[0:05] okay
we'll call the regular meeting to order
[0:09] 7 pm
for january 10th 2022
[0:13] and i have approval of the agenda please
i can move okay
[0:19] second order counselor
bailey all in favor
[0:24] country a motion carries
additions to the agenda
[0:30] auditions tonight
you're familiar with the conflict of
[0:35] interest declaration
anyone have a conflict of interest in
[0:40] what's on the agenda tonight
no okay
[0:45] approval of minutes for december 13th
public meeting
[0:51] i sold
[0:54] councillor peters
the second
[0:56] councilor mcdonald
all in favor
[1:01] contrary nay motion carried
monthly rcmp report
[1:07] we have a copy of the rcmp report
everyone have a look at it
[1:15] total calls for the kings district was
406 and the total calls for surrey
[1:21] district was 141.
one of the calls for the town commissary
[1:25] who's 29.
[1:49] okay i have a second
[2:02] there's a response the 12 19 situation
there if anybody wants to read that news
[2:08] release
[2:16] okay
this is a rising from previous minutes
[2:21] update from counselor layered regarding
the land purchase for potential new fire
[2:25] hall and this was deferred from the
november meeting
[2:29] the cao has contacted the local lawyer
to prepare documents for review by
[2:33] council
so yeah so we've made that contact
[2:36] uh i did get a response back from him
that we can forward on to the landowner
[2:41] so maybe we'll have something for next
month but it is it's moving
[2:46] forward
but it'll be brought to council for
[2:49] review prior to any
anything further
[2:53] good
[2:57] general account budget update up until
december 31st 2021
[3:12] [Applause]
you'll notice i did make one note at the
[3:16] bottom because one item that's uh
significantly over budget is our
[3:19] patching and paving some of that will
have to some of that will get moved
[3:24] over to the water and store account we
just need greg to come in and kind of
[3:28] break out
what what percentage of that went to
[3:32] like patching
holes that were cut out for water breaks
[3:36] and whatnot so
it still is going to be over budget
[3:40] but
not quite as bad as it shows in there so
[3:43] hopefully by next month we'll have that
adjusted
[3:50] okay
[3:54] water and story utility camp budget
update up until december 31st 2021
[4:05] and as well with that one you'll notice
a couple of items
[4:09] that are significantly over budget one
is the
[4:13] water maintenance and repair that is
over budget right now because of the
[4:18] damage that was caused by the lightning
strike back in the summer
[4:22] we have submitted
all a claim for those expenses to our
[4:26] insurance company so some of that will
be recovered through insurance
[4:31] and the second item
that's kind of been ongoing is the
[4:35] additions to the treatment plant
that number is is is high right now
[4:40] and will be until everything gets
reconciled with funding that's received
[4:44] and whatnot so we've been paying palmer
lou on a monthly
[4:48] or bi-monthly basis so it's kind of been
building we are nearing the end of that
[4:53] so
hopefully that'll get all reconciled
[4:56] before a year end of march 31st
[5:03] okay
[5:05] commissary general account payables is
to be approved i shall move that we pay
[5:11] the uh
971.69 for the general account
[5:15] okay yes sir peters made the motion as a
seconder oh second man
[5:23] all in favor
contouring a
[5:26] motion carried
[5:30] soaring water utility payables
[Applause]
[5:37] isil move that we pay the uh
661.51 for them
[5:44] okay i have a secondary
[5:48] counselor bailey
um all in favor
[5:55] motion carry
[6:00] so development business approval
required so this is for information only
[6:04] there's nothing to report to this month
through development
[6:09] and then
uh new business correspondence requests
[6:12] or additions
[6:19] so
um
[6:21] town missouri cove employee policy
[6:28] councilor is
committed to providing a safe and
[6:32] healthy work environment for all
employees and insurance for the public
[6:36] who may come into contact with the
town's employees that its employees are
[6:39] fully vaccinated or
are otherwise subject to regular testing
[6:43] and mandatory masking this policy was
prepared by recommendation from our
[6:48] human resource committee and previously
reviewed by council a motion is required
[6:52] to formally adopt this policy is subject
to review and modifications as guidance
[6:56] from the chief public health office of
prince edward
[7:00] occupational health and safety protocols
in public health information continue to
[7:04] evolve with the covet situation on the
island
[7:12] that's the emotion yep
[7:28] motion carries
[7:31] requests for proposals for review and
update of the town of surrey zoning and
[7:35] subdivision control development bylaw
and official plan
[7:39] the cao has prepared the rfp to be
issued so we can proceed with this
[7:43] review
required review and update a draft copy
[7:47] of the
ffffp has been made available to council
[7:50] and will be made public once castle
works
[7:54] so just a little background on that or
official plan
[7:59] the town of surrey has an official plan
which is a required document for all
[8:03] municipalities on pei
and that
[8:06] gives some direction to our zoning and
subdivision control development bylaw
[8:12] both of those documents
are
[8:14] required to be updated on a periodic
basis so we are due hours are a little
[8:20] bit overdue actually to be reviewed and
updated
[8:24] and reason being we were waiting for the
municipalities act to be all complete
[8:28] and finalized so that whatever plan and
and bylaws we come up with will be
[8:33] compliant with the municipalities act
which we are required to do so
[8:38] um i did prepare the rfp as you see i
have a copy of it there but i need a
[8:42] motion
and approval from council to proceed to
[8:46] put that rfp out to consultants to hire
someone to do this project
[8:53] we do have some money through the
strategic gas tax component we have 50
[8:57] percent
uh to cover the cost of that
[9:01] so um but we'll put it out for an rfp
and see what kind of pricing we get
[9:07] there's a few different consultants
on the island that undertake that kind
[9:12] of work and i have a list and we'll also
post it in there on the provincial
[9:17] website for
gender documents
[9:24] this the whole process will
will take some time
[9:29] uh probably six to seven months or you
know depending on covet who knows but
[9:35] and it will include
public
[9:38] participation
in very much council participation as
[9:42] well there will be public meetings
scheduled
[9:45] and i think a few of us here have been
through it before
[9:49] so there will be some participation
from staff obviously and most
[9:55] importantly council and residents as to
input as to
[10:00] what
may could or or may or should change
[10:03] within our bylaws and our official plan
so it's a bit of a process
[10:08] but one that we're required to do so
document promotion yes
[10:13] request for proposals for a
comprehensive review and update of the
[10:16] council or zoning and subdivision
control development by law and official
[10:20] landlord
[10:22] counselor bailey made a motion now the
secondary
[10:27] counselor
tom and mcdonald
[10:30] all in favor
contouring a
[10:34] motion carried
[10:40] the commissary
draft utility by-law
[10:49] municipal affairs has taken the
initiative to provide municipalities
[10:52] with a draft utility bylaw for their
consideration
[10:55] most municipal utility bylaws and pdi
are between 20 and 30 years old and
[11:01] to a large degree are not consistent
with the municipal government act
[11:04] requirements
the town of surrey utility bylaws are 26
[11:08] 27 years old
they consulted with iraq when developing
[11:12] the template and believe they have
covered the necessary requirements for
[11:16] this draft
they're asking municipalities to review
[11:19] the draft provided and when satisfied it
meets your approval
[11:26] and they have council adopt in a timely
manner aries highlighted required
[11:30] decisions by the council
they did not include the mandatory
[11:34] connection
provisions as most if not all of these
[11:37] are addressed in the iraq regulations
and applied to our municipality
[11:45] so as we know from the past that
creating the new bylaw or updating the
[11:49] buy lot is a bit of a process so we
would have to make a public notification
[11:53] that we're going to
revise this bylaw so this is just the
[11:58] very start of it
it notes there that there's a few
[12:02] spots that things need to be filled in
but it's mostly just technical
[12:06] information names and
and and time frames and things like that
[12:11] which i can do
and then
[12:15] we would have to put out notification to
the public
[12:18] and then bring it back to a public
meeting for
[12:21] a first reading a second reading and
approval so this is just the initial
[12:26] stage of showing you this draft and you
guys given
[12:30] me the go ahead to start that process
it's not an approval of the bylaws
[12:36] by any means it's just
what they've basically told us is that
[12:43] and we're not alone every because the
municipalities act has changed
[12:48] over the years our existing utility
bylaw doesn't meet the certain
[12:53] requirements so
they've taken liberty of drafting a
[12:57] template for municipalities which is
great
[13:00] for us
and i can go through
[13:03] and
in between myself and i think ian is the
[13:07] chair of water and sewer and our
maintenance department and make sure
[13:11] the parts that need to be filled in are
filled in and bring it back to our next
[13:15] meeting if that's
okay if that's what you so
[13:21] yeah
we would need a motion to proceed with
[13:25] the
a new bylaw for our new utility bottle
[13:29] off of the commissary
with the process just to proceed with
[13:34] the process yeah counselor tell them
mcdonald made a motion
[13:39] i have a secondary
answer peter suckabit
[13:43] all in favor
[13:47] [Applause]
[13:52] reports
[13:55] um
cao and i met with minister james l word
[14:00] and the deputy regarding various
transportation concerns in the town
[14:04] missouri
[Music]
[14:07] you've seen a little bit of
yeah there's been some action taken i've
[14:11] seen some surveyors up on
mcphee avenue a few different days so
[14:17] and they did indicate that they were
going to try possibly a digital signage
[14:23] on that street
and they would look at some other
[14:26] suggestions we had as well so
it does appear that they're at least
[14:30] looking into it they've
talked about maybe putting a traffic
[14:34] counter
out there when it's better time to get i
[14:38] mean obviously this is not the time of
year to put a traffic counter out so
[14:43] and there was there was a few other
things mentioned the beach beach area
[14:46] was mentioned too so i think they were
down there looking at some issues
[14:52] um
we sent a letter to the honorable
[14:55] jeanette
petitis taylor minister for the atlantic
[15:00] canada opportunities agency and this is
regarding application funding for the
[15:04] boardwalk extension
and
[15:07] [Music]
we i delivered some calendars to the
[15:10] seniors living in the provincial senior
housing
[15:14] and uh you know they had some christmas
cards
[15:20] on to counselor
kenny peters
[15:23] um no
that's all right other than keeping in
[15:26] touch with uh
the office there at different times you
[15:30] you said there before with the boardwalk
and just refreshment memory that what's
[15:35] the scoop of that when when are we
trying to get that started well that's
[15:39] that's what the letter is for to see if
we can it's
[15:43] not supposed to start off we don't have
we don't have approval for the funding
[15:46] yet so that's the last step we're just
waiting on that just it's hopeful that
[15:50] it will go through and construction can
happen this winter this winter right now
[15:56] yep yes hopefully
[15:59] and then the last phase was was built
majority of it was built in winter
[16:04] months
because the piles that they put in the
[16:07] ground can pretty much go in maybe yeah
i mean preferably they probably don't
[16:12] want to be working out on the certain
causeway in january but they're prepared
[16:16] to do it if we can get the funding yeah
wow and they build some indoors there
[16:21] yeah i think and what did we say was
another four or five hundred feet
[16:23] another five hundred and fifty and is it
just basically going straight over again
[16:27] i just wanted because people asked me
about that before because like i kind of
[16:30] thought it was gone this winter too but
we're hopeful we're still hopeful yeah
[16:34] and that's what the letter was trying to
encourage uh
[16:38] basically what were we doing basically
straight out and then another
[16:42] disabled end or something another look
at the platform yeah yeah yeah
[16:46] they don't want us to connect to the
beach because of the sensitive dunes
[16:51] so
can we no longer connect to the beach
[16:54] anyway the same as we're going to do if
then post you're not you're not really
[16:58] working on them no it's not
especially as you get further down on
[17:03] the beach you get into even more
sensitive areas with nesting birds and
[17:07] stuff so they
yeah but another
[17:10] 550 feet will make the the boardwalk
almost a kilometer long so
[17:16] a walk out and back would be a two
kilometer walk so that's pretty good
[17:21] you know we had some
words from residents that have been
[17:25] using it that went along with the
application that were
[17:28] very encouraging you know people that
wouldn't normally get out to walk or
[17:32] they're out there and they're walking
yeah for sure excellent
[17:39] count surveillance oh no just not
meeting them again in december
[17:43] at
that's on noon
[17:45] report there yeah is spy report in here
yeah it is yeah it wasn't on the online
[17:50] one because i didn't have it before i
sent it over
[17:52] the friendship one yeah that's all i
have been doing yeah yeah counselor
[17:56] jason's not here counselor ian mcdonald
oh that's it
[18:02] counselor thelma mcdonald
[18:10] christmas yeah christmas is in there
exactly counts are layered just that
[18:14] meeting number 22
okay
[18:22] yeah
everything okay
[18:26] thank you for everybody for coming
[18:33] during the meeting thank you
7 20.
[18:39] wow that's a record very efficient