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Mike Tess, council chambers, April 25th.

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Mike Tess, council chambers, April 25th.

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Mike Tess, council chambers, April 25th.

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Hey, good morning. I'll call the council meeting, regular schedule council meeting for April 25th to order.

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You know, something in the, I'm going to rely on everybody's help here today. From the outside, calm, cool, collective. On the inside, I must whirl in traffic, so bear with me.

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I'm going to ask you out the get go in case of a tie we've got six of us up here, what happens today?

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Thank you, through Deputy Mayor Gerwin, and the event of a tie, a motion is lost.

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In case of a tie it's passed, okay?

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No loss.

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Oh, okay.

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I'm turning up my volume, I already got technical difficulties here.

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Thank you.

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I know something before we start the meeting, I'm going to do the county land acknowledgement that Sturgeon County recognizes that we're meeting on Treaty 6 territory, their traditional homelands of the Alexander and First Michelle nations, as well as Matys nations of Alberta number 4.

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We're all treaty people and we love and cherish this place we call home and the land that provides for us.

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a place where our families, friends, and other relatives live and grow.

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We commit ourselves to becoming better, treaty people so that this place,

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and those we love continue to thrive as long as the sun shines, the grass grows, and the river flows.

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And Mr. Sopco, can we carry on with the first, no, no, no.

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Now before I'm looking, I'm looking for a motion

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for the April 25th regular council meeting to

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Yeah, adoption of the agenda. Yeah, and

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Councillor Komo has accepted that and

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then we'll move on to the

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You know, something, it'd be nice if all those in favor would vote.

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Okay, thank you. And we'll move on to item 3.1, the April 11th, regular council meeting. I've already read the minutes, and thank you. Councilor Thoms is, and we're all going to vote on that now. All those in favor of accepting that. Thank you. Okay, further on, Mr. Sobko, we are still going to do items

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Item 6.1. Yes, through you, Deputy Mayor Durwin, the first item is item 6.1.

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The request for property tax cancellation due to fire loss for tax roll 3716005.

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And Ms. Duquette will be presenting this item.

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Thank you.

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Good morning, Deputy Mayor Durwin and Council and members of the public with me today is actually Ms. Valerie Lawson.

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And she's going to take us through this request for decision.

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Good morning, Council and members of the public.

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My name is Valerie Lossin and I'm the Senior Program Lead for Treasury and Financial Planning.

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Valerie, you might want to get a little closer to the microphone.

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We are bringing forward a request for decision to refund a portion of 2022 property taxes in the amount of $2,074 and $84 cents for tax roll 3716005.

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On June 30th, 2022, a fire incident occurred that destroyed the residents' primary dwelling and

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for significantly reduce the assessment value of the property.

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On July 11th, upon being notified of the fire by protective services, assessment services investigated,

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investigated the damage and the property.

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This resulted in a reduction in assessment value from approximately $1 million down to a postfire assessment of 376,000.

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The property owner has submitted a request to have 2022 property taxes

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is adjusted based on the reduced value of the property.

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In accordance with Sturgeon County's municipal property tax cancellation, reduction, refund, and deferral policy,

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as well as past practices of considering similar situations.

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Administration is recommending that $2,074 and $84 be refunded to the property owner.

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This represents the pro-rated portion of the 2022 tax levy based on the revised property value.

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After today's meeting, administration will notify the property owner of Council's decision, and with that we'd be happy to take any questions.

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Thank you very much for the presentation. Any questions from Council?

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None at all, okay then.

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There we go. Councilor Stang.

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Thank you, through the chair. That Council refund the 2022 property taxes in the amount of $2,074.84 for tax rule 371, 6005.

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If I could speak to that, it's a truly unfortunate incident that we have to deal with that.

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But I will wholeheartedly support this.

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Councillor Thomms.

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Thanks, three, Mr. Chair.

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I'm definitely going to support this as well.

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I'm glad we have the opportunity to be able to readjust things on compassionate grounds when

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something is traumatizing as a fire occurs for somebody.

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So absolutely going to support this and glad that in the past, as well as hopefully going forward,

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we have the ability to contemplate these life circumstances.

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I'm seeing no other questions then, I'll call the question, all those in favor.

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And that looks like a unanimous decision, thank you very much.

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Okay, we'll move on to item 6.3,

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but that's okay with you, Mr. Southgo.

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Yes, thank you, Deputy Mayor Durwin, and I believe Ms. McKinnis will be presenting this item.

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Good morning, Deputy Mayor Durwin and members of Council.

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For the record, I am Bonnie McGinnis, and I'm the manager of planning and development services.

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Item 6.1 is in reference to an application to redistrict lands from A.G.A.

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Agriculture to R.V.S. Recreation Vehicle Storage.

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The recommendation is that council approve first reading and permit the application

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to proceed to public hearing to allow the applicant to present and receive feedback from

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the public and council on the proposal.

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Jonathan Hems Kirk joins me here this morning and will present this item for council's

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consideration after which we are available

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to answer any questions from Council.

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Perfect.

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Thank you very much, Bonnie.

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I'm just gonna get my presentation shared up here

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on the screen for everyone.

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Okay, we should be good to go.

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Well, good morning, everyone.

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For the record, my name is Jonathan,

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he's planning and subdivision officer

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treating a bylaw 1627-23,

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which is an amendment to our land use bylaw.

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So the parcel we're looking at today

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is fairly southern in the county.

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It's located directly south of Highway 37.

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and just a few kilometers to the east of Highway 2.

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Looking at some local context for this one,

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we can see our subject parcel that is highlighted

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in yellow that parcels within our agricultural district

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currently.

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Most of the parcels in the immediate vicinity

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that you can see here on your screen

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also share that same agricultural designation

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with a few exceptions.

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If we go a little bit north and east of Highway 37,

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there is a one small existing RV storage operation

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and a small general industrial parcel as well.

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But for the most part, everything we're seeing here

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in the area is egg.

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Looking at the parcel itself, size wise,

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it's roughly 68 and a half acres.

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It is the east half of this quarter section.

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There's been one existing parcel subdivided out there

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in the northeast portion.

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There is a homestead, roughly halfway down the parcel.

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It's accessed via a direct approach from Highway 37.

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Further to the south of that,

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we have an existing agricultural operation, and in the far northwest corner we have a small

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piece of land that's a little bit isolated from the remainder of the lot, which is the subject

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of this application. So the applicants have come forward and they are proposing, rather,

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to redistrict a portion of the lot, roughly nine and a half acres, from its current agricultural

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cultural district to our RVS recreational vehicle storage district.

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This would create split zoning in the parcel, as the remainder would remain agricultural,

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continue to be cultivated, but this portion would become RV storage.

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And the intent is to operate a business at that area, access from Highway 37.

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And that would be a permitted use within this district.

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In the application, it was outlined that in the opinion of our landowner,

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that portion there highlighted in red that would be redistricted is isolated from the remainder of the parcel and would make a good position for Arby storage to take place.

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Moving on to some of the details of the application. The proposal we have here is for a smaller scale Arby storage operation.

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45 units is what they are applying for. They have outlined some of the grading changes in their plans that they would undertake if successfully redistricted.

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They've also highlighted a six foot perimeter fence around the area in addition to gated

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entries, solar lighting and security cameras to provide assurance to its users.

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And lastly, noting that drainage in the area would be going to the north and to the east

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through existing culverts and approaches towards the Highway 37 ditch.

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Alberta Transportation and Economic Corridors has issued a roadside development permit for

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this application for the 45-unit business.

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As normal practice, we refer it out to several members of administration and a few comments

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to share.

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With respect to the application, any future development permit may require some further

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details in accordance with general municipal servicing standards.

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And the second comment we received is that at a size of 9 and a half acres and a proposal

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of only 45 units, there is potential and capacity on these lands for more RB storage to occur,

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we could have upwards of 200 units or so that could be allowable in this area, of course,

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that would be subject to a new roadside development permit in the future and a new development permit

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with the county, but something for consideration given the parcel size.

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So lastly, for some relevant

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policy and legislation, there is no area structure plan for this portion of the county and so we turn

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into our municipal development plan to provide some policy direction and regulation.

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Starting first with the neighborhood, this parcel is right on the boundary of a few

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of our different neighborhoods in the county, but primarily is located within neighborhood

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C, which purpose is to position Sturgeon County as an agricultural leader.

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With respect to policy, there's a few here on the screen I'll just quickly touch on, starting

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with 5.2.4, which identifies that the county should collaborate with current and future business

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owners for opportunities for them to exist here in the county, which we are doing by taking

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them through this redistricting process.

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5.4.9 ensures that existing infrastructure and road corridors are able to accommodate

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the proposed use and potential proposed growth.

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In this regard, a roadside development permit has been issued, access would be done directly

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via Highway 37.

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And lastly, 5.5.14, notes that Council may consider this kind of development on a case-by-case

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basis given that several criteria are met. In this case for the application, we don't have any

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subdivision proposed. There are no service upgrades required. And lastly, we would need to show that

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there is a demonstrated support from the local community, which we would look to achieve through a

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future public hearing.

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So with that administration would recommend that Council give first reading to

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by law 16, 27, 23, allowing it to proceed to that public hearing stage to hear feedback

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from any and all affected parties.

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That will conclude my presentation and myself and the rest of our GM are happy to answer

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any questions.

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Thank you.

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Thank you for that report.

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A lot more detailed than normally that come before us.

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I see the local councillor would like to ask a couple questions.

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And thanks to you, Mr. Chair.

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So I have a couple of questions. Number one, how does this proposal align with ramp?

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First of all, how have we looked at that? And secondly, can you tell me how many RV parks we currently have in the county?

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And how many specifically within Division 1 and 2 and maybe just off Highway 37 in that area, please?

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Through Deputy Mayor Durwin to Councillor Tombs with regards to compliance with ramp.

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The, these lands are primary agricultural lands, but, but ramp doesn't really speak to RV

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storage.

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It speaks more to sort of the particular uses that, that would be appropriate and some

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of these diversified uses are appropriate under, under ramp.

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So I guess there would be some consideration that this might not be considered agriculture,

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culture, so there may be some consideration in that regard.

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Go

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ahead, Travis.

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I'm Mr. Peter.

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And thank you and through the chair, this is to you a supplement on that.

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Something that the county is pursuing in the months to come is we are looking at the primate and

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call them the marginal lands out in the county to come up with a policy that

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And that will accommodate these RV, these storage applications in the future.

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So as Council and the public consider these, there will be a model in a framework that will be able to accommodate it.

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That certainly will be consistent with ramp but to be made in a sturgeon approach.

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It's not clarification before I'm sorry just to further clarify also this is a redistricting

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application which has no that does not need to be circulated to the EMRB only statutory

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documents need to go to the EMRB for compliance.

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Just follow up.

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Sorry, and how many RV parks do we have in the vicinity or within the county as a whole

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right now, and then I do have one additional question after that.

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Thank you.

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To answer your question through your deputy mayor to Councillor Thomson, don't have an exact number.

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I know we did a bit of an analysis a while back, but perhaps something we can bring back for you for a definitive number as well as division specific as well.

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Thank you, Councillor Sting.

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Thank you, through the chair.

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I know in the past, we've had concerns on Highway 37 considering the traffic load on that.

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So having said that, what type of upgrades would be required if this rezoning would go through?

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Because that would be substantial in thinking.

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Through you, Deputy Mayor Durbin, to Councillor Stang, so with Alberta or, sorry, transportation, economic corridors,

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issuing a roadside development permit, inciting no required upgrades for intersection upgrades, or lane tapers, or anything like that,

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We can anticipate there's nothing needed in terms of road upgrades for this application.

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Councillor Tombs.

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Thanks, through you, Mr. Chair.

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So my last question with respect to RV parks has there ever been any analysis done on

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what occurs to the soil after?

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I mean, we have a multitude of vehicles in there with a lot of fluids that could potentially

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be leaking in and out of them.

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We've talked about drainage, so we know that whatever is in there is likely going to be going

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down into the drainage channel.

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So can you tell me whether there's any issues with soil contamination and sterilization of

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We don't really have any understanding with regards to, in terms of contamination with regards to what happens.

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On, with regards to RV storage, most of the vehicles I would assume during the winter would have been winterized, so they would have, you know, most of the fluids would have been drained other than antifreeze. I'm not sure it would be any more significant than machinery in a farm yard or those types of things. I'm not sure it would be significantly different. Go ahead, Councillor Recomo. Thank you. Through the chair.

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You mentioned that there's room for, they're looking at 45 room for up to 200 and in light of Councillor Stang's comments about highway 37 and, and reservations with how busy that road is, you know, the, the triggering point where it goes from 45 up to 200, would that trigger an AT look at going, okay, now we may maybe need a side road, and if so, do they own the secondary piece property where they can get over to the next gravel road?

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on an access road.

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Through you, Deputy Mayor Durbin, to Councilor Cuomo.

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So to answer your first part of the question, applicants applying for 45 years, they have

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not indicated to anyone at the county that they're looking to do more than that, starting

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00:31:12,620 --> 00:31:13,140
with a base.

221
00:31:13,400 --> 00:31:14,920
There is potential room for growth.

222
00:31:15,460 --> 00:31:19,780
As soon as they look to exceed past that 45 units, the county issues a development permit

223
00:31:19,780 --> 00:31:24,820
for 45 units, even if they wanted to go up to 75 units, a marginal increase, it would

224
00:31:24,820 --> 00:31:29,460
still require one a new development permit with the county, but also a new roadside development

225
00:31:29,460 --> 00:31:34,700
permit with Alberta transportation. So Alberta transportation would look at the increased growth that's going to be in that area

226
00:31:34,700 --> 00:31:40,620
Is it going to affect the highway or the new approaches needed that we looked at any any increase that we have that'll be taken care of.

227
00:31:42,850 --> 00:31:44,410
Thank you any other questions

228
00:31:47,420 --> 00:31:49,680
That being said that we have the local council

229
00:31:51,120 --> 00:31:52,500
Read in the motion please

230
00:31:56,220 --> 00:31:57,360
Three Mr. Chair

231
00:31:58,340 --> 00:32:03,880
That council give first reading on by law 1627 slash 23 and if I may speak to this

232
00:32:05,340 --> 00:32:13,880
I'm going to support this but I'm going to support this so that I can hear what the surrounding community has to say with respect to RV parks within the area.

233
00:32:14,480 --> 00:32:25,800
I know there have been a number of applications over the last couple of years and like I say I'm curious to hear what the public has to say with respect to that type of business being brought into the area.

234
00:32:25,800 --> 00:32:25,860
Yeah.

235
00:32:28,560 --> 00:32:34,240
Anybody else? Just make one comment, like Councillor Tom was saying, you know,

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00:32:34,340 --> 00:32:40,820
in the eastern part of Canada, they are required now to lay down a liner and five inches

237
00:32:40,820 --> 00:32:47,620
agrable and then reclaim that afterwards. So there's thoughts that maybe sometime in

238
00:32:47,620 --> 00:32:52,940
the future that would happen, Sturgeon County, with the amount of RV sites we have.

239
00:32:57,400 --> 00:32:57,960
Seeing

240
00:32:58,860 --> 00:33:00,020
All those in favour?

241
00:33:02,850 --> 00:33:03,990
I'll pass unanimously.

242
00:33:04,370 --> 00:33:05,090
Thank you very much.

243
00:33:08,100 --> 00:33:08,360
Okay.

244
00:33:08,820 --> 00:33:10,320
So, 6.3 down.

245
00:33:10,860 --> 00:33:11,780
Mr. Sopco.

246
00:33:12,080 --> 00:33:12,280
Okay.

247
00:33:12,780 --> 00:33:15,180
Thank you.

248
00:33:15,340 --> 00:33:16,080
Deputy Mayor Durwin.

249
00:33:16,620 --> 00:33:21,980
Administration recommends that Council moved item 7.1, which is a closed session item for

250
00:33:21,980 --> 00:33:31,000
the Assessment Complaints Update for Rolls 2820000 and 4940000, so there will be a closed session

251
00:33:31,000 --> 00:33:33,660
motion coming up shortly for a member of council to read.

252
00:33:34,440 --> 00:33:34,840
Okay.

253
00:33:35,000 --> 00:33:36,060
Thank you.

254
00:33:36,980 --> 00:33:37,780
Councillor Thoms.

255
00:33:38,160 --> 00:33:40,300
I can go ahead and put this in close session.

256
00:33:40,700 --> 00:33:40,900
Thank you.

257
00:33:41,260 --> 00:33:42,240
Thanks to you, Mr. Chair.

258
00:33:42,400 --> 00:33:45,900
That council moved to a closed session at 9.22 a.m., pursuant to section 1972.

259
00:33:46,060 --> 00:33:48,920
The municipal government acted in accordance with section 24 by some officials.

260
00:33:49,420 --> 00:33:55,480
In section 25, disclosure harmful to economic and other interests of a public body of the freedom of information and protection of privacy act.

261
00:33:57,160 --> 00:33:57,660
Thank you.

262
00:33:57,660 --> 00:34:00,280
So I guess we'll give you time to clear the galley,

263
00:34:00,500 --> 00:34:02,200
whoever can be here, all

264
00:34:05,400 --> 00:34:05,920
these things.

265
00:34:06,740 --> 00:34:10,600
All those in favor of going to the closed session, thank you.

266
00:34:10,600 --> 00:34:11,120
Thank you.

267
00:55:33,040 --> 00:55:38,390
motion. I feel as though I may be shouldn't until we go for it.

268
00:55:55,420 --> 00:55:56,700
Gary, come

269
00:56:23,420 --> 00:56:23,680
on.

270
00:56:25,990 --> 00:56:26,610
Council Member,

271
00:56:26,790 --> 00:56:31,330
you're going to read in the motion? Sure, again, thanks, through the chair, that council

272
00:56:31,330 --> 00:56:36,750
direct administration to proceed as recommended by administration in the confidential request

273
00:56:36,750 --> 00:56:42,850
for decision of item 7.1 of the April 25, 2023 regular council meeting agenda.

274
00:56:45,210 --> 00:56:45,610
Thank you.

275
00:56:45,610 --> 00:56:47,710
All those in favour?

276
00:56:50,620 --> 00:56:57,980
We see a five to all those opposed? We have five to one decision there. And the next motion, please.

277
00:57:00,220 --> 00:57:16,920
That the council requests for decision of the item 7.1 of the April 25, 2023 regular council agenda remain confidential in accordance with Section 24 advice from officials of the freedom of information and protection of privacy act.

278
00:57:18,700 --> 00:57:19,760
All those in favor?

279
00:57:21,680 --> 00:57:22,560
Fast unanimously.

280
00:57:28,980 --> 00:57:30,220
Recess, Mr. Southgo.

281
00:57:30,860 --> 00:57:32,360
Yes, thank you, Deputy Mayor Derwin.

282
00:57:32,700 --> 00:57:35,500
Administration recommends that Council recess the Council meeting.

283
00:57:35,720 --> 00:57:39,860
And if you can give just a couple of moments for us to transition to committee of the whole.

284
00:57:40,580 --> 00:57:41,960
Take a five-minute break.

285
00:57:42,180 --> 00:57:43,040
Thank you.

286
00:57:43,180 --> 00:57:43,940
Five-minute break, then.

287
00:57:44,160 --> 00:57:44,400
Thank you.

288
00:59:12,410 --> 00:59:13,030
Regular Council.

289
00:59:16,940 --> 00:59:18,300
Item 6.5.

290
00:59:19,740 --> 00:59:20,840
And we have a-

291
00:59:21,700 --> 00:59:22,300
Pardon me?

292
00:59:22,720 --> 00:59:22,800
Yeah.

293
00:59:22,800 --> 00:59:25,640
So any time you, ladies, are ready?

294
00:59:28,550 --> 00:59:29,710
Okay, thank you.

295
00:59:30,370 --> 00:59:36,490
So for the good afternoon, W.D. Mayor Durwin, Council and members of the public.

296
00:59:36,630 --> 00:59:40,630
For the record, my name is Sabrina Duquette, and I'm the manager of corporate finance and treasury.

297
00:59:41,450 --> 00:59:46,230
Today, we have two motions before Council, one to have the audited statements approved.

298
00:59:46,830 --> 00:59:51,830
And another one to transfer the annual surplus to the general operating reserve.

299
00:59:51,830 --> 00:59:53,030
So,

300
00:59:55,920 --> 00:59:59,940
as mentioned, I'm here to present the 2022 financial year and

301
01:00:00,000 --> 01:00:12,740
Report, and joining me is Mr. Hayes, our chief financial officer, and our external auditors, Mr. Chris Chalak and Tanner from MNP-LLP, who will present the audited financial statement results to council.

302
01:00:15,660 --> 01:00:32,060
So in December of 2021, council approved the 2022 operating capital budgets, the sudden motion, the planned financial activities for 2022. In November of 2022, MNP-LLP presented the 2022 audit service

303
01:00:32,060 --> 01:00:35,340
plan to council and administration worked with the auditors to complete the

304
01:00:35,340 --> 01:00:39,740
interim audit. During January and February, financial accounting,

305
01:00:39,900 --> 01:00:43,400
reconcilations working paper development and audit preparation were well

306
01:00:43,400 --> 01:00:47,400
underway to be fully prepared for the audit which occurred in March of 2023.

307
01:00:48,480 --> 01:00:53,620
This was the county's first year of audit with MNPLLP, so more effort was

308
01:00:53,620 --> 01:00:58,620
undertaken to ensure that certain requirements were met and understood. MNP was

309
01:00:58,620 --> 01:01:00,940
as clear in their expectations, timely and professional.

310
01:01:02,920 --> 01:01:11,440
So just to go over responsibilities pertaining to the financial statements, administrations

311
01:01:11,440 --> 01:01:16,520
responsible for the fair preparation and presentation of the statements, and results in accordance

312
01:01:16,520 --> 01:01:21,540
with the Canadian public sector accounting standards, we're also responsible for developing

313
01:01:21,540 --> 01:01:23,080
and monitoring the internal controls.

314
01:01:24,210 --> 01:01:29,000
Council's responsibilities include oversight of management, appointing an independent external

315
01:01:29,000 --> 01:01:34,900
auditor and to approve the audited financial statements. Auditors are required to provide reasonable

316
01:01:34,900 --> 01:01:39,160
assurance that the financial statements are free of material statements and provide an overall

317
01:01:39,160 --> 01:01:40,860
opinion on the statements.

318
01:01:44,320 --> 01:01:47,800
So to go through the financial assets, overall, there was a decrease

319
01:01:47,800 --> 01:01:54,400
of 18 million from 2021 to 2022 and I'll go through a few of the reasons. So during 2021,

320
01:01:54,760 --> 01:02:00,420
taking us a little bit back in time, the cash and cash equivalence balance was substantial because

321
01:02:00,420 --> 01:02:05,500
because at the time the bank rates were no different than the longer-term investment rates

322
01:02:05,500 --> 01:02:06,160
at that time.

323
01:02:06,700 --> 01:02:11,120
However, during 2022, you'll see a shift in the balances from cash and cash equivalence

324
01:02:11,120 --> 01:02:15,340
to investments due to favorable rates of return for longer-term investments.

325
01:02:16,660 --> 01:02:21,980
Rates at the time of investment in 2022 were higher than historical rates, and they continued

326
01:02:21,980 --> 01:02:23,000
to rise throughout the year.

327
01:02:23,500 --> 01:02:28,700
With the rising interest rates through 2022, the market value of investments exceeded the

328
01:02:28,700 --> 01:02:34,060
curing value, but market costs below costs are considered to be temporary, therefore no

329
01:02:34,060 --> 01:02:36,740
rate downs were recorded or have been recorded.

330
01:02:38,340 --> 01:02:43,620
The net difference from 2021 to 2022 between cash and cash equivalents and investments

331
01:02:43,620 --> 01:02:49,800
is 19.5 million and some of the contributing factors include the county front-ended 9 million

332
01:02:49,800 --> 01:02:55,040
from cash on hand for debt funded capital projects due to several interest rates hikes from

333
01:02:55,040 --> 01:03:01,440
the Bank of Canada. This required administration to amend many borrowing by-laws to incorporate

334
01:03:01,440 --> 01:03:06,820
the new interest rates during 2022. However, cash positions were sufficient to cover and

335
01:03:06,820 --> 01:03:13,360
finance these projects front-ended. As well, capital spending in 2022 was 65 million compared

336
01:03:13,360 --> 01:03:21,200
to 37.5 in 2021. A $27.5 million increase in the capital to programming and relative expenditures,

337
01:03:21,200 --> 01:03:24,160
and that does have cash flow considerations.

338
01:03:24,600 --> 01:03:26,060
So a few key things to note here.

339
01:03:26,680 --> 01:03:30,740
10 million of the capital was in accounts payable.

340
01:03:30,860 --> 01:03:32,960
The trade accounts payable in accruals at your end.

341
01:03:33,480 --> 01:03:37,740
9 million of the funding was front-edited from cash for debts.

342
01:03:38,420 --> 01:03:41,400
And that leaves an additional 8.5 million cash outflow

343
01:03:41,400 --> 01:03:43,800
from spending from 2022 to 2021.

344
01:03:49,080 --> 01:03:51,860
So the financial liabilities reflect an overall decrease

345
01:03:51,860 --> 01:03:58,840
increase of 2.6 million from 2021 to 2022 and the overall decrease in these periods of

346
01:03:58,840 --> 01:04:03,680
time were more significant increase to accounts payable and trade liabilities. That amount

347
01:04:03,680 --> 01:04:08,800
was 7 million between these years. The majority of that increase is also relative to capital

348
01:04:08,800 --> 01:04:14,160
accounts payable and capital cruells at your end in the amount of 5.5 million. The remaining

349
01:04:14,160 --> 01:04:20,640
1.5 million variance relates to various operating expenses accrued and paid or to be paid within

350
01:04:20,640 --> 01:04:21,940
into 2023.

351
01:04:23,620 --> 01:04:30,320
The employee benefit obligations reflected a minimal increase of .14 million, and this

352
01:04:30,320 --> 01:04:34,280
is a combination of a decreased vacation liability and an increase to the retirement

353
01:04:34,280 --> 01:04:34,840
liability.

354
01:04:35,480 --> 01:04:40,360
Retirement liabilities and accounting estimate, considering many variables to arrive at

355
01:04:40,360 --> 01:04:47,860
the final liability results, during 2022 auditors presented to management for consideration to

356
01:04:47,860 --> 01:04:52,580
adopt historical attrition rate modeling for calculation purposes. This was incorporated

357
01:04:52,580 --> 01:04:56,720
into an adjustment in the original estimate in our year in financial statements. Going

358
01:04:56,720 --> 01:05:02,140
forward, NMP-LLP has also recommended an actual variation be performed every three to five

359
01:05:02,140 --> 01:05:06,420
years to validate the reasonability of this estimate and administration increase with this

360
01:05:06,900 --> 01:05:07,940
advice and support set.

361
01:05:09,360 --> 01:05:16,040
Long-term debts decreased by 3.4 million from 2021 to 2022. Increases were anticipated,

362
01:05:16,040 --> 01:05:19,080
but as mentioned previously, debt draws were postponed.

363
01:05:20,300 --> 01:05:24,780
And deferred revenue does have, we recognize more deferred revenue this year

364
01:05:24,780 --> 01:05:28,520
than in 2021 and mostly, again, attributed to more capital spending.

365
01:05:33,770 --> 01:05:39,330
So our revenues were greater than overall than anticipated by $3.9 million.

366
01:05:40,530 --> 01:05:42,370
To start off, we'll talk about a decrease.

367
01:05:42,650 --> 01:05:46,770
We had a municipal tax decrease of 1.6 million due to some assessment changes.

368
01:05:47,850 --> 01:05:50,270
Sales and user charges were greater than anticipated.

369
01:05:50,270 --> 01:05:57,290
However, these are typically offset by a corresponding expense as the majority of these user fees are based on the cost recovery model.

370
01:05:58,510 --> 01:06:03,370
Investment income was greater than anticipated due to conservative budgeting practices.

371
01:06:04,090 --> 01:06:10,290
So the overall income consisted of 2.4 million and 1.7 was in excess of budget.

372
01:06:10,930 --> 01:06:18,990
1.4 million of this amount was actually derived from short-term GICs and just our general operating bank account balance earnings

373
01:06:18,990 --> 01:06:24,130
with the remaining million from long-term investments that did come, come due.

374
01:06:24,670 --> 01:06:29,990
Special levies and tax prepayments mainly due to the community aggregate payment

375
01:06:29,990 --> 01:06:33,070
levie known as cap levie revenue was greater than anticipated as well.

376
01:06:34,010 --> 01:06:36,770
And then just in summary, other revenue was greater than anticipated

377
01:06:36,770 --> 01:06:41,490
from a one-time foreign exchange gain insurance proceeds and an unbudgeted third-party

378
01:06:41,490 --> 01:06:47,210
contribution for work that was completed in 2022, again, which has corresponding cost to that.

379
01:06:51,580 --> 01:07:20,840
Okay, so municipal expenses, so the two largest variances here are salaries, wages and benefits and contracted in general services, salaries, wages and benefits were less than budgeted approximately by $900,000 and resulting mostly from staff vacancies and timing of onboarding the contracted in general service expense, net of purchases from other governments resulted in less than anticipated expenditures mainly resulting from operating projects that have been carried forward into 2020.

380
01:07:20,840 --> 01:07:25,080
So we see these expenditures occur, but in a future financial reporting period.

381
01:07:27,220 --> 01:07:31,840
And then the county did experience a loss and disposal resulting from assets transferred

382
01:07:31,840 --> 01:07:38,700
in annexation process, a couple losses on asset sales, whip write-offs for a studies that

383
01:07:38,700 --> 01:07:42,580
cannot be capitalized, and amount related to a terminated development agreement.

384
01:07:45,050 --> 01:07:45,270
Okay.

385
01:07:47,620 --> 01:07:53,360
So overall the annual excess of revenue over expenses amounts to $34.8 million for 2022.

386
01:07:53,360 --> 01:07:58,480
It's important to note that the presentation of the annual budget varies somewhat from

387
01:07:58,480 --> 01:08:00,520
the legislative financial reporting requirements.

388
01:08:01,100 --> 01:08:05,840
The annual budget presents the capital spend principal debt payments and reserve transfers,

389
01:08:05,840 --> 01:08:09,600
which do not within the financial statement per legislation.

390
01:08:09,900 --> 01:08:12,180
The appearance is different, however, the results are the same.

391
01:08:15,870 --> 01:08:22,270
So to reconcile this difference for council, you can refer to note 2022 titled budget figures.

392
01:08:22,270 --> 01:08:26,390
This represents the 2022 operating surplus total of $5 million.

393
01:08:26,890 --> 01:08:34,030
However for simplicity, I've included the $5 million surplus by division on the screen above you as well to represent it in a different way.

394
01:08:34,730 --> 01:08:37,150
And it's also found within your 2022 financial report.

395
01:08:42,870 --> 01:08:48,530
Okay, so our accumulated surplus, it's detailed in note 15 for council members of the public.

396
01:08:48,530 --> 01:08:53,630
It equates to $401 million, which includes unrestricted deficit of $13.8.

397
01:08:53,630 --> 01:08:59,630
municipal reserves of 71.5 and equating tangible capital assets of 343.9.

398
01:09:00,290 --> 01:09:11,630
Just to cover a couple of the items, the unrestricted deficit amount includes budgeted capital expenditures which were incurred in advance of boring and tax prepayment revenue, which is yet to be recognized.

399
01:09:12,290 --> 01:09:21,670
The reserves will be discussed a little further on within the presentation, however, we have the forming categories within tax stabilization, life cycle, and growth contingency and

400
01:09:21,670 --> 01:09:26,450
special purpose, and then the equity and tangible capital assets has been reconciled with

401
01:09:26,450 --> 01:09:27,270
a note 14.

402
01:09:30,580 --> 01:09:36,700
So moving on to capital, the combination of new projects and projects carried forward

403
01:09:36,700 --> 01:09:43,120
from 2022's consolidated budget for capital was $104.6 million for the year and it consisted

404
01:09:43,120 --> 01:09:46,860
of 165 programs, projects and programs.

405
01:09:46,860 --> 01:09:52,000
So during 2022, that financial activity was $65 million spending.

406
01:09:52,540 --> 01:09:56,440
33.9 was carried forward to complete in future years.

407
01:09:56,780 --> 01:10:01,880
2.4 of the money remaining is restricted funding

408
01:10:01,880 --> 01:10:05,120
that's released back to where it needed to be.

409
01:10:05,320 --> 01:10:09,080
So as an example, debentures, non-discussionary grants

410
01:10:09,080 --> 01:10:11,640
which you can be used for specific purposes into the future.

411
01:10:11,640 --> 01:10:28,300
Just not anything specific, anything not specific within the capital program and then a net amount of 3.2 million which we're recommending Council transfer back into their initiating reserves in a following Council item today.

412
01:10:28,300 --> 01:10:29,260
So

413
01:10:33,140 --> 01:10:39,640
the consolidated tangible capital asset balance amounts to $366 million and $50 million

414
01:10:39,640 --> 01:10:45,340
increase from 2021 to 2022 net of amortization and disposal so we can see a large increase

415
01:10:45,340 --> 01:10:45,580
there.

416
01:10:47,890 --> 01:10:55,310
Municipal reserves at December 31st, we net a front-edded off-site infrastructure amounted

417
01:10:55,310 --> 01:10:59,770
to $71.5 million and $39.8 million remained and committed.

418
01:10:59,770 --> 01:11:06,490
The first chart within here shows the reserve composition details of committed and committed

419
01:11:06,490 --> 01:11:12,690
balances and the second chart represents the uncommitted balances for future needs within

420
01:11:12,690 --> 01:11:15,730
the respective target values represented by the dotted lines.

421
01:11:16,330 --> 01:11:23,050
So tax stabilization has an uncommitted balance of 5.4 million and an uncommitted balance

422
01:11:23,050 --> 01:11:29,970
of $14 million in the target of 5.4 million, the contingency reserves have an

423
01:11:29,970 --> 01:11:34,990
uncommitted amount of $1.2 million with a target balance of $4.5 million, the

424
01:11:34,990 --> 01:11:41,030
lifecycle reserves have an uncommitted balance of $14.6 million and a target

425
01:11:41,030 --> 01:11:44,710
value that's currently under review of $15.6 million and finally the special

426
01:11:44,710 --> 01:11:46,770
purpose have an uncommitted balance of $10 million.

427
01:11:49,230 --> 01:11:51,810
Municipal debt, we had nine

428
01:11:51,810 --> 01:11:58,610
projects approved from 2021 to 2022. The available debt limit at the end of the year was

429
01:11:58,610 --> 01:12:04,150
133.8 million and debt servicing available was 23 million as prescribed by the Municipal

430
01:12:04,150 --> 01:12:09,030
Government Act. So in a good position there from available debt, after the removal of budget

431
01:12:09,030 --> 01:12:12,810
commitments and contingency amounts, the capacity totals a 3.9.

432
01:12:15,510 --> 01:12:16,990
So contingent liabilities,

433
01:12:17,930 --> 01:12:22,310
if applicable, we must disclose within the financial statement notes.

434
01:12:23,870 --> 01:12:26,930
anything that we know of as administration

435
01:12:26,930 --> 01:12:29,310
or based on advice from legal counsel

436
01:12:29,310 --> 01:12:31,710
and the final determination is that there's no litigations

437
01:12:31,710 --> 01:12:34,130
underway that would materially affect

438
01:12:34,130 --> 01:12:35,750
the county's financial position

439
01:12:35,750 --> 01:12:37,110
or results of its operations.

440
01:12:39,090 --> 01:12:41,170
And then future accounting standards,

441
01:12:41,170 --> 01:12:43,870
the asset retirement obligation is one that's coming up.

442
01:12:44,730 --> 01:12:47,410
Administrations currently undertaking efforts

443
01:12:47,410 --> 01:12:50,090
in accordance with the standard to ensure

444
01:12:50,090 --> 01:12:51,070
that we're in compliance.

445
01:12:51,530 --> 01:12:53,490
This one's a more significant change

446
01:12:53,490 --> 01:12:59,450
because it does involve various departments across the county's support to be able to adhere

447
01:12:59,450 --> 01:13:04,630
to the standard by the end of 2023, but we do have a really good start on it, and we're

448
01:13:04,630 --> 01:13:08,410
actually coming to the end of the first section of the first phase of the review for this.

449
01:13:09,070 --> 01:13:14,250
It includes decommissioning, providing estimates for decommissioning, dismantling tangible capital

450
01:13:14,250 --> 01:13:21,090
assets that were acquired, constructed or developed, if reliable to do so, remediation or clean

451
01:13:21,090 --> 01:13:25,970
up of contaminated or tangible capital assets created by its normal use. And as mentioned,

452
01:13:26,170 --> 01:13:31,830
this comes into effect 2023 financial reporting year end. We just need to be able to establish

453
01:13:31,830 --> 01:13:32,870
a liability for those.

454
01:13:35,520 --> 01:13:40,600
The next slide just shows a few other standards that are coming into effect

455
01:13:40,600 --> 01:13:45,720
next year or the year after. So we do have some work to adhere to these standards. So just wanted

456
01:13:45,720 --> 01:13:51,540
to make note of that. They're also within your financial statement notes. That's all I have for

457
01:13:51,540 --> 01:13:52,860
for my portion of the presentation.

458
01:13:53,080 --> 01:13:55,420
I'd like to end with a thank you to my team

459
01:13:55,420 --> 01:13:56,460
and corporate finance.

460
01:13:57,460 --> 01:14:00,440
Lots of hours achieving a successful audit,

461
01:14:00,660 --> 01:14:03,240
which I'm hoping that MNP will present to you shortly.

462
01:14:03,780 --> 01:14:05,840
And a special thanks to all the department staff

463
01:14:05,840 --> 01:14:07,220
across the county and management

464
01:14:07,220 --> 01:14:08,920
who supported in meeting timelines,

465
01:14:09,260 --> 01:14:12,180
inquiries from finance, inquiries from MNP.

466
01:14:12,740 --> 01:14:15,120
It's a collective effort to get us to this point

467
01:14:15,120 --> 01:14:16,700
of the county, so thank you to everybody.

468
01:14:17,280 --> 01:14:18,560
And with that, that concludes my

469
01:14:18,560 --> 01:14:19,860
I am portion of the presentation.

470
01:14:20,340 --> 01:14:24,340
I welcome comments from Mr. Hayes and also from MNP,

471
01:14:24,540 --> 01:14:25,420
following Mr. Hayes.

472
01:14:28,370 --> 01:14:29,210
I thank Council.

473
01:14:29,290 --> 01:14:31,370
I've nothing more to add other than to say in the year

474
01:14:31,370 --> 01:14:33,730
where you onboard a new auditor, it's a little more work

475
01:14:33,730 --> 01:14:36,130
and the audit process itself is somewhat harrowing

476
01:14:36,130 --> 01:14:39,290
to have all your work independently reviewed by experts.

477
01:14:39,490 --> 01:14:42,090
But I'm comforted that that is a good control

478
01:14:42,090 --> 01:14:45,630
again, flagging any risks or concerns with our finances,

479
01:14:45,630 --> 01:14:48,670
which is something we don't want to take for granted.

480
01:14:48,670 --> 01:14:52,210
And so with that, I'm just pleased with the work, and I look forward to the presentation.

481
01:14:54,390 --> 01:14:58,750
Thank you very much, are we going to have questions from council?

482
01:15:00,000 --> 01:15:01,100
Any, anybody got any questions?

483
01:15:04,960 --> 01:15:19,180
Okay, that's, that's good. Thank you very much for here. I'll go ahead. Yes, thank you through the chair, and I would welcome Mr. Chris Scholeck from MNP to conduct his portion of the presentation. Now on the audited statements and their opinion. Thank you very much.

484
01:15:25,130 --> 01:15:37,710
Good afternoon, everybody. Sorry. You bet. Can you hear me clearly? Excellent. You know what? I'm going to have my colleague join me as well. We'll do some quick. I'll just jump into the next slide.

485
01:15:38,350 --> 01:15:40,750
So, nice to see everyone again.

486
01:15:40,890 --> 01:15:41,730
My name is Chris Chul.

487
01:15:41,870 --> 01:15:45,950
I come a partner with MNP's public service audit team and I'll let my colleague introduce

488
01:15:45,950 --> 01:15:46,350
himself.

489
01:15:46,970 --> 01:15:47,470
I'm Tanner Bowers.

490
01:15:47,590 --> 01:15:51,170
I'm a senior manager out of our Ladoo office and responsible for management of the audit.

491
01:15:52,430 --> 01:15:57,130
So today we're going to go through our audit findings, a recap of the audit process, things

492
01:15:57,130 --> 01:16:00,790
we've identified through the audit process and just other general comments to bring to

493
01:16:00,790 --> 01:16:03,250
your attention as we recap and conclude the audit.

494
01:16:06,880 --> 01:16:08,660
I'll jump right through that slide.

495
01:16:08,660 --> 01:16:13,600
So just from an agenda and administrative process, please, at any one time, if there's

496
01:16:13,600 --> 01:16:16,740
any questions whatsoever, don't wait to the end, shout them out as we go.

497
01:16:17,200 --> 01:16:19,900
It's a lot easier and makes it for a much more constructive conversation.

498
01:16:20,980 --> 01:16:25,220
And if I don't have a direct answer right in front of me, I will make sure to toss

499
01:16:25,220 --> 01:16:28,000
hand around to the bus and make sure he can get back to you.

500
01:16:29,780 --> 01:16:33,920
And so, next slide you're building off on Sabrina's comments.

501
01:16:34,760 --> 01:16:38,000
Really, the purpose of the audit fundamentally is simple.

502
01:16:38,000 --> 01:16:43,140
And it is to give our opinion on whether we agree with the financial information presented

503
01:16:43,140 --> 01:16:44,260
within the financial statements.

504
01:16:44,840 --> 01:16:48,580
As Sabrina mentioned, there are really three parties, management and administration

505
01:16:48,580 --> 01:16:52,320
and finance, who are responsible for the accumulation of their operations throughout the year,

506
01:16:52,520 --> 01:16:56,000
and preparing the financial statements and resulting in accounting records.

507
01:16:56,660 --> 01:17:02,040
Yourself's is counsel, who are responsible for the off-road oversight and review of the financial

508
01:17:02,040 --> 01:17:07,640
information, and then us at MNP, who are, as Andrew had mentioned, the third party that comes

509
01:17:07,640 --> 01:17:12,120
in and really gives an opinion on whether we agree with the financial information as presented.

510
01:17:15,410 --> 01:17:19,910
So, it was a bit of a recap from our audit service plan and audit strategy initially presented.

511
01:17:20,690 --> 01:17:23,310
We had no changes from our initial audit service plan.

512
01:17:23,830 --> 01:17:27,650
Our final materiality was consistent with what was originally presented at $4.5 million,

513
01:17:27,890 --> 01:17:31,230
which represents approximately 4% of your operating budget for the year.

514
01:17:31,950 --> 01:17:36,110
And we still have a comment regarding COVID because as an audit process, we always look backwards.

515
01:17:36,110 --> 01:17:45,770
And so over the prior year, COVID was still an effect for the most part in the beginning of 2022, but no impacts as a result of COVID within these financial statements.

516
01:17:49,420 --> 01:17:56,560
So areas of audit emphasis, as part of our audit process, our audit focuses on areas of higher or highest risk.

517
01:17:56,680 --> 01:18:07,900
Those areas, both that contain some estimation, maintain or require specific manual processes, changes, and other significant balances within your financial statements.

518
01:18:07,900 --> 01:18:11,360
So the next couple slides highlight some of those significant areas and components.

519
01:18:11,960 --> 01:18:15,560
It's not to say we all of our attention is spent on these areas, but

520
01:18:15,560 --> 01:18:20,980
more of our attention is spent on these areas based on our, well, based on history and

521
01:18:20,980 --> 01:18:26,420
based on our professional assessment of the counties overall operations.

522
01:18:27,140 --> 01:18:31,500
So the first section we have there's tangible capital assets, so buildings,

523
01:18:31,500 --> 01:18:37,260
roadways, sewers, all of the significant assets for continued use by the county.

524
01:18:38,000 --> 01:18:42,100
Being this most significant number in any municipal government's financial statements,

525
01:18:42,300 --> 01:18:48,620
there's always some significant estimation and there's always some objective review of these financial assets.

526
01:18:48,860 --> 01:18:53,960
So, we look to make sure, specifically, for those assets that are transferred to the county,

527
01:18:54,640 --> 01:18:57,940
through developers or otherwise, that they're transferred at the appropriate timing.

528
01:18:57,940 --> 01:19:08,340
So there's construction completion certificates or final acceptance certificates that have been received, really where the county has accepted liability and accepted those assets into their books from the devarious developers.

529
01:19:08,840 --> 01:19:15,840
We also look and do some sampling and tracing on purchases, disposals and other asset acquisitions and sales throughout the year.

530
01:19:16,520 --> 01:19:20,240
And no concerns or significant issues of any kind from our auto process.

531
01:19:21,200 --> 01:19:26,540
The next line here we have is, you know, I'm going to jump back, just to defer revenue and government transfers.

532
01:19:27,180 --> 01:19:33,180
Specifically, defer revenue and government transfers typically require and include some type of restriction or

533
01:19:34,360 --> 01:19:40,020
specific purpose as to what the funds are provided for. And anytime there's specific restrictions or purpose,

534
01:19:40,220 --> 01:19:46,980
we look to ensure that those funds are spent, expended on what was originally intended. Or if there if there wasn't originally intended,

535
01:19:46,980 --> 01:19:51,960
budget or amendments received from the original funders.

536
01:19:52,580 --> 01:19:57,200
So we test the outgoing expenditures as part of the process to ensure that they're compliant

537
01:19:57,200 --> 01:20:01,340
with the original agreements and regulations, and no concerns or issues from our side.

538
01:20:02,020 --> 01:20:06,600
And finally, salaries and wages by far the largest operating cost of any government.

539
01:20:07,140 --> 01:20:11,680
So we look to ensure that staff are being paid appropriately, not being paid under or overpaid.

540
01:20:11,800 --> 01:20:15,680
They're receiving the appropriate benefits that any remittances or deductions are being

541
01:20:15,680 --> 01:20:20,820
paid appropriately and within consistent timing, and again, no concerns from our perspective.

542
01:20:22,000 --> 01:20:23,380
You know, I'm just going to jump in there.

543
01:20:23,540 --> 01:20:25,140
Please, I'm talking about salaries and that.

544
01:20:25,420 --> 01:20:28,340
The retirement area was a little bit, they're working on it.

545
01:20:28,580 --> 01:20:29,640
How's that working on this?

546
01:20:30,020 --> 01:20:30,380
Absolutely.

547
01:20:30,900 --> 01:20:34,420
You know what, if you'll bear with me, I'll jump to the next slide,

548
01:20:34,480 --> 01:20:36,800
because it is one of our significant areas of emphasis.

549
01:20:37,000 --> 01:20:41,200
And I'll actually go into a little bit of depth on it, but I'll jump right into that one first.

550
01:20:41,360 --> 01:20:42,220
Post-retirement benefits.

551
01:20:42,220 --> 01:20:46,840
So the retirement benefits, along with the retirement liabilities, and

552
01:20:46,840 --> 01:20:51,300
along with the retirement benefits include some significant estimates.

553
01:20:52,240 --> 01:20:59,780
How many employees are going to last and get to their actually achieve the various outcomes where they'll be able to benefit or receive the payments?

554
01:21:00,360 --> 01:21:08,520
When we expect them to receive the payments, what their salaries are going to be, and proportionately, of those employees that haven't yet reached the thresholds.

555
01:21:08,520 --> 01:21:12,760
how many and what percentage you think are actually going to achieve and hit those thresholds.

556
01:21:13,200 --> 01:21:17,920
So as part of the audit process, we proposed to manage me a little bit of a, I guess,

557
01:21:17,920 --> 01:21:23,000
retro-spective review of attrition rates at employees at at various levels throughout the

558
01:21:23,000 --> 01:21:28,040
county going back, I believe it was five years, and looking at those employees over the last five

559
01:21:28,040 --> 01:21:35,620
years, how many have left, left the county at the various, various years of service and making sure

560
01:21:35,620 --> 01:21:42,020
that as employees kind of over time, incrementally, if they're moving up along their years of service,

561
01:21:42,020 --> 01:21:46,460
we should see if employees are leaving over time, which we would expect in any organization,

562
01:21:46,780 --> 01:21:50,900
there's always going to be some level of attrition, that attrition rate is being reflected in kind

563
01:21:50,900 --> 01:21:54,920
of the model for how much the county is going to have to pay.

564
01:21:55,300 --> 01:21:59,180
And so as part of that assessment, we came up with a little bit of an adjustment to the financial

565
01:21:59,180 --> 01:22:03,300
statements and a material adjustment, but not an adjustment nonetheless, but I think it reflects

566
01:22:03,300 --> 01:22:32,920
Alex, one of our suggestions that will come through as part of our control and process is the value add component of the audit as to really we've suggested and I think management and administration agrees that an actuarial assessment would be beneficial to the county really and it's not an annual actuarial assessment, but because of the complexity and number of estimates involved in coming up with that model how many employees are actually going to ultimately achieve and will

567
01:22:32,920 --> 01:22:38,420
be paid part of the retirement benefit, it provides a bit of a baseline to the

568
01:22:38,420 --> 01:22:42,540
county on an ongoing basis. And so our recommendation, I'm jumping ahead a

569
01:22:42,540 --> 01:22:48,060
couple slides, but is if an actual assessment is kind of obtained in quarter

570
01:22:48,060 --> 01:22:53,720
one of 2024, we can use that information retroactively for the 2023 audit, but

571
01:22:53,720 --> 01:23:00,000
also for 2024 and ongoing years as a stable baseline. So from a timing

572
01:23:00,000 --> 01:23:06,180
perspective, it provides a little bit more benefit and also allows the county, some cost

573
01:23:06,180 --> 01:23:10,980
savings so that you don't have to undertake that assessment on an ongoing or every year,

574
01:23:11,020 --> 01:23:11,780
multi-year basis.

575
01:23:12,040 --> 01:23:18,060
Really, once you've got a baseline from an actuary providing a standard kind of threshold

576
01:23:18,060 --> 01:23:23,200
liability, then it's easy enough to change the model for any significant changes at the

577
01:23:23,200 --> 01:23:29,440
county level, whether that's increases in staffing or changes to the liability account

578
01:23:29,440 --> 01:23:32,820
as deemed by council or administration or otherwise.

579
01:23:35,310 --> 01:23:36,870
Thank you, great question, Councillor.

580
01:23:38,590 --> 01:23:45,390
The other areas of significant audit focus estimates, as Sabrina had mentioned, the

581
01:23:45,390 --> 01:23:49,130
county has transferred a significant amount of the cash pool into estimates throughout the

582
01:23:49,130 --> 01:23:49,290
year.

583
01:23:50,210 --> 01:23:55,410
And as we all know, interest rates have fluctuated dramatically throughout 2022.

584
01:23:55,750 --> 01:24:01,090
So as part of the estimates process and investments and the audit of the investments process, we

585
01:24:01,090 --> 01:24:05,230
We look to ensure that estimates are being appropriately valued and presented in the financial

586
01:24:05,230 --> 01:24:09,730
statements that any non-temperary write downs that may be required.

587
01:24:10,490 --> 01:24:15,270
So, you know, if the investments are intended or will likely be held to maturity and some

588
01:24:15,270 --> 01:24:19,610
unrealized losses that may have occurred, are there that they're not being reflected or

589
01:24:19,610 --> 01:24:20,110
written down.

590
01:24:20,290 --> 01:24:26,870
But if, for an example, investments are held in an entity that has gone into receivership

591
01:24:26,870 --> 01:24:31,770
And you don't expect to ever recover those funds that we've, they've been written down accordingly.

592
01:24:32,330 --> 01:24:37,790
And so as part of our process, we review and agree all investment balances to the third party investment statements.

593
01:24:38,290 --> 01:24:43,130
Re-calculate bond values, especially bonds that are purchased not at initial acquisition.

594
01:24:43,130 --> 01:24:45,030
There's always a bit of an amortization period.

595
01:24:45,410 --> 01:24:48,990
And I'm sure that they're being accurately reflected in the financial statements.

596
01:24:49,470 --> 01:24:51,990
And no issues from our perspective whatsoever.

597
01:24:51,990 --> 01:24:57,710
However, and I guess while we're speaking to investments and building off Sabrina's previous

598
01:24:57,710 --> 01:25:03,570
comment about future accounting pronouncements, next year there's a new financial accounting

599
01:25:03,570 --> 01:25:07,490
pronouncement called Financial Instruments which may change the presentation of investment

600
01:25:07,490 --> 01:25:14,310
slightly to what has been historically, specifically unrealize gains and losses on publicly traded

601
01:25:14,310 --> 01:25:19,190
securities or publicly traded marketable securities, we'll now be presented on a separate statement

602
01:25:19,190 --> 01:25:20,910
and called the statement of re-measurement gains and losses.

603
01:25:21,610 --> 01:25:23,630
I would almost call it a separate income statement,

604
01:25:23,690 --> 01:25:25,290
a separate statement of operations.

605
01:25:25,830 --> 01:25:29,690
That way it peels out any unrealized gains and losses

606
01:25:29,690 --> 01:25:31,290
and unrealized foreign exchanges

607
01:25:31,840 --> 01:25:34,270
from your operational activities throughout the year.

608
01:25:38,060 --> 01:25:40,980
And the last one, sorry, the last one I had was gravel inventory,

609
01:25:42,500 --> 01:25:44,040
specifically while the county doesn't

610
01:25:44,040 --> 01:25:46,340
and I'll hold material balances of gravel,

611
01:25:46,940 --> 01:25:48,960
gravel is always a significant estimate

612
01:25:48,960 --> 01:25:51,580
it to any, I'll call Rome, municipality.

613
01:25:52,100 --> 01:25:55,740
Any time you're holding gravel, there's always significant estimates in assessing the

614
01:25:55,740 --> 01:25:58,460
volume of gravel held and the cost of the gravel.

615
01:25:59,120 --> 01:26:05,340
So the volume is assessed through third party, internal GPS surveys that do an assessment of

616
01:26:05,340 --> 01:26:10,100
gravel piles and costing is based on, you know, historical crushing costs as no crushing

617
01:26:10,100 --> 01:26:12,280
was done in the year, but no issues from my perspective.

618
01:26:16,040 --> 01:26:21,720
And finally, the last, I'll call significant area of focus is specifically journal entry

619
01:26:21,720 --> 01:26:25,120
testing, and when I see journal entry testing, this is manual accounting processes.

620
01:26:25,420 --> 01:26:30,460
Any time that is not a routine process that goes through the typical accounting cycle,

621
01:26:30,940 --> 01:26:34,360
any time that there is a manual adjustment throughout the financial statements.

622
01:26:35,120 --> 01:26:41,620
And so there's always a bit of a fraud risk in any time that there is a manual adjustment,

623
01:26:41,720 --> 01:26:45,680
because it takes away the kind of implicit IT review or

624
01:26:45,680 --> 01:26:49,840
typical process review within any accounting function.

625
01:26:49,840 --> 01:27:16,100
And with that we use an AI tool called Mindbridge that looks at the county's complete set of accounting records throughout the year and assesses every single transaction for areas of specific risk or other thresholds and uses hundreds of different models including numerical basis and key words and functions to spit out a list of high risk transactions that we specifically focus on and assess.

626
01:27:16,100 --> 01:27:22,160
And so there were six entries throughout the year that we assessed, and there were no issues with any of those entries identified.

627
01:27:26,130 --> 01:27:34,510
So onto the audit status, as of today, the audit is complete, depending approval by yourselves as counsel, and we've got an unqualified or a clean audit opinion.

628
01:27:37,630 --> 01:27:47,050
You know, before I jump on, I really would like to just take a minute to really express our appreciation and give kudos and thanks to Andrew Sirenet, the whole finance team.

629
01:27:47,050 --> 01:27:53,830
You know, as Reno mentioned, a new audit, coming in as new auditors, there's always a significant

630
01:27:53,830 --> 01:28:00,610
amount of transition time, effort, and a lot of initial discussions in assessing and understanding,

631
01:28:01,210 --> 01:28:06,430
working processes, controls, and even internal working papers. I really do want to give a kudos

632
01:28:06,430 --> 01:28:14,010
to the finance team. The audit went incredibly smoothly and it just tells to the kind of excellence

633
01:28:14,010 --> 01:28:15,590
and expertise of the team as a whole.

634
01:28:21,210 --> 01:28:27,010
Adjusted differences are those, any differences that we identify through discresors with management

635
01:28:27,010 --> 01:28:31,770
or through the audit process that are reflected in these financial statements already, whereas

636
01:28:31,770 --> 01:28:36,070
unadjusted differences are not reflected, and this would be applied in that materiality level.

637
01:28:36,210 --> 01:28:41,050
So we have no unadjusted differences, which is fantastic to see, and the only adjusted difference

638
01:28:41,050 --> 01:28:45,190
we have is specifically regarding the retirement liability through some of the attrition rate

639
01:28:45,190 --> 01:28:46,650
analysis that we had done with management.

640
01:28:47,730 --> 01:28:49,590
And those are already reflected in the financial statements.

641
01:28:51,900 --> 01:28:55,700
And now the last couple slides here are, I guess, again, when I build on the value added

642
01:28:55,700 --> 01:28:59,380
component of the audit, the internal control and just operational considerations for

643
01:28:59,380 --> 01:29:01,300
yourselves as council and administration.

644
01:29:01,740 --> 01:29:06,040
So the first one we have here is specific authorization of manual journal entries.

645
01:29:06,280 --> 01:29:09,240
And this ties into that mind-bridge AI testing.

646
01:29:10,660 --> 01:29:15,600
As part of the audit process, especially this year, there's a new audit standard, Canadian

647
01:29:15,600 --> 01:29:21,080
an audit standard that requires us to assess specifically more assessment of internal controls

648
01:29:21,080 --> 01:29:25,460
that would be required in years past, and there's a very explicit requirement for us to

649
01:29:25,460 --> 01:29:30,540
look at the manual journal entry and manual accounting process, and as part of that process

650
01:29:30,540 --> 01:29:35,380
to recommend or ensure that there's a review and recommendation process that there's not

651
01:29:35,380 --> 01:29:36,860
a specific review process in place.

652
01:29:37,120 --> 01:29:42,240
So as part of the current accounting process when there is a manual general journal

653
01:29:42,240 --> 01:29:47,240
entry post that there's not a direct review. So there's not necessarily a requirement or

654
01:29:47,240 --> 01:29:51,940
a direct requirement either through the existing accounting system which my understanding

655
01:29:51,940 --> 01:29:56,060
is doesn't exist in the current accounting system. So there's not a secondary process for

656
01:29:56,060 --> 01:29:59,880
review of journal entries. Our recommendation is

657
01:30:00,000 --> 01:30:29,200
Specifically, is that there is a review process kind of put into place in the interim, and then ultimately when the county works through an assesses and identifies and works towards a new accounting system, that that new accounting system includes an automated process, or not automated process, of a review of all those manual general journal entries, which is quite consistent with some of the new larger accounting systems. They all have built in, I'll call them, internal automated internal controls.

658
01:30:29,200 --> 01:30:34,360
requirements requiring these control processes to be built into place, but it's a recommendation

659
01:30:34,360 --> 01:30:39,860
from our side as it eliminates, fundamentally eliminates some fraud risk that exists within

660
01:30:39,860 --> 01:30:46,160
the county. And from our discussions with management and finance, they agree with our recommendation

661
01:30:46,160 --> 01:30:53,320
and are implementing kind of a process in place while the current ERP assessment and process

662
01:30:53,320 --> 01:30:55,560
for new software is undertaken.

663
01:30:57,880 --> 01:31:00,160
And I spoke to this one earlier, specifically the retirement

664
01:31:00,160 --> 01:31:06,300
benefit liability. Oh, please. Sorry, thank you. Mr. Chair, thank you very much for that.

665
01:31:06,680 --> 01:31:10,480
Just curious, does our current software have the capacity to do that with add-ons or anything,

666
01:31:10,540 --> 01:31:14,320
or is this something that we would have to purchase if we want to eliminate that? So I'm just

667
01:31:14,320 --> 01:31:18,300
wondering what the price take for that little teeny recommendation might end up being.

668
01:31:22,740 --> 01:31:28,360
Please. Through the Chair, to Councillor Tom's full disclosure with the system coming to end of

669
01:31:28,360 --> 01:31:35,660
life in the next couple years. Any of the add-ons we have looked at bringing in are quite significant.

670
01:31:36,600 --> 01:31:42,680
Even the software providers do no longer have internal expertise in how to modify.

671
01:31:43,440 --> 01:31:48,640
They would be going through a learning curve as well so just be just as good as us having somebody

672
01:31:48,640 --> 01:31:56,680
within our own IT department, trying to build that add-on. What Chris is speaking to is we currently

673
01:31:56,680 --> 01:32:01,080
review and approve all journal entries outside of our financial system so there's a very

674
01:32:01,080 --> 01:32:06,820
manual process involved and it's work flow through folders and directories and then in

675
01:32:06,820 --> 01:32:12,000
the system people can post their own journal entries so that's the control that we're talking

676
01:32:12,000 --> 01:32:16,500
about there and through a new financial system there'd be a workflow in place where you could have

677
01:32:16,500 --> 01:32:20,800
all this important documentation in the entry itself there and you could kick it to the next person

678
01:32:20,800 --> 01:32:25,040
who needs to review it which is what we would like to see but currently not an option in our

679
01:32:25,040 --> 01:32:30,560
existing system. Great job setting that in motion. Sabrina has already prepared for a software

680
01:32:30,560 --> 01:32:32,740
ask for finance. Thank you.

681
01:32:36,210 --> 01:32:37,130
Thank you, Councillor.

682
01:32:39,150 --> 01:32:41,830
The last slide we hear we have here regarding

683
01:32:41,830 --> 01:32:45,570
internal control and operational considerations. I've spoken to, but specifically regarding

684
01:32:45,570 --> 01:32:53,170
the retirement benefit liabilities. As previously mentioned, because of the, I would say, the

685
01:32:53,170 --> 01:33:06,110
The scope, number of estimates, and the complexity in the estimates in determining what the actual liability is expected to be to the county at any one time for payment of those retirement liabilities to the various employees.

686
01:33:06,750 --> 01:33:18,890
Our recommendation is that you undertake a national aerial assessment ideally in quarter one of 2024, that way we can benefit from it for multiple audit years and into the ongoing future.

687
01:33:18,890 --> 01:33:24,730
to establish a bit of a baseline and ensure we have a baseline calculation and an actuarially

688
01:33:25,200 --> 01:33:30,310
kind of assessed baseline calculation because while we're, while we're accountants and I feel

689
01:33:30,310 --> 01:33:35,030
like our model is quite strong that we've built out, you know, technically we're not actuaries

690
01:33:35,030 --> 01:33:40,590
and I don't want to stand in front of you and make any, make any assertations that we stand

691
01:33:40,590 --> 01:33:45,710
by that from an actuarial perspective. There's just another level of certainty that comes

692
01:33:45,710 --> 01:33:47,550
was with an actuary providing that estimation.

693
01:33:51,630 --> 01:33:51,910
Please, Councillor.

694
01:33:53,860 --> 01:33:56,860
Anybody else on council have a question, Councillor Thomson?

695
01:33:57,040 --> 01:33:58,460
I'm just going to keep with my same theme.

696
01:33:58,640 --> 01:34:01,460
How much does an actuarial assessment about going to cost?

697
01:34:03,080 --> 01:34:03,600
Please.

698
01:34:05,380 --> 01:34:09,280
Through the chair to Councillor Thomson, I did investigate it a few years ago because it

699
01:34:09,280 --> 01:34:15,360
was actually a management point on our audit findings probably three years ago.

700
01:34:15,360 --> 01:34:19,540
So we did tighten up the liability calculation, we needed to get it off the letter.

701
01:34:20,560 --> 01:34:25,480
So at that time, when I was going over estimates, it seemed to be around $15,000.

702
01:34:26,460 --> 01:34:27,980
But that was a few years ago.

703
01:34:31,960 --> 01:34:41,340
Turn it on, just curious, cyber attack, how is our finance department when it comes to that kind of threat?

704
01:34:42,080 --> 01:34:43,160
Do you guys even handle that?

705
01:34:43,260 --> 01:34:44,180
Is that different department?

706
01:34:45,300 --> 01:34:46,780
Any concerns there at all?

707
01:34:51,840 --> 01:34:57,380
Through you, Deputy Mayor Durwin, I can respond from information services perspective and

708
01:34:57,380 --> 01:35:03,440
the auditors may have some additional findings, but certainly last year we completed a cyber security

709
01:35:03,440 --> 01:35:13,960
audit. We had actually the same firm, different area provide that services for us and came

710
01:35:13,960 --> 01:35:19,940
through the budget process and Council approved cyber security monitoring service as well as

711
01:35:19,940 --> 01:35:32,560
additional service enhancement smaller projects to address the findings of that cyber security audit, so we're implementing those now and certainly that's of top priority for administration.

712
01:35:33,600 --> 01:35:35,420
Okay, thank you for that, just clarification.

713
01:35:36,860 --> 01:35:39,300
Thanks. Okay, Mr. Hayes, go ahead.

714
01:35:39,860 --> 01:35:46,000
Mr. Chair, I just want to add to that that we're also have insurance coverage for an

715
01:35:46,000 --> 01:35:51,540
attack if it's not prevented and we're actually reviewing that coverage now just to make

716
01:35:51,540 --> 01:35:52,440
sure it's sufficient.

717
01:35:52,960 --> 01:35:54,300
And we look forward to getting back to Council.

718
01:35:56,560 --> 01:35:56,680
Good.

719
01:35:56,880 --> 01:35:57,160
Thank you.

720
01:35:57,260 --> 01:35:58,620
Any other questions from Council?

721
01:35:59,400 --> 01:35:59,560
Oh.

722
01:36:02,670 --> 01:36:03,570
Thank you very much, gentlemen.

723
01:36:04,470 --> 01:36:05,190
Thank you, Yelser.

724
01:36:06,170 --> 01:36:07,810
I will wrap this up very quickly.

725
01:36:09,190 --> 01:36:10,810
Just jumping through the next slide.

726
01:36:11,990 --> 01:36:16,750
And we're required as part of our audit process to ensure and confirm that we're independent

727
01:36:16,750 --> 01:36:17,310
as auditors.

728
01:36:17,490 --> 01:36:17,990
We feel that we are.

729
01:36:18,090 --> 01:36:19,570
We've got a secondary letter issued.

730
01:36:20,390 --> 01:36:24,950
And the last note I have on here, well, not on the screen, specifically is in regards to

731
01:36:24,950 --> 01:36:25,570
subsequent events.

732
01:36:25,790 --> 01:36:29,850
We're required as auditors to have a discussion on subsequent events up to the anticipated report

733
01:36:29,850 --> 01:36:30,150
date.

734
01:36:30,510 --> 01:36:34,310
We've discussed with management and the finance team, but just to quickly pass this over to

735
01:36:34,310 --> 01:36:40,650
you, folks on council, has anything major material significant come popped up that you're aware

736
01:36:40,650 --> 01:36:45,110
of that may impact these financial statements in any way that are not currently reflected

737
01:36:45,110 --> 01:36:45,470
in them.

738
01:36:50,020 --> 01:36:51,020
It looks like no.

739
01:36:52,180 --> 01:36:52,440
So.

740
01:36:53,000 --> 01:36:53,440
Wonderful.

741
01:36:53,680 --> 01:36:55,080
That's always the answer I hope to hear.

742
01:36:56,640 --> 01:36:57,980
Well, thank you, Chris.

743
01:36:58,180 --> 01:36:58,860
Are you done?

744
01:36:59,380 --> 01:36:59,900
That's everything.

745
01:36:59,940 --> 01:37:00,100
Okay.

746
01:37:00,380 --> 01:37:04,200
So thanks, Chris and Tanner, for coming out and Tanner, you're talked too much, but anyway.

747
01:37:04,980 --> 01:37:05,420
Yeah.

748
01:37:07,640 --> 01:37:09,120
Just to bring up the hair quote.

749
01:37:10,260 --> 01:37:10,600
Okay.

750
01:37:11,620 --> 01:37:12,420
Mr. Hayes, go ahead.

751
01:37:13,100 --> 01:37:14,340
Thank you, Mr. Chair.

752
01:37:14,340 --> 01:37:21,900
And I just want to offer a remind council that they have the opportunity to speak to the auditors and private should they desire to do so but with that

753
01:37:21,900 --> 01:37:27,160
Thank you very much to our still auditors for for the work done this year and thank you to council for

754
01:37:27,800 --> 01:37:28,720
Their feedback today

755
01:37:30,710 --> 01:37:35,650
Good show. We're so we have thanks. Thanks again guys. Thank you very much. We have two motions

756
01:37:36,610 --> 01:37:37,890
coming out of this and

757
01:37:37,890 --> 01:37:39,170
Council come on

758
01:37:40,130 --> 01:37:43,030
Thank you through the chair the council approve the trip

759
01:37:46,670 --> 01:37:52,070
Yes, sorry. The Council approved the transfer of the 2022 operating surplus in the amount

760
01:37:52,070 --> 01:37:58,270
of $5,303,593 to the general operating reserve.

761
01:37:59,470 --> 01:38:01,270
Any questions from Council?

762
01:38:04,690 --> 01:38:09,950
So no questions, no debate. All those in favor, it's

763
01:38:12,290 --> 01:38:12,630
passed

764
01:38:12,630 --> 01:38:15,110
unanimously and second part.

765
01:38:15,110 --> 01:38:23,550
Through the Chair, the Council will approve the 2022 audited financial statements as prepared by administration and audited by the accounting firm of Myers-Norris Penny.

766
01:38:24,370 --> 01:38:25,570
Any debate? Questions?

767
01:38:27,490 --> 01:38:29,690
I'll call the question. All those in favour?

768
01:38:32,040 --> 01:38:32,980
Okay, thank you.

769
01:38:37,440 --> 01:38:38,300
Mr. Southgoer.

770
01:38:39,140 --> 01:38:49,980
Thank you, Dr. Merger. When the recommendation is to go to item 6.2, we have a couple of items but we think that we can get through them pretty efficiently so we'd recommend to move to item 6.2.

771
01:38:50,580 --> 01:38:55,380
And I believe Mr. Kett would be presenting that item.

772
01:38:57,360 --> 01:39:05,710
Thank you, it's been a busy day here, so thanks Mr. Sofco for getting us arranged here.

773
01:39:06,290 --> 01:39:06,590
Thank you.

774
01:39:08,650 --> 01:39:10,690
So we will go on with 6.2.

775
01:39:17,810 --> 01:39:22,270
Okay, good afternoon, Deputy Mayor Durwin, Council and members of the public.

776
01:39:22,590 --> 01:39:26,470
For the record, my name is Sabrina Kett, and I'm the manager of corporate finance and treasury.

777
01:39:27,570 --> 01:39:30,510
So as recently approved, financial

778
01:39:32,980 --> 01:39:33,480
statements.

779
01:39:33,480 --> 01:39:45,400
We provided a consolidated overview of financial matters, and specifically, we're now here to talk to you about the 2022 capital program and expenditure activity.

780
01:39:46,100 --> 01:40:01,860
So just to recap, in 2022, the consolidated capital budget was 104.6 million, 65 million spent, 33.9 carried forward, 2.4 in restricted funding still available for specific purposes.

781
01:40:01,860 --> 01:40:16,680
and a net 3.2 reserve transfers back to their initial reserves that they came from, net of 9.9 in savings from capital to projects in 2022 and 6.7 in overages.

782
01:40:17,440 --> 01:40:24,640
So today we're seeking three approvals from Council and before I pass it off to our infrastructure services team, we'll just go through them.

783
01:40:25,140 --> 01:40:31,120
We're looking for Council to approve the reallocation of the 2022 capital project savings to overages.

784
01:40:31,120 --> 01:40:35,440
This is more a housekeeping amendment from the previously approved statements.

785
01:40:36,120 --> 01:40:39,180
So within attachment one, you'll find the capital funding summary.

786
01:40:39,360 --> 01:40:43,920
It's a holistic review of the capital funding outcomes post audit,

787
01:40:44,100 --> 01:40:46,280
including the funding remaining for reallocation.

788
01:40:46,980 --> 01:40:52,980
Attachment two, you'll find the reallocation itself towards the projects that required additional funding.

789
01:40:53,540 --> 01:40:58,060
Attachment three is the distributions back to the original reserves and

790
01:40:58,060 --> 01:41:03,900
portion that will be still available in MSI funding to be reallocated to other qualifying projects.

791
01:41:05,320 --> 01:41:12,360
Second, motion before you today is to approve a reallocation of $4.5 million approximately

792
01:41:12,360 --> 01:41:21,140
to fund a capital project that was anticipated in 2024 to 2023 for the range road to 20 township

793
01:41:21,140 --> 01:41:30,840
road 570 to red water in the amount of 4.2 and bridge file 00889 in the amount of 276,885.

794
01:41:30,980 --> 01:41:37,020
This amendment would not increase the overall funding within the 2023 Meltier capital budget.

795
01:41:37,460 --> 01:41:40,320
It's simply a reallocation of funding forward of capital projects.

796
01:41:41,320 --> 01:41:46,960
Finally, that council would uncommit funding in the green and inclusive community buildings

797
01:41:46,960 --> 01:41:52,120
program in the amount of $400,000 for 2023 and 2024 respectively.

798
01:41:52,800 --> 01:42:01,920
So at this time, I'll pass it over to go through some background on the capital program to Mr. Gary Mehu or Mr. Scott McDougall.

799
01:42:03,160 --> 01:42:03,860
Okay.

800
01:42:05,670 --> 01:42:06,720
Thank you, Mr. Duquette.

801
01:42:07,720 --> 01:42:14,500
And I just want to note that this housekeeping amendment and budget request is really a benefit of multi-rebudgeting.

802
01:42:14,500 --> 01:42:20,880
We're not looking at different years that were approved as projects are multi-year in nature all at the same time.

803
01:42:21,300 --> 01:42:24,000
We're combining them, we're creating a plan for this year.

804
01:42:24,640 --> 01:42:29,400
And I think that provides us a very clean starting point to assess our performance on at the end of the year.

805
01:42:30,020 --> 01:42:39,800
And I think that's a great and finance team, particularly is enthusiastic about this just to know and be able to report back to council on the financial matters related to these projects.

806
01:42:40,260 --> 01:42:42,420
I would say this is also a big benefit of teamwork.

807
01:42:42,420 --> 01:42:49,660
This was done working closely with our operational areas, and we were all aligned on this work, bringing this together today, and there was a lot of work that went on behind the scenes.

808
01:42:49,960 --> 01:43:05,420
So again, a big shout out and appreciation to the T&E team, certainly, and the other areas, utilities, community services areas that were contributing this fleet, protective services, we're all involved, and just thanks to all of them.

809
01:43:05,420 --> 01:43:23,500
And lastly, I think the other piece to this is that within our capital budgeting policy that we're working with in our budget here, we're still staying within our means, we're monitoring what we have available as things that just through this process, or there's overages where there's under savings, we're realigning those amounts and then reconsidering what the priorities are which are brought for you today.

810
01:43:23,720 --> 01:43:29,200
So again, very pleased that this has come forward for you today, and it really sets us up, I believe, for success for this year.

811
01:43:31,440 --> 01:43:33,780
Perfect, and thank you, Mr. Hayes, and through the chair.

812
01:43:34,280 --> 01:43:37,940
I just wanted to give a little bit more background information, and as included in the RFD,

813
01:43:38,080 --> 01:43:43,140
talk a little bit about the great work that was completed, and thank Council for the funding of these projects.

814
01:43:43,660 --> 01:43:48,400
We accomplished a lot of work here over the last several years, and specifically when we look at last year,

815
01:43:48,640 --> 01:43:53,100
we had a capital budget of over 104 million that consisted of over 165 projects.

816
01:43:53,840 --> 01:43:58,740
Of that work, we conducted over $65 million worth of expenditures and

817
01:43:58,740 --> 01:44:00,620
in close to 70 projects that were completed,

818
01:44:00,800 --> 01:44:02,160
several others substantially complete

819
01:44:02,160 --> 01:44:03,840
and several others that will be complete this year.

820
01:44:04,600 --> 01:44:06,380
So a tremendous amount of infrastructure work

821
01:44:06,380 --> 01:44:08,900
that has been undertaken within the county,

822
01:44:09,400 --> 01:44:11,200
we're very pleased that our funds

823
01:44:11,200 --> 01:44:12,740
that we're coming to chat with Council today

824
01:44:12,740 --> 01:44:14,360
still stay within the existing budget.

825
01:44:14,560 --> 01:44:16,460
So we're not asking for any additional funding,

826
01:44:16,460 --> 01:44:17,560
we're looking at reallocation.

827
01:44:17,800 --> 01:44:19,560
So several of the projects came in under budget.

828
01:44:20,020 --> 01:44:21,720
We had a few that did come in over budget,

829
01:44:21,900 --> 01:44:24,040
lots of factors last year that we've talked to Council about.

830
01:44:24,280 --> 01:44:27,160
So some inflationary factors, some supply chain issues,

831
01:44:27,160 --> 01:44:31,260
We did have contamination on a couple of other projects that we had to deal with.

832
01:44:31,780 --> 01:44:37,020
We had additional costs on geotech that we had to undertake with some additional soil conditions.

833
01:44:37,660 --> 01:44:40,500
And we've talked to council previously about a couple of these items.

834
01:44:41,520 --> 01:44:44,480
One of the things we did want to highlight is that we are still, as Mr.

835
01:44:44,560 --> 01:44:46,620
Hayes mentioned, still able to stay within our current budget.

836
01:44:46,760 --> 01:44:49,480
And that's one of the things that we're very proud of as a administration and

837
01:44:49,480 --> 01:44:51,820
council from our overall capital expenditure.

838
01:44:52,040 --> 01:44:56,080
So we did provide a list for you of the entire project scopes.

839
01:44:56,660 --> 01:44:59,980
And as mentioned, we're continuing to take learnings from those as

840
01:45:00,000 --> 01:45:29,880
We go forward. So in increasing some of our geotech on future projects, increasing some of our potential contingencies when we look at certain projects with unknowns as we go forward, and budgeting accordingly as we move forward. So lots of remediation that we talked about as well. And some of these unknowns, we had doubled the dirt volumes on some of these projects due to soil issues that we had to take into account. So that means you have to take material back in to complete the project. We're continuing to strive for high quality projects

841
01:45:29,880 --> 01:45:34,000
when we get back, so improving our infrastructure that will last and we'll get good life cycle

842
01:45:34,000 --> 01:45:36,980
out of those projects as we continue to go forward.

843
01:45:37,180 --> 01:45:41,780
So a few of the projects, as we talked had, have overages, several had undergirds

844
01:45:41,780 --> 01:45:46,920
and that will be largely in relation to motion one and they will go on to talk about the next

845
01:45:46,920 --> 01:45:49,440
two and then can absolutely take any questions council has.

846
01:45:50,220 --> 01:45:54,240
The Range Road 220 project, one of the benefits of a multi-year budget is we are looking at

847
01:45:54,240 --> 01:45:56,480
taking efficiencies into consideration.

848
01:45:56,880 --> 01:46:06,100
So, when we look at that project originally, we had looked at doing gravel and some of the base work in year one, and then paving in year two, where we're able to now move forward and do the entire project in one year.

849
01:46:06,540 --> 01:46:08,400
So, we'll take efficiencies and gains with that.

850
01:46:08,520 --> 01:46:18,640
We had several community engagements as well, and we are recommending now two advance funds, so no new funds, but advancing funds from 2024 into 2023 so that we can complete that project.

851
01:46:19,260 --> 01:46:26,460
Part of the scope of that project, we are looking at a change of potentially paving juniper, and that will come as a result.

852
01:46:26,460 --> 01:46:30,520
of the tenders that we have out there so as long as pricing allows and there's no new funds,

853
01:46:31,060 --> 01:46:35,280
we believe we can do that within the scope that Council's pretty previously approved in 2023

854
01:46:35,280 --> 01:46:43,760
and 2024. So that's relation into number two. Also as we look at bridge files 00889, so we are

855
01:46:43,760 --> 01:46:49,260
undertaking work on Township Road 564's and approved project this year. Through detailed engineering,

856
01:46:49,680 --> 01:46:55,040
there is a bridge that was contemplated in 2024 and that's a culvert replacement. So because we're

857
01:46:55,040 --> 01:46:58,200
working on that road, at the same time, again, we can take efficiencies and we'll continue

858
01:46:58,200 --> 01:47:01,720
to look at our multi-year budget in that aspect and bring that project forward.

859
01:47:01,920 --> 01:47:06,400
So it's no new funds again, it's just moving approved funds from Council from 2024 into

860
01:47:06,400 --> 01:47:11,520
2023 to couple those two projects together, causing less disruption to residents and gaining

861
01:47:11,520 --> 01:47:13,280
efficiencies on a cost expenditure.

862
01:47:13,960 --> 01:47:18,820
So that largely relates to the two asks of acceleration of 2024 to 2023.

863
01:47:19,480 --> 01:47:24,880
And the third motion, as Mr. Kett mentioned, we're looking to uncommit funding from the

864
01:47:24,880 --> 01:47:27,200
green and inclusive community buildings program.

865
01:47:27,340 --> 01:47:31,040
So that was an item that we brought forward to Council two years ago actually when we

866
01:47:31,040 --> 01:47:33,240
started talking about some potential grant opportunities.

867
01:47:33,780 --> 01:47:39,220
It was earmarking funding, so it's a matching program with the feds and province on how

868
01:47:39,220 --> 01:47:44,000
you can move forward to ultimately construct new publicly accessible community buildings that

869
01:47:44,000 --> 01:47:46,420
serve underserved and high needs communities across Canada.

870
01:47:46,960 --> 01:47:51,400
It is a 40% funding commitment and at this time it's still going to be available in the future.

871
01:47:51,400 --> 01:47:55,740
And as we consider, our greater facilities needs and amenities will be coming back to council

872
01:47:55,740 --> 01:48:00,140
our future date with potential options and other grants, but we have no associated project

873
01:48:00,140 --> 01:48:05,320
for this at this time. So our recommendation is to release those funds and then we can use them

874
01:48:05,320 --> 01:48:10,420
for other items. So it's just releasing it back to reserve that then we can reallocate accordingly

875
01:48:10,420 --> 01:48:15,720
with council's discretion. So that's where we're looking at that third option. Again, very pleased

876
01:48:15,720 --> 01:48:19,900
with the work that's occurred between finance and transportation and the other groups. A lot of work

877
01:48:19,900 --> 01:48:24,260
went into looking at how we can clean up our budget so that we're all on the same page going forward and

878
01:48:24,260 --> 01:48:27,440
then we can track projects accordingly and move forward into 2023.

879
01:48:27,840 --> 01:48:31,760
So, quite excited, open for any questions and myself, Andrew, Sabrina, willing to take them.

880
01:48:31,880 --> 01:48:32,060
Thank you.

881
01:48:34,110 --> 01:48:35,310
Thank you very much for that.

882
01:48:35,730 --> 01:48:37,450
Council on any questions from anybody.

883
01:48:38,210 --> 01:48:38,910
There we go.

884
01:48:41,560 --> 01:48:42,600
Thank you, through the chair.

885
01:48:42,720 --> 01:48:47,660
I just wanted to make a comment by the transition to a multi-year budget.

886
01:48:47,660 --> 01:48:48,760
It's giving us flexibility.

887
01:48:48,760 --> 01:48:56,640
Not only are we doing cost savings as far as any interest that we're having to pay, it's definitely, we're starting to see the benefits.

888
01:48:57,380 --> 01:49:03,900
And by moving this money around, we're still seeing benefits and saving the taxpayers money, so I definitely support this, thank you.

889
01:49:09,600 --> 01:49:11,960
Okay, go ahead, ladies first, council comes.

890
01:49:12,560 --> 01:49:14,980
Thank you, I like this ladies first philosophy, it's beautiful.

891
01:49:15,960 --> 01:49:23,100
You know what, mine is just a comment as well, Diana has commended finance, and I guess everybody I'm working on the three year adventure of a budget here, which is great.

892
01:49:23,100 --> 01:49:51,460
Great. I just wanted to thank transportation. It's a huge testimonial to how accurate and prepared you guys are with all the crazy headwinds between the issues underneath soil, the inflationary rate, people unable to get labor, the fact that we're not over in any of these areas, we're just swapping the round from from project to project kind of thing so happy to see that we're ending up with like a level balance and think that's like I say a testimonial to great planning and great execution. So thank you for that. Thank you for that councilman plan.

893
01:49:56,220 --> 01:50:02,880
I'm wondering if there's any tax implication by moving this forward, by moving the project

894
01:50:02,880 --> 01:50:04,740
from 2024 to 2023.

895
01:50:07,550 --> 01:50:12,430
Through Deputy Mayor to Councilor McLean, directly no.

896
01:50:12,690 --> 01:50:13,810
We're working within our budget.

897
01:50:13,850 --> 01:50:17,570
We're not adding any extra funding or financing through this approval in addition to what was

898
01:50:17,570 --> 01:50:18,510
previously approved.

899
01:50:19,430 --> 01:50:26,990
very broadly our overall capital budget does require a tax input and has tax implications.

900
01:50:27,310 --> 01:50:32,390
So, very broadly, there's tax implications of all our decisions, but things we're not

901
01:50:32,390 --> 01:50:33,690
adding, I would say no.

902
01:50:39,540 --> 01:50:43,340
I see no more questions, so we need somebody to read this into motion.

903
01:50:43,660 --> 01:50:44,360
Go ahead, Councillor Thompson.

904
01:50:46,960 --> 01:50:51,900
Through you, Mr. Chair, that Council approve a reallocation of 2022 capital project savings

905
01:50:51,900 --> 01:51:01,320
It brings in the amount of $9,916,897 to the capital projects listed in Attachment 2 in the amount of $6,691,125.

906
01:51:02,020 --> 01:51:08,260
And the reserves listed in Attachment 3 in the amount of $3,225,772.

907
01:51:09,300 --> 01:51:11,420
Thank you for that, any debate?

908
01:51:14,650 --> 01:51:16,050
No, Councilor Coleman, go ahead.

909
01:51:16,890 --> 01:51:19,730
Thank you, I'm definitely going to support this.

910
01:51:19,730 --> 01:51:40,050
I think this shows that we're being prudent with the money that we have, I think that it also enables us to put it in reserves where if there is a project that comes that really we need to spend a little bit in the beginning to make that project get across the finish line, this is a way to make that occur.

911
01:51:40,410 --> 01:51:42,350
So I definitely will be supporting this.

912
01:51:43,790 --> 01:51:44,550
Thank you.

913
01:51:45,330 --> 01:51:47,190
Myself, I'll definitely be supporting this.

914
01:51:47,290 --> 01:51:51,290
Thank you again, gentlemen, ladies, for bringing this forward.

915
01:51:51,790 --> 01:52:00,430
I mean, 165 projects, overall, and above and below are boundaries.

916
01:52:02,190 --> 01:52:07,790
I mean, the residents of this county can be very proud of these departments working together to save money.

917
01:52:07,790 --> 01:52:14,790
So I think I found a way, though, to help Mr. McClennan with his capital cost.

918
01:52:14,970 --> 01:52:18,770
We can eliminate a bunch of his projects, they'll bring it down to zero.

919
01:52:20,350 --> 01:52:25,710
So just saying, we all work together as a team to make the county a better place.

920
01:52:26,170 --> 01:52:30,670
So as I'm saying, okay, so no more questions, we'll call for the vote.

921
01:52:31,310 --> 01:52:31,950
All those in favor?

922
01:52:33,550 --> 01:52:36,470
An anonymous decision, motion number two, please.

923
01:52:36,470 --> 01:52:44,170
Through you, Mr. Chair, that Council approve the reallocation of $4,476,885 funding from the 2024 capital budget

924
01:52:44,170 --> 01:52:59,410
to the 2023 capital budget for a range road to 20 township road 570 to Redwater in the amount of $4,200,000 and Bridgefile 0800889 township road 564 in the amount of $276,885.

925
01:53:09,160 --> 01:53:20,900
And through you again, Mr. Chair, that Council Uncommit funding for the green and inclusive community buildings program capital project in the amount of $400,000 for 2023 and $400,000 for 2024.

926
01:53:22,600 --> 01:53:29,840
any debate? In a case, all those in favor? Past unanimously. Thank you.

927
01:53:35,060 --> 01:53:35,480
And I think

928
01:53:35,480 --> 01:53:38,480
six point item 6.4 is the final.

929
01:53:43,820 --> 01:53:46,220
We're not giving Scott no break. No, no, no, no,

930
01:53:46,220 --> 01:53:47,440
he has to be able to. Yeah, I know.

931
01:53:52,130 --> 01:53:53,750
We'll have a five minute recess.

932
01:57:28,300 --> 01:57:29,360
Okay, don't maybe use

933
01:57:29,360 --> 01:57:34,040
a big gavel. Let's call the council meeting, regular council meeting, back to order. And

934
01:57:34,040 --> 01:57:37,400
and we'll deal with item, agenda 6.4,

935
01:57:39,490 --> 01:57:40,110
Mr. McDougall.

936
01:57:40,770 --> 01:57:52,290
Thank you, and through the chair, I'm really happy today to present a couple of motions for council considerations surrounding some upgrades to both the County Center Carter Forum as well as the front entrance.

937
01:57:52,910 --> 01:57:58,610
And I did want to walk through a little bit of the background on this file and just open it up for discussion with council.

938
01:57:58,610 --> 01:58:04,090
So, the Sturgeon County Center, we've continued to do minimal renovations through the years

939
01:58:04,090 --> 01:58:08,570
and that's LED lights and other areas through this, some minor painting and different areas

940
01:58:08,570 --> 01:58:09,070
like that.

941
01:58:09,610 --> 01:58:12,730
But we haven't undertaken any major upgrades at the facility.

942
01:58:13,510 --> 01:58:17,730
One of the things I did want you to highlight for a council is we are looking at kind of

943
01:58:17,730 --> 01:58:24,070
a longer term amenity consideration for our facilities and we are looking at some potentials at

944
01:58:24,070 --> 01:58:28,390
this facility, one would be HVAC, and it'd be a major upgrade to the HVAC system.

945
01:58:28,950 --> 01:58:29,850
The other would be the roof.

946
01:58:29,990 --> 01:58:32,890
Those are big items, those would be over a million dollars when we look at that.

947
01:58:32,970 --> 01:58:37,450
So we're looking at more of a longer term amenity, capital asset planning perspective, but

948
01:58:37,450 --> 01:58:41,870
just wanted to make that aware of for council consideration some of the bigger items that we're looking at.

949
01:58:42,550 --> 01:58:47,230
We did have approval back in 2021 under service enhancement firm improvements to the Carter Froom.

950
01:58:47,370 --> 01:58:51,590
And it's one of our main areas that we bring investors into the county and residents and

951
01:58:51,590 --> 01:58:57,050
other. So it's an area that really is one of the first things that those businesses see.

952
01:58:57,330 --> 01:59:00,390
When they come into the county, it's an area that I think everyone agrees we need to do some

953
01:59:00,390 --> 01:59:06,050
improvements to. We've taken a big look and did want to thank our manager of fleet facilities,

954
01:59:06,050 --> 01:59:12,030
Mike Filbrick, who's largely led this up. Taken quite a bit of a scan of some of the other

955
01:59:12,030 --> 01:59:16,030
municipal buildings in our region, so we've seen some of the other counties and some of the buildings

956
01:59:16,030 --> 01:59:20,930
that they have in some of their rooms and are using that to help guide what we could do in our space.

957
01:59:20,930 --> 01:59:23,590
We are limited in some of our space improvements, but there are some options.

958
01:59:24,450 --> 01:59:27,650
So not only have we looked at kind of our own internal needs, but we've looked from an external

959
01:59:27,650 --> 01:59:32,090
perspective, what other municipalities are doing, and have some ideas that we wanted to present

960
01:59:32,090 --> 01:59:32,810
to Council.

961
01:59:33,910 --> 01:59:37,410
There's no shortage, of course, of ideas when we look at options in the space as a limiting

962
01:59:37,410 --> 01:59:39,350
factor, but there are some things that we can do.

963
01:59:40,010 --> 01:59:43,590
And as we go forward, I did break it into kind of five areas for consideration.

964
01:59:44,230 --> 01:59:47,890
And we do have some renderings that we will show as we go through the presentation.

965
01:59:48,430 --> 01:59:53,070
The first area is Carter Froome, so that was the original one that we had looked at doing some improvements there.

966
01:59:53,590 --> 01:59:58,590
The second is the front reception, and the front reception is both looking at how we expand both of our P&D.

967
02:00:00,000 --> 02:00:06,760
P&D area, how we improve kind of the front area, and what we can do from that aspect. The third is the

968
02:00:06,760 --> 02:00:10,860
service last-a-a-v room, so that's kind of the room that puts you to

969
02:00:13,130 --> 02:00:15,110
actually do there to open up

970
02:00:15,110 --> 02:00:20,590
some space and improve the access between both of these rooms as well as public access as well.

971
02:00:21,150 --> 02:00:26,010
The fourth is the public washroom space, so that's the largely outside of the main council chamber doors,

972
02:00:26,010 --> 02:00:30,650
and those are the washrooms largely for public use, and we want to make some improvements to those

973
02:00:30,650 --> 02:00:33,790
both barrier-free and some other areas to assist the public.

974
02:00:34,410 --> 02:00:35,530
The fifth is the screening room.

975
02:00:35,650 --> 02:00:39,370
So we did look at some options about potentially looking at additional screening in the area.

976
02:00:39,750 --> 02:00:43,850
We're not recommending that at this time, but did want to include that for Council consideration

977
02:00:43,850 --> 02:00:45,270
as we go forward.

978
02:00:46,290 --> 02:00:48,430
So each one of these areas has different costs.

979
02:00:48,890 --> 02:00:53,170
And just on the screen, you can see that there are a couple different renderings that we have

980
02:00:53,170 --> 02:00:54,130
included in the package.

981
02:00:54,770 --> 02:00:58,050
Carter Froome as a whole, we would be changing some of the wall structure.

982
02:00:58,050 --> 02:01:04,470
So we'd actually gain room. We're looking at gaining probably three feet on one side and and we have to do some additional electrical work

983
02:01:04,470 --> 02:01:08,470
So we have electrical issues that we need to deal with where we have cords and extensions and a bunch of different things

984
02:01:08,470 --> 02:01:12,550
So we will address that within this you want to have cords on the floors anymore and things like that

985
02:01:12,550 --> 02:01:16,070
We are looking at a frosted kind of open glass. So it's a switch

986
02:01:16,070 --> 02:01:24,550
So you have an open more of an open conceptual feel and it can be closed closed down for more closed-session kind of meetings and private confidential

987
02:01:25,250 --> 02:01:32,650
But it is an upgrade, the furniture will be upgraded, the flooring will be upgraded, the walls will be upgraded, and roof upgraded as we go forward.

988
02:01:32,910 --> 02:01:35,990
So that was one of the initial things we looked at.

989
02:01:36,270 --> 02:01:40,490
The front reception area, when we look at that, we are looking at a couple different things.

990
02:01:40,670 --> 02:01:42,470
So it'll extend into the P&D area.

991
02:01:42,470 --> 02:01:44,130
We're looking at more of a multi-phase thing.

992
02:01:44,210 --> 02:01:47,610
So we will future-proof the design, pending on costing that comes in.

993
02:01:48,110 --> 02:01:52,730
We do want to enhance the experience for residents that they come in as from a P&D perspective as well.

994
02:01:52,730 --> 02:01:56,210
also extending the counters moving into the P&D area,

995
02:01:56,870 --> 02:01:59,610
there'll be some more improvements as we go forward with this.

996
02:01:59,730 --> 02:02:01,650
So this is just a rendering, just a conceptual plan

997
02:02:01,650 --> 02:02:03,310
that we're looking at going over tender with.

998
02:02:03,910 --> 02:02:05,290
Obviously on tendering pricing,

999
02:02:05,490 --> 02:02:06,790
it may allow us to do different things,

1000
02:02:06,790 --> 02:02:09,050
expand that area as we go forward.

1001
02:02:09,150 --> 02:02:11,210
So just some initial renderings.

1002
02:02:11,710 --> 02:02:14,030
The public washrooms that I did mention at the front

1003
02:02:14,030 --> 02:02:15,370
and we can go through that in the schematic

1004
02:02:15,950 --> 02:02:19,450
was a different area that we looked at,

1005
02:02:19,450 --> 02:02:34,370
really looking at barrier-free opportunities, really updating it for handicap access and mobility issues as well as just improving an overall experience for residents in a very cramped spaces right now and want to look at how we improve the overall structure.

1006
02:02:35,010 --> 02:02:46,450
We did look at all of these to be undertaken pending council approvals to go inside with council break so to really look at at least disruption as possible.

1007
02:02:46,450 --> 02:02:53,810
not guaranteed they can all fit in there pending on Council availability and different scoping, but looking at some of those options as we go forward.

1008
02:02:54,050 --> 02:02:59,370
So on the renderings, you can't quite see it, but we would remove some of the curvature the wall would extend out.

1009
02:03:00,050 --> 02:03:05,570
The other thing we are looking at doing is improving security, and that's one of the things from different scans that we've had in our area.

1010
02:03:06,130 --> 02:03:09,110
That it is possible to move through different doors and things at the county.

1011
02:03:09,630 --> 02:03:15,570
So we would be putting swipe cards effectively on those main doors and ensuring that security

1012
02:03:15,570 --> 02:03:20,530
is at the forefront and I think very important when we look at society and resident needs

1013
02:03:20,530 --> 02:03:24,690
and public needs right now. So security is an absolutely a part of this study as well.

1014
02:03:25,290 --> 02:03:30,470
We are recommending a few different cost items for council consideration. We do have some

1015
02:03:30,470 --> 02:03:35,690
funding available when we looked at available budget for the upgrade. So we do have Carter

1016
02:03:35,690 --> 02:03:41,450
Freeman security improvements previously approved at 136,000. We do have our building accessibility

1017
02:03:41,450 --> 02:03:46,890
ability reserve at 200,000 and we do have 10,000 earmarked for security system upgrades.

1018
02:03:47,970 --> 02:03:52,530
So largely we have $346,000 associated to these kind of upgrades currently.

1019
02:03:52,950 --> 02:03:55,110
And we can proceed with that if that's council's direction.

1020
02:03:55,670 --> 02:03:59,290
Largely would be Carter Froome and some smaller areas and we'd phase over time.

1021
02:03:59,830 --> 02:04:02,850
The other option for consideration is to look at additional funding.

1022
02:04:03,830 --> 02:04:09,030
We do believe in what I've requested and this is an additional up to not take C300,000 and

1023
02:04:09,030 --> 02:04:13,770
And that would allow us to undertake the majority of this work, pending contractor availability

1024
02:04:13,770 --> 02:04:15,530
and pending tender results through this.

1025
02:04:15,950 --> 02:04:21,010
We would look at continuing to improve this and continuing to look at potential additional

1026
02:04:21,010 --> 02:04:25,450
improvements in future years for phased improvements for both the P&D area and others.

1027
02:04:25,730 --> 02:04:29,190
So it does give us a good base, it gives us a good start on what we can do.

1028
02:04:29,630 --> 02:04:33,590
Priorities obviously with the Carter-Froom and Front Reception would be where we would start,

1029
02:04:34,170 --> 02:04:37,790
but did want to give counsel the opportunity to look at some of the potential renderings and

1030
02:04:37,790 --> 02:04:40,510
and some of the potential options as we go for.

1031
02:04:40,650 --> 02:04:42,390
But largely gaining more space in Carterfruim

1032
02:04:42,390 --> 02:04:45,370
will be the focus and improving that access

1033
02:04:45,370 --> 02:04:46,810
as well as the front counters during

1034
02:04:46,810 --> 02:04:48,650
to work on some improvements there.

1035
02:04:49,230 --> 02:04:50,250
So maybe I'll stop there, Council,

1036
02:04:50,450 --> 02:04:52,990
and open to any questions you may have.

1037
02:04:53,310 --> 02:04:53,490
Thank you.

1038
02:04:56,280 --> 02:04:57,740
Okay, so we have a bunch of questions.

1039
02:04:58,140 --> 02:04:59,460
Councilor, I'll stay and go ahead.

1040
02:05:00,920 --> 02:05:01,980
Thank you, through the chair.

1041
02:05:02,400 --> 02:05:04,460
So you mentioned the age-vex system.

1042
02:05:05,540 --> 02:05:08,660
I know personally we've had more and more

1043
02:05:08,660 --> 02:05:14,380
Or crime watch meetings there, and we've been meeting after hours there, and the heat in that room is unbearable.

1044
02:05:14,880 --> 02:05:17,900
Like we had our protective services gentleman just literally dripping.

1045
02:05:18,440 --> 02:05:27,340
Is there some way within this budget that something can be a quick fix before the full HVAC system is replaced, or changed?

1046
02:05:27,860 --> 02:05:30,840
But is that accounted for in this funding request?

1047
02:05:31,240 --> 02:05:33,260
Thank you, and through the Chair to the Councillor staying.

1048
02:05:33,700 --> 02:05:36,940
Not specifically in this, but it is an item that we're looking at.

1049
02:05:36,940 --> 02:05:42,620
So there's different settings on different times of the night that we can adjust and there is inter settings that the team is looking at right now

1050
02:05:42,620 --> 02:05:47,940
We have actually installed monitors as well through our HVAC system to see where we can focus in on some of those improvements

1051
02:05:47,940 --> 02:05:56,200
Through our normal building operating plan. We do have some of those when I reference kind of that that bigger item is an HVAC system

1052
02:05:56,200 --> 02:06:01,840
At some point we would want to suggest to counsel major amenity changes if the overall decision was to

1053
02:06:01,840 --> 02:06:04,280
to continue to utilize the Sturgeon County Center.

1054
02:06:04,820 --> 02:06:13,560
Those would be future obviously to look at, but there are some internal things that we can do to address those concerns, and we've heard those from other areas as well in the building, so absolutely we'll take that away.

1055
02:06:15,710 --> 02:06:19,270
Thank you. Who else right here, okay? Go ahead, Councilor.

1056
02:06:19,370 --> 02:06:22,270
Thanks, through you, Mr. Chair, I just wanted to be originally looked at this.

1057
02:06:22,370 --> 02:06:32,410
I remember we were also looking at having potentially other venues around which was kind of in the back of my mind, I know when we were thinking about this, and I am terrible at spatial estimation.

1058
02:06:32,410 --> 02:06:35,130
Is there any other room, like, is there more than three feet?

1059
02:06:35,270 --> 02:06:38,530
We could put into the carter room because now we're not looking at having a board room

1060
02:06:38,530 --> 02:06:43,890
off-site and that room is way too small for everything from having visitors to some board

1061
02:06:43,890 --> 02:06:44,170
meetings.

1062
02:06:44,390 --> 02:06:48,590
So I'm not sure if there's any shifting we could do to make it even larger with the idea

1063
02:06:48,590 --> 02:06:51,790
that we may not have any more off-site facilities like that.

1064
02:06:52,870 --> 02:06:53,290
Thanks.

1065
02:06:53,370 --> 02:06:56,330
Through the Chair to Councillor Thompson, maybe I'll answer it in a couple different ways.

1066
02:06:57,230 --> 02:07:00,770
It's actually, when we look at the overall expenditure, it's more than three feet.

1067
02:07:00,770 --> 02:07:03,750
we're looking at potentially the front reception and shifting through there.

1068
02:07:03,990 --> 02:07:08,090
So we're moving some walls around that should give us, I believe it's about 150 square feet

1069
02:07:08,090 --> 02:07:12,270
addition in that area. So it'll, it'll, it sounds like a little, but it's actually going to be

1070
02:07:12,270 --> 02:07:17,190
quite a lot from what we're used to. Amenities as a whole is a item that we will be talking to counsel

1071
02:07:17,190 --> 02:07:22,510
at in future about other options. And as we continue to, to, to expand and look at those, we'll have to

1072
02:07:22,510 --> 02:07:26,870
have other considerations of space. We are limited, but it is an item that we'll be talking to counsel

1073
02:07:26,870 --> 02:07:31,030
about in the future for that, but there is some additional space within cartofil.

1074
02:07:32,410 --> 02:07:33,290
Councillor Cuomo.

1075
02:07:33,990 --> 02:07:39,650
Just to confirm that we're going to be looking through FCM Green Municipal Fund, low-flushtoilates,

1076
02:07:39,770 --> 02:07:44,090
the lighting, et cetera, looking at accessing funding from there as well as the possibility.

1077
02:07:44,950 --> 02:07:47,630
And through the Chair to Councillor Cuomo, 100%.

1078
02:07:47,630 --> 02:07:51,990
So Brennan-Sanmeyer or municipal energy specialist is absolutely focusing on that and we're in

1079
02:07:51,990 --> 02:07:54,750
and a combination with finance right now.

1080
02:07:54,890 --> 02:07:56,610
So hopefully we were able to get some of those grants

1081
02:07:56,610 --> 02:07:57,210
and move forward.

1082
02:07:57,410 --> 02:07:58,430
Lots of great potential.

1083
02:07:59,190 --> 02:08:00,970
We're moving forward on, like I mentioned,

1084
02:08:01,110 --> 02:08:02,690
some of the other ones with LED change outs

1085
02:08:02,690 --> 02:08:05,910
in different green energy topics that we can move forward,

1086
02:08:05,990 --> 02:08:07,430
but we will chase every one of those that we can.

1087
02:08:08,210 --> 02:08:12,890
And my next question is in regards to the drawing

1088
02:08:12,890 --> 02:08:14,770
that was up there, and you had TVs above

1089
02:08:15,330 --> 02:08:17,330
in the front lobby reception area.

1090
02:08:17,850 --> 02:08:20,510
Would we be looking at, and I look at it from the standpoint

1091
02:08:20,510 --> 02:08:23,790
that that's a way to advertise what we have coming up, whether it be County Bounty,

1092
02:08:24,630 --> 02:08:29,330
a meeting of sorts for just the general public that comes in, they can actually see on those TVs

1093
02:08:29,330 --> 02:08:33,450
what's coming up within the county. And through the Chair to Councillor Komo,

1094
02:08:33,870 --> 02:08:37,450
that was one of the ideas that came from kind of our environmental scan as well in the region,

1095
02:08:37,610 --> 02:08:41,150
several other municipalities do something very similar where they have TVs up and

1096
02:08:41,150 --> 02:08:44,670
something that we'd absolutely work with our IT group on going forward. So we did want to hear

1097
02:08:44,670 --> 02:08:49,050
mark that as as a potential item when we go for tender on how we can look at those opportunities,

1098
02:08:49,050 --> 02:08:53,230
but great opportunity to highlight the county and different things that are happening to residents.

1099
02:08:54,330 --> 02:08:55,250
Perfect, thank you.

1100
02:08:56,970 --> 02:09:00,600
Matthew, go ahead and clean that up.

1101
02:09:00,600 --> 02:09:01,720
Thank you, through the chair.

1102
02:09:02,820 --> 02:09:06,100
Can you tell me what year this building was built?

1103
02:09:10,800 --> 02:09:14,140
Through the chair of the councilman, and I had it, and I don't know if I still do it.

1104
02:09:15,120 --> 02:09:19,380
We're original, the county built the building originally, so we're original tenants of it.

1105
02:09:19,700 --> 02:09:20,500
We own the building.

1106
02:09:20,800 --> 02:09:23,280
I'd have to get the exact date for you, I can't remember off the top of my head.

1107
02:09:23,280 --> 02:09:24,660
I think it's 96.

1108
02:09:27,360 --> 02:09:30,940
It's on the plaque right on the front, I think it's 96.

1109
02:09:32,080 --> 02:09:42,900
Okay, and then my next question would be, is this to be done in conjunction with further expansion of our facilities?

1110
02:09:43,300 --> 02:09:50,700
And the directly kind of what I'm getting at is we've got the egg services department and we've got some things spread out.

1111
02:09:50,700 --> 02:09:56,020
Does it make more sense to build a new building than to renovate this one?

1112
02:09:58,810 --> 02:10:03,810
Thanks, and through the chair, I'll just confirm the first one was 1994, was the date.

1113
02:10:05,970 --> 02:10:22,790
Different amenity question, I think one of the items that administration is going to come back to council with is more of a generalized talk on amenities and when we look at expansion into different areas, whether it's the valley, the heartland and others, there's lots of opportunities to look at, whether it's public works yards, community asset buildings, rack facilities and others.

1114
02:10:22,790 --> 02:10:25,510
So we will be coming back to council with more discussions on that.

1115
02:10:26,010 --> 02:10:28,030
There's expansion opportunities at this facility.

1116
02:10:28,210 --> 02:10:35,150
There's different areas that we see from a siloed to a more of a brought together group.

1117
02:10:35,270 --> 02:10:37,650
So lots of opportunities for council decision in the future.

1118
02:10:37,870 --> 02:10:41,690
We're going to be coming back as I mentioned with more of a holistic presentation to council on that.

1119
02:10:42,230 --> 02:10:47,150
When we look at the Carter Froome and some of these initial upgrades, I think they're more of an immediate need.

1120
02:10:47,150 --> 02:10:51,210
When we look at that, there's the future state and the future discussions.

1121
02:10:51,210 --> 02:10:56,350
but as we continue to work through investors and bringing other key people into the county,

1122
02:10:56,390 --> 02:11:01,030
and this is one of the first areas they see, definitely something for consideration from a future

1123
02:11:01,030 --> 02:11:02,470
state as well, though, when we go forward.

1124
02:11:04,950 --> 02:11:07,230
Councillor Stang. Thank you, through the chair.

1125
02:11:07,490 --> 02:11:12,110
So I'm going to go back to the recommendation from Councillor Como in the sense of the grant money

1126
02:11:12,110 --> 02:11:18,250
through FCM or any of those opportunities. Would that change the scope of the project? Would it increase?

1127
02:11:18,570 --> 02:11:22,350
Would we add more to it? Can you just maybe talk about that one?

1128
02:11:22,350 --> 02:11:49,890
Sure, and through the Chair to Councillor Stang, one of the things that we continue to look at all grant opportunities, whether it's this kind of project or others, if we're successful in achieving some grant opportunities, there's two options, one would be to reduce the overall expenditure, one would be to look at advancing some of the scope though as well, and we've talked about improvements into the P&D area and other areas for expanding that resident experience as well as looking at upgrades to the building and other items, so we would bring that information back to council if we're successful on those type of items.

1129
02:11:50,450 --> 02:11:55,230
largely the scope on this is fairly small when we look at kind of what we're looking at and really just the

1130
02:11:55,230 --> 02:12:00,490
card of room and front reception so it could be a small scope extension but it wouldn't be something that would be a

1131
02:12:00,490 --> 02:12:01,670
significant or fundamental change.

1132
02:12:03,370 --> 02:12:05,410
Thank you. Any other questions?

1133
02:12:07,430 --> 02:12:12,110
Okay then that be in the case so we need somebody to read the motion and get into debate.

1134
02:12:14,250 --> 02:12:18,030
Thank you through the chair that council approve the proposed renovation design and

1135
02:12:18,030 --> 02:12:19,910
an associated budget for the Sturgeon County Center,

1136
02:12:20,350 --> 02:12:21,770
Cardiff Room and Front Reception.

1137
02:12:26,190 --> 02:12:27,330
Thank you, through Chair.

1138
02:12:28,050 --> 02:12:30,850
I'm gonna definitely be supporting this.

1139
02:12:31,250 --> 02:12:33,710
I look at this as the first phase

1140
02:12:33,710 --> 02:12:36,650
of a little bit of a facelift on the county building

1141
02:12:36,650 --> 02:12:38,470
from 1994 to now.

1142
02:12:39,590 --> 02:12:42,290
I think that there are other rooms we could look at.

1143
02:12:42,390 --> 02:12:44,130
I think the Coronado Room is another one.

1144
02:12:45,230 --> 02:12:48,590
If you talk about needing a bigger meeting room,

1145
02:12:49,350 --> 02:12:51,450
you can go out from the Coronado Room

1146
02:12:51,450 --> 02:12:54,130
And they create a bigger room back there.

1147
02:12:54,870 --> 02:12:58,870
There's other things that in my mind I could see, but definitely will support this moving forward.

1148
02:12:59,390 --> 02:13:05,070
And in regards to the front reception, making it brighter,

1149
02:13:05,470 --> 02:13:08,990
the blue color, the new logo, everything, I think it helps shape

1150
02:13:08,990 --> 02:13:14,170
our future moving forward to show what an outstanding organization we can be.

1151
02:13:14,590 --> 02:13:15,750
We are and can be.

1152
02:13:16,130 --> 02:13:16,670
Thank you for that.

1153
02:13:17,550 --> 02:13:18,530
Anybody else any questions?

1154
02:13:18,530 --> 02:13:20,950
times the bait, sorry, come on.

1155
02:13:21,850 --> 02:13:23,170
Thank you, through chair.

1156
02:13:24,010 --> 02:13:25,210
I won't support this one.

1157
02:13:25,490 --> 02:13:33,590
I do agree that there has to be some consideration into where we're going to build buildings,

1158
02:13:33,810 --> 02:13:39,850
where we're going to conduct our meetings or visit with investors.

1159
02:13:40,330 --> 02:13:45,690
I would be more in favor of the alternative too, which would be to delay the card of room and

1160
02:13:45,690 --> 02:13:47,770
and front reception renovations with consideration

1161
02:13:47,770 --> 02:13:49,430
of future facility requirements,

1162
02:13:49,930 --> 02:13:52,010
including but not limited to improvements

1163
02:13:52,010 --> 02:13:54,350
to council chambers, additional upgrades,

1164
02:13:54,530 --> 02:13:56,830
expansions and relocation considerations.

1165
02:13:57,230 --> 02:14:01,590
I just think that we need to actually go quite a bit bigger.

1166
02:14:02,170 --> 02:14:02,410
Thank you.

1167
02:14:05,120 --> 02:14:06,080
Thank you for that.

1168
02:14:06,300 --> 02:14:07,240
Just a comment myself.

1169
02:14:07,380 --> 02:14:08,420
I'm going to support this.

1170
02:14:09,140 --> 02:14:10,180
You know, something we just came out

1171
02:14:10,180 --> 02:14:12,540
when I was elected five, six years ago,

1172
02:14:17,240 --> 02:14:20,500
110 million dollar county campus

1173
02:14:20,500 --> 02:14:26,400
was going to be built. So we've advanced ahead and we're going to be spending approximately

1174
02:14:26,400 --> 02:14:33,460
300,000 here. So I'm going to support that. I mean, staffing, staffing is definitely

1175
02:14:33,460 --> 02:14:41,780
different. The world's changed as far as working at home and doing that. And you're just

1176
02:14:41,780 --> 02:14:46,620
seeing your time schedules and what I'm trying to say. So I'm going to support this. Thank

1177
02:14:46,620 --> 02:14:46,820
Thank you.

1178
02:14:48,200 --> 02:14:49,220
Any other comments?

1179
02:14:50,740 --> 02:14:53,000
If not, call for the vote.

1180
02:14:53,740 --> 02:14:54,480
All those in favor.

1181
02:14:56,580 --> 02:14:58,400
We've got five and all those opposed.

1182
02:14:59,260 --> 02:14:59,800
And one opposed.

1183
02:15:00,880 --> 02:15:26,180
Thank you. So that brings us to the next motion. Oh, there's one more. I'm trying to get out here. I'm trying to just eliminate this. No. Next motion, please. Thank you. Thank you. Through the chair, that Council will prove an increase to the Sturgeon County Center, Cardiff Room and Front Reception Renovation Budget in an amount of not to exceed 300,000 funded from the Community Building Priority Reserve. Any debate?

1184
02:15:28,600 --> 02:15:31,080
Council Como. So, yes, I'm definitely good.

1185
02:15:31,080 --> 02:15:43,740
Excuse me, I'm going to be supporting this, and I think Councillor Stang, this is where FCM Green Municipal Funding, et cetera, will come into play, instead of spending 300,000 if we get a grant, it might only be 200,000.

1186
02:15:43,940 --> 02:15:51,260
So, definitely we'll support this and look to the team to try and get every grant possible, if it all possible.

1187
02:15:54,340 --> 02:15:56,020
Thank you. Any other debate?

1188
02:15:57,780 --> 02:15:59,760
Call the question. All those in favour?

1189
02:16:02,780 --> 02:16:05,360
And all those opposed? One opposed, five in favour.

1190
02:16:05,800 --> 02:16:06,100
Thank you.

1191
02:16:08,290 --> 02:16:10,290
Now this takes us to the end of our meeting.

1192
02:16:11,990 --> 02:16:12,770
Councillor Como.

1193
02:16:13,610 --> 02:16:14,270
Do you have something to say?

1194
02:16:15,070 --> 02:16:15,750
Motion to a jet.

1195
02:16:16,090 --> 02:16:16,610
There we go.

1196
02:16:18,410 --> 02:16:19,630
We're not the vote man. Do we?

1197
02:16:19,770 --> 02:16:19,790
Yes.

1198
02:16:20,430 --> 02:16:21,670
All those in favour, please?

1199
02:16:21,930 --> 02:16:22,610
Maybe Jazz House.

1200
02:16:22,630 --> 02:16:23,030
There we go.

1201
02:16:23,850 --> 02:16:23,930
No.

1202
02:16:24,890 --> 02:16:25,870
Thank you very much.

1203
02:16:26,750 --> 02:16:28,190
Thanks for helping me today, guys.