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[Music]

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like to call the meeting to order and
would ask Mr belon to lead us in the

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Pledge of Allegiance okay
sure okay I pledge to the of the United

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States of America and to the Republic
for which it stand

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One Nation God indivisible with liy and
justice for

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all I don't have the O
paper to

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sign we
will simply say that we do my apologies

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I uh should have taken the oath off of
this

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agenda
okay all right we have some member from

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the public here this morning good
morning good morning good morning uh

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Ruth Stanton with the League of Women
Voters than we appreciate you being here

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absolutely I'd like to review the minute
from August 22nd of the regular meeting

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and certification hearing everybody's
had a chance to read these since John

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sent them out the email here the other
day they might have any additions or

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corrections to the minutes from the
[Music]

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meeting hearing none may I have a motion
to approve submitted say submitted I so

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move send motion to approve as submitted
I have a second second all in favor say

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i n eyes had it are approved as
submitted o business

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Mr yes sir thank you Mr chairman uh
under the old business the polling place

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changes that we discussed in our last
meeting for cross anchor fire fire

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station moving to the Trinity fire
Hobbies bille

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station uh Victor Mill Methodist being
moved to New Jerusalem Baptist Church uh

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those were both approved by the
delegation in late August so those

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locations are reflected on the pole
books and the bot marking devices so

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that occurred this is all of today yes
sir okay you and on that note you now

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have a list of all the current SNS
polling places and polling place

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addresses that reflect our current pry
polling places including you Jerusalem

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Baptist Church and Trinity Bar hobes
bille station down across anchor and I

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will assume that with your usual
efficiency the new voting CS mail the

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people who affected by the changes yes
sir as soon as the uh delegation

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approved changes I went ahead and
ordered cards from the SEC they were

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sent in the middle of September you have
come back for addresses uh there are

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always a few okay all right
sir and that's that's a change that

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should be very good for folks especially
over in New

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Jerusalem brings us to the new business
item I election call

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center yes so looking at item I and or
item one and item two there the call

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center and the fail safe PR my objective
for this office of course on Election

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Day we're serving the voters but our
office staff need to be there to support

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our pole managers that that army of 101
clerks and those hundred of pole

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managers that we have at the
precincts our staff our full-time staff

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need to be able to support them by being
able to take their phone calls because

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those are the calls that will reduce the
number of provisional ballots that we

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have to issue correct and that we then
have to hear at the divis absolutely

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right so to that end I have worked with
it to secure their training room to set

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up a call center and then in that call
center we will have six individuals that

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were budgeted to take the calls we have
a phone tree set up now that Shen will

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will activate on the 28th the call
center will be active from October 28th

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that second week of early voting through
election day and that phone tree will

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have options so that voters seeking
information are directed to the call

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center the call center will be able to
use SC votes.gov

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with those voters providing their name
date of birth and last for their social

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to look up their current voter
registration information to see if it's

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up to date or if that voter needs to
change it they'll be able to tell them

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where their polling place is they'll be
able to answer those common questions

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such as when is early voting where can I
vote early when do I need to return my

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absente ballot is it too late to get an
absentee ballot all of those questions

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that clog up our phone lines and make it
difficult to serve voters at the counter

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and then on Election Day that make it
almost impossible for our clerks to get

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through to staff so there will be
options in the phone tree for voters

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that direct them seeking information
that directs them to the call center

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there will be an option for pole
workers that directs them to the front

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office staff if the call center runs
into an issue that is essentially above

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their pay grate they can't answer it or
they can't resolve it then they'll

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transfer it to the front but that should
weed out thousands of calls seeking

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information that's available online
that's awesome with the objective of

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making our front office staff available
to take calls from clerks when they're

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calling for DMV checks and those other
issues that they're trying to sort out

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that they have to sort out in order to
know what kind of ballot to issue that

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voter and I'm really hoping that this
improves their experience on to that end

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the other issue we have on Election Day
is those hundreds of Fells safe voters

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that come down here to change their
address and vot to fide bot I'm going to

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put laptops in conference room six
election day with temps with brims

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access and a guide so that those fail
safe voters don't come through the front

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office they go straight down the hall to
conference room 6 they can fill out a

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change of address form have their
address updated and vote a veil safe

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ballot and do it all in conference room
6 without having to bog down the front

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counter with a steady line of Voters all
day again with a goal toward being

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having our skilled staff available to
support our clerks and poll managers at

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the polling place now where are all
these other atts comeing are these

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people that I mean are you going to be
training them I mean how going to work

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we will I have our call center temps
already I've got our six call center

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temps uh three of them are currently
front office temps so they already have

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some experience in the front office uh
one of them has actually

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uh Henry you may remember Desiree Ross
who worked with us back in 2008 she was

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a student then and she is
back so she's working in our call CER so

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she's come back uh we have another one
who is a former County employee who will

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be in the call center so we have a good
group of people that are uh very

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enthusiastic about helping good when are
you going to make known that phone

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number it's the same phone number oh
it's just a

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tree certain yes number one if you're if
you're a voter seeking information uh

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press one if you're a pole worker with
an issue press to and it will divert

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either to the call center or to the
front office uh there there are sub

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menus then if they're directing like for
absente ballots or UOP voters calling in

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if they go through the phone tree and
they say I'm a voter and then they get

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to the part that says I'm a you Calla
voter they hit that it'll direct them to

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Caleb it won't send that to the call
center because we want this to we want

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people to get to a place that can help
them and we want them to have the level

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of help that they actually need the call
center can quite effectively look people

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up on SC V and check their address tell
them what's on their sample ballot tell

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them where their polling place is and
that's the kind of thing that just bogs

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us down from being able to provide the
skilled support that our clerks need

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yeah and that's very frustrating to the
clerks very much so very much so um

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those are two profound
marvelous things

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got you and everybody that because
everybody knows how the phone just go

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nuts I I'm I'm Cur oh sorry that's all I
want to say I was just curious about you

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know it's mostly fail safe that come
through the line that me what what's the

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other problems people have I'm curious
about I'm just curious on Election

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Day the vast majority of what we have
are fil safe voters okay we do have

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voters that come in here because they've
always voted at this building during

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inperson absentee or voting early and
they come in because this is where

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they've always voted and they think they
can vote here on Election Day there will

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be signs up on the doors directing them
but the signs will have to be very

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specific so as not to confuse the fail
safe voters

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but that and the fail safe it's really
the fail safe yes we have some other

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issues where people come down here for
stuff that they don't have to some

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people come in because they want to
register so they can vote and they don't

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realize that they don't but also on
Election Day we are still open to the

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public who needs to come in and register
to vote so if the assessor's office is

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sending people
downstairs to register so they can get

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that second form of ID for the 4% %
we're still serving those customers so

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we're open for all services on Election
Day don't forget about your table you

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going to have for absentee ballots
coming in yes ma'am that's not on here

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thank you carel we will also on Election
Day be have a table set up for people

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returning their absentee ballots they'll
be set up in a line so that those are

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also not coming through the front we had
that was one of the last we had out all

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way
F again's sister yeah she going to have

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F again with that okay so the goal here
being keep all unnecessary traffic out

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of the office that's corre provide them
the resource they need to conduct the

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business that they need to conduct
turnning turn it in that Ballot or

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voting fail safe getting information
through the call center but keeping that

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traffic out of the office because we
will be busy all day with DMV checks

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anyway and I can't give temp staff
access to connect esns connect the pole

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book system to be able to put in those
voters when we do DMV checks so I can't

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have temps doing DMV checks because the
process involves entering them in Browns

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entering them in Connect and pushing it
out so that that voter can vote at their

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poing place is there a way to and it
might water Hall is there a way to

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educate the public on I mean we're
throwing fa fail safe around because we

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know what it is if you say fail safe to
the person on the street they're going

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to go huh what is there a way to kind of
and you were throwing uaba out and the

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the the terms we use that we all know
what they are is there a way on social

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media or a print out of or something to
educate them so they go okay this is

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what I'm doing that means I am you aaba
so that's what I need to listen for so

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yes and SC votes.gov which our website
links to and we have links to specific

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spots on SC votes as well they cover
uaba uh they sayfe voting is publicized

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but not heavily for important reasons
because what we want people to do is

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update their address before election day
because we don't want thousands of

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Voters to say well I don't have to go
ahead and update it I can just go down

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to the office and vote on Election Day
well I I have a it will overwhelm the

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system down here because we are geared
to election day voting at the precincts

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we will have eight ballot marking
devices and four stations set up here to

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process those hundreds of Voters but we
don't want thousands of people thinking

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that they can wait till election day
okay um fafe sorry fail safe is also a

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very confusing process even to those in
the know because they many rules that

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apply depending on when you moved if you
moved within your Precinct and you're

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updating the address you change your
address and voted that Precinct if you

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moved within the county but into another
Precinct you can go to the location

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where you're on the books and vote a
limited ballot and update your address

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or you can come down here update your
address and vote a full ballot so

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educating them is no good and municiple
elections complicated further if you

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moved into state if you moved into the
state from another state after the voter

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registration
deadline you're then eligible to vote F

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say but if you move before the deadline
you're not so it's so

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nuanced
that having the information available

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but not heavily publicizing that is
probably to the Public's overall benefit

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because they may have misconceptions
then about what they're permitted to do

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don't overwhelm them right um it's
difficult enough to convince everyone to

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update their address and make sure
they're registered on time and find

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their poll in

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place so just as I was coming to the
meeting a gentleman just came to my

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office said he had recently moved here
from the state of Maryland thinks he was

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a registered voter in tayloron
Greenville County and I said why don't

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you come down here before the 14th so
that if you're not fully registered you

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get that taken care of if it's just a
change of address okay but

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these people are so vague about what
they have that I told them get yourself

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down here with your wife sooner than
later to make sure that it's taken care

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of but you're right the last minute
stuff is just nuts it is now I know

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Monday's a holiday but you are open
Monday we are okay we are open Monday

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Monday before Monday the no the 14th is
the holiday okay Po in banks are

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closed it's well it's what we used to
call Columbus Day now it's Columbus Day

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and
yeah is

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theed no but Banks and post are closed
so I mean he always get confused when

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there's no Banking and no posts and
somehow everything is closed I believe I

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believe the federal government's closed
that day CL no they are they are closed

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that's right and that's the last day of
if I stand for voter registration in

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00:15:50,680 --> 00:15:56,720
this extended yes thing that's okay yes
but we are open okay and that's going to

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00:15:55,399 --> 00:16:00,160
be another little confusing thing where
people going to say well I couldn't go

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cuz it was closed that day so okay well
I know I know our fellas are still have

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00:16:02,600 --> 00:16:08,079
the sheriff's department hauling them
around but lot of the people that coming

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00:16:06,079 --> 00:16:12,480
down here okay we got some extra
security kind of available I have

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00:16:09,959 --> 00:16:18,000
requested additional deputies for for
this site and I know that Andrew said

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00:16:14,680 --> 00:16:25,040
that he had at least one lined up extra
for this building um I requested at

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least one more preferably two because to
be quite honest we're going to need

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00:16:26,560 --> 00:16:33,399
somebody dedicated to the parking lot
especially that last week yeah because

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that's the last week to pay taxes in
October so the front law will be a mad

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house and our back will be a m house you
see the St you talk with Co you talk

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00:16:41,120 --> 00:16:47,759
with Cole about maybe getting the
employees to to move out of here for

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that last week CU we've done that before
yes sir and it got good response from

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00:16:50,160 --> 00:16:58,160
yes sir from everybody here yes sir I've
already contacted uh Mike hry and made

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00:16:56,399 --> 00:17:04,120
arrangements for parking spaces to be
blocked for for for voters okay um that

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00:17:01,880 --> 00:17:10,439
part has has been handled the generator
will be in here next Friday the backup

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00:17:06,199 --> 00:17:15,400
generator so we'll be ready in the event
of any power outages we'll be ready to

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keep early voting

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00:17:16,079 --> 00:17:26,319
rolling
okay item three board

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members so on Election Day I hope that
all of you will be available all day to

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00:17:29,760 --> 00:17:42,960
help with site visits uh people issues
at sites in particular candidate reps or

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00:17:39,919 --> 00:17:49,200
otherwise um just to help with the
burden on our staff because our

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00:17:44,880 --> 00:17:54,760
technicians are almost always busy with
equipment uh ball of jams in a scanner

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00:17:52,280 --> 00:17:59,640
or Pole books that have not been plugged
into Power um or have been hooked up

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00:17:57,840 --> 00:18:06,400
wrong Etc
so having the board available to assist

210
00:18:02,840 --> 00:18:11,320
with that and possibly having some of
you

211
00:18:07,120 --> 00:18:17,720
available or around to be able to chip
in at the counter if it need be or uh

212
00:18:15,559 --> 00:18:23,760
give folks some relief when they need to
catch a bre for a minute would be really

213
00:18:20,840 --> 00:18:28,559
beneficial and then also what I would
really like to do if I if I can know

214
00:18:27,120 --> 00:18:33,880
that everyone's going to be available
that day is divide the county more or

215
00:18:30,400 --> 00:18:39,280
less into zones so that I can
communicate to each of you what zone you

216
00:18:36,559 --> 00:18:47,440
will be in and if there is a need to
send something out like more provisional

217
00:18:41,760 --> 00:18:53,960
Ballot or more uh ballot cards anything
like that I can look at it and say hey

218
00:18:50,400 --> 00:19:00,080
Cindy I need you to go over to Wood
Leisure Center or Rick I need you to go

219
00:18:56,480 --> 00:19:03,960
down to Mount Calvary and uh so you know
where we live you know how a good ide

220
00:19:02,039 --> 00:19:08,960
deal yeah I can I can take your
addresses and kind of put you in a Zone

221
00:19:06,679 --> 00:19:14,760
and make sure that we've got it pretty
well so that if we need something

222
00:19:11,880 --> 00:19:19,679
somewhere I know exactly which one of
you and staff also know exactly which

223
00:19:16,720 --> 00:19:24,360
one of you to call for that preing to
say hey X is going on there would you

224
00:19:22,000 --> 00:19:29,480
please go check it out where do you want
us to physically be at 7: a.m. to begin

225
00:19:27,720 --> 00:19:33,080
to get these calls I mean does it matter
or you just call on the cell phone or do

226
00:19:31,000 --> 00:19:38,480
you want us he for something I don't
think you need to be here at 700 a.m. if

227
00:19:35,880 --> 00:19:43,240
you're visiting some sites and Carmela's
getting together the list of sites that

228
00:19:40,440 --> 00:19:48,440
the plts are visiting once we know where
all the plts will be

229
00:19:45,280 --> 00:19:53,880
because polling location
technicians you should be called Rovers

230
00:19:50,720 --> 00:19:59,320
yeah right R okay Our IT staff help us
on Election morning with that and we

231
00:19:56,880 --> 00:20:04,360
have a map GIS gives us a m with all
polling places the IT staff that are

232
00:20:01,400 --> 00:20:09,120
participating they pick their sites once
they've all picked their sites and those

233
00:20:06,520 --> 00:20:17,000
have been extinguished basically the
sites that are left I can then divide so

234
00:20:13,600 --> 00:20:23,039
that every site gets a visit by either
one of our Poland location technicians

235
00:20:19,679 --> 00:20:29,640
one of you or Malik or Michael our
technicians I want every site to get a

236
00:20:26,000 --> 00:20:33,880
visit early early on ele morning to make
sure zero tapes are posted the

237
00:20:32,000 --> 00:20:40,080
equipment's open and running the way
it's supposed to be the poll books

238
00:20:36,360 --> 00:20:45,240
especially the pole books are are up and
then if there's an issue you can call in

239
00:20:42,480 --> 00:20:52,159
and get us we can give you a PLT guide I
can I can send that out um

240
00:20:49,240 --> 00:20:55,640
but just making sure everything is
running the way it's supposed to first

241
00:20:54,320 --> 00:20:59,440
thing in the morning calls in a
presidential we always have those lines

242
00:20:58,000 --> 00:21:04,120
we have the people waiting at the
polling place at 6:00 a.m. and the line

243
00:21:01,720 --> 00:21:08,159
just keeps growing until we actually
open polls so what if we get there and

244
00:21:06,760 --> 00:21:12,440
there's a problem because we don't I
don't really know how to do the machines

245
00:21:09,880 --> 00:21:17,240
or anything right so the important part
in this is having you there not to be

246
00:21:15,440 --> 00:21:21,440
able to identify that there's a problem
so you can call and let us know that

247
00:21:19,480 --> 00:21:27,720
that site's got an issue with this would
we call your sale number who do we um if

248
00:21:24,440 --> 00:21:35,799
you call into the main line and go
through the tree the tree has an option

249
00:21:30,120 --> 00:21:43,360
to divert you for Tex you as a
board well I've done that well and I do

250
00:21:39,440 --> 00:21:48,400
this because you I say I say this
because election morning A lot of people

251
00:21:46,000 --> 00:21:55,080
are blowing up my phone and getting
through you can also if you want to text

252
00:21:51,600 --> 00:21:59,600
me okay even if I'm on the phone I get
that text so remind me the main I'm

253
00:21:57,440 --> 00:22:05,919
sorry the main number that we would call
for not going call you 864 it's right

254
00:22:02,520 --> 00:22:15,279
here I think oh this okay I
have top top of the agenda thank

255
00:22:11,520 --> 00:22:22,919
you but yeah if you do want to call me
and you don't get me text me

256
00:22:17,960 --> 00:22:29,919
because at 7 a.m. my phone is blowing up
so if you text

257
00:22:25,679 --> 00:22:33,240
me then I can also forward that to
individuals and say hey here's what's

258
00:22:31,600 --> 00:22:37,880
going on but being able to identify
issues early because what we don't want

259
00:22:36,080 --> 00:22:44,039
is somebody calling
in a pole worker calling in to report an

260
00:22:41,080 --> 00:22:48,919
issue that
somebody either doesn't enter in the

261
00:22:46,520 --> 00:22:53,679
help desk system or
misinterprets and it makes its way way

262
00:22:51,279 --> 00:22:57,720
down the list and they're suffering with
an issue all day

263
00:22:55,559 --> 00:23:02,799
long so are you and you're going to
assign us the Z those areas you want us

264
00:23:00,440 --> 00:23:07,640
to be visiting early that morning yes
ma'am okay all day yes ma'am all day

265
00:23:05,440 --> 00:23:12,600
that that'll be a Zone all day but that
morning I will let you know the sites

266
00:23:10,320 --> 00:23:18,720
within that zone that
need yes now with the all the population

267
00:23:16,880 --> 00:23:22,039
growth of sparenberg County I'm guessing
that this is probably going to be a

268
00:23:19,960 --> 00:23:27,120
record number of people turning out to
vote this County that's my

269
00:23:24,880 --> 00:23:29,799
expectation registered voters now do you
know

270
00:23:28,840 --> 00:23:34,559
I'm actually going to cover that in the
director's report are you going to talk

271
00:23:31,799 --> 00:23:40,200
about what you think percentage turnout
was going to be too yes sir Okay jump

272
00:23:37,840 --> 00:23:40,200
okay I'll

273
00:23:41,080 --> 00:23:49,400
shut well there's some historical stuff
you get pretty close yeah okay but yeah

274
00:23:47,120 --> 00:23:52,799
that's when it comes to the election day
assistance from the board I just wanted

275
00:23:50,799 --> 00:23:58,080
to convey that for this election in
particular having all of the board

276
00:23:55,120 --> 00:24:03,559
available to to support uh the office
that day is really important because we

277
00:24:00,520 --> 00:24:07,919
know the volume is going to be so high
because of the record turnout the

278
00:24:05,720 --> 00:24:14,600
daylight savings fund changes the Sunday
before is it the Sunday after it is the

279
00:24:10,360 --> 00:24:18,799
Sunday before it is the first Sunday in
November all right so we'll have a

280
00:24:16,400 --> 00:24:22,679
little more Daylight should yes cuz the
morning is pretty dark right now so

281
00:24:20,440 --> 00:24:26,799
we're sitting back we jump back this but
we'll get a little more light in the

282
00:24:24,000 --> 00:24:34,159
morning which is helpful for this 6:00
a.m. 7: a.m. oh yes

283
00:24:31,679 --> 00:24:38,520
okay and I will communicate more on
those assignments uh in coming guys

284
00:24:36,880 --> 00:24:43,720
should we put FL jackets on or anything
like

285
00:24:39,110 --> 00:24:43,720
[Laughter]

286
00:24:45,480 --> 00:24:55,399
that I know public particip St want to
say anything we could get to

287
00:24:51,480 --> 00:24:55,399
her we can oh

288
00:24:57,080 --> 00:25:04,760
okay okay felt like she needed to hear
this first maybe get some questions in

289
00:25:01,960 --> 00:25:08,440
her mind as opposed to let go up there
in

290
00:25:06,080 --> 00:25:16,159
second and if the board would like we
can move public participation to the end

291
00:25:11,760 --> 00:25:16,159
in in future agendas so

292
00:25:22,200 --> 00:25:30,320
that the director's report now is that
where we are are you worn out now it out

293
00:25:30,880 --> 00:25:40,159
yes sir director report we're
ready I like

294
00:25:36,840 --> 00:25:47,320
numbers okay so director's
report first off helain presented

295
00:25:43,600 --> 00:25:54,880
challenges in so many ways and I am glad
that all of you are

296
00:25:50,640 --> 00:26:01,200
safe present and property damage was no
worse than it was for everyone because

297
00:25:57,360 --> 00:26:05,919
that was a historic storm and the
timing uh definitely could have been

298
00:26:03,720 --> 00:26:11,960
worse I'm glad if it had to happen that
it happened when it did because we have

299
00:26:09,240 --> 00:26:18,360
all of our equipment prepped now and uh
it did not impact our actual election

300
00:26:15,799 --> 00:26:23,880
operations uh as a result of Helen
though the state democratic party did

301
00:26:21,080 --> 00:26:29,000
Sue to extend the voter registration
deadline that order was granted so the

302
00:26:27,120 --> 00:26:33,159
new voter registration deadline is
October

303
00:26:30,080 --> 00:26:39,000
14th in person that's 5:00 p.m. we are
open that day um since we do not get

304
00:26:37,080 --> 00:26:44,360
indigenous people's day formerly
Columbus Day I have not even considered

305
00:26:41,559 --> 00:26:51,640
that that's a Federal holiday you don't
think about the holidays that you don't

306
00:26:46,559 --> 00:26:59,200
get um but we are open online email and
fact registrations will be due by 11:59

307
00:26:55,919 --> 00:27:04,679
p.m. mail must be postar mark on or
before October 14th and this is an

308
00:27:01,559 --> 00:27:08,799
important point because that means
people are going to need to get their

309
00:27:05,760 --> 00:27:14,600
mail in the mailbox uh since that's a
Federal

310
00:27:09,919 --> 00:27:19,440
holiday actually by Saturday the
12th because that's right there going to

311
00:27:16,720 --> 00:27:24,960
be no postmark on the 14th exactly and I
do not know if the state has considered

312
00:27:22,640 --> 00:27:29,159
that because I took these dates directly
from SC votes no they haven't that's why

313
00:27:27,039 --> 00:27:35,640
I was start talking about that Federal
because it slips by most

314
00:27:32,559 --> 00:27:42,919
places yes it
does I will bring that to the state's

315
00:27:39,480 --> 00:27:42,919
attention so that they can

316
00:27:43,760 --> 00:27:55,720
update SC votes and I will update that
date on our extended V deadline post on

317
00:27:51,399 --> 00:27:59,880
our website because that's important I
had been telling people make sure you

318
00:27:57,640 --> 00:28:04,360
get it in the mail because if you can't
put it in the night of the 14th it won't

319
00:28:01,760 --> 00:28:09,799
have a post mark of the 14th this is not
like doing taxes the post office is not

320
00:28:06,399 --> 00:28:16,320
open late to get your postmark on there
so that being a holiday the day before

321
00:28:12,919 --> 00:28:21,679
being a Sunday and effectively that
that's going to need to be in the mail

322
00:28:19,399 --> 00:28:26,360
before the post office is last to pick
up on the 12 so when has has anybody

323
00:28:24,360 --> 00:28:31,840
talked to the post office in South
Carolina

324
00:28:28,240 --> 00:28:35,519
not having the absentee ballots which
come in by mail are generally marked

325
00:28:33,600 --> 00:28:41,480
differently than normal
maale in the past haven't they yeah yes

326
00:28:39,600 --> 00:28:46,919
to be able to have somebody there to
postmark those as they come and go

327
00:28:43,360 --> 00:28:53,760
through the things well this being not
absentee ballots that may

328
00:28:50,200 --> 00:28:57,679
be the these may be in envelopes that
are

329
00:28:54,919 --> 00:29:03,679
unrecognizable um but it's a Statewide
issue the state would have to do it with

330
00:29:00,200 --> 00:29:08,720
the whole whole state post office I can
inquire since they've put that date out

331
00:29:06,559 --> 00:29:16,000
there and it's a
holiday um I can inquire to see about

332
00:29:12,440 --> 00:29:21,640
that and let you know what they side
okay looks me like they may have to

333
00:29:19,120 --> 00:29:25,519
update their mail drop boxes slots to
have when you put through there it

334
00:29:22,760 --> 00:29:31,799
automatically stamps it daytime stamps
it when you put it in the slot would be

335
00:29:28,519 --> 00:29:37,480
very nice that would be very
nice second thought for the day that

336
00:29:34,559 --> 00:29:42,760
would be an outstanding use of
technology and safe labor too yeah uh

337
00:29:41,760 --> 00:29:48,320
voter
registrations have dramatically

338
00:29:44,760 --> 00:29:54,799
increased in recent months in the first
quarter of this fiscal year our staff

339
00:29:51,480 --> 00:30:00,799
processed 8,436 new
registrations of course most of those

340
00:29:57,080 --> 00:30:07,000
come in for deal M vqs or online we also
process 5,90 address

341
00:30:03,679 --> 00:30:12,399
changes about 40% of these came in in
the month of September so it is

342
00:30:09,880 --> 00:30:16,200
nonlinear uh it's definitely ramping up
as we get closer to the election then

343
00:30:14,760 --> 00:30:21,840
when you say first qut about Janu
February March uh fiscal year J July

344
00:30:19,880 --> 00:30:28,279
AUST September okay fiscal year got
sorry okay I should have put an FY in

345
00:30:24,600 --> 00:30:35,720
there that's fine um but July 3
September uh that really ramped up as we

346
00:30:31,799 --> 00:30:35,720
expect we currently have

347
00:30:39,720 --> 00:30:50,919
210,000 th000 active registered voters
so we've added a lot of active reg this

348
00:30:45,679 --> 00:30:55,480
year um population growth um let me
before I forget um I got a notes from my

349
00:30:53,799 --> 00:31:00,120
Homeowner Association last night that
they will not have the debris picked up

350
00:30:58,080 --> 00:31:04,320
in our neighborhood until after
Christmas um have we done any

351
00:31:02,559 --> 00:31:10,679
examination of pulling place to make
sure there's

352
00:31:06,200 --> 00:31:15,120
no barriers or get I'm jumping my I'm
sorry it's okay it's okay I know there's

353
00:31:12,840 --> 00:31:18,480
a lot of questions as way prepared was
plan last night midnight on sleep I'm

354
00:31:17,080 --> 00:31:26,159
thinking about all these questions so
I'm sorry kind of coming out random and

355
00:31:21,639 --> 00:31:31,960
H presented new new obstacles to have to
to man overthrow um um of those 210,000

356
00:31:29,600 --> 00:31:37,679
active registered voters I'm expecting a
record number of Voters to vote now

357
00:31:35,159 --> 00:31:41,480
whether or not turnout percentage sets a
record in spart andberg county is a

358
00:31:39,840 --> 00:31:44,679
different question but we have more
voters than we've ever had so we will

359
00:31:43,000 --> 00:31:51,159
have more people vote than we've ever
had before I'm preparing for over 70% of

360
00:31:48,240 --> 00:31:56,919
the voters to turn out uh some precincts
usually run closer to 80% turnout in a

361
00:31:53,720 --> 00:32:01,080
presidential election right um so that's
the target we're looking looking at I'm

362
00:31:59,720 --> 00:32:08,039
expecting
110,000 or so to vote on Election Day

363
00:32:04,639 --> 00:32:15,440
and about 60,000 to vote
early so that would be about

364
00:32:11,159 --> 00:32:22,880
170,000 or so voters plus right now
we've had about 3100 3200 absentees mail

365
00:32:20,840 --> 00:32:27,919
so I'm really expecting that we're
running close to that

366
00:32:24,679 --> 00:32:31,519
170,000 voters who participate in this
is pretty B what I thought because when

367
00:32:29,399 --> 00:32:37,320
we did it the auditorium I think it like
66,000 people run through the auditorium

368
00:32:34,600 --> 00:32:45,320
somewhere like that we did 43,000
inperson absentees that year and like

369
00:32:41,159 --> 00:32:52,360
20,000 um male in absentees 20,000
change we had a total of about 63 or

370
00:32:48,519 --> 00:32:59,279
64,000 absentee voters in 20 and that's
basically what I'm basing my 60,000

371
00:32:54,840 --> 00:33:04,480
early votes on is m absentee is severely
curtailed back act 150 of 2022 with

372
00:33:02,080 --> 00:33:09,000
early voting creation because you must
now be absent on Election Day and for

373
00:33:06,559 --> 00:33:14,279
duration of early voting to receive B in
absentee bot unless you fit one of the

374
00:33:11,639 --> 00:33:20,639
other absentee criteria such as age or
ability but that means instead of 40 to

375
00:33:18,639 --> 00:33:26,080
45,000 people voting early we're going
to have we had those 20,000 2,000 mail

376
00:33:24,080 --> 00:33:32,360
in absentee ballot we're going to have
15,000 18,000 of those people also vote

377
00:33:29,480 --> 00:33:37,679
early probably so I'm expect I'm
preparing for 60,000 people to vote

378
00:33:34,919 --> 00:33:42,120
early and that's equipment deployment
our evcs is based on that we will have

379
00:33:40,120 --> 00:33:45,080
almost as much equipment comp from SE as
we had in memoral

380
00:33:45,679 --> 00:33:52,519
Auditorium we just won't have parking
spaces or the space for lines but we

381
00:33:50,760 --> 00:33:56,399
will have almost as much equipment it
comes from six as we had Memorial

382
00:33:54,039 --> 00:34:00,440
Auditorium we had six check-in stations
at Memorial Auditorium counting our

383
00:33:58,480 --> 00:34:06,320
curbside station we will have six
check-in stations here we had 20 bolot

384
00:34:04,360 --> 00:34:13,839
markers in Memorial auditor and we will
have 18 here and two scanners so total

385
00:34:11,240 --> 00:34:21,800
one room all in that one room those
kiosks those kios that Henry bought are

386
00:34:18,280 --> 00:34:26,839
marvelous we can put 16 ballot markers
on four

387
00:34:23,119 --> 00:34:30,960
kiosks so that is tremendous for space
savings we will have more than double

388
00:34:28,440 --> 00:34:37,520
the equipment deployed for early voting
in this election that we had in

389
00:34:33,760 --> 00:34:45,000
2020 um I'm deploying
99.5% of the equipment we have for this

390
00:34:41,919 --> 00:34:47,520
election uh I may jump ahead of myself a
bit here

391
00:34:50,320 --> 00:34:56,640
though yeah I did I jumped a little bit
ahead of myself so I'll get to that in a

392
00:34:55,040 --> 00:35:03,440
second
uh DMV renewals Helen impacted this too

393
00:35:01,040 --> 00:35:08,320
because of Helen the DMV has extended
renewals for credentials expiring from

394
00:35:05,680 --> 00:35:13,040
September 27th to October
31st and those are valid until November

395
00:35:11,040 --> 00:35:18,240
1st this impacts our early voting
centers because as well as assente

396
00:35:15,760 --> 00:35:23,680
ballot return because those photo IDs
that we check must be

397
00:35:21,119 --> 00:35:28,640
unexpired in this instance we're going
to have to pay attention to when it

398
00:35:25,280 --> 00:35:33,680
expired if it's expired but because if
it's between September 27th and October

399
00:35:31,560 --> 00:35:39,480
31st it's still
valid because that at

400
00:35:36,760 --> 00:35:43,760
the the ear training at the early voting
training it won't impact election day

401
00:35:41,720 --> 00:35:48,480
because that's after November 1st and
this extension expires

402
00:35:46,119 --> 00:35:52,599
then but that is a point that we will
have to watch during early voting and

403
00:35:50,319 --> 00:35:58,560
absentee ballot
return um we currently have 793 poll

404
00:35:56,680 --> 00:36:03,200
managers signed up for training that's
still increasing we're getting stacks of

405
00:36:00,720 --> 00:36:08,040
applicants like this every day coming in
I'm really hoping that we end up

406
00:36:04,760 --> 00:36:11,599
training over 900 poll managers uh for
this election that would be great I

407
00:36:09,880 --> 00:36:16,960
believe that would be about as many as
we've ever had

408
00:36:13,560 --> 00:36:22,160
train um we have a lot of new poll
managers we now active managers in the

409
00:36:19,920 --> 00:36:27,599
system meaning people who have worked
since that work November

410
00:36:24,720 --> 00:36:31,800
2023 forward we have over 2,000 in
individuals who have worked that series

411
00:36:29,640 --> 00:36:38,160
of Elections how are we doing on our 16
year olds we're doing really well on

412
00:36:34,359 --> 00:36:43,520
students we have if I recall correctly
from the email the last email I saw we

413
00:36:41,319 --> 00:36:54,480
have
67 students now plus we have uh

414
00:36:50,720 --> 00:36:58,800
31 college students so we have 98
students super that came in through

415
00:36:57,000 --> 00:37:05,880
those initi
which is excellent I'm that and we have

416
00:37:02,800 --> 00:37:09,839
ADD we have additional students that
didn't come in through the initiative

417
00:37:08,520 --> 00:37:15,280
through an's
Outreach um we have some other students

418
00:37:12,400 --> 00:37:22,960
that just applied organically through SC
votes so we should have uh including

419
00:37:19,599 --> 00:37:28,880
those we should be a little over 100 105
students total in this election which

420
00:37:26,560 --> 00:37:35,800
I'm loving it because they're very
enthusiastic Elizabeth Zach's class was

421
00:37:31,240 --> 00:37:38,119
in for training Tuesday and great group
college

422
00:37:40,200 --> 00:37:47,240
students on that note those poll
managers have a new handbook and I'm

423
00:37:45,640 --> 00:37:52,800
giving each of you a copy so you can
kind of familiarize yourselves with what

424
00:37:50,280 --> 00:37:56,200
our poll clerks and workers are doing on
Election Day and if you carry it with

425
00:37:54,560 --> 00:38:01,720
you on Election Day if they have a
question or if you need to address a

426
00:37:58,720 --> 00:38:06,839
concern uh you can do hopefully what a
lot of our pole workers seem to maybe

427
00:38:03,880 --> 00:38:12,599
not do in in the rush and use the
handbook to find that answer show them

428
00:38:09,920 --> 00:38:17,920
that answer it's a great new handbook
it's colorcoded by section they put a

429
00:38:15,400 --> 00:38:23,920
lot more color pictures in it for
equipment set up and such and the power

430
00:38:22,240 --> 00:38:27,240
points they provide for training the
slides are color key to match the

431
00:38:25,640 --> 00:38:29,319
section of the handbook that goes with
them

432
00:38:28,000 --> 00:38:34,880
to help our
workers flag

433
00:38:31,520 --> 00:38:40,240
pages and they have page numbers on
those slides to help them go to exactly

434
00:38:38,000 --> 00:38:44,640
the direct page as quickly as possible
it's a great view handbook we've been

435
00:38:42,440 --> 00:38:48,720
waiting basically all year for this
thing we were originally supposed to

436
00:38:46,760 --> 00:38:53,160
have this before the
primaries uh there were some changes

437
00:38:51,200 --> 00:38:59,640
they expected some changes to the voting
system so they delayed um I'm grateful

438
00:38:56,880 --> 00:39:03,760
in retros They delayed it so that it's
in the handbook and not a supplement uh

439
00:39:02,440 --> 00:39:07,960
because the supplements are usually
printed in black and white now we have

440
00:39:05,880 --> 00:39:15,280
pretty pictures in
color and what's great about it you can

441
00:39:10,359 --> 00:39:22,240
see it yes big letters yes it is this is
the best Edition yet and they showed up

442
00:39:19,680 --> 00:39:27,720
just in time for elizth Zach's glass to
get

443
00:39:23,520 --> 00:39:30,920
them uh election day voting equipment we
are deploying we have received all of

444
00:39:29,560 --> 00:39:35,880
our update equipment it's all been
updated uh the new scanners the printers

445
00:39:33,359 --> 00:39:42,880
on them is very fast so fast you can't
almost can't cancel the configuration

446
00:39:38,640 --> 00:39:46,880
report before it's out uh very quick
it's going to be a nice Improvement we

447
00:39:45,000 --> 00:39:51,480
got new flash drives to go with them
bigger flash drives we got some 8 gig

448
00:39:49,359 --> 00:39:57,680
and 16 gig flash
drives um we have 212 out Styles in this

449
00:39:55,800 --> 00:40:01,319
selection
uh but thankfully most ballots are

450
00:40:00,040 --> 00:40:05,079
pretty
short we have one Constitutional

451
00:40:03,440 --> 00:40:09,040
Amendment we've got four fire districts
holding referenda that's Cherokee

452
00:40:06,760 --> 00:40:14,280
Springs Hilltop which is holding a
millage and a bond referendum New

453
00:40:12,119 --> 00:40:18,160
Prospect and West VI Fair Forest those
are the only questions on the ballot so

454
00:40:15,800 --> 00:40:22,920
everybody has one Amendment which is
short and all of the fire referenda are

455
00:40:21,040 --> 00:40:29,760
also short so people should move through
the equipment quickly when marking their

456
00:40:26,040 --> 00:40:38,079
ballot um the EO book file is
due October 16th the deadline extension

457
00:40:33,520 --> 00:40:42,520
did not impact the evb file creation or
printing the

458
00:40:39,240 --> 00:40:46,400
paperbook uh both files were created on
schedule the poll books will update

459
00:40:44,359 --> 00:40:51,520
automatically with their nightly uploads
from prms with new registrations the

460
00:40:48,880 --> 00:40:57,839
paper file once the deadline passes the
state will print a paper supplement list

461
00:40:55,040 --> 00:41:03,599
to go with the original list generated
after the original uh registration

462
00:41:00,599 --> 00:41:08,280
deadline so in the event that there is a
need to go to the backup procedures with

463
00:41:05,520 --> 00:41:12,760
the paper voter registration list at any
point then the pole workers and we'll

464
00:41:10,960 --> 00:41:16,040
cover this with clerks in particular
we'll cover it with managers as well the

465
00:41:14,599 --> 00:41:21,280
clerks
especially they'll have to check to

466
00:41:18,839 --> 00:41:26,200
lists before they say somebody's not on
they'll have to check the original main

467
00:41:23,440 --> 00:41:31,800
list plus check the supplement but that
was a way that the state got around

468
00:41:27,760 --> 00:41:31,800
there being delays and providing these

469
00:41:33,400 --> 00:41:43,359
lists the ballot markers we're deploying
on Election Day we're deploying

470
00:41:40,280 --> 00:41:47,800
726 um that will cover at the rate of
one for 250 voters as specified in law

471
00:41:46,319 --> 00:41:52,760
that covers
181,000 voters on Election Day so we

472
00:41:50,960 --> 00:41:59,960
should have more than enough equipment
it's 99.5% of the equipment we have uh I

473
00:41:56,920 --> 00:42:05,960
only have three spares left but the good
news is all that early voting equipment

474
00:42:03,520 --> 00:42:12,200
will not be used on Election Day so we
will have that that we can pull from if

475
00:42:08,560 --> 00:42:18,960
we need to redeploy any replacement
ballot markers or SC well many you

476
00:42:15,680 --> 00:42:22,920
deploying to the four sites the four
early voting sites are going to

477
00:42:24,839 --> 00:42:36,480
have 46
46 ballot markers at the four SS 18 here

478
00:42:31,480 --> 00:42:40,720
11 at B Springs nine at middle tiger and
seven down at

479
00:42:38,079 --> 00:42:47,480
Woodruff and middle tiger and Woodruff
are pretty space limited as well on that

480
00:42:45,559 --> 00:42:51,640
each one have at least at least two of
the

481
00:42:48,200 --> 00:42:58,000
300s no B and springs in here will have
two 300s middle tiger and Woodruff

482
00:42:55,599 --> 00:43:01,200
having thus far been our to turnout
sites we'll have

483
00:42:59,640 --> 00:43:06,079
1300
um if middle Tiger's turnout picks up to

484
00:43:04,319 --> 00:43:12,640
a point that it seems like they would
benefit from it I can send them one but

485
00:43:08,520 --> 00:43:17,720
I think 1300 will run nine bmds just
fine without there being a line I was

486
00:43:14,960 --> 00:43:24,760
more concerned with the just the sheer
number of Voters going through 18 bmds

487
00:43:20,319 --> 00:43:29,200
here with one scatter okay
um John while you're talking about early

488
00:43:27,160 --> 00:43:35,200
voting if I understand correctly it
starts Monday the 21st correct yes sir

489
00:43:32,839 --> 00:43:41,280
and that's at 9:00 a.m. 8:30 a.m. to
6:00 p.m. daily Monday through

490
00:43:37,559 --> 00:43:47,599
Saturday we're open October 21st through
November 2nd only being closed Sunday

491
00:43:44,520 --> 00:43:51,839
October 27th during that period all
right so there's two Saturdays that's

492
00:43:49,280 --> 00:43:55,800
open two Sat two Saturdays and the
location of woodriff Library middle

493
00:43:53,559 --> 00:44:00,319
tiger River Library Bing
Springs here here meaning the auditorium

494
00:43:58,760 --> 00:44:04,000
no here meaning conference room you're
not using auditorium at all no sir okay

495
00:44:02,440 --> 00:44:12,680
that's
good no we're using conf room six

496
00:44:08,559 --> 00:44:17,040
um if at any point in the future it
would be beneficial to add another site

497
00:44:14,760 --> 00:44:23,599
in town I will probably look at using
either another library in the city or

498
00:44:20,200 --> 00:44:30,520
possibly using Cleveland Park's lower
level um to split it because just just

499
00:44:27,280 --> 00:44:35,599
the sheer volume of people at Memorial
Auditorium is overwhelming for almost

500
00:44:32,880 --> 00:44:41,200
everyone I don't know that I would ever
recommend it was a fantastic facility in

501
00:44:37,960 --> 00:44:45,359
2020 when we could only have one site
but I don't know that I would ever

502
00:44:42,319 --> 00:44:49,119
recommend having one facility that large
in light of the fact that we can

503
00:44:46,760 --> 00:44:52,280
distribute up to seven facilities around
the

504
00:44:49,839 --> 00:44:55,280
county I would rather bring them to the
people to their

505
00:44:55,880 --> 00:45:06,160
neighborhoods uh we have as 11 let me
make sure 112 Saturday 5:00 P p.m. it

506
00:45:02,480 --> 00:45:10,000
stops right 6 p.m. 6 P p.m. every day
6:00 p.m. okay but it's not open on

507
00:45:08,119 --> 00:45:18,359
Monday before the election not open on
the 4th correct 112 Saturdays is the is

508
00:45:13,680 --> 00:45:23,119
the end yes 6:00 p.m. Saturday November
2nd is the end anyone in line at the end

509
00:45:21,240 --> 00:45:28,079
of the day at 600 p.m. when we announce
that polls closed for the day anyone in

510
00:45:25,800 --> 00:45:32,440
line of course gets to so we expect to
still be voting people at 6:30 quite

511
00:45:30,400 --> 00:45:38,000
often maybe they're in the end of the
second week it may be 7:00 with lines

512
00:45:35,400 --> 00:45:43,400
right all right just just another point
on that ending time it's best that our

513
00:45:42,280 --> 00:45:50,400
poll
clerks are using their cell phones for

514
00:45:46,119 --> 00:45:55,280
the time because if you use a standard
watch you'd be running fast or slow but

515
00:45:53,599 --> 00:45:59,640
everybody here if you would have a smart
watch or a phone you open we all got the

516
00:45:57,640 --> 00:46:03,480
same time so I would hope that the
clerks are going to use a phone to

517
00:46:01,839 --> 00:46:07,240
determine when to make that announcement
opening and closing yes sir that's what

518
00:46:05,599 --> 00:46:12,440
we tell them yeah we tell them to use
their phones because it is standard it

519
00:46:09,760 --> 00:46:16,800
sets off the cell towers it's basically
Universal everyone can pull out their

520
00:46:14,960 --> 00:46:23,040
cell phone and see at the same
time um okay absentee ballots we have

521
00:46:21,040 --> 00:46:30,160
mailed and this was through Tuesday when
I did the report we mailed 3,153 abente

522
00:46:26,960 --> 00:46:36,800
ball through Tuesday uh Kayla uploaded
another 46 to the FTP yesterday so the

523
00:46:35,240 --> 00:46:41,359
applications are still coming in the
deadline to return an application for an

524
00:46:39,000 --> 00:46:46,040
adente ballot to us is 5:00 p.m. on
October

525
00:46:42,480 --> 00:46:51,559
25th that is set in state law even
though the office is open until 6 for

526
00:46:48,280 --> 00:46:53,680
early voting law specifies 5:00 p.m. on
the

527
00:46:54,359 --> 00:47:03,760
25th uh we have a ballot REM station
from enhanced voting uh uaba

528
00:47:01,000 --> 00:47:08,920
ballots predominantly are sent by email
most uaba that being uniform and

529
00:47:06,040 --> 00:47:13,839
Military overseas citizens most of them
want a ballot delivered by email and

530
00:47:11,160 --> 00:47:22,000
they have that option uh which is a
great option for them because it avoids

531
00:47:16,079 --> 00:47:27,040
the slow overseas Ms um we use enhanced
voting for this enhanced ballot is the

532
00:47:24,240 --> 00:47:33,040
system the state has contracted with to
provide this and this system

533
00:47:30,760 --> 00:47:37,400
automatically sends an email to uaba
voters who have requested about deliv

534
00:47:35,440 --> 00:47:44,040
about email automatically sends them an
email with where they can sign in with

535
00:47:40,640 --> 00:47:47,640
their credentials to receive their
ballot that they can make their

536
00:47:45,559 --> 00:47:52,440
selections on and then it transmits it
back to us

537
00:47:48,880 --> 00:47:57,640
encrypted where we receive it we can
then decrypt it print that onto a

538
00:47:55,599 --> 00:48:03,200
scanable ballot
so we don't have to duplicate those we

539
00:48:00,400 --> 00:48:08,599
can they can go straight onto a scanable
ballot instead of what we used to do

540
00:48:06,240 --> 00:48:13,559
where we would take the ballot PDF file
rip it into individual ballots uh each

541
00:48:11,640 --> 00:48:17,920
one typically being one or two pages
PDFs and emailing those then they come

542
00:48:15,960 --> 00:48:22,000
back and you print them on letter or
legal siiz paper that's obviously not

543
00:48:20,119 --> 00:48:27,359
scannable and then having to duplicate
all of these hundreds of

544
00:48:23,640 --> 00:48:32,040
ovas uh with a three person team
now we can get those back and print them

545
00:48:29,920 --> 00:48:37,520
directly onto a scanable ballot they
have provided an additional resource to

546
00:48:34,520 --> 00:48:43,040
us which is a remake station now we can
take these and we get a barcode we scan

547
00:48:40,280 --> 00:48:49,599
that barcode the Remake station will
pull it up print that ballot so it makes

548
00:48:47,440 --> 00:48:55,799
it very simple to take you a cob of
ballots from that electronic delivery

549
00:48:52,599 --> 00:49:01,920
service and put it straight into a
scanable pap about Rosary would be very

550
00:48:58,680 --> 00:49:09,119
happy she would she would love
this um but this is a really great

551
00:49:06,079 --> 00:49:16,000
system because it also takes some of the
margin of human error out of uus because

552
00:49:11,760 --> 00:49:20,280
the system receives updates from brims
multiple times a day when voters apply

553
00:49:18,839 --> 00:49:26,440
for an absentee ballot using one of
those uer reasons it receives and it

554
00:49:23,359 --> 00:49:30,880
automatically sends them that email so
we we don't have to do that all we have

555
00:49:28,480 --> 00:49:35,520
to do is track and make sure that the
emails that need to be going out are

556
00:49:32,640 --> 00:49:43,240
going out talks about numbering it and
to label it yes sir the Remake station

557
00:49:39,359 --> 00:49:48,680
that we receive it has Barcode Scanner
and it has cameras and displays so that

558
00:49:46,040 --> 00:49:54,400
the public can watch what we're doing it
can also be used in addition to printing

559
00:49:51,839 --> 00:50:01,079
those uaba ballots on the scanable bot
we can use it to remake or duplicate at

560
00:49:57,200 --> 00:50:06,000
unscannable ballots atente te ballots so
those ballots that have been torn or

561
00:50:03,000 --> 00:50:10,640
have coffee on them or that have check
marks instead of bubbles or they use a

562
00:50:08,240 --> 00:50:16,119
pencil instead of a pen we can take
those over there to the Remake station

563
00:50:13,799 --> 00:50:21,040
duplicate them with our threers
team watching us do it the public can

564
00:50:19,799 --> 00:50:25,680
see what we're
doing when we remake

565
00:50:23,359 --> 00:50:30,640
it we will make the selections on the
screen if will print that ballot on a

566
00:50:28,559 --> 00:50:35,880
scanable ballot print a unique
identifier on it you know how we used to

567
00:50:33,280 --> 00:50:41,480
duplicate ballots and we had to write
original one on the original we had to

568
00:50:38,280 --> 00:50:46,559
write duplicate one on on the new one so
this now will print a unique identifier

569
00:50:43,440 --> 00:50:50,040
on the new ballot that it's creating and
it will has a label printer that will

570
00:50:48,119 --> 00:50:55,920
print a matching
identifier on a label that can be stuck

571
00:50:52,400 --> 00:51:00,559
on the original B so it automates that
for us we don't have to keep track of

572
00:50:57,760 --> 00:51:07,359
which number we're on what team we
are so it automates that which should

573
00:51:04,319 --> 00:51:13,880
really really improve that process for
us really speed it

574
00:51:09,559 --> 00:51:13,880
along um

575
00:51:14,200 --> 00:51:22,480
Helen everyone's getting cleaned up our
polling places also are getting cleaned

576
00:51:19,720 --> 00:51:28,720
up right now Malik is calling all of our
polling locations to schedule delivery

577
00:51:26,079 --> 00:51:33,839
and pick up of equipment but also to
make sure that they are ready for us

578
00:51:32,160 --> 00:51:40,559
that they don't have storm damage that
they're clear and that we don't need to

579
00:51:36,480 --> 00:51:48,160
make an emergency move due to the so
that's underway it'll take a few days to

580
00:51:44,480 --> 00:51:52,240
finish that process with 101 site I do
know that all of our early voting

581
00:51:49,400 --> 00:51:52,240
centers are good to

582
00:51:53,160 --> 00:52:00,520
go but we are we are working on that
waited some time to start that simply

583
00:51:58,760 --> 00:52:04,559
because we needed people to have their
power back on and be back at work before

584
00:52:02,760 --> 00:52:10,160
we even started calling there was no
point wasting efforts calling places

585
00:52:06,799 --> 00:52:16,280
that were where nobody was back to yet
um so now that basically everyone's

586
00:52:13,000 --> 00:52:20,520
reopened and back to what is a semblance
of normal now we are following up with

587
00:52:18,720 --> 00:52:27,240
them to make sure they are
good uh our public test is scheduled for

588
00:52:24,200 --> 00:52:33,160
Tuesday October 29th at 10: a.m. M that
notice is posted in the office and

589
00:52:29,839 --> 00:52:38,119
online our absentee ballot opening for
the outer envelope only will begin

590
00:52:35,599 --> 00:52:45,040
Monday November 4th at 9:00 a.m. we have
a good siiz team to do that we've got

591
00:52:41,359 --> 00:52:49,119
two letter openers so we will I think
move very quickly through that with the

592
00:52:47,079 --> 00:52:53,960
numbers of vente ballots that we have
I'll be very surprised if we end up with

593
00:52:50,960 --> 00:53:00,040
more than 5,000 maybe 6,000 absente ball
tops at the rate that the applications

594
00:52:56,160 --> 00:53:05,160
are coming coming in um on Election Day
tabulation room where Carmel and

595
00:53:01,839 --> 00:53:08,720
Michelle are reading ballots and reading
flash drives access to that room is

596
00:53:07,240 --> 00:53:13,160
going to be limited to only those
Personnel that need to go in there it's

597
00:53:10,760 --> 00:53:15,319
very critical that we not break their
train of thought when they're running

598
00:53:14,559 --> 00:53:20,760
that
ds150 because when it stops it it puts

599
00:53:19,119 --> 00:53:24,079
this message on the screen telling you
how to handle the ballots it tells you

600
00:53:22,480 --> 00:53:28,359
why it's stopped and how those ballots
need to be handled if you handle them

601
00:53:26,280 --> 00:53:33,160
wrong wrong if you get distracted and
handle them wrong you can end up having

602
00:53:29,920 --> 00:53:38,599
to rescan an entire stack of ballots to
start over so we're going to limit

603
00:53:36,520 --> 00:53:42,839
access to that room to only the
Personnel that need to be in

604
00:53:40,480 --> 00:53:46,760
there it's a public process so there's
going to be a camera in that room and

605
00:53:44,119 --> 00:53:51,319
we're going to display to a TV so and
where's the TV going to be my plan is to

606
00:53:49,240 --> 00:53:58,200
have well conference room 6 is going to
be open for fail safe so the TV my plan

607
00:53:53,480 --> 00:53:58,200
is to have it in it conference room

608
00:53:58,760 --> 00:54:05,960
it has a new conference room so we are
going to borrow their conference room

609
00:54:02,760 --> 00:54:10,440
since we are so short on space in our of
our

610
00:54:06,880 --> 00:54:15,960
own um and where is that it is right
down the hall from us uh from our office

611
00:54:13,640 --> 00:54:20,160
take a go past conference room six take
a right down that long hallway and their

612
00:54:17,880 --> 00:54:25,000
conference room is down there on the
left um they have a new one for public

613
00:54:23,480 --> 00:54:30,119
defenders
vacated so we'll have TV set up in there

614
00:54:28,040 --> 00:54:35,559
to broadcast that so the public can see
it without actually being a threat to

615
00:54:32,400 --> 00:54:42,599
any kind of ballot security as well as a
distraction to those running the

616
00:54:38,880 --> 00:54:47,119
scanners um and staff and board also
we're all going to stay out of that room

617
00:54:44,040 --> 00:54:50,760
unless unless we're needed in there for
something we'll stay out because I don't

618
00:54:49,240 --> 00:54:56,960
want to distract car in the sh when
they're running this 450 uh last thing I

619
00:54:53,400 --> 00:55:03,520
want to do is be 3,000 ballots in
and somebody realized that

620
00:55:01,480 --> 00:55:07,400
they've
misplaced ballots that should have been

621
00:55:05,480 --> 00:55:13,359
out stacked and rescanned and they've
included them in what was saved and we

622
00:55:09,839 --> 00:55:18,160
have to clear and start over so the
objective is to reduce distractions for

623
00:55:16,319 --> 00:55:23,640
them
um as I say that night will'll have

624
00:55:21,200 --> 00:55:27,839
viewing or that day we'll have viewing
in A's conference room and that's kind

625
00:55:26,319 --> 00:55:34,720
kind of them be my standard going
forward is public viewing for a lot of

626
00:55:30,559 --> 00:55:38,920
these secure processes being by video so
that we can put cameras in spaces the

627
00:55:36,920 --> 00:55:45,720
public can see what's happening but we
don't actually have the public in a room

628
00:55:41,839 --> 00:55:50,680
with our people um abente opening will
still be a public viewable process in

629
00:55:48,680 --> 00:55:56,359
our space we don't have a camera for
every space yet that we can broadcast to

630
00:55:53,160 --> 00:56:01,920
TVs but the objective in future years is
and cameras that can be broadcast in all

631
00:55:58,520 --> 00:56:06,760
those areas where we do public processes
you know everybody's so concerned about

632
00:56:03,760 --> 00:56:10,400
security and cheating I think this helps
exactly you know that you don't have a

633
00:56:08,880 --> 00:56:15,839
lot of extra people in there and people
can't say what were they doing exactly I

634
00:56:12,799 --> 00:56:20,079
want to be transparent by letting people
watch while also improving our security

635
00:56:19,319 --> 00:56:28,240
by
keeping um unvetted Personnel out those

636
00:56:25,119 --> 00:56:28,240
spaces um

637
00:56:28,960 --> 00:56:38,920
um election results will be available on
the TVs and conf room 6 after 700 p.m.

638
00:56:35,760 --> 00:56:43,880
uh that one as soon as fail safe voting
is done we will break down tabulators

639
00:56:42,079 --> 00:56:48,559
get it out of the room break down the
laptops get them out of the room and

640
00:56:46,319 --> 00:56:52,039
basically convert that room over to
public peeing of results have a little

641
00:56:50,319 --> 00:56:57,599
laptop for me we'll have the laptop in
there for you so that you can display

642
00:56:54,640 --> 00:57:04,640
results I expect that it will be after
8:00 before we really have results to

643
00:57:00,720 --> 00:57:09,480
show we can get absentee uploaded pretty
quickly but early voting because we

644
00:57:07,520 --> 00:57:15,000
can't close those scanners until after
700 p.m. without committing a

645
00:57:12,039 --> 00:57:20,920
felony and it takes time we're going to
have probably 14 flash drives to close

646
00:57:18,359 --> 00:57:24,839
du to the volume of ballots and The
Limited number you can put on a flash

647
00:57:22,559 --> 00:57:30,039
drive it's going to take time to close
14 flash drives so it's going to take

648
00:57:28,319 --> 00:57:35,000
probably close to an hour to begin
getting those first big batches of early

649
00:57:32,160 --> 00:57:39,520
voting results in and it will probably
take another hour to finish closing all

650
00:57:37,319 --> 00:57:44,079
the flash drives and get all the early
voting results in the good thing is as

651
00:57:42,400 --> 00:57:49,359
Election Day Results start coming in and
we're reading those sticks the we'll

652
00:57:46,400 --> 00:57:54,319
keep updating the results I think
because the results read in so

653
00:57:51,920 --> 00:57:59,319
quickly it's my expectation that
everybody will probably be back in here

654
00:57:56,480 --> 00:58:07,039
by 11: and we'll probably have all the
precincts in and displayed by 11: that

655
00:58:04,520 --> 00:58:12,319
night um some have told me that sounds
optimistic I'm pretty confident we

656
00:58:09,119 --> 00:58:16,520
usually have everybody back in here by
about 9:00 regardless of the size of the

657
00:58:14,880 --> 00:58:23,559
election I know presidentials are bigger
and we may have lines that push us out

658
00:58:20,559 --> 00:58:29,240
but typically about an hour and a half
past pole Clos two hours past po CL

659
00:58:26,119 --> 00:58:34,440
close we've got our last folks in so if
there's an hour away then by 10:00 I

660
00:58:32,920 --> 00:58:40,319
expect those people will probably with
they back here so it's going to be a

661
00:58:38,119 --> 00:58:44,559
long night we will be here probably till
the we hours of the early morning

662
00:58:42,160 --> 00:58:50,000
exactly it's going to be a long night
2008 I think we got out here like 2 a.m.

663
00:58:47,640 --> 00:58:53,280
was early in the morning we
did bring the

664
00:58:54,760 --> 00:59:02,280
drinks that
check in that number scene y'all do it

665
00:58:59,520 --> 00:59:06,160
then I keep think of the name of it when
the audit are you going to have some

666
00:59:03,799 --> 00:59:11,039
extra cuz I always hate for those poers
those standing in that long line waiting

667
00:59:08,839 --> 00:59:14,640
just the the reconciliation yes the
reconation the plan is to have a couple

668
00:59:13,160 --> 00:59:19,359
of people doing the reconciliation
sheets a couple of stations for those

669
00:59:16,559 --> 00:59:23,240
okay to do the reconciliation sheets and
taking how do you what you know if I'm

670
00:59:21,760 --> 00:59:30,440
going to do the same thing I'm going to
need I'm older right strong man guy you

671
00:59:28,319 --> 00:59:35,720
one of those young guys right we are
lining up quite a few people for check

672
00:59:32,720 --> 00:59:40,240
in right now because we can't have too
many people for checkin that night

673
00:59:37,280 --> 00:59:45,640
there's so much to bring in so we should
have ample manow because what we want to

674
00:59:43,559 --> 00:59:51,520
do
is be able to get everything in get it

675
00:59:49,119 --> 00:59:56,680
organized get as much stuff on the Shelf
in order as possible so to that end

676
00:59:54,359 --> 01:00:04,400
bringing in extra
Manpower uh younger strong manpower to

677
01:00:01,200 --> 01:00:08,880
handle all these heavy boxes bags cases
and get it on the Shelf in order so it's

678
01:00:06,160 --> 01:00:15,280
easy to go back to exactly what you need
as we uh prepare for

679
01:00:11,799 --> 01:00:20,240
certification so doing that everyone
will have a task there that night too

680
01:00:18,280 --> 01:00:24,200
because checking off stuff and making
sure that we're running through and

681
01:00:21,599 --> 01:00:31,760
getting everything back is very
important um but we will have a lot of

682
01:00:29,160 --> 01:00:37,640
additional help to get stuff in and
where it needs to be and go through it

683
01:00:34,760 --> 01:00:41,839
um ballots coming back in the blank ones
the unmarked ones we're deploying a lot

684
01:00:39,680 --> 01:00:48,200
of ballots we just got 200,000 ballot
cards yesterday been 6 weeks and they

685
01:00:45,599 --> 01:00:52,680
finally made it so we have4 million
ballots on hand for this election plus

686
01:00:50,640 --> 01:00:56,559
the full face paper ballots that should
be in soon uh those were ordered last

687
01:00:55,559 --> 01:01:00,160
month
and uh it always takes a little while to

688
01:00:58,319 --> 01:01:04,760
get them printed actually printelect
called me and said we're waiting to ship

689
01:01:02,880 --> 01:01:09,680
because we knew Helen was coming back
way and we didn't want ballots sitting

690
01:01:06,799 --> 01:01:15,839
somewhere getting some
so uh yeah that was very nice on their

691
01:01:13,039 --> 01:01:22,680
part so we will have plenty of ballots
on hand um after the election Wednesday

692
01:01:20,319 --> 01:01:27,720
morning it's November 6 9:00 a.m.
downstairs comes from 6 that's where our

693
01:01:25,200 --> 01:01:34,359
hand count audit you want us there um
you are welcome to attend I have my

694
01:01:30,760 --> 01:01:37,839
Auditors um submitted to the state
because the state has to approve you're

695
01:01:35,799 --> 01:01:42,559
welcome to attend the hand count audit
it's a public process but we have no

696
01:01:40,920 --> 01:01:48,520
responsibility you have no
responsibility or obligation I'd love to

697
01:01:45,359 --> 01:01:54,039
see you there uh simply because with the
exception of Henry who seen our audits

698
01:01:51,000 --> 01:01:59,760
in the past um I don't think any any of
the rest of you have watched our hand

699
01:01:56,160 --> 01:02:05,599
audit process okay but it is outstanding
so that what tell me that day uh

700
01:02:02,160 --> 01:02:10,960
November 6 here second last yes second
and last item November 6 9:00 a.m. conf

701
01:02:08,319 --> 01:02:15,480
from 6 public process the notice is
already posted on our bulleting board

702
01:02:12,640 --> 01:02:21,079
it's already online uh it's been shared
with parties I want the public there

703
01:02:18,400 --> 01:02:24,200
because there's some much skepticism
that the machines count it right and we

704
01:02:22,599 --> 01:02:30,200
do our jobs right I want them to be
there to see us and can count balance so

705
01:02:27,960 --> 01:02:34,319
that they can see that we conduct a
blind hand count and then when we have

706
01:02:32,279 --> 01:02:37,520
counted and written our numbers down we
go to the public and open the tape and

707
01:02:36,279 --> 01:02:44,799
show them that it
matches so 9:00 a.m. comes from 6

708
01:02:41,359 --> 01:02:50,319
Wednesday November 6th and then
certification is Friday November 8th at

709
01:02:47,559 --> 01:02:57,200
10:00 a.m. in conference room
6 very good good

710
01:02:54,039 --> 01:03:05,160
report thank you Jo there's a lot to
unpack there but it is

711
01:03:00,200 --> 01:03:10,799
um big election coming up but we are we
are ready you've done a good job trying

712
01:03:08,279 --> 01:03:16,160
to make it as easy as
possible to the miscellaneous report two

713
01:03:13,640 --> 01:03:21,480
two things from my standpoint and we got
enough stickers people just go crazy to

714
01:03:19,240 --> 01:03:28,839
stickers and we've run out them on the
past we have the state is sending

715
01:03:24,880 --> 01:03:32,119
stickers we received the new stickers no
okay the state is supposed to be sending

716
01:03:30,319 --> 01:03:37,559
stickers they actually have multiple
designs this time they have stickers in

717
01:03:34,079 --> 01:03:41,920
English and Spanish and um their
recommendation is to put stickers out

718
01:03:39,279 --> 01:03:45,039
and let folks pick the sticker they want
but we should have plenty of stickers

719
01:03:43,279 --> 01:03:49,200
because I paid the invoice for the
stickers from Peta project so we didn't

720
01:03:47,359 --> 01:03:52,799
have to destroy those thousands and
thousands of

721
01:03:50,839 --> 01:03:56,599
stickers don't forget about the other
sticker I'm a future voter for little

722
01:03:55,119 --> 01:04:01,400
kid yes
there is a there is a sticker for kids

723
01:03:59,480 --> 01:04:06,599
I'm future voter that we're supposed to
be receiving well they will and the

724
01:04:04,079 --> 01:04:13,119
states sending us all new they're still
sending all new absente envelopes um

725
01:04:10,440 --> 01:04:19,200
which we don't really need that many of
but they sent them uh since we use a

726
01:04:15,799 --> 01:04:22,680
vendor they're sending on me posters for
poing places they sent beautiful full

727
01:04:21,039 --> 01:04:27,880
color open close guides for the
equipment there are images of those

728
01:04:24,319 --> 01:04:32,960
guides in the new hand book so we have
received a lot of new uh media from the

729
01:04:30,960 --> 01:04:38,599
state and they have an excellent prep
for the polls site at scs.com as well

730
01:04:36,559 --> 01:04:44,920
that we try to publicize The Challenge
on that note media right now is we get

731
01:04:42,160 --> 01:04:50,880
lost in the hurricane
coverage all the media that the county

732
01:04:47,920 --> 01:04:57,160
is making half a dozen posts today right
now and voting posts get buried quickly

733
01:04:54,880 --> 01:05:05,799
because you don't to have
that time we you're the only post um so

734
01:05:02,880 --> 01:05:09,920
we are still working to get word out
about everything but the state is doing

735
01:05:07,559 --> 01:05:15,480
a very good job on social media
and out

736
01:05:12,079 --> 01:05:21,319
that uh they are doing a very good job
with that the second point I had is some

737
01:05:18,720 --> 01:05:26,480
ID for for each of board members because
we got a lot of new people there who we

738
01:05:23,920 --> 01:05:30,039
are unfamiliar to yes
and because at the last last election

739
01:05:28,559 --> 01:05:35,799
when I went to one of the PO the clerk
almost wouldn't let me do anything okay

740
01:05:32,760 --> 01:05:41,680
in terms of observing and right so and I
wasn't going to push it with it

741
01:05:38,640 --> 01:05:46,480
okay um all of you have your county
badge right okay make sure you're

742
01:05:44,400 --> 01:05:54,760
wearing the badge while you're out there
on Election Day and then if need be I

743
01:05:50,240 --> 01:06:00,400
can also get some uh badges made yours
says voter regist ation mine is clerk of

744
01:05:57,359 --> 01:06:04,520
court but it's also it also works for
this door here for

745
01:06:02,160 --> 01:06:13,880
exactly okay so everyone except Henry
says voter registration yeah

746
01:06:08,520 --> 01:06:19,240
okay let me see if yeah always let me
check with Andrew and see if you can get

747
01:06:19,599 --> 01:06:29,160
a second badge maybe that doesn't have
the key card on it though yeah but it

748
01:06:26,400 --> 01:06:35,440
says voter registration to wear when
you're out there because I tell we tell

749
01:06:32,160 --> 01:06:43,960
our clerks and managers that County
staff will have their County

750
01:06:39,760 --> 01:06:47,640
ID so that's what we tell them our it
folks that are coming out as polling

751
01:06:45,799 --> 01:06:55,640
location technicians they wear their
badge our staff wear their badge do you

752
01:06:51,240 --> 01:07:00,079
want a different kind of badge
than the county

753
01:06:57,440 --> 01:07:05,319
badge I mean we can try to get something
made up that says you know registration

754
01:07:03,960 --> 01:07:10,000
make
sure this has always work for yeah I

755
01:07:08,760 --> 01:07:14,440
want and that's why I wonder if that
clerk of court on yours just simply

756
01:07:11,559 --> 01:07:20,160
throw them off or
C so you

757
01:07:18,119 --> 01:07:25,079
one
retired is that your son's picture

758
01:07:29,240 --> 01:07:38,440
wow just wonder who that kid is on your
any El have anything on miscellaneous to

759
01:07:35,200 --> 01:07:43,359
bring up Rick no sir Cy you got anything
to bring

760
01:07:40,200 --> 01:07:48,039
up a minut no he covered everything it
was great he's good just to let you know

761
01:07:45,839 --> 01:07:53,160
Mr Thompson is absent he is in an
airplane going somewhere for a meeting

762
01:07:50,520 --> 01:08:00,880
therefore he could not attend with us uh
by phone so he did let me know he was

763
01:07:55,640 --> 01:08:04,559
done now to our League of Women Voters
what was what's on your mind this

764
01:08:02,279 --> 01:08:10,480
morning um I think yall are making some
great preparations so thank

765
01:08:07,160 --> 01:08:15,119
you uh I'd loved I'm a poll manager so
I'm one of the little people out there

766
01:08:12,599 --> 01:08:19,719
and we loved our PLT technician person
who BPS in pretty early in the day which

767
01:08:17,239 --> 01:08:25,239
is very helpful and then one time I got
to work with a a student assistant poll

768
01:08:22,480 --> 01:08:31,199
manager and she was so enthusiastic that
she made us all feel more

769
01:08:26,920 --> 01:08:38,600
energetic um and we helped her learn all
the stations so she felt um like a real

770
01:08:36,080 --> 01:08:43,199
part of the team and was really excited
about it

771
01:08:40,679 --> 01:08:46,960
um the I think you pointed out you're
going to get in touch with the state

772
01:08:44,440 --> 01:08:53,560
about the mailin deadline for that voter
registration because I there maybe some

773
01:08:50,199 --> 01:08:57,520
people that are thinking that they have
till till um

774
01:08:55,960 --> 01:09:00,279
till Monday to get it in the mail and
they'll be

775
01:08:58,600 --> 01:09:04,960
surprised
um and the the league is there's

776
01:09:03,600 --> 01:09:08,199
something that we can do to help get you
some more people power if you need

777
01:09:06,600 --> 01:09:10,759
there's something you need we can try to
to thr it

778
01:09:11,040 --> 01:09:20,080
out y'all have always been good
supporters of this office and it's

779
01:09:15,440 --> 01:09:20,080
always been most appreciated yeah good

780
01:09:21,359 --> 01:09:28,600
work
okay all right there's nothing else uh

781
01:09:26,400 --> 01:09:32,640
the more business that will adjourn the
board meeting I don't think