[1:34] Good afternoon. This Township of South
Livingston Adjustment Meeting, Tuesday,
[1:40] April the 28th, 2026.
Come to order.
[1:44] Members of the public, staff,
presenters, and members of the
[1:48] committee, please be advised that
meetings are broadcasted and recorded,
[1:52] and made available on the internet.
I would ask that all comments,
[1:56] questions, and answers directed through
me as the chair. This includes the
[2:00] public, staff, and council and members.
Is there any disclosure pecuniary
[2:06] interest of a general nature thereof?
None. Please note that minutes. And I
[2:12] will now turn it over to our planner to
announce the list of the
[2:17] Thank you, Madam Chair. The Committee of
Adjustment is holding a public hearing
[2:20] today in accordance with Section 45 of
the Planning Act
[2:23] in order to consider four applications
for relief from Bylaw 2009-021
[2:27] being the Comprehensive Zoning Bylaw for
the Township of Selwyn.
[2:31] The prescribed notices of public hearing
is provided via prepaid first-class mail
[2:34] to all residents within a 60-m radius of
the properties subject to the
[2:37] applications as well as by sign posted
on the subject properties.
[2:42] The notices were also available on the
Township's website.
[2:45] The notice circulation complies with the
requirements of the Planning Act.
[2:48] If a person or public body would
otherwise have the ability to appeal the
[2:51] decision of the Committee of Adjustment
of the Township of Selwyn
[2:54] but does not make oral submissions at a
public hearing or make written
[2:57] submissions to the Committee of
Adjustment before the Committee
[3:00] gives or refuses to give approval to the
application the person or public body is
[3:04] not entitled to appeal the decision of
the Ontario Land Tribunal.
[3:08] If a person or public body does not make
oral submissions at a public meeting or
[3:11] make written submissions to the
Committee of Adjustments sitting at
[3:14] Committee of Adjustment of Township of
Selwyn in respect of the proposed
[3:17] variances before the Committee gives or
refuses to give approval to the
[3:20] applications
the person or public body may not be
[3:22] added as a party to the hearing of an
appeal before the Ontario Land Tribunal
[3:26] unless in the opinion of the Tribunal
there are reasonable grounds to do so.
[3:30] If you wish to be notified of the
decision of the Committee of Adjustment,
[3:33] you must make written submission to the
Secretary-Treasurer of the Committee of
[3:35] Adjustment providing your name and
address or email address.
[3:39] Uh so, the first application we have
before us today is A-03-26.
[3:45] This is for 581 Dollhaven Road. Um
the project in this case is
[3:52] um
to permit a 63.8 square meter dwelling
[3:57] addition.
The relief being requested are to reduce
[4:01] the minimum high water setback from 30 m
to 25.5 m to a dwelling,
[4:06] to decrease the minimum required
interior side yard setback from 3 m to
[4:09] 1.2 m to a dwelling, and to increase the
maximum lot coverage all buildings and
[4:14] structures from 20% to 20.6%.
Uh for this application, we have
[4:20] comments of no concern from the autonomy
region conservation authority,
[4:24] uh as well as the county uh engineering
construction,
[4:28] and uh the um
Alderville First Nation has provided
[4:32] comments outlining that the need for an
archaeological assessment. Uh this has
[4:37] been included as a recommended condition
of approval. I do find that the
[4:41] application meets the four tests of the
minor variance, and I recommend the
[4:44] application for approval.
Is there anyone here to speak in favor
[4:49] of the
application?
[4:52] Like to go to the podium, please give us
your name and your address.
[5:01] Uh hi, my name's Leanne Reck at 581
Delhaven. I'm the applicant for
[5:06] um the variance. Uh it would be
appreciated if council would consider it
[5:12] for approval.
Uh the main reason for it is I have as
[5:17] we all know, there's housing
affordability challenges. I have a
[5:20] 32-year-old son who is looking to make
the next step in his personal life, and
[5:27] uh we are making this addition to
provide him some additional living space
[5:32] with his uh future wife, and I feel it's
important for, you know, his uh personal
[5:38] mental well-being as well as his future
wife's to have uh some legitimate space
[5:43] within the home of their own. Thank you.
Um is there anyone else here that is in
[5:50] favor of this application?
Is there anyone here that's against this
[5:56] application?
Madam Deputy Clerk, is there anyone that
[6:00] registered online? There's no one else
here for this application. All right, I
[6:04] will bring it to committee. Is there any
questions with regards to this?
[6:09] Seeing none, we will move on to A
0420.
[6:14] Thank you, Madam Chair. A04-26.
This is for 1647 Kinsale Road. This is
[6:19] in regard to
um
[6:23] uh an as-constructed boat house, uh 15
square meters.
[6:28] Uh the intent is to uh provide a storage
for a personal watercraft.
[6:34] Um
the variances being requested are to
[6:38] reduce the minimum interior side yard
setback from 5 m to 3 m to a boat house,
[6:42] to increase the number of permitted
accessory structures on a lot from three
[6:45] to seven, to increase the maximum
accessory structure lot coverage from 5%
[6:50] to 6.6%,
and to increase the permitted total lot
[6:53] coverage all buildings and structures
from 20% to 25.2%.
[6:58] With regard to this application, the
conservation authority has provided
[7:01] comments of no concern.
County Engineering and Construction has
[7:05] also provided um comments of no concern.
Alderville First Nation uh
[7:10] has provided comments uh
um recommending an archaeological
[7:14] assessment. Being that this is an
as-built structure, it's not included as
[7:18] a
uh recommended uh condition of approval.
[7:22] And we also have some public comments
from a from a Jim Bob. Uh I sent these
[7:28] comments to the Committee of Adjustment
prior to the meeting. Essentially, I
[7:31] think the the gist of the the comments
is that uh this person is concerned with
[7:37] retroactive uh variances being granted
uh for an as-constructed building.
[7:43] And he's also concerned about the fact
that currently the the boat house the
[7:48] is not finished, so it doesn't have
doors facing the water and would
[7:52] therefore, in his opinion, not meet the
a definition of a boat house. These will
[7:56] be
uh,
[7:58] rectified after variances granted.
Um, I think that's essentially the
[8:05] the main points of of his concern. I
guess he also
[8:09] somewhat through his comments that he
would like to see
[8:12] uh,
the the the property owner comply with
[8:16] the zoning bylaw as written with
regulations. However, that is the point
[8:20] in variances is to grant relief from on
the provisions of the bylaw.
[8:25] Um,
I do find that the application meets the
[8:28] four tests of a minor variance and I do
recommend this application for approval.
[8:33] She's speaking in favor of the
application.
[8:37] Podium, if you'd share your name and
address.
[8:43] No, it's already on. It's Amanda
Timmermans. Um, I reside at 2037 Drive
[8:48] in Ennismore and I'm here, um, as a
planner from DM Wills, uh, representing
[8:54] the applicant or sorry, the owner of the
property of the applicant. Um, so to
[8:59] begin, I just wanted to thank Township
and our staff for their time and
[9:02] assistance, um, in dealing with the
application, um, as well for the report
[9:07] and comments, uh, made to the community.
Uh, as as staff indicated, the purpose
[9:12] of the minor variance application is
just to permit a boat house on an
[9:16] undersized lot, um, with some, uh,
deficiencies in side yard setback and
[9:21] number of accessory structures. Um, the
owner wants to, um, the owner purchased
[9:27] this prefabricated structure.
Speaking to the the retroactive nature
[9:31] of the application, um, the owner
purchased the prefabricated structure
[9:35] based on advice from a builder, um, that
a 15 square meter accessory building
[9:39] would no longer require a building
permit. Um, however, building permits
[9:42] are still required, um, for boat sheds
and boat houses, um, especially for, uh,
[9:47] buildings within the flood hazard.
Um, so the building was located within
[9:52] the flood plain, um, so we've been
working with ORCA to, um, to ensure that
[9:57] the the boat house is designed in a way
that, um, meets the flood plain, uh,
[10:04] policies of the the PPS and, uh, and
ORCA. So the owner did receive a notice
[10:08] to comply from the township back in the
fall, um, requiring that building
[10:12] permit, so that's why all construction,
um,
[10:15] all construction has stopped. And the
owner has arranged to install, um, a
[10:20] doorway facing the lake, as well as a,
um, marine rail to, um, just make moving
[10:27] the boats in and out of the water easier
and to make sure we're in compliance
[10:31] with the ORCA, um, ORCA regulations.
Um, I also found that, um, the minor
[10:37] variance meets all four tests.
Um,
[10:40] the minor variance from the planning act
and, um, I provided a report that that
[10:45] details that that assessment, um, and
I'm available for for any questions, um,
[10:51] at the committee meeting.
Thank you very much.
[10:54] Is there anyone else here that's in
favor of this application?
[11:03] All right.
Um,
[11:05] and do you have anything you wish to add
to the planner or the, um, consultant's
[11:10] report?
[11:14] Okay, thank you. Is there anyone here to
speak against this application?
[11:21] Uh,
if you if you could walk to ask your
[11:24] question. Yes. Can I just your name and
your number? Could you just name and
[11:27] your number? Your name and your address.
>> [laughter]
[11:32] » I'm Pat Young. Um
So, you're putting this forward before
[11:38] all the rules are in place, what I'm
seeing. Like such as
[11:43] the railroad track built into the
building, no door in the back of the
[11:46] building.
At what point do you say
[11:50] go? Like I mean
[11:54] things
Uh we've gone through a lot, doctor, and
[11:57] it has to stop. So,
I just have that question. Not against
[12:01] it, but I just want it done right.
That's the problem.
[12:04] Okay.
So, are they answering that question?
[12:07] So, basically, before it started,
anything over 160 sq ft required a
[12:14] building permit. Whatever building
permit you're taking out.
[12:17] So, for this particular application, no.
When it started, it was
[12:22] There will be one through through you,
Madam Chair. Sorry.
[12:25] Comes through the chair.
>> Okay. Yeah, okay. Sorry. Sorry. Sorry.
[12:30] Okay. So, through you, Madam Chair. No,
there is no building permit application
[12:33] in this case because it is a boat house
and not a utility shed, which
[12:38] will require a building permit.
Uh there's an exemption under the
[12:42] building code acting. Our chief building
official can elaborate on that. Anything
[12:46] under 10 sq m is all buildings uh
meeting certain criteria don't require a
[12:51] permit, but only utility sheds are
exempted up to 15 sq m. So, the this is
[12:55] a boat house of more than 10 sq m, so it
will need a building permit, and that is
[13:01] a condition of the minor variance.
So, there is a building permit, right?
[13:05] There will be one. There isn't one yet,
but there will be one needed. Okay. So,
[13:09] then so the building permit will cover,
and I'm not saying it's wrong cuz I
[13:14] never looked at it that close, but when
it comes to 3 m from the lake, that type
[13:18] of thing, that will be checked at a at
certain point.
[13:23] Through you, Madam Chair. So, the the 3
m the 3 m setback reduction is from the
[13:27] side yard property property line, not
the waterfront. It can be
[13:31] located right at the the lake edge.
Okay. Anything in water would have to
[13:36] get permits from the Trent Severn
Waterway. Okay.
[13:38] All right. No, so you're taking that out
there. So, all I request is that it's
[13:44] done right. So, I mean
That's what we're doing. Okay.
[13:49] Thank you. Thank you.
Is there anyone else to speak against
[13:52] this application?
[13:55] Madam Deputy Clerk, has there anyone who
registered online? We have no one else
[14:00] here for this application. Thank you
very much. I'll bring it to the
[14:02] committee.
Are there any questions?
[14:07] No.
[14:09] Not quite a reporter.
[14:13] Um
Uh
[14:16] Um
Yeah, I'm the civilian here.
[14:20] Uh I wanted to follow up on the one
point about the seven structures on the
[14:23] property. Is that like a legacy? Are
they built in? Can I have a bit more
[14:27] context about what that looks like um in
regards to what is the minimum? Yeah.
[14:32] So So, the maximum number under our
current zoning bylaw that was changed in
[14:36] 2022 is three. Prior to that, we didn't
have any restrictions on the number of
[14:40] accessory structures on the lot.
So, anything prior built prior to 2022
[14:46] is is legal non-conforming. Yeah.
But, in order to permit this new one
[14:50] now, cuz it's on top of everything else,
it needs this this this relief from the
[14:55] variance. Yeah. And you know, I just
want to clarify that regarding the
[14:58] comments too.
[15:04] Madam Deputy Clerk, the next
application. Just for the audience, we
[15:09] go through each of them and then we make
motion at the end of the law.
[15:13] So, we will now move on to A
05-26.
[15:18] Thank you, Madam Chair. So, the next
application, as you said, is A-05-26.
[15:22] This is for 2782 Newcomen.
Uh
[15:26] the application in this case is for a
new uh approximately 600 square foot
[15:31] boat house.
The relief being requested are to reduce
[15:34] the interior side yard setback for a
boat house from 5 m to 1.22 m and create
[15:40] increase the maximum permitted lot
coverage for accessory structures from
[15:43] 5% to 5.22%.
With with this one I have comments of
[15:48] note uh concern. However, a permit from
the Otonabee Region Conservation
[15:53] Authority at building permit stage. This
is included as a recommended condition.
[15:58] Uh
Engineering and Construction
[15:59] Peterborough County has no concern.
Uh Alderville First Nation again makes
[16:04] the comment that they're recommending an
archaeological assessment and this case
[16:08] it is uh included as a recommended
condition of approval.
[16:12] Uh I do find that the application meets
the four tests of a minor variance and I
[16:16] recommend the application for approval.
Very much.
[16:20] I understand the agent, Holly Richards
Connelly, is online. Do you have
[16:23] anything you wish to add?
Uh no, not at this time. I'm just here
[16:27] to answer any questions that the
committee may have.
[16:30] You're muted.
[16:34] I'm not.
Can't hear you.
[16:38] I'm I'm not muted.
[16:44] Just a moment. We're trying to rectify
it.
[16:54] Technology playing.
[17:07] Right now, Holly?
Yeah, I can hear you.
[17:16] Still can't hear you, but I was kind of
reading your lips.
[17:21] » [snorts]
[laughter]
[17:22] » Look like you said you had nothing to
add to the comments. Is that what you
[17:26] said? That's what I said. Okay.
All right. So,
[17:32] yeah, got all kinds of skills here.
Um, is there anyone else that's in favor
[17:37] of this application?
Is there anyone?
[17:40] You are? Can you go to the podium and
just give your name and address?
[17:51] Oh, Madam Mayor
and esteemed counselors. Um, my name is
[17:55] Richard Hawkins. I'm the owner of the
property.
[17:59] Uh, I got this application in because
I'm on the windy side of the lake
[18:05] and tie my boat up
to a dock and it rocks back and forth.
[18:11] Uh,
I've got nine little grandchildren that
[18:16] count on me to pull my boat on the lake
on trips and wait for it. So,
[18:20] um,
Holly has um,
[18:24] put the application in for me and
I'm hoping to start construction in
[18:30] September if this goes through. Okay,
thank you. So, just for your knowledge,
[18:35] this is the Committee of Adjustment.
We're not City Council.
[18:39] It's
uh, just members of the committee.
[18:41] That's all.
Thank you.
[18:43] » Okay.
Okay, Mr. Hawkins.
[18:47] Um,
um, is there anyone, thank you. Is there
[18:50] anyone here against?
[18:55] And I'll bring it to the committee. Are
there any questions?
[19:00] I just want to test the mic. I'm Jeremy.
Just give me a second. Hi Holly, can you
[19:05] try
to speak? Can you hear me?
[19:08] Okay, thanks. Still not working. I'll
let you know in a minute. Okay. So,
[19:12] we'll move on to the next application,
please.
[19:15] A
Thank you, Madam Chair. Final
[19:18] application today is A06-26.
Uh this is for 1965 Pinehurst Avenue.
[19:24] This is in relation to a uh detached
garage with a second unit. Um uh being a
[19:32] total of about 1,691 sq ft in footprint
area.
[19:36] Um
Council may remember we did a zoning
[19:39] bylaw amendment to permit this uh
structure back in 2024 through bylaw
[19:45] 2024-057.
Uh
[19:48] the proposed structure is uh increased
in size a little bit. So, a variance is
[19:54] needed from the site-specific zoning, as
well as the original site-specific
[19:59] zoning
um
[20:01] uh
permitted the uh second unit on the
[20:04] second floor. They're also looking to
utilize the the ground floor now for a
[20:08] portion of it. Uh it will remain garage,
but
[20:11] they will be using some of it for the
second unit. So, there's some variances
[20:15] needed for for that for the from the
site-specific zoning. So, specifically
[20:20] we're increasing the maximum permitted
second unit dwelling unit area from 129
[20:24] sq m to 185 sq m.
And we're expanding the area of the
[20:28] garage permitted for the second unit use
to be within the garage, including the
[20:32] ground floor.
Uh
[20:34] I have comments of no concern from the
Town of Aurora Region Conservation
[20:38] Authority.
Uh Alder Filtherson Nation uh again is
[20:42] recommending archaeological assessment
and uh County Engineering and
[20:46] Construction has no concern.
Um
[20:50] I'll highlight that uh an archaeological
assessment was uh prepared in in support
[20:54] of the zoning uh bylaw amendment in
2024.
[20:58] We proceeded based on at that time uh
based on the field work having been
[21:03] completed by the archaeologist. However,
the full report was not ready yet, but
[21:08] he had essentially said via his letter
that there was no archaeological
[21:11] resources on the site on the site and
development could proceed. So, I'm just
[21:16] including a condition to that we receive
the final report as part of this uh
[21:21] this application. I do find that the
application meets the four tests of a
[21:24] minor variance and I recommend the
application verbal.
[21:28] Thank you very much.
So,
[21:31] motion for this also following Richard
Conley have you managed to
[21:36] get her
Holly, can you test your mic?
[21:40] Can you hear me?
[21:44] Must be a problem with hearing.
No, I'm not muted.
[21:48] No. No.
All right, is there anyone else here
[21:53] that is in favor of this application?
Is there anyone
[22:00] No.
[22:02] Questions.
[22:06] So, I'm looking for a motion to approve
all four of them in favor of today. It's
[22:12] by member Boyko, seconded by member
Black. All in favor.
[22:17] That is carried. Thank you very much. Uh
we have our committee of adjustment
[22:21] meeting March the 24th minute. That's
coming so thank you Henry. Seconded by
[22:28] member Poulos. All in favor.
That is carried and motion to adjourn.
[22:33] Our next meeting is May the 26th.
[22:39] It's by counselor
It's by member Poulos. I was doing good.
[22:43] » [laughter]
>> Seconded by Uh call in favor. That's
[22:47] carried. Thank you.
We're done.
[23:02] Hi Breanna, can you hear me?
[23:08] Okay. Okay, we can't hear you. We're
going to restart the we're going to
[23:12] restart the meeting and you'll have to
join back in see if that helps with
[23:14] sound, okay? Sounds good. Can you hear
me or no?
[23:18] I cannot hear you. No. No, okay. Okay.
[24:14] Hi Breanna, can you hear me?
[24:18] I can hear you. Can you hear me?
Can hear you. Thank you so much.
[24:22] Excellent.
[25:49] » Council meeting for the Township of
Selwyn on April the 28th, 2026.
[25:56] Order.
We respectfully acknowledge that we are
[25:59] on the Treaty and traditional territory
of the Mississaugas of the Anishinabe.
[26:04] We offer gratitude to First Peoples for
their care for and teachings about our
[26:10] Earth and our relation. May we honor
those teachings.
[26:15] Please observe a moment of silence so
that the Council staff, members of the
[26:19] public, can quietly reflect on our duty
to the community that we are trying to
[26:24] serve.
[26:41] If members of the public, staff,
presenters, and members of Council,
[26:45] please be advised that meetings are
broadcast or recorded and made available
[26:50] on the internet.
Is there any declaration pecuniary
[26:54] interest of a general nature thereof?
None.
[26:58] We have our minutes of April 14th, 2026.
I'll motion to approve them.
[27:06] By Councillor Coolis, seconded by
Councillor Boyko. All in favor. That is
[27:11] carried. Is there any discussion out of
the minutes?
[27:15] None. We will go to our first
delegation,
[27:18] Mr. Richard Steiginga.
Welcome.
[27:33] Good afternoon, everyone.
Pleasure to be here.
[27:37] I'm here to uh
present the
[27:40] um
comparative analysis for the
[27:44] municipality uh for the year ended uh
December 31st, 2024. Um
[27:50] And this is uh
although the draft set of financial
[27:53] statements are also included with the
agenda package, I was going to just run
[27:57] through the presentation document that
um
[28:01] I believe will be on the screen
shortly.
[28:09] All right.
[28:13] All right. Okay.
Good. All right.
[28:15] » [clears throat]
>> So
[28:16] So yes, I will go through the
presentation and
[28:20] presentation slides. Um overall
um
[28:25] since I believe it was December when I
was here last when we did the 2023
[28:29] review um
the 2024 information and and draft
[28:33] financial statements are are due to the
point of completion and then this
[28:36] presentation goes through and and
highlights some of the the aspects and
[28:40] changes year over year. Um overall
um the independent auditor's report is
[28:46] uh
the the second document in the package
[28:48] and um what we selected there was uh the
what we consider to be the important
[28:53] paragraph and that in our opinion the
accompanying consolidated financial
[28:56] statements present fairly in all
material respects the financial position
[29:00] of the Township of Selwyn at December
31st and then also of its operations and
[29:04] its cash flows for the year then ended
in accordance with Canadian public
[29:08] sector accounting standards. So that is
your standard clean unqualified
[29:12] auditors' report.
Now keep in mind when this is
[29:15] consolidated the numbers we look at will
include the library board as well.
[29:19] And then of course it's in accordance
with PSAB which is uh
[29:22] um the required reporting
um
[29:26] proceeds financial reporting
requirements um as required under the
[29:31] act and under the uh CPA Canada
requirements which is different than how
[29:35] you budget so I'll try to highlight some
of those differences as we go through.
[29:39] Overall um
we do list some of the audit procedures
[29:43] that we do to complete uh the audit to
gather our audit evidence to produce the
[29:47] auditors' reports. Um
Um and and that that includes uh
[29:51] reviewing council minutes um
and that as well to testing information
[29:55] that is within the financial records and
as well to looking at the flow of
[29:59] information um how money's moving in and
out of the uh Township records and uh
[30:05] and how they get adjusted through
journal entries so we look at all of
[30:08] those flows.
Overall the audit is uh complete uh
[30:12] pending um
uh receiving some signed documentation
[30:16] back um as well as uh council approval
of the financial statements.
[30:21] Um overall
um
[30:24] the the audit uh
did go well. There was no changes from
[30:27] the our initial audit plan.
Um there was excellent cooperation from
[30:32] uh your management and staff and then
this year there was one change in the
[30:37] PSAB reporting requirements and it's how
it
[30:40] how dealing with um
the new revenue standard on how you
[30:43] recognize revenue and the
the major impact here for the Township
[30:48] was the fact that um
the building permits previously you
[30:53] would record a building permit when you
actually collected the fee not actually
[30:58] when the building permit work was done.
So, of course that does it can
[31:04] extend over a number of years before the
permit is actually issued. So, now it
[31:11] within the financial records
in the in the financial statements
[31:15] there's just a
a deferral of of what is estimated of
[31:19] that permit fee what is still left to be
completed.
[31:23] And overall um there's no
over the years there's no impact on the
[31:29] Township. You still collect the same
amount of money in the same fashion you
[31:33] always had it's just when does it become
revenue. So, you so you're not losing
[31:37] out on anything with that change. And
then overall too there was one item that
[31:42] we noted back from uh 2022
that was um
[31:47] for about $70,000 that that
was a change that needed to be corrected
[31:51] in in 2024 and that that was due to the
fact that you made a contribution to the
[31:56] county for work to be done on the
causeway and as it was determined this
[32:00] year that that ended up being one of
your assets. So, instead of being an
[32:04] expense
um
[32:07] it it just got moved from an expense to
a capital asset.
[32:10] But that's all that change noted there.
Um so, that's just an idea of where
[32:15] things stand from a product perspective
and now moving through
[32:19] page five of the slide deck
we take a look at some some actual
[32:23] numbers for the Township um
and under piece up you break things down
[32:28] between financial assets. So, these are
assets that can uh that are either cash
[32:33] or will be turned into cash. Overall
it was just a bit of a flip this year
[32:37] between your cash and your investments.
Um
[32:41] and as a result, your high interest
savings account, which is part of your
[32:44] investments, went up, whereas your bank
account went down by a similar amount.
[32:49] But still, in total, they remain fairly
consistent. Your accounts receivable
[32:53] went up in 2024, and that's mainly due
to the fact that work
[32:58] under your ICIP grant um
um
[33:01] related to the work um
on on Strickland and the water treatment
[33:05] plants. Um that that was an increase of
about $1.1 million
[33:09] year over year, so that that's why your
receivables are up to $2.5 million.
[33:16] And then next, you have your taxes
receivable.
[33:18] Um they did increase from 2023 to 2024
by about $600,000, but still, as a
[33:26] percentage of the total levy, you're
you're still at including penalty and
[33:30] interest, you're still at 8.7%, which is
below the low risk set by the province
[33:36] of 10%, so
um in all the in all the 5-year history
[33:40] there, you've been below that number.
Um so hopefully then
[33:45] moving forward, ideally we'll stay below
that number, and uh
[33:49] and as well, too,
during the pandemic, certain
[33:52] um
avenues to to recover some taxes weren't
[33:55] always available to you, so now they've
ideally
[33:59] um will be utilized moving forward.
And then as well, too, you sold some
[34:03] inventories um that you have
main mainly at your um
[34:08] recreational or arenas to be sold, so
that's um
[34:12] that represents your inventory sold for
resale. So at the end of the year, you
[34:15] had $29.6 million in financial assets,
up from about $27.8 million in in 2023.
[34:23] Um next, we come to who you owe money
to, which is your financial liabilities.
[34:28] And um
this also increased um
[34:31] mainly due to
an increase in your accounts payable
[34:35] related to some to some timing of some
some payments as well as, um,
[34:40] um, at the end of the year there was a
payable for a for an excavator that
[34:45] that, um, for about 500,000 that wasn't
there in the year before.
[34:50] As well as accruals, um, for both the
payroll and vacation also increased.
[34:56] Your deferred revenue or your obligatory
reserve funds that represents
[35:00] the monies you've collected for
development charges and Parkland fees
[35:03] that you just haven't spent yet. So, so
you've gotten the money
[35:07] and you get to use it moving forward,
but since you haven't spent it in
[35:10] accordance with the requirements, um, it
it's reported as a deferred revenue.
[35:16] And then the next line, your deferred
revenue other,
[35:19] um, you will see there that the there
was an increase from '23 to '24 and
[35:24] within that increase there's about
$160,000
[35:27] in building permit revenues
that are now deferred, so that's the
[35:31] estimated of the fees that, um, uh, for
permits that are still outstanding that
[35:36] you still have to do work on. So,
but that was the, uh, change as a result
[35:40] of the change of the accounting system.
Overall, um, your long-term debt did
[35:45] decrease and that was there's it's down
to about, uh, 222,000 at the end of
[35:49] 2024.
And that's the loan for your, uh,
[35:53] um, solar
uh, installation in your fit program
[35:57] and,
um, by October 3rd of 2026 that that'll
[36:01] be paid off.
Your asset retirement obligations, um,
[36:06] is you show in there on one line and and
that is a combination from '22 to
[36:11] sorry, 2022 to 2020 of just your
landfill liability and then in 2023,
[36:18] um, the asset retirement obligations,
um, section came into effect so that it
[36:22] that included more things than just the
landfill
[36:25] and at the end of 2024 that that
liability stands at the 4.7 million
[36:30] dollars.
And that's broken down about 3.3 million
[36:34] dollars for the landfill.
And then as well to some asbestos in uh
[36:39] in some concrete piping about 200
200,000 and then the balance
[36:45] gravel pits of the 1. uh 1.4 million.
And the only change there was just an
[36:52] appreciation
in the
[36:55] landfill costs that uh
um to show that the growth in that
[36:58] liability to as we move closer to the
closure date.
[37:02] Then your final liability is the actual
really determined your employee future
[37:05] benefits
of about 1.3 million dollars.
[37:10] So then the last two items on this slide
as a retirement obligation and the
[37:15] um long employee future benefits are all
items you only factor into your tax rate
[37:20] budget when you think you're going to
spend money on. So until then it just
[37:24] and remains as a unfunded deficit.
Next slide looks at your
[37:29] net financial assets five-year trend.
You can see there with the uh
[37:33] implementation of um
the asset retirement obligations in 2023
[37:38] there was
a bit of a dip
[37:41] in that um
trend there but it did increase again in
[37:44] 2024.
And then the following slide gives you
[37:49] the idea of of your non-financial
assets. So these these are your tangible
[37:53] capital assets and these are items that
you don't normally try to turn into cash
[37:57] which is why they're non-financial.
And as well you could see there that
[38:02] uh
the net book value of those increased to
[38:04] about 75 million dollars.
The next slide just gives you an idea of
[38:09] the type of
asset additions you had in 20 25 sorry
[38:14] 2024 which is uh a little over 6.1
million dollars and that includes about
[38:20] 500,000 in
contributed capital assets in relation
[38:23] to the sidewalks and the streetlights
that you now
[38:26] um
uh get to maintain in relation to the
[38:29] causeway, so.
And then as well, too, um
[38:33] roadways um being the largest can
um
[38:38] um asset addition of and a lot of that
does relate to the work on Split Land.
[38:43] And as well, too, the water and sewer um
is also in relation to the Split Land
[38:47] work and and the ICIP grant.
And then as well, too, you did uh
[38:53] acquire some larger equipment as I
mentioned earlier, the the the excavator
[38:57] as as well as um
we're
[39:01] purchasing a
a a chassis
[39:04] and things and the um
uh sidewalk sweeper and things such as
[39:09] that, so in your machinery and
equipments.
[39:12] Um your next slide gives you an idea of
uh your assets in compared to your
[39:16] amortization.
Um in 2023 and 2024 was uh
[39:21] asset additions of were
were about $6 million each, whereas your
[39:24] amortization was about $3.3 million
in each of those years, which is why the
[39:30] net book value of your assets is going
up.
[39:32] And then the next slide is your um
accumulated surplus slide and
[39:37] maybe this is the most important slide
within the deck. It gives you an idea of
[39:41] um
of what makes up your $92 million in
[39:46] accumulated surplus.
And you will see right from the very
[39:49] first line that
the majority of that is all tied up in
[39:52] your in your capital assets.
Um
[39:56] and that line represents your net book
value less your
[39:59] um known debt associated with that. That
would be your long-term debt, your asset
[40:03] retirement obligations,
and your unearned capital.
[40:08] Um your next line shows you the uh
um in the past year you you've had some
[40:12] deficits within your within your arenas
as you can see there that um
[40:17] between the of them uh
um that balance is just down to $25,000
[40:22] at the end of 2024 and and the one in
the fire services was uh cleared up in
[40:26] 2024.
And then as well, too, um
[40:31] you have your unfunded employee future
benefits. As I said, that remains as a
[40:35] as a deficit. And then the next section
is the amounts that you can utilize
[40:40] moving forward in your reserve and your
reserve funds.
[40:43] You can see there from 23 to 24 24
you were able to increase your reserve
[40:49] and reserve funds by like $540,000.
Um so that
[40:54] and so those are those are the amounts
you can
[40:57] utilize for both operations and capital.
Um and as well, too, is uh
[41:03] um regenerating your capital assets is a
is an expensive thing, so
[41:09] it's nice to have some more reserve
reserves moving forward so you can
[41:12] utilize that. So
Uh next page this is
[41:16] uh reconciliation of
the PSAB reported revenues to expenses.
[41:20] And you can see there
the budget under a PSAB
[41:25] um um
accounting structure gives you almost a
[41:29] $1.89 surplus,
which of course when you know when you
[41:32] set your tax rate, it has to be zero. So
when you look at the uh reconciliation
[41:37] part of
uh on the lower
[41:39] lower part of that slide, it gives you
an ideas of
[41:42] of the things that are not um
uh
[41:47] even that that were adjustments for PSAB
from the original budget to bring it
[41:50] back to zero.
And as well, too, with uh transferring
[41:54] any surplus or deficits to reserves at
the end of the year, um your operating
[41:58] position does come to zero both in the
actuals and the 23 and 24.
[42:04] And then
your reserve your revenues and expenses
[42:08] um for the year you will see there for
the last 5 years. Um
[42:12] the capital grants each year, you should
always uh be generating a surplus and
[42:16] and that's um
indicative of the the last 5-year
[42:21] graphs.
There will be a point at some point
[42:24] where you don't have a whole lot of
capital, but you still have the
[42:27] amortization related to those assets, so
it will flip the other way, so when it
[42:31] does, don't be surprised.
Um next we come to the actual revenues
[42:36] reported in the financial statements on
slide 14.
[42:40] Overall um your actual revenues came in
at $24.5 million. Um the budget was
[42:46] $23.6.
Keep in mind uh part of that variance is
[42:51] caused by the contributed capital assets
with 500,000.
[42:55] In addition um you did
you did have a
[42:58] little over $170,000 in in
supplementaries that that weren't
[43:02] budgeted, so causing your tax variance
there.
[43:05] And as well too um
within user fees certain fees um came in
[43:11] higher
um than budget for both water and sewer
[43:14] operations and at the landfill. And as
well too within the arenas, the revenues
[43:20] were higher than budgeted.
Which um
[43:24] uh
as we later in the recreation costs,
[43:26] they were higher as well, so both both
both of those items worked in in tandem.
[43:31] And then as well too um you utilized all
your Canada Canada Community Building
[43:35] Fund or or your gas tax on resurfacing
and micro micro-surfacing.
[43:41] And then on slide 15 you will see the uh
your expenses, so where where your money
[43:46] went, so these uh
you will see that that from
[43:51] your actual expenses were $21.1 million.
Compared to a budget of $21.7 million,
[43:58] so
there's some various areas um
[44:01] were coming in under budget, although
although higher than the previous year.
[44:07] And as well as I mentioned earlier,
under wreck and cultural services
[44:11] um some building expenses for the arenas
were up, but also the revenues were up
[44:14] as well.
And then as well, too, within the
[44:18] planning and development, your uh
our community improvement program and uh
[44:23] when you got on the development, we're
coming in lower than budget, causing the
[44:26] variance there.
You And I guess maybe the one thing you
[44:29] don't
see
[44:31] specifically on this page is the here
environmental services um
[44:37] when you look at the prior year, there
was about a $400,000 reduction in cost
[44:41] for the um
im- implementation of the new asset
[44:45] retirement obligation, so but really, if
um that wasn't in the 2023 column, you'd
[44:50] be about almost $3.6 million compared to
an actual of 3.8 in the current year.
[44:57] And then as well, too, you had some
savings in the water and sewer areas,
[45:00] since um
those services returned uh to be an
[45:04] in-house service.
And then as well, when you go to the
[45:07] following slide, you will see that uh
the impact of um
[45:12] the
taking the uh water and sewer services
[45:15] in-house caused your salaries and and
benefits um to go up year over year, but
[45:19] still below budget.
And then as well, too, um
[45:23] within your contracted services
that there was a
[45:27] um
there there was a credit within there
[45:30] for the asset retirement obligation, so
if uh you've added that into the prior
[45:34] year, you would come in at about uh a
little over $4.7 million compared to an
[45:39] actual of 4.4 million, so that was just
the shift the county provided the water
[45:43] and sewer service.
And rents and financial services um does
[45:48] include
the accretion
[45:51] cost, so for the growth in the liability
for the landfill closures
[45:56] um well, that's about $144,000,
that was not included in the budget. But
[46:01] that explains that variance there.
We also had $21.1 million in total
[46:06] expenses.
And that resulted uh
[46:11] increased revenues and lower expenses,
which is why your reserves now.
[46:19] Summary of the how the year finished off
for you.
[46:23] Thank you very much. Are there any
questions for Richard?
[46:27] Deputy Mayor Buck.
[46:30] Thank you too, Mayor. Um
good presentation. I'd like the the
[46:34] layout's pretty easy to understand. If
you could just talk in terms of uh where
[46:39] you finished uh expenses uh being under
uh revenue by 3.5 million. How we got
[46:45] down to 540 the reserve. I I know
there's amortization that's taken out.
[46:49] What what other things impact uh that
kind of uh difference in
[46:55] revenue versus expenses to get us to the
year 540. Please line that up.
[47:00] Yeah, so so so there are things um
with uh
[47:04] things um like the asset asset I'm
sorry, depreciation expense as well.
[47:09] Amortization as you mentioned um
the the the actual cost that you've
[47:14] incurred to remediate some of um
some of the asset retirement um
[47:18] obligation being uh
the landfill um
[47:22] and as well too, things such as uh the
change in the unfunded uh
[47:26] non-employee future benefits, your
contributed capital assets. All of those
[47:30] things are differences um that that get
factored into how how the um reserves
[47:36] changed at the end
and how your uh
[47:39] ESAB reported revenue and expenses are.
So, that a lot of that flows right out
[47:43] of page 12 of this document.
[47:48] Question.
Uh thanks for that. Um
[47:53] With respect to uh
taxes, um you know, I I know long-term
[47:59] taxes will be recovered with
legislation. Sale of property, sale of
[48:03] those sort of things. At what point uh
do we write taxes off?
[48:08] Uh
bad debts. I don't see any bad in any of
[48:11] the reported that data.
Yeah, um piece of the uh Yeah, so we did
[48:15] County Legislative Yeah, so um we do uh
when you do the audit, we do take a look
[48:21] at all your properties um that are
outstanding
[48:24] and have high balances and then um we
can inquire with your staff as to what's
[48:29] happening and and the likelihood of um
whether you will will recover all of
[48:33] that through a tax sale. So, um you
know, where we kind of where we stood at
[48:37] the end of 2024, there there wasn't any
the need to go any higher than than
[48:43] there's a general allowance for doubtful
accounts you'd have in your in your
[48:46] general ledger. Um
thought that the list of ledger
[48:50] adjustment wasn't needed to go any
higher than what was there.
[48:54] Yeah.
Thank you.
[48:56] Do you have any other questions?
All right, so we're going to turn to
[49:01] Lane to give his presentation because uh
in his recommendations to receive and
[49:07] approve what the church all said here.
So, Lane.
[49:14] Thank you, Madam Mayor.
Um just
[49:17] put my report here.
[49:21] Well, first of all, thank you to uh to
Richard for his presentation.
[49:24] Um
took a a lot of uh effort
[49:29] from uh the staff and the auditing team
and boiled it down into the 15 slides.
[49:34] Um so, thanks very much for that. Um we
continue to have a great relationship
[49:38] with Baker Tilly.
Uh
[49:41] I think we each understand what our
roles are and we go through them uh
[49:46] in an expeditious manner.
Um Richard did mention the delays in
[49:51] finalizing the 2024 statement. So,
PSAB changes once again
[49:56] with respect to
revenue recognition was one of the
[50:00] reasons there.
We're working on a detailed narrative to
[50:05] follow through on that. So, I think the
2025 it shouldn't be uh
[50:10] as onerous.
Definitely the changing staff and in the
[50:14] building department, financial services
department.
[50:17] Uh through some of our staffing
succession and things like that. I think
[50:20] that I think that
all that
[50:22] Um I think we're we have our 2025
statements
[50:27] our goal is to be able to present to
council in the third quarter.
[50:31] I know
we're working towards that and
[50:34] I think based on our audit uh
date, which is early June this year, we
[50:38] should be able to achieve that.
Um
[50:43] and then I think we'll be back on track
with the 2026 financial statement. Once
[50:47] that would be after some of us are gone,
but we're trying to set it up in such a
[50:51] way that
will be the case.
[50:55] It's not ideal that we're talking about
2023 statements, 2024 statements. So,
[51:00] we're lost a little while.
Um
[51:03] but
some of those PSAB requirements and the
[51:05] other reasons that I provided are the
further rationale behind that.
[51:09] Uh I guess another thing just to mention
I think it's it's clear to council, but
[51:14] we have a very active capital program
here in Saugus.
[51:17] Um so,
we do know that there's some
[51:20] municipalities Now, PSAB has changed a
little bit, but some municipalities that
[51:23] you know buy a couple trucks a year,
have a
[51:26] one major road rebuild.
As council saw this year
[51:31] when we presented the our budgets, we're
looking at capital programs of five
[51:35] million dollars. So, that takes a long
time as well to not only provide the the
[51:42] audit narrative to go along with that.
Then the changes to PSAB and and the
[51:47] general capital assets. We then of
course the requirement back on the audit
[51:51] team as well. They go through and ensure
that all of those audit adjustments
[51:54] particularly to so just a little bit
background for council on that. And but
[51:59] once again thanks to you Abeg Utility
for the job they did and
[52:02] you know we're working seriously with
bringing these statements to council.
[52:11] So we have a recommendation before us to
[52:17] see the information with regards to
audited financial statements for the
[52:23] year ended December the 31st 2024
and statements that were presented by
[52:29] Richard
be approved and prepared for posting on
[52:33] the Township website. Would like to
[52:37] Councilor Boyko second I get the black
on favor and carried. I just have a
[52:43] question. When we put these on the
website,
[52:47] some people
that would read this would think that a
[52:52] lot of money
is
[52:55] there to spend and that isn't the case.
So do we put some
[53:01] when we post it on the website give some
explanation?
[53:07] I I can't think of a particular
phrase that would be on there. We do
[53:13] normally outline of like the required in
the P sub and with the P sub statement
[53:18] and I do know that when we present the
the budget to council at the very front
[53:23] of the year then you also have the P sub
compliance report that goes up with the
[53:28] budget.
But definitely whenever I'm involved in
[53:31] any conversations with Great Plains that
goes with that.
[53:38] Um
so very much.
[53:45] Madam Deputy Clerk, is there any
questions that have been brought forward
[53:48] for us today? There's no questions.
[53:53] All right, we'll now move on to the
first quarter reports for the work plans
[54:00] and Slavau.
[54:10] Thank you very much, Madam Mayor. So,
yes, you have before you the first
[54:14] quarter update.
[54:25] Last year Um,
you will note there's a few areas where
[54:29] some items have been taken off for
various reasons.
[54:32] Um, those have been updated in the work
plan, so I with that, we'll just leave
[54:35] it to you to uh ask any questions that
you may have. All right, thank you. So,
[54:40] I think we'll use the same format we've
used in the past where we go through
[54:44] each department one by one. If there's a
question, please put up your hands. So,
[54:49] first of all, for the Chief
Administrative Officer, are there any
[54:52] questions?
[54:55] None. Building and Planning Department,
are there any questions?
[55:03] Corporate and Community Services,
Clerk's Department, quarter one update,
[55:07] any questions?
Last time I checked
[55:12] I have one. Um,
we have a separate
[55:16] schedule for the Lakefield downtown fire
recovery and I would just ask,
[55:22] um
is something relatively new.
[55:27] Who would like to speak to it?
[55:30] Uh, through you, Madam Mayor, could you
just repeat that question?
[55:34] Uh, it's to do with the Lakefield
downtown fire recovery. We have it's a
[55:39] separate um
report that I guess goes through
[55:44] corporate and community services,
although there are other departments
[55:49] that are involved in this report. So,
we're just asking this is new. Can you
[55:54] just give me an update as to why?
Yes, of course. So, this was in regards
[55:59] to um Counselor Henry's motion.
Um when we were discussing the Lakefield
[56:06] fire uh downtown recovery marketing plan
to draw more folks downtown. Um so, we
[56:12] we did break this one out a little bit
separately just to provide some clarity
[56:16] on each of the progress reports. So, we
said we would come back quarterly with
[56:19] updates and
we thought it would be a good idea to
[56:23] put that into a document similar to the
work plan, but break it out separately
[56:28] so that we could go through to identify
the different things that were happening
[56:32] within the recovery.
Okay. Thank you. Much appreciated.
[56:38] Um financial services.
Questions?
[56:43] Fire department.
[56:47] Counselor White.
[56:50] Uh through you, Mayor Mayor Senis. Uh
the fire department um is going to be um
[56:56] along with Kim hiring the full-time
trainer. I'm wondering how that is
[57:00] coming and when we expect that we would
have that full-time trainer in place.
[57:05] Kim.
Um so, we are currently in the process
[57:09] of accepting applications. So, the
position's been posted until mid-May.
[57:15] Um and then thereafter we look at the
resumes, shortlist them, conduct
[57:19] interviews,
um
[57:22] check references,
and bring somebody on. So, I'm hoping
[57:25] that we would have somebody in place.
I'm trying to remember my timeline off
[57:28] the top of my head, but I believe by the
end of June, beginning of July
[57:34] all things going as planned.
Excellent. Thank you. Yeah.
[57:39] Councillor Coolas.
Thank you. Through you. Um
[57:43] it just seems like we have a lot of
under monthly calls. We're at 224.
[57:49] Uh which means
just seems higher. Uh I just want to
[57:53] make sure that I'm understanding that
some
[57:55] It's been a long hard winter. And so I'm
wondering if there's any other details
[57:59] you can provide about by December maybe
at 224 or maybe I'm misreading it and
[58:03] it's not up.
[58:05] Through Mayor Sanna. So actually
it's down.
[58:11] » [laughter]
>> So compared to last year uh at this time
[58:16] we took that 120 out for the storm
damage. So actually right now
[58:20] » Thank you. to the day we're at 291
calls.
[58:25] So year before we're at 462, same but
minus that 112. So again the MPDS
[58:34] program uh through uh
that
[58:39] is working very well. So all those uh
eyeball calls we get that you know we're
[58:44] really hard on all the guys and the
girls that are actually
[58:49] true to the number we're going to that
difficulty breathing but then they've
[58:54] got chest pains or radiating pains and
yeah a couple of them are one of the
[58:58] ones we needed them. Yeah. So it's it's
a the system's working and there's no
[59:03] two ways about it.
It's good. But the fire calls are still
[59:07] up there. So not that it's Not the what?
Yeah. I was just going to make the
[59:11] comment I have seen a number of uh
uh ambulances going places and then it's
[59:17] more followed by fire. Usually fire's
there first. It just happens to be out.
[59:20] And I was just curious if it was like
um
[59:24] if the system was working. That's what I
was going to say. You've already made
[59:26] that comment. So it is good to see them
on the ground. Um
[59:29] and I'm glad I won't miss reading the
numbers.
[59:32] Thank you.
Okay. Um human resources.
[59:42] Library.
[59:47] Oh, Councillor Ford.
Uh thank you.
[59:51] Um this kind of goes off of It's been
rolling around in my head for a little
[59:54] bit. Uh we got the grant, um which is
helping a lot of the seniors programs,
[59:58] and I'm really excited to see that. Um
but as Wayne said, this is a grant at
[1:00:03] the capital uh not Sorry, not capital,
but it it's money going in that we're
[1:00:07] getting through um not our operations.
And the fact that
[1:00:12] although library is technically
separate, our parks and recreation
[1:00:15] approach is that we're not doing
programs.
[1:00:17] So, I'm just wondering what the outlook
is going to look like next year. We like
[1:00:22] we've rolled it out. It looks like it's
doing great.
[1:00:25] Um are we expecting to continue these
programs
[1:00:28] a full year and into the next work plan
next year?
[1:00:32] So, through you. Um the seniors
community grant funding um
[1:00:36] but that program ended the end of We
didn't see end of April.
[1:00:41] Uh that's when our final report's due.
Um definitely we're going to have to
[1:00:44] scale back in terms of some of the
programming that we've done. We do have
[1:00:48] that part-time contract with that
part-time position now, which I feel is
[1:00:52] a big help.
Um so, we do plan to continue
[1:00:56] um programming all three branches. Um
right now I think we're looking at tax
[1:01:01] support in Lake Field, the fitness class
in Bridle Heath, and then the the craft
[1:01:05] embroidery program in Anne Smart, in
addition to some of our programs. So,
[1:01:10] definitely we're going to be able to
continue with programming. We will have
[1:01:13] to scale back a tiny bit. Um we don't
have the same amount of funds that we
[1:01:18] did before to support the programming.
So,
[1:01:21] snacks and whatnot might need to be cut
out of some program. I know for the
[1:01:24] fitness class, um we just put up a
donation jar and I think we got
[1:01:28] like 30 I think we got like 250
donations just for two classes. So,
[1:01:34] yeah, but the community is very
supportive and it's definitely something
[1:01:38] that we'll be able to continue.
I have a last follow-up.
[1:01:42] Thank you. I know some um earlier in
this term, I had a number of seniors in
[1:01:47] Anna Maria working through community
care like there's spaces in the library.
[1:01:50] Right, they were looking to the library.
So, I'm really excited to see that we
[1:01:52] got this funding. And uh especially that
it's being offered for like the field
[1:01:56] branch for the exercise program and
stuff, that's
[1:01:58] I think it's being really much um
appreciated. There was comments brought
[1:02:03] to me about um we will donate like we
will support this, right? With this. So,
[1:02:07] I do see that support being there.
My follow-up question after all that is
[1:02:11] I'm wondering if there's any further
partnerships that we could do maybe with
[1:02:14] community care to receive more grants or
find other funding um looking ahead
[1:02:19] because this I think these are really
important especially for the seniors.
[1:02:24] Yep, through you. Um we do have a really
strong working relationship with
[1:02:28] community care with Michelle um and Anna
Maria, so definitely yeah, I know that
[1:02:33] we have a couple upcoming programs and
things that are are in the works, too.
[1:02:37] So, yeah, it's not a very question to
ask to and we'll need more funding
[1:02:41] probably to work together.
[1:02:46] Anything else for library?
Move on to the Parks and Rec.
[1:02:51] Questions Councillor Erica.
Thank you through Mercenus. Um Parks and
[1:02:55] Recreation Department is certainly busy.
This is a long long sheet that Mike has
[1:02:59] has given us here. There's three
questions that I have. Um one, uh just
[1:03:03] an update on the Anna Maria Arena floor
and what is happening and and how it's
[1:03:07] going and hopefully there's no
surprises, but
[1:03:11] what would what would you report? Uh
through you, Madam Mayor. Um
[1:03:15] there's no surprises. Um we're not
physically as far ahead as I'd like to
[1:03:20] be, but chemically, um, they've all
gotten rid of a few issues with getting
[1:03:23] rid of the brine and, uh, and the
ammonia. Um, the, uh, um,
[1:03:30] there was a a bit bit bit of a change
how we're going to be taking the chiller
[1:03:34] out because that was a major thing that
we're going to have to do anyways.
[1:03:38] Um, we'll be taking it out internally,
so this will mean re-engineering that
[1:03:41] had to happen. Some civil engineering
drawings that had to happen and that is
[1:03:45] unfortunately one of the first things.
Um, we are well on schedule and ahead of
[1:03:51] budget. Um, so no concerns, but you
know, it's never fast enough. It's like
[1:03:56] getting a renovation in your home. It's
not things. It's never going to be
[1:03:59] quickly, uh, started up or, uh, or
um, progressing as as fast as as we'd
[1:04:05] like it, but we are still
ahead of schedule and on budget, so I'm
[1:04:10] not concerned. We have a site
mobilization meeting tomorrow morning,
[1:04:15] um, for the rest cuz right now we've
only had Simco, the engineers, and, um,
[1:04:20] and the concrete people in. Um, we'll
be, uh, working with more trades
[1:04:25] starting tomorrow. And then, uh, and
then things will
[1:04:30] you know, like many things, it it takes
a while and then all of a sudden it
[1:04:33] starts just it will really start to go
up. The floor breaking up was always in
[1:04:38] the middle of June and we're still on
schedule to be ahead of that.
[1:04:42] Excellent, thank you. Ahead of schedule
and on budget music to our ears. Um, my
[1:04:47] second question, I could of three, um, I
I've noticed the campground, Lakefield
[1:04:52] campground, electrical review. What is
the issue that is, um, instigating this
[1:04:56] review?
Um,
[1:04:58] with you, Madam Mayor. It's old.
Um, it's it's like all of us, 1976 is
[1:05:03] when it was installed. There has been no
major overhaul since that time.
[1:05:08] Um, so it's just to make sure that we
any known issues or any future planning
[1:05:16] can be done. So, we will be working with
a local electrical engineer who's
[1:05:21] extremely well-versed in that area and
in
[1:05:25] and especially in calf houses and a lot
of work for privates
[1:05:28] um over the last few years and uh
to that end, we want to make sure that
[1:05:33] we're proactive and
plan out
[1:05:37] anything that might make things more
efficient and
[1:05:42] have less. There was a few outages like
we all have with with uh with background
[1:05:47] notes and and whatnot.
And uh if it's something that can be
[1:05:51] fixed with
some new breakers or things like that,
[1:05:55] then we'd like to address by that. Um if
it means looking for upgraded service
[1:06:00] side service size because since 1976,
all of us have become more accustomed to
[1:06:06] air conditioning
TVs
[1:06:10] movies internet and every one of those
things take power.
[1:06:14] Um so, it's it's in that same 50 years
it's uh it's more than doubled or
[1:06:21] tripled what the capacity for
uh for
[1:06:25] uh
seasonal is.
[1:06:27] Um so, that that's that's that's what
that was all about. And then there is a
[1:06:31] little bit of money in there for
the low-hanging fruit, the things that
[1:06:35] we could
fix that will just make it safer
[1:06:38] and and more sound in the electrical
because I uh
[1:06:42] many years ago in the previous council
one of the things that was reviewed was
[1:06:46] possible electrical upgrade.
And um
[1:06:51] there was I think $60 to $80,000 at that
at that time. And I actually went with a
[1:06:55] possibility with the local contractor.
Um so, that that didn't happen.
[1:07:00] Um so, we'll just try to be a little bit
more proactive and
[1:07:03] and maybe by making ourselves
uh organized and planned. If a grant
[1:07:10] becomes available, then we have shovel
ready.
[1:07:13] It's great. Thank you. And my final
question for Parks and Rec, um, I
[1:07:17] noticed that, uh, under stick and puck,
it was a pilot and it said the pilot is
[1:07:21] complete. I'm not asking necessarily for
a report right now, but will there be a
[1:07:25] report coming to council about the stick
and puck or whether it should continue,
[1:07:28] whether it should stop, whether it
should grow into endless more. Will
[1:07:31] there
be a report on that pilot coming to
[1:07:34] council?
[1:07:36] Um, through you, Madam Mayor. Uh,
normally in any other non-election year,
[1:07:41] I would say absolutely because timing
would be real easy and and so yeah,
[1:07:46] there is there will be information
available. Um, and, uh, I'm certainly,
[1:07:51] you know, I haven't spoken with this
with, uh, Janice or with the clerk
[1:07:55] department. Um, so I'm not sure when we
might be able to work it in there so
[1:08:00] that it isn't affected. Um, generally, I
can say it was successful. We uh, if we
[1:08:06] were looking at the numbers, we we
made money every week. We had 12 to 18
[1:08:12] people as the high and the low, the
median was probably 13 to 14 people. Um,
[1:08:19] but yeah, there's it's certainly if if
council wanted to and we wanted to
[1:08:23] lengthen that period, then it is
possible that a report could, uh, be
[1:08:29] coming would be would be very long. Um,
but, uh, generally speaking, I can I can
[1:08:35] confidently say that it was it was
successful. It, you know, we didn't have
[1:08:40] to turn people away. Right. At the same
time, it was, uh, it was well
[1:08:44] subscribed, well used and it's certainly
well enjoyed. It was
[1:08:48] nobody that came to us and said, "Oh,
that's way too expensive." Uh, or that
[1:08:52] this is it's not well run or those sorts
of things. You know, that was in a start
[1:08:57] up year where we had a few little or
those and and uh,
[1:09:01] it.
Which is what the pilot was all about.
[1:09:03] Thank you. Yeah, I I was there um
four or five times, I think, and it and
[1:09:07] seemed to be running great and seemed to
be well well used by the people who were
[1:09:11] there. So, thank you for that. I'm glad
it was a success.
[1:09:15] All right. Are there any other questions
for Parks and Rec?
[1:09:19] That's it. Cool.
Here you go. John had similar questions,
[1:09:22] so I'm glad you got that out. Thank you
for talking [laughter] about that.
[1:09:26] Um I'm curious with uh my question is
about the um
[1:09:30] ice allocation uh pilot program. So, my
understanding is that there was a
[1:09:34] meeting scheduled. I think it happened
last week with the user groups to
[1:09:37] discuss how the pilot went with them
before you bring a report back to us.
[1:09:41] I'm curious how that meeting went. Was
it well attended? Um are there any flags
[1:09:45] that we should be aware of at this
point?
[1:09:48] Um through you, Madam Mayor.
Um
[1:09:52] there was no surprises. There were it
was very well attended, even though they
[1:09:56] didn't all respond. We planned to have
it in the meeting room set side us
[1:10:00] because only seven had responded of the
20.
[1:10:03] 19 showed up. So, um we didn't really
get what we thought. Very closely in
[1:10:08] there.
Um
[1:10:11] Laura and uh and Amy ran it very very
well. We just asked for successes, for
[1:10:17] disappointments, or suggestions. And um
we did get a lot of uh
[1:10:24] a lot of feedback um
that had similar kind of answer uh over
[1:10:30] and over again.
Uh the adult groups were disappointed
[1:10:35] they had to give up the Monday um and
put it on a Wednesday. They were assured
[1:10:40] that our um our draft would have
something in there that protected
[1:10:47] year over year the number of hours they
had because one of the fears was that
[1:10:52] they would lose an hour every every year
the way it was written. In the first
[1:10:56] draft, it sounded like it could be bad.
You know, first year they asked for the
[1:11:00] 10:00
uh
[1:11:02] time or the early time. Uh and then the
next year they asked for the early time
[1:11:06] again and pretty soon the adults have
eroded away to 10:00 only. So, there was
[1:11:11] that concern and um
uh generally whether it was with the EGH
[1:11:17] A,
um the EML A, the LDMH A, uh Lakeville
[1:11:21] College School, there was
there was uh only positives.
[1:11:27] It was really the adult groups where we
got concerns and uh and
[1:11:32] a feeling that they may
that it was very difficult to
[1:11:38] organize a one-night league that where
our times changed.
[1:11:42] Uh frankly, I I that surprises me only
because I participated in volleyball and
[1:11:48] curling and baseball and you never play
the same time every week. Sometimes you
[1:11:53] only play the same day of the week. So,
I think you know, just my opinion, that
[1:11:58] might be a bit of a growing pain, but it
was certainly brought up. And uh there
[1:12:03] will there won't be a very long report
to the council. Um
[1:12:06] but there will be
um an update on that because there was
[1:12:11] some feedback and uh and the areas of
concerns absolutely
[1:12:16] were the adult groups from uh the Sunday
night league in both arenas
[1:12:22] and then the Wednesday night. Um
you you will be making a couple
[1:12:26] suggestions which we think will help
improve things because we were way
[1:12:30] busier on the 4:00s by having that pause
in there. They had to fill the 7:00s and
[1:12:36] fill the 4:00s before you requested to
play a 4:00 on a weekday. So, that was
[1:12:41] definitely a very wise decision
um council and staff's um part.
[1:12:47] Um
we we did didn't have 100% of 7:00 s
[1:12:52] rented.
And they would like to see a bit more
[1:12:56] equity amongst the
youth groups that they all have at least
[1:13:00] one 10:00 because
two did and one did not.
[1:13:05] So, just some things like that. But
generally actually it was
[1:13:08] it was no fist fighting. It was no no
insults.
[1:13:12] It was all about about hockey in there.
I know it was actually very amicable and
[1:13:18] and really quite productive with
very few similar
[1:13:23] um points in the class that we
which shouldn't surprise council because
[1:13:29] back when we first did this, there was a
lot of the same stuff. The adult groups
[1:13:34] do not want to lose their time. They
really want to remain as a community
[1:13:38] center that that values those that
continue to play in their 30s, 40s, and
[1:13:44] 50s versus you know, just being all
about the kids.
[1:13:53] Thank you. I do appreciate it. And I
know like I've got a lot of calls
[1:13:56] especially from the adults just feeling
not left out of the conversation but not
[1:13:59] really understanding the process and the
timing of when
[1:14:02] um they can submit information. I think
it's also a piece too where like these
[1:14:07] are still people who are working
full-time jobs. Sometimes others are
[1:14:10] after hours. They've got kids in the
minor leagues. So, they're they're all
[1:14:13] over the place and
it's just feeling like
[1:14:17] in my opinion pushed out when they're
trying to support all the different
[1:14:20] facets of life at the arena, right? So,
I do appreciate taking the extra time
[1:14:24] and field those questions and then you
straight them.
[1:14:27] Um my follow follow up.
Here you
[1:14:31] um when that report comes back to us,
are we going to get a new draft of the
[1:14:34] policy with the updates that you
identified?
[1:14:37] After you, Madam Mayor. First off, I
want to respond to the not a question
[1:14:40] but the comment. Um
that's certainly one of the reasons why
[1:14:45] we tried to make sure that they realize
it, respond lightly.
[1:14:49] We call us
always always come to us because the
[1:14:54] doors are open, the lines of
communication are open, but if we don't
[1:14:58] hear the question or we don't hear the
concern, it's very difficult to address
[1:15:02] it. Um absolutely, there's there's a
about
[1:15:08] uh I think a half dozen recommended
changes to it that just clarify that
[1:15:13] something as simple as what is a
weather-related cancellation. There was
[1:15:17] some questions on that. Uh it was
supposed to be addressed in there.
[1:15:21] Anyways, so looking for good verbage
used by other municipalities, it just
[1:15:26] clarifies that, you know, cuz this past
year we had
[1:15:29] several weather events and unfortunately
sometimes the news gets ahead of itself,
[1:15:34] calls it up for a day later, and then
it's a nothing. And uh so just those
[1:15:39] sorts of clarifying timing, who you uh
you tell to that you don't just call the
[1:15:44] union staff. They'll go, "Yeah, we're
not coming to." And that and so those
[1:15:47] sorts of things, but I think it's a
little like I'm correctly um there are
[1:15:52] some
suggested changes and and it'll be very
[1:15:56] clearly marked what uh what we felt was
worked and what we're hearing from and
[1:16:02] and and feeling are good clarifications,
good modifications to to the rule.
[1:16:07] Hopefully um taking it off the the pilot
category and
[1:16:12] to to full-time play.
[1:16:17] Any other questions regarding to
that?
[1:16:21] None.
Public Works
[1:16:24] choose.
[1:16:28] Right.
And we have the snow and trash
[1:16:33] the four cards for 2025.
Looks pretty good.
[1:16:38] Comment on it.
Spokane. I'd just like to com-
[1:16:42] compliment the folks who put that
together. I think that's a terrific
[1:16:45] document and and that being on the
website and
[1:16:49] and uh
for people to see. I I think that's a
[1:16:52] terrific summary of of what we do. So,
my compliments to who put that together.
[1:17:00] All right. Janice has a recommendation
that
[1:17:05] the report goes to the work plan.
You see that motion for that.
[1:17:11] That.
That's a coolness
[1:17:14] that I
Boyd will be here.
[1:17:21] Okay.
First quarter financial report.
[1:17:28] Thank you, Madam Mayor. Yes, so provided
some comments which I hopefully will um
[1:17:34] augment the report
or the financial report you see like um
[1:17:39] still pretty early days, so we've got
the community revenue and deficits and
[1:17:44] taxation and things like that which will
be showing up more in the second quarter
[1:17:47] report.
Um
[1:17:49] but caution always about insurance
premiums, so makes it look like some of
[1:17:54] our services higher your overhead
accounts are very high at this point in
[1:17:58] the year, but that's because we pay our
full premium at the start of the year.
[1:18:03] Uh no surprise that really snow and the
quantity of snow that we received have
[1:18:08] that impact so on solar generation for
sure.
[1:18:12] Uh just given the slope and things like
that, so they get coverage on our on our
[1:18:16] panels.
Um so they can't generate. I know we've
[1:18:19] had a couple winters like that and and
so it it throws off early production,
[1:18:23] but then if we have strong
uh sunlight throughout the uh spring
[1:18:28] summer and fall, then we get back on
track.
[1:18:31] Uh winter activities and winter it's uh
like there's winter control in our
[1:18:36] financials, so but the big area and um
you know we've already got an old bridge
[1:18:42] and snow plowing and snow removal.
Thankfully we do have money left over
[1:18:47] for sand
and that's typical in a typical winter
[1:18:52] that's what we have in November December
not a lot of plowing but more sanding
[1:18:56] and salting so
hopefully
[1:18:59] it'll be a calm start to the winter for
us.
[1:19:03] But it's likely that when we fill the
domes and they're ready with quality
[1:19:07] over budget
that that area.
[1:19:11] So as we
work through the year then we'll take a
[1:19:14] look and see are there savings in other
areas or is that just something that we
[1:19:17] need to prepare for as part of the
budgeting process over 2027.
[1:19:24] Are there any questions for Dane?
[1:19:28] Thank you very much counselor. With
regards the arena operations is
[1:19:31] everything like for example there's
going to be a loss in full ice season.
[1:19:35] Something like that.
Um
[1:19:38] Yeah, you know madam mayor yeah
definitely but staff took that into
[1:19:41] account when we put the budget together
so yeah we we knew that there would be
[1:19:45] no activity at the Innisfil arena and
the downstairs area at all. The upstairs
[1:19:50] is still available for rental so there
may be some benefit there but yeah we we
[1:19:53] did take that into account when we put
the budget together.
[1:19:56] Any other questions for Dane?
If not can I have a motion to
[1:20:01] forward
[1:20:05] Um
for us
[1:20:10] Yeah there are a number of 10 items I'd
like to pull six A
[1:20:17] deal with the one item and it's looking
for direction.
[1:20:21] Um but with regards to the rest of them
is there anything anyone wants pulled?
[1:20:28] If not I'll make a motion
We can
[1:20:31] counselor Lenny
and I
[1:20:35] Getting our black paper, carriage and
we're going to 6A,
[1:20:42] number one.
[1:20:45] I would ask we received a letter from a
resident Darcy 79 Street
[1:20:53] Street and I would ask Adam if you could
give us an outline of the steps that
[1:20:59] were taken with regards to this
property.
[1:21:09] Sorry.
Thanks. Yeah, three Madam Mayor.
[1:21:12] Um 79 Street was sold as careful as we
were in 2024
[1:21:18] through some I said funding in the
workplace of water main on Circle
[1:21:21] Street. That project carried on through
the construction season
[1:21:24] late into 2024, October-ish, they
started doing the curb and
[1:21:29] sidewalk and as well as the base course
of quarter asphalt. Around that same
[1:21:33] timeline, once the curb and asphalt was
completed, they started reshaping all
[1:21:36] the boulevards and then topsoil
into November, topsoil and sodded
[1:21:42] all the boulevards notes on Circle
Street.
[1:21:45] Um
on the same side of Circle Street, there
[1:21:47] are quite a few houses along there that
have a fairly steep slope boulevard
[1:21:51] coming down in the roadway.
Um we were lucky enough that Accurate's
[1:21:55] was chosen contractor for that project
and they worked really well with the
[1:21:58] township and with all the residents.
Um while they were reestablishing those
[1:22:02] slopes, they were trying to mitigate the
slopes the best they could to manage
[1:22:05] that. Um some of those steep areas,
in fact at 79, they had come by and
[1:22:10] sloped that boulevard back
over to Maple Tree to reduce the slope
[1:22:15] that was there.
Once they completed the initial grading,
[1:22:20] resident came back and even spoke with
the foreman on site and requested that
[1:22:24] in around the Maple Tree, he wanted to
get rid of the private lawnmower. So,
[1:22:27] last year in that area, we planted them.
We called his private lawn mower plan.
[1:22:32] He flattened area to
push the top of the slope close to the
[1:22:36] road, which created more of a drainage
issue.
[1:22:39] Now, in turn
That was completed in late November.
[1:22:43] In June of 2025, the resident exchanged
uh voicing concern that the slope on the
[1:22:50] boulevard uh at which point the unit
done a couple blocks contractor already
[1:22:56] with the consultant
and got back. The resident said we'd
[1:22:59] already be back in place to fix that
slope.
[1:23:02] But we weren't about to take time to fix
[1:23:07] It was conveyed to the resident
later that year that
[1:23:11] we plan to adjust that slope
satisfaction as long as it didn't create
[1:23:15] drainage concerns. He was not at liberty
to adjust that slope at all.
[1:23:22] The resident determined that they would
mow that
[1:23:26] section of the boulevard.
We agreed that we would add it to our
[1:23:29] roadside mowing program of four rounds
per year.
[1:23:33] So, in late July and August, they would
review that area and that slope
[1:23:37] happened. But
so, he did not have any complaints.
[1:23:44] Yeah.
That's kind of
[1:23:46] where that whole situation with the best
lawn and the whole accountability
[1:23:49] council and obviously that letter
[1:23:54] a little bit of a history uh
I'm sorry.
[1:24:07] Councilor Boynton? Um not a question
about him,
[1:24:10] excuse me, but a comment.
Um yeah, I visited the site a couple of
[1:24:14] times as well.
And uh what we have is a situation
[1:24:17] where, as Adam explained, um where the
the slope is uh rather steep. It used to
[1:24:23] be
um
[1:24:25] uh easily uh mowed um and now it is like
this. Um the gentleman that asked Hydro
[1:24:31] One to do it originally when he looked
at it in late November, looked and said
[1:24:36] "Looks okay." But then when he tried to
mow it in the spring, he realized it was
[1:24:40] not okay. That's That's where this
began.
[1:24:43] Um so um
we
[1:24:47] we have been asked uh
to look at it and uh we have agreed as a
[1:24:52] township that we are going to cut that
grass because of the
[1:24:55] the um the the slope that that means
that he can't. So, rather than us
[1:25:01] agreeing to cut one section of lawn on
Strickland Street, um I think it would
[1:25:06] be easier just to put the slope back
where it was
[1:25:10] so the gentleman can can cut his lawn.
Um so therefore, I would move a motion
[1:25:15] that staff take necessary actions at 79
Strickland Street to return the gradient
[1:25:21] to the front of the property to its
original slope and apply grass seed.
[1:25:25] I'll repeat that if you'd like.
Tanya?
[1:25:29] Um
you got it? So, that staff take
[1:25:32] necessary actions at 79 Strickland
Street to return the gradient at the
[1:25:37] front of the property to its original
slope and apply grass seed.
[1:25:42] Um we have a photograph of what it
looked like before. So, therefore, we
[1:25:46] can use that photograph to get it back
where it was.
[1:25:49] So, I move that motion.
Um
[1:25:53] Deputy Mayor Black?
Thank you. Through you, uh Mayor. Uh
[1:25:57] I'll second that motion.
Um
[1:25:59] sounds like there's been a lot of
communication around this. I put my
[1:26:02] productivity hat on and
I was at the site. We have Counselor
[1:26:06] Henry was also at the site. Uh
Counselor Burko and myself had a meeting
[1:26:10] with CAO and the
manager of
[1:26:13] uh of public works on this.
There's been many emails going back and
[1:26:17] forth.
Um
[1:26:19] a lot of communication.
Um
[1:26:22] a lot of not agreeing with what was
said, what happened at the time.
[1:26:26] And uh I just think it's it's it's
rather than have again the township
[1:26:31] take over additional maintenance work on
Strickland, I think in the long run it
[1:26:36] would be
um
[1:26:38] more cost-effective to return it to the
state that the um
[1:26:43] the resident can mow it himself, and
then we don't have to worry about having
[1:26:46] equipment down there to mow that section
of Strickland.
[1:26:51] Yeah.
You have a comment?
[1:26:54] Mr. Lewis.
Here you I just want to make a
[1:26:57] clarification um cuz I only have the
letter. I'm not familiar with
[1:27:01] um I'm just looking at the Google right
now
[1:27:04] um to compare with the comments.
Where is the property line? Like is it
[1:27:09] in the slope or like is I'm just
wondering where the property line is
[1:27:13] with the road.
[1:27:16] I'll tell you about it, Mayor. The
property line is way back in that slope.
[1:27:20] It's so high.
Thank you. And just to be Sorry, just to
[1:27:24] be
uh
[1:27:25] There. Um so, when we do the roadside
mowing, we are driving down Strickland,
[1:27:29] so to speak.
This side anyway, so we we're not going
[1:27:32] at any specific compact. We're already
past that.
[1:27:36] Um and just a point of clarification,
that area along there the curb is like
[1:27:40] two inches of fall, so we can't restore
it to its original content.
[1:27:44] Uh that's not possible. What we
like I guess Councilman is asking is
[1:27:49] go back and restore it to the way it was
the first time.
[1:27:53] The way it originally was when we first
laid That's right. Come back the third
[1:27:56] time and
Yeah.
[1:27:58] So, actually
um
[1:28:01] I appreciate your motion. I would like
to leave
[1:28:06] off for from the amendment
that uh we received the correspondence
[1:28:11] first of all.
Um and that
[1:28:15] the township assist with regrading the
front Mr. Green's property to reinstate
[1:28:22] the more gradual slope to the curb. And
I'd like to put a maximum amount of
[1:28:28] money on as to what we would be willing
to spend on it.
[1:28:32] I don't want to leave it open because
I've heard different numbers from Mr.
[1:28:37] Green. He said, "Oh, he got a quote that
cost 600." Now, I've heard him say that
[1:28:44] it could go up to 1,200. No. No. Um if
and that's just a suggestion from me. If
[1:28:52] we're going to go down that road, I
think it should be a half and uh to
[1:28:58] reinstate it to the more gradual slope
to the curb rather than saying what it
[1:29:04] was before because we've just heard from
Adam that can't do that because of the
[1:29:08] sidewalk there now.
So,
[1:29:13] or um curb there that
Yeah.
[1:29:16] wasn't there.
[1:29:24] Things about that.
[1:29:27] Well, um
if I could as the mover of the motion,
[1:29:31] um your worship, um
other than the cap, I I think it's
[1:29:36] inherent in the motion as I put it that
it it the
[1:29:40] the our folks will do the best they can
to get it back to the grade that it was
[1:29:44] at before using the photograph that is
there. Um they're reasonable people who
[1:29:49] will
make reasonable decisions about getting
[1:29:51] it back as as best they can.
As as for the cap, no, I I don't think
[1:29:57] that's necessary. Let's get the job
done.
[1:30:00] So, you can go finish to how much of a
cost?
[1:30:05] How much it will cost?
[1:30:10] Here you. I just want to clarify how
much do we think it's going to cost?
[1:30:15] Just curious, this has been rolled
around cuz I've never been part of these
[1:30:18] communications.
[1:30:22] Mayor Latta, Mayor. We haven't got an
estimate on what but I haven't
[1:30:26] looked at what it cost our forces to
bear what we're locked into but I'll
[1:30:31] stop and go back to ourselves and do the
work.
[1:30:34] This would be the third time. So
at some point there's got to be a long
[1:30:38] run where you know, we go back a third
time, complete the work, manage my own
[1:30:41] satisfaction as a resident of the town.
So it's just I guess it's just trying to
[1:30:46] establish a
some kind of
[1:30:49] bottom dollar or whatever we're going to
do. And I think that's where we'll put
[1:30:52] the cap from the cheese once the work is
completed.
[1:30:56] Then that's kind of it. It's easy.
And honestly, just you can't keep going
[1:31:01] back to the same spot. We need to be
fair to all the residents of town.
[1:31:05] You want to you want to go back four
times. I mean, resident
[1:31:09] you want to jump in on my back like
this.
[1:31:13] Fair cost it.
If if I could
[1:31:17] Go on, sir. Go ahead. Oh, sorry. Go
ahead.
[1:31:20] Yeah, just be because um Council Collis
asked um about this cuz she hadn't
[1:31:25] attend. This is a piece of property
that's about 10 ft wide, about 20 ft
[1:31:30] long. So that's all we have.
[1:31:34] Just just follow because um
yeah, like my worry is we're going to
[1:31:38] keep coming back and back and back to
somebody this. So like if we're going to
[1:31:42] uh say hire someone externally to do it,
like we're going to we also need someone
[1:31:46] to come in and say this what it's going
to cost, number one, and then someone to
[1:31:48] actually do it, which is both.
Number two, actually do the work.
[1:31:51] Um if it's outside of us like that, if
I'm thinking it's going to be close to
[1:31:55] five if we're doing external
partnerships. Just because no, 5,000. So
[1:32:00] just I know I'm putting a cap at that in
my mind.
[1:32:04] But but we keep going back and back. It
could get up there and up there. So,
[1:32:07] again, I haven't seen the site and
looking from an old Google Doc what it
[1:32:11] or an old Google image of what it used
to look like, I've driven up there in
[1:32:14] the last
3 weeks or so for road grading stuff.
[1:32:17] So, like I'm aware of what's up there.
But I'm not aware of the conversations
[1:32:21] that have happened that I'm not present
to. So, this is why I'm asking.
[1:32:25] Um I'm also quite aware of maintenance
fees for property and a lot of law yard
[1:32:30] work. Like I spent a lot of money this
weekend just on garden. So, in regards
[1:32:35] to grading and stuff, this is a whole
other thing and with external costs, we
[1:32:38] don't know those. So, that's I think a
cap is important here.
[1:32:42] I'm more afraid of them coming back
again cuz these conversations seem to be
[1:32:45] circular and I just would hate for this
to keep going, especially during
[1:32:48] election year cuz you're You've already
had conversations with this individual.
[1:32:51] It's going to roll and get dirty.
Unintended.
[1:32:56] Deputy Mayor Blood.
Thank you, Chair Mary. You know, I I
[1:32:59] think
the end result is the resident needs to
[1:33:04] come out and sign off on the final doc.
But we're not coming back.
[1:33:08] I think that's
simple to do. Uh come out and say that
[1:33:12] that grade works, get on the tractor,
yeah, okay, put that that lease on. Sign
[1:33:16] off that, it's done.
And then there's no no further reports.
[1:33:22] No.
[1:33:30] Yeah.
[1:33:33] That's right, yeah.
Thank you, Chair Mary. Councilor
[1:33:36] Here you go. With the 16 bodies sitting
around here,
[1:33:40] money is with
not a matter right now, apparently. And
[1:33:44] if the conversations keep on going,
we're going to double the expense of
[1:33:47] this. That will um
uh be happy to uh support the motion
[1:33:51] moving forward
with the document we saw.
[1:33:55] I'm happy.
Thank you, Councillor Blood.
[1:34:00] No problem. I think we're going to have
a problem with doing myself.
[1:34:03] Sure, I'll get my truck and bring my
tractor in.
[1:34:07] Are you offering?
[1:34:10] If that's what it takes to get it done,
I guess.
[1:34:16] Yep.
Just a second.
[1:34:21] Sorry, I like a friendly amendment
there. Going to go that way, like I
[1:34:24] think there needs to be There needs to
be clear parameters on both ends. It is
[1:34:28] It is really open and visual. I can tell
they're feeling
[1:34:32] um maybe not heard or distressed.
They're not happy, right? Um
[1:34:37] I just I think there needs to be
some kind of conversation where we're
[1:34:41] seeing like what what we're going to do
with the agreement what's going to
[1:34:43] happen.
They sign off. Like there has to be
[1:34:46] clear written communication here about
exactly being agreed to
[1:34:50] and if you're happy to cuz then you got
something to benchmark it to. If you're
[1:34:53] not going to put a cap, I think when you
have this first agreement, they're going
[1:34:56] to say we need a cap. Right? I'll leave
that out there.
[1:35:04] With your permission, um through um let
us therefore see if we can amend this
[1:35:09] motion that a cap of
$2,000
[1:35:14] a cap of $2,000
with the homeowner signing off on the
[1:35:20] work done
when complete.
[1:35:24] Is that enough of wordage that we know
what we're saying?
[1:35:30] Possible.
Again, I'm just curious who's going to
[1:35:32] do the work. So, I think that should be
written in there so we'll know, but I
[1:35:36] don't know that now.
So, my suggestion is the township assist
[1:35:40] with regrading. That doesn't mean that
the township's going to do it. They
[1:35:46] could get someone to do it for them.
However, I'm concerned how we went up to
[1:35:52] $2,000.
Uh the original amount that we have been
[1:35:57] told it was going to cost for both of
these retaining walls 600.
[1:36:03] And now we're up to 2,000. This
taxpayers' dollars we're spending. Um
[1:36:08] Okay, if I could answer that, then.
Madam
[1:36:12] Uh when I made my motion, it says that
staff stop taking necessary actions.
[1:36:19] The staff staff's going to do it.
Staff's going to take necessary actions.
[1:36:23] Where are the problem?
Uh
[1:36:27] put it back to the original slope. Now,
my thought
[1:36:32] bring it into state of more gradual
slope.
[1:36:35] Okay. So, the staff take necessary
actions at 79 Strictler Street to return
[1:36:40] the ingredient to the front of the
um
[1:36:45] to return the ingredient at the front of
the property to a more gradual slope.
[1:36:51] to curb.
Slope to the curb.
[1:36:55] And apply grass seed.
Got it. All.
[1:37:02] What cap would you like to see, Madam
Mayor?
[1:37:05] 2
[1:37:09] Well, that's That's what I said. What
what would you like to see?
[1:37:12] 1,500?
[1:37:15] Well, I I've never heard that and I So,
1,000.
[1:37:21] Cap of 1,000?
[1:37:25] And that the homeowner
sign off on the work when complete.
[1:37:45] All All Through your administrative
question. Um if it does come back that
[1:37:50] it is more than that, what is our next
steps?
[1:37:54] I'm just curious. I just want to make
sure we're not literally getting the
[1:37:56] buttons installed.
Well, exactly.
[1:38:00] So, that's what it is.
[1:38:03] And I'm sorry, I did complicate that
where I could I I'm looking at prices of
[1:38:07] doing stuff for very small jobs, and
it's expensive to hire somebody if we
[1:38:10] don't do it ourselves, but we're also
taking into consideration your labor,
[1:38:13] getting the machinery there, which isn't
there right now. Hold on a sec. So.
[1:38:22] Well,
And maybe that's the question you got.
[1:38:24] What's the
if uh
[1:38:27] it's over $1,000, what do we do?
[1:38:32] Then staff would need to come back to
once ask for the year.
[1:38:36] So, that's why I said 2,000. So, for
sure, I think with this, there's
[1:38:41] staff or sorry, council's giving us
direction to figure out how this is
[1:38:45] going to be done, to return it to a more
gradual flow.
[1:38:49] Um with a with a cap of
uh
[1:38:52] $1,000.
I too had heard that there was a
[1:38:56] quotation provided last year for $600
for similar work.
[1:39:00] So, I would expect that um
um
[1:39:04] maybe it's within that realm of
possibility. And so,
[1:39:08] Adam, and again, I agree with the mayor
in terms of the need of flexibility in
[1:39:12] terms of how this is going to be done,
cuz I'm not sure that using township
[1:39:15] portions
is the best way way to do that. Um if it
[1:39:20] couldn't be done for that amount of
money, I guess we we'd have to come back
[1:39:23] to to council.
Or just or you know, we could use some
[1:39:27] discretion if it's uh 1,100 per house.
Right.
[1:39:32] So, because we've gone back and forth
and back and forth, so
[1:39:36] So, does it does it read like this now?
Through you, Mayor Sams.
[1:39:41] That staff take necessary actions at 79
Strickland Street to return the gradient
[1:39:45] at the front of the property to a
gradual slope to the curb and apply
[1:39:50] grass seed to a cap of $1,000
and that the homeowner sign off on work
[1:39:56] when complete.
[1:40:02] Okay.
[1:40:06] I second that.
[1:40:13] All right, I ask
[1:40:35] Okay, counselor Mericoulis.
[1:40:38] Um
Now it's in order. Yes.
[1:40:42] Counselor Brian Henry. Yes.
Mayor Sherry Senis.
[1:40:47] Deputy Mayor Ron Black. Yes.
Counselor John Boyko. Yes.
[1:40:52] It was carried.
[1:40:56] Oh, uh we have the rest of the
correspondence that we
[1:41:00] explained.
Come on to move that.
[1:41:07] Summary, second of that deputy Well, all
in favor.
[1:41:12] Can I see your hands?
[1:41:16] Other, Mayor and Deputy
finish. Yes.
[1:41:20] Uh any motions?
Motions, do we have any?
[1:41:23] Okay.
Motion.
[1:41:28] Uh to you. That's what I got. Joined.
It's um I'm looking to bring back the
[1:41:34] idea of um
having the conversation of the province
[1:41:38] helps support the ride programs again
that we discussed with you um months
[1:41:42] back when we were discussing the budget.
We've seen that they are actually
[1:41:45] cutting the funding for that, so there's
less opportunity to have those programs
[1:41:48] in our communities.
And they are a safety um
[1:41:53] They're really helpful for our safety on
these roadways. And
[1:41:57] a question here though is um I'm
flagging this as a joint because Council
[1:42:01] Hendry has let me know that he won't be
going to AMO, but it is under the new
[1:42:06] flagging that. Um the second piece here
is is this something that we could join
[1:42:10] the county with? Cuz a lot of these uh
programs actually happen on county
[1:42:14] roads, not on city roads.
[1:42:21] I can leave it. I can leave it that we
have a delegation, but we can circle
[1:42:24] back.
>> for now, and I'm not sure.
[1:42:27] Yeah.
Um
[1:42:29] We'll we'll switch and circle back
later.
[1:42:33] I think there's something wrong.
[1:42:46] Yeah, there is.
[1:42:55] Is there anything
[1:43:00] I'm talking way too much today. Um
through you, Mike, can we have an update
[1:43:04] on the inclusive playground cuz I hear
new dates, and I think we should just
[1:43:08] make it vocal that the park will be
not accessible during certain points.
[1:43:13] Another pun intended.
[1:43:17] I'll I'll quote Sorry.
[1:43:22] Um I will uh through you, Madam Mayor, I
will quote my mother and say believe
[1:43:27] half of what you hear none of what you
hear and half of what you see. Um what
[1:43:31] you've heard is not accurate. It will
never be closed down.
[1:43:34] However, the construction site will be
limited access to contractors only from
[1:43:40] May the 11th to June the 11th.
Uh, Megan is working on some uh social
[1:43:47] media. Um, she's already mailed letters
to the 63 people that live within a a
[1:43:53] kilometer proximity of there.
Um, so those should be delivered this
[1:43:57] week and the social media messaging will
go right after that. Uh, mobilization or
[1:44:04] the earthworks is May the 11th. We will
lock the gates at the at the NS road
[1:44:10] entrance so that no one can get hurt.
Uh, snow fence along that so that uh the
[1:44:19] pavilion, each grassed area, and
existing playground are accessible for
[1:44:24] the entire
time.
[1:44:27] And make sure that uh any access um from
parking lot and through to the new site,
[1:44:35] which we just probably messed this up,
just west of the of the
[1:44:42] the uh existing They're going to go
parallel to each other. Um, but one will
[1:44:46] be on the garden side. The new will be
on the garden side. So, that's where
[1:44:51] the fence the snow fence will go and
contain the whole area so nobody can
[1:44:55] possibly get hurt. Equipment is safe,
but we will lock that gate
[1:45:00] the entire time um
between the 11th of May and 11th of June
[1:45:06] while the while the work is happening.
Uh, we had a very productive
[1:45:10] um construction meeting last week and
everybody's on board. We've got their
[1:45:14] stuff together, so.
[1:45:19] Um, one follow-up, Mike. Um, so are I
know one of the disc golf kind of goes
[1:45:24] through there. Are we losing
we're Like, losing use of like I think
[1:45:27] it's the first hole?
Well, I have hole is
[1:45:30] Sorry. Um, disc golf. Like, I'm just
trying to think of the area. So, um,
[1:45:34] we're you we're going to be losing use
of a couple of holes, I think, for the
[1:45:38] disc golf then. Correct. No, we'll lose
one hole. So, yeah, just hole number one
[1:45:43] because it tees off
um or discs off from
[1:45:48] uh from the inside that area. So, it
will be an eight-hole course for uh for
[1:45:54] about a month. Okay. I just I know every
time I'm out there there's people using
[1:45:57] that. So, I just want to make sure they
have the proper messaging and everything
[1:45:59] and safety, too, just so they're not
screwing around the wrong place.
[1:46:02] » Well, no, I appreciate that uh that
reminder because uh I don't think we
[1:46:07] specifically We have three
regular leagues that uh that use it. So,
[1:46:12] we'll make sure that the Disc Key Chicks
and the I don't know if there are other
[1:46:15] ones are aware of that. Thank you so
much and great work. It's really
[1:46:19] appreciated how fast this is all moving
through. I know everyone involved is
[1:46:23] like great. Uh the the the neighbors and
the the residents who got this going,
[1:46:27] plus the
uh various donators and uh corporations,
[1:46:31] but also Optimist and the This is one of
the rare times when the Lions,
[1:46:39] the Optimist, Bell Rotary,
Peterborough Rotary, and uh I think that
[1:46:45] maybe it all have partnered together for
a project putting in greater than the
[1:46:50] minimum of any of those, I think, was
$7,000 up to $20,000. So, yeah, this is
[1:46:56] This is the best community one when you
talk about the local service groups all
[1:47:01] coming together and saying, "Yep, this
is this is more important than what club
[1:47:05] you're with. Let's all work together."
[1:47:08] And it was such a good idea that
the city's trying to copy us.
[1:47:15] Okay, so, um Madam Deputy Clerk, can you
please read the bylaws?
[1:47:20] Sure. So, we have five law 2026-38,
which is to authorize an environmental
[1:47:25] impact agreement with
accessibility application B11-13.
[1:47:31] Authorizing bylaw for micro-surfacing.
It is bylaw 39.
[1:47:35] Bylaw 40 is to authorize a surface
treatment tender agreement with Dufferin
[1:47:40] Construction. We have an authorizing
bylaw for the Orchard Community Hall
[1:47:44] transfer switch tender, and that was
bylaw 41. And the last one is bylaw
[1:47:49] 2026-42
to adopt the corporate use of
[1:47:54] resource policy during election time.
So
[1:48:00] Henry seconded by Councillor Legal on
favor, carried. Moved to Glenn votes.
[1:48:07] So Henry seconded by Councillor Legal on
favor,
[1:48:11] open to close to the other one.