[2:20] All [2:35] right. Good evening. I will call to [2:37] order the city council meeting for [2:39] August 25th, 2026. If you could please [2:41] stand for a moment of silence and pledge [2:43] of allegiance, please. [2:55] Amen. [2:58] » To the flag of the United States of [3:00] America and to the republic for which it [3:03] stands. One nation under God, [3:06] indivisible, with liberty and justice [3:09] for all. [3:12] » Muhai, would you please call the role? [3:14] >> Yes, Mr. Mr. Cook [3:17] >> here. [3:17] >> Mrs. Sharpshare [3:18] >> here. [3:19] >> Mrs. Citadino [3:20] >> here. [3:21] >> Mr. Levit [3:22] >> here. [3:23] >> Mr. Cox [3:23] >> here. [3:24] >> Mrs. Knight [3:25] >> here. And Mr. Schmidt [3:26] >> here. [3:27] >> Thank you. Are there any corrections or [3:28] additions to the minutes of our last [3:30] meeting? [3:32] >> All right. Seeing none, the minutes will [3:33] stand approved as written and [3:35] distributed. Uh reports and [3:37] communications. Mayor Hardman. [3:39] >> Uh nothing to to report this evening. Um [3:43] I'll take any questions anybody has. [3:46] Thanks. [3:47] >> Thank you, safety service director, Mr. [3:49] Lucas. [3:50] >> I have nothing as well and there's no [3:52] legislation up for a vote um unless [3:54] Chief wants to talk about his disposal [3:57] and I don't think he's here. So, um but [4:01] that'll be discussed when uh they're up [4:02] for the third reading. [4:04] >> All right. Thank you. Uh I have no [4:08] report this evening as well. Uh clerk of [4:09] council, Miss Boohight. [4:11] >> No report. [4:12] >> You're honor roll. Auditor Mr. [4:14] Cunningham. [4:16] >> Well, I can't say I don't have a report, [4:18] but it's going to be short. Um, since I [4:21] don't have my papers with me. Um, going [4:24] off of memory, which is tough because I [4:25] don't remember much these days. Um, [4:28] we're 58% through the year. Actually, I [4:31] have it right here. We're uh we've spent [4:33] about 53% of our budget, so we're on [4:35] track there. Um, as far as our working [4:38] cash goes, uh, we're hovering at a [4:40] somewhat elevated level, which is, uh, [4:43] very positive at this point. So, um, [4:45] that's really my report. That's it. [4:48] >> Right. Any questions for Mr. Cunningham? [4:51] >> All right. Thank you, Treasure. Mr. [4:52] Ireie. [4:53] >> Thank you. Good evening. Uh, the tax [4:55] report is on file with the clerk of the [4:57] council and, uh, at July 31st, as uh, [5:00] Mr. Cunningham indicated, we're 58% of [5:03] the way through 2026. Uh, as shown in [5:06] the tax report, the year-to- date uh [5:09] receipts, total receipts for all of the [5:11] city's funds actually exceed the [5:12] expenses to date uh through the 31st of [5:15] uh July by approximately 330,000. [5:18] Uh the receipts for the uh income tax [5:20] are up 6% over this time last year. Uh [5:23] however, the motel tax is down 22% [5:26] compared to this time last year. And [5:27] that the reason for that is um uh that [5:30] we're behind pace is has to do with the [5:32] um the tax office moving uh to this [5:36] location and the mail lag uh between the [5:38] um when the u motel tax receipts come [5:41] in. So we expect those to pick up in [5:43] August and to catch up and be back on [5:45] pace by the end of the month. That's my [5:47] report. [5:48] >> Right. Thank you. Any questions for Mr. [5:49] Irie? [5:51] >> All right. Thank you. Law director Mr. [5:54] Liippard. Nothing formal to report. If [5:56] anybody has any questions, I'm happy to [5:58] try to answer them. Thank you. [6:02] >> All right, seeing none, thank you. [6:03] Finance Director Mr. McKon, I believe [6:05] you have no report as well. Is that [6:07] correct? [6:08] >> All right. [6:10] All I did was a cover. [6:11] >> Yeah. Yeah. Yeah. [6:16] All right. Well, we uh we give a a [6:18] multitude of information throughout the [6:20] year with the monthly reports. Uh also [6:23] we prepare our annual axer uh which we [6:27] just wrapped up. So we'll talk a little [6:28] bit about that. But um [6:35] uh so we'll talk a little bit about some [6:36] data from 2025 uh and then also some [6:39] updates of what's been going on in 2026. [6:42] um one of the biggest transitions in the [6:44] department um uh with people and and and [6:48] first of all a lot of thanks to the [6:50] folks in in finance and in the finance [6:52] and the tax division uh we couldn't [6:55] accomplish what we do without the [6:56] efforts they do. Um one of the biggest [6:58] changes is after 11 years as a tax [7:01] administrator um in February early March [7:05] uh Linda Collins retired. Uh we were [7:07] fortunate enough uh after her cooling [7:09] off period, she's returned uh as [7:11] part-time status uh helping out on a lot [7:14] of projects [7:15] um uh trying to play catch-up some areas [7:18] where we've always wanted to attack and [7:19] she provides a good perspective uh to [7:22] dig in and get in on that. Um we were [7:25] happy at that time uh in February to [7:27] bring on Kari Nelson. He joined us uh [7:29] with um over two decades of experience [7:31] in the federal government uh with the [7:33] EPA. uh no direct tax experience but a [7:37] lot of transferable uh skills and has [7:40] brought a lot of uh wonderful leadership qualities uh to help the [7:45] group. So they've already been through a [7:46] lot. They wrapped up kind of attack [7:48] season during the change uh of [7:50] management and and then also uh the [7:53] great move uh over to the side of the [7:56] tracks and and getting them back here [7:58] into city hall. So, uh, we also just [8:01] recently had a part-time a seasonal, uh, [8:05] tax associate we kind of did for the [8:06] first time. Um, we' had some temp help [8:09] before, uh, but we put out, uh, an ad [8:12] and we had a college student apply for [8:14] that, uh, Luke, uh, Corson, uh, that [8:16] went very successful through the summer. [8:18] He helped us kind of dig out from all [8:20] the paperwork that came in through tax day, uh, April 15th. Uh, and [8:25] then also help assisted a lot with the [8:27] move. Uh, we really like that program. [8:29] we're going to kind of transition that [8:30] to more of a dedicated internship and probably roll that forward like [8:34] community development does. So, that was [8:36] nice to have some youth around and uh [8:38] share our knowledge and learn a little [8:39] bit from them and uh accomplish some [8:42] task. So, [8:45] uh here's a roster of uh those in the [8:48] department and uh how long they've been [8:49] there. Uh longest uh Kathy Duckworth [8:52] over in the finance side of the house [8:53] and um Susan Ernst over in the tax [8:56] division. [8:59] Um [9:01] so what have we been up to? Uh one of [9:03] the biggest things um we just wrapped up [9:05] here in July. We wrapped up our annual [9:08] uh audit uh with the opinion for the uh [9:11] the the ACT for the comprehensive [9:13] financial report. Uh so we got that [9:15] opinion there very late in July. We [9:17] submitted it to GFOA uh for their [9:20] certificate of excellence award. Uh in [9:22] February we received our uh certificate [9:25] on our 2024 audit. Um, so the city has [9:29] received that every year since uh 2001. [9:32] So, uh, as I said, the big, uh, the big [9:35] thing we've been up to is is the move. A [9:37] whole lot of thanks for the tax folks [9:39] that suffered through that and and and [9:41] also public works and it, they did a lot [9:44] to to help us get set up over here. We could not have done that without [9:47] them. So, uh, for sure. Uh, here's a [9:51] look at what that space looked like uh, [9:53] a year ago. Uh, is the new city hall. [9:56] And uh here is uh what it looks like [9:58] today. So uh we're still kind of getting [10:00] a few things uh sorted out, but we [10:02] really like the space. Uh super nice, [10:05] bright, uh a lot of elbow room to uh to [10:07] work in there. [10:10] Um [10:12] there was a lot of effort to clean out [10:14] the old tax office. Uh it it had a [10:16] basement unlike the Alamo. Uh and a lot [10:19] of stuff had accumulated in the [10:20] basement. a lot of stuff that kind of [10:22] accelerated in 2019 when we cleared out [10:24] of uh South City Hall here for the [10:26] renovation of admin. Uh so there was a [10:29] bunch of stuff over in the tax basement. [10:31] So uh one thing we came across was a [10:34] 1973 plan. I meant to have it with me uh [10:36] this gray um uh binded report and it was [10:40] a 1973 plan on downtown development [10:43] which obviously here in the last year [10:44] we've talked a lot of downtown [10:46] development. So, uh, this 1973 document, [10:49] uh, did a lot shaped a lot of things [10:51] that are still downtown today. Um, the [10:53] one-way traffic around the loop. Uh, it [10:56] carved out and expanded a lot of the [10:57] parking we see, uh, parallel to Reading [10:59] Road, uh, behind the, uh, the retail [11:02] there. And, uh, a lot of, not [11:04] necessarily the streetscape that's at [11:05] the square, but a lot of the other [11:07] streetscape that's along Reading Road, [11:09] uh, in needing of replacing right now, [11:11] uh, kind of came out of this plan. So, [11:14] here was a couple of the drawings from [11:15] the plan. It appeared that one of the [11:17] biggest goals were to uh attract people [11:19] with broad tie, wide ties and oversized [11:21] collars at the time. Uh it was kind of [11:24] fascinating. It showed a lot of uh [11:26] pictures of uh the street layout uh [11:28] before the way two-way traffic and and the connection of how that worked. A [11:32] lot of buildings that uh were demoed uh [11:35] coming out of this plan and uh as they [11:37] kind of uh routed that through there. So [11:39] it was it was a very interesting [11:41] document to come across at a very [11:43] interesting time. [11:46] Um, we've been up to a lot of training. [11:47] We always try to do quite a bit of [11:49] training. Uh, uh, with Ohio GFOA, uh, as [11:52] I think I said last year, Luke and I [11:53] just gotten back from speaking at the [11:55] national GFOA conference. Um, uh, we [11:58] like to send at least a couple of people [11:59] up to the OML tax conference each year. [12:02] Uh and then a lot of the finance [12:05] frontline staff uh uh attended with a [12:08] lot of other city staff uh Xavier um uh [12:11] leadership and um customer service kind [12:14] of training. So we were uh we were [12:16] really happy with that. They they [12:17] enjoyed that process. [12:20] Um this graph uh just to get into a [12:23] little bit of uh uh uh nitty-gritty [12:25] finance uh info. Um and like I said, [12:28] it's kind of some random uh pieces. We [12:30] give out a lot of normal where we are on [12:33] expenses and receipts. So, this is a [12:35] little bit interesting. Uh tax refunds [12:37] is a topic we've talked about the last [12:39] several years. As you can kind of see, [12:41] we ran hot hot hot here uh coming out of [12:43] the pandemic uh for several years. Uh [12:46] we've kind of settled in on a new norm [12:48] and that uh 1.1 I think we will probably [12:51] average right around this bubble here [12:53] for a while. Uh and it's where tax [12:55] collections themselves have kind of [12:56] grown from where they were. Um next year [12:59] we may actually over overlay this with a [13:02] where the revenue is compared to the [13:03] refunds. Uh uh we've done some [13:05] interesting analysis is refunds is a [13:08] portion a percentage of of that [13:10] collections from the previous year. So [13:13] um this this this is going well. Uh [13:15] we've got that tax refunds account that [13:17] we maintain in a much healthier position [13:19] than we did a couple years ago when we [13:21] started to have some concerns. [13:24] Um [13:28] uh as we have for the last several years [13:30] in the last 11 years um budget has gone [13:34] well very successful um in controlling [13:36] expenses and and revenue coming in well [13:39] uh so what we've been able to do is [13:41] leverage that u with our fund balance [13:43] plan that we do with GFOA and we've been [13:45] able to make uh lots of set aides so uh [13:48] last year we put $7.2 2 million towards [13:50] capital. Uh a couple of other routine [13:53] kind of maintenance uh set aides uh for [13:55] future cost. So uh this has uh done [13:59] quite well over the years. [14:02] Um here is a little snapshot of what [14:05] we've been able to do with some fire set [14:06] aides uh which has helped them offset [14:08] some future cost. [14:12] Um and and and here is uh a graph we put [14:16] in here kind of showing uh where a lot [14:18] of the dollars have gone uh with all [14:20] those set of sites we've made. We have [14:22] uh built a lot of stuff. This table is [14:25] net assets. So it's net of depreciation. [14:27] So some stuff that we buy uh a vehicle [14:30] or a piece of equipment. We're only [14:31] advertising that over like a three to [14:33] five year life. So we burn through that [14:35] pretty quickly. Um things like building [14:38] improvements uh some infrastructure. [14:40] you're talking more of a 10 to 20 year [14:42] life. Uh buildings are more like 50 [14:44] years. Um and then land lasts forever. [14:48] So that just stays on there as cost. Uh [14:50] and CIP is just stuff that we we're in [14:52] the middle of building. So um this kind [14:55] of did not see you could definitely see [14:57] where we've had some major increases [14:59] from 2015 to 2020 to now. Uh not a real [15:03] great increase between 2024 2025. A lot [15:06] of the money that we spent in 2025 is u [15:09] this is just governmental type assets. [15:12] Uh the other two big categories uh uh on [15:14] our financial statements if you would [15:16] pull up the the first page uh where we [15:18] have assets is is in our business type [15:20] activities the convention center and uh [15:23] senior housing they're kind of off [15:25] themselves in business type. Uh the [15:27] other uh pocket that we put a lot of uh [15:29] resources in is our CIC. The CIC is on [15:32] our statements. It's incorporated in the [15:34] statements. It is off to the side as [15:36] kind of a standalone. It's it's [15:38] discreetly presented as a as its own [15:41] entity. So, it's not reflected on this [15:43] table. It is on our statements and we [15:46] did have a lot of money in the land [15:47] banking we've done downtown that shows [15:49] up there. [15:53] Um, a few different uh snippets uh out [15:56] of our comprehensive financial report. [15:58] Uh, ones we like to show. Uh, this is [16:00] one I always like to kind of look at [16:02] physical health. uh kind of a little [16:04] snapshot of where um income tax [16:08] collections are now compared to where [16:10] they were 10 years ago. Um a little bit [16:13] of info of where it was the last few [16:14] years. We've added to this uh and a [16:17] little bit of color here as to what [16:18] percentage our top 10 comes out. Uh this [16:21] has seen some growth the last several [16:22] years. There's been what we think from [16:24] the outside seems like a lot of healthy [16:26] growth inside of our top 10. It has been [16:28] hard to dilute that uh recently. And um [16:34] uh for a city with a large automobile [16:37] manufacturer, we're still in a pretty [16:39] good spot of of keeping that somewhat [16:40] diluted in our economy as a whole. [16:42] That's that's difficult to offset. So um [16:45] this is in a pretty good place. Um we're [16:48] very proud to date that we don't show up [16:49] in our own list of top 10 employers. So [16:52] you can't always control that and a lot [16:53] of cities our size usually are. [16:58] Um, this statement a little bit harder [17:00] to read. Um, but this is one where uh [17:04] and I'll send a digital copy of this out [17:06] to everybody, but uh this is the one [17:08] that back in my audit days a dozen years [17:10] ago, I used to always like to start with [17:12] to show people. Um, this is the one [17:13] where you have the most impact. It is [17:15] our budget verse actual. This original [17:18] budget is what we approved and what you [17:20] approved in December of 2024. The final [17:23] budget is the accumulation of the [17:25] amendments that we made during 2025. [17:28] Uh so you can kind of flow through and [17:30] see what we changed. This is only [17:32] talking about the general fund. Um the [17:35] actual column are the actual receipts [17:36] and expenditures that flowed through the [17:38] fund. Uh and then the uh variance is how [17:41] the actual compares to the final budget. [17:44] So uh an interesting document and one I [17:46] think that you know this room is easiest [17:49] to to relate to. Um, I could show you a [17:52] balance sheet, but like it's so abstract [17:54] that it's it's difficult to So, uh, this is the general fund. Um, a similar [18:02] uh snapshot of this is the fire fund, [18:05] one of our other major funds. We have a [18:06] handful of major funds. These are [18:08] probably our two biggest by far. Um, a [18:10] lot less going on in the fire fund. It's [18:12] just a sole purpose. Um, so here it [18:15] goes. Uh, the same sort of comparisons [18:18] go on there. [18:21] Uh and then so uh what's coming up here [18:24] the rest of 2026? Um we are quickly [18:26] getting to work in the 2027 budget. Uh [18:29] we hope to get packets out to elect it [18:31] November 2nd, which the next uh eight [18:34] weeks or so are very chaotic. So this [18:36] will be it's a fun time. Uh and a budget [18:38] work session uh is November the 12th. [18:42] Uh and then uh here is a little bit of [18:46] detail from from the tax report. um that that Kurt relates to and it kind of [18:52] shows where income taxes are year to [18:53] date. So um 2026 has rolled along uh [18:57] rather decently. [19:00] Any questions? [19:06] Thank you very much. All right. Thank [19:08] you. [19:12] All right. At this time, are there any [19:13] residents desiring to be heard before [19:15] council this evening? [19:20] Just come up to the podium. Please state [19:22] your name. May address for the record. [19:27] Hi. I feel very short. Hi, my name is [19:29] Stephanie Lemming and I'm the branch [19:31] manager at the Sharonville Branch [19:32] Library over on Thorn View Drive. Um, I [19:35] have a couple more numbers for you. Not [19:37] that many, but a couple more. Um, as [19:39] many of you know, summer reading is a [19:41] big event for libraries countywide. And [19:43] here at the Sharonville branch, we had [19:45] over 800 kids and teeds participate. So, [19:49] props to the Sharonville and neighboring [19:51] um and neighbors um for coming to visit [19:54] the library. And as much as my kids are [19:57] bummed out, school is back in session. [19:59] Um so that does mean our homework help [20:01] service has restarted. So Monday, [20:03] Tuesday, Wednesday from 6:00 to 9:00 and [20:05] then Thursdays from 4:00 to 7:00, we do [20:07] have free homework help. You don't have [20:09] to sign up. You can come once. You can [20:11] come every day. like there's no like [20:14] registration or anything like that. So, [20:16] kids can come for if they're just stuck [20:18] on one assignment or if they're need [20:20] help on a big project or if they just [20:22] need someone to sit with them every day. [20:24] Um we have a homework help aid and she [20:26] is lovely. Um and even if you just want [20:28] to come hang out, she'll play games with [20:30] you and stuff like that if if it's a [20:31] quieter time. So, um but yes, summer was [20:34] awesome. School is back. Homework help [20:37] is here. Um do you have any questions [20:39] for the library while I'm here? [20:42] No. Well, thank you all for your time [20:45] and I hope to see you soon. [20:47] >> Thank you. [20:50] Anyone else? [20:52] All right. Seeing none, council [20:53] committee's budget and finance and [20:54] project oversight. Mr. Cook, [20:56] >> thank you. Uh, no report for budget and [20:58] finance, but I was speaking with Mr. [21:00] McKon. And we will have a budget and [21:02] finance meeting sometime in October, and [21:05] I'll inform all of council when that [21:07] date will be. And then later this year [21:09] we will also have a project oversight [21:11] still to be determined. Thank you. [21:14] >> Thank you. Community development [21:16] sharpsher. [21:20] Okay. This is for the period July 11 [21:23] through August 14, 2026 for BZA. Uh they [21:29] had their most recent meeting on August [21:31] 12th and they heard six cases. Out of [21:34] the six, five were approved and one was [21:37] declined. Uh, one of the ones that was [21:40] approved was only approved for 30 days. [21:44] Building and permitting, they had 124 [21:47] new building, electric, and zoning [21:50] permit applications [21:52] issued between July 11 and August 14th. [21:55] Total permit revenue during that period [21:59] was just over 19,000. [22:03] um code enforcement. They had 73 new [22:06] cases, [22:08] 90 abaded closed cases, three cases [22:12] pending in mayor's court, and two cases [22:15] abated by public works. [22:21] They had 160 inspections scheduled and [22:25] performed. This was including building, [22:28] electric, zoning, junkyard, property [22:31] maintenance and such. [22:34] And [22:36] that's what I have for the report [22:39] and it is on file. [22:46] » Thank you. Committee services, Mr. [22:48] Lovevet. [22:49] >> Good evening. Thank you. Uh report is on [22:51] file with Miss Buhight. uh our next [22:53] community services meeting because we [22:54] just had it last week. We're going to [22:56] bump it to September 15th, 4 pm uh right [23:00] before law committee. [23:01] >> Thank you. [23:02] honored citizens, Miss [23:04] Knight. [23:05] >> Good evening. Tonight, I am honoring [23:08] Sharon Fest and their committee. [23:10] According to Michael Bloomer, this was [23:12] one of the best ones they ever had. [23:14] Well, the weather really cooperated [23:16] quite a bit. Um, all the nonprofit [23:19] organizations did well making money and [23:21] getting their organizations well known. [23:24] Uh, he said one organization made two [23:27] $2,000 and another made 1,500. [23:30] Sharon Fest, they donated $3,000 to two [23:34] Princeton organizations and the [23:36] community fund. Thank you, [23:40] >> Mr. Lucas. Yes. So just regarding [23:42] community services meeting, uh there's [23:45] five Tuesdays in September. So the next [23:48] law committee meeting uh or the second [23:50] law committee meeting would be on the [23:52] 22nd. If that changes [23:55] your [23:57] wishes regarding your [23:59] >> uh let's go ahead and move that to the I [24:00] won it the week before the last council [24:02] meeting. So I appreciate that. Thank you [24:04] for correcting that. [24:08] >> So we'll do that the 22nd. Correct. [24:12] Yes. [24:12] >> Okay. Yes. Thank you. Appreciate that. [24:15] Great catch. [24:16] >> 22nd 4 o'clock. [24:17] >> I did not count to five. I apologize. [24:20] >> All right. [24:22] September 22nd, 4:00. Got it. Uh, law [24:25] and public safety, Mr. Schmidt. [24:27] >> Uh, our next meeting will be on [24:29] September 1st at 5:00 in the caucus [24:32] room. Thank you. [24:34] >> All right. Thank you. There are no rule [24:37] suspension motions, no unfinished [24:38] business. So, Miss Buhight, new [24:40] business, please. [24:50] » All right. First reading of ordinance [24:52] 202636, [24:54] authorizing the safety service director [24:56] to dispose of police department [24:58] equipment. [25:00] And a first reading of ordinance 2026 37 [25:03] authorizing the safety service director [25:05] to dispose of police department [25:06] equipment. [25:10] Thank you. For the final time this [25:12] evening, are there any residents [25:14] desiring to be heard before council? [25:18] >> Lot of note takingaking, but note [25:19] takers. Okay. Thank you. Are there other [25:21] matters to be heard before council this [25:22] evening? [25:24] >> Snip. [25:25] >> Uh two things. Number one, uh today is [25:28] Michael Bloomer's birthday and uh I [25:31] asked him and he I said, "Are you 28 or [25:33] 29?" And he said 30. So, uh, he lied all [25:36] the way around. And the Rupert stand [25:39] closes September 7th, the, um, on Labor [25:43] Day. So, come early because when we run [25:45] out of food, we close. So, and again, [25:48] the flavor of the month is going to stay [25:50] for September. It's root beer float and [25:52] it's yummy. It tastes like the bottom of [25:54] the root beer float where you call the [25:56] ice cream, a little bit of the root [25:57] beer, and it's so good. Thank you. [25:59] >> Is that made with a s root beer beer? [26:03] >> No, no. This is different. [26:05] >> All right. [26:06] >> You can be You don't have to be 18 or 21 [26:09] to drink it. [26:10] >> Okay. Well, I'd answer that. Thank you. [26:11] Any other matters? [26:15] » All right. Seeing none, do I have a [26:17] motion for adjournment? Miss Sharpsher, [26:19] thank you for the first. Mr. Cook, thank [26:20] you for the second. Any discussion? [26:23] All in favor of adjournment? Yes. [26:26] >> Those opposed? No. All right. Thank you. [26:28] We're adjourned.