1
00:00:00,000 --> 00:00:56,960


2
00:00:56,960 --> 00:01:02,320
We can all stand
and say the Pledge.

3
00:01:02,320 --> 00:01:06,440
I pledge allegiance to the flag
of the United States of America

4
00:01:06,440 --> 00:01:09,200
and to the Republic
for which it stands.

5
00:01:09,200 --> 00:01:12,180
One nation under
God, indivisible,

6
00:01:12,180 --> 00:01:15,080
with liberty and
justice for all.

7
00:01:15,080 --> 00:01:17,440
Thank you, everybody.

8
00:01:17,440 --> 00:01:19,300
OK, so we have our agenda item.

9
00:01:19,300 --> 00:01:21,820
And I think the first
thing is public comments.

10
00:01:21,820 --> 00:01:23,000
Is that right.

11
00:01:23,000 --> 00:01:24,180
I'll do roll call.

12
00:01:24,180 --> 00:01:24,860
Oh, sorry.

13
00:01:24,860 --> 00:01:25,380
Roll call.

14
00:01:25,380 --> 00:01:27,640
OK member Thompson here.

15
00:01:27,640 --> 00:01:29,180
Member Garcia here.

16
00:01:29,180 --> 00:01:30,620
Member English here.

17
00:01:30,620 --> 00:01:32,180
Vice Chair Gregor here.

18
00:01:32,180 --> 00:01:37,360
We do have a quorum, and
then we approve the agenda.

19
00:01:37,360 --> 00:01:42,800
OK, anybody against
approving the agenda.

20
00:01:42,800 --> 00:01:45,600
I motion we approve
the agenda I second.

21
00:01:45,600 --> 00:01:49,040
All in favor.

22
00:01:49,040 --> 00:01:50,920
Aye Thank you.

23
00:01:50,920 --> 00:01:53,760
The agenda is approved.

24
00:01:53,760 --> 00:01:54,980
Audience comments.

25
00:01:54,980 --> 00:01:56,560
There's nobody in the audience.

26
00:01:56,560 --> 00:01:59,400
Do we have any written
comments that were submitted.

27
00:01:59,400 --> 00:02:00,260
We do not.

28
00:02:00,260 --> 00:02:02,640
OK, so moving on
with the action item

29
00:02:02,640 --> 00:02:04,060
we were talking
about that Devin,

30
00:02:04,060 --> 00:02:07,820
thanks for giving us that task.

31
00:02:07,820 --> 00:02:10,419
It is important for the
city to do an audit,

32
00:02:10,419 --> 00:02:14,080
and I know that there's
been a lot of people talking

33
00:02:14,080 --> 00:02:19,080
about our budget on social media
and questioning a lot of things.

34
00:02:19,080 --> 00:02:20,960
Our recent campaign,
there was a lot

35
00:02:20,960 --> 00:02:24,680
of debate back and forth
about budget items and things

36
00:02:24,680 --> 00:02:25,220
like this.

37
00:02:25,220 --> 00:02:29,520
So I think it is a very
important thing that we choose

38
00:02:29,520 --> 00:02:34,140
an auditing firm and that there
is confidence by the residents,

39
00:02:34,140 --> 00:02:36,200
by this board and
by the commission

40
00:02:36,200 --> 00:02:38,520
that we move forward with this.

41
00:02:38,520 --> 00:02:41,720
Given that, I'd like
to ask, I kind of

42
00:02:41,720 --> 00:02:43,140
came up with a
little methodology,

43
00:02:43,140 --> 00:02:45,140
and I'd like to ask any
of the board members,

44
00:02:45,140 --> 00:02:48,000
if you have any objections
to any of the firms

45
00:02:48,000 --> 00:02:51,400
that were presented to us.

46
00:02:51,400 --> 00:02:53,960
Any objections to us.

47
00:02:53,960 --> 00:02:55,640
Well, there's one
that I would like

48
00:02:55,640 --> 00:02:59,800
to see some clarification
on Cherry as it relates

49
00:02:59,800 --> 00:03:03,280
to what happened in Vero Beach.

50
00:03:03,280 --> 00:03:10,120
In that, because that seemed
pretty out of very expensive

51
00:03:10,120 --> 00:03:13,540
and overrun and just one item.

52
00:03:13,540 --> 00:03:15,160
I did want to introduce
our procurement

53
00:03:15,160 --> 00:03:16,960
manager, John Taylor.

54
00:03:16,960 --> 00:03:18,340
He's right here for us.

55
00:03:18,340 --> 00:03:21,520
And so he can help shepherd
us through the process

56
00:03:21,520 --> 00:03:23,100
of the evaluations as well.

57
00:03:23,100 --> 00:03:25,300
So if you guys
have any questions,

58
00:03:25,300 --> 00:03:28,000
he's certainly a
subject matter expert

59
00:03:28,000 --> 00:03:29,260
and the procurement world.

60
00:03:29,260 --> 00:03:31,680
So I'm John Taylor and I'm
the procurement manager

61
00:03:31,680 --> 00:03:32,860
for the city of ST Pete Beach.

62
00:03:32,860 --> 00:03:35,280
I've been here around
three plus years

63
00:03:35,280 --> 00:03:38,320
and I've been doing procurement
for around 40 years.

64
00:03:38,320 --> 00:03:39,460
So I'm older than I look.

65
00:03:39,460 --> 00:03:42,980
But the homework
probably is not Devin.

66
00:03:42,980 --> 00:03:44,320
That's from me.

67
00:03:44,320 --> 00:03:46,920
Anytime we do an
RFP, it's required

68
00:03:46,920 --> 00:03:49,760
that a committee,
whether it's internal

69
00:03:49,760 --> 00:03:52,880
or in this case, the
budget and finance

70
00:03:52,880 --> 00:03:59,270
review committee to
score based on the bids

71
00:03:59,270 --> 00:04:01,310
that are received back.

72
00:04:01,310 --> 00:04:03,830
So at this point,
you can discuss

73
00:04:03,830 --> 00:04:09,470
any of the different folks
that are vendors that applied

74
00:04:09,470 --> 00:04:14,110
for this, such as what MS
English was just talking about,

75
00:04:14,110 --> 00:04:16,350
and you can discuss
amongst yourselves.

76
00:04:16,350 --> 00:04:20,190
Did anyone go through
and score all the sheets.

77
00:04:20,190 --> 00:04:20,950
I did.

78
00:04:20,950 --> 00:04:22,390
OK, beautiful.

79
00:04:22,390 --> 00:04:26,190
So what will happen is once
you have your discussion,

80
00:04:26,190 --> 00:04:31,030
then anything that y'all bring
up we can will be in record.

81
00:04:31,030 --> 00:04:34,090
I will take the scoring sheets,
the completed scoring sheets.

82
00:04:34,090 --> 00:04:36,670
I will tally all
of them to find out

83
00:04:36,670 --> 00:04:39,870
who the lower bid
or the highest bids

84
00:04:39,870 --> 00:04:43,870
are as far as what
your point ratio is.

85
00:04:43,870 --> 00:04:45,510
And then we'll come
back to the committee

86
00:04:45,510 --> 00:04:50,390
to let you know who that winner
is at that point in time.

87
00:04:50,390 --> 00:04:54,590
If there are number of
vendors that you would like

88
00:04:54,590 --> 00:04:57,010
to have more discussion about.

89
00:04:57,010 --> 00:05:00,150
We can do that after the
fact, or even if you wanted

90
00:05:00,150 --> 00:05:06,390
to bring them in to have an
actual discussion with for you

91
00:05:06,390 --> 00:05:07,950
can do that as well.

92
00:05:07,950 --> 00:05:11,110
But we need to narrow down
that list versus all eight

93
00:05:11,110 --> 00:05:14,150
of them coming in at one time.

94
00:05:14,150 --> 00:05:15,950
OK Any questions.

95
00:05:15,950 --> 00:05:18,310
Thank you for answering
my question on how to put

96
00:05:18,310 --> 00:05:21,510
the points in the spreadsheet.

97
00:05:21,510 --> 00:05:23,670
And it is a little
bit different.

98
00:05:23,670 --> 00:05:26,670
We scored this one differently
simply because there are so many

99
00:05:26,670 --> 00:05:31,150
different areas that it's
not like a normal bid

100
00:05:31,150 --> 00:05:35,030
per se, because it's
dealing with a lot of things

101
00:05:35,030 --> 00:05:39,950
the infrastructure of the
city, the auditing process.

102
00:05:39,950 --> 00:05:45,350
So we did the 5030,
2020 being the pricing.

103
00:05:45,350 --> 00:05:47,870
A lot of times we
look at pricing first,

104
00:05:47,870 --> 00:05:51,150
we should really look at
that last make sure they

105
00:05:51,150 --> 00:05:52,470
have all the qualifications.

106
00:05:52,470 --> 00:05:54,890
And then when you have
all the qualifications,

107
00:05:54,890 --> 00:05:56,510
then we look at the pricing.

108
00:05:56,510 --> 00:05:59,190
And that tends to be
the last thing that we

109
00:05:59,190 --> 00:06:03,910
look at as a defining point.

110
00:06:03,910 --> 00:06:07,430
I mean, I have a
number of questions.

111
00:06:07,430 --> 00:06:08,830
I will answer
anything that I can.

112
00:06:08,830 --> 00:06:11,950
Well, the first one
I asked Devin already

113
00:06:11,950 --> 00:06:14,950
and the question is, why
aren't we using James more

114
00:06:14,950 --> 00:06:17,830
or who we used in the past.

115
00:06:17,830 --> 00:06:19,590
What I was wondering too.

116
00:06:19,590 --> 00:06:22,910
And we have at
this point in time,

117
00:06:22,910 --> 00:06:27,190
and I think we are
using them now for more

118
00:06:27,190 --> 00:06:29,250
than just auditing services.

119
00:06:29,250 --> 00:06:31,950
And we've gotten to the
end of the time frame

120
00:06:31,950 --> 00:06:35,310
that we can actually use
James more as auditors.

121
00:06:35,310 --> 00:06:37,790
They've been with us
for quite a few years.

122
00:06:37,790 --> 00:06:41,950
We've moved after their
initial five years.

123
00:06:41,950 --> 00:06:44,050
We extended them for an
additional five years.

124
00:06:44,050 --> 00:06:48,010
And I believe that 10
year mark has is now up.

125
00:06:48,010 --> 00:06:50,130
So we can't go back with them.

126
00:06:50,130 --> 00:06:52,110
We have to go with
a new auditor.

127
00:06:52,110 --> 00:06:53,590
And then the other
piece to that is

128
00:06:53,590 --> 00:06:57,330
that we have to maintain
separations of duties,

129
00:06:57,330 --> 00:07:00,150
because they are now
assisting us with bank

130
00:07:00,150 --> 00:07:01,770
reconciliations and cash.

131
00:07:01,770 --> 00:07:06,510
And as an audit firm, you can't
help a city reconcile and work

132
00:07:06,510 --> 00:07:08,490
with cash and be the auditor.

133
00:07:08,490 --> 00:07:10,250
You have to have that
separation of duties.

134
00:07:10,250 --> 00:07:12,590
So that's why they
didn't propose

135
00:07:12,590 --> 00:07:15,510
or put in, because we're using
them in a different capacity.

136
00:07:15,510 --> 00:07:17,850
And that was going to be
one of my other questions,

137
00:07:17,850 --> 00:07:19,070
because a number
of these vendors

138
00:07:19,070 --> 00:07:21,930
had other services
than just auditing.

139
00:07:21,930 --> 00:07:27,070
And is there an appetite or a
vision for the needing of any

140
00:07:27,070 --> 00:07:31,470
of these other services
from or so it sounds like we

141
00:07:31,470 --> 00:07:33,210
can't from what you just said.

142
00:07:33,210 --> 00:07:35,070
So they can do what's
called non attest

143
00:07:35,070 --> 00:07:39,210
services so they can do the
financial statements for us.

144
00:07:39,210 --> 00:07:43,450
They can help us with any
of the GASB implementations.

145
00:07:43,450 --> 00:07:49,050
So a large one that came out in
the past few years was GASB 87.

146
00:07:49,050 --> 00:07:51,190
That was a huge lift.

147
00:07:51,190 --> 00:07:53,790
And GASB 96.

148
00:07:53,790 --> 00:07:56,630
Those two auditors
can help with doing

149
00:07:56,630 --> 00:07:59,390
reconciliations to make
sure that we're recording

150
00:07:59,390 --> 00:08:01,470
those entries properly.

151
00:08:01,470 --> 00:08:04,230
So those are more considered
non attest services

152
00:08:04,230 --> 00:08:06,190
and they charge a
different rate for that.

153
00:08:06,190 --> 00:08:10,430
The other thing that your
auditors will do is they'll

154
00:08:10,430 --> 00:08:15,670
help with your schedule of
expenditures of federal awards,

155
00:08:15,670 --> 00:08:18,310
which we obviously
have a decent amount

156
00:08:18,310 --> 00:08:22,890
this for fiscal year 26
because of the hurricane.

157
00:08:22,890 --> 00:08:27,470
So there's several different
kind of a La Orchard areas

158
00:08:27,470 --> 00:08:29,550
that you can use
these firms for.

159
00:08:29,550 --> 00:08:32,870
In the past, we have utilized
James Moore when they were

160
00:08:32,870 --> 00:08:37,270
our auditor for a lot of
those non attest services,

161
00:08:37,270 --> 00:08:40,590
helping with fixed assets,
helping with the GASB

162
00:08:40,590 --> 00:08:43,590
pronouncements and
implementations,

163
00:08:43,590 --> 00:08:48,070
helping with our schedule of
expenditures of federal awards.

164
00:08:48,070 --> 00:08:51,930
And so there would
be an appetite,

165
00:08:51,930 --> 00:08:56,350
I would say, to continue just
based on the size of our finance

166
00:08:56,350 --> 00:08:57,710
department, to
continue with some

167
00:08:57,710 --> 00:09:00,270
of those non-attached services.

168
00:09:00,270 --> 00:09:03,310
And then you touched on
one of my next questions

169
00:09:03,310 --> 00:09:07,110
is one question off of that
one before you leave it just

170
00:09:07,110 --> 00:09:10,590
I noticed one of the
firms talked about bonding

171
00:09:10,590 --> 00:09:12,730
as being an area of expertise.

172
00:09:12,730 --> 00:09:16,270
So just where does
that fall in with the.

173
00:09:16,270 --> 00:09:19,990
Is that something that they
could be considered to working

174
00:09:19,990 --> 00:09:22,550
with us on, or do you
want me to tell you

175
00:09:22,550 --> 00:09:26,670
the specific vendor that
I saw them highlighting

176
00:09:26,670 --> 00:09:28,850
that on I saw that you did too.

177
00:09:28,850 --> 00:09:33,330
Yeah and so I know that that's a
strategy that will be explored.

178
00:09:33,330 --> 00:09:35,150
So I just didn't
know if that was.

179
00:09:35,150 --> 00:09:37,430
No, we already have
some company that

180
00:09:37,430 --> 00:09:39,870
would be working with us
on something like that

181
00:09:39,870 --> 00:09:43,290
or even sorting out assessments.

182
00:09:43,290 --> 00:09:45,350
And Maldon and Jacobs.

183
00:09:45,350 --> 00:09:46,970
Yes exactly correct.

184
00:09:46,970 --> 00:09:47,970
That's who I saw it with.

185
00:09:47,970 --> 00:09:50,230
Is that something that
this type of a firm

186
00:09:50,230 --> 00:09:54,610
we would consider partnering or
I guess, contracting to do that,

187
00:09:54,610 --> 00:09:58,430
as long as they can
maintain independent review

188
00:09:58,430 --> 00:10:01,430
of our financials, we
could absolutely do that.

189
00:10:01,430 --> 00:10:06,510
One of the things that we had
talked about putting out to bid

190
00:10:06,510 --> 00:10:09,710
is a financial advisor.

191
00:10:09,710 --> 00:10:12,530
And so we will be looking to
put out a financial advisor.

192
00:10:12,530 --> 00:10:15,150
And typically they're helping
with some of that bonding.

193
00:10:15,150 --> 00:10:16,790
And then from what
I understand we

194
00:10:16,790 --> 00:10:20,790
typically work with a
separate legal entity

195
00:10:20,790 --> 00:10:22,730
called neighbor Givens.

196
00:10:22,730 --> 00:10:23,930
Is that correct Ralph.

197
00:10:23,930 --> 00:10:26,630
Yep they call them like
Redbook bond counsel.

198
00:10:26,630 --> 00:10:27,750
And there's a few
different firms

199
00:10:27,750 --> 00:10:31,310
around the state that do that,
and Nabers is one of them.

200
00:10:31,310 --> 00:10:34,970
So it's kind of a partnership
between your financial advisor.

201
00:10:34,970 --> 00:10:39,210
But you might have another
contract anyways on that topic.

202
00:10:39,210 --> 00:10:44,470
So that would not necessarily
make a difference to us.

203
00:10:44,470 --> 00:10:46,180
OK yeah.

204
00:10:46,180 --> 00:10:49,740
How strategically important,
though, is this type

205
00:10:49,740 --> 00:10:51,960
of an audit on bonding.

206
00:10:51,960 --> 00:10:54,660
Is there a connection
of value and insights

207
00:10:54,660 --> 00:10:56,660
that they would
have in order to.

208
00:10:56,660 --> 00:11:02,140
Or is that just that's
the two cannot have that

209
00:11:02,140 --> 00:11:05,600
kind of same conversation in the
room, so to speak, I don't know.

210
00:11:05,600 --> 00:11:09,500
In my experience, I
haven't seen the auditors

211
00:11:09,500 --> 00:11:12,440
be the ones that are making
bond recommendations.

212
00:11:12,440 --> 00:11:14,300
That's typically your
financial advisor

213
00:11:14,300 --> 00:11:20,160
providing the information
necessary to enable bonding.

214
00:11:20,160 --> 00:11:22,620
So they could provide
the information.

215
00:11:22,620 --> 00:11:23,520
That's what I was thinking.

216
00:11:23,520 --> 00:11:24,200
Yeah, absolutely.

217
00:11:24,200 --> 00:11:25,480
They could provide
the information.

218
00:11:25,480 --> 00:11:29,940
They could help us put
together all of the information

219
00:11:29,940 --> 00:11:34,180
that you might need to
show that good ratings.

220
00:11:34,180 --> 00:11:37,220
So they could certainly help
having that intelligence could

221
00:11:37,220 --> 00:11:38,920
be strategically valuable.

222
00:11:38,920 --> 00:11:42,520
Yeah for an audit firm
to have that capability.

223
00:11:42,520 --> 00:11:43,160
OK thank you.

224
00:11:43,160 --> 00:11:44,000
Absolutely sorry.

225
00:11:44,000 --> 00:11:44,720
Back to you, Kathy.

226
00:11:44,720 --> 00:11:50,040
Obviously, the hurricane was
top of mind for a lot of these.

227
00:11:50,040 --> 00:11:52,380
The review that I did, and
there were a couple firms that

228
00:11:52,380 --> 00:11:55,100
actually had
Hurricane experience

229
00:11:55,100 --> 00:11:59,580
and/or had worked with
barrier island type budgets.

230
00:11:59,580 --> 00:12:02,760
Is that important
from your perspective.

231
00:12:02,760 --> 00:12:04,700
Because it seemed pretty
complex with all the

232
00:12:04,700 --> 00:12:06,920
FEMA stuff that we
had to deal with.

233
00:12:06,920 --> 00:12:08,540
It's very complex,
and I think it's

234
00:12:08,540 --> 00:12:11,480
very important when we're
dealing with public assistance,

235
00:12:11,480 --> 00:12:12,700
funding.

236
00:12:12,700 --> 00:12:16,140
The regulations that are
inlaid on top of that funding

237
00:12:16,140 --> 00:12:18,380
are quite enormous.

238
00:12:18,380 --> 00:12:21,180
And so for a firm
to have that level

239
00:12:21,180 --> 00:12:24,000
of experience, especially
with a barrier island,

240
00:12:24,000 --> 00:12:27,140
is a very good plus.

241
00:12:27,140 --> 00:12:29,260
So absolutely, that's
a good call out.

242
00:12:29,260 --> 00:12:32,400
When I did the review I
don't know if you saw this.

243
00:12:32,400 --> 00:12:36,940
Also, Kathy, growl and
associates really stood out

244
00:12:36,940 --> 00:12:41,100
as having been the auditing
firm for a couple of the beaches

245
00:12:41,100 --> 00:12:46,260
and having dealt with
FEMA and they kind of

246
00:12:46,260 --> 00:12:48,540
stood out with their proposal.

247
00:12:48,540 --> 00:12:54,640
And I'm wondering,
is that fortunate.

248
00:12:54,640 --> 00:12:56,840
Did others miss
that or something.

249
00:12:56,840 --> 00:12:59,580
They highlighted it
in their proposal,

250
00:12:59,580 --> 00:13:01,500
whereas others might
not have highlighted it

251
00:13:01,500 --> 00:13:03,700
but could also have
that experience.

252
00:13:03,700 --> 00:13:06,900
Purvis and gray
had a lot of cities

253
00:13:06,900 --> 00:13:12,060
that had Hurricane impact, I
think when I looked at that one.

254
00:13:12,060 --> 00:13:13,760
But I don't want
to speak for you.

255
00:13:13,760 --> 00:13:14,480
Devin oh, yeah.

256
00:13:14,480 --> 00:13:18,220
No, no, absolutely I think.

257
00:13:18,220 --> 00:13:20,440
And John can help me
out with this too.

258
00:13:20,440 --> 00:13:24,500
But I think it's apparent that
the two firms that did list

259
00:13:24,500 --> 00:13:29,300
experience with FEMA obviously
did some research into our city,

260
00:13:29,300 --> 00:13:31,060
and they put together
a proposal that

261
00:13:31,060 --> 00:13:35,100
was thoughtful in some of
the areas that we might need.

262
00:13:35,100 --> 00:13:42,340
So I think if it was omitted
by some of the other firms.

263
00:13:42,340 --> 00:13:45,860
I think it just shows that
they did their due diligence.

264
00:13:45,860 --> 00:13:50,000
A lot of the firms, they tend
to do something very generic,

265
00:13:50,000 --> 00:13:52,620
while other ones
while other ones

266
00:13:52,620 --> 00:13:58,740
tailor them to a smaller
municipality such as ours.

267
00:13:58,740 --> 00:14:01,620
I noticed that one, and I
don't know which one it was.

268
00:14:01,620 --> 00:14:04,740
The front cover was a
picture of ST Petersburg.

269
00:14:04,740 --> 00:14:06,460
Well, that's not us.

270
00:14:06,460 --> 00:14:09,340
Yeah, so it's things like
that mean that they took

271
00:14:09,340 --> 00:14:11,740
the extra step and
the extra effort

272
00:14:11,740 --> 00:14:15,940
that you take into
consideration, when they've

273
00:14:15,940 --> 00:14:18,020
got a big the front pages.

274
00:14:18,020 --> 00:14:22,280
ST Pete Beach versus a picture
of the skyline of ST Petersburg.

275
00:14:22,280 --> 00:14:25,120
It goes a long
way for me anyway.

276
00:14:25,120 --> 00:14:27,060
Well, and Mauldin and Jenkins.

277
00:14:27,060 --> 00:14:33,500
Jenkins had the city of
Madeira Beach as one of their.

278
00:14:33,500 --> 00:14:36,460
They also have Marco Island.

279
00:14:36,460 --> 00:14:37,780
Isla morada.

280
00:14:37,780 --> 00:14:39,980
Yeah Longboat Key.

281
00:14:39,980 --> 00:14:42,300
Kiawah island.

282
00:14:42,300 --> 00:14:45,180
That's kind of
what caught my eye.

283
00:14:45,180 --> 00:14:50,460
Yeah obviously, those
three were in my priority.

284
00:14:50,460 --> 00:14:55,300
Yeah And then Rivero.

285
00:14:55,300 --> 00:14:57,160
Gordimer is that how you say it.

286
00:14:57,160 --> 00:14:59,880
Gordimer and company or.

287
00:14:59,880 --> 00:15:00,400
We don't know.

288
00:15:00,400 --> 00:15:01,400
But I know who you're saying.

289
00:15:01,400 --> 00:15:02,520
We know who you're
talking about.

290
00:15:02,520 --> 00:15:04,240
If you pronounce it
that way, we don't know.

291
00:15:04,240 --> 00:15:06,980


292
00:15:06,980 --> 00:15:08,900
They had some.

293
00:15:08,900 --> 00:15:11,980
And I was impressed with
the model and Jenkins,

294
00:15:11,980 --> 00:15:15,540
as small, relatively
small as Madeira Beach is.

295
00:15:15,540 --> 00:15:22,460
Yeah and then to see on the
flip side, Atlanta and Savannah.

296
00:15:22,460 --> 00:15:26,060
Yeah, that's a pretty
broad swath right there.

297
00:15:26,060 --> 00:15:29,500
Absolutely so but that
they were served out

298
00:15:29,500 --> 00:15:31,100
of probably a different office.

299
00:15:31,100 --> 00:15:34,860
Yeah And then the team
that they put together,

300
00:15:34,860 --> 00:15:38,300
at least for the
referrals, you've

301
00:15:38,300 --> 00:15:42,287
got two principals sansbury with
30 years and Anderson with 18.

302
00:15:42,287 --> 00:15:42,920
That's what I said.

303
00:15:42,920 --> 00:15:44,840
Great team partners.

304
00:15:44,840 --> 00:15:48,820
Yeah, I think that's a really
good call out that you both had.

305
00:15:48,820 --> 00:15:51,720
When you are looking at
selecting an auditor,

306
00:15:51,720 --> 00:15:54,300
you want to look at the
partner specifically

307
00:15:54,300 --> 00:15:55,780
and how many partner
hours they're

308
00:15:55,780 --> 00:15:58,340
going to give you, because
you're going to come

309
00:15:58,340 --> 00:15:59,980
back with a better audit.

310
00:15:59,980 --> 00:16:03,040
What the city wants and
any audit is we want it.

311
00:16:03,040 --> 00:16:05,560
We want a difficult,
strong audit,

312
00:16:05,560 --> 00:16:07,780
and we want them to come in
and turn over every stone

313
00:16:07,780 --> 00:16:10,260
and really show
that we are doing

314
00:16:10,260 --> 00:16:11,960
our due diligence in finance.

315
00:16:11,960 --> 00:16:15,760
So for us, that's a
big important factor.

316
00:16:15,760 --> 00:16:18,420
They were fixed
fee, if I recall,

317
00:16:18,420 --> 00:16:22,540
and then they had a decent
rate for the hourly 350

318
00:16:22,540 --> 00:16:26,460
to 110 depending.

319
00:16:26,460 --> 00:16:29,280
I wish that we
heard some of this.

320
00:16:29,280 --> 00:16:35,260
I'll just say for next year in
advance of maybe some of what

321
00:16:35,260 --> 00:16:37,820
do you think has made the
previous firm hopefully

322
00:16:37,820 --> 00:16:39,600
very successful or what.

323
00:16:39,600 --> 00:16:41,900
Some of the things are
that now that we're

324
00:16:41,900 --> 00:16:43,580
looking at it with
fresh eyes, what could

325
00:16:43,580 --> 00:16:45,980
we be seeking for improvement.

326
00:16:45,980 --> 00:16:49,100
So then we can put that
lens on, because I did

327
00:16:49,100 --> 00:16:54,500
look into the pricing part with
respect to what's all inclusive

328
00:16:54,500 --> 00:16:56,520
and what would be
more a La Orchard,

329
00:16:56,520 --> 00:16:59,460
but I didn't look at
specifically what you were

330
00:16:59,460 --> 00:17:01,000
just highlighting of partners.

331
00:17:01,000 --> 00:17:04,880
So maybe if you have that off
the top of your head, John,

332
00:17:04,880 --> 00:17:08,980
you could let us know if
there were any that stood out.

333
00:17:08,980 --> 00:17:12,740
Or we could quickly look
at that together because I

334
00:17:12,740 --> 00:17:14,420
didn't as far as partner hours.

335
00:17:14,420 --> 00:17:16,640
Yeah specifically
committed partner.

336
00:17:16,640 --> 00:17:18,339
All of them reported that.

337
00:17:18,339 --> 00:17:20,920
Yeah they just
went over the team.

338
00:17:20,920 --> 00:17:21,920
Yeah OK.

339
00:17:21,920 --> 00:17:22,819
Yeah OK.

340
00:17:22,819 --> 00:17:24,740
Some of them had lower level.

341
00:17:24,740 --> 00:17:28,620
I just some of them
had maudlin reported

342
00:17:28,620 --> 00:17:30,740
and I'm looking at
my notes a total

343
00:17:30,740 --> 00:17:33,900
of 50 partner hours with
the engagement total being

344
00:17:33,900 --> 00:17:35,900
300 hours.

345
00:17:35,900 --> 00:17:39,420
That's a pretty healthy number.

346
00:17:39,420 --> 00:17:43,380
So it's not a bunch
of staff CPAs.

347
00:17:43,380 --> 00:17:46,960
It's the guys with the
collective 48 years experience.

348
00:17:46,960 --> 00:17:50,720
Yep well, and some of them
had different timelines.

349
00:17:50,720 --> 00:17:53,460
Some of them had
different of how long

350
00:17:53,460 --> 00:17:54,880
it would take them to do it.

351
00:17:54,880 --> 00:17:57,040
Some of them had hourly rates.

352
00:17:57,040 --> 00:17:59,960
Some of them, I mean, it's just
they were all over the map.

353
00:17:59,960 --> 00:18:02,400
Some of them had
all these awards.

354
00:18:02,400 --> 00:18:03,840
One of them had
all these awards,

355
00:18:03,840 --> 00:18:06,080
but yet felt like
there was no substance.

356
00:18:06,080 --> 00:18:10,460
So I did want to ask you in
this on the spreadsheet, one

357
00:18:10,460 --> 00:18:14,420
of the things you all said is.

358
00:18:14,420 --> 00:18:17,340
Consider the impact
on the staff.

359
00:18:17,340 --> 00:18:21,140
And I was looking at
last year's audit report.

360
00:18:21,140 --> 00:18:22,980
It's really huge.

361
00:18:22,980 --> 00:18:24,860
And it looks to me
like a lot of the work

362
00:18:24,860 --> 00:18:28,300
was done by Devin,
you and your team.

363
00:18:28,300 --> 00:18:33,380
And I wonder if you haven't
met any of these candidates

364
00:18:33,380 --> 00:18:35,210
or anyone from them.

365
00:18:35,210 --> 00:18:38,410
Can you describe a little bit
about the workload on your team

366
00:18:38,410 --> 00:18:44,410
and what you would ideally like.

367
00:18:44,410 --> 00:18:47,170
Because I think some of
these gave more than others

368
00:18:47,170 --> 00:18:49,010
in the research.

369
00:18:49,010 --> 00:18:50,190
Absolutely yeah.

370
00:18:50,190 --> 00:18:52,690
So when we're thinking
about because I

371
00:18:52,690 --> 00:18:55,470
was talking to Bill about this
before everybody walked in.

372
00:18:55,470 --> 00:18:59,310
So we go from budget season
straight into audit season.

373
00:18:59,310 --> 00:19:02,530
So we kick off the
audit on October 1

374
00:19:02,530 --> 00:19:07,050
for the prior fiscal
year, what my staff does

375
00:19:07,050 --> 00:19:11,530
is we do what's called the
MD&A, which is that management

376
00:19:11,530 --> 00:19:12,830
discussion and analysis.

377
00:19:12,830 --> 00:19:14,390
We do the transmittal letter.

378
00:19:14,390 --> 00:19:16,690
We work with public
services to pull together

379
00:19:16,690 --> 00:19:18,230
all of the capital assets.

380
00:19:18,230 --> 00:19:20,850
So whether it's work in
process, whether we're

381
00:19:20,850 --> 00:19:25,690
depreciating that asset,
whether we're fully

382
00:19:25,690 --> 00:19:26,750
writing that off the books.

383
00:19:26,750 --> 00:19:29,230
So we work in conjunction
with the auditors,

384
00:19:29,230 --> 00:19:31,850
but we're sending that out to
our public services department

385
00:19:31,850 --> 00:19:35,810
to say, where did this
project land is Should we

386
00:19:35,810 --> 00:19:37,670
capitalize this as an expense.

387
00:19:37,670 --> 00:19:42,250
We also in years past with the
financial system that we had,

388
00:19:42,250 --> 00:19:46,530
because it was an
on prem type server

389
00:19:46,530 --> 00:19:51,330
where auditors couldn't log in
without being on a city network.

390
00:19:51,330 --> 00:19:53,390
We had to pull all
of the invoices,

391
00:19:53,390 --> 00:19:55,890
backup documentation,
contracts, anything

392
00:19:55,890 --> 00:19:57,210
that they're looking for.

393
00:19:57,210 --> 00:19:59,570
Since we've switched to
a cloud based platform

394
00:19:59,570 --> 00:20:04,290
with our enterprise
resource planning or ERP,

395
00:20:04,290 --> 00:20:05,890
we have the ability
now where we could

396
00:20:05,890 --> 00:20:07,670
just give the auditors a login.

397
00:20:07,670 --> 00:20:10,650
They could go in and
start pulling information

398
00:20:10,650 --> 00:20:12,210
and putting it together.

399
00:20:12,210 --> 00:20:15,650
The other piece that we have,
since we are using James more

400
00:20:15,650 --> 00:20:21,610
for accounting services, is that
they put together since they are

401
00:20:21,610 --> 00:20:25,030
doing the books, they are
CPAs where our prior auditor,

402
00:20:25,030 --> 00:20:27,570
they're going to put
together what they call kind

403
00:20:27,570 --> 00:20:30,850
of a nice packaged bow
at the end of the year

404
00:20:30,850 --> 00:20:32,770
to give that audit team.

405
00:20:32,770 --> 00:20:37,210
So we do have some nice play
when we're looking at how

406
00:20:37,210 --> 00:20:38,730
we're pulling this together.

407
00:20:38,730 --> 00:20:43,410
But when we think about what
would be a big lift on our team

408
00:20:43,410 --> 00:20:47,090
is if we had an audit firm
that wasn't maybe comfortable

409
00:20:47,090 --> 00:20:50,010
going into the system,
pulling the information,

410
00:20:50,010 --> 00:20:55,410
and was still requesting us to
do it in that older fashion give

411
00:20:55,410 --> 00:20:57,470
me paper, because
paper invoices,

412
00:20:57,470 --> 00:21:00,810
I mean, you will have some
audit firms that still practice

413
00:21:00,810 --> 00:21:04,210
that way, where they are wanting
to see everything in paper

414
00:21:04,210 --> 00:21:07,050
and we're printing stuff, and
that's where that workload

415
00:21:07,050 --> 00:21:09,970
really elevates, if you will.

416
00:21:09,970 --> 00:21:15,170
So it seems like most of these
had some sort of technology

417
00:21:15,170 --> 00:21:19,490
or technology combination,
a portal, a secure link

418
00:21:19,490 --> 00:21:21,930
and Thomas Reuters.

419
00:21:21,930 --> 00:21:26,110
Yep, that's what we
utilize with James Morris,

420
00:21:26,110 --> 00:21:28,290
we had an audit portal
where we would go

421
00:21:28,290 --> 00:21:30,870
and just import
items up to them.

422
00:21:30,870 --> 00:21:32,730
And then they would
give comments back

423
00:21:32,730 --> 00:21:34,350
and we would converse.

424
00:21:34,350 --> 00:21:36,430
That's also how we do
our audit planning.

425
00:21:36,430 --> 00:21:38,990
So we kind of back into what
that entire schedule is.

426
00:21:38,990 --> 00:21:43,090
We know what we need to have by
what date to keep us on track.

427
00:21:43,090 --> 00:21:48,270
And so I think that with that
too, the timeline is important.

428
00:21:48,270 --> 00:21:52,970
Ideally, we'd want to be done
by April 30 because some of them

429
00:21:52,970 --> 00:21:56,390
went on till June, June, which
that is the state deadline.

430
00:21:56,390 --> 00:21:59,130
It just helps set us up
for our budget process

431
00:21:59,130 --> 00:22:01,170
if we're done by April 30.

432
00:22:01,170 --> 00:22:04,030
But June is when we
concluded this year,

433
00:22:04,030 --> 00:22:05,250
which was the first
time we've been

434
00:22:05,250 --> 00:22:08,590
on time and quite a few years.

435
00:22:08,590 --> 00:22:11,070
So that's saying something
with the hurricane impact.

436
00:22:11,070 --> 00:22:12,230
Yeah, absolutely.

437
00:22:12,230 --> 00:22:15,730
So just a testament to the
staff that worked on it.

438
00:22:15,730 --> 00:22:21,430
But I think April 30 is ideal.

439
00:22:21,430 --> 00:22:26,010
But June 30 is OK too,
if that makes sense.

440
00:22:26,010 --> 00:22:31,010
Just to pick up Kathy on that
topic too, unless you just.

441
00:22:31,010 --> 00:22:36,170
How about the view of.

442
00:22:36,170 --> 00:22:41,550
Departmental approaches versus a
dedicated team being called out.

443
00:22:41,550 --> 00:22:50,610
Is that something that you feel
like has a weight of impact

444
00:22:50,610 --> 00:22:53,410
or importance to the
effectiveness of how

445
00:22:53,410 --> 00:22:54,870
you can collaborate with them.

446
00:22:54,870 --> 00:22:59,890
Because I know some were much
more generic about a department

447
00:22:59,890 --> 00:23:03,210
that you would have
access to versus here's

448
00:23:03,210 --> 00:23:08,810
named people, or just that we
will name people, if you will.

449
00:23:08,810 --> 00:23:13,330
Is there a particular approach
that you feel like works more

450
00:23:13,330 --> 00:23:18,410
effectively for us in that.

451
00:23:18,410 --> 00:23:21,430
Because we're such a
small team right now,

452
00:23:21,430 --> 00:23:25,690
we have the finance director
and one of our senior

453
00:23:25,690 --> 00:23:29,730
your financial analysts that
work on the audit in conjunction

454
00:23:29,730 --> 00:23:32,290
with the James Moore
side of things.

455
00:23:32,290 --> 00:23:34,750
So it is a very small team.

456
00:23:34,750 --> 00:23:38,370
We will if we have questions
about either P cards

457
00:23:38,370 --> 00:23:41,590
or if they have a question
about a contract or a bid,

458
00:23:41,590 --> 00:23:43,210
we will pull in procurement.

459
00:23:43,210 --> 00:23:44,670
If you have questions
about invoicing,

460
00:23:44,670 --> 00:23:46,530
we may pull in accounts payable.

461
00:23:46,530 --> 00:23:48,590
But since we are
such a small team,

462
00:23:48,590 --> 00:23:52,310
it is really that they're
working with named individuals.

463
00:23:52,310 --> 00:23:55,850
Yeah, I only maybe
I missed it, but I

464
00:23:55,850 --> 00:23:58,930
only noted one that
actually specifically

465
00:23:58,930 --> 00:24:00,750
outlined the named team.

466
00:24:00,750 --> 00:24:05,270
But then there was at least
another one that was very broad.

467
00:24:05,270 --> 00:24:08,490
And just saying we'll have
a department approach.

468
00:24:08,490 --> 00:24:10,690
That was purpose.

469
00:24:10,690 --> 00:24:13,610
And I think sometimes,
especially if they're

470
00:24:13,610 --> 00:24:18,130
going to name a team, it helps
year over year with the audit

471
00:24:18,130 --> 00:24:20,590
because they become more
familiar with our funds,

472
00:24:20,590 --> 00:24:21,910
with our transactions.

473
00:24:21,910 --> 00:24:23,850
And so then year
over year, they're

474
00:24:23,850 --> 00:24:27,610
able to take a deeper
dive into different areas

475
00:24:27,610 --> 00:24:29,030
when they're doing that audit.

476
00:24:29,030 --> 00:24:32,330
So it is beneficial one, to
have one of these contracts

477
00:24:32,330 --> 00:24:35,970
last about five years is
kind of a best practice,

478
00:24:35,970 --> 00:24:39,170
but two, having that name
team, they get familiar

479
00:24:39,170 --> 00:24:42,970
with all of our transactions,
all of our funds

480
00:24:42,970 --> 00:24:44,710
and everything in that nature.

481
00:24:44,710 --> 00:24:47,250
Instead of we might have
this partner one year

482
00:24:47,250 --> 00:24:49,930
and another partner
another year,

483
00:24:49,930 --> 00:24:53,370
or we might have this person
that's managing the audit

484
00:24:53,370 --> 00:24:55,350
this year, but then it changes.

485
00:24:55,350 --> 00:24:58,650
Usually if you have that
continuity with who you're

486
00:24:58,650 --> 00:24:59,830
at least your manager is.

487
00:24:59,830 --> 00:25:02,130
The partners will
change because they

488
00:25:02,130 --> 00:25:05,350
need to because they're doing
different independent reviews.

489
00:25:05,350 --> 00:25:08,610
And it helps provide
a good oversight.

490
00:25:08,610 --> 00:25:10,650
But that manager
is pretty critical

491
00:25:10,650 --> 00:25:14,490
that they stay with the
team as long as possible.

492
00:25:14,490 --> 00:25:17,670
And then from your
engagement with the I mean,

493
00:25:17,670 --> 00:25:19,030
whether they called
it out or not,

494
00:25:19,030 --> 00:25:25,280
do you expect that would be
what we would ask of all of them

495
00:25:25,280 --> 00:25:26,360
separately.

496
00:25:26,360 --> 00:25:28,620
I mean, and sorry,
just to step back.

497
00:25:28,620 --> 00:25:31,480
I mean, I think there is
a deadline of when we need

498
00:25:31,480 --> 00:25:34,140
to have this decision made.

499
00:25:34,140 --> 00:25:37,040
Could we be clear
what that date is.

500
00:25:37,040 --> 00:25:39,600
So the goal would
be that if we're

501
00:25:39,600 --> 00:25:41,960
able to and if we
need more information,

502
00:25:41,960 --> 00:25:44,160
like Mr. Taylor said,
we could certainly

503
00:25:44,160 --> 00:25:46,640
reconvene with you all.

504
00:25:46,640 --> 00:25:49,880
The goal would be to have
an engagement in place

505
00:25:49,880 --> 00:25:52,900
by October 1, so we can hit the
ground running with the audit.

506
00:25:52,900 --> 00:25:56,260
And is there another
step after today.

507
00:25:56,260 --> 00:25:57,820
Does this have to go
to the commission.

508
00:25:57,820 --> 00:25:58,500
It does.

509
00:25:58,500 --> 00:26:05,920
So what I would ask is if this
board made a decision that we

510
00:26:05,920 --> 00:26:08,520
could send you a templated
letter that you could write

511
00:26:08,520 --> 00:26:11,800
and say, our recommendation is
that we hire such and such audit

512
00:26:11,800 --> 00:26:13,560
firm based on.

513
00:26:13,560 --> 00:26:15,160
And then we would
provide the scoring

514
00:26:15,160 --> 00:26:16,960
and then it has to go to
commission for approval

515
00:26:16,960 --> 00:26:18,640
because of the dollar amount.

516
00:26:18,640 --> 00:26:22,940
And they're technically the
ones who hire the auditors.

517
00:26:22,940 --> 00:26:27,280
So which one of the funds does
this come out of the general.

518
00:26:27,280 --> 00:26:29,620
So it does come out
of the general fund.

519
00:26:29,620 --> 00:26:32,780
We do have a cost allocation
methodology, however,

520
00:26:32,780 --> 00:26:37,700
where since our enterprise
funds operate like a business,

521
00:26:37,700 --> 00:26:42,040
they do pay a cost allocation
into the general fund for things

522
00:26:42,040 --> 00:26:45,900
like auditing, payroll,
human resources,

523
00:26:45,900 --> 00:26:47,900
all of those different areas.

524
00:26:47,900 --> 00:26:52,400
So it is offset by all of
our enterprise funds as well.

525
00:26:52,400 --> 00:26:56,040
How are you hoping to get our
recommendation before we close

526
00:26:56,040 --> 00:26:59,640
the meeting today is that
if we're able to understand

527
00:26:59,640 --> 00:27:00,380
if we're not.

528
00:27:00,380 --> 00:27:04,040
I mean, I think Kathy made some
really good points about how do

529
00:27:04,040 --> 00:27:06,320
you even evaluate these things.

530
00:27:06,320 --> 00:27:08,420
So if we're able to
that would be fantastic.

531
00:27:08,420 --> 00:27:11,120
If not, then I would recommend
that we try to get something

532
00:27:11,120 --> 00:27:14,320
scheduled so that we could put
this on the commission agenda

533
00:27:14,320 --> 00:27:16,380
for the 21st of September.

534
00:27:16,380 --> 00:27:21,260
Can you give us a high level
overview of audit approach.

535
00:27:21,260 --> 00:27:24,120


536
00:27:24,120 --> 00:27:24,920
What is that.

537
00:27:24,920 --> 00:27:25,980
What do you mean by that.

538
00:27:25,980 --> 00:27:27,580
Because they all spelled
them out in here.

539
00:27:27,580 --> 00:27:29,420
So I'm just curious where
you're going with that bill.

540
00:27:29,420 --> 00:27:32,600
The good, the bad, and the
ugly from your standpoint.

541
00:27:32,600 --> 00:27:36,320
I have limited I don't have any
experience with that or John

542
00:27:36,320 --> 00:27:37,120
from yours.

543
00:27:37,120 --> 00:27:39,880
If you're the one
that should I mean

544
00:27:39,880 --> 00:27:44,860
I don't know who to translate
what you have done a lot.

545
00:27:44,860 --> 00:27:45,460
Yeah OK.

546
00:27:45,460 --> 00:27:49,240
Well, I mean, for
me, I mean, because I

547
00:27:49,240 --> 00:27:53,200
come out of corporate
America originally.

548
00:27:53,200 --> 00:27:55,760
Anytime auditors and
I've dealt with auditors

549
00:27:55,760 --> 00:27:59,240
my entire career because they
were always wanting contracts.

550
00:27:59,240 --> 00:28:01,940
They want to see scoring sheets.

551
00:28:01,940 --> 00:28:06,080
They delve deep into
the information.

552
00:28:06,080 --> 00:28:10,000
And I mean, for me that's
extremely important because then

553
00:28:10,000 --> 00:28:13,120
it's sort of like a
check to make sure

554
00:28:13,120 --> 00:28:16,220
that we in especially
in procurement,

555
00:28:16,220 --> 00:28:19,920
that I'm doing things correctly
and above board and everything

556
00:28:19,920 --> 00:28:20,860
is black and white.

557
00:28:20,860 --> 00:28:25,240
I don't want any gray ever.

558
00:28:25,240 --> 00:28:28,360
And that my job is to protect
the city with the contracts

559
00:28:28,360 --> 00:28:29,260
and things like that.

560
00:28:29,260 --> 00:28:34,360
And I want them to sit there and
go check that's what he's doing.

561
00:28:34,360 --> 00:28:38,480
In the finance side, they want
to make sure that we're dotting

562
00:28:38,480 --> 00:28:39,860
our I's, crossing our T's.

563
00:28:39,860 --> 00:28:44,700
And, when they do a deep
delve into the financials,

564
00:28:44,700 --> 00:28:47,960
that everything is
how it should be.

565
00:28:47,960 --> 00:28:51,860
We don't want any of
those murky areas.

566
00:28:51,860 --> 00:28:56,840
We want it very
clear so that there's

567
00:28:56,840 --> 00:29:00,560
never any doubt that things
are being done correctly.

568
00:29:00,560 --> 00:29:05,440
Some auditing firms I found
in the past gloss over things.

569
00:29:05,440 --> 00:29:08,740
And for me personally,
I don't like that.

570
00:29:08,740 --> 00:29:11,100
I like when they
really delve deep.

571
00:29:11,100 --> 00:29:14,560
I know that James Moore,
when I first started here,

572
00:29:14,560 --> 00:29:17,240
they would contact me directly
for things like contracts

573
00:29:17,240 --> 00:29:18,140
and things like that.

574
00:29:18,140 --> 00:29:20,140
They were doing more paper
at that point in time,

575
00:29:20,140 --> 00:29:24,240
which was only three years ago.

576
00:29:24,240 --> 00:29:27,740
Since that point,
Chris Tarkenton,

577
00:29:27,740 --> 00:29:28,840
who works in our
department, he's

578
00:29:28,840 --> 00:29:31,320
our senior financial
analyst, worked

579
00:29:31,320 --> 00:29:33,220
very, very closely with them.

580
00:29:33,220 --> 00:29:35,680
And so Chris would reach out
to me and/or I would give

581
00:29:35,680 --> 00:29:37,060
him access to different things.

582
00:29:37,060 --> 00:29:39,400
So he could go in and
pull any information he

583
00:29:39,400 --> 00:29:41,700
needed to send to the auditor.

584
00:29:41,700 --> 00:29:43,640
So it's changed a little
bit, but they still

585
00:29:43,640 --> 00:29:46,260
want the same information.

586
00:29:46,260 --> 00:29:47,960
And that's what we
for me, that's what

587
00:29:47,960 --> 00:29:50,400
I want to see in an audit firm.

588
00:29:50,400 --> 00:29:54,760
Anytime that I want to make
sure that they're delving deep

589
00:29:54,760 --> 00:29:56,120
and they're looking
at everything

590
00:29:56,120 --> 00:29:57,800
that we've done to make
sure that everything

591
00:29:57,800 --> 00:29:59,440
has been done correctly.

592
00:29:59,440 --> 00:30:01,680
That's really helpful
because some of these

593
00:30:01,680 --> 00:30:05,120
were very detailed
and very thorough

594
00:30:05,120 --> 00:30:07,500
versus others that were
more just high level.

595
00:30:07,500 --> 00:30:11,880
Hey, we scope it out and then we
do it and then we in the field

596
00:30:11,880 --> 00:30:14,760
and then we write
the report and have

597
00:30:14,760 --> 00:30:16,800
you either one of
you worked with any

598
00:30:16,800 --> 00:30:19,200
of these firms in the past.

599
00:30:19,200 --> 00:30:21,960
I have not.

600
00:30:21,960 --> 00:30:25,160
I don't know if John
has, but I would

601
00:30:25,160 --> 00:30:31,320
say, just to elaborate a little
bit on what Mr. Taylor said to I

602
00:30:31,320 --> 00:30:34,920
think when you're thinking
about an audit engagement

603
00:30:34,920 --> 00:30:39,760
and what that looks want to have
a planning kickoff meeting that

604
00:30:39,760 --> 00:30:42,100
starts before
October 1, typically,

605
00:30:42,100 --> 00:30:46,540
so that you're already thinking,
what can we pull together.

606
00:30:46,540 --> 00:30:50,720
Because ideally, when we
get to a very stable point

607
00:30:50,720 --> 00:30:54,480
as an organization, we
should really have the books

608
00:30:54,480 --> 00:30:57,580
reconciled through August.

609
00:30:57,580 --> 00:30:59,440
And then we're looking
at that last month

610
00:30:59,440 --> 00:31:01,980
and those closing entries
and things of that nature.

611
00:31:01,980 --> 00:31:06,520
But I think from a standpoint of
what that approach looks like, I

612
00:31:06,520 --> 00:31:09,760
mean, you want to understand
that they have clients

613
00:31:09,760 --> 00:31:11,340
that are similar size to us.

614
00:31:11,340 --> 00:31:14,040
So they're used to
working with a small team.

615
00:31:14,040 --> 00:31:18,080
You want to make sure that they
have that federal background

616
00:31:18,080 --> 00:31:20,840
and experience that
we've talked about.

617
00:31:20,840 --> 00:31:23,420
You want to make sure that they
have that technology experience,

618
00:31:23,420 --> 00:31:27,600
like we said, and so that
it's not putting on a big lift

619
00:31:27,600 --> 00:31:29,780
onto staff.

620
00:31:29,780 --> 00:31:33,000
And so when we're thinking about
that whole planning timeline,

621
00:31:33,000 --> 00:31:35,360
those are different
areas that I think are

622
00:31:35,360 --> 00:31:37,700
really important to consider.

623
00:31:37,700 --> 00:31:41,080


624
00:31:41,080 --> 00:31:45,640
Well, I am so impressed
with how you've

625
00:31:45,640 --> 00:31:48,900
redone a lot of the organization
of our finances and stuff.

626
00:31:48,900 --> 00:31:54,640
Devin one of the things
I learned about cherry

627
00:31:54,640 --> 00:31:58,920
is that they were
doing Vero Beach

628
00:31:58,920 --> 00:32:03,200
and they had a massive
overrun on charges.

629
00:32:03,200 --> 00:32:06,080
Part of it was because of
the practices at the city

630
00:32:06,080 --> 00:32:11,840
that it had to be to your
point, deep deep dived into

631
00:32:11,840 --> 00:32:14,010
and course corrected.

632
00:32:14,010 --> 00:32:15,810
So they had this huge overrun.

633
00:32:15,810 --> 00:32:19,390
And that to me was a big alert.

634
00:32:19,390 --> 00:32:22,310
They're a big company.

635
00:32:22,310 --> 00:32:27,750
But that's why I put them
at the bottom of my list.

636
00:32:27,750 --> 00:32:34,630
Mike because I was just really
uncomfortable with that.

637
00:32:34,630 --> 00:32:36,930
That was like something
you just researched.

638
00:32:36,930 --> 00:32:38,170
Separate yeah, yeah.

639
00:32:38,170 --> 00:32:41,690
The city paid nearly
$82,000 to cherry.

640
00:32:41,690 --> 00:32:45,910
More than double the 38,000
budgeted for audit assistance

641
00:32:45,910 --> 00:32:48,630
from September 23 to 24.

642
00:32:48,630 --> 00:32:51,230
The audit was significantly
delayed, triggering state

643
00:32:51,230 --> 00:32:53,270
penalties and a late filing.

644
00:32:53,270 --> 00:32:54,910
And auditors
identified a material

645
00:32:54,910 --> 00:32:57,110
weakness in the city's
internal control

646
00:32:57,110 --> 00:32:59,950
over financial reporting.

647
00:32:59,950 --> 00:33:03,230
Yeah, the only thing I noted
with them around the cost part

648
00:33:03,230 --> 00:33:06,990
was they want incremental
for their startups.

649
00:33:06,990 --> 00:33:09,490
Yeah that was different
than most of the others.

650
00:33:09,490 --> 00:33:12,910
And I think the thing that stood
out for me though with them was

651
00:33:12,910 --> 00:33:15,270
technology, and that
was another topic I just

652
00:33:15,270 --> 00:33:17,870
wanted to get feedback
on because there

653
00:33:17,870 --> 00:33:22,230
was varying degrees of
conversation around technology.

654
00:33:22,230 --> 00:33:25,710
Cherry was actually the most
it looked comprehensive to me

655
00:33:25,710 --> 00:33:29,630
about what technology they
were using, from AI tools

656
00:33:29,630 --> 00:33:32,990
to data sniper for, I
don't there's different

657
00:33:32,990 --> 00:33:36,850
cybersecurity, type of tools.

658
00:33:36,850 --> 00:33:40,270
And then some were just yeah,
we use Neuralink to make sure

659
00:33:40,270 --> 00:33:44,430
probably, I'm guessing passed
documents back and forth

660
00:33:44,430 --> 00:33:46,590
in an encrypted, safe way.

661
00:33:46,590 --> 00:33:49,510
But with technology,
it could mean

662
00:33:49,510 --> 00:33:51,270
so much more to
the effectiveness

663
00:33:51,270 --> 00:33:52,910
of what we're doing.

664
00:33:52,910 --> 00:33:57,690
Some kind of threw out the word
AI, it's a thing, of course,

665
00:33:57,690 --> 00:33:59,750
but so everybody uses it.

666
00:33:59,750 --> 00:34:06,510
We use it on our phone, I mean,
and we but how we want to see I

667
00:34:06,510 --> 00:34:08,730
guess the technology is there.

668
00:34:08,730 --> 00:34:12,590
Are there intelligence that
you all have from the work

669
00:34:12,590 --> 00:34:14,670
that we've either been
doing from the past audit

670
00:34:14,670 --> 00:34:17,270
that we're like, if we're
going to pour into something

671
00:34:17,270 --> 00:34:19,550
for the next five years,
because it's always

672
00:34:19,550 --> 00:34:21,770
going to be some type of
an integration effort,

673
00:34:21,770 --> 00:34:24,909
and teaming with
somebody new that we

674
00:34:24,909 --> 00:34:27,230
know strategically
is a must have

675
00:34:27,230 --> 00:34:29,469
from a technology capability.

676
00:34:29,469 --> 00:34:32,770
And we need to maybe
figure out, of course,

677
00:34:32,770 --> 00:34:34,489
maybe we can narrow
it down to a few.

678
00:34:34,489 --> 00:34:37,050
But just to say, maybe
you didn't touch on this,

679
00:34:37,050 --> 00:34:40,230
but we need to hear about what
is the technology that you would

680
00:34:40,230 --> 00:34:43,909
be absolutely committed to
incorporating into this strategy

681
00:34:43,909 --> 00:34:46,510
for the way we're going to
collaborate for the next year

682
00:34:46,510 --> 00:34:47,570
to potentially five.

683
00:34:47,570 --> 00:34:51,790
Any of those questions that you
may have for any of the firms.

684
00:34:51,790 --> 00:34:54,030
We can go back to the firms
and ask those questions

685
00:34:54,030 --> 00:34:56,190
and get the answers for us.

686
00:34:56,190 --> 00:34:58,670
And maybe my question
is also, though, to you

687
00:34:58,670 --> 00:35:05,350
all what are there some did you
put it in a bid that required

688
00:35:05,350 --> 00:35:08,430
any level of technology or
integration capabilities

689
00:35:08,430 --> 00:35:13,390
with us that I
might have not seen.

690
00:35:13,390 --> 00:35:14,770
I wanted to add something to.

691
00:35:14,770 --> 00:35:15,630
Yeah OK.

692
00:35:15,630 --> 00:35:19,750
The Florida auditor general
has a guidance manual for audit

693
00:35:19,750 --> 00:35:23,910
selection, and they
had a section here

694
00:35:23,910 --> 00:35:27,350
where they cite to the GFOA
handbook, which is a government

695
00:35:27,350 --> 00:35:30,150
finance Officers Association.

696
00:35:30,150 --> 00:35:32,250
And part of that answer
is Bill's question.

697
00:35:32,250 --> 00:35:36,750
And then part of it gets into
your thing audit approach.

698
00:35:36,750 --> 00:35:40,710
You ask for a general overview
of what that means or includes.

699
00:35:40,710 --> 00:35:44,010
It states the audit approach
qualifications include,

700
00:35:44,010 --> 00:35:48,510
for example, adequacy of
proposed staffing plan hours

701
00:35:48,510 --> 00:35:52,590
and level for various segments
of the audit, engagement,

702
00:35:52,590 --> 00:35:56,470
adequacy of sampling
techniques, and adequacy

703
00:35:56,470 --> 00:35:58,990
of analytical procedures.

704
00:35:58,990 --> 00:36:02,150
So they may address some
of those in their proposals

705
00:36:02,150 --> 00:36:03,610
to varying degrees.

706
00:36:03,610 --> 00:36:05,910
That would help
you assign points

707
00:36:05,910 --> 00:36:09,570
to that particular to a
category, the audit approach.

708
00:36:09,570 --> 00:36:12,150
And the other one
is the expertise

709
00:36:12,150 --> 00:36:14,790
and experience qualifications.

710
00:36:14,790 --> 00:36:19,490
The GFOA handbook
indicates can include,

711
00:36:19,490 --> 00:36:22,390
for example, past
experience and performance

712
00:36:22,390 --> 00:36:25,710
on comparable governments.

713
00:36:25,710 --> 00:36:29,550
Quality of the firm's
professional personnel

714
00:36:29,550 --> 00:36:33,510
to be assigned to the engagement
and quality of the firm's

715
00:36:33,510 --> 00:36:35,870
management support personnel.

716
00:36:35,870 --> 00:36:38,790
To be available for
technical consultation

717
00:36:38,790 --> 00:36:42,830
experience with specific
state and federal grant

718
00:36:42,830 --> 00:36:48,810
programs and then information
technology expertise.

719
00:36:48,810 --> 00:36:52,310


720
00:36:52,310 --> 00:36:53,350
Thanks for that, Ralph.

721
00:36:53,350 --> 00:36:55,450
Your two categories your two.

722
00:36:55,450 --> 00:36:58,490
And then I think in your scoring
sheet you also have price.

723
00:36:58,490 --> 00:37:00,310
But you were supposed
to really focus

724
00:37:00,310 --> 00:37:02,090
in the highly qualified ones.

725
00:37:02,090 --> 00:37:04,450
You don't want to
pick the cheapest.

726
00:37:04,450 --> 00:37:07,670
Obviously you want
to pick the best.

727
00:37:07,670 --> 00:37:10,110
Anywhere now that we can
think about where there was

728
00:37:10,110 --> 00:37:15,870
a heavy emphasis on GFOA, then I
think we would be able to assert

729
00:37:15,870 --> 00:37:18,170
that they have a
rigor to the process,

730
00:37:18,170 --> 00:37:22,730
whether they chose to give us
all the depth in the bid or not.

731
00:37:22,730 --> 00:37:27,030
Correct is that what I'm
taking from your comment

732
00:37:27,030 --> 00:37:28,590
and connecting that with gfoa?

733
00:37:28,590 --> 00:37:31,070
No Did I take a leap too far.

734
00:37:31,070 --> 00:37:32,290
Yeah this is the GFOA.

735
00:37:32,290 --> 00:37:36,190
That's the formula for
analysis and exploration

736
00:37:36,190 --> 00:37:37,330
of how well they do.

737
00:37:37,330 --> 00:37:38,130
What they do.

738
00:37:38,130 --> 00:37:41,790
Yeah this the
adequacy of their I

739
00:37:41,790 --> 00:37:45,030
don't have the experience to
know whether it's adequate

740
00:37:45,030 --> 00:37:47,610
or not, but it's nice to
know what the formula is.

741
00:37:47,610 --> 00:37:51,230
That's why you have supporting
staff who have expertise

742
00:37:51,230 --> 00:37:52,843
and that's why they're here.

743
00:37:52,843 --> 00:37:54,310
Those are the things
you're supposed to look

744
00:37:54,310 --> 00:37:56,230
for when you're scoring.

745
00:37:56,230 --> 00:37:59,430
It's interesting
you went to the GFOA

746
00:37:59,430 --> 00:38:01,810
and that's come up
several times here.

747
00:38:01,810 --> 00:38:02,970
It's new for me.

748
00:38:02,970 --> 00:38:04,470
But Devin, during
the roadshow, you

749
00:38:04,470 --> 00:38:07,170
brought it up on all four
meetings and you said,

750
00:38:07,170 --> 00:38:09,190
we've had that compliance.

751
00:38:09,190 --> 00:38:11,970
And there was one of the
eight that popped out at me,

752
00:38:11,970 --> 00:38:18,030
and it was the modeling folks,
and they made a statement

753
00:38:18,030 --> 00:38:22,030
that they're 100% GFOA
compliant with all

754
00:38:22,030 --> 00:38:25,330
of their comprehensive
annual reviews or reviews.

755
00:38:25,330 --> 00:38:27,730
I just I captured it
too, but I'm also like,

756
00:38:27,730 --> 00:38:29,210
it's how to Lie with Statistics.

757
00:38:29,210 --> 00:38:30,910
I'm just going to
play devil's advocate

758
00:38:30,910 --> 00:38:32,730
and say, well, if
you don't go for it,

759
00:38:32,730 --> 00:38:34,330
then you're not going to get it.

760
00:38:34,330 --> 00:38:37,950
So if they're smart
enough, they know

761
00:38:37,950 --> 00:38:42,510
they will pursue and
only and only the ones

762
00:38:42,510 --> 00:38:44,050
that they know they can get.

763
00:38:44,050 --> 00:38:47,410
So that's why I did
see that note too.

764
00:38:47,410 --> 00:38:53,450
But I noticed it also with groww
and with the Malden folks too.

765
00:38:53,450 --> 00:38:57,950
Now, they didn't claim that 100%
but I just questioned the 100%

766
00:38:57,950 --> 00:38:59,730
without some data behind it.

767
00:38:59,730 --> 00:39:04,870
I think one way to look at it
is the Florida statutes 218

768
00:39:04,870 --> 00:39:11,190
.39 and .391 only goes so far.

769
00:39:11,190 --> 00:39:14,230
But then the GFOA handbooks go
a little more detail and more

770
00:39:14,230 --> 00:39:20,150
technical, and that's where
you would go there to delve

771
00:39:20,150 --> 00:39:24,910
deeper into the technical.

772
00:39:24,910 --> 00:39:29,370
Yeah it's not a
legal requirement,

773
00:39:29,370 --> 00:39:32,710
but it's a generally accepted
accounting practices for

774
00:39:32,710 --> 00:39:36,670
government financial officers.

775
00:39:36,670 --> 00:39:41,270
Is it important that
your team or you and John

776
00:39:41,270 --> 00:39:46,450
know the technology that they're
using for managing the process,

777
00:39:46,450 --> 00:39:48,510
like Reuters.

778
00:39:48,510 --> 00:39:51,130
So sharelink is one of the big.

779
00:39:51,130 --> 00:39:53,810
I saw sharelink players in that.

780
00:39:53,810 --> 00:39:56,010
It's really a to Kathy's point.

781
00:39:56,010 --> 00:39:58,050
It's a secure way to pass
documents back and forth,

782
00:39:58,050 --> 00:40:00,010
but it's also a project
management tool.

783
00:40:00,010 --> 00:40:02,780
So we're able to put I
have assigned this staff

784
00:40:02,780 --> 00:40:05,240
member to pull this
information and work on this,

785
00:40:05,240 --> 00:40:07,980
and so they know who
they're working with.

786
00:40:07,980 --> 00:40:10,860
A lot of audit firms
will use sharelink.

787
00:40:10,860 --> 00:40:13,660
James Moore has the
previous company that

788
00:40:13,660 --> 00:40:16,780
or the previous auditors I
used in my past used sharelink

789
00:40:16,780 --> 00:40:18,340
as well.

790
00:40:18,340 --> 00:40:20,540
To Cathy's point to
some of your firms

791
00:40:20,540 --> 00:40:23,620
that are utilizing some
of the data analysis

792
00:40:23,620 --> 00:40:26,800
where they can take all
of your expenditures,

793
00:40:26,800 --> 00:40:29,220
run it and look for trends,
and then ask the questions

794
00:40:29,220 --> 00:40:31,780
as to hey, why did this
swing this direction

795
00:40:31,780 --> 00:40:34,060
or that direction.

796
00:40:34,060 --> 00:40:38,840
Those tools are typically
not something that we see,

797
00:40:38,840 --> 00:40:40,380
but we know they're using them.

798
00:40:40,380 --> 00:40:44,660
So those are areas that
are helpful and beneficial

799
00:40:44,660 --> 00:40:48,380
in the audit process versus
them doing manual calculations

800
00:40:48,380 --> 00:40:50,840
to say budgeted this.

801
00:40:50,840 --> 00:40:52,200
Why did you only spend that.

802
00:40:52,200 --> 00:40:55,200
And without utilizing
some of those tools,

803
00:40:55,200 --> 00:40:57,280
it might speed up
the process a little.

804
00:40:57,280 --> 00:40:58,460
Yep exactly.

805
00:40:58,460 --> 00:41:02,280
OK, I think I saw pro
systems pop up a few times.

806
00:41:02,280 --> 00:41:05,480
Is Are you familiar
with what that is.

807
00:41:05,480 --> 00:41:06,160
No OK.

808
00:41:06,160 --> 00:41:07,480
It's not one that
I'm familiar with.

809
00:41:07,480 --> 00:41:10,900
So yeah, definitely saw
that a number of times.

810
00:41:10,900 --> 00:41:15,420
Then we had the mind bridge,
bridges, AI and data sniper pop

811
00:41:15,420 --> 00:41:17,280
up, only with cherry
calling it out.

812
00:41:17,280 --> 00:41:20,500
And then the only other
thing I saw with AI was

813
00:41:20,500 --> 00:41:22,560
under Maldini with their tech.

814
00:41:22,560 --> 00:41:25,940
They just sort of hand
gave a hand wave we

815
00:41:25,940 --> 00:41:28,780
use AI and then 0 link, right.

816
00:41:28,780 --> 00:41:30,140
Yeah that's.

817
00:41:30,140 --> 00:41:31,640
Did you pick anything else up.

818
00:41:31,640 --> 00:41:33,060
Anyone else with the tech.

819
00:41:33,060 --> 00:41:37,240
Who is this guy.

820
00:41:37,240 --> 00:41:38,760
Oh, Purvis.

821
00:41:38,760 --> 00:41:46,060
Purvis uses trillion, trillion,
trillion, trillion AI tech.

822
00:41:46,060 --> 00:41:47,720
I didn't see that one, but good.

823
00:41:47,720 --> 00:41:48,840
True, true.

824
00:41:48,840 --> 00:41:51,120
Leon I haven't heard, obviously.

825
00:41:51,120 --> 00:41:52,740
I know all these systems.

826
00:41:52,740 --> 00:41:55,120
Yeah I can't pronounce them.

827
00:41:55,120 --> 00:41:57,980
Just like I can't
pronounce their names.

828
00:41:57,980 --> 00:42:00,420
OK well, some of
the things that I

829
00:42:00,420 --> 00:42:04,500
picked up when I was looking at.

830
00:42:04,500 --> 00:42:09,660
Different aspects is Moss
seems to be the best value.

831
00:42:09,660 --> 00:42:13,140
And like Ralph pointed out,
we don't want to necessarily

832
00:42:13,140 --> 00:42:15,280
choose based on that.

833
00:42:15,280 --> 00:42:19,460
And I think that's why the
matrix was pricing lowest.

834
00:42:19,460 --> 00:42:23,500
I saw that groww has the
FEMA and the beach community

835
00:42:23,500 --> 00:42:26,500
experience, and they
seem to be a very

836
00:42:26,500 --> 00:42:31,100
favorable match for our city
based upon their experience.

837
00:42:31,100 --> 00:42:34,420
Mike Moss is the one that
I put at the very bottom

838
00:42:34,420 --> 00:42:37,980
because they just kept
talking about their awards

839
00:42:37,980 --> 00:42:40,500
in best company to work in.

840
00:42:40,500 --> 00:42:44,700
All the marketing things
that you pay to play.

841
00:42:44,700 --> 00:42:47,160
And I just didn't see
any substance in there.

842
00:42:47,160 --> 00:42:50,320
The cost comment to just real
quick Mike on that I noted.

843
00:42:50,320 --> 00:42:52,660
And maybe I'm
wrong, but I'll say

844
00:42:52,660 --> 00:42:56,020
I think what I noted with them
was they were very hour based

845
00:42:56,020 --> 00:42:57,560
versus a project based.

846
00:42:57,560 --> 00:43:01,660
So it's kind of easy to maybe
hit it, as long as you do not

847
00:43:01,660 --> 00:43:03,780
want another hour
of our time and then

848
00:43:03,780 --> 00:43:05,040
it'll just start stacking.

849
00:43:05,040 --> 00:43:08,560
So I think you're right, they
did appear very cost effective,

850
00:43:08,560 --> 00:43:11,740
but they were very
contained in the fact

851
00:43:11,740 --> 00:43:15,400
that this is what we're
going to get versus hey,

852
00:43:15,400 --> 00:43:19,020
it's all inclusive and you will
get this product unless you

853
00:43:19,020 --> 00:43:21,680
choose to do another audit run.

854
00:43:21,680 --> 00:43:24,620
But keep going on your and
their well their ratings,

855
00:43:24,620 --> 00:43:26,660
their hourly wasn't
the highest, but it

856
00:43:26,660 --> 00:43:30,420
was significantly higher loss.

857
00:43:30,420 --> 00:43:33,940
Like they could do the job
easier or with less time.

858
00:43:33,940 --> 00:43:37,120
And that might be due to their
technicals and things like that.

859
00:43:37,120 --> 00:43:40,940
Yeah I saw maudlin and Jenkins.

860
00:43:40,940 --> 00:43:45,180
They seem to have they
came out as my top

861
00:43:45,180 --> 00:43:49,300
based upon their experience,
their expertise, their audit

862
00:43:49,300 --> 00:43:51,380
approach and their pricing.

863
00:43:51,380 --> 00:43:52,560
They were my top one.

864
00:43:52,560 --> 00:43:54,740
They were my top one as well.

865
00:43:54,740 --> 00:43:55,560
How about that.

866
00:43:55,560 --> 00:44:00,280
And their laundry
list of cities.

867
00:44:00,280 --> 00:44:01,500
I have top three.

868
00:44:01,500 --> 00:44:03,680
I have top water districts.

869
00:44:03,680 --> 00:44:11,300
And it's just heavy in
Georgia and Florida regional.

870
00:44:11,300 --> 00:44:14,920
So it was I kept
coming back to maudlin.

871
00:44:14,920 --> 00:44:20,860
And the way the RFP was written,
this is a heavy lift for us

872
00:44:20,860 --> 00:44:22,720
because we don't do accounting.

873
00:44:22,720 --> 00:44:25,620
It's a different language.

874
00:44:25,620 --> 00:44:26,700
It is.

875
00:44:26,700 --> 00:44:28,620
So I was looking at it
through a different lens

876
00:44:28,620 --> 00:44:30,260
than what you look at it.

877
00:44:30,260 --> 00:44:34,760
But the model in RFP
connected with me.

878
00:44:34,760 --> 00:44:38,740
I understood and then I looked
at the list of the cities

879
00:44:38,740 --> 00:44:41,820
and I see Madeira Beach,
Marco Island, Longboat

880
00:44:41,820 --> 00:44:44,760
Key to your point, Cathy.

881
00:44:44,760 --> 00:44:48,460
The barrier islands,
the FEMA, the federal.

882
00:44:48,460 --> 00:44:52,120
So yeah, that was the one
that bubbled up to the top.

883
00:44:52,120 --> 00:44:53,000
That was my top.

884
00:44:53,000 --> 00:44:56,140
And then Purvis was my second.

885
00:44:56,140 --> 00:44:57,660
And the statute says
you have to pick

886
00:44:57,660 --> 00:45:00,580
no fewer than three
firms rank and recommend

887
00:45:00,580 --> 00:45:02,620
no fewer than three firms.

888
00:45:02,620 --> 00:45:03,940
Groww is my third.

889
00:45:03,940 --> 00:45:07,780
Three crore would be my third
so of the top three for me

890
00:45:07,780 --> 00:45:10,140
of the ones you've
said, what I will do,

891
00:45:10,140 --> 00:45:12,140
I will take the bid sheets.

892
00:45:12,140 --> 00:45:17,300
I will tally all of them
and give you the top three.

893
00:45:17,300 --> 00:45:19,860
And I'll have that probably
later this afternoon

894
00:45:19,860 --> 00:45:23,220
or early this evening.

895
00:45:23,220 --> 00:45:25,120
I'm going to the doctor
right after this,

896
00:45:25,120 --> 00:45:27,860
so after I get out of that,
I will hope that goes well

897
00:45:27,860 --> 00:45:29,620
and get that all
taken care of and get

898
00:45:29,620 --> 00:45:34,100
that out to Devon so that she
can push it out to you folks.

899
00:45:34,100 --> 00:45:35,320
And that will be the top three.

900
00:45:35,320 --> 00:45:38,380
If you want any of
those folks to come in,

901
00:45:38,380 --> 00:45:40,900
I will need to know that as soon
as possible so we can try to get

902
00:45:40,900 --> 00:45:43,860
them scheduled and then
get another session

903
00:45:43,860 --> 00:45:46,480
scheduled on their calendar.

904
00:45:46,480 --> 00:45:47,240
OK OK.

905
00:45:47,240 --> 00:45:50,200
My third was Carr,
Riggs and Ingram.

906
00:45:50,200 --> 00:45:53,300
Believe it or not.

907
00:45:53,300 --> 00:45:57,140
John, is there possible to take
my second take the top three

908
00:45:57,140 --> 00:45:59,940
and do it now at this meeting,
or do we have to go away

909
00:45:59,940 --> 00:46:01,660
and do it.

910
00:46:01,660 --> 00:46:04,720
I don't think is it possible
to do the rankings now,

911
00:46:04,720 --> 00:46:07,340
today, maybe take a 15 minute
break and add them all up

912
00:46:07,340 --> 00:46:08,860
and then come back right now.

913
00:46:08,860 --> 00:46:09,840
Yeah, let's do that.

914
00:46:09,840 --> 00:46:12,440
That way, we won't
have to come back.

915
00:46:12,440 --> 00:46:16,200
And if there's any issues that
come up, we can address them.

916
00:46:16,200 --> 00:46:16,960
Good idea Ralph.

917
00:46:16,960 --> 00:46:19,520
Well, I'd like to hear maybe
before we adjourn, though,

918
00:46:19,520 --> 00:46:22,880
on to do that all just
brought up Karen Riggs,

919
00:46:22,880 --> 00:46:24,560
and we haven't talked
about them at all.

920
00:46:24,560 --> 00:46:29,680
And I guess I was not
as impressed as you all.

921
00:46:29,680 --> 00:46:32,720
It looked like a boilerplate,
and we had a lot of fun.

922
00:46:32,720 --> 00:46:33,360
Well, I like that.

923
00:46:33,360 --> 00:46:35,080
They had like 50 counties.

924
00:46:35,080 --> 00:46:37,280
They'd been in Florida since 97.

925
00:46:37,280 --> 00:46:38,480
They know our space.

926
00:46:38,480 --> 00:46:40,820
They've got a Tampa office.

927
00:46:40,820 --> 00:46:46,100
There are other partners
involved in the mix.

928
00:46:46,100 --> 00:46:48,380
They've had long
term relationships

929
00:46:48,380 --> 00:46:54,250
with their customers
and that was

930
00:46:54,250 --> 00:46:57,010
part of what led to my
question to you earlier about

931
00:46:57,010 --> 00:46:58,970
are other services
important because they

932
00:46:58,970 --> 00:47:04,370
had a whole bunch of other
services that they offered.

933
00:47:04,370 --> 00:47:07,570
They had a very detailed program
of how they would approach this

934
00:47:07,570 --> 00:47:11,650
with probably 10 to
15 steps under each

935
00:47:11,650 --> 00:47:14,030
of the three different
categories of process.

936
00:47:14,030 --> 00:47:19,650
From an audit perspective,
they did quality checks.

937
00:47:19,650 --> 00:47:22,530
They were concerned about
our staff's workload

938
00:47:22,530 --> 00:47:25,650
and that I thought that was
important because of what

939
00:47:25,650 --> 00:47:28,650
was in the spreadsheet and
in terms of the importance

940
00:47:28,650 --> 00:47:31,090
of workload on your team.

941
00:47:31,090 --> 00:47:33,670
And then from a
cost perspective,

942
00:47:33,670 --> 00:47:36,690
they were kind of
middle of the road.

943
00:47:36,690 --> 00:47:39,690
There's some out
of pocket extras,

944
00:47:39,690 --> 00:47:42,590
but that was why
I went with them.

945
00:47:42,590 --> 00:47:46,570
And so sorry, the two that
everyone was agreeing on which

946
00:47:46,570 --> 00:47:47,350
top two.

947
00:47:47,350 --> 00:47:49,690
And then this is for
the maudlin and Jenkins

948
00:47:49,690 --> 00:47:52,130
and then car and rigs.

949
00:47:52,130 --> 00:47:55,610
And then the third I
thought we had no rigs was

950
00:47:55,610 --> 00:47:57,110
a new addition just right now.

951
00:47:57,110 --> 00:48:00,290
Oh did you we talked about
Purvis was one of the ones

952
00:48:00,290 --> 00:48:01,610
that you had.

953
00:48:01,610 --> 00:48:03,490
Purvis is where I differed.

954
00:48:03,490 --> 00:48:05,390
OK Purvis is where
you're differing.

955
00:48:05,390 --> 00:48:08,830
So the Purvis grow and
Maldini were the ones I had.

956
00:48:08,830 --> 00:48:09,730
But you're.

957
00:48:09,730 --> 00:48:11,590
You're saying no to purvis?

958
00:48:11,590 --> 00:48:12,850
Yes to CAR.

959
00:48:12,850 --> 00:48:14,730
And you're right.

960
00:48:14,730 --> 00:48:15,950
Well, no, I like Purvis.

961
00:48:15,950 --> 00:48:16,910
They were my number two.

962
00:48:16,910 --> 00:48:21,130
So what we need to do is I
need to tally all the sheets,

963
00:48:21,130 --> 00:48:23,650
and then we can just.

964
00:48:23,650 --> 00:48:25,430
Cathy hasn't done your numbers.

965
00:48:25,430 --> 00:48:26,950
Now, if you want,
before you turn them in.

966
00:48:26,950 --> 00:48:28,750
Based on the discussion
you just had.

967
00:48:28,750 --> 00:48:29,430
Sure right.

968
00:48:29,430 --> 00:48:31,710
I just wanted to hear
some of the other things.

969
00:48:31,710 --> 00:48:34,750
So we're with Grow, I guess.

970
00:48:34,750 --> 00:48:37,010
Have we talked about grow.

971
00:48:37,010 --> 00:48:45,070
I had grow as number 6 and the
Reason being is just price OK.

972
00:48:45,070 --> 00:48:47,750
And that's the last thing
I'm looking at right now.

973
00:48:47,750 --> 00:48:51,390
But I hear what you're
saying on the price.

974
00:48:51,390 --> 00:48:56,050
But there I gave them a 50
and a 30 on the experience.

975
00:48:56,050 --> 00:48:56,550
Got it.

976
00:48:56,550 --> 00:48:58,930
So that's why it's all falling
apart for you is on the price.

977
00:48:58,930 --> 00:48:59,430
Got it.

978
00:48:59,430 --> 00:49:01,050
From a contractual basis.

979
00:49:01,050 --> 00:49:04,930
Is this a five year contract or
is this a one year with right

980
00:49:04,930 --> 00:49:06,870
to revisit second and third.

981
00:49:06,870 --> 00:49:11,370
So with auditors it every year
is a separate engagement letter.

982
00:49:11,370 --> 00:49:15,090
So they operate differently
where yes, we are looking

983
00:49:15,090 --> 00:49:16,750
at a five year engagement.

984
00:49:16,750 --> 00:49:19,170
But every year we
bring a new engagement

985
00:49:19,170 --> 00:49:22,110
letter to the city commission
for them to say, yep.

986
00:49:22,110 --> 00:49:25,950
Great so it doesn't hold
for the whole five years,

987
00:49:25,950 --> 00:49:26,870
if that makes sense.

988
00:49:26,870 --> 00:49:30,250
So if the first year goes fine.

989
00:49:30,250 --> 00:49:32,750
John, you're not putting an
RFP out for the second year.

990
00:49:32,750 --> 00:49:34,150
Correct Correct.

991
00:49:34,150 --> 00:49:35,470
You can extend each year.

992
00:49:35,470 --> 00:49:36,190
OK want to.

993
00:49:36,190 --> 00:49:37,650
Or you can go out again.

994
00:49:37,650 --> 00:49:39,550
You can go no longer
than five years.

995
00:49:39,550 --> 00:49:44,250
And Mike, did you want
to add any other color

996
00:49:44,250 --> 00:49:46,750
to any of the other ones
we did or didn't talk.

997
00:49:46,750 --> 00:49:49,450
The thing that stood
out with Purvis gray

998
00:49:49,450 --> 00:49:53,430
is a lot of four
municipalities once again.

999
00:49:53,430 --> 00:49:56,170


1000
00:49:56,170 --> 00:49:59,810
Florida governmental auditing
and regulatory requirements

1001
00:49:59,810 --> 00:50:03,490
stood out in what they
were saying there.

1002
00:50:03,490 --> 00:50:11,890
And they're also the GFOA and
ACE for reporting compliant.

1003
00:50:11,890 --> 00:50:16,730
Again, can you buy
that qualification.

1004
00:50:16,730 --> 00:50:17,910
I don't believe you can.

1005
00:50:17,910 --> 00:50:20,090
I think that's something
that you have to earn.

1006
00:50:20,090 --> 00:50:21,810
You do have to earn that.

1007
00:50:21,810 --> 00:50:24,450
Another component
is if any of them

1008
00:50:24,450 --> 00:50:28,530
serve on any of the GASB boards,
that's usually a good sign, too.

1009
00:50:28,530 --> 00:50:29,950
Oh, somebody did that.

1010
00:50:29,950 --> 00:50:31,050
Who was that.

1011
00:50:31,050 --> 00:50:33,490
Because of the Governmental
Accounting Standards Board is

1012
00:50:33,490 --> 00:50:35,970
who puts out all of the
different pronouncements

1013
00:50:35,970 --> 00:50:38,490
and says that's
really the governing

1014
00:50:38,490 --> 00:50:40,990
agency that you cannot buy.

1015
00:50:40,990 --> 00:50:43,570
That is, they come
out and they say,

1016
00:50:43,570 --> 00:50:45,730
here's the rule and the
regulation around that.

1017
00:50:45,730 --> 00:50:46,550
Implement it.

1018
00:50:46,550 --> 00:50:48,930
So it's a positive
if there's any

1019
00:50:48,930 --> 00:50:51,410
of them that were
on a Gatsby board

1020
00:50:51,410 --> 00:50:56,370
or if they referenced Gatsby.

1021
00:50:56,370 --> 00:50:58,870
And just to throw this
at some of my notes,

1022
00:50:58,870 --> 00:51:03,930
I'm looking at my notes here
on the modeling of Jenkins.

1023
00:51:03,930 --> 00:51:06,090
I'm kind of a nerd,
so I made a note

1024
00:51:06,090 --> 00:51:09,450
on a free continuing education.

1025
00:51:09,450 --> 00:51:11,230
Is that important
to you and staff.

1026
00:51:11,230 --> 00:51:13,610
Absolutely anytime we
can get free education

1027
00:51:13,610 --> 00:51:20,050
is the firm puts on
the educational moments

1028
00:51:20,050 --> 00:51:22,370
that they do it
themselves, which I thought

1029
00:51:22,370 --> 00:51:24,550
which one was that modeling.

1030
00:51:24,550 --> 00:51:32,810
And Kathy, to your
point, the Muni bonds

1031
00:51:32,810 --> 00:51:36,010
that experience with Muni bonds,
which I thought was a nice plus.

1032
00:51:36,010 --> 00:51:42,090
Yeah and their total
hours for the engagement.

1033
00:51:42,090 --> 00:51:43,030
300 hours.

1034
00:51:43,030 --> 00:51:48,750
Partner hours at 50-50 hours and
the partner rate is 350 an hour,

1035
00:51:48,750 --> 00:51:51,190
which is not the highest at all.

1036
00:51:51,190 --> 00:51:52,850
Yeah, that was very reasonable.

1037
00:51:52,850 --> 00:51:55,370
And the manager rates 275.

1038
00:51:55,370 --> 00:51:57,230
So the partner rate.

1039
00:51:57,230 --> 00:51:59,370
Manager rate it's not.

1040
00:51:59,370 --> 00:52:02,910
It's more like reality
check going on here right.

1041
00:52:02,910 --> 00:52:04,130
Yeah absolutely.

1042
00:52:04,130 --> 00:52:07,930
And then finally
on that note, it's

1043
00:52:07,930 --> 00:52:09,850
really interesting
because we say growth

1044
00:52:09,850 --> 00:52:11,830
is so much higher on the price.

1045
00:52:11,830 --> 00:52:16,690
But their partner and manager
rates are significantly lower.

1046
00:52:16,690 --> 00:52:20,570
So it made me question
whether or not

1047
00:52:20,570 --> 00:52:23,050
we have apples to
apples with the hours

1048
00:52:23,050 --> 00:52:25,710
that they're really
committing to this contract.

1049
00:52:25,710 --> 00:52:29,250
And maybe some of this is.

1050
00:52:29,250 --> 00:52:32,790
Yeah anyhow because we look
at the total all in value.

1051
00:52:32,790 --> 00:52:35,630
And I think it is just
a question of I guess,

1052
00:52:35,630 --> 00:52:39,330
is this truly all inclusive.

1053
00:52:39,330 --> 00:52:42,410
Yeah the liability insurance
not to pick nits here

1054
00:52:42,410 --> 00:52:45,210
but the liability insurance
coverage for modeling

1055
00:52:45,210 --> 00:52:47,250
is $2 million per
incident, where

1056
00:52:47,250 --> 00:52:48,810
everyone else is at 1 million.

1057
00:52:48,810 --> 00:52:52,270
Hopefully won't have
to use that but so.

1058
00:52:52,270 --> 00:52:55,370


1059
00:52:55,370 --> 00:52:57,610
Well that was the top
three that stood out to me

1060
00:52:57,610 --> 00:53:02,330
were modeling Jenkins car
and rig and Purvis and gray.

1061
00:53:02,330 --> 00:53:04,070
Those were my top three.

1062
00:53:04,070 --> 00:53:07,010


1063
00:53:07,010 --> 00:53:09,790
Well, do we want
to give our papers.

1064
00:53:09,790 --> 00:53:13,050
Yeah do you want to
crunch the numbers there

1065
00:53:13,050 --> 00:53:14,890
in a room full of auditors.

1066
00:53:14,890 --> 00:53:16,190
I need a minute.

1067
00:53:16,190 --> 00:53:18,330
All right.

1068
00:53:18,330 --> 00:53:19,610
Thank you.

1069
00:53:19,610 --> 00:53:22,130
We're taking a recess.

1070
00:53:22,130 --> 00:53:23,850
How's 10 minutes.

1071
00:53:23,850 --> 00:53:26,830
Sure thank you 10 minute recess.

1072
00:53:26,830 --> 00:53:28,050
Thank you.

1073
00:53:28,050 --> 00:53:29,310
I know John does have a hard.

1074
00:53:29,310 --> 01:07:04,910


1075
01:07:04,910 --> 01:07:07,090
With a total of 345.

1076
01:07:07,090 --> 01:07:10,990
That's a cumulative
score for experience

1077
01:07:10,990 --> 01:07:12,910
and expertise, audit
approach and pricing

1078
01:07:12,910 --> 01:07:15,870
from four individuals.

1079
01:07:15,870 --> 01:07:19,370
The second is modeling
and Jenkins with 3:44.

1080
01:07:19,370 --> 01:07:21,830
There's only a point difference.

1081
01:07:21,830 --> 01:07:28,150
And the third is groww
and associates with 307.

1082
01:07:28,150 --> 01:07:33,070
So it's 3:45 to three 44 to 307.

1083
01:07:33,070 --> 01:07:36,310
From there they go.

1084
01:07:36,310 --> 01:07:37,750
Cherry Burke.

1085
01:07:37,750 --> 01:07:39,410
Burke Burkardt.

1086
01:07:39,410 --> 01:07:42,550


1087
01:07:42,550 --> 01:07:43,730
C biz and Carr.

1088
01:07:43,730 --> 01:07:49,390
Riggs and Ingram are both
tied at 5:00 o'clock at 294.

1089
01:07:49,390 --> 01:07:54,950
Rivero, gordimer and
company 292 ranked sixth,

1090
01:07:54,950 --> 01:08:00,470
and Moss, Cruz and associates
are ranked seventh at 206.

1091
01:08:00,470 --> 01:08:02,390
What was Purvis's number.

1092
01:08:02,390 --> 01:08:03,950
Purvis's number.

1093
01:08:03,950 --> 01:08:06,690
345 one was number one.

1094
01:08:06,690 --> 01:08:09,430
They were ranked first at 345.

1095
01:08:09,430 --> 01:08:11,890
And there's one
point between the 21.

1096
01:08:11,890 --> 01:08:14,230
Yes that's funny.

1097
01:08:14,230 --> 01:08:14,750
Pretty much.

1098
01:08:14,750 --> 01:08:16,270
And I will go back
and verify all

1099
01:08:16,270 --> 01:08:23,100
these just to make sure because
I don't have my actual keypad.

1100
01:08:23,100 --> 01:08:24,200
I don't have my keypad.

1101
01:08:24,200 --> 01:08:25,000
It messes with me.

1102
01:08:25,000 --> 01:08:27,000
So I'll go back and
make sure everything.

1103
01:08:27,000 --> 01:08:28,819
But right now, that's
the ranking that I've

1104
01:08:28,819 --> 01:08:30,580
got at this point
in time and could

1105
01:08:30,580 --> 01:08:35,060
we suggest and as a
discussion, should

1106
01:08:35,060 --> 01:08:39,779
we look at this given the start
goal is less than a month away.

1107
01:08:39,779 --> 01:08:43,460
This does go before commission.

1108
01:08:43,460 --> 01:08:48,260
It would maybe seem
wise to create,

1109
01:08:48,260 --> 01:08:52,080
like we talked about, maybe that
brief summary of those top two.

1110
01:08:52,080 --> 01:08:55,779
And I guess if you're saying by
law or requirement is you have

1111
01:08:55,779 --> 01:08:58,220
to talk about three,
you have to rank

1112
01:08:58,220 --> 01:08:59,779
and recommend at least
three, but you have

1113
01:08:59,779 --> 01:09:01,040
rankings now for all of them.

1114
01:09:01,040 --> 01:09:02,240
So we'll probably OK.

1115
01:09:02,240 --> 01:09:04,140
So if we have three,
I just thought maybe

1116
01:09:04,140 --> 01:09:07,060
for the Commission's
sake they should actually

1117
01:09:07,060 --> 01:09:09,260
hear from them
versus maybe insert

1118
01:09:09,260 --> 01:09:13,060
another meeting with us to
hear from them because they

1119
01:09:13,060 --> 01:09:14,479
really have to hire them.

1120
01:09:14,479 --> 01:09:19,000
I don't how did especially
between the top two.

1121
01:09:19,000 --> 01:09:20,300
Yeah, the top two.

1122
01:09:20,300 --> 01:09:21,600
Right Yes, John.

1123
01:09:21,600 --> 01:09:24,819
But before you have to
leave for your appointment.

1124
01:09:24,819 --> 01:09:28,319
So we've got one and two that
are pretty much the same.

1125
01:09:28,319 --> 01:09:34,939
And then the next highest
is about 10% lower.

1126
01:09:34,939 --> 01:09:36,260
Yes, sir.

1127
01:09:36,260 --> 01:09:42,859
Because you've got three 4345
and then the third place.

1128
01:09:42,859 --> 01:09:45,100
307 I think you said.

1129
01:09:45,100 --> 01:09:50,380
So that's about a 10% gap.

1130
01:09:50,380 --> 01:09:53,740
So there's a fairly good
separation between one 2

1131
01:09:53,740 --> 01:09:55,100
and the rest of the.

1132
01:09:55,100 --> 01:09:57,420
I just feel for
the commissioners

1133
01:09:57,420 --> 01:10:00,040
having to do what we did.

1134
01:10:00,040 --> 01:10:00,900
Yeah, I do too.

1135
01:10:00,900 --> 01:10:02,053
That's a lot of work.

1136
01:10:02,053 --> 01:10:04,020
Yeah and they're already they've
got all these other things

1137
01:10:04,020 --> 01:10:05,440
they have to focus on.

1138
01:10:05,440 --> 01:10:07,740
So I wonder if there's
a way for us to put

1139
01:10:07,740 --> 01:10:11,100
the why we ranked those three.

1140
01:10:11,100 --> 01:10:13,280
Yeah in summary for them.

1141
01:10:13,280 --> 01:10:17,100
Yeah Ralph, why don't we
come up with AI think it's

1142
01:10:17,100 --> 01:10:21,900
a great idea as to why
I chose who I chose.

1143
01:10:21,900 --> 01:10:22,400
Oh, sorry.

1144
01:10:22,400 --> 01:10:24,000
Ralph was just saying,
if we wanted to,

1145
01:10:24,000 --> 01:10:29,780
we could invite the top 2
to a interview with you all.

1146
01:10:29,780 --> 01:10:31,040
They could make presentations.

1147
01:10:31,040 --> 01:10:32,420
You could ask them
questions, and you

1148
01:10:32,420 --> 01:10:33,760
can make your final decision.

1149
01:10:33,760 --> 01:10:36,260
Is there time to do that.

1150
01:10:36,260 --> 01:10:40,160
If you guys are willing to do a
special meeting, we're willing.

1151
01:10:40,160 --> 01:10:42,820
I don't see a need for it.

1152
01:10:42,820 --> 01:10:46,880
I don't either their
proposals were so thorough.

1153
01:10:46,880 --> 01:10:48,880
They're both a good option
is what I'm hearing.

1154
01:10:48,880 --> 01:10:52,140
If the commission has
to be presented three.

1155
01:10:52,140 --> 01:10:57,120
Yes then we have identified,
I think clearly three.

1156
01:10:57,120 --> 01:10:58,520
It's a shame we don't have one.

1157
01:10:58,520 --> 01:11:00,800
That's a 10% gap to
the rest of them.

1158
01:11:00,800 --> 01:11:05,000
Yeah, I mean, I don't
to me that the 1, 2,

1159
01:11:05,000 --> 01:11:06,200
3 with the point scores.

1160
01:11:06,200 --> 01:11:08,740
So the commission can see
how close 1 and 2 were

1161
01:11:08,740 --> 01:11:10,540
and maybe with their
comments and narrative

1162
01:11:10,540 --> 01:11:12,000
of how we landed here.

1163
01:11:12,000 --> 01:11:15,180
Sure, we could just do the
note list of what each of us

1164
01:11:15,180 --> 01:11:19,140
like with one or the other,
and just how much of that

1165
01:11:19,140 --> 01:11:20,640
is captured in the notes.

1166
01:11:20,640 --> 01:11:23,620
Yeah of our discussion.

1167
01:11:23,620 --> 01:11:24,640
That's a Jenny question.

1168
01:11:24,640 --> 01:11:26,660
Like could we get could
we just give them that

1169
01:11:26,660 --> 01:11:28,120
and then they can read it or.

1170
01:11:28,120 --> 01:11:30,780
Reading transcript is recorded.

1171
01:11:30,780 --> 01:11:36,620
Yeah versus spending a lot
of time building a document.

1172
01:11:36,620 --> 01:11:39,060
I could pull a summary
from the meeting transcript

1173
01:11:39,060 --> 01:11:39,840
if that would work.

1174
01:11:39,840 --> 01:11:45,700
And then can we review it or
is that allowed as I think

1175
01:11:45,700 --> 01:11:47,440
as long as you don't reply all.

1176
01:11:47,440 --> 01:11:49,220
Is that correct, Jenny.

1177
01:11:49,220 --> 01:11:50,480
I'm sorry, what
was the question.

1178
01:11:50,480 --> 01:11:53,940
If I sent out, here's what I
captured from the meeting minute

1179
01:11:53,940 --> 01:11:56,680
or from the meeting
transcripts to this group.

1180
01:11:56,680 --> 01:11:58,980
And then they could just
reply directly to me

1181
01:11:58,980 --> 01:12:00,520
with any feedback individually.

1182
01:12:00,520 --> 01:12:01,440
Individually OK.

1183
01:12:01,440 --> 01:12:02,520
So we can do that.

1184
01:12:02,520 --> 01:12:03,240
OK perfect.

1185
01:12:03,240 --> 01:12:04,400
OK that'd be great.

1186
01:12:04,400 --> 01:12:05,400
Why don't we move ahead.

1187
01:12:05,400 --> 01:12:07,880
By doing that, you'll
give us something.

1188
01:12:07,880 --> 01:12:11,380
What time frame would you like.

1189
01:12:11,380 --> 01:12:13,700
I will probably have
something maybe for you

1190
01:12:13,700 --> 01:12:16,660
all to react to tomorrow.

1191
01:12:16,660 --> 01:12:21,020
And then if everybody wants
to review those comments,

1192
01:12:21,020 --> 01:12:22,300
take a few days.

1193
01:12:22,300 --> 01:12:25,860
And let's have
something back to Devin

1194
01:12:25,860 --> 01:12:29,440
by Monday because
I'm targeting the 21,

1195
01:12:29,440 --> 01:12:32,160
September 21 for that meeting
for them to make a decision.

1196
01:12:32,160 --> 01:12:35,740
So for the commission
for that one.

1197
01:12:35,740 --> 01:12:38,020
Jenny, what's the agenda
deadline for the 21st

1198
01:12:38,020 --> 01:12:39,980
commission meeting.

1199
01:12:39,980 --> 01:12:43,180
Or like the agenda
memo and back up.

1200
01:12:43,180 --> 01:12:44,320
I'd have to look that up.

1201
01:12:44,320 --> 01:12:45,000
I'm pulling it up.

1202
01:12:45,000 --> 01:12:45,500
Hold on.

1203
01:12:45,500 --> 01:12:48,140
It's typically a
week and a half.

1204
01:12:48,140 --> 01:12:51,380
I think 9, 10.

1205
01:12:51,380 --> 01:12:53,380
So that's next Friday.

1206
01:12:53,380 --> 01:12:54,440
Thursday, Thursday.

1207
01:12:54,440 --> 01:12:55,160
Next Thursday.

1208
01:12:55,160 --> 01:12:55,740
So that's plenty.

1209
01:12:55,740 --> 01:12:56,240
Yeah, that.

1210
01:12:56,240 --> 01:12:57,540
That should work.

1211
01:12:57,540 --> 01:13:00,420
OK Monday is Labor Day.

1212
01:13:00,420 --> 01:13:01,360
Yeah Tuesday.

1213
01:13:01,360 --> 01:13:02,360
So maybe end of day Tuesday.

1214
01:13:02,360 --> 01:13:03,480
Yeah you guys could do Tuesday.

1215
01:13:03,480 --> 01:13:04,040
That's fine.

1216
01:13:04,040 --> 01:13:05,120
OK yeah.

1217
01:13:05,120 --> 01:13:06,780
Thanks for the.

1218
01:13:06,780 --> 01:13:08,320
Thanks for the homework
assignment, dad.

1219
01:13:08,320 --> 01:13:09,980
Enjoy your holiday weekend.

1220
01:13:09,980 --> 01:13:11,500
But do some work, too.

1221
01:13:11,500 --> 01:13:14,420
Yeah All right, so
let's get those.

1222
01:13:14,420 --> 01:13:17,420
Just all we're looking
for is we're just

1223
01:13:17,420 --> 01:13:19,000
going to summarize the minutes.

1224
01:13:19,000 --> 01:13:21,860
Yes and the top three
for just the top three

1225
01:13:21,860 --> 01:13:24,140
I mean you can add
some commentary for the

1226
01:13:24,140 --> 01:13:25,760
below the line I guess kind of.

1227
01:13:25,760 --> 01:13:28,860
But we're really focusing on
why the top three were OK.

1228
01:13:28,860 --> 01:13:30,080
We cared about that.

1229
01:13:30,080 --> 01:13:32,540
We kind of coalesced around two.

1230
01:13:32,540 --> 01:13:34,480
Yes, that's good.

1231
01:13:34,480 --> 01:13:35,160
That is good.

1232
01:13:35,160 --> 01:13:37,220
Yeah you guys did a great job.

1233
01:13:37,220 --> 01:13:37,720
All right.

1234
01:13:37,720 --> 01:13:40,320
It was fun I agree actually.

1235
01:13:40,320 --> 01:13:45,140
It really was and maybe feedback
for the next year's process

1236
01:13:45,140 --> 01:13:48,620
if we could get
some sense of these

1237
01:13:48,620 --> 01:13:52,640
are staff priorities for things.

1238
01:13:52,640 --> 01:13:54,820
As we look into this
I don't something

1239
01:13:54,820 --> 01:13:58,280
that lets us look at this
through a little bit of a lens.

1240
01:13:58,280 --> 01:13:59,560
We were going at
it kind of blind.

1241
01:13:59,560 --> 01:14:02,200
Not that we won't still
look at it independently,

1242
01:14:02,200 --> 01:14:04,960
but would we be looking
at this annually.

1243
01:14:04,960 --> 01:14:06,000
No, no.

1244
01:14:06,000 --> 01:14:06,800
All right.

1245
01:14:06,800 --> 01:14:07,520
Well that's helpful.

1246
01:14:07,520 --> 01:14:09,360
So five years from now then.

1247
01:14:09,360 --> 01:14:10,160
Yeah there you go.

1248
01:14:10,160 --> 01:14:12,160
I mean, unless
something's falling apart.

1249
01:14:12,160 --> 01:14:14,400
I suppose we should put a
pin in this just to say,

1250
01:14:14,400 --> 01:14:15,080
do we continue.

1251
01:14:15,080 --> 01:14:17,060
Because all of these
were on a one year

1252
01:14:17,060 --> 01:14:19,580
with the renewal of
up to five years.

1253
01:14:19,580 --> 01:14:22,980
It's a five year with a
possibility of five year,

1254
01:14:22,980 --> 01:14:24,860
an additional five year.

1255
01:14:24,860 --> 01:14:28,820
But each year, they have to
give a letter to the commission

1256
01:14:28,820 --> 01:14:31,300
stating a letter of engagement.

1257
01:14:31,300 --> 01:14:32,560
It's a letter of engagement.

1258
01:14:32,560 --> 01:14:35,300
So we don't follow
the typical contract

1259
01:14:35,300 --> 01:14:36,520
standards with auditors.

1260
01:14:36,520 --> 01:14:37,960
They give us their
engagement letter,

1261
01:14:37,960 --> 01:14:40,080
we present it to the commission,
the commission signs it,

1262
01:14:40,080 --> 01:14:43,760
and we and that's how we operate
with them for that fiscal year.

1263
01:14:43,760 --> 01:14:46,520
And when we negotiate
the contract,

1264
01:14:46,520 --> 01:14:48,580
we typically write some
provisions in there

1265
01:14:48,580 --> 01:14:50,580
where the city
commission can change

1266
01:14:50,580 --> 01:14:54,200
auditors really at any time.

1267
01:14:54,200 --> 01:14:55,080
Yeah OK.

1268
01:14:55,080 --> 01:14:57,180
We're not going to bind
future commissions.

1269
01:14:57,180 --> 01:15:00,100
OK well, so then let's just
put a pin in it that we

1270
01:15:00,100 --> 01:15:02,640
are saying it is possible then.

1271
01:15:02,640 --> 01:15:05,260
And when we discuss
this again, I

1272
01:15:05,260 --> 01:15:08,560
would say if there's significant
deviation from the contract,

1273
01:15:08,560 --> 01:15:11,250
that's when it would come
up where we might want

1274
01:15:11,250 --> 01:15:16,090
to engage again on the topic to
provide input to the commission.

1275
01:15:16,090 --> 01:15:18,330
Yeah and I'm just
saying, how could we

1276
01:15:18,330 --> 01:15:23,450
be more attuned to assessing
these types of contracts

1277
01:15:23,450 --> 01:15:28,490
with the staff based on oh,
technology I is super important.

1278
01:15:28,490 --> 01:15:31,210
Things that maybe
emerging that we know we

1279
01:15:31,210 --> 01:15:35,410
want to integrate differently
into our next five

1280
01:15:35,410 --> 01:15:36,530
years or what.

1281
01:15:36,530 --> 01:15:39,650
That's what I was thinking
like that would be helpful.

1282
01:15:39,650 --> 01:15:44,150
And yeah, and this is the first
time this has been put out now.

1283
01:15:44,150 --> 01:15:46,290
And I believe it's 10 years.

1284
01:15:46,290 --> 01:15:47,430
So a long time.

1285
01:15:47,430 --> 01:15:49,570
It's going back to.

1286
01:15:49,570 --> 01:15:54,770
Yeah procurement dark
ages for the city.

1287
01:15:54,770 --> 01:15:57,350
So this was something
sort of new for all.

1288
01:15:57,350 --> 01:15:58,270
Lucky us.

1289
01:15:58,270 --> 01:16:04,410
Yeah and I know you probably
have to hop but I'm channeling

1290
01:16:04,410 --> 01:16:07,050
some of the conversations we've
been hearing as we're going

1291
01:16:07,050 --> 01:16:10,430
through the budget discussion
or even over the years,

1292
01:16:10,430 --> 01:16:14,030
like with the new city
team, to say we have some.

1293
01:16:14,030 --> 01:16:18,330
There are some express concerns
about way money may or may not

1294
01:16:18,330 --> 01:16:20,990
have been handled from
previous administrations,

1295
01:16:20,990 --> 01:16:27,330
where this audit team can
help us to provide more

1296
01:16:27,330 --> 01:16:34,490
of a community communication,
call it the 30,000 foot view,

1297
01:16:34,490 --> 01:16:35,890
summaries.

1298
01:16:35,890 --> 01:16:38,570
I think that would be
something that I think

1299
01:16:38,570 --> 01:16:41,090
our community would value.

1300
01:16:41,090 --> 01:16:43,490
And I don't know where
that lines up with what

1301
01:16:43,490 --> 01:16:46,370
we're asking of them, because
there's a level of density

1302
01:16:46,370 --> 01:16:50,410
here that we know or
we take responsibility

1303
01:16:50,410 --> 01:16:52,870
with as part of the
committee and with your team.

1304
01:16:52,870 --> 01:16:55,690
But how do we maybe
help think about ways

1305
01:16:55,690 --> 01:16:59,570
to communicate this kind of
information, to go back out,

1306
01:16:59,570 --> 01:17:02,650
to bid this at any other time.

1307
01:17:02,650 --> 01:17:07,250
One takeaway for me
would be to engage age.

1308
01:17:07,250 --> 01:17:12,410
All of you here to
give any input on what

1309
01:17:12,410 --> 01:17:15,090
you would like to see as well.

1310
01:17:15,090 --> 01:17:16,270
At that point in time.

1311
01:17:16,270 --> 01:17:17,890
OK OK.

1312
01:17:17,890 --> 01:17:18,470
Thank you.

1313
01:17:18,470 --> 01:17:20,530
Which would be a help for me.

1314
01:17:20,530 --> 01:17:23,810
More information for me
is just that much better.

1315
01:17:23,810 --> 01:17:25,710
It's easier to make
informed decisions.

1316
01:17:25,710 --> 01:17:29,570
Well, you can see
we're not quiet people.

1317
01:17:29,570 --> 01:17:30,070
All right.

1318
01:17:30,070 --> 01:17:34,330
Do we have any other comments
for the official record.

1319
01:17:34,330 --> 01:17:37,130
Yes well, I note that
the GFOA best practice

1320
01:17:37,130 --> 01:17:40,130
is to do a multi-year agreement
of at least five years

1321
01:17:40,130 --> 01:17:43,810
in duration to allow
for greater continuity

1322
01:17:43,810 --> 01:17:46,210
and help minimize the
potential for disruption

1323
01:17:46,210 --> 01:17:48,590
in connection with
the independent audit.

1324
01:17:48,590 --> 01:17:52,370
And can help reduce audit costs
by allowing auditors to recover

1325
01:17:52,370 --> 01:17:54,910
a certain start up costs
over several years,

1326
01:17:54,910 --> 01:17:57,010
rather than in a single year.

1327
01:17:57,010 --> 01:17:58,970
So we can do that five year.

1328
01:17:58,970 --> 01:18:00,730
It's permissible.

1329
01:18:00,730 --> 01:18:03,890
OK, that's good information.

1330
01:18:03,890 --> 01:18:05,350
Anybody else see the audits.

1331
01:18:05,350 --> 01:18:07,410
So you'll see if you
like them at the end

1332
01:18:07,410 --> 01:18:09,610
to as they're getting
prepared they'll be

1333
01:18:09,610 --> 01:18:11,770
coming back to this committee.

1334
01:18:11,770 --> 01:18:15,730
So every year you'll see
that the prior year's audit

1335
01:18:15,730 --> 01:18:18,910
and see if you think
they were prepared.

1336
01:18:18,910 --> 01:18:20,070
Well thank you.

1337
01:18:20,070 --> 01:18:21,010
Thank you John.

1338
01:18:21,010 --> 01:18:21,530
Thank you John.

1339
01:18:21,530 --> 01:18:22,030
Thank you.

1340
01:18:22,030 --> 01:18:22,790
You're welcome.

1341
01:18:22,790 --> 01:18:24,990
Yeah unrelated to the
audit conversation,

1342
01:18:24,990 --> 01:18:28,370
maybe we could touch on
next steps in general

1343
01:18:28,370 --> 01:18:30,370
with the budget process.

1344
01:18:30,370 --> 01:18:32,290
Sure and timeline.

1345
01:18:32,290 --> 01:18:35,370
So September 9 will be
the first public hearing

1346
01:18:35,370 --> 01:18:37,930
at o'clock PM here.

1347
01:18:37,930 --> 01:18:41,530
And so we will go
over the commission

1348
01:18:41,530 --> 01:18:43,970
will make a decision
about millage.

1349
01:18:43,970 --> 01:18:46,450
I thought that was the 21st.

1350
01:18:46,450 --> 01:18:50,230
I was told they will get the
results of the survey then.

1351
01:18:50,230 --> 01:18:52,610
But decision was
supposed to be the 21st.

1352
01:18:52,610 --> 01:18:55,310
So let me check the we got
budget and then millage right.

1353
01:18:55,310 --> 01:18:59,610
So the budget yeah the
ninth that's a Wednesday.

1354
01:18:59,610 --> 01:19:04,070
That's tentative I
think it was 9 8 at six.

1355
01:19:04,070 --> 01:19:08,010


1356
01:19:08,010 --> 01:19:08,510
Hi, John.

1357
01:19:08,510 --> 01:19:09,030
Thank you.

1358
01:19:09,030 --> 01:19:09,530
You're welcome.

1359
01:19:09,530 --> 01:19:11,250
Thank you.

1360
01:19:11,250 --> 01:19:13,070
I have it on Wednesday.

1361
01:19:13,070 --> 01:19:14,930
The budget commission meeting.

1362
01:19:14,930 --> 01:19:16,050
The ninth.

1363
01:19:16,050 --> 01:19:18,730
Yeah we have tentative and then
finals and then we have budget

1364
01:19:18,730 --> 01:19:19,850
and then we have millage.

1365
01:19:19,850 --> 01:19:21,070
So they will.

1366
01:19:21,070 --> 01:19:23,090
So it'll be first
reading of the ordinance

1367
01:19:23,090 --> 01:19:26,050
to establish the millage
rate for the fiscal year.

1368
01:19:26,050 --> 01:19:28,610
And then what we do when
they establish that is we

1369
01:19:28,610 --> 01:19:31,510
advertise that and then
we'll have second hearing.

1370
01:19:31,510 --> 01:19:34,270
So first hearing is
September 9, o'clock PM here.

1371
01:19:34,270 --> 01:19:35,890
We had to move it to
a Wednesday because we

1372
01:19:35,890 --> 01:19:39,930
can't be on the same day as the
school district or the County.

1373
01:19:39,930 --> 01:19:43,490
So we'll do first
reading of adopting

1374
01:19:43,490 --> 01:19:46,590
the budget and first reading of
establishing the millage rate.

1375
01:19:46,590 --> 01:19:49,090
So they will get all of
the survey information

1376
01:19:49,090 --> 01:19:53,330
and the budget road
exercise content

1377
01:19:53,330 --> 01:19:55,810
at that meeting to help
make their decision.

1378
01:19:55,810 --> 01:20:01,310
So the 9 will be when
millage decision is made.

1379
01:20:01,310 --> 01:20:05,210
Yep we'll prepare the
millage rate to be

1380
01:20:05,210 --> 01:20:07,550
what the trim notices said.

1381
01:20:07,550 --> 01:20:10,650
So the 3.6175 and
then the commission

1382
01:20:10,650 --> 01:20:13,050
has the opportunity
to they can't

1383
01:20:13,050 --> 01:20:16,290
go up but they can come down.

1384
01:20:16,290 --> 01:20:18,590
And then what's the
difference on the 21st.

1385
01:20:18,590 --> 01:20:19,270
What is that.

1386
01:20:19,270 --> 01:20:20,070
That's just second.

1387
01:20:20,070 --> 01:20:21,790
That's second reading
and final adoption.

1388
01:20:21,790 --> 01:20:25,810
That's usually a faster process
through the ordinance where

1389
01:20:25,810 --> 01:20:29,730
unless there is any changes that
occurred at the first reading,

1390
01:20:29,730 --> 01:20:32,790
then it just rolls
through pretty seamlessly.

1391
01:20:32,790 --> 01:20:35,330
Unless Ralph has anything else
to add on the ordinance process

1392
01:20:35,330 --> 01:20:36,550
change the second reading.

1393
01:20:36,550 --> 01:20:38,550
So it's important to
go to both, right.

1394
01:20:38,550 --> 01:20:41,690


1395
01:20:41,690 --> 01:20:42,630
Before we adjourn.

1396
01:20:42,630 --> 01:20:44,810
Is that all you had, Cathy.

1397
01:20:44,810 --> 01:20:47,230
Yeah other than I mean, I
thought they were great.

1398
01:20:47,230 --> 01:20:49,370
Yeah great to do
these roadshows.

1399
01:20:49,370 --> 01:20:51,890
Thank you to the team.

1400
01:20:51,890 --> 01:20:55,570
Overall, I thought
however, this turns out

1401
01:20:55,570 --> 01:20:57,890
I just hope that
this is maybe becomes

1402
01:20:57,890 --> 01:21:01,910
AI don't know we might career
called it a best known method.

1403
01:21:01,910 --> 01:21:06,230
For the way that you just engage
a community on a conversation.

1404
01:21:06,230 --> 01:21:09,630
And I don't know what
the I'm going to call it.

1405
01:21:09,630 --> 01:21:13,010
The next steps are from that,
but I would think that we've

1406
01:21:13,010 --> 01:21:16,050
got some traction
and conversations

1407
01:21:16,050 --> 01:21:20,690
around the importance of how
we're unpeeling the onion

1408
01:21:20,690 --> 01:21:23,510
or climbing the mountain,
as you guys shared.

1409
01:21:23,510 --> 01:21:28,810
And I think this type of whether
however you use this committee

1410
01:21:28,810 --> 01:21:32,890
going forward, I would
in talking with Camden

1411
01:21:32,890 --> 01:21:39,930
to love to make sure we keep a
fresh in our minds how we are

1412
01:21:39,930 --> 01:21:45,370
tackling, especially
the critical capital

1413
01:21:45,370 --> 01:21:47,970
improvement projects and an
understanding of appreciation

1414
01:21:47,970 --> 01:21:52,690
of assets as a constant
dialogue that keeps

1415
01:21:52,690 --> 01:21:54,230
a drumbeat throughout the year.

1416
01:21:54,230 --> 01:21:57,090
And it shouldn't just be a once
a year thing, because first

1417
01:21:57,090 --> 01:21:58,030
of all, it doesn't.

1418
01:21:58,030 --> 01:21:59,350
It isn't a once a year thing.

1419
01:21:59,350 --> 01:22:01,870
It's happening and we're
learning and growing.

1420
01:22:01,870 --> 01:22:04,670
So I just I don't know
what the answer is to that,

1421
01:22:04,670 --> 01:22:07,610
but I guess I just put a plea
to say like, can we create

1422
01:22:07,610 --> 01:22:11,010
some type if you all agree, like
a quarterly cadence or something

1423
01:22:11,010 --> 01:22:14,330
on this type of dialogue, and
with Camden and your team on how

1424
01:22:14,330 --> 01:22:18,250
things are evolving and
getting healthier where we see

1425
01:22:18,250 --> 01:22:20,970
some unhealthiness, I think just
having that good dialogue would

1426
01:22:20,970 --> 01:22:27,010
be useful around budget
spend about our budget

1427
01:22:27,010 --> 01:22:30,070
and how we're tracking
like the 30% 36, whatever,

1428
01:22:30,070 --> 01:22:31,550
the gray and the blue bars.

1429
01:22:31,550 --> 01:22:37,550
I think it's about how we've
got this mountain of I don't 200

1430
01:22:37,550 --> 01:22:41,890
million and we're tackling
it or we've got solutions

1431
01:22:41,890 --> 01:22:43,270
to addressing some of this.

1432
01:22:43,270 --> 01:22:44,930
But new things came
on that we're going

1433
01:22:44,930 --> 01:22:46,190
to be looking at next year.

1434
01:22:46,190 --> 01:22:49,370
I mean, let's just not wait
until June of next year

1435
01:22:49,370 --> 01:22:50,910
to notice some of these things.

1436
01:22:50,910 --> 01:22:54,350
And if we do increase
the mileage, what.

1437
01:22:54,350 --> 01:22:59,140
And we know where we're going to
focus it, what are we spending.

1438
01:22:59,140 --> 01:22:59,860
How are we doing.

1439
01:22:59,860 --> 01:23:01,020
Yeah, that's the next question.

1440
01:23:01,020 --> 01:23:02,180
If there is any increase.

1441
01:23:02,180 --> 01:23:03,020
Yeah, yeah.

1442
01:23:03,020 --> 01:23:05,300
And you guys did a great job
putting the road show on.

1443
01:23:05,300 --> 01:23:06,180
You really did.

1444
01:23:06,180 --> 01:23:09,960
You had a very short
amount of time.

1445
01:23:09,960 --> 01:23:12,280
There was a lot of education.

1446
01:23:12,280 --> 01:23:15,060
I noticed there was a lot
of head folks were like OK.

1447
01:23:15,060 --> 01:23:16,460
And they were
starting to get it.

1448
01:23:16,460 --> 01:23:18,980
Yeah I think that was you
did a great job with that.

1449
01:23:18,980 --> 01:23:19,980
All of you guys did that.

1450
01:23:19,980 --> 01:23:21,240
So thank you.

1451
01:23:21,240 --> 01:23:24,480
What we could do
to Cathy's point,

1452
01:23:24,480 --> 01:23:26,320
typically, I think our
meeting in November

1453
01:23:26,320 --> 01:23:27,980
is an after action
of the budget.

1454
01:23:27,980 --> 01:23:30,980
But we could maybe
put together staff,

1455
01:23:30,980 --> 01:23:32,600
could put together
a calendar of things

1456
01:23:32,600 --> 01:23:35,180
that you might want to work
on for the next fiscal year,

1457
01:23:35,180 --> 01:23:39,480
whether it's our financial
reserve policies,

1458
01:23:39,480 --> 01:23:41,800
quarterly redoing
the budget to actuals

1459
01:23:41,800 --> 01:23:45,200
income statements, balance
sheets coming to you

1460
01:23:45,200 --> 01:23:46,920
so I can put something
together to give

1461
01:23:46,920 --> 01:23:48,140
you something to react to.

1462
01:23:48,140 --> 01:23:50,640
And then if there's
other items on there,

1463
01:23:50,640 --> 01:23:52,220
let's add asset management.

1464
01:23:52,220 --> 01:23:55,380
Let's add other
items for discussion.

1465
01:23:55,380 --> 01:23:57,600
We can try to
calendar that out so

1466
01:23:57,600 --> 01:24:00,200
that you know what the plan is.

1467
01:24:00,200 --> 01:24:03,800
Throughout throughout
the next year.

1468
01:24:03,800 --> 01:24:07,960
One other piece that we have
to comply with starting January

1469
01:24:07,960 --> 01:24:12,440
1 from the state office,
is we will have to do a 10%

1470
01:24:12,440 --> 01:24:15,200
budget cut exercise every year.

1471
01:24:15,200 --> 01:24:21,280
We have to post all salaries,
titles, names and positions

1472
01:24:21,280 --> 01:24:23,480
on a quarterly
basis, and we have

1473
01:24:23,480 --> 01:24:28,320
to publish our documents
sooner than we ever have

1474
01:24:28,320 --> 01:24:30,140
had to for our budget process.

1475
01:24:30,140 --> 01:24:32,280
So I think those will be
critical areas that we work

1476
01:24:32,280 --> 01:24:34,340
with you all in this group.

1477
01:24:34,340 --> 01:24:36,580
But as far as the
education campaign, I mean,

1478
01:24:36,580 --> 01:24:39,060
I loved getting out there and
talking with the residents.

1479
01:24:39,060 --> 01:24:43,540
So any way we can increase that,
shore it up and hear from them,

1480
01:24:43,540 --> 01:24:46,100
I think it's
wonderful to do that.

1481
01:24:46,100 --> 01:24:48,900
So thanks.

1482
01:24:48,900 --> 01:24:52,600
And if I can borrow
your budget audit cycle

1483
01:24:52,600 --> 01:24:57,520
and for us look at
spending saving.

1484
01:24:57,520 --> 01:25:00,120
We're about to close
the spending cycle.

1485
01:25:00,120 --> 01:25:05,220
I'd like for us to open the
saving cycle to your point,

1486
01:25:05,220 --> 01:25:08,560
there's been a lot on
social media about where

1487
01:25:08,560 --> 01:25:10,640
are we cutting costs.

1488
01:25:10,640 --> 01:25:13,060
If there's nothing
else to cut, so be it.

1489
01:25:13,060 --> 01:25:15,700
But let us know
that you've tried.

1490
01:25:15,700 --> 01:25:17,760
And here's where you looked.

1491
01:25:17,760 --> 01:25:24,380
And that's a preamble to the
10% Absolutely and for January.

1492
01:25:24,380 --> 01:25:27,160
So I would like to
see that savings

1493
01:25:27,160 --> 01:25:30,020
like to rotate out
of the spending,

1494
01:25:30,020 --> 01:25:32,380
rotate into the savings.

1495
01:25:32,380 --> 01:25:35,720
Sure so.

1496
01:25:35,720 --> 01:25:36,340
All right.

1497
01:25:36,340 --> 01:25:38,960
If there's nothing else.

1498
01:25:38,960 --> 01:25:39,980
Meeting adjourned.

1499
01:25:39,980 --> 01:25:40,680
Thank you.

1500
01:25:40,680 --> 01:25:42,510
Thank you.

1501
01:25:42,510 --> 01:25:55,000