[0:01] bad. Yeah. Did she. Does she
[0:02] live in Keith?
[0:02] Yeah.
[0:04] Mhm. I thought of her. Yeah.
[0:04] It
[0:05] s been morning.
[0:05] It
[0:08] s been horrible.
[0:14] Um. Watch the news today. So
[0:14] it
[0:14] s okay.
[0:16] Family is okay. Yeah.
[0:24] Getting the thumbs up.
[0:35] Look at my clock.
[0:36] This meeting shall come to
[0:38] order. Welcome to the Shoreview
[0:40] City Council meeting for
[0:43] Tuesday, SEPTEMBER 8th, 2026.
[0:45] The first thing we do is to
[0:47] have you stand and ask that you
[0:51] do the Pledge of Allegiance.
[0:54] I pledge allegiance to the flag
[0:55] of the United States of
[0:57] America, and to the Republic
[0:59] for which it stands. One
[1:02] nation. Under GOD, indivisible.
[1:04] With liberty and justice.
[1:12] For all.
[1:13] Thank you for coming tonight.
[1:15] And for those who are in
[1:16] attendance here, if you are
[1:18] interested. There are agendas
[1:19] on the podium at the back of
[1:22] the room.
[1:23] So.
[1:24] Um, our roll call, which is
[1:25] item number three on the
[1:27] agenda, should show that all
[1:29] council members are present
[1:32] tonight. And we will now look
[1:33] to approve tonight
[1:34] s agenda. So
[1:35] I look to council to see if
[1:37] anyone has anything they
[1:38] d like
[1:41] to add. Um, or suggest. And if
[1:43] not, or remove. And if not,
[1:43] I
[1:44] ll look for a motion.
[1:46] Move to approve the agenda.
[1:48] Second. Mayor and Council, if I
[1:48] MAY, I think we
[1:49] re gonna remove
[1:50] the one item.
[1:51] I thought we were gonna do that
[1:52] when we got to the consent
[1:53] agenda.
[1:55] This is the overall agenda.
[1:56] Would we do it at this point?
[1:57] Sorry. Yeah, I would recommend
[1:58] we just. If they
[1:58] re going to
[1:59] remove something, we could do
[2:00] it right now at this point in
[2:02] time. All right. Apologies.
[2:04] Uh, then actually, yes, I would
[2:07] like to, uh, make a motion to
[2:09] remove item. Where
[2:11] d it go?
[2:12] H.H. There it is. Established
[2:13] parking restrictions on lead
[2:16] pack court. Uh, I had emailed
[2:18] the city manager last week and
[2:21] suggested we look at, um,
[2:24] amending, uh, the ordinance
[2:24] that
[2:26] s there. So. So we will
[2:28] see that back to us in the
[2:29] future. But if we could take it
[2:31] off tonight and we
[2:31] ll come back
[2:32] in the future.
[2:33] Okay.
[2:33] And that
[2:34] s eight.
[2:36] Hours, eight h. All right.
[2:38] Great. All right.
[2:40] So with that change to the
[2:42] consent agenda, a look for an
[2:45] approval to the overall agenda.
[2:45] I
[2:47] ll motion to approve.
[2:48] Okay.
[2:48] I
[2:49] ll second.
[2:50] Just declare. So it
[2:50] s a motion
[2:52] to approve with the removal of.
[2:54] The removal of the porch. Yep.
[2:55] Okay, so we have a motion by
[2:57] council member Maryland. And a
[2:59] second by council member
[3:01] Gardner. All in favor of
[3:03] approving the agenda with that
[3:05] change, removing item h from
[3:06] the consent agenda, please say
[3:08] I. I I I
[3:09] ll oppose same sign.
[3:14] Motion passes 5 to 0. Um, the
[3:18] next item on our agenda is, um,
[3:19] proclamations and recognitions.
[3:23] And we do have a proclamation.
[3:26] Today recognizing Constitution
[3:29] Week. So I will share that
[3:31] proclamation with the crowd.
[3:32] And I believe we
[3:33] ve been doing
[3:35] this annually, or at least last
[3:37] year we did as well. So this is
[3:38] a City of Shoreview
[3:40] proclamation that recognizes
[3:43] Constitution Week, and that is
[3:46] SEPTEMBER 17th through 23rd,
[3:48] 2026. So I
[3:48] ll read the
[3:50] proclamation at this point.
[3:53] Whereas SEPTEMBER 17th, 2026
[3:56] marks the 239th anniversary of
[3:57] the drafting of the
[3:58] Constitution of the United
[3:59] States of America by the
[4:01] Constitutional Convention. And
[4:05] Whereas in 1956, PRESIDENT
[4:07] Eisenhower and the Congress
[4:09] passed a resolution declaring
[4:11] SEPTEMBER 17th through 23rd as
[4:14] Constitution Week, and whereas
[4:16] it is fitting and proper to
[4:18] give official recognition to
[4:20] this magnificent document and
[4:22] its memorable anniversary. Now
[4:24] therefore, be it resolved that
[4:26] the Shoreview City Council
[4:29] designates SEPTEMBER 17th to
[4:31] the 23rd to be Constitution
[4:33] Week in the City of Shoreview
[4:34] and ask our citizens to
[4:37] reaffirm the ideals the framers
[4:41] of the Constitution had in 1787
[4:43] by vigilantly protecting the
[4:45] freedoms guaranteed to us
[4:46] through this guardian of our
[4:50] liberties.
[4:53] So.
[4:53] It
[4:55] s a very sobering moment.
[4:57] And and I want to thank the
[4:58] daughters of the American
[5:00] Revolution chapter for bringing
[5:01] this to the Council for us to
[5:07] read this week.
[5:08] Um.
[5:10] And now we come to the item on
[5:12] our agenda, which is number
[5:13] six, which is public comments.
[5:16] And this is the part of the
[5:17] agenda or the meeting, rather,
[5:19] that, um, individuals can come
[5:21] and address the City Council on
[5:24] items that are not already on
[5:25] the agenda, because if they are
[5:27] on the agenda, you would have
[5:29] an opportunity to speak that
[5:31] point. Um, so anybody wanted to
[5:33] come up for a public comments?
[5:34] Um, you
[5:35] re asked to give your
[5:37] name, address and keep your
[5:39] comments to three minutes if
[5:41] possible. Um, and then
[5:43] depending what the item is, you
[5:44] likely will not get an answer
[5:46] today. But if there is follow
[5:48] up needed by staff, that will
[5:50] follow. So with that, I invite
[5:51] you to come up. If you
[5:52] ve got a
[5:54] public comment and thank you
[6:01] for being here.
[6:03] My name is Luther Dale and I
[6:07] live at 481 Sherwood Road. My
[6:09] wife and I love living in
[6:12] Shoreview for 38 years. I want
[6:14] to thank you, the Council, for
[6:16] developing a really
[6:19] comprehensive and timely
[6:21] climate action plan to guide
[6:23] future city operations. This
[6:25] plan comes at a time when
[6:26] efforts to address climate
[6:29] change are bubbling up in many
[6:31] forms. In this community, in
[6:34] businesses, institutions and
[6:36] among residents. Two brief
[6:38] stories to support that
[6:40] incarnation Lutheran Church,
[6:42] where I am a member, has been
[6:44] focused on making our facility
[6:46] more climate friendly through
[6:49] energy efficiency, led light
[6:50] bulbs, temperature management
[6:53] and new hvac system. And last
[6:55] NOVEMBER, we went live with a
[6:58] solar array that will provide
[7:02] 91% or more of our energy needs
[7:05] and save $20,000 in energy
[7:07] expenses per year. There was
[7:10] some initial skepticism among
[7:12] our members, but that turned to
[7:15] real excitement in addressing
[7:18] climate change, and we think we
[7:20] have an exciting story to tell
[7:22] others about our experience.
[7:23] And then I want to tell you
[7:24] about my eagle. I
[7:25] m sorry, my
[7:28] ego. More. Just to be clear, as
[7:31] in, uh, 12 years ago, I
[7:34] replaced my gas powered, smelly
[7:36] mower with a battery powered
[7:39] Eagle lawnmower. Neighbors
[7:41] stopped by because it was so
[7:44] quiet. I told them my story. A
[7:47] mower with power beyond belief,
[7:49] with no maintenance cost, and
[7:51] then let them try it on my
[7:54] yard. Now, a number of egos are
[7:56] humming in the neighborhood.
[7:56] It
[7:58] s clear from fires in Ely
[8:00] and extreme heat and floods
[8:02] around the world and in the us,
[8:05] and warnings from scientists
[8:08] that increasing an increasingly
[8:10] warmer climate will bring more
[8:13] and more extreme weather and
[8:19] destruction. So, beyond just
[8:22] focusing on city operations, I
[8:24] believe the council can provide
[8:26] a strong leadership using the
[8:29] work plan to build
[8:32] collaboration among residents,
[8:35] businesses and institutions. So
[8:36] we can all tell our stories
[8:38] about the many benefits of
[8:40] climate change and climate
[8:42] actions. Working together
[8:46] around common goals and sharing
[8:48] our experiences would be very
[8:50] powerful in addressing climate
[8:53] change. In Shoreview. Perhaps a
[8:56] power beyond belief. Thank you.
[9:06] Thank you.
[9:11] My name is Sharon Coombs, com
[9:13] bs and I
[9:14] ve lived at 3400
[9:18] Owosso Street since 1990 and I
[9:20] am here also to respond to the
[9:20] city
[9:22] s draft climate action
[9:23] plan. I
[9:24] m heartened by the
[9:24] city
[9:26] s climate actions to date.
[9:28] I like seeing the ev charger
[9:31] out there and in the solar
[9:33] panels. I am concerned, though,
[9:36] about the the plans timeline
[9:38] again this year. Has increasing
[9:41] co2 emissions and the second
[9:43] hottest heat wave in Minnesota
[9:45] history. The first one was in
[9:49] 1936, and a neighbor of mine
[9:50] went to Como Park and was
[9:52] sleeping out there with many,
[9:53] many other people because it
[9:55] was too hot in their houses.
[9:57] And she ended up leaving and
[9:58] going to Oregon, and she never
[10:00] came back. We need to use more
[10:00] of the sun
[10:02] s energy to speed up
[10:04] successful installations of
[10:06] rooftop solar. So I
[10:06] m asking
[10:08] you to consider using an app
[10:10] called the Solar Automated
[10:13] Permit Processing App, or Solar
[10:16] App Plus, developed by the us
[10:19] Department of Energy in 2019
[10:23] and launched in 2021. Solar App
[10:26] Plus is an online automated
[10:28] permitting platform to ensure
[10:30] code compliance and promote
[10:33] safety. It is live in 300
[10:35] jurisdictions, including our
[10:37] neighbor, Mounds View, and has
[10:40] resulted in 29% fewer initial
[10:43] installation failures. With the
[10:45] climate crisis building, we
[10:45] don
[10:47] t have time for failures.
[10:49] The average time to process a
[10:51] permit for any kind of
[10:54] government permit is currently
[10:57] 60 to 90 minutes, with solar
[10:58] app, the city
[10:59] s codes can be
[11:02] preloaded, so all the burden is
[11:04] on the installer to enter their
[11:06] information accurately. And
[11:07] that means an investment of
[11:09] just minutes on the part of the
[11:12] city. Nick Henley, Mounds View
[11:14] Building official, is happy to
[11:16] share his positive experience
[11:18] with solar app plus, grant
[11:20] money is available from the
[11:22] state to offset the cost of
[11:24] time invested in adopting the
[11:27] app, and solar App plus does
[11:29] not require abandonment of
[11:31] existing city systems and
[11:35] workflows, so I urge you, our
[11:36] City Manager and council
[11:38] members, to consider adding
[11:40] Solar App Plus to the Climate
[11:43] Action Plan. And I gave MR.
[11:46] Martin, um, a handout with
[11:48] frequently asked questions and
[11:50] contact information for Nick
[11:52] Henley at Mount View. And I
[11:53] have one more copy of that. If
[11:55] someone would like that. Thank
[11:56] you for your time.
[12:06] Thank you.
[12:08] Thank you very much for the
[12:12] stories and this increasingly
[12:14] hot summer and the summer that
[12:14] doesn
[12:16] t seem to ever end. It
[12:17] s
[12:17] it
[12:18] s kind of timely, but I
[12:20] appreciate hearing the story
[12:23] too, about the electric or the
[12:23] lawnmower, and it
[12:24] s battery
[12:26] operated or electric. Okay,
[12:26] I
[12:27] ve heard about.
[12:29] Those. And I know for the
[12:31] snowblower, okay. Okay. And
[12:33] enables me to stay in my house
[12:35] because both are so light and
[12:37] maintenance free. And I
[12:37] ve
[12:39] changed out the those bolts
[12:41] that break on the door one
[12:42] time, you just flip over the
[12:43] thing that
[12:44] s right there. You
[12:46] change it. Much different from
[12:49] my previous. Okay.
[12:50] Thank you. We shouldn
[12:51] t have
[12:52] started a conversation. We have
[12:54] people streaming and watching,
[12:56] but they also shared the use of
[12:58] electric snow blowers or a
[12:59] battery operated snow blower as
[13:01] well. And just that, they
[13:01] re
[13:02] light and easy to use, so.
[13:03] Well, thank you very much.
[13:06] Appreciate it.
[13:07] Is there anyone else who would
[13:13] like to make public comments?
[13:16] Thank you for coming. And now
[13:20] we will move to um, council
[13:25] comments and. I think I
[13:26] m going
[13:27] to start today because I was so
[13:30] proud when I read this story
[13:32] about our seven lakes, um,
[13:37] development. And, um, that
[13:40] Shoreview has won, um, a
[13:42] redeveloped redevelopment
[13:47] award. Um, for excellence. Uh,
[13:47] it
[13:49] s an economic development.
[13:53] Services silver award for 2026
[13:54] by the International Economic
[13:57] Development Council, which is
[13:58] the largest membership
[14:00] organization for economic
[14:03] development professionals. Um,
[14:05] and the award was given to
[14:08] Shoreview for the redevelopment
[14:11] of the deluxe property, which,
[14:13] um, they mentioned a number of
[14:15] things that justified this
[14:18] award. Um, and some of the
[14:19] things that were mentioned were
[14:21] the forward thinking and rapid
[14:24] action, because despite
[14:25] attempting to keep in contact
[14:28] with Deluxe Corporation, it was
[14:30] somewhat of a surprise at how
[14:32] quickly they moved. Um, and the
[14:34] city was approached with a
[14:37] number of alternatives. Um, one
[14:39] of which was, uh, repeated
[14:41] request for a distribution
[14:45] center there. Um, and but. The
[14:47] we we held out for something
[14:50] better. Um, so let
[14:52] s see, we
[14:52] let
[14:55] s see when deluxe left, um,
[14:58] 500 jobs left with them. But
[14:58] what
[15:00] s when Scannell bought the
[15:01] property, they were able to
[15:08] develop it to add 450,000ft of
[15:10] medtech, high tech and
[15:12] manufacturing space, which
[15:14] attracted two new businesses
[15:16] here as well, allowing as well
[15:18] as allowing power to expand.
[15:19] Actually, for the second time
[15:21] in our community and move into
[15:24] one of the spaces. So, um, I
[15:24] don
[15:25] t know if Niki Hill, our
[15:26] assistant community development
[15:28] director, wants to say anything
[15:30] more, but, um, that that
[15:32] department, your department did
[15:34] such a great job in very
[15:36] patiently, uh, working with,
[15:38] uh, Scannell was actually a
[15:39] good developer to work with,
[15:41] but we went through quite a few
[15:42] meetings and settling on what
[15:45] would be appropriate and making
[15:46] sure that the buildings looked
[15:48] good. And you know, that the
[15:50] site would actually be
[15:52] attractive. And, um, so I think
[15:54] it was a very favorable thing
[15:55] and added a lot to our city
[15:56] s
[15:59] tax base, including jobs. So I
[15:59] don
[16:00] t know if you want to add
[16:03] anything else. Nikki. Okay. So
[16:05] anyway, makes our community
[16:09] proud. It was it was, uh, just
[16:11] a very, I think, surprising
[16:15] award as well. So. Right. So,
[16:18] um, and then we found out
[16:19] tonight from our community
[16:20] development that we
[16:21] ve passed
[16:23] $95 million already in
[16:27] construction evaluation in 2026
[16:28] so far. So a lot of building
[16:30] activity going on. And one
[16:32] thing that is probably highly
[16:33] visible if you
[16:34] ve driven by
[16:36] 6.94 and rice is the crew
[16:37] development that
[16:38] s going up at
[16:40] that corner. And also you
[16:40] ll
[16:43] notice the big structure
[16:45] cement, which will hopefully be
[16:47] the site of a restaurant at
[16:48] some point. So, um, that
[16:49] s
[16:50] going up, I think, as well as a
[16:52] lot of foundation work before
[16:54] winter and the project will be
[16:58] done next year. Um, also wanted
[17:01] to mention that we recently
[17:02] added the city recently added
[17:03] as part of our Master Parks
[17:05] plan, uh, playground in
[17:09] Shamrock Park in the north. Um,
[17:11] northwestern part of the city.
[17:12] But you
[17:13] ll notice if you drive
[17:14] by there, this some activity
[17:15] around there. They
[17:16] re seating
[17:17] around the playground to to
[17:19] finish off the look. But it
[17:19] s a
[17:21] really nice playground and
[17:22] makes the park look a little
[17:24] fresher, I guess. And then
[17:26] also, I wanted to mention that,
[17:30] um, the first day of Kids
[17:32] Corner preschool is a week from
[17:35] next Monday, rather so, which
[17:38] is Monday, SEPTEMBER 14th. So.
[17:39] And I think that
[17:39] s all I have.
[17:41] But anyway, so it
[17:41] s something
[17:42] to be proud of. So I had to
[17:43] share that. So I
[17:44] m looking at
[17:45] Council member Marilyn. Do you
[17:46] want to start with comments?
[17:48] I can do that. Um, I just
[17:49] wanted to mention, um, of
[17:51] course, as everyone is aware,
[17:52] this is the first week of
[17:53] school for the Mountainview
[17:56] School District, and, um, just
[17:57] reminding people to be
[18:01] diligent, cautious. Um,
[18:03] apprehensive of kids out
[18:05] getting on the bus, walking,
[18:07] riding their bikes, trying to
[18:08] get to school on time. And and
[18:11] as the the time changes and as
[18:13] it gets darker longer in the
[18:14] morning and earlier at night,
[18:17] just to be cautious watching
[18:19] for those kids. Watch for
[18:21] those, um, red flashing lights
[18:24] and the stop sign arm coming
[18:26] out of the bus. And, um, just
[18:28] be extra careful to stand here
[18:30] so our kids can get to school
[18:30] safely.
[18:32] Um.
[18:34] Thank you, Councilmember
[18:35] Strayhorn.
[18:37] Uh, mayor, although we are just
[18:38] barely adjusting to the fact
[18:40] that fall is starting here
[18:40] tonight, we
[18:41] re being serenaded
[18:43] with some holiday music. I
[18:43] don
[18:44] t know if it
[18:44] s coming
[18:46] through on the, uh, on the live
[18:47] feed, but, uh, here in the
[18:48] council chambers, we can
[18:49] definitely hear the strawberry
[18:51] Northern Lights variety band,
[18:52] uh, across the hall having
[18:54] their first rehearsal of the of
[18:57] the fall winter term. And, uh,
[18:57] I
[18:59] ll be there in my usual spot
[19:00] in the trumpet section next
[19:01] week, but, uh, had to MISS
[19:01] Tonight
[19:02] s rehearsal to be here.
[19:04] Uh, but just my annual reminder
[19:07] that there are still, uh, space
[19:08] spaces open. And some of the
[19:09] sections of the band, uh, I
[19:09] don
[19:10] t exactly know where there
[19:12] are and are not opening. I know
[19:14] that my my nephew who plays
[19:16] flute, uh, was looking to see
[19:17] if they had room for him. And
[19:18] so I know we have already more
[19:21] flutes, uh, than we can quite
[19:23] handle, but, um, but I know we
[19:24] need percussion. I know we
[19:27] always need, uh, low brass. So,
[19:29] um, if you are interested, uh,
[19:32] go to the snl and and, uh, get
[19:34] in touch with the board, and
[19:34] they will let you know if we
[19:35] have room for the particular
[19:36] instrument. You MAY want to
[19:40] play. Um, then I also wanted to
[19:42] mention, um, one item that
[19:42] s on
[19:44] our, uh, consent agenda a
[19:46] little bit later, which is, uh,
[19:47] items that we don
[19:48] t usually
[19:49] have much discussion of or
[19:51] staff presentations there, uh,
[19:52] routine things generally that
[19:53] are approved by one motion. But
[19:54] I wish I had a chance to
[19:56] mention this. Well, uh, MISTER
[19:58] Dale and MISS Coombs were here.
[19:59] Um, but one of the items on the
[20:01] consent agenda tonight, I just
[20:02] think should should be
[20:03] recognized is, uh, that we
[20:06] received a grant from the solar
[20:08] on Public Buildings program to
[20:10] put solar panels on the Bobby
[20:11] Tyson Park building. So we
[20:11] re
[20:13] looking forward to to that and
[20:15] saving the city a lot of money
[20:17] on the installation so that we
[20:18] can save a lot of money in the
[20:19] future. On electricity.
[20:21] So great, great.
[20:23] So congratulations to the city
[20:24] staff for securing that.
[20:26] Thank you.
[20:28] Council Member Gardner I didn
[20:29] t
[20:29] know if you were ready.
[20:30] Councilmember.
[20:33] Thank you. I, I know what
[20:34] Councilmember Doan has and he
[20:34] s
[20:35] been crossing things out as
[20:36] other people have spoken. So I
[20:37] don
[20:37] t want to I don
[20:38] t want to
[20:40] run out. Um, well thanks,
[20:42] everybody. Um, so, uh, some of
[20:44] you know, when I was in the
[20:45] legislature, I represented, uh,
[20:47] half of North Oaks. So I got to
[20:50] know, uh, their institutions
[20:52] and, uh, Wiley weighs very
[20:53] well. And one of the things
[20:54] they
[20:54] ve had is a great
[20:56] tradition for the last few
[20:58] decades as their North Oaks
[20:59] rummage sale, which has a
[21:01] Shoreview connection. Uh, so
[21:03] they clear out their houses and
[21:06] cabins and the like, uh, and
[21:07] they have pretty good, uh,
[21:09] variety of stuff, but they need
[21:10] a place to do it. So they
[21:10] ve
[21:12] got to come to Shoreview, to
[21:13] the ice arena across the
[21:14] street, and you probably can
[21:15] see the marquee that shows
[21:15] they
[21:16] re open from I think it
[21:17] s
[21:19] 8 to 5 on Saturday and 8 to 2
[21:21] on Sunday. So if you are going
[21:22] to, uh, the our destination
[21:23] playground or the community
[21:26] center, uh, you might want to
[21:28] go that back way by Mound
[21:30] Avenue. Um, uh, there are a lot
[21:31] of people with trucks who get
[21:33] there, get their loot, and take
[21:36] up some space. So, uh, parking
[21:37] could be an issue. I also
[21:38] wanted to thank the staff for
[21:40] the award over the Seven Lakes
[21:41] development. I see they
[21:41] re
[21:42] going to accept an award in New
[21:43] Orleans during hurricane
[21:45] season, which is good to get a
[21:46] good deal and having
[21:46] conferences then that
[21:47] s great.
[21:49] Uh, but I did check with two of
[21:52] those, uh, building owners
[21:53] after it was done. When we did
[21:56] the groundbreaking. And as you
[21:58] nagged them, mayor and me as a
[21:59] private citizen, those
[22:01] buildings are solar ready. So,
[22:02] uh, when they
[22:02] re ready, they
[22:05] can plug and play. Uh, say, I
[22:09] did get a, um, uh, just before
[22:09] i came over here this
[22:10] afternoon, so I didn
[22:11] t have
[22:13] time to put it in my Monday
[22:14] email questions to MR.
[22:14] Martin
[22:16] s, but I did get an
[22:18] inquiry or a concern from
[22:20] residents who live near
[22:21] Presbyterian Church of the way,
[22:21] where there
[22:22] s a fair park and
[22:23] ride. Everyone certainly loves
[22:25] the fair and the opportunity to
[22:27] take the buses, but I happen to
[22:30] be in that neighborhood
[22:31] visiting and holy goodness, my
[22:32] goodness, there
[22:32] s a lot of
[22:34] vehicles and we have city signs
[22:35] on one side of the street to
[22:37] keep one lane clear. And, uh,
[22:39] but they all do seem, uh,
[22:41] stressed out, so I, I wonder if
[22:42] we might have a conversation
[22:44] about that at some point. Uh,
[22:45] while the iron is hot. Just
[22:46] having now that we
[22:47] re in our
[22:50] fair glow. Still, the sweet
[22:50] Martha
[22:52] s cookies. Uh, good
[22:53] feeling hasn
[22:54] t worn off yet. We
[22:56] might discuss it, but.
[22:57] The parking in the
[22:57] neighborhood.
[22:58] Just, uh, people are concerned
[23:00] about people leaving staff
[23:02] trash behind. Parking really
[23:04] close, blocking parts of
[23:06] driveways and mailboxes and the
[23:06] like so people can
[23:07] t get their
[23:09] mail. Um, I don
[23:10] t know. What do
[23:11] we need to discuss it here
[23:12] about it? Something in our
[23:13] regular memo would be just
[23:15] great about how that
[23:16] s going. I
[23:17] did see that Falcon Heights is
[23:19] charging people to use their
[23:21] streets. Uh, and are bringing
[23:22] in quite a bundle. I have no
[23:24] idea how they do it. Or they
[23:25] have portable meters or
[23:28] somebody standing with a square
[23:29] device on their phones and
[23:32] ringing people up. But, um,
[23:33] they finished it, figured out
[23:34] how to use it to their
[23:36] advantage. So that
[23:37] s it. Uh,
[23:38] mayor.
[23:39] Okay.
[23:41] And we did. I got a couple of
[23:44] complaints, too. On on the
[23:45] parking there. So I took a
[23:48] couple drives through, and it
[23:49] was earlier in the morning. So
[23:51] the park and ride was getting
[23:52] full, but they were obeying
[23:54] because I think the first
[23:55] Friday of the fair was when
[23:57] this gentleman and they already
[23:59] had all the construction, I
[23:59] don
[24:00] t know what they
[24:00] re doing
[24:02] on Lexington Avenue, but
[24:02] they
[24:03] re their streets are
[24:05] blocked at Lexington. I think
[24:07] this was Edgewater Street.
[24:07] Oh, yes.
[24:10] But I drove up and down, and at
[24:11] least when I did, which was
[24:12] Friday morning, I must have
[24:14] heard from him Thursday. Um,
[24:16] everybody was obeying. They
[24:18] were parking at least where
[24:20] there were not signs. However,
[24:21] it was early and it was also
[24:24] trash day, so it was noisy and
[24:25] crowded and you couldn
[24:26] t get
[24:29] across onto Lexington. So, um,
[24:30] and I did drive through another
[24:33] day and again, no one was, um,
[24:34] they were parking legally. But
[24:37] what I did ask him because I
[24:38] talked to MR. Martin and they
[24:39] had been working with the
[24:41] Ramsey County sheriff on that
[24:43] as well. City staff. So I let
[24:44] him know if he could. If
[24:47] anybody is, you know, blocking
[24:48] a drive or doing anything
[24:49] illegal to go ahead and give a
[24:52] call to the sheriff. So but I
[24:54] think it was many factors which
[24:56] just made a,
[24:56] Um.
[24:58] Very frustrating experience for
[24:58] the neighborhood.
[25:01] So, yeah. Councilmember Dunn.
[25:03] Yes, thank you, mayor, uh, and
[25:04] thank you to other council
[25:06] members who have whittled my
[25:09] list down from 7 to 4, which is
[25:09] great.
[25:10] Welcome.
[25:12] Um, so, uh, first I just wanted
[25:16] to, uh, reiterate, uh, what,
[25:18] uh, Council Member Merlyn
[25:19] mentioned with the first day of
[25:21] school for both the Roseville
[25:23] school district and the Mounds
[25:25] View School District and safety
[25:28] out there for kids and families
[25:29] who are traveling to school and
[25:32] traveling back home. Um, as a
[25:33] transportation engineer,
[25:35] definitely think a lot about
[25:37] that. Um, and work with a lot
[25:39] of school districts to make
[25:40] sure that kids are getting to
[25:43] school and home safely. Um,
[25:45] related to that, uh, the mayor
[25:48] and I had the honor of
[25:51] attending the Roseville Area
[25:53] Schools staff workshop kickoff
[25:56] event last week. Um, and they
[25:58] had a wonderful speaker who I
[26:00] will recall the name here just
[26:03] to, uh, it was, uh, Doctor
[26:05] Gloria Ladson Billings, uh,
[26:06] from the University of
[26:09] Wisconsin at Madison. And she
[26:10] spoke really powerfully about
[26:11] every adult
[26:13] s responsibility to
[26:15] help all kids succeed in our
[26:17] schools. And it was really an
[26:19] inspirational keynote and just
[26:23] really want to extend, um, our
[26:24] appreciation to both the Mounds
[26:26] View and Roseville school
[26:28] districts and their teachers
[26:30] and the administration for
[26:32] providing an amazing academic
[26:34] experience for our young people
[26:36] and for our families, because
[26:37] we all know that school
[26:38] districts are an important part
[26:40] of our community, and they also
[26:43] help with property values. And
[26:45] so people want to come here.
[26:47] And one of the main reasons is
[26:47] because of the quality of
[26:48] schools that we have. So thank
[26:51] you to them. Um, second, I
[26:54] wanted to share that the tunnel
[26:56] under highway 96, if you have
[26:58] not visited yet, uh, the
[27:00] pollinator mural, the expanse
[27:02] that extends nine feet tall and
[27:04] the ceiling is now all painted
[27:08] as well, uh, is complete. And,
[27:10] uh, open for business for folks
[27:12] to travel through and
[27:13] appreciate and admire. Just
[27:16] really thank, uh, not only the
[27:19] city bike and head committee,
[27:21] uh, but also Gallery 96 and the
[27:23] Shoreview Community Foundation
[27:25] and the Rice Creek Watershed
[27:27] District for all coming
[27:28] together and make that
[27:30] beautiful, uh, art, public art
[27:32] for our community. Uh, a
[27:34] possibility. So really
[27:36] appreciate that. If you haven
[27:36] t
[27:38] seen it, definitely go and take
[27:40] a selfie and post it on and tag
[27:41] the city on it and let us know
[27:43] what you think. Um, the third
[27:44] item here is i
[27:45] ve gotten just
[27:45] as I
[27:47] ve been out in community,
[27:50] a few questions about, um, the
[27:52] old Burger King site, uh, as
[27:54] well as the Victoria Fire
[27:55] Station and what
[27:56] s happening
[27:57] with redevelopment. They
[27:57] re
[28:00] excited to report that at least
[28:02] with the Burger King site, that
[28:03] the new building that
[28:03] s going
[28:04] up is a Chipotle. So that
[28:05] s,
[28:06] uh, they
[28:08] re going to be a to
[28:08] Chipotle
[28:10] s in Shoreview. Um,
[28:12] and then with the Victoria Fire
[28:14] Station that uh, good things
[28:15] are happening there as well,
[28:16] and that the city is in the
[28:19] process of negotiating a
[28:22] agreement with a future, uh,
[28:24] owner of the site. So
[28:25] unfortunately, I can
[28:25] t share
[28:27] who that is yet. Until that
[28:29] those negotiations are
[28:31] finalized and completed. But
[28:33] just wanted to share that. I
[28:34] m
[28:36] particularly very excited for
[28:36] what
[28:38] s to come for the next
[28:40] iteration and the reuse of the
[28:42] Victoria Avenue fire station.
[28:44] Uh, and then last but not
[28:46] least, wanted to share that
[28:49] the, uh Shoreview Community
[28:51] Foundation, in partnership with
[28:53] the City Park and Rec, is
[28:54] hosting a pickleball tournament
[28:58] and family fun Day on Saturday,
[29:00] SEPTEMBER 19th. Um, there are
[29:02] still, uh, registration
[29:04] available for teams of both
[29:06] beginners who will play a
[29:08] bracket in the morning and more
[29:10] advanced pickleball players
[29:12] who, you know, those semi-pro
[29:14] types that, uh, play at Bobby
[29:16] Tyson Park, um, that, uh,
[29:17] there
[29:18] s still room in the
[29:20] advanced bracket as well. And,
[29:22] uh, that event is at Bobby
[29:23] Tyson Park. And there
[29:24] s also
[29:27] other, uh, kind of ancillary
[29:28] events with yard games. Food
[29:30] trucks, face painting, uh, kite
[29:32] making, uh, and flying in
[29:33] addition to the pickleball to
[29:35] make it a full experience for
[29:37] the family. So, uh, sign up if
[29:37] you haven
[29:38] t done it. If you
[29:38] re
[29:39] not a pickleball player and are
[29:41] interested in being in the
[29:42] beginner bracket, do that. Or
[29:43] if you
[29:43] re just going to come
[29:45] for the family fun day, come
[29:47] enjoy beautiful fall. Uh,
[29:50] Saturday at one of our newly
[29:52] renovated parks at Bobby Tyson.
[29:53] Thank you, mayor.
[29:54] And what. I
[29:54] m sorry, what was
[29:55] the date on that?
[29:58] That is Saturday, SEPTEMBER
[29:59] 19th.
[30:00] Okay, thanks.
[30:01] Good. Great.
[30:02] During Constitution week.
[30:05] There you go.
[30:06] All right. Well, thanks for
[30:09] those comments. Um, the next
[30:10] item on the agenda is the
[30:12] consent agenda. And as
[30:13] Councilmember Springer said,
[30:15] these are items that are
[30:16] considered routine and can be
[30:19] enacted by one motion. And with
[30:20] the change in the agenda, we
[30:23] can have a vote on items eight,
[30:25] eight through eight g and ai
[30:29] and eight j in one motion. So
[30:29] I
[30:31] m looking to council to see
[30:31] if there
[30:32] s any other changes.
[30:33] If not, I
[30:34] ll look for a motion.
[30:35] Mayor, I
[30:36] d like to make a
[30:39] motion to approve items eight a
[30:42] through eight g and eight I and
[30:43] eight j.
[30:45] Okay, second.
[30:46] I think I heard Corey spring
[30:49] corns first. So, um, we have a
[30:50] motion by council member
[30:51] Marilyn and a second by council
[30:53] member Spring Horne to approve
[30:55] those items. Um, all in favor,
[30:56] please say aye.
[30:57] Aye, aye.
[31:00] All opposed. Same sign. Motion
[31:04] passes 5 to 0. We do not have
[31:06] any public hearings tonight,
[31:08] but we do have five items of
[31:10] general business. And the first
[31:13] one is, uh, item number ten a,
[31:15] which is rental license
[31:19] revocations for 1064 1062 Glenn
[31:21] Hill Road. And our assistant
[31:23] community development director,
[31:24] Nikki Hill, will present on
[31:26] this.
[31:27] Thank you. Mayor. Members of
[31:30] the council, I we are here for
[31:31] a rental license revocation
[31:34] hearing for 1062 and 1064 Glenn
[31:36] Hill Road. The property is in
[31:39] southern Shoreview. This is
[31:41] Lexington Avenue here on the
[31:43] west side or on the left. And
[31:45] then this is the shores and
[31:46] County Road d at our southern
[31:48] border. Just to give you a
[31:51] little bearings here. And you
[31:52] are being asked to revoke the
[31:53] rental licenses for the
[31:56] property at 1062 1064 Glenn
[31:58] Hill Road. Um, it is a duplex
[32:00] and the property owner of the
[32:01] duplex has failed to comply
[32:02] with provisions of the city
[32:03] s
[32:04] regulations, including the
[32:05] failure to comply with the
[32:05] city
[32:07] s regulations, regulations
[32:08] regarding allowable unit
[32:10] counts. The property owner is
[32:11] renting out each side as having
[32:13] two units, effectively making
[32:17] the duplex into a fourplex. So
[32:20] section 30.91 license
[32:22] suspension or revocation a
[32:24] dwelling unit rental license is
[32:26] subject to suspension or
[32:27] revocation by the City Council
[32:29] for the recent specified
[32:31] hearing and prior to suspension
[32:33] or revocation. The owner or its
[32:35] agents shall be notified in
[32:36] writing at least five days
[32:37] prior to the City Council
[32:37] s
[32:40] consideration of such action,
[32:43] and then mainly the the codes
[32:43] that we
[32:45] re talking about as far
[32:47] as why a fourplex or quad plex
[32:50] is not allowed, is section 109
[32:52] 93 requires that in the r-2
[32:53] district, two parking spaces
[32:55] per unit shall be required for
[32:57] off street parking, one must be
[32:59] completely enclosed, and
[33:00] additional off street guest
[33:02] parking spaces shall be
[33:04] provided at a ratio of 0.5
[33:06] spaces per unit, and the
[33:08] existing garages on the site
[33:10] are two single stall on each
[33:12] side, therefore, it does not
[33:13] meet the requirements to allow
[33:15] greater than two units and
[33:16] additionally accessory
[33:18] apartments are also known as
[33:20] mother in law. Suites are not
[33:22] allowed as an allowable use in
[33:24] the r-2 district. They are
[33:25] allowed in our single family r,
[33:28] e, and r-1 districts, and the
[33:30] provisions are specific for
[33:33] single family dwellings. So a
[33:35] little background history of
[33:37] how we got to where we are. The
[33:38] property owner contacted the
[33:41] city in 2025 inquiring about
[33:42] the use of the property as a
[33:44] fourplex. The owner was told
[33:45] that it did not meet the city
[33:47] code provisions to allow a four
[33:49] unit building rental licenses
[33:50] were pulled for each side
[33:51] individually at the renewal
[33:53] period. For the 2026 license.
[33:55] In APRIL of this year, staff
[33:56] was asked to verify if the
[33:58] property was allowed to operate
[33:59] as a fourplex as part of an
[34:01] appraisal, and the appraisals
[34:02] understanding of the property
[34:04] as having separate accessory
[34:05] dwelling unit or mother in law
[34:08] units in the basement. In JUNE
[34:09] of this year, a Zillow listing
[34:11] was found listing the property
[34:13] as a non-conforming quad plex,
[34:15] including separate mailboxes.
[34:18] In JUNE, the owner of the
[34:19] duplex received a letter from
[34:20] the city informing them that
[34:21] the city was aware of the
[34:23] operation and marketing of the
[34:25] property as an illegal quad
[34:26] plex, and that the city will be
[34:27] enforcing the terms of the
[34:30] license and all applicable
[34:32] regulations. And then on AUGUST
[34:34] 6th, a rental inspection was
[34:36] conducted, revealing numerous
[34:37] code violations, including the
[34:39] operation of the property as an
[34:40] illegal quad plex with locked
[34:42] doors separating the top and
[34:44] bottom of the units. On AUGUST
[34:45] 18th, the notice of the Rental
[34:47] License Revocation letter was
[34:48] emailed and mailed to the owner
[34:50] of the property, informing them
[34:52] of the pending action. Staff
[34:53] did request lease documents and
[34:54] tenant rosters from the owner
[34:59] by 82526, staff was provided
[35:01] with two lease documents for
[35:02] each side, but those documents
[35:05] were created on AUGUST 22nd,
[35:08] 2026, which is after the date
[35:09] of the lease terms for both
[35:11] units. The digital signatures
[35:12] signatures had dates before the
[35:14] creation date of the documents
[35:15] themselves, and they were not
[35:17] verifiable. Digital signatures,
[35:19] including a blurry image with
[35:20] the wrong year for one of them,
[35:21] and then staff was provided
[35:23] with tenant rosters that were
[35:24] both created on the date that
[35:27] they were due, and the forum
[35:28] said that it needed to be
[35:30] submitted to the office with
[35:32] the register of the tenants,
[35:35] and then on AUGUST 31st, the
[35:36] Zillow listing still lists the
[35:38] complex as a side by side
[35:39] duplex, with each unit having a
[35:40] mother in law suite and their
[35:42] own mailbox. And then on
[35:44] SEPTEMBER 1st, staff did
[35:45] confirm that there are four
[35:47] mailboxes for the duplex, two
[35:48] with the unit numbers and two
[35:50] with a half designation. After
[35:52] the address. So staff is
[35:53] recommending that the City
[35:56] Council adopt resolution 2675
[35:57] and move forward with the
[35:59] revocation of the licenses.
[36:00] This approval gives
[36:01] authorization for the city
[36:02] personnel to take necessary
[36:04] actions to post the property
[36:05] with a placard that they are
[36:06] operating without a rental
[36:07] license, and this will allow
[36:09] any tenant to withhold rent if
[36:11] they choose until they relocate
[36:12] or the property comes into
[36:17] compliance. Questions.
[36:19] So besides, the third bullet,
[36:21] which was the withholding of
[36:23] rent, is there anything else
[36:25] the city can do to, for
[36:28] example, our are the properties
[36:30] unsafe? I assume.
[36:32] There are rental license
[36:33] violations, but there
[36:35] s not
[36:37] violations. And I know there
[36:37] s
[36:39] an inspection scheduled for
[36:41] tomorrow or later this week
[36:42] where those might be in
[36:44] compliance. We have not
[36:46] verified to them to this point.
[36:46] Right.
[36:48] But either way, it
[36:49] s illegal as
[36:51] a, uh, because I was going to
[36:53] ask what a nonconforming quad
[36:55] plex is.
[36:55] It
[36:56] s not an allowable use as a
[36:57] complex.
[36:58] Right? But, I mean, it
[36:58] s not
[37:00] something we put in our code to
[37:02] allow conforming and
[37:03] nonconforming complex.
[37:04] Okay.
[37:07] Um, okay. Other questions.
[37:12] Council. Have we heard anything
[37:14] for so the owner is aware that
[37:14] they
[37:14] re up.
[37:17] For revocation? Yes. Do you
[37:18] believe the owner is here?
[37:20] Oh. All right. Good. Okay.
[37:22] Great. Andy Council, any other
[37:25] questions? Nope. We
[37:26] ll then
[37:26] I
[37:28] ll invite, uh, the owner or
[37:29] anyone else who wants to speak
[37:30] about the property to come
[37:40] forward. Hello.
[37:42] My name is Matthew Brown. Uh,
[37:43] do I need to give.
[37:44] My address, please?
[37:46] Yes. 785 North Oak Drive,
[37:47] Badness Heights, Minnesota.
[37:47] All right.
[37:49] Thank you.
[37:53] Um, yeah. So when I purchased
[37:56] the property in 2024, I
[37:58] purchased it from, uh, who
[37:59] s
[38:02] it? Trust from? Fran, what was
[38:03] the last name? I think it was,
[38:06] like, folding or something. Um,
[38:09] the the property was in
[38:12] distress, and so I put in quite
[38:14] a lot of effort to update it.
[38:18] Um, she had already installed
[38:19] the mother in law suites, so
[38:20] there were already kitchens,
[38:23] full kitchens and bathrooms,
[38:24] and a lot of the doors that
[38:25] were locked were already there
[38:27] as well. And so, uh, but she
[38:29] had owner occupied it. And so,
[38:32] uh, whenever I started renting
[38:33] it originally I was renting out
[38:37] each side individually, but
[38:39] then the finances didn
[38:39] t work
[38:42] out on it. And so, um, I
[38:44] started listing them as
[38:46] individual spaces because the
[38:48] basements had walkout, egress,
[38:51] walkouts. Okay. Um, and so and
[38:53] all, all spaces had access to
[38:57] the laundry unit. Shoot. Um,
[39:00] and so whenever they contacted
[39:05] me, uh, that it was illegally
[39:06] being used as a fourplex, I
[39:07] contacted all the residents and
[39:08] I was like, hey, would you guys
[39:10] mind if you all went on one
[39:13] lease for one side? Um, and
[39:13] they
[39:16] ve kind of formed a, like
[39:18] a nice little community. They
[39:19] all they all know each other
[39:19] and they
[39:20] re all fairly friendly
[39:21] with each other, and they enjoy
[39:23] living in that spot as well.
[39:27] Um, and so they actually did
[39:28] sign. So whenever they asked
[39:29] for the leases, I had just sent
[39:31] them over the leases with the
[39:33] dates. So originally the
[39:35] original move in dates was in
[39:37] MAY, I believe. And so then for
[39:40] the 1062 side and then, uh, the
[39:42] original moving date for the
[39:45] left side. Um, the, the, the
[39:46] person that moved in the
[39:47] basement recently just moved in
[39:51] on AUGUST 1st. And so, um, I
[39:51] asked them and they
[39:51] re like,
[39:52] yeah, that
[39:53] s fine. So I created
[39:56] a lease for the where they were
[39:58] all one unit where they all
[40:01] were on one lease. Um, and they
[40:01] were in agreement that that
[40:01] s
[40:04] fine. And then, uh, but yeah, I
[40:05] did it last minute. I, I
[40:06] m, uh,
[40:06] I
[40:08] m a math teacher, and I also
[40:09] have a lot of other things that
[40:09] I
[40:11] m working on. So it was like,
[40:12] oh, I gotta get this done in
[40:16] time. Um, and so then whenever
[40:18] I submitted the leases, I was
[40:19] informed that they were illegal
[40:22] because of the. It was I had
[40:26] them sign them after the the
[40:27] time that the lease has begun.
[40:29] And so I went and asked them if
[40:30] they would sign one in person.
[40:31] So I have new leases as well
[40:33] where they the upper unit and
[40:34] the lower unit, they agree to
[40:37] be on one lease together. Um,
[40:38] and so it ends up being two
[40:41] adults on one side. And uh, on
[40:41] the other side, there
[40:41] s a
[40:44] family and then an adult, um,
[40:48] on either side. So, um, yeah, I
[40:48] don
[40:49] t know if that would be
[40:50] something that you all would
[40:53] consider, but the parking there
[40:54] is, there is only two single
[40:56] stall garages, but the
[40:58] driveways are about like 100,
[41:00] 150ft long. And so we can
[41:03] easily get four cars on each
[41:05] driveway in one car, in the
[41:07] garage. Um, in terms of like,
[41:08] keeping all the cars off the
[41:09] street at night, and then
[41:09] that
[41:10] s in the leases as well to
[41:12] keep the cars off the street at
[41:15] night. Um, yeah. So I guess my,
[41:18] my, my request to the city is
[41:21] to, um, at least give me more
[41:25] time to satisfy the, uh, the
[41:25] department
[41:27] s request for
[41:29] corrections. Um, and and see if
[41:30] they would be willing to accept
[41:32] the new leases that the tenants
[41:34] were willing to sign. Um, and
[41:38] then go forward from there.
[41:42] Well, and I, I it sounds to me,
[41:42] and I
[41:44] ll verify with MISS Hale
[41:46] about this, but that the leases
[41:47] are part of the problem.
[41:49] However, that doesn
[41:50] t correct
[41:52] the zoning. Um, the zoning
[41:54] issue or, and I think there was
[41:57] a space, the amount of space
[42:01] that each, um, leased facility
[42:03] needs to have. So there were
[42:04] other. Well, that
[42:04] s in the
[42:05] packet that I had. It mentioned
[42:08] that. But the problem is not
[42:09] just with the leases
[42:11] themselves. Um, it
[42:12] s it
[42:12] s with
[42:15] the using having a four plex in
[42:17] a non, in an area that
[42:17] s not
[42:19] zoned for that. So I
[42:20] m just and
[42:22] i, there MAY be some things you
[42:24] can work out with MISS Hill on
[42:26] the these leases in terms of
[42:28] what she needs right now or
[42:30] what the city needs. However
[42:31] correct me if I
[42:32] m wrong, but
[42:35] the the the real problem is, I
[42:36] mean the zoning because you
[42:36] ve
[42:40] got a quite an illegal, um, use
[42:42] or rental license per the
[42:44] zoning, which is a within the
[42:45] code of the city, which is
[42:48] basically the law of the city.
[42:51] So, um, but I do want to if
[42:54] council has questions and we
[42:55] can get more clarification on
[42:57] that as well. But council, what
[42:59] questions do you have?
[43:00] Mayor.
[43:01] Council member. Springer.
[43:05] Yeah. So so just to clarify, if
[43:08] if the properties had been had
[43:11] been properly listed as just
[43:13] two units, a duplex, there
[43:14] would be no problem with two
[43:17] unrelated adults jointly
[43:19] leasing one of those units.
[43:19] Correct?
[43:21] That is correct.
[43:23] And then or the other situation
[43:24] with the family jointly leasing
[43:26] the other unit with with
[43:29] another individual.
[43:29] Yeah.
[43:30] Uh.
[43:32] I will get the exact verbiage,
[43:34] but there is verbiage related
[43:37] to the, um, how many unrelated
[43:42] adults can be living in a.
[43:43] All right. So I
[43:43] m just I
[43:43] m
[43:45] trying to figure out how how
[43:47] that affects how we go forward.
[43:49] I mean, obviously there was it
[43:51] was done incorrectly to begin
[43:52] with. So trying to figure out
[43:53] how how how that gets
[43:55] corrected. Now.
[43:59] You mean the sale itself.
[44:01] The, um, well, what what would
[44:02] the circumstances would have to
[44:04] be to be eligible for, uh, for
[44:08] the rental license?
[44:09] Did you have something?
[44:10] Yeah. Mayor and council, if I
[44:12] MAY. I think it, you know,
[44:15] staff made this condition aware
[44:16] back in 2025. We
[44:18] re now at
[44:21] SEPTEMBER of 2026 with
[44:23] significant formal notice since
[44:26] APRIL. Um, and as of today, it
[44:29] is not in compliance. So it is
[44:30] a recommendation to staff to
[44:30] move forward with the
[44:33] relocation. The owner could
[44:35] then, you know, take care of
[44:37] the situation and reapply for a
[44:38] new rental license. And then
[44:39] everything could be verified
[44:42] during that time. Um, but just
[44:42] because there
[44:43] s been a history
[44:46] of non conformance here and
[44:48] then blatantly violates the
[44:50] code, it we stand by our
[44:51] recommendation to continue with
[44:53] the revocation and allow for
[44:55] the application to come
[44:56] forward. If they see that fit.
[44:56] It doesn
[44:58] t evict the the those
[44:59] that live there. It
[45:00] s posting
[45:02] the notification of the
[45:03] potential or they could
[45:04] withhold the rent. It
[45:04] s not
[45:05] like they don
[45:06] t have to pay.
[45:06] Um, so there
[45:07] s a whole legal
[45:08] compliance for that money I
[45:10] think would go. But um, it
[45:13] really would just it really
[45:14] satisfies the condition that
[45:15] exists today is that it
[45:16] s not
[45:17] in compliance. And it
[45:18] s been
[45:19] abundantly clear that what
[45:20] needed to happen. So that
[45:20] d be
[45:22] my recommendation to continue
[45:23] forward. And ideally, it gets
[45:26] into compliance.
[45:27] Uh, Council member.
[45:28] Doan yes, mayor, I just wanted
[45:33] to ask MR. Brown at, uh, how
[45:33] long you
[45:35] ve owned the property
[45:35] and how long it
[45:37] s been rented
[45:40] in the current condition of or
[45:43] rented as four units. And at
[45:46] what point did you learn that
[45:48] that was out of compliance with
[45:50] city zoning code?
[45:51] Right. Uh, so I own the
[45:54] property. I bought it in 2020
[46:03] for fall 2024. Um, and 2025. I
[46:05] had one side rented to one
[46:08] family. Um, so the 1020, the
[46:12] 1064 side and the 1062 side, I
[46:14] had split that up. So then I
[46:15] was using it as three units,
[46:17] essentially with three leases.
[46:23] Um, and then in. I listed the
[46:25] property for sale of this
[46:27] APRIL, and then that
[46:27] s whenever
[46:28] people started asking me like,
[46:29] oh, can you lease it this way?
[46:34] I was like, well, I have, I
[46:35] have a property management
[46:38] company that leases the whole
[46:39] thing that I wrote a lease to.
[46:42] And then they called, I own
[46:43] that property management
[46:43] company, but then kind of
[46:47] subleased it as a rooms. Um,
[46:49] but but yeah, essentially it
[46:50] was being used again as a
[46:53] non-conforming fourplex or um,
[46:55] so, so I was I kind of
[46:57] investigated it more in APRIL.
[47:02] Um, and uh, the one unit that
[47:04] was on the 1064 side, I ended
[47:07] up leasing that basement just,
[47:10] uh, not AUGUST, JULY. Someone
[47:13] was in JULY there in JULY. Um,
[47:15] because the families shifted
[47:17] like the the tenants kind of
[47:19] shifted where they were, uh,
[47:26] this kind of spring. Um. Yeah.
[47:28] So I guess. Yeah, that it
[47:28] answers..
[47:30] Mayor, could I ask just to
[47:31] clarify that? I guess I
[47:32] m still
[47:35] unclear. Uh, MR. Brown, when
[47:39] you became aware that, uh,
[47:43] having more than two units
[47:46] rented at this property was in
[47:48] violation of the zoning code?
[47:51] Sure. Um, it would be APRIL
[47:55] 20th, 20. This this APRIL,
[47:58] APRIL 2026. Um, and again,
[47:59] whenever I was writing up the
[48:01] leases, the, the way I had
[48:04] written up the leases, um, was
[48:06] there is a like a master lease
[48:08] for one unit and then sub
[48:09] leasing. So I have another
[48:10] rental where I rent out rooms.
[48:12] And so each room gets its own
[48:15] lease. Um, and so then you
[48:17] could say I have four units in
[48:18] that one single family room, a
[48:19] house because there
[48:19] s four
[48:21] bedrooms. But yeah. And then
[48:22] each room, actually I put a
[48:24] lock on each room so that each
[48:26] person can lock away their
[48:28] belongings when they leave so
[48:29] that other roommates aren
[48:30] t,
[48:32] um, tempted to do anything to
[48:34] their room. So, yeah.
[48:36] Thank you. Okay.
[48:37] Council member Gardner.
[48:39] Had a question.
[48:40] Uh, just a comment and then a
[48:41] question for staff. So I
[48:42] m. I
[48:42] m
[48:43] inclined here to support the
[48:45] staff recommendation. It seems
[48:46] every time we
[48:46] re in one of
[48:47] these situations where we
[48:47] re
[48:48] trying to figure out some
[48:49] flexibility, we always end up
[48:52] in the same place anyway. Um,
[48:52] so I
[48:54] m satisfied with what we
[48:57] have for recommendation. Uh, I
[48:59] wonder if MISS Hill could
[49:00] remind us what
[49:01] s in our
[49:03] ordinance about how tenants are
[49:04] notified of their rights in
[49:07] this situation, and I recall
[49:10] reading that in. But they will
[49:12] get some direct contact to let
[49:13] them know that they don
[49:13] t have
[49:14] to pay rent, or they pay into
[49:15] an escrow fund or something
[49:17] like that to make sure that
[49:18] their rights are protected
[49:19] here.
[49:20] Yeah, we would let tenants know
[49:23] about contacting Home line and
[49:26] other other resources that are
[49:26] there.
[49:27] And do we just like a certified
[49:28] letter or is.
[49:30] It we physically post a
[49:31] property?
[49:31] We
[49:32] re good. Okay.
[49:34] Thank you. Okay.
[49:35] Other questions.
[49:36] Councilmember Linton.
[49:38] Mayor, I have a question about
[49:40] um, so once we notify the
[49:42] tenants, um, that MR. Brown
[49:43] s
[49:47] license is being, um,
[49:49] renovated. Um, what is the
[49:52] timeline for them, then? Before
[49:54] something has to change with
[49:56] from a four plex to a two plex
[49:58] or, you know, to somebody need
[49:59] to move out in a certain period
[50:01] of time or what needs to
[50:03] happen. Um, once they
[50:03] re
[50:05] notified.
[50:07] Once they are notified that the
[50:07] tenants, it
[50:08] s not an eviction
[50:10] process. So it
[50:10] s posted. And
[50:11] that
[50:12] s why they have the option
[50:14] to withhold rent. Usually it
[50:14] s
[50:15] through an escrow account,
[50:17] which is part of the
[50:17] information that would be
[50:18] provided, because that
[50:18] s not
[50:20] something the city sets up.
[50:20] It
[50:21] s usually some sort of legal
[50:24] representation. And then when
[50:26] it comes to the compliance, um,
[50:28] as staff has informed MR.
[50:30] Brown, we just can
[50:32] t have four
[50:35] separate units there. So with
[50:36] the locks and whatnot, if
[50:36] they
[50:38] re renting it as two
[50:39] separate units and they
[50:39] re
[50:40] cohabitating, that
[50:41] s fine. But
[50:41] we can
[50:43] t have locked separate
[50:44] units because then you
[50:44] re just
[50:46] reverting it back to a fourplex
[50:46] which doesn
[50:48] t meet our code.
[50:50] And so that was part of why we
[50:52] did the inspection. And it
[50:52] s
[50:53] still listed on Zillow as a
[50:55] non-conforming fourplex as of
[50:56] today.
[50:58] Was it? Yes, I did. Well, I
[51:00] thought I corrected it on my,
[51:02] uh, and so I apologize that it
[51:04] still says that, but yeah, I
[51:05] believe I changed. I
[51:06] ll double
[51:08] check.
[51:10] And I have one further
[51:12] question. If I could, when you
[51:13] purchased the property, did you
[51:16] think you were buying a duplex
[51:18] or a fourplex? And did you do
[51:21] your research on what the the
[51:22] codes were?
[51:27] Um, when I bought it, in my
[51:28] mind, I mean, it
[51:29] s listed as a
[51:31] duplex. Um, in my mind, it
[51:33] s it
[51:35] was a mother in law suite. And
[51:38] so it was easily again, in my
[51:41] mind, non-conforming fourplex
[51:44] is how I bought it. Um, I have
[51:45] other single family homes that
[51:47] have mother in law suites in
[51:52] the basement. Um, and so, yeah,
[51:53] whenever, whenever I
[51:53] ve rented
[51:55] out rooms, um, to people, I
[51:55] ve
[51:57] just rented out the room
[51:59] separately, uh, so that they
[52:00] have their own lease. And so
[52:00] that
[52:01] s how I was thinking of
[52:05] it. Um, but. Yeah, so.
[52:07] And so when you purchase a
[52:09] property, if you obtain
[52:11] financing for it, and there was
[52:12] an appraisal done. Was the
[52:15] appraisal done as a duplex or a
[52:15] fourplex?
[52:17] Yeah. As I said, the appraiser
[52:19] called to verify. And so he
[52:21] appraised it as a duplex.
[52:23] Thank you. Okay.
[52:25] Council member Doan, did you
[52:25] have.
[52:27] A question? Okay. Thank you.
[52:28] All right.
[52:31] So, um, thank you very much for
[52:32] coming.
[52:33] Thanks.
[52:35] Um, Council member Doan. Did
[52:36] you have a question?
[52:38] I did have. A question for
[52:38] staff.
[52:38] Okay.
[52:40] So I just. Wanted to make sure
[52:41] we, um. If it
[52:42] s time.
[52:44] I think it is. And if anyone
[52:45] else has questions, we.
[52:47] Can.
[52:49] Um, I just wanted to ask, uh,
[52:52] Nikki if, um, she was able to
[52:56] find the, uh, code that speaks
[53:00] to, uh, habitation of a unit by
[53:05] non related, uh, adults. And
[53:06] what that says, because I think
[53:08] that that will be very helpful
[53:10] as I think about what this
[53:15] means, if you have, um, now, at
[53:16] least it sounds like in the
[53:21] future, uh, two documented
[53:23] leases with adults that MAY not
[53:25] be related living in the same
[53:34] space.
[53:35] In Marin County, that would
[53:37] apply to a future application
[53:38] then. Not this current
[53:39] situation.
[53:42] And then also, I a related
[53:44] question, which is with regard
[53:47] to a revocation, um, is there a
[53:51] certain period of time where,
[53:55] uh, is there a kind of a
[53:57] holding pattern or a time that
[53:59] you can apply for a license
[53:59] because it
[54:03] s been revoked?
[54:05] But can you answer that
[54:05] question?
[54:06] There isn
[54:07] t necessarily a
[54:08] holding time there. There will
[54:10] be a reinstatement fee to come
[54:12] back to have a rental license.
[54:14] But if they are in compliance,
[54:14] they
[54:16] re certainly welcome to
[54:17] apply..
[54:19] And were you still waiting for
[54:19] an answer on.
[54:21] That code? Yes. Thank you. I
[54:22] m
[54:22] looking for okay.
[54:24] We could also just follow up
[54:25] with that information too.
[54:25] That
[54:27] s right. So okay.
[54:30] So with that council, um,
[54:31] thoughts on.
[54:33] Uh, uh.
[54:34] Well, it seems like the music
[54:36] has reached a crescendo in the
[54:37] soundtrack of this, uh, agenda
[54:39] item. So is it appropriate to
[54:40] make the motion now?
[54:42] Um, as long as no one has any
[54:45] other questions?
[54:45] Okay.
[54:46] Uh, therefore, I
[54:47] ll, uh, uh,
[54:49] make a motion to adopt
[54:51] resolution number 26, dash 75,
[54:52] approving the revocation of the
[54:53] rental licenses for the
[54:57] property located at 1064 1062
[54:58] Glenn Hill Road, pursuant to
[55:00] section 39, one of the
[55:02] municipal code.
[55:02] I
[55:03] ll second that.
[55:04] We
[55:05] ve got a motion by Council
[55:07] Member Gardner, with the second
[55:09] by council Spring Horn to pass
[55:11] the motion. All in favor,
[55:11] please say.
[55:12] Aye. Aye, aye.
[55:16] All opposed. Same sign. Um.
[55:19] Motion passes 5 to 0. Um. And,
[55:21] MR. Brown, what this does, is
[55:23] it it brings it to the point
[55:25] where, I mean, your tenants
[55:27] will not be affected, but it
[55:29] will be up to you to work with
[55:31] the city, which you can do
[55:34] right away. Um, to, to rectify
[55:36] the situation and then reapply
[55:38] for a license. But so, you
[55:39] understand at this point that
[55:41] there will be something posted
[55:43] on the property. Um, however,
[55:44] your tenants won
[55:46] t be affected
[55:47] by this, but I do hope that.
[55:48] You.
[55:49] You know, immediately start to
[55:52] work with MISS Hill on this. So
[55:53] it.
[55:53] Okay.
[55:56] All right. Thank you very much.
[55:57] Thank you for coming. That was
[56:01] very helpful. Um, so with that,
[56:04] we will move on. To our next
[56:06] item of general business, which
[56:06] is ten.
[56:06] Be.
[56:08] Tall grass and weed abatement
[56:10] at 225 northwest so Boulevard.
[56:12] And again we welcome back MISS.
[56:16] Hill.
[56:17] Thank you mayor. Members of.
[56:19] The council.
[56:21] We do have an abatement hearing
[56:22] for vegetative growth, also
[56:23] known as tall grass and weeds,
[56:26] for 225 North Owosso Boulevard.
[56:27] And you
[56:28] re being asked to order
[56:29] the abatement of the tall grass
[56:30] and weeds for the property
[56:34] located at 225 North Owosso.
[56:37] Um, the ordinance requirements
[56:39] are section 286 property
[56:40] maintenance. The exterior of
[56:41] all properties must be kept
[56:43] free of noxious weeds, and that
[56:44] includes grass and lawn. Areas
[56:46] cannot exceed nine inches in
[56:47] height. And then for that
[56:50] abatement procedure, we do have
[56:51] a notification and hearing
[56:52] process, which includes the
[56:54] notification in writing it was
[56:56] posted. There is a time frame
[56:58] to correct the conditions, as
[56:59] long as well as a notice of the
[57:04] hearing date and. Again, it
[57:04] s
[57:07] 225 and as you can see, they
[57:10] have significant tall grass and
[57:13] weeds from not maintaining the
[57:16] property. And the property was
[57:17] inspected and a notice was
[57:20] posted on AUGUST 14th informing
[57:21] the property owner of
[57:22] violations and that abatement
[57:23] action would be taken if not
[57:25] corrected. The notice specified
[57:27] that city regulations and
[57:29] conditions constituting
[57:31] violations um was given five
[57:34] days for the corrections. There
[57:36] were three inspections on
[57:38] AUGUST 20th. I
[57:38] m not sure where
[57:40] the 20th came from, but 25th,
[57:42] 31st and SEPTEMBER 2nd as well
[57:44] as today were no change in
[57:45] conditions were found. The
[57:47] property does remain out of
[57:48] compliance after city re
[57:51] inspection today, so we are
[57:53] recommending that you hold the
[57:55] hearing and adopt resolution
[57:57] 2673, allowing the city to
[57:58] abate the nuisance conditions
[58:00] and that does allow staff to
[58:01] monitor the property through
[58:03] the rest of 2026, as well as
[58:03] next year
[58:04] s growing season of
[58:06] 2027, and order additional
[58:09] mowing if required. And then
[58:10] the cost associated with any
[58:11] abatements will be billed to
[58:12] the property owner and assessed
[58:14] to the property. If not paid.
[58:15] Okay.
[58:16] And have we heard anything from
[58:18] the property owner?
[58:21] We did have contact with them
[58:22] at the end of last week. They
[58:23] said they would take care of it
[58:25] and that has not occurred. And
[58:27] this home has had a tall grass
[58:30] and weed abatement in 2022 as
[58:31] well. So it
[58:33] s not a new thing
[58:35] for this property.
[58:37] And is it currently occupied?
[58:39] I do believe so. From one of
[58:40] the pictures that looked like
[58:41] there was a car in the
[58:42] driveway.
[58:42] Okay.
[58:44] Not that that would matter for
[58:49] this, but okay. Thank you. Um,
[58:51] Council, any questions? Council
[58:52] member Doan.
[58:55] Um, thank you, mayor Nikki, do
[58:56] we know if this is a rental
[58:58] property or if it is owner
[59:00] occupied? And it doesn
[59:01] t make a
[59:02] difference from my decision.
[59:02] But I
[59:03] m not sure I know. That
[59:03] it
[59:05] s an investment owner, so
[59:05] I
[59:06] m inclined to say it
[59:07] s likely
[59:08] a rental property, but I don
[59:08] t
[59:10] know off the top of my head.
[59:11] That did not get checked.
[59:13] Thank you. All right.
[59:18] Other questions. Thank you very
[59:20] much.
[59:22] Uh, this is just a general
[59:25] question. Uh, MISS Hill, in my
[59:26] albeit short time in the
[59:28] council, we processed a lot of
[59:30] nuisance abatements. Uh, and in
[59:31] many cases, there
[59:32] s somebody
[59:32] who
[59:34] s, um, having medical
[59:37] issues for having either
[59:37] they
[59:39] re at home or in a nursing
[59:40] home or something like that, or
[59:40] somebody
[59:42] s got a disability.
[59:44] Have we had a history at all
[59:47] of, uh, outreach with other
[59:48] community organizations that
[59:50] help people out or they just
[59:52] help keep track? Or do we just
[59:54] find it more efficient to use
[59:55] this process and abate the
[59:56] nuisance and just.
[59:58] Take care of contact community
[1:00:00] organizations? You know, if we
[1:00:02] we the notice, ask them to call
[1:00:03] us like we want to work with
[1:00:03] them. But if they don
[1:00:04] t talk
[1:00:04] with us.
[1:00:05] Yeah.
[1:00:05] That
[1:00:06] s when we go to the
[1:00:07] abatement process or if they
[1:00:08] don
[1:00:08] t work like we had a
[1:00:10] previous one where we did talk
[1:00:12] with the homeowner and they
[1:00:12] didn
[1:00:13] t want those resources. So
[1:00:15] we ended up doing an abatement.
[1:00:17] So, um, is it fair to say that
[1:00:18] there are some nuisance
[1:00:19] abatement issues that never
[1:00:20] come before us because they
[1:00:22] already got worked out based on
[1:00:24] the suggestions you offer?
[1:00:28] Okay. Thank you.
[1:00:28] Okay.
[1:00:30] I just had one further
[1:00:31] question, if I MAY. Absolutely.
[1:00:33] Um, it looks in one of the
[1:00:33] photos. There
[1:00:35] s a it appears to
[1:00:36] be a recycling can. And then
[1:00:37] there
[1:00:39] s some further piled up
[1:00:41] debris. There. Is that garbage
[1:00:42] or is that.
[1:00:44] There is outside storage that
[1:00:46] is also working its way through
[1:00:47] the process. Okay. Tall Grass
[1:00:49] and Weeds is a very short five
[1:00:50] day period. And then we can
[1:00:51] bring it to council because we
[1:00:51] don
[1:00:53] t want to belabor the
[1:00:54] process. Whereas the other
[1:00:56] outside storage takes a little.
[1:01:00] Bit longer. Thank you. Yeah
[1:01:02] And just as a reminder, with
[1:01:03] all these abatements, although
[1:01:03] they
[1:01:04] re not formal public
[1:01:05] hearings, we do need to ask if
[1:01:05] there
[1:01:06] s anyone in the audience
[1:01:07] who want to speak to the item.
[1:01:08] Okay.
[1:01:09] So is there anyone here who
[1:01:11] would like to speak to the
[1:01:13] property at 16? Is this.
[1:01:16] The 1649? I I
[1:01:17] m sorry.
[1:01:22] 225 Northwest Boulevard.
[1:01:22] Okay.
[1:01:25] Seeing no one come forward,
[1:01:25] I
[1:01:27] ll look to council to see if
[1:01:29] someone wants to make a motion.
[1:01:29] I
[1:01:30] ll go ahead and move to adopt
[1:01:31] the following resolution.
[1:01:32] Approving the abatement of
[1:01:34] vegetative growth pursuant to
[1:01:38] sections. Section 22-24. Uh
[1:01:40] Resolution number 2673.
[1:01:42] Property located at 225 North
[1:01:43] Owosso Boulevard.
[1:01:44] Do we have a second?
[1:01:45] Second.
[1:01:46] We have a motion by council
[1:01:48] member Springer and a second by
[1:01:50] council member Doan to move
[1:01:51] forward with the tall grass and
[1:01:53] weed abatement at 225 North
[1:01:54] West Boulevard. All in favor,
[1:01:55] please say aye.
[1:01:56] Aye.
[1:01:59] All opposed? Same sign. Motion
[1:02:03] passes 5 to 0. Um. And item
[1:02:06] ten, c is another nuisance.
[1:02:09] Bass abatement, this time at
[1:02:12] 1649 Hillview Road.
[1:02:13] Oh.
[1:02:16] Last one. Uh, mayor, members of
[1:02:18] the council, we have a general
[1:02:21] nuisance abatement for 1649
[1:02:23] Hillview. And if that sounds
[1:02:26] familiar, that is because this
[1:02:27] property up in northern
[1:02:30] Shoreview was at council JULY
[1:02:33] 20th for a tall grass and weeds.
[1:02:34] And as I just mentioned,
[1:02:36] sometimes the outside storage
[1:02:37] and the refuse takes a little
[1:02:38] bit longer to get through the
[1:02:41] process. We have not been able
[1:02:43] to abate that tall grass and
[1:02:44] weeds because of the refuse and
[1:02:45] outside storage on this
[1:02:48] property, and so that is part
[1:02:50] of why we want to do the
[1:02:52] abatement, so we can get that
[1:02:55] property maintenance and tall
[1:02:59] grass violations taken care of.
[1:03:00] And as you can see from the
[1:03:01] pictures, there are outside
[1:03:03] storage violations, general
[1:03:04] property maintenance and then
[1:03:06] refuge storage. So there are
[1:03:07] lots of things out there,
[1:03:09] including a Baxter which has
[1:03:11] been there pretty much the
[1:03:12] whole summer, and then the tall
[1:03:14] grass and weeds is also pretty
[1:03:18] significant at this point. Um,
[1:03:18] so again, it
[1:03:20] s violations of
[1:03:22] city code section 2841 outside
[1:03:27] storage city code, section 286,
[1:03:29] a general property maintenance
[1:03:31] and then city code section 32-2
[1:03:33] refuse storage. And then the
[1:03:34] abatement procedure is the same
[1:03:36] as the previous abatement,
[1:03:37] where we did give a
[1:03:38] notification and the hearing
[1:03:40] process. So it was delivered in
[1:03:42] writing. There was a time frame
[1:03:42] given to correct the
[1:03:44] conditions, and there was the
[1:03:46] notice of the hearing. The
[1:03:48] property was sent letters
[1:03:50] regarding the outside storage.
[1:03:53] Starting in APRIL and MAY. Uh
[1:03:54] administrative citation was
[1:03:56] given in JUNE. The tall grass
[1:03:57] and weeds were approved for
[1:03:58] abatement JULY 20th, which the
[1:04:01] property owner did contact us
[1:04:03] to ask for an extension on
[1:04:04] taking care of the property
[1:04:06] with their family member. We
[1:04:07] did grant an extension, which
[1:04:08] is part of why it
[1:04:09] s SEPTEMBER
[1:04:12] now and nothing has been taken
[1:04:13] care of. So we move forward
[1:04:17] with the abatement. So we
[1:04:17] re
[1:04:18] asking that you hold a hearing
[1:04:21] and adopt resolution 2674,
[1:04:22] approving the abatement for the
[1:04:23] nuisance conditions on the
[1:04:25] property and then costs
[1:04:27] associated will be billed to
[1:04:28] the property owner and assessed
[1:04:30] to the property, if not paid.
[1:04:33] So in this situation, have we
[1:04:37] heard from them recently?
[1:04:37] We have not.
[1:04:40] Okay. And as I this almost
[1:04:42] sounds like someone maybe who
[1:04:44] is dependent on someone else,
[1:04:44] but they
[1:04:46] ve also not responded
[1:04:48] to, uh, you know, an offer for
[1:04:51] assistance or to contact. Well,
[1:04:52] when you spoke with them.
[1:04:53] They said that a family member
[1:04:55] would be assisting them. You
[1:04:55] know, they just needed a couple
[1:04:57] of weekends to take care of it.
[1:04:59] Okay. And, you know, that was
[1:05:00] in regards to the tall grass
[1:05:03] and weeds. And we let them know
[1:05:04] if they took care of
[1:05:05] everything. We wouldn
[1:05:06] t abate
[1:05:07] it, you know? Okay. It
[1:05:09] s just
[1:05:09] we will if they don
[1:05:10] t take care
[1:05:12] of it. And unfortunately we
[1:05:13] have not heard, nor have we
[1:05:15] seen any action.
[1:05:16] Okay.
[1:05:18] Um, but someone is living in
[1:05:22] the we think, okay. Um, so
[1:05:24] again, I will ask if anyone is
[1:05:26] here to speak to the property
[1:05:30] at 1649 Hillview Road, and it
[1:05:30] appears that it
[1:05:34] s not the case.
[1:05:37] So I think and again, with
[1:05:38] abatements, you know, there MAY
[1:05:41] be circumstances, but there is
[1:05:42] help available. And I know
[1:05:44] residents have taken advantage
[1:05:47] of that in the past. Um, so I
[1:05:49] think when we think about city
[1:05:50] staff and getting some movement
[1:05:54] here, um, abatement still gives
[1:05:55] the property owner an
[1:05:59] opportunity to contact the city
[1:06:00] to work something out. Um,
[1:06:02] although that would need to be
[1:06:04] quickly because that, uh,
[1:06:05] another thing is it
[1:06:06] s sometimes
[1:06:07] is very difficult with these
[1:06:08] because you assume that people
[1:06:10] maybe are not able to do it,
[1:06:13] etc.. Um, but also letting the
[1:06:14] properties go like that is very
[1:06:15] upsetting to a lot of other
[1:06:17] people who sometimes think the
[1:06:20] city does not do enough. Um, so
[1:06:21] we always have to keep that in
[1:06:22] mind. If we
[1:06:23] ve made every
[1:06:24] opportunity to contact, which
[1:06:26] it sounds like we have. So
[1:06:27] hopefully the property owner
[1:06:29] will come forward and get some
[1:06:31] ongoing assistance if they
[1:06:31] aren
[1:06:32] t in fact not able to
[1:06:33] manage.
[1:06:33] It.
[1:06:36] Um, so any other council
[1:06:36] comments?
[1:06:37] No.
[1:06:38] All right. Would anyone like to
[1:06:39] make a motion.
[1:06:39] On this? I
[1:06:40] d like to make a
[1:06:42] motion to adopt resolution
[1:06:46] number 26, dash 74, approving
[1:06:47] the abatement of a public
[1:06:49] nuisance for the property
[1:06:52] located at 1649 Hillview Road.
[1:06:53] Second.
[1:06:54] Okay, we have a motion by
[1:06:55] council member Maryland with a
[1:06:57] second by council member Doan
[1:07:01] to adopt resolution number 2674
[1:07:03] regarding of abatement at 1649
[1:07:05] Hillview Road. All in favor,
[1:07:06] please say aye.
[1:07:06] Aye.
[1:07:09] All opposed. Same sign. Motion
[1:07:12] passes 5 to 0. Thank you very
[1:07:14] much, MISS Hill.
[1:07:15] Mayor.
[1:07:17] Just a point of information.
[1:07:17] Yes.
[1:07:20] Um, wanted to ask. I know that
[1:07:22] for particularly for the tall
[1:07:24] weeds and grass, uh, we
[1:07:26] typically get those during the
[1:07:28] summertime, maybe late spring
[1:07:30] or early summer. We get a slew
[1:07:30] of them, and then we
[1:07:31] re getting
[1:07:33] another round right now. I was
[1:07:36] wondering, um, for these
[1:07:37] abatements, if we
[1:07:39] re seeing an
[1:07:41] increase in them this year
[1:07:42] versus in previous years,
[1:07:43] because it does feel like we
[1:07:44] ve
[1:07:46] seen more, or at least, um, I
[1:07:47] feel like we
[1:07:48] ve been talking
[1:07:48] we
[1:07:49] ve had more in our agenda
[1:07:51] and wanted to kind of see what
[1:07:52] the trend line is over the last
[1:07:53] few years, and it
[1:07:54] s nothing
[1:07:55] that we need to answer tonight.
[1:07:56] I just wanted to understand
[1:07:58] kind of if there are trends
[1:08:01] going on here that we are able
[1:08:02] to capture them and understand
[1:08:04] why that is.
[1:08:06] Okay.
[1:08:07] Do you want to follow up later
[1:08:08] or do you have.
[1:08:10] Staff can certainly look into
[1:08:12] that. Um, to see and that can
[1:08:14] be uh, update at the next eda
[1:08:15] meeting as we have kind of a
[1:08:17] code enforcement property
[1:08:18] maintenance update.
[1:08:20] Okay. Thank you. Thank you.
[1:08:23] Okay, so our next item is, um,
[1:08:25] ten d, which is a resolution
[1:08:27] amending open appointment
[1:08:28] policy for committees and
[1:08:30] commissions. And it is being
[1:08:32] presented tonight by our
[1:08:34] assistant City manager, Renee
[1:08:34] Eisenberg.
[1:08:35] Thank you, Mayor and city
[1:08:36] Council, tonight you
[1:08:37] re being
[1:08:38] asked to approve an amendment
[1:08:40] to our current open appointment
[1:08:43] policy for our advisory boards.
[1:08:45] So just some quick background.
[1:08:47] The city is incredibly
[1:08:48] fortunate to have residents who
[1:08:50] are actively engaged in our
[1:08:52] community, either through our
[1:08:53] nine advisory boards that the
[1:08:55] city has or many of our
[1:08:59] community organizations. And
[1:09:00] over the past few years, the
[1:09:01] city
[1:09:02] s strategic goals or
[1:09:04] priorities have included an
[1:09:05] effort to cultivate future
[1:09:07] leaders from our advisory
[1:09:09] boards. And this includes
[1:09:11] balancing the experience and
[1:09:12] institutional knowledge of long
[1:09:13] term members, while also
[1:09:15] providing opportunities for new
[1:09:17] voices. So to help with that,
[1:09:20] the city sent a letter in 2021
[1:09:22] to all advisory board members
[1:09:23] asking them to keep this goal
[1:09:25] in mind when considering
[1:09:27] reappointment. And tonight, the
[1:09:29] council or sorry the council
[1:09:30] has reviewed the current
[1:09:32] structure recommendations at
[1:09:33] their APRIL and AUGUST
[1:09:35] workshops this year. Um, and
[1:09:37] based on that discussion, we
[1:09:40] are bringing forward a amended
[1:09:42] resolution, um, to our open
[1:09:44] appointment policy. So our
[1:09:45] current advisory boards, we
[1:09:48] have nine, um, several of them
[1:09:50] are committees which are
[1:09:52] created by resolution to
[1:09:53] provide input in specific
[1:09:55] areas. And then four of them
[1:09:57] are commissions which are
[1:09:59] created by ordinance to provide
[1:10:02] ongoing input and major policy
[1:10:03] areas. We also have the
[1:10:05] Economic Development Authority
[1:10:06] Board and the Snail Lake
[1:10:08] Improvement District Board. And
[1:10:10] just a note that these
[1:10:12] recommended changes are not
[1:10:13] going to be for the Snail Lake
[1:10:15] Improvement District board
[1:10:17] because they do have a resident
[1:10:19] requirement that they, um,
[1:10:21] board members live in the Snail
[1:10:25] Lake Improvement District. So
[1:10:26] our current appointment policy
[1:10:30] was approved in 2015 and allows
[1:10:31] most board members to be
[1:10:33] reappointed an indefinite
[1:10:35] amount of times. The eda and
[1:10:37] Planning Commission members are
[1:10:39] the only ones with a different
[1:10:41] reappointment policy process,
[1:10:44] and where after one full term
[1:10:46] on the eda, which is six years
[1:10:47] or two full terms on the
[1:10:48] Planning Commission, which is
[1:10:50] six years, members have to
[1:10:52] reapply if they wish to be
[1:10:53] reappointed, and then the city
[1:10:55] council considers those
[1:10:56] applications with any new
[1:10:59] applicants. So the policy also
[1:11:00] outlines where and how long we
[1:11:02] advertise openings. So
[1:11:04] currently we identify members
[1:11:05] who want to be reappointed in
[1:11:07] early SEPTEMBER by sending out
[1:11:09] an email. Based on the
[1:11:11] responses we get, we advertise
[1:11:14] any openings in OCTOBER through
[1:11:16] NOVEMBER. And then advisory
[1:11:17] boards typically review and
[1:11:19] interview applicants and bring
[1:11:22] forward recommendations.
[1:11:24] DECEMBER and JANUARY, um, and
[1:11:25] then City Council considers
[1:11:27] reappointment as well as
[1:11:28] recommended appointments in
[1:11:31] JANUARY and FEBRUARY. This
[1:11:33] graph here shows our membership
[1:11:36] from 2021 through now. And it
[1:11:41] shows on the the, um, the dark
[1:11:44] blue, um, is members who have
[1:11:46] served two terms or less. The
[1:11:49] next blue is 3 to 4 terms. The
[1:11:51] lighter blue is 5 to 6 terms.
[1:11:54] And then the green is seven or
[1:11:56] more terms. And now as you can
[1:11:56] see, we
[1:11:57] ve seen an increase in
[1:11:59] members serving seven or more
[1:12:02] terms since 2021. This graph
[1:12:05] shows our members who resigned
[1:12:06] mid term or didn
[1:12:07] t seek
[1:12:08] reappointment, along with a
[1:12:10] number of applications that
[1:12:10] we
[1:12:12] ve received each year and
[1:12:13] the number of applications
[1:12:13] we
[1:12:15] ve received is in the dark
[1:12:16] green on the right hand side
[1:12:19] for each year. And it
[1:12:20] s very
[1:12:22] often that we have more
[1:12:24] applicants than we have open
[1:12:25] seats. So, as you can see, in
[1:12:28] 2025, we had four openings and
[1:12:33] we received 18 applications. So
[1:12:35] over the course of the last
[1:12:36] year, uh, staff have been
[1:12:37] researching and they surveyed
[1:12:39] benchmark communities to see
[1:12:41] how they handle term limits.
[1:12:43] And the majority of cities have
[1:12:45] a average term limit of three
[1:12:48] terms. And two also allow
[1:12:49] members to reapply to the same
[1:12:51] board after a year long break.
[1:12:53] So in APRIL, staff presented
[1:12:55] five options during the APRIL
[1:12:57] workshop, each having a list of
[1:12:59] pros and cons they were
[1:13:00] implemented term limit of three
[1:13:02] full terms. Implements a term
[1:13:04] limit of three full terms, with
[1:13:06] an option to reapply after a
[1:13:08] few years. Require all members
[1:13:10] to reapply after two full
[1:13:11] terms, so that would follow.
[1:13:13] The Planning Commission process
[1:13:15] or implement a hybrid approach
[1:13:17] for committee and commission
[1:13:19] members, or continue our
[1:13:21] current practice. And based on
[1:13:23] the discussion, staff are
[1:13:25] recommending option two, which
[1:13:26] is implement the term limit of
[1:13:28] three full terms, with an
[1:13:29] option to reply after a two
[1:13:32] year hiatus and that option to
[1:13:34] reapply is if they want to
[1:13:35] continue serving on the same
[1:13:38] board. If they want to serve on
[1:13:39] one of our other advisory
[1:13:40] boards, they can certainly
[1:13:45] apply immediately. Um, so the
[1:13:47] revised open appointment policy
[1:13:48] is in your packet. The majority
[1:13:50] of the changes reflect plain
[1:13:52] language practices. And then
[1:13:54] term limits are being added to
[1:13:55] the former reappointment
[1:13:58] section. So starting in
[1:14:01] FEBRUARY in 2027, the city will
[1:14:02] follow two processes for term
[1:14:05] limits and reappointment. As
[1:14:06] noted, the eda and Planning
[1:14:07] Commission will continue their
[1:14:09] current process, where members
[1:14:10] have to reapply if they wish to
[1:14:12] be reappointed, and then we
[1:14:13] ll
[1:14:14] be considered with any other
[1:14:16] applicants. All other boards
[1:14:18] will have a term limit of three
[1:14:19] full terms, with an option to
[1:14:20] reapply after a two year
[1:14:24] absence, and so that impacts, I
[1:14:27] believe, six of our nine boards
[1:14:29] and some members, by saying
[1:14:30] three full terms, they MAY
[1:14:32] serve longer than nine years if
[1:14:34] they were appointed to fill a
[1:14:40] term mid term. Um, so by
[1:14:41] implementing the term limits
[1:14:44] FEBRUARY 1st, 2027. And the
[1:14:45] reason we chose FEBRUARY 1st is
[1:14:47] because our current terms for
[1:14:49] members whose terms are up in
[1:14:53] JANUARY and JANUARY 31st, 2027,
[1:14:55] so then that would allow those
[1:14:56] eight members to be able to
[1:14:58] seek reappointment for one
[1:15:01] final term in 2027. So then if
[1:15:03] they did, their final term
[1:15:05] would be completed 2030. Um,
[1:15:07] and then three members will not
[1:15:08] be able to seek reappointment
[1:15:11] in 2028, and nine members will
[1:15:12] not be able to seek
[1:15:14] reappointment in 2029. I
[1:15:16] apologize for that typo. Um,
[1:15:19] uh, staff have are recommending
[1:15:21] a phased communications plan,
[1:15:22] which includes personal
[1:15:24] outreach to 14 members who have
[1:15:26] served ten or more years. And
[1:15:29] then, um, five separate letters
[1:15:31] to all members based on
[1:15:33] different scenarios in terms of
[1:15:34] where they fit in throughout
[1:15:37] the options. And those would
[1:15:38] take place. The personal
[1:15:40] outreach and the letters this
[1:15:42] month, and then we would begin
[1:15:44] advertising in OCTOBER to
[1:15:46] follow that same timeline of
[1:15:47] bringing forward
[1:15:49] recommendations in JANUARY and
[1:15:51] FEBRUARY. So with that, staff
[1:15:52] are recommending that the
[1:15:55] council provide or approve
[1:15:58] resolution 2669, amending
[1:16:00] resolution 1505, the open
[1:16:01] Appointment Policy for
[1:16:03] Committees and Commissions.
[1:16:03] I
[1:16:05] ll take any questions.
[1:16:08] So do most of the other than
[1:16:10] the Ed, a Economic development
[1:16:12] Authority and Planning
[1:16:13] Commission. Um, so putting
[1:16:15] those aside are all of the
[1:16:16] other committees or
[1:16:18] commissions, are they all two
[1:16:19] year terms or for.
[1:16:20] Their three year terms?
[1:16:21] Three year terms? Okay. All
[1:16:24] right. So somebody that was
[1:16:25] applying would have the
[1:16:27] opportunity to serve on
[1:16:28] something for six years. And if
[1:16:30] they were if they were
[1:16:31] replacing someone who had to
[1:16:33] leave mid-term, they would
[1:16:35] finish theirs out.
[1:16:36] So they would apply for a three
[1:16:38] year term. Our planning
[1:16:40] commission is also three years,
[1:16:41] um, the Economic Development
[1:16:43] Authority. The reason that six
[1:16:43] years is it
[1:16:44] s outlined in state
[1:16:46] statutes that those terms have
[1:16:47] to be six years, but the
[1:16:49] remainder are three years. So,
[1:16:52] um, residents and members can
[1:16:54] apply for a three year term.
[1:16:56] Occasionally we will have
[1:16:58] resignations, as I had shown
[1:16:59] mid-term. So then we
[1:17:00] ll, um,
[1:17:03] advertise for those openings as
[1:17:05] well. So they MAY be appointed
[1:17:06] for, you know, one and a half
[1:17:08] years and then they can seek
[1:17:10] reappointment for a full three
[1:17:13] year term at the end of their
[1:17:15] term that they were appointed
[1:17:16] to mid term.
[1:17:17] But they would be limited to
[1:17:19] that partial year term or
[1:17:21] partial term.
[1:17:23] And that would not count in the
[1:17:24] counting. The three.
[1:17:25] Counts to.
[1:17:27] If so, they could um.
[1:17:29] Potentially they could serve
[1:17:32] nine or more years, potentially
[1:17:34] between 9 and 11 years. Um.
[1:17:34] If they.
[1:17:35] Were appointed, if they were
[1:17:37] appointed for their first term
[1:17:38] mid-term. Okay. If that makes
[1:17:39] sense.
[1:17:42] Okay. It just does.
[1:17:47] So, um, and again, uh, well,
[1:17:48] maybe you could talk about how
[1:17:51] the process kind of initiated,
[1:17:52] um, I know we
[1:17:53] ve seen an
[1:17:54] increase in the time that I
[1:17:54] ve
[1:17:56] been involved in council
[1:17:58] because of, I think a lot of it
[1:18:00] was initiated by the Citizens
[1:18:01] Academy or the leadership.
[1:18:01] What
[1:18:02] s now the Leadership
[1:18:04] Academy, because people were
[1:18:05] coming to that and then wanted
[1:18:08] to be able to use that either
[1:18:10] to, you know, volunteer for the
[1:18:12] city or maybe eventually they
[1:18:13] thought they might want to, you
[1:18:14] know, run for office or
[1:18:16] something like that. But so
[1:18:16] we
[1:18:17] ve seen a heightened
[1:18:18] interest, I know, from when
[1:18:19] I
[1:18:21] ve been on the council, um,
[1:18:22] so, yeah.
[1:18:23] And so this graph just goes
[1:18:27] back to 2022, but um, probably
[1:18:29] for, since about 2018, 2019,
[1:18:29] we
[1:18:31] ve been seeing an increase
[1:18:33] in applications. Um, and we
[1:18:34] accept applications year round.
[1:18:34] We don
[1:18:36] t just accept them that
[1:18:37] OCTOBER through November
[1:18:39] timeframe. Uh, just because in
[1:18:41] case of, uh, mid-term
[1:18:44] resignations. Um, so this is
[1:18:46] those applications are taken,
[1:18:48] accepted throughout the entire
[1:18:49] year. And that typically is
[1:18:51] right after a leadership
[1:18:53] academy that we see an
[1:18:55] increase. Um, and we do let
[1:18:56] them know that, that those
[1:18:58] terms come up in the fall. Um,
[1:19:00] but they really after the
[1:19:01] Academy, they
[1:19:01] re really wanting
[1:19:03] to get more involved with the
[1:19:05] city and see our advisory
[1:19:08] boards as that next step for a
[1:19:10] way to be involved. Um, and
[1:19:10] we
[1:19:13] ve just seen a steady
[1:19:15] increase of that versus limited
[1:19:17] openings. So really wanting to
[1:19:21] provide an opportunity for, um,
[1:19:24] newer voices on our boards
[1:19:26] while also still balancing, uh,
[1:19:28] long term members and their
[1:19:29] institutional knowledge.
[1:19:29] Right.
[1:19:31] Well, and I know, uh, someone
[1:19:34] that I worked with applied to
[1:19:36] the she applied to a particular
[1:19:37] committee or commission didn
[1:19:37] t
[1:19:39] get on that and made multiple
[1:19:41] applications before she finally
[1:19:44] got on one. And I think that
[1:19:46] was even a number of years, you
[1:19:47] know, a few years ago. But I
[1:19:48] know we
[1:19:49] ve seen an increase in,
[1:19:53] in applications. So, um, you
[1:19:54] know, if there
[1:19:55] s never any
[1:19:57] openings, if you repeatedly
[1:19:58] apply, it can be disheartening
[1:19:59] and you MAY get to the point
[1:20:00] where you won
[1:20:01] t do it again or
[1:20:02] just think, well, this is
[1:20:03] pointless.
[1:20:04] It was just going to say these
[1:20:04] numbers don
[1:20:06] t reflect student
[1:20:09] applications, right? Um, and we
[1:20:11] do keep applications up for up
[1:20:14] to a year. Um, so if residents
[1:20:16] do apply, um, and we have an
[1:20:17] opening, we will reach out and
[1:20:19] we do ask them to fill out
[1:20:20] their, you know, top three
[1:20:21] boards.
[1:20:23] So well. And I know part of our
[1:20:24] discussion I
[1:20:25] ll share with our
[1:20:27] audience is we talked about,
[1:20:29] you know, how much we value.
[1:20:29] It
[1:20:29] s it
[1:20:29] s a, it
[1:20:31] s a difficult
[1:20:33] decision. I think this is the
[1:20:35] best option. I think we all
[1:20:36] felt that way. But it is.
[1:20:36] You
[1:20:37] ve got people that have
[1:20:39] served on these for years. I
[1:20:39] ve
[1:20:41] been on the eda since it
[1:20:43] started. So I would be if I
[1:20:43] weren
[1:20:45] t not running again. I,
[1:20:45] you know, I wouldn
[1:20:46] t be able to
[1:20:48] apply again. So but I know
[1:20:49] there are people that have done
[1:20:53] just great work for sometimes
[1:20:54] decades. So it
[1:20:56] s, um, fully
[1:20:59] respecting that work. Um, it,
[1:21:01] it also it behooves us to, to
[1:21:03] make opportunities for people
[1:21:04] that move here or, you know,
[1:21:06] and want to be able to
[1:21:08] volunteer as well. And we
[1:21:10] talked about it in terms of for
[1:21:12] those that had been serving for
[1:21:13] a long time and really enjoyed
[1:21:15] being a part of a committee or
[1:21:16] commission, it
[1:21:17] s always they
[1:21:19] have the option to apply for
[1:21:21] any other one. And with the,
[1:21:23] you know, for them having been
[1:21:24] in the community for a long
[1:21:26] time, they can add value in
[1:21:28] multiple places. So it was a
[1:21:30] difficult decision. And with
[1:21:32] great respect to those who have
[1:21:34] served for that amount of time.
[1:21:36] Um, on.
[1:21:37] One.
[1:21:39] Uh, any other council member?
[1:21:39] Gardner.
[1:21:40] I just wanted to express my
[1:21:42] gratitude to you guys for
[1:21:44] helping us navigate this
[1:21:48] labyrinth where we have, um, we
[1:21:51] obviously want to honor and,
[1:21:53] um, appreciate the efforts of a
[1:21:54] lot of people who have spent
[1:21:56] decades contributing their
[1:21:58] expertise to our community. Uh,
[1:21:59] at the same time applying some
[1:22:01] fairness so that we can get
[1:22:04] some new ideas going. Uh, and
[1:22:05] as you
[1:22:06] ve said several times,
[1:22:07] we have more applicants than
[1:22:10] slots available, but it is a
[1:22:13] delicate, um, uh, dance. And I
[1:22:14] appreciate that. You
[1:22:15] re you
[1:22:15] re
[1:22:16] walking us through that over
[1:22:17] the last couple of months. I
[1:22:18] just appreciate.
[1:22:19] It. Okay?
[1:22:19] And I
[1:22:21] m supportive of what we
[1:22:22] have here.
[1:22:23] Councilmember Doan.
[1:22:24] Thank you, mayor. And thank
[1:22:26] you, Renee, for all the hard
[1:22:29] work to navigate through this,
[1:22:31] uh, delicate process because
[1:22:33] these are important people in
[1:22:34] our community. These are the
[1:22:37] folks who have given of their
[1:22:40] time and their skills and their
[1:22:43] talents. Um, and as volunteers,
[1:22:45] aside from the planning
[1:22:47] commission, um, no one
[1:22:47] s
[1:22:49] getting paid or even paid for
[1:22:51] mileage to do the things that
[1:22:51] they
[1:22:54] re doing. Um, wanted to
[1:22:56] ask for the planning commission
[1:22:59] and eda, uh, the term limits
[1:23:01] would not apply there. Is that
[1:23:02] correct?
[1:23:03] Correct. We would still
[1:23:04] continue the current process
[1:23:05] that we
[1:23:06] re using for the eda
[1:23:08] and Planning Commission.
[1:23:10] Would there be any guidance
[1:23:14] that we as a council would use
[1:23:16] to keep in mind how we
[1:23:16] re
[1:23:17] treating the other committees?
[1:23:18] And I
[1:23:20] m saying this because
[1:23:22] councils will change. But
[1:23:25] having some guidance, whether
[1:23:26] it
[1:23:27] s in policy that we
[1:23:27] ve
[1:23:29] adopted or just here
[1:23:30] s from
[1:23:31] this conversation at this
[1:23:33] council meeting, uh, the
[1:23:37] direction we, uh, our intent,
[1:23:39] for both the eda and the in the
[1:23:41] Planning Commission is, is it
[1:23:42] worth having. And I
[1:23:42] m speaking
[1:23:45] more to my colleagues here. Is
[1:23:46] it worth us having some at
[1:23:50] least guidance for future
[1:23:54] councils as to how, uh, should
[1:23:57] there be a term limit for, uh,
[1:23:58] the Planning Commission or the
[1:23:59] eda?
[1:24:01] Well, we have a limit. But as
[1:24:04] MISS Eisen by said, the eda
[1:24:07] term is set by state statute at
[1:24:09] six years. So are you meaning
[1:24:10] that that.
[1:24:10] So it
[1:24:10] s just a planning
[1:24:11] commission that we would need
[1:24:12] to.
[1:24:15] Uh, for the eda. Their term is
[1:24:15] six years. It
[1:24:16] s longer than our
[1:24:18] normal terms. Um, but they,
[1:24:21] after one full term, we do
[1:24:24] require eda members to reapply
[1:24:25] if they want to be reappointed.
[1:24:27] And that has been in place
[1:24:28] since the beginning.
[1:24:28] But there
[1:24:29] s no term limit so
[1:24:31] that someone can serve on the
[1:24:32] eda for three terms. And that
[1:24:35] would be 18 years. Yeah. So I
[1:24:35] guess that
[1:24:35] s the part that I
[1:24:36] m
[1:24:38] trying to get at, is that those
[1:24:41] two committees, authorities,
[1:24:44] um, are unique. Uh, at the same
[1:24:48] time, there is a ethos that
[1:24:48] we
[1:24:49] re trying to apply that I
[1:24:52] think that we want to or at
[1:24:52] least I
[1:24:54] d like to communicate
[1:24:57] to future councils as they
[1:24:57] re
[1:24:59] making those decisions, because
[1:25:01] I MAY or MAY not be on them.
[1:25:03] Um, as to why we made this
[1:25:04] decision for all these other
[1:25:07] committees, but did not for the
[1:25:09] eda and the Planning
[1:25:10] Commission. And I think that
[1:25:10] there
[1:25:11] s still good intent in
[1:25:13] doing something like that.
[1:25:15] Because the state statute on
[1:25:17] eda just reflects how long the
[1:25:19] term has to be, not how many
[1:25:20] terms they can serve.
[1:25:20] That
[1:25:20] s correct.
[1:25:21] That
[1:25:21] s a fair question.
[1:25:23] Sure.
[1:25:24] Did you.
[1:25:25] Mary, call to that point? This
[1:25:26] is you know, we had a little
[1:25:28] bit of a version of this
[1:25:29] conversation when we had all
[1:25:30] the options. And I think the
[1:25:31] difference is with the Planning
[1:25:32] Commission and eda, there
[1:25:32] s a
[1:25:34] natural interview and selection
[1:25:35] process that
[1:25:36] s built in, um,
[1:25:38] whereas the other commission
[1:25:38] and committees, it
[1:25:39] s a natural
[1:25:41] reappointment that just occurs
[1:25:43] without interviewing. And, you
[1:25:46] know, selecting the say, top
[1:25:48] candidate, for example. So this
[1:25:49] would kind of build that
[1:25:52] mechanism in for that, that
[1:25:52] we
[1:25:53] re kind of already exist for
[1:25:55] planning commission, but they
[1:25:56] actually have to come in and
[1:25:57] interview in front of the
[1:25:59] council and retain their speak,
[1:26:00] their seat.
[1:26:04] Yes.
[1:26:05] I think for the eda, that
[1:26:06] s a
[1:26:09] fair question for discussion.
[1:26:12] Um, any other questions?
[1:26:12] Comments?
[1:26:15] I just have a comment that that
[1:26:17] as others have said, this this
[1:26:18] is a really difficult decision
[1:26:20] because anyone who has served
[1:26:21] on these committees or
[1:26:23] commissions for nine years or
[1:26:24] more, we all probably know them
[1:26:25] pretty well. And we know not
[1:26:27] only how important they are to
[1:26:28] the group, but how important
[1:26:30] the group is to them. And and
[1:26:30] yes, there
[1:26:31] s certainly the
[1:26:32] opportunity for people that
[1:26:34] have fulfilled their time on
[1:26:35] one group to move to a
[1:26:36] different and yes,
[1:26:37] theoretically in the future, we
[1:26:39] could see Tim Pratt go to the
[1:26:40] Human Rights Commission and we
[1:26:41] could see Julie Williams go to
[1:26:43] the Environmental Quality
[1:26:44] Committee. But we realistically
[1:26:45] probably won
[1:26:45] t because they
[1:26:46] re
[1:26:48] in the areas of, uh, of the
[1:26:50] greatest interest to them. And
[1:26:51] and so it is it
[1:26:52] s a hard it
[1:26:52] s a
[1:26:54] hard thing to say to someone
[1:26:54] who
[1:26:55] s put that much of their
[1:26:56] heart and soul into it. You
[1:26:56] ve
[1:26:57] served long enough. And so we
[1:26:57] don
[1:27:00] t want to be anything but
[1:27:02] but grateful to the folks and,
[1:27:04] uh, so the fact that we have a
[1:27:06] plan for communicating in
[1:27:08] person, um, you know, I think
[1:27:11] is very important and, um, I
[1:27:13] think also of, um, our current
[1:27:15] citizen of the year, Jane
[1:27:18] Nichols, who replaced me on the
[1:27:19] Human Rights Commission when I
[1:27:19] was elected to the city
[1:27:21] council, which is now coming up
[1:27:23] on 12 years. And he only, I
[1:27:25] believe, is number four in
[1:27:26] seniority on that group. So
[1:27:26] there
[1:27:27] s, uh, there
[1:27:28] s three
[1:27:30] people on that group who have
[1:27:31] been there longer than any of
[1:27:32] us on the council, have been on
[1:27:34] the council. And and so I think
[1:27:34] that
[1:27:35] s sort of important to
[1:27:35] keep in mind, too, that we are
[1:27:38] the ones elected by the people.
[1:27:39] And then we appoint to the
[1:27:40] committees and commissions. And
[1:27:41] so if there ever were a
[1:27:43] situation where an advisory
[1:27:44] board was really not in
[1:27:46] alignment, uh, with the
[1:27:47] council, I think it is good
[1:27:49] that the council, the current
[1:27:51] council at that time, whenever
[1:27:53] that might happen, um, would
[1:27:54] have some ability to put new
[1:27:57] people on, on the boards. So,
[1:27:59] um, also, I went through this
[1:28:00] when I was on the board of
[1:28:01] directors at nys that we
[1:28:03] instituted a strict term limit
[1:28:04] policy for the first time, and
[1:28:04] that
[1:28:05] s why Council member
[1:28:06] Maryland is now on the board of
[1:28:08] nys. Instead of me having
[1:28:09] served my nine years. So so
[1:28:10] I
[1:28:11] ve seen that that, uh, it
[1:28:13] does, um, produce the desired
[1:28:14] effect of bringing new
[1:28:17] perspectives and, and new ideas
[1:28:19] into a board. And, uh, so as
[1:28:21] hard as it is for me, knowing
[1:28:22] some of the people who will be
[1:28:24] affected, I am willing to
[1:28:25] support this.
[1:28:25] Okay.
[1:28:28] Well, and it reminds me, when I
[1:28:29] decided not to run for mayor,
[1:28:29] I
[1:28:30] ve told the story to a few
[1:28:31] people, but I have a seven year
[1:28:33] old grandson. We were riding in
[1:28:34] the car and he said, why don
[1:28:35] t
[1:28:37] you want to be mayor anymore?
[1:28:39] Why? I think you should do it
[1:28:41] as long as the person before
[1:28:42] you and I said, well, I.
[1:28:43] Would actually.
[1:28:46] Be in my. 90s if I did, but but
[1:28:48] he said he was having trouble
[1:28:49] grasping this because he thinks
[1:28:50] it
[1:28:51] s really cool, particularly
[1:28:53] this. And he said, he said,
[1:28:54] well, maybe you just want to
[1:28:55] give somebody else a turn. And
[1:28:57] I thought that that for his
[1:28:59] brain, that was good. But I
[1:29:01] also think that it kind of is
[1:29:04] that situation here, that there
[1:29:05] are people that, you know, we
[1:29:06] welcome them into the
[1:29:08] community, but and say, please
[1:29:09] come to the Citizen
[1:29:11] s Academy.
[1:29:12] And then we want you on
[1:29:13] committees and commissions, but
[1:29:13] we aren
[1:29:14] t always able to
[1:29:16] fulfill that. Maybe in the area
[1:29:16] they
[1:29:18] re interested in. So it it,
[1:29:20] uh, as difficult as it is, as
[1:29:23] it is, um, you know, it does
[1:29:25] give other people newer to the
[1:29:27] community opportunities. And we
[1:29:29] also, just for background,
[1:29:31] talked about doing this. We we
[1:29:36] waited intentionally until 2028
[1:29:37] for it to take place. Right.
[1:29:39] Because we wanted to make sure
[1:29:41] that people had an opportunity
[1:29:43] to adjust to it, to give some
[1:29:44] thought if they might want to
[1:29:46] contribute on another committee
[1:29:47] or commission. So and we did
[1:29:48] that very intentionally, I
[1:29:50] think, to get people accustomed
[1:29:52] to it, because it does take
[1:29:52] some, you know, if it
[1:29:53] s new as
[1:29:55] it was in nys, um, you know, it
[1:29:57] does. You want people to feel
[1:29:58] comfortable, have a chance to
[1:30:00] talk with us about it or get a
[1:30:02] letter, give their feedback,
[1:30:02] etc..
[1:30:05] So. Councilmember Doan.
[1:30:07] Mayor, I will be supporting
[1:30:09] this motion, but I just had one
[1:30:11] other curiosity of a question,
[1:30:14] which is aside from the eda,
[1:30:16] edc and Planning Commission is
[1:30:17] the standard number for those
[1:30:21] other committees, uh, nine for
[1:30:22] membership.
[1:30:23] And just a number.
[1:30:25] Of number of slots.
[1:30:26] Open.
[1:30:28] I just wanted to to check.
[1:30:29] On that.
[1:30:32] It averages usually between 9
[1:30:34] and 11. Uh, because several of
[1:30:36] our advisory boards have
[1:30:38] student representative seats.
[1:30:38] Uh, so it
[1:30:40] s typically nine
[1:30:42] regular members. And then uh,
[1:30:44] maybe 1 or 2 student advisory
[1:30:45] board members. I know on the
[1:30:46] Human Rights Commission, which
[1:30:49] I am the staff liaison, we, um,
[1:30:52] we just have a range of 9 to 11
[1:30:55] members with up to 1 to 3 of
[1:30:57] them being student members. So
[1:30:58] we could have eight regular
[1:31:00] members and then three student
[1:31:01] members, which is what we
[1:31:02] ve
[1:31:03] been having the last few. So
[1:31:04] but it
[1:31:06] s typically 9 to 11.
[1:31:07] All right.
[1:31:09] And I think the edc has
[1:31:10] business members as well. So
[1:31:10] there
[1:31:12] s probably fluctuates.
[1:31:14] And they also have student or
[1:31:16] school representatives I
[1:31:19] believe, or educational with
[1:31:21] Mindy Henneberg.
[1:31:23] We have a school.
[1:31:24] Yep.
[1:31:26] So all right okay.
[1:31:26] Good. I
[1:31:26] m mayor I
[1:31:27] d just like
[1:31:28] to make a comment that, you
[1:31:30] know, we have sincere gratitude
[1:31:31] for the people that have.
[1:31:32] Served.
[1:31:34] And, um, at one point, I was on
[1:31:36] the edc when when that first
[1:31:38] letter came out encouraging
[1:31:41] people to consider their terms.
[1:31:43] And I think this is just a much
[1:31:45] more transparent way to do it.
[1:31:47] Um, it seems logical to extend
[1:31:49] it out for another year. Um,
[1:31:51] getting people to, to be used
[1:31:53] to it. And, you know, sometimes
[1:31:55] people stay on committees
[1:31:57] because, um, they feel an
[1:31:59] obligation or maybe they feel
[1:32:01] like maybe nobody else will
[1:32:03] step up. And without maybe
[1:32:05] knowing how many applications
[1:32:07] have been out there. So, um, I
[1:32:08] think it
[1:32:10] s a win for, for all
[1:32:11] the committees and the people
[1:32:12] that serve on them, and it
[1:32:14] gives them an opportunity to
[1:32:16] maybe jump over to something
[1:32:18] else if they want to. So I, I
[1:32:19] m
[1:32:21] in favor of this motion today.
[1:32:23] Okay.
[1:32:24] So sorry. MAY I just one over a
[1:32:26] piece of information that we
[1:32:27] talked about at the workshops,
[1:32:28] but we also would have an
[1:32:31] enhanced recognition for
[1:32:32] outgoing members at our
[1:32:34] volunteer recognition event as
[1:32:35] well. So some some new
[1:32:37] recognition for those members.
[1:32:38] Yeah. Okay.
[1:32:38] Good point.
[1:32:39] Thank you.
[1:32:42] So with that I will look to,
[1:32:44] uh, for a motion.
[1:32:46] Uh, mayor, I will move to
[1:32:49] approve resolution 2669,
[1:32:53] amending resolution 1505, open
[1:32:54] appointment policy for
[1:32:56] Committees and commissions.
[1:32:56] I
[1:32:57] ll second.
[1:32:57] Okay.
[1:32:57] We
[1:32:58] ve got a motion by Council
[1:33:00] Member Gardner with a second by
[1:33:02] council member Merlin to
[1:33:04] approve this resolution on the
[1:33:06] open appointment policy for
[1:33:08] committees and commissions. All
[1:33:09] in favor, please say aye.
[1:33:10] Aye aye aye.
[1:33:13] All opposed. Same sign. Motion
[1:33:16] passes 5 to 0. Thank you,
[1:33:17] everybody, and thanks for all
[1:33:19] the input. Thanks, MISS
[1:33:19] Eisenberg
[1:33:21] s, for the proposal
[1:33:21] and all the work you
[1:33:21] ve put
[1:33:23] into. We wanted to make sure we
[1:33:26] got it right. Um, last item of
[1:33:28] general business is ten e,
[1:33:30] which is an appointment to the
[1:33:31] Environmental Quality
[1:33:33] Committee. And is that also
[1:33:34] you?
[1:33:35] Oh. Oh, okay.
[1:33:36] All right. And look to our city
[1:33:37] manager Brad Martin
[1:33:37] s for.
[1:33:38] That one.
[1:33:39] Thank you, mayor and council.
[1:33:40] And this is one of those
[1:33:41] instances. We have a vacancy.
[1:33:44] Do some resigning mid-term. So
[1:33:46] the eqc are environmental
[1:33:48] quality committee. Um received
[1:33:50] two applications to fill that
[1:33:52] seat. Um, Colten Borg is
[1:33:53] recommended for appointment by
[1:33:55] the eqc for you tonight. The
[1:33:57] committee cited the responses
[1:33:58] in the application and the
[1:33:59] perspective they would bring to
[1:34:00] the committee. Colten has been
[1:34:01] looking to volunteer and give
[1:34:03] back to the community. He has
[1:34:04] three young kids, plans to be
[1:34:05] in Shoreview for a long time,
[1:34:07] has a mechanical engineering
[1:34:08] background with an interest in
[1:34:09] protecting the environment, and
[1:34:10] tries to live sustainably. So
[1:34:11] it seems like a good fit for
[1:34:12] the committee.
[1:34:17] Okay. Questions? Comments?
[1:34:19] It looked like a great
[1:34:20] applicant and was glad to hear
[1:34:23] that we. Had two applicants for
[1:34:25] this. So, um, anyone looking to
[1:34:27] make a motion here?
[1:34:27] Mayor, I
[1:34:28] ll make a motion to
[1:34:29] appoint Colten Borg to the
[1:34:31] Environmental Quality Committee
[1:34:32] for a term through JANUARY
[1:34:34] 31st, 2028.
[1:34:35] Second.
[1:34:36] Okay. We have a motion by
[1:34:37] Councilmember Springer and a
[1:34:39] second by Council Member Doan
[1:34:41] to appoint Colten Berg to the
[1:34:43] eqc. All in favor, please say
[1:34:43] aye.
[1:34:44] Aye, aye.
[1:34:47] All opposed. Same sign. Motion
[1:34:49] passes 5.
[1:34:51] To 0.
[1:34:53] And, um, that brings that
[1:34:54] finishes our general business.
[1:34:56] We do not have a special order
[1:34:58] of business tonight. So I look
[1:34:59] to council to see if there
[1:34:59] s
[1:35:01] anything else they want to
[1:35:02] bring up. And if not, I
[1:35:02] ll look
[1:35:04] for a motion to adjourn at 830..
[1:35:05] For mayor. I
[1:35:06] d like to make a
[1:35:09] motion to adjourn at 8:34 P.M..
[1:35:09] Okay.
[1:35:10] I
[1:35:10] ll second. Okay.
[1:35:11] We
[1:35:12] ve got a motion by council
[1:35:13] member Doan and a second by
[1:35:14] council member Marilyn to
[1:35:16] adjourn at 830 for tonight. All
[1:35:17] in favor? Please say aye.
[1:35:18] Aye.
[1:35:18] All opposed?
[1:35:19] Same sign.