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I pledge allegiance to the flag of the
United States of America. And to the

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republic for which it stands, one nation
under God,

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indivisible, with liberty and justice
for all.

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» Good evening.

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Roll call.
>> H

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» Here.
>> Peters

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» Here.
>> Peters

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» Here.
>> Wolford Storm

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» Here.
>> Adams

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» Here.

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» All right.
We have no proclamations or

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appointments. Is there anybody wanting
to speak?

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See anybody
>> [laughter]

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» address the board.
Uh

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» Chair.

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» Consent agenda. You have the minutes
from the August 11th meeting, approval

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of bills in the amount of $83,098.49.

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Consideration possible approval of
right-of-way permit 07 for video.

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And consideration of possible possible
approval of right-of-way permit 08, uh

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also stadium.
And lastly, consideration and possible

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approval of special event permit Rock
Street Party.

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Exhibit five. Are there any questions or
issues with the consent agenda?

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» And then there is this other permit that
was submitted after the deadline. She's

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unable to be formally approved since it
wasn't on the agenda, but

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you want to give it a soft okay, then I
can bring it back for the next

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» Does anybody have any objection to that?

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Okay, that's a soft okay.

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Is there a motion to accept the consent
agenda?

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» So moved.
>> I'll second.

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» I'll second.
>> Peters.

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» Yes.
>> Childers.

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» Yes.
>> Burgess Meyer.

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» Yes.
>> Kelly.

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» Yes.
>> Motion passed four

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» All right, new business. Consideration
and possible approval of agreement

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between the village and IDOT
for a grant program under the Safe

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Routes to Schools
grant program, local highway safety

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improvements.
And we got uh

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grant to study or to plan.
>> Plan.

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» That hopefully
in the next

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version of that.
Is that a Is that an annual program?

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Annual.
>> Every two years. Every two years.

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» Uh understanding.
Um

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And yes, this is a non-infrastructure
grant, which will help us create a safe

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routes to school master plan.
Um which my understanding talking with

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RPC and
certain IDOT representatives, it seems

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that that's it shows that we are
Um it'll make us look a little bit more

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competitive and that there's a plan
that's got merit that we're trying to

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execute upon.
But they US is that good investment.

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Um so
>> To do those plans, do we have to do

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anything?
>> Hm?

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» Okay.
>> Okay. We should do that.

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» We should do the things that they put in
there. Okay.

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» So yes, we should do the what's in the
plan and that as we submit every two

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years for
grant dollars for the infrastructure

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side
showing that we're making

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» progress
>> Progress is important to the score card.

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» Okay.
>> Um

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So our recommendation would be to
approve

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» Need a motion.
>> Yep.

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» I'll make a motion to approve.
>> How much was that for? 49 29?

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» 136
>> Okay.

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» And then we'll be bringing in a vendor
agreement with RPC to help do that plan

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for us
I'm hoping sometime in September.

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» Ready second.
>> Yeah, I'll second.

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» Joe Mercy
>> Kelly Stein

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» Yes.
>> Yes.

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» Yes.

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» All of the non-votes yay.
Good and vote anyway. He just voted.

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Just have to put it on the record. I
don't know that you needed that, but I

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thought you put it in.
>> Okay. What was the roll call?

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» 301
>> Oh, 301.

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» Or 401?
>> Yeah.

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» 401
>> All right.

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Uh
the next item is consideration possible

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for approval of a resolution authorizing
the construction of a public facility to

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be constructed and operated by the St.
Joseph Recreation Foundation subject to

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the attached terms and conditions in
exhibit seven.

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I think I have everything here. I'm
going to step down

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due to a conflict of
a potential conflict of interest.

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Uh so
I'm asking you Mayor Pro Tem Terry

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Cummings
to

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run the meeting and discussion of the
>> Okay.

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» And we have representatives from the
foundation

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» You're not going to talk. You're just
going to answer questions. So, okay.

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00:06:32,320 --> 00:06:41,280
Okay. So, um again, we're just bringing
this before us to discuss it. Um again,

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we've talked about it before. Um I think
some of the main points that we've

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talked about are that we want to
consider all the specifics, which I

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think are in there, um to ensure that
the village is being financially

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fiscally responsible with this.
Um

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we know that the village owns the
property. We know the foundation does

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not.
Um we also know that the sewer plant is

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not completely sold yet. Um and until
this happens, we are uh assuming some

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responsibility, but I think we're
working on some things to

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um make sure that, you know, that's
minimized as much as possible.

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Um so that we don't have to raise sewer
rates if just because we don't need to

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raise the sewer rates.
Um

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I understand just um personally that
raising money is hard work, and I think

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you guys have done an awesome job. Um I
mean, no offense, but you're not

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development people, and you just picked
it up and ran with it. So, maybe you'll

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have a new um job when you get done with
your next job. Just kidding.

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» [laughter]

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» So, are there any questions?
>> I can add

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» Yes, please.
>> So, what you have in front of you is

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kind of similar to what you were
alluding to is that we have this

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operations agreement which governs about
the

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relationship between the village and the
foundation which is trustee Cummings

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mentioned is a village building and
those terms have been

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um
I I would say it's fair it's fair to say

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meticulously went through and
both sides so I think it's a protects

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the village's interest and also gives
the um

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recommendation enough flexibility to
operate both facility.

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It also outlines what area that the Rec
Foundation will be responsible for. If

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you go to the attachment directly after
the operations agreement

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called exhibit A, under exhibit A
basically there's a 5 acre piece of

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property where the Rec Center building
will actually sit on.

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If you approve this, we are going to
work with Clark Cates actually a fix

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permanent markers on the physical
location so that staff is aware of who's

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responsible for what, mowing
contractors, etc. So, we can know

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there's a
um

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where who's where duties stop and where
they begin for both sides.

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And there's also a building permit which
is just makeshift off of our regular

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building permit with all the details
that are included there. If you have any

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questions, the representatives will be
happy to answer those. As well as you

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have your site
plan and all of the development

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documents from Hillside Development
Group and Fair Grant.

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All the plans are included. Do you have
any questions?

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Um and then um,
what you will be doing and actually

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taking a formal action upon which the
resolution

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outlines is very last attachment um,
which is from Clark Beats, which is a

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site review document. This
facility in this development is not in

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full compliance with your,
um,

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zone zoning requirements and or
development requirements, which is not

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00:10:04,080 --> 00:10:10,520
uncommon. It's not uncommon for there to
be waivers, etc., different development

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00:10:07,680 --> 00:10:17,240
standards. And what Christopher Gekalski
of Clark Beats has, um, put together for

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you is what development standard is, um,
being deviated from or a waiver

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requested and what the recommended
action is. As you'll see, if Barrett

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Graham, the contractor builder, needs to
deviate from any of these restrictions,

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um, or conditions that are put in here,
they will have to come back and request

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a formal waiver or waiver, um, if it's
already, um, recommended in here. But,

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um, if you have any questions, I'm happy
to answer or the group would be happy to

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answer as well.

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00:10:55,080 --> 00:10:58,720
» Yeah, Graham, is that the main standard
that you

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00:10:57,560 --> 00:11:02,320
They're, um,
texting someone.

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00:11:01,040 --> 00:11:05,760
» Yeah, I
Yeah, they probably

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00:11:03,600 --> 00:11:08,839
» Okay, it probably should be printed on
11 by 17.

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00:11:15,320 --> 00:11:20,200
» I can bring my monitor over and you
know, and zoom in on it. Okay.

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00:11:18,720 --> 00:11:21,720
» I've got my I've got my glasses.
>> Okay, you're good. All right.

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00:11:21,400 --> 00:11:24,760
» Good.
>> I can get the, um, what's it called?

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00:11:23,920 --> 00:11:26,520
The,
um,

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00:11:25,800 --> 00:11:28,440
Oh my gosh.
>> The zoom?

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00:11:27,600 --> 00:11:31,280
» No, the what do you call it?
>> Magnifying glass?

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00:11:29,000 --> 00:11:32,760
» The magnifying glass. Gosh, dang it.
>> I feel it.

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00:11:32,320 --> 00:11:38,520
» Put it
>> That is Thank you.

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00:11:35,120 --> 00:11:38,520
» Let's see if I got one.

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00:11:38,880 --> 00:11:43,600
I I really can't though bring my monitor
over if there's something you're you're

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00:11:42,040 --> 00:11:45,440
in particular you want to zoom in on,
but

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00:11:44,720 --> 00:11:49,800
um
but most importantly the park like as an

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00:11:47,920 --> 00:11:54,160
example the parking lot is not going to
be a um

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00:11:51,160 --> 00:11:57,360
is going to be mostly in a um
if I understand correctly gravel

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00:11:55,960 --> 00:12:00,560
surface.
So, it's not going to be some concrete

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surface and they have to do certain
things out of being realistic to keep

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00:12:02,840 --> 00:12:08,880
the cost controlled and a lot of those
is where you're going to see waiver

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00:12:06,720 --> 00:12:13,160
request or deferrals and things like
that. So, uh

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» And some of that has to go to zoning?
>> No.

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00:12:13,680 --> 00:12:17,600
» It all is handled by the chair.
>> Yeah.

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00:12:15,440 --> 00:12:17,600
» Okay.

168
00:12:20,480 --> 00:12:25,440
Do you want them to talk about that? The
waivers?

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00:12:24,560 --> 00:12:28,240
Are you good with that?
>> I'm I'm okay with that.

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00:12:26,400 --> 00:12:31,880
» Okay. I just didn't know if it had to go
to zoning first.

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00:12:30,120 --> 00:12:34,760
Okay.
>> It's sort of unique since it's

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00:12:33,880 --> 00:12:36,040
» It is.
>> on our property.

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00:12:35,640 --> 00:12:39,120
» Yeah.
>> Okay.

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00:12:36,760 --> 00:12:39,120
» Yeah.

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00:12:42,800 --> 00:12:48,800
» You don't have an issue with any of it?
>> I don't. So,

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00:12:46,720 --> 00:12:51,720
I'll make a motion to approve this new
>> And I'll second it.

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00:12:53,160 --> 00:12:54,600
» Mhm.
>> Okay.

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00:12:54,040 --> 00:12:55,760
» Will first vote.
>> Yes.

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00:12:55,280 --> 00:12:56,920
» Cummings.
>> Yes.

180
00:12:56,440 --> 00:12:58,000
» Peters.
>> Yes.

181
00:12:57,440 --> 00:13:01,520
» Childers.
>> Yes.

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00:12:58,520 --> 00:13:01,520
» Motion passed four

183
00:13:07,400 --> 00:13:13,160
» Next hurdle.
Next hurdle, right?

184
00:13:10,920 --> 00:13:13,160
» Yeah.

185
00:13:17,880 --> 00:13:23,800
» I'm back. Thank you, trustee Cummings.
You're welcome for that.

186
00:13:25,440 --> 00:13:30,680
The last thing in new business that we
have is

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00:13:28,480 --> 00:13:34,840
consideration
consideration of possible approval of

188
00:13:32,360 --> 00:13:40,720
sludge hauling contract renewal Metro
AG.

189
00:13:35,920 --> 00:13:40,720
Term expiring December 31st, 2027.

190
00:13:41,160 --> 00:13:48,320
» So this is a service that we use every
year at least once a year.

191
00:13:45,880 --> 00:13:54,400
In your notes I outlined the last three
years of data that we have on the price.

192
00:13:51,520 --> 00:14:00,480
It's right in the $25,000 range. This is
an increase

193
00:13:56,200 --> 00:14:04,120
and I ran it by our sewer operator Ethan
and he seemed that

194
00:14:02,400 --> 00:14:06,480
he seemed to think that the increase was
reasonable.

195
00:14:05,400 --> 00:14:11,520
Um
one um

196
00:14:08,040 --> 00:14:15,520
note is the termination section.
You all are under active consideration

197
00:14:13,560 --> 00:14:20,080
of selling your
sewer plant. And if you ultimately

198
00:14:18,520 --> 00:14:23,760
decide to do that before the end of this
contract, I

199
00:14:21,760 --> 00:14:28,480
spoke with the
um the owner of the old company about

200
00:14:27,040 --> 00:14:34,480
making some type of amendment to the
contract to give us an out

201
00:14:31,080 --> 00:14:37,839
of it so to just to clean it up. And
Mark has

202
00:14:36,480 --> 00:14:43,000
all he did was provide that on his
letterhead saying that they would hold

203
00:14:39,160 --> 00:14:47,240
us accountable. Mark has prepared a um
motion if you're okay with that. Um for

204
00:14:45,800 --> 00:14:52,760
what we need to do to modify the
agreement if necessary to

205
00:14:50,640 --> 00:14:55,680
get this done. But anyway, point is I
recommend approval. We need to do it.

206
00:14:54,480 --> 00:14:58,200
It's a
essential

207
00:14:56,960 --> 00:15:02,080
service that we use. I don't know if
somebody wanted to

208
00:14:59,760 --> 00:15:05,440
review a motion if you if you're okay
with it.

209
00:15:04,200 --> 00:15:09,400
Excuse me.
>> Is the dollar amount in here?

210
00:15:07,040 --> 00:15:13,760
» It's on the last page. It's a unit It's
a unit price per gallon. Yeah, per

211
00:15:12,080 --> 00:15:18,280
gallon hauled and so that's been around
25,000 a year roughly.

212
00:15:16,120 --> 00:15:20,360
» I read the notes. I just didn't
I was looking for a number. Sorry.

213
00:15:19,720 --> 00:15:23,760
» Sure.
>> Yes.

214
00:15:22,480 --> 00:15:28,600
All right, motion to approve the
contract with Metro Ag for the Village

215
00:15:26,200 --> 00:15:33,960
of St. Joseph Wastewater Treatment Plant
as presented with direction

216
00:15:31,440 --> 00:15:38,960
uh that it be modified to allow village
termination in the event of sale of the

217
00:15:36,440 --> 00:15:42,080
sewer system under terms satisfactory to
the village president.

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00:15:43,520 --> 00:15:48,120
» Second.
>> [laughter]

219
00:15:46,160 --> 00:15:50,040
» Thank you.
>> Thomas?

220
00:15:48,680 --> 00:15:51,800
» Yes.
>> Peters?

221
00:15:50,720 --> 00:15:53,280
» Yes. Childers?
>> Yes.

222
00:15:52,680 --> 00:15:56,280
» Yes.
>> And if you pass forward

223
00:15:56,680 --> 00:16:01,760
» All right.
Uh anything else, John?

224
00:15:59,760 --> 00:16:02,920
» No, but we will be requesting
>> Executive

225
00:16:02,160 --> 00:16:05,720
» executive
>> Right.

226
00:16:04,520 --> 00:16:10,880
Anything?
Mark, Mike

227
00:16:07,720 --> 00:16:14,880
Anything else? Okay.
Do you have your chief?

228
00:16:12,680 --> 00:16:18,200
» I make a motion to enter into executive
session for the limited purposes of

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00:16:17,000 --> 00:16:25,120
purchase
of real real property and the sale of

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00:16:21,160 --> 00:16:28,120
village real property pursuant to 5 ILCS
120/2C5E6.

231
00:16:31,839 --> 00:16:34,720
That's my motion.
>> I'll second it.

232
00:16:34,080 --> 00:16:36,720
» Thank you.
>> Jacob?

233
00:16:35,360 --> 00:16:38,200
» Uh
>> Yes.

234
00:16:37,520 --> 00:16:40,800
» Peters?
>> Yep.

235
00:16:38,760 --> 00:16:42,360
» Childers? You abstain?
>> Yes.

236
00:16:41,760 --> 00:16:43,720
» Thomas?
>> Yes.

237
00:16:43,000 --> 00:16:46,000
» Thomas?
>> Yes.