[0:02] Okay, this is the November 20th,
2025
[0:09] town Board of Shamrock Lakes
general meeting, regular schedule
[0:14] meeting. Call it to order.
Um,
[0:19] has everybody had a chance to read and
approve the minutes from last month?
[0:26] » Uh, can I get a motion to
Make a motion to accept the minutes from
[0:32] last meeting.
>> Second.
[0:34] » Second. All in favor?
>> I I
[0:38] Okay. Uh we have two treasures reports.
One is September, one is October.
[0:47] You've had a chance hopefully look at
those. Uh,
[0:52] do I have a motion to approve those?
>> Move to approve the September and
[0:58] October treasures reports.
>> Second.
[1:01] » Okay. All in favor? I.
>> I.
[1:03] » Okay.
Uh, we've signed our claims for the
[1:07] month. Uh, Diane,
>> yes.
[1:11] » Pass due and so forth.
>> Yes. Okay. So, um, there are five past
[1:18] due accounts. Three of them were letters
sent. the Arley's, the grooms, and the
[1:22] walkers um all had letters sent uh this
month. Um the other past is Klein, and
[1:30] she um texted me yesterday and wants to
pay it off and asked for the balance.
[1:35] So, that might be happening. And then,
uh McVey.
[1:40] » Okay.
Any leans filed?
[1:43] » No leans were filed.
>> Okay.
[1:47] Uh like to go into old business. Do we
have a motion to open old business?
[1:52] » I'll move to open old business.
>> Second.
[1:55] » Okay. All in favor? I
>> I
[1:58] » uh number one online payment options.
>> So for two months, October and November,
[2:08] um we conducted tests of the online
payment system pay
[2:15] and had more success. uh meaning more
participants in November than October.
[2:22] Um
so I'd be curious to hear um
[2:30] sort of when payments actually got
posted um if we want to talk through
[2:35] that. But um for the most part people
seemed
[2:41] a person who said they were not pleased
about the fee. uh the processing fee and
[2:49] so they said I'm never doing this again.
Um I'll go back to paying it the old way
[2:54] » and I think I'll check my email check my
email but that may have been the same
[2:58] person who said is there a way I can pay
for the whole year
[3:03] » and I said yes. So, um there we may want
to consider on the website um not just
[3:11] having a page for the online bill page,
but also just detail here are some of
[3:17] the ways that um or like a frequently
asked questions about paying bills. Um
[3:22] that can include, you know, can I pay
the whole year in advance or can I pay
[3:27] more than one month at a time? That kind
of thing. um as we have new residents,
[3:31] they may not realize that's an option if
they want to pursue that. Um that's a
[3:37] really good idea.
>> Um
[3:42] prior to today, D and I were chatting.
Um she felt like it was okay to go
[3:50] forward with posting it, making it
available to people. Um
[3:56] I think so. Um and Um,
you asked about how the payments were
[4:03] getting posted. Um, so it looks like for
the most part when people are initiate
[4:10] initiating a transaction,
it's getting posted the next day. If
[4:17] it's not if it's through the week,
however, there was one there were two
[4:22] people. Well, one paid like on the 6th,
one paid on the 7th, and they both were
[4:27] deposited into the account on the 8th,
and that they was it was the middle of
[4:32] the week. It was like Monday, Tuesday,
Wednesday. So, I'm not sure why. So I
[4:36] would again [snorts and cough]
[clears throat]
[4:38] I would say like we tell people it might
be the next day but I think just to be
[4:45] on the safe side we should you should
allow at least four to five days
[4:49] » because sometimes I think the longest it
has been has been like maybe five days.
[4:54] Um but for the most part it is getting
it is getting deposited into our um
[5:02] accumulating account on on like the next
day.
[5:06] » So within two days for the most part.
>> Okay.
[5:10] » So and again there's really no way
unless it's an odd amount to kind of
[5:14] tell whose deposit is which. But I do
get reports on who deposited and when
[5:21] they deposited and so I just kind of go
by the dates and I'm just assuming that
[5:29] you know that that they get deposited in
order that they were. So okay, we do
[5:37] have um a page on the website set up.
It's in draft form right now. Um that
[5:45] has [cough]
really kind of minimal information that
[5:49] we've talked about so far. Um the notice
about the fee, the notice about or like
[5:55] the recommendation to pay by the 5th to
make sure it arrives on time. Um the
[6:01] link button um and the list of things
they'll need to have available to them
[6:07] as they go to pay their bill. um it can
be published
[6:13] after this meeting if everyone is
comfortable with that. If there's any
[6:17] other information maybe besides the uh
frequently asked questions to add to
[6:23] that. Um I think now is the time.
>> I'm good with it.
[6:29] » Okay.
>> Send it.
[6:32] » Do we need to make a motion and vote
that we want to put this
[6:37] program into
actually circulation.
[6:40] » I think we should
[6:44] I um do you see a way that it would kind
of fool you or that that two accounts
[6:52] make it flip-flopped or it's not that
big of a deal? Um right now you're
[6:56] you're you're comparing
like best pictures, right? As far as
[7:01] what information you're getting on it is
adding to your workload, but
[7:06] » Oh, for sure. for sure. Um, it is. So, I
would say there is no way to 100%
[7:16] [clears throat]
>> say that this was that person's unless
[7:20] it's an odd amount.
>> Um,
[7:23] » is there
>> but I say it's pretty I think you can
[7:28] you can comfortably assume that they're
going they're getting deposited in the
[7:33] order that the transaction was
initiated. So, I'm not going to say
[7:37] there would never be some sort of an
issue and really it would only be a
[7:42] really big issue if it were like around
the 10th. Um, the two kind of the two
[7:49] big things would be the end of the month
because I have to tally up all of the
[7:53] numbers at the end by the end of the
month. So, if [clears throat] they think
[7:57] that it's going on, you know, on one
month that that's more of a paperwork
[8:01] thing for me. But for the customer, the
big thing is the 10th because, you know,
[8:07] if it's not even the 10th, it's it's
late. So,
[8:10] » and it's not a train wreck. I mean, if
you would run into that um where it got
[8:17] checked to the wrong account or
something, it's not a big flip-flop or
[8:20] something. I mean, as far as um
>> um
[8:24] » we could do it especi if we had to uh
take a a late fee off or something, we
[8:29] could do that in the meeting. And and so
there really isn't anything that's going
[8:33] to
>> Yeah. I don't see anything that's like
[8:35] really going to hurt us. No, I would say
there might be I mean some things we
[8:40] have to talk about at some point,
>> but um it's it's kind of running
[8:44] smoothly. It's just you know
it does add more work, but you know
[8:50] that's just the that's we're just going
to accept that and go on rather worry
[8:55] about that. Are we um and and I'm not
trying to in any way slow this thing
[9:01] down, but um is there a percentage we'd
like to see after a year that makes it
[9:07] worthwhile or you know
>> it doesn't cost us anything
[9:11] » other than
>> other than my time?
[9:13] » Okay.
>> Yeah. Um so it doesn't really cost us
[9:16] anything. The user has to pay a fee in
order to do that. But we don't have to
[9:22] pay a fee. We incur no fees on that.
It's minimal. What is it? Like less than
[9:27] $2. Yeah. If it's if they're paying the
standard $58, it's like a dollar 73 or
[9:35] something.
>> Yeah. It wasn't very much. But
[9:38] » so it's convenience is what they're
paying.
[9:40] » It's a convenience for sure.
>> Yeah. But I understand if someone didn't
[9:46] want to pay, I wouldn't want to pay you.
[laughter]
[9:50] » Yeah. So, I'll make a motion to um
put into motion or put into action um
[10:00] the online bill pay service payoff make
it active for the full counts.
[10:08] » Second.
>> All in favor? I
[10:11] » I
Okay, motion carries.
[10:19] Uh I know Steve has been working on the
animal noise ordinance. Um
[10:27] I don't have any update
>> okay
[10:29] » on it
and the same on the codification. I know
[10:37] he's out of state for family issues. Uh
they did take
[10:44] um the codification stuff and
uh our ordinances with him and he's
[10:53] going to do some work. He'll have some
downtime. So uh no update on
[10:59] codification.
[11:03] Uh the maintenance projects
have nothing on the building maintenance
[11:13] or Wells Park garage.
I think that'll probably be stagnant
[11:18] till the spring.
>> Uh the crack ceiling that's uh been
[11:26] paid. Everything's good. One of the
things that um
[11:31] I plan on doing, I had already before
uh Mr. Campbell was in here at our last
[11:37] meeting, I talked to EMD Paving about
we've got four or five areas around the
[11:44] town that
the asphalt has failed
[11:50] » and talk to them about um
coming giving us an estimate.
[11:57] um that next spring that or summer that
they would come in, not grind up the
[12:04] whole road, do that section.
Um
[12:09] and then also the parking area here in
front. Uh my wish is that we will have
[12:16] those estimates by our December meeting
so we can encumber funds for this year
[12:22] » for that.
And then uh along that lines
[12:30] uh
we still have the new street signs that
[12:34] need to be put up. I need to go around
it and look at we had bought those
[12:40] two years ago, the new names and
we need to get new brackets because
[12:47] what's going to happen is those have
been out there so long they're rusted.
[12:51] » They're not hold tight,
>> right? So, we're going to have to cut
[12:55] the post,
put a new bracket on there, and uh
[13:02] so before the December meeting, I will
go out and get a uh
[13:09] because there's different posts,
different brackets,
[13:12] » and I'll get an estimate from the sign
company in Muny that we have got the
[13:17] signs from
>> and that way either we can buy them
[13:22] » and install them on weather's good or at
least encumber the funds
[13:27] » to get them
>> as I think just a go and pick them up
[13:31] item.
>> So the other thing um
[13:37] that will look at [cough]
funding dependent is
[13:42] replacing the concrete parking bumpers
here
[13:46] » and maybe incorporating some at Wells
Park.
[13:52] uh
at least for now because and then if we
[13:57] rework that area, we could pick them up
and move them
[14:01] » like with a forklift or something. So,
uh,
[14:06] as that gets developed, one of my
concerns is the lift station
[14:11] if golf carts and bicycles and all that
because it's PVC piping coming up.
[14:18] » And I don't I don't want a kid leaning
his bike against that.
[14:22] » So, we'll look at some ways of kind of
hardening that.
[14:27] Um,
>> would we want to look into getting
[14:30] parking spots painted if we redo the
parking lot out here?
[14:36] » Yes. And I think uh I would like to do a
designated handicap spot as well.
[14:43] » So, yeah. And I uh EMD can do that. They
may subcontract it, but but yeah, that
[14:53] yes, very much so. Yes.
[14:59] Uh
Wells Park budget.
[15:03] » No.
>> Okay.
[15:09] Uh the animal shelter litter drive this
Saturday.
[15:14] Notice went out with uh the sewer bills
and also people have paid ahead. Dian
[15:21] dropped a notice in the mail to them. um
for this Saturday to have it out by 9
[15:31] a.m. and uh
D and I'll go out in the morning
[15:37] Saturday and uh pick it up. So, and
Kelly's been in touch with the shelter
[15:45] and he'll get us the contact numbers
there that once we gather it then we can
[15:50] drop it by. So,
[15:56] Uh,
number seven, Rachel's name.
[16:02] » U,
I have not had a chance to talk to
[16:06] anybody to see if they're interested in
your seat. Diane and I have been
[16:10] talking. We have a couple people that we
want to talk to and see. So, uh,
[16:17] » nobody has responded to
[snorts] the town's email about that.
[16:25] I sent out another announcement about it
this afternoon. Um,
[16:32] though that doesn't go to everybody in
town. So, hopefully
[16:38] respond sooner than you can talk to the
people that you're interested in as
[16:42] well. If there's anything else that I
can do that could be helpful,
[16:46] Okay,
>> we've asked at least one person who
[16:49] declined. So, [laughter]
>> and I [clears throat]
[16:53] if you know of someone who may be
interested obviously they can see the
[16:58] meetings, go back and see them
>> at least parts of them, but it'd be nice
[17:03] to get them here for the December
meeting. [clears throat]
[17:07] » That way they get a feel for
>> it.
[17:13] I hope they
Don't know too many people. Few people I
[17:17] moved away.
[17:21] » Okay.
Uh
[17:26] motion to close all business.
>> I move to close old business.
[17:31] » Second.
>> Okay. All in favor? I
[17:34] » I
move to open new business.
[17:39] » Thank you,
>> Kelly. Second. Okay. In favor I
[17:45] » uh first one we have is on new
businesses insurance
[17:50] workers comp forms.
>> Okay. Um so
[17:58] one thing I need
from you guys
[18:03] um is to sign this is for the reference
compet if you want the information or if
[18:09] you want the uh to be covered or not. Um
and so if you don't want to be covered
[18:16] there's a place up here if you don't
want to be covered. They've already
[18:20] marked it down here with me. And if you
do want to be covered, it's down just
[18:24] signed clear at the bottom. So that's
yours. And they sent these to me.
[18:29] » Can you explain the cost?
>> The cost is like I think the bill was
[18:35] 500. We'll get to that in a second. Was
>> okay.
[18:38] » Uh like 530 $28
>> for the group
[18:42] » for the group. And if that would have
been if that was to cover just me or
[18:47] that would have been that to cover all
of us. So there's no additional cost
[18:54] » and no cost [clears throat] sign.
>> Yes. And no cost to the individuals.
[18:59] » That's correct. No cost to individuals.
>> Is Travis had did you do one?
[19:04] » He's not an employee. He's also he's a
contractor. [laughter]
[19:07] » Since I am off.
>> I mean that's just up to you if you want
[19:12] to be covered for month. Yeah.
>> You do whatever you feel like you want
[19:16] to do. I'm looking not being covered but
I'm not seeing where um right here where
[19:22] it says signature of corporate officer
>> and then just mark I am an officer but I
[19:28] elect not to be an employee
[19:40] 20
[19:56] And the next thing is premium transfer
of funds.
[19:59] » Yes. And so, um, because when we've
talked about this before, because the
[20:05] premiums went up so much, so, uh, our
budget in the town is, um, is depleted
[20:13] for this. Um, and so what I did, cuz
this workman's comp bill was due uh on
[20:21] the 17th, so I paid that out of the
um sewer bill because we're going to
[20:28] split that 5050 with the sewer in the
town. So, what I need is a motion to
[20:32] transfer $264, which is half of the 528
from the town operating
[20:40] um account, the line item item number
423 to the town insurance to cover that
[20:46] $264 check that I need to write to
reimburse the sewer.
[20:51] » Does that make sense?
>> Yeah, it does. Okay. So, I'll move
[20:55] um to transfer $264
from the town operating account to town
[21:04] insurance
[21:07] versus the town.
>> Second.
[21:11] » All in favor?
>> I
[21:19] thank you.
Okay.
[21:25] I was going to say next thing we have is
contracts
[21:29] and these are annual contracts that we
have.
[21:32] » So we'll vote on each one individually
as we go through. So
[21:38] » um so I emailed most of them to you. I
don't know if you had a chance to look
[21:43] at them so I can go briefly. Um but
basically we just need to make a motion
[21:48] if we want to accept these. So, I sent
the one to uh Alpha Snow Real. We'll
[21:53] talk about them first and they approved
anyone.
[21:57] So, um if you guys don't have any um any
questions about that one, we can go
[22:03] ahead and make a motion.
[22:10] Anybody?
>> Well, I would
[22:14] » I [clears throat] didn't have a chance
to read them in detail.
[22:16] » Okay,
we'll talk about this. Um,
[22:20] » on alpha snow removal, it's the same.
>> We're paying the same as we did last
[22:24] year.
>> Okay.
[22:25] » And it's it's just all we did is change
the dates.
[22:29] » Okay. Well, then I would move to accept
the contract for from office
[22:37] as written.
>> Second.
[22:41] » All in favor say I.
>> I. I.
[22:44] I move that we accept the best way
disposable
[22:49] 2026.
>> Let me because I don't think Rachel had
[22:53] a chance to look them over. So Okay. Um
they did
[22:57] um
let me finish this.
[23:01] Was it like $10?
>> Um, yeah. So, they did raise their rates
[23:08] um like 3%.
Um, which I think raised the whole thing
[23:14] like the monthly charge
like about um
[23:20] it was $1860. So, like not even $100, I
don't think. [clears throat]
[23:26] So, but now their monthly charge is 19
$1,915.80.
[23:32] It was $1,860,
[23:37] I think. Something like that. You know
what? We can look at this.
[23:47] [clears throat]
[23:50] » 100 $1,86018.
[clears throat]
[23:54] So,
>> so $50.
[23:57] » Yeah. Per month
>> increase.
[24:00] » Like if you can do math and
>> you're fine. [laughter]
[24:05] » I got a I got a calculator here. No.
>> So that is so there are no other changes
[24:11] just that. So no, sorry, Kelly.
>> I make a motion that we accept best ways
[24:18] contract for
2026.
[24:24] All in favor?
>> I I
[24:33] um Blackford County Animal Shelter. Are
they asking for more? They are not. Same
[24:38] amount as last last year.
[24:44] Then I will move to accept Blackford
County Animal Shelter Contract.
[24:51] moved and seconded. All in favor? I
>> I
[24:57] » Okay. Trinity Lawn Services did um ask
for it. They did not raise our fees from
[25:06] 20 2024 and and 2025. So, we paid the
same in those two years. So, they did
[25:12] raise it like 3% this year. So, it's
going from
[25:18] $440 a bow to $465 a bow.
>> Okay. So,
[25:26] » I make a motion that we accept the 20 26
Trinity Lawn Service contract.
[25:35] [clears throat]
>> I'll second.
[25:37] » All in favor? I
[25:41] motion carries.
[25:47] Okay.
And um Travis um I think we have an
[25:53] agreement with him that we give him the
standard cola raise which was uh uh
[26:01] 2.8%.
And so that is taking him from
[26:08] $1,210
to like $1,424
[26:15] something like that.
I'll move to approve
[26:22] contract increase.
>> Uh second
[26:30] » moved and seconded. All in favor? I
>> I
[26:34] [clears throat]
[26:42] was all of our contracts.
[26:54] [clears throat and cough]
>> Anybody new business? Anything else?
[27:01] Kelly. No.
>> Okay.
[27:08] » Our next meeting
December 18th
[27:13] » probably.
[27:19] » Are we doing a carry?
[laughter]
[27:25] » We would invite everybody to come in
their festive colors. [clears throat]
[27:29] do that.
>> We can maybe bring some treats.
[27:33] » There you go. [clears throat] So, yeah.
Thursday, December 18th,
[27:38] » 6 p.m.
[27:43] Do I have a motion to adjourn?
>> I move to.
[27:47] » I second.
>> All in favor?
[27:49] » I
>> Okay,
[27:54] » this meeting is adjourned.
All right.