930 --> 00:16:08,670
Well, that this is just to illustrate

198
00:16:08,670 --> 00:16:11,210
one of the criteria we use for replacing vehicles.

199
00:16:11,470 --> 00:16:13,730
This particular vehicle is beyond its useful light.

200
00:16:13,990 --> 00:16:15,690
It has relatively high mileage,

201
00:16:15,910 --> 00:16:18,290
but it also has a really bad oil leak.

202
00:16:18,290 --> 00:16:26,650
So all of those criteria combined tell us, well, you know, we really need to get this vehicle replaced now because our maintenance costs are going to be escalating.

203
00:16:26,910 --> 00:16:31,350
It could reach the point where it's going to need a new engine, and therefore we're replacing this vehicle now.

204
00:16:31,850 --> 00:16:46,750
Generally speaking, what would happen with, like a superintendents vehicle, is that vehicle might get higher mileage, might start to experience increasing maintenance costs and we're monitoring those things as the vehicle ages to see if it's worthwhile to keep or not.

205
00:16:46,750 --> 00:16:53,830
And assuming that it's still worthwhile to keep, but it's not suitable for the highest level purpose that it's presently serving,

206
00:16:54,190 --> 00:16:56,190
we turn that vehicle down to the next lower use.

207
00:16:56,350 --> 00:17:02,530
So like a police vehicle, make way to public works for one of their staff, or into a poor vehicle that we have,

208
00:17:03,030 --> 00:17:05,910
where village staff don't drive them a lot, but drive them periodically.

209
00:17:06,230 --> 00:17:11,590
If one's not broken, there are ones not operating because it needs some kind of maintenance, they can take another one.

210
00:17:11,830 --> 00:17:15,670
So we try to get as much use out of our vehicles as we possibly can.

211
00:17:15,670 --> 00:17:21,910
We tried to avoid using the resources to purchase new vehicles that aren't necessary, and

212
00:17:21,910 --> 00:17:26,430
once we've turned them down once twice or three times, how many ever times they cycle through

213
00:17:26,430 --> 00:17:30,910
the system, as long as they're still running in the maintenance costs or where we can tolerate

214
00:17:30,910 --> 00:17:35,150
them for the number of miles that the vehicle is subjected to, we keep them on hand.

215
00:17:35,370 --> 00:17:40,290
Then we either option them off, if we can option them, or they would be salvaged in the worst case scenario.

216
00:17:40,570 --> 00:17:44,730
But we certainly milk all of the use we can out of all of our vehicles before we get new ones.

217
00:17:48,840 --> 00:17:51,500
The next project is the middle school or comfort station.

218
00:17:52,320 --> 00:17:56,320
That's been a long standing project, and it's gone has a little bit of a tail to it

219
00:17:56,320 --> 00:17:59,500
where we've talked about 50, 50 sharing for the comfort station.

220
00:17:59,860 --> 00:18:03,640
We've worked with the school extensively to try and realize this project.

221
00:18:04,180 --> 00:18:08,740
And the latest iteration is that we're still working with the school.

222
00:18:09,100 --> 00:18:13,640
One of the things we're trying to negotiate with them presently is landlies for it's

223
00:18:13,640 --> 00:18:18,620
spot where we can put the comfort station, assuming that we can get some kind of arrangement

224
00:18:18,620 --> 00:18:23,640
like that and it passes muster with both the school and the state then the village has offered

225
00:18:23,640 --> 00:18:29,180
to the school to both build and maintain it and of course the the cost for construction that

226
00:18:29,180 --> 00:18:33,400
discussion hasn't been resolved yet either I think we really want to make sure that what's being

227
00:18:33,400 --> 00:18:38,060
proposed is workable both from the schools perspective and from the stage perspective and if

228
00:18:38,060 --> 00:18:48,600
that this issue can be overcome then I think we're moving in right direction and if none of

229
00:18:48,600 --> 00:18:54,660
project. It was in our capital budget and we are still planning to move forward and you'll note

230
00:18:54,660 --> 00:19:00,940
in 2018 we actually allocated cash to help fund construction of that facility. So the

231
00:19:00,940 --> 00:19:05,640
village doesn't tension us to move forward. The school is continuing to try to work with us

232
00:19:05,640 --> 00:19:08,780
and we'll update once additional information becomes available.

233
00:19:08,780 --> 00:19:13,160
Now, since we've yet discussed that a little bit this morning,

234
00:19:14,280 --> 00:19:17,540
the superintendent brought up an alternative.

235
00:19:18,720 --> 00:19:25,000
Apparently there is facilities near one of the outdoor doors at the middle school,

236
00:19:25,400 --> 00:19:33,800
and he's smoking at a way to just permit people to only use them and lock off any further access,

237
00:19:34,900 --> 00:19:42,640
which is something, since it's his idea he's going to follow up, we also said after the rest

238
00:19:42,640 --> 00:19:47,780
we're met, he went through all of the steps that are required by the Department of Education.

239
00:19:49,580 --> 00:19:57,800
We said basically the start, and so I'm not sure which and how quickly, but there is now

240
00:19:57,800 --> 00:19:59,060
second-all alternatives.

241
00:20:01,870 --> 00:20:06,390
Could that be what you will hear next week at a public meeting, though?

242
00:20:06,770 --> 00:20:08,830
Can I just talk to you about the microphone?

243
00:20:12,970 --> 00:20:14,370
You're too soft-spoken, do you?

244
00:20:14,510 --> 00:20:15,630
Do you look without a microphone?

245
00:20:16,270 --> 00:20:16,570
Okay.

246
00:20:16,850 --> 00:20:17,610
Five bars and let's begin.

247
00:20:20,370 --> 00:20:23,150
Yeah, I think that we have

248
00:20:30,480 --> 00:20:31,380
services.

249
00:20:31,700 --> 00:20:32,020
I don't know.

250
00:20:33,920 --> 00:20:34,380
Okay.

251
00:20:45,560 --> 00:21:06,420
It's still preliminary on the design, but those numbers are more for the material, we probably do the building like we did at Hyatt Park in the size book, and so I'm pretty certain that the design is going to be kind of a copy of the combination of those two.

252
00:21:07,000 --> 00:21:09,100
And it's just going to be an adjustment.

253
00:21:12,850 --> 00:21:18,390
People leave that that $15,000 is more than would be required because we don't think.

254
00:21:18,970 --> 00:21:21,730
We need to do the detail professionally.

255
00:21:22,950 --> 00:21:29,050
But we're going to bring our information to schools so they can send it onto the DC.

256
00:21:29,730 --> 00:21:29,990
Right.

257
00:21:30,990 --> 00:21:39,330
The other thing is that, you know, this project had included a office for a tennis attendant

258
00:21:39,330 --> 00:21:48,930
and also a storage area for various goals that are used on the field or whether it's soccer

259
00:21:48,930 --> 00:21:58,050
or a field hockey and if this is second thought sounds like it just exists the bathrooms in the

260
00:21:58,050 --> 00:22:07,890
school if I understood what you were saying. Well, as you know, the one at high school has an

261
00:22:07,890 --> 00:22:11,990
to projects which were done differently.

262
00:22:12,510 --> 00:22:15,150
Hyatt doesn't have an office but his storage.

263
00:22:16,830 --> 00:22:19,270
And the one in the high school has storage.

264
00:22:19,350 --> 00:22:19,950
His office.

265
00:22:21,070 --> 00:22:22,050
But not a lot of storage.

266
00:22:22,890 --> 00:22:22,970
Wow.

267
00:22:23,930 --> 00:22:25,870
And there is storage there.

268
00:22:26,230 --> 00:22:28,730
So our staff has been looking at what he does together.

269
00:22:29,890 --> 00:22:30,190
All right.

270
00:22:30,450 --> 00:22:35,630
Well, I would strongly recommend that we can get a building

271
00:22:36,190 --> 00:22:42,050
as almost an exact copy of what set the high school would be just helpful and I had

272
00:22:42,050 --> 00:22:48,790
to talk to like Bob Keith, I don't know if he's still the head of the visit at the

273
00:22:48,790 --> 00:22:52,410
middle school, I had both of them back a couple of years ago in this was in its planning

274
00:22:52,410 --> 00:23:01,570
stage and was supportive of having you know storage space at the middle school facility.

275
00:23:01,570 --> 00:23:11,430
So, I don't know if that's gotten lost somewhere, but I bring it up and kind of do and I guess I'll get some of these weeks out.

276
00:23:14,970 --> 00:23:16,750
That's a good place to bring it up.

277
00:23:19,090 --> 00:23:26,310
All right, and just to clarify, yes, there is still the $15,000 in kind of match reflected in the capital budget.

278
00:23:26,490 --> 00:23:32,170
It's down there in the Nux, so that was cash 15 and a match of 15, which along with the school of 30,

279
00:23:32,170 --> 00:23:34,530
but those were preliminary estimates as the mayor said,

280
00:23:34,530 --> 00:23:36,890
and they'll continue to be refined as that discussion proceeds.

281
00:23:39,960 --> 00:23:43,360
Moving on to the next page, the next item of highlighted

282
00:23:43,360 --> 00:23:45,640
here is the Historic Preservation Study.

283
00:23:47,260 --> 00:23:50,260
And the Historic Preservation Study was funded last year

284
00:23:50,260 --> 00:23:54,800
with a $100,000 commitment, and it's reappearing this year

285
00:23:54,800 --> 00:23:58,120
in the 1920 budget as a grand request.

286
00:23:58,560 --> 00:24:01,000
That doesn't mean that we're not planning to proceed

287
00:24:01,000 --> 00:24:01,840
with the study.

288
00:24:01,840 --> 00:24:06,680
It means simply that while that money has already been allocated and we're continuing to progress

289
00:24:06,680 --> 00:24:10,960
with that discussion, we're also going to pursue grants opportunities to see if perhaps

290
00:24:10,960 --> 00:24:15,140
we happen to land a grant in the interim, and we could use that money for another purpose.

291
00:24:15,780 --> 00:24:18,300
In any case, this is sort of preservation study.

292
00:24:18,600 --> 00:24:24,660
What it is, is it's a follow-on study that complements the cultural resources report that

293
00:24:24,660 --> 00:24:29,720
and previously been completed and identified a number of homes and scars, they all that may

294
00:24:29,720 --> 00:24:35,960
of historic merit architecturally or historically speaking, and this study would then begin to

295
00:24:35,960 --> 00:24:41,700
look at some of those and apply criteria to define which ones truly are of some level

296
00:24:41,700 --> 00:24:48,800
of historic or cultural significance. And to that end, we will be getting a draft law to the

297
00:24:48,800 --> 00:24:53,220
village board, as I understand it, at least that's a plan. Sometimes this month that would

298
00:24:53,220 --> 00:25:00,260
offer some criteria that the individual or firm responsible for conducting this file on study

299
00:25:00,260 --> 00:25:07,340
would be able to apply and making his heard their determination of historical or his cultural

300
00:25:07,340 --> 00:25:07,960
significance.

301
00:25:08,900 --> 00:25:13,480
So, we'll have a public presentation of that draft.

302
00:25:13,880 --> 00:25:17,630
We're supporting the 20th and the 20th.

303
00:25:18,720 --> 00:25:20,620
There you go, March 20th.

304
00:25:23,890 --> 00:25:27,190
Moving on to the next item to highlight on this page.

305
00:25:27,490 --> 00:25:32,050
I kind of grouped all these together because really what we're looking at here are routine

306
00:25:32,050 --> 00:25:36,450
maintenance and upgrade items that are related to information technology.

307
00:25:36,690 --> 00:25:41,150
You have the computers that it's more of us in annual expense where we continuously

308
00:25:41,150 --> 00:25:43,590
update the oldest ones that we have available.

309
00:25:44,110 --> 00:25:50,590
You have planning and zoning file digitization, which is an ongoing expense, and you have

310
00:25:50,590 --> 00:25:52,530
an upgrade of some of our software systems.

311
00:25:52,530 --> 00:25:57,490
So throughout the Capitol budget, you'll see items like that that are one of us routine in nature

312
00:25:57,490 --> 00:25:58,250
wherever you are.

313
00:25:58,410 --> 00:26:02,330
We're upgrading or replacing our maintaining things and this happens to be on this page

314
00:26:02,330 --> 00:26:04,410
a group of such items.

315
00:26:06,500 --> 00:26:08,180
We'll be on to the next page.

316
00:26:09,660 --> 00:26:14,820
We have the first one here I'm highlighting is the mobile automatic license plate breeders.

317
00:26:15,100 --> 00:26:20,100
Some people call those else, but what they are are the devices that appear on police cars

318
00:26:20,100 --> 00:26:25,300
that is they're driving down the street, can electronically read and match against certain databases,

319
00:26:25,920 --> 00:26:30,360
the license plates that appear on vehicles, and it can help them in many different ways,

320
00:26:30,720 --> 00:26:35,580
including identifying stolen vehicles, people with warrants, a lot of different things.

321
00:26:36,480 --> 00:26:41,440
The reason that we're not funding that in this particular budget cycle at this time is because

322
00:26:41,440 --> 00:26:47,000
according to police chief material, the technology is rapidly evolving with these devices

323
00:26:47,000 --> 00:26:52,060
and they're thinking that once they presently have our operating fine still, they do everything

324
00:26:52,060 --> 00:26:57,680
that they need to be able to do however, next year they believe there's an upgrade and

325
00:26:57,680 --> 00:27:01,460
that equipment that's coming that will allow them to do even more than what they're presently

326
00:27:01,460 --> 00:27:08,560
able to do. So, for instance, right now, Alps isn't very good at reading partial license plates

327
00:27:08,560 --> 00:27:14,400
and matching them to vehicles. The upgraded software will, in theory, allow them to be able

328
00:27:14,400 --> 00:27:16,160
to do partial license plates.

329
00:27:16,940 --> 00:27:18,520
There's also a practice out there

330
00:27:18,520 --> 00:27:21,600
a very different means to execute it

331
00:27:21,600 --> 00:27:23,460
where people can obscure their license plate

332
00:27:23,460 --> 00:27:26,660
with film, sprays, plastics, things of that nature.

333
00:27:27,100 --> 00:27:29,440
The current out systems have a little bit of a challenge

334
00:27:29,440 --> 00:27:34,820
reading plates that have that illegal maneuver applied

335
00:27:34,820 --> 00:27:35,840
to them.

336
00:27:35,960 --> 00:27:37,820
The new version of the out is going

337
00:27:37,820 --> 00:27:39,580
to be able to see through much of that.

338
00:27:39,980 --> 00:27:41,740
So those countermeasures that people

339
00:27:41,740 --> 00:27:47,980
deploy to avoid being detected by Alps will be overcome much to these people's

340
00:27:47,980 --> 00:27:51,960
screen. I'm sure by the new system. So that's why we're not funding it right now.

341
00:27:52,320 --> 00:27:56,720
It's not that we don't have priority on it or that we're not interested in it because we certainly

342
00:27:57,280 --> 00:28:02,240
are. We're simply waiting for the upgrade so that we don't buy something that next year will

343
00:28:02,240 --> 00:28:09,400
be out of date technology speaking twice. As a side note, we're also looking at automatic

344
00:28:09,400 --> 00:28:13,040
operations plate readers to help support our our parking program

345
00:28:15,410 --> 00:28:16,130
and to the next

346
00:28:16,130 --> 00:28:21,450
site I'm skipping down to the tour command vehicle and support vehicle for the

347
00:28:21,450 --> 00:28:25,590
fire department I'd mentioned earlier some of our criteria for looking at

348
00:28:25,590 --> 00:28:30,950
vehicle replacements the fire department is pretty very good at managing their

349
00:28:30,950 --> 00:28:34,910
equipment replacement schedule when we talk to the chief the initially proposed

350
00:28:34,910 --> 00:28:38,210
replacement of these two vehicles one of them is also somewhat of an upgrade

351
00:28:38,210 --> 00:28:40,470
over the vehicle that was there in the past.

352
00:28:40,870 --> 00:28:43,590
However, in speaking with him and applying our criteria of

353
00:28:43,590 --> 00:28:45,610
doesn't vehicles still need his current purpose,

354
00:28:46,090 --> 00:28:50,670
is the mileage so high that it needs to be turned down to a lower

355
00:28:50,670 --> 00:28:51,790
need use.

356
00:28:52,110 --> 00:28:54,130
Are there mechanical issues with it?

357
00:28:54,130 --> 00:28:57,530
He was confident that we could delay purchase of these vehicles

358
00:28:57,530 --> 00:28:58,490
until next year.

359
00:28:59,030 --> 00:29:02,730
You know, one of the things that we look at to is every $400,000 in this

360
00:29:02,730 --> 00:29:06,830
current budget cycle more or less translates into a percent on the tax rate.

361
00:29:06,830 --> 00:29:36,810
So in some cases while we could go ahead and buy these vehicles and they're appropriate to buy this year we could turn these vehicles that are currently in use down to other uses that don't require the the intensity of use that these two vehicles have like the tour command vehicle goes to every single call the fire department get so it needs to be reliable all of our public works public signals excuse me our public safety vehicles that are used for emergency response have to be highly reliable vehicles we don't want ones that are having maintenance problems or anything

362
00:29:36,810 --> 00:29:37,430
of the kind.

363
00:29:40,030 --> 00:29:44,570
So those criteria that we applied here allowed us to delay the purchase of these

364
00:29:44,570 --> 00:29:45,590
particular vehicles.

365
00:29:49,170 --> 00:29:52,890
Going on to the next page, we're in equipment and I'm highlighting

366
00:29:52,890 --> 00:29:59,210
the portable radios. These are the fire department radios. One of the common themes in emergency

367
00:29:59,210 --> 00:29:59,890
preparedness.

368
00:30:00,000 --> 00:30:27,020
In response, is that communications fail for a number of different reasons. So, ever since Hurricane Katrina, that whole industry has focused on communications, whether it's the use of ten codes and how they shouldn't use ten codes, because they're not universally adapted, discrepancies and the types of communication tools and techniques that various agencies have. Well, this is a case where we need to keep pace with Westchester County. Westchester County is upgrading their radios.

369
00:30:27,020 --> 00:30:35,840
And some of our older radios are not going to be able to communicate as well or at all with the rest of the system once it begins to upgrade.

370
00:30:36,360 --> 00:30:39,120
Now we have a little bit of time because we have some advanced notice.

371
00:30:39,360 --> 00:30:42,220
They didn't just drop this notification on us that this was happening.

372
00:30:42,780 --> 00:30:48,220
So what we're proposing in the 1920 budget is to pursue a grant to get those radios.

373
00:30:48,360 --> 00:30:51,620
We've been successful in the past and getting radio grants and we'll try again.

374
00:30:52,180 --> 00:30:56,800
And if we're successful, we'll go ahead and get the radios and we'll make sure that they're compliant with the new standards.

375
00:30:57,600 --> 00:31:02,700
If we don't get them, we put it back out here again in next year for a grant request.

376
00:31:03,360 --> 00:31:11,420
There will come a point though when we have to have enough lead time to order the radios, receive them and get them in the field before the county transitions.

377
00:31:11,940 --> 00:31:15,120
And if we still don't have a grant at that time, we'll have to reevaluate the funding source.

378
00:31:15,120 --> 00:31:25,440
But that's an example of a change in technology that then requires us to keep pace and change along with it, especially on the public safety spectrum.

379
00:31:27,950 --> 00:31:33,950
Skipping down to this next group of highway equipment, you'll notice a number of different things here.

380
00:31:34,050 --> 00:31:40,230
First one that you won't readily notice is that we just spent about a million and a half dollars on highway equipment last year.

381
00:31:40,230 --> 00:31:44,710
And that money came from money that wasn't being used for Heathcoat Bridge.

382
00:31:45,610 --> 00:31:49,490
So when projects have funding allocated to them and we end up getting a grant for instance

383
00:31:49,490 --> 00:31:53,770
as we did for Heathcoat Bridge, we can then use the money that had been allocated for

384
00:31:53,770 --> 00:31:57,310
that project and apply it for other needs.

385
00:31:58,050 --> 00:32:01,670
Last year's budget, there were a lot of public works equipment needs.

386
00:32:01,770 --> 00:32:05,310
We need to make sure that we have no positive or operating effectively and efficiently.

387
00:32:05,490 --> 00:32:09,910
We need to make sure that all of our public works vehicles that are critical to the maintenance

388
00:32:09,910 --> 00:32:15,190
of the public right away are the best they can be and that the reliable, the public works

389
00:32:15,190 --> 00:32:20,990
department has been outstanding and keeping our vehicles running well beyond what manufacturers

390
00:32:20,990 --> 00:32:25,890
would suggest are the useful life cycles of these vehicles and they've even been innovative.

391
00:32:26,430 --> 00:32:31,730
I've seen them cannibalized vehicles and create new vehicles that are probably don't even exist

392
00:32:31,730 --> 00:32:35,190
on the market place that are just outstanding and they're multi-use.

393
00:32:35,370 --> 00:32:38,890
Like one of them is a salt truck and a garbage truck or something, I don't know what the two

394
00:32:38,890 --> 00:32:40,310
I knew since I was in charge of black.

395
00:32:40,470 --> 00:32:40,870
I know that.

396
00:32:41,610 --> 00:32:43,110
When they first finished that project,

397
00:32:43,270 --> 00:32:44,730
what was particularly cool about it,

398
00:32:44,830 --> 00:32:46,390
apart from the fact that it was this

399
00:32:46,390 --> 00:32:49,490
Frankenstein in the garage project that saved us a lot of money,

400
00:32:49,850 --> 00:32:51,310
was that the vehicle looked new,

401
00:32:51,550 --> 00:32:54,670
and it was a vehicle that not only served two purposes

402
00:32:54,670 --> 00:32:56,390
where before it only served one,

403
00:32:57,210 --> 00:33:01,670
but it also had some technological feature

404
00:33:01,670 --> 00:33:04,390
to it that if we were to buy a new vehicle over to cost us,

405
00:33:04,410 --> 00:33:06,850
you know, like $30,000 more because of this new feature

406
00:33:06,850 --> 00:33:11,470
that had to be on the vehicle, but since it was an older vehicle, we didn't have to actually upgrade it to do that yet.

407
00:33:12,010 --> 00:33:15,690
So it saved us money on regulatory requirements for the vehicle or something.

408
00:33:15,690 --> 00:33:26,090
I don't recall what it was, but in any case, the main point being, they are very cost-conscious, innovative, and very good at maintaining vehicles.

409
00:33:26,530 --> 00:33:33,350
Nonetheless, we had not funded these new vehicles for a very long time, and it happened that we had the money for the vehicle bridge become available.

410
00:33:33,350 --> 00:33:39,350
and so we spent a million and a half on many different types of vehicles just this year, last year

411
00:33:39,350 --> 00:33:45,090
and meeting into this year. So, when you look at the 2019-20, all that said for this purpose,

412
00:33:45,630 --> 00:33:49,210
we've noticed that we've cut a lot of these requests that are appearing in the request column

413
00:33:49,210 --> 00:33:56,690
and the funding column isn't reflecting what was represented as the need. So we presented an initial

414
00:33:56,690 --> 00:34:01,350
budget that had a little bit of different numbers and we had some conversations with the board

415
00:34:01,350 --> 00:34:03,230
and we went back to staff and we said, look,

416
00:34:03,230 --> 00:34:05,750
you know, we just bought a lot of these vehicles last year.

417
00:34:05,950 --> 00:34:07,930
Do we really need all of this again this year?

418
00:34:08,090 --> 00:34:10,310
And the answer is no, we don't really, you know,

419
00:34:10,650 --> 00:34:13,070
so we adjusted these numbers downward.

420
00:34:13,410 --> 00:34:16,850
We allowed 100,000 for a particular vehicle or two

421
00:34:16,850 --> 00:34:19,490
that were really essential to this year's needs.

422
00:34:20,830 --> 00:34:23,870
And furthermore, one of the things the board asked us to do

423
00:34:23,870 --> 00:34:26,670
and we've been working with staff prior to that to do is

424
00:34:26,670 --> 00:34:29,110
to take a harder look at these numbers that are kind of flatlined

425
00:34:29,110 --> 00:34:36,050
across here at 700,000 and 170,000 every year, it's a little difficult to believe that those

426
00:34:36,050 --> 00:34:38,830
numbers have the same, every single year, for the next five years.

427
00:34:39,250 --> 00:34:45,490
And what we found is that, well, they had been kind of requesting 700,000 because they've never

428
00:34:45,490 --> 00:34:46,510
got 700,000.

429
00:34:46,610 --> 00:34:47,630
They always got 100,000.

430
00:34:47,670 --> 00:34:50,310
So they always knew they needed more money than what they were getting.

431
00:34:51,370 --> 00:34:58,090
So we've changed that conversational little bit, moving forward and just on board and the entire

432
00:34:58,090 --> 00:35:28,070
We're going to take a fresh look at this for next year's budget, not in the cycle, because they really need to take a look at the fleet, rotation and management schedule and see, okay, we've got all these new vehicles, let's update all this, take a fresh look at it, look at the anticipated life cycles, look at our maintenance experience on what we have now in stock and take a look at the new ones, project that and update the fleet management schedule. And once we get that update, which takes a little bit of time and we would have done it for this budget, but really they're just wasn't enough time.

433
00:35:28,070 --> 00:35:35,550
to do that. These numbers will change in future budgets to be more reflective of what we're

434
00:35:35,550 --> 00:35:40,970
envisioning as the real needs for those vehicles on a cyclical basis based on an actual fleet

435
00:35:40,970 --> 00:35:46,570
management schedule rather than a request that says I'm going to ask for $700,000, because I

436
00:35:46,570 --> 00:35:52,650
know I'm going to get $100. If I ask for $700,000, I'll get $30. So we want to know what are the

437
00:35:52,650 --> 00:35:57,130
real needs? And if we can meet the needs, that's great. If we can't, it's this priority discussion.

438
00:35:57,130 --> 00:36:01,330
how imperative is, is this vehicle still running or the maintenance cost to high all of those

439
00:36:01,330 --> 00:36:06,010
criteria upside a couple of different times now. And so all of those are in the same boat,

440
00:36:06,230 --> 00:36:10,550
which is why I elected to, you know, highlight them in a group like that.

441
00:36:13,470 --> 00:36:19,510
So moving on to public buildings. The ones up above there are those are, again, those are

442
00:36:19,510 --> 00:36:24,770
annual recurring costs that have to do with project planning. We allocate money to that every year

443
00:36:24,770 --> 00:36:27,410
because there's invariably projects that we have

444
00:36:27,410 --> 00:36:29,790
to do some kind of study or analysis for in order

445
00:36:29,790 --> 00:36:32,350
to get a bit or whatever the case may be.

446
00:36:32,590 --> 00:36:34,410
So there's money there and it gets used every year.

447
00:36:34,690 --> 00:36:37,510
So I'm skipping past those and coming down to Village Hall.

448
00:36:37,870 --> 00:36:39,850
Village Hall has a lot of needs.

449
00:36:40,010 --> 00:36:40,930
It's an age and building.

450
00:36:41,770 --> 00:36:44,510
It tends to have some of its maintenance needs deferred

451
00:36:44,510 --> 00:36:46,130
in favor of some of our other priorities.

452
00:36:46,670 --> 00:36:48,950
And what you see here is if you look back over

453
00:36:48,950 --> 00:36:51,570
a successive capital budgets, that's pretty much

454
00:36:51,570 --> 00:36:53,230
the story with the Village Hall needs.

455
00:36:53,230 --> 00:37:02,910
The HVAC kind of goes from year to year and we try to find it at least at a level to where we can keep it running where we can have a reasonable level of comfort in the building.

456
00:37:03,610 --> 00:37:13,770
But it's an older building and sooner or later this is going to turn into our underground infrastructure discussion where we can't wait any longer and we've got to do something.

457
00:37:13,770 --> 00:37:26,710
But right now we're able to continue with what we have the third floor renovation that was to update the floor plan and have some of the offices done similar to what they are in the coordinating office where the building department is.

458
00:37:27,290 --> 00:37:40,650
But when it's competing against types that are bursting under what underground and roads that have pop holes in them and vehicles that serve our public safety personnel, you know, it just can't compete in that context right now.

459
00:37:40,650 --> 00:37:43,590
So we're not only not funding it for this year,

460
00:37:43,590 --> 00:37:45,910
we're not showing that we think it's ever going to happen

461
00:37:45,910 --> 00:37:48,450
in these next few years here, realistically speaking.

462
00:37:49,190 --> 00:37:51,030
And because our office function on the third floor,

463
00:37:51,210 --> 00:37:51,690
yes, it functions.

464
00:37:51,690 --> 00:37:54,190
We have offices, we can continue to work there.

465
00:37:54,210 --> 00:37:57,190
So it's not a huge priority at this time, but again,

466
00:37:57,590 --> 00:38:01,610
the whole village, all infrastructure, maintenance,

467
00:38:03,550 --> 00:38:08,350
discussion as a collective group of items is a looming topic,

468
00:38:08,350 --> 00:38:11,390
but not rising to the top of this juncture.

469
00:38:13,330 --> 00:38:14,750
On to the next page.

470
00:38:14,810 --> 00:38:19,350
Thank you.

471
00:38:23,700 --> 00:38:26,040
There had been, I guess,

472
00:38:27,380 --> 00:38:29,360
spring summer village board meetings,

473
00:38:29,560 --> 00:38:32,500
it seems like, rather for a hall is quite,

474
00:38:33,500 --> 00:38:36,260
I'll use the word, cold from the air conditioning

475
00:38:36,260 --> 00:38:37,420
and I'm wondering,

476
00:38:38,500 --> 00:38:46,100
There's some way to control the temperature there, save us some money that we don't have to make it freezing.

477
00:38:46,380 --> 00:38:52,460
You have any comments on your ability of our equipment to control that better.

478
00:38:52,740 --> 00:38:54,900
Paul, if I check many people to speak to that issue.

479
00:38:55,960 --> 00:39:01,640
Yes, we had in the capital budget to replace at our handler as services to the Wethford Wall.

480
00:39:02,000 --> 00:39:10,540
We have an investment funded, and I'm sure it's funded this year or not, but we have some design money in the current year that we're going to do a design for a new air handler.

481
00:39:11,540 --> 00:39:17,920
And once we get the design finished and we get the cost, they're going to fund a new air handler for that room.

482
00:39:18,420 --> 00:39:25,320
We do have, so we do have some money in repairs that may be able to do some of the controls currently.

483
00:39:26,460 --> 00:39:31,200
So we're going to that, but the actual error and then we'll do placed looks like until

484
00:39:32,720 --> 00:39:35,460
2021 correct, but we have some money for design at this moment.

485
00:39:36,120 --> 00:39:39,540
All very nice to try and control it better with what we have.

486
00:39:39,660 --> 00:39:43,740
If that error was over 30 years old, you understand we did some work to it, but we do have

487
00:39:43,740 --> 00:39:50,320
some money that we can maybe look at some of the controls for the coming summer, but the

488
00:39:50,320 --> 00:39:52,820
I mean, you know, it's supple who plays until 20, 21.

489
00:39:54,260 --> 00:39:55,140
Thank you.

490
00:39:55,420 --> 00:39:59,220
Fitting and cooling is one of the issues that's embedded in that whole, really tall

491
00:39:59,220 --> 00:39:59,720
conversation.

492
00:40:00,100 --> 00:40:03,680
And the winner of the office is, or sometimes called in the summer, the Rutherford Hall

493
00:40:03,680 --> 00:40:04,500
is called.

494
00:40:04,740 --> 00:40:07,060
And it just needs, needs a new system, really.

495
00:40:07,480 --> 00:40:11,280
But as Paul indicated, we're studying, we're going to be making some kind of repairs in

496
00:40:11,280 --> 00:40:11,740
the interim.

497
00:40:12,340 --> 00:40:14,340
It keeps it at least moving along.

498
00:40:16,680 --> 00:40:16,900
All right.

499
00:40:17,200 --> 00:40:18,300
On the next page,

500
00:40:22,190 --> 00:40:25,330
I grouped all those up here at the top because they, they all kind

501
00:40:25,330 --> 00:40:29,490
to have a linkage to what's happening at the pop and road fire house as well.

502
00:40:30,290 --> 00:40:37,170
These proposed expenses here are 37,000 and 490,000 for the Village Hall electric upgrade

503
00:40:37,170 --> 00:40:41,250
and generator. Originally, some of that was going to be part of the pop and road fire house

504
00:40:41,250 --> 00:40:46,670
project but then it ended up getting separated because of factors that call may be able to explain

505
00:40:46,670 --> 00:40:53,510
at this particular point in time for fiscal year 1920. We're deferring those until 2020 and

506
00:40:54,990 --> 00:41:14,230
And similarly, this village hall plaza temporary repair, well, the plaza, which is that physical space between the pop and road fire house and village hall has developed some leaks along the edges of it and other places to where that water is getting into the sub basement of village hall and into our HVAC electric room.

507
00:41:14,230 --> 00:41:18,910
Some of it was getting into the pop-and-road firehouse, but they fixed that right away to avoid any problems.

508
00:41:19,490 --> 00:41:29,170
And what you're seeing here, in terms of this temporary repair, 25,000 are the costs that are necessary to at least stop the water from getting into really tall.

509
00:41:29,330 --> 00:41:38,670
Then we're going to do some design for, was proposed for 30,000, but it looks like we're going to bump that out to 20, 20, 20, 21 as well.

510
00:41:38,670 --> 00:41:44,110
followed by the permanent repairs to the plaza at that time.

511
00:41:44,470 --> 00:41:48,090
We want to make sure that we get the pop and road fire house done, that it's all closed out,

512
00:41:48,110 --> 00:41:53,830
and everything is good, and that's part of the reason for delaying these expenses until 2021.

513
00:41:56,790 --> 00:42:02,970
Going on to the next one. This is for a rutherford hall, but what we're talking about here is these

514
00:42:02,970 --> 00:42:09,250
are courtroom security measures that were part of a report that was prepared some years ago.

515
00:42:09,250 --> 00:42:13,150
They came in, they did an audit, and they said, well, you should do certain types of things, including

516
00:42:13,150 --> 00:42:16,210
having separate exit for the judge to leave, and things of that nature.

517
00:42:17,570 --> 00:42:22,030
And each year that you see the capital budget, we put that funding in, and we are hopeful

518
00:42:22,030 --> 00:42:22,990
that we'll get a grant.

519
00:42:23,290 --> 00:42:28,030
It's difficult to identify a grant source for, so I don't even know that in this particular

520
00:42:28,030 --> 00:42:33,570
case that we have a pending grant application that we'd amount to that value, but each year,

521
00:42:33,690 --> 00:42:38,470
we're looking for grant opportunities, and we'll try to pursue funding to support that

522
00:42:38,470 --> 00:42:44,990
But that's when those cases where, you know, we show on that summer sheet that we have

523
00:42:44,990 --> 00:42:49,110
$6.5 million in grants, but it includes some of the numbers, like I said, where numbers

524
00:42:49,110 --> 00:42:55,750
like this, where there's either a pending grant application for maybe a grant opportunity that

525
00:42:55,750 --> 00:43:00,470
we're hoping to find, but that we haven't actually even seen an opportunity to apply for yet.

526
00:43:00,830 --> 00:43:02,250
That's one of the latter.

527
00:43:06,380 --> 00:43:11,880
Going onward for public buildings, here's another grant application that we have.

528
00:43:11,880 --> 00:43:17,060
Now, in this particular case, the fire training building burn rooms, this is for phase 2.

529
00:43:17,220 --> 00:43:20,920
We were already completed work under grant that was paid for with grant money.

530
00:43:21,260 --> 00:43:26,860
And those rooms are operational, and they're actually saving us money and helping other departments at the same time.

531
00:43:27,100 --> 00:43:31,860
Because instead of having to go up to Valhalla and send our firemen up there to do the training at their facility,

532
00:43:32,340 --> 00:43:36,800
we can do training on site, and we can also host other fire departments on site.

533
00:43:37,080 --> 00:43:39,400
And that's the recycling center, correct?

534
00:43:39,400 --> 00:43:43,840
Yes, back in the back of the recycling center, they can do live fire training right there on site.

535
00:43:44,160 --> 00:43:53,580
Those particular grant is to produce another burn room, which would be augment our existing program by one additional room.

536
00:43:54,180 --> 00:43:56,380
So two more rooms, okay, I'm sorry, two more rooms.

537
00:43:57,140 --> 00:44:02,740
But in the meantime, we already have some facilities up in operational units, saving us training time and training money.

538
00:44:07,350 --> 00:44:10,250
Do we charge people to from other municipalities?

539
00:44:14,350 --> 00:44:25,030
There's a rationale for charging them, because many of them are the ones who come to help us if there's a large fire and vice versa of course.

540
00:44:28,280 --> 00:44:32,500
I'm to the next one, and I've grouped these together because they're all under the Freightway garage.

541
00:44:32,500 --> 00:44:40,520
And as many of you know, it's not all you know, I hope all of you know, there's pending redevelopment of that site potentially.

542
00:44:41,020 --> 00:44:47,600
So what we're looking at in terms of these costs that are all circled down here are various types of investments.

543
00:44:47,960 --> 00:44:50,300
One of them would be the immediate needs.

544
00:44:50,500 --> 00:44:52,300
There's needs that frankly that exists currently.

545
00:44:52,560 --> 00:44:53,400
It's an old garage.

546
00:44:53,780 --> 00:44:57,880
There's infrastructure issues that continue to cost us money on a daily basis.

547
00:44:58,000 --> 00:44:59,980
Some of them are capital and nature, some are operating.

548
00:45:00,000 --> 00:45:27,460
So, for the time being, we're putting about, you know, $50,000 a year into temporary repairs. And that's normally to the surface to stop leaks from going down and starting continuing to rust the steel that's inside the concrete, or to drop down on cars and cause stains and damage that then results and claims to the village for, for damage to vehicles. So this $50,000 is little more than a half of a bandate on the freight lake garage, annually.

549
00:45:27,460 --> 00:45:34,340
Because even the repair needs that we should be doing on a routine basis probably can't be met with that $50,000.

550
00:45:34,740 --> 00:45:40,100
But it does allow us to do the most significant needs that are presented over time.

551
00:45:40,400 --> 00:45:45,020
And if we come across things that require more money, then we just have to locate more money to do them.

552
00:45:45,120 --> 00:45:48,120
But, right way is certainly a need of a solution.

553
00:45:49,020 --> 00:45:54,780
And in this section here, you'll not see anything related to redevelopment because that's on a separate track.

554
00:45:54,780 --> 00:46:00,960
So all the numbers here for maintenance to existing problems and projected potential maintenance,

555
00:46:01,260 --> 00:46:06,780
if no redevelopment were to occur on the freightway site, ultimately we're going to have

556
00:46:06,780 --> 00:46:10,680
to really invest a significant sum of money into the freightway garage.

557
00:46:11,960 --> 00:46:17,720
And minimally you're talking somewhere over 2.3 million, Paul, is that's what the number is more

558
00:46:17,720 --> 00:46:18,000
or less?

559
00:46:18,820 --> 00:46:18,980
Yeah.

560
00:46:19,640 --> 00:46:19,780
Yeah.

561
00:46:19,880 --> 00:46:20,600
And it keeps going up.

562
00:46:20,620 --> 00:46:22,600
That's why it has a tint even called the number.

563
00:46:22,600 --> 00:46:27,620
because, you know, the cost keep going up is a building continuous age and continues to get damaged

564
00:46:27,620 --> 00:46:29,440
by weather conditions and everything else.

565
00:46:30,800 --> 00:46:33,820
So, this whole section here is theoretical almost.

566
00:46:34,120 --> 00:46:37,520
You see that we haven't allocated a lot of money here because we're waiting on the outcome

567
00:46:37,520 --> 00:46:41,160
of the redevelopment study and that's moving along on its own timeline.

568
00:46:41,700 --> 00:46:44,600
And so, for the time being, we have 50,000 for emergency repairs.

569
00:46:45,060 --> 00:46:50,640
And $10,000 for the split air system in the mechanical room because that's necessary to make sure

570
00:46:50,640 --> 00:46:54,840
elevator keeps running, some of the other computer equipment for the cameras and things of

571
00:46:54,840 --> 00:46:55,280
that nature.

572
00:46:55,420 --> 00:46:56,020
We don't do that.

573
00:46:56,220 --> 00:46:56,900
There are other equipment.

574
00:46:57,120 --> 00:47:03,280
So those are both mandatory to simply maintain the most base status quo for the garage

575
00:47:03,280 --> 00:47:07,240
pending other activities coming to fruition.

576
00:47:12,360 --> 00:47:13,280
Still in public buildings.

577
00:47:14,380 --> 00:47:17,980
Here we're on the Christie Place Garage and I've noted a couple of things.

578
00:47:18,100 --> 00:47:22,580
One thing I want to call it to your attention though real quick is up here with the security

579
00:47:22,580 --> 00:47:23,360
cameras.

580
00:47:23,360 --> 00:47:34,240
There was a proposal for $15,000 to design a camera system for the crispy place garage, and later an estimated, I can't read the number,

581
00:47:34,600 --> 00:47:36,620
$15,000 to install them.

582
00:47:36,920 --> 00:47:41,000
Now, we had a conversation with the board and they questioned whether or not we could do that for a lower cost.

583
00:47:41,180 --> 00:47:44,380
Why would it be that amount of money? Why do we need to defer this?

584
00:47:44,560 --> 00:47:48,280
Because we feel that there needs to be at least some level of camera presence in the garage,

585
00:47:48,760 --> 00:47:51,340
if for no other reason, then to help people feel safe in the garage.

586
00:47:51,340 --> 00:47:59,740
We haven't had problems of significant nature in the Christie garage, but nonetheless, the cameras are a good idea and we wanted to support them.

587
00:48:00,160 --> 00:48:06,520
And we really took a hard look at these costs and looking at them, we found that we can actually do some of those cameras in that garage.

588
00:48:06,920 --> 00:48:15,840
And we're going to instead of funding it from capital because we don't see these costs is actually being necessary to at least do a minimum level of cameras surveillance in the garage.

589
00:48:15,840 --> 00:48:17,600
We're going to fund that from our operating budget.

590
00:48:18,100 --> 00:48:21,440
So when you see zero here, that doesn't mean we're not doing anything.

591
00:48:21,960 --> 00:48:26,140
That means that we are doing it in this case, and that we're going to be funding it from

592
00:48:26,140 --> 00:48:26,440
operating.

593
00:48:26,620 --> 00:48:29,060
So we're moving forward with cameras in Christy Place Garage.

594
00:48:29,160 --> 00:48:33,020
Thanks in part, in large part, to our conversation we had with the board on that topic.

595
00:48:34,480 --> 00:48:39,900
So coming down to the next one, another thing we're doing at the Christy Place Garage is,

596
00:48:39,920 --> 00:48:44,460
you know, for just as a little bit of background, the back of system that's there right

597
00:48:44,460 --> 00:48:51,620
is UPS batteries. These uninterrupted power supply batteries. Now, those batteries cost us last

598
00:48:51,620 --> 00:48:56,860
time we did them about $30,000 and they last five years. I was wondering whether or not

599
00:48:56,860 --> 00:49:00,920
they're recyclable after they last five years, but that's a whole nother question. Nonetheless,

600
00:49:01,080 --> 00:49:08,820
they last five years and they're up for replacement for another $30,000. So staff looked at that,

601
00:49:08,820 --> 00:49:12,760
a little bit closer and said, do we want to keep buying these $30,000 batteries every five

602
00:49:12,760 --> 00:49:19,180
are can't we just put in a generator? And well, behold, if you look at the life cycle

603
00:49:19,180 --> 00:49:23,020
cost of the batteries and the life cycle cost of the generator, the generator comes out

604
00:49:23,020 --> 00:49:29,100
ahead. That generator is estimated to have a life cycle somewhere around 20 years and it really

605
00:49:29,100 --> 00:49:33,980
depends on how often it's activated. How often does that generator? How many hours does the engine

606
00:49:33,980 --> 00:49:39,260
run? And yes, it's hours on the engine rather than miles. And we anticipate based on our experience

607
00:49:39,260 --> 00:49:44,120
it's not going to have a heavy utilization, because it only operates when the power is out.

608
00:49:44,500 --> 00:49:47,080
And so therefore, although you do have to test it.

609
00:49:47,080 --> 00:49:47,260
Right.

610
00:49:47,780 --> 00:49:49,320
It's a proper low-maintenance.

611
00:49:49,440 --> 00:49:52,960
Because the life cycle is heavily dependent on properly maintaining that piece of equipment.

612
00:49:53,900 --> 00:49:56,820
So we're thinking we'll get 20 plus years out of that more or less.

613
00:49:57,240 --> 00:49:59,800
And that makes it cost advantageous to...

614
00:49:59,800 --> 00:50:00,480
What capacity?

615
00:50:00,780 --> 00:50:01,140
Yeah.

616
00:50:01,140 --> 00:50:02,340
And more capacity as well.

617
00:50:02,640 --> 00:50:03,800
More cost advantage.

618
00:50:03,800 --> 00:50:11,700
I have been pages then, the batteries, and perhaps even more environmentally conscientious, but that's a stretch on my part, I don't have anything to back that up.

619
00:50:15,580 --> 00:50:16,240
On to the next one.

620
00:50:16,280 --> 00:50:21,180
I've grouped all of these things together, other under other buildings, because what all of these things are here,

621
00:50:21,800 --> 00:50:26,260
are buildings that the village has a relationship with another entity to help maintain.

622
00:50:27,080 --> 00:50:34,320
You'll notice the waste eye cottages in there, the kids' base little school parking lot, which is over at the pool complex,

623
00:50:34,320 --> 00:50:39,220
and the Girl Scout Home, which we also use and the seniors use.

624
00:50:39,580 --> 00:50:42,100
So we have a beneficial relationship with these entities

625
00:50:42,100 --> 00:50:45,940
and the maintenance or the agreements that we have with them,

626
00:50:46,080 --> 00:50:48,120
include shared maintenance responsibilities.

627
00:50:49,100 --> 00:50:52,980
In the case of the Girl Scout Home, you see these code sevens.

628
00:50:53,000 --> 00:50:56,480
What that code seven means is we're paying part, which is the one,

629
00:50:56,680 --> 00:50:58,720
they're paying 50, 50, which is the seven.

630
00:50:59,440 --> 00:51:02,740
So for this year, you might note for instance, we're doing interior paying.

631
00:51:02,740 --> 00:51:05,140
that project is $22,000.

632
00:51:05,960 --> 00:51:07,640
The bill will be paying $11,000.

633
00:51:07,720 --> 00:51:09,900
The girls' cut house will be paying $11,000.

634
00:51:10,260 --> 00:51:13,180
And that's how all of these in this category work,

635
00:51:13,700 --> 00:51:16,780
but for maybe the last one down here, which is two-drake road,

636
00:51:17,220 --> 00:51:21,120
and that house is affordable housing,

637
00:51:21,680 --> 00:51:25,440
and this money here is coming from a federal CDVG grant

638
00:51:25,440 --> 00:51:27,440
that was channeled through Westchester County,

639
00:51:27,620 --> 00:51:29,420
two hours based on an application for it

640
00:51:29,420 --> 00:51:30,480
to help renovate the property.

641
00:51:30,480 --> 00:51:37,440
And so half of that money is coming from a CDVG grant and then the other half is coming from this three code,

642
00:51:37,580 --> 00:51:41,660
which is that capital fund balance, you might recall I described what that is.

643
00:51:41,700 --> 00:51:47,440
And capital fund balance is simply where we completed projects for less than they were originally budgeted.

644
00:51:47,460 --> 00:51:49,960
So there's a little bit of extra money left over the savings.

645
00:51:51,020 --> 00:51:56,440
So we aggregate that savings and we apply it to projects instead of having to get general fund money to do it.

646
00:51:56,440 --> 00:52:01,080
of the other 26,000 is coming from capital fund balance for this particular project.

647
00:52:03,540 --> 00:52:10,120
Moving on, we're at highway improvements, and that top section that I've aggregated together

648
00:52:10,120 --> 00:52:14,660
there is basically everyone, whatever one thinks of when they think of pig and patching

649
00:52:14,660 --> 00:52:15,120
in curves.

650
00:52:15,400 --> 00:52:21,580
All of those costs are all, in effect, supporting the roads, the curves, whether they're

651
00:52:21,580 --> 00:52:27,760
being repaved, pasture, what have you, and what you may seem like a glaring issue is that,

652
00:52:27,760 --> 00:52:32,880
We've got $1.2 million requested and we're only finding $3,300 in $3,000.

653
00:52:33,200 --> 00:52:39,880
Well that's not really all that unique because what happens with road milling and paving is

654
00:52:39,880 --> 00:52:42,880
when we do the year and close out, which happens in September each year.

655
00:52:43,140 --> 00:52:45,560
We figure out how much money we've saved in the general fund.

656
00:52:45,680 --> 00:52:52,900
We budgeted x amount of dollars to fiscal conservativeism and great management of our programs

657
00:52:52,900 --> 00:52:58,460
and services, we save some money and the auditors document that, yes, in fact, what we

658
00:52:58,460 --> 00:53:03,580
show on paper is actually savings and we take that money as a general, general fund

659
00:53:03,580 --> 00:53:10,060
down, and we reallocated to capital projects. Typically, roads are one of the types of projects

660
00:53:10,060 --> 00:53:16,140
that rank very highly in competing for that fiscal year and close-out funding. And to illustrate,

661
00:53:16,740 --> 00:53:22,420
you look back here in 1819, you'll see we budgeted $150,000 to do road milling and paving.

662
00:53:22,420 --> 00:53:31,680
But when it was all said and done that as after the year and closed that we transferred a million dollars extra to do additional road milling and paving.

663
00:53:32,200 --> 00:53:36,700
So don't let those numbers in the adopted column make you think that we're reducing our commitment to roads.

664
00:53:37,020 --> 00:53:37,780
We're not.

665
00:53:37,780 --> 00:53:45,540
We're continuing to try to do that four and a half to five miles a year so we can stay on track with a 15 to 20 year pavement life cycle.

666
00:53:45,540 --> 00:53:54,120
We have about 23 miles, excuse me, not 23 miles of roads, 79 miles of roads and that's how you back into how many miles a year that you need to do.

667
00:53:54,300 --> 00:54:09,460
So all of this represented here allows us to stay on track with what I had spoken about earlier in terms of attacking the roads that are in poor condition, the ones that are in a fair condition, getting everything up above that standard, ultimately and then on a moving forward basis,

668
00:54:09,460 --> 00:54:13,200
keeping them in a good state of repair from that point forward.

669
00:54:13,260 --> 00:54:17,080
We're a little bit behind still, but we keep eating away at those bottom condition roads.

670
00:54:17,500 --> 00:54:21,240
And of course, the weather doesn't help us because every year, even though we have a pavement

671
00:54:21,240 --> 00:54:26,400
adventure important, it helps grade all of the roads and helps us to prioritize which ones come next.

672
00:54:26,520 --> 00:54:31,720
We have to at the end of each season, take a look because things change every winter, every month in the winter,

673
00:54:31,820 --> 00:54:36,380
because of ice and snow and freeze and thought those conditions can deteriorate.

674
00:54:36,380 --> 00:54:49,860
So it's a moving target but we believe our funding level that we have allows us to not only make progress but it's also a number of miles per year that our staff can reasonably manage.

675
00:54:50,480 --> 00:55:01,020
These roads of course require a lot of supervisor you oversight out there. If we want them to be done according to our specifications and standards, we have to make sure that the contractors that we hire are doing the work the way that they're supposed to do.

676
00:55:01,020 --> 00:55:06,060
They can do a lot of work that we can't supervise and possibly not do it according to our standards.

677
00:55:06,220 --> 00:55:06,860
And what do we do?

678
00:55:07,100 --> 00:55:11,980
Then we end up with a road that we paid to repave that will not have the anticipated life cycle

679
00:55:11,980 --> 00:55:13,840
and that throws our whole system out of whack.

680
00:55:14,440 --> 00:55:18,740
So one of the things we look at is not only how much money can we put at this particular need,

681
00:55:19,240 --> 00:55:25,780
but can we professionally and accurately oversee and manage that volume of work that we're committing to?

682
00:55:26,180 --> 00:55:28,640
This budget strikes that balance.

683
00:55:31,010 --> 00:55:37,290
on to the next group. These are all related to the Heathcoat Bridge and you heard me mention earlier

684
00:55:37,290 --> 00:55:42,510
that we had allocated funding for the Heathcoat Bridge but then ultimately we were successful

685
00:55:42,510 --> 00:55:48,510
and getting a grant. It was about $1.5 something million dollars and some of that money went to fund

686
00:55:48,510 --> 00:55:54,830
that highly equipment that we talked about earlier and the grant money then is serving to actually

687
00:55:54,830 --> 00:55:59,590
undertake three pairs of the bridge. The bridge has some structural deficiencies with it.

688
00:56:00,250 --> 00:56:10,370
We've discussed with the state who owns the bridge, who doesn't on the bridge, we're still trying to move all that question, but in the meantime, the state went ahead and gave us a significant grant to help at restoration of the bridge.

689
00:56:10,490 --> 00:56:13,830
It's not permanent replacement, but it will address the structural deficiencies.

690
00:56:14,470 --> 00:56:23,950
At this particular point in time, we're working with the state, making sure that the vendor selection process has done according to the federal standards that restrict the grant funding that we receive.

691
00:56:23,950 --> 00:56:38,730
And we're moving forward and the bridge will ultimately be repaired, it's just not going as quickly as we'd like because there's a lot of regulatory burden that the federal government is placing on the bridge grant funds, but it's not insurmountable and we're making projects.

692
00:56:43,690 --> 00:56:48,590
on with the next page, this is Storm Drainage, and you know, I think all of these expensive

693
00:56:48,590 --> 00:56:50,530
expenses together as well.

694
00:56:50,790 --> 00:56:56,690
What all of those are the annual maintenance and repair program for things like cleaning

695
00:56:56,690 --> 00:57:02,270
and 2D inspection of our Storm Drainage system, water course maintenance, catch base,

696
00:57:02,270 --> 00:57:04,370
cleaning, things like that.

697
00:57:05,250 --> 00:57:09,450
The numbers that you see in the adopted column are generally consisted with what we see

698
00:57:09,450 --> 00:57:15,770
as being necessary to maintain the system over time and that's why I've grouped them all together.

699
00:57:16,030 --> 00:57:20,050
There's no particular highlight here apart from the fact that we're continuing the maintenance

700
00:57:20,050 --> 00:57:23,690
program and this level of funding allows us to do that.

701
00:57:25,840 --> 00:57:31,200
On to the Hutch River flood mitigation project, while our maintenance program that we just talked

702
00:57:31,200 --> 00:57:36,160
about takes care of the routine needs on an annual basis, some of the drainage projects,

703
00:57:36,460 --> 00:57:40,720
the specific major projects will always be separated out in our capital budget and this

704
00:57:40,720 --> 00:57:42,060
happens to be one of those.

705
00:57:42,240 --> 00:57:44,640
The Hutch River Project involves new Rochelle,

706
00:57:44,640 --> 00:57:47,400
village of Skarsdale, and the village of East Chester.

707
00:57:49,080 --> 00:57:50,280
And it's project is largely

708
00:57:50,280 --> 00:57:51,460
grandfathered as you'll notice.

709
00:57:51,800 --> 00:57:53,620
There's a five code funding it.

710
00:57:54,160 --> 00:57:55,760
And new Rochelle is the lead community

711
00:57:55,760 --> 00:57:58,100
that are managing the grant and each of the participating

712
00:57:58,100 --> 00:58:00,560
communities has a share in the grant

713
00:58:00,560 --> 00:58:04,480
by its proportional based on that particular community's

714
00:58:04,480 --> 00:58:06,100
benefit associated with the project.

715
00:58:06,260 --> 00:58:09,360
In this case, Skarsdale's anticipated match

716
00:58:09,360 --> 00:58:15,000
is for $1926,216 for instance.

717
00:58:19,430 --> 00:58:20,750
We're going on to the next page.

718
00:58:28,680 --> 00:58:31,120
So this number that we see here was originally proposed

719
00:58:31,120 --> 00:58:33,020
at $213,400.

720
00:58:33,540 --> 00:58:35,600
This is for a new coin parking meters.

721
00:58:36,080 --> 00:58:38,140
As you may be aware from prior capital budget,

722
00:58:38,340 --> 00:58:40,400
we've studied a lot of different parking alternatives,

723
00:58:40,540 --> 00:58:42,540
parking equipment and technology alternatives

724
00:58:42,540 --> 00:58:44,800
for the village center and various forms

725
00:58:44,800 --> 00:58:46,360
and types of deployments.

726
00:58:46,860 --> 00:58:48,600
And what we've ultimately come back to

727
00:58:48,600 --> 00:58:51,920
are people like those coin meters, they really do.

728
00:58:52,580 --> 00:58:54,120
And it seems to be meeting our needs.

729
00:58:55,220 --> 00:58:57,320
So what was proposed originally was to go

730
00:58:57,320 --> 00:58:59,960
and replace those coin meter heads with new ones

731
00:58:59,960 --> 00:59:02,440
and to move forward with the meters.

732
00:59:02,740 --> 00:59:04,020
We had a discussion with the board

733
00:59:04,020 --> 00:59:06,460
and we started talking and said, well,

734
00:59:07,280 --> 00:59:08,820
are the housing turtles meters really

735
00:59:08,820 --> 00:59:09,660
and need a replacement?

736
00:59:09,980 --> 00:59:11,860
Or can we just do the inside mechanisms?

737
00:59:12,100 --> 00:59:14,220
Do we really need to replace all of the meter heads?

738
00:59:14,560 --> 00:59:15,720
And the answer to that question is,

739
00:59:16,140 --> 00:59:18,200
no, we didn't really need to replace all the meter heads.

740
00:59:18,200 --> 00:59:22,420
they're still functioning, they're almost a, you know, a little bit of a throwback even.

741
00:59:22,500 --> 00:59:26,940
You got those nice, you know, 50s looking great, meter heads, a people tend to like, and

742
00:59:26,940 --> 00:59:28,840
they're used to and accustomed to them.

743
00:59:29,040 --> 00:59:33,580
We just want to make sure that they work properly, except people's coins, and accurately

744
00:59:33,580 --> 00:59:35,780
record the money that they put in.

745
00:59:36,160 --> 00:59:41,600
So, we found that we can do that, that is replace all the inner workings of the mechanisms

746
00:59:41,600 --> 00:59:47,300
of those meters, and retain the existing poles, the existing meter heads, and accomplish

747
00:59:47,300 --> 00:59:57,960
So, that number that you see there that $100,000 allows us to replace the inner mechanisms for all the meters, but they'll be using the same meter heads that are presently out there in the field.

748
00:59:58,560 --> 00:59:59,960
In addition, and

749
01:00:00,000 --> 01:00:05,380
I'm not sure of the timing of it, but we'll be launching a new pay-by-phone parking app called

750
01:00:05,380 --> 01:00:09,780
Pingo, and people are looking forward to that as well.

751
01:00:12,740 --> 01:00:17,680
You also know that we have a line that's specifically called traffic safety enhancements.

752
01:00:18,000 --> 01:00:21,220
We've had a little bit of success over the last couple of years, putting different types

753
01:00:21,220 --> 01:00:28,420
of traffic safety enhancements in. You may have seen some of the electronic speed signs that

754
01:00:28,420 --> 01:00:32,220
tell you how fast you're going, and it says, thank you if you're below the speed limit, and

755
01:00:32,220 --> 01:00:36,780
at flashes and red, if you're above the speed limit, we've received positive feedback

756
01:00:36,780 --> 01:00:37,560
for the most part.

757
01:00:37,880 --> 01:00:42,540
There's a few people that initially have some resistance to them, but even some of our opponents

758
01:00:42,540 --> 01:00:46,460
in that regard have come on board and accepted the fact that they are out there.

759
01:00:46,680 --> 01:00:52,560
And they seem to be working because if they're successful in slowing down even just one vehicle

760
01:00:52,560 --> 01:00:55,900
in the stream of vehicles, everyone behind that vehicle has to slow down.

761
01:00:55,960 --> 01:00:59,800
Even if they wouldn't otherwise pay attention to that electronic detection system.

762
01:00:59,800 --> 01:01:05,820
And oftentimes people do go a little bit fast simply because they're not aware of how fast they're going.

763
01:01:06,220 --> 01:01:09,980
Those signs are helping people to recognize that, yeah, I may actually end over the speed limit

764
01:01:09,980 --> 01:01:12,660
and they let off the gas a little bit. So we're finding their effective.

765
01:01:13,240 --> 01:01:17,200
People in other places that don't have them, ask us for them.

766
01:01:18,240 --> 01:01:24,240
So it's a case of where we're potentially not even meeting the demand of where people think they should be.

767
01:01:24,420 --> 01:01:25,900
That does not mean we want to put them everywhere.

768
01:01:25,900 --> 01:01:30,480
we want to place them in places where our engineering and professional staff believe that they are

769
01:01:30,480 --> 01:01:36,060
necessary and will result in positive benefits in terms of traffic safety and pedestrian safety,

770
01:01:36,220 --> 01:01:40,540
we're looking to achieve safety for all users. We're not there just to serve cars, we're there

771
01:01:40,540 --> 01:01:46,080
because we have a lot of bike riders. For those of you who haven't visited the village center on a

772
01:01:46,520 --> 01:01:51,520
working day, go down there and see how many bikes that are. We're putting one bike parking wherever we can

773
01:01:51,520 --> 01:01:55,380
And even in the snow, I was down there and it had just snowed and we have mountains to snow.

774
01:01:56,140 --> 01:01:59,560
So people with their bikes parked up in these snowmounds attached to the bike racks.

775
01:01:59,700 --> 01:02:02,000
So people are riding bikes. People are trying to walk.

776
01:02:02,900 --> 01:02:09,260
We want vehicles to obey the speed limits to make it safe not only for themselves and their friends and their families.

777
01:02:09,600 --> 01:02:15,120
But for the people who are walking and biking and maybe skateboarding, I don't know on the streets,

778
01:02:15,340 --> 01:02:17,740
but all users of our road network.

779
01:02:17,740 --> 01:02:41,340
Another thing we've done that you may have seen, and there's one right up here on Crain Road, right at the crest, are those flashing pedestrian crosswalks, or they're activated when a pedestrian walks up, presses the button, it looks like a yellow greenish yellow pedestrian crossing sign, and the sign has little bulbs in it that visually flash when the pedestrian activates the crosswalk.

780
01:02:41,340 --> 01:02:46,560
There's also one on post that we worked with the state to have installed that is what they call

781
01:02:46,560 --> 01:02:50,720
our rectangular rapid flashing beacon, because of the higher volume on that street.

782
01:02:50,940 --> 01:02:56,100
It has a pulsing, more visible light that is also activated by the pedestrian crossing

783
01:02:56,100 --> 01:02:56,740
the street.

784
01:02:56,980 --> 01:03:02,340
Josh Ringo, our assistant to the village manager, works with the internal traffic safety

785
01:03:02,340 --> 01:03:06,380
committee and to his leadership and the work of that group.

786
01:03:06,700 --> 01:03:09,220
That was possible as well as some of these other improvements.

787
01:03:09,220 --> 01:03:12,340
So it adds up to Josh and everybody that helps in that

788
01:03:12,340 --> 01:03:14,680
project and another one of the fundamental more.

789
01:03:14,720 --> 01:03:15,180
There is.

790
01:03:15,180 --> 01:03:15,480
Yes.

791
01:03:16,000 --> 01:03:19,140
There is that right at the pedestrian crossing up the road

792
01:03:19,140 --> 01:03:20,580
from the public safety building.

793
01:03:22,520 --> 01:03:24,920
So we're continuing to identify locations that we've

794
01:03:24,920 --> 01:03:26,880
benefit from traffic safety enhancements.

795
01:03:27,020 --> 01:03:28,960
And when we say traffic safety, you know,

796
01:03:29,120 --> 01:03:31,680
really, again, we're talking safety for all users,

797
01:03:32,240 --> 01:03:33,120
not just cars.

798
01:03:36,250 --> 01:03:37,450
On to the next page.

799
01:03:38,230 --> 01:03:38,970
We have.

800
01:03:41,010 --> 01:03:45,110
I want to say one other thing, by the way, on traffic safety, that had prior to this year

801
01:03:45,110 --> 01:03:49,290
that had been a $15,000 annual commitment, the village board asked that we increase it

802
01:03:49,290 --> 01:03:55,890
to $25,000 this year and have funded it at that level in order to help meet some of the pent-up demand

803
01:03:55,890 --> 01:03:59,690
for some of these pedestrian and other forms of safety improvements.

804
01:04:00,750 --> 01:04:01,990
So, back to tree planting.

805
01:04:02,590 --> 01:04:08,650
This number here represents our annual tree planting program and at a minimum, in order to maintain

806
01:04:08,650 --> 01:04:12,770
are our tree city USA status, we need $15,000 a year in planting.

807
01:04:12,990 --> 01:04:18,710
So that's why you'll see that number never goes below $15,000, not just because we want

808
01:04:18,710 --> 01:04:22,050
to get the tree city USA designation, which we're getting this year by the way, which

809
01:04:22,050 --> 01:04:23,230
just received the notice again.

810
01:04:24,610 --> 01:04:30,050
But, you know, Skarsdale's Village in a Park Identity requires us to be cognizant of our tree

811
01:04:30,050 --> 01:04:30,350
planting.

812
01:04:30,530 --> 01:04:33,870
When we're taking trees out and losing trees, we want to try and replace as many of those

813
01:04:33,870 --> 01:04:38,010
public trees as are appropriate and possible within the constraints provided for by our

814
01:04:38,010 --> 01:04:42,210
budget, this number here allows us to continue to make progress on that.

815
01:04:42,630 --> 01:04:46,990
One other thing along the lines of trees is, friends of the Scarce Hill Parks helps us

816
01:04:46,990 --> 01:04:52,130
identify locations where trees are necessary or appropriate, and one of the things that they

817
01:04:52,130 --> 01:04:57,670
identified and forwarded to our attention was actually a solicitation from Cornell University

818
01:04:57,670 --> 01:05:03,410
where they have produced some hybrid trees that are nice oak trees, and I don't know what

819
01:05:03,410 --> 01:05:08,130
they're actually hybrids up, but I know they're hybrid oaks of some sort, but they're urban

820
01:05:08,130 --> 01:05:12,830
condition tolerant. So they're more tolerant to solve, they're more tolerant to air quality

821
01:05:12,830 --> 01:05:18,630
issues, and in theory they should have a lot more vigor in urban locations. So unfortunately

822
01:05:18,630 --> 01:05:22,390
we can only get five of those trees, but we're partnering with some of our adjacent municipalities

823
01:05:22,390 --> 01:05:27,450
to reduce the cost of shipping them from Cornell, and the price of the trees is well below

824
01:05:27,450 --> 01:05:31,890
markets. So by the time we get our five trees to start with from Cornell, which are these hybrid oaks,

825
01:05:31,890 --> 01:05:36,210
We'll probably be planting them over at George Field in accordance with the friends of the parks

826
01:05:36,210 --> 01:05:37,050
recommendation.

827
01:05:37,370 --> 01:05:41,970
We'll see how they do and maybe Cornell will have more, and the fact that we're partnering

828
01:05:41,970 --> 01:05:45,970
with all those other communities, by the way, we're able to bring those trees in, at least

829
01:05:45,970 --> 01:05:49,950
what it looks like right now, if we're continuing to move forward with it, for less than what

830
01:05:49,950 --> 01:05:51,490
we would get them from our normal nursery.

831
01:05:51,830 --> 01:05:56,250
So we're getting hybrid hogs from Cornell that are already in some ways even larger than

832
01:05:56,250 --> 01:06:01,050
what we normally get for prices less than what we would normally pay, including shipping to where

833
01:06:01,050 --> 01:06:06,070
at simply because we're leveraging the participation of neighboring jurisdictions and helping

834
01:06:06,070 --> 01:06:07,790
to reduce those costs.

835
01:06:08,530 --> 01:06:10,710
And thanks to friends of the parks for that.

836
01:06:13,120 --> 01:06:18,100
And on to the next one, again, I've grouped these all together, sanitary sewers.

837
01:06:18,600 --> 01:06:23,640
This again is one of those things that includes the annual maintenance program.

838
01:06:23,820 --> 01:06:28,380
However, one of the things you'll note here, there's some big numbers in these prior years

839
01:06:28,380 --> 01:06:32,420
And even heading out, this is much more than our normal,

840
01:06:32,420 --> 01:06:35,680
when I say normal prior to the last three years,

841
01:06:35,980 --> 01:06:38,520
let's say, planned for sanitary sewers.

842
01:06:39,060 --> 01:06:40,700
What we find out is that there was an issue

843
01:06:40,700 --> 01:06:42,940
with influence and infiltration in association

844
01:06:42,940 --> 01:06:44,180
with sanitary sewers.

845
01:06:44,640 --> 01:06:47,280
And what that means is water that's not supposed to get

846
01:06:47,280 --> 01:06:50,280
into our sanitary sewers, but somehow leaking in there

847
01:06:50,280 --> 01:06:53,080
and being sent down through the pipes

848
01:06:53,080 --> 01:06:55,260
to the water treatment plants that are on the shores

849
01:06:55,260 --> 01:07:02,020
of Long Island Sound, and during rain events, those plants were getting overwhelmed with sewer

850
01:07:02,020 --> 01:07:05,200
water coming through the system down to their plant.

851
01:07:05,820 --> 01:07:11,620
And so when they get overwhelmed, they have a different treatment protocol than they would

852
01:07:11,620 --> 01:07:14,320
during normal circumstances where they're not overwhelmed.

853
01:07:14,580 --> 01:07:18,420
And so bypasses some of the treatment, it does not get flushed from what I understand into

854
01:07:18,420 --> 01:07:22,880
Long Island Sound without treatment, it just receives a different treatment protocol, but nonetheless

855
01:07:22,880 --> 01:07:28,380
because of that varying treatment, there's a contribution of excess nitrogen modes to Long Island

856
01:07:28,380 --> 01:07:28,740
Sun.

857
01:07:29,080 --> 01:07:35,460
Those excess nitrogen modes impact a sea grass and a variety of aquatic life and the water

858
01:07:35,460 --> 01:07:40,800
quality itself in Long Island with the environmental benefits and economic benefits associated

859
01:07:40,800 --> 01:07:45,180
with Long Island Sun to New York and the broader New York area, it's a really high priority

860
01:07:45,180 --> 01:07:46,940
to keep that as clean as possible.

861
01:07:48,420 --> 01:07:52,860
So there's some regulatory rules that are in place to help ensure that we take measures

862
01:07:52,860 --> 01:07:59,080
to stop INI. There's litigation from a group called Save The Sound, who was also very much

863
01:07:59,080 --> 01:08:06,320
interested in municipalities taking measures to reduce and do our preclude INI from entering

864
01:08:06,320 --> 01:08:11,040
the system. And we're working with all of those groups in order to achieve the outcome

865
01:08:11,040 --> 01:08:15,400
that we're all looking for. And that's reduced nitrogen and long island sound. We want to

866
01:08:15,400 --> 01:08:20,640
do our part. We in some ways have done more than what our neighbors have done in maintaining

867
01:08:20,640 --> 01:08:27,780
infrastructure over time, but we did a study, this $738,000 number over here, to examine the

868
01:08:27,780 --> 01:08:33,620
Marinette district, for instance. And through our study of the Marinette district, which

869
01:08:33,620 --> 01:08:41,820
has about 30 miles of sanitary sewer lines, we developed a prioritized repair program. If we found

870
01:08:41,820 --> 01:08:46,280
really significant deficiencies, those were corrected immediately. For instance, as part of

871
01:08:46,280 --> 01:08:53,700
study, we found that there was a sewer manhole along a creek bed that didn't have a cover

872
01:08:53,700 --> 01:08:56,920
or that had a big hole in it after yet when it was. I think it was almost like it didn't

873
01:08:56,920 --> 01:09:03,000
have a cover. So whenever the water rose in that creek, it went straight into the sewer. And of

874
01:09:03,000 --> 01:09:07,720
course, that would contribute to excess water, reaching the water filtration plant because now

875
01:09:07,720 --> 01:09:12,600
instead of taking our sewer water from scarersdale and sending it for processing, it was also

876
01:09:12,600 --> 01:09:15,080
taking river water at an exponential rate.

877
01:09:15,360 --> 01:09:18,500
There was another manhole somewhere along the Hutch Expressway,

878
01:09:18,500 --> 01:09:21,560
I think it was that was somehow getting flooded,

879
01:09:21,660 --> 01:09:24,000
and the water from that flooding was entering the manhole.

880
01:09:24,400 --> 01:09:26,540
So those kinds of conditions we addressed right away,

881
01:09:26,760 --> 01:09:31,580
other ones were programmed into our continuing maintenance.

882
01:09:31,640 --> 01:09:33,600
So we ran cameras through, we did testing,

883
01:09:33,840 --> 01:09:37,620
we did flow studies, and we came up with a really solid plan

884
01:09:37,620 --> 01:09:39,840
for improving the Mermare Neck District,

885
01:09:39,840 --> 01:09:45,960
And this amount of funding that you're seeing here, as well as into the outer years, accurately

886
01:09:45,960 --> 01:09:51,560
reflects what we believe at this time is necessary to bring those pipes up to a good

887
01:09:51,560 --> 01:09:56,940
state of repair and with the target being to bring us within regulatory compliance in association

888
01:09:56,940 --> 01:09:58,120
with INI.

889
01:09:58,840 --> 01:10:04,040
Now, not only do we have the Mumeric characteristic where all of this work is focused, but we also

890
01:10:04,040 --> 01:10:08,220
have the Bob's River Valley District, which is 49 miles of pipes.

891
01:10:08,220 --> 01:10:10,260
So the Mamernaquin is 30.

892
01:10:10,400 --> 01:10:11,720
The box where we're on this 49.

893
01:10:11,980 --> 01:10:14,580
We haven't started the box, or analysis yet,

894
01:10:14,680 --> 01:10:16,140
but it's going to have to follow on the heels

895
01:10:16,140 --> 01:10:17,480
of this work being completed.

896
01:10:18,180 --> 01:10:20,100
And then our third district, the Hutch Valley District,

897
01:10:20,220 --> 01:10:21,140
only has two miles.

898
01:10:21,600 --> 01:10:25,120
So that's relatively minor in the overall context of things.

899
01:10:25,540 --> 01:10:28,500
But the numbers you're seeing here for the Hutch

900
01:10:28,500 --> 01:10:32,940
are likely to be repeated for the box river value,

901
01:10:33,180 --> 01:10:34,640
if not even a little bit bigger

902
01:10:35,440 --> 01:10:37,640
because the infrastructure is roughly the same age

903
01:10:37,640 --> 01:10:41,880
what we have in the Hutch Valley. So we're assuming what those had the numbers for the

904
01:10:41,880 --> 01:10:47,340
merit. This is the merit, I guess. And the box, whoever won, we haven't even beyond our

905
01:10:47,340 --> 01:10:51,680
normal routine maintenance program that addresses deficiencies that we see when we run the

906
01:10:51,680 --> 01:10:56,280
camera through and things like that. The box, whoever has not been subjected to one of these

907
01:10:56,280 --> 01:11:02,240
flow, sanitary, sewer evaluation studies. So once we finish this one, we're going to have to

908
01:11:02,240 --> 01:11:07,620
do the next one. And we're focusing on this one first because this is the one that the

909
01:11:07,620 --> 01:11:11,520
regulatory agencies are focused on, as well as the lawsuit is focused on.

910
01:11:11,740 --> 01:11:16,320
And we want to be a partner and helping to make sure that that condition is not only

911
01:11:16,320 --> 01:11:21,420
evaluated, but also completely remedied, and then above and beyond that, despite the fact

912
01:11:21,420 --> 01:11:25,340
that there is no regulatory pressure or a lawsuit in association with any of our other districts.

913
01:11:25,620 --> 01:11:30,140
We feel that it is incumbent upon us to now that we're up the conditions in the American

914
01:11:30,140 --> 01:11:36,540
to continue to fix the below ground infrastructure and these other districts as well.

915
01:11:37,300 --> 01:11:41,340
So just to heads up, this is a spike in our investment in sanitary

916
01:11:41,340 --> 01:11:43,920
sewers over if you look back over time.

917
01:11:44,840 --> 01:11:49,160
But that spike may become the new norm for a number of years

918
01:11:49,160 --> 01:11:51,780
until we address all of these deficiencies in those districts.

919
01:11:52,040 --> 01:11:54,400
And it's interesting what the funding source is.

920
01:11:54,880 --> 01:11:58,800
Yes, the funding source is a ten, which means that it's coming from

921
01:11:58,800 --> 01:12:01,300
the sewer rent fees that are paid by Skarsdale resident.

922
01:12:01,540 --> 01:12:03,940
It's not general fund money, it comes out of the sewer fund.

923
01:12:09,540 --> 01:12:10,560
To the next one.

924
01:12:12,140 --> 01:12:15,260
And now what you'll notice here is this is an enterprise fund.

925
01:12:15,260 --> 01:12:19,020
Both of these, the water enterprise fund and the water enterprise fund.

926
01:12:19,660 --> 01:12:23,380
What that means is that these codes, like the AIDS and the Nines,

927
01:12:23,720 --> 01:12:26,280
weren't on that initial sheet where I told you all of the codes.

928
01:12:26,420 --> 01:12:29,000
The reason being, these two funds,

929
01:12:29,160 --> 01:12:31,960
by virtue of being enterprise funds, are self-supporting.

930
01:12:31,960 --> 01:12:35,160
that is, the revenues they collect within those funds

931
01:12:35,160 --> 01:12:38,880
are spent and allocated strictly for use within those funds.

932
01:12:39,360 --> 01:12:40,840
So they have to make enough money

933
01:12:40,840 --> 01:12:43,980
to support their operations and capital needs.

934
01:12:44,680 --> 01:12:47,180
That's effectively what an enterprise fund is.

935
01:12:47,520 --> 01:12:49,400
They're not receiving direct support

936
01:12:49,400 --> 01:12:52,720
from the capital fund balance nor from the general fund.

937
01:12:53,640 --> 01:12:54,620
So with that, having been said,

938
01:12:54,760 --> 01:12:56,540
looking at the pool enterprise fund

939
01:12:56,540 --> 01:12:59,980
and this ties back in with and your question

940
01:12:59,980 --> 01:13:07,020
right about the master plan? Well, this is one of the reasons why we're not doing the master plan just yet, even though we have money for it because

941
01:13:07,600 --> 01:13:12,400
as I stated, we have to do a study of the pool complex mechanical equipment.

942
01:13:13,000 --> 01:13:18,280
What is it that we need to do over there to bring it up to a good state of repair, up to the current state of technology,

943
01:13:18,620 --> 01:13:24,360
and importantly up to compliance standards with all applicable health and building code requirements?

944
01:13:24,360 --> 01:13:31,260
And so we are anticipating that study is going to be about $150,000 to complete, and it's

945
01:13:31,260 --> 01:13:35,660
being budgeted this year because of all the problems we've had with the pool over the

946
01:13:35,660 --> 01:13:40,740
years, and the need to really get this done before our pool is not usable by the public.

947
01:13:41,440 --> 01:13:48,300
And so that study is to be completed this year, and in 2020, 2021, we're estimating, and

948
01:13:48,300 --> 01:13:54,000
this is not based on a consultant report, it's just based on staff's best deaths and

949
01:13:54,000 --> 01:13:57,540
what they've observed in other pools of similar size and nature.

950
01:13:58,060 --> 01:14:02,360
And they're thinking that it's probably around two and a half million dollars that is

951
01:14:02,360 --> 01:14:05,460
going to be needed to undertake the repairs at the pool complex.

952
01:14:05,980 --> 01:14:11,980
You'll note that this isn't just money that's produced by the fund, it's a borrow against

953
01:14:11,980 --> 01:14:12,600
that fund.

954
01:14:13,220 --> 01:14:17,460
So, any debt that we ultimately would issue if we're in a fishing, and I mean, tentatively

955
01:14:17,460 --> 01:14:21,600
it's shown as a borrow, but as you've seen in some of our other projects, we show that

956
01:14:21,600 --> 01:14:26,560
a barrel, but then we identify other sources either from fun access fun balance or another

957
01:14:26,560 --> 01:14:30,380
project that we find a grant for, and we have extra money, there's a number of different

958
01:14:30,380 --> 01:14:36,360
things that could happen, but for now it's showing as a barrel, and that debt then would

959
01:14:36,360 --> 01:14:39,420
be repaid not from the general fund, but with revenues out of the pool fund.

960
01:14:41,180 --> 01:14:46,080
And again, the 2.5 is not a real number, it's an estimate, we'll get the real number once

961
01:14:46,080 --> 01:14:47,020
this report is done.

962
01:14:49,290 --> 01:14:53,310
On to the next one, and this is the water enterprise fund.

963
01:14:53,830 --> 01:14:57,370
A much the same story that we had in discussing the sewer districts,

964
01:14:57,690 --> 01:14:59,870
Mermernack, Bronx River, and Andy.

965
01:15:00,000 --> 01:15:02,500
Small one, if you hear what the name of it was.

966
01:15:04,600 --> 01:15:29,980
Infrastructure that's out of sight is oftentimes out of mind, right? People don't see it. Residents really unless they're impacted by a service in a rupture or something to that effect don't tend to come to billet board meetings and say, when are you fixing the water lines? They're instead talking about roads and things they can see. However, when it comes to the cost that we have to bear as an organization to conduct our operations and pay for our capital need.

967
01:15:30,560 --> 01:15:37,340
These underground infrastructure needs our quite large and quite costly.

968
01:15:37,720 --> 01:15:42,280
If we can repair all of our leaks underground for water, for instance, we would avoid

969
01:15:42,280 --> 01:15:45,800
all the costly overtime for these middle of the night water mean breaks.

970
01:15:46,360 --> 01:15:50,740
For the expensive specialized contractual support that has to come out to help us shut

971
01:15:50,740 --> 01:15:52,380
those valves that I talked about earlier.

972
01:15:53,280 --> 01:15:58,740
In the summertime, when our utilization is high, and people are in those triple rates,

973
01:15:58,740 --> 01:16:04,840
or maybe under the new rate schedule three and a half rate base rate fees, when our residents

974
01:16:04,840 --> 01:16:10,700
are paying those kind of base access rate charges, we're probably at the village level

975
01:16:10,700 --> 01:16:12,400
in the access rate charge as well.

976
01:16:12,960 --> 01:16:18,360
So when we reduce one unit of leaking water from our pipes, we're not just reducing the revenue

977
01:16:18,360 --> 01:16:23,020
for one unit, especially if you're in a peak usage period, we may be reducing the amount

978
01:16:23,020 --> 01:16:28,260
we have to pay in New York City by a multiplier of three, so it's important for us to reduce

979
01:16:28,260 --> 01:16:31,380
are leaking water as much and as quickly as we can.

980
01:16:32,060 --> 01:16:34,160
Now, the same goes for our residents.

981
01:16:34,540 --> 01:16:36,980
As you may have noted when we did our fees,

982
01:16:37,500 --> 01:16:39,140
we're trying to encourage conservation

983
01:16:39,140 --> 01:16:40,180
to at the high end.

984
01:16:40,260 --> 01:16:42,660
Because we've been identified as a very high water user

985
01:16:43,260 --> 01:16:45,900
in Westchester County in the New York City,

986
01:16:46,780 --> 01:16:49,620
is wanting us to reduce our consumption by 5%.

987
01:16:49,620 --> 01:16:52,480
So we're trying to induce water conservation

988
01:16:52,480 --> 01:16:55,800
yet have enough money in our water enterprise fund,

989
01:16:55,800 --> 01:17:00,280
which has to be self-supporting to do these repairs that are absolutely essential.

990
01:17:00,940 --> 01:17:05,380
So when we're stopping the leaks, we're saving money from paying New York City.

991
01:17:05,820 --> 01:17:10,920
When we're encouraging people to implement conservation measures and use less water, the

992
01:17:10,920 --> 01:17:12,800
same thing happens on the other end of the equation.

993
01:17:13,220 --> 01:17:18,500
When people stop using one unit of water and they're in the excess rate, we're losing

994
01:17:18,500 --> 01:17:20,280
three units of revenue, right?

995
01:17:20,420 --> 01:17:24,620
So as they're conserving, we're losing revenue during the peak period at an exponential

996
01:17:24,620 --> 01:17:24,980
rate.

997
01:17:24,980 --> 01:17:32,040
However, when we can make our repairs to the system, we can offset at least some of that because we're saving by not having to pay New York City.

998
01:17:32,240 --> 01:17:33,780
We're saving by not having to pay overtime.

999
01:17:34,040 --> 01:17:36,340
And we're saving by not having to pay contractors.

1000
01:17:36,800 --> 01:17:42,000
It makes for a very complex conversation when it comes to funding everything that's happening in the water enterprise fund.

1001
01:17:42,820 --> 01:17:46,460
And staff do a lot of work and the board does a lot of work to try and make sure that we get the numbers right.

1002
01:17:46,720 --> 01:17:49,560
Gather enough revenue to where we can move our needs.

1003
01:17:49,560 --> 01:17:54,860
at the same time, try the best we can to figure out that puzzle of declining revenue at the top

1004
01:17:54,860 --> 01:18:01,000
and saving revenue on the other side. And so far we've been pretty successful in coming up

1005
01:18:01,000 --> 01:18:06,980
with the plan, thanks to Mary Luke, that helps us establish our farm balance in the water

1006
01:18:06,980 --> 01:18:12,300
enterprise fund and recover some of it because it was in the red and make enough money to where

1007
01:18:12,300 --> 01:18:17,100
it's not excessive amount of money, but it's sufficient to meet our operating and capital needs.

1008
01:18:17,100 --> 01:18:30,480
So, that haven't been said, these numbers that you're seeing here are higher than what they've been and if you go back a few budget cycles then what they've been in my knowledge for a very long time.

1009
01:18:30,700 --> 01:18:46,460
What we're looking at is a study that's being funded in 1890. It was not originally budgeted, but we found the money available to fund this $90,000 study in 2018-19, which means prior to the end of May 31st, 2019.

1010
01:18:46,460 --> 01:18:53,160
And that report is going to show us what we need to do in terms of our water infrastructure

1011
01:18:53,160 --> 01:18:55,200
on a prioritized basis.

1012
01:18:55,940 --> 01:19:00,580
Then we're going to take this kind of like the SSES we did for the Memarenec District.

1013
01:19:01,020 --> 01:19:06,000
Looked at the pipes, looked at the problems and said, OK, if you tackle these problems first,

1014
01:19:06,280 --> 01:19:09,920
you'll get the biggest thing for your buck and keep working on the list until you get all

1015
01:19:09,920 --> 01:19:13,360
the deficiencies taken care of but you want to make the most important ones first.

1016
01:19:13,360 --> 01:19:17,980
prioritize them so you get a significant return on your investment upfront to the extent that

1017
01:19:17,980 --> 01:19:23,900
that's feasible or practical. And this investment level of investment that's projected here

1018
01:19:23,900 --> 01:19:28,080
is estimated right now. We won't know for sure until we get the report back, but based on

1019
01:19:28,080 --> 01:19:33,600
our knowledge of how old the system is, what we've seen when we've excavated water main breaks

1020
01:19:33,600 --> 01:19:37,600
all over the place, what we've seen when we've been unable to shut valves and have to keep

1021
01:19:37,600 --> 01:19:42,720
extending the area that's impacted by our service interruption because we have to go

1022
01:19:42,720 --> 01:19:45,080
First of all, sorry, neither of those two work.

1023
01:19:45,520 --> 01:19:47,380
Next of all, sorry, neither of those two work.

1024
01:19:47,620 --> 01:19:49,480
Next thing you know, we're like down to block somewhere

1025
01:19:49,480 --> 01:19:51,940
trying to shut off a leak in the middle,

1026
01:19:51,940 --> 01:19:53,540
you know, 500 feet down that way.

1027
01:19:54,380 --> 01:19:57,240
And ends up impacting more people than it needs to,

1028
01:19:57,240 --> 01:19:58,820
escalates the cost exponentially.

1029
01:19:59,200 --> 01:20:02,180
So again, all of this is designed and intended

1030
01:20:02,180 --> 01:20:04,860
to attack those underground problems

1031
01:20:04,860 --> 01:20:06,540
that are costing us a lot of money

1032
01:20:06,540 --> 01:20:08,740
and that people typically don't see

1033
01:20:08,740 --> 01:20:12,480
but really should support in terms of our needs

1034
01:20:12,480 --> 01:20:17,160
to get this work done, and the village board has seen that need, looked at what we think

1035
01:20:17,160 --> 01:20:21,060
we can reasonably accomplish during the course of any one particular year, given all the

1036
01:20:21,060 --> 01:20:26,620
rest of our duties and responsibilities, and this budget, as proposed, allows us to attack

1037
01:20:26,620 --> 01:20:27,700
that problem.

1038
01:20:29,040 --> 01:20:34,080
The other thing I would add on this page is, here's an example of a major capital project we're

1039
01:20:34,080 --> 01:20:35,440
going to be doing about this take.

1040
01:20:36,000 --> 01:20:40,840
It's in the middle of engineering, depending on when that's finished, this may not get done

1041
01:20:40,840 --> 01:20:46,100
in this season because we can't take that tank out of service in the summer time because

1042
01:20:46,100 --> 01:20:51,080
it's critical to our service delivery during the peak period but depending on timing

1043
01:20:51,080 --> 01:20:55,980
it may or may not get done during the summer but certainly over the course of the next

1044
01:20:55,980 --> 01:20:58,580
year we're going to target that project getting started.

1045
01:20:59,240 --> 01:21:03,940
It's an interesting facility if you've ever been there on the inside it has a microclimate.

1046
01:21:04,340 --> 01:21:05,120
Here you get in there.

1047
01:21:05,120 --> 01:21:10,720
The tank is cold, the wall is warm in the summer, and it creates its own rain in there.

1048
01:21:11,040 --> 01:21:14,440
And so you can be inside, and it'll be sunny and hot on the outside, and you get in there,

1049
01:21:14,580 --> 01:21:20,040
and it's like rain drops coming down, and it tends to cultivate rust on the tank,

1050
01:21:20,240 --> 01:21:24,820
and these other conditions that over time require attention. So it's an old tank,

1051
01:21:24,860 --> 01:21:28,260
and it has to be upgraded, and it has to have some of that painting taken care of,

1052
01:21:28,260 --> 01:21:31,480
and other things like that. But it's a beautiful structure.

1053
01:21:31,480 --> 01:21:34,680
Nonetheless, that's what that 1.5 million is down there.

1054
01:21:34,800 --> 01:21:37,980
It's to make sure that that tank is properly taken care of.

1055
01:21:39,500 --> 01:21:42,180
And meets all of the applicable water safety standards.

1056
01:21:50,110 --> 01:21:51,430
Now, this is just last page.

1057
01:21:51,430 --> 01:21:52,510
There's not much here.

1058
01:21:53,370 --> 01:21:55,410
We got what is this here?

1059
01:21:56,010 --> 01:21:58,290
This is just annual repairs for the water garage.

1060
01:21:58,410 --> 01:22:00,210
I'm going to just give test last page.

1061
01:22:00,830 --> 01:22:03,530
And ask if anyone has any questions on the capital budget

1062
01:22:03,530 --> 01:22:07,870
for people who talk about the library one.

1063
01:22:08,410 --> 01:22:08,430
No?

1064
01:22:09,210 --> 01:22:11,970
Hearing no questions, I'm going to defer to Paul.

1065
01:22:12,770 --> 01:22:14,090
And Paul, if you'd like to.

1066
01:22:14,250 --> 01:22:14,550
What's that?

1067
01:22:14,690 --> 01:22:15,250
Oh, Paul, yeah.

1068
01:22:15,270 --> 01:22:17,330
Well, there's not the capital, but just tell me.

1069
01:22:18,410 --> 01:22:18,590
Okay.

1070
01:22:20,950 --> 01:22:21,270
Okay.

1071
01:22:21,690 --> 01:22:21,870
Okay.

1072
01:22:21,870 --> 01:22:21,990
Okay.

1073
01:22:21,990 --> 01:22:22,030
Okay.

1074
01:22:22,030 --> 01:22:22,170
Okay.

1075
01:22:22,170 --> 01:22:30,630
the library capital for the second page, or you're going to be able to see that on this page,

1076
01:22:30,930 --> 01:22:37,510
every item is associated with the division of innovation to the public library.

1077
01:22:38,710 --> 01:22:45,930
So all the items are from prior three years, and there's a few items from fiscal year 1819.

1078
01:22:46,690 --> 01:22:53,470
If you add down all the prior three years, and the SME in about $18.19, it's a project

1079
01:22:53,470 --> 01:22:56,050
for approximately $2,300,000.

1080
01:22:57,230 --> 01:23:02,870
That's from the very beginning of the project for master planning to hire in the fundraiser

1081
01:23:02,870 --> 01:23:08,970
consultants all the way through to renovate in the supply field building for a temporary library.

1082
01:23:08,970 --> 01:23:16,910
So all the cost, the project from the very beginning to the current day equals a $20 million, $300,000.

1083
01:23:17,810 --> 01:23:27,970
The major funding for this project includes a $9.9 million bond, $8 million of capital campaign funds,

1084
01:23:30,050 --> 01:23:34,690
grant the $500,000 that we've got from the state, which has been used,

1085
01:23:35,350 --> 01:23:38,170
which was used for the renovation of the SPI field building.

1086
01:23:38,970 --> 01:23:40,510
for the temporary library.

1087
01:23:40,830 --> 01:23:45,830
The other major item funding was the library fund balance.

1088
01:23:46,330 --> 01:23:48,250
It won $1,200 in $4,000.

1089
01:23:49,110 --> 01:23:50,890
And then we had some miscellaneous costs

1090
01:23:50,890 --> 01:23:54,930
for our funding utilizing the village general fund

1091
01:23:54,930 --> 01:23:56,530
and special reserves.

1092
01:23:58,230 --> 01:24:03,390
So the project started in August 2018.

1093
01:24:04,670 --> 01:24:07,970
It estimated the completed in March

1094
01:24:09,890 --> 01:24:15,910
The work is proceeding according to funding in schedule.

1095
01:24:17,030 --> 01:24:27,270
There has been some changes in key chain orders, but most of the costs associated with the chain orders are being used for being paid through.

1096
01:24:27,270 --> 01:24:34,150
We had some funding we had in the project for allocators for those type of things in the

1097
01:24:34,150 --> 01:24:34,630
ASP contracts.

1098
01:24:35,370 --> 01:24:41,090
We had some items in there, so right now we don't have any basement allowances.

1099
01:24:41,850 --> 01:24:45,030
So we don't have any overages in contracts, costs.

1100
01:24:45,470 --> 01:24:49,190
We've been utilizing the allowances to pay for any change of risk to date.

1101
01:24:51,250 --> 01:24:58,730
So, if you are going through any of these items, mostly items, like I said, are for construction.

1102
01:24:59,630 --> 01:25:08,350
But everything in there has everything in that column has all the sub-plus from construction administration, construction management,

1103
01:25:09,950 --> 01:25:16,830
to paying for special inspections, and everything from sort of the fetishes included in those columns.

1104
01:25:18,010 --> 01:25:26,930
The one thing I'd like to add to is, there's a lot of credit due to the friends of this car and steel library, because how much in funding have they raised for this project?

1105
01:25:27,250 --> 01:25:29,650
There are eight million to today, or of course to it.

1106
01:25:29,770 --> 01:25:39,310
Which is the biggest fundraising effort ever, and of course they also had to add in our group, the amazing job.

1107
01:25:40,290 --> 01:25:45,750
And Paul and Beth and everyone who worked on the temporary library, the library loft,

1108
01:25:45,750 --> 01:25:51,870
The entire project has been extremely well managed and the community and its level of financial

1109
01:25:51,870 --> 01:25:59,050
and other forms of support has been just truly amazing, so just to my head to everyone that's

1110
01:25:59,050 --> 01:26:00,210
been involved in that project.

1111
01:26:03,690 --> 01:26:07,790
Do you want to just mention, for the capital this year, I don't think you did the only really

1112
01:26:07,790 --> 01:26:11,130
relevant thing for this particular year as a Wesleyan system upgrade?

1113
01:26:11,670 --> 01:26:14,930
Well, that's from Twitch about the fact that I think we're a software.

1114
01:26:15,890 --> 01:26:17,350
Yeah, that's an annual software.

1115
01:26:17,570 --> 01:26:23,250
It's an annual upgrade that they do to participate in the network of libraries in muchchester

1116
01:26:23,250 --> 01:26:23,890
County.

1117
01:26:26,790 --> 01:26:26,830
And

1118
01:26:26,830 --> 01:26:33,990
I think she said in order, and they're also one of the latest upgrades that we have in

1119
01:26:33,990 --> 01:26:38,170
that of the annual materials. So

1120
01:26:38,170 --> 01:26:42,130
I think the whole system being on the housing for a couple of days.

1121
01:26:45,900 --> 01:26:50,260
Yeah, she explained that in the email to residents.

1122
01:26:53,040 --> 01:26:54,920
Any other comments or questions?

1123
01:26:55,640 --> 01:26:57,140
Members of the Board, better present.

1124
01:26:57,320 --> 01:26:58,080
Thank you for attending.

1125
01:26:58,960 --> 01:26:59,800
Members of the public.

1126
01:27:02,160 --> 01:27:03,400
Staff, thanks for being here.

1127
01:27:05,560 --> 01:27:08,980
Thank you all of you for your hard work and exploration.

1128
01:27:09,480 --> 01:27:09,900
Thank you.

1129
01:27:11,320 --> 01:27:12,000
All right.

1130
01:27:12,200 --> 01:27:12,820
I conclude our meeting.

1131
01:27:12,880 --> 01:27:13,720
Thanks for coming tonight.