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Good evening everyone. This is a meeting of the Shekarite City Council on Monday, June 22nd, 2026 at 7 p.m. with clerk, please call the roll.

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Mrs.

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Moore?

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Here.

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This is Carmella Williams.

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Mr. Alvarez.

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President.

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Ms. Bixenstein.

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Here.

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Mrs. Couse.

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Here.

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Mr. Malone.

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Thank you.

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Great. Thank you.

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As we have been going to make a tradition over the last year or so.

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We'll start the meetings with a couple of interesting things that occurred over the last week or two.

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Tonight I just want to give a couple of shoutouts to a number of a couple different departments.

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As I think we all know that the storm that came through on June 14th,

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we could go Sunday was significant causing rapid and significant damage.

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When we get firms like this in an older community with trees that are getting up and age,

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they sometimes come down, blocking streets, damaging power lines.

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And so it really calls to work all of our, particularly our first responders.

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So oftentimes our fire department is the one to get the first call, which they did.

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And I think over 80 of them within a very, very short period of time, of course the police department

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then also have helped out addressing issues like block streets and other potential traffic

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issues, as well as power line outages.

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And then finally public works, of course, also receives calls from the moment the storm began.

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I'm told that the crews collected 20 tons of material that evening, it's a tremendous amount of debris.

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They worked, all of the first responders worked till late into the evening, and it was truly a team effort to get us back and running again.

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So we thank those three departments in particular for their help.

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And then the second item I was just going to mention briefly is city recently received

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notice that it was awarded a $945,000 grant from the innovative finance and asset concession

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grant program or iFAC, which is part of the build America program, not only is this a significant

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amount of funds, but there's also no city match, which means we can put more directly into

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the project.

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The grant is made to explore transit-oriented development all within one quarter

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of a mile of fixed rail, so it's very specific about who is eligible. But we do meet, did

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And the two sites that we will be focused on is the Stephanie Tudge Jones community building in

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Collinade area, as well as in the Van Ackon district, the corner of Shigran and Warrensville.

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To give you a sense of how competitive this program was, there were 100 applicants for the federal program,

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45 or funded, and we were only one of two funded in Ohio.

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So hats off to our team,

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both planning and economic development.

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So these will help us continue our economic development and projects at the Van Ackon District

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and on the west end of town as well.

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So great work by a number of different departments.

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And so I just wanted to get that out there.

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We, it's nice to get good news from time to time.

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So with that, may you, in view of your announcement

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about trees and the storm effort to clean up significant amounts

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of debris, I just wanted to mention that there was a huge tree that

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came down near Lover's Lane Bridge at Lower Lake and less anybody have any confusion.

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It will be being removed by the NPRSD contractor Naronan Suns for the next two days, beginning

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tomorrow, two or three days.

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But it does not involve any action with the dam.

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This is just a tree removal.

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Thank you.

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Thank you for that clarification.

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With that, we will go to the first item, which is approval of the minutes of the regular meeting of May 26,

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2026.

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You have that in your packet.

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Are there any corrections changes?

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If not, entertain a motion.

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I'm over approval.

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I'll second that move a Mr. Malone seconded by Mrs. Moore. I'm with the clerk. Please call the roll

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Mrs. Moore. I Ms. Carmella Williams. I Mr. Alvarez. I is fixed in Stein. I

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This is Couse. Hi. Mr. Malone. Hi

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Great. Thank you

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the next item

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is a public hearing

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for the 2027 tax budget.

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This is a proposed resolution adopting the 2027 tax budget for the City of Shaker Heights Ohio

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for the fiscal year beginning January 1, 2027 and submitting the same to the Kayaoga County

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budget commission to the Kayaoga County fiscal office.

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But that will begin with the staff report from Dr. Pots.

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Thank you Mayor Good evening council, this time every year during the summer we come to you with the tax budget for the following year.

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As you know, the Ohio Vice Code requires that all Ohio City Council adopt a tax budget for their next fiscal year by a certain time period.

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The tax budget represents our first estimate of anticipated financial resources and needs for the coming fiscal year.

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It's meant to demonstrate our need to levee those property taxes for the coming fiscal year in our case 2027.

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So we prepare the tax budgets and it has been in finance and prepared in the prescribed format as required by the budget commission and it's also attached to the memo.

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The tax budget has been in finance available for public inspection for the past month.

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We have advertised in the paper ahead of this meeting on June 12th and June 19th.

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You

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And any given budget year funding needs will always exceed current revenue. Additional need is demonstrated

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by showing a shortfall between expected revenues and expenditures. If the need demonstrated was less

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than the estimated revenue than the budget commission, I would certainly elect to certify a decrease

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in the city's inside real estate tax millage, hence the purpose of the tax budget. On page 2

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of the memo at the top is Finance's estimate for the 2027 tax budget.

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We estimate revenue of 68.4 million.

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We estimate expenditures of 70.8 million showing a short fall of 2.3 million, very consistent

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with the prior year.

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The proposed 2027 tax budget assumes a continuation of the current property tax rates

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remilages.

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There is no change.

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The tax budget was primarily based upon the 2026 operating budget.

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In the middle of page two is a summary of the property taxes that will be levied, we will come back to you this fall with the request to actually levied those taxes.

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So the total millage levied, including the shaker historical society amount is 11.4 million.

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The item was presented approved by the Finance Committee on June 15th and so this evening, we're requesting that city council adopt the resolution for the 2027 tax budget on first reading, so that we can submit it to the Kaio County Budget Commission.

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And I'm happy to answer any questions.

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Great.

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Thank you, Director Pots.

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Before that, there's Williams.

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We have for the Finance Committee.

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Anything to add?

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Nothing to add.

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It'll pass unanimously.

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Other comments at the moment from council?

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Seeing none.

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Why don't we now go into a public hearing as required by law for the passing of the tax budget?

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So, if there are those of you who wish to make a comment on the tax budget, please feel free to step forward and you can speak at the podium.

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Right?

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Seeing none.

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Chair Carroll, no, no, no.

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No, no.

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Okay.

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Okay.

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We will go ahead and close the public hearing and go back to Council.

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So,

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what is your pleasure, Council?

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Is there a motion?

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I will.

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I'll move to approve, Mayor.

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That's second.

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Move by Ms. Cous,

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Sanging it by Ms. Williams.

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With the clerk, please call the roll.

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Ms. Moore?

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Aye.

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Ms. Carmella Williams?

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Mr. Alvarez?

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Aye.

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Ms. Vixenstein?

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Aye.

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Mrs. Cous?

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Aye.

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Mr. Malone?

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Aye.

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and unenekment.

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This is more.

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Ms. Carmel Williams.

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Hi.

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Mr. Alvarez.

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Hi.

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Ms. Bixenstein.

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Hi.

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Mrs. Cows.

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Hi.

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Mr. Malone.

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Great.

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Thank you very much, Council.

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The next item is an opportunity for public comment on any agenda items.

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For those of you who may or may not have joined us prior meetings,

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We take public comment on the agenda items only at the beginning of the meeting, and then towards the end of the meeting there's a second opportunity to provide comments, public comment on any item that the residents may choose.

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But for this part we start with public comment, only on the agenda items.

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I try to run through a list of guidelines that we use for public comment that I'd like to indicate that.

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If you do like to do prepare to speak, you need to come up to the podium where when recognized by the chair,

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you need to speak clearly and directly into the microphone so that we can record the comments for those that are unable to attend the meeting and maybe listening at a later date.

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We ask everyone to provide their name in the city and street of their residents.

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When making a comment or asking a question, please try to be brief, so we have an opportunity

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to have others speak as well.

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Please direct your comments or questions to the chair, rather than to the staff or other persons.

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And depending on the question, answers may not be given tonight on certain items that

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may take longer to address, but will provide me answers to questions as soon as practical

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after the meeting.

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In order to accommodate all those who wish to speak, we do have a time limit for each comment

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from an individual, and that has historically been in the two to three minute range, and we

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do ask that you keep within that time period.

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We request that each person speak only once until

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all members of the public had an opportunity to make an initial comment or question.

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Generally,

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we begin with the comments from those in chambers and then secondarily from those remote.

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With that, the only other item, which is always the case, Shakers, that we ask everyone

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to be respective, respectful or rather in your substance and tone of your comments.

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So, with that, we'll go ahead and open up the public comment section.

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If you'd like to make a comment, just raise your hand and then we'll have you come up.

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Please,

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sir.

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Good evening.

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I'm Lou Hadrick.

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I work for Sona Construction.

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I work for these fine gentlemen over here.

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I'll keep this short.

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We were informed and we see it in your agenda that the city is going to accept.

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The bid from infinity construction, even though they were not the low bidder for this job.

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And I want to talk specifically about the low bid process.

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And the low bid process provides for the public and open people who want open bids to get

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the construction contractors and its community of construction contractors to put together

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these prices. Every company and there were seven of them that bid on theirs. I'm sorry,

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six of them that bid on this job. Had their whole office get bids from their subs, estimate

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the cost of this thing, and the cost of this process to all these bidders is roughly around

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$4,000. And that's just for the general contractor. So if you had those guys, that's $24,000

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that was spent on your project already, that you don't have to pay for.

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All the subcontractors that put together prices, they also spent...

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So,

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you got all this for free. So, in the future, if you accept infinity's price, the contractors that will bid you will slowly but surely understand that you were only interested in what you're interested in. And I don't blame you for that. You want to get the best value for your price, and you see infinity there. But eventually, the best value will be thrown out.

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And the people who bid you will not all not get you the low price because they know

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That you're just gonna give the job to who you want to. So what they're gonna do is they're gonna take a look at who's bidding the job

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And they're gonna say I'm putting my cards on that guy and I'm gonna give him a price

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It's just a little bit more than I would normally price price this for because they're gonna get the job

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Anyways, and I'll be able to make a little more profit on the job.

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So slowly, it's surely the fact that you say you wanted the low bid, but you actually

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wanted who you wanted, will cost you more in the end.

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And my trade was heating and air conditioning.

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I walk into this beautiful room that's an old room and I'm sure it didn't have air conditioning

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when you built this city all.

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This is really a nice room and I appreciate that you provide us the opportunity to do this and I really hope that I can change your mind on what you're going to do about this bid and award it to

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in a construction because they put just as much work into their bid as all the other five

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bidders did.

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We have a history of doing jobs like this and we're successful bidder on many jobs of

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this size and kind and we are equally qualified just because we're the smallest or one

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the smallest bitters certified minority and small business enterprise doesn't mean we

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can't do the same job as the big guy.

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Thank you.

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Thank you very much.

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Other comments?

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No, you're permitted to speak.

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Which you need to come up to.

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That's the microphone.

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I'm sorry.

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I'm sorry.

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Yeah, we can't.

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And I meant to say, I'll just talk more about the technical terms.

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So you name and I'm sorry.

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My name is Hareesh, H-A-R-I-S-H. Last time is Patel, P-A-T-E-L.

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I'm the senior project manager for some construction.

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And city, oh, Cleveland, Ohio, before Formula 5 is our address.

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Okay, okay.

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So just a couple of points that I had that I'd like to read off.

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Usually when there's two bits, there are clothes or two or three bits,

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there's an opportunity for a scope review meeting where they bring us in the ask us question

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and ask us different things, including durations.

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We were not provided that opportunity this time around.

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Had there been a scope of view meeting,

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and they were asked about the duration,

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we might have been able to provide us a bit of aggressive schedule,

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because keep in mind that the same subcontractors

237
00:18:27,880 --> 00:18:30,000
did different joint contractors.

238
00:18:31,740 --> 00:18:35,620
So if Mason A is meeting me and Mason A is meeting the other contractors,

239
00:18:35,620 --> 00:18:37,620
the duration is not really going to change.

240
00:18:38,040 --> 00:18:39,620
It's going to be the same duration.

241
00:18:43,500 --> 00:18:46,180
And I believe that the subcontras I take to do,

242
00:18:46,380 --> 00:18:47,200
put the windows up.

243
00:18:47,280 --> 00:18:49,200
It's not being anymore for a contract

244
00:18:49,200 --> 00:18:50,480
than a B contractor.

245
00:18:50,680 --> 00:18:52,180
If especially if I'm going to use the same guys.

246
00:18:56,460 --> 00:19:01,420
In the bit documents and the pre-construction agenda,

247
00:19:02,120 --> 00:19:04,080
it's said contract is for 15 months.

248
00:19:05,080 --> 00:19:12,400
So, that's what we figured, and we did put, I think, 365 days, because we thought that we

249
00:19:12,400 --> 00:19:14,700
could do it better than the 15 months.

250
00:19:15,260 --> 00:19:22,440
So, that's what our bids had said, if a ward was going to be based on given it to somebody

251
00:19:22,440 --> 00:19:27,380
because they have a shorter duration, we feel that it should have been spelled out of a better

252
00:19:27,380 --> 00:19:35,120
the contract documents that said, hey, here's an ad or a deduct in your price if we want

253
00:19:35,120 --> 00:19:40,220
to bring this job in at eight months, or six months, traditionally, typically that's what

254
00:19:40,220 --> 00:19:44,180
they do on other jobs that we've had.

255
00:19:45,780 --> 00:19:53,340
In fully fill out the bid for incorrectly as well, the amount that was read at the bid opening

256
00:19:53,340 --> 00:19:56,020
was $1,841,000

257
00:19:59,890 --> 00:20:03,310
and everybody at the bid opening knows that it's the number that they put

258
00:20:03,310 --> 00:20:05,670
in a bit firm that the number that was right out loud.

259
00:20:07,680 --> 00:20:13,360
We feel that the job should be ordered, it's on a construction, because we did the right

260
00:20:13,360 --> 00:20:18,340
thing, the proper thing for you now, the bit firm as far as how it was present, how the numbers

261
00:20:20,080 --> 00:20:22,060
sort of in the field on contract documents.

262
00:20:23,220 --> 00:20:27,940
And again, as Lewis said, we're an MBA contractor and we can do the work just as bad as

263
00:20:27,940 --> 00:20:32,800
anybody else does, because we have to go to our table as plus, our employees table, that's

264
00:20:32,800 --> 00:20:33,600
all I have.

265
00:20:34,560 --> 00:20:39,420
They can, they will have to abide by what you say, but just want an opportunity to say that,

266
00:20:39,800 --> 00:20:43,160
and we had also provided a letter, I believe, one Friday, on this matter.

267
00:20:43,720 --> 00:20:44,060
Thank you.

268
00:20:44,140 --> 00:20:44,480
Thank you,

269
00:20:46,560 --> 00:20:46,560
sir.

270
00:20:46,900 --> 00:20:47,620
Other comments,

271
00:20:52,920 --> 00:20:57,560
seeing no further public comments, anyone online, Mr. Carol?

272
00:20:58,320 --> 00:20:58,920
No, hands raised.

273
00:20:59,000 --> 00:21:01,540
No, I do have a hand raised to the last moment.

274
00:21:08,510 --> 00:21:11,410
Spencer, did you have a public comment?

275
00:21:12,290 --> 00:21:12,870
Hi, I guess.

276
00:21:13,210 --> 00:21:13,850
Thank you.

277
00:21:14,770 --> 00:21:15,630
Can you hear me okay?

278
00:21:16,070 --> 00:21:16,550
Yes.

279
00:21:17,310 --> 00:21:17,710
Great.

280
00:21:17,770 --> 00:21:18,190
Thank you.

281
00:21:18,390 --> 00:21:18,830
Hi, everyone.

282
00:21:18,910 --> 00:21:20,490
My name is Garrison Spencer.

283
00:21:20,830 --> 00:21:24,590
I am located at 331-1 lead road in Shaker Heights.

284
00:21:25,810 --> 00:21:30,130
And I had a comment about the vacant lot,

285
00:21:30,210 --> 00:21:31,070
a joining our property.

286
00:21:31,430 --> 00:21:33,650
That's 3305 lead road.

287
00:21:34,290 --> 00:21:36,090
Mr. Spencer, say the route.

288
00:21:36,090 --> 00:21:46,110
The this part of the public comment is for agenda items. If this is not related to an agenda item, it comes after the other items.

289
00:21:47,250 --> 00:21:50,690
Okay, my apologies. I missed that. I will wait until the end.

290
00:21:50,990 --> 00:21:51,670
Sure. Thank you.

291
00:21:51,830 --> 00:21:52,770
Thank you.

292
00:21:53,770 --> 00:21:55,350
Any other comments online?

293
00:21:56,470 --> 00:21:57,470
No, ma'am.

294
00:21:58,990 --> 00:22:05,110
Then we'll go ahead and close the public comments section and move into the balance of the items.

295
00:22:05,110 --> 00:22:08,790
and we will start with item number three.

296
00:22:09,010 --> 00:22:11,930
I propose ordinance authorizing the execution of them

297
00:22:11,930 --> 00:22:16,370
and now certificates by the director of finance and the payment

298
00:22:16,370 --> 00:22:22,410
of amounts to various purchase orders and declaring in emergency director pots.

299
00:22:23,450 --> 00:22:28,510
Thank you, Mayor. Finance has one then and now to bring the council this month.

300
00:22:28,530 --> 00:22:29,930
It's an employee reimbursement.

301
00:22:30,000 --> 00:22:47,000
A normal expenditure, the issue was that the purchase order was not set up at the beginning of the year. The fire department was paying these as they came in. So the finance department, the fire department spent some time together so that this won't happen again. They will have a purchase order set up for these education reimbursements at the beginning of the year.

302
00:22:47,000 --> 00:22:52,500
This item was presented and approved by Finance Committee on June 15, so I'm requesting that

303
00:22:52,500 --> 00:22:56,760
then a now certificate presented, be authorized on first reading and it is an emergency

304
00:22:56,760 --> 00:23:00,500
so that the checks can be cut to the firemen.

305
00:23:00,660 --> 00:23:01,560
Happy to answer any questions.

306
00:23:02,380 --> 00:23:03,140
Thank you, Director Pots.

307
00:23:03,740 --> 00:23:05,940
I'll come in to the questions from Council.

308
00:23:07,640 --> 00:23:13,720
Ms. Woodlings, the item was supported unanimously by the Finance Committee.

309
00:23:14,580 --> 00:23:15,300
Thank you.

310
00:23:15,300 --> 00:23:18,300
Any other comments from council members?

311
00:23:19,720 --> 00:23:20,520
I'm with approval.

312
00:23:20,600 --> 00:23:21,460
At second.

313
00:23:21,740 --> 00:23:22,640
Move by Mrs. Moore,

314
00:23:22,800 --> 00:23:24,500
segregated by Ms. Williams.

315
00:23:25,520 --> 00:23:26,720
With a clerk, please call the roll.

316
00:23:27,100 --> 00:23:27,660
Unsuspension.

317
00:23:28,520 --> 00:23:29,200
Mrs. Moore.

318
00:23:29,260 --> 00:23:29,640
Hi.

319
00:23:29,880 --> 00:23:30,760
Ms. Carmella Williams.

320
00:23:31,120 --> 00:23:31,340
Hi.

321
00:23:31,540 --> 00:23:32,380
Mr. Alvarez.

322
00:23:33,080 --> 00:23:33,480
Hi.

323
00:23:33,840 --> 00:23:34,920
Ms. Vickson Stein.

324
00:23:35,560 --> 00:23:35,880
Hi.

325
00:23:36,340 --> 00:23:37,300
Mrs. Couse.

326
00:23:37,520 --> 00:23:38,640
Mr. Malone.

327
00:23:40,680 --> 00:23:41,520
And an amendment.

328
00:23:42,340 --> 00:23:42,760
Ms. Moore.

329
00:23:43,180 --> 00:23:43,720
Hi.

330
00:23:43,720 --> 00:23:44,780
Ms. Carmella Williams.

331
00:23:44,780 --> 00:23:49,060
Mr. Alvarez, I, Ms. Speksonsign.

332
00:23:50,540 --> 00:23:52,620
Mrs. Cows, Mr. Malone.

333
00:23:54,200 --> 00:23:55,200
Great, thank you.

334
00:23:55,840 --> 00:23:56,660
Motion is approved.

335
00:23:58,640 --> 00:24:01,940
The next item is item number four.

336
00:24:02,860 --> 00:24:10,970
It's proposed ordinance acknowledging administrative acceptance of the approval of the city planning commission and

337
00:24:10,970 --> 00:24:16,270
confirming of the granting of a conditional use permit to neighbor's art shop and studio

338
00:24:16,270 --> 00:24:23,070
applicant for a specialized instructional school located at 3431 Lee Road,

339
00:24:23,210 --> 00:24:30,470
a presumed to section 1213.05 of the city's zoning code, Director Breatherman.

340
00:24:30,470 --> 00:24:40,950
Thank you, as the mayor mentioned, a planning commission approved a conditional use permit for a

341
00:24:40,950 --> 00:24:47,070
at their June 2nd meeting. Specialized instructional schools do require a conditionally used

342
00:24:47,070 --> 00:24:53,190
permit from City Planning Commission and Council confirmation. The applicant proposes to

343
00:24:53,190 --> 00:25:01,230
establish an art studio business offering classes for up to 12 students be their children or adults

344
00:25:01,230 --> 00:25:10,930
to staff members will operate the business. This is not before you, but just so you know the

345
00:25:10,930 --> 00:25:14,210
a 10 space parking variance for this use.

346
00:25:14,570 --> 00:25:17,630
This is a mixed use building with each other businesses

347
00:25:17,630 --> 00:25:19,750
and 15 residential uses.

348
00:25:20,290 --> 00:25:22,290
So council confirmation is required

349
00:25:22,290 --> 00:25:23,990
for the conditional use permit.

350
00:25:24,490 --> 00:25:26,050
And it is requested that this ordinance

351
00:25:26,050 --> 00:25:27,810
will be passed on first reading in order

352
00:25:27,810 --> 00:25:31,230
for the arts space and classes to finalize their lease.

353
00:25:31,810 --> 00:25:32,470
Great.

354
00:25:32,590 --> 00:25:33,450
Thank you, Director.

355
00:25:34,830 --> 00:25:36,930
Ms. William on behalf of the Planning Commission.

356
00:25:36,930 --> 00:25:55,470
This item was supported unanimously as well by the Planning Commission and the overall view was that this was an exciting use for this space and we're looking forward to adding this business to the community.

357
00:25:56,090 --> 00:26:00,170
Great, thank you. Other commons from Council,

358
00:26:03,650 --> 00:26:05,650
if not, is there a motion?

359
00:26:06,450 --> 00:26:09,290
At mobile, mobile. Move by Ms. Williams.

360
00:26:10,250 --> 00:26:12,390
I'll second. Seconded by Mr. Malone.

361
00:26:14,090 --> 00:26:15,950
Would the clerk please call the rule on suspension?

362
00:26:17,150 --> 00:26:17,770
This is more.

363
00:26:17,870 --> 00:26:18,310
Aye.

364
00:26:18,570 --> 00:26:20,170
Is Carmella Williams? Aye.

365
00:26:20,450 --> 00:26:21,210
Mr. Alvarez?

366
00:26:22,590 --> 00:26:22,890
Aye.

367
00:26:23,190 --> 00:26:24,010
Is Vixestine?

368
00:26:24,950 --> 00:26:25,190
Aye.

369
00:26:25,410 --> 00:26:26,090
Mrs. Scouts?

370
00:26:26,510 --> 00:26:26,790
Aye.

371
00:26:26,790 --> 00:26:27,810
Mr. Malone.

372
00:26:29,050 --> 00:26:30,210
And an amendment.

373
00:26:30,830 --> 00:26:31,470
Mrs. Moore.

374
00:26:32,350 --> 00:26:33,410
Ms. Carmella Williams.

375
00:26:33,930 --> 00:26:33,990
Aye.

376
00:26:34,130 --> 00:26:34,950
Mr. Alvarez.

377
00:26:36,010 --> 00:26:36,210
Aye.

378
00:26:36,410 --> 00:26:37,270
Ms. Bixenstein.

379
00:26:38,630 --> 00:26:39,310
Mrs. Cows.

380
00:26:40,210 --> 00:26:40,770
Mr. Malone.

381
00:26:42,390 --> 00:26:42,690
Great.

382
00:26:42,750 --> 00:26:43,230
Thank you.

383
00:26:43,410 --> 00:26:44,030
Motion carries.

384
00:26:45,050 --> 00:26:47,150
Next item is item number five.

385
00:26:47,430 --> 00:26:53,610
A proposed ordinance authorizing the application for an acceptance of a grant of community development

386
00:26:53,610 --> 00:27:01,190
block grant or CDBG funds in the amount of $150,000 from the Kayao County Department of

387
00:27:01,190 --> 00:27:08,130
Development. There are 2027 competitive and municipal grant program for Winslow Road traffic

388
00:27:08,130 --> 00:27:15,710
calming and declaring an emergency. Director Braden, thank you. So this is a request to authorize

389
00:27:15,710 --> 00:27:21,950
a grant application to and to accept a grant from the Kayao Huggock County Department of Development

390
00:27:21,950 --> 00:27:29,790
for the 2027 CDBG program. This is for Winslow traffic calming. The project areas located

391
00:27:29,790 --> 00:27:36,650
in Winslow Road between Adelaan Road and Norwood Road. And again, we will apply for grant

392
00:27:36,650 --> 00:27:41,750
for $150,000, which is the maximum and no local match.

393
00:27:49,240 --> 00:27:53,420
So the all grants must be an eligible

394
00:27:53,420 --> 00:28:00,880
activity under the federal block grant program regulations and must be located in a low moderate

395
00:28:00,880 --> 00:28:08,820
income area. LMI is determined by Kiod County or in an improvement target area, ITA, to be eligible.

396
00:28:09,420 --> 00:28:15,680
The proposed project areas located both in LMI and the ITA area. A public hearing or a public

397
00:28:15,680 --> 00:28:20,880
meeting was held on April 9 for residents to learn about this grant opportunity and share their

398
00:28:20,880 --> 00:28:28,000
project ideas proposed projects from the back both at the meeting and through emails were

399
00:28:28,000 --> 00:28:31,280
included in your packet if you want to read all the ideas.

400
00:28:32,000 --> 00:28:37,820
After the public meeting planning staff city administration took the recommended projects

401
00:28:37,820 --> 00:28:48,100
as well as city projects into consideration and evaluated their eligibility based on the

402
00:28:48,100 --> 00:28:52,380
that we would pursue funding for the Whizzelow Road Traffic Comming Project.

403
00:28:52,820 --> 00:28:58,820
This neighborhood has expressed concerns about traffic speed and volume for more than 30 years.

404
00:28:59,500 --> 00:29:06,220
The city did conduct traffic study, speed studies and traffic counts to confirm the issue

405
00:29:06,220 --> 00:29:12,840
and we found that 25% of drivers going eastbound were violating the speed limit and those

406
00:29:12,840 --> 00:29:21,180
going westbound 48% were violated the speed limit with many drivers going over 40 miles an

407
00:29:21,180 --> 00:29:21,520
hour.

408
00:29:22,160 --> 00:29:27,220
This is a unique neighborhood because it is a designated local historic district as a rare

409
00:29:27,220 --> 00:29:33,960
two family district, over a mile of all two family homes, which causes more pedestrians

410
00:29:33,960 --> 00:29:36,800
and more cars in that neighborhood than other neighborhoods.

411
00:29:36,800 --> 00:29:43,820
The 150,000 grant will fund the construction of traffic calming improvements to slow the

412
00:29:43,820 --> 00:29:45,960
vehicles and reduce cut-through traffic.

413
00:29:46,720 --> 00:29:52,400
This grant also will be paired with the Kio County CD SG program that we will talk about

414
00:29:52,400 --> 00:29:53,240
on the next item.

415
00:29:53,240 --> 00:29:59,860
So several treads that coming techniques will be considered and those are listed in your.

416
00:30:00,000 --> 00:30:17,040
Now, when we will have, of course, public meetings, when we consider those. This grant has been used several times before for many projects in our city, gridley Park, the Lee Road, storefront, and exterior improvement program held Dana Park this last year.

417
00:30:17,040 --> 00:30:23,500
Engineering will need to be completed before the grant award and those costs are estimated

418
00:30:23,500 --> 00:30:28,380
$22,000 that will be funded from the Planning Department budget.

419
00:30:29,040 --> 00:30:35,300
June 4th, the Safety and Public Works Committee recommended approval, and June 15th also

420
00:30:35,300 --> 00:30:37,920
finance committee recommended approval of this application.

421
00:30:39,000 --> 00:30:47,020
So we ask that Council authorize the grant application exception, accepting this grant for $150,000

422
00:30:47,020 --> 00:30:56,800
And we request that this item be passed on first reading anandism urgency to allow us to meet the July 13th deadline for the grant.

423
00:30:57,700 --> 00:30:59,200
Great, thank you.

424
00:30:59,340 --> 00:31:04,080
Ms. Ravenman, this is more on behalf of safety and public works.

425
00:31:05,440 --> 00:31:09,540
Safety and public works unanimously supported this application.

426
00:31:10,120 --> 00:31:11,160
Excuse me.

427
00:31:11,160 --> 00:31:28,580
But I wanted to note that many residents are confused about how of their good ideas from neighborhoods and from a variety of residents are evaluated in terms of prioritizing which project will be selected for the application.

428
00:31:28,580 --> 00:31:50,300
And so it was that Dr. Braveman just explained the criteria and how it's evaluated according to the scoring and we've been very successful in receiving these grants because we're rather calculated about which of the projects may score the best and not that all of the projects aren't deserving.

429
00:31:50,300 --> 00:32:00,400
And so, just wanted to add that as Dr. Bravam and said, the historic, the Winslow Road

430
00:32:00,400 --> 00:32:09,440
is our very first historic district, basically approved in Shaker Heights, per se, and the

431
00:32:09,440 --> 00:32:15,000
traffic calming on the street, which is used as a cut-through from now from Vanic and District

432
00:32:15,000 --> 00:32:19,580
and from the major intersection will be very appreciated by all residents.

433
00:32:19,580 --> 00:32:23,160
If it's successful, but we appreciate that.

434
00:32:23,500 --> 00:32:25,460
Okay, thank you, Mrs. Moore.

435
00:32:28,560 --> 00:32:30,080
Ms. Williams, I'm the answer for the finance.

436
00:32:30,720 --> 00:32:36,340
Thank you. This item was also unanimously approved by the finance committee.

437
00:32:36,660 --> 00:32:44,840
There was some discussion or a request for a consolidated list of traffic and safety.

438
00:32:44,840 --> 00:32:54,520
coming efforts already underway by the city so that we can publicize that information and

439
00:32:54,520 --> 00:32:58,380
share with residents and they can easily access it.

440
00:32:58,680 --> 00:33:04,380
There was also mentioned that the police, you know, and follow-and-up Council Member Moore's

441
00:33:04,380 --> 00:33:14,660
comment in how police respond and basically the staff responded that police typically review

442
00:33:14,660 --> 00:33:25,620
the or apply enforcement activity based on the necessity of that activity and the administration

443
00:33:25,620 --> 00:33:31,940
is also working on ways to improve that data collection and organization going forward.

444
00:33:33,160 --> 00:33:36,580
But again, it was unanimously approved by the committee.

445
00:33:37,260 --> 00:33:40,760
Great. Thank you. Additional comments from council?

446
00:33:40,760 --> 00:33:42,280
I move the approval.

447
00:33:42,680 --> 00:33:43,000
Second.

448
00:33:43,960 --> 00:33:44,620
Move by.

449
00:33:44,720 --> 00:33:46,660
This is more or seconded by Ms. Williams.

450
00:33:47,480 --> 00:33:49,580
With the clerk, please call the roll on suspension.

451
00:33:50,480 --> 00:33:51,140
This is more.

452
00:33:51,880 --> 00:33:52,800
Ms. Carmella Williams.

453
00:33:53,060 --> 00:33:53,200
Hi.

454
00:33:53,520 --> 00:33:54,140
Mr. Alvarez.

455
00:33:54,940 --> 00:33:55,280
Hi.

456
00:33:55,660 --> 00:33:56,420
Ms. Bixenstein.

457
00:33:57,120 --> 00:33:57,400
Hi.

458
00:33:57,720 --> 00:33:58,380
Mrs. Couse.

459
00:33:58,720 --> 00:33:59,160
Hi.

460
00:33:59,160 --> 00:33:59,780
Mr. Malone.

461
00:34:01,220 --> 00:34:02,400
And I enactment.

462
00:34:02,500 --> 00:34:03,100
This is more.

463
00:34:03,160 --> 00:34:03,560
Hi.

464
00:34:03,800 --> 00:34:04,800
Ms. Carmella Williams.

465
00:34:05,220 --> 00:34:06,240
Hi. Mr. Alvarez.

466
00:34:07,120 --> 00:34:07,420
Hi.

467
00:34:07,620 --> 00:34:08,440
Ms. Bixenstein.

468
00:34:09,620 --> 00:34:10,000
Hi.

469
00:34:10,000 --> 00:34:11,200
This is Scouts.

470
00:34:11,300 --> 00:34:11,540
Hi.

471
00:34:11,900 --> 00:34:12,440
Mr. Mulan.

472
00:34:14,520 --> 00:34:14,820
You're great.

473
00:34:15,140 --> 00:34:15,840
Thank you.

474
00:34:16,300 --> 00:34:18,480
Next item is Item 6.

475
00:34:19,040 --> 00:34:24,840
An order ordinance authorizing the application for an acceptance of a grant from the

476
00:34:24,840 --> 00:34:30,240
Kaihara County Department of Development, 2027 Community Development Supplemental

477
00:34:30,240 --> 00:34:37,820
Grant, or CDSG program in the amount of $50,000 for Winslow, road traffic calming, and declaring

478
00:34:37,820 --> 00:34:38,600
an emergency.

479
00:34:40,920 --> 00:34:54,440
Thank you again. This is the same project that I just described. So again, this is from CDSG, and it's a grant of $50,000, and we're asking Council to authorize the grant application and exception of the grant.

480
00:34:54,440 --> 00:35:05,260
This again is from the 2027 supplemental grant program for traffic calming on Winsal Road and we request that this item also be passed on first reading and it's emergency

481
00:35:05,260 --> 00:35:09,180
So that we're able to make the July 13 deadline

482
00:35:09,940 --> 00:35:11,780
Great. Thank you

483
00:35:11,780 --> 00:35:13,640
Mrs. Moore

484
00:35:13,640 --> 00:35:16,560
Again, what was unanimous

485
00:35:16,560 --> 00:35:18,340
Okay, and Ms. Williams

486
00:35:18,340 --> 00:35:19,600
Dido for finance

487
00:35:20,380 --> 00:35:20,700
Okay

488
00:35:21,440 --> 00:35:23,220
Any further comments from council

489
00:35:25,020 --> 00:35:27,040
If not, I'd move approval.

490
00:35:27,380 --> 00:35:28,520
Move by Miss Williams.

491
00:35:29,460 --> 00:35:29,840
I'll second.

492
00:35:29,920 --> 00:35:31,280
Seconded by Mrs. Moore.

493
00:35:32,260 --> 00:35:34,320
With the clerk, please call the rule on suspension.

494
00:35:35,060 --> 00:35:35,600
Mrs. Moore.

495
00:35:36,300 --> 00:35:37,420
Ms. Carmella Williams.

496
00:35:38,100 --> 00:35:38,900
Mr. Alvarez.

497
00:35:39,680 --> 00:35:39,860
Aye.

498
00:35:40,140 --> 00:35:41,000
Ms. Bixesside.

499
00:35:42,720 --> 00:35:42,840
Aye.

500
00:35:43,240 --> 00:35:43,940
Mrs. Scouts.

501
00:35:44,720 --> 00:35:45,260
Mr. Malone.

502
00:35:47,000 --> 00:35:47,960
And an enactment.

503
00:35:48,420 --> 00:35:48,920
Mrs. Moore.

504
00:35:49,720 --> 00:35:50,760
Ms. Carmella Williams.

505
00:35:51,480 --> 00:35:52,280
Mr. Alvarez.

506
00:35:54,360 --> 00:35:56,020
Ms. Vixestine?

507
00:35:56,580 --> 00:35:58,060
Ms. Cows?

508
00:35:58,840 --> 00:35:59,340
Mr. Malar.

509
00:36:01,710 --> 00:36:04,150
Okay, thank you, motion carries.

510
00:36:05,090 --> 00:36:11,570
Next item is item number seven, a proposed ordinance authorizing the city to apply for

511
00:36:11,570 --> 00:36:18,450
an acceptance in North East Ohio Regional Surred District or NURST grant in the approximate

512
00:36:18,450 --> 00:36:32,350
amount of 171,575,000 from the NEORSD member community infrastructure program or MCIP for the

513
00:36:32,350 --> 00:36:39,270
Winslow Road and Avalon Road, sewer improvement, improvements, phase one project, and to enter

514
00:36:39,270 --> 00:36:45,950
into any needed agreements with NEORSD to receive such funds and declaring an emergency.

515
00:36:47,090 --> 00:36:50,810
This is Louie Farrell, Florida's yours.

516
00:36:51,050 --> 00:36:52,910
All right, good evening and thank you.

517
00:36:53,210 --> 00:36:56,770
And 2022, the North East Ohio Region of Suer District,

518
00:36:56,990 --> 00:37:00,190
notified public works of two illicit discharges coming

519
00:37:00,190 --> 00:37:05,590
from the apartment buildings located at 17200 Vanic and Boulevard

520
00:37:05,590 --> 00:37:09,770
as well as 3440 Avalon Road and conjunction

521
00:37:09,770 --> 00:37:14,150
with the Suer District, our consultant and public works

522
00:37:14,150 --> 00:37:18,010
perform additional investigations that include a private property

523
00:37:18,010 --> 00:37:22,310
diet testing and inspection of both the sanitary and stormings.

524
00:37:23,010 --> 00:37:26,950
Further investigations determine that the sanitary flow from

525
00:37:26,950 --> 00:37:29,870
when slow road is being conveyed to a combat.

526
00:37:30,000 --> 00:37:44,820
Signs, solar overflow. Over the years, the district has performed various modifications and improvements to minimize the number of activations each year to keep in compliance with the EPA's consent decree.

527
00:37:45,680 --> 00:37:52,680
On May 17th of 2024, public works submitted the member community infrastructure program.

528
00:37:52,680 --> 00:38:00,520
grant application for the study and design to eliminate the connection to the CSO.

529
00:38:01,380 --> 00:38:07,300
The general scope of work included expanding the area of study beyond the Evalon Winslow

530
00:38:07,300 --> 00:38:13,460
and our section and to apartment buildings to determine if there are other illicit discharge

531
00:38:14,040 --> 00:38:17,300
connections and sources of inflow and infiltration.

532
00:38:17,300 --> 00:38:25,320
City Council was supportive of pursuing the MCIP grant for this project and provide an

533
00:38:25,320 --> 00:38:30,820
authorization to enter to an agreement with the district. The project's total cost was

534
00:38:30,820 --> 00:38:40,660
477,500 with the city contributed in 238,750 to study and design the project.

535
00:38:41,780 --> 00:39:05,100
After distributing requests for proposals for engineering services, the city entered into an agreement which she grand valley engineering and 2025 and throughout 2025 CVE performed the necessary field work completed the hydraulic modeling and submitted the basis of design report.

536
00:39:05,100 --> 00:39:10,880
The general scope of work includes removing illicit connections,

537
00:39:11,800 --> 00:39:16,100
installation of new sanitary and store mains and road resurfacing.

538
00:39:16,860 --> 00:39:19,180
Due to the size of the sewer shed,

539
00:39:19,660 --> 00:39:23,120
it was determined to divide the project into at least two phases,

540
00:39:23,140 --> 00:39:25,880
and that can be shown in the map below.

541
00:39:26,800 --> 00:39:30,760
Phase one of the project is approximately 60% complete.

542
00:39:30,760 --> 00:39:35,180
And estimated cost of construction is $2.1 million.

543
00:39:36,000 --> 00:39:43,960
Our intention is to complete the design before the end of 2026 and advertised for the first quarter of 2027.

544
00:39:45,100 --> 00:40:00,740
And made April the sewer district distributed request for the 2027 MCIP grant funding, public works, and CV met with the district to review the project and overall the district was supportive of the project.

545
00:40:01,520 --> 00:40:07,840
Previously, when applying for MCIP grants, the city's match is 50% as a four-mentioned,

546
00:40:08,160 --> 00:40:16,200
but with this meeting we inquired on a 75-25% split, which the district is bound to be favorable.

547
00:40:17,100 --> 00:40:23,440
Phase one of the project and the district was agreeable with this application, and if

548
00:40:23,440 --> 00:40:27,860
successful, the city contribution would be 525,000.

549
00:40:27,860 --> 00:40:34,200
Our request was unanimously supported by the Safety and Public Works Committee on June 4,

550
00:40:34,720 --> 00:40:38,620
following responses to the below, which is pretty lengthy.

551
00:40:38,920 --> 00:40:40,260
So I want to not read all of them.

552
00:40:40,400 --> 00:40:43,720
It's very detailed lined out in the memo.

553
00:40:44,140 --> 00:40:50,060
We also receive support from the Finance Committee as well.

554
00:40:50,240 --> 00:40:54,840
And those responses are also spelled out pretty much in length.

555
00:40:54,840 --> 00:41:05,120
We are requesting city council authorization to assess the sewer districts, MCIP program for phase one of the

556
00:41:05,120 --> 00:41:12,900
Winslow and Avalon Road sewer replacement project with the city's contribution being 525,000.

557
00:41:13,400 --> 00:41:20,840
We are requesting the legislation be passed as an emergency and under suspension of the rules so that we can proceed with this much

558
00:41:20,840 --> 00:41:22,940
need a project. Thank you.

559
00:41:24,670 --> 00:41:26,550
Great. Thank you.

560
00:41:27,130 --> 00:41:28,570
Thank you.

561
00:41:29,790 --> 00:41:33,050
Mrs. Moore, on behalf of Safety and Public Works.

562
00:41:33,430 --> 00:41:40,510
As director Ferrell indicated, we had a very full discussion in public works, which is indicated in the memo very correctly.

563
00:41:41,390 --> 00:41:50,370
And I would like to add that it also mentions in the memo that many of these illicit connections that are here to for unknown

564
00:41:50,370 --> 00:41:56,710
will be discovered in the future, unfortunately, and all we can do as a conscientious

565
00:41:56,710 --> 00:42:04,130
community that is absolutely committed to eliminating them, is to tackle them one by one through

566
00:42:04,130 --> 00:42:10,170
design and construction. And fortunately, we have assistance through such funding as the

567
00:42:10,170 --> 00:42:18,070
sort of district provides through the emceph grant fund. And I just want to commend the city of

568
00:42:18,070 --> 00:42:21,910
hikes many of our neighboring cities are under federal consent to

569
00:42:21,910 --> 00:42:27,210
crease to eliminate their SSOs or sanitary sewer overflows and in the

570
00:42:27,210 --> 00:42:33,810
system where historically we've had CSOs combined sewer overflows it's

571
00:42:33,810 --> 00:42:38,870
very daunting to correct these conditions and expensive so I'd like to

572
00:42:38,870 --> 00:42:43,650
commend public works for its action on phase one here hoping that phase two

573
00:42:43,650 --> 00:42:44,770
will also be funded.

574
00:42:44,770 --> 00:42:46,050
Thank you.

575
00:42:46,090 --> 00:42:46,770
Thank you.

576
00:42:46,950 --> 00:42:47,630
This is Laura.

577
00:42:48,610 --> 00:42:49,090
Ms. Williams.

578
00:42:49,450 --> 00:42:50,390
I'm going to have to finance.

579
00:42:51,570 --> 00:42:52,130
I'm going to comment.

580
00:42:52,250 --> 00:42:57,070
Our questions that were asked at finance were reflected in the memo and it was unanimously

581
00:42:57,070 --> 00:42:58,110
approved.

582
00:43:00,490 --> 00:43:03,250
Further questions or comments from Council?

583
00:43:03,850 --> 00:43:05,150
If not, I'd move approval.

584
00:43:05,790 --> 00:43:07,030
And move by Ms. Williams.

585
00:43:08,010 --> 00:43:08,490
A second.

586
00:43:08,730 --> 00:43:09,050
That motion?

587
00:43:09,410 --> 00:43:11,290
Seconded by Mrs. Moore.

588
00:43:12,070 --> 00:43:14,150
Would the clerk please call the roll on suspension?

589
00:43:14,150 --> 00:43:17,030
And this is more Ms. Carmella Williams.

590
00:43:17,510 --> 00:43:18,730
Hi, Mr. Alvarez.

591
00:43:19,450 --> 00:43:20,910
Hi. Ms. Vixenstein.

592
00:43:23,360 --> 00:43:23,600
Hi.

593
00:43:24,500 --> 00:43:25,440
Mrs. Cows.

594
00:43:25,660 --> 00:43:26,780
Hi. Mr. Malone.

595
00:43:28,520 --> 00:43:29,280
And I'm Neckon.

596
00:43:29,880 --> 00:43:30,480
Mrs. Moore.

597
00:43:30,700 --> 00:43:31,020
Hi.

598
00:43:31,240 --> 00:43:32,420
Ms. Carmella Williams.

599
00:43:32,840 --> 00:43:33,920
Hi. Mr. Alvarez.

600
00:43:34,960 --> 00:43:35,220
Hi.

601
00:43:35,760 --> 00:43:36,600
Ms. Vixenstein.

602
00:43:38,140 --> 00:43:38,340
Hi.

603
00:43:38,740 --> 00:43:39,440
Mrs. Cows.

604
00:43:39,800 --> 00:43:40,180
Hi.

605
00:43:40,300 --> 00:43:40,880
Mr. Malone.

606
00:43:42,920 --> 00:43:44,100
Great. Thank you.

607
00:43:44,100 --> 00:43:52,080
on motion carries. The next item is item eight. It is a proposed ordinance authorizing a

608
00:43:52,080 --> 00:44:00,620
second amendment to the contract between the city, between the city and Greenman, Peterson,

609
00:44:01,560 --> 00:44:11,380
Peterson, Ink, GPI for additional construction administration and inspection services for the

610
00:44:11,380 --> 00:44:21,520
cost not to exceed $15,000, which will bring the total contract amount to $79,000, $345

611
00:44:21,520 --> 00:44:24,920
and 32 cents into clearing any emergency.

612
00:44:27,540 --> 00:44:29,900
Ms. Herald, you before remains with you.

613
00:44:30,380 --> 00:44:31,180
Okay, thank you again.

614
00:44:31,660 --> 00:44:36,680
The City of Shaker received funding from the Ohio Department of Transportation and Federal

615
00:44:36,680 --> 00:44:44,400
highway for the vanic in pedestrian improvement project in 2023. The general scope of work includes

616
00:44:44,400 --> 00:44:52,320
landscaping, lighting, bike racks, sidewalk improvements and enhancements. Per our agreement

617
00:44:52,320 --> 00:44:58,980
with ODOT, they will contribute up to one and a half million for construction and construction

618
00:44:58,980 --> 00:44:59,980
administration and

619
00:45:00,000 --> 00:45:14,680
Inespection services. On August 28, 2023, the city of Shaker posted letters of interest for construction management and construction inspection services on ODOT's local government

620
00:45:14,680 --> 00:45:43,920
Posting's website for the project as required by the LPA Minister of Projects by firms submitted letters of interest September 22nd of 2023 and based on the scoring of the consultants public works and planning interviewed GPI and negotiated the fee and the amount of 170,000, 814 given the percentage of work that is Oda eligible.

621
00:45:43,920 --> 00:45:51,800
The cost of construction administration for Shaker Heights was 38,923, and 32 cents.

622
00:45:52,320 --> 00:45:59,400
Outs participation for construction administration was over 131,000.

623
00:45:59,700 --> 00:46:07,040
Our recommendation was approved by the Safety and Public Works Committee, February 6, 2024,

624
00:46:07,040 --> 00:46:14,360
as well as the Finance Committee, March 18, 2024, and City Council authorized the City to

625
00:46:14,360 --> 00:46:20,400
enter into contract with GPI. Due to the different site conditions, the level of coordination

626
00:46:20,400 --> 00:46:26,900
needed between the designers and contractor and additional inspection services required after

627
00:46:26,900 --> 00:46:34,780
a water main break, City Council approved contract amendment and the amount of $25,442,

628
00:46:34,780 --> 00:46:41,740
They're by making the revised contract amount $196,236.

629
00:46:42,540 --> 00:46:49,780
Shaker's total contribution for construction management services was approximately $44,716.

630
00:46:50,760 --> 00:46:52,100
And 22 cents.

631
00:46:52,640 --> 00:47:00,380
Construction of the Van Dyke and pedestrian improvements began in May of 2024 and was completed in Spring of 2025.

632
00:47:01,380 --> 00:47:09,400
GPI is currently requesting a contract modification in the amount of 15,000 for the reasons

633
00:47:09,400 --> 00:47:15,860
below an anticipated maintenance and replacement were needed by the landscape and contractor.

634
00:47:16,860 --> 00:47:21,120
Additional work was added late in the project to protect vulnerable electric

635
00:47:21,120 --> 00:47:25,220
baller installations and additional construction

636
00:47:25,220 --> 00:47:29,080
administration services were required for negotiating costs

637
00:47:29,080 --> 00:47:32,530
with the contract and project closed out with ODOT.

638
00:47:33,600 --> 00:47:38,020
Public Works has reviewed GPI's request and find it fair reason

639
00:47:38,020 --> 00:47:42,380
for the table below summarizes the original contract value.

640
00:47:43,080 --> 00:47:47,580
The contract modification as well as the revised total

641
00:47:47,580 --> 00:47:51,220
for construction management and inspection services.

642
00:47:52,360 --> 00:47:54,160
Our recommendation was, you know,

643
00:47:54,260 --> 00:47:56,680
to approve by the Saving and Public Works Committee

644
00:47:56,680 --> 00:48:00,240
on June 4th following the questions below,

645
00:48:01,080 --> 00:48:05,760
as well as support by the Finance Committee on June 15th.

646
00:48:05,760 --> 00:48:07,380
That's when it's 26th.

647
00:48:07,440 --> 00:48:09,400
For a reason stated above public works

648
00:48:09,400 --> 00:48:12,200
is requesting authorization from City Council

649
00:48:12,200 --> 00:48:16,740
to modify GPIs contract in the amount of 15,000

650
00:48:16,740 --> 00:48:24,520
for additional construction, administration, and inspection on Van A. Competition Improvements Project.

651
00:48:24,760 --> 00:48:30,680
And we request that legislation is passed as an emergency under suspension of the rules.

652
00:48:30,880 --> 00:48:31,740
Thank you.

653
00:48:32,560 --> 00:48:37,580
Thank you, Ms. Harrell. Mrs. Warner, on behalf of Safety and Public Works.

654
00:48:38,040 --> 00:48:42,740
The memo accurately represents our discussion and you've support with unanimous.

655
00:48:44,040 --> 00:48:46,360
And Ms. Williams, I'm going to have a finance.

656
00:48:47,040 --> 00:48:54,060
I'm the memo also, Accurate Labor Flex Art Discussion in that there was very little in the item past unanimously.

657
00:48:57,300 --> 00:48:58,640
Other comments from Council?

658
00:48:58,700 --> 00:48:59,300
Move approval.

659
00:48:59,540 --> 00:49:00,920
There's that second.

660
00:49:01,140 --> 00:49:03,560
Move by Mrs. Moore, seconded by Ms. Williams.

661
00:49:04,520 --> 00:49:06,540
Would the clerk please call the roll on suspension?

662
00:49:07,200 --> 00:49:07,760
Ms. Moore?

663
00:49:08,460 --> 00:49:09,520
Ms. Carmella Williams?

664
00:49:09,860 --> 00:49:10,020
Aye.

665
00:49:10,400 --> 00:49:11,020
Mr. Alvarez?

666
00:49:11,860 --> 00:49:12,040
Aye.

667
00:49:12,040 --> 00:49:13,660
Ms. Vixenstein?

668
00:49:14,220 --> 00:49:14,740
Hi.

669
00:49:15,200 --> 00:49:15,820
Mrs. Cows.

670
00:49:16,080 --> 00:49:16,340
Hi.

671
00:49:16,660 --> 00:49:17,280
Mr. Malone.

672
00:49:17,520 --> 00:49:17,760
Hi.

673
00:49:20,090 --> 00:49:21,310
And I'm an actin.

674
00:49:21,910 --> 00:49:22,390
Mrs. Moore.

675
00:49:22,690 --> 00:49:23,130
Hi.

676
00:49:23,330 --> 00:49:24,290
Ms. Carmella Williams.

677
00:49:24,510 --> 00:49:25,810
Hi. Mr. Alvarez.

678
00:49:26,730 --> 00:49:27,110
Hi.

679
00:49:27,350 --> 00:49:28,290
Ms. Vixenstein.

680
00:49:29,590 --> 00:49:29,850
Hi.

681
00:49:30,290 --> 00:49:30,990
Mrs. Cows.

682
00:49:31,330 --> 00:49:31,710
Hi.

683
00:49:31,790 --> 00:49:32,490
Mr. Malone.

684
00:49:34,630 --> 00:49:36,070
Great. Thank you, motion carries.

685
00:49:37,030 --> 00:49:41,030
Next item is item number nine.

686
00:49:41,030 --> 00:49:47,410
a proposed ordinance accepting the lowest and best bid and authorizing a contract with infinity

687
00:49:47,410 --> 00:49:57,590
construction in the total amount of $2 million, $25,100 for city hall addition and renovation

688
00:49:57,590 --> 00:50:02,890
project and declaring an emergency director Farrell, floor remains with you.

689
00:50:03,430 --> 00:50:10,050
Thank you and sprinkle 2025, the city of Shaker Heights began the process to design and addition

690
00:50:10,050 --> 00:50:13,690
and renovate select areas of City Hall.

691
00:50:14,370 --> 00:50:17,250
The city desire to move off a staff out of the basement

692
00:50:17,250 --> 00:50:19,430
to improve their working environment,

693
00:50:19,870 --> 00:50:21,730
while also improving the public's experience

694
00:50:21,730 --> 00:50:25,430
and the main lobby, and provide space improvements

695
00:50:25,430 --> 00:50:27,490
that will benefit City Hall employees.

696
00:50:28,370 --> 00:50:31,370
The project has been fast-tracked to provide these improvements

697
00:50:31,370 --> 00:50:34,110
as soon as possible, since some City Hall staff

698
00:50:34,110 --> 00:50:37,490
have been temporarily relocated to other city buildings.

699
00:50:37,490 --> 00:50:40,550
The project was publicly bid.

700
00:50:40,970 --> 00:50:44,690
Bids were opened on June 12th with six bids received.

701
00:50:45,090 --> 00:50:47,950
And two of those bids were under the estimated construction

702
00:50:47,950 --> 00:50:50,590
of the $2,052,000.

703
00:50:51,570 --> 00:50:55,470
As shown in the table below, each bidter was required

704
00:50:55,470 --> 00:50:59,590
to provide the construction duration on the bid form.

705
00:51:00,370 --> 00:51:04,570
And the difference in construction duration is five months

706
00:51:04,570 --> 00:51:09,510
for the low-bid sauna and the second low-infinity construction.

707
00:51:10,070 --> 00:51:12,430
Also, as stated, is shown in the table.

708
00:51:13,210 --> 00:51:16,710
The bid results and construction duration,

709
00:51:17,110 --> 00:51:18,570
also shown in the table,

710
00:51:18,790 --> 00:51:21,790
below includes the 10% contingency as well.

711
00:51:22,450 --> 00:51:26,490
The cost difference between the two beds is 27,500.

712
00:51:27,810 --> 00:51:31,610
And to keep the project moving in a timely manner,

713
00:51:31,610 --> 00:51:37,250
public works will like to award the City Hall additional renovation project to

714
00:51:37,250 --> 00:51:44,030
infinity construction as the lowest and best better due to the reduced construction

715
00:51:44,030 --> 00:51:50,790
duration of five months. We are requesting that city council provide authorization to

716
00:51:50,790 --> 00:51:56,790
contract with infinity construction for the construction of city hall addition and

717
00:51:56,790 --> 00:52:04,470
innovation project in the amount of $2,25,000 and $100, we request the legislation be

718
00:52:04,470 --> 00:52:10,090
passed as an emergency and under suspension of the rules so that we can proceed with the

719
00:52:10,090 --> 00:52:10,950
much need of project.

720
00:52:11,550 --> 00:52:13,770
Thank you.

721
00:52:13,850 --> 00:52:15,390
Thank you, Dr. Farrell.

722
00:52:18,190 --> 00:52:20,970
I want to begin with the questions or comments from Council.

723
00:52:21,470 --> 00:52:27,290
I just wondered if in light of the questions that were raised tonight, if a law director

724
00:52:27,290 --> 00:52:29,950
group or could maybe get...

725
00:52:30,000 --> 00:52:39,500
I say a word or two about the cities requirement for the lowest and the best bidder. It's a very indefinite subjective term, lowest and best.

726
00:52:40,100 --> 00:52:51,220
I just wondered, I know it's different from the county, which has a requirement that it take the lowest bid. So we're different in a way. But could you give the history of that?

727
00:52:51,220 --> 00:53:20,160
Sure, their under state law, those entities that are subject to state law such as the county and non charter cities and state government are allowed to award bids to the lowest and most responsible bidder, and that is a different standard than in the city's charter, which is lowest and best bidder, which is not uncommon among cities at all, it's a very common standard.

728
00:53:21,360 --> 00:53:27,640
And as Council understands that in the bid process, Council does not award bids, typically,

729
00:53:28,080 --> 00:53:34,620
the only time the administration chooses to bring bids, because that's not required

730
00:53:34,620 --> 00:53:39,440
by that codified ordinances, but the time that times that the administration does bring

731
00:53:39,440 --> 00:53:46,460
them to Council is when they're being awarded to other than the lowest priced bid.

732
00:53:46,900 --> 00:53:48,180
And that's what comes to Council.

733
00:53:48,180 --> 00:53:52,100
as I'm sure you understand council use hardly ever see these. This is a very rare

734
00:53:52,840 --> 00:53:58,460
thing for council to see because it doesn't happen that often. So typically the city does

735
00:53:58,460 --> 00:54:04,120
award to the lowest priced bidder but there are circumstances when there are other considerations

736
00:54:04,120 --> 00:54:12,800
and in this case the bids are less than 2% different on a very large bid so they are virtually identical.

737
00:54:12,800 --> 00:54:21,120
I understand they're not identical that the other company son of did have a slightly lower

738
00:54:21,120 --> 00:54:22,880
financial bid.

739
00:54:23,860 --> 00:54:28,400
But this department has determined that its recommendation is that we go with the lowest

740
00:54:28,400 --> 00:54:36,500
and best bid in best meeting that time is an important aspect in this case and that that's

741
00:54:36,500 --> 00:54:42,680
why they're going with the second lowest bidder and it's not at all disparaging.

742
00:54:42,680 --> 00:54:51,880
or in criticism of the low bidder in any way, and hopefully the low financial bidder

743
00:54:51,880 --> 00:54:58,540
this time, if they don't get the award, depending on how council votes, in the future

744
00:54:58,540 --> 00:55:01,980
they can bid, and we'll try in the future.

745
00:55:03,840 --> 00:55:06,360
Thank you very much.

746
00:55:06,360 --> 00:55:12,140
this house. Thank you mayor and thank you director, Laurie Farrow.

747
00:55:13,380 --> 00:55:21,580
Question because the days to complete project did come up in public comment earlier and it's quite a significant difference.

748
00:55:22,420 --> 00:55:27,480
And I'm looking everywhere from 210 days to 420 days.

749
00:55:27,480 --> 00:55:33,640
So someone's days is literally double the days that the lowest amount of days has.

750
00:55:33,880 --> 00:55:38,380
Like, what makes the variance so vast on those?

751
00:55:39,460 --> 00:55:40,940
Thank you for the question.

752
00:55:41,100 --> 00:55:42,740
I really got a son to say that they're self.

753
00:55:42,980 --> 00:55:43,640
They're a smaller organization.

754
00:55:44,300 --> 00:55:50,760
And when you're larger, you just have the ability to put more resources to which is the case here.

755
00:55:54,280 --> 00:55:55,380
Thank you.

756
00:55:55,940 --> 00:55:57,060
For the comments.

757
00:55:57,060 --> 00:56:08,060
One of the other comments that was made was the difference in the time frame that was listed in the RFP.

758
00:56:09,020 --> 00:56:20,420
I believe it was 15 months and some of the bidders here came in under that time frame.

759
00:56:20,420 --> 00:56:31,720
And since we cite that infinity, one of the things that gave them that we liked with them was that it was a shorter turnaround time or completion time.

760
00:56:32,140 --> 00:56:50,160
Can we speak to how we arrived at the 15-month in the RFP and was the goal to bring the staff workspace back to normal.

761
00:56:51,460 --> 00:57:00,800
trigger later or after the RFP if that makes sense. So we said 15 months and we decided

762
00:57:00,800 --> 00:57:05,880
that an accelerated timeframe was more appealing which anyone would love in a renovation.

763
00:57:06,320 --> 00:57:11,680
So I'll try to start off by answering the question. It's the same way that whenever we do any

764
00:57:11,680 --> 00:57:18,640
project we have our own in-house estimate or in this case we work with the consultant and they're able

765
00:57:18,640 --> 00:57:25,180
provide their best estimate or how long the services will take. And when we receive the

766
00:57:25,180 --> 00:57:33,760
bids and saw that, like I said, to Neil Kalsman's council's question, that because of the size

767
00:57:33,760 --> 00:57:39,580
of this firm construction company that put in, there's a shorter duration, which has been

768
00:57:39,580 --> 00:57:46,160
official. So it's better for us if we can say five months time for the projects to get completed.

769
00:57:46,160 --> 00:57:53,600
And so the 15 months was based on the number that we had from, was that Webber Murphy Fox

770
00:57:53,600 --> 00:57:58,140
was here. If you need, like, more in the weeds than that, but it's always

771
00:57:58,720 --> 00:58:07,440
right. It's an outside date. But that's why the in the on the bid form it says how many days to complete.

772
00:58:07,840 --> 00:58:15,320
If we just thought, you know, oh, we don't care 15 months is fine. Then we wouldn't even bother to

773
00:58:15,320 --> 00:58:36,580
to say or need to or just say, will you do it in 15 months? So that's why the request is there to put how long and as you can see it would be about 450 days outside the 15 months and all of them came well within that. So it was really, I think,

774
00:58:36,580 --> 00:58:40,180
set as an outside project end date.

775
00:58:40,360 --> 00:58:44,120
And another factor that was very important is when can you start?

776
00:58:44,820 --> 00:58:48,580
You know, so that was why that question was as well as someone who says, hey, I can start.

777
00:58:49,180 --> 00:58:51,880
And that depends on how many other projects they may have.

778
00:58:52,200 --> 00:58:55,660
You know, going on where they can move resources kind of to your question as well.

779
00:58:56,220 --> 00:59:01,860
And so that was also very important for us to be able to start as soon as possible.

780
00:59:01,860 --> 00:59:05,540
And I have the resources available to do so in a timely manner.

781
00:59:07,300 --> 00:59:13,120
And we have a couple of members of Councilor joining remotely.

782
00:59:14,600 --> 00:59:15,220
Ms. Pixestine?

783
00:59:16,140 --> 00:59:17,720
Yes, thank you.

784
00:59:18,220 --> 00:59:33,100
Director Farrah, my recollection is that when Council approved this project and the initial design phase that the construction estimates were much lower.

785
00:59:33,100 --> 00:59:41,960
And I appreciate that there have been many factors that have led to increase supply costs.

786
00:59:41,960 --> 00:59:56,200
But I was wondering if you could speak to the cost of the project and why it is greater than significantly more than originally estimated.

787
01:00:01,170 --> 01:00:15,710
So I'm probably going to call David or Shannon. But I know part of it was just some of the scope changes as we went. Then we had multiple meetings. If you're speaking to a prior agenda item, but today it's under, let me go back.

788
01:00:23,640 --> 01:00:32,680
I'm trying to find because the estimate at this time was 2 million.

789
01:00:33,180 --> 01:00:48,840
Right, that's what I read it in there, that's what I, that's what I, that's what I, so as Pop said, that's what I'll be referencing something prior, but we're in budget now, is it stated on here it, it says that we were in two million of fifty two thousand dollars, so it's in budget.

790
01:00:48,840 --> 01:00:58,360
I'm thinking about, um, I must have been when we were doing a long time ago, I perhaps

791
01:00:58,360 --> 01:01:06,360
I misremember. I thought that, um, when we talked about the project originally and the

792
01:01:06,360 --> 01:01:13,740
health issues, some people were having in the basement and what the different options were in

793
01:01:13,740 --> 01:01:21,080
are renovating the annex or doing an addition, and so on. I thought we had gotten an estimate

794
01:01:21,080 --> 01:01:28,560
that was significantly lower, but perhaps I'm this remembered. But I hear you say that

795
01:01:28,560 --> 01:01:33,500
that's within budget. So thank you. Yeah, we had two that were under the projected budget,

796
01:01:33,560 --> 01:01:41,160
two of the beds, received. I think Vice Mayor Bixenstein is referring to when this went before

797
01:01:41,160 --> 01:01:52,220
landmark commission originally, and then we put the target estimate of $1 million on a renovation

798
01:01:52,220 --> 01:01:58,540
of this part of the city hall. We talked about that as a ballpark figure. It was a very

799
01:01:58,540 --> 01:02:05,220
rude estimate. I was just discussing the difference between $1 million and $2 million and how

800
01:02:05,220 --> 01:02:10,520
we got there and I think that's what Vice Mayor Bixen Stein is asking about.

801
01:02:12,180 --> 01:02:12,440
Okay.

802
01:02:13,000 --> 01:02:13,600
So I don't know.

803
01:02:17,200 --> 01:02:21,120
It's really not a bidding question.

804
01:02:24,660 --> 01:02:25,380
Mr. Alvarez.

805
01:02:26,580 --> 01:02:27,260
Yeah.

806
01:02:27,260 --> 01:02:35,320
I can see that the timeline is appealing and the ability to be able to begin the project.

807
01:02:35,320 --> 01:02:39,500
and end it is is also appealing with this particular bit.

808
01:02:39,520 --> 01:02:43,280
I guess my question is, is what assurances do we have

809
01:02:43,280 --> 01:02:46,300
and what contractual ability do we have,

810
01:02:46,660 --> 01:02:50,180
or what recourse do we have if they don't hit those dates?

811
01:02:51,800 --> 01:02:55,880
The contract is we typically have will have penalties

812
01:02:56,740 --> 01:02:59,000
in it if it is delayed.

813
01:03:00,600 --> 01:03:04,660
So they will be paying, I forgot what the amount is per day.

814
01:03:06,180 --> 01:03:09,480
$750 a day for delays.

815
01:03:11,560 --> 01:03:13,780
Doesn't seem like a lot of money.

816
01:03:18,030 --> 01:03:20,490
Other contract on a contract this size.

817
01:03:21,030 --> 01:03:25,050
I just, you know, just I just am very concerned that

818
01:03:27,100 --> 01:03:32,460
the differential in the time with the different bids is so significant.

819
01:03:33,220 --> 01:03:41,800
I mean, I guess I want to hear from from the staff like what assurances and what due diligence did they go through that gives them a sense of confidence

820
01:03:41,800 --> 01:03:44,760
that they're going to be able to deliver in the time period.

821
01:03:49,390 --> 01:03:53,490
We looked at what actually we looked at all

822
01:03:53,490 --> 01:03:56,510
as we always do at all the visits that came in

823
01:03:56,510 --> 01:04:00,230
and looked at the references, prior jobs, prior experience,

824
01:04:00,670 --> 01:04:04,570
size of firms, and as director Gruber said,

825
01:04:04,790 --> 01:04:08,190
there's also assurances in there if they're unable

826
01:04:08,190 --> 01:04:10,670
to meet those targets where they will be penalized

827
01:04:10,670 --> 01:04:12,990
so that tends to motivate as well.

828
01:04:13,290 --> 01:04:14,250
They don't want to lose money.

829
01:04:17,480 --> 01:04:19,480
How do we ever use this group before?

830
01:04:23,240 --> 01:04:23,320
Director?

831
01:04:23,320 --> 01:04:23,680
This constructs.

832
01:04:23,680 --> 01:04:23,920
Wait.

833
01:04:24,460 --> 01:04:27,280
This city does not have a lot of vertical construction.

834
01:04:27,780 --> 01:04:31,740
So, no, we have not had the opportunity to use this company in the past.

835
01:04:32,900 --> 01:04:33,060
Okay.

836
01:04:33,280 --> 01:04:34,060
Thank you.

837
01:04:35,360 --> 01:04:39,100
So, infinity construction has done significant work at the vanake industry.

838
01:04:42,830 --> 01:04:44,270
My for us, no, for the developer.

839
01:04:47,890 --> 01:04:49,410
Further comments or questions?

840
01:04:51,170 --> 01:05:06,670
Can I add one thing, we have had the practice of employing or hiring a construction manager for such projects and one of the functions of a construction manager is to bring that project home on time.

841
01:05:07,070 --> 01:05:07,870
Is that correct?

842
01:05:11,050 --> 01:05:11,090
Yes.

843
01:05:11,090 --> 01:05:18,190
So, Mayor, the only thing I would like to add, because I am supportive of this measure for

844
01:05:18,190 --> 01:05:25,730
the reasons that the administration has outlined, the only thing I would ask to ask us

845
01:05:25,730 --> 01:05:37,080
to consider is whenever possible if there is a minority women own veteran own business that

846
01:05:37,080 --> 01:05:44,940
happen to be smaller if they are capable of doing the work and they happen to meet the lowest

847
01:05:44,940 --> 01:05:51,740
and best criteria that we consider them. Because it's challenging enough due to historical

848
01:05:51,740 --> 01:06:00,300
reasons for those types of businesses to receive contracts such as this. So I would just encourage

849
01:06:00,300 --> 01:06:08,240
as to consider them in the future if and when the situation makes it a program.

850
01:06:08,840 --> 01:06:14,100
So I could come in a little, just a part of that, one of the comments made by the low bid

851
01:06:14,100 --> 01:06:19,560
contractor tonight here was about the idea of meeting after the bid's, now that can be

852
01:06:19,560 --> 01:06:24,260
done through an RFP process, which is a much more informal process, but at this one of the reasons

853
01:06:24,260 --> 01:06:29,640
I walked around to check with the director and with her staff, we're not aware of any

854
01:06:30,540 --> 01:06:38,020
time when the city or any other public entity meets with bidders after the award after

855
01:06:38,020 --> 01:06:43,280
the bidding process until it is awarded in a contract is entered into.

856
01:06:44,840 --> 01:06:49,740
In fact, we have pretty strict rules about not doing that here, because at the

857
01:06:49,740 --> 01:07:01,160
point is to have no chances for there to be any taint of it or influence over the bidding process.

858
01:07:01,980 --> 01:07:07,600
But it can happen before the bidding, and I've suggested this in other situations.

859
01:07:08,020 --> 01:07:13,100
If we are going out for bid and we think we might get a mix of small and large businesses

860
01:07:13,100 --> 01:07:18,940
is to make a real effort to meet because we can meet with potential bidders in advance

861
01:07:18,940 --> 01:07:24,880
and make sure they have everybody understands what our concerns are and what we find

862
01:07:24,880 --> 01:07:29,980
most important in this particular job is a time, is it, is it, is it?

863
01:07:30,000 --> 01:07:35,960
Traffic control is at, you know, the price, what's the most important things? And so that's one way

864
01:07:35,960 --> 01:07:42,000
of, I think, assisting smaller businesses to do that all before the bidding process is done.

865
01:07:42,340 --> 01:07:51,540
And I know we do that, we do have pre-bit meetings. I think it's just a matter of tweaking that to make it more helpful for smaller businesses.

866
01:07:51,540 --> 01:07:59,700
I appreciate that. Like I said, I don't have any problem with this situation. I could understand

867
01:07:59,700 --> 01:08:06,620
wanting to have the work completed as soon as possible from an operational standpoint and

868
01:08:06,620 --> 01:08:14,900
for the quality of work environment for our staff. So I appreciate that. And I think that would be helpful.

869
01:08:14,900 --> 01:08:34,720
So I don't know if, in this example, if the contractor would have applied or did something differently if they knew that the timeline was important, you know, if they had the capacity to do that or if they would have withdrawn.

870
01:08:35,400 --> 01:08:37,820
So I appreciate that.

871
01:08:39,290 --> 01:08:46,910
Mr. Alvarez your hands still is is it yeah, I raised it again. I just want to make a point. So

872
01:08:46,910 --> 01:08:49,750
If the $150 a day

873
01:08:52,390 --> 01:08:56,750
750 dollars it is okay. Okay, okay, then I withdraw my question

874
01:09:00,900 --> 01:09:07,980
Okay, I think you say withdraws is question. I think I think that's what the council said

875
01:09:10,420 --> 01:09:12,660
Any other comments from council

876
01:09:12,660 --> 01:09:15,300
I have to move for approval.

877
01:09:15,680 --> 01:09:18,500
Ms. Williams, is there a second?

878
01:09:19,120 --> 01:09:19,620
Second?

879
01:09:20,160 --> 01:09:21,640
Seconded by Ms. Couse.

880
01:09:22,400 --> 01:09:24,600
Would the clerk please call the roll on suspension?

881
01:09:25,220 --> 01:09:25,620
Ms. Moore.

882
01:09:25,860 --> 01:09:26,240
Aye.

883
01:09:26,460 --> 01:09:27,460
Ms. Carmella Williams.

884
01:09:27,900 --> 01:09:28,920
Aye. Mr. Alvarez.

885
01:09:29,800 --> 01:09:30,020
Aye.

886
01:09:30,440 --> 01:09:31,240
Ms. Bixenstein.

887
01:09:32,120 --> 01:09:32,360
Aye.

888
01:09:32,700 --> 01:09:33,400
Mrs. Couse.

889
01:09:33,580 --> 01:09:33,920
Aye.

890
01:09:34,120 --> 01:09:34,840
Mr. Malone.

891
01:09:36,360 --> 01:09:36,980
Hand on an act.

892
01:09:37,580 --> 01:09:38,240
Ms. Moore.

893
01:09:39,120 --> 01:09:40,320
Ms. Carmella Williams.

894
01:09:40,820 --> 01:09:44,260
Mr. Alvarez, I, Ms. Vixenstein,

895
01:09:45,700 --> 01:09:47,820
I, Mrs. Scouts, I, Mr. Malau.

896
01:09:50,080 --> 01:09:52,140
I, motion, motion carries.

897
01:09:55,420 --> 01:09:59,500
That ends our formal agenda items for the meeting.

898
01:10:00,500 --> 01:10:03,140
But as we mentioned at the beginning of the meeting,

899
01:10:03,860 --> 01:10:07,920
there is an opportunity at the end at this point

900
01:10:07,920 --> 01:10:16,260
for there to be public comment on any other items residents, which wish to make or raise

901
01:10:16,260 --> 01:10:18,080
with City Council.

902
01:10:19,100 --> 01:10:25,200
Since I know a number of people came in after the start of the meeting when we announced

903
01:10:26,100 --> 01:10:31,760
the public comments guidelines, I'll just touch on a couple of them very quickly, they're

904
01:10:31,760 --> 01:10:37,860
in the back table if you'd like to see all of them, but we ask that everyone come to the podium

905
01:10:39,120 --> 01:10:44,700
when they're recognized and that everyone's be clearly and directly into the microphone

906
01:10:44,700 --> 01:10:50,940
if not, then it doesn't record it. It doesn't pick it up and people listening after

907
01:10:50,940 --> 01:10:58,480
tonight, we'll not be able to hear. So we ask everyone to provide their name and their city

908
01:10:58,480 --> 01:11:02,040
street of their residents.

909
01:11:06,360 --> 01:11:12,160
Depending on the question, answers may not be provided tonight, depending on variety of

910
01:11:12,160 --> 01:11:12,520
factors.

911
01:11:13,820 --> 01:11:19,240
But if not, though, provide it as soon as practical after the meeting.

912
01:11:20,020 --> 01:11:26,460
In order to accommodate everyone who wishes to speak, the chair may limit the time for each

913
01:11:26,460 --> 01:11:27,320
member of the public.

914
01:11:27,320 --> 01:11:34,800
We traditionally have limited that to two to three minutes, and we would request the same

915
01:11:34,800 --> 01:11:36,100
this evening.

916
01:11:37,660 --> 01:11:42,340
We also asked that each member of the public speak only once until everyone has had an

917
01:11:42,340 --> 01:11:46,260
opportunity to make a comment or ask a question.

918
01:11:50,550 --> 01:11:57,450
And lastly, in this abbreviated form, we ask, as is our tradition in Shaker that everyone

919
01:11:57,450 --> 01:12:06,950
as respectful as to differences of opinion, and with that, we will go ahead and open up the

920
01:12:06,950 --> 01:12:13,730
public comment section on any items that members may choose to comment on, please serve

921
01:12:13,730 --> 01:12:14,610
feel free.

922
01:12:23,040 --> 01:12:23,560
Good evening.

923
01:12:24,180 --> 01:12:25,320
Is that good?

924
01:12:25,320 --> 01:12:25,680
Yes.

925
01:12:26,040 --> 01:12:26,200
Okay.

926
01:12:26,500 --> 01:12:27,520
My name is David Low.

927
01:12:27,620 --> 01:12:34,620
I live on Lomond Boulevard here in Shaker, and I was at the meeting on Thursday discussing

928
01:12:34,620 --> 01:12:42,360
legacy trees that are being removed so the sewer project can move forward. We were told

929
01:12:42,360 --> 01:12:48,880
at that meeting that City Council had voted on this that this decision has already been made

930
01:12:50,260 --> 01:12:56,820
that you voted and that is water under the bridge at this point. If you could tell me what date

931
01:12:56,820 --> 01:13:03,440
that meeting was because I would like to find it and watch it and I couldn't find it on the website

932
01:13:03,440 --> 01:13:11,180
And maybe I don't know how to find it, but if, if you could let me know what, when that vote took place, I would like to, I'd like to watch it.

933
01:13:11,460 --> 01:13:13,080
Mayor, can I please?

934
01:13:13,380 --> 01:13:13,860
Thank you.

935
01:13:14,420 --> 01:13:18,160
So we, there was no, I think I'm a spoke at that meeting.

936
01:13:18,340 --> 01:13:20,180
I was there and I made a comment.

937
01:13:20,580 --> 01:13:21,640
I think I'm a spoke.

938
01:13:21,900 --> 01:13:22,720
We heard presentation.

939
01:13:23,080 --> 01:13:25,860
I believe it's made fifth from public works.

940
01:13:26,280 --> 01:13:29,440
However, there was no action for counsel to vote on.

941
01:13:29,440 --> 01:13:31,720
Council votes on and Bill please correct me.

942
01:13:31,880 --> 01:13:38,100
Council votes on legislation and Council votes on funding at that time we didn't have any legislation

943
01:13:38,100 --> 01:13:40,840
before us or any funding matters before us.

944
01:13:40,880 --> 01:13:44,500
So we did not take a vote but we received an update from public works.

945
01:13:45,140 --> 01:13:45,340
Do you?

946
01:13:45,740 --> 01:13:45,800
Okay.

947
01:13:46,040 --> 01:13:52,040
Because we looked and we saw nothing but talking about how much money we're going to try to

948
01:13:52,040 --> 01:13:52,300
save.

949
01:13:52,740 --> 01:13:57,540
So, is there going to be a vote or who makes a decision to do this?

950
01:13:57,540 --> 01:14:02,340
because we were left that it was the decision to remove those trees had been made.

951
01:14:02,660 --> 01:14:06,120
And yes, that was, I wasn't going to call you out because I didn't want to do that.

952
01:14:07,500 --> 01:14:09,160
But who makes that final decision?

953
01:14:09,480 --> 01:14:09,840
Is it Christian?

954
01:14:11,420 --> 01:14:14,880
Is there, who makes the final decision on that?

955
01:14:15,040 --> 01:14:15,780
Is it City Council?

956
01:14:16,240 --> 01:14:16,740
Do that?

957
01:14:17,580 --> 01:14:20,320
It's not, it's nothing to come before Council.

958
01:14:22,040 --> 01:14:27,560
because the Council proved the contract and so now the administration is administering the contract

959
01:14:27,560 --> 01:14:32,600
and working with the contractors to get the project completed and the best way possible.

960
01:14:33,760 --> 01:14:35,740
And so that's an decision of the administration.

961
01:14:36,420 --> 01:14:37,360
Who's the administration?

962
01:14:37,360 --> 01:14:44,520
The administration is the mayor, CIO, and the department director that you heard from and her staff.

963
01:14:45,580 --> 01:14:47,140
So we can continue this with them.

964
01:14:47,460 --> 01:14:47,560
Yes.

965
01:14:47,820 --> 01:14:47,960
Okay.

966
01:14:48,080 --> 01:14:48,860
Thank you.

967
01:14:48,860 --> 01:14:57,980
Thank you. And if I can pause, I think that is a good point for just a good education piece, but

968
01:14:57,980 --> 01:14:59,980
Council makes decisions on life.

969
01:15:00,000 --> 01:15:10,780
And on financial issues and that the administration makes decisions on other matters before the city.

970
01:15:11,160 --> 01:15:11,460
Correct.

971
01:15:12,000 --> 01:15:19,960
Right. So you'll see amendments to contracts like you did tonight when we have to add funds to a contract that you didn't approve already.

972
01:15:20,460 --> 01:15:27,360
So that you do get to be for you. And sometimes there's a word of a contract like you also sought tonight.

973
01:15:31,280 --> 01:15:40,020
I was present at the meeting and understandably the residents felt that they did not have

974
01:15:40,020 --> 01:15:46,920
full facts that we were shared with us at the May 5th special meeting, and that became

975
01:15:46,920 --> 01:15:50,100
very clear and we're very sensitive to that fact.

976
01:15:50,920 --> 01:15:58,420
But what I wanted to underline is that the contract that was originally approved by city

977
01:15:58,420 --> 01:16:08,200
Council, well, in the beginning, we were so excited because it did not involve tree removal.

978
01:16:08,780 --> 01:16:14,320
They were going to do auger boring, which is the technical term, and that auger boring

979
01:16:14,320 --> 01:16:22,060
was going to be possible to not interfere with utilities and to obviously bring the project

980
01:16:22,060 --> 01:16:30,000
home on time. But unfortunately, what was discovered, and this was prior to this, our meeting

981
01:16:30,000 --> 01:16:37,580
when this option, alternative option was discussed, was that the soil conditions in the

982
01:16:37,580 --> 01:16:45,740
last three blocks or so of this project were such that the soil saturation with water did not

983
01:16:45,740 --> 01:16:48,960
allow the augur boring to be successful.

984
01:16:49,980 --> 01:16:55,300
So the redesign was necessitated because the soil saturation

985
01:16:55,890 --> 01:16:59,360
and the augur boring that we're not possible

986
01:16:59,360 --> 01:17:03,260
and we needed to find another way to complete the projects

987
01:17:03,260 --> 01:17:05,200
engineering to lay the pipe.

988
01:17:05,780 --> 01:17:09,340
And so the four options that were presented to city council

989
01:17:09,910 --> 01:17:14,860
for discussion and questions on May 5th included

990
01:17:14,860 --> 01:17:24,960
the one, which was ultimately the favored option, which was to create a less steep trench

991
01:17:24,960 --> 01:17:29,920
in the area of the tree lawn and sidewalk.

992
01:17:30,460 --> 01:17:39,460
And that's what was such a surprise to residents who live on the south side of Shagrin, excuse

993
01:17:39,460 --> 01:17:40,500
me, of Lomond.

994
01:17:40,500 --> 01:17:49,940
And personally, I feel very sorry that that surprise came to you, and so we've discussed

995
01:17:49,940 --> 01:17:57,740
communications going forward and how we could better handle information shared with residents

996
01:17:57,740 --> 01:18:05,900
in a timely way so that you don't perceive there to be a decision made before you were informed.

997
01:18:05,900 --> 01:18:12,140
And again, I'm apologize if that was the perception it was not the intent.

998
01:18:15,440 --> 01:18:17,220
Other comments?

999
01:18:29,070 --> 01:18:29,110
Yes.

1000
01:18:29,390 --> 01:18:30,350
Questions or comments?

1001
01:18:31,430 --> 01:18:33,030
I'm bad or anything else?

1002
01:18:39,480 --> 01:18:40,200
No, no, no.

1003
01:18:40,620 --> 01:18:40,860
Yes.

1004
01:18:42,040 --> 01:18:43,020
Mrs. Moore was adding.

1005
01:18:43,940 --> 01:18:44,820
I didn't mean to be confused.

1006
01:18:45,300 --> 01:18:46,820
No, and I didn't mean to confuse you.

1007
01:18:47,820 --> 01:18:51,960
My name is Lisa Behey, and I live on Oxford Road and Shaker Heights.

1008
01:18:51,960 --> 01:18:55,900
I'm asking you may or vice to cancel our contract with Flock.

1009
01:18:56,500 --> 01:19:00,520
In past public comment, I shared how the federal government is using data to go after

1010
01:19:00,520 --> 01:19:01,460
demonstrators.

1011
01:19:01,960 --> 01:19:06,880
So I just want to share an updated context in which we are operating and in which you

1012
01:19:06,880 --> 01:19:07,540
are leading.

1013
01:19:08,080 --> 01:19:13,320
Less than two weeks ago, over 60 employees, contractors and board members with Ohio organizing

1014
01:19:13,320 --> 01:19:18,800
collaborative were part of an FBI raid, seemingly targeted because of OOC's effort

1015
01:19:18,800 --> 01:19:21,260
around voter registration in our state.

1016
01:19:22,820 --> 01:19:29,320
To connect the dots and increase in federal rates here in Ohio, targeting an organization and

1017
01:19:29,320 --> 01:19:33,760
employees that volunteers and supports voting rights should have us concerned.

1018
01:19:34,320 --> 01:19:39,180
The federal government is keeping its promise that I spoke about before in front of all of

1019
01:19:39,180 --> 01:19:46,840
you to track activists and ensure they feel the threat of surveillance, of harm and the

1020
01:19:46,840 --> 01:19:51,620
silencing of their efforts, energy and activities like registering voters, protecting their

1021
01:19:51,620 --> 01:19:53,420
and using their right to protest.

1022
01:19:53,960 --> 01:19:55,500
The other actions we should embrace

1023
01:19:55,500 --> 01:19:57,620
is part of a healthy act of democracy.

1024
01:19:58,480 --> 01:19:59,900
So you've made some changes to flock

1025
01:19:59,900 --> 01:20:03,320
and shared those out via a press release on June 19th.

1026
01:20:03,380 --> 01:20:06,360
I've got questions and concerns and see your work

1027
01:20:06,360 --> 01:20:08,680
in that contract is tinkering at the edges

1028
01:20:08,680 --> 01:20:10,240
rather than hearing the concerns

1029
01:20:10,240 --> 01:20:12,660
that flock is an untrustworthy company

1030
01:20:12,660 --> 01:20:14,560
that Shaker should not do business with.

1031
01:20:15,180 --> 01:20:18,100
So in May, 2026 we got the data today.

1032
01:20:18,260 --> 01:20:21,480
You allowed Shaker cameras to be search 159,000

1033
01:20:21,480 --> 01:20:31,180
156 times, there were 361 searching entities across Ohio, so that is only the non-shaker searches.

1034
01:20:31,900 --> 01:20:39,500
I'd like to know how many of them currently have either formal agreements or regular informal collaboration with ICE.

1035
01:20:39,500 --> 01:20:45,140
I know you're really thinking about the 287Gs, but also the regular informal collaboration with ICE.

1036
01:20:45,440 --> 01:20:48,380
It seems like this would be key data you're now tracking.

1037
01:20:48,380 --> 01:20:59,720
So is there a staff member who's monitoring when the new agency enters into a 287G, what about the agencies that cooperate with federal agencies that don't have a 287G?

1038
01:21:00,120 --> 01:21:04,980
What about agencies that don't have 287G that cooperate with those that do?

1039
01:21:05,120 --> 01:21:10,220
You've heard us talk so much about the side doors and back doors that create easy access to the data.

1040
01:21:10,500 --> 01:21:14,640
And unless someone is now going to monitor the users and the search terms on the front end,

1041
01:21:14,640 --> 01:21:18,760
And we're not going to be able to hit the intention in this new contract.

1042
01:21:19,400 --> 01:21:22,240
I'm also hoping you'll look at the thousands of search terms used.

1043
01:21:22,640 --> 01:21:30,260
In that same may data, 5,700 and six unique terms by my count, including ones we've

1044
01:21:30,260 --> 01:21:36,320
warned you about other and variations on the word investigation and suspicious, which are

1045
01:21:36,320 --> 01:21:37,940
used dozens of times.

1046
01:21:38,940 --> 01:21:43,080
Once you look at these, I hope you'll find that there is not a way to keep our data safe

1047
01:21:43,080 --> 01:21:44,340
from unintended uses.

1048
01:21:44,840 --> 01:21:46,740
As we've spoken about in front of you

1049
01:21:46,740 --> 01:21:47,840
from the past four months,

1050
01:21:48,240 --> 01:21:50,620
because block as a company wants our data

1051
01:21:50,620 --> 01:21:53,600
as a money-making tool for their use.

1052
01:21:54,280 --> 01:21:55,780
The only way to ensure safety

1053
01:21:55,780 --> 01:21:57,540
is to cancel our contract with block.

1054
01:21:57,900 --> 01:21:58,960
And I'm asking you,

1055
01:21:58,960 --> 01:22:00,580
Mayor Wife's, to please take action,

1056
01:22:00,940 --> 01:22:02,780
please cancel Shaker's contract.

1057
01:22:04,720 --> 01:22:05,260
Thank you.

1058
01:22:11,360 --> 01:22:13,100
Other comments or questions?

1059
01:22:18,110 --> 01:22:18,950
Oh, there was,

1060
01:22:20,030 --> 01:22:21,770
we'll get you next.

1061
01:22:31,460 --> 01:22:47,660
My name is Cindy Maxi, I live on Redam Road in Shaker Heights. I agree with everything that Lisa Vay, he said. I'm also concerned about the use of lock cameras to track intimate partners of police officers.

1062
01:22:47,660 --> 01:22:53,960
There have been at least 18 cases in the last few years where someone was actually convicted.

1063
01:22:54,740 --> 01:23:01,800
And if you think how rare a conviction is in a domestic violence situation, officers who

1064
01:23:01,800 --> 01:23:09,480
were convicted of using flock cameras to track an ex spouse or an intimate partner.

1065
01:23:13,060 --> 01:23:17,640
That and the danger to our immigrant neighbors.

1066
01:23:18,200 --> 01:23:21,380
I understand the desire to have a safe community.

1067
01:23:22,320 --> 01:23:25,580
I understand the desire of the police chief and the police department

1068
01:23:25,580 --> 01:23:28,660
to do everything they can to keep the community safe.

1069
01:23:29,560 --> 01:23:31,820
We can't do that by throwing under the bus

1070
01:23:31,820 --> 01:23:33,500
are most vulnerable neighbors.

1071
01:23:34,320 --> 01:23:34,640
Thank you.

1072
01:23:44,600 --> 01:23:45,120
Please,

1073
01:23:47,300 --> 01:23:47,520
Mary.

1074
01:23:47,640 --> 01:23:49,020
My name is Mary Boyle.

1075
01:23:49,180 --> 01:23:52,220
I live at 1 3 4 2 0 large mirror square.

1076
01:23:52,640 --> 01:23:54,740
It's been a busy week in this town

1077
01:23:54,740 --> 01:24:03,400
thinking about the trees and the storms. And since the Councilwoman more raised the issue

1078
01:24:03,400 --> 01:24:08,820
at the beginning of the meeting, I thought I would use the opportunity for you to go on

1079
01:24:08,820 --> 01:24:17,000
the record about the tree that you mentioned that now the sewer district is taking responsibility

1080
01:24:17,000 --> 01:24:20,420
for, I guess, clearing up after.

1081
01:24:21,100 --> 01:24:27,040
I'm curious about how a city like this actually handles all the trees that have been

1082
01:24:27,040 --> 01:24:29,480
issues, particularly like in the last week.

1083
01:24:30,100 --> 01:24:35,420
I'm assuming the sewer district is doing the same throughout the city,

1084
01:24:35,680 --> 01:24:41,020
or is there another way the tree that your department's take care of that

1085
01:24:41,020 --> 01:24:44,220
and is that different in what is happening in the one that

1086
01:24:44,220 --> 01:24:47,140
more described and if so, why?

1087
01:24:50,420 --> 01:24:51,260
Thank you.

1088
01:24:55,640 --> 01:24:59,080
Some of these questions we said at the beginning, I'll take a little longer to explain,

1089
01:24:59,320 --> 01:25:03,580
but essentially we have an irrest and staff and the work.

1090
01:25:03,600 --> 01:25:07,000
I'm not exactly sure which tree you're referring to, but...

1091
01:25:07,000 --> 01:25:07,720
There

1092
01:25:11,940 --> 01:25:24,060
was a Facebook post from the City of Shaker Heights that it was a large tree, a mature tree that had

1093
01:25:24,060 --> 01:25:31,120
of what's euphemistically called Lovers Lane Bridge, and fortunately didn't fall on the bridge.

1094
01:25:31,800 --> 01:25:38,360
And so we were charged with figuring out a way of removing the fall and tree at that point.

1095
01:25:40,610 --> 01:25:42,010
Okay, Mr. Mayor.

1096
01:25:45,720 --> 01:25:46,820
Several trees.

1097
01:25:47,080 --> 01:25:49,040
So it was speaking about the right one.

1098
01:25:49,040 --> 01:25:53,800
The one that the sewer district, that's what we were discussing, because it's a conveyance

1099
01:25:53,800 --> 01:25:54,500
of flow.

1100
01:25:54,500 --> 01:26:02,680
And so, if it's the one you're referencing that we're thinking, that's why that tree is being removed by the sewer district.

1101
01:26:04,440 --> 01:26:09,960
Flo, if say a water has to, like, would lower lay down all of that.

1102
01:26:10,500 --> 01:26:14,720
If it obstructs the dome-brook, then this, that is the reason why.

1103
01:26:14,720 --> 01:26:16,060
That is the reason why, yes.

1104
01:26:16,060 --> 01:26:22,960
And that's typical. And they often do that around it. They do that up and down the dome

1105
01:26:22,960 --> 01:26:29,300
brook from time to time. If there's something obstructing flow within the dome brook

1106
01:26:30,400 --> 01:26:31,020
watershed.

1107
01:26:37,120 --> 01:26:41,560
Typically yes. Right? Yeah. Typically. Yeah.

1108
01:26:45,590 --> 01:26:48,030
Other questions or comments from the

1109
01:26:48,030 --> 01:26:50,130
public. Yeah.

1110
01:26:54,960 --> 01:26:58,060
Those of you that have raised your hands on online, we will

1111
01:26:58,060 --> 01:27:00,300
We will get to you as well.

1112
01:27:05,720 --> 01:27:10,260
My name is Jennifer Carter, I live on Van Ake and Boulevard in Cleveland.

1113
01:27:11,100 --> 01:27:11,640
Good evening.

1114
01:27:12,460 --> 01:27:16,260
The restrictions made to how flock is used seem like a step in the correct direction.

1115
01:27:16,780 --> 01:27:21,580
However, I still oppose the use of flock cameras and check our heights and urge you to cancel the contract

1116
01:27:21,580 --> 01:27:27,920
because of the risk of privacy, civil liberties and community trust outweigh the claim benefits.

1117
01:27:28,700 --> 01:27:30,740
We cannot ensure these changes will be guaranteed.

1118
01:27:30,740 --> 01:27:35,960
Also, I do not think it wise to negotiate with the company that has proven it cannot be trusted.

1119
01:27:36,560 --> 01:27:41,180
That has been used by officers towards a protective service to stock innocent people.

1120
01:27:41,580 --> 01:27:44,120
It has also been used unjustly against immigrants.

1121
01:27:44,900 --> 01:27:48,280
But cameras do not simply require crimes and progress.

1122
01:27:48,760 --> 01:27:50,960
They create a detailed tracking system.

1123
01:27:51,400 --> 01:27:57,500
Even if the attend is public safety, we must ask whether constant surveillance is the kind of community

1124
01:27:57,500 --> 01:28:03,240
checker heights wants to build. In addition, there is limited evidence that these systems

1125
01:28:03,240 --> 01:28:09,020
significantly reduce crime. There is no evidence that the contract will be amended to the

1126
01:28:09,020 --> 01:28:13,520
restrictions suggested. We should not do business with the company that has been grossly,

1127
01:28:13,780 --> 01:28:18,940
compliance, and violating people's rights. It is understood, cameras may help investigate

1128
01:28:18,940 --> 01:28:24,680
some incidents after they occur. But they do not address the root causes of crime,

1129
01:28:24,680 --> 01:28:31,480
investment in community, investment in community policing, youth programs, mental health services,

1130
01:28:32,020 --> 01:28:36,800
neighborhood engagement, and economic development can provide safety benefits without

1131
01:28:36,800 --> 01:28:43,840
sacrificing privacy. Transparency and accountability are tantamount to build trust with law enforcement.

1132
01:28:44,320 --> 01:28:49,560
However, it is difficult to attain when public records request take months to receive.

1133
01:28:52,640 --> 01:28:54,120
I know that

1134
01:28:54,120 --> 01:28:59,360
Obviously, Shaker has long struggled with disproportionately ticketing black people.

1135
01:28:59,820 --> 01:29:03,480
How can we trust Shaker has to be these to ensure they use black, flat, fairly?

1136
01:29:04,100 --> 01:29:08,820
How can we sure that black people, people of color, and immigrants, will not be targeted using

1137
01:29:08,820 --> 01:29:15,480
Flock? How can we expect transparency on a larger level when it can't even be maintained on a smaller level?

1138
01:29:16,040 --> 01:29:20,360
How can we maintain open communication when body camp, camera footage for Shaker

1139
01:29:20,360 --> 01:29:24,840
height is now $750 for anyone requesting that information.

1140
01:29:25,620 --> 01:29:30,280
This policy is intended to be a barrier to people, which makes it easier for the Shaker High

1141
01:29:30,280 --> 01:29:33,860
Police Department to engage with little community oversight.

1142
01:29:35,120 --> 01:29:37,560
Also, residents cannot access flood video locally.

1143
01:29:37,900 --> 01:29:40,600
They will have to submit a federal public record request.

1144
01:29:41,120 --> 01:29:42,240
What will that cost be?

1145
01:29:42,700 --> 01:29:48,800
Our Earth City leaders to cancel the contract with flood, which are reactive, which are a reactive

1146
01:29:48,800 --> 01:29:56,720
to approach crime and instead invest in pro-actor solutions that strengthen public safety while preserving the privacy

1147
01:29:56,720 --> 01:29:59,300
freedoms of everyone in our community.

1148
01:30:04,110 --> 01:30:14,370
Law Director Greber, can I ask a few clarifying questions? Are we? Is the city subject a poya at all? Freedom of information act on the federal level?

1149
01:30:15,190 --> 01:30:25,250
No, no, the city is subject to the state public records act, which is pretty similar to the federal act. It has some different provisions. I don't know the foya log that well.

1150
01:30:25,250 --> 01:30:36,470
Okay. Thank you. And then my other question is has flock in the city. My understanding from the

1151
01:30:36,470 --> 01:30:41,970
memo we receive the, I guess the press release that we received as well, flock in the city

1152
01:30:41,970 --> 01:30:49,050
have come to terms. Both sides are in agreement and that contract will be executed. It has been

1153
01:30:49,050 --> 01:30:50,590
executed. Thank you.

1154
01:31:01,180 --> 01:31:05,500
Dave Thomas van Akin and on a way. So with the recent decision to claim

1155
01:31:05,500 --> 01:31:09,560
on to flock. I just have a couple questions that I hope you all can answer. Are you standing

1156
01:31:09,560 --> 01:31:14,100
up a flock transparency portal and allowing all possible data to be published there? Did you

1157
01:31:14,100 --> 01:31:18,280
even know that feature exists? If you're still adamant that this tool is 100% without a doubt

1158
01:31:18,280 --> 01:31:22,380
and overall net positive for community and such a great tool, why aren't you taking advantage

1159
01:31:22,380 --> 01:31:26,880
of this feature offered by flock? After all, I'm sure you've got nothing to hide in the data.

1160
01:31:27,720 --> 01:31:31,520
Does flock allow you to bring your own encryption key and certificates for data transmission

1161
01:31:31,520 --> 01:31:34,780
in the S3 bucket where our raw data is stored.

1162
01:31:35,320 --> 01:31:36,780
Basically, if you don't own the encryption keys

1163
01:31:36,780 --> 01:31:39,240
and anyone at flock with access to those encryption keys

1164
01:31:39,240 --> 01:31:41,220
can decrypt our data and read it.

1165
01:31:41,500 --> 01:31:43,640
If we own the key, then even if a bad act

1166
01:31:43,640 --> 01:31:44,920
are gained access to the raw data,

1167
01:31:45,060 --> 01:31:47,200
they would not be able to view and read it.

1168
01:31:47,400 --> 01:31:49,600
If this isn't a possibility, then can you negotiate,

1169
01:31:49,600 --> 01:31:51,780
then you can negotiate contracts until you're

1170
01:31:51,780 --> 01:31:53,640
full in the face, but they can still ultimately

1171
01:31:53,640 --> 01:31:55,800
pull and read our data and use it for whatever they want,

1172
01:31:56,220 --> 01:31:59,880
which can be done outside of their portal that they have

1173
01:31:59,880 --> 01:32:04,560
by going directly to the cloud provider, which goes around those audit logs that we pull.

1174
01:32:05,600 --> 01:32:10,180
And the audit logs that I've seen appear to come from inside the Foxoff report or not AWS itself,

1175
01:32:10,320 --> 01:32:14,960
so will they allow us to set our own encryption key to truly add an additional technical measure to

1176
01:32:14,960 --> 01:32:19,760
prevent backdoor access to our data. Speaking of which, do you know if our data's process

1177
01:32:19,760 --> 01:32:24,540
in stored in its own dedicated AWS account or is it multi-tinent? If the latter, how many other

1178
01:32:24,540 --> 01:32:28,940
agencies do we share resources with? If a warrants obtain for the data of one of the other tenants

1179
01:32:28,940 --> 01:32:35,160
that are shared in our account, how do we know that our information wouldn't get caught up in that net even if it goes against our policy in our contract?

1180
01:32:35,780 --> 01:32:43,080
That a trusted technical expert, whether within the city or through a third, a trusted third party auditor, and contract with the city, verify any of this.

1181
01:32:43,520 --> 01:32:55,900
Given that this isn't just processing information on suspected criminals, but every single person who passes by one of those cameras, innocent or otherwise, it's very important to understand how this all works in sure that our privacy isn't being unlawfully violated.

1182
01:32:56,800 --> 01:33:01,960
Of the audit logs that we do have access to, how often is a city coming through them and ensure compliance with our policy?

1183
01:33:02,120 --> 01:33:09,540
What's the documented procedure on this? Are you keeping up with a new agency signing to 87G agreements and proactively blocking them?

1184
01:33:09,860 --> 01:33:17,180
What about agencies who aren't 287G signed, who still work with ICE anyway? Are we spot checking legitimate looking requests to follow up on the case?

1185
01:33:17,340 --> 01:33:21,060
Both internally and externally to ensure that they actually are what they say they are.

1186
01:33:21,060 --> 01:33:26,160
Have we considered other ways we can deal with crime besides continuing to participate in the federal government's

1187
01:33:26,160 --> 01:33:28,340
violation of our first and fourth amendment rights?

1188
01:33:28,700 --> 01:33:33,060
There must be some other ways since multiple other police departments across the nation, including

1189
01:33:33,060 --> 01:33:37,200
right here in Ohio, solve fit to find another way without flock.

1190
01:33:38,020 --> 01:33:42,520
By the way, thank you for blocking the immigration drop down, and as a search reason, and for

1191
01:33:42,520 --> 01:33:46,200
blocking those 287G agencies, both are small steps in the right direction.

1192
01:33:46,200 --> 01:33:51,000
So what are we going to ensure our data isn't being used for other morally wrong situations?

1193
01:33:51,500 --> 01:33:55,940
With the recent rate on the local voters rights organization and the rest of members

1194
01:33:55,940 --> 01:33:59,820
of a neighborhood watch group in Minnesota, I'd appreciate knowing that the city isn't

1195
01:33:59,820 --> 01:34:04,680
just targeting a single-bad use of information, since you don't need a 287G for those situations.

1196
01:34:05,700 --> 01:34:10,220
Are we proactively monitoring for when not if the AI makes mistakes as it scans the

1197
01:34:10,220 --> 01:34:12,780
plates of every single vehicle, not just those attached to crimes?

1198
01:34:12,780 --> 01:34:18,540
Do we know if and how often it's happening who's responsible and liable in that situation is it shake our heights

1199
01:34:18,540 --> 01:34:25,820
Shake our police department flock the flying spaghetti monster in the sky by the way all of these issues are more not only apply to flock

1200
01:34:25,820 --> 01:34:30,600
But they're competitors as well for example signal phrase two times you down the three minutes

1201
01:34:30,600 --> 01:34:34,840
So yeah, I get please so signal traces similar company

1202
01:34:34,840 --> 01:34:39,380
That's the point a power ALPR's that have the same flaws that we've told you about over last six months

1203
01:34:39,380 --> 01:34:45,140
They're planning to collect even more data such as passing phones, watches, and electronics from within the cars themselves,

1204
01:34:45,580 --> 01:34:51,520
which makes it a more lucrative gold mine for bad actors who may, for instance, decide that up posing or protesting fascism as a criminal offense.

1205
01:34:52,440 --> 01:35:01,760
So at the end of the day, this private company, backed by a man who's publicly stated where a view of polls is not just the values that shake a residence, but the freedom of rights of every human in this country and on earth,

1206
01:35:01,760 --> 01:35:04,240
This private company who sought after government

1207
01:35:04,240 --> 01:35:07,820
constant entitlement basic security measures and features to prevent

1208
01:35:07,820 --> 01:35:12,340
unauthorized access until after a media storm cannot be trusted no matter what

1209
01:35:12,340 --> 01:35:13,220
they say.

1210
01:35:13,480 --> 01:35:17,240
So there should do better and must find a way to tackle crime and safety without

1211
01:35:17,240 --> 01:35:21,200
contributing to people who would view many in the city as terrorists just for

1212
01:35:21,200 --> 01:35:21,620
existing.

1213
01:35:22,300 --> 01:35:25,660
I'm once again calling on the city of Shaker Heights to end it, not amend it.

1214
01:35:31,460 --> 01:35:35,360
I have to ask that you please abide by the guidelines.

1215
01:35:35,360 --> 01:35:41,500
are a number of people who would like to speak, and essentially you're delaying the ability

1216
01:35:41,500 --> 01:35:49,320
for them to provide their comment as well. So please, we would appreciate compliance with

1217
01:35:49,320 --> 01:35:52,340
those guidelines. Sir, I thought you were next.

1218
01:36:00,310 --> 01:36:04,790
Hello, my name is David Windrick. I've been a resident of Shaker Heights for the last over

1219
01:36:04,790 --> 01:36:11,430
20 years currently residing on Parkland Drive. I'm here tonight. I wanted to express my

1220
01:36:11,430 --> 01:36:18,530
appointment to hear the news on Friday that the mayor had amended the contract with

1221
01:36:18,530 --> 01:36:24,950
lock safety. In an interview with News Channel 5, Mayor Weiss explained that, quote,

1222
01:36:25,690 --> 01:36:32,370
we have to have the ability to have all the tools in our toolbox that we might need under

1223
01:36:32,370 --> 01:36:39,410
any circumstances. That explanation does not give me confidence that the city fully understands

1224
01:36:39,410 --> 01:36:46,010
what a powerfully dangerous tool we've deployed and is therefore ill-equipped to manage it safely.

1225
01:36:47,770 --> 01:36:51,410
Mass surveillance is an incredibly powerful general purpose tool.

1226
01:36:51,750 --> 01:37:00,430
Deploying a permanent tracking network to solve localized municipal crimes like stolen vehicles is a radical overreaction.

1227
01:37:02,490 --> 01:37:07,490
Chica PD doesn't walk around with assault rifles sung over their shoulders.

1228
01:37:07,490 --> 01:37:12,190
They don't patrol our neighborhoods in armored battle tanks.

1229
01:37:13,510 --> 01:37:14,250
Why is that?

1230
01:37:14,450 --> 01:37:16,610
Because those tools are overkill.

1231
01:37:17,870 --> 01:37:20,130
They're too powerful from the job that we've done.

1232
01:37:21,380 --> 01:37:25,320
Dragnet surveillance of the citizens residents of

1233
01:37:30,000 --> 01:37:47,600
A couple of a tool to have lying around in the toolbox just in case you need it. When you build a system with far more technical capability than your stated purpose requires, it will eventually be used for unintended purposes.

1234
01:37:48,440 --> 01:38:00,660
This is not a hypothetical. We've already had plenty of examples of this system being abused and weaponized in ways that this community never anticipated.

1235
01:38:00,660 --> 01:38:02,620
and never voted for.

1236
01:38:03,960 --> 01:38:08,880
Restricting specific search terms of or blocking certain agencies is a temporary

1237
01:38:08,880 --> 01:38:15,340
band-aid. This time it was ice. Maybe the contract amendments will adequately

1238
01:38:15,340 --> 01:38:23,460
address that threat. Personally, I doubt it. Lupos will always exist forcing our

1239
01:38:23,460 --> 01:38:27,780
community into a state of exhausting, permanent vigilance.

1240
01:38:29,340 --> 01:38:35,240
Even if that's the last we hear of ICE and PLAC, what's next?

1241
01:38:35,980 --> 01:38:38,980
We've been given many examples of what's coming,

1242
01:38:39,100 --> 01:38:40,080
what's already happened.

1243
01:38:42,750 --> 01:38:45,730
When municipal infrastructure can be used to track political descent

1244
01:38:45,730 --> 01:38:48,570
like correlating the movements of peace, peaceful protestors,

1245
01:38:48,790 --> 01:38:52,850
journalists or whistleblowers, it directly threatens civil liberties.

1246
01:38:53,870 --> 01:39:02,310
Shaker Heights has a history of leading up progressive social issues, falling in line with a corporate surveillance

1247
01:39:02,310 --> 01:39:08,050
stagnant is a failure to uphold our communities, core ethos, and values.

1248
01:39:09,630 --> 01:39:13,190
I'll say again, a mass surveillance system is a powerful and dangerous tool.

1249
01:39:14,270 --> 01:39:20,850
The residents of Shaker Heights deserve an explanation of the specific uses that justify it.

1250
01:39:21,750 --> 01:39:25,590
It needs to be better than just in case.

1251
01:39:25,930 --> 01:39:26,470
Thank you.

1252
01:39:32,490 --> 01:39:36,390
I'm going to switch over to some people online just because they've been very patient.

1253
01:39:37,450 --> 01:39:38,690
Mr. Spencer was.

1254
01:39:38,870 --> 01:39:39,190
I think.

1255
01:39:39,550 --> 01:39:40,250
Oh, he was before.

1256
01:39:40,910 --> 01:39:41,550
Yeah, that's all right.

1257
01:39:42,190 --> 01:39:43,070
So hold on here.

1258
01:39:48,640 --> 01:39:50,860
Mr. Spencer, could you unmute?

1259
01:39:51,020 --> 01:39:52,080
Are you ready to go?

1260
01:39:52,740 --> 01:39:53,040
Yes.

1261
01:39:53,120 --> 01:39:53,660
Thank you.

1262
01:39:54,500 --> 01:39:54,960
Good evening.

1263
01:39:55,700 --> 01:39:57,440
Like I said, my name is Garrison Spencer,

1264
01:39:57,580 --> 01:40:00,240
and I live at 3311 lead road.

1265
01:40:00,240 --> 01:40:07,500
I joined late and missed the instruction to hold all other agenda items to the end so I apologize for jumping the gun earlier.

1266
01:40:08,120 --> 01:40:15,020
I did a question and comment about the vacant lot located at 3305 Lee Road.

1267
01:40:15,740 --> 01:40:22,580
And I had just an email to come to members on this topic, but just wanted to make a brief comment on the record as well.

1268
01:40:22,580 --> 01:40:29,540
And my question is what is the status of the development agreement with key state homes for that property?

1269
01:40:30,260 --> 01:40:35,960
Including whether the agreement remains active and whether it is coming up for renewal as I believe it might be.

1270
01:40:36,660 --> 01:40:49,960
And if the agreement is coming up for renewal, I just wanted to respectfully ask that council consider not renewing it and instead re opening the process that allows neighboring property owners to acquire vacant lots.

1271
01:40:49,960 --> 01:40:57,960
The joining property owners, 433-05, we wrote, are different from those that were present

1272
01:40:57,960 --> 01:41:04,200
when the original agreement was made, and neither neighboring owners, including us,

1273
01:41:04,560 --> 01:41:10,160
once a house built on that lot, and we believe the current joining owners should have the same

1274
01:41:10,160 --> 01:41:16,020
opportunity, that previous joining owners were given before that lot was committed to future development.

1275
01:41:16,020 --> 01:41:23,740
So, like I said, I sent an email as well, so that is my comment and question, thanks so much for your time and consideration.

1276
01:41:26,610 --> 01:41:28,390
Mr. Spencer, do you send the email?

1277
01:41:30,820 --> 01:41:36,240
To the Council members using the email addresses listed on the Shaker Heights website.

1278
01:41:37,280 --> 01:41:38,040
It's in our inbox.

1279
01:41:38,820 --> 01:41:39,320
Oh, just Saturday.

1280
01:41:39,720 --> 01:41:40,120
Thank you.

1281
01:41:41,520 --> 01:41:41,640
Yeah.

1282
01:41:47,620 --> 01:41:48,040
Okay, go.

1283
01:41:48,960 --> 01:41:50,400
Mr. Spencer, email.

1284
01:41:50,400 --> 01:41:53,500
At least it's in my email box at 704 p.m. tonight.

1285
01:41:53,880 --> 01:41:54,660
So I will thank you.

1286
01:41:54,660 --> 01:41:54,960
Thank you, director.

1287
01:41:55,340 --> 01:41:56,740
Thank you.

1288
01:41:56,740 --> 01:41:57,400
Thank you.

1289
01:41:58,120 --> 01:41:58,880
Continue on liner.

1290
01:42:00,660 --> 01:42:02,200
Param's three contests.

1291
01:42:02,260 --> 01:42:03,140
Next, I believe.

1292
01:42:06,580 --> 01:42:07,360
Would you hear me, sir?

1293
01:42:07,580 --> 01:42:07,980
Yes.

1294
01:42:08,160 --> 01:42:08,520
We can.

1295
01:42:08,660 --> 01:42:09,300
Thank you so much.

1296
01:42:09,480 --> 01:42:11,220
I appreciate the opportunity to speak.

1297
01:42:11,420 --> 01:42:12,080
I'll be brief.

1298
01:42:12,460 --> 01:42:13,920
I don't want to sound like a stuck record.

1299
01:42:14,400 --> 01:42:17,940
But I want to reflect the widespread sense of dissatisfaction,

1300
01:42:18,000 --> 01:42:23,020
bordering on outrage that continues to persist in the houses and the community.

1301
01:42:23,020 --> 01:42:25,860
around the cutting down of the nine trees.

1302
01:42:26,320 --> 01:42:28,300
Like for example, residents feel that

1303
01:42:28,300 --> 01:42:30,480
it hasn't been clearly explained to them why.

1304
01:42:30,780 --> 01:42:33,700
The tree lawn has to be dug up instead of the street

1305
01:42:33,700 --> 01:42:37,000
or, for example, after cutting down the trees,

1306
01:42:37,220 --> 01:42:40,260
flooding might cause damage to the residential basements

1307
01:42:40,260 --> 01:42:43,840
and people have not received enough clarification about it.

1308
01:42:44,260 --> 01:42:48,480
I just wanted to make you aware that I know that you feel

1309
01:42:48,480 --> 01:42:50,460
you all feel that you move ahead with the decision

1310
01:42:50,460 --> 01:42:57,280
but that has left behind, not just a trail of environmental damage, but a trail of dissatisfaction and despair.

1311
01:42:57,760 --> 01:42:58,460
Thank you.

1312
01:42:59,260 --> 01:42:59,740
Thank you.

1313
01:43:01,760 --> 01:43:02,360
Please.

1314
01:43:03,280 --> 01:43:05,380
And then, Jackie Green.

1315
01:43:07,080 --> 01:43:07,640
If you are ready?

1316
01:43:11,980 --> 01:43:12,440
Yes, hi.

1317
01:43:12,520 --> 01:43:13,180
Can you hear me?

1318
01:43:13,400 --> 01:43:13,720
Yes.

1319
01:43:14,540 --> 01:43:14,900
Okay.

1320
01:43:15,380 --> 01:43:16,380
A little bit.

1321
01:43:16,820 --> 01:43:18,640
I sent some questions earlier.

1322
01:43:18,640 --> 01:43:29,720
And a little bit of the topics that I had questions on regarding the nine legacy oak trees on Lomondrive have been topics have been slightly addressed.

1323
01:43:30,620 --> 01:43:43,580
My questions are to please advise the method and dates that the residents of the Lomond neighborhood were advised specifically that a discussion regarding cutting down nine legacy oak trees would take place.

1324
01:43:43,580 --> 01:43:56,900
I'm not asking for information that gives general notice about the project update, but rather what advanced notice was distributed to the residents of the Loma neighborhood that the removal of nine legacy trees would be discussed.

1325
01:43:58,480 --> 01:44:03,440
What environmental impact studies were performed before the start of the project?

1326
01:44:03,640 --> 01:44:07,420
What was done before the decision to remove nine legacy oak trees?

1327
01:44:07,420 --> 01:44:12,640
Please make available all environmental impact studies,

1328
01:44:13,980 --> 01:44:17,180
statements, studies to the residents of the Luma neighborhood.

1329
01:44:18,520 --> 01:44:20,540
In addition to the environmental impact,

1330
01:44:20,860 --> 01:44:23,720
what social and economic studies were performed in advance

1331
01:44:23,720 --> 01:44:26,900
of the decision to remove nine legacy oak trees.

1332
01:44:27,080 --> 01:44:30,880
I'd like to include any materials regarding community health

1333
01:44:30,880 --> 01:44:35,060
of cleaner air, economic cost of increased tea due to the loss

1334
01:44:35,060 --> 01:44:43,560
significant shade and the economic cost of decreased home values and I would like to ask

1335
01:44:43,560 --> 01:44:49,020
what everybody has learned from this project that could influence new projects. I saw that on

1336
01:44:49,020 --> 01:44:57,180
the agenda today there was discussion about Winslow Road both traffic calming and about.

1337
01:45:00,000 --> 01:45:22,140
It is a big topic. Hopefully you have learned from what's happening right now with the community and Mola neighborhood that direct communication and frequent communication to the residents of a neighborhood might actually be needed when you're disrupting their ability to, for example, drive down their road or access their driveways.

1338
01:45:23,720 --> 01:45:27,800
And then I'd like to know this is an interesting thing.

1339
01:45:27,880 --> 01:45:33,980
One measures we put into place so that future projects do still have to adhere to the city's

1340
01:45:33,980 --> 01:45:35,580
implemented five year tree plan.

1341
01:45:36,740 --> 01:45:44,260
I see that every item on the agenda is listed as emergency and that when you have emergency

1342
01:45:44,260 --> 01:45:50,900
you have a suspension of rules, but the city created a five year tree plan with rules about

1343
01:45:50,900 --> 01:45:54,680
how to handle trees and how to do construction around trees.

1344
01:45:55,260 --> 01:45:58,380
Clearly, if something's been declared an emergency,

1345
01:45:59,200 --> 01:46:00,720
you don't have to adhere to those rules.

1346
01:46:02,240 --> 01:46:05,700
I'd like to consider, in the future,

1347
01:46:05,960 --> 01:46:11,820
discussing how do we ensure that these important decisions

1348
01:46:11,820 --> 01:46:16,900
that have been implemented don't get overridden by the...

1349
01:46:16,900 --> 01:46:22,480
is green. I'm sorry to interrupt. Are you about to wrap up? Yes. Okay.

1350
01:46:24,500 --> 01:46:26,900
Have I done over three minutes? I was watching my timer.

1351
01:46:27,580 --> 01:46:32,820
A little bit. Yes. Oh, I'm sorry. I do have other questions, but you guys all know

1352
01:46:32,820 --> 01:46:37,020
a lot of you know me. I always have a lot of questions, and I don't want to take up

1353
01:46:37,020 --> 01:46:40,660
time for other people. So thank you for the opportunity to speak.

1354
01:46:42,020 --> 01:46:44,380
We have your email of course, and we'll respond.

1355
01:46:44,380 --> 01:46:46,640
Yeah, okay. Thank you.

1356
01:46:59,220 --> 01:47:01,480
I would like to start by saying hello neighbors.

1357
01:47:02,220 --> 01:47:04,840
We are all neighbors after all.

1358
01:47:05,220 --> 01:47:06,340
We all live here.

1359
01:47:07,080 --> 01:47:08,840
I voted for you guys.

1360
01:47:10,040 --> 01:47:12,020
I think by now you know me.

1361
01:47:12,240 --> 01:47:13,360
I'm Sarah Megan Hart.

1362
01:47:14,000 --> 01:47:16,740
I have lived in Chaker for 25 years.

1363
01:47:19,760 --> 01:47:23,280
And I am here with all due respect,

1364
01:47:23,280 --> 01:47:27,400
but also to direct my comments to you, Mayor Weiss.

1365
01:47:28,960 --> 01:47:33,100
There seems to be a misunderstanding about ALPR's

1366
01:47:33,100 --> 01:47:37,500
and their ability to prevent crimes or solve crimes.

1367
01:47:38,300 --> 01:47:40,720
I'm wondering if you can tell me how many

1368
01:47:40,720 --> 01:47:43,280
flock cameras were in Tucson, Arizona,

1369
01:47:44,020 --> 01:47:46,280
the day Nancy Guthrie was abducted.

1370
01:47:47,120 --> 01:47:48,180
Do you know?

1371
01:47:48,820 --> 01:47:49,480
Over 200.

1372
01:47:49,480 --> 01:48:00,880
block cameras, ALPRs, as it prevented, as it solved, just the answer is no.

1373
01:48:03,340 --> 01:48:09,160
We know, as many people have mentioned, that the cameras have been used for nefarious

1374
01:48:09,160 --> 01:48:14,240
purposes by violent partners to track their exes.

1375
01:48:14,240 --> 01:48:25,700
We know that the guardrails are, I heard, I don't know, do we have a full-time person tracking those audits?

1376
01:48:26,160 --> 01:48:35,560
Can we say for sure that they aren't being used for immigration to track ex-partners for unlawful immigration searches?

1377
01:48:35,920 --> 01:48:40,260
The answer is, I mean, maybe we have a full-time person I haven't heard of that.

1378
01:48:41,560 --> 01:48:46,740
Can we guarantee the veracity of a search like sus or invest?

1379
01:48:47,820 --> 01:48:50,040
I don't know what that means.

1380
01:48:50,120 --> 01:48:51,280
That can mean anything.

1381
01:48:51,760 --> 01:48:55,240
Just because a person can't say it's for immigration.

1382
01:48:56,240 --> 01:48:58,960
I don't know that that really solves the problem.

1383
01:48:59,200 --> 01:49:00,200
I appreciate the effort.

1384
01:49:00,280 --> 01:49:01,560
I do see the effort.

1385
01:49:02,260 --> 01:49:05,920
But the fact of the matter is that these cameras do not make us safer.

1386
01:49:05,920 --> 01:49:12,840
We are all of the data points to that, crime is not reduced, crimes are not solved.

1387
01:49:13,180 --> 01:49:20,360
There is some sort of dystopian fever dream that is taking over this idea of surveillance as helping us.

1388
01:49:20,800 --> 01:49:27,260
I will end simply by saying, Mayor, you have the power to cancel the contract.

1389
01:49:28,000 --> 01:49:32,260
I ask that you cancel the contract today. Thank you.

1390
01:49:40,140 --> 01:49:48,120
Mayer, we do have another email that was submitted today from Ms. Sheila Doss, DAS, on Loma

1391
01:49:48,120 --> 01:49:48,800
and Boulevard.

1392
01:49:49,520 --> 01:49:50,000
What's the summarize?

1393
01:49:50,180 --> 01:49:52,420
It'll be added to the minutes later.

1394
01:49:52,920 --> 01:49:59,100
As DAS asks about environmental studies conducted before work began on the SSO projects in

1395
01:49:59,100 --> 01:50:04,820
Linfield, Loma and Area, where the study shared discusses the email discusses of our

1396
01:50:04,820 --> 01:50:12,820
mental costs, questions about impact, climate impacts, housing impacts, and then there are

1397
01:50:13,380 --> 01:50:19,160
other general questions about the work that's been done in the current process.

1398
01:50:20,560 --> 01:50:26,720
Ms. Dr. Describes that she's been a resident for over 20 years of that area, and has other

1399
01:50:26,720 --> 01:50:29,900
related comments, but we'll provide a response as well.

1400
01:50:30,080 --> 01:50:33,520
But that's, and the email in full will be added to the minutes.

1401
01:50:35,400 --> 01:50:40,900
Thank you. Any other comments this evening?

1402
01:50:44,160 --> 01:50:47,160
Anyone online? I think that's it.

1403
01:50:47,400 --> 01:50:53,520
I'll see you at our hands, Mayor. Okay. Then we're going to go ahead and end the public comment section.

1404
01:50:55,120 --> 01:51:03,160
But before we do move on, I guess I just wanted to say that

1405
01:51:05,340 --> 01:51:14,800
We have heard very clearly the concerns and comments that many of the people in these chambers

1406
01:51:14,800 --> 01:51:16,680
have asked.

1407
01:51:18,580 --> 01:51:29,560
I would just ask that you consider that there are certain circumstances when this technology

1408
01:51:29,560 --> 01:51:30,860
can be helpful.

1409
01:51:30,860 --> 01:51:40,980
I can point to a number of them in Shaker itself and what we have attempted to do and spent

1410
01:51:40,980 --> 01:51:49,280
a good deal of time is trying to address issues of either ambiguity or to limit the use

1411
01:51:49,280 --> 01:51:55,280
of the technology where no one is comfortable or maybe comfortable with it.

1412
01:51:55,280 --> 01:52:02,700
We have made significant progress on it.

1413
01:52:02,820 --> 01:52:07,220
I know that that's not enough for many of you.

1414
01:52:09,640 --> 01:52:17,560
We will continue to work to make sure we have the best contract that we have can have.

1415
01:52:18,060 --> 01:52:19,860
But it's difficult for me.

1416
01:52:19,860 --> 01:52:24,060
and I think it's difficult for my colleagues on council.

1417
01:52:30,000 --> 01:52:43,640
ology, can be significant. And so it's hard for me to, and I think for council, when asked

1418
01:52:43,640 --> 01:52:54,500
by someone whose child has been abducted or someone who has mental health issues that has

1419
01:52:54,500 --> 01:53:01,300
lost and they're trying to find. When you hear about those situations, it's hard to

1420
01:53:02,980 --> 01:53:09,460
to ignore that there isn't more to the story and more that needs to be considered.

1421
01:53:10,300 --> 01:53:16,940
So I hear the comments made. I do want to clarify that we do have a contract that goes

1422
01:53:16,940 --> 01:53:29,740
two years. So we are bound by that contract. But we will continue to explore to make sure

1423
01:53:29,740 --> 01:53:36,360
we're limiting and prohibiting the activities that many of you are mentioning.

1424
01:53:38,400 --> 01:53:39,660
But so

1425
01:53:39,660 --> 01:53:46,880
that's where we are at, but I wanted to make sure that you were clear about the efforts

1426
01:53:46,880 --> 01:53:56,520
have been taken by the administration and by City Council and so we'll continue the conversation

1427
01:53:56,520 --> 01:54:02,440
I'm sure but I did want to make that general statement.

1428
01:54:04,220 --> 01:54:16,600
All right, that ends our items, formal items, and we will go ahead and adjourn, and then

1429
01:54:16,600 --> 01:54:19,740
wait a moment, and then we will work through our calendar.

1430
01:54:20,960 --> 01:54:21,920
We really can't adjourn.

1431
01:54:22,260 --> 01:54:23,400
We're going to talk about it.

1432
01:54:23,800 --> 01:54:24,020
We should.

1433
01:54:24,920 --> 01:54:25,900
We still under sunshine.

1434
01:54:27,220 --> 01:54:27,440
Okay.

1435
01:54:29,300 --> 01:54:31,420
Just don't talk about your vacation dates.

1436
01:54:31,420 --> 01:54:38,040
Yeah, she won't talk about our vacation dates on the vacation dates are off the record right but everything else we just want.

1437
01:54:38,080 --> 01:54:39,360
Yeah, okay.

1438
01:54:42,480 --> 01:54:43,440
All right.

1439
01:54:44,080 --> 01:54:46,060
Well, then you need to guide me.

1440
01:54:46,280 --> 01:54:46,780
I love the director.

1441
01:54:47,220 --> 01:54:48,180
Then what are we?

1442
01:54:49,000 --> 01:54:57,660
I think the point was that if there's a concern about anyone not wanting to reveal publicly something about here.

1443
01:55:03,580 --> 01:55:10,800
We're talking about tonight as meeting when you're available for meetings and when you're nodding, what we should have certain meetings.

1444
01:55:11,460 --> 01:55:12,560
You have to give the reason.

1445
01:55:14,260 --> 01:55:14,640
Okay.

1446
01:55:15,320 --> 01:55:16,560
Just saying that available.

1447
01:55:17,980 --> 01:55:20,440
So, outside of the, alive meeting.

1448
01:55:21,620 --> 01:55:24,320
No, I'm saying that's the discussion we're having now.

1449
01:55:24,320 --> 01:55:28,880
And then if there's more detail that the council member

1450
01:55:28,880 --> 01:55:33,560
was to get to that as to where they're going to be or why

1451
01:55:34,320 --> 01:55:36,360
they can talk about that.

1452
01:55:36,600 --> 01:55:37,120
Exactly.

1453
01:55:37,780 --> 01:55:41,420
Just for a sake, we were talking about just for safety reasons.

1454
01:55:42,720 --> 01:55:45,300
And I don't think it's required that the council members

1455
01:55:45,300 --> 01:55:48,680
pronounce here their schedules or if they're not available.

1456
01:55:49,080 --> 01:55:50,100
If they're not available, they can share that.

1457
01:55:50,100 --> 01:55:52,880
Mr. Melon says, I'm not available one half a second.

1458
01:55:52,880 --> 01:55:54,300
He's not available one half a second.

1459
01:55:54,300 --> 01:55:56,180
He could choose to say that to me separately.

1460
01:55:58,380 --> 01:55:58,480
Right.

1461
01:56:07,280 --> 01:56:08,240
All right.

1462
01:56:08,320 --> 01:56:10,400
If you've comfortable getting dates,

1463
01:56:10,640 --> 01:56:11,180
or if any,

1464
01:56:11,380 --> 01:56:12,000
or not,

1465
01:56:12,020 --> 01:56:13,760
feel free to do that now.

1466
01:56:13,760 --> 01:56:14,740
And if you're not,

1467
01:56:14,860 --> 01:56:17,720
then you can talk to Matt after we adjourned.

1468
01:56:17,920 --> 01:56:18,480
I'm sorry.

1469
01:56:18,480 --> 01:56:21,120
I was talking without my microphone on Mr.

1470
01:56:21,120 --> 01:56:23,900
Was the calendar email, was the calendar email?

1471
01:56:24,920 --> 01:56:26,280
Say again, come with us.

1472
01:56:26,820 --> 01:56:28,820
No, was the calendar email to us?

1473
01:56:29,080 --> 01:56:29,480
Oh, the calendar.

1474
01:56:29,780 --> 01:56:32,100
I haven't seen it.

1475
01:56:32,920 --> 01:56:33,340
We don't.

1476
01:56:33,780 --> 01:56:34,000
We don't.

1477
01:56:34,340 --> 01:56:35,000
We can email it.

1478
01:56:35,460 --> 01:56:38,680
We can email it.

1479
01:56:39,280 --> 01:56:39,280
Well,

1480
01:56:41,540 --> 01:56:42,920
we'll email the draft.

1481
01:56:46,580 --> 01:56:49,860
Sunshine calendar to you and you can let us know.

1482
01:56:52,560 --> 01:56:53,320
Thank you.

1483
01:56:53,320 --> 01:57:01,080
All right anything else for this evening we do have a board of appeals case, so that we'll go forward

1484
01:57:01,080 --> 01:57:02,940
As far as we know right now

1485
01:57:04,800 --> 01:57:07,220
And yes, and we will need you

1486
01:57:09,200 --> 01:57:13,980
All right, and if there's nothing else we stand adjourned. Thank you all