1 00:00:32,000 --> 00:00:35,000 thank you 2 00:00:42,320 --> 00:00:45,379 thank you 3 00:01:16,460 --> 00:01:19,520 thank you 4 00:01:49,680 --> 00:01:58,320 good evening everyone and welcome to the town of Southern Shores regular Town 5 00:01:55,619 --> 00:02:02,939 council meeting for October the 4th 2022. 6 00:02:00,360 --> 00:02:06,140 if you all please join me now in the Pledge of Allegiance thank you 7 00:02:09,420 --> 00:02:17,940 I pledge allegiance to the flag of the United States of America and to the 8 00:02:15,060 --> 00:02:23,580 Republic for which it stands one nation under God indivisible with liberty and 9 00:02:21,540 --> 00:02:26,580 justice for all foreign 10 00:02:34,860 --> 00:02:39,260 I would ask just for a moment of silence now please 11 00:02:48,840 --> 00:02:51,560 thank you 12 00:02:51,660 --> 00:03:00,180 Council we have the opportunity to adopt our agenda or 13 00:02:57,420 --> 00:03:05,400 amend it at this time many amendments or can I hear a motion 14 00:03:02,940 --> 00:03:11,700 to adopt our agenda I move that we approve the agenda as presented second 15 00:03:07,980 --> 00:03:17,700 we have a motion and a second everyone in favor please signify by 16 00:03:13,980 --> 00:03:22,680 saying aye aye opposed we have an agenda thank you Council 17 00:03:19,140 --> 00:03:29,720 on our consent agenda we have two budget related items 18 00:03:25,760 --> 00:03:29,720 and the approval of the minutes 19 00:03:30,659 --> 00:03:36,840 any problems with providing us with a motion to approve the consent agenda as 20 00:03:35,519 --> 00:03:42,420 presented a move that we approve the consent 21 00:03:39,060 --> 00:03:49,500 agenda as presented our second oh second thank you 22 00:03:46,319 --> 00:03:54,780 no no hearing no discussion all those in favor all right aye opposed motion 23 00:03:53,099 --> 00:03:57,200 carries we have an approved consent agenda 24 00:03:57,659 --> 00:04:06,659 we are extremely excited and pleased to welcome back to our town 25 00:04:03,420 --> 00:04:11,280 our wonderful auditor Theresa Osborne thanks for coming tonight Teresa good to 26 00:04:09,360 --> 00:04:13,939 see you for that lovely introduction absolutely 27 00:04:14,400 --> 00:04:19,280 sort of at that time where I'm in between trying to figure out if I 28 00:04:20,040 --> 00:04:28,259 if I can see how this works um so I'm here tonight to present the 29 00:04:24,479 --> 00:04:33,540 results of your June 30th 2022 annual audit the town has received what's 30 00:04:31,380 --> 00:04:37,199 called an unmodified opinion on its financial statements and that is the 31 00:04:35,520 --> 00:04:41,580 best opinion that you can receive on your statements and that's outlined on 32 00:04:39,660 --> 00:04:47,160 pages one to three of the financial statements I will tell you that that 33 00:04:44,400 --> 00:04:53,040 letter used to only be two pages long um that aicpa and the powers that be 34 00:04:49,979 --> 00:04:57,360 have lengthened that to three pages it's just got a little it's got a few more 35 00:04:54,540 --> 00:05:03,180 disclaimers in it than it used to have um but still the same overall opinion 36 00:05:01,500 --> 00:05:06,360 um that opinion confirms that your financial statements are presented 37 00:05:04,680 --> 00:05:11,160 fairly in accordance with generally accepted accounting standards 38 00:05:08,580 --> 00:05:15,840 additionally there were no significant deficiencies or material weaknesses 39 00:05:13,500 --> 00:05:20,340 noted and this is outlined in the internal control report which is on 40 00:05:17,759 --> 00:05:25,560 pages 59 to 60 of your financial statements 41 00:05:22,199 --> 00:05:29,699 so the audited financial statements are about 60 pages long 42 00:05:29,039 --> 00:05:34,440 um and so then I'm not here with you all 43 00:05:32,340 --> 00:05:40,400 all night I'm gonna just pick out a few highlights for you tonight 44 00:05:37,259 --> 00:05:40,400 um believe it or not 45 00:05:40,620 --> 00:05:47,220 we're really going to be able to see where the town stands looking at um 46 00:05:44,160 --> 00:05:51,240 pretty much just two of these statements um the report begins with what is called 47 00:05:49,199 --> 00:05:56,340 the management discussion and Analysis on pages four through ten you may find 48 00:05:54,360 --> 00:06:00,600 this to be a more user-friendly summary of the town's finances 49 00:05:58,560 --> 00:06:04,500 and it includes some discussion and Analysis that you might not get from 50 00:06:02,699 --> 00:06:07,740 just looking at the financial statements and the numbers so that might just be 51 00:06:06,419 --> 00:06:13,860 something you want to go back and highlight after the meeting 52 00:06:10,400 --> 00:06:19,320 exhibits one and two on pages 11 and 12 are what we call the government-wide 53 00:06:16,440 --> 00:06:26,520 full accrual financial statements typical government financial statements 54 00:06:21,660 --> 00:06:29,639 do not include fixed assets and debt but 55 00:06:27,600 --> 00:06:34,380 um I'm going to say it's probably about 10 years ago we they came up with this 56 00:06:32,220 --> 00:06:38,160 thing called Gatsby 34 where they decided governments needed to be needed 57 00:06:36,600 --> 00:06:42,060 to present their financial statements more like businesses 58 00:06:40,440 --> 00:06:44,819 and that's where they came up with these government-wide financial statements and 59 00:06:43,800 --> 00:06:51,240 that's what you're going to find on exhibits one and two again typically the 60 00:06:48,360 --> 00:06:54,840 statements that you get monthly and what I consider to be the good statements 61 00:06:53,280 --> 00:06:58,500 that you need to be making decisions with they're not going to have the fixed 62 00:06:56,340 --> 00:07:02,759 assets and debt on it so I'm going to come back to those two exhibits in just 63 00:07:00,539 --> 00:07:09,660 a few minutes I'm going to start tonight on pages 13 and 14. these are what are 64 00:07:06,539 --> 00:07:13,500 called your governmental fund statements so if I could get you to join me on 65 00:07:11,759 --> 00:07:20,039 those two pages you'll notice on page 13 there are four 66 00:07:17,340 --> 00:07:25,020 columns across the top these statements are divided between what is known as 67 00:07:22,020 --> 00:07:29,639 major funds and non-major funds and we decide that based on 68 00:07:27,300 --> 00:07:34,560 um how big the assets are of that fund how big the revenues are how much there 69 00:07:31,620 --> 00:07:39,479 is in expenses and sometimes you might not have enough in assets or revenues 70 00:07:36,479 --> 00:07:44,699 and expenses and some agency says we want you to even though this might be a 71 00:07:41,940 --> 00:07:49,139 minor fund we want you to show it as a major fund and that happened this last 72 00:07:46,860 --> 00:07:53,340 year with the American Rescue plan funds that you all got that might typically 73 00:07:51,120 --> 00:07:57,060 not meet the definition of a major fund but because of the type of money that it 74 00:07:55,199 --> 00:08:02,880 is the government said that they wanted us to show those as a major fund so so 75 00:08:00,660 --> 00:08:07,440 um over on the balance sheet you'll see under major funds you've got general 76 00:08:04,440 --> 00:08:12,360 fund and capital project fund you don't see the special Revenue fund there which 77 00:08:09,780 --> 00:08:15,720 is your which is your arfa money because you didn't have any you weren't holding 78 00:08:14,039 --> 00:08:20,759 on to any cash at the end of the year but you do see that over on page um 14. 79 00:08:19,199 --> 00:08:25,139 you see the general fund the capital project fund and the special Revenue 80 00:08:22,680 --> 00:08:30,180 fund that special Revenue fund is your arpa fund American Rescue plan funds 81 00:08:27,780 --> 00:08:32,880 again the reason you see it on the you don't see it on the balance sheets 82 00:08:31,440 --> 00:08:37,020 because there was no money there at the end of the year but you see it on page 83 00:08:34,800 --> 00:08:42,440 14 because you actually had Revenue come in and it went back out 84 00:08:39,479 --> 00:08:42,440 um in the same year 85 00:08:45,600 --> 00:08:53,519 that non-major fund that's your Cemetery fund 86 00:08:50,279 --> 00:08:58,019 so over on page 14 in the First Column under the general fund and um I also 87 00:08:56,339 --> 00:09:03,000 want to add that even though we call it the general fund North Carolina General 88 00:09:00,180 --> 00:09:06,720 statutes require you to combine your capital reserve fund with your general 89 00:09:04,680 --> 00:09:09,660 fund so that general fund includes both of those 90 00:09:07,680 --> 00:09:14,459 if you go down towards the bottom it says net change and fund balance your 91 00:09:12,300 --> 00:09:19,560 revenues over your expenses and your general fund again which includes the 92 00:09:16,980 --> 00:09:24,779 capital reserve fund was three million 306 528 off the cuff that's going to 93 00:09:23,339 --> 00:09:28,560 sound like a whole lot of money to you and you might say why were we so much 94 00:09:26,580 --> 00:09:33,720 revenues over expenses but there were there's some actually very good reasons 95 00:09:30,120 --> 00:09:37,980 for that last year as you all recall um last fiscal year was when you 96 00:09:36,019 --> 00:09:43,140 implemented your Municipal Service District taxes one and two or A and B I 97 00:09:41,339 --> 00:09:47,880 can't remember how you refer to them but and you also did the four Cent town wide 98 00:09:45,600 --> 00:09:54,720 Beach nourishment tax last year so those tax that four Cent town wide in 99 00:09:51,480 --> 00:09:59,220 the msda and B brought in about 1.7 million dollars last year that didn't 100 00:09:57,000 --> 00:10:04,140 get spent last year because you implement that in the year before you 101 00:10:01,260 --> 00:10:10,920 have your first debt payment so of that 3.3 million 1.7 million dollars of that 102 00:10:07,560 --> 00:10:14,279 is actually from those taxes and that's sitting in your capital reserve fund at 103 00:10:12,779 --> 00:10:21,660 June 30th in addition to that you received 471 104 00:10:18,440 --> 00:10:27,240 354 dollars in American Rescue plan funds again those were not budgeted and 105 00:10:24,600 --> 00:10:32,040 but those were received and they were transferred into the general fund to 106 00:10:28,980 --> 00:10:36,480 offset police salaries and benefits you all probably remember doing a project 107 00:10:33,839 --> 00:10:39,720 resolution sometime last year where you decided how you were going to use that 108 00:10:37,920 --> 00:10:43,980 money um in addition to that 109 00:10:41,519 --> 00:10:47,940 um you um took two hundred and thirty three 110 00:10:45,720 --> 00:10:52,260 thousand dollars from your bond funds when you all when you all first started 111 00:10:50,640 --> 00:10:54,959 doing Beach nourishment you were paying for those expenses out of your general 112 00:10:53,640 --> 00:10:59,940 fund um and then you got your bond debt last 113 00:10:57,300 --> 00:11:02,760 December and you were able to take two hundred and thirty three thousand 114 00:11:01,140 --> 00:11:06,480 dollars out of that Bond money and reimburse the general fund for the 115 00:11:04,560 --> 00:11:09,300 expenses that were fronted by the general fund so that's another two 116 00:11:08,339 --> 00:11:13,680 hundred and thirty three thousand dollars that rolled into the general 117 00:11:10,560 --> 00:11:17,880 fund and then lastly shared revenues came in over budget by approximately 118 00:11:15,600 --> 00:11:21,959 nine hundred thousand dollars that would be your occupancy tax your sales tax and 119 00:11:20,940 --> 00:11:26,940 your um occupancy sales and land transfer tax 120 00:11:24,380 --> 00:11:34,200 so when you all were working on your budget in May of 21 you hadn't finished 121 00:11:31,019 --> 00:11:39,180 fiscal year 21 so you really weren't you didn't fully know what an amazing year 122 00:11:36,660 --> 00:11:42,839 that was going to be um and that just ended up to be a you 123 00:11:40,980 --> 00:11:49,019 know it ended up being a phenomenal year and that really rolled into fiscal year 124 00:11:45,320 --> 00:11:53,640 21-22 as well the um you know tourism remained very strong and 125 00:11:51,720 --> 00:11:59,000 um property sales remained very strong as well so again those numbers came in 126 00:11:56,279 --> 00:11:59,000 over budget 127 00:11:59,459 --> 00:12:07,260 um on page 13 again this is the BET 13 is the balance sheet that matches up 128 00:12:04,920 --> 00:12:12,600 with the revenue and expenses if you look in the first column on page 13 down 129 00:12:10,380 --> 00:12:18,839 towards the bottom you can see that your total fund balances are 11 million 571 130 00:12:15,899 --> 00:12:24,839 941 and you can see how that's broken down 2.1 2 million 186 of that belongs 131 00:12:22,620 --> 00:12:29,940 to the capital reserve fund that's um the biggest piece of it 132 00:12:27,300 --> 00:12:36,180 um two million dollars of that is um what's called stabilization by State 133 00:12:32,279 --> 00:12:40,740 Statute that's revenues that you have recognized as income at June 30th but 134 00:12:39,180 --> 00:12:45,300 you didn't actually receive the money until July or August so even though 135 00:12:43,320 --> 00:12:49,740 you've recognized it as Revenue North Carolina says we're not really going to 136 00:12:47,820 --> 00:12:54,300 let you call that unassigned because you didn't actually have the cash in hand at 137 00:12:51,600 --> 00:13:02,040 June 30th but what that leaves you with in your unassigned is 6 million 557 121. 138 00:12:59,700 --> 00:13:07,740 that's an increase over the prior year of 1 million 368.005. 139 00:13:06,240 --> 00:13:11,880 um the primary reason for this increase or the re or the things that I just 140 00:13:09,240 --> 00:13:17,399 mentioned the arpa funds the um Beach nourishment expenses and the revenues 141 00:13:15,000 --> 00:13:21,720 over budget that on assigned fund balance represents 142 00:13:19,800 --> 00:13:24,660 a hundred and ten percent of total general fund expenses for last fiscal 143 00:13:23,760 --> 00:13:28,740 year the town has a fund balance policy that 144 00:13:27,000 --> 00:13:34,200 requires a minimum of three million dollars so that six million is you know 145 00:13:31,500 --> 00:13:40,320 significantly above that amount um certainly gives you some flexibility 146 00:13:35,700 --> 00:13:43,139 As you move forward and make decisions um 147 00:13:41,040 --> 00:13:47,160 so back to the the exhibit one and exhibit two that I was telling you about 148 00:13:44,700 --> 00:13:51,360 what we do is we take exhibit three and four and we convert that over to what we 149 00:13:49,920 --> 00:13:55,620 call the government-wide financial statements which is exhibit one and two 150 00:13:53,339 --> 00:14:00,000 and you'll see at the bottom of exhibit three and four there's these conversion 151 00:13:57,660 --> 00:14:04,380 schedules there that shows how we add the debt and the fixed assets to exhibit 152 00:14:02,279 --> 00:14:08,880 one and two um so exhibit one which is the balance 153 00:14:06,779 --> 00:14:13,680 sheet the government-wide balance sheet that's on page 154 00:14:11,459 --> 00:14:18,600 it's page 11. yeah page 11. 155 00:14:15,899 --> 00:14:22,920 you can see there that um you've got all of your debt included here 156 00:14:20,820 --> 00:14:29,240 um you've got your you've got your bond debt and you also have your 157 00:14:26,040 --> 00:14:33,680 um actuarily determined liabilities for post-employment benefits for things like 158 00:14:31,560 --> 00:14:38,700 pension and retiring health insurance you can see those liabilities are going 159 00:14:36,360 --> 00:14:42,720 to be detailed on page 38 of the notes to the financial statements 160 00:14:40,560 --> 00:14:46,500 and I just always like to mention that although the liabilities for the law 161 00:14:44,699 --> 00:14:50,100 enforcement officer special separation allowance and the retiree health 162 00:14:48,600 --> 00:14:54,240 insurance they're required to be reported in your financial statements 163 00:14:51,779 --> 00:14:58,139 there is no funding requirement there's no law that says that you have to set 164 00:14:56,519 --> 00:15:02,639 that money aside um the LGC has started recommending that 165 00:15:00,600 --> 00:15:07,260 local governments maybe take a look at that and decide you know is it time to 166 00:15:05,459 --> 00:15:10,440 set is it time to start setting that money aside 167 00:15:08,699 --> 00:15:15,060 um I'll tell you that not a not a whole lot of governments have done it because 168 00:15:12,959 --> 00:15:19,740 there's a lot that money is very restricted once you put it into a trust 169 00:15:16,920 --> 00:15:22,139 fund you can't ever get it back out um 170 00:15:20,459 --> 00:15:26,639 just just a lot of rules you got to follow 171 00:15:24,060 --> 00:15:31,680 something that we find becomes mandatory as time goes on but right now it's not 172 00:15:30,060 --> 00:15:34,920 um overall I just want to say that the town ended the year in very strong 173 00:15:33,060 --> 00:15:38,040 financial condition I would like to thank Bonnie and the rest of the staff 174 00:15:36,360 --> 00:15:41,639 for their assistance with the audit and I'm happy to answer any questions that 175 00:15:39,540 --> 00:15:48,480 you might have thanks Teresa okay I see it's uh still 176 00:15:45,480 --> 00:15:52,380 pending to the LGC has that been it is still pending it has been submitted to 177 00:15:50,339 --> 00:15:56,940 them and I would expect sometime over the week week or 10 days will probably 178 00:15:55,320 --> 00:16:01,740 um we'll hear back from them and generally it would just be like a 179 00:16:00,120 --> 00:16:04,680 format they're never going to question the 180 00:16:03,180 --> 00:16:08,279 numbers that are in here it might just be a formatting question or something 181 00:16:06,779 --> 00:16:12,720 that they may have um I've never had any that were not 182 00:16:09,839 --> 00:16:15,959 approved the first time so um it's just just a process that we've 183 00:16:14,220 --> 00:16:18,500 got to go through okay 184 00:16:19,500 --> 00:16:23,420 anybody have any questions for Teresa 185 00:16:24,660 --> 00:16:31,820 we're glad there's no Majors or minors thank y'all very much thanks Teresa very 186 00:16:29,699 --> 00:16:31,820 much 187 00:16:39,660 --> 00:16:46,740 next on our agenda is uh staff reports 188 00:16:44,519 --> 00:16:51,000 we have our staff report from our Deputy Town manager playing director Wes 189 00:16:48,180 --> 00:16:54,120 haskett good evening Wes thank you good evening mayor members of 190 00:16:52,620 --> 00:16:57,899 council um I have a brief report for y'all 191 00:16:55,560 --> 00:17:02,399 tonight for the month of September with respect to permits there were a total of 192 00:16:59,639 --> 00:17:08,059 55 permits issued that consisted of non-zoning permits 25 building permits 193 00:17:06,000 --> 00:17:13,439 one of those was for a new construction 17 trade permits three lot disturbing 194 00:17:11,100 --> 00:17:18,120 stormwater management permits one lot disturbance demolition permanent and the 195 00:17:16,199 --> 00:17:26,220 total amount of fees that were collected in September was 22 327 and 30 cents 196 00:17:24,240 --> 00:17:31,260 with respect to code enforcement in September there were 11 warning 197 00:17:28,199 --> 00:17:37,260 citations issued for solid waste violations and one warning citation was 198 00:17:34,260 --> 00:17:42,419 mailed for a Fallen Tree over a canal moving on to with respect to land use 199 00:17:40,440 --> 00:17:47,280 Plan update with respect to where we are there we are looking at scheduling the 200 00:17:45,000 --> 00:17:53,039 community kickoff day meeting with the consultant or meetings rather with the 201 00:17:49,860 --> 00:17:58,080 consultant on November 15th that has not been finalized yet that day would 202 00:17:55,980 --> 00:18:03,179 consist of a joint planning board Town council meeting possibly department head 203 00:18:00,960 --> 00:18:07,799 meeting a community tour with the consultant and then that would also that 204 00:18:05,940 --> 00:18:11,760 evening that would be the day of the first public Workshop meeting with the 205 00:18:09,840 --> 00:18:15,000 consultant um 206 00:18:12,360 --> 00:18:19,200 again the project schedule has not been finalized and once it has been we will 207 00:18:17,700 --> 00:18:22,980 make sure that it's posted on the website 208 00:18:20,760 --> 00:18:26,280 um so that everyone can see and plan accordingly 209 00:18:24,360 --> 00:18:32,220 with respect to the planning board board will be meeting uh tomorrow actually 210 00:18:28,500 --> 00:18:36,000 here at 1 pm for a special meeting and the purpose of the special meeting is 211 00:18:33,720 --> 00:18:40,460 for the board performing the duties of the town's Board of adjustment to hold a 212 00:18:38,039 --> 00:18:45,900 public hearing to consider apa-2201 an appeal application submitted 213 00:18:43,860 --> 00:18:50,880 by Adam Ward to appeal of the zoning administrator's decision to deny 214 00:18:47,940 --> 00:18:57,120 approval of a recombination plot for the property located at 55 Skyline Road 215 00:18:54,120 --> 00:19:01,860 the board will also meet on October 17th here in the Pitt Center at 5 5 PM 216 00:19:00,059 --> 00:19:08,460 at that meeting the board will discuss potential commercial design standards 217 00:19:04,140 --> 00:19:14,340 and they may consider the ZTA 2208 from Casey Varnell on behalf of pleasure 218 00:19:11,160 --> 00:19:18,720 Palace cdec the one that was submitted back in I believe July or August 219 00:19:16,799 --> 00:19:22,440 um and has been pushed back and pushed back 220 00:19:20,160 --> 00:19:25,860 um lastly the historic landmarks Commission 221 00:19:23,340 --> 00:19:30,120 they may be meeting on October 25th I reported at the last meeting council 222 00:19:28,140 --> 00:19:34,980 meeting that uh there was a certificate of appropriateness application submitted 223 00:19:31,860 --> 00:19:38,820 by Courtney Clements for 23 porpoise run that meeting was pushed back from last 224 00:19:37,320 --> 00:19:42,960 month and it may be pushed back again that's why I say they may meet on 225 00:19:40,919 --> 00:19:46,140 October 25th um we'll know for sure by the beginning 226 00:19:44,520 --> 00:19:51,720 of next week any questions 227 00:19:48,020 --> 00:19:55,140 nope I'm sorry I was writing why you said this the next paying board meeting 228 00:19:53,039 --> 00:20:00,260 date and time regular plan board meeting data time is October 17th at five 229 00:19:58,080 --> 00:20:00,260 o'clock 230 00:20:00,600 --> 00:20:07,980 and then there's a special meeting is tomorrow at one call got it 231 00:20:05,820 --> 00:20:12,660 what else I just have one question and the whole scheme of things this is 232 00:20:09,419 --> 00:20:18,059 pretty minor but there are so many trash cans that have 233 00:20:15,419 --> 00:20:23,160 been turned over on Ocean Boulevard I mean scads of them ever since last week 234 00:20:20,520 --> 00:20:27,179 are the rental companies at all Cooperative about going to pick those up 235 00:20:25,500 --> 00:20:31,020 I mean the houses are empty that's pretty obvious 236 00:20:28,559 --> 00:20:35,940 some of them are yeah can we give you the names of some of them that don't 237 00:20:32,640 --> 00:20:40,200 appear to be very Cooperative I mean you know they're in the I know the officers 238 00:20:38,100 --> 00:20:44,700 they're in the road they're you know people are pulling them out well I've 239 00:20:42,240 --> 00:20:49,580 moved a bunch of them the other day yeah I mean it just seems like you know we've 240 00:20:46,919 --> 00:20:54,960 had two storms and that's bad but just some cooperation in getting those cans 241 00:20:52,380 --> 00:21:00,140 off the road would be very appreciated we'll see what we can 242 00:20:56,760 --> 00:21:04,520 do okay would some sort of written request letter from the town 243 00:21:04,679 --> 00:21:14,039 two individual property owner companies property management companies 244 00:21:10,380 --> 00:21:19,559 blasted out food or Association okay I think the Challenger is getting the 245 00:21:16,620 --> 00:21:25,200 renters to understand to bring some of them back too if they get there as a 246 00:21:22,020 --> 00:21:29,220 turnover and I'll see cars there and they're still out there matter of fact 247 00:21:26,880 --> 00:21:33,419 Sunday somebody was trying to put some over on while I was on the North going 248 00:21:31,020 --> 00:21:37,620 north uh put them on the west side instead of having it out on the east 249 00:21:34,919 --> 00:21:40,919 side so they truck could pick it up I mean it assumes that there should be 250 00:21:38,940 --> 00:21:45,059 some protocol when you have a big storm come through town 251 00:21:42,720 --> 00:21:49,020 and they're trash cans and they just lay there for days oh yeah I mean there 252 00:21:47,460 --> 00:21:53,100 should be some protocol that these rental companies and there's still some 253 00:21:50,760 --> 00:21:57,480 down here and they've got most of them are picked up I think but there's some 254 00:21:54,600 --> 00:22:03,539 down here at the end yet yeah anyway just a minor point I'm glad 255 00:21:59,820 --> 00:22:08,940 that's the only storm damage we had but yes ma'am 256 00:22:04,919 --> 00:22:11,940 was anything from uh the activity at Marketplace 257 00:22:12,000 --> 00:22:16,679 um they as you can see the walls were going up 258 00:22:14,820 --> 00:22:21,059 um they've done more work in the parking lot 259 00:22:17,940 --> 00:22:26,280 um we have been in communication with um not only the property owner but 260 00:22:23,580 --> 00:22:30,720 um a company that represents um the shoe stores where they're the 261 00:22:29,100 --> 00:22:34,200 contractor that's doing work now they're gonna for that store they're building 262 00:22:32,280 --> 00:22:38,220 the shell of the store and then another company is going to come in and do the 263 00:22:35,880 --> 00:22:44,159 upfit the the work inside in the interior so there will be a separate 264 00:22:40,679 --> 00:22:47,760 building permit issued for that store um but things are moving along there 265 00:22:46,020 --> 00:22:53,400 very well and um I think they look to be in there March 266 00:22:50,520 --> 00:22:59,520 or April oh great Marshalls would like to be in there by March or April wow and 267 00:22:56,220 --> 00:23:03,360 still pretty quiet on the complaint front in other words we don't 268 00:23:01,140 --> 00:23:06,120 people aren't calling you no ma'am I haven't I have not heard of any 269 00:23:04,980 --> 00:23:09,120 complaints um 270 00:23:06,900 --> 00:23:15,059 in the last since I spoke with you last terrific it's great to hear okay thank 271 00:23:13,140 --> 00:23:19,500 you anybody else have a question for us what was the tentative data that public 272 00:23:16,740 --> 00:23:25,020 Workshop the land use plan uh tentative date is November 15th 273 00:23:21,720 --> 00:23:28,679 so good and we will be in touch with you all obviously once if that's the day 274 00:23:27,240 --> 00:23:30,799 we're going to be able to make work for everyone 275 00:23:34,200 --> 00:23:38,299 thank you thank you very much 276 00:23:42,480 --> 00:23:49,340 next week we're going to hear from our um 277 00:23:45,720 --> 00:23:49,340 police chief chief David Cole 278 00:23:49,740 --> 00:23:53,780 good evening Chief Cole 279 00:23:54,480 --> 00:24:03,120 good evening mayor members of council the police department report for 280 00:24:00,480 --> 00:24:09,919 September 2022 you can see the calls for service we had 281 00:24:05,659 --> 00:24:17,640 1491 compared to uh 1670 uh the prior year a lot of that is 282 00:24:14,159 --> 00:24:22,380 the cro is pretty much done so there's a little bit less activity there and also 283 00:24:20,100 --> 00:24:28,559 there's not as many businesses to check as there was the year before 284 00:24:25,260 --> 00:24:32,580 uh as you can see under the incidents which were the actual crimes reported we 285 00:24:30,900 --> 00:24:37,980 had two breaking and entering one larceny we had three vandalism 286 00:24:35,220 --> 00:24:42,600 seven that were drug related uh uh that also involved drug equipment 287 00:24:39,960 --> 00:24:48,720 we had one communicating threats one forgery we had the airplane crash 288 00:24:45,720 --> 00:24:54,179 one found property and and I'll get a little bit into the airplane crash at 289 00:24:51,240 --> 00:24:59,700 the end here uh one found property we had four requests for our canine 290 00:24:56,820 --> 00:25:04,980 and uh two hit and runs for a total of uh 23 offenses 291 00:25:01,980 --> 00:25:09,840 because we had six criminal arrests uh seven of those were for all the drugs 292 00:25:07,500 --> 00:25:14,220 and the drug equipment related and the commuting cating threats for a total of 293 00:25:12,780 --> 00:25:21,020 eight charges officers they conducted 94 traffic stops 294 00:25:18,539 --> 00:25:26,880 and out of that they handled the handout 23 written citations and another 55 295 00:25:24,720 --> 00:25:34,320 warning citations there were 24 local ordinance violations 296 00:25:31,320 --> 00:25:38,760 and we had nine motor vehicle accidents for the month of September 297 00:25:36,480 --> 00:25:42,419 just a couple of quick things to note and I'm sure the fire chief may hit on 298 00:25:40,500 --> 00:25:47,279 some of these things um the trash cans yeah our officers pulled a lot of them 299 00:25:45,299 --> 00:25:51,720 out of the road during the storm and did not take them up to the house 300 00:25:49,440 --> 00:25:57,539 but they got him out of the road um mostly on the midnight shift and as 301 00:25:54,900 --> 00:26:01,559 far as the last storm we had we had some high water but I think because we 302 00:25:59,279 --> 00:26:07,400 haven't had as much rain it didn't it didn't pool as long and we had two or 303 00:26:05,640 --> 00:26:12,539 three pretty good sized trees come down uh in the fire department and I give 304 00:26:10,080 --> 00:26:16,380 kudos also to David Bradley in public works they did a a very good job of 305 00:26:14,820 --> 00:26:20,460 clearing up the road and getting it open quickly 306 00:26:17,960 --> 00:26:27,179 ah let's see as you already know for the most part we 307 00:26:23,340 --> 00:26:31,380 had a uh a two a two-man aircraft which was an ultralight that had unfortunately 308 00:26:28,980 --> 00:26:37,140 had experienced some kind of a malfunction and ultimately crashed about 309 00:26:34,380 --> 00:26:41,640 a half a mile out into the ocean in the year of 120. 310 00:26:39,900 --> 00:26:45,299 um duck Road 311 00:26:43,020 --> 00:26:50,520 and without getting into a lot of the specifics I can tell you that the Fire 312 00:26:47,279 --> 00:26:54,120 Department EMS and air central um and I won't get into all the 313 00:26:52,919 --> 00:26:58,679 specifics because they'll end up for getting or leaving someone out but 314 00:26:56,279 --> 00:27:05,039 they did a tremendous job considering the circumstances 315 00:27:00,539 --> 00:27:10,980 um locally a little more frustrated with the other entities 316 00:27:06,799 --> 00:27:14,159 from the government but I commend the two local divers that we were finally 317 00:27:12,720 --> 00:27:18,720 able to get one was through the fire department one was through Merrick from 318 00:27:16,080 --> 00:27:23,159 Ocean rescue they did a tremendous job of recovering the victim which was 319 00:27:21,419 --> 00:27:29,340 important to all of us to give the family some closure 320 00:27:24,919 --> 00:27:35,100 uh we uh Cliff set up a debriefing and after action 321 00:27:30,779 --> 00:27:39,840 uh meeting that all of us met and talked it out talked through it some of the 322 00:27:37,380 --> 00:27:44,820 things that were short-ended that that we need to prepare for in the future 323 00:27:42,799 --> 00:27:49,140 hopefully that we never have to use again but that you know some of the 324 00:27:46,860 --> 00:27:54,419 shortcomings that that we noted and ultimately we finally found out that 325 00:27:51,960 --> 00:27:59,700 the actual people that investigate these are the NTSB 326 00:27:56,700 --> 00:28:05,880 it's not the New York or the highway patrol it's not the state police it's 327 00:28:02,340 --> 00:28:12,240 not the SBI it's not the Coast Guard and it's not the FAA and it's not 328 00:28:09,480 --> 00:28:16,679 we got a phone number for the call and it was the United States Air Force I 329 00:28:15,000 --> 00:28:21,480 said yeah we investigate it but not commercial or not private one so 330 00:28:19,440 --> 00:28:24,659 ultimately we finally turned it over to the NTSB and we have not heard another 331 00:28:23,460 --> 00:28:29,760 word so and that was about a week and a half 332 00:28:26,580 --> 00:28:34,620 ago any questions did that group been on site pardon is 333 00:28:32,400 --> 00:28:38,880 that mtsb the group's been on site not that I'm aware of but by the time 334 00:28:36,840 --> 00:28:41,820 um one of the comments they made was when we told them the type of aircraft 335 00:28:40,440 --> 00:28:44,760 they said that probably didn't have insurance so I don't even know if they 336 00:28:43,380 --> 00:28:48,179 were going to show up because it was just going to be a 337 00:28:46,020 --> 00:28:51,179 recovery but I can tell you if this start if if this crash should happen the 338 00:28:50,100 --> 00:28:53,700 next day uh 339 00:28:52,260 --> 00:28:57,659 it would have been a lot different because it's it was kicking as it was 340 00:28:55,919 --> 00:29:03,059 then but it was even worse the next day and I can guarantee you that 341 00:29:00,020 --> 00:29:07,799 the aircraft had when they had pulled the parachute to try and pull it up with 342 00:29:05,220 --> 00:29:12,960 him in it it snapped then he went down about 22 feet two other people want to 343 00:29:10,320 --> 00:29:16,020 commend our Weeks Marine their boats their survey and boat 344 00:29:14,700 --> 00:29:20,220 uh unbelievable they did an awesome job 345 00:29:18,360 --> 00:29:25,320 they were able with the sonar they had they popped the line and and the two 346 00:29:23,460 --> 00:29:30,240 divers went right down and right there right on top of it so they did a 347 00:29:27,480 --> 00:29:33,600 remarkable job um 348 00:29:31,860 --> 00:29:38,700 so there's an un did the aircraft did they 349 00:29:36,779 --> 00:29:42,120 rent it or was one night or did the people own it to the best of our 350 00:29:40,200 --> 00:29:47,340 knowledge we located their two vehicles they were at first light at the air it 351 00:29:44,880 --> 00:29:51,360 uh the airstrip there um they were from Lansing Pennsylvania 352 00:29:49,559 --> 00:29:56,159 and it was their aircraft 353 00:29:53,000 --> 00:30:00,539 and the gentleman who didn't make it was actually a pilot I believe it was a 354 00:29:57,720 --> 00:30:07,559 helicopter pilot too so yeah it was an unfortunate 355 00:30:03,960 --> 00:30:13,679 I just had I was on the beach during most of this time and I was just 356 00:30:10,460 --> 00:30:19,799 amazed and so impressed at the community effort from I couldn't begin to name 357 00:30:16,919 --> 00:30:24,779 everybody who was there um and I would like to see our Council 358 00:30:22,880 --> 00:30:31,080 recognize some of these people particularly those two divers who were 359 00:30:27,059 --> 00:30:34,080 just individual citizens who I know um 360 00:30:32,039 --> 00:30:38,880 heard you call them on the phone and to ask them to come over and I'm just so so 361 00:30:37,260 --> 00:30:43,140 I don't know mayor maybe you could work with the police chief and come up with a 362 00:30:40,620 --> 00:30:48,360 list of people that we need to say thank you too 363 00:30:45,179 --> 00:30:53,340 and I also like to commend uh the volunteer fire department chaplain she 364 00:30:50,159 --> 00:31:00,000 did an awesome job this is the victim's wife wanted to come to the scene and our 365 00:30:56,640 --> 00:31:03,240 officer in in the chaplain were able to keep them at the hospital because the 366 00:31:01,740 --> 00:31:06,960 last thing we wanted them to do is to come to the scene and just watch us 367 00:31:04,980 --> 00:31:11,700 standing there waiting for right but I think thanks to Weeks 368 00:31:09,480 --> 00:31:14,240 Marine because they were definitely out there yeah 369 00:31:15,299 --> 00:31:21,779 anything else thank you thank you thank you Cole 370 00:31:19,620 --> 00:31:24,740 Chiefland Barker good evening Ed 371 00:31:27,779 --> 00:31:35,159 good evening mayor council uh just to while we're on the topic I think the 372 00:31:32,940 --> 00:31:39,480 chief basically covered it all but um I will say that we're pretty fortunate to 373 00:31:37,799 --> 00:31:44,159 just have two divers actually in the fire department that it's not a task we 374 00:31:42,299 --> 00:31:47,820 normally do but we do have a guy that's been diving for 30 years he's certified 375 00:31:45,720 --> 00:31:51,720 instructor he teaches it and he happens to be our Treasurer so a phone call away 376 00:31:49,740 --> 00:31:55,320 which was very very nice because we were having some difficulty but um it was 377 00:31:53,880 --> 00:31:59,039 nice to get that victim out of the water for the family so yeah there's any 378 00:31:57,539 --> 00:32:03,179 questions for me regarding that I'll just say I thought the incident went as 379 00:32:01,080 --> 00:32:06,840 well as possible obviously us and the police worked very well together but all 380 00:32:05,220 --> 00:32:10,620 the other agencies I thought locally did a good job 381 00:32:08,039 --> 00:32:15,720 and just to point out the two divers that totally volunteer they were under 382 00:32:13,200 --> 00:32:20,940 no obligation to say yes when we when we called them they totally did it all on 383 00:32:18,360 --> 00:32:26,340 their own that is correct yeah so so there's no more questions on that 384 00:32:23,760 --> 00:32:31,440 I'll get into the fire reform report for the month of September 385 00:32:29,100 --> 00:32:34,679 uh that's actually wrong it's 67 there's one report that's not closed out because 386 00:32:33,000 --> 00:32:39,659 the structure fire report's not done yet for Mark's point but um going through it 387 00:32:37,559 --> 00:32:42,539 there were two structure fires one was in Kitty Hawk and one was in Martin's 388 00:32:41,039 --> 00:32:49,020 Point last month one vehicle fire 30 EMS calls 389 00:32:46,799 --> 00:32:55,020 one extrication of rescue which I might have was just uh not really funny but a 390 00:32:53,100 --> 00:32:57,419 guy was on his roof and the ladder just collapsed he was on the roof so he 391 00:32:56,520 --> 00:33:01,440 didn't get hurt or anything he just couldn't get off because he was down I 392 00:32:59,340 --> 00:33:05,700 just need a ladder so I'm sure his wife will never let him live that down but uh 393 00:33:03,480 --> 00:33:09,659 anyway he was fine so nothing happened to him but um 394 00:33:07,380 --> 00:33:16,019 the water accident or the water rescue was actually the glider one or two gas 395 00:33:12,539 --> 00:33:19,140 leaks one electrical equipment one power line down 396 00:33:17,340 --> 00:33:24,899 seven service calls which are either wheelchairs or our sign program 397 00:33:22,620 --> 00:33:28,320 three Public Service one assist the police or other agency which was the 398 00:33:26,519 --> 00:33:32,159 Fire Marshal's Office I'm in public service two dispatch 399 00:33:30,600 --> 00:33:37,740 canceling route one smoke scare Road or smoke 400 00:33:34,860 --> 00:33:44,539 one Hazmat with no Hazmat and 11 alarms including one Co and one 401 00:33:41,640 --> 00:33:44,539 citizen complaint 402 00:33:45,720 --> 00:33:53,460 and that's all it compares to last year was 403 00:33:49,919 --> 00:33:58,080 59 so we're a little head any other questions 404 00:33:56,160 --> 00:34:01,559 [Music] thank you Chief you're welcome 405 00:34:00,299 --> 00:34:08,299 as always we appreciate all the volunteer efforts 406 00:34:05,100 --> 00:34:08,299 and professional efforts 407 00:34:08,520 --> 00:34:14,460 next we'll hear from our town manager Cliff Ogburn good evening Cliff thank 408 00:34:12,240 --> 00:34:19,260 you um I can't stand up here without also thanking the police chief and the 409 00:34:16,440 --> 00:34:24,000 fire chief for the work from the very beginning to the very end of that day 410 00:34:21,200 --> 00:34:29,099 throughout the entirety they did an outstanding job uh and so 411 00:34:27,179 --> 00:34:33,119 I'm just very thankful for the two of them and that they're here and 412 00:34:30,599 --> 00:34:37,379 supporting us uh there there is a long list of folks that that were there and 413 00:34:35,280 --> 00:34:41,580 supported that day there was uh one other I'll mention the ti Coastal was a 414 00:34:39,480 --> 00:34:48,599 survey boat and I'm mentioning that because both of them told me not to 415 00:34:44,040 --> 00:34:53,700 forget how uh valuable those guys were um and uh so there's a lot of folks to 416 00:34:51,659 --> 00:34:59,640 thank and we'll we'll do that moving forward uh on my agenda I had the vacant 417 00:34:57,180 --> 00:35:04,859 lot right beside you right behind you um it's really just to keep that on your 418 00:35:02,880 --> 00:35:10,320 radar as you know that block was purchased back in 2015 419 00:35:07,380 --> 00:35:14,339 uh it's Zone government institutional gni 420 00:35:12,060 --> 00:35:17,220 um it there's we've started making some discussion about what we might 421 00:35:15,660 --> 00:35:21,119 potentially do with that lot one of the things we've talked about is a community 422 00:35:18,420 --> 00:35:26,119 garden that's gained some interest uh the sscas has mentioned interest there 423 00:35:24,240 --> 00:35:31,200 the Outer Banks Community Foundation has and so I'm not suggesting we do anything 424 00:35:28,740 --> 00:35:34,560 with that right now but I do just want to make sure 425 00:35:32,579 --> 00:35:38,220 um if you know one of the things I was taught early on no surprises so if 426 00:35:36,599 --> 00:35:42,000 you're hearing discussion about that lot you know that's kind of where it's 427 00:35:39,839 --> 00:35:46,740 coming from um on the on beach nourishment we had 428 00:35:44,460 --> 00:35:52,200 our first uh public input meeting last week uh there were about 13 here in this 429 00:35:50,339 --> 00:35:58,380 room uh first time it had been in Southern Shores we had about 13 people 430 00:35:53,960 --> 00:36:03,359 total uh most of those were online uh had some really good questions 431 00:36:00,660 --> 00:36:08,700 um so here's the latest the uh this before the dredging can start there has 432 00:36:06,839 --> 00:36:12,420 to be there has to be some surveys they have to do before dredge surveys and 433 00:36:10,440 --> 00:36:17,520 then of course it's dragged and then they survey to see the quantity that was 434 00:36:14,040 --> 00:36:21,960 put ours was done more than 10 days ago and 10 days have expired so we have to 435 00:36:20,160 --> 00:36:26,820 resurvey um the two dredges are supposed to start 436 00:36:24,599 --> 00:36:29,400 coming back and be here either late Wednesday night or early Thursday 437 00:36:28,260 --> 00:36:34,020 morning but the survey boats are probably going 438 00:36:32,099 --> 00:36:37,740 to take a little bit longer to get that work done before we can dredge but so 439 00:36:36,480 --> 00:36:41,940 right now both directions will go to Kitty Hall they've got about 5 000 feet 440 00:36:39,720 --> 00:36:46,800 they have to finish there as soon as our beach is surveyed then the Magdalene the 441 00:36:44,400 --> 00:36:50,940 bigger of the two will come to 60 Ocean Boulevard and start pumping South 442 00:36:49,920 --> 00:36:54,540 um I've stood up here four or five times 443 00:36:52,800 --> 00:36:59,040 and told you the dredge is coming and this is number six so 444 00:36:57,540 --> 00:37:04,020 um about if they start Monday they're 445 00:37:01,980 --> 00:37:07,020 supposed to finish in 40 to 45 days and that would take them right up until 446 00:37:05,040 --> 00:37:10,980 Thanksgiving Day and then of course they have to go to 447 00:37:08,579 --> 00:37:14,460 duck and be done by the end of December so they've got they've got their work 448 00:37:13,020 --> 00:37:20,579 cut out for them but that's the latest news as of this 449 00:37:17,579 --> 00:37:24,839 morning provided there's no more storms correct or or equipment breakdown or 450 00:37:23,640 --> 00:37:29,880 equipment yeah so that's all I got all right thank you 451 00:37:28,320 --> 00:37:36,200 Cliff thank you anybody have any questions for cliff 452 00:37:31,320 --> 00:37:36,200 I'm good okay thank you very much 453 00:37:37,260 --> 00:37:43,740 next on our agenda is the opportunity for our town attorney to address US good 454 00:37:41,700 --> 00:37:48,720 evening Phillip thank you um I would like to bring you guys an update on the 455 00:37:45,720 --> 00:37:54,300 mid County kerto Bridge litigation uh which remains pending in the full circle 456 00:37:50,640 --> 00:37:58,320 fields in Richmond on Monday October the 3rd the full circuit advised us that 457 00:37:56,520 --> 00:38:02,579 more arguments in this case would be scheduled for the December 6th through 458 00:38:00,540 --> 00:38:06,599 9th argument session the attorneys are being directed to 459 00:38:04,440 --> 00:38:11,700 inform the court of any conflicts by October 11th and will later be informed 460 00:38:09,300 --> 00:38:16,859 the specific date between the sixth of the night that arguments will be heard 461 00:38:14,359 --> 00:38:21,480 uh this is the first real development since we filed our Amicus brief in 462 00:38:18,960 --> 00:38:25,160 mid-june and we'll report any further developments to the council as they 463 00:38:22,859 --> 00:38:25,160 occur 464 00:38:26,780 --> 00:38:33,480 appreciate it and I also am here to answer any questions the manager advised 465 00:38:32,040 --> 00:38:37,619 me there may be some questions about the recent U.S Supreme Court decision Reed 466 00:38:35,400 --> 00:38:42,000 versus Gilbert about content neutral signs 467 00:38:39,300 --> 00:38:45,119 um maybe once we get to the public hearing about signs well unless somebody 468 00:38:43,619 --> 00:38:49,619 has a question now they want to probably not he's pretty straightforward and I 469 00:38:46,859 --> 00:38:52,859 sent Clint an email which may be yeah something might pop up when we get to 470 00:38:51,359 --> 00:38:56,760 that public hearing but yes thank you for that offer appreciate it Phil okay 471 00:38:54,660 --> 00:39:01,579 very good um next on our agenda is the general 472 00:38:58,560 --> 00:39:01,579 public comment 473 00:39:03,859 --> 00:39:09,440 Mr Jeff Hummel would you like to come and address the council 474 00:39:15,180 --> 00:39:20,880 I wouldn't stay back there and talk I've never been said I've never told wife 475 00:39:18,599 --> 00:39:25,260 about anyone these things on hey no complaints I'm just here I'm uh probably 476 00:39:23,520 --> 00:39:28,920 the most affected by the bridge the Culvert uh Universal Trinity Culvert 477 00:39:27,839 --> 00:39:32,520 replacement um 478 00:39:30,359 --> 00:39:36,660 my driveway is probably about 50 feet from it probably the closest one of the 479 00:39:34,619 --> 00:39:40,140 four of us are on that corner nothing in particular I've been working with Cliff 480 00:39:38,099 --> 00:39:44,099 I want to thank him uh he's been keeping me in the loop on things and I do hope 481 00:39:42,300 --> 00:39:49,260 to stay involved as we go forward certainly safety and Aesthetics are the 482 00:39:47,040 --> 00:39:54,000 two things I'm most interested in um so we don't end up with a an ugly 483 00:39:51,540 --> 00:39:58,140 concrete structure sitting there so hopefully we can find some things I know 484 00:39:55,980 --> 00:40:02,460 you guys decided on uh or at least preliminarily decide on option two 485 00:40:00,720 --> 00:40:05,280 I like option three better personally but I think two is probably a good 486 00:40:03,720 --> 00:40:07,320 answer since it saves us some money and hopefully we can use some of that money 487 00:40:06,480 --> 00:40:10,859 for some of those Aesthetics things we may 488 00:40:08,940 --> 00:40:15,300 want to do some different railings or stamped concrete or something whatever 489 00:40:12,839 --> 00:40:20,579 it comes down to but uh just want to stay involved and thank you guys and uh 490 00:40:17,520 --> 00:40:24,599 carry on any questions feel free which house if you're going if you're going 491 00:40:21,900 --> 00:40:27,900 north on on June for which one over your shoulder over the shoulder on the right 492 00:40:26,160 --> 00:40:33,480 yeah the one that has to drive up on the hill okay yes that literally that that 493 00:40:30,599 --> 00:40:38,099 Creek is right there exactly right okay terrific okay thanks Jeff thanks guys 494 00:40:36,000 --> 00:40:43,040 thank you in Jefferson engineer as well as a 495 00:40:40,320 --> 00:40:43,040 neighbor so 496 00:40:44,339 --> 00:40:50,579 we have nothing on our agenda under old business so we'll move on to new 497 00:40:48,000 --> 00:40:53,280 business which consists of lots of public hearings 498 00:40:51,960 --> 00:41:00,020 um but first we start with the Reconstruction task force appointment uh 499 00:40:56,099 --> 00:41:00,020 council is on page 16. 500 00:41:01,700 --> 00:41:09,800 and I believe is a clip oops no it's not on page 16. 501 00:41:10,220 --> 00:41:14,780 16. hmm yeah 502 00:41:15,260 --> 00:41:22,760 yeah item five page 16. you got plenty page numbers 503 00:41:23,960 --> 00:41:34,140 oh okay sorry the item title at the top got okay Excuse me yes page 16. 504 00:41:31,980 --> 00:41:37,440 um Cliff are you Wes is gonna handle this thank you 505 00:41:35,400 --> 00:41:41,099 yes ma'am um this is something that we have to do annually 506 00:41:39,119 --> 00:41:43,859 um part of our community writing system scoring 507 00:41:43,140 --> 00:41:50,339 um this is established in section 12-69 of 508 00:41:47,820 --> 00:41:55,500 the town code and it requires an annual appointment of the Reconstruction task 509 00:41:52,320 --> 00:41:59,180 force which are activated upon the Declaration of a building moratorium 510 00:41:57,180 --> 00:42:04,020 following a major storm event the primary purpose is to receive and 511 00:42:01,980 --> 00:42:08,040 review damage reports and other analyzes of post-storm circumstances 512 00:42:07,140 --> 00:42:12,440 um to discern appropriate areas for post 513 00:42:10,020 --> 00:42:19,260 storm change and Innovation the representatives include two elected 514 00:42:16,740 --> 00:42:22,560 officials two planning board members uh Town manager myself police chief fire 515 00:42:21,599 --> 00:42:26,940 chief ssca president cpoa president and one 516 00:42:25,680 --> 00:42:31,980 representative from the construction Community which is uh again Mr David 517 00:42:29,460 --> 00:42:35,940 Buchanan has volunteer volunteered to fill that role 518 00:42:34,140 --> 00:42:40,500 very good thanks Wes anybody have any questions for Wes 519 00:42:38,339 --> 00:42:46,800 so council could I hear a motion to appoint the Reconstruction task force as 520 00:42:43,020 --> 00:42:49,700 presented by staff so we have a motion of a second 521 00:42:49,800 --> 00:42:57,359 second second any discussion 522 00:42:53,180 --> 00:43:00,500 none all those in favor all right motion carries 523 00:43:02,400 --> 00:43:09,720 okay now we have number six public hearing final 524 00:43:07,579 --> 00:43:14,819 Subdivision plat submitted by Matthew Casella to subdivide the property 525 00:43:11,579 --> 00:43:20,280 located at 267 Hillcrest Drive and I'm handing the public hearing over to our 526 00:43:17,900 --> 00:43:24,720 able-bodied attorney Philip northall thank you madam mayor I now open the 527 00:43:23,040 --> 00:43:31,260 public hearing for the final subdivision plot submitted by Matthew Casella by the 528 00:43:27,480 --> 00:43:34,339 property located at 267 Hillcrest Drive called Mr Hat 529 00:43:38,520 --> 00:43:45,960 thank you Mr warthog um the next item on y'all's agenda is uh 530 00:43:43,280 --> 00:43:51,780 psp-2201 this is approval of the final subdivision plot for 267 Hillcrest Drive 531 00:43:49,260 --> 00:43:56,280 you'll recall at a previous meeting you all reviewed the preliminary plot for 532 00:43:53,760 --> 00:44:01,380 this subdivision the ordinance requires that for this kind of subdivision that 533 00:43:59,640 --> 00:44:04,500 it goes the preliminary plaque goes to the planning board and Town Council and 534 00:44:02,940 --> 00:44:08,460 the final plaque goes to the planning board and Town Council 535 00:44:06,000 --> 00:44:12,420 uh this final plat um there are no changes other than the ones that were 536 00:44:10,500 --> 00:44:15,420 requested in the conditions you all approved 537 00:44:13,800 --> 00:44:22,380 um of the preliminary plot which was basically to remove references to uh 538 00:44:18,960 --> 00:44:26,460 recombination and to add a certificate of approval for the planning board and 539 00:44:23,940 --> 00:44:30,420 the Town Council other than that the ownership is the same the lot sizes are 540 00:44:28,680 --> 00:44:34,859 the same all the measurements everything is the same this is simply the final 541 00:44:32,640 --> 00:44:39,599 plot should you all approve it tonight then the surveyor for Mr Casella we'll 542 00:44:37,200 --> 00:44:44,700 draw up the mylar plant which is a specific 543 00:44:41,280 --> 00:44:50,160 material document and um the owner will sign it the surveyor will sign it and 544 00:44:47,040 --> 00:44:55,380 seal it and then the mayor and planning board chair will sign it representing 545 00:44:51,780 --> 00:45:01,099 the town then the owner will take it to the register of deeds for recreation and 546 00:44:58,200 --> 00:45:01,099 it will be done 547 00:45:01,200 --> 00:45:07,680 um the planning board staff recommends approval of the final plot and the town 548 00:45:05,400 --> 00:45:10,819 planning board approved it at the September 19th meeting 549 00:45:11,640 --> 00:45:14,900 any questions for me 550 00:45:16,020 --> 00:45:25,140 sorry one side up to speak and when he would like to be 551 00:45:22,440 --> 00:45:29,339 I'll now close the public hearing Thank You Phillip 552 00:45:27,060 --> 00:45:32,400 Council um we've seen all of this material before 553 00:45:30,900 --> 00:45:36,079 um so I think it's pretty much a straightforward 554 00:45:33,960 --> 00:45:36,079 um 555 00:45:36,300 --> 00:45:43,619 as presented and so I need a motion to approve 556 00:45:41,280 --> 00:45:49,800 the oh the the final plan final plot 557 00:45:47,700 --> 00:45:55,560 yeah I move that we approved the final plant to subdivide the property located 558 00:45:52,020 --> 00:46:01,920 at 267 Hillcrest Drive we have a motion to have a second second 559 00:45:57,680 --> 00:46:05,040 any any last discussion or questions at this time 560 00:46:03,599 --> 00:46:10,560 hearing none I'll call for a vote all those in favor 561 00:46:07,260 --> 00:46:15,180 I don't know any opposed motion carries five zero thank you 562 00:46:12,900 --> 00:46:19,640 okay um next item of business 563 00:46:19,680 --> 00:46:27,540 is public hearing ZTA 2108 submitted by the town of Southern Shores 564 00:46:25,020 --> 00:46:33,440 to amend town code sections 36 to 57 and 36 to 165 and it's on page 20 in your 565 00:46:30,660 --> 00:46:33,440 books Council 566 00:46:33,839 --> 00:46:41,520 I will now hand this over to our attorney Philip lenthal 567 00:46:39,240 --> 00:46:45,240 I will now open the public hearing for ZTA 568 00:46:42,800 --> 00:46:50,760 21-08 application submitted about southern shoresville Midtown code 569 00:46:47,220 --> 00:46:50,760 sections 36-57-36-165. 570 00:46:53,460 --> 00:46:55,640 foreign 571 00:46:58,920 --> 00:47:06,420 thank you sir the next item on y'all's agenda is eta-2108 572 00:47:04,319 --> 00:47:12,480 um it's almost exactly a year in the month of November you all considered 573 00:47:08,819 --> 00:47:16,560 this application November 9th 2021 and if you all uh recall from that meeting 574 00:47:14,760 --> 00:47:22,859 there were several comments during the public hearing most of them were 575 00:47:19,800 --> 00:47:27,599 related to the changes to the size of temporary signs for properties that were 576 00:47:25,079 --> 00:47:34,020 for sale or for lease and rent um or contractor signs 577 00:47:29,700 --> 00:47:37,980 so ultimately in November of 2021 uh you all Council voted to send this 578 00:47:35,880 --> 00:47:42,240 application back to the town to town staff and the planning board for 579 00:47:39,300 --> 00:47:47,220 revisions including in the vote in your motion allowing signs in the town 580 00:47:44,640 --> 00:47:51,720 right-of-way during campaign season Town staff has made several revisions to 581 00:47:49,680 --> 00:47:56,819 this proposed language since November 2021 those changes include but are not 582 00:47:54,900 --> 00:48:00,839 limited to allowing temporary signs in the right-of-way during campaign season 583 00:47:58,460 --> 00:48:05,640 with permission from the adjacent property owner or owners 584 00:48:02,760 --> 00:48:09,720 revise right-of-way during um excuse me revised the requirements for signs on 585 00:48:08,099 --> 00:48:13,880 properties that are for sale or lease provides the definition of sign revised 586 00:48:12,599 --> 00:48:18,540 the definition of temporary sign provides the requirements for signs at 587 00:48:16,079 --> 00:48:21,720 Major entrances to subdivisions advisor requirements for wall signs in the 588 00:48:19,920 --> 00:48:27,900 commercial zoning district and revised requirements for temporary signs and all 589 00:48:24,540 --> 00:48:32,220 the zoning zoning districts um with this last version the planning 590 00:48:30,599 --> 00:48:37,680 board considered it at the September 19th meeting and they did recommend 591 00:48:34,740 --> 00:48:40,579 approval of it and town staff recommends approval as well 592 00:48:41,220 --> 00:48:50,720 very good thank you Wes thank you is there anyone here signed up to speak 593 00:48:48,240 --> 00:48:53,940 when you would like to speak hearing that I'll now close the public 594 00:48:53,040 --> 00:48:56,700 here thanks Phil 595 00:48:54,780 --> 00:49:01,500 [Music] um I want to just take a moment to thank 596 00:48:59,819 --> 00:49:05,280 the planning board for all their hard work on this 597 00:49:03,960 --> 00:49:09,000 particular um 598 00:49:06,119 --> 00:49:14,520 revision of our town code um I want to thank staff 599 00:49:11,280 --> 00:49:21,119 for all of their hard work and also our attorney for his review of the legal 600 00:49:18,079 --> 00:49:27,480 requirements of updating this particular ordinance this is a lot of work has been 601 00:49:23,180 --> 00:49:33,780 done on this revision and um and I just I'm just very very thankful 602 00:49:31,859 --> 00:49:37,380 um that we're seeing the light at the end of this tunnel 603 00:49:34,980 --> 00:49:41,640 um because it's been a long road so again I can't I just want to say thank 604 00:49:39,359 --> 00:49:44,819 you to Andy Ward Tony De Bernardo and all the rest of the 605 00:49:43,440 --> 00:49:49,339 planning board members um Wes cliff 606 00:49:47,400 --> 00:49:54,720 um and our attorneys mostly Ben but maybe some Phillip 607 00:49:52,440 --> 00:49:58,920 um thank you very much having not been on the board then I 608 00:49:56,940 --> 00:50:04,319 think this is really well done reading what it was and the table that's set out 609 00:50:01,140 --> 00:50:08,760 now I think it's very easy to follow for anybody and it lays it out extremely 610 00:50:06,900 --> 00:50:14,400 well after after I reviewed it I said wow this is a lot of work and it's well 611 00:50:10,560 --> 00:50:19,460 done you know eliminated a lot of yeah dupe and misunderstanding what it did 612 00:50:17,099 --> 00:50:19,460 yeah 613 00:50:20,099 --> 00:50:27,180 I mean just one more thing to to write an ordinance that strikes a 614 00:50:25,440 --> 00:50:31,200 balance between trying to accomplish what we want to 615 00:50:29,099 --> 00:50:33,960 accomplish for us the Aesthetics of our town 616 00:50:32,520 --> 00:50:36,780 but also um 617 00:50:34,740 --> 00:50:41,760 recognizing people have free speech rights 618 00:50:38,400 --> 00:50:46,220 um also recognizing that the town needs to have an ordinance that they can use 619 00:50:44,099 --> 00:50:51,900 when necessary and all of that I think has become or 620 00:50:49,800 --> 00:50:57,619 been worked into this in a pretty good balance and um so I'm very grateful 621 00:50:58,880 --> 00:51:06,720 can we hear the legal dissertation about the Supreme Court case 622 00:51:04,079 --> 00:51:10,079 illegal yeah you want to meet him to read the email I'm just curious yeah if 623 00:51:08,579 --> 00:51:13,260 somebody puts an offensive sign up we had this off the cuff discussion earlier 624 00:51:12,300 --> 00:51:16,980 um what what recourse the town might have 625 00:51:15,420 --> 00:51:19,680 what's the difference between I mean if we can't regulate baseball content 626 00:51:18,420 --> 00:51:26,339 there's nothing in here that says content but if there's a vulgar sign or 627 00:51:23,880 --> 00:51:30,359 different various types of signs it might be more restrictive on 628 00:51:28,440 --> 00:51:34,260 in the Gilbert case they were more restrictive on temporary signs for 629 00:51:32,640 --> 00:51:38,520 church and events like that than they were on time 's political and they had 630 00:51:36,960 --> 00:51:42,180 different size requirements for every sign 631 00:51:39,780 --> 00:51:46,079 um and if they think it's content based it's going to be presumptively 632 00:51:43,880 --> 00:51:51,119 unconstitutional and faced a strict scrutiny test where they have to you 633 00:51:49,140 --> 00:51:56,640 have to narrowly tailor um in those strict scrutiny tests 634 00:51:53,880 --> 00:52:02,400 whatever the issue they rarely Survive by the 635 00:51:59,160 --> 00:52:06,380 Constitutional View and what I think you guys have done here has been very 636 00:52:03,900 --> 00:52:13,400 content neutral and that you've treated most signs the same way and and 637 00:52:10,500 --> 00:52:13,400 it's well done 638 00:52:13,740 --> 00:52:20,660 and if you want to get down in the Weeds about this I could talk to you after I 639 00:52:17,940 --> 00:52:25,020 when you can my email basically outlines holding in the analysis of the Gilbert 640 00:52:22,980 --> 00:52:28,920 case and essentially they had three different types of signed ordinances for 641 00:52:26,880 --> 00:52:33,420 three different types of signs and they were treated differently and the church 642 00:52:31,319 --> 00:52:37,559 ultimately left their sign up longer than the hourly requirements for 643 00:52:35,520 --> 00:52:42,839 temporary signs for that particular type of conduct and they got fined and then 644 00:52:40,920 --> 00:52:47,220 they ultimately sued the town of Gilbert it made its wealth in some reports all 645 00:52:44,640 --> 00:52:52,920 the way to the U.S area hmm I'll be curious to read it we don't 646 00:52:50,400 --> 00:52:55,160 even talk about it yeah so let's grab the email 647 00:52:55,319 --> 00:53:06,240 Thank You Phillip all right and I'll just say I agree with Mark that the um 648 00:53:02,819 --> 00:53:10,740 charts that are provided really clarify a lot so I don't know who did all these 649 00:53:08,520 --> 00:53:15,780 charts Wes but the charts are good yes 650 00:53:13,020 --> 00:53:19,260 well specifically Define you know better definition between permanent and 651 00:53:17,700 --> 00:53:24,780 temporary that's what I got out of it 652 00:53:22,319 --> 00:53:28,440 or temporary permanence huh the uh 653 00:53:26,520 --> 00:53:31,859 how does this handle grandfather like if there's a current house sign that is 654 00:53:30,059 --> 00:53:36,180 greater than the square footage listed West I'm really asking you where did 655 00:53:34,260 --> 00:53:38,540 West go he's hiding behind me I can't see him 656 00:53:42,480 --> 00:53:48,720 were you asking is there a grandfather I mean if somebody's in non-compliance 657 00:53:46,619 --> 00:53:54,059 once this is adopted what's going to happen to them well we looked at 658 00:53:51,599 --> 00:53:56,819 um an amortization period okay um but that would have involved according Mr 659 00:53:55,380 --> 00:54:00,380 Gallup um we would have had to had appraisers 660 00:53:58,740 --> 00:54:07,380 appraisals done and to see if the town's interest 661 00:54:04,760 --> 00:54:12,359 outweighs the value um we didn't pursue that much further 662 00:54:10,920 --> 00:54:16,920 um but um I would say that um 663 00:54:14,640 --> 00:54:21,780 when this becomes effective that it may create some non-conformities okay 664 00:54:19,680 --> 00:54:27,900 enforcement will be as it always is primarily complaints Persona yes ma'am 665 00:54:24,540 --> 00:54:31,559 has been primarily complaint driven well keep us posted we need to adjust 666 00:54:29,579 --> 00:54:34,740 the size yeah what's on you adjusting I've got a couple in mind 667 00:54:33,340 --> 00:54:38,660 [Laughter] yes sir you'll see them 668 00:54:39,200 --> 00:54:42,980 I'm not even complainer 669 00:54:43,859 --> 00:54:49,819 thank you Wes yes sir anybody else have any comments or 670 00:54:47,579 --> 00:54:49,819 questions 671 00:54:50,880 --> 00:55:01,740 Council I need to ask for a motion to approve ZTA 2108 as presented 672 00:54:57,720 --> 00:55:06,559 so much second second any further discussion 673 00:55:04,140 --> 00:55:14,180 all those in favor all right opposed finally 674 00:55:09,240 --> 00:55:14,180 carries five to zero thank you yay 675 00:55:15,000 --> 00:55:21,420 you won't have to be a collecting political songs we're up to 676 00:55:19,319 --> 00:55:26,940 um number eight um 677 00:55:22,680 --> 00:55:26,940 public hearings ETA 2210 678 00:55:27,240 --> 00:55:34,859 page 40 in your books Council and I believe 679 00:55:32,160 --> 00:55:40,520 I'm going to hand this over to our town attorney Philip today 680 00:55:37,600 --> 00:55:46,760 [Music] 22-10 and applications today 681 00:55:44,579 --> 00:55:52,160 section 36 207c or 11 and again about your 682 00:55:49,500 --> 00:55:52,160 transcripts 683 00:55:53,220 --> 00:56:01,140 thank you thanks thank you sir 684 00:55:57,119 --> 00:56:01,140 um next item is zta-22-10 685 00:56:01,200 --> 00:56:09,839 um on June 7th you all recall that you adopted zta-2206 686 00:56:06,839 --> 00:56:13,619 which addressed mixed-use group development of commercial and 687 00:56:11,099 --> 00:56:18,420 residential buildings um when that was adopted and prior to 688 00:56:16,859 --> 00:56:22,140 that recommended by the planning board it Incorporated the dimensional 689 00:56:20,400 --> 00:56:27,720 requirements for the seed General commercial zoning District 690 00:56:25,260 --> 00:56:32,540 when that was done the language that was recommended by the board and ultimately 691 00:56:29,760 --> 00:56:39,480 adopted by Council 36-207 c11i addresses Building height 692 00:56:36,420 --> 00:56:43,319 and it comes from the building height requirements in the c commercial C 693 00:56:41,520 --> 00:56:46,260 General commercial District the building height requirements in the 694 00:56:44,880 --> 00:56:50,940 city General commercial District are the same in every other zoning District 695 00:56:49,260 --> 00:56:55,559 um and somehow someway a sentence was left out 696 00:56:54,000 --> 00:57:00,660 of that building height requirement there are two sentences to it and I'll 697 00:56:57,839 --> 00:57:04,440 just read it uh maximum what was adopted was at maximum Building height should be 698 00:57:02,339 --> 00:57:08,160 35 feet measured from the average of the existing undisturbed grade at the corn 699 00:57:06,359 --> 00:57:11,700 at the building corners there's another sentence that was left 700 00:57:09,900 --> 00:57:15,059 out if the average of the existing undisturbed rate at the corners of the 701 00:57:13,260 --> 00:57:19,559 building is less than eight feet above mean sea level the maximum Building 702 00:57:17,520 --> 00:57:24,480 height may be measured from up to eight feet above main sea level 703 00:57:21,900 --> 00:57:28,500 so therefore uh Town staff believes that omitting that second sentence was an 704 00:57:26,280 --> 00:57:33,780 oversight should have been included in the requirements and should have been 705 00:57:30,480 --> 00:57:37,980 adopted when it originally went through um the town planning board agreed 706 00:57:35,819 --> 00:57:43,160 and they adopted the uh what they recommended approval of the ZTA at the 707 00:57:39,780 --> 00:57:43,160 September 19th meeting 708 00:57:45,720 --> 00:57:53,940 foreign so this isn't changing anything it's 709 00:57:51,059 --> 00:58:00,480 just keeping it consistent this is well it's it's changing 710 00:57:56,520 --> 00:58:09,240 C 11 is changing the items um in 36-207 C11 there are items a 711 00:58:05,220 --> 00:58:14,819 through I think l or M and this is changing I this is inserting that second 712 00:58:11,760 --> 00:58:19,020 sentence that was left out right but so to speak it's not anything new it's what 713 00:58:16,740 --> 00:58:24,359 is carrying forward what already applies everywhere else in the town so it's just 714 00:58:21,240 --> 00:58:28,319 a defined actually defining it in the ZTA it is yes sir it's putting the 715 00:58:26,400 --> 00:58:32,220 dimensional requirement in the requirements for this specific use which 716 00:58:30,780 --> 00:58:36,119 is mixed-use group development of commercial and residential buildings 717 00:58:33,599 --> 00:58:41,400 which a couple of y'all have had questions and concerns about initially 718 00:58:37,859 --> 00:58:44,220 anyway well here we are but that was my question did you explore just getting 719 00:58:42,900 --> 00:58:47,040 rid of the dimensional requirements out of the new schedule 720 00:58:45,359 --> 00:58:51,000 out of the what schedule out of this youth schedule that they were added to 721 00:58:48,480 --> 00:58:55,799 in this case we felt that we would just I got you add the my other missing 722 00:58:54,119 --> 00:58:59,700 sentence I bear responsibility for this I should 723 00:58:57,599 --> 00:59:04,400 have fought harder in June we wouldn't be here right 724 00:59:02,220 --> 00:59:04,400 okay 725 00:59:08,520 --> 00:59:11,240 any other questions 726 00:59:14,180 --> 00:59:20,040 I have one other question the uh I'm imagining that you went through all the 727 00:59:18,660 --> 00:59:23,040 other dimensional requirements that were added and make sure there wasn't 728 00:59:21,180 --> 00:59:26,040 anything excerpted from that from there yes sir this is as far as I can tell 729 00:59:24,420 --> 00:59:31,700 this is the only missing this is the only thing that's inconsistent yes sir 730 00:59:28,920 --> 00:59:31,700 thank you 731 00:59:33,480 --> 00:59:38,579 hearing no one here to speak or how close the public hearing Thank You 732 00:59:37,319 --> 00:59:45,000 Phillip Council any uh further discussion on ZTA 733 00:59:41,900 --> 00:59:50,400 22-10 as presented I would like to make a motion to adopt 734 00:59:47,339 --> 00:59:54,839 ZTA 22-10 as approved by the planning board and presented by Town staff thank 735 00:59:52,500 --> 01:00:00,960 you can I hear a second we have a second any other discussion questions all those 736 00:59:58,020 --> 01:00:07,700 in favor opposed ZTA 2210 passes thank you very much 737 01:00:04,920 --> 01:00:13,920 next on our agenda is number nine consideration of RFQ for Trinity Juniper 738 01:00:11,220 --> 01:00:16,880 Bridge page 46. in your books 739 01:00:17,280 --> 01:00:24,480 at your last meeting you heard a presentation from Kimberly horn you'd 740 01:00:22,200 --> 01:00:30,960 ask them to evaluate three alternatives to replace the Culvert set it on 741 01:00:28,380 --> 01:00:36,299 alternative to which is a chord slab bridge and at at your last meeting you 742 01:00:33,960 --> 01:00:42,119 asked us to come back with an RFQ so we could start soliciting for an engineer 743 01:00:39,119 --> 01:00:46,740 to design the bridge and so that's what this is I'll just point out a few things 744 01:00:44,119 --> 01:00:51,180 in the description of the project it reads the town is Seeking a qualified 745 01:00:48,720 --> 01:00:55,619 firm capable of providing planning and Design Services for a cord slab bridge 746 01:00:53,400 --> 01:00:59,940 for the Juniper paternity Trail bridge replacement project the work will 747 01:00:57,480 --> 01:01:05,520 include but not limited to hydraulic design geotechnical investigations with 748 01:01:03,180 --> 01:01:10,619 Foundation recommendations location and surveys erosion control plans roadway 749 01:01:07,859 --> 01:01:14,819 design structure design preparation of permit application preparation and 750 01:01:12,540 --> 01:01:19,500 planning Document Preparation of Construction contract proposals and 751 01:01:16,859 --> 01:01:26,220 estimate in utility conflicts so I hope we've captured everything there it one 752 01:01:24,119 --> 01:01:32,520 note we need to ask for correction at the bottom of page 47 you'll see that uh 753 01:01:29,000 --> 01:01:37,559 it's listed uh prior to submitting a letter of interest that should be prior 754 01:01:34,200 --> 01:01:42,299 to submitting an RFQ um 755 01:01:38,160 --> 01:01:46,200 and then over on the next page number three the statement of qualifications 756 01:01:44,220 --> 01:01:52,260 when it's due if if you all are comfortable with this we would uh get 757 01:01:49,140 --> 01:01:57,540 this out as soon as tomorrow and we would uh recommend at least 30 days for 758 01:01:55,020 --> 01:02:03,380 firms to respond and so we would fill that blank in with all qualifications 759 01:02:00,140 --> 01:02:07,980 packages must be received by 2 pm November 5th 760 01:02:05,640 --> 01:02:12,720 uh 22. number four lists kind of some of the 761 01:02:10,200 --> 01:02:18,180 contents of the soq and how we're going to be evaluating these and the the 762 01:02:15,119 --> 01:02:23,280 evaluation team will be myself the town engineer the Public Works director and 763 01:02:21,000 --> 01:02:26,940 the deputy Town manager um so 764 01:02:25,079 --> 01:02:31,460 trying to really hone in on someone's capability we've asked for a list of 765 01:02:29,460 --> 01:02:35,579 projects performed in the last 10 years which indicate experience with the scope 766 01:02:33,900 --> 01:02:41,339 of work we've asked them to include pictures of finished projects and note 767 01:02:38,460 --> 01:02:46,619 any projects in residential settings uh letter e under that we've just uh 768 01:02:44,819 --> 01:02:50,640 asked them to describe in detail the firms or persons experience in cord slab 769 01:02:49,319 --> 01:02:56,400 bridge design uh so the other thing that I would most 770 01:02:54,780 --> 01:03:01,380 of its boilerplate the other the other part that I would bring your attention 771 01:02:58,079 --> 01:03:05,160 to is uh under number seven the proposed schedule again if you're comfortable 772 01:03:03,540 --> 01:03:10,680 with this and we can issue it we would uh issue this as early as tomorrow that 773 01:03:08,640 --> 01:03:15,000 next line can be just struck through there's no deadline there's no letter of 774 01:03:12,839 --> 01:03:21,780 interest you can strike through that uh we would give them uh until October 775 01:03:18,839 --> 01:03:25,559 21st for any questions that they have uh and give us give ourselves a week to 776 01:03:23,400 --> 01:03:30,240 respond to that so October 21st would be the deadline for questions October 28th 777 01:03:28,380 --> 01:03:37,460 would be our deadline um to respond and the deadline to submit 778 01:03:33,599 --> 01:03:37,460 would be November 5th 779 01:03:37,500 --> 01:03:43,380 we'll advertise this locally we'll advertise it I've been speaking with the 780 01:03:41,280 --> 01:03:47,280 town engineer there's a similar project going on in Elizabeth City right now I 781 01:03:45,359 --> 01:03:52,740 mean almost the exact same size less residential but so we'll put this in the 782 01:03:49,500 --> 01:03:57,299 Daily Advance in Virginia pilot in hopes of trying to get some widespread 783 01:03:55,140 --> 01:03:59,299 recognition um 784 01:03:59,720 --> 01:04:04,339 so any questions 785 01:04:04,619 --> 01:04:10,200 what would what would be our uh 786 01:04:10,440 --> 01:04:15,780 if we don't excuse me let me restart if we don't get 787 01:04:14,040 --> 01:04:20,940 the interest that we think we should be getting what was what is our plan B so 788 01:04:18,660 --> 01:04:25,200 to speak we could if we don't feel as though we have something we could 789 01:04:22,319 --> 01:04:28,920 recommend to you we could resubmit do it again right okay 790 01:04:26,880 --> 01:04:32,700 um do you have to come back for us to us to approve that or can you just do that 791 01:04:31,079 --> 01:04:37,500 I think I don't think she can do that the plan 792 01:04:34,980 --> 01:04:40,920 would be if we if we do get someone qualified and we can make a 793 01:04:38,700 --> 01:04:44,880 recommendation to you we'd make that at your December meeting uh and give you 794 01:04:43,440 --> 01:04:49,020 the reasons why I give you the score this is how we rank them this is why 795 01:04:46,619 --> 01:04:52,920 we're recommending this firm uh and then you know you can ask questions and see 796 01:04:50,880 --> 01:04:57,000 if you're comfortable with who we recommend okay 797 01:04:54,720 --> 01:05:02,240 um and even if that mean you may decide no uh and we go back out okay okay 798 01:05:02,339 --> 01:05:10,380 thank you anybody want to ask questions 799 01:05:07,040 --> 01:05:15,599 does uh the people we had handling provide for or they would they be one of 800 01:05:12,960 --> 01:05:21,319 the bidders can we horn would they be one of the yes sir I'm confident they'll 801 01:05:17,819 --> 01:05:21,319 they'll submit okay 802 01:05:21,359 --> 01:05:27,240 they have a head start yeah 803 01:05:25,140 --> 01:05:32,520 do you you mentioned the project in Elizabeth City do you happen to know the 804 01:05:29,099 --> 01:05:36,859 firm that got the I don't okay I just called Providence Road 805 01:05:34,680 --> 01:05:36,859 foreign 806 01:05:40,670 --> 01:05:47,520 [Music] all right so we need a motion to approve 807 01:05:45,780 --> 01:05:53,280 the RFQ professional Engineering Services planning and Design Services 808 01:05:50,700 --> 01:05:58,559 got a second second any more discussion 809 01:05:56,160 --> 01:06:05,000 hearing none all those in favor aye aye opposed 810 01:06:00,540 --> 01:06:05,000 motion carries thank you Cliff thank you 811 01:06:08,099 --> 01:06:15,000 number 10 we're into double digits tonight 812 01:06:13,380 --> 01:06:18,240 for agenda items um consideration of proposals Gene got 813 01:06:16,740 --> 01:06:25,380 Trail drainage Improvement project it's page 52 Council in your book 814 01:06:21,059 --> 01:06:30,839 Cliff yes uh we last Thursday we opened the bids for this project we only 815 01:06:26,760 --> 01:06:34,099 received two bids uh Envirotech and Fred Smith Company and there's a pretty big 816 01:06:32,339 --> 01:06:41,180 difference between the two the town engineer his estimates are 817 01:06:37,619 --> 01:06:46,280 right in line with the low bid of Enviro Envirotech for 38 818 01:06:44,660 --> 01:06:52,500 599.69 we're asking for you all to approve that 819 01:06:50,220 --> 01:06:58,380 the budget amendment that's associated with this for the project on Gene guide 820 01:06:55,260 --> 01:07:04,020 that's going to lower the ground water and make some capacity for rain water so 821 01:07:02,280 --> 01:07:07,859 if you approve this we're asking you to approve the budget amendment the funds 822 01:07:06,180 --> 01:07:11,400 would come out of the out of fund balance 823 01:07:08,819 --> 01:07:14,400 and uh we can get get started on a contract hopefully have 824 01:07:13,500 --> 01:07:17,359 this done by the end of the year 825 01:07:17,760 --> 01:07:25,020 was there any I mean there was a tremendous spread 826 01:07:22,260 --> 01:07:29,280 between uh between the two was there any reasoning from your point that 827 01:07:27,900 --> 01:07:34,079 the um for that difference I mean that's a 828 01:07:31,319 --> 01:07:39,539 pretty big one I think I think Fred Smith who who was they were came in at 829 01:07:36,480 --> 01:07:45,240 101 000 I think they're probably loaded up with work and to fit this into 830 01:07:43,079 --> 01:07:49,319 their schedule you know it was going to be costly you know 831 01:07:47,520 --> 01:07:54,420 um I think that the Fred Smith wants to stay engaged with the town 832 01:07:51,420 --> 01:07:59,160 um and I I think they want to for us to see their interest but for a project 833 01:07:56,940 --> 01:08:02,460 like this I think they're probably doing bigger projects 834 01:08:01,380 --> 01:08:08,640 um larger projects that maybe Envirotech 835 01:08:05,819 --> 01:08:12,720 can concentrate more as the work low the capacity to be able to do this 836 01:08:10,520 --> 01:08:16,319 but I just don't think Fred Smith was interested in doing this job yeah that's 837 01:08:14,400 --> 01:08:20,940 that's what it sounds like but I didn't know if there was any other element in 838 01:08:18,299 --> 01:08:24,719 there environment Tech have they had experience of doing this kind of work 839 01:08:22,319 --> 01:08:30,319 yes sir this is this is what they that's what they do I'm not familiar with them 840 01:08:26,580 --> 01:08:30,319 the part that I know of them 841 01:08:31,380 --> 01:08:34,759 any other questions for cliff 842 01:08:36,540 --> 01:08:41,100 project going need a motion to approve budget 843 01:08:39,600 --> 01:08:47,759 management Amendment awarding Gene guide stormwater project to the lowest 844 01:08:42,540 --> 01:08:51,900 qualified bidder so moved second okay any further discussion 845 01:08:50,520 --> 01:08:57,239 all those in favor opposed 846 01:08:54,540 --> 01:09:04,380 hearing none motion carries thank you very much 847 01:09:00,359 --> 01:09:09,600 um general public comment when anyone liked a comment that hasn't signed up if 848 01:09:07,080 --> 01:09:13,980 something struck if somebody wanted to talk oh Cliff wants to back up real 849 01:09:11,759 --> 01:09:18,120 quick yeah I'm not sure how to do this procedurally but the the motion you just 850 01:09:16,500 --> 01:09:22,620 made I don't think it included the budget amendment Oh I thought I did 851 01:09:19,920 --> 01:09:26,900 budget amendment number 15. most YouTube budget member oh I didn't do the number 852 01:09:24,359 --> 01:09:26,900 sorry 853 01:09:27,859 --> 01:09:39,239 number 15. second second all in favor all right thank you thank you okay sorry 854 01:09:36,140 --> 01:09:43,440 now public comment anything pop into anyone's head while 855 01:09:41,279 --> 01:09:49,339 they were sitting there okay uh Council 856 01:09:46,739 --> 01:09:49,339 business 857 01:09:49,440 --> 01:09:56,160 um our next 858 01:09:52,259 --> 01:09:56,160 regular meeting is 859 01:09:56,280 --> 01:10:04,920 November Tuesday November well I can move it one way 860 01:10:02,940 --> 01:10:09,719 let's see because that's Election Day election day isn't it yeah 861 01:10:07,920 --> 01:10:15,199 tuition never versus not Election Day election day is Tuesday November 8th 862 01:10:12,360 --> 01:10:15,199 yeah 863 01:10:15,900 --> 01:10:23,040 um so our next scheduled council meeting is November the 1st 864 01:10:20,940 --> 01:10:29,520 because we don't have a second meeting in October is that correct Cliff okay 865 01:10:27,000 --> 01:10:34,080 um and we did hear and I'll we'll talk about some more the opportunity for us 866 01:10:31,260 --> 01:10:37,980 to get together on the 15th uh for the kickoff for the land use planning and uh 867 01:10:36,360 --> 01:10:40,860 looks like I'm seeing some nodding heads like people are going to try to make 868 01:10:39,060 --> 01:10:44,400 some room on their calendars for that so that's wonderful appreciate that that's 869 01:10:42,360 --> 01:10:49,739 kind of short notice but um I'm excited to get The Landings Plan 870 01:10:46,320 --> 01:10:51,739 update process kicked off um 871 01:10:52,199 --> 01:10:58,440 see individuals business Matt did you want 872 01:10:55,920 --> 01:11:04,380 to start us off tonight I don't usually have much business thank you all for 873 01:11:01,080 --> 01:11:07,800 coming okay Paula um I'm gonna just I'm sure the talent 874 01:11:06,360 --> 01:11:13,699 attorney is going to keep all of us apprised of those oral arguments but I 875 01:11:10,679 --> 01:11:18,719 unless there's some prohibitions about attending I may be interested in 876 01:11:16,320 --> 01:11:22,739 attending those yes ma'am the only prohibition that we've been experiencing 877 01:11:20,340 --> 01:11:28,980 poor circuit is they are really tight on code that's what I thought I was asking 878 01:11:25,440 --> 01:11:33,920 a friend of mine who was arguing there recently why that was with count so low 879 01:11:31,760 --> 01:11:37,920 and there explanation at least at the fourth 880 01:11:35,940 --> 01:11:40,739 circuit was that they've had people out with covet and they're more worried 881 01:11:39,300 --> 01:11:44,400 about having to close the court down because people aren't able to come to 882 01:11:41,880 --> 01:11:48,780 work so but I'm not saying that you can't get in 883 01:11:45,540 --> 01:11:53,460 um because technically you'd be a client that's true so 884 01:11:51,900 --> 01:11:58,380 okay do they require like a negative test 885 01:11:55,380 --> 01:12:02,400 before entry or is it just masking and I think they've required negative testing 886 01:12:00,239 --> 01:12:07,320 and masking okay when my friend was arguing a couple weeks ago that's always 887 01:12:04,620 --> 01:12:11,960 a change okay where's the courthouse located in Richmond 888 01:12:09,600 --> 01:12:11,960 okay 889 01:12:12,480 --> 01:12:19,560 okay Mark I don't have anything okay Leah 890 01:12:16,320 --> 01:12:25,159 I'll give you an update on tourism board and meals and occupancy 891 01:12:21,780 --> 01:12:31,199 uh meals for the month of July is up uh 9.2 percent 892 01:12:27,360 --> 01:12:39,719 current here to date is up 6.4 percent uh comparing to the same period back in 893 01:12:34,199 --> 01:12:44,520 uh 2019 that number's up 29 percent the occupancy Collections and then this 894 01:12:42,840 --> 01:12:49,500 is what's really interesting it's the first time that they've 895 01:12:46,620 --> 01:12:52,199 exceeded 200 000 or 200 million in a month 896 01:12:50,580 --> 01:13:00,179 uh the uh July was up 27 uh percent Uh 897 01:12:57,659 --> 01:13:05,640 current year date was up uh almost 13 percent 898 01:13:01,620 --> 01:13:13,080 but going it was going back to July of 19. it's up 84 but you got to someone to 899 01:13:10,560 --> 01:13:19,199 keep in mind there's a little bit uh price increase in there too that is 900 01:13:16,199 --> 01:13:22,380 impacting it uh somewhat don't know how much 901 01:13:19,980 --> 01:13:25,260 but that's a clarification so even though it sounds good I think somebody's 902 01:13:24,000 --> 01:13:31,159 paying a little more than they used to is there any desire to try to figure it 903 01:13:27,239 --> 01:13:37,080 out how much the cost increases heads on the beach versus 904 01:13:33,560 --> 01:13:42,360 that has been I know uh Lee has brought it up but we haven't had any 905 01:13:38,880 --> 01:13:46,860 it's hard thing to come by I think uh it's what I've we've been told not not 906 01:13:45,000 --> 01:13:50,760 that it hasn't been on the radar screen yeah 907 01:13:48,239 --> 01:13:55,699 and one other thing if you will mark your calendars for November 11th that is 908 01:13:54,179 --> 01:14:02,219 Veterans Day uh the Knights of Columbus and the town 909 01:13:58,560 --> 01:14:07,739 are collaborating to have a Veterans Day program again starts at 11 o'clock 910 01:14:05,580 --> 01:14:14,340 it's 11 11. so um you'll see somewhat a little 911 01:14:10,560 --> 01:14:18,980 different in the night's uniform uh 912 01:14:16,140 --> 01:14:25,020 no longer are we allowed to wear the uh regalia we used to wear 913 01:14:21,480 --> 01:14:30,840 and if we are found using it we get disciplined so we are not able to do it 914 01:14:27,960 --> 01:14:36,060 in the new uniform looks more like the Green Beret one so 915 01:14:33,780 --> 01:14:39,860 there's a little don't want to put all the dirty laundry out there on the lawn 916 01:14:41,280 --> 01:14:49,440 I'm gonna google it now yeah you can Google it and I've had and personally 917 01:14:46,440 --> 01:14:53,460 I've introduced resolutions and uh they never along with a bunch of others 918 01:14:51,719 --> 01:15:00,780 in the state and we didn't get too far so but anyhow don't let that uh 919 01:14:57,600 --> 01:15:06,840 be a deterrent we are going to we'll adapt so um anyhow 920 01:15:04,500 --> 01:15:10,739 put it on your calendar and love to see you there to honor our uh our veterans 921 01:15:09,300 --> 01:15:15,480 on Veterans Day that's all I got thanks Leo yeah the 922 01:15:13,260 --> 01:15:18,659 Veterans Day ceremony is very special I'm glad that we do something here in 923 01:15:16,920 --> 01:15:21,179 town I want to thank everyone for coming tonight 924 01:15:20,159 --> 01:15:24,780 um as Matt already said good to see you all 925 01:15:23,580 --> 01:15:31,159 here um and we will call this meeting to 926 01:15:26,760 --> 01:15:31,159 adjourn thank you thank you