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All right, welcome to the service area. Three is Board of Trustees meeting. Today's Tuesday, March 17th. The time is 5.36. All joys to relay start. I have some technical difficulties that we're working through. Start with roll call and conflict of interest disclosures. We'll go ahead and start their price, no conflict. Just to show you the conflict. Gary text, no conflict. Scott, we can no conflict. Chris, we'll lock no conflict. Jody and Agnes, no conflict.

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but generally, like, no contracts.

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Maybe even, I'm not into it.

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Yeah.

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Nathan.

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Yeah.

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Nathan, Nathan.

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Nathan, Bracken, Legal Counsel, no conflict.

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I do.

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David Satterson, no conflict.

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Thank you.

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You can do the agenda.

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Start with general public comments.

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Your comments will be limited to three minutes.

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Do we have any answers to any of the other patrons?

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Oh, go ahead to state your name and your lots of room or address.

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My name's Jim Bitlow, 591 Summit Drive.

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I've been here since 1998 and 2006 out there.

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I'd like to thank the board for serving at the NNW Sports Board,

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and my wife hasn't the time that that takes.

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In the last summer,

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we lost our daughter, and I came up to him in Greece, while she was

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there on a theater residency, and we've been thinking of what we wanted to do to have

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a muscle meal for her, and so we've had three chairless swings made from the Golden Eagle

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double chair that are ours for how many years since we got those.

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was probably 12 or 15 and we got the safe one down to the big farm.

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My wife, I believe Joe, is sending us pictures of one of those.

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I just think we ought to put it.

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Joey.

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Here were the fences are already from the old Boy Scout project.

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one of my other daughters and I actually went down probably eight, ten years ago

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and replaced the tops on those because we were tired of getting splinters in our butt.

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Something in that area, they need to have the pink dot so we can paint

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out on it and put a new seat that would last probably out of like a Marine board.

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So it could stay there for a long time and then have a little puck to

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So I talked to Joe yesterday, I'm not exactly sure what process needs to happen for that

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to be able to build there as a permanent picture.

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Honestly, I'm not either.

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So Park is part of what's owned by the service area.

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So we manage Park's trails.

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And there is some sort of memorials and other things that have happened up there.

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There's a Boy Scout project.

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there is a bench that Jim talked about so what he would need in what I've

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asked him to give us is like a site plan and this is something we can work on

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with Chris is a site plan and a project but basically he would need the board's

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permission to do a project like this because it's on service area property so

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more than anything I wanted him to come down and just you know explain the

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project as he's intending to the board so you understand what he wants to do I

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I thought it would be helpful to put a face to the name and then I sent you a picture

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this afternoon in the email but Chris can speak to it a little bit more about a possible

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memorial up at the park so what that process would be.

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So I'm supportive of this if this is something for the community as the board would like to

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approve those that have been up into the park we have a hitching post that was one of the

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Scout projects and also that bench that bench was long before me but there's also been some

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girl scout projects up there and so forth. So how this bench would go in there and where we'd

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want it, I would probably suggest somewhere near the Hitching Post where it's a nice big flat area

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where people kind of hang out and so forth if it's something that we want to move forward with.

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Yeah, well, certainly for presenting that, my condolences, the family, and yeah, I agree

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on that.

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I think it's a great idea.

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Do we want to wait for the site plan before we take a vote, do we want to just give

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a board board consent here, depending on the site plan?

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You can just give us a direction to say, like, as a board.

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Of course.

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a level spot and what's the method to get it there.

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I mean, good.

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I can grab some strong guys and there.

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Oh, we can remove the ballards and drive it.

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Drive it in with the skid steer for the tractor.

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So, yeah.

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And where's that low spark?

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Just in that area?

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Yeah.

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And the farm, where the big farm.

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That'll be the perfect farm.

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Where there's like the old machine.

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to have people with a great memorial, but also a real benefit to the community.

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The only thing I would want to say is maybe you want some help assigned for people not to tie their horses to that.

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Because I know that I've been up there on horseback several times, and we do hitch to those foes.

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And you wouldn't want someone to hitch to that and the horse to spill, to get the jet.

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So maybe some type of little.

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The main thing is the frame is a steel frame.

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Not going to pull it off.

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Yeah.

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I just, I won't tag to it.

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I promise you, but you know,

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other people go up there and stuff like that.

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But what, I'm having heard of that.

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So we want to make a motion to.

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It's not really something we vote on because it's not on the agenda,

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but that gives us direction.

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If like the board's cool with it,

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then both continue to work with Jim to let it happen.

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I just want to make the board aware.

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it's, you know, your direction. I think it's wonderful. I saw the picture you shared.

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It sounds like the board is all in favor. What was I planning?

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I'd be happy to help you. I'm going to throw it in the phone.

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I'm going to throw it in the phone. I'm going to throw it in the phone.

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Yeah.

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So how old is your daughter?

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19.

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So what's your next year?

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She was there on the internet.

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is going to be that group

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out of New York one year at least.

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We used to call 100 degrees.

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So it's five hours from Athens and just this beautiful level.

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It's called Poppinto.

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It's a trail of the Diko Scorch, which is, I think they say by width,

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it's the deep discord track in the world. And they were there and just a

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trick stumbled to fit the very wrong spot.

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So Jim will reach out and we'll set up a meeting and we'll just move forward with it,

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the board told it, work with it, and we'll figure it out. All right, so follow up this week or maybe

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you're early next week and yeah like tomorrow morning I go chase no back in the

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Candidates since we haven't had one through this. But I'll be back after that.

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Yeah, calling when you're done and then we'll visit it without. Thank you. Any other public comment?

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Anybody else? Are you going to name the batch that's our name? Yeah, some name put a

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platform that are, yeah, quite determined that, but

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do

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something on that. That's great, because if anybody else

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hear your comments, anyone online? Just glad to be here

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boggles, a lot 153. It's been a long time since I joined to see

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how you're doing. Just want to observe. I appreciate you

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on. Thanks for. Any online comments?

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Okay. Having heard none.

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We'll move on to the administrative

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financial section. We made approval of the guests from last and the introductory floor.

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In the motion for motion approved. Just to make the motion carry on. Seconded.

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in the vote. All those monthly

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financials.

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So that was just included in the board packet.

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Is this sort of month and February, right? Yes, yep. Dave's on the phone. We have questions about that.

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One of the things I was looking for for direction is if you want to continue what we've done the past

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is quarterly or if you want to go to monthly reports for the board just let me know either way.

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It's really just so you know where we're at, for the two months, so it's not a ton of

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info there.

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Yeah, we're only having January and February, so there's not really much to report.

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So, I happy to answer any questions or comments, but pretty early in the year,

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do we have any

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questions or comments?

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I have a question.

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Who's that?

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That's Dave Sanderson, our accountant.

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Dave Sanderson, our accountant.

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That's what I thought.

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Yeah.

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Thank you.

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Yeah, they'd be here for the closed session on the phone call. Yeah, he yeah, he's here for a meeting. Yes. Yeah,

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it takes it takes us to the discussion around the consent agenda.

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You want me to just you were Nathan.

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I could start Nathan can finish basically what I had proposed at our chair meeting was adding a consent agenda, which basically we just include the minutes and then the financials.

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It's really just a very small step to kind of make things one vote and just get one vote

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for those two items.

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The consent agenda is kind of taking for granted that you looked at everything, read

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through it, and then we'll just do one vote.

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We're through it instead of like voting on each item.

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Nathan's talked about it, Dave's talked about these items, so I was suggesting adding a consent

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agenda to ours, anything that we just want the board to review, acknowledge, and then

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and it's one simple vote to get through.

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And then I looked at midways,

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midway does the same type of thing.

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So it was just basically kind of changing

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the way we set up our agendas.

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Mason, do you have anything to add?

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Sorry, no, that's accurate.

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And most public entities have a consent agenda.

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The consent agenda is really just the types of things

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that you have pretty much every meeting

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that you know you're gonna have

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that you should be reading ahead of time

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that ideally wouldn't require any discussion.

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And so the idea is, I can show an example, but basically, your consent agenda item would

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basically be that.

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The prior minutes and then the financials, now, and you would just say, okay, do I have

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a motion to approve the consent agenda items and there would be a motion to approve it,

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without necessarily having to discuss each one.

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That said, just because it's only consent agenda item doesn't mean that you couldn't discuss

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it.

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It's just a way to move things along that are routine in a quicker way.

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Okay.

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If wherever you wanted to, if wherever you wanted to discuss the items you absolutely

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could and you could take them and turn and vote on them individually, it just gives you

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the option to say, particularly, Derek, would say, okay, we're at the consent agenda item

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of the portion.

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Has everyone read the minutes and looked at the financials or are there any discussions?

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Nope.

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Okay.

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Any questions?

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No.

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All right.

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Do I have a motion to approve the consent agenda items and then can go from there?

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It's just a way to move things along more quickly.

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So

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everybody's okay with that. We can just implement that in the next just a little procedural thing.

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Do you have a general consensus?

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Yeah.

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It sounds like it's streamlined things and makes it quicker.

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Yeah.

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Okay.

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All right, legislative update.

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Thank you.

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So this was a, I think for you, relatively calm legislative process.

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process this year. There was one bill that we were following HB 501 that would have increased

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your water bill by probably about, I think, $2,500 per connection that did not pass. Essentially,

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the problem that we have is the federal government cut the funding that it provides for drinking

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water and sewer infrastructure by about 60%. So the state is trying to figure out a way

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to make up for that funding.

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This bill would have required each culinary water provider

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like the service area to impose essentially an income tax

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that's based on your medium adjusted gross income

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by the number of connections multiplied by a percentage.

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And as Chris and I did the math,

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it would have been like $23, $2500 in the service area,

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but that bill didn't pass.

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However, the larger issue of how we are going to fund

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this gap is not a question that's going to go away.

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I hope the water community will work on that over the following year to come up with some proposals for the legislature instead of being reactive.

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There are some bills that will impact us, I think, administratively. One of which is that we will need to develop a way for people to submit.

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to submit forms on line, so if someone fills out, say,

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Water dedication form with the service area or a grammar request form. We'll need to have a way for them to submit it online. There are some laws that will change how grandma works as well. Just making some clarifications in what constitutes a record that subject to public disclosure. The big land use bill SB 284 was passed at like 1145 before the end of the session on the Friday.

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the Friday at the end of the session, the big change that it makes, I think, for you is

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it makes detached accessory dwelling units a permitted use now.

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And so we've already been dealing with a lot of those, I think, our water policies are

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set up in a way that hopefully wouldn't impact this too much.

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The related part of that is that if we're going to require water dedications, we now need

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to have a 40-year plan, so just as a reminder, public water suppliers are entitled to have

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water rights that they hold for future growth even though they're not using them.

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They essentially have to check in every five years or so with the state engineer's office

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and get what's called an extension request.

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They can do that for a period of 50 years.

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After they hit 50 years, then they have to have a 40-year plan.

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And that plan describes how the public water supplier intends to use the water rights that

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homes and once it has that 40-year plan in place it can continue to get

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extensions for its water rights. The service areas water rights have all been

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modified over the years even though they were initially approved in the 60s.

236
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They've been replaced to change. So none of them are quite at that 50-year period.

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So we haven't done the 40-year plan because we're maybe about 10 years out. It

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didn't make sense to do a plan when we do it in 10 years. It'll be different.

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But

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So I recommended to staff that we begin working on getting that and talking with our engineering

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firms that we have on contract to get a sense of how much that will cost.

242
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So that's something we'll bring back.

243
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Other than that, most of the other legislative changes are kind of more technical things.

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But those are, I think, or the big ones that the service area should be aware of.

245
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So this is one that's been in the hopper for a while,

246
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Carrie and I made some edits,

247
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and then Carrie asked for some additional edits

248
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regarding the FMLA policy,

249
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which my partner Clayton made,

250
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and I think just given the

251
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Clayton's of the request,

252
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got those out yesterday.

253
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Derek, I'm not sure if the board

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00:17:46,310 --> 00:17:50,990
board has seen all of those edits or not. I believe Clayton provided them to you, but

255
00:17:50,990 --> 00:17:52,470
I'm not sure the board has seen them.

256
00:17:55,860 --> 00:18:02,480
Yeah, so I can chime in here to Nathan. We presented the edits to the board.

257
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I think

258
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When we went through the policy in the meeting, we were talking about it last

259
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January. I know that for sure.

260
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We went through like line by line with the changes with Nathan and it was either

261
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the September meeting or the October or so or November. I don't remember going

262
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through the personal policy. So we did. We did and we prove we have some changes

263
00:18:35,640 --> 00:18:41,380
that have that the board's reviewed. Clayton added the FMLA language update

264
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that Kerry requested last week, but it's pretty much what the board had seen before.

265
00:18:47,340 --> 00:18:51,000
But I don't know if the board is seeing Clayton's most recent edits that he sent out yesterday.

266
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Yeah, I don't think so. And we can circulate them, or we can go through them now if we can share it,

267
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even. But those are just federal law at the Family Medical Leave Act, or what they are.

268
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and they are just policies that I guess are standard in other settings like hours that dictate if, you know, to clarify what the rules are in terms of giving employees their federally required rights.

269
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If they, you know, how much time their job is protected, if they go on leave, which is

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12 months, if they've been there a certain amount of time, it's really just federal law

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dictated, and we thought it was the personnel, or, you know, it seemed that it was important

272
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that that was clarified what everyone's rights were, who are part of the staff because they're

273
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federally addicted. And so I think that was the only thing, and they're just about like

274
00:20:00,080 --> 00:20:05,320
their federal rules that he put in there about the American Disabilities Act. I don't

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know, can you speak to it any further, Nathan?

276
00:20:08,580 --> 00:20:14,520
No, it's just basically, this is an old policy that was initially adopted, I think, in 2017.

277
00:20:14,640 --> 00:20:19,320
It's been reviewed, which is under state law. We have to look at it periodically, which

278
00:20:19,320 --> 00:20:24,540
we have and we made tweaks and edits, but basically he added some other language to just kind

279
00:20:24,540 --> 00:20:31,820
of update it since then, but mainly that the main point is that if we have reason to believe

280
00:20:31,820 --> 00:20:37,840
that the grounds for FMLA leave is a qualifying condition under the federal law that we may

281
00:20:37,840 --> 00:20:40,840
categorize someone's leave as FMLA leave.

282
00:20:41,520 --> 00:20:47,180
We have to provide certain notices like that, and there's also, he added some language

283
00:20:47,180 --> 00:20:53,840
that paid time off, and FMLA leave, fell down concurrently, and just for everyone's just a reminder,

284
00:20:54,040 --> 00:20:59,720
FMLA, it's family and medical leave, and it's a federal law that allows people to take up to 12

285
00:20:59,720 --> 00:21:05,020
consecutive, allows them to take up to like 12 consecutive weeks of unpaid leave when they're injured.

286
00:21:05,580 --> 00:21:10,720
So, for instance, if someone's in a car accident and they can't work, they can take this leave if they

287
00:21:10,720 --> 00:21:15,860
qualify, qualify under the law, and we can't fire them during that period of weather recuperate,

288
00:21:15,860 --> 00:21:26,960
We don't have to pay them. So Clayton just kind of tweaked that section that we already had to be in line with some recent legal changes that have occurred since we adopted this policy years ago.

289
00:21:34,070 --> 00:21:34,830
What are the next steps?

290
00:21:36,030 --> 00:21:47,290
I think the next step was to just get this personnel policy in place if we need to review it or make changes and you are very involved with this too.

291
00:21:52,290 --> 00:22:00,510
I mean, I mean, I think we grinded at this enough, so we just have to vote on putting

292
00:22:00,510 --> 00:22:05,650
the personnel policy in place, and the rule and the book, I think, is that we're supposed

293
00:22:05,650 --> 00:22:09,350
to add a minimum look at it each year, like in our roles.

294
00:22:10,830 --> 00:22:15,890
I just, my memory of it, maybe it's different in our own else, was that we made a ton

295
00:22:15,890 --> 00:22:16,290
of changes.

296
00:22:16,770 --> 00:22:20,870
We presented it back to Vince because there was some GM specific, and again he was

297
00:22:20,870 --> 00:22:21,870
interim GM at the time.

298
00:22:22,670 --> 00:22:29,670
But the onus was on him to provide comments back to us in terms of what the proposed changes

299
00:22:29,670 --> 00:22:31,090
work is directly impacted.

300
00:22:31,450 --> 00:22:34,790
I believe his oversight, but his position specifically.

301
00:22:38,490 --> 00:22:49,610
I think I talked with him a week or two before he took his leave of absence and he I know

302
00:22:49,610 --> 00:22:54,410
he's still working on those so the draft that Clayton circulated yesterday and I'm not

303
00:22:54,410 --> 00:22:58,350
sure if the board has seen that draft does not include any additional edits for events.

304
00:22:58,350 --> 00:23:05,830
So, agnostic to the Benz edits, if we haven't seen what these proposed changes are, what

305
00:23:05,830 --> 00:23:06,910
is it that we're supposed to?

306
00:23:07,270 --> 00:23:09,330
So, which we've told on it next time.

307
00:23:09,330 --> 00:23:10,330
I may add that we've had.

308
00:23:10,690 --> 00:23:15,430
So, his changes would be to things that were already in place.

309
00:23:15,810 --> 00:23:20,470
I assume, because there wasn't very many global changes to the policy.

310
00:23:22,150 --> 00:23:28,330
But what Nathan and Clayton had suggested, struck me if I'm wrong Nathan, was that we

311
00:23:28,330 --> 00:23:35,690
You should look at putting the policy in place and then when Vince is back, if there's

312
00:23:35,690 --> 00:23:42,090
any edits, then we can say that we can reopen it for edits before next year and make edits

313
00:23:42,090 --> 00:23:43,530
if the board approves those edits.

314
00:23:43,790 --> 00:23:48,030
Are you speaking to the global personal policy or the FMLA specific piece?

315
00:23:48,690 --> 00:23:54,390
To the policy to put it into place with the caveat that when Vince gets back, if he has

316
00:23:54,390 --> 00:23:59,830
changes that he'd like to suggest to the board that we'd be willing to reopen it and update

317
00:23:59,830 --> 00:24:05,490
it, but that it was important for a lot of reasons with regard to the policy as a whole

318
00:24:05,490 --> 00:24:11,090
to get it into place. And then, if he has edits that the board approves of, that we could say

319
00:24:11,090 --> 00:24:17,010
that we could put it on the agenda for voting next month and, you know, if he's backed by them

320
00:24:17,870 --> 00:24:23,570
and make those, you know, see what those edits are, see what his suggestions are, and reopen it.

321
00:24:23,930 --> 00:24:26,830
like have it on the agenda as a voting item if we need it.

322
00:24:27,550 --> 00:24:30,370
So to be clear, I don't think Clayton, I have a preference.

323
00:24:30,590 --> 00:24:32,350
It's really the board's calling what you do here.

324
00:24:33,050 --> 00:24:35,930
I was just trying to point out that I hadn't gotten VINCES edits

325
00:24:35,930 --> 00:24:37,490
and they aren't incorporated in the draft

326
00:24:37,490 --> 00:24:40,390
and if the board wants to adopt it now they could

327
00:24:40,390 --> 00:24:42,190
and we can wait to see what VINC says

328
00:24:42,190 --> 00:24:44,450
or if you want to wait till VINC does it, we could do that too.

329
00:24:45,610 --> 00:24:46,950
That's what I was trying to get at, Kerry,

330
00:24:47,010 --> 00:24:49,150
is it really up to the board on how you want to proceed here?

331
00:24:49,730 --> 00:24:50,990
I was just trying to provide options.

332
00:24:51,990 --> 00:24:59,550
Is there any harm in not having it in place and postponing until the next board meeting

333
00:24:59,550 --> 00:25:05,030
of implementing, or is it kind of a watch, or, yes, very risk of not?

334
00:25:05,250 --> 00:25:06,750
I don't think there's much of a risk.

335
00:25:06,990 --> 00:25:13,730
I mean, the policy is, the FMLA stuff has been out of whack for a while, so I don't know

336
00:25:13,730 --> 00:25:17,690
if it's really going to matter if we wait another month.

337
00:25:17,690 --> 00:25:23,590
I mean, we do have someone who is taking FML leave right now, and so maybe there's a desire

338
00:25:23,590 --> 00:25:28,650
to get that updated language in place there, but so far in Derek's been heading that

339
00:25:28,650 --> 00:25:29,290
more so than me.

340
00:25:29,350 --> 00:25:33,850
It doesn't seem to be that there's any real issues there, but that's the only thing I could

341
00:25:33,850 --> 00:25:34,370
think of.

342
00:25:42,780 --> 00:25:49,540
I guess my concern is that, let me ask, has the board seen the draft that because I'm not

343
00:25:49,540 --> 00:25:50,580
sure it was distributed?

344
00:25:50,580 --> 00:25:52,500
It was not circulated.

345
00:25:52,740 --> 00:25:53,860
No, we have not seen the draft.

346
00:25:54,000 --> 00:25:55,200
Is the first time hearing of it.

347
00:25:56,520 --> 00:26:00,180
That's maybe my larger concern is your voting on something.

348
00:26:00,820 --> 00:26:03,700
I know, in fact, because I think Justin and Carolyn,

349
00:26:03,840 --> 00:26:05,700
you probably would not have seen this draft

350
00:26:05,700 --> 00:26:08,660
because you weren't on the board when the last time we discussed it.

351
00:26:08,820 --> 00:26:12,520
So that's probably my bigger concern maybe about adopting it now

352
00:26:12,520 --> 00:26:15,080
is that the board hasn't seen it.

353
00:26:15,180 --> 00:26:17,300
I know some of you have seen prior versions

354
00:26:17,300 --> 00:26:18,840
but you haven't seen Clayton's edits.

355
00:26:18,840 --> 00:26:22,960
And so that's maybe my concern is you'd be voting on something that you haven't seen.

356
00:26:25,720 --> 00:26:31,860
I was just going to say also that Vince hasn't had, because it's like given the timing of

357
00:26:31,860 --> 00:26:40,840
everything, it's also, you haven't seen Vince's edits, so, and I don't think there's events

358
00:26:40,840 --> 00:26:46,780
is the edits, they would be Vince's suggestions to the board, if there's things that

359
00:26:46,780 --> 00:26:53,080
he, you know, feels like maybe we should re-evaluate, you know, the board is the one who

360
00:26:53,080 --> 00:27:00,320
sets the personal policy, yeah, because it dictates the community what the personnel's responsibilities

361
00:27:00,320 --> 00:27:06,480
are and all of that. So there's an opportunity, obviously, for Jody or Chris, or Vince to say,

362
00:27:06,480 --> 00:27:10,480
Hey, this could be problematic for these reasons.

363
00:27:10,840 --> 00:27:12,360
This isn't how things go.

364
00:27:13,160 --> 00:27:16,200
Could you guys consider editing that?

365
00:27:16,400 --> 00:27:18,920
I think that's a fair concern, or yes.

366
00:27:19,120 --> 00:27:20,940
But do you think there's any benefit

367
00:27:21,480 --> 00:27:26,220
to, I don't know if we could really piece me on say,

368
00:27:26,640 --> 00:27:31,900
like, would it make sense to have that MLA policy updated?

369
00:27:32,180 --> 00:27:34,400
But we still are in the same situation

370
00:27:34,400 --> 00:27:41,340
and where we haven't that's what I was going to suggest was past that is it's like federal

371
00:27:41,340 --> 00:27:48,240
but they haven't seen that either is that my concern is is that you have I I didn't the

372
00:27:48,240 --> 00:27:53,180
doesn't look like the board seeing Clayton's proposed edits and you have two new board members

373
00:27:53,180 --> 00:27:57,780
that haven't seen the other edits that's my concern is there's approving something that

374
00:27:57,780 --> 00:28:03,000
they haven't seen and I don't think these edits are too difficult but I'm I mean there's

375
00:28:03,000 --> 00:28:06,860
So like an edit pretty much on every single page, so it's not that they're difficult

376
00:28:06,860 --> 00:28:10,720
at it to comprehend, but they're quite a few of them.

377
00:28:11,480 --> 00:28:15,640
I just have some concern because typically the idea of the board when it approves something,

378
00:28:16,180 --> 00:28:21,520
it's reviewed it, it's good with it, and then that way when the staff gets it, we know

379
00:28:21,520 --> 00:28:26,800
I just a little, I don't know of a single situation where I've been in which the board has acknowledged

380
00:28:26,800 --> 00:28:29,880
on the record that it didn't review a policy when it adopted it.

381
00:28:29,880 --> 00:28:49,980
Yeah, but I think we circulated it. It's been circulated. No, you circulated it. Okay, so we could forward that. And then, um, you know, instead of going back and forth with Nathan, if people have concerns or questions, whether that be staff or, um,

382
00:28:49,980 --> 00:28:59,900
and other board members maybe just shoot them back to Derek and then he can funnel those

383
00:28:59,900 --> 00:29:03,960
and figure out like, okay, do any of these make sense? Are there something that he wants

384
00:29:03,960 --> 00:29:09,860
to bring up on the legal call to see if there's any reason to tweak things and if there's

385
00:29:09,860 --> 00:29:15,540
anything, I mean, I don't think there's really anything that anyone's going to, like, in

386
00:29:15,540 --> 00:29:21,840
In my opinion, they're pretty like, I don't know, I mean, Nathan, would you say that there

387
00:29:21,840 --> 00:29:26,240
weren't a drastic amount of changes, it was just word-smithing and updating things?

388
00:29:28,360 --> 00:29:29,320
We use...

389
00:29:29,320 --> 00:29:35,480
Scott, I think you were a little more involved with this than I was, but I think there was

390
00:29:35,480 --> 00:29:40,860
some discussion and I'm not entirely sure, because one of the changes is requiring a lot

391
00:29:40,860 --> 00:29:47,000
board approval for kind of staff items, staff management and so that was one thing I wasn't quite sure

392
00:29:47,000 --> 00:29:53,660
on is whether there was ever a consensus on some of those changes which is part of why I think the

393
00:29:53,660 --> 00:29:59,440
board needs to look at it and make sure that I think that I don't know if I remember it if it gets

394
00:29:59,440 --> 00:29:59,880
Good or not?

395
00:30:00,000 --> 00:30:29,800
I haven't looked good at myself since a day. What was I thought using an agency or something? There was probably half a dozen items where the board was inserting itself into the day to day. And then I think what we did was we pulled that back as a board. We pulled it back globally. But again, I mean, I personally, I don't want to spend a lot of time on this right now because I haven't read it. I haven't reviewed it. It's been five months. I can't vote on it. Yeah. And I did look and it was, I think it actually was. I don't think it was October, November.

396
00:30:29,800 --> 00:30:59,160
So yeah, too far back to remember. Yeah, let's circulate it. We'll we'll all chime in to Derek, and then there's no concern. No, you got an employee out on FML and the policy's not updated to what the currently is not really. I mean, the policy, we already have a policy that's that's compliant. It's just like an added additional language. So we already had a section on FML. He just added additional stuff. But I don't think that there's been any.

397
00:30:59,160 --> 00:31:05,980
So what he's added is clarifying things that we've already worked through at this point

398
00:31:05,980 --> 00:31:06,320
time.

399
00:31:06,580 --> 00:31:07,820
So here's the point.

400
00:31:08,620 --> 00:31:12,280
FMLA applies whether we have it in our policy or not because it's federal law.

401
00:31:12,640 --> 00:31:19,160
All Clayton is added is just some stuff in federal law so that you guys don't have to call

402
00:31:19,160 --> 00:31:21,520
up an attorney to interpret the policy.

403
00:31:24,780 --> 00:31:30,000
Yeah, I think there's like two or three that I can find in here in the red lines that

404
00:31:30,000 --> 00:31:33,000
are kind of seeking board approval.

405
00:31:33,480 --> 00:31:38,120
And there are things that kind of came up out of the meetings like fair, it increased

406
00:31:38,120 --> 00:31:45,160
discretionary bonuses, things like that that where it was like saying that those would be

407
00:31:45,160 --> 00:31:48,260
voted on on the board and not at the staff level.

408
00:31:49,200 --> 00:31:55,420
But, yeah, Derek circulated it and let's all take a look at it and provide feedback and

409
00:31:55,420 --> 00:31:56,240
discuss it.

410
00:31:56,380 --> 00:31:58,760
We could put it on the next agenda for this month.

411
00:32:00,000 --> 00:32:00,380
Sounds great.

412
00:32:01,440 --> 00:32:05,080
Go on to the written fee and impact fee study on RFP.

413
00:32:07,940 --> 00:32:13,820
So we had talked about the board did approve and put into the budget and impact fee study

414
00:32:13,820 --> 00:32:19,680
to move from a permit to impact fee study to what two weeks ago now, I think.

415
00:32:19,680 --> 00:32:24,560
Chris was asking Nathan at our weekly legal where we're at with that for the

416
00:32:24,560 --> 00:32:28,740
impact fee study and then we were talking about doing also a rate and fee

417
00:32:28,740 --> 00:32:32,420
study which is having like an outside agency come in and just kind of look at

418
00:32:32,420 --> 00:32:37,440
our rate and fee and see if it's in line. There are a couple that are definitely

419
00:32:37,440 --> 00:32:42,940
being questioned. So player from Nathan's office did put together an impact fee

420
00:32:42,940 --> 00:32:48,180
RFP for us. You know we're kind of in a standstill with that. I was a little anxious

421
00:32:48,180 --> 00:32:49,740
just to kind of put out the RFP.

422
00:32:50,800 --> 00:32:52,320
Nathan's was like, well, he's just kind of

423
00:32:52,320 --> 00:32:55,020
Vince's project, so he wants to wait till he can review it.

424
00:32:56,720 --> 00:32:58,580
So did I include that in that?

425
00:32:58,840 --> 00:33:00,080
I believe I did, did I?

426
00:33:00,100 --> 00:33:02,260
I can't remember this much going on.

427
00:33:02,520 --> 00:33:03,960
I think I got that on Monday.

428
00:33:04,700 --> 00:33:07,440
So perhaps I have not provided that yet,

429
00:33:07,640 --> 00:33:09,560
but I can, that's another thing that I just

430
00:33:09,560 --> 00:33:11,920
wanted to let everybody know where we were at with that.

431
00:33:12,280 --> 00:33:13,660
We do have a draft from player.

432
00:33:14,180 --> 00:33:16,240
What I understand about the impact these studies,

433
00:33:16,240 --> 00:33:23,480
it's this very specific language and helping scope because I was doing a draft of it, putting it

434
00:33:23,480 --> 00:33:28,220
together, and then I saw another entity that had combined the rate and fee and impact fee, and I was

435
00:33:28,220 --> 00:33:32,480
like, this is great. We'll kill two birds with one stone, and then I found it after the fact that

436
00:33:32,480 --> 00:33:38,280
you cannot do that. There are two very different entities. So that was my learning curve last week,

437
00:33:39,480 --> 00:33:45,400
but I did want to let you all know, and I'll put on my notes here to send that also, so you can

438
00:33:45,400 --> 00:33:49,900
review that this week as well. And then maybe give us give me some feedback in

439
00:33:49,900 --> 00:33:56,940
direction. Normally when we put out an RFP there's a website called Bonfire for

440
00:33:56,940 --> 00:34:00,440
all Chris can kind of describe it better but you know as a contractor's

441
00:34:00,440 --> 00:34:04,800
safer his business they'll look for RFPs for their business and then put the

442
00:34:04,800 --> 00:34:09,440
bids in. So that's Bonfire we do it and then we put it on our website as well and

443
00:34:09,440 --> 00:34:14,880
that's how we put out an RFP. So that is something that I can do now but we do

444
00:34:14,880 --> 00:34:20,280
want the board to review that RFP before we do that process, but because I just got that

445
00:34:20,280 --> 00:34:24,820
for Claire on Monday, I'm realizing now I don't think I forwarded that to you, so I need

446
00:34:24,820 --> 00:34:25,320
to do that.

447
00:34:26,200 --> 00:34:29,780
And I don't think it's ready for the board to review, because typically the way this will

448
00:34:29,780 --> 00:34:34,400
work is, you know, well, usually it's staff will prepare an RFP. In this case, Jody did.

449
00:34:34,900 --> 00:34:38,220
We've reviewed it, but I think it's, Vince is going to have to be the one to implement it.

450
00:34:38,240 --> 00:34:41,840
And so I think we need the general manager to be on board with it.

451
00:34:41,840 --> 00:34:43,820
So hopefully we can have something that you can review and

452
00:34:43,820 --> 00:34:45,820
approve at your next meeting when Vince gets back.

453
00:34:48,580 --> 00:34:50,620
So we need to have two RFPs.

454
00:34:50,960 --> 00:34:52,520
So the impact fee, again, is an

455
00:34:52,520 --> 00:34:55,840
exaction that's governed by the impact fee act and

456
00:34:55,840 --> 00:34:58,220
Utah's awful government, also governed by constitutional

457
00:34:58,220 --> 00:35:02,040
principles. So the very specific process with that and

458
00:35:02,040 --> 00:35:05,100
just as a reminder, it's kind of a multi-stage process with various

459
00:35:05,100 --> 00:35:08,180
public notices. But essentially what we would be doing is hiring

460
00:35:08,180 --> 00:35:10,100
a contractor to do two things.

461
00:35:10,900 --> 00:35:17,340
One is to do an impact fee facility plan and so that's where they would analyze our infrastructure and the services we provide.

462
00:35:18,560 --> 00:35:22,320
Then provide some factors for you to consider.

463
00:35:22,460 --> 00:35:24,640
They bring that plan back and they say here's what you do.

464
00:35:25,260 --> 00:35:29,580
Here's the stuff that we think would be subject to an impact fee or could be subject to an impact fee.

465
00:35:29,720 --> 00:35:30,780
What does the board want to do?

466
00:35:31,340 --> 00:35:37,500
Based on that plan the board would then need to determine if it wants to take the next step which would be to actually impose an impact fee.

467
00:35:37,500 --> 00:35:43,700
And at that point, if the board decided to move forward, the contractor would then put together the actual impact fees.

468
00:35:44,400 --> 00:35:47,140
And so that's essentially what that RFP would do.

469
00:35:47,220 --> 00:35:50,460
The other RFP, it would be someone to do the water rates.

470
00:35:50,780 --> 00:35:53,060
Typically, we've used borough water in the past.

471
00:35:54,300 --> 00:35:56,260
I'm not sure if you want to continue using them.

472
00:35:56,480 --> 00:35:58,160
I believe that's the service they provide for free.

473
00:35:58,240 --> 00:36:02,220
If you wanted to place someone else to do something because I think that what we have is,

474
00:36:02,220 --> 00:36:06,220
This rural water does the water rate fees, but you have other fees related to your roads

475
00:36:06,220 --> 00:36:10,820
that rural water doesn't do, and so we talked about getting a professional to come in and

476
00:36:10,820 --> 00:36:11,560
do those fees.

477
00:36:12,640 --> 00:36:14,060
So that would be a separate RFP.

478
00:36:14,140 --> 00:36:17,120
We haven't prepared that separate RFP yet.

479
00:36:18,400 --> 00:36:23,900
I think it sounds like a good idea to move forward with both of those RFPs.

480
00:36:25,140 --> 00:36:26,920
Yeah, I think everyone's on board with doing them.

481
00:36:26,920 --> 00:36:31,380
It's just with Vince being out, that's kind of put us behind in preparing them.

482
00:36:33,060 --> 00:36:39,280
We have a draft now, so we'll just, when things come back, we'll have a draft to review

483
00:36:39,280 --> 00:36:40,780
and then we'll give it to you.

484
00:36:41,460 --> 00:36:46,940
We have a draft of the impact fee, but we don't have a draft for the other great fee.

485
00:36:49,580 --> 00:36:50,060
Okay.

486
00:36:54,840 --> 00:37:01,260
So, yeah, so that'll be certainly goals and a chance to see at least the impact of the RFP.

487
00:37:02,120 --> 00:37:05,860
And that takes us to the code reinstatement.

488
00:37:07,300 --> 00:37:07,780
Nathan.

489
00:37:09,320 --> 00:37:11,960
So, if you mind, I'd like to share my screen.

490
00:37:12,540 --> 00:37:13,620
Oh, we can see anything.

491
00:37:13,840 --> 00:37:15,220
There's like no internet.

492
00:37:16,840 --> 00:37:17,940
That's Caroline's phone.

493
00:37:18,400 --> 00:37:18,880
She can.

494
00:37:18,880 --> 00:37:22,720
I just know it's not my fault, but it didn't, like, I can't control it.

495
00:37:23,020 --> 00:37:23,660
It's not it's you.

496
00:37:24,180 --> 00:37:24,920
Oh, okay.

497
00:37:25,120 --> 00:37:25,380
All right.

498
00:37:25,620 --> 00:37:26,040
All right.

499
00:37:26,220 --> 00:37:27,320
I didn't know we didn't have a screen.

500
00:37:27,420 --> 00:37:27,740
Okay.

501
00:37:27,900 --> 00:37:29,280
So, yeah.

502
00:37:29,940 --> 00:37:35,520
In your, as we've discussed before, one of the things I've long wanted to do is put all of your rules

503
00:37:35,520 --> 00:37:40,960
and regulation into a service area code or what I'm calling a administrative rules and regulations.

504
00:37:41,780 --> 00:37:45,100
And I started that and the board authorized me to do that.

505
00:37:45,760 --> 00:37:51,060
and basically what I did is I created a table of contents and there's some in

506
00:37:51,060 --> 00:37:55,600
your packet. The first one is actually just a very draft rough outline that

507
00:37:55,600 --> 00:38:01,060
wasn't supposed to be in the packet. It's the more formal one and so what I've

508
00:38:01,060 --> 00:38:05,760
done is I've outlined what I think your code should look like and so most of

509
00:38:05,760 --> 00:38:09,040
these are provisions we already have. We would just be fitting them into a standard

510
00:38:09,040 --> 00:38:14,280
format but typically if you're looking at your packet I think this is on page

511
00:38:14,280 --> 00:38:19,220
24. I don't know if we have access to that. We have it up on the screen.

512
00:38:19,680 --> 00:38:26,360
Okay, so what I had done is I had done an actual code and I had kind of copied and pasted

513
00:38:26,360 --> 00:38:30,780
the initial codes that we had, but that was hundreds and hundreds of pages long.

514
00:38:30,960 --> 00:38:35,660
So I asked her to take them all out and I think what she did, it created this error bookmark.

515
00:38:35,660 --> 00:38:40,360
And that's where the page number would be. But basically my thought here is if you have it up on your screen

516
00:38:40,360 --> 00:38:45,400
is that general provisions, that would basically be a section where we would have common definitions,

517
00:38:45,640 --> 00:38:50,280
so we'd have the same definitions throughout your rules. We would also have rules of construction

518
00:38:50,280 --> 00:38:56,500
about how provisions read together, like any normal code. Two would be officers, missions

519
00:38:56,500 --> 00:39:01,160
of the board, board governance, how conflict of interest would work. A lot of this we already have

520
00:39:01,160 --> 00:39:05,180
in your rules of order and procedure, but you know, it's something we probably want to update.

521
00:39:05,180 --> 00:39:10,900
board and staff relationship, expenses and compensation, how the budget works, voting again.

522
00:39:11,000 --> 00:39:15,020
A lot of this stuff we already have, but it would be organized a little bit differently.

523
00:39:15,320 --> 00:39:17,220
Same thing with Section 3 regarding meetings.

524
00:39:17,880 --> 00:39:23,140
Or would be your personnel policy, which we will update soon, too, as your code of ethics,

525
00:39:23,140 --> 00:39:25,800
which we've adopted, but we would have it in a section.

526
00:39:26,400 --> 00:39:29,140
But we don't really have, and we should have as a finance section.

527
00:39:29,300 --> 00:39:32,940
There are some templates we can use from the auditor's office, which I would like to put

528
00:39:32,940 --> 00:39:38,540
in here and work with Dave on that. Six is your procurement policy which we've adopted

529
00:39:38,540 --> 00:39:39,900
which we could put in here.

530
00:39:42,340 --> 00:39:45,880
Seven would be, actually I think it might be a duplication

531
00:39:45,880 --> 00:39:50,700
here in personnel, we probably take that out. Eight, we probably need to have a social media

532
00:39:50,700 --> 00:39:54,600
policy. I have some templates that we could include but this is typically what they would

533
00:39:54,600 --> 00:40:00,560
look like. Nine would be our water regulation section which is pretty much the way it structured

534
00:40:00,560 --> 00:40:02,760
Now, that's what it will look like in table contents.

535
00:40:03,360 --> 00:40:07,080
10 would be your Rhodes regulation, which we also have.

536
00:40:07,140 --> 00:40:08,380
We would just break it out like that.

537
00:40:08,820 --> 00:40:11,960
11, I'd just like to have a common appeals provision

538
00:40:11,960 --> 00:40:14,700
so that every appeal someone files goes through the same process.

539
00:40:15,340 --> 00:40:17,080
And then we would have several addendums.

540
00:40:17,180 --> 00:40:19,800
And these are all the various forms that we're required to do.

541
00:40:19,960 --> 00:40:22,940
And most of these are based upon the state auditor's form.

542
00:40:23,120 --> 00:40:24,580
So we have the ethical pledge form,

543
00:40:24,820 --> 00:40:26,380
the annual conflict of interest form,

544
00:40:26,920 --> 00:40:28,480
your declaration of candidacy form,

545
00:40:28,480 --> 00:40:32,440
a credit card holder acceptance agreement for people that are signers for the credit cards,

546
00:40:32,440 --> 00:40:36,740
and then a credit card missing receipt form. Again, those are all auditor form templates

547
00:40:36,740 --> 00:40:42,600
that we can just include. So most of these I said are largely policies that you already have

548
00:40:42,600 --> 00:40:46,380
or just reform adding them. There are some that we would need to prepare,

549
00:40:47,040 --> 00:40:50,700
but I wanted to see if this organization and structure works for the board,

550
00:40:50,700 --> 00:40:56,040
and if so, if I can continue to populate this and put together a cohesive code,

551
00:40:56,040 --> 00:41:00,800
and again, what we would do is when this is done, we would delete all of your current rules and

552
00:41:00,800 --> 00:41:06,560
regulations and replace it with this one uniform code. Who's right now? We have like resolutions,

553
00:41:06,860 --> 00:41:11,600
regulations, then you'll prove on something and that it's... No, you have regulations and you have

554
00:41:11,600 --> 00:41:18,140
resolutions and there are two separate things. This is all of your regulations, but anyway, it does

555
00:41:18,140 --> 00:41:23,980
get confusing and to have them on separate documents makes... It creates confusion, they're not consistent

556
00:41:23,980 --> 00:41:26,300
and it would just be better to have them all in one place.

557
00:41:29,600 --> 00:41:34,460
Okay, so I will proceed in populating this and putting together a code. There will

558
00:41:34,460 --> 00:41:38,880
be some sections. We'll need you review, but that's what we'll do then. Thanks, guys.

559
00:41:39,880 --> 00:41:40,100
Thanks.

560
00:41:41,160 --> 00:41:41,540
Okay,

561
00:41:45,200 --> 00:41:53,620
so what I did is I black this out just so you might have already seen it anyway. But the

562
00:41:53,620 --> 00:41:59,520
whole idea is that you're not voting on something that maybe you know someone, but I'm just

563
00:41:59,520 --> 00:42:05,180
going to give a quick intro on this. So, Laura works or owns a company that used to

564
00:42:05,180 --> 00:42:10,840
be a tenant on Division Street. So, they didn't own the building, there is a landlord, and

565
00:42:10,840 --> 00:42:19,340
they did a permit back in 2021 with the county, but not with the service area. So, this was

566
00:42:19,340 --> 00:42:23,500
kind of before I started, this is why they created this. My position was to kind of over

567
00:42:23,500 --> 00:42:28,120
see the permits because with one person staff or one and a half person staff, it wasn't

568
00:42:28,120 --> 00:42:35,340
getting done. So she did not know she needed to permit through us. And then she went through

569
00:42:35,340 --> 00:42:40,640
the whole process. She's no longer a tenant here anymore. She bought her own place. She's

570
00:42:40,640 --> 00:42:45,760
doing her own thing. But the landlord has an open permit with the county or there is an

571
00:42:45,760 --> 00:42:53,960
open permit with the county in regards to this tenant build-out, okay. So they're asking

572
00:42:53,960 --> 00:42:58,040
us for a water letter. We can't provide a water letter on something that we haven't

573
00:42:58,040 --> 00:43:02,360
permitted, we haven't reviewed, or anything like that. So speaking with Laura, she's trying

574
00:43:02,360 --> 00:43:06,220
to resolve this for the landlord who's trying to close out this permit with the county.

575
00:43:07,080 --> 00:43:12,920
If you look at our current rate and fee for her to go through this process, it's a $20,000

576
00:43:12,920 --> 00:43:19,000
permit fee. And this was a remodel that was done four or five years ago now.

577
00:43:20,540 --> 00:43:29,760
Are fee is $20,000 for a non-commercial per-array fee schedule right now. Non-commercial permit is $20,000.

578
00:43:29,820 --> 00:43:30,500
It's non-commercial.

579
00:43:31,100 --> 00:43:32,360
It's non-residential.

580
00:43:32,360 --> 00:43:32,860
Sorry.

581
00:43:36,180 --> 00:43:40,320
It's not going forward. Why would we just cancel this and then understand?

582
00:43:41,060 --> 00:43:47,100
Well, because basically the way it works is that people permit, they're supposed to permit

583
00:43:47,100 --> 00:43:49,200
with us first, then they go to the county.

584
00:43:49,820 --> 00:43:54,160
They go to the county and they say, I have a letter from the service area that there's

585
00:43:54,160 --> 00:43:55,840
water and we have their approval.

586
00:43:56,640 --> 00:43:59,560
But this was before we started working really close with the county.

587
00:44:00,560 --> 00:44:04,380
So they went through the whole process and it's now when they're trying to close it and

588
00:44:04,380 --> 00:44:06,740
they're going, well, where's your water letter from the service area?

589
00:44:07,260 --> 00:44:10,300
And I said, well, I can't provide a letter because we haven't reviewed this at all.

590
00:44:10,300 --> 00:44:16,300
So what I proposed when she came to me to say can we close that like how do we

591
00:44:16,300 --> 00:44:22,680
resolve this? I said what if we go back to the 2021 permit fee rate and fee

592
00:44:22,680 --> 00:44:31,180
schedule at that time it was a $2,500 fee and and I said I don't have the say to go

593
00:44:31,180 --> 00:44:34,620
against the rate and fee. It's not my decision to do that we would have to go to

594
00:44:34,620 --> 00:44:38,000
the board. So who's responsibility is this when the landlord or the tenant?

595
00:44:38,000 --> 00:44:42,420
Whoever put the permit in, so it would have been her as the tenant.

596
00:44:43,740 --> 00:44:46,340
What are you cancelling or withdrawing the permit?

597
00:44:46,540 --> 00:44:47,620
You still have to have a permit.

598
00:44:49,540 --> 00:44:50,900
They've already did the bill?

599
00:44:51,380 --> 00:44:56,840
Yeah, they've finished the construction for the tenant improvement inside the building.

600
00:44:57,600 --> 00:44:58,740
They have just moved on.

601
00:44:59,420 --> 00:44:59,980
There's no law.

602
00:45:00,000 --> 00:45:09,020
Her renter there. So this construction got built really without our review to make sure that the water, water and stuff was connected correctly.

603
00:45:09,020 --> 00:45:13,480
And what's the statute of limitations on something like that?

604
00:45:14,400 --> 00:45:16,260
It hasn't run in this case.

605
00:45:20,460 --> 00:45:21,580
So it's really doing work.

606
00:45:22,320 --> 00:45:23,820
Well, now I have the plan.

607
00:45:23,900 --> 00:45:24,860
Now I've seen the plan.

608
00:45:24,860 --> 00:45:26,960
She's filled out a permit given us the plan.

609
00:45:26,960 --> 00:45:28,140
So now we've seen it.

610
00:45:28,640 --> 00:45:38,140
So I said, you know, what my suggestion was when we spoke was $20,000 to go back for something five years ago.

611
00:45:38,140 --> 00:45:43,660
makes no sense. And then I pulled up the rate and fee schedule from 2021 and it was $2,500.

612
00:45:44,540 --> 00:45:49,720
And I said, you know, I can ask, present this to the board, decide what they want to do,

613
00:45:50,340 --> 00:45:55,300
just because it's not my decision to go against what our policy in rate and fee is.

614
00:45:55,560 --> 00:46:01,260
And we need to do something because they need to close out the permit and she needs to be

615
00:46:01,260 --> 00:46:04,500
lots of water in order to do that, so something needs to be done.

616
00:46:05,660 --> 00:46:11,660
How much work are we actually putting in, so people want to plan or could we put in a

617
00:46:11,660 --> 00:46:13,700
couple hours and we just charge it 200 bucks or something?

618
00:46:14,440 --> 00:46:22,920
Well, the fee schedule in 2021 was $2,500, but we need, my vote is we go and just pretend

619
00:46:22,920 --> 00:46:28,160
it's where we review those plans in 2021 and go with it's $2,500.

620
00:46:28,160 --> 00:46:30,560
It's a hard time charging for something to do, you know?

621
00:46:30,560 --> 00:46:32,680
but they did, they did the rebuke.

622
00:46:33,340 --> 00:46:36,280
I know, but we didn't do anything at all.

623
00:46:37,200 --> 00:46:39,660
I'm just saying, what do we actually charge them to?

624
00:46:39,780 --> 00:46:40,800
But I understand we're saying,

625
00:46:40,900 --> 00:46:43,540
but I just, if you look at like a permit

626
00:46:43,540 --> 00:46:47,180
of any kind from any agency, it doesn't always correlate

627
00:46:47,180 --> 00:46:49,960
to true time spent, like a building permit

628
00:46:49,960 --> 00:46:51,460
that cost you 200 grand in the house,

629
00:46:52,040 --> 00:46:53,740
they're not doing 200 grand

630
00:46:53,740 --> 00:46:54,840
with the work at the county level.

631
00:46:55,040 --> 00:46:56,700
Like I think that's really good.

632
00:46:56,700 --> 00:46:58,380
Yeah, I just don't want to go with the, I don't know.

633
00:46:58,380 --> 00:46:59,660
I'm just saying, I'd rather charge less

634
00:46:59,660 --> 00:47:02,320
Yes, instead of just going with the flow and saying, oh, this is the right.

635
00:47:03,040 --> 00:47:07,680
We are charging less, we're not charging in the 2025, because I say it's five.

636
00:47:09,100 --> 00:47:10,700
So, you're involved, right?

637
00:47:10,880 --> 00:47:11,000
I did.

638
00:47:11,200 --> 00:47:13,360
I was involved in this.

639
00:47:14,020 --> 00:47:14,760
It's her business.

640
00:47:14,860 --> 00:47:15,500
Yeah, she was.

641
00:47:15,840 --> 00:47:16,380
I did.

642
00:47:16,580 --> 00:47:18,820
I was a tenant with my company.

643
00:47:19,340 --> 00:47:20,520
And we did the belt out.

644
00:47:20,840 --> 00:47:23,680
It's just a landlord basically telling you you have to pay the permit.

645
00:47:24,260 --> 00:47:24,360
Yeah.

646
00:47:27,300 --> 00:47:31,440
Now he has no attendance and so he wants to get it all out.

647
00:47:33,660 --> 00:47:35,600
Which of them will have to pay it?

648
00:47:35,880 --> 00:47:36,900
That's what I'm struggling with.

649
00:47:37,140 --> 00:47:42,180
Well, they think that's a gray area and knowing who he is, he won't pay it.

650
00:47:43,180 --> 00:47:46,560
So, it's ultimately in my name, the result.

651
00:47:47,320 --> 00:47:48,900
I took out the company.

652
00:47:49,800 --> 00:47:52,340
Did he personally or you as a member of your LLC?

653
00:47:52,640 --> 00:47:53,620
Yeah, me as a member.

654
00:47:54,320 --> 00:47:56,600
So you're a remodeling?

655
00:47:56,600 --> 00:48:04,700
You could do monitoring or yeah, it wasn't built. It was a warehouse and we put in office space, okay.

656
00:48:05,320 --> 00:48:06,560
So it was built out.

657
00:48:06,780 --> 00:48:10,680
We wasted timber because our permanent home was slow getting built.

658
00:48:10,940 --> 00:48:12,200
So now we're on floor scale.

659
00:48:14,340 --> 00:48:16,160
So how many hours did you put in the room?

660
00:48:17,360 --> 00:48:17,620
How long?

661
00:48:19,120 --> 00:48:20,000
Because that's only,

662
00:48:21,020 --> 00:48:22,720
or is that crew we have anyway?

663
00:48:23,200 --> 00:48:26,580
Well Chris, well, what happened was we were contacted by the county.

664
00:48:26,580 --> 00:48:32,560
Yeah, we've had a few conversations with the landlord that the homeowner will the landlord

665
00:48:32,560 --> 00:48:34,820
I don't know

666
00:48:35,360 --> 00:48:40,020
Three maybe total at this point the way I look at it is

667
00:48:40,020 --> 00:48:44,400
When I whenever I'm doing permitting it's always just fair and consistent to everybody

668
00:48:44,400 --> 00:48:48,840
So everybody goes through the same permit process everybody pays the same fees

669
00:48:48,840 --> 00:48:53,320
That's the way we look at it. So we're not like doing deals of okay

670
00:48:53,320 --> 00:48:56,440
This one pays this amount. This is this is what the rate and fee is

671
00:48:56,580 --> 00:48:58,280
So, are they connected to the water?

672
00:48:59,320 --> 00:48:59,460
Yes.

673
00:48:59,660 --> 00:49:00,880
You were connected already.

674
00:49:01,500 --> 00:49:01,620
Yeah.

675
00:49:01,700 --> 00:49:03,900
So, it's just actually the permit late.

676
00:49:04,640 --> 00:49:06,220
They never permitted to us.

677
00:49:06,420 --> 00:49:07,920
So, we just found out about this.

678
00:49:07,960 --> 00:49:08,080
Yeah.

679
00:49:08,300 --> 00:49:10,180
And when was the work fully completed?

680
00:49:12,840 --> 00:49:14,920
I mean, I kind of like your idea of like,

681
00:49:15,880 --> 00:49:18,580
I mean, I don't want to encourage that for future people

682
00:49:18,580 --> 00:49:21,200
that we're going to revert back to, you know,

683
00:49:21,400 --> 00:49:22,560
like an old rule.

684
00:49:23,040 --> 00:49:25,600
And I'm not saying that against you,

685
00:49:25,600 --> 00:49:31,740
but do we set any precedence by saying that or it seems like this is kind of an interesting

686
00:49:31,740 --> 00:49:37,800
unique back pattern and maybe we could just say that we'd revert if they should have done this

687
00:49:37,800 --> 00:49:43,700
that going forward, you know, if there's other people in this situation, we probably will not make,

688
00:49:43,960 --> 00:49:48,280
you know, we have to look at a case by case. Yeah, we have to look at it by case by case. However,

689
00:49:48,280 --> 00:49:54,760
whatever, you know, I do like the idea of reverting that to the 2021 and doing the 2500.

690
00:49:55,940 --> 00:50:01,420
You have an attorney that could answer that very question. There's no reason for us to try to change.

691
00:50:01,760 --> 00:50:04,900
Nathan, what's the legal advice?

692
00:50:08,560 --> 00:50:12,120
I don't think it's really legal advice. I think it's a judgment advice.

693
00:50:13,080 --> 00:50:16,620
Well, just like you hear the attorneys on a real time, Nathan.

694
00:50:20,710 --> 00:50:22,590
He's listed here. He's on mute.

695
00:50:24,710 --> 00:50:28,410
I got you. I was trying to say this is something that I did

696
00:50:28,410 --> 00:50:34,450
mention to him. So he is aware. Like I make a weekly list of things that I want to talk about.

697
00:50:34,610 --> 00:50:39,170
And this was my suggestion. He kind of said the same thing. Not to speak for Nathan. But he kind of

698
00:50:39,170 --> 00:50:44,010
said the same thing. Like I think that's actually an interesting way to look at it is revert back to

699
00:50:44,010 --> 00:50:50,550
that 2021. There's a former contractor. I know there's a time when we're going to

700
00:50:50,550 --> 00:50:54,430
sub a county for stuff and then all of a sudden we wound up.

701
00:50:56,910 --> 00:50:58,990
Sorry guys it took me a while to find my

702
00:50:59,810 --> 00:51:05,930
to find this to click the mute but my understanding of this situation and this is something we

703
00:51:05,930 --> 00:51:11,550
I think it's kind of a glitch in our fee schedule is really the issue because under state law with

704
00:51:11,550 --> 00:51:17,410
fees. We can't charge more than what the service is. And I just think the way our fee schedule

705
00:51:17,410 --> 00:51:21,790
was set up for a different situation than what this was. And that's why the fee is so

706
00:51:21,790 --> 00:51:27,630
high. And so I think on one hand, I don't think we can charge $20,000 under state law because

707
00:51:27,630 --> 00:51:33,250
it's far in excess of what one of our services would be. And it's just kind of one of those

708
00:51:33,250 --> 00:51:37,970
things we want to fix when we do the fee update. So my personal opinion, I don't think we can

709
00:51:37,970 --> 00:51:45,430
charge $20,000 under our current code anyway, in which case the $2,500 as of what is in

710
00:51:45,430 --> 00:51:50,370
21 would make sense. Now that said, if this were a situation in which the fee that

711
00:51:50,370 --> 00:51:56,610
our fee schedule produced was commensurate with the amount of work, I would recommend very

712
00:51:56,610 --> 00:51:59,750
strongly that we just do with our current fee schedule is so we don't encourage people

713
00:52:00,330 --> 00:52:04,330
to try to not go through the front door. And I'm not saying I wouldn't do anything wrong

714
00:52:04,330 --> 00:52:10,770
here but in this case where I don't think that the fee is allowed under state law and it's a glitch

715
00:52:10,770 --> 00:52:15,910
and how our fees get to work. I think that going back to what was in the books in 2021 makes sense.

716
00:52:17,540 --> 00:52:26,300
So to someone on emotionally making a motion. Yeah, that would be something you need to vote on.

717
00:52:26,300 --> 00:52:27,000
Okay.

718
00:52:28,440 --> 00:52:30,120
There are motion to be heard.

719
00:52:31,420 --> 00:52:32,640
We will make a request.

720
00:52:34,780 --> 00:52:37,840
I motion that we implement the 2021 fees schedule.

721
00:52:42,330 --> 00:52:43,150
All in favor?

722
00:52:44,030 --> 00:52:44,190
Aye.

723
00:52:44,990 --> 00:52:45,390
All vote.

724
00:52:46,030 --> 00:52:46,830
Thank you.

725
00:52:47,190 --> 00:52:47,770
Five to one.

726
00:52:48,190 --> 00:52:52,730
And I just do a roll call really quick just because there was a consenting or dissenting.

727
00:52:53,490 --> 00:52:53,750
Sorry.

728
00:52:54,970 --> 00:52:55,630
So for that.

729
00:52:55,630 --> 00:53:08,070
Yeah, he's was Derek Eric Caroline Caroline David and Scott was a May so that motion passed

730
00:53:08,070 --> 00:53:14,650
a hold on I don't I think just my word is jamming you know I don't text I don't text

731
00:53:14,650 --> 00:53:27,130
me he voted yes I don't if you want to speak you can unmute yourself he did text me

732
00:53:28,470 --> 00:53:33,090
so we'll touch base tomorrow okay and we'll get that resolved thank you for

733
00:53:33,090 --> 00:53:37,730
coming thank you so much and I appreciate that so I just want to make for the

734
00:53:37,730 --> 00:53:41,770
recording David made the motion Caroline's second did the vote was six to one

735
00:53:43,810 --> 00:53:48,990
six with with Otto is there anything we can do to like prevent that from happening

736
00:53:48,990 --> 00:53:55,270
in the future because Joey's tying it up like huge okay but that's what the

737
00:53:55,270 --> 00:53:57,070
These scheduled update would do.

738
00:53:57,270 --> 00:53:59,130
See, we've always gotten the water rates done by

739
00:53:59,130 --> 00:54:02,290
road water, but these other fees haven't really been

740
00:54:02,290 --> 00:54:02,670
studied.

741
00:54:02,670 --> 00:54:04,910
And that's what that proposal would address.

742
00:54:05,530 --> 00:54:06,930
I wanted to and our.

743
00:54:07,150 --> 00:54:09,230
So when I was hired, just so you have the information,

744
00:54:09,350 --> 00:54:11,710
Caroline, when I was hired, it was really to take over

745
00:54:11,710 --> 00:54:12,170
the permits.

746
00:54:12,190 --> 00:54:14,910
And so they met with the service or they met with

747
00:54:14,910 --> 00:54:16,850
the county the summer before I started.

748
00:54:16,850 --> 00:54:18,510
I started in September 23.

749
00:54:19,470 --> 00:54:23,670
And there was 34 permits identified that people were

750
00:54:23,670 --> 00:54:28,170
building stuff without permits. So that's why they brought in a full-time person to oversee it.

751
00:54:28,730 --> 00:54:33,210
I think it's gotten a lot tighter, you know, like obviously I'm paying attention to things. Same

752
00:54:33,210 --> 00:54:38,210
thing is property transfers. These are things that I take care of that don't really fall through

753
00:54:38,210 --> 00:54:46,030
the cracks as much anymore. In Summit County, I've already introduced the AOT members. We're deciding

754
00:54:46,030 --> 00:54:52,250
what what what do we need permits on so on when we're a contractor and all of a sudden Summit

755
00:54:52,250 --> 00:54:55,310
County was like, well, do you have your service this year at the

756
00:54:55,310 --> 00:55:01,610
flat? And it was something that it never existed. And so it just

757
00:55:01,610 --> 00:55:06,110
sounds like it was right in that time where there was a rule

758
00:55:06,110 --> 00:55:11,390
made, but nobody knew there was a rule. And then now they're so

759
00:55:11,390 --> 00:55:15,090
there's a small gap of window where one doesn't know about the

760
00:55:15,090 --> 00:55:17,930
other. He's totally right about that. So some counties better

761
00:55:17,930 --> 00:55:20,670
about directing people and saying, you need to do this step

762
00:55:20,670 --> 00:55:21,550
before you come here.

763
00:55:22,170 --> 00:55:23,470
And that's something we're always working

764
00:55:23,470 --> 00:55:24,410
with some in County on.

765
00:55:24,770 --> 00:55:26,990
Then there used to be not a good relationship

766
00:55:26,990 --> 00:55:29,610
or just no communication and that's gotten better.

767
00:55:29,890 --> 00:55:30,930
So I think with that.

768
00:55:31,110 --> 00:55:32,450
You also need to take an account.

769
00:55:32,690 --> 00:55:34,650
There's probably not gonna be very many permits

770
00:55:34,650 --> 00:55:37,650
that are five years old that haven't closed out.

771
00:55:38,110 --> 00:55:38,250
Yeah.

772
00:55:38,770 --> 00:55:39,210
So.

773
00:55:39,710 --> 00:55:41,310
Yeah, I haven't seen this before.

774
00:55:41,670 --> 00:55:43,510
This is the first time I've seen this situation.

775
00:55:43,970 --> 00:55:48,190
So when it came to me, the first thing I went back

776
00:55:48,190 --> 00:55:49,210
and looked at the building,

777
00:55:49,210 --> 00:55:54,050
that when the building was built in 2012 and I said that's the only permit I have when

778
00:55:54,050 --> 00:55:54,910
the building was built.

779
00:55:55,130 --> 00:55:59,910
So then Laura and I started talking and then I said can you present me with all this

780
00:55:59,910 --> 00:56:00,290
information.

781
00:56:00,510 --> 00:56:04,030
So we have it for the record and we have it for the files and everything like that.

782
00:56:04,590 --> 00:56:05,950
So we have the documentation.

783
00:56:08,130 --> 00:56:15,090
If I may, I was on the board for eight years and I was chair for a good period of time.

784
00:56:15,090 --> 00:56:17,010
And this is not a new problem.

785
00:56:17,330 --> 00:56:20,490
That problem was very seriously looked at,

786
00:56:20,710 --> 00:56:22,990
communicated with the county.

787
00:56:24,270 --> 00:56:27,550
And we're lucky if there's only one

788
00:56:28,480 --> 00:56:30,230
that needs this type of resolution.

789
00:56:30,690 --> 00:56:32,910
We're very lucky because the county

790
00:56:32,910 --> 00:56:36,910
just totally ignored Silver Creek for a lot of years.

791
00:56:37,990 --> 00:56:39,630
So it could happen again.

792
00:56:40,010 --> 00:56:40,890
I hope this is it.

793
00:56:41,610 --> 00:56:42,270
It's not new.

794
00:56:42,950 --> 00:56:45,150
So I appreciate what you're having to do.

795
00:56:46,050 --> 00:56:47,790
All right.

796
00:56:48,950 --> 00:56:53,370
So Chris, you want to screw up with water roads in front of us?

797
00:56:53,730 --> 00:56:56,350
Sorry, so far RFP for 267.

798
00:56:57,010 --> 00:57:00,170
Okay, so I wanted to bring this before the board.

799
00:57:00,790 --> 00:57:03,330
Last year we put out an RFP for the snow removal.

800
00:57:06,010 --> 00:57:11,990
And I need to know the board's input because we have it set up so that we can

801
00:57:11,990 --> 00:57:20,770
auto renew if we would like or if you guys would like to put it back out to RFP was such a light

802
00:57:20,770 --> 00:57:35,470
snow year were very under budget from our current contractor. So yeah, so if we go out to bid,

803
00:57:35,470 --> 00:57:40,490
said, I know for sure that the rates will go up from what we're currently locked in

804
00:57:40,490 --> 00:57:46,830
at. Because he he wanted the job and he put some very low numbers on there.

805
00:57:53,570 --> 00:57:58,990
There's a couple of places where he damaged the road that I've made him aware of that he's

806
00:57:58,990 --> 00:58:06,350
going to fix here this spring, where part of our contract is we keep the blade up two

807
00:58:06,350 --> 00:58:12,150
inches and leave snow on the road. To protect the roads, they dropped it right to the asphalt

808
00:58:12,150 --> 00:58:17,490
and made a few damages, but he's aware of it and he's going to take care of those.

809
00:58:18,110 --> 00:58:19,630
Other than that he's going to do that right now.

810
00:58:19,870 --> 00:58:25,430
Yeah, very responsive for the few storms. The one storm was a little intense if we all remember

811
00:58:25,430 --> 00:58:31,870
remember that one. We didn't really have any issues at all during that sort. So Scott.

812
00:58:32,690 --> 00:58:34,110
Nope, I never got my question. Okay.

813
00:58:35,170 --> 00:58:41,930
So I need direction from the board if you want me to reengage or if we want to put out a new RFP.

814
00:58:42,410 --> 00:58:45,230
Everybody who wants to go with a new RFP.

815
00:58:53,470 --> 00:59:01,110
and then those are trails. Okay, so I have in the packet I believe everyone's seen

816
00:59:02,930 --> 00:59:15,690
for trails. We have prepared a we've control plan here with some rough dates and so forth.

817
00:59:15,690 --> 00:59:26,330
The biggest key here is when we go to do some trail volunteer days, I need some assistance

818
00:59:26,330 --> 00:59:32,730
and actually would like someone from the community if possible to lead the volunteers.

819
00:59:34,430 --> 00:59:39,170
As we do some small projects on the trail and mainly in those parts.

820
00:59:39,170 --> 00:59:42,950
So the equipment being provided is need manpower.

821
00:59:43,270 --> 00:59:50,150
Yeah, mainly manpower in anything like the chain saws and stuff will let the professional crew do that.

822
00:59:50,510 --> 00:59:55,030
But you know it's more cleaning the brush out of the way.

823
00:59:55,390 --> 00:59:59,970
Fill in the single tracks or horse tracks and stuff.

824
01:00:00,000 --> 01:00:24,440
Like that. So in the past, we've had people bring pruners and stuff. I've kind of steered them away from bringing their chain saws because I don't need people way, wave and chain saws around and weed eaters. It's easier to keep them very limited. So is there anybody that would like to volunteer?

825
01:00:24,440 --> 01:00:26,720
What's the timeline you're looking to do it?

826
01:00:27,800 --> 01:00:30,040
The date I have up there is May.

827
01:00:30,820 --> 01:00:31,060
Sorry.

828
01:00:31,640 --> 01:00:32,120
May.

829
01:00:32,800 --> 01:00:34,240
I think it's at the bottom.

830
01:00:34,320 --> 01:00:37,480
Jody, is there a way we can put out towards the bottom?

831
01:00:38,240 --> 01:00:39,960
Do we have a monthly community?

832
01:00:40,560 --> 01:00:41,420
Is it not right there?

833
01:00:42,480 --> 01:00:43,240
Yeah, right there.

834
01:00:44,420 --> 01:00:47,660
Do we have any kind of monthly community letter or anything like that?

835
01:00:47,700 --> 01:00:49,620
We have the quarterly newsletter, so yes.

836
01:00:49,620 --> 01:00:56,300
I have one lined up to send in early April and this is something we can absolutely mention there.

837
01:00:56,640 --> 01:01:00,580
I do sparingly send out like last email blasts.

838
01:01:00,640 --> 01:01:03,280
I try to keep it so it's not too many and people read them.

839
01:01:03,960 --> 01:01:08,940
But that is something that we could include in my last website.

840
01:01:09,240 --> 01:01:14,680
We have a handful of residents that want to volunteer or ask them to help.

841
01:01:14,680 --> 01:01:19,200
So we haven't done a volunteer day since I've been here, but I know that they've done them in the past.

842
01:01:20,800 --> 01:01:24,880
So yeah, in two weeks, you want to post a schedule.

843
01:01:25,260 --> 01:01:27,180
Yep, starting in May.

844
01:01:27,660 --> 01:01:28,140
Correct.

845
01:01:28,380 --> 01:01:30,100
That would be the first time back on.

846
01:01:30,220 --> 01:01:32,920
There's somebody wants to volunteer with this.

847
01:01:33,440 --> 01:01:35,260
And I would coordinate with them.

848
01:01:35,260 --> 01:01:37,540
And then we would, we would set a date.

849
01:01:38,020 --> 01:01:39,580
So we can reach out to Sally.

850
01:01:43,520 --> 01:01:44,760
I'll do some work.

851
01:01:44,920 --> 01:01:45,600
I'll do some work.

852
01:01:45,700 --> 01:01:52,080
My husband has already tried to do some work with that little creek that runs through

853
01:01:52,080 --> 01:01:56,280
the middle of Louis Park with his shovel to divert some of the water that runs through.

854
01:01:57,760 --> 01:02:04,280
So I'm sure I can go and tell him to do some of the work, but just depends on the date

855
01:02:04,280 --> 01:02:10,320
if we're in town or not, but I'd be happy to also, and one other thing I wanted to mention

856
01:02:10,320 --> 01:02:16,080
is that the Utah Office of Outdoor Recreation has like a trail maintenance, a trail-through

857
01:02:16,080 --> 01:02:22,600
work request form, and they can request trail-through work throughout the state.

858
01:02:23,280 --> 01:02:34,260
And so that's something we could consider because there's a couple other sections of our

859
01:02:34,260 --> 01:02:42,140
And I think I want to submit that they're really good at like rebuilding the upper bridge

860
01:02:42,940 --> 01:02:48,400
That's kind of in bad repair in upper lowest park if those that go in upper lowest park

861
01:02:49,640 --> 01:02:54,920
We need to kind of really get that repair and they're really good at that kind of stuff that those crews

862
01:02:56,320 --> 01:03:01,000
But we'll I'll have Dodie pull the form and we'll see what we can submit and get I think you know

863
01:03:01,000 --> 01:03:30,660
that would be helpful. I will come up with some dates and we'll go ahead and start that public notice.

864
01:03:30,980 --> 01:03:32,260
So that's a good slide.

865
01:03:32,420 --> 01:03:32,660
Thank you.

866
01:03:33,660 --> 01:03:35,220
The backflow.

867
01:03:35,680 --> 01:03:36,100
Okay.

868
01:03:38,140 --> 01:03:38,920
So,

869
01:03:39,920 --> 01:03:44,200
Jody's really the one spirit that's got the information from Swift

870
01:03:44,690 --> 01:03:49,060
Comply. Backflow prevention and the inspections are

871
01:03:49,060 --> 01:03:50,560
required by the state,

872
01:03:50,560 --> 01:03:52,080
it's state law.

873
01:03:52,720 --> 01:03:57,240
And we have slowly implemented it and educated over the past few

874
01:03:57,240 --> 01:04:03,520
years. For most people, they're accustomed to this on the irrigation system, on commercial

875
01:04:03,520 --> 01:04:09,800
buildings, it's on the fire sprinkler system, and those residences that have fire sprinkler

876
01:04:09,800 --> 01:04:17,700
systems. But we're mainly concerned about the irrigation currently. This whiff comply

877
01:04:17,700 --> 01:04:24,180
is a company that would help us streamline this. They keep all the record keeping, they

878
01:04:24,180 --> 01:04:28,040
send out all the notices, the legal notices, and everything so that we don't

879
01:04:28,040 --> 01:04:33,820
necess a specific date, and they continue to engage with our customers until

880
01:04:33,820 --> 01:04:38,060
these inspections are in compliance. So, because everybody know what the

881
01:04:38,060 --> 01:04:44,040
backflow is. It's basically, it's required for the connected, not required for

882
01:04:44,040 --> 01:04:48,800
the well users, but anybody with irrigation has to have an annual backflow

883
01:04:48,800 --> 01:04:54,600
inspection. So it's been in our policy, it's state law for quite a while. When I

884
01:04:54,600 --> 01:05:00,140
started, we first our big project was get the meters wells metered. This is the

885
01:05:00,140 --> 01:05:05,840
next big one is to get us compliant with the backflows. So what we need to do is

886
01:05:05,840 --> 01:05:12,780
we implemented a Chris Ken as a water operator for our system. He can actually

887
01:05:12,780 --> 01:05:18,220
inspect and do the tests. And what we put into the rate and fee last year is that he

888
01:05:18,220 --> 01:05:24,920
He will do it, I think it was $99, and then you're doing an auto, we'll just come and do

889
01:05:24,920 --> 01:05:25,820
it every year for you.

890
01:05:26,300 --> 01:05:28,960
So there is a forum on the website where you can sign up for that.

891
01:05:29,140 --> 01:05:31,540
There are two or three people who have signed up for that.

892
01:05:32,540 --> 01:05:37,620
This website or this is the service area website where you can sign up for that.

893
01:05:38,380 --> 01:05:42,040
There are other outside providers who do this test.

894
01:05:42,360 --> 01:05:47,260
What we want to do is kind of get a good list of people that we recommend that know what

895
01:05:47,260 --> 01:05:51,140
what we look for from the testing and kind of provide how we want.

896
01:05:51,940 --> 01:05:56,160
What happens now is that people are just randomly sending me backflow tests.

897
01:05:57,200 --> 01:05:59,040
Most of them aren't here for care.

898
01:05:59,340 --> 01:06:02,200
I have to like look up and see what the addresses and say, that's not ours.

899
01:06:02,540 --> 01:06:03,700
This is where you need to send it.

900
01:06:04,140 --> 01:06:08,860
But what's really cool about this SWIFT comply, and Carrie, I don't know if you remember when

901
01:06:08,860 --> 01:06:13,420
we met kind of about my position, her first question was, I remember this theory.

902
01:06:13,680 --> 01:06:15,820
So you said, what software could you use?

903
01:06:15,820 --> 01:06:22,040
would you need to make your job easier and I said sweat comply. A lot of the

904
01:06:22,040 --> 01:06:26,580
water districts around here use it and we met with Park City Water who uses it

905
01:06:26,580 --> 01:06:31,840
so what happens is say I'm just gonna use Justin as an example you need to do

906
01:06:31,840 --> 01:06:37,060
your backflow test you're contacted and there's automated letters already so it's

907
01:06:37,060 --> 01:06:42,260
like 90 60 30 days what they do is they go right if you don't have your backflow

908
01:06:42,260 --> 01:06:46,580
set up, it's a water shutoff. This is again where we need to look at our

909
01:06:46,580 --> 01:06:52,600
rating fee because our water shutoff to reconnect is $2,500. The city, Park

910
01:06:52,600 --> 01:06:58,540
City, is $75. So we'll have to look at that number there, but the whole idea is

911
01:06:58,540 --> 01:07:03,460
that these letters are all auto-generated. My concern is with my work

912
01:07:03,460 --> 01:07:07,680
code is that I won't be able to stay on top of all of it and this kind of does

913
01:07:07,680 --> 01:07:12,100
all of that. So that everything is done timely and everything like people aren't

914
01:07:12,100 --> 01:07:18,560
forgotten and it's just more automated. There isn't expense to it. We have, and Vince was

915
01:07:19,300 --> 01:07:25,320
doing a lot of meetings and stuff before he left. I think they started us at like $5,000 a year

916
01:07:26,380 --> 01:07:31,500
and which was more than we were even spending on HubSpot which is our CSM. So we got it down to

917
01:07:31,500 --> 01:07:39,440
$2,500. If you look at the information that was in your packet, they presented a 5% annual increase

918
01:07:39,440 --> 01:07:44,920
which I question. So basically what they'll do is as a resident you have to

919
01:07:44,920 --> 01:07:49,780
submit your testing, you pay $15 to submit it. It offsets our costs that we

920
01:07:49,780 --> 01:07:55,860
incur. So the cost would be $2,500 for the year. There's a one-time setup fee. So

921
01:07:55,860 --> 01:08:01,000
we're looking at about $6,500 to kind of get this up and going. The way we were

922
01:08:01,000 --> 01:08:04,380
going to implement the backflow was kind of how we did the well-metering, which

923
01:08:04,380 --> 01:08:08,300
was like education, education, education, and then we're going to ramp it up.

924
01:08:08,300 --> 01:08:13,600
And then we'll start having like we'll have to implement the violation fees, you know, if this isn't done

925
01:08:13,600 --> 01:08:16,320
You get notices kind of how we do water shut-offs

926
01:08:17,380 --> 01:08:22,820
Until we get everybody on board and compliant kind of how we did with the well-meetering the well-meetering

927
01:08:22,820 --> 01:08:25,600
We had to implement really big substantial

928
01:08:25,600 --> 01:08:31,620
Violation fees to get that project done. It was unpopular, but it was successful

929
01:08:32,260 --> 01:08:35,700
So I'm not understanding the year one's cup cost

930
01:08:36,460 --> 01:08:39,980
You're two, three, and beyond is $2500.

931
01:08:40,220 --> 01:08:42,360
Did you say there wasn't a scheduled increase?

932
01:08:42,980 --> 01:08:45,560
They had that, and I did ask her about it,

933
01:08:45,600 --> 01:08:47,140
and she did update this.

934
01:08:47,140 --> 01:08:48,640
This was what I emailed you today

935
01:08:48,640 --> 01:08:51,740
when I sent the picture of Jim's memorial.

936
01:08:52,300 --> 01:08:54,300
She did send me an updated sheet

937
01:08:54,300 --> 01:08:55,640
because I wanted something in writing,

938
01:08:55,640 --> 01:08:57,500
so instead of the 5% increase,

939
01:08:57,700 --> 01:08:59,020
I said, that's more than our COLA.

940
01:08:59,880 --> 01:09:03,420
She kind of scaled back on it, but yeah,

941
01:09:03,500 --> 01:09:04,760
there is a one time setup for you

942
01:09:04,760 --> 01:09:07,000
to kind of get all the accounts set up and everything like that.

943
01:09:07,460 --> 01:09:08,620
So it would be a new software.

944
01:09:09,080 --> 01:09:11,880
Like I said, we spend 35 hundred a year on HubSpot.

945
01:09:12,200 --> 01:09:15,680
This would be another thing for us to use.

946
01:09:15,860 --> 01:09:17,600
So we were just kind of looking for some direction.

947
01:09:17,800 --> 01:09:18,700
We've done some research.

948
01:09:19,140 --> 01:09:21,040
There's a lot of water companies that use it.

949
01:09:21,540 --> 01:09:23,420
When I first started looking at this last year,

950
01:09:25,100 --> 01:09:26,720
I mean, I think when I first started looking,

951
01:09:26,920 --> 01:09:28,640
I think the cost was like 7,000.

952
01:09:28,880 --> 01:09:30,000
So they've come down quite a bit.

953
01:09:30,060 --> 01:09:31,960
We've explained that we're very small entity.

954
01:09:31,960 --> 01:09:36,240
We have 218 connections, so they've kind of worked with us on the price.

955
01:09:36,780 --> 01:09:39,480
Can you quantify how many hours this would save you?

956
01:09:42,040 --> 01:09:44,620
You mean like the last two weeks or in general?

957
01:09:47,300 --> 01:09:53,800
Yeah, it would, you know, I think more than anything, it's just the timing to make sure that everything like is going out as it should.

958
01:09:53,900 --> 01:09:57,200
Because you can like set everything up to automatically generate.

959
01:09:57,200 --> 01:10:06,320
And so there's value in that where right now I kind of have a spreadsheet with like everybody and then there's just no way I can stay on top of it realistically.

960
01:10:07,140 --> 01:10:12,140
I'm sorry Chris, what do you need access to to do the test?

961
01:10:13,040 --> 01:10:18,880
Just your backflow prevent it's it's typically out near the street.

962
01:10:18,880 --> 01:10:25,600
Okay, so typically, but I'm going to find, I've been called out and they've been in

963
01:10:25,600 --> 01:10:30,540
people's crawl spaces, which is against the code, so I've had to say, hey, you've got

964
01:10:30,540 --> 01:10:32,700
to move it outside that kind of stuff.

965
01:10:33,020 --> 01:10:37,760
So there's no telling what I'm going to find moving forward as we start to implement this

966
01:10:37,760 --> 01:10:38,360
more and more.

967
01:10:38,740 --> 01:10:44,120
So when were these construction year, when were these put in?

968
01:10:44,120 --> 01:10:53,480
Your irrigation system was put in so they could have been as recent as this year as in a new construction.

969
01:10:53,740 --> 01:10:56,220
Well, I guess what I was saying, were they doing this 20 years ago?

970
01:10:57,240 --> 01:10:59,000
They were required 20 years ago.

971
01:10:59,100 --> 01:10:59,340
Okay.

972
01:11:01,080 --> 01:11:04,420
I just signed up for it so easy and I did the annual election.

973
01:11:04,880 --> 01:11:06,180
Did you do it on the forum on the website?

974
01:11:06,440 --> 01:11:06,580
Yes.

975
01:11:07,020 --> 01:11:08,440
Does that interface with Polaris?

976
01:11:09,180 --> 01:11:11,240
No, but it comes to me so I get the e-mail.

977
01:11:11,620 --> 01:11:13,260
I just figured out how to do the forms.

978
01:11:13,440 --> 01:11:17,780
So that's kind of something that Nathan was saying we have to do now is get forms on

979
01:11:17,780 --> 01:11:18,300
our website.

980
01:11:18,540 --> 01:11:21,680
I'm not sure I can get all of our forms, but there's a couple of them which is like

981
01:11:21,680 --> 01:11:25,260
snow cloud violations in this backflow preventer.

982
01:11:25,260 --> 01:11:30,020
That this way it'll come to me and then I can at least get it start getting scheduled and

983
01:11:30,020 --> 01:11:34,140
I'm trying to get a system going, but I'm just struggling a little bit with it.

984
01:11:34,240 --> 01:11:38,460
So I'm hoping to get this to kind of boost it and help me keep it really going.

985
01:11:40,840 --> 01:11:50,040
one more thing, Dave. I also need your water on, so don't think I'm going to show up next week to do it.

986
01:11:50,860 --> 01:11:55,460
Scott, if you just signed up on a, until you turn your sprinkler system on, I can't test it.

987
01:11:55,940 --> 01:11:57,100
Because it's a pressurized vehicle.

988
01:12:00,230 --> 01:12:03,670
Okay. Good, now just a discussion.

989
01:12:03,670 --> 01:12:13,160
So if you guys are good with it, then I can be forward with a contract or at least kind of keep the ball rolling to move forward.

990
01:12:13,200 --> 01:12:14,980
I would love to get your temperature on it.

991
01:12:16,900 --> 01:12:18,760
I think it's cool to do it.

992
01:12:18,900 --> 01:12:20,600
Thank you.

993
01:12:21,920 --> 01:12:22,720
Thanks for having me.

994
01:12:22,720 --> 01:12:26,560
It takes us to second public comments.

995
01:12:34,280 --> 01:12:39,580
I guess I probably out of leave. I've got three grandkids at home that are waiting for me.

996
01:12:39,960 --> 01:12:47,340
I just want to thank you very much for all you do. I know exactly what it's like.

997
01:12:48,800 --> 01:12:50,440
Thank you for your privacy.

998
01:12:50,440 --> 01:12:57,540
And I have a very good friend of Chris, so anytime you want to get something to me, you can go through them.

999
01:12:59,940 --> 01:13:00,820
Thank you.

1000
01:13:01,180 --> 01:13:01,400
Good evening.

1001
01:13:02,680 --> 01:13:03,120
Thank you.

1002
01:13:04,620 --> 01:13:04,920
Thank you.

1003
01:13:05,260 --> 01:13:06,320
Thank you.

1004
01:13:06,320 --> 01:13:06,640
Thank you.

1005
01:13:06,640 --> 01:13:07,800
Thank you.

1006
01:13:07,820 --> 01:13:08,140
Thank you.

1007
01:13:09,140 --> 01:13:09,380
Okay.

1008
01:13:09,600 --> 01:13:11,380
So that's access to both.

1009
01:13:12,000 --> 01:13:12,800
Yeah, session.

1010
01:13:14,180 --> 01:13:18,140
I motion to move in a closed session to discuss the character professional competence

1011
01:13:18,140 --> 01:13:22,420
or physical or mental health of an individual pending or reasonably diminishing legislation

1012
01:13:22,940 --> 01:13:25,420
and or the sale or purchase of real property percent.

1013
01:13:25,580 --> 01:13:30,240
Can you talk about it 5-2-4-2-4-2-4-2-5, do I have a second?

1014
01:13:31,700 --> 01:13:31,960
Second.

1015
01:13:33,340 --> 01:13:33,800
Okay.

1016
01:13:34,940 --> 01:13:36,360
Do you want me to come back in?

1017
01:13:37,520 --> 01:13:47,880
So this is Joe or water. Oh, I think you want to talk about Joe's hair to talk about the bond, the bond stuff.

1018
01:13:48,880 --> 01:13:58,720
Yeah, yeah, I was just taking the other part, but yeah, yeah. Okay, so this is auto. Who's this? I don't know who this is.

1019
01:14:14,640 --> 01:14:16,820
I can just take them off.

1020
01:14:22,130 --> 01:14:24,050
I've never done that before.

1021
01:14:24,430 --> 01:14:25,070
That's mean.

1022
01:14:25,710 --> 01:14:25,870
Okay.

1023
01:14:26,670 --> 01:14:29,570
I took off the person that didn't identify themselves.

1024
01:14:29,730 --> 01:14:30,010
So we're just going to take them off.

1025
01:14:30,010 --> 01:14:32,810
And we're going to end this recording.

1026
01:14:33,610 --> 01:14:35,250
Did she just end this recording?

1027
01:14:40,520 --> 01:14:41,280
Stop recording.