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Hello everybody. Um, we are now on to
item

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uh, four,
uh, two. The actual, uh, youth council,

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um,
item will be deferred to a future, uh,

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to future meeting.
Uh, so we're going to move on to the

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Squamish Community Forest Corporation.
Um, and the, um,

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this one is very, uh, is very,
uh, simple in in in my mind. Uh, so I'll

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try to explain it to, uh,
Council. Be the judge of if it's as

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simple as it,
um, as it appears. So, uh, just to

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briefly recap, Squamish Community Forest
is is our first ever joint venture with

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the Squamish Nation, uh, and is is
governed, um, by a board of directors.

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Um,
the,

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over time those, uh, appointments, um,
uh,

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have are made by the, um, the Squamish
Nation as they, through their process

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and as they see fit, have are made
through this body. Uh, and currently

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Councillor Greenlaw and I,
uh, are the representatives to this

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body.
Um,

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it's
when I look at other,

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um,
other bodies that we

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are responsible for appointing people
to,

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um, we solicit recommendations from that
those bodies. Say, library board's a

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great example. So, library board puts
forward does the

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looks at their their needs and
uh, for board members solicits reviews

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and
puts forward recommendations to council

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to to endorse. And, um, a couple things
here. So, one, I would like

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because this is a new,
uh, entity, we haven't had that that

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process. It has been exclusively council
members.

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The
the

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appointments from the nation side at
this point are 100% not elected

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officials.
So, and I think that for we've

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also for arms length purposes and so on,
um,

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we have three seats and it's my, uh,
recommendation

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that we, um,
request,

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uh, the community forest to, um,
solicit, uh, applications for board

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members that meet their needs and
bring them forward as suggestions to as

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recommendations to council when those
appointments happen at the start of next

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term, uh, leaving one seat for an
elected official.

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So, it's um,
for me this is, uh, we're moving from a

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sort of foundational time where those
seats are exclusive have been

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exclusively for,
um, elected officials and getting the

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foundational,
um, systems up and running and, um,

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and then
it should really run with a maximum I

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think of one elected official that is
still appointed by

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council. So, today I'd be looking for
I'll turn into a motion, but just why

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we're talking about this is that
to do that

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to be some policy development and then
executing the recruitment and

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consideration of
what those recommendations would be to

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bring forward to council for
in time for swearing in, which is when

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all the new appointments would would
take place. So,

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that's
the the concept and

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um
there in the past have been big lag

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times
with new councils and appointments and

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it really impacts the the operations.
So, I want to make sure that we're sort

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of setting this organization up as best
we can to um

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to move. So, that would be that's the
essence recommendation. I'll I can turn

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that into a motion, but I'd I'd um
um

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welcome any any questions on on this
um

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in advance of that. And there is a
future touch point which we'll have in

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September
um that has some we've done a few

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administrative things as this this body
of like executing some legal documents

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and and so on. There's uh an element of
that

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uh on the horizon as well, but I this
one I wanted to make sure we had as much

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room as possible
if we were to give this direction to

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uh that board.
So, that's the CliffsNotes.

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Um
any

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uh
Can I answer any any any questions um on

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this or yeah, Councillor Pennycook, we
can get started.

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» So, is this a request of the board or
direction to our appointed members of

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the board to bring forward something or
or what is the specific

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» So it would be um
it would be I think it at this point it

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would be that we write a
It's a bit of an odd one as I'm the

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chair of the board. So it's kind of six
of one half dozen the other. The board

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sees this as a way to um this could be a
way to make sure that the we have the

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appropriate skill sets around around the
the table and that we get um

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and is is one piece. I think that as a
council uh the best the best practices

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that is like a maximum of one and uh
some would even argue that not have it

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keeping elected officials away from
these these things is the best is the

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best course of action
um as they are very community um based.

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So I wanted to set um so it's it's it's
either it's either or and um but I do

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think that having um
uh

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getting down to that one elected
official and having

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two uh
two others uh appointed to our that's

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our three seats that we have on that uh
is um

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is appropriate. So that's what we're
trying to get that's what I'm trying to

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get at.
>> Sorry for my lack of uh are we then

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changing our
District of Squamish appointment policy

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or we asking or directing
the Community Forest Board to do

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something?
>> We're asking the Community Forest Board

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to to uh bring forward recommendations
for council consideration. So our legal

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the founding documents of all this say
that the members are appointed by

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council but doesn't speak to who those
members are. So we in any of our other

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groups where we have seats we don't
recruit like the housing society for

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instance. We appoint one member but the
housing society does the rest. The the

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the board similarly we appoint one
member uh or we appoint one elected

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official, but we actually appoint the
board in that case. These things go

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together in different in different ways.
And I've never seen None of these do we

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we as a council go to community and
solicit applications for and so on.

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That's usually done to the
by the external and other They look

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after the appointments. In this case,
they'd be making a recommendation more

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like the library board for council
consideration. A council could take it

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or leave it at that point. That's going
to be a decision for the next council,

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but
Yeah, go ahead.

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» Um

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So, the board is made up of You said
half Squamish Nation, half District of

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Squamish.
And now

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you're proposing that the board
put forward recommendations

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for the District of Squamish component.
So, the Squamish Nation

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is also making recommendations on the
District of Squamish

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components of the board.

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» Yes.
Now,

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the reason
I thought I'd start with the uh the

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short version of the answer. I'll go
back a bit further.

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Um I think that um because this is the
first um

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joint uh
um

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first partnership between the two
organizations, uh the nation has um

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their own
uh

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process for these for these
appointments, and I see them

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I see these two processes um
uh

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needing to sort of would benefit from
alignment over time.

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Um but right now we have we don't really
have a process for the appointments,

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particularly external appointments to
people that aren't council members to to

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this body. So, I think having the the
body come up with a recruitment

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policy and figure out their needs and
and um put forward recommendations to to

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council. The decision still lies with
with council, but it's regardless of

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who's
appointed

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then uh to the
regardless of who the board is,

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um it's it's the board has um
some additional uh capacity and knows

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their needs and uh and and so on.
Um so, that's that's sort of the the

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thought process there, but there is that
piece where yes, folks um appointed by

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the Squamish Nation
can uh have input into the the

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the
future appoint- appointees.

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Potentially. I don't know if that's a I
think that's a neutral thing at this

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point, but you can have a positive or
negative to that.

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» What's the fundamental purpose for
having District of Squamish and Squamish

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Nation have appointees?
Like individual appointees on the

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committee. So, I'm
I I can imagine a

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a balancing of perspectives.
Um

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and are we losing like
the nation doesn't have a responsibility

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to find people who will represent the
District of Squamish and the District of

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Squamish interests.
So,

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how do those interests get
community like

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» Yeah, I know. It's a it's an interesting
um

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it
it's an interesting piece and I think

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that as we go through
um sort of an evolution of all of our

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processes, there'll the lessons learned.
I think that the safe when it comes

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right down to it
both partners have the ability to

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appoint
equal members, three and three.

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Um who they are is up to the individ-
individuals. We're just at the ask would

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be that um they would put forward some
some recommendations for council to to

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take her or leave and
that board does have

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some capacity to do that work that I
don't see council

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doing in other cases and so it feels
appropriate to me that they would do

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that. Now,
perhaps over time, like I said, their

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their process can align these two
processes can align, but right now they

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have an internal process that they do.
I don't know, I can't speak to that.

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Um
and then we don't really have a process

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except for council appointments that
happen

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you know, annual- annually and
it's time to have

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members of the community contribute to
that to that board and to have um

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right now we're running with two
appointments from the

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from us as myself and counselor
counselor Greenlaw and

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um so one less elected official and two
members from community

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if is what I think would be
would be best and I think the best

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mechanism to do that is to ask the
community forest board to bring forth

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some recommendations.
I understand the duplication sort of

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piece with the nation appoint- uh
appointees, but um

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it's not a
it's very much a

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the board is rule- is um governed by
um uh um consensus and it's been a very

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collaborative consensus space. It's not
a really a versus um

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piece that way. So, but I
That's why I I feel some comfort in in

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that.
>> Right. I and I'm not in any way implying

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that it is a a conflict or
I'm imagining a process

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our policies and our processes
should protect everybody in the event

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that individuals do get into those
positions who do want to take advantage.

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And so,
uh if that does occur, I want to make

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like
the the construction of

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half nation and half Squamish
that must have been intentional.

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Um and so, I'm
I'm concerned that

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handing over recommendations to the
board itself

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unless that's done
equally

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with the nation and the district
that we're creating an asymmetry where

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an asymmetry doesn't need to exist.
>> I think we're on the path to

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alignment, but I'll recognize asymmetry
um at the at this point. Um

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so,
I I tend to to

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agree those seats are always the
language is appointed by.

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So, I
could see a scenario where a qualified

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candidate is a Squamish Nation member,
but is also

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votes in our local elections, a member
of our community, may very well be the

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best candidate for one of the seats
appointed by the District of Squamish.

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So, um
I

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I get that it's that it's uh
unprecedented, but we're sort of

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leading in this in this area, and I
think we're going to find some spaces

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that are just have a little bit of um
uh take a bit of um

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to wrap our mind our our collective
minds around as we as we do that, but

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the um ultimately the control there is
that

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council will have the
makes the appointment. So, we're not

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handing over any any control. We're
asking really for anything for asking

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for anything, it's a it's some capacity
help to

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to do recruitment that will meet the
needs of the of the board and bring

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forward some
some recommendations um

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to uh to council.

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» Councilor Bingle.
>> So, if I can summarize or maybe just

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restate to make sure I understand,
the proposal is that going forward,

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if all this is supported,
um

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that Squamish Nation would retain three
appointments, District of Squamish would

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retain three appointments.
The District of Squamish at this point

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is asking the
the uh Community Forest Board to provide

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recommendations for our three
appointments. We may or may not agree to

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those and may appoint someone else or
not, but we've just asked for that

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assistance. The Squamish Nation may
choose sooner or later to follow a

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similar process. Um, so the only change
here, the only new thing

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is is um we are asking for the board
to give council

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some recommendations again, which we are
not compelled to

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follow through on. And then, I think
part of what you said is our practice

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has been to appoint two councilors sort
of almost separate from this. We may

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decide to not appoint two councilors,
but again, our appointments that that's

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at our discretion as a council.
>> Yeah, I generally agree with that. I

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think that um
uh

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Yeah, I I think that the how the board
interacts with

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the processes of both of its partners
being the the district and the nation.

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Um
you know, will be a little bit different

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to meet the requirements of each of each
group. And if we take this step, um

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perhaps there can be a more
you know, that to me this is a the first

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step into like that alignment. Maybe
it's not the same process. Maybe for

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very good reasons
there's another process of like, "Hey,

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identify your needs and we'll find you
some folks." So, maybe that's the way

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the board can interact with the nation
process.

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Um but um I think this is a is an
important um

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important step and also um
uh

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most most uh community forests have
uh one or less elected officials and are

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built under the same structure that
we're on on the board.

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So, that's
that's um but that piece in and of

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itself, I think is a
is um that's a bigger a bigger

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discussion if we want if I I'm not
recommending that we step away from

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having elected official on the board.
That'll be a discussion for as this uh

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entity has some more um
uh

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more more more time to to mature and uh
and it and evolve.

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But I think that um
I know that we don't have the capa- I I

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haven't seen the capacity nor do I
expect the capacity to emerge between

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here and uh the need to appoint some
more board members

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uh to recruit them um
uh effectively to meet the the board's

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the board's needs or the this entity's
needs through the board.

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I'm going to go to
Councillor Greenlaw.

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» Yeah, I just wanted to make a comment.
Like my understanding of this is um

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this is to bring the district more into
alignment with what the Squamish Nation

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is currently practicing, but also
anybody who comes to the board has to be

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approved by the board.
So, it's not

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» By council. By council.

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» Anybody who comes to Yeah. Yeah.

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» Yeah.
So, my motion would be that the

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that council authorize the mayor to
write a letter to the community forest

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inviting them to
bring forward two recommendations for

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board seats
for appointment

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in
Q4.

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Second by Council by Council French. Do
you have Do you have a question?

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» Well, possibly a friendly amendment
would we say at least two or is it two?

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» Two.

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Two. So, I think I've spoken on this uh
uh enough but I do think this is an

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important step. Um
um forward and with with good governance

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uh of of the
um of the community forest and working

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in a good way with um
with the Squamish Nation. I think this

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is um
a step towards having this entity really

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stand on its own properly on its own on
its own two feet and um I know we have a

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lot of expertise in the community that
we would benefit from uh harnessing uh

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to ensure the success of this important
endeavor with our friends at the

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Squamish Nation.
Um Council French.

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» Sorry, I I I just want to make sure I
really understand this two number. I

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understand that we are thinking
a point one elected going forward and

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two as recommended, but we do not or we
would not want to have a a sort of four

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people recommended as all acceptable and
we will pick only we will only pick two,

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but like or do we say no, you shall not
give us more than two recommendations

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and we are going to
pick only those two that you

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» Um, in other cases,
um

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uh,
you know, we've seen more than just the

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rec- the two that are recommended. Um,
and this is a new process, so we'll have

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to we'll have to see, but I
the number

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available is the total number available
is three seats and uh, I'd like to see

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two recommendations and the other one
stays open for

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whoever the council of the day sees fit
to to

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to appoint as elected official.
And I also want to recognize that

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the next council might not accept these
recommendations from the community

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forest, in which case they can
those are we're not

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committing the council to any particular
path, but I think they'd be ill-advised

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to not, um
consider these recommendations that

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should come from this process.

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Any other comments?
Um seeing none, I'll call the question.

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All in favor?
Any opposed?

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Was that a Was that a favor hand or a
comment hand, Counselor Greenlaw?

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» Favor hand. Favor hand.
>> Nice. Well done. Um

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motion carries unanimously. Thank you.
Um, and just as a a foreshadow, there'll

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be some um
uh, in early September, there'll be um

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uh,
another item on the on the Genoa and

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Folsom um, sort of update from the
community forest on operations uh, so

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far and um,
hopefully strategic plan will be ready

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to share at that point and and so on.
Um, so work is underway.

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That's Thank you for um,
for this. Um Counselor Hamilton, can I

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help you?
>> Motion to terminate this meeting.

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» I'm going to second that, and but we're
all going to get two points because it's

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been an epic. So, uh, all in favor?
Any opposed? Motion carries. Thank Thank

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much, everybody.

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» It's a new record.
4 and 1/2 hours over.

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» Don't tempt me.
And if you think of it as a multiplier,

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I hope that's the