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okay
we'll call the regular meeting to order

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7 pm
for january 10th 2022

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and i have approval of the agenda please
i can move okay

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second order counselor
bailey all in favor

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country a motion carries
additions to the agenda

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auditions tonight
you're familiar with the conflict of

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interest declaration
anyone have a conflict of interest in

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what's on the agenda tonight
no okay

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approval of minutes for december 13th
public meeting

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i sold

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councillor peters
the second

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councilor mcdonald
all in favor

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contrary nay motion carried
monthly rcmp report

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we have a copy of the rcmp report
everyone have a look at it

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total calls for the kings district was
406 and the total calls for surrey

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district was 141.
one of the calls for the town commissary

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who's 29.

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okay i have a second

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there's a response the 12 19 situation
there if anybody wants to read that news

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release

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okay
this is a rising from previous minutes

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update from counselor layered regarding
the land purchase for potential new fire

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hall and this was deferred from the
november meeting

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the cao has contacted the local lawyer
to prepare documents for review by

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council
so yeah so we've made that contact

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uh i did get a response back from him
that we can forward on to the landowner

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so maybe we'll have something for next
month but it is it's moving

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forward
but it'll be brought to council for

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review prior to any
anything further

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good

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general account budget update up until
december 31st 2021

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[Applause]
you'll notice i did make one note at the

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bottom because one item that's uh
significantly over budget is our

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patching and paving some of that will
have to some of that will get moved

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over to the water and store account we
just need greg to come in and kind of

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break out
what what percentage of that went to

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like patching
holes that were cut out for water breaks

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and whatnot so
it still is going to be over budget

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but
not quite as bad as it shows in there so

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hopefully by next month we'll have that
adjusted

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okay

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water and story utility camp budget
update up until december 31st 2021

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and as well with that one you'll notice
a couple of items

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that are significantly over budget one
is the

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water maintenance and repair that is
over budget right now because of the

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damage that was caused by the lightning
strike back in the summer

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we have submitted
all a claim for those expenses to our

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insurance company so some of that will
be recovered through insurance

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and the second item
that's kind of been ongoing is the

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additions to the treatment plant
that number is is is high right now

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and will be until everything gets
reconciled with funding that's received

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and whatnot so we've been paying palmer
lou on a monthly

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or bi-monthly basis so it's kind of been
building we are nearing the end of that

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so
hopefully that'll get all reconciled

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before a year end of march 31st

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okay

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commissary general account payables is
to be approved i shall move that we pay

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the uh
971.69 for the general account

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okay yes sir peters made the motion as a
seconder oh second man

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all in favor
contouring a

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motion carried

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soaring water utility payables
[Applause]

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isil move that we pay the uh
661.51 for them

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okay i have a secondary

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counselor bailey
um all in favor

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motion carry

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so development business approval
required so this is for information only

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there's nothing to report to this month
through development

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and then
uh new business correspondence requests

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or additions

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so
um

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town missouri cove employee policy

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councilor is
committed to providing a safe and

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healthy work environment for all
employees and insurance for the public

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who may come into contact with the
town's employees that its employees are

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fully vaccinated or
are otherwise subject to regular testing

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and mandatory masking this policy was
prepared by recommendation from our

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human resource committee and previously
reviewed by council a motion is required

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to formally adopt this policy is subject
to review and modifications as guidance

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from the chief public health office of
prince edward

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occupational health and safety protocols
in public health information continue to

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evolve with the covet situation on the
island

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that's the emotion yep

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motion carries

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requests for proposals for review and
update of the town of surrey zoning and

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subdivision control development bylaw
and official plan

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the cao has prepared the rfp to be
issued so we can proceed with this

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review
required review and update a draft copy

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of the
ffffp has been made available to council

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and will be made public once castle
works

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so just a little background on that or
official plan

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the town of surrey has an official plan
which is a required document for all

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municipalities on pei
and that

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gives some direction to our zoning and
subdivision control development bylaw

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both of those documents
are

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required to be updated on a periodic
basis so we are due hours are a little

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bit overdue actually to be reviewed and
updated

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and reason being we were waiting for the
municipalities act to be all complete

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and finalized so that whatever plan and
and bylaws we come up with will be

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compliant with the municipalities act
which we are required to do so

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um i did prepare the rfp as you see i
have a copy of it there but i need a

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motion
and approval from council to proceed to

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put that rfp out to consultants to hire
someone to do this project

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we do have some money through the
strategic gas tax component we have 50

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percent
uh to cover the cost of that

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so um but we'll put it out for an rfp
and see what kind of pricing we get

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there's a few different consultants
on the island that undertake that kind

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of work and i have a list and we'll also
post it in there on the provincial

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website for
gender documents

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this the whole process will
will take some time

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uh probably six to seven months or you
know depending on covet who knows but

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and it will include
public

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participation
in very much council participation as

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well there will be public meetings
scheduled

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and i think a few of us here have been
through it before

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so there will be some participation
from staff obviously and most

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importantly council and residents as to
input as to

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what
may could or or may or should change

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within our bylaws and our official plan
so it's a bit of a process

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but one that we're required to do so
document promotion yes

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request for proposals for a
comprehensive review and update of the

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council or zoning and subdivision
control development by law and official

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landlord

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counselor bailey made a motion now the
secondary

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counselor
tom and mcdonald

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all in favor
contouring a

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motion carried

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the commissary
draft utility by-law

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municipal affairs has taken the
initiative to provide municipalities

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with a draft utility bylaw for their
consideration

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most municipal utility bylaws and pdi
are between 20 and 30 years old and

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to a large degree are not consistent
with the municipal government act

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requirements
the town of surrey utility bylaws are 26

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27 years old
they consulted with iraq when developing

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the template and believe they have
covered the necessary requirements for

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this draft
they're asking municipalities to review

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the draft provided and when satisfied it
meets your approval

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and they have council adopt in a timely
manner aries highlighted required

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decisions by the council
they did not include the mandatory

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connection
provisions as most if not all of these

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are addressed in the iraq regulations
and applied to our municipality

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so as we know from the past that
creating the new bylaw or updating the

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buy lot is a bit of a process so we
would have to make a public notification

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that we're going to
revise this bylaw so this is just the

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very start of it
it notes there that there's a few

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spots that things need to be filled in
but it's mostly just technical

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information names and
and and time frames and things like that

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which i can do
and then

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we would have to put out notification to
the public

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and then bring it back to a public
meeting for

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a first reading a second reading and
approval so this is just the initial

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stage of showing you this draft and you
guys given

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me the go ahead to start that process
it's not an approval of the bylaws

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by any means it's just
what they've basically told us is that

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and we're not alone every because the
municipalities act has changed

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over the years our existing utility
bylaw doesn't meet the certain

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requirements so
they've taken liberty of drafting a

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template for municipalities which is
great

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for us
and i can go through

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and
in between myself and i think ian is the

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chair of water and sewer and our
maintenance department and make sure

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the parts that need to be filled in are
filled in and bring it back to our next

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meeting if that's
okay if that's what you so

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yeah
we would need a motion to proceed with

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the
a new bylaw for our new utility bottle

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off of the commissary
with the process just to proceed with

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the process yeah counselor tell them
mcdonald made a motion

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i have a secondary
answer peter suckabit

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all in favor

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[Applause]

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reports

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um
cao and i met with minister james l word

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and the deputy regarding various
transportation concerns in the town

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missouri
[Music]

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you've seen a little bit of
yeah there's been some action taken i've

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seen some surveyors up on
mcphee avenue a few different days so

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and they did indicate that they were
going to try possibly a digital signage

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on that street
and they would look at some other

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suggestions we had as well so
it does appear that they're at least

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looking into it they've
talked about maybe putting a traffic

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counter
out there when it's better time to get i

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mean obviously this is not the time of
year to put a traffic counter out so

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and there was there was a few other
things mentioned the beach beach area

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was mentioned too so i think they were
down there looking at some issues

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um
we sent a letter to the honorable

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jeanette
petitis taylor minister for the atlantic

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canada opportunities agency and this is
regarding application funding for the

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boardwalk extension
and

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[Music]
we i delivered some calendars to the

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seniors living in the provincial senior
housing

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and uh you know they had some christmas
cards

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on to counselor
kenny peters

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um no
that's all right other than keeping in

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touch with uh
the office there at different times you

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you said there before with the boardwalk
and just refreshment memory that what's

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the scoop of that when when are we
trying to get that started well that's

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that's what the letter is for to see if
we can it's

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not supposed to start off we don't have
we don't have approval for the funding

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yet so that's the last step we're just
waiting on that just it's hopeful that

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it will go through and construction can
happen this winter this winter right now

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yep yes hopefully

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and then the last phase was was built
majority of it was built in winter

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months
because the piles that they put in the

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ground can pretty much go in maybe yeah
i mean preferably they probably don't

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want to be working out on the certain
causeway in january but they're prepared

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to do it if we can get the funding yeah
wow and they build some indoors there

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yeah i think and what did we say was
another four or five hundred feet

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another five hundred and fifty and is it
just basically going straight over again

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i just wanted because people asked me
about that before because like i kind of

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thought it was gone this winter too but
we're hopeful we're still hopeful yeah

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and that's what the letter was trying to
encourage uh

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basically what were we doing basically
straight out and then another

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disabled end or something another look
at the platform yeah yeah yeah

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they don't want us to connect to the
beach because of the sensitive dunes

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so
can we no longer connect to the beach

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anyway the same as we're going to do if
then post you're not you're not really

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working on them no it's not
especially as you get further down on

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the beach you get into even more
sensitive areas with nesting birds and

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stuff so they
yeah but another

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550 feet will make the the boardwalk
almost a kilometer long so

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a walk out and back would be a two
kilometer walk so that's pretty good

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you know we had some
words from residents that have been

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using it that went along with the
application that were

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very encouraging you know people that
wouldn't normally get out to walk or

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they're out there and they're walking
yeah for sure excellent

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count surveillance oh no just not
meeting them again in december

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at
that's on noon

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report there yeah is spy report in here
yeah it is yeah it wasn't on the online

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one because i didn't have it before i
sent it over

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the friendship one yeah that's all i
have been doing yeah yeah counselor

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jason's not here counselor ian mcdonald
oh that's it

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00:18:02,240 --> 00:18:05,520
counselor thelma mcdonald

233
00:18:10,160 --> 00:18:16,799
christmas yeah christmas is in there
exactly counts are layered just that

234
00:18:14,880 --> 00:18:19,039
meeting number 22
okay

235
00:18:22,799 --> 00:18:29,840
yeah
everything okay

236
00:18:26,320 --> 00:18:29,840
thank you for everybody for coming

237
00:18:33,760 --> 00:18:43,799
during the meeting thank you
7 20.

238
00:18:39,120 --> 00:18:43,799
wow that's a record very efficient