[0:08] call this meeting to order on Monday
August 5th for the St Jo city council to
[0:13] start we stand for the Pledge of
[0:21] Allegiance
[0:28] States Li and justice for
[0:35] all item number two public comment
anybody that's wanting to address the
[0:40] council for any issues not on tonight's
agenda you can step forward again that'd
[0:45] be for anything that is not on tonight's
agenda seeing nobody step forward we'll
[0:51] close public comment item number three
approval of the agenda second we have a
[0:58] motion as a second all those in favor
signify by I I all those opposed motion
[1:06] carries item number four consent
[1:11] agenda second I would like to pull item
four I just for further explanation from
[1:19] Randy if he could do that for us uh all
those in favor of approving the consent
[1:27] agenda except for 4 I I say I
I all those
[1:35] opposed so carried Randy could you
expand upon for I the approval
[1:40] resolution and amending resolution for
the El Street East extension I think
[1:45] we're at least in conert between Lori
and I uh I believe this is in response
[1:49] to feedback from the city's Bond Council
uh typically when we're conducting
[1:54] improvements under the 429
process um there are Provisions with
[1:59] that are somewhat that are time
sensitive with respect to certain
[2:03] actions from the council um after the
public Improvement hearing after
[2:08] presentation of the feasibility report
and so considering that the Elm Street
[2:12] improvements were delayed uh in this
case due to to write ofo acquisition
[2:16] concerns I think the Bond Council had
recommended to to the council that or to
[2:21] the city that they amend the resolution
reflecting that it's taking longer than
[2:26] a year uh from our original action and
and so that's uh the purpose for that
[2:32] that language modification or I
summarize that accurately that's exactly
[2:37] the recommendation from Bond council is
just to extend it that the bids will be
[2:42] let no later than such a period of time
and
[2:47] we based on the information that we have
best estimate would be June 30th of
[2:52] 2025 for that project
okay so the the statute does provide for
[2:59] instance like this when it does take
longer uh longer than a year but we want
[3:04] it memorialized in in the resolution so
that's why it's being brought
[3:09] back okay well thank you for the
clarity Adam can I make a comment yeah
[3:16] just for the audience and people
watching on Zoom so what we're talking
[3:20] about is that we thought earlier in the
year that
[3:24] roundabout by Cashwise in the
McDonald's we thought that would be
[3:29] happening the construction and it's not
going to happen because of right of way
[3:34] issues so that won't be constructed
until 2025 correct is that accurate
[3:42] that's accurate yeah because I don't
think that's been reported in the news
[3:45] leaders or anything it's just been in
our own minutes and stuff it's my
[3:49] understanding Stern County may have
published it on their website right but
[3:53] but I don't know that it's been in print
per se sh on our Facebook
[3:57] page okay I just reporting in progress
clarify that
[4:03] okay well with that I move to approve
item 4 I from the consent agenda second
[4:10] all those in favor signify by I I all
those
[4:15] opposed motion carries item number five
from engineer reports public hearing the
[4:21] special assessment hearing for the 2024
Street improvements in 2024 Elm Street
[4:25] East
improvements believe you got that cover
[4:30] Randy I I'll start and U my colleague
Bryce will will will follow up so good
[4:34] evening uh my name is Randy sabart I'm
the city engineer with me this evening
[4:39] is Bryce Johnson also on the engineering
team uh as the uh as Adam had indicated
[4:46] uh tonight we're starting the what we
call the special assessment hearing uh
[4:50] when the city proposes public
improvements under the chapter 429 uh
[4:55] statute we're required to conduct two
public Improvement hearings the first
[5:00] and or public hearings I should say the
first hearing was conducted mid January
[5:04] January 16th which is what's referred to
as the public Improvement hearing at
[5:09] that hearing the city presents uh the
nature of its proposed public
[5:13] improvements provides an opportunity for
the residents to um provide input or
[5:19] questions on the nature of the project
at that point we provide a preliminary
[5:23] estimate of the costs uh the preliminary
estimate of the impacts from a special
[5:27] assessment perspective uh the second
hearing which is tonight is what we
[5:32] refer to as the special assessment
hearing so at this at this hearing the
[5:36] city presents uh what are anticipated to
be the final costs associated with that
[5:42] particular public Improvement and so we
have a a brief slideshow this evening
[5:47] that that Bryce will will get into and
then there'll be a period for uh uh for
[5:51] questions so with that I'll turn it over
to my colleague here Bryce Johnson
[5:55] that'll work through the uh the slides
if you didn't notice uh uh at the table
[6:00] outside the door there's a CO a hard
copy of these slides so that you could
[6:04] follow
along all right thank you Randy again
[6:09] I'm Bryce Johnson with SE I will be
presenting the slides here for the 2024
[6:15] Street
improvements so the project locations we
[6:20] have are Kiwi Court kale Court 295th
Street from Kiwi Court to 91st Avenue
[6:28] Pearl Drive and 30 Fourth Street from
botser drive to Coler Court uh the
[6:34] kleinfelter Park Trail and the Liberty
Point Trail this is a map showing those
[6:44] locations within the
city these are the projected final total
[6:51] project costs so
um the second column from the left is
[6:57] the estimated cost at the public
hearing now there after the public
[7:04] hearing there was a change an amendment
to the scope of the project so again the
[7:11] that First Column with numbers is the
the estimated cost at the public hearing
[7:15] after that scope changed that middle
column shows our estimated cost at the
[7:20] public hearing just of that amended
scope which is smaller which will be uh
[7:25] detailed later and then on the on the
right we have
[7:30] the projected final cost of the project
as we sit tonight after the project has
[7:36] been bid so our con as we sit tonight
our construction total is
[7:42] $786,500 we then have $3,000 for the
feasibility report
[7:48] $181,000 of design and construction
engineering $115,000 of soil borings
[7:55] $63,000 of legal fiscal and
administrative costs for a grand total
[8:00] of 1,75 th000 $75,900
[8:08] so again this this is the project area
based on the original scope so you can
[8:14] see
the project
[8:17] costs get my laser pointer here you can
see the estimated costs here in this
[8:23] column and then again our our proposed
final cost here so this morning Side
[8:29] neighborhood leaf road and polar Circle
are no longer part of the project
[8:34] area for this year's project for this
year's project yep they've simply been
[8:40] delayed um so here this is the the same
column just with these these uh delayed
[8:47] areas deleted out so you can see the
kind of the the Apples to Apples
[8:51] comparison so um originally we had an
estimated cost of roughly $1.3
[8:57] million and here we sit at 1 Point
[9:03] 1.75 so Project funding again the
original the original scope here we see
[9:09] the preliminary special assessment
Revenue um we were projected to be at
[9:15] $1.46
million with a city subsidy of 1.29
[9:20] million again for a total of
[9:27] 2.75 with these areas deleted those
numbers drop to 530 roughly
[9:32] $535,000 of special assessment Revenue
that's the estimate at the public
[9:37] Hearing in January a preliminary City
subsidy of
[9:42] $782,000 for that same total of roughly
1.3 million and on the bottom we have
[9:50] the the
projected numbers as we sit tonight so
[9:56] in the Forest Manor subdivision we we
have roughly
[10:00] $120,000 of special assessment revenue
and in the industrial park east which
[10:05] would be um um Pearl Drive sorry Pearl
Drive we have 200 roughly
[10:13] $210,000 so here you can see the city
subsidies and the proposed totals uh the
[10:18] Klein felter Park Trail and the Liberty
Point Trail none of those costs are
[10:23] assessed so those that's a 100% City
subsidy so we end up with roughly 31 %
[10:29] of the cost being borne by the
assessments and uh the balance being
[10:34] borne by the
[10:37] city some some information on the
special assessments um so we are
[10:41] following the city's special assessment
policy it has been and continues to be
[10:45] the policy of the city of St Joseph that
when infrastructure improvements are
[10:49] constructed provided benefit to a
particular area those costs shall be
[10:54] levied against benefiting properties
selected assessment basis or methodology
[10:59] is meant to balance equity and
distribution of special
[11:03] assessment the city commissioned a
special assessment benefit report by a
[11:07] third party to identify a range of
Market benefit by the project so that's
[11:12] what gives as we'll see later that gives
a a maximum assessment value a cap to
[11:17] each to each area or each lot um that's
determined differently based on the type
[11:22] of the type of
property uh that we are looking at so
[11:27] here we have those numbers uh Again by
the third
[11:31] party third party uh special assessment
benefit report so for Kiwi Court kale
[11:38] court and 295th Street for all of these
areas a single family residential home
[11:44] the maximum Market benefit the cap as it
were for the assessments is $10,000 per
[11:51] lot uh for areas AB budding those
project areas with raw land that maximum
[11:58] Market benefit was found to be $500 per
acre in the industrial park Pearl Drive
[12:05] 304th Street Industrial Lots greater
than five acres in lot size the maximum
[12:12] Market benefit is 5 cents per square
foot for industrial Lots under five
[12:19] acres in lot size that that maximum
Market benefit is 25 cents per square
[12:24] foot and for vacant industrial
properties the maximum Market Ben
[12:29] benefit was found to be 15 cents per
square
[12:34] foot more information
[12:38] here these specially assessed benefits
are derived from
[12:44] surface
improvements the city's policy is that
[12:48] up to 60% of Street overlay and
reconstruct costs can be assessed 100%
[12:54] of the street costs are typically
assessed to Annex properties with no pre
[12:59] assessment unless Council determines
otherwise and up to 100% of New Street
[13:04] curb and gutter costs could be assessed
as well as 100% of new sanitary storm
[13:10] sewer water main
costs so that leaves roughly 40% or more
[13:15] of the cost to be subsidized by the city
um as we saw in that previous slide that
[13:20] number is typic typically higher than
40% special assessments for the
[13:25] subsurface improvements are calculated
on a per per unit basis
[13:29] we do not have any of those
here special assessments for the surface
[13:36] improvements are calculated on the basis
of Frontage per lineal per lineal foot
[13:40] so that is the the Frontage that your
property AB buts to the
[13:45] street so for regular interior Lots 100%
of your budding footage for the
[13:51] Improvement is assessed uh on a
rectangular corner lot the sum of 100%
[13:58] of the short side footage and 50% of the
longside footage is assessed we'll see a
[14:04] we'll see an example of that later and
for irregular sized Lots 100% of the
[14:09] average width of the lot AB buding the
Improvement is
[14:16] assessed these are the assessment rates
again we have the estimated preliminary
[14:22] assessment rates from our public Hearing
in
[14:25] January and then our proposed final
special assessment rate here on the
[14:30] right so you see the Forest Manor
subdivision the original estimate was
[14:36] $497 cents per linear linear
foot we came to
[14:42] 4385 tonight for the industrial park the
original estimate was
[14:49] $852 per linear foot of Frontage and
here tonight we sit at $863
[14:59] these special assessments may be paid in
annual installments over time the that
[15:05] typically is a market rate uh for this
for this year the term is 10 years and
[15:11] the interest rate is
5% no interest will be charged if that
[15:15] special assessment is paid in full
within 30 days of the adoption of the
[15:19] assessment role so assuming that the
assessment role be adopted tonight if
[15:24] you pay that full amount within 30 days
you won't be charged interest for this
[15:28] first year so that date that deadline
would be September 4th of 2024 of this
[15:34] year the first installment is payable
honor before the first Monday in January
[15:40] of the following year so January 2025
would be when that first payment is
[15:50] due you must pay the pay city the entire
remaining amount with acred interest or
[15:55] sorry you may pay you may pay off your
assessment full at any time that in that
[16:02] assessment that interest acrs up to
December
[16:06] 31st so that needs to be paid before
November 15th or the interest will be
[16:12] charged through December 31st of the
succeeding Year and that is based on the
[16:17] Minnesota 429
statute you may also partially prepay
[16:22] the assessment with any balance being
certified to the county auditor for the
[16:26] collection under the terms previously
described in the other
[16:32] slides there there is an opportunity for
deferrals if uh certain criteria are met
[16:37] if you are a senior disabled or on
active duty military and the assessment
[16:43] is over $3,000 you can request a
deferral um this is this doesn't this
[16:49] doesn't um wi get rid of any of the
assessment it's it simply defers it for
[16:55] a set amount of time
[17:01] uh this is just the process for those
for that deferral one would need to
[17:06] apply apply with the city fill out
Financial disclosure form within 30 days
[17:12] of the
assessment at which time the city
[17:16] council would Grant or deny that
[17:20] deferral all right assessment
appeals no appeal may be taken as to the
[17:27] amount of an assessment unless a written
OB rection by the affected property
[17:30] owner is filed with the municipal clerk
prior to the hearing or presented to the
[17:36] presiding officer at the hearing so if
if you do want to appeal your assessment
[17:42] you need to do so in writing either at
tonight's
[17:46] hearing or to the municipal
clerk Council may consider the objection
[17:52] at an adjourned meeting uh the owner May
appeal an assessment to The District
[17:57] Court
and they must serve notice upon the
[18:01] mayor or city clerk within 30 days after
the adoption of the assessment and file
[18:06] such notice with the district court
within 10 days after service upon the
[18:11] mayor or the city
clerk okay so here we have the special
[18:17] assessment example if you remember the
the example of the corner lot 100% of
[18:21] the short side and 50% of the long side
so say we on Kiwi Court if you have an
[18:28] 80 foot spot so our assessment rate of
4385 * 80 ft gets us to an assessment of
[18:38] 358 and here we have an example from the
industrial park 863 times a 100t
[18:46] lot gets us to an assessment of
$863 now we don't have this situation
[18:52] here
but if if we had a corner lot that was
[18:57] that was on an intersecting street that
had these two different assessment rates
[19:02] on them we would assess 100% of the
short side which is the 80 foot side and
[19:09] then we would take half of the footage
of the long side and multiply that out
[19:15] so that total assessment would be
$753
[19:23] 50 finally we have a schedule again we
had our we
[19:30] wrote our feasibility report in
December and that was approved by
[19:34] Council December 18th we conducted our
public Improvement hearing on January
[19:38] 16th where Council ordered preparation
of plans and
[19:42] specifications the original the original
bid the original scope of the project
[19:47] bids were opened on May 13th after which
bids were uh the project scope was
[19:52] amended so Count Council authorized the
advertisement for bids for this scope
[19:58] scope the amended scope on June
17th Council declared the cost to be
[20:04] assessed on July 15th the public bid
opening for this this project was on
[20:11] July 11th here tonight we are conducting
the special assessment
[20:16] hearing uh Council May award the
Construction contract and adopt the
[20:20] assessment role tonight if that happens
construction will start September of
[20:25] this year and be complete substantially
complete and October of this year and
[20:31] final construction will be complete in
by May of
[20:36] 2025 with that I can take any questions
uh from from anybody at this
[20:49] time you live within the city and uh
respect to anybody else that might be
[20:54] speaking tonight we want to try and keep
it to around three minutes or less so
[20:58] any anybody would like to speak or have
questions for them you're welcome to
[21:02] step
up a separate issue question just step
[21:08] up to the podium to State your
[21:13] question my name is Dan rat here and I
represent our Family Trust uh which
[21:20] involves eight children and we own the
farm uh with land along 295
[21:29] and I guess just I I wanted to keep this
really short so I just had one question
[21:34] we going through the uh how you figure
the assessment
[21:40] so 49 Acres along a
road times 500 that's what it how it
[21:48] comes to what it is then or yeah yes sir
so if the field was going the other way
[21:54] and it was 100 acres it would
be done the same way well I should back
[22:00] up the the the $500 per acre is the
maximum Market benefit so what we do
[22:09] initially is we'll take the Frontage the
Frontage that you have that abuts the
[22:13] road and multiply that by by that rate
that 40 40
[22:20] 49485
4385 so then from there if I remember
[22:25] correctly your lot in
particular did did breach that maximum
[22:30] Market benefit it was over you know 49
Acres multiplied by $500 so you you pay
[22:38] that max amount that's that's the
assessment value the rest of it
[22:42] is covered by the city subsidy okay so
yes if you had if if what you're asking
[22:48] is if you had a a a longer skinnier lot
where you had more front edge your your
[22:53] original assessment rate would be
higher if the field
[22:58] I don't want I my question is more like
if the field went away from the road
[23:04] didn't butt up to the road anymore would
it' be a bigger
[23:08] assessment if you had less footage along
295 then then potentially your
[23:13] assessment would be less right so we're
we're comparing two things the
[23:17] assessment rate is looking at the the
abing footage along
[23:22] 295 and then the subsidy or the the the
maximum cap to the assessment is based
[23:27] on the
times uh the $500 per
[23:32] acre okay uh so anyway
um The Family Trust would like to
[23:41] politely ask for um what you would call
a
[23:47] deferment um they did this for us when
they put the water man along our land
[23:52] for the apartment building and we had it
was 15 years or if we sell any land we'd
[23:59] have to pay the assessment and it was
interest
[24:03] free um and we'd like to be considered
for that I it sounds like what you were
[24:10] we'd have to put that all in writing the
request or you'd need to have Chang
[24:14] since last time we did this you need to
have that in writing written out and
[24:20] signed this evening and either deliver
to the mayor the mayor is not here I'm
[24:24] the acting mayor so either deliver to
myself or David the city administrator
[24:29] so tonight you need something in writing
that asking for the
[24:34] deferral what and
okay and then I have another
[24:40] question do the microphones in here only
record or they supposed to amplify
[24:48] voices they're supposed to do both okay
thank you but I guess um as far as um my
[24:56] experience in with with taking appeals
um it can be something that you can you
[25:01] can handr write it's just you need to
appear uh ask for the ask for what you
[25:05] want and then um you can just put it in
a piece of paper you know it doesn't
[25:10] have to be overly complete or formal it
can be fairly informal last time we did
[25:15] this we just did it at a meeting like
this may SCH took a okay it's possible
[25:22] the 429 rules might have changed I
because the process we're following is
[25:26] through the 429 process but well I'm
understanding there's maybe two
[25:29] questions here uh the deferral versus
appeal two different things so the
[25:34] deferral would be we not we know over
the bar yeah so then the deferral can
[25:40] occur after Council action tonight so
the there isn't a Time sensitivity if
[25:46] you're not appealing if you're seeking a
deferral there's a separate form that
[25:50] that staff can provide you after after
the close of business here for you to
[25:55] submit your deferral request okay So
yeah thank you if I may sure So Randy
[26:01] thanks for that clarification so on the
deferral um Bryce you had that slide up
[26:06] on deferral
parameters and it said a senior a senior
[26:11] citizen or person that's considered a
senior can request a deferral what's
[26:17] senior is that age 65 I think it's age
655 it's that's defined in statute as
[26:22] well but yeah and then Bryce you said
deferral is you said something like time
[26:29] to be determined or I mean how long can
a deferral
[26:34] last so the the statute would Define the
maximum deferral of 30 years okay and so
[26:40] there are conditions for which then the
deferral would have to be paid often
[26:44] times it's sale of the property so that
that'll be something that the council
[26:48] considers but the statute by itself
defines certain conditions for how long
[26:53] uh the deferral would last a person
requesting a deferral would go to City
[26:57] administ minator or city clerk correct
but then the council has to approve it
[27:02] correct so they'll make
application uh you know build their case
[27:06] as to why there's a hardship and why a
deferral is being requested and then the
[27:11] council makes the determination of
whether a hardship exists or or not but
[27:17] under 429 it sounds like the state says
if you're a senior why wouldn't you be
[27:22] granted a deferral you well there's
still and even and on Bryce's slide for
[27:28] example the principle has to be rise to
a certain level uh in terms of how much
[27:34] of the assessment is owed so for example
it has to be over $3,000 I believe is
[27:38] what the ordinance describes is is is a
hardship so depending on the conditions
[27:46] um for some that that there may not be
an actual
[27:50] hardship well if it's only the 3,000 but
if if the person's a senior are other
[27:56] factors enter in like net worth or
income exactly so I mean just because
[28:01] they're a senior doesn't necessarily
mean that the assessment represents a
[28:05] hardship some some seniors may have the
resources to to to pay the assessment
[28:10] what if they're a
veteran Sim similarly though the the
[28:14] veterans case or or active duty case if
they a way on active duty uh that's
[28:20] typically where the hardship might might
come into play I think there's some
[28:24] discretion on the council's part for for
this and I believe and I believe this
[28:28] statute references active duty versus
veteran okay all right that's all I
[28:33] had my name is Jacob frame I'm at 29436
scale
[28:38] courtt you plan on repaving our
road uh we we have no Services we were
[28:44] annexed in 18 at some point services
will be brought out will the road be
[28:52] substantially destroyed through that
process will we have to go through
[28:56] another system like this and P more
money for a road that is perfectly fine
[29:01] as it sits today so that that is one of
the challenges that the city has to to
[29:07] to reconcile or you know with respect to
a road that has deteriorated to the
[29:12] degree that we we're seeing in in kale
court or
[29:16] 295th um so the answer to your first
question is potentially and potentially
[29:22] I say because it depends on the timing
ideally um the city wouldn't have to
[29:28] entertain extending Municipal Utilities
for for some time into the future and
[29:32] and the road is aged uh if we're
presented with petitions to install
[29:38] sewer and water because well and septics
have have failed or or some
[29:43] environmental issue like that we'll have
to cross that bridge when we get to it
[29:47] but that is certainly one of the
challenges that the council had to
[29:50] consider with the nature of this
Improvement is how do we continue to
[29:55] maintain a street in in the condition
that we're seeing in kale court or 295
[30:01] you keep I'm sorry to interrupt but you
keep saying kale and Q as they're the
[30:05] same condition there's they're in
similar conditions but I beg to
[30:10] differ it's not even
close so but that that's the the nature
[30:17] of it is is we have to consider whether
or not the road in its present condition
[30:22] is still
serviceable and the council's we've made
[30:26] the conclusion that that it was time to
make that Improvement at the same time
[30:30] as
295th so to be clear City Council
[30:35] Members you agree and approve that qwi
and kale are at the same deterioration
[30:42] level we weren't in agreement that
they're at the same deterioration level
[30:46] but in previous meetings we've looked at
the Integrity of them the quality of
[30:50] them and we agreed that they both need
replacing we we didn't agree that like
[30:56] they were equal and Det
[31:00] do you take into account the fact that
we're at a dead end street we have very
[31:04] little
[31:08] traffic was that taken into account I
can't hear you was it taken into account
[31:14] that we're on a dead end
street we have no
[31:19] traffic no that wasn't considered was a
good uh I believe I'm going off to the
[31:25] engineer's recommendation
on the conditions of the
[31:31] court I I think we'd accept that if if
if your point is there's not through
[31:35] traffic or other traffic from other
parts of the community coming through
[31:38] yes we we we recognize that kale and
kiwi in the end of 16th Avenue serves
[31:45] your neighborhood P predominantly that
we don't have other traffic coming
[31:48] through your neighborhood solely we
would AC predominantly solely pardon me
[31:53] solely so solely yes unless someone's
lost or you've got deliveries
[31:58] uh yes the traffic in your neighborhood
is limited to the people that live back
[32:06] there thank
[32:15] you my name is Sher langth I live at
29457 kale Court
[32:22] uh my neighbors and I most of us um we
have brand new neighbors three homes in
[32:27] tale Court have just sold since January
1st we have someone who just put over
[32:33] $30,000 into a brand new septic system
our septic system is very new majority
[32:38] of the septic systems there are very new
uh the neighbors that I have spoken with
[32:43] we're all very against this project
because we feel that our court uh the
[32:49] pavement there is fine especially for
the small amount of traffic that we get
[32:54] uh against what we're being levied and
assessed uh there's there's also here my
[33:00] question uh is as far as kale Court uh
for a maximum Market benefit what is
[33:05] that based on for $10,000 per lot
because that's saying I believe if I'm
[33:10] not mistaken having been in real estate
for quite some time that that's the the
[33:17] benefit that each lot could see but what
is that based on and what is I mean
[33:22] that's the very maximum and yet many of
us are seeing well Corner Lo are going
[33:28] to be considerably more ours is almost
$7,000 in assessments uh we do not have
[33:34] we've gotten bills recently they've been
talking about we don't we don't have
[33:38] street lights we don't have city sewer
or water people have spent a lot of
[33:44] money to keep themselves on septic to
keep themselves uh I think and the
[33:51] majority of people who have now recently
bought in uh were unaware that lot of
[33:58] these things were even in the works are
coming we bought our house just a few
[34:01] years ago and you know we had a newer
septic system we weren't even aware that
[34:08] there had been some sort of annexation
uh that we would
[34:12] be uh
possibly uh facing uh we don't have city
[34:18] garbage service um these are the things
that they want to try talk to us about
[34:22] we don't have city garbage we don't have
sewer we don't have water we don't have
[34:26] street lights
uh I believe the majority of the people
[34:30] that live there find it very unfair that
we should have to bear any of that
[34:34] burden when we don't have any of those
services and to come in and do a Paving
[34:40] project and then talk about if you're if
it's not being down that time then again
[34:44] later on coming in to do these things
will rip things up again um this just
[34:49] puts kind of an unfair burden on us uh
for I mean if we were to show I mean if
[34:56] we were to bring in pictures
um and take a look at our road is in
[35:01] relatively good condition in kale Court
I don't spend a lot of time in Kiwi
[35:05] Court uh but I know as far as kale court
and even most of the road on
[35:11] 295th there's one corner that
looks uh somewhat worn but the rest of
[35:18] it is in relatively good condition
especially when we don't have any of
[35:22] these services and but I guess back to
my question is what is this Mar maximum
[35:28] Market benefit um because some of the
people that are having Corner lots are
[35:33] going to be well over their assessment
is going to be well over what the
[35:37] maximum Market benefit that they're
looking at could be so to address that
[35:42] question so the the third party that the
city engages that that provides the
[35:46] opinion takes a look at similar types of
property as as yours in Ko and kiwi
[35:53] court so rural rural properties with
similar condition stream Street and they
[35:58] look at before and after and so they
offer an opinion as what is the increase
[36:02] in market value that a parcel like yours
would see before or after such an
[36:09] improvement and so the $10,000 is their
opinion of what that increase in market
[36:13] value if you were to sell your property
tomorrow after the Improvement by
[36:18] comparison to what it was worth prior to
the Improvement but that's a maximum
[36:22] what is the actual I mean is there an
like more of an actual Market value
[36:27] versus um like what it would be versus
what the maximum is because most of us
[36:33] are going to be looking at being close
to the very maximum when that's the
[36:38] maximum so so the maximum is saying the
city or what the city would be able to
[36:42] Levy would be an assess a special
assessment up to $110,000 in your case I
[36:47] think in your example you said the
assessment was close to 7,000 7,000 so
[36:50] there in their opinion that parcel could
bear an assessment even higher based on
[36:56] the Improvement that's proposed by the
city so that's why in the case of when
[37:01] we talk about a a city subsidy or the
difference if your assessment was
[37:07] $113,000 for example for a corner lot
then it would have been capped at
[37:12] 10,000 in this case you're you're under
the $10,000 cap so but for somebody who
[37:17] is on a on a corner lot then their cap
is
[37:20] $10,000 yes corre so correct and there
there are three um there are three
[37:27] thoughts out there that the proposed
assessment was higher than the than the
[37:31] cap and so then they were limited at the
[37:35] $10,000 okay yeah I just I don't the
other aspect that you asked that that
[37:41] doesn't come into the appraisers
analysis is whether or not uh there was
[37:46] a street light or city refuge service or
those types of things those are
[37:50] independent of of the Assessor's
evaluation of the property so they're
[37:54] looking at before and after conditions
yeah we don't I mean we can't even get
[37:59] decent internet out there because nobody
will come out there so we
[38:04] are I mean that's it's
[38:10] it's it's difficult because the amount
that you're asking from everybody you
[38:17] know is is you know for most of them are
going to be fairly close to that cap and
[38:23] I don't know that everyone's just going
to see
[38:28] in real estate we can just tack on
$10,000 because that road that's like
[38:33] everyone's going to have an expectation
when you go in and you buy a house that
[38:38] there's going to be toilets there it's
not that versus a working one versus a
[38:42] non-working one the the pavement is in
as not a bad a shape
[38:48] that the amount that we're getting back
out of it I just it it doesn't make
[38:53] sense uh especially seeing as how it's
not
[38:58] it's it's really you know it's in pretty
decent shape and there's no way we're
[39:03] going to realize a
$10,000 um Market benefit on having um
[39:09] new Pavement in
[39:18] there can't we need you to come to the
podium so it can be recorded
[39:27] three three of our neighbors sold in the
last year and they ended up giving the
[39:32] new buyers money so this is not a
positive improvement from a from
[39:41] a property value it's a
reduction so it's difficult for us to
[39:48] address that we have no idea where they
listed their property whether it was
[39:51] above or below market conditions and
admittedly they're selling with the
[39:55] street in the condition that it's that
it's in so the market was it sounds like
[40:00] in those instances determined that they
were asking for too
[40:03] much no there was discussion within the
agreement knowing that there was going
[40:10] to be a special assessment and the buyer
said that's nice but you're going to
[40:15] take a certain amount of money off of
the cost of the house because of the
[40:19] assessment and that's typical in in real
estate or transactions that the the real
[40:25] estate agent for the buyers will usually
approach the city to find out if there
[40:30] are what's called pending special
assessments so there's a process to
[40:33] understand if there's a public
Improvement that's pending and so I
[40:37] think the question that you asked or
someone had asked new buyers how do they
[40:41] become aware of a project if they
weren't weren't there there's a process
[40:45] built in for which they can find out
whether or not pending special
[40:50] assessments would apply then how can it
be considered a positive
[40:55] Improvement I'm maybe not following your
the the nature so they've they've
[40:59] accounted in the they would pay more
money for the property so what it sounds
[41:03] like they did the property would have
increased they have accounted for the
[41:08] Assessments in the transaction is what
it what it sounded
[41:13] like
[41:25] okay my name is Kevin afin and I also
live on Kel Court I have a corner
[41:31] lot and uh when the area got an i or
when we got into the city they were
[41:41] mentioning you guys were mentioning that
there was not going to be any
[41:46] Improvement in that area for seven years
well it hasn't been seven years
[41:53] yet so I'm under trying to understand if
Mr M Mr ass here sold those lands and
[42:01] he's going to develop it all if it's or
you going to wait until this development
[42:07] comes in first
before before they would start to uh s
[42:14] uh sell land or whatever and build h
Homes out there that's what I can't
[42:19] figure out why you would want all
this uh maintenance done now when down
[42:27] the road that's going to
happen and it could be 10 years down the
[42:33] road could be 15 by that then we'll have
to redo everything again and I don't
[42:40] understand your your ideas of uh why you
want to get everything done now that's
[42:48] totally insane it's going to take cost
us like all these people that are on
[42:54] this that are on this for our um paying
for this we Improvement it's over almost
[43:02] a half a million dollars you think we
got half a million dollars just to throw
[43:08] and do this for our roads
no we have other things that we need to
[43:14] use for kids
families this is too hard to do that
[43:21] thank you for listening
[43:32] good evening I'm Kyle R I'm at 29410
kale Court uh I am one of the the new
[43:37] folks to the neighborhood and um I guess
I'm kind of getting up to speed on this
[43:42] when you say uh these improvements can
you just explain is this just repaving
[43:46] are you tearing up the road are you
resurfacing can you just explain what
[43:49] you are doing yes we they they'll it's a
reclaim and repave so what they'll do is
[43:54] bring in a machine and grind the
existing bis bituminous surfacing with
[43:58] the underlying aggregate base so they'll
blend those materials and then they'll
[44:02] grade that and and PVE pave new pinus on
top of that so it's not a widening
[44:09] project it's not uh we're not improving
kale or kiwi or 295th to City standards
[44:15] which would typically be an urban
section uh so we're we're attempting to
[44:21] rebuild what what is essentially there
and and the nature or the width of those
[44:25] streets do not meet standards uh they're
they're much more narrow but we're
[44:30] looking to put back as close as we can
the conditions that that are in kale and
[44:34] Kiwi Court in 295th today so the
approach was to be mindful of the fact
[44:40] that Municipal Utilities are are are not
present uh city is quite honestly Trying
[44:46] to minimize its investment in in Rec
reconstructing the street those that are
[44:51] in the neighborhood you know we've
likely observed we've had a patch uh a
[44:55] couple of areas already on on the street
we have concerns about the longevity of
[45:00] being able to continue winter
maintenance and plowing without peeling
[45:03] up much more of the road so that's the
Genesis behind what the council was
[45:08] considering in terms of improving it now
uh because of we've already had to
[45:12] invest in patching uh to try to hold it
together so you said it's deteriorated
[45:18] to the point you can't provide the
city's
[45:21] Services those city services as we said
are not storm water management
[45:27] they're not garbage pickup it's snow
removal is that the only city service
[45:32] that you're considering that needs to
improv that's been maintained or that's
[45:35] been provided so the neighborhood hasn't
petitioned the city to the best of my
[45:39] knowledge for Municipal Utilities uh
certainly their Municipal Utilities are
[45:44] nearby but but not what we would
consider at the doorstep of of the
[45:49] subdivision so I think the question was
asked about other property that that may
[45:54] or may not develop that that wasn't uh
the council's consideration in terms of
[45:59] whether to proceed with um the street
improvements um I ideally those two
[46:05] things can time together that the
availability of sewer and water and the
[46:09] deterioration of the street or the
Improvement in the street could time
[46:12] together um oftentimes we're faced with
just this very condition that the road
[46:17] is something needs to be done with the
road before we're ready it sounds like
[46:21] the Improvement needs to happen for City
Services not necessarily for the
[46:25] residents living there uh as as I'm
hearing some of my neighbors say and I
[46:32] in the two short months I've been there
would agree it's fine for the low amount
[46:36] of traffic so if it's deteriorated to a
point uh is that the are you comparing
[46:41] that is the is it just a
Citywide standard you're trying to meet
[46:46] there and if so you know the traffic is
so much lower out there should we be
[46:51] holding that at the same standard as
city streets that may much higher
[46:55] traffic right the standard has been can
can we maintain can we can the city
[47:00] conduct winter maintenance activities
without causing further damage and and
[47:04] so we've already seen where uh winter
maintenance activities are picking up uh
[47:10] pieces of of of the street because it's
it's deteriorated to a point and so when
[47:15] the city now has to invest additional
funds to patch or or pay P or pay for
[47:21] binus patching multiple times and we're
Beyond just pothole patching there's
[47:27] cost Effectiveness question that the
cities have to address is is it
[47:30] continuous is it continuing to be cost
effective for them to patch areas of
[47:35] Street as it gets peeled up by by winter
maintenance
[47:39] activities okay uh thinking more long
term is it sounds like we may have to re
[47:46] think about this again or or come to
this um this idea again down the road if
[47:51] other services is there long-term
planning for the Forest Manor what what
[47:56] things are we thinking about there is
this so there there certainly has been
[48:00] long-term planning since well even 2008
uh when we look at our our Municipal
[48:05] utility service areas the the the
annexation that occurred in
[48:10] 2018 all those things are are are
considered but typically when we're
[48:14] looking at extending utilities it can be
for as I mentioned earlier failing of
[48:19] well and septics so there's a health and
safety issue that that has to be
[48:23] addressed that could be one development
activity nearby where utilities are even
[48:28] closer to the subdivision that that's
another consideration um but certainly
[48:33] that area has been planned for the
eventual uh extension of utilities but
[48:38] uh just because it's been planned
doesn't mean that it that the extension
[48:43] of those utilities are imminent so
there's a lot of factors that would go
[48:45] into play as to whether or not the city
makes the decision to to invest in
[48:51] extending the utilities sure so it seems
that the only really imminent thing is
[48:56] the potential damage to a snow plow
that's not even so much the snow plow
[49:00] it's the damage to the
road okay it seems yeah I guess just
[49:06] hearing all this it seems that there's
longer term planning that needs to occur
[49:10] before a short-term project like this
that may be uh may be moot or obsolete
[49:17] in in a not very distant
[49:23] future may I so in my thank you for your
comments thanks for your comments and to
[49:32] the other
[49:34] residents in my four years on the
council as I've wrapped my brain around
[49:39] these hearings and Street
improvements the city has a standard
[49:44] Street Improvement
program
[49:48] which I embrace it it's it's not a short
term it's building a road
[49:56] that is planned to last or or improving
a street that's planned to last for is
[50:03] it up to 20 years P you know with
maintenance we get past 20 so we our
[50:08] goal is to get to at least 30 so we've
had in my experience
[50:15] other hearings where residents and I
totally understand it they're looking at
[50:20] the road saying my Road's fine why in
the heck are you GNA redo it charge me
[50:27] an
assessment it's because 5 years down the
[50:31] road pun
intended that street if it wasn't
[50:35] improved then could get worse and then
you have to do do it then and it's going
[50:43] to cost more money so we just have a
standard in St Joseph to keep our
[50:50] roads um up to
date and I know for people on Kale you
[50:58] compare it to 295th or
kiwi uh no one here I don't think
[51:04] there's anyone here from kiwi if for
good reason because their road is turned
[51:08] into a asphalt Beach um so
it's it's not
[51:15] easy it's hard to look at these
assessments but it it's not a short-term
[51:21] fix this is for the longterm and we
don't know when develop m is going to
[51:27] occur out there uh that's an unknown is
it 5 years 10 years 20 years that that
[51:34] area where Field Street
terminates and going Beyond is just you
[51:39] know it's it's not nothing's happening
in that area as far as we know so that's
[51:44] my comment Street Improvement
program am I right yes so the city is
[51:53] we're actually on our third third update
to uh a street maintenance program uh
[51:59] which is intended to improve the
longevity of of St Joseph streets and so
[52:04] what what council member cluser is
referring to particularly when we're
[52:07] dealing with
overs I mentioned the original design of
[52:12] binous streets typically accounts for a
20-year life cycle and we stretch that
[52:18] to 30 years or more with maintenance
that is involving crack sealing what we
[52:24] call aggregate ship seals and overlays
and so what councelor cluser is
[52:28] referring to is when we have an
assessment for an overlay that overlay
[52:32] may occur at year 15 of that street age
uh and people look at their street and
[52:38] they say gez I don't see potholes I
don't see it all cracked up the reason
[52:42] for the overlay at that point is that we
have to time these so that we stretch
[52:47] the life of that street to get to 30
years if we try to do it at year 25 once
[52:52] the potholes and the cracking show up
it's too late and so the city has its
[52:57] third generation of Street Maintenance
improvements with the intention that we
[53:02] stretch the life out of our streets
hopefully to 30 35 years with properly
[53:07] timed
improvements and D kiwi uh um did kale
[53:13] and K Court just have it resurfaced
about five seven years ago I've been
[53:20] working with the city since 2007 in in
kiwi and K Court in 295th certainly
[53:25] weren't part of the
city as that early but there hasn't been
[53:29] an investment from an overlay
perspective unless the township did
[53:34] something prior to the annexation I'm
almost positive I've been there 42 years
[53:39] and it has been done I'm almost positive
has been done a couple times and then it
[53:46] was also where the cracks were filled in
with that tape and that yep I've seen
[53:51] that so that's that's to prevent the
moisture from getting in but with the
[53:55] degree of cracking and Det deterioration
that we see out there now if if if
[53:59] anybody told you that that could be
overlaid and you'd see the life out of
[54:03] an overlay uh you were misled uh the
conditions have deteriorated to the
[54:08] point that we can no longer do a
inexpensive overlay and what we're
[54:12] proposing with the reclaim and pave is
the next next most economical thing that
[54:18] could be done to improve that road okay
so then we improve this road now and
[54:25] then you're saying
we pay everybody pays whatever their
[54:29] amount of money it is and then nothing
gets done out there no building gets
[54:35] done out there no sewer lines or
anything getting done out there either
[54:41] just the road in terms of what's
proposed this evening correct it's it's
[54:47] just the pavement and similar with
$10,000 just for my little stretch Road
[54:54] there so now you now you're also
appreciating the point if if we were
[54:58] talking sewer water storm sewers carbon
gutter Street reconstruction we'd be
[55:03] talking cost much more significant than
what we're talking about this evening
[55:08] it's all the more reason why it's a
challenge for the city that's that's
[55:12] totally insane to do it that way put the
road down and then come back and do
[55:17] sewer and water later and all that and
you got to tear up the road again no
[55:23] come on we're not say but we're not
saying that sir even if the property
[55:27] adjacent develops that isn't a precursor
to extending sewer and water into 295th
[55:33] or kiwi or kale they're mutually
exclusive so the rasier property could
[55:37] develop if if that happens in the next
10 years that doesn't doesn't it isn't a
[55:43] precursor to utilities having to come
into kiwi or kale Court
[55:57] too far
[56:01] out I'm not sure I'm I'm following could
you please go to the podium again I'm
[56:06] sorry we need to have it
[56:18] recorded if the question is what what's
the minimum amount of time before the
[56:22] city would reconsider uh sewer and water
I I
[56:28] I'm sorry Kevin we need to have you at
the podium so it can be
[56:32] recorded I apologize
Kevin I'm
[56:36] sorry no I'm not talk I'm not talking
about the sore and water I'm talking
[56:41] about just the actual Road that's going
in for us that's going to go in
[56:50] there and say five years from the sewer
and water comes in all that money that
[56:57] we put into that
road that's all going to get destroyed
[57:02] on uh because of sewer and water coming
in there so in your example if the
[57:08] determination that sewer and water would
be extended into your neighborhood and
[57:12] the streets needed to be reconstructed
at only five years old the city would
[57:16] not be able to likely Levy assessments
for Street improvements again because it
[57:21] is so such a short period of time they
wouldn't do it
[57:26] they they wouldn't be able to Levy
special assessments for the street
[57:30] improvements again if it occurred with
years correct we wouldn't be able to
[57:34] prove the benefit we wouldn't be able to
yeah you'd still have a a newlook street
[57:39] we wouldn't be able to do the same kind
of analysis and demonstrate that there
[57:43] was an increase in benefit in in your
example now I hope I'm not around to
[57:48] have to entertain extending sewer and
water in in five years if that question
[57:53] came up but right but that's legal
[58:03] would that number would drop say it's
$10,000 now if the road was in better
[58:08] condition that Max benefit would be
maybe it would be$ 1,000 or or you
[58:14] wouldn't even be able to assign a Max
benefit to it but that number would be
[58:18] lower if if at all right yes yes if if
at all
[58:30] hi I'm Ryan Parsons I have a parcel on
Elm Street and um I don't know if Elm
[58:35] Street was struck from the agenda at the
beginning of the meeting or or what the
[58:38] future of that looks like for um for
hearings and assessment and all that but
[58:42] the numbers are starting to roll in and
thank you so much you know you guys for
[58:45] meeting me out there um I really
appreciate your responsiveness on all
[58:48] these questions that I have um am I able
to ask them tonight now that that's been
[58:53] struck or yeah I would say you did
received the notice um the for that uh
[58:59] the yeah your portion of that project
was we talked about earlier was to is
[59:03] being delayed until next year due to the
because we don't have the the access for
[59:08] the right away there yet so um it is
still the public hearing you did receive
[59:12] a notice for it so I would think we
would be able to um hear your questions
[59:17] and and answer what we can so I I don't
think that that would be
[59:20] inappropriate um yeah I will uh I just
want to reserve my right to appeal the
[59:25] assessment I just know that that was due
tonight and so I have it written on the
[59:29] back of the uh the letter for this
meeting give us to
[59:38] meet question would be just on um just
in general you know do Property Owners
[59:44] get to see the breakdown of the special
assessment benefit report um for their
[59:50] property it's got to be some algebraic
equation with a bunch of different
[59:54] factors do we get to know what those
factors are are and then who is the
[59:57] third party that does that um and can we
contact them um I'm just wondering
[1:00:03] because I have an agricultural parcel
and I want to know how the different
[1:00:07] zoning applies to my parcel which is
pie-shaped
[1:00:11] crazy as we talked about before um but
I'd love to know exactly why I'm
[1:00:16] assessed exactly what I'm
[1:00:20] assessed we we contract with a third
party appraiser uh certif residential
[1:00:26] appraiser that that does this and takes
a look at what the proposed benefit is
[1:00:31] the name of of thatan Nel Nel appraisals
Nel was escaping me at the moment um and
[1:00:37] they do issue a report that report is
public um public
[1:00:42] data actually it's presented to the
attorney so I I believe it's it is
[1:00:46] privileged what is okay sorry this is I
apologize this is a new process here for
[1:00:51] me where we we do the appraisals
beforehand in the all the cities have
[1:00:54] worked at before we if there was an
objection we did it afterwards so so my
[1:00:59] mistake but um but yes we do and we get
that report and then we from there we we
[1:01:05] determine what that overall benefit
is okay and do I ever get a copy of that
[1:01:12] report I I don't know if I don't know
the I I I was making assumption it was I
[1:01:18] I guess if this goes to a district a
district proceeding uh I I anticipate
[1:01:23] that that will be available right now
the City attorney commissions that
[1:01:28] report so that it in the event that
there are appeals it's treated as
[1:01:32] privileged privileged information okay
so just for
[1:01:37] my everybody else here uh so am I wrong
when I say that we don't get unless we
[1:01:43] hand a letter to you like I just did we
never get a chance to see the breakdown
[1:01:48] of how we're assessed on our special
assessments for these projects is that
[1:01:52] correct that that's correct okay you
well no that that's not entirely correct
[1:01:57] you're not the breakdown of the
assessments is available the assessment
[1:02:01] role is available at in in David's
office so that breakdown of how the
[1:02:04] assessments are computed is is a public
document and that's available but not
[1:02:08] how they're computed just the fact that
even how we compute it is available the
[1:02:12] the thirdparty Appraiser's opinion is
the part that's
[1:02:19] privileged can you give me an example
what that might so I can what do you
[1:02:24] mean like we can show you exact how we
calculate your assessment okay that's
[1:02:28] based on the cost of the the cost of
construction but not the factors that go
[1:02:33] into that and the and the factors that
go into the into the cost so all of that
[1:02:38] information the cost information is is
publicly available the Appraiser's
[1:02:42] opinion of how he determined the maximum
benefit is the part that is privileged
[1:02:48] or the document is is obtained by the
attorney in the event that there are
[1:02:54] appeals that that can be treated as
privileged
[1:02:58] information okay can I get the okay the
screen
[1:03:03] again that answer your question it it
not well I'm just trying to
[1:03:07] differentiate between what is the public
and what is the private so what does
[1:03:11] what do so is privileged on the slide
where they say maximum
[1:03:16] benefit that's the
appraiser so this number this
[1:03:20] 4385 and 8063 we can show you exactly
where that that's that's the
[1:03:25] construction cost we can show you
exactly where that comes from each each
[1:03:29] bid item you know black top gravel all
the
[1:03:33] things this that's what it costs to do
the project yes yep the the
[1:03:40] maximum benefit number this you know
yours is different right yours is I
[1:03:47] believe is on a square footage basis but
this $10,000 per lot that maximum
[1:03:51] benefit number that's what Randy is is
talking about when he says that's
[1:03:56] contracted through the lawyer yeah and
that's we don't get to see how they
[1:03:59] calculated that yes yes sir okay right
[1:04:10] thanks
[1:04:14] yes yes yes you will it's correct yeah
[1:04:29] Scott Bine live at 29457 kale Court um
couple issues um first of all can you
[1:04:37] tell me how old this road is 2 95th out
to kale we cannot uh who knows
[1:04:43] this hopefully well maybe at best
someone from the township so when there
[1:04:48] is no record drawing so any improvements
that the city builds or constructs over
[1:04:53] time there's a record of the plan if
it's even 20 years old yet we we don't
[1:04:58] we suspect it's it's older than that but
we don't know if it's more than 20 years
[1:05:03] old or under 20 years old we know what
it looks like so do we yep and being on
[1:05:09] Kale Court you know we got a lot of kids
in the neighborhood ride bike skateboard
[1:05:16] roller blade out there there ain't
nothing wrong with that
[1:05:19] road June 95th does have some
issues biggest one being on the corner
[1:05:25] which a big chunk was torn out and that
was because of one of the city snow
[1:05:29] plows and I watched them he just kicked
it off into the ditch did the city come
[1:05:34] back out to fix that nope so now you're
going to assess us for the
[1:05:40] damage but I don't need to know how old
this road
[1:05:44] is if if someone can produce a record of
of the original construction uh
[1:05:50] unfortunately there isn't one available
U I'd love to know that too I'd love to
[1:05:55] know what what's underlying it um what
the original construction was but there
[1:06:00] was no documentation that the city had
available to
[1:06:04] it so when you do this
Overland say three five years down the
[1:06:10] road then you want want to run out the
utilities and stuff are they going to
[1:06:14] widen the road out then and put curbs
and gutters in that's a decision that
[1:06:19] the city will make it that time I I
guess I can't answer that question for
[1:06:22] you sir so we're just going to go ahead
and repave this without any future
[1:06:27] plans we don't know what's going to
happen yet
[1:06:30] right I mean it could be next year two
years 10 years nobody knows right the
[1:06:35] council could commission or or order an
improvement if if it deemed necessary uh
[1:06:41] so improvements can be conducted two
ways one by petion of the neighborhood
[1:06:45] or two by the council's own action so
certainly a c a seated council could
[1:06:50] make the decision to improve or widen um
none of us seing here can
[1:06:57] can say with certainty whether that
would happen five years from now or two
[1:07:01] years from now so nobody really knows
them so you're telling me that that's
[1:07:06] fair I I don't know how I I could answer
that question for
[1:07:10] you so down the road are we going to
have a chance to vote on if we want
[1:07:15] these water out there because we've had
the water tested compared to the city
[1:07:19] and our water out there is much better
with the whales well I guess I
[1:07:24] me and it it we you can't bind a future
Council to what they can or can't do but
[1:07:30] typ with the the council at least in the
short time I've been here with the city
[1:07:34] has taken the the approach or the
opinion that um as far as the the sewer
[1:07:38] and water out there that that would be a
by a petition purpose is because it's
[1:07:43] not right up to it right now so you'd
have to extend it to go out there so um
[1:07:48] at this point then there's been no um
there's been no push to to I guess for
[1:07:54] to extend it out there and force the
residents to do that um you know what a
[1:07:59] future Council might do um it's it's
hard you can't predict that um but all I
[1:08:05] say is in my experience with working
City C with City councils on a situation
[1:08:09] like that it would be either a comparing
a compelling reason meaning something's
[1:08:13] out there's really failing like it's
contaminating a water system or
[1:08:17] something along those lines or the
residents out there have had um issues
[1:08:21] with it and they petition to have sewer
and water extended to them
[1:08:26] on a personal
note I know I'm sitting as a council
[1:08:30] member but I live on 17th Aven of
Southeast and I was Township when we
[1:08:36] moved in and now we are City and
actually what's happening to you guys it
[1:08:42] happened with my husband and I um all I
can say in concur with is you have to go
[1:08:49] with every situation as it's coming and
take care of how you want to approach it
[1:08:54] as it's happening happening because we
can't we can't my husband and I didn't
[1:08:59] know I mean compared to what we were
dealing with with the council at the
[1:09:02] time and then we had a situation you
know approximately 15 years after that
[1:09:09] completely different Council completely
different mayor um and so I I would just
[1:09:14] say you know make sure you have all your
information and if you need to move
[1:09:20] forward then take the appropriate steps
that the city and following letters and
[1:09:26] making sure that the communication is
between uh the residents and the city
[1:09:31] and hopefully following the ordinances
and that we have that we can support we
[1:09:36] don't want to have this happen to you
but we have to be able to look at both
[1:09:40] sides of the fence and be able to make
sure that we are watching out for
[1:09:45] everyone concerned and I I hear you I
understand
[1:09:51] exactly what you're going through um and
so moving forward we're trying to the
[1:09:56] best of our ability to be able to
support you as we
[1:10:02] can all right thank
[1:10:14] you is there anybody else that like to
address the council this
[1:10:20] evening with that we'll close the P
sorry go ahead goe Kevin I
[1:10:26] just I just want to know how do we find
out if this passes or not passes or or
[1:10:32] is it in the works or it's what you are
you going to
[1:10:38] just let us
know or what so the council has two
[1:10:44] actions uh this evening after the public
hearing closes uh first action would be
[1:10:49] whether to adopt the assessment role as
has been presented or proposed this
[1:10:53] evening the second decision that they
would make is whether or not to award
[1:10:57] the Construction contract and proceed
with the work so that is the next step
[1:11:01] that they could take okay soon as this
evening you would have another meeting
[1:11:05] after that there there wouldn't be
another meeting after after
[1:11:19] this okay
[1:11:29] I'll just ask one last time is there
anybody else who would like to address
[1:11:32] the council before we close the public
[1:11:36] hearing if not then we will close the
public
[1:11:40] hearing mror mayor if I may and just um
so now that the public hearing is closed
[1:11:45] um we Al Just for information we did
receive a written petition uh appeal in
[1:11:51] the uh objection in the mail um it is
for the Elm Street portion that was so I
[1:11:58] mean it's not really applicable at this
point but we do need to make aware that
[1:12:01] we did receive it and we will keep it
for when that comes forward
[1:12:09] okay Randy can you reiterate the two
actions that we have before the council
[1:12:13] this evening now that the public hearing
is closed so first action would be to
[1:12:17] consider adopting the assessment role
that that has been presented so that
[1:12:21] would in essence um um
adopt the costs that you're anticipating
[1:12:28] uh the revenue that you're anticipating
to be generated through the
[1:12:32] assessments um and then parallel to that
you have the ability if if you wanted to
[1:12:38] to proceed with awarding the
Construction contract that would in
[1:12:41] essence start uh the construction
activity or initiate the construction
[1:12:46] activity but there wouldn't be a a
another or third public Improvement
[1:12:51] hearing or public hearing um after
tonight's proceeding
[1:12:56] and that' be two separate votes they
would be two separate votes uh and yes
[1:13:02] two separate
votes and And to clarify on the
[1:13:06] resolution for the adopting the final
assessment that to clarify that does
[1:13:11] exclude the Elm Street Extension because
that was
[1:13:16] postponed pending you know those
RightWay Acquisitions and being able to
[1:13:20] move forward on that project so because
the um
[1:13:25] notification in the publication included
the Elm
[1:13:29] Street um assessment I just wanted to
clarify that the resolution does exclude
[1:13:34] that so when we get into bonding that's
critical that we understand that the
[1:13:39] cost is less because of that piece of it
okay with that being heard I'll make a
[1:13:46] motion to move to approve uh resolution
[1:13:55] excluding the Elm Street Extension
properties
[1:14:00] second any other discussion if not we
have a motion in a second all those in
[1:14:05] favor signify by I I I all those
opposed motion carries I will make
[1:14:13] another motion to approve resolution 20
24-4 n awarding bid to Knife River Corp
[1:14:21] for the 2024 Street improvements
second any other
[1:14:29] discussion with a motion a second all
those in favor signify by I I I all
[1:14:35] those
opposed then motion does carry as
[1:14:40] well on to item number six we got
there's one more Motion in here that
[1:14:46] okay I'll move to approve the
supplemental letter agreement with SE to
[1:14:50] provide engineering Construction
Services for the 2024 stre Improvement
[1:14:57] second with a motion in second to
approve the supplemental letter
[1:15:01] agreement with SE to provide engineering
constructions services for the 2024
[1:15:05] Street improve Improvement project is
there any other
[1:15:11] discussion all those in favor signify by
I I all those
[1:15:16] opposed the third and final motion
carries now on to item number six the
[1:15:23] special event Rock for
altimers yes good evening um so staff
[1:15:30] had received an application from Bad
Habit Brewing Company um for their
[1:15:33] annual Rock for Alzheimer's event the
event is scheduled to be held on
[1:15:37] September 8th um from 1: to 8:30 p.m.
staff has reviewed the request and chief
[1:15:43] onstein is requiring that two Off Duty
Officers um attend the event this year
[1:15:47] um they did increase the number of
attendees or expected attendees which
[1:15:51] resulted in the increase um from one to
two officers a map of the event is
[1:15:55] included in the packet um and the
request um recommended action is to move
[1:16:01] forward with the that special event
permit move to approve
[1:16:07] second with a motion a second is there
any other
[1:16:11] discussion
Kelly all those in favor signify by I I
[1:16:18] all those
opposed motion does carry on to item
[1:16:23] number seven and up update from
[1:16:29] connectic good evening members of the St
Joseph
[1:16:33] Council and interested bystanders thank
you I'm Scott jig with
[1:16:39] Kinetic and there are some updates that
I want to make the council aware of um
[1:16:45] per our agreement we had some very
specific things that we kinetic is your
[1:16:51] uh partner in fundraising for the
community center
[1:16:55] uh that we needed to do as part of our
agreement with you it's Our
[1:16:59] obligation those some of those things
are in the last memorandum of
[1:17:05] understanding that that we agreed to one
of the things that we had to do was was
[1:17:11] conduct additional training for the
members of the Capitol Campaign
[1:17:16] Committee those volunteers serving on
The Campaign Committee that would be
[1:17:21] going out and participating in
solicitations and in explain in the um
[1:17:28] the project to interested participants
and interested
[1:17:32] donors on July
18th uh we did that session at Gan um we
[1:17:39] had good attendance from the committee
had it over lunch and had about two and
[1:17:44] a half hours worth of training um for
all the members and we also had it uh
[1:17:49] available online via zoom and we did
have members attend via Zoom as well
[1:17:54] well so that that obligation that we uh
took on for additional training we did
[1:18:01] that on July
18th um one of the other things that we
[1:18:05] said that we would do is is in our
agreement uh our agreement between
[1:18:13] connetic and the city council is that we
would provide up to 80 hours worth of
[1:18:18] consulting services on any given
month understanding that the holiday
[1:18:23] seasons in around Thanksgiving and
Christmas New Year's inside our our
[1:18:30] current contract that those holiday
seasons are not uh time periods excuse
[1:18:36] me are
not are not prime fundraising time with
[1:18:41] people gone in the holidays so what
we've done is rather than dividing
[1:18:47] those 80 hours per month evenly over
each of the months we've taken hours
[1:18:55] from December and hours from November
that are not going to be as productive
[1:19:01] in November December because of the
holidays and we're moving those hours
[1:19:05] into July August and September where we
do have an opportunity to be more
[1:19:11] productive and provide more services um
but but we're maintaining the same
[1:19:18] contract terms and billing spread evenly
so that way the city is not paying extra
[1:19:24] for us to to do extra work in July
August September you're paying the same
[1:19:28] period throughout the the terms of the
contract it's just this gives us an
[1:19:33] opportunity to give you more value
without you spending more money for that
[1:19:38] additional value and that's that's
already started and it's and it started
[1:19:43] in uh in July August and September um I
personally am coming in um two days per
[1:19:53] week typically as what it ends up
happening and then the rest of the team
[1:19:57] is coming in in addition to the two days
on a weekly basis I'm coming in to meet
[1:20:02] with donors and to meet with the
committee the committee itself um
[1:20:08] decided that providing
leadership the volunteer leadership for
[1:20:13] the
campaign was too much work to
[1:20:17] expect a an individual in a volunteer
capacity to do so the committee creat
[1:20:24] ated what they are calling the St Joseph
YMCA campaign
[1:20:31] chair committee and it's a leadership
group made up of five individuals with
[1:20:39] one additional um advisor and counselor
on this the five individuals are that
[1:20:45] are taking this leadership role and
assuming this leadership
[1:20:49] responsibilities Patty
wling um Amy
[1:20:53] bonfig Carol breze Corey ellt and
reasner additionally uh mayor Rick
[1:21:01] Schultz has has agreed to come on an ad
hoc episodic basis and provide advice
[1:21:07] and councel to the leadership committee
as needed um we had the first meeting of
[1:21:15] that Committee in in a formal Fashion on
August 1st and I attended as your
[1:21:22] councel on uh that committee meeting and
we started making assignments for each
[1:21:27] of the leadership committee members so
that we could actually start calling on
[1:21:31] donors and fulfilling the the asks that
are necessary to move forward with
[1:21:37] fundraising on the campaign so those
assignments have been made this today
[1:21:42] tomorrow and Wednesday are my followups
to work on individual scheduling with
[1:21:49] each of those each of those members so
that's happening the committee has
[1:21:53] decided it's going going to meet the
leadership committee is going to meet
[1:21:57] every other week on
Thursday um and they'll meet in the
[1:22:04] morning at 10: here at the government
center and I'll be present for those
[1:22:09] meetings um while the committee is
meeting and then the full Campaign
[1:22:15] Committee will meet the third
Thursday um it's basically the same day
[1:22:21] as the leadership group leadership group
will me in the morning the full
[1:22:25] committee will meet in the afternoon at
3:30 in the afternoon the 3:30 time
[1:22:29] period is so that the committee will
those committee members that have
[1:22:33] obligations during the day that keep
them from meeting during the daytime
[1:22:38] would have a better opportunity to meet
at 3:30 in the afternoon so so we're
[1:22:42] moving forward with that um I will be
present at each of those meetings as
[1:22:47] well to make sure that that we keep that
moving
[1:22:50] forward the rest of my team that are
working alongside me
[1:22:55] Janelle Johnson has been taking Point um
with doing our foundations requests
[1:23:03] we've identified three
foundations that we believe that kinetic
[1:23:08] believes uh would be good partners to
help fund this
[1:23:14] request um we're not in a position right
now to to to share who those are but I
[1:23:21] can assure you that we're going through
the application process we're starting
[1:23:25] to to meet with the funders themselves
each of those three foundations will be
[1:23:31] specific requests for the St Joe
Community Center
[1:23:36] YMCA they are not requests to be shared
this from these particular three are not
[1:23:42] shared between us and the St Cloud Y and
any other projects they're specific to
[1:23:47] St Joseph and each of those three
funders have the potential
[1:23:54] it it's not defined yet but has the
potential of being six figure
[1:23:58] contributions to the campaign and one of
those three has a potential of being a
[1:24:03] seven figure contribution to the
campaign so we're moving forward with
[1:24:07] that paperwork right now um and we've
worked with the St Cloud y to make sure
[1:24:15] that we have the proper EIN number uh
employee identification number tax ID
[1:24:21] number so that that way those found s
can actually contribute to the St Joseph
[1:24:27] Community Center project and have it be
designated for this project and solely
[1:24:31] for this project so we're working
forward with that that was something
[1:24:35] that the council specifically asked us
to do and we're moving forward with that
[1:24:41] one of the other things that the council
asked for us to do is create a
[1:24:45] systematic approach to
communicating where we are with the
[1:24:50] status of the campaign and what's
happening uh both good bad and ugly in
[1:24:56] terms of that and we've drafted our
first
[1:25:01] internal copy the the the the words the
content of what a a monthly newsletter
[1:25:09] might look like for the campaign and
we're going through the editing process
[1:25:14] on that and then now the design process
to make sure that it looks good and
[1:25:20] attractive and folks will want to be a
part and want to receive it and that's
[1:25:24] happening we still anticipate that being
able to to start uh being disseminated
[1:25:30] as soon as SE uh September so we feel
really good about that
[1:25:36] um this next these next three days and
then uh a week later I'm going to be
[1:25:42] spending most of my time my Consulting
days working with individual committee
[1:25:47] members to make sure that we've
secured individual commitments from the
[1:25:53] committee members are in a position to
make commitments and then
[1:25:58] frankly um
to
[1:26:02] revitalize those committee members that
that may have for one reason or another
[1:26:08] stepped back from an active role in the
the committee we've had a few members
[1:26:14] that have have said you know I'm really
busy I'm not certain that this is the
[1:26:19] project for me right now and and we
interpret that
[1:26:24] as as um I'm not particularly ready to
move forward with this campaign so we've
[1:26:32] got to go back and meet with those
individual committee members and kind of
[1:26:35] reactivate them as part of part of a
role in the committee and that's going
[1:26:39] to have to be done on an individual
basis so we're we're moving forward with
[1:26:45] that as well those are the action items
that we committed to to the council as
[1:26:50] per the memorandum of understanding so
far we're following through with that
[1:26:55] um Bob council member loo I will tell
you I'm feeling better about my
[1:27:02] commitment to you that if it comes time
to come back with a proposal I'm feeling
[1:27:10] that I can defend it to you at that
point I'm not there yet but I'm on the
[1:27:14] pathway sir the jury's still out on you
yeah thank you sir any other
[1:27:20] questions I I do I do have a question
yes um so you said you have three that
[1:27:27] you're just particularly asking for St
Joel why isn't that across the board for
[1:27:32] any asking is the is the St Cloud still
asking St Cloud is still going through
[1:27:39] their Grant application process because
there are some
[1:27:43] foundations that frankly will fund the
broader Regional scope more than they
[1:27:49] will fund either a specific project for
St Cloud on its own or specific project
[1:27:55] for St Joe on its own but if they look
at the project as a regional
[1:28:02] impact um we both will get more money
than we would if we tried to get it on
[1:28:07] our
[1:28:14] own thank you and we're communicating
really closely on that to make sure that
[1:28:20] that that those points are
clarify do you have a total figure you
[1:28:29] can throw at us tonight I don't because
I've had two additional contributions
[1:28:34] and I'm not certain that Lori has
received yet so um I'll have that for
[1:28:39] the next meeting but uh we did get two
more commitments that have come in since
[1:28:46] the last time that I've gotten a report
Okay Kevin anything thank you Scott
[1:28:52] thank you
[1:28:56] that was item seven we're on to item
eight we have a County Road 121
[1:29:02] crosswalk Improvement update uh thank
you acting mayor um council members so
[1:29:08] uh I was hoping to have something on
your agenda for tonight for Action uh
[1:29:11] however um it is not quite ready yet um
as you remember uh staff Council
[1:29:17] authorized staff to submit an
application for safe road Zone funds for
[1:29:21] the crossing out there at uh
cter Road 121 and Lanigan um so that so
[1:29:29] the city along with the county applied
for the safe road excuse me safe roads
[1:29:33] Zone fund Grant earlier this year and we
have been notified that we were approved
[1:29:37] for
$95,000 um so the state is currently
[1:29:41] processing the award to generate the
grant agreement I was hoping to have
[1:29:44] that ready for tonight for authorization
um but looks like it was not quite ready
[1:29:48] so it will be um before you at the next
council meeting for official action so
[1:29:53] this is more of a information on that so
that um the application anticipates
[1:29:58] roughly 127,000 of construction and that
Grant is an 8020 split which leaves an
[1:30:03] estimated City cost of roughly 32,000
plus any additional soft costs so no
[1:30:09] action required at this time but we will
take any questions yeah the the cost is
[1:30:14] 127,000 out of 95 so there's 32,000 left
isn't the county participating in this
[1:30:21] at all and it's all our cost
[1:30:26] uh it is all of the city's costs what
the county had committed to would have
[1:30:30] been uh any additional striping or or
improvements at the at the road but they
[1:30:36] lended the support uh to to the uh to to
the city's application so there was a
[1:30:41] letter of support from the county but uh
this was the city's pursuit in terms of
[1:30:46] the
improvements um in terms of the safety
[1:30:50] Improvement okay so the county just gave
us a go get him
[1:30:56] guy
okay
[1:31:02] correct so just to reiterate Dennis
because I know that's why you're here
[1:31:06] tonight the state's currently processing
the $95,000 grant award and they need to
[1:31:11] create a grant agreement once they
create that then that's something that
[1:31:16] can be given to us and we can vote to
approve it so we're slowly working can I
[1:31:23] question
it's up to the presiding officer it's
[1:31:27] fine with
[1:31:30] me just I I
appreciate I appreciate all it's been
[1:31:35] done had a couple more people here one
of our gentlemen in our group just had
[1:31:40] electrodes put in his brain and he had
to go home he was having some issues he
[1:31:45] was so that's why they left early so I
apologize for Tom Scher uh he wanted to
[1:31:52] be here um but I appreciate what you've
done I don't know who wrote the grant
[1:31:56] that's obviously time was about 20 pages
I read it all very well done I we
[1:32:02] appreciate that to me it seems like a
deal at an 820 so we appreciate I
[1:32:07] appreciate that the only thing I ask can
added it very good very um keeping us
[1:32:12] informed just keep us informed at the
Timeline I had a goal like before the
[1:32:16] snow flies but I know you've got a
bidding process you know you've you know
[1:32:21] I you have probably have to pour
concrete before it freezes too but just
[1:32:26] keep us informed that's I don't know do
you answer how long the process
[1:32:33] takes um we're hoping the procurement is
actually fairly quick um what what there
[1:32:39] may be more of a delay uh is is actually
ordering the equipment so uh
[1:32:45] availability for the council's
clarification the what's been considered
[1:32:50] as part of the scope would have been two
speed zone feedback back displays so the
[1:32:54] things that show how fast drivers uh are
are driving so so the budget included
[1:33:00] two of those in each Direction uh LED
and crusted kind of push button signs
[1:33:05] similar to what we see right across the
street here by by the College of St
[1:33:08] Benedicts so there's often lead times
with getting getting those equipment so
[1:33:14] that I'm is probably more of a variable
for us than ordering and getting it here
[1:33:19] get getting it here
um since we have the county support in
[1:33:24] terms of the permitting and working
within the right of way that that's
[1:33:27] likely not going to be very time
consuming so the only the other thing
[1:33:31] that's going to take some time is
actually putting together the the
[1:33:34] construction documents uh to to be able
to solicit the quotes So the design uh
[1:33:40] solicitation of the quotes and then the
actual execution of the work so um the
[1:33:45] grant agreement uh we the time frame has
it has to be spent by the end of June uh
[1:33:51] next year so yeah okay that's so we have
so we have time um but our goal would be
[1:33:57] to start the process as soon as the
grant agreement uh is presented to the
[1:34:01] city and the council we well we
appreciate all you've done thanks to I
[1:34:05] guess it's acting
mayor just for tonight just or you hope
[1:34:10] I guess so but we appreciate all you've
done especially I know it takes time the
[1:34:15] people that actually write the grants go
through the process I know jod Tesh was
[1:34:20] part of it too and we we appreciate it
uh it was was kind of an interesting
[1:34:25] Summer with the with the extra traffic
it
[1:34:28] was was quite interesting so I
appreciate it so thank
[1:34:35] you my other people also appreciate
it said Tom surgery so thank you
[1:34:45] Dennis on to where we at item number
nine Department reports anything to
[1:34:51] report or then we've already covered
um I'll go first I just wanted to let
[1:34:56] you know that early voting starts
tomorrow um so normal business hours
[1:35:02] then we are open on Saturday from 9:00
to 3 Monday 8 to 5 and then next
[1:35:06] Tuesday's election day for primary state
and
[1:35:10] federal yeah y okay yep that's
up just from a Community Development
[1:35:17] standpoint uh just so the council's
aware our Planning Commission meeting
[1:35:21] next Monday we have a couple items that
will come forward to the council at your
[1:35:25] next meeting in August here uh one of
them is a Knife River interm use permit
[1:35:30] uh they're just proposing to do portable
crushing of asphalt and concrete and
[1:35:34] then storage of that Associated material
this is for that site that is east of
[1:35:38] the Tropic site um so their parcel that
they purchased maybe about a year ago um
[1:35:43] we also have the American Legion um
who's redoing the western side of their
[1:35:48] building uh because we have a allowance
on the um total percent of metal um and
[1:35:54] they're proposing to exceeded that uh
that does require Planning Commission
[1:35:58] recommendation and Council approval
similar to when bad habit Brewery
[1:36:02] expanded their operation and expanded
some of that metal facade um they'll
[1:36:06] follow that same process and then we'll
have our final draft readings of the
[1:36:11] short-term rental ordinance and the
honeybee ordinance at the Planning
[1:36:14] Commission level so anticipate that um
we'll have those drafts and finalized
[1:36:21] and presented to Council in September
with the public public hearing at the
[1:36:24] Planning Commission in September and
then lastly our Eda had been reviewing
[1:36:29] and updating some business subsidy
policies uh those are required to go to
[1:36:34] the council um so we anticipate that
will hold a public hearing um which is
[1:36:38] also required for our subsidy policy at
your next meeting in August so with that
[1:36:44] I'll take any questions if you have any
on any of
[1:36:49] that I don't believe so you got anything
for us Ryan
[1:36:54] awesome do
I thank you
[1:36:57] guys um mayor and Council
reports I have a couple things to
[1:37:04] mention uh we just had the Hansen
groundbreaking last week and like Kevin
[1:37:09] myself others were there I thought that
was a really nicely presented
[1:37:13] groundbreaking it's great to see
businesses such as Adam Hansen and his
[1:37:17] company expanding and growing in the way
that they are we have the house
[1:37:22] groundbreaking the
house food and tap Hall groundbreaking
[1:37:26] coming up in a couple
weeks uh so that's open to the public
[1:37:31] there's also um WR home company is
having like an extension brand or
[1:37:36] extension company they're starting WR
Littles and Co so like pregnancy and
[1:37:41] baby things probably something my wife
and I should go since she's
[1:37:46] pregnant that's a store opening
groundbreaking happening in a couple
[1:37:50] weeks and Rhonda left us but her along
with the CVB and I think uh mayor Rick
[1:38:01] uh Mary Bruno they had all noticed the
pop- of Splash Pad occur in St Cloud and
[1:38:05] they very quickly scrambled to get the
fire department involved and we had a
[1:38:10] splash pad this weekend on Saturday and
I thought it was very well attended
[1:38:15] probably a hundred kids and parents
together and everybody that came is held
[1:38:20] from 1 to 3 just east of City Hall here
of everybody that came they stayed the
[1:38:26] entire time it wasn't anybody popped in
for a couple minutes like it was very
[1:38:30] well attended it was great to see and St
Joe's so Sandy that wasn't very muddy it
[1:38:35] just all sank
in only thing I'll say about that is it
[1:38:39] was interesting to see those kids didn't
really seem to be affected by the
[1:38:42] temperature of the water coming out of
that hydrant at all I would call that a
[1:38:46] cold plunge they thought that was a good
day but that's all I
[1:38:52] got if that's all we have then item
number 11 move
[1:38:57] to all those in favor signify by I I I
all those opposed thank you
[1:39:06] everyone
[1:39:22] Facebook for