[1:32] I pledge allegiance to the flag of the
United States of America. And to the
[1:36] republic for which it stands, one nation
under God,
[1:40] indivisible, with liberty and justice
for all.
[1:46] » Good evening.
[1:49] Roll call.
>> H
[1:50] » Here.
>> Peters
[1:51] » Here.
>> Peters
[1:52] » Here.
>> Wolford Storm
[1:53] » Here.
>> Adams
[1:54] » Here.
[1:57] » All right.
We have no proclamations or
[2:00] appointments. Is there anybody wanting
to speak?
[2:04] See anybody
>> [laughter]
[2:06] » address the board.
Uh
[2:08] » Chair.
[2:12] » Consent agenda. You have the minutes
from the August 11th meeting, approval
[2:16] of bills in the amount of $83,098.49.
[2:20] Consideration possible approval of
right-of-way permit 07 for video.
[2:25] And consideration of possible possible
approval of right-of-way permit 08, uh
[2:31] also stadium.
And lastly, consideration and possible
[2:34] approval of special event permit Rock
Street Party.
[2:39] Exhibit five. Are there any questions or
issues with the consent agenda?
[2:45] » And then there is this other permit that
was submitted after the deadline. She's
[2:50] unable to be formally approved since it
wasn't on the agenda, but
[2:54] you want to give it a soft okay, then I
can bring it back for the next
[2:58] » Does anybody have any objection to that?
[3:03] Okay, that's a soft okay.
[3:08] Is there a motion to accept the consent
agenda?
[3:10] » So moved.
>> I'll second.
[3:12] » I'll second.
>> Peters.
[3:15] » Yes.
>> Childers.
[3:17] » Yes.
>> Burgess Meyer.
[3:18] » Yes.
>> Kelly.
[3:19] » Yes.
>> Motion passed four
[3:22] » All right, new business. Consideration
and possible approval of agreement
[3:25] between the village and IDOT
for a grant program under the Safe
[3:28] Routes to Schools
grant program, local highway safety
[3:32] improvements.
And we got uh
[3:37] grant to study or to plan.
>> Plan.
[3:40] » That hopefully
in the next
[3:44] version of that.
Is that a Is that an annual program?
[3:49] Annual.
>> Every two years. Every two years.
[3:51] » Uh understanding.
Um
[3:54] And yes, this is a non-infrastructure
grant, which will help us create a safe
[3:59] routes to school master plan.
Um which my understanding talking with
[4:05] RPC and
certain IDOT representatives, it seems
[4:08] that that's it shows that we are
Um it'll make us look a little bit more
[4:12] competitive and that there's a plan
that's got merit that we're trying to
[4:15] execute upon.
But they US is that good investment.
[4:20] Um so
>> To do those plans, do we have to do
[4:24] anything?
>> Hm?
[4:26] » Okay.
>> Okay. We should do that.
[4:28] » We should do the things that they put in
there. Okay.
[4:30] » So yes, we should do the what's in the
plan and that as we submit every two
[4:35] years for
grant dollars for the infrastructure
[4:39] side
showing that we're making
[4:41] » progress
>> Progress is important to the score card.
[4:44] » Okay.
>> Um
[4:46] So our recommendation would be to
approve
[4:50] » Need a motion.
>> Yep.
[4:52] » I'll make a motion to approve.
>> How much was that for? 49 29?
[4:57] » 136
>> Okay.
[5:01] » And then we'll be bringing in a vendor
agreement with RPC to help do that plan
[5:06] for us
I'm hoping sometime in September.
[5:11] » Ready second.
>> Yeah, I'll second.
[5:15] » Joe Mercy
>> Kelly Stein
[5:20] » Yes.
>> Yes.
[5:22] » Yes.
[5:30] » All of the non-votes yay.
Good and vote anyway. He just voted.
[5:35] Just have to put it on the record. I
don't know that you needed that, but I
[5:38] thought you put it in.
>> Okay. What was the roll call?
[5:42] » 301
>> Oh, 301.
[5:43] » Or 401?
>> Yeah.
[5:46] » 401
>> All right.
[5:49] Uh
the next item is consideration possible
[5:53] for approval of a resolution authorizing
the construction of a public facility to
[5:58] be constructed and operated by the St.
Joseph Recreation Foundation subject to
[6:02] the attached terms and conditions in
exhibit seven.
[6:07] I think I have everything here. I'm
going to step down
[6:10] due to a conflict of
a potential conflict of interest.
[6:15] Uh so
I'm asking you Mayor Pro Tem Terry
[6:19] Cummings
to
[6:21] run the meeting and discussion of the
>> Okay.
[6:26] » And we have representatives from the
foundation
[6:28] » You're not going to talk. You're just
going to answer questions. So, okay.
[6:32] Okay. So, um again, we're just bringing
this before us to discuss it. Um again,
[6:38] we've talked about it before. Um I think
some of the main points that we've
[6:42] talked about are that we want to
consider all the specifics, which I
[6:46] think are in there, um to ensure that
the village is being financially
[6:49] fiscally responsible with this.
Um
[6:55] we know that the village owns the
property. We know the foundation does
[6:58] not.
Um we also know that the sewer plant is
[7:02] not completely sold yet. Um and until
this happens, we are uh assuming some
[7:07] responsibility, but I think we're
working on some things to
[7:11] um make sure that, you know, that's
minimized as much as possible.
[7:16] Um so that we don't have to raise sewer
rates if just because we don't need to
[7:20] raise the sewer rates.
Um
[7:25] I understand just um personally that
raising money is hard work, and I think
[7:29] you guys have done an awesome job. Um I
mean, no offense, but you're not
[7:34] development people, and you just picked
it up and ran with it. So, maybe you'll
[7:38] have a new um job when you get done with
your next job. Just kidding.
[7:43] » [laughter]
[7:46] » So, are there any questions?
>> I can add
[7:49] » Yes, please.
>> So, what you have in front of you is
[7:52] kind of similar to what you were
alluding to is that we have this
[7:56] operations agreement which governs about
the
[7:59] relationship between the village and the
foundation which is trustee Cummings
[8:03] mentioned is a village building and
those terms have been
[8:09] um
I I would say it's fair it's fair to say
[8:13] meticulously went through and
both sides so I think it's a protects
[8:18] the village's interest and also gives
the um
[8:21] recommendation enough flexibility to
operate both facility.
[8:25] It also outlines what area that the Rec
Foundation will be responsible for. If
[8:31] you go to the attachment directly after
the operations agreement
[8:36] called exhibit A, under exhibit A
basically there's a 5 acre piece of
[8:43] property where the Rec Center building
will actually sit on.
[8:47] If you approve this, we are going to
work with Clark Cates actually a fix
[8:52] permanent markers on the physical
location so that staff is aware of who's
[8:58] responsible for what, mowing
contractors, etc. So, we can know
[9:03] there's a
um
[9:05] where who's where duties stop and where
they begin for both sides.
[9:09] And there's also a building permit which
is just makeshift off of our regular
[9:15] building permit with all the details
that are included there. If you have any
[9:19] questions, the representatives will be
happy to answer those. As well as you
[9:23] have your site
plan and all of the development
[9:27] documents from Hillside Development
Group and Fair Grant.
[9:32] All the plans are included. Do you have
any questions?
[9:35] Um and then um,
what you will be doing and actually
[9:38] taking a formal action upon which the
resolution
[9:42] outlines is very last attachment um,
which is from Clark Beats, which is a
[9:49] site review document. This
facility in this development is not in
[9:56] full compliance with your,
um,
[9:59] zone zoning requirements and or
development requirements, which is not
[10:04] uncommon. It's not uncommon for there to
be waivers, etc., different development
[10:07] standards. And what Christopher Gekalski
of Clark Beats has, um, put together for
[10:13] you is what development standard is, um,
being deviated from or a waiver
[10:19] requested and what the recommended
action is. As you'll see, if Barrett
[10:23] Graham, the contractor builder, needs to
deviate from any of these restrictions,
[10:30] um, or conditions that are put in here,
they will have to come back and request
[10:34] a formal waiver or waiver, um, if it's
already, um, recommended in here. But,
[10:39] um, if you have any questions, I'm happy
to answer or the group would be happy to
[10:43] answer as well.
[10:55] » Yeah, Graham, is that the main standard
that you
[10:57] They're, um,
texting someone.
[11:01] » Yeah, I
Yeah, they probably
[11:03] » Okay, it probably should be printed on
11 by 17.
[11:15] » I can bring my monitor over and you
know, and zoom in on it. Okay.
[11:18] » I've got my I've got my glasses.
>> Okay, you're good. All right.
[11:21] » Good.
>> I can get the, um, what's it called?
[11:23] The,
um,
[11:25] Oh my gosh.
>> The zoom?
[11:27] » No, the what do you call it?
>> Magnifying glass?
[11:29] » The magnifying glass. Gosh, dang it.
>> I feel it.
[11:32] » Put it
>> That is Thank you.
[11:35] » Let's see if I got one.
[11:38] I I really can't though bring my monitor
over if there's something you're you're
[11:42] in particular you want to zoom in on,
but
[11:44] um
but most importantly the park like as an
[11:47] example the parking lot is not going to
be a um
[11:51] is going to be mostly in a um
if I understand correctly gravel
[11:55] surface.
So, it's not going to be some concrete
[11:59] surface and they have to do certain
things out of being realistic to keep
[12:02] the cost controlled and a lot of those
is where you're going to see waiver
[12:06] request or deferrals and things like
that. So, uh
[12:10] » And some of that has to go to zoning?
>> No.
[12:13] » It all is handled by the chair.
>> Yeah.
[12:15] » Okay.
[12:20] Do you want them to talk about that? The
waivers?
[12:24] Are you good with that?
>> I'm I'm okay with that.
[12:26] » Okay. I just didn't know if it had to go
to zoning first.
[12:30] Okay.
>> It's sort of unique since it's
[12:33] » It is.
>> on our property.
[12:35] » Yeah.
>> Okay.
[12:36] » Yeah.
[12:42] » You don't have an issue with any of it?
>> I don't. So,
[12:46] I'll make a motion to approve this new
>> And I'll second it.
[12:53] » Mhm.
>> Okay.
[12:54] » Will first vote.
>> Yes.
[12:55] » Cummings.
>> Yes.
[12:56] » Peters.
>> Yes.
[12:57] » Childers.
>> Yes.
[12:58] » Motion passed four
[13:07] » Next hurdle.
Next hurdle, right?
[13:10] » Yeah.
[13:17] » I'm back. Thank you, trustee Cummings.
You're welcome for that.
[13:25] The last thing in new business that we
have is
[13:28] consideration
consideration of possible approval of
[13:32] sludge hauling contract renewal Metro
AG.
[13:35] Term expiring December 31st, 2027.
[13:41] » So this is a service that we use every
year at least once a year.
[13:45] In your notes I outlined the last three
years of data that we have on the price.
[13:51] It's right in the $25,000 range. This is
an increase
[13:56] and I ran it by our sewer operator Ethan
and he seemed that
[14:02] he seemed to think that the increase was
reasonable.
[14:05] Um
one um
[14:08] note is the termination section.
You all are under active consideration
[14:13] of selling your
sewer plant. And if you ultimately
[14:18] decide to do that before the end of this
contract, I
[14:21] spoke with the
um the owner of the old company about
[14:27] making some type of amendment to the
contract to give us an out
[14:31] of it so to just to clean it up. And
Mark has
[14:36] all he did was provide that on his
letterhead saying that they would hold
[14:39] us accountable. Mark has prepared a um
motion if you're okay with that. Um for
[14:45] what we need to do to modify the
agreement if necessary to
[14:50] get this done. But anyway, point is I
recommend approval. We need to do it.
[14:54] It's a
essential
[14:56] service that we use. I don't know if
somebody wanted to
[14:59] review a motion if you if you're okay
with it.
[15:04] Excuse me.
>> Is the dollar amount in here?
[15:07] » It's on the last page. It's a unit It's
a unit price per gallon. Yeah, per
[15:12] gallon hauled and so that's been around
25,000 a year roughly.
[15:16] » I read the notes. I just didn't
I was looking for a number. Sorry.
[15:19] » Sure.
>> Yes.
[15:22] All right, motion to approve the
contract with Metro Ag for the Village
[15:26] of St. Joseph Wastewater Treatment Plant
as presented with direction
[15:31] uh that it be modified to allow village
termination in the event of sale of the
[15:36] sewer system under terms satisfactory to
the village president.
[15:43] » Second.
>> [laughter]
[15:46] » Thank you.
>> Thomas?
[15:48] » Yes.
>> Peters?
[15:50] » Yes. Childers?
>> Yes.
[15:52] » Yes.
>> And if you pass forward
[15:56] » All right.
Uh anything else, John?
[15:59] » No, but we will be requesting
>> Executive
[16:02] » executive
>> Right.
[16:04] Anything?
Mark, Mike
[16:07] Anything else? Okay.
Do you have your chief?
[16:12] » I make a motion to enter into executive
session for the limited purposes of
[16:17] purchase
of real real property and the sale of
[16:21] village real property pursuant to 5 ILCS
120/2C5E6.
[16:31] That's my motion.
>> I'll second it.
[16:34] » Thank you.
>> Jacob?
[16:35] » Uh
>> Yes.
[16:37] » Peters?
>> Yep.
[16:38] » Childers? You abstain?
>> Yes.
[16:41] » Thomas?
>> Yes.
[16:43] » Thomas?
>> Yes.