[0:13] here.
>> Commissioner Green
[0:14] » here.
[0:20] » I do.
>> Commissioner McKenzie
[0:25] » here.
>> Commissioner Ples
[0:26] » here.
>> Commissioner Riley
[0:28] » here. Commissioner Taylor
>> here.
[0:30] » Commissioner Vigil
>> here.
[0:31] » And I am here as well.
>> All right.
[0:35] » And just a reminder everyone, when
you're ready to speak, make sure you're
[0:38] pushing on your mic so that everyone can
hear you. I have a couple of
[0:42] announcements, but before we get to
that, first I'd like to welcome Ann
[0:45] Condan, who is our new commissioner from
Helsburg.
[0:51] Ann, we're going to put you on the spot.
Would you like to take a couple minutes
[0:54] to introduce yourself and tell us about
your interest in the library.
[1:01] » There you go.
>> Oh, thank you. Okay. Uh yes. So, um I'm
[1:06] retired now and so I was looking to do
something with the library. I was hoping
[1:10] to be able to do something at the
library and I uh a friend actually
[1:15] pointed this the um posting out to me.
So, I said, "Oh, that looks that looks
[1:20] interesting. Looks good. Able to
contribute a little bit." So, uh, I
[1:25] ended up applying and so I, like I think
I said, I I'm retired now, but, um, and
[1:31] I do have a master, my master's degree
in library science, and I did work as a
[1:35] librarian at the Columbia High School
for 10 years, but that was like quite a
[1:41] while ago. So, uh, in the meantime, I've
been working as a business systems
[1:46] analyst. Um, so, and then that's that's
what I retired from. But I'm just I've
[1:52] met a number of people. I attended the
friends at the library at Hilsburg
[1:57] yesterday and I just everyone has been
very welcoming and very nice and very
[2:03] um informative. So thanks to everyone.
[2:09] » Welcome.
>> Okay, a couple other announcements.
[2:14] I want to appreciate Tina Poles for
stepping into our new foundation
[2:18] leazison role. Thank you to Eve who has
served in that role so capably. Uh and
[2:24] Tina will now be stepping in to do that.
>> Wow. Great.
[2:28] » Yep. Um I also want to announce that I'm
going to be forming another ad hoc
[2:32] committee. This one will be to review
our bylaws. It's been almost 5 years
[2:35] since we've had those reviewed. So it's
about time for us to do that. So if you
[2:39] have any interest in serving on a bylaws
ad hoc committee, please go ahead and
[2:42] send me an email. Um, I'm taking
volunteers before I have to volunte.
[2:48] [laughter]
[2:52] All right. Are there any other
announcements?
[2:56] Okay, seeing none, uh, we are going to
move on to public comments. Does anybody
[3:01] have any public comments?
Anything online? All right, moving on.
[3:07] We have no presentations, so we are
moving on to library reports. Director
[3:11] Tibo.
[3:18] Um, first of all, I want to thank all
the commissioners who were able to make
[3:21] it to the ribbon cutting ceremony for
the Rinken Valley Library. Um, if you
[3:26] have not yet seen it, please do visit.
Um, it is lovely and I know that the
[3:31] community really appreciates the newly
reimagined space. Um, and other
[3:36] announcements, uh, we are closing on
Friday on our headquarters, uh, building
[3:42] in Paluma. Uh, Clint will be going over,
uh, going down there to pick up keys and
[3:48] fobs, and we're working with the seller
on the, uh, existing contracts for the
[3:53] building. Some of those we're probably
going to keep, um, while we're in
[3:57] transition. Um, and, uh, you know,
everything's just coming along quite
[4:02] smoothly with that. So,
[4:06] Does anybody have any questions for Dr.
Tibot?
[4:10] Commissioner Polls,
>> this is such great news. So, thank you
[4:15] so much. Um, quick question. Do we have
a a date when this lease will end? When
[4:21] we'll only have one liability.
>> So, that's a good question. So, our
[4:25] current lease our current lease expires
at the end of this month, and I have
[4:30] been trying to get the landlord to uh to
renegotiate for a one-year lease. Um, we
[4:36] sent a proposal over probably about a
month ago, and we're waiting for some
[4:40] kind of response. Um, we will have
something um by the end of the month
[4:46] and then it would expire then that
one-year extension would expire um
[4:51] September 30th, 2027. and our architects
um that we are working with. Um we are
[4:57] hoping to have all of the improvements
done so that we can move in to the new
[5:02] building on October by October 1st of
2027.
[5:08] Any other questions for director?
Okay, thank you so much.
[5:15] » Okay, moving on to budget and finance
reports.
[5:20] MNA. Does anyone have any questions for
MNA about the fiscal 2526 year end
[5:26] unodudited financials?
[5:30] » Do you have anything to add to your
report?
[5:32] » Um
yes, just one thing is is that nor uh
[5:37] every month you do receive a a fund
balance report in the statement of u
[5:44] special fund activity. Uh during
[6:18] Any
[6:23] questions for MNA?
[6:27] Okay, thank you very much. Why don't you
just stay and we'll roll into the next
[6:31] item. 6.2.2 update on the bond sale
2026.
[6:35] » Yes. Um, as you are aware, the bond sale
took place on Thursday, uh, August 13th.
[6:42] It was a very successful, um, event, uh,
for the library. Number one, it was the
[6:48] first time in its history that the
library has uh issued a revenue bond um
[6:54] issuance
um for a a very good cause to purchase
[6:59] the operation center in Pedaluma.
Um what had what helped in the
[7:06] successful closing of um of this bond
issuance was that the library received a
[7:15] d um double a plus credit rating by
standard and pores ratings and uh it is
[7:23] better than we expected. uh they noted
that uh the strong uh management and
[7:32] fiscal policies that are in place and
just wanted to share that good news that
[7:39] it just underscores uh the good work
that the finance committee that the full
[7:46] commission has uh done over the last
several years to put things in order.
[7:52] And um so I just wanted to mention that
and and thank you all for for partnering
[7:58] with with us and management to to uh
secure this this uh double A+ credit
[8:05] rating.
>> Congratulations. Incredible. Does
[8:08] anybody have any questions or comments?
Oh, we got a bunch. Okay, we've got
[8:11] Commissioner McKenzie and then
Commissioner Goldberg. Just wanted to
[8:14] comment um this was just a great
impressive performance by our management
[8:22] team in particular and this the doublea
bond rating as uh Marina would just
[8:27] pointed out was kind of unexpectedly
high but also the benefit of that is
[8:32] that the the crossover period we were
told going into this it would probably
[8:37] be about year six when it would cost
less to buy than it does to rent. And
[8:43] because the financials are so strong,
the credit rating was so high and it was
[8:48] it's only going to be four years now. So
it's a very very impressive that for 26
[8:54] years we'll be paying less than we would
be in rent to buy this building. So I
[8:59] just wanted to point that out. Again,
kudos to our leadership for the great
[9:04] job that they did on this bond sale.
>> Commissioner Goldberg. Thank you. Yeah,
[9:10] like Barbara, I don't actually have a
question, but I just want to say great
[9:13] job and um
you know how it is. The commission makes
[9:18] one hire. We have one employee and if I
can't take credit for it, but the people
[9:26] on before me who hired Erica
and and and Erica has many hires to do,
[9:34] but I don't know. Did you hire MNA?
>> Ann did. Well, and did a good thing, so
[9:39] good and
>> you were on my hiring committee.
[9:46] [laughter]
[9:53] » Obviously, just echoing um both what Eve
and Barbara said, I just it's so amazing
[9:59] to work with you with the team and know
that you feel in safe hands. The other
[10:03] thing that I think you did really well
was especially on the finance committee
[10:06] when we had bond experts come in and
really explain it. It it that was
[10:11] incredibly helpful. So I think you guys
are also good about getting your
[10:14] additional help to make very complicated
decisions. So I also want to commend you
[10:20] on that that I think bringing people in
when it's an area you're not as solid in
[10:24] as you guys do a really good job at
that. It's very helpful for the
[10:28] commissioners to feel like we're getting
really good solid information to make
[10:32] decisions from. So, thank you.
>> Great job.
[10:38] » Thank you. We we did uh uh secure
municipal advisors in KN&N and bond uh
[10:48] um legal bond um council. So, uh very
important. [laughter]
[10:56] Okay.
Thank you so much. See there's one more.
[11:00] I think it's got Catherine's on it. Is
it you?
[11:02] » Oh, Catherine.
>> Yeah. Okay, we're going to move on to
[11:05] item 6.2.3, quarterly preparation
transfers report. And uh I'm going to
[11:09] note that Commissioner Hamzy is clear
for that.
[11:18] » Questions? There were no appropriations.
>> Yeah.
[11:22] » Anybody have any questions for Katherine
about it?
[11:25] There was nothing on the appropriations
transfer. So
[11:28] » there is no. Yes.
>> Great. Thank you.
[11:30] » Thank you.
>> Okay. Do we Item number seven. Do we
[11:34] have any library advisory boards, Sonoma
County Library Foundation or friends of
[11:37] the library here who'd like to speak?
Hello Joe.
[11:41] Joe, would you mind introducing yourself
and the branch the friends that you are
[11:45] representing?
>> Hi, I'm Joe Seymour from the Friends of
[11:48] Santa Rosa Library. So we represent all
of the branches in Santa Rosa. And just
[11:53] a quick announcement that uh Julia FZ
and I swapped positions. She is now the
[11:58] vice president and I am the president.
And we will have a new treasurer soon
[12:02] named Jim Dow.
And we hope to see you all at our
[12:06] October sale. Any questions for me?
>> But if you come to the central library
[12:11] at 10:00 on the day of the of the sale,
you can't find parking. [laughter]
[12:16] There's a line down the block to get
into the library.
[12:20] Well, our next sale is at the Veterans
Building and there's plenty of free
[12:24] parking.
[12:27] » Congratulations on your promotion.
[laughter]
[12:31] » Okay, moving on to the consent calendar.
Item number eight. These matters include
[12:35] routine financial and administrative
actions that may be approved by
[12:38] consensus. Any commission member or
member of the public may request that an
[12:42] item be removed from the consent
calendar and have it placed for the
[12:44] action items. The commission will
approve the minutes of the prior
[12:47] meetings in summary format. Any
questions on the consent calendar?
[12:53] » I move um adoption of the consent
calendar.
[12:57] » All right. Do we have any public
comment?
[13:00] » All righty. Commissioner Condom.
>> You voted yes or no.
[13:07] » Vote.
>> Commissioner Goldberg.
[13:09] » Yes.
>> Commissioner Green.
[13:11] » Yes.
>> Commissioner Hamsey,
[13:12] » yes.
>> Commissioner McKenzie,
[13:13] » yes.
>> Commissioner Ples, yes.
[13:15] » Commissioner Riley,
>> yes. Commissioner Taylor,
[13:18] » yes.
>> Commissioner Vigil,
[13:20] » yes.
>> And I will make it unanimous. Thank you.
[13:24] » Okay. Moving into action items by
motion. Item number 9.1, we have an
[13:29] amendment to the fiscal year 2526
budget.
[13:33] MNA, you're back up.
>> You have anything to add to your report,
[13:38] MNA?
This is the item that I uh mentioned in
[13:44] the earlier that uh we're making
adjustment budget adjustments uh as
[13:49] we're reconciling our capital fun.
>> Any questions for MNA on this item?
[13:59] Any public comment?
May I have a motion?
[14:03] » Motion to approve.
>> Is there a second?
[14:06] » Second.
>> Thank you. Okay. Okay, roll call vote.
[14:09] Commissioner Condan,
>> yes.
[14:11] » Commissioner Goldberg,
>> yes.
[14:12] » Commissioner Green,
>> yes.
[14:14] » Commissioner Hamsey,
>> yes.
[14:15] » Commissioner McKenzie,
>> yes.
[14:17] » Commissioner Ples,
>> yes.
[14:19] » Commissioner Riley,
>> yes.
[14:20] » Commissioner Taylor,
>> yes.
[14:21] » Commissioner Vigil,
>> yes.
[14:23] » I will make it unanimous.
>> I mean, we're good.
[14:29] » Our meetings aren't usually this smooth.
>> Don't jinx us. Wait, wait till we get to
[14:33] labor negotiations.
>> Good for chasing us. Okay. [laughter]
[14:39] Item 9.2, approval of COY live scan
management and use policy. Suzanne, do
[14:46] you have anything to add to your report?
>> No, I do not.
[14:50] » Okay. Does anybody have any questions
for Suzanne?
[14:55] » Commissioner Taylor,
>> do we Excuse me. Do we know yet who is
[15:00] going to be appointed CR?
Um,
[15:04] actually I am the co. Yes, there we go.
[15:10] » Anybody else? Commissioner Green, did
you have a question?
[15:12] » No, I just was ready to make a motion.
If we're ready to approve,
[15:16] » do we have any public comment?
I'll take your motion. Do we have a
[15:21] second?
>> Second.
[15:24] » Okay. Commissioner Condan.
>> Commissioner Goldberg.
[15:28] » Yes.
>> Commissioner Green?
[15:29] » Yes.
>> Commissioner Hamsey?
[15:31] » Yes. Yes. Commissioner McKenzie,
>> yes.
[15:32] » Commissioner Ples,
>> yes.
[15:34] » Commissioner Riley,
>> yes.
[15:36] » Commissioner Taylor,
>> yes.
[15:38] » Commissioner Vigil,
>> yes.
[15:39] » And I'll make it unanimous. Thank you,
Suzanne.
[15:43] » Moving on to item 9.3, authorizing the
execution of agreements and purchasing
[15:47] amounts for the Rosland Library Project.
Clint, do you have anything to add to
[15:52] your report?
>> All right. Does anybody have any
[15:55] questions for Clint?
[15:59] All right. Any public comment?
I will take a motion.
[16:07] Okay, we have a motion and a second.
>> Second.
[16:10] » Thank you very much.
>> Commissioner Condan,
[16:13] » yes.
>> Commissioner Goldberg,
[16:16] » yes. Commissioner Green,
>> yes.
[16:17] » Commissioner Hamsey,
>> yes.
[16:19] » Commissioner McKenzie,
>> yes.
[16:20] » Commissioner BS,
>> yes.
[16:22] » Commissioner Riley,
>> yes.
[16:24] » Commissioner Taylor,
>> yes.
[16:25] » Commissioner Vigil,
>> yes.
[16:27] » And I will make it unanimous.
Moving on to item 9.4.
[16:32] [laughter]
You don't really want to be on.
[16:36] » What else?
>> Comprehensive operational and
[16:38] organizational analysis. Darra, do you
have anything to add to your report?
[16:43] » I don't have anything to add, but happy
to take questions.
[16:47] Commissioner McKenzie.
>> Yes, thank you. Um, this was something
[16:52] that the commission has talked about for
ages and ages. I'm really really happy
[16:57] to see that you've got this organized.
It's going to be professionally done. Um
[17:02] I was uh just I be wondering about
accommodations given the fact that Roner
[17:07] Park's going to be closed during that
first era of you know of the analysis
[17:12] and visiting libraries on site. And I
also um wanted
[17:19] to ask about
um
[17:24] on page 67 it talks about uh the
practical approach grounded in data and
[17:31] the practical experience of employees
and performing the work. I was wondering
[17:35] I didn't I don't think I saw anything
hidden here about considerations of the
[17:38] size and the layout of the different
facilities because they vary so much and
[17:42] I wonder if you could maybe comment on
that. And then I had a third one, a
[17:46] third question. Um, and I I hesitate to
ask this because I'm sure it'll be no,
[17:51] but is there any role the commissioners
are going to have at all in this? I only
[17:56] bring it up just in kind of in terms of
maybe observations that we have made
[18:00] over time of whether there might be some
feedback that we might you know offer in
[18:07] terms of you know when the the
professionals are you know doing the
[18:11] interviews and stuff like that.
>> [clears throat]
[18:13] » Okay. Um, so for Oh, I'll take them one
at a time. Um, Ron Park with them being
[18:19] closed, that's being considered. It's
already been uh talked about the fact
[18:22] that they'll be in the visits after
January. So once they're reopened, we'll
[18:28] be able to assess them in the same way
we do the other locations. And I also
[18:32] want to add Sebastapole will also be
done after it reopens as well. So those
[18:38] two branches and we know they're very
busy branches and so we made it very
[18:42] clear to the consultant that we needed
them to be evaluated when they were at
[18:46] their full capacity not their reduced
capacity.
[18:51] And in terms of size and variation um
while not so much in their report um
[18:57] it's it was discussed and that is
something that is so unique to each
[19:02] place. It's kind of a casebyase basis.
Does that make sense for
[19:08] And um in terms of uh the commissioners,
we haven't even had that discussion. So
[19:14] so much is relying on today and approval
before we go back and really have
[19:18] conversations about planning. Um but I
don't see why they couldn't be part of a
[19:23] focus group or something to that effect.
[19:31] » Just back to the facilities just
briefly. Um
[19:35] obviously like a bigger library takes
you know more staff to just you know
[19:39] cover the space and everything. So are
you're saying that they're going to
[19:44] after their visits they'll be able to
they'll include that in there. So it's
[19:48] not just going to be based on
circulation and all that kind of stuff
[19:51] that physical space is definitely going
to be part of the consideration.
[19:54] » Certainly uh physical space is going to
be part of that study uh along with
[19:59] community um analytics that they'll be
running as well. There is a in their
[20:04] examples um while it was a different uh
area of focus they worked with um San
[20:10] Francisco it was to assess uh best times
to be open but even in that report
[20:17] there's some consideration for location
size and that count is so much dependent
[20:23] on what the facility can actually allow.
Thank you.
[20:28] » Okay. I saw we have Commissioner Green,
Commissioner Hamsey and Commissioner
[20:34] Just a quick comment uh how much I
appreciate the clarity about uh our same
[20:40] open hours throughout the system. That
was my only concern and I think this
[20:45] information is going to be very helpful.
[20:50] » Hi. Um I'd be curious about what the
folks who are engaging with the
[20:53] scheduling on like a daily basis maybe
think about this coming up. Is it
[20:57] something that might be feeling like
they're evaluated in like a negative way
[21:00] or how are they being approached?
>> That was one reason we chose the group
[21:04] we went with. Um they're very much
looking at it as working together with
[21:10] our staff to develop tools that will
make it easier for everyone um
[21:16] regardless of position to understand how
we arrive at the expectations based on
[21:21] the facility, based on the staffing,
based on the community needs. Um so
[21:25] they'll they we want them to feel like
they are part of this. Um and there will
[21:32] be discussions and um ruling it out and
um we'll work tight closely I think with
[21:39] this group to make sure that no one
feels um scrutinized in any way.
[21:45] » Um do you know how we might be doing
that? Like is it a an open discussion
[21:49] with folks a survey or
>> Yes. So, as they are located at the
[21:54] different locations, they'll really be
there like observing tell um whether I'm
[22:02] trying to think of an example to make it
more clear, but if they're at the
[22:05] circulation desk really just hanging out
talking to people, uh getting a feel for
[22:10] is this a typical day? You know, what
are the highs and lows? What what drives
[22:16] uh some of your uh patrons in and out of
the building depending on location
[22:20] perhaps? So the it will really be a
chance for staff to talk a lot about
[22:26] themselves and their positions and um
that will really lead to uh better
[22:34] informing us of how we're doing as
management as well. So that's that's the
[22:39] goal. We want it to work on all levels.
We want tools and uh we want to make
[22:45] sure we're we're hitting the community
needs and uh it will also give staff um
[22:53] I think it'll be beneficial to staff to
have some planning and seeing how that
[22:57] process goes.
[23:01] » Commissioner FS first.
Um I know this is you're looking at this
[23:06] will look at what's happening currently
and you're also looking into future
[23:10] future
>> proposals or future thoughts. How long
[23:14] does usually that is valid? Is it five
years, three years? I mean how long do
[23:19] you really have to do this again? I
guess is
[23:21] » I I would say a lot longer than that
once in place. Um the situ for us it's
[23:28] very we're a unique organization. um we
were several um individual libraries
[23:33] with different habits and procedures at
each location that came together as a
[23:39] JPA. So it's very contractual initially
and as we've grown we've become more of
[23:46] a library system and we're wanting to
evaluate and make because we're we're
[23:53] doing different things across our
locations and we want to create metrics
[24:00] and uniformity and we'll be really
comparing ourselves also to other
[24:06] libraries and their processes and
procedures. So once in place, unless we
[24:10] had a another doubling of um employees
or something like that, um I don't
[24:15] anticipate it would really have to be
re-evaluated outside of the library
[24:20] system. I think then administration and
staff would be able to do it in house.
[24:27] » Sure.
>> Vigil and then Commissioner McKenzie.
[24:29] » So you excuse me, we talk about the
tools that they're going to provide.
[24:32] What what are those going to look like?
of that software and and and in that
[24:37] context uh do I've been out of libraries
for a while. Uh do is there anything
[24:44] available like CRM or ERP for for
libraries that seems to me would have
[24:49] been doing all this sort of thing
already tracking
[24:53] » I don't know the accuracy
>> ERP is enterprise resource planning and
[24:57] CRM is customer relationship management.
>> Okay.
[25:00] » Yeah. All the corporations use those
kinds of things and they pretty much
[25:03] have a real handle on what everybody's
doing and how efficient they are and so
[25:07] forth. Is something like that available
for libraries
[25:11] » or they're going to provide something
like that for us with at the end of
[25:14] this?
>> Yeah. Yeah. Well,
[25:18] » without exactly what you're speaking to
as far as tools. Um, no, this is
[25:25] » I would say more of an overall
assessment of operations. So, as far as
[25:30] tools we use, we probably already have a
lot of the tools we use. For instance,
[25:36] um,
library IQ, if we're looking at stats.
[25:40] So, it would be things that we already
have, but we'd be just looking at our
[25:44] operations and how we use the tools
after assessing
[25:50] a bigger picture.
>> I guess well, I think so. I mean to
[25:56] answer your question directly, we don't
actually use any of those tools
[25:58] currently.
>> Okay.
[25:59] » Um we're kind of a um you know, we're a
we're an organization that is maturing,
[26:05] but it really lacks a lot of the
infrastructure that it needs in order to
[26:08] be more successful. And that's one of
the reasons why we wanted to do this. Um
[26:13] they I mean one of the things that
they're going to be looking at is like
[26:16] scheduling practices across the system
because every branch schedules
[26:19] differently. and they might come up with
a set of recommendations that could be
[26:24] um implemented systemwide about how to
schedule. Um looking at things like the
[26:29] busiest days, the number of hours that
they're open, um you know, programming
[26:34] needs and and really scheduling based
upon those kinds of issues. Um you know,
[26:41] we it'll be very interesting to to us to
see what they come up with. Um but
[26:46] really you know providing the branch
managers with tools to help them guide
[26:50] their decision- making um will be very
helpful and it will be very helpful for
[26:54] us to kind of have a better
understanding of what happens day-to-day
[26:58] at some of our branches. Um we already
know that with the heels or with the um
[27:02] Sebast closure and the Roner Park
closure, you know, staff are being
[27:06] reassigned other locations and we're
hearing informally that um they are
[27:10] learning things um among them that some
locations are more efficient than others
[27:15] and so really looking for those best
practices. uh what we what can we learn
[27:20] from one branch that we can take to the
other branches um to kind of you know
[27:25] streamline things and make them a little
bit more um efficient. I mean in the
[27:29] broader context of where where the
question was going from from my
[27:32] perspective is that it won't be very
long before a AI will be coming in and
[27:37] doing these kinds of things and and how
are we going to interface that
[27:44] » I don't know that when you have a human-
centered organization that AI is going
[27:49] to come in and help uh look at workplace
analysis. Um I think that from the
[27:56] operations and procedures it's still um
for a long time to operate well okay
[28:04] » it's going to be human- centered
especially
[28:08] public libraries I mean that that is
what we are is public service and I
[28:12] don't see
>> I I I have not yet experienced AI um
[28:18] coming into play where I have thought
wow this is better customer service as
[28:23] of
[28:25] Thanks,
>> Commissioner McKenzie.
[28:28] » Thank you. Um, a little bit of silver
lining it sounds like with the closures
[28:33] and the this staff learning either, you
know, that's really kind of interesting.
[28:37] Um, my question specifically is about
programming and I know when I read
[28:42] through this there's, you know, there's
like how much time do you spend on
[28:44] programming kind of analysis, but um,
I've never quite understood how we do
[28:50] programming either. There seemed to be
some systemwide programming and then
[28:53] some individual branch programming and
then and that makes a lot of difference
[28:57] whether the it's you know like the uh
children you know like the baby reading
[29:03] time which is kind of consistent the
same person comes in and you know takes
[29:07] kind of takes care of everything when
you have outside programming like you
[29:10] have the symphony come in you know it's
kind of really different in terms of
[29:13] introductions and you know the staff
demands are different and um you know
[29:19] I'm just is that gonna get to that level
or is that going to be a separate study?
[29:24] » So, surprising that you ask that. Um, we
just received the benchmark assessment
[29:30] from the Ivy group which was phase two
of the strategic plan and um we will be
[29:35] including that in your um October
meeting packet. But one of the things
[29:39] that they um noted was that we actually
provide a high level of programming. We
[29:44] provide more programs than branches that
are very similar in size to us. But the
[29:49] attendance at our programs is not as
high as it could be. So one of the
[29:52] things we will be we will be providing
the consultants with all the information
[29:56] that we received on the strategic plan
and we may end up deciding that we want
[30:01] to look at our programming and see what
programs are not successful and figure
[30:06] out if they need to be tweaked or
retoled or if they need to be sunsetted.
[30:11] So that will be one of the things that
you know we will at the end of this
[30:16] process um we hope to have some
recommendations to see you know how are
[30:21] we spending our time is it a good use of
our time could we be doing other things
[30:26] um that are more impactful those are
really what we're hoping to get out of
[30:29] this
>> let me just follow up the question so so
[30:33] when this study is done
will we
[30:39] know more about the programming thing or
is that going to be kind going to
[30:41] separate after the
>> I'm not sure that it will be specific on
[30:44] the programming, but I think we will
have data. We will have data that we can
[30:49] use to evaluate our programming and
whether or not it is, you know,
[30:54] accomplishing what we want it to
accomplish.
[30:56] » So, as a person who's going to lot a lot
of programming in our library, that when
[31:00] I was talking about the commissioner
input, that's something I would like to
[31:03] offer some observations if that would be
helpful.
[31:08] » Commissioner Pulse. Um, the other
question I have is I'm hearing about
[31:13] looking at things that potentially could
be more efficient
[31:16] um, systemwide and totally agree with
that, but I'm thinking about one of our
[31:21] focuses that came out of the Ivy Group,
which is about being hyper local. And so
[31:25] I'm just wondering how we're going to
balance that focus of hyper local, which
[31:29] implies each individual branch having
its localess or lack of a better word,
[31:35] whatever that is. And how are we going
to balance those two things which can be
[31:39] in direct you know what what is
perceived as systemwide useful versus
[31:43] » well and that's why we'll be doing the
analytics for each individual community
[31:47] because what we might discover is um
programming that's really popular at
[31:52] Central doesn't go well at Roner Park
and that the audiences are different and
[31:57] the demographics are different. So, it
will stay um geared to meet all those
[32:05] community needs, but it will still give
us an overall assessment for the
[32:10] organization, but also those tools we
can point to to say this is why we're
[32:16] structuring things this way.
>> And I can think of for an example, a
[32:20] tool that we might develop would be a
criteria for evaluating program
[32:24] effectiveness. Um, and that would not be
specific. I mean, that would be a tool
[32:29] that could be used systemwide, but we
could use it at each location to
[32:34] determine if the programming is meeting
the needs of the community. So, that
[32:37] would be like one tangible outcome that
we might have as a result of this.
[32:45] Any other questions?
Any public comment?
[32:51] All right. Is there a motion?
Oh. Uh move to approve this motion and
[33:00] get this going.
>> Seconded.
[33:05] » We'll do a roll call vote. Commissioner
Condan,
[33:07] » yes.
>> Commissioner Goldberg,
[33:09] » yes.
>> Commissioner Green,
[33:10] » yes.
>> Commissioner Hamzah,
[33:11] » yes.
>> Commissioner McKenzie,
[33:13] » yes.
>> Commissioner Polls,
[33:14] » yes.
>> Commissioner Riley,
[33:16] » yes.
>> Commissioner Taylor,
[33:17] » yes.
>> Commissioner Vigil,
[33:18] » yes.
>> And I'll make it unanimous. Thank you
[33:21] very much.
Moving on to item 9.5, budget adjustment
[33:25] in fiscal year 27 for revenue bond
series 2026 and acquisition of 1400
[33:30] North McDow Boulevard Pedaluma. MNA, do
you have anything to add to your report?
[33:38] No, the these are the accounting
um entries that uh are required to
[33:48] these are the accounting entries that
are required to record the um the
[33:54] closing of the bond and the asset that
we're acquiring.
[34:00] » Any questions for MNA?
>> Yeah. Visual available now to the
[34:05] public.
No, the bond issuance was uh completed.
[34:12] It took place on August 13 and it closed
um uh on the 27th of this no of August.
[34:21] Well, already September and and all the
and all the proceeds were distributed.
[34:27] So, it's
>> already they went retail already and
[34:31] sold. Yes, they went public and went
through that whole process. Yes. So,
[34:37] it's actually it's very, you know, it is
a complex process. That's why we hired
[34:42] KN&N, our municipal adviserss. They um
they shepherd the whole process. They
[34:49] work with um brokers. So, they first
have to post it um through a mediary
[34:56] that that's where bonds are posted for
the public to see. Um and then brokers
[35:04] are are looking at that the eval they
use the the our credit rating um they
[35:10] research the library and um they and
then in that public posting we say the
[35:17] pricing will take place on August 13. So
there is um a system in place where
[35:26] these brokers log in, they have an
account, they log in, they submit their
[35:30] proposal
and we can see it happening on the
[35:34] screen when their proposals come in and
we could see how much what their what
[35:38] their proposal is and uh we received
nine proposals
[35:44] um and the I think the highest one was
at 4.29% to 9% interest. Uh, and the
[35:52] lowest was the one we received at 4.04%
interest and we went with that UBS was
[36:00] um the winner.
[36:05] Commissioner Goldberg, Peter, I don't
know if you meant this, but I was going
[36:09] to ask,
so I was telling my financial guy all
[36:13] about this exciting thing, and he said,
"Well, you have a bond account. Do you
[36:16] want to get in, you know, any of this?
And I said, "None at all." You know, but
[36:21] isn't that what you meant? Like the
small public, you know, people
[36:31] » and I said, "Well, I don't know. I can't
find it. I'll ask when I come through."
[36:34] But I maybe
>> had a retail market
[36:37] » people.
>> Yeah. you could have 10 hours.
[36:42] » Well, I think it what what happens is
that um this is posted and anyone so if
[36:50] for example your institutions are
members of a brokerage then that's how
[36:56] they would access it.
>> Yes. You also want to think about the
[37:01] reporting you're going to have to do and
the
[37:04] » the conflict of interest you're going to
have.
[37:08] » Yes. if you think about that. So,
>> it
[37:13] » any other questions?
Okay. Any public comment?
[37:18] May I have a motion?
[37:24] » We have a second.
>> Second.
[37:26] » Thank you. Take a roll call vote.
Commissioner Condan,
[37:29] » yes.
>> Commissioner Goldberg,
[37:30] » yes.
>> Commissioner Green,
[37:31] » yes.
>> Commissioner Hamzah,
[37:33] » yes.
>> Commissioner McKenzie,
[37:34] » yes.
>> Commissioner Ples,
[37:35] » yes.
>> Commissioner Riley,
[37:37] » yes. Commissioner Taylor,
>> yes.
[37:38] » Commissioner Vigil,
>> yes.
[37:40] » I will make it unanimous.
>> All right. Item number 9.6, approval of
[37:45] PSA with group for architecture for
library operations center. Director
[37:49] Tabau, do you have anything to add to
your report?
[37:52] » Um, no. I just want to reiterate that
um, you know, some of the financials
[37:56] that you see in this document include a
you know, a construction budget of about
[38:01] 3.2 million. Um, that is not the project
budget. Um the project budget will
[38:05] include this uh this amount. It will
also include the ADA um assessment which
[38:11] we are actually engaged uh Bureau
Veritas um who did all of our ADA
[38:16] assessments for the facilities master
plan. It will include moving costs. It
[38:20] will include permit fees. that will
include some FFN um some other kind of
[38:26] minor um expenses and we will be
bringing a total project budget to you
[38:31] all um probably sometime late fall,
November, December once our architect
[38:37] feels, you know, confident um in the in
the budget. And so we will bring that
[38:42] request to you um at the end of the of
the calendar year um when we feel more
[38:47] certain about what the costs will be.
So, right now I'm just asking you to
[38:51] approve the the um the project uh the
the the budget for um the architectural
[38:57] services.
>> Any questions? Commissioner McKenzie?
[39:01] » Yes. I just wanted to point out u as you
pointed out in your report that it's
[39:05] really nice to have had this already
established relationship with this group
[39:10] and they they know us and they you know
our facilities. They've learned a lot
[39:14] about what our priorities are and all
that stuff. So, it was a nice smooth
[39:18] transition into this and I fully support
the contract. Thank you.
[39:25] » Any other questions or comments?
Any public comment?
[39:30] Is there a motion?
>> So moved.
[39:34] » Is there a second?
>> All right. Thank you very much. Roll
[39:37] call vote. Commissioner Condan,
>> yes.
[39:39] » Commissioner Goldberg,
>> yes.
[39:40] » Commissioner Green,
>> yes. Commissioner Hamzah,
[39:43] » yes.
>> Commissioner McKenzie,
[39:44] » yes. Commissioner Polls,
>> yes. Commissioner Riley,
[39:47] » yes.
>> Commissioner Taylor,
[39:48] » yes.
>> Commissioner Vigil,
[39:50] » yes.
>> We'll make it unanimous.
[39:52] » Okay, moving on to item 11. Commissioner
and Le on reports. Does anyone have
[39:57] anything they'd like to add to their
commissioner reports? Commissioner
[39:59] McKenzie and Commissioner Riley.
I made a little tiny mistake on my
[40:05] report. Uh the very last item on my
report, the dates actually the 14th, and
[40:11] I I didn't have that's correct. And I
also uh wanted to say I didn't do a big
[40:16] blurb about history day, but we had a
really uh very exciting history day. We
[40:22] had a huge turnout, 140ome people, and
this was a co-sponsored event, the first
[40:27] one I've been involved with where the
library was co-sponsor with the Rener
[40:31] Park archives group and the Katy
Historical Society. We had a just a
[40:34] really good turnout. Was a really good
experience. I really appreciate the
[40:38] staff work on that. They were they were
involved in the graphics design and it
[40:43] was great. We had got the use of the
room for free, the audio visual support
[40:47] and all that. It was just a really good
combination of people. I really uh
[40:51] encourage anyone who wants to do an
event with the Sonoma County Libraries
[40:55] that co-sponsor. It was very a very
positive experience. And and lastly, I
[40:59] have about 10 very cool bags left that
have the cool History Day logo on it and
[41:05] Tina is getting one of them. And anyway,
I I have them in the car, so if you'd
[41:11] like one, let me know. Thank you very
much.
[41:13] » Go to your car at the end of the meeting
and maybe get something out of the
[41:16] front.
>> Any other updates?
[41:21] Yeah, go ahead, Commissioner.
>> Um, I just wanted to mention I didn't
[41:25] submit a written report, so uh
correcting my oversight now just to say
[41:29] that this will be my last in-person
meeting of the year. I will be missing
[41:33] next month's meeting uh and joining
remotely after that uh for very good
[41:37] reasons. I have major surgery planned in
October. I'm sad to miss everybody at
[41:42] the staff day. Um I'm looking forward to
catching that in 2027. Um uh this is
[41:47] expected planned for uh this is gender
related stuff. It is wonderful. It is
[41:51] life affirming and um I just look
forward to seeing you all on the other
[41:54] side of it.
[41:59] » Hope it goes well.
Anybody else?
[42:04] Commissioner McKenzie, do you have
anything to add to the finance committee
[42:06] report?
>> Uh, I tried to add more verbiage this
[42:12] time like I did last time. It's more
than action minutes. I wanted to spell
[42:15] out how impressive the bond sale was and
the work that went into it. And um,
[42:21] other than that, I hope everybody reads
it. And uh, again, congratulations our
[42:26] leadership team.
Okay. Commissioner Green, do you have
[42:31] anything to add to the Snow County
Historic Records?
[42:33] » I do not.
>> Goldberg, do you have anything to add to
[42:36] your last foundation leazison report?
>> Nope.
[42:40] » I'm shedding these skins.
Thank you.
[42:45] » I love it. Okay. Are there any agenda
items for future commission meetings?
[42:52] » Oh. Uh, Commissioner Mackenzie, did you
have anything to add for the report? I
[42:55] missed that.
>> Yes,
[42:56] » there is no report. I didn't submit a
written report for the measure Y
[43:00] committee. I never think that I need to
do that, but I would like to report just
[43:03] briefly on the measure Y committee. Um
the um I do a report in case someone
[43:10] else takes over this liaison at some
point in time. Uh it's kind of focused
[43:14] on the commissioner's report and I so I
updated everybody about Rinka Valley
[43:18] being back open and great use of measure
Y money. Uh that RER park is going to be
[43:23] closed.
talked about the bond sale and the great
[43:27] job everybody did on that and that there
were four new commissioners on our on
[43:31] our commission. Um, one of the things
that comes out of that then is the
[43:35] direct the way the measure wide
committee is set up is that as you know
[43:39] as commissioners we appoint our person
to be to to be on the the measure wide
[43:45] committee. So there were two people on
the measure wide committee who have just
[43:49] done a ton of work. Mike Neely from
Windsor and Janice Brokoff from Runner
[43:54] Park and they have been on that
committee since day one. Um anyway, I
[43:59] got the meeting looking around. Where's
Mike Neely? Well, because Deborah Doyle
[44:04] is no longer in the commission. Mike's
gone. And it just it's kind of just like
[44:08] you just drop into this, you know,
vacuum, you know, you just disappear.
[44:13] And so it seems wrong somehow the people
who have done so much work for them. So
[44:17] anyway, we talked about that at the end
of the meeting and I think uh these two
[44:21] folks at least these two folks will be
called back and invited to uh you know
[44:25] at least thanked and acknowledged for
the work that they have done. So it is
[44:29] just kind of a quirk uh and so all of
you who are who are brand new and I'm
[44:33] assuming either have appointed or will
will be appointing your your new um
[44:39] person for the measure Y committee. It's
a pretty steep learning curve and um
[44:43] there's a lot you have to learn the
reports and all that stuff and it just
[44:46] meets I think it's quarterly.
So, a couple of the people I've talked
[44:50] to on there go, you know, it's kind of
hard to, you know, start from zero and
[44:54] then, you know, know what we're doing
here. And um so anyway, it's just it's
[44:58] an interest committee. It's important
committee. Um they made the point that
[45:02] since we have this great, you know,
allocation formula that um our CFO came
[45:07] up with a few years ago. The questions
about how how measure Y money are spent
[45:12] are not nearly as, you know, as
frequent. it's much more formulated and
[45:18] you know and clear which is all you know
great but anyway just I wanted to to
[45:23] point that out in terms of the measure Y
committee that these are volunteers and
[45:28] um come in and look over the reports and
go home but I they're they're engaged
[45:33] for important reason um I'm not sure
about the um it's just the role has
[45:39] changed I would say over the last number
of years so I anyway I just want to
[45:42] point that out and I'll see if there
were any questions
[45:46] Commissioner Fos and then Fisher Vigil.
>> Um
[45:49] if like just using that example of
Windsor and Debbie leaving, couldn't the
[45:54] new Windsor commissioner appoint that
person back in?
[45:57] » They can. They have to reapply. I think
there's a certain uh sense of things
[46:04] ending at least with with Janice and and
Mike. Um you know, but but no, they
[46:09] definitely can't be reappointed.
>> What do you mean re I think they apply.
[46:14] You just appoint them.
>> Well, they have to tell you that they're
[46:17] interested or you go find somebody
[46:23] » wanted to be reappointed. I'm sure he
could go to the to the new WSOR
[46:26] commissioner and say, "Peter, would you
please reappoint me?"
[46:30] » Commissioner Vigil.
>> Yeah. So, the measure Y comm is new to
[46:33] me. So the measure the measure Y
committee that I mean what what response
[46:39] » it was written in when the measure Y
when we put that on the ballot um it was
[46:44] to give confidence to the public that
the money would be spent as we said it
[46:48] was going to be there was an expenditure
plan and pointed out you know this is
[46:52] what we're going to spend the money on
and so then you have the citizen
[46:55] oversight. It's pretty common for, you
know, bond, you know, measures like
[47:00] this, tax measures. It's a it's a
confidence building. It's make, you
[47:04] know, voters feel like, you know, well,
they're not going to take this money and
[47:07] pay off their pension plans or
something. Somebody's actually going to
[47:10] keep an eye on it. It was very
important, I think, to to help get get
[47:14] the measure passed in the first place.
And again, I think it was more critical
[47:18] in in the beginning um when we were just
getting started with how to spend the
[47:23] money,
>> right? And you know a lot of the money
[47:25] ended up on you know staffing because
>> who generates the information that that
[47:30] goes to the committee?
>> The staff generates the information
[47:32] » and then what what authority does the
committee have if they don't like what
[47:35] they see
>> they put it in their report. They're
[47:38] they're basically one job is to meet you
know quarterly and then do an annual
[47:42] report. The annual report I mean I think
you're getting to something fundamental.
[47:46] the annual report is based on
information that they get from staff,
[47:49] but of course they're free to ask any
questions or you know anything like that
[47:53] and um but the the annual reports kind
of have pointed out over time basically
[47:59] what the money's been spent for. In in
my time on the commission there have
[48:03] been not serious questions about it. I
think the only questions were early on
[48:07] about spending the money on facilities
and because the money kind of built up a
[48:11] lot over time but hadn't been spent. You
know, when are you going to spend this
[48:14] money and then we have
>> So, so do they need a quorum?
[48:19] » They do. Yeah.
>> Yes.
[48:20] » And if they don't have it, what happens?
>> They have to adjourn the meeting.
[48:23] They're a Brown Act body.
>> And so then, so their stamp of approval
[48:29] or their objections don't go into the
record.
[48:32] » No. Um so they generally have a few uh
months to write the report and they have
[48:37] a a small
>> but if they don't have a forum how do
[48:38] they write the report?
>> So they have a small group that is not
[48:42] it's smaller than the total quorum. So
they have you know two or three people
[48:46] that write the report. They bring the
report to the, you know, to the meeting
[48:50] and then they vote on the report. And if
if at that meeting there isn't a quorum,
[48:54] then they schedule another meeting until
they have a quorum and they're able to
[48:58] vote on the report and then they present
the report to the library commission
[49:02] because they're an independent
committee. Um, you know, they are, you
[49:06] know, free to put whatever they want in
the report. Um, and the commission has
[49:11] little um little oversight over what
goes in the report, right?
[49:15] » Yeah. They they just accept it.
>> Commissioner Goldberg.
[49:20] » Um well, I just want to say I don't know
if Peter, Josh, and an how much you've
[49:27] been told about the Measure Y, which I
guess is measure W committee now. Um but
[49:32] you all have to appoint somebody to it.
And you know, judging from what Barbara
[49:36] said about the steep learning curve, and
I know that my it took me three
[49:40] appointees to find one that stuck. You
know, they went there, they figured out
[49:44] what it was, and they're like,
Um, so I think it's really important to
[49:50] talk to them and and for us ourselves to
know what goes on there. Um, and to
[49:55] really tell your potential appointee
what it's like. I wound up going to one
[49:59] of the meetings one time. Um, and it was
really helpful to see how they
[50:04] functioned and what it was. Um, my
appointee that did stick um, she told me
[50:09] a couple of times we're were neighbors.
um wow this learning curve is steep and
[50:14] wow I don't really know what's going on
and wow I don't really know how to
[50:17] contribute um so anything we can do to
help them and maybe maybe a great thing
[50:23] to do is to try to connect them up with
the outgoing measure W person who's been
[50:28] around in their position or you know I
kept telling my person um talk to the
[50:33] chair talk to the chair give her a call
meet with her I mean she's great the the
[50:38] chair she's great but I don't know how
much time she has to meet with
[50:41] everybody. Um, so we probably have to
step up a little more than we have to
[50:48] » for for for new appointee.
>> So are there rules and regulations on
[50:51] this uh committee? W
>> for why?
[50:55] » Yes,
>> there is. So when we pass the ballot
[50:57] measure, there's an expenditure plan and
you know basically the library has to
[51:01] stick within the within the expenditure
plan. It's very clear the money can be
[51:04] spent on hiring staff, it can be spent
on facilities, it can be spent on
[51:08] programming. So what um the accounting
staff does is the accounting staff
[51:12] provides them with financial reports
that that explicitly show how the sales
[51:18] tax uh money is spent and then um and
then that includes you know how much
[51:24] they spend on programming, how much they
spend on staff, how much they spent on
[51:28] buildings. And so what the what the
report kind of subcommittee does is they
[51:33] take all that financial information and
then they turn it into a narrative um
[51:38] and they produce a set of
recommendations at the end.
[51:41] » All the information in the budget.
>> No, because the budget is forward
[51:46] looking and the measure Y is um looking
at the previous year. So they're looking
[51:50] so
>> yes
[51:54] they come and do a report every year.
the measure Y committee.
[51:58] » Did I get it yet?
>> You haven't been with us long enough.
[52:01] » Oh, okay.
>> So, for example,
[52:02] » how do I appoint somebody if I don't
know what I'm appointing them to?
[52:05] » So, in part of your orientation, they'll
walk you through that.
[52:08] » Who what orientation is this?
>> Le Lisa,
[52:12] » I'm going to hand you.
>> So, I guess there there are two things I
[52:18] wanted to to talk about. The
orientation's one of them, too. But um
[52:22] when a commissioner is departing, like
if they're outgoing, they're not reapp
[52:28] getting reappointed or what have you. Um
we've had three that that just left,
[52:34] their terms ended and they did not
continue. So I reached out to them and
[52:38] said, um your term's ending, that means
your measure Y appointment is going to
[52:44] end at the same time. Can you please
reach out to that appointee letting them
[52:49] know their term is going to expire and
then ask them if they want to be
[52:54] considered for reappointment
to let you know to to let that
[52:59] commissioner know or to let me know so
we could try and get them connected with
[53:03] the new commissioner. So that worked
really well with uh Josh
[53:08] um because Evet Miner is a chair and she
wants she wanted to continue because she
[53:14] has a lot of knowledge. So I worked with
Jo, you know, like let's see, David
[53:18] Cahill said Evette wanted to continue.
So then I reached out to Josh and said,
[53:23] "What what do you want to do?" And so we
we worked it out. We
[53:27] » met last week and chatted
>> and then and then now yeah, she wanted
[53:30] to meet with you, you know, separately
to to chat. So she is open for um
[53:36] dialogue. But anyway, that's my process.
So people if they you know so Mike Neely
[53:43] wanted to not did not want to continue
that that's what I got from uh Deborah
[53:50] and then the other person who was
appointed by Andy did not want to
[53:55] continue either. So it's not like
they're just dropping off and they're
[53:58] you know bye-bye.
>> So what are the rules on who you can
[54:01] appoint? Can you appoint a relative
>> or is that not
[54:05] » Well that's kosher.
>> Yeah.
[54:06] » And who decides that? Well, I guess so
the so the full commission um so you
[54:11] nominate the appointee and the full
commission votes on it and so it would
[54:14] be up to the commission to decide
whether or not they um would
[54:19] » well say I want to appoint my wife.
>> Can I do that?
[54:22] » It's not illegal.
>> It's not illegal. Okay.
[54:24] » Point your wife.
>> I'll let her know. I'll point her to
[54:28] » Hey honey, I got a job for you.
>> Point somebody that likes to work with
[54:31] numbers and details.
>> That's her. and and we can give you
[54:35] copies of previous reports.
>> We can give you copies of previous
[54:39] reports.
>> Yeah. And going back to the orientation
[54:41] and training part.
>> So what I do is I have a welcome email
[54:46] that has a bunch of information. So the
idea is that you're going to go through
[54:51] it slowly and then if there are
questions that come up then you reach
[54:56] out. You can reach out to me.
>> Um so that's that's one way to do it.
[55:01] And then there's also the buddy program.
Now, um there's a buddy program
[55:06] available, so you can connect with
another commissioner who's been around a
[55:10] while. And then those are good questions
to ask the the buddy. Um there's also
[55:16] now a a meeting meet and greet with the
CFO. So that'll be going over financial
[55:22] information for the library, the budget
budget overview. But always, you know,
[55:27] if there's something,
you know, that that is that
[55:33] you're not comprehending or like you
don't you haven't d you haven't been
[55:37] diving in, then you can reach out cuz
the Measure Y meetings are recorded. So,
[55:43] you know, it's not as interesting to see
it in the recording, but if you really
[55:47] wanted to get an idea of what they talk
about, you know, you could just poke
[55:52] poke around and and see that. MNA, did
you have anything to add?
[55:58] » Yes, I I do I think I do believe I have
an orientation meeting uh with the three
[56:04] commissioners next week. Uh I hope that
you get your budget binder tonight that
[56:09] we prepared so you can peruse through
it. Uh the budget is structured in um to
[56:17] meet the requirements of measure Y.
uh there there's a whole section on the
[56:24] allocation of um the budget and in your
current in the uh uh financials that you
[56:33] received today for uh month 12 June 30th
at the end there is a chart that shows
[56:42] how how much of sales tax and how much
of property tax was spent with our
[56:47] actual expenditures for the year. And
that was that same package was presented
[56:53] to the measure Y committee uh at at its
last meeting. So uh throughout it's
[57:00] always part of the financial
discussions.
[57:04] And one other thing um measure uh Y
sunsets uh on March 31st 2027 and on
[57:15] April 1, 2027 is when MA uh measure W
starts.
[57:21] And there there is no change to the
oversight committee. That remains the
[57:25] same. Commissioner
>> Ps just to reach out to the two
[57:30] commissioners who are trying to appoint
something that they're not clear what
[57:33] they're appointing to. What was very
helpful for me and Katari was I reached
[57:37] out to our city council as the liaison
city council and library and he was
[57:42] fabulous. We worked together trying to
identify four people we thought would be
[57:46] good at it and then we went after them
and one agreed to do it. we went after
[57:49] them. That sounds really but you know we
approached them and didn't wait for it
[57:52] to be approached. So that was really
helpful because John Savage had another
[57:57] angle of of city people. So that's
another approach to finding your person.
[58:08] » Commissioner McKenzie.
>> Yes. And way back when when we started
[58:12] Measure Y committee which is after
Measure Y passed we wrote up a blurb. So
[58:17] there is a blurb somewhere that kind of
spells out the details on on on the
[58:23] committee members or something. I can't
remember. We must have it somewhere. And
[58:27] the other question addressing the
question about the quorum. Um this is a
[58:32] bylaw question but when we did the
bylaws my understanding of the quorum is
[58:37] a quorum of seated members and so if the
measure Y committee isn't fully
[58:45] appointed because if maybe three or four
of you haven't had appointed somebody
[58:50] then the committee shrinks down in size
and so then it's a quorum of the smaller
[58:54] group. So, um I've never been aware of
ever having a quorum problem in Measure
[58:59] Y in the meetings I've been to.
>> Generally, and Lisa's very good at this,
[59:06] um we generally try to ensure that we
have a quorum before we have a meeting
[59:10] so that we don't have to um have that
issue.
[59:15] » All right, fun discussion. Any agenda
items for future commission meetings?
[59:22] Okay, date and time. Oh, Commissioner
Mackenzie. Oh,
[59:25] » just a quick thing. I saw that the uh
commission retreat has been pushed off
[59:31] or delayed or something until January.
And to the point about the training, um
[59:37] I think there was an training intented
to be part of that was there not. So I
[59:42] don't know for what reason that that has
been put off into the future, but maybe
[59:47] there is more of a opportunity here. And
to the extent I still have not been
[59:53] reappointed. So that's a another story.
But I would be happy to mentor someone.
[59:59] Um I would happy to talk with anybody.
I'd be happy to have coffee with
[1:00:03] anybody. Whatever I do, uh when I look
around the room and um I definitely been
[1:00:09] around the longest. So uh anything I can
compartment that would be helpful, I'll
[1:00:14] be happy to do that. Doesn't have to be
a serious long-term thing, but I'd be
[1:00:17] happy to have lunch with people or
coffee or anything. and um ask you know
[1:00:22] I have uh boxes and boxes and boxes of
agendas and materials at home. Uh so
[1:00:29] » anyway I can address the retreat
question. Um so we need to hire a
[1:00:34] facilitator and and most of the good
ones um are already booked up. Um, and
[1:00:40] we also know that u with Commissioner
Riley being on medical leave, we wanted
[1:00:44] and she is going to do a part of the
agenda working with labs and so we need
[1:00:49] to make sure that she is available to be
able to do that. So, uh, we're looking
[1:00:53] at January. It will be on a weekend. It
will not be MLK or New Year's Eve
[1:00:58] weekend. So, it will be one of the other
weekends in January. Um, but I I have
[1:01:02] three um three facilitators that I'm
working to get quotes from and we will
[1:01:08] and then I know Lisa sent out a doodle
poll. So, we we will hopefully have that
[1:01:12] date pretty soon.
>> I'm still waiting for two more
[1:01:17] commissioners to vote. So, I'm not going
to name any names. [laughter]
[1:01:23] » Name and shame.
>> Well, I don't I don't know yet because I
[1:01:25] haven't looked at the Yeah, it might be.
I don't know. I'm not going to name any
[1:01:29] names because I don't know. I haven't
looked at the results, but I know that I
[1:01:32] have nine people that have voted.
>> Don't make her hunt your
[1:01:38] » Okay, so fill out your poll and the date
and time of our next meeting is
[1:01:42] Wednesday, October 7th at six o'clock
here at Library Hushes. We are
[1:01:46] adjourned.
>> That's meeting y'all.