[0:00] Everyone is ready. I'd like to call this
electoral area committee meeting of
[0:06] September 9th, 2026
to order. And this meeting is being
[0:12] webcast and recorded for on demand
viewing in accordance with ESLRD's
[0:16] electronic meetings policy.
We'd also like to acknowledge the
[0:21] territory there will be meetings on the
traditional territory of the Watt
[0:26] Nation.
And looking at item three is a motion to
[0:31] approve the agenda. Please
move by director Matt, seconded by
[0:35] Director Deare.
[0:40] We have no closed meeting.
So now we're looking at the minutes 6.1
[0:47] our draft meeting minutes from July
[0:54] » meeting agenda
>> consent agenda. I'll move the consent
[0:57] agenda.
>> Sorry I jumped all the way down to the
[0:59] minutes. Okay. Director the mayor is
moving the consent agenda which is the
[1:03] minutes and a couple of correspondence.
A seconder for that.
[1:10] Director Mack.
All in favor? Motion carried.
[1:15] But I could say that that um Pine Lake
letter was educational.
[1:23] It's good to read. Is there business
arising from your minutes?
[1:35] » We don't have any items removed from the
consent agenda. So we're moving to nine
[1:40] department reports and other business
and turning it over to CO Paul for a
[1:45] verbal update.
>> Hi everyone, Heather Paul, C A O Lrd D
[1:49] and I've asked general manager Mark
Phillips to come in and just give an
[1:53] overview of the EOC activities over the
last uh seven to eight weeks.
[1:59] » Thank you. Welcome.
>> Great. Uh hello directors. Mark Phil,
[2:05] general manager of protective emergency
services. So we'll give a quick update
[2:08] in terms of uh the situation of
wildfires and other events in the SLRD.
[2:13] Uh so all wildfires within the SLRD are
now being held as cusified by BC
[2:18] Wildfire Service. The final evacuation
alert for Payer Lake was rescended on
[2:23] September 8th. So there are no wildfire
related evacuation orders or alerts
[2:28] currently in the SLRD. Uh however there
is still ongoing response and recovery
[2:32] support being provided to uh related to
ESS and agricultural produces producers
[2:38] that were impacted by the fire. Uh a
returning home after wildfire guide has
[2:43] been developed and is on our website. Uh
the guide provides general health safety
[2:47] and recovery guidance for returning
[clears throat] to wildfire affected
[2:50] properties in the SLRD.
Uh moving on to the next event uh
[2:55] related to the seat and portage
landslide in the uh bear and pet's uh
[3:00] creek drainage. Uh due to that uh five
parcels are on evacuation alert with one
[3:06] affected household. Uh the household has
been offered uh ESS supports through the
[3:13] Canadian Red Cross and a geotechnical
assessment was complete. Uh and
[3:18] following that the burm debris cleanup
is currently underway. So the burm that
[3:23] the SLRD uh holds was filled with uh
debris. So we are currently uh cleaning
[3:28] that out. Once that cleanout is
completed, we will be doing assessment,
[3:33] a structural assessment of that burm uh
to make sure that it is still
[3:37] structurally sound.
>> Did I interrupt you with the question
[3:41] the geotech? So did staff organize that
and does that get paid for by the
[3:47] province?
>> Yes.
[3:51] » Sorry to the chair. So that we put in a
we have a task numbers from the province
[3:56] for that and we put in EA so expenditure
authorization form to the province. So
[4:01] it is being uh covered by the province
as a response cost. Yes. and we
[4:05] organized the uh engineering firm this
second and and also the the contracting
[4:11] will come back.
>> Good. Okay.
[4:15] » Yeah. So once the BM has been cleaned
up, we will have to do a structural
[4:20] assessment of the BM. Uh and then
following that report back, we will look
[4:25] to uh removing evacuation alerts or
undertaking further works to ensure that
[4:30] that BM is sound.
Um the next event I want to speak to is
[4:35] regarding a Mount Meager landslide. Uh
so we received reports uh that Maguer
[4:40] Creek was running Chocolatey Brown. Uh
following that uh again we received a
[4:46] task number from the province and as
response cost uh we contracted uh BGC
[4:52] and helicopter flight uh to do an
assessment. Uh the initial assessment
[4:57] found no known immediate uh life safety
concerns due to the devastator creek
[5:02] last night. So just creek up devastator
creek. Uh however given just a little
[5:07] cloud cover uh we weren't able to do the
full uh kind of assessment of the area.
[5:11] So we are working the province again and
we will be undertaking another
[5:15] additional aerial and also looking at
the remote sensing assessments uh
[5:20] sensors in the coming days. So waiting
on the clear weather window to make sure
[5:25] the full assessment of that. Um and we
are waiting for the final or the the
[5:30] report from DGC on that initial
assessment uh shortly.
[5:35] So in terms of overall EOC posture, our
EOC is still activated. We're currently
[5:40] activated at level one. Uh and we still
have four to five staff uh and
[5:43] contractors uh involved in the EOC. Uh
so that's continued to the landslide
[5:48] assessments and response activities. uh
continuing wildfire, agricultural and
[5:52] ESS supports. uh looking at developing
an EOCC demobilization plan and making
[5:58] sure that our all records and files are
organized and also organizing a uh 2026
[6:04] wildfire afteraction process and report
and that's all and I will just say just
[6:10] uh huge thanks to the SLR staff, the
contractors, our first nation partners,
[6:16] our partners in EMCR, BC Wildfire,
Ministry of Transportion, Ministry A and
[6:20] the list goes on and on but uh very
collaborative uh wildfire season for
[6:26] sure. Lots of learnings but very uh very
collaborative and appreciative of all
[6:29] our partners.
[6:32] » Um directors have you got questions of
the mark?
[6:37] » No, I'd just like to say well done as
usual.
[6:40] » Good job, sir.
We have a few just wondering about um we
[6:46] talked a little bit about firesmarting
and that there's a pretty good window
[6:51] here right now people because in area B
since you know Aninsley early July we've
[6:59] had smoke from that and Riley and
Bonanza and Pear until just this heavy
[7:06] rainfall a week or so ago which was a
blessing but it of course brought down a
[7:10] whole bunch of debris which is next sort
of thing. Um, but
[7:16] is it a possibility to have some of the
brigades get in touch with our fires
[7:22] smart program and still access I don't
know where we're at with the funding. I
[7:27] don't know if we've spent all the fires
smart funding. Can we still
[7:32] um [snorts]
do access some of that funding to do
[7:35] some fire smarting in area B for out of
the provincial fund that we have or
[7:41] should I be looking at payment in the
taxes money? That was just something
[7:44] that we were talking about, but I'd like
to ask you.
[7:47] » Yeah, certainly. uh through the chair.
Uh yeah, anytime is a good time to fire
[7:51] smart and encourage uh response
societies or individual members to
[7:56] contact our fires smart team and all the
contact information is on our website.
[8:00] Uh the program is still operating uh and
we are still our team is we have uh two
[8:05] or three members of the fires smart team
who are standing by and are happy to do
[8:09] home assessments and support uh
community events. So encourage anyone to
[8:14] reach out and I believe yeah the program
is still operating. we have uh funding
[8:17] still available.
>> There's a lot of interest now
[8:21] » for sure. [laughter]
>> It's just the way it is. Um it really
[8:26] was unbearable to be outside for most of
the summer. Um and to think about doing
[8:31] that work was was just not really
practical for a lot of folks. So good.
[8:38] um the
the water quality at um Riley as well as
[8:46] Kelly other places.
Um can you tell me a bit about the
[8:51] process of do we collect samples? Do we
ask the province to collect samples?
[8:57] Tell me how that works and who pays for
it.
[9:00] » Okay. Um so in the returning home after
wildfire guide it has detailed
[9:05] information about uh water quality,
utilities, septic systems and many other
[9:11] uh subjects. Uh so regional health
authorities administer the drinking
[9:16] water protection act. Um and they
oversee drinking water systems. Uh so in
[9:22] terms of just then I'm pulling directly
from the uh recovery guide.
[9:26] These are all like private wells as you
like. Right.
[9:31] » So it's the responsibility of that
private well owner to have the testing
[9:35] uh undertaken. Um and so they do suggest
that you do after wildfire you do have
[9:41] that system uh tested uh as there
potentially could be contaminated. Um
[9:45] and they note that uh local health
authorities are able to provide guidance
[9:49] and advice uh for individuals uh
undertaking that. Yeah. So area A and B
[9:55] fall to interior health and C and D fall
to Vancouver coast health.
[10:00] » Thank you. and um work on things like
I know BC Wild Fire Service was in the
[10:08] area where some evacuations had occurred
and they were
[10:13] looking for owners to indicate if there
had been damage to the property then
[10:19] they had an opportunity to have BC
Wildfire Service fix it like right then
[10:25] in that sort of moment. But I think now
you know all the tents are gone from the
[10:30] campground. Muslim guys have moved on.
It was amazing how many people we had in
[10:34] Lowette. Like I went into the bakery one
day and I looked around and there's like
[10:38] all these tall handsome guys and there's
absolutely no cookies or any food and
[10:44] they really they really uh actually
provided quite a business to some of the
[10:48] local restaurants and so on. They were
camped there for quite some time and
[10:53] there were people from Costa Rica and
Kquitlam and some of the SPU guys, the
[10:59] residents just loved them. They were so
helpful. They were there and then they
[11:04] they would set them up and then they
would come back and check that things
[11:07] were working and know especially Riley.
I heard a lot about that one. Um,
[11:13] and so for things like now those guards
that are sitting there asking for
[11:21] invasive weeds to come in, where where
does that do we do anything along those
[11:27] lines for restoration or do I find low
at regional invasive species society do
[11:33] some work there?
Where where's the line between what we
[11:37] do and what DC fire service does and
then what does private citizens have to
[11:42] do?
uh through through the chair. Uh this
[11:47] may require a little bit digging, but my
understanding in looking at the 2023
[11:50] wildfire season um is that following
wildfires, there is usually a
[11:54] restoration uh process that BC Wildfire
Service and Ministry of Forest go
[11:58] through in terms of looking at
decommissioning those fire breaks etc.
[12:02] uh and replanting some of those areas
where they did put operational lines. Uh
[12:07] so I can't speak definitively to it but
that's my understanding of the
[12:11] » so that where you see the responsibility
being so it wasn't just that sort of one
[12:14] stop and they're gone.
>> Yep. I understand that they will do
[12:17] assessments.
>> Yeah.
[12:19] » Right.
>> Yeah. And and there further there are
[12:22] there will be coming assessments in just
in terms of post wildfire geotechnical
[12:26] risk etc that are undertaken uh where
there were fires around communities
[12:31] above communities
>> that would be BC wildfire scient.
[12:36] Okay. And then I just have one other
question and I think I had it answered
[12:40] at Fraser Basin yesterday.
Um our wildfire roundt
[12:47] [snorts] um you remember we funded two
meetings for this year I believe we've
[12:53] had the one.
Are you guys in touch with Fraser Basin
[12:58] because you know Alex has left the
position and so there's some transition
[13:01] there.
>> Yeah.
[13:03] » You're aware of that. We're planning a
wildfire roundt for this autumn.
[13:07] » Yeah.
>> Amb.
[13:09] » Yeah. I actually have a meeting uh with
basic council next week uh to talk about
[13:14] this uh the new person who is covering
our area uh to talk about the round
[13:19] table uh not confirmed yet, but there's
potentially uh funding uh to do this.
[13:24] So, as soon as we uh know uh we'll let
you know.
[13:28] » Okay.
>> Yeah.
[13:29] » Please.
>> Yeah.
[13:31] » Thank you.
Thank you. Um,
[13:37] a motion to receive that question.
>> Oh, sorry. Go ahead, D.
[13:42] » Well, we've got you here.
>> I just really wondering where we're at
[13:47] with the updating of the emergency plans
for all four electoral areas. We've been
[13:54] waiting for quite a while now. I know
we've had some crazy summers.
[14:01] Everybody's busy, but where are we at? I
know
[14:07] we're at end of this term and uh we're
going to be losing some of the board
[14:13] board of directors. So, where where are
we at with it?
[14:18] Uh the chair in terms of the emergency
plans we've been working with uh we've
[14:22] been focused on area a brief um and
we've been working on the mapping uh
[14:28] directly with gun brain etc and uh yeah
all the response societies throughout
[14:34] the region to update those maps which uh
has been uh quite a lengthy process. Um
[14:40] but there are draft uh plans for a good
number of those communities and I
[14:47] believe it's it's in the quarterly
report the status of that uh but it is
[14:51] very it is an iterative process uh and
we are hoping that we'll have uh A and B
[14:58] wrapped up this year the coming year and
then we'll be starting C and D um next
[15:04] year as well. Uh, one of the I remember
there was talk of creating community
[15:10] hubs
and for our area was going to be the uh,
[15:15] Gold Co community.
[clears throat]
[15:18] » Uh, BC Hydro is going to be taking it
over for the next,
[15:22] you know, five, six years.
Just an FYI,
[15:27] that process still in the works.
the chair. We yeah, we've moved through
[15:32] that project and that was uh we received
grant funding um and we continue to be
[15:37] in conversation with uh our partners in
the Bridge Valley about uh where those
[15:42] uh supplies and ESS kits etc can be
prepositioned.
[15:48] » Okay, thank you.
I've got uh
[15:53] can I ask one question? We may
[laughter]
[15:58] » direct to that factor.
>> Uh this is the end of the term, you
[16:03] know, pretty close here for uh the
current board.
[16:09] as I was driving over the rough hurly
bouncing all over the place. It's rough
[16:14] right now.
>> Would it be feasible to have a term end
[16:21] report
be shared with the public on some major
[16:25] highlights
of accomplishments by the board?
[16:30] » Um, can I I'm just thinking about all
the work what's everything that's on the
[16:35] work plan right now and adding to that.
I think that can be an emotion as a
[16:39] recommendation to the board and I think
we've been talking like I've been
[16:42] thinking about the strategic priorities
report that comes now in January and how
[16:48] that can would be really important
around October and November not just for
[16:53] the board leaving but any new people
coming on not waiting until January kind
[16:58] of know what's going on in the work
plan. So it's kind of been on my mind
[17:01] but what also has been on my mind is
pressuring staff for more output right
[17:05] now. So I think it's a great idea. It's
how quality how can I bring something
[17:11] quality work to you without slowing
other work down or maybe I do slow maybe
[17:16] we do slow other work down because this
is important. So I agree that it's
[17:19] important and I'm trying to figure out
how was the easy button to do that and I
[17:23] think the strategic priorities report
bringing that back up would be a good
[17:27] one. Um however prior to me being here
accomplishments weren't tracked the same
[17:33] way they are now. So I'm not sure if it
will be a wholesome fouryear. We might
[17:37] have some highlights for the first few
years and then we have detailed stuff
[17:41] with this strategic priorities report.
So how about the answer is and
[17:47] » well
>> my my expectation I would love it to be
[17:50] a high quality report. I think it'll be
a top
[17:54] » and I think it'll help for both you and
and anybody new coming in. Well, I'll
[18:00] give you
some thoughts moving forward. If we if
[18:06] we actually did
some newsletters or uh special
[18:13] newsletter,
an accomplishment, this is what
[18:17] [clears throat] we did. Okay, that's set
aside. Now, you just have to combine
[18:22] them all.
>> Yeah.
[18:23] » Right. So that it's a it's something
that's continual but it's it's put away
[18:28] and easy accessible where you just
combine them all and there there's your
[18:34] report
>> just
[18:37] » the one you you do have it in in that
that report but it's pretty basic or if
[18:44] you did it for each major thing that
transpired
[18:49] you know whether it's the fire services
review or whatever it is that that has
[18:55] been done. You do actually take a little
nice nice one there and then share it
[19:03] and at the end of the four years
combinable and you've got you've got
[19:09] that ready to go.
>> Thanks.
[19:13] » Would you like a a motion to the board
to suggest that? Do would would that be
[19:18] helpful?
The reason why I would say it'd be
[19:20] helpful is because I think about
election VCs and some regulations and
[19:24] some municipalities
um refrain during election periods to to
[19:29] do a hey look at the awesome stuff we
did this year so as not to interfere
[19:34] with any incumbent reelections. So I
would say a recommendation to the board
[19:37] and before that goes to the board. Um we
will look into that because I think it's
[19:42] really based on each local government's
policy on whether or not they do and we
[19:45] don't have one. So I don't think it'll
be a hurdle but I just want to have a
[19:50] little conversation with corporate
services and that about the
[19:54] what ethicals
but I think it's a great thing to
[19:58] collect even for the people coming in.
Didn't I make a recommendation to the
[20:03] board
>> that a report
[20:07] » that we that uh um
a term
[20:14] » four year
>> a four-year term uh report of
[20:17] accomplishments
be initiated
[20:21] » or
four year term kind of summary of
[20:26] accomplishments?
>> Yep.
[20:30] » [clears throat]
[20:32] » produced if possible
[20:38] can be identified or be reviewed.
>> Yes.
[20:42] » And like you say, it it doesn't have to
come during our term because it's almost
[20:47] over.
>> That's great.
[20:50] » That that that loophole would help.
>> Yeah.
[20:54] » Well, it wouldn't come until October
meeting at the earliest.
[20:58] » No.
>> And November, December,
[21:02] » yeah,
>> January, whenever.
[21:05] » I can comment that some of the
conversations with communications team
[21:08] and it really is about capacity. It's
the it's the what we wish we could do
[21:12] and what we can't do with what we're
doing and they would love we see those
[21:17] municipal annual reports that are so
great and wholesome and have
[21:21] infographics. We'd love to get there,
but also we look at what do we love to
[21:26] do and then I think over that more
important than that is comms. We'd love
[21:30] to get out go out into community during
budget process and get like in-person
[21:34] feedback from budget. So, we're just
kind of balancing just because we can do
[21:39] it, can we afford to do it? But I do
agree some of those annual reports are
[21:44] they're on my wish list.
>> Yep.
[21:48] » Thank you. [clears throat]
>> Okay. Well, I I would like to second
[21:50] that motion. Is anyone opposed? No. All
in favor?
[21:56] And um to receive the CO
move second
[22:05] car.
>> Thank you. Thank you.
[22:15] Item 9.2 Two is the information report,
the building report YouTube 2026.
[22:21] And I see staff here.
[22:41] Thank you.
Morning. My name is Claire Der, general
[22:46] manager of planning and development
services. I will introduce the report
[22:49] and then I'll turn it over to our
building team to answer any um detailed
[22:53] questions the EAD may have with regards
to the building report for Q2 of 2026,
[22:59] which is covering the period of April to
June of 2026. So the purpose of this
[23:04] information report is to provide the
electoral area directors with
[23:08] information on a quarterly basis. Um and
the subject information report provides
[23:14] an update on the applications received
and permits issued over the quarter and
[23:19] year to date. Um information on the
stock work and do not occupy or uh
[23:25] notices that have been issued as well as
uh compliance and proposed enforcement.
[23:31] We wanted to staff wanted to highlight
that in Q2 of 2026, there were 20
[23:37] applications received, uh 23 permits
issued and permit fees uh totaled over
[23:43] $92,000.
Also wanted to highlight um for the
[23:50] committee that our year-to-ate overview
of building permits really show a high
[23:55] volume of building permit applications
as well as issued building permits in Q1
[23:59] and Q2 of 2026.
uh between January to June, over 43
[24:06] permits were issued, which is an
increase of 53% um from this time last
[24:10] year, and permit fees totaled over
$213,000,
[24:15] which is an increase of 194% from last
year. So, this really reflects the size
[24:22] and complexity of the permit
applications the SRD is receiving and
[24:26] processing.
In comparison, the end of Q2 permit fees
[24:32] um in 2025 totaled uh over $72,000
and in 2024 over $45,000.
[24:42] And we the attached statistics report is
available for the committee's review on
[24:48] any of those further details. Also,
staff also wanted to compare um for the
[24:54] the committee's benefit how the SOD is
looking in in comparison to the province
[25:00] with regards to building uh building
statistics and
[25:05] um so in comparison to the BC housing
new homes registry report for June of
[25:11] 2026 um which reported that across BC
total home registrations are down 20%
[25:17] from 2025
um and And we see for the SRD um we have
[25:22] an increase of 67% from 2025.
Uh and our big our areas that have the
[25:30] some of the largest increases are areas
A and D. There is a high volume of
[25:35] permits across the regional districts.
>> Not in B.
[25:39] » Pardon me. Not in B.
Um, yeah, and I think this is like
[25:44] really highlighting although there is a
lot of work done on the compliance side,
[25:48] there's a lot more work that's done on
on the permit issuance side. In this
[25:52] report, we're really wanting to focus in
on all the work that our building team
[25:56] is doing to um support constituents
through the building permit process and
[26:02] to um yeah, be just that service in in
getting permits issued. and our our uh
[26:09] building community has been really um
yeah happy to see and we've we also are
[26:13] seeing um this desire for compliance of
like the completion of building permits.
[26:19] for seeing other organizations really
seeking that out and the SRD working
[26:23] with those organizations whether they're
banks or insurance providers and and um
[26:28] yeah so that's reflecting sort of the
work that this team has been doing um
[26:32] the last quarter and uh if there are any
questions specific uh to any other
[26:38] details in the report we're happy to
take those
[26:43] » rain
with reference to the black dust village
[26:48] church and the the uh the problem was
there. Um I see you've got a the latest
[26:56] correspondence talking about the status
of property ownership. So but my
[27:02] recollection is that the piece of land
where part of their sewage the
[27:08] wastewater treatment funds is crown
land. Is that still the case
[27:14] » to to the to the chair? Yes, it is.
Yeah, that's correct. Um okay
[27:20] when when when
we were preparing that um grant
[27:26] application that amounted to nothing in
the end um I recall getting involved the
[27:32] board getting involved with with um with
the the strata council to try to um
[27:39] resolve that issue because when when
black tusk was created as a strata
[27:44] corporation and the people moved there
the other village
[27:48] um there was a an oblig sort of a
commitment from the province to transfer
[27:54] that piece of crown land to the cor the
strata corporation and it never happened
[27:59] and it's still causing problems. So I
wonder what role we might have as a
[28:04] regional district in in uh getting
involved with that to try and resolve
[28:08] that particularly is the their the
treatment plan is on two pieces of
[28:14] partly on their property partly on
crown. It's it's complicated everything
[28:19] for us and I I really don't understand
why that piece of crown land can't be
[28:25] transferred to to black tusk. It can't
be used by anybody else. not know the
[28:30] way it is right now and for some reason
it hasn't happened and it would be much
[28:35] easier for us if it was part of the
strata corporation.
[28:39] So what role can we have either through
staff or whether it needs to come to the
[28:44] board to to try to resolve that?
[28:51] » Yeah. So thank you through the chair. I
wonder if building stock can provide a
[28:55] light update on the um approach that we
are able to proceed with with regards to
[29:00] the the wastewater treatment plant and
the this isn't specifically around the
[29:05] ownership but we we are have been
working with the strata council for the
[29:10] wastewater
upgrades and then the corresponding
[29:14] permits that are required for other
aspects. Yeah, I knew that was was
[29:19] happening, but I I'm just wondering if
your recommendation would be perhaps to
[29:24] take this to the board and um seek some
sort of so we can do some sort of
[29:30] advocacy to to try to resolve it.
>> Yes. So through through the chair, what
[29:36] I was wanting to clarify is that work is
being the the ownership is not holding
[29:40] up work on the um actual upgrades to the
uh infrastructure.
[29:47] Uh I when I read that I thought perhaps
it was holding things up.
[29:50] » It sort of through the chair. Um the
issue that we're currently dealing with
[29:57] is a um stop work that was placed on a
um structure that that was being
[30:04] utilized by the Blacktus village uh
count um or wastewater and they need to
[30:11] finish and clean that up because it's
not it's the health and safety um of the
[30:17] people that are operating is is a
problem. So, we're trying to clean that
[30:21] up and that's where we're at with that.
But any upgrades to the actual system
[30:26] itself or any changes they want to make
there, they do. There is still that
[30:30] stall with the property ownership. We
can't issue a permit for new structures
[30:36] on that particular parcel when it's
owned by the crown. They would need
[30:40] permission from the crown for the permit
to be issued. And so, that kind of
[30:44] stalled everything um back in the day.
So yes that is still continues to be an
[30:50] issue if they want to do future upgrades
>> which which I think
[30:57] » sorry
>> sorry C wanted to contribute so
[31:00] » I just want to give a through line that
transfer of ownership is a
[31:03] responsibility of black test strata if
they'd like to do it and they can write
[31:06] to the board for um support within that
and I would say if black test strata is
[31:12] that's the direction they'd want to take
they should start that movement in
[31:14] taking it and then perhaps reach out to
the board for advocacy see on their
[31:18] behalf but that would be the work of
black test if they want to transfer that
[31:22] crown land.
>> Thank you.
[31:31] Yeah,
>> the mayor director may sorry.
[31:36] » Yeah. and thank you for the report and
also thank you for the quick turnaround
[31:42] for mental communications on their new
building site and the building permit.
[31:47] Much appreciated.
Uh I've got just questions on uh the
[31:54] year-to- date stats January to June.
All the other years were also January to
[32:00] June,
>> right?
[32:01] » Yeah. And
you know the budget last last year when
[32:06] we were doing the the budget was the
service this is going to be way over I
[32:11] presume right
>> through the chair this will will be over
[32:16] from last year. Yes.
>> Yeah. Which is a good thing and a good
[32:21] thing that people are building it too.
Um, you know, lots of action going on
[32:27] and we uh fire affected area at at Gun
Lake and and even
[32:35] throughout the valley things are
starting to move again, which is good to
[32:39] see also. Well, thank you.
[32:45] » I just I just have a question. It's
really more about understanding some
[32:49] wording. Um, I mean, even though there's
not a lot that pertains to area B in
[32:54] here, I do read through all of this and
try and understand it. And I I get this
[32:58] sentence.
Building permit application has been
[33:02] submitted.
Understand this. Staff will continue to
[33:07] monitor application to ensure building
permit is issued. And this is dated 26
[33:14] 20263.
So
[33:18] third month 2026
building permit application is being
[33:23] submitted.
What does that mean? Does that mean
[33:27] you're just
the permit is you tell tell me what that
[33:32] means? Staff will continue to monitor
application to ensure building permit is
[33:36] issued.
>> And just wanted to sort of get up to
[33:42] speed with where you
>> Oh, okay. This happens to be under area
[33:46] C
>> SW359.
[33:49] So it's not so much trying to understand
[33:55] the
what's happening on that property so
[33:59] much as just what that wording means.
Building permit application is being
[34:03] submitted perfect as of 2026. That's the
next sentence. Staff will continue to
[34:09] monitor application to ensure building
permit is issued.
[34:17] Yeah, chair response. My name is Laur,
the building and planning clerk. Um, so
[34:24] there's two stages to the building
permit process. So once there's an
[34:29] application, um, so once we receive the
required documentation, um, as well as
[34:34] the building and the owner's undertaking
signatures, um, that is a submitted
[34:40] application. Um that application then
goes through a review process um
[34:45] » by staff.
>> By staff,
[34:47] » right?
>> Yeah. Um
[34:50] that typically takes 12 to 14 weeks. Um
there can be delays if there is um
[34:55] outstanding application or documentation
requirement.
[34:59] Um after that 12 to 14 weeks um once the
building permit is issued um that is
[35:06] when the stop work order would be
rescended
[35:09] at issuance.
[35:12] Okay.
Okay.
[35:19] and and through the chair that that
language is reflecting um compliance
[35:24] activity that had been taken and that
the the it's communicating that the
[35:31] applicant had is starting to work
through that permit process and they're
[35:36] working through the steps to uh receive
a completed permit. So, we do track that
[35:43] and try and not sort of have those
people kind of fall through the the
[35:46] cracks because I I know I know that
you're also working on an area B
[35:50] property that isn't in the report that
has some paperwork that wasn't completed
[35:54] like in the 90s which is is causing her
quite a bit of grief to I I've heard
[36:01] quite a bit from this constituent. Um,
so we do have systems to try and not
[36:10] just have those so those people that
don't complete,
[36:14] you know, this property was bought and
sold three times and then she she's the
[36:19] one that's run into trying to
retroactively
[36:23] fix some of those paperwork issues that
weren't dealt with at the time. We
[36:29] actually do have some quality control
happening in our office to try to not
[36:34] have that happen. Is that right?
>> Yes. Thank you through the chair. And
[36:38] and I'll um leave it to the building
team to speak to the board policies
[36:42] around notice on title and when they
came in, but our current practices
[36:46] involve uh notice on title, which is a
communication um process to any future
[36:53] property owners if the if there isn't a
if there are compliance issues. That's
[36:58] what we're doing now, not
[clears throat] what we were doing then.
[37:02] » And
timelines there. Yeah.
[37:06] » Arley Mlan, senior building clerk
through the chair. In 2008, we went to
[37:12] the board to request um how do we deal
with continued um permits that were
[37:18] never completed over the years. And as
of 2008, the direction is that all
[37:23] building permits issued are to be
completed with a final inspection or a
[37:27] notice on title will be um registered.
And that's really helped us to ensure
[37:34] that all these permits um when they
become when they are issued that they
[37:39] are completed and there is that
followup. It did not happen in the '9s.
[37:43] Um we are still cleaning up a lot of
properties from from late um early um
[37:51] permits that were either issued, not
completed with finals, not issued. Yeah.
[37:56] » Um yeah. So, there's a lot of work and
again we're looking for more direction
[38:01] yet again um through we'll be putting
together material on how we're going to
[38:07] follow through with all these older
permits, files, properties that have
[38:12] buildings that were constructed without
permits. There's a lot of work involved
[38:16] in getting that again um legally
something that we can enforce. Um and
[38:23] it's it's yeah, it's not happening
overnight and it changes. It's been
[38:26] evolving since I've been here. It has
changed over the years and how we
[38:31] process. So, um, it again, the staff are
going to be putting time into putting
[38:37] together better processes so that we
will deal with all of these older files
[38:42] in the same manner which we are trying
to do now. We try and complete um or if
[38:47] anybody does come to us currently that
we are ensuring that we follow a process
[38:53] and everybody is um given the same
information and how we will continue to
[38:59] try and complete these um permits to
final.
[39:02] » Yeah.
>> Thank you. So that's really unfortunate
[39:07] for for this particular constituent. And
she did do all the things right like to
[39:11] check to see if there was a notice on
title and that kind of thing and she was
[39:14] told no good. But that's the old process
and
[39:22] that wouldn't happen now.
>> Yeah. And and then what I can offer too
[39:26] is like the the property information
request um system and option has been
[39:32] there has always been there. and she did
it.
[39:35] » The the option is to request the
property information and you can see if
[39:38] permits have been issued and what's on
file. And so the the that process has
[39:44] been there. And that's not specifically
if is there a notice on title, that's
[39:47] what what's in the building file, what
has permits, what doesn't have permits,
[39:52] » potential buyer can do that.
>> Yep. And so we we we process those. it
[39:57] requires um the property owner to prov
to give permission for p the prospective
[40:04] purchaser to get that information. So
there's a a process, but we the that's a
[40:09] service that our our building team
provides on a very regular basis and is
[40:13] really helpful and really encouraged
because there are instances where we
[40:17] have these historic um properties or
files and we we may not have a notice on
[40:23] title to um highlight what has or hasn't
been permitted to final. So that
[40:28] property information request process and
stuff we really encourage um and and
[40:34] make a point of uh communicating really
well on our website. Uh, and I'll I
[40:39] think some of the um pieces that um
the building team here have shared
[40:47] around like the desire to maybe updating
some of our board policy and that work
[40:52] will be coming forward to the board
around our building permit processes and
[40:56] those will be board policy. That's
forward policy work. So that will be
[41:01] work that the board um will will have a
say in and first staff will be
[41:06] researching and exploring what practices
and best practices are out there and
[41:10] working together with our legal council
and then bringing options forward to the
[41:14] board uh for for specific board policies
and whether those are updates or new
[41:19] policies. So that's a piece of work that
we look forward to doing.
[41:22] And then the other piece that I would
like to share just specific to this Q2
[41:27] report is that it the Q2 report includes
um properties that have submitted
[41:33] building permit applications
or have notice on titles or stop work
[41:40] orders or do not occupy. And so the
specific property that you're speaking
[41:44] to isn't in any of those. They the
permits haven't been applied for and
[41:50] they don't have any um notice on title.
So that's that's where it's not captured
[41:54] in this Q2 report. Um the building team
is working sort of outside of this
[41:59] process uh to address that specific.
>> Yeah. Thank you.
[42:04] » Thank you. And I appreciate that you
have a lot of current work coming at you
[42:08] without necessarily having a lot of free
time to go into retroactive,
[42:15] you know, and those would be a lot of
area B probably. So, okay, it's looking
[42:21] better for now in the future.
>> Thank you. Are there any other
[42:25] questions? Um, motion to receive
for rainbow director mayor. All in
[42:33] favor? Motion carried.
>> Thank you.
[42:54] Everybody just keep going.
[43:05] » 9.3
W
[43:09] September 2026 select funds report.
Yeah, good morning everyone. Uh Colin
[43:14] Hodgees, deputy director of finance.
It's nice to see you all after the
[43:18] break. Um yeah, this is the monthly SL
funds report. Um I'll open it up for any
[43:25] questions and I will note that there is
just the one notice of receipt of the
[43:31] $500 expenditure from director Mack from
area select funds for the staff barbecue
[43:36] which was greatly appreciated and well
enjoyed by staff. So, um, if there's any
[43:41] questions on any of the five services,
I'm happy to answer.
[43:48] You
>> want to look at go in order or
[43:50] » Yeah, let's look at general select
first.
[43:54] Special general services cost under 2900
[44:00] balance is $14,698.19.
[44:12] We've used this before um for food banks
but more towards the Christmas season.
[44:18] Um we've used this particularly for some
First Nations requests.
[44:22] Um
any questions on that
[44:27] area [clears throat] A?
>> Good.
[44:30] » Okay.
B is good. It's just not enough money.
[44:36] Um, I did wonder why in B,
>> and I know we had a report on this and I
[44:42] probably approved it that why there's an
extra cost for um civic addressing
[44:52] here when optimistically and I guess
this is for CA.
[44:56] » We we all did that, didn't we? We did
except that I don't know why B would
[45:00] have to do it when we're going to be
wrapping up optimistically
[45:04] civic signage project in B hopely in
2026.
[45:09] » I'd have to pull up pull up that report
from my recollection there was a that
[45:13] allocation specific to completing an
area B.
[45:16] » Okay.
>> Um are you sorry is it is it the $1,000?
[45:21] Yeah. Um so we had funded the majority
of the SLRDwide
[45:28] uh civic address projects through
community works funds but then the
[45:31] building team had planned to do some
outreach and advocacy and in like uh
[45:35] like training and that's not eligible
>> still relevant. Yeah.
[45:41] » So we split that. It was $4,000 and we
put $1,000 to each area of select funds
[45:46] to fund those kind of more operational
costs rather than the actual capital
[45:50] costs that were CWF eligible.
>> Got it. Thank you.
[45:54] » No problem.
>> I see Director Mac.
[45:57] » No, I'm fine. Next.
>> All good. Director Rainbow.
[46:01] » Yeah, a couple of questions. Um, first
first one, I thought we approved $12,000
[46:07] for trail maintenance in uh in Ferry
Creek. I don't see that on there.
[46:13] I'm sure that was coming out of select.
Maybe it wasn't.
[46:18] » I think that's area amenity.
>> Uh I can pull that up quickly.
[46:30] » But I my question
I have a question about that. So why it
[46:35] hasn't been paid yet?
The board directed um that the FCCA
[46:42] would have an agreement with um Fine
Peace where Fine Peace would give us
[46:47] permission to to walk on their land. The
FCCA
[46:53] did that and got the agreement and at
the time the board said that it was
[46:57] their responsibility to do and that we
wouldn't support we would not be
[47:00] spending any time in that. But when the
report was done, um it wasn't
[47:06] satisfactory for staff. This has
[clears throat] been going on now for
[47:10] weeks and we're almost at the end of the
summer.
[47:13] » Work has been done that needs to be paid
for and I just wonder where that is.
[47:20] So I can speak to the financial piece
first. Um it was so there is a
[47:24] resolution. It was $13,000
uh be allocated from electoral amenity
[47:30] funds for Her Community Association
regarding trail maintenance on publicly
[47:34] used and accessible loop trail. I have
not received an update on that
[47:39] agreement. So I can't speak to anything
further than that but seems like someone
[47:44] has arrived that might have that
information.
[47:47] » Welcome Mr. Bud.
>> Omar Bud, general manager of
[47:50] infrastructure environmental services.
Um, we met with Fine Peace uh last week,
[47:56] myself and Kristen, um, to discuss some
of the language in in the uh, in the
[48:03] agreements. Um, so we're we're trying to
tweak that with with their lawyers and
[48:07] and make sure it's uh, everything is
worded correctly and and um, expresses
[48:12] the the public um, and not have a end
date on that for term. So, we're working
[48:19] through some of that wording and
and then it will have to be published uh
[48:25] for two weeks in paper as well.
>> So they can expect assuming that all
[48:33] those wrinkles can be ironed out to the
satisfaction of staff.
[48:39] The money will be then available to the
FCCA.
[48:44] » Yes. time.
>> I I I have to I I mean I I don't want to
[48:48] say a date because we are still ironing
out the the details and then like I said
[48:52] um there will be a couple weeks of of uh
requirement for it in the paper.
[48:59] » Okay. Um I have an opinion which I'd
like to express and then you can tell me
[49:04] whether I can make a motion on this or
not. Uh if we ever encounter that kind
[49:09] of situation again, my recommendation is
that staff take responsibility for um
[49:15] doing the getting the uh uh agreement
done, not asking a group of volunteers
[49:20] to do it and then after it has been done
saying no, it's not good enough. I think
[49:27] we should have been involved from the
beginning giving some guidance to that
[49:31] group of volunteers about what what we
required. We obviously didn't just
[49:36] require
an agreement. We we required some
[49:40] specific things in that agreement and we
I think we should have expressed them at
[49:45] the outset.
So, um if I I'm not quite sure what
[49:50] motion I'd want to move it, but
maybe I'll just leave it as a comment.
[49:54] [clears throat]
>> Well, I think see if Paul is hearing
[49:56] you. Are you talking about like having a
template that that the community can
[50:00] work with that anyway
policy covers that and adds capacity so
[50:06] that the grant administrator can work
with communities on how to get
[50:12] successful with their application. So
that's built in knowing that's a gap
[50:17] that's built into that to help it get it
done upfront so that you can get the
[50:21] money faster.
And in this case, the the stop is we are
[50:27] required because it's because the local
government act does not allow us to
[50:32] invest money in private property. It had
it had to go to the board.
[50:37] » Understand that.
>> And it those lessons are learned and the
[50:40] grant administrator can make this faster
for the community.
[50:48] Okay.
in future I guess there won't be a
[50:52] problem because stuff we are we'll be on
it from the beginning that was one
[50:56] question I'd just like to note as well
but
[50:59] » we are having those conversations to
plan for you know we are expecting this
[51:03] I mean we we've seen this in the past so
we're expecting this to continue so
[51:06] we're having those discussions so we can
have a reasonable template to move
[51:09] forward
>> that's great thank you um was that money
[51:13] from the sidewalks also from amenities
>> uh yes
[51:16] » that's okay I definitely there Um,
third one, um,
[51:26] the AEDs for Oliver's Landing and Furry
Creek. I I thought that was from Select,
[51:32] but
[51:39] » not in Select.
>> I don't see it anywhere.
[51:44] technique.
[51:48] » We can look that up maybe if we take a
break because we don't have direction
[51:51] here.
>> Would you like Let's take uh take a
[51:54] 10-minute break.
>> Oh. Um that had been referred to staff,
[51:59] but I so that's why it's showing because
there was debate on where it was going
[52:03] to live, whether it was EAD or in the
cost center. And I don't know if I have
[52:07] an update on that, but I can follow up
with that with Mark
[52:12] » because we don't have the AEDs yet. And
I'm I'm really concerned about that
[52:16] because
>> one of them is for a community of 100 or
[52:20] so people average age about 75 and it's
uh something we really should have in
[52:25] place.
>> All right. Well, I'll call a five minute
[52:29] recess here.
[52:39] Okay, go back to order and follow up on
that question. Director Phillips,
[52:43] » want to ask my question again? Um,
really it's just to do with AEDs. Um, I
[52:49] [clears throat] want to get them in
place in F Creek Creek as soon as
[52:52] possible. Um, and I'm not sure why it
has taken so long since we talked about
[52:56] it in July. So my preference is that it
comes out of select funds so it can be
[53:02] done.
If you want to pay for it some other way
[53:06] that would be I accept that but as long
as we get them
[53:12] » certainly uh through the chair um in
terms of my knowledge I'm still trying
[53:16] to go currently are since July since
June we've been full on uh EOC 7 days a
[53:22] week. Uh but I'm trying to get an update
on where that is at. Um it is we are uh
[53:28] I know our fire chief in Virginia Beach
is looking at purchasing them um uh for
[53:34] discussion when that uh when that was
brought forward in July. Um the and we
[53:40] were planning on bringing a report back
soon on this uh and we do agree that
[53:45] having EADS in the community is valuable
and important. Uh they are important
[53:49] life safing safety equipment. Uh the
challenge is regarding the maintenance
[53:53] uh as these sorry
>> regarding the maintenance ongoing
[53:57] maintenance and I think that's the
that's the piece that we want to have
[54:00] further discussion on.
>> Is that a reason not to buy them now
[54:02] though?
>> No, as I mentioned that I I it could be
[54:06] they could be purchased or it's
underway. I know that the fire chief
[54:09] intended beach has been looking at it
and I'm trying to get an update on that
[54:12] right now but I don't have that for you
yet. 100% they Yeah, we'll make sure
[54:18] that follows through. that's not already
followed through in terms of the
[54:20] purchase of it. The details that we
would like to discuss uh further um is
[54:26] regarding just the ongoing maintenance
of it. Um because it's they will be on
[54:30] private property. If it was on our fire
hall, which we do have them on or
[54:34] building where we have SLR staff there
on a regular basis, we can have eyes on.
[54:38] We don't we know if someone's tampered
with it, etc. Just given that it is not
[54:42] in it's it's on private property that
the maintainance responsibility should
[54:47] be sitting with u individuals uh who can
have oversight of it or the strap etc.
[54:55] » Okay. the the um when this event
happened all of a sudden in illustrating
[55:03] the need for replacement and so on. Uh
there was a a local person was prepared
[55:09] to go ahead and spear that he's a member
of the fire department in West Vancouver
[55:13] and he did some work and done some
research and everything and then the in
[55:19] conversation with the new fire chief, he
made some recommendations that we
[55:24] purchase ones that were um compatible
with the ones that the ambulance service
[55:30] used and we agreed with that even though
it was a little bit more money. We
[55:32] thought that was a good idea and
as I say the money uh as far as I'm
[55:38] concerned could come from select
and I think they should have been
[55:45] purchased right away. Now maintenance.
Okay, that's the question. We haven't
[55:50] even got them in place yet. They need to
be in place and then we can talk about
[55:54] the maintenance. there was an offer made
by
[55:59] by the fire chief that they could be
folded into their their maintenance
[56:04] program. If that's not possible, fine.
Just let us know. And then then somehow
[56:11] we have to within the community
association which is a group of
[56:14] volunteers which changes every year. We
have to put everything in place that
[56:19] will make sure that that is checked on a
regular basis. that didn't happen the
[56:24] last time these things things were
purchased. That's what led to the
[56:27] problem.
So we have to come up with whether
[56:32] whether we maybe hire and contract with
a volunteer firefighter on the side just
[56:40] as working as an individual and we
contract with him to to check and we
[56:45] have an offer from somebody that that
would do that. But we can put that in
[56:50] place when you know if if when they're
purchased the the recommendation from
[56:55] you or or the uh direction from you is
that the fire department cannot be
[57:01] involved because of liability which is
which is what was reported to me then
[57:06] fine the fire department is not involved
and we'll leave it to the community. But
[57:11] we need those things there and and I
don't understand why they can't be
[57:15] ordered right now.
to the chair as mentioned they could
[57:20] have been ordered right now or we are
following up trying to get where that is
[57:24] at. Uh certainly and the maintenance uh
discussion is not holding up uh the
[57:28] purchase. Uh I'm trying to get an
understanding of where they are at.
[57:32] » Okay. So would it help if I had made a
recommendation or that the select loans
[57:38] pays for them so it's clear
>> just just hold on to the the one thing
[57:45] let's talk about the funding issue
because I think Miss Broom had something
[57:48] to say about that. Yeah, thank you.
Through the chair, Angela Belcham, uh,
[57:52] general manager of corporate services.
On July 8th, um, we do have a resolution
[57:58] that funding of up to $8,000 be granted
to the Bratannia Beach Volunteer
[58:02] Firefighters Association from Electoral
Area D select funds on behalf of
[58:07] Director Rainbow to costs associated
with the purchase. So, that resolution
[58:11] was already made um in July. Yeah. Okay.
So, we don't need another one.
[58:17] » Okay. So, that doesn't that doesn't show
anything.
[58:21] » I'll follow up on it not showing on the
report, but I didn't know we have the
[58:26] resolution. I thought there was um
review of whether it was going to live
[58:30] in the select funds or in the cost
center. So, I think that's why it's
[58:34] missing, but it we have the resolution
so there's no issues paying it and we
[58:38] don't need another one to pay it.
>> No, it's fine. I remember at the time
[58:41] what my my concern was to get them as
quickly as possible and and what I had
[58:46] said was whether it was the fire
department paying for them and then we
[58:49] pay them back or whether we give the
money to the association. I didn't care
[58:53] how it happened. Let's do it now. And
somehow that's got mixed up and and we
[59:00] we're now what two months later and
they're not on order yet.
[59:06] So I it's it's critical that we move
quickly now. The money's there
[59:12] and I if
[59:17] How do you want to proceed? Do you want
to take this away from the fire
[59:20] department and and for us to order the
things ourselves?
[59:25] We we can do that. The the I I can talk
to the Free Community Association and
[59:30] say, you know, go ahead and order them.
The money's there and they'll be paid
[59:33] for. I don't understand why that can't
happen. [clears throat]
[59:38] » Okay. can hold that question. I think
Director Mack wanted to say something.
[59:44] » Why can't our fire chief Bill Stoner
give him the uh you know the direction
[59:51] to just go and buy them and pay you got
the money to pay for them? Just do it.
[59:55] Get them. Like we have we have one in
Darcy
[59:59] » that that lives at somebody's house.
It's been there as long as I've been
[1:00:03] there and we buy every year we put a new
battery in and it gets maintained.
[1:00:08] never had a problem, never had an issue
with this thing. So,
[1:00:13] um there's obviously a way of of doing
this. Uh I think sometimes we get too
[1:00:20] wound up or caught up in bureaucracy of,
you know, we just need to get the get
[1:00:27] these things in place so they're there
and they're usable.
[1:00:30] » Okay. So, there's a couple things here.
First of all, so you clarified that that
[1:00:34] $8,000 expenditure should have be on on
this area D select funding report so
[1:00:40] that that can be corrected and it'll be
there. So the money is there and are you
[1:00:46] changing how how the AEDs
are going to be purchased and or or are
[1:00:53] we
>> we bound to follow through with this
[1:00:57] process that staff has started?
I'd like to withdraw from that. I'd like
[1:01:02] I'd like to be able to order those
things this afternoon.
[1:01:06] I I don't see why we need a report from
anybody or a contract for maintenance or
[1:01:12] anything like that. We we'll worry about
maintenance once we've got the things in
[1:01:17] place.
>> And you've got a nonprofit society
[1:01:19] that's willing to sort of purchase them.
And how how did we get off on this on
[1:01:25] this other path then? because we wanted
to cooperate with the fire department so
[1:01:30] that we all had the same units so that
there was a you know when there's a call
[1:01:35] you can switch from one to the other you
know it's not a problem but we
[1:01:40] » we don't need to to do the and we were
trying to get it done as quickly as
[1:01:44] possible and it seemed that going
through the fire department was the best
[1:01:47] way but if that's not the best way we'll
do it another way
[1:01:52] » okay wanted to say something
>> I think considering the question of
[1:01:57] liability and maintenance of the fire
department purchases it and the fire
[1:01:59] department has an AED on their truck. So
when they get there, they have a working
[1:02:04] AED that they constantly maintain there
that perhaps
[1:02:08] the request of the community
association. This was a director's
[1:02:12] report from or was it a director's it
was it was from director the rainbow and
[1:02:15] not a request to the community
association in writing. But I think the
[1:02:19] solution is that the community
association buy these and maintain them
[1:02:22] and then it removes all that concern of
liability and maintenance on behalf of
[1:02:26] the fire department which
>> liability
[1:02:27] » primary concern.
>> I think we're liable right now if if
[1:02:32] something were to happen today and and
an adverse result and somebody looked
[1:02:37] into the fact that these were requested
two months ago and we've managed to
[1:02:42] boondoggle our way through two months
and not buy them. We might very well be
[1:02:46] liable at this moment. you know, if
we're worried about liability, let's get
[1:02:49] busy and get them get them in place. And
if you don't want to have anything to do
[1:02:53] with it, that's fine. Just um I can take
it.
[1:02:56] » Well, in self-defense, I got to say we
were on fire in area B for the entire
[1:03:00] [laughter] two months that you're
talking about. Okay.
[1:03:05] Uh director de Mayor.
>> Yeah. I very interesting conversation.
[1:03:11] the the fire department has their own on
the truck and this one is going to go
[1:03:15] into I don't know where it's going to go
on the complex.
[1:03:20] » One one is on one is on Stonegate which
is the um street at the top of Free
[1:03:25] Drive and the other one is in a building
on the edge of the the Strata
[1:03:31] Corporation where it's easily accessible
to for public use.
[1:03:35] » Okay. So
I look at it with the
[1:03:42] the valleywide training program that
was initiated in 2013 in our valley. One
[1:03:49] of the courses
was uh a first aid training. In that
[1:03:55] course was how to use
the EADS. you where you actually worked
[1:04:02] on it with a little with the dummies and
stuff like that when you're uh doing all
[1:04:07] the practicing with it.
I would suggest bunding that
[1:04:11] organization for training on how to use
it
[1:04:15] » and it'll tell you how to use soon as
you push the start button.
[1:04:18] » Yeah.
>> All you have to do is listen to the
[1:04:20] machine, it tells you point blank how to
use.
[1:04:24] » But on the ground training is is just do
it. It's easy to do. You just fund the
[1:04:29] training. They come in and you
>> don't have to fund the training because
[1:04:32] the fire department has done training in
the past and they prepare to do it
[1:04:36] again.
>> Okay.
[1:04:37] » And the perfect
>> and that doesn't go through the SL that
[1:04:40] comes through the um the firefighters.
Uh
[1:04:43] » go for it.
>> Okay. So, would you like to make a
[1:04:46] motion then to as to how you would like
these AEDs to be?
[1:04:52] » Do I do I need to make a motion?
>> Uh well, we've started a process here
[1:04:56] obviously with staff
Well, my motion is that the um purchase
[1:05:02] of the EADS be left to the F Creek
Community Association.
[1:05:07] » Yeah. Uh I just got an update uh from
the team. I know they they have been
[1:05:13] looking at this um since the report uh
and they've been in conversation with BC
[1:05:17] Ambulance and others uh just to make
sure it was the right unit. It seems
[1:05:21] like they're BC EHS is changing units
again. Um so now they were going to
[1:05:27] bring forth recommendation for a
different option uh and they're ready to
[1:05:31] purchase but uh well we appreciate your
direction and follow that direction.
[1:05:42] » So yeah okay is that decided then?
Um and speaks to the process. I think
[1:05:49] it's yeah I think it's important for uh
yeah the process for our involvement in
[1:05:55] these things. I know that our chief is
new and just I think there is it's
[1:05:59] precedent setting if we are going to be
the ones putting these um AEDs into
[1:06:04] private spaces and I think it's and I
think the issue that we're trying to
[1:06:07] address is that it was there wasn't it
was the unit that was going to be used
[1:06:12] when there was an instance in the area
was not functioning and I think us
[1:06:16] taking ownership without actually having
a presence there doesn't it's not for
[1:06:20] the good of the community and I don't
think it's we're trying to do liability
[1:06:23] I think it is about making sure that the
person who can actually look at these uh
[1:06:28] units on a regular basis uh is the one
who's responsible for looking at it. And
[1:06:32] so I think that's that's really what
we're trying to get to is that we want
[1:06:36] to make sure that when these are needed
that they are functioning and it doesn't
[1:06:39] make sense for the SLRD to have eyes on.
Uh we have been I know that the chief uh
[1:06:45] and our fire services manager have been
talking about ways that they could
[1:06:47] support this in terms of when we have
our annual maintenance on our EDS we
[1:06:51] could uh also include the units that
potentially are in community. Uh and so
[1:06:56] there there's there's synergies that
could be found. Um but just in terms of
[1:06:59] responsibility and the team has been re
researching this trying to make sure
[1:07:02] that the best unit is purchased for the
area. Um and but again we'll follow the
[1:07:06] direction that you wish.
>> Good. Okay. So,
[1:07:14] is there anything holding up purchasing
buying them? Right now,
[1:07:18] » the team was trying to make sure that
the community got the best unit uh and
[1:07:23] uh that's they've been looking at it. I
think they do have an option they've
[1:07:27] been looking to purchase. Um and they're
ready to go ahead uh and do that.
[1:07:34] Is this going to have to be sent to you
and sent to Bill Stoner and brought to
[1:07:40] the board and
something like that?
[1:07:43] » If if we will Yeah, the team is looking
at it and they are ready to purchase
[1:07:48] period
[clears throat] with Collins approved.
[1:07:52] Well, of course.
>> So, I will
[1:07:54] » I can tell the community then if they
have any concerns, well, what shall I
[1:08:00] tell them? Who should they call? I don't
want them calling me anymore. because I
[1:08:04] can't answer their questions.
>> Miss something here.
[1:08:07] » Yeah. So, we currently have a resolution
allocating select funds um from area D.
[1:08:14] Um if that is if we're moving in a
different direction, I guess an option
[1:08:19] would be to resend that resolution and
pass some new resolution. Um, if we're
[1:08:25] wanting it to be uh if the funding we
want it to be directed to someone other
[1:08:30] than the Bratanni Beach Volunteer
Firefighters Association.
[1:08:35] » So that would be a process to take into
consideration
[1:08:42] to the chair. I think in terms we are
very I'm supportive of that approach and
[1:08:47] I think that we'd be happy to guide them
in terms of which unit uh may work best
[1:08:51] for them in terms
[1:08:55] I'm sorry to confuse you. You got the
money. The money's there.
[1:09:00] » So the the wording of that resolution
was granted to the Britain Beach
[1:09:05] Volunteer Fire Association. So as it's
worded right now, they should be making
[1:09:10] that purchase and we would be
reimbursing them for
[1:09:13] » Okay. We could
>> make a new resolution,
[1:09:16] » resend that one and make a new one.
>> If it's going to the the the Britannia
[1:09:20] Beach Volunteer Firefighters
Association,
[1:09:24] that's a that's a not for-profit
society.
[1:09:30] So, they can be they can get the money
then or they can they can order them and
[1:09:34] just submit the invoices up to $10,000.
Sorry,
[1:09:38] » $8,000.
>> The way it's worded right now. Yeah,
[1:09:42] that's that is correct. So, and we you
know auto protective services team has
[1:09:46] been involved obviously in these
discussions and trying to make sure that
[1:09:49] they're purchasing the right units and
ones that would suit our department and
[1:09:54] you know align with that department and
that's been happening. So, if we want to
[1:09:59] proceed with having the volunteer
firefighter association purchase them
[1:10:02] then nothing needs to be done. If we
would like to go a different route have
[1:10:05] a different purchasing method then we
would need to look at changing that
[1:10:09] resolution. I'd like them to be able to
go ahead because I know that they are
[1:10:15] members of the fire department. I know
the chief will be involved.
[1:10:19] I want those purchased and in place
ASAP.
[1:10:24] So
then I think we can do that. Obviously
[1:10:29] there's been a lot of work happening
behind the scenes, but um as it's worded
[1:10:34] right now, we can go ahead and purchase
those tomorrow with that the resolution
[1:10:37] that was previously passed. So we
wouldn't get another one. I'll report
[1:10:40] that back to them and I contend to leave
it there. Thank you.
[1:10:49] » Okay. So, um with the correction to the
select funds that that that should be on
[1:10:56] the record, um it's going to stay as it
as it was.
[1:11:01] It can stay as it will and it will be
reflected on the next report and the MAR
[1:11:06] team will coordinate the purchase of
those EAD with the volunteer
[1:11:11] firefighters association. Is that a
correct summary?
[1:11:15] » We will yeah provide that is to the
association and the association will go
[1:11:19] forth versus that is not protective
services team.
[1:11:21] » Okay. Thank you. One last one.
>> Um
[1:11:27] » I have where is it? $8,000
for a panorama
[1:11:34] information signage thing. And
I just had a question. Apparently some
[1:11:41] invoices have been submitted for a
deposit so that they can build the um
[1:11:48] the frame for the unit.
>> I don't think I've seen those come to
[1:11:53] me.
>> Not seen anything. Okay. I do remember
[1:11:57] we've spoke about those, but I haven't I
haven't seen anything come to me or to
[1:12:01] the AP inbox as far as I'm aware. So
maybe we can connect offline if those
[1:12:04] are
>> Okay, I'll talk to us soon. Yeah, good.
[1:12:06] Thank you. That's it. Thank you very
much.
[1:12:11] » Okay. Um
would you like to move? There's two
[1:12:16] things with the select funds. um through
the receipt of the select funds with the
[1:12:23] » addition of that AED item
>> which was just omitted. It just needs to
[1:12:30] be added back in. Right.
>> Yeah. Yeah. And also
[1:12:35] um
recognizing this director Max SLRD staff
[1:12:41] barbecue receipts be received in
recognition of the $500 expenditure
[1:12:45] already incurred and charged to the area
C select funds appreciation fund cost
[1:12:50] center 290 raising.
Thank you. Seconded by director Rainbow
[1:12:56] favor
motions carried.
[1:13:04] Uh now we're on item 10
which is a request for funding from the
[1:13:09] district of low
for an aquafit
[1:13:14] instructor.
Um
[1:13:20] I make a motion
for $2,500 select fun. Thank you
[1:13:25] gentlemen. $2,500 from electoral area B.
Select funds towards the ACIT instructor
[1:13:33] training in certain. No, you got my
second, didn't it? I ended up first.
[1:13:38] [laughter]
>> All in favor.
[1:13:45] This will be exciting. Our pool was one
of the only ways kids could get exercise
[1:13:52] in the summer and swims paid for free
swimming for the kids in the afternoon.
[1:13:57] It's been a really busy place. Really
lovely.
[1:14:01] 10.2 requesting funding Royal Canadian
Legion branch 66 for the remembrance day
[1:14:07] in 2026.
I'd like to make a motion for $3,000
[1:14:12] from electoral area B select funds
towards
[1:14:18] like second direct rainbow. All in favor
motion carried
[1:14:24] » 10.3
the mayor.
[1:14:28] » Yeah. Declare a conflict of interest as
my daughter's a staff member of the
[1:14:33] PRBCA and my wife is on the board.
[1:14:42] » Sorry for last night.
Second last time.
[1:15:00] Any questions or comments on 10 points?
>> Okay, I'll move that.
[1:15:05] » Okay.
[1:15:08] » I think there might be one. No, you're
right. There's only one. Second move by
[1:15:13] Director M. Seconded by director Rainbow
in favor
[1:15:20] $1,210.
[1:15:36] » Say welcome back.
>> Welcome back director mayor for the
[1:15:40] penultimate time.
[1:15:46] 10.4 is a request for funding from the
Leo Nation for the annual static
[1:15:51] walk and run.
>> I'll move that.
[1:15:54] » Moved by Director Rainbow, seconded by
Director R.
[1:15:57] » Um, may I please get some clarity as to
where the funding will be coming from.
[1:16:00] It's $2,000.
>> You can take it from area C select
[1:16:05] funds.
>> Thank you. Do you want to take some
[1:16:10] general select? Yeah. Use general
selecting
[1:16:14] and everybody's involved.
>> Yep.
[1:16:16] » Yeah.
>> Entirely. Okay. $2,000. So that will be
[1:16:21] from general.
>> Yeah. There's 14,000 in there. So
[1:16:25] » I'll still move that.
>> All righty. The rainbow.
[1:16:30] Is that okay?
Mine carried. And finally, Squamish
[1:16:36] Search and Rescue Public Safety Lifeline
Leadership Force, a request of $6,000.
[1:16:42] What's hosting the public safety
lifeline leadership course?
[1:16:46] » Does that say from area D select?
>> It does not. You'd have to say that.
[1:16:52] » I'll move that. Um, taking the money
from area D select funds.
[1:16:57] » Right.
I'll second that.
[1:17:02] Anyone opposed? favor.
>> And if you're in the Squamish area in
[1:17:08] the airport area and you want to just
drive by and have a look at the the new
[1:17:13] uh center that search and rescue have
there. It's worth doing. It's it's
[1:17:18] incredible.
Really uh really is.
[1:17:23] » They're busy guys.
>> I mean, Northshore and these guys are
[1:17:27] unbelievable.
>> Yeah.
[1:17:30] Uh is there any late business or a
regional late business? Yes, director.
[1:17:36] » Yeah, I need to make a motion
uh regarding the
[1:17:42] panorama project I've got going for
Oliver.
[1:17:47] » Okay.
Like to make a motion for that to be
[1:17:52] added as uh late business. Sorry, that's
what that's
[1:17:56] » so that the motion to add that item as
late business. Uh move by director
[1:18:02] Rainbow. I'll second that. Anyone
oppose? Motion carried.
[1:18:06] Okay. And so would you like to talk
about that motion?
[1:18:12] » Oh, we're into it way. Let's see.
>> So that's item 12.1.
[1:18:16] » Item 12.1.
>> This project has taken a long time. Um
[1:18:20] we finally got um approval from the
nation for all of the uh
[1:18:27] their name places and it was interesting
because some we thought we had Furry
[1:18:33] Creek and then when it came
[clears throat] one of the things that
[1:18:36] happened when it came back it was it was
spelled differently so we had to sort
[1:18:39] out with them okay which one's the
correct one the the original one that
[1:18:43] you have on the highway or
>> the new one and things like but anyway
[1:18:47] we're we're all approved Now, um we're
ready to have the uh the stuff actually
[1:18:53] the the frame built and everything
and um I'm not sure I've got enough
[1:19:00] money in place. So, what I want to do is
make a motion um to approve an
[1:19:06] additional up to and I'm going to say
$6,000.
[1:19:11] No, I'm going to say $8,000 which
doubles what's there and I want to
[1:19:15] express as up to
>> up to $8,000
[1:19:19] [clears throat] select
>> select funds. Yeah.
[1:19:21] » Um I don't think we need anything like
that, but I don't want to have to come
[1:19:24] back again or have it hanging over till
the
[1:19:27] » till next term.
>> So that's my motion
[1:19:31] » for uh signage
>> um at a what it is. We we the SLR have
[1:19:39] thanks to Angela jump that she was doing
at the time a beautiful viewing platform
[1:19:44] at the end of the spit. some clown land
and
[1:19:49] it's a it's an eight foot long panoramic
photograph
[1:19:54] that stretches from all just past
Woodfire all the way around past Anvil
[1:19:58] Island and it it names the the peaks in
it's got some information about the
[1:20:05] nation on there stuff like that. So it
it it's a it's a good addition to that
[1:20:11] that platform which is used I would say
90% of the people that use it are not
[1:20:17] very Greek residents. So that that was
the idea of putting it there just to
[1:20:21] make it a little bit more attractive.
>> Now you've got the Squamish nation names
[1:20:24] as well.
>> Yeah.
[1:20:25] » Okay. I'm with you.
[1:20:30] » Okay. Up to and yes director.
>> Uh I just had a a quick note on this. Um
[1:20:36] I I know that the last allocation like
we didn't have that allocated to a
[1:20:40] specific community group or society. It
was just for the project,
[1:20:45] » right?
>> I would recommend maybe that we allocate
[1:20:47] these funds to the area DE parks and
trails service and that way there can be
[1:20:51] some oversight by SRD staff just helping
manage the invoices kind of what you
[1:20:55] said as well. And then um those costs
can just live in that cost center rather
[1:20:59] than
>> put into the cost center. I didn't know
[1:21:02] we could do that.
We can allocate funds to a cost center
[1:21:06] if if we have a a cost center. Normally
EAD um or select funds funding
[1:21:11] allocations go to nonprofit societies.
Um but we do have a few that will go to
[1:21:16] » Yeah, that's fine. Um and I'm happy
talking to Omar about the the actual
[1:21:24] installation of it. Um he I spoke with
him uh actually spoke with Ed some time
[1:21:30] ago and um I don't contract staff to do
pay staff to do that or I can get an
[1:21:39] independent contractor to do it.
>> I
[1:21:43] Heather can maybe speak to that.
>> I think just just to help because it has
[1:21:47] been raised by finance before we're
encroaching into being well beyond our
[1:21:50] purchasing procurement policy. We're
single sourcing contractors and we can
[1:21:58] we do we can do that if there's a
nonprofit. We just give the money to
[1:22:01] nonprofit and they follow their
purchasing policies. We're teetering on
[1:22:05] being well over our procurement policy
which is why
[1:22:09] » give all the money to a nonprofit then
if that's the that's the easiest
[1:22:12] solution.
>> Yeah. If there's a nonprofit managing
[1:22:14] the project that would be the easy one.
>> If if there's a nonprofit that wants to
[1:22:20] take on the projects as well then that's
easier. The other option would be
[1:22:24] through the cost center so that we are
managing that for
[1:22:28] » that the money be um directed to the
FCCA.
[1:22:34] » Okay. Um
>> and then they can pay the bills
[1:22:38] » community association as a nonprofit.
Yeah. And so the the motion then is up
[1:22:43] to $8,000
>> in addition to the current
[1:22:47] » I would then recommend that we resend
the previous one and allocate both to
[1:22:51] the FCCA so that they're both okay and
it can be a $16,000
[1:22:56] allocation to the FCCA for those
projects.
[1:23:00] » Yeah.
>> Yeah.
[1:23:02] » That's okay. Would you like to resend
the previous one? What's Angela's gonna
[1:23:08] check with Angela before you listen to
me?
[1:23:11] » Do you have what it was allocated to?
>> Yeah. One second.
[1:23:19] » It was from June 2025. Mhm.
>> And it is that $8,000 be allocated from
[1:23:25] electoral area D select funds on behalf
of Rainbow for expenses associated with
[1:23:29] the information signage project Oliver's
Landing with funding support from uh
[1:23:33] electoral area D recognized and all
related promotional materials with funds
[1:23:37] to be dispersed upon invoices.
And so that would just be rescended and
[1:23:43] then $16,000 be allocated to for a creek
community association for
[1:23:48] uh associated with the information
science project at all landing.
[1:23:52] » That sound correct.
>> That's fine.
[1:23:55] » All right. Moved by director Rainbow.
Thank you. With considerable help. Yeah.
[1:23:59] Seconded by director de Mayor
post. Motion carry.
[1:24:05] Thank you.
>> Anything else? Director.
[1:24:09] » Thank you very much. Thank you, Colleen.
That's very helpful.
[1:24:13] » Okay.
Um,
[1:24:17] notice of motion.
Motion for which notice has be about to
[1:24:23] move German.
All
[1:24:26] » right. Director Rainbow has moved to
German.
[1:24:30] [clears throat]
>> Don't think anyone's opposed to that.
[1:24:33] Motion carried. Ajourned.