[0:09] Worth 21st, 20, 26. And I am calling the Sun Prairie
[0:13] utilities commission meeting to order.
[0:16] Cody, can you call the roll?
[0:19] Benedict here, Jacobs.
[0:22] Jacobs Andres here.
[0:24] Christenson here. Well, Vedvik
[0:27] Stocker
[0:29] what here
[0:32] and you do have quorum. Okay.
[0:35] And we will have a couple of others joining us
[0:37] online. So we're good to go there.
[0:39] Item two citizen appearances public comment. I believe we received
[0:43] no public comment. So.
[0:46] In the honor of my predecessor, the great tradition. What
[0:48] anyone here care to be a citizen?
[0:51] Yes, Mr. Chairman, I'd like to make a few comments.
[0:54] First of all.
[0:56] Andy had a very busy week last week on Wednesday.
[1:00] I believe it was, he did a presentation.
[1:03] On behalf of Sun Prairie utilities down at the Wisconsin.
[1:06] Association of American waterworks.
[1:10] And then he followed that up by.
[1:13] Hustling up to Shaboygan for the w P P I
[1:17] annual meeting, where Andy was presented with a.
[1:21] Certificate of graduation from the w P P I leadership
[1:24] program.
[1:26] And not to be done out outdone our general manager.
[1:31] Also did a presentation up at the w P P.
[1:36] On data centers and all the work that she and
[1:39] others have done on.
[1:41] Preparing Sun Prairie for that situation.
[1:45] And then also was elected to the executive committee of
[1:49] w P P I a sec, a successful reelection.
[1:53] So congratulations to both of those.
[1:56] Members of our management team.
[1:59] Well, excellent. Stankey John.
[2:01] Stankey for the report. Congratulations to you, Jill. Obviously congratulations
[2:06] to Andy for graduating and doing all that good work.
[2:11] Any other
[2:12] citizen appearances.
[2:14] Is hearing none moving along.
[2:16] Item three consent agenda.
[2:19] Do I hear a motion to approve the consent agenda?
[2:24] I'll make a motion to approve. I'm.
[2:28] Yeah, I'll second Stocker Benedict move. Stocker seconds. Do we
[2:33] hear, are there any comments?
[2:35] Comments hearing none. All those in favor, all those in
[2:40] favor, please indicate by saying aye.
[2:42] Hi. Hi those, those opposed.
[2:46] The aye have it. And the consent agenda is approved.
[2:50] Moving along item four, a consideration discussion of possible action
[2:54] to repeal and recreate.
[2:57] City ordinance title 13 for public services.
[3:01] Services, Jill, what are we doing here?
[3:03] Okay. So at our last meeting, the section 13 was
[3:07] approved.
[3:08] However, since then we recognize that theft or interference with
[3:13] our, our water meters and electric meters was not.
[3:17] As well detailed as we'd like.
[3:20] Also any kind of damage to our water meters or
[3:22] to our electric meters.
[3:24] Access to the electric meters in particular.
[3:27] Was not identified in the ordinance and then.
[3:31] R PCs. So irks, excuse me. PRVs so.
[3:35] If there is pressure over 80 PSI.
[3:39] PSI they're required to have a PRV that is actually
[3:42] a requirement through the billing code, but both it was
[3:45] appropriate to include that with the.
[3:48] Ordinances. So I guess what I'm looking for is.
[3:51] To authorize moving forward.
[3:55] To the council.
[3:57] Recommend Vista city council for.
[4:00] Repeal and recreation of section 13.
[4:03] After the city attorney reviews the ordinances.
[4:06] Ordinances Christenson moves.
[4:08] Moves to repeal and replace.
[4:12] Title 13 after legal review.
[4:16] As proposed by staff.
[4:19] I'll second Jacobs will second.
[4:22] Nope. We're you're good. You can have it. Jacobs. .
[4:26] Discussion.
[4:30] Jill, any questions for Jill about this?
[4:37] Hearing none.
[4:39] I will call the question. All those in favor, please
[4:42] indicate by saying aye.
[4:43] Aye. Aye. Aye. Aye.
[4:47] All those opposed.
[4:49] The aye. Have it.
[4:51] Moving along item four B consideration discussion and possible action
[4:55] regarding SPU.
[4:57] U sale of utility assets policy.
[4:59] John. Did you have something you wanted to say about
[5:01] this?
[5:03] Mr chairman, I would like to table this.
[5:07] Matter talked with
[5:10] management a little bit, and I think we can simplify.
[5:13] The document and policy a little bit.
[5:17] And so I'd like to table it until the next
[5:19] meeting. If we could.
[5:21] Okay. Any discussion about the motion to table? Actually, we
[5:25] need a second.
[5:27] I'll second, we have a motion and a second, any
[5:31] discussion about the motion to table.
[5:34] This until next month.
[5:39] I'm assuming from staff, no concerns, a tabling. It, no
[5:42] concerns whatsoever. Actually I think that's the right.
[5:45] Approach. Okay. Okay.
[5:48] All those in favor of tabling item four B, please
[5:51] indicate by saying aye.
[5:53] Aye. Aye. Aye. Aye.
[5:56] Those opposed.
[5:58] The eyes have it moving along. Item four C update
[6:01] on sale of S P U building on main street.
[6:05] Jill, what is going on?
[6:07] At 1 25, I just.
[6:10] Wanted to share that this one to plan commission and
[6:12] it also went to city council. It was unanimously approved
[6:15] for sale at both of those meetings that now starts
[6:17] the clock.
[6:19] So based on
[6:21] a, now it's really the due diligence and clearing contingencies
[6:25] by the buyer.
[6:27] If we were to go out to the actual end
[6:29] of the contingency period, that would be January 13.
[6:34] 2027, hopeful that we're able to actually expedite that and,
[6:37] and clear those contingencies more quickly and close before that
[6:41] we're working.
[6:42] With the buyer's agent right now, and also wanted to
[6:46] share that.
[6:47] The boys and girls club may use the facility.
[6:51] Temporarily too. They've received a sale, a semi trailer of
[6:54] donated goods. We're working with the city attorney and the
[6:57] broker's agent.
[6:59] To make sure that that's acceptable.
[7:01] But looking to do that and have them cleared out
[7:04] mid-October. So if we're able to pull that together,
[7:09] questions for Jill.
[7:11] Or comments?
[7:16] Jill. Are you comfortable with the boys and girls club
[7:20] using.
[7:21] Part of the building temporarily.
[7:23] I am. I was concerned initially, but worked with city
[7:26] attorney's office with a number of waivers. And as long
[7:29] as we hear back that the broker's agent through the,
[7:31] you know,
[7:31] the buyer's agent, I should say the buyer's okay with
[7:35] that we'll move forward in that direction, but wanted to
[7:37] make sure that there was good awareness and that everybody
[7:39] was comfortable with the.
[7:40] Idea. Okay.
[7:42] Any other questions from the commission?
[7:50] Okay. Moving along.
[7:51] Stankey yeah, I just wanna say, excuse me, excuse me,
[7:54] chair. Jill. Yeah. I want to Stankey for doing that.
[7:56] I mean, they were in a, they were in a
[7:58] pinch where, you know, they.
[8:00] Had this generous offer, I believe from ACE hardware.
[8:03] Where an entire semi load of.
[8:06] Things that they could use and what they can't use.
[8:08] They're going to.
[8:09] Distribute to the community, but they had no place to
[8:12] unload it and stage it. So.
[8:15] Stankey very much for
[8:17] allowing them to do that.
[8:20] Okay. Absolutely.
[8:22] Stankey moving along. Item four D update on S P
[8:26] U billing review, Jill.
[8:28] Back to you. Okay. Stankey.
[8:31] So, I guess the main thing that I would like
[8:33] to share is that the last two months we did
[8:35] actually waive late penalties. Now this month, when we invoices
[8:38] went.
[8:39] Out. We were able to do that in a timely
[8:41] manner. The last two months we had some issues, one
[8:44] the first one for the first month. So two months
[8:46] ago,
[8:47] was actually related to file size and the timing we
[8:51] had with infos send. And that was kinda the first
[8:53] time we'd run through where we had the full.
[8:55] Entire one month billing cycle or one.
[8:58] Effort of far as a billing cycle for all customers.
[9:02] Customers the next month we did run into a timing
[9:03] issue internally. So we've now backed ourselves back through that.
[9:06] You know, our meters are red on January one or
[9:09] not January.
[9:10] One, excuse me, on the first of each month. And
[9:13] then we Oneida have the bill, the invoices, basically out
[9:15] to our customers by the 10th, and then they get
[9:17] 20 days.
[9:18] To pay this month, we were very successful in that
[9:21] we were able to do that without any is issues,
[9:23] but we are kind of working through to make sure
[9:25] that doesn't happen in the.
[9:27] Future. We are continuing to work with w P P
[9:29] I on the billing review.
[9:31] And I would say that we're honing documents to be
[9:33] able to have better transparency between us.
[9:36] And their efforts on that. So I think things are
[9:37] going well.
[9:39] And we're continuing to make improvements.
[9:43] Commission any questions or
[9:46] concerns for Jill.
[9:53] Hearing none in the room and none.
[9:56] Online, moving along, item E update on.
[10:01] 2026, B water and light.
[10:03] Utility revenue bonds.
[10:06] ROSE is that you, or is that Jill? I guess
[10:08] I'll leave it up to you. it's probably a
[10:10] little bit of both. I would say it's very much
[10:12] ROSE. I just included a.
[10:14] Memo in there regarding our Moody's ratings and kind of
[10:16] what we learned through that process.
[10:19] I guess I'll just kind of kick it off and
[10:20] then turn it over. ROSE.
[10:22] There's a real opportunity. I would say for us to
[10:24] be upgraded, we were not in the Moody's review, but
[10:27] they kind of walked us through a variety of different
[10:28] things as far as how they evaluat.
[10:31] Evaluate us. We also recognize that in some calculations we
[10:34] calculate things. One way they calculate them very differently.
[10:38] There's an opportunity. I think there for us to actually
[10:40] do all the calculations. So it's consistent with the way
[10:42] in which they review it. And then also there's a
[10:45] cash on hand kind of.
[10:46] Aspect that I think we'll have to consider at another
[10:48] upcoming meeting.
[10:50] Now whether or not we want to go and.
[10:53] Really have routine cash on hand up to 250 days,
[10:56] but they basically said that if we chose to do
[10:58] that, we would be upgraded.
[11:00] Upgraded as we go through this and do our metrics
[11:02] to align with Moody's. I think we really Oneida understand
[11:05] more fully too, if we're upgraded.
[11:08] Upgraded truly does that trans you know, translate to.
[11:11] A a reduced interest rate. And if so, what kind
[11:14] of, you know, dollars does that really look like? But
[11:16] I think there's some opportunities there and even.
[11:19] So much as like how we wanna do our C
[11:20] I P currently we have a 10.
[11:23] Year, I desire to go to a 20 year. If
[11:24] we get go to a 20 year that does upgrade
[11:26] our Moody's ratings potentially as well. They look at all
[11:29] of those things. So I think there's just some opportunities
[11:30] as.
[11:31] We move forward now that we have a better understanding
[11:34] of how Moody's is evaluating us to be able to
[11:36] align those things and move those forward.
[11:40] I do think we Oneida look at our cash on
[11:42] hand, our, our liquidity policy that we have in place.
[11:46] Because right now we have, when ROSE Les looked at
[11:49] it, we were at 155 days.
[11:52] But once we get these bond proceeds and then also
[11:54] with the sale of the building.
[11:56] Were likely going to be over 200 days. And our
[11:58] current policy said that we would have a 200 days.
[12:00] So I think we'll wanna look at that and evaluate
[12:02] that more closely.
[12:04] Decide how we wanna look at and what our goals
[12:06] are.
[12:07] Future state, but I think there's more information to, to
[12:09] come related to that. So I just wanted to share
[12:11] that information.
[12:14] Questions or comments for Jill?
[12:17] John. I, I do appreciate that you put the.
[12:21] Documents in here too.
[12:23] To allow us to read and see what was there.
[12:27] As I went through there.
[12:29] Their criteria.
[12:31] Of course I'm a bit biased, but I think.
[12:35] As you do, as you indicated, I thought we would
[12:37] be double a.
[12:39] AA based on their grid and everything that's in there.
[12:42] I found it interesting that being a regulated.
[12:46] Utility downgrade you to a single a.
[12:49] Mm-hmm
[12:51] I understand that we're compared to every other.
[12:55] Public power utility in the country. But.
[12:58] When I looked at all the, the determinations.
[13:01] In my mind, I was a strong AA and.
[13:04] I guess whatever we can do to move towards that
[13:06] in the future.
[13:08] Before your time, Jill.
[13:10] ROSE has heard this before. Cody's heard this before.
[13:13] What could we do to upgrade to that? And so
[13:16] I'm glad to see where moving in that direction. Stankey
[13:20] yeah. And I would say that they were very clear.
[13:22] You know, they highlighted some different things, but they kept
[13:24] coming back to the 250 days.
[13:26] If we had that kind of cash on hand, I
[13:28] believe there'd be no question that we'd be upgraded. They
[13:29] had a lot of questions also on our regular, how
[13:31] we're regulated and how our ability or the city's ability.
[13:35] To have, you know, excess funds to take monies from
[13:37] the utility.
[13:38] And we were able to explain even shared the allocations
[13:41] document of, okay. It's a very, very clear.
[13:43] On, this is how we actually transfer dollars and only
[13:45] under these criteria.
[13:47] Would we ever be in a situation. So basically just
[13:49] talked through pilot and where their shared services, which I
[13:53] think also helped them kind of deal with the regulat.
[13:55] Regulated part of it. I think the big hangup that
[13:57] they have, there is the fact that we can't just
[13:59] decide tomorrow or this board cannot decide to raise rates.
[14:03] They get very hung up and they, we did have
[14:04] a little bit of a discussion on how long it
[14:06] took to get our electric, GRAY case through.
[14:08] But also helped us kind of think to some degree,
[14:10] too, to be more mindful as we go to look
[14:12] to do electric or water rate case, we'll start that
[14:15] process as early as the.
[14:17] First indication of yep. We probably Oneida start thinking about
[14:20] this. Let's get that in, in front of them as
[14:21] quickly as possible.
[14:26] You know, a few things that the Moody's rating.
[14:30] Analyst said also was that no, w P P I
[14:33] member utility has a higher rating than a one than
[14:37] what we were rated.
[14:38] At least not for electric.
[14:43] Just set. Our coverage is strong. It's common to be
[14:46] two notches below the city.
[14:48] I don't know if they were trying to make us
[14:48] feel better. .
[14:51] But, you know, the difficult thing is that.
[14:55] If you have that level of cash to then you
[14:59] almost don't Oneida borrow. And so that's the.
[15:03] You know, but with the sale of the building,
[15:06] I think that will, would help us get to that,
[15:09] to that level. I know when we did set up
[15:12] our.
[15:14] Our or create our SPU cash reserve policy.
[15:18] It was discussed that
[15:20] you know, this, this level could, you know, help.
[15:25] Put you in a, in a higher.
[15:28] Category, but I think there was some.
[15:31] Concern with some of the members of the commission of,
[15:32] of doing that.
[15:34] But, you know, we could always revisit that.
[15:38] I found it interesting as well that.
[15:42] When they talked about w P P I.
[15:44] When I looked at the FAC the facts at a
[15:48] glance.
[15:49] The diversification of the power generation.
[15:53] Seems to be
[15:55] strong. I mean,
[15:58] and, and when I looked at that, and then I
[16:01] saw.
[16:02] The kind of dinged us because they had w P
[16:05] P I, as more than 35%.
[16:07] Cold generation.
[16:11] You know, I, I guess.
[16:13] They're continuing to evolve and looking.
[16:15] At alternative generation, but having a baseline generation to me
[16:19] is a good thing and they seem to think.
[16:23] Maybe not mm-hmm
[16:25] I agree. I, I think the diversity in having still
[16:27] KUHLE, I realize that that's not politically necessarily our environmentally.
[16:32] But it's a very sound from a power supply standpoint.
[16:34] So it's unfortunate that they looked at those things. I've
[16:37] talked to w P P I quite a bit too,
[16:38] about their rating.
[16:40] And they've also got the feedback from Moody's that if
[16:42] they had more cash on hand, they wouldn't get their
[16:44] rating upgraded. And I think that's what we'll have to
[16:46] kind of contemplate is.
[16:48] What's that sweet spot. Where's that balance between.
[16:51] Taking on these dollars from our customers, having those in
[16:54] stash and then still doing borrowings and where that, you
[16:58] know, we're because I'd really.
[17:00] Wanna kind of hone in if we're upgraded.
[17:02] Upgraded how much really will that matter.
[17:05] And if that's financially gonna be significant, it's worth holding
[17:08] onto those dollars more, but w P Pittz I talked
[17:11] actually.
[17:12] Joe Dagget at our conference. And he kinda said, that's
[17:15] really where they've come to is they've decided it's not
[17:17] been worth it to actually take on customers.
[17:20] Customers, which would be our utility and all the other
[17:22] members dollars to make that threshold.
[17:28] You did mention one other thing in there about.
[17:32] Moving to a 20 year C I a P first.
[17:37] I just wanted to ask the members of city council.
[17:39] Mm-hmm .
[17:40] You would know as well. How long is the.
[17:45] Current city C I P.
[17:47] Mapped out tenure. It's 10 it's tenure.
[17:51] Okay. And then from a.
[17:55] Just a planning standpoint.
[17:57] Would that create any problems for the utility to create
[18:00] a 20 year roadmap or would there just be kind
[18:03] of placeholders for, we expect.
[18:06] On an annual there's this much in construction.
[18:09] On roads and annually. You see where I'm going?
[18:12] Yes, and we just don't know you hit on
[18:14] my, my strategy here.
[18:17] You know, I would, I would, if it was reasonable
[18:20] and made sense, I would do a 50 year C
[18:21] I P because, you know, it's nice to be able
[18:24] to look out and say, okay,
[18:25] we know that we've got this stuff coming. These are
[18:26] all the assets that we have. This is when we're
[18:28] gonna be looking at replacement. This is end of useful
[18:31] life.
[18:32] And be able to map all of that out. You
[18:34] know, we would only send over to the city.
[18:37] The C I P that actually would be, you know,
[18:38] for the 10 years, each year. But to have that
[18:41] mapped out as far in, into the future, as we
[18:43] possibly can, is very helpful.
[18:45] It helps us also recognize, okay. If we know that
[18:47] we have all these opportunities.
[18:50] And we're only we're spending say 1.5 million on our water
[18:54] infrastructure for water main replacements, but we see.
[18:57] That we have these opportunities and of useful. Life's going
[18:59] to be this much time we Oneida spend more. So
[19:02] that actually helps the financial side to start planning.
[19:06] And look at the idea that we needed to be
[19:07] spending more dollars.
[19:09] So I a 20 year CIP P from a utility
[19:11] standpoint, I absolutely want that just because again, it's, you're
[19:15] gonna change things as you get closer to those years.
[19:17] But it gives you a good roadmap of how you're
[19:19] gonna get to the places that you need.
[19:21] For maintaining your infrastructure.
[19:23] Well, if I'm here for 20 more years, I do
[19:25] not want to build another building. .
[19:29] Agree well in the electric and the water long range
[19:33] plan updates that are in the 2027 budget.
[19:36] Should help inform that plan.
[19:38] I would think too. Absolutely. Because in our last one,
[19:40] we did that in our 8 54 study.
[19:44] The thinking at that point in time is that our
[19:45] next well was 15 years out.
[19:47] So, you know, it's something we can start then planning
[19:49] for and putting into our C I P and looking
[19:51] to all of those things.
[19:53] That makes perfect sense. Anyone on the phone have any
[19:56] questions?
[19:57] Questions anyone who's virtual. Will that be.
[20:01] Nope. No.
[20:03] Okay. Anyone else in the room?
[20:07] Stankey Stankey
[20:09] moving along item.
[20:11] Four F this is where I get the glasses out.
[20:14] Adjourn into closed session in accordance with Wisconsin statute in
[20:18] 19.85 sub one sub E deliberating or negotiating the.
[20:23] Purchasing of public properties, the investing of public funds.
[20:26] Or conducting other specified public business whenever competitive or bargaining
[20:29] reasons require a closed session.
[20:32] To consider and discuss the following water TOWER lease agreements.
[20:36] One T-Mobile formerly us cellular.
[20:39] It TOWER and ground spa, the TOWER and ground space.
[20:42] Lease at the BIRD street TOWER.
[20:44] Two at and T mobility.
[20:47] Third amendment to lease the lease agreement for the Columbus
[20:50] street TOWER.
[20:52] 3 18 2 mobility.
[20:55] Fourth amendment to lease agreement on the Lin Rupp drive
[20:58] TOWER.
[20:59] Do I hear a motion to go into closed session?
[21:03] Andrews moves.
[21:05] Moves Jacob seconds.
[21:09] In Jacob seconds. Excellent.
[21:11] Excellent. Cody, could you call the role to go and
[21:15] closed?
[21:16] Enclosed Benedict. Hi Jacobs.
[21:19] Jacobs. Yep. Andres. Hi Christenson. Hi, Clet.
[21:25] Hi.
[21:27] Stocker
[21:29] hi.
[21:32] Okay, the eyes have it. And we are going into
[21:34] closed session.
[21:36] Do we just stay on this link?
[21:39] Jeff chair.
[21:42] I am not sure if Kier sent me another link
[21:43] for the closed.
[30:39] Steve is
[30:41] commuting.
[30:52] You're good. Okay.
[30:54] And we are back in open session for the Monday,
[30:57] September 21st Sun Prairie utilities meeting.
[31:01] I'm happy to report item G.
[31:04] Reconvened for possible action regarding the close session matters.
[31:09] I would like to report the commission has been updated
[31:13] and staff has been directed on how to proceed.
[31:17] Moving along item five, a consideration discussion and possible action
[31:21] regarding S P U customer records.
[31:24] Retention policy Jill.
[31:27] Stankey so in your packet, you'll find there's the records,
[31:29] the customer records retention policy. There's the city records retention
[31:33] policy.
[31:34] There is the policy of the wastewater treatment utility and
[31:37] their policy related to records retention.
[31:41] So instead of actually revamping a full policy, because the
[31:45] city's got a pretty robust policy, which touch touches on
[31:47] a variety of different things.
[31:49] We really wanted to hone in on the customer records,
[31:51] retention policy, and a lot of this driver.
[31:54] Ultimately is because we're moving to north star seven.
[31:57] PSC requires that we hold customer records for six years.
[32:01] But wastewaters policy is seven.
[32:03] So we basically reflect seven throughout in the new ordinance
[32:07] that you approved this evening in section 13.
[32:10] As far as back billing and customer refunds, where there's
[32:14] billing errors that relates to two and six.
[32:17] So we've kind of got those things covered in those
[32:20] locations. And so we needed to basically purge as many
[32:23] records as we possibly could.
[32:25] With this conversion to north star seven, and that conversion's
[32:28] actually planned for.
[32:30] The last week, or I think the third week in
[32:31] October.
[32:33] So that basically that's what the policy before you has,
[32:35] is to really go through.
[32:37] And highlight what we're doing related to customer records and
[32:41] the retention, and then going forward.
[32:43] We'll be continuously purging so that we only keep seven
[32:47] years of records.
[32:53] Can we turn the questions for Jill?
[32:56] And so as drafted in that policy, the fact that
[33:00] we are retaining the records for seven years does not
[33:03] mean.
[33:04] Does not determine how long back billing or refunds could
[33:08] be.
[33:09] Done for it only says we will have the records
[33:12] for seven years. That is correct.
[33:26] Jill, we need a motion.
[33:29] I do, please. Can I ask the, may I ask
[33:32] a question though, based on John's comments and I, I
[33:34] hate making comments when I'm not there versus.
[33:37] Being in person, but
[33:41] John and your
[33:43] reference to back billing in those pieces. If we don't
[33:45] have the records.
[33:47] Anymore, how would we back bill?
[33:51] Emalyn what, what I was.
[33:54] Driving at is
[33:57] arguably there is language in statute.
[34:00] And PSE administrative code that limits.
[34:04] Limits refunds to six years.
[34:07] And back billing to two years.
[34:10] That's the general guidance that's out there.
[34:14] The fact that we have records for 70 years and
[34:16] that's why I was.
[34:18] Years. The fact that we have records for seven years.
[34:22] Doesn't mean that we will refund for seven years, we
[34:25] will follow. And it clearly states somewhere in the policy
[34:28] that we will follow.
[34:30] The existing P S C.
[34:32] And state statutory guidelines, which.
[34:35] I would interpret as six and two.
[34:39] I would as well. And I think the interesting thing
[34:40] is, yep. Perfect. I just wanna check.
[34:48] Go ahead. No, go.
[34:50] Were were answering. Okay. Sorry. Emalyn so the PSC one
[34:56] 13, which is for electric and PS.
[34:59] POC, 180 5 for water highlights, a lot of information about
[35:03] billing.
[35:04] Errors related to meters, they go into a deep dive
[35:07] about depending on what you had going on with the
[35:09] meter. Exactly how we are to.
[35:12] Refund or back bill and those align.
[35:15] I would say pretty clearly with six years. So the
[35:17] six and two.
[35:19] However, they're silent related to.
[35:22] Say the account was set up incorrectly or other things.
[35:25] What we found is state statute 8 93.
[35:28] Which is a statute of limitations is six years as
[35:31] well. So we've been utilizing that information because we have
[35:34] no other guidance.
[35:36] Related to this, our new ordinance, our ordinance section reflects
[35:40] this as well.
[35:41] We did also get PSC guidance.
[35:43] Related to this finding.
[35:46] So to John's point into yours is that.
[35:49] We're maintaining these records because.
[35:52] Waste water's policy is based on financial record keeping.
[35:57] For cities and, and that's seven years. And I believe
[36:00] that state statute.
[36:02] 19.21. And they that's how they arrived at the seven
[36:05] years. So basically we're maintaining those records.
[36:09] To be able to align with what wastewater needs to
[36:12] do related to their records retention. However,
[36:15] our back billing and credits will, will base be based
[36:17] on the situation.
[36:19] That we're presented with.
[36:25] Okay. Did I hear a motion anywhere in the.
[36:29] Jury, I would move. We.
[36:31] Approve the Sun Prairie utility customer records retention.
[36:35] Policy as drafted.
[36:38] Benedict seconds. We have a motion and a second, any
[36:41] further discussion.
[36:45] All those in favor, please indicate by saying aye.
[36:48] Aye. Aye.
[36:51] Hi. Hi.
[36:53] All is opposed.
[36:56] Say nay.
[36:58] The eyes have it.
[37:00] Stankey moving along. Item five B consideration discussion and possible
[37:05] action regarding the ATC.
[37:07] ATC voluntary, additional capital contribution due October 30th, 2026.
[37:13] ROSE. Hi. Hi there. .
[37:18] This is our
[37:20] last capital call request for 2026.
[37:24] And there's a little
[37:27] mini table in there showing what we budgeted.
[37:31] For capital.
[37:32] Calls minus the cash dividends that we expected.
[37:36] To find the net cash outlay for the year.
[37:40] Compared to the 2026.
[37:42] Projected and that's based on.
[37:45] What we've actually paid out what we've actually received.
[37:49] And the cash dividends for.
[37:53] What will get the end of October so that a
[37:56] TC cash dividends.
[37:58] Dividends for 2026 projected should be very close.
[38:01] So
[38:04] knowing that we're exceeding budget.
[38:06] For the capital calls.
[38:08] But getting more cash dividends, we would still be exceeding
[38:13] budget by 12,000 1 0 8.
[38:15] Estimated if the commission is okay with doing that.
[38:21] Then we would be asking for approval of the full.
[38:24] Amount
[38:26] due October 30th of 630, 9,644.
[38:32] Okay. I will start the discussion by making a motion
[38:35] to.
[38:37] Approve contributing the fourth.
[38:40] 2026 V a C call.
[38:43] In full to the amount of.
[38:46] 6 39, 6 44.
[38:49] Do I hear a second?
[38:53] Andrew seconds, Andrew.
[38:55] We have a motion and a second, any discussion.
[38:59] About the capital call from ATC.
[39:02] ATC Jill, when you attended the.
[39:06] Day of ATC day.
[39:09] They're still on track with the projects as they'd laid
[39:13] out in the long.
[39:15] Range plan. They, yes. However, the, I think the one
[39:19] thing that is still unclear to me at this point
[39:22] in time is they had.
[39:23] Were working to procure some additional projects, which, you know,
[39:27] our capital calls, their projections have not changed. There was
[39:30] some.
[39:31] Work that they did not get though. They didn't were
[39:33] not the winning.
[39:35] Entity for that transmission work.
[39:37] So I, it, it does appear that they're, you know,
[39:40] there's no change. So I don't know if they didn't
[39:42] build in, I guess I don't have the great answer
[39:44] to that at this point in time.
[39:47] There's still a lot of legal things that are being.
[39:50] Worked through right now. So I, I, what I believe
[39:51] is occurring there is they're still envisioning that they're doing
[39:54] that work.
[39:56] Until they know otherwise, but there's no change to their
[39:59] other than minor tweaks. Their projections have remained basically the
[40:03] same, despite them.
[40:04] Not getting this additional work. My understanding has always been
[40:07] though that that was built into these estimates.
[40:10] Estimates, but I can follow up and find out exactly
[40:12] why there hasn't been a change despite them not receiving
[40:14] those.
[40:16] Bit awards. And I think part of the future.
[40:20] Is is you're alluding to.
[40:23] What happens with Becky and how.
[40:25] Successful other providers of that.
[40:28] Construction will be, will definitely impact.
[40:32] All those things where we've seen in the long range
[40:36] information on.
[40:38] ATC will be in impacted by how successful this.
[40:42] Upcoming project being considered is.
[40:45] Absolutely. And if, even if everything stays on track as
[40:48] it, we know it to be, you know, transmission costs,
[40:51] we know will be going up for everybody.
[40:54] Now having another provider.
[40:56] With, you know, providing transmission.
[40:58] We won't be as if we, we're not a shareholder
[41:00] of them. So we won't be receiving dividends back from
[41:02] that additional work that's being done that ATC does not
[41:05] have.
[41:06] So in the end, we will be paying more.
[41:10] Based on having another provider in the state.
[41:12] So Warren buffet doesn't want us to invest in the,
[41:16] his, his line. Yeah, he hasn't. He hasn't asked yet.
[41:18] Yeah. Okay. .
[41:22] Any other questions or comments from the commission? Basically those.
[41:26] Online.
[41:34] Hearing none.
[41:36] I will call the question. All those in favor of
[41:40] the motion, please indicate by saying aye.
[41:43] Aye. Aye. Aye. Aye. All those opposed.
[41:49] The eyes have it.
[41:51] Moving along item five C consideration discussion.
[41:54] And possible action regarding approval of bid for road patching
[41:58] and flat work and awarding of contract.
[42:02] Jill bear with me for a second. I'm I'm struggling
[42:06] a little bit with my sharing this evening, Sarah. I'm
[42:09] not sure.
[42:10] Huh. All right. Well, we may have that memo here
[42:12] for a second.
[42:15] But what I wanted to do is highlight. And what
[42:17] really do you wanna also share is Andy did a
[42:19] really nice job of going through and actually bidding out.
[42:21] So this is actually work.
[42:23] That we Oneida pay to deal with the pavement after
[42:25] water main breaks.
[42:26] Breaks. So this is asphalt work. This is concrete work.
[42:29] In the past, we've kind of utilized a variety of
[42:32] different people, but haven't had a real.
[42:34] Clear. Oh, Stankey
[42:37] all right. Stankey so much Cody I'll steal this.
[42:40] So anyway, we put together a, a actual packet that
[42:43] we provided to each of these vendors.
[42:46] We did get three quotes back.
[42:49] The lowest is
[42:51] Dr asphalt. And we would recommend moving forward with those.
[42:54] And there's a significant price savings between the three bids
[42:56] that we received.
[42:59] And so we wanna continue this process as we did
[43:01] this year to have this level of transparency.
[43:04] To procure quotes. We will be working to do this
[43:06] though earlier in the year.
[43:08] Because originally we were received guidance from the city that
[43:12] this actually had to be a formal bid would have
[43:14] to meet public bid law requirements.
[43:17] That took a lot of effort. We ultimately got legal
[43:19] after we actually, Andy.
[43:22] Andy completed all that work. We got legal insight that
[43:26] this is maintenance. And so we don't Oneida go through
[43:28] that level of public bidding.
[43:30] So before you, I guess I just request so that
[43:32] we can.
[43:33] Take care of our asphalt and concrete work that we
[43:38] move forward with the lowest bidder, which is Dr. Asphalt.
[43:42] Asphalt for a total of $36,307 and 73 cents.
[43:46] Cents. Do I hear a motion?
[43:49] I'll make a motion to authorize this.
[43:52] Okay, Benedict moves. Do I hear a second?
[43:56] Anyone online wanna make a second?
[44:02] Well that seconds.
[44:04] We have a motion to second.
[44:06] Any further discussion regarding
[44:09] the bid to Dr. Asphalt.
[44:12] Asphalt. Just a curiosity. If you guys have worked with
[44:14] this vendor before.
[44:16] Fender before I know that they've done work in our
[44:18] community before. I don't know that we've worked directly with
[44:20] them, but I believe the city has, oh, just curious.
[44:24] We have sparing Lee sparing Lee. So I know we
[44:26] have at least once or twice on a prior main
[44:28] break and.
[44:30] Have nothing negative to report. Okay. So thanks Cody. That's
[44:33] good.
[44:34] Any other questions for, for staff?
[44:37] Does does the city engineering staff have to oversee this.
[44:42] To bless it, if you will, they will. Because ultimately
[44:46] we're the obligations that they've got per the contract is
[44:49] that they meet city standards and.
[44:51] So they will ultimately they've actually marked out exactly what
[44:53] needs to be paved city.
[44:56] Engineers department basically goes through, says, okay, we have this,
[45:00] you know, we have this hole in the ground, basically.
[45:01] They'll mark off. We'll saw. Cut.
[45:03] That piece so that we they've, you know, they patched
[45:05] to the level in which they want the limits, the
[45:08] extends, and then they will oversee that paving to make
[45:11] sure that it's.
[45:12] It's done correctly. Okay.
[45:14] Any other questions or comments?
[45:19] Comments hearing none. All those in favor, please indicate by
[45:21] saying aye.
[45:23] Aye. Aye.
[45:25] Hi. Hi.
[45:27] All those opposed.
[45:29] The eyes have it.
[45:31] Rupp long item five D discussion on public power month.
[45:35] Activities. Jill, tell me all about public power month and
[45:39] the cool things we're gonna do.
[45:41] Well, I'm gonna describe up. Your core has been actually
[45:43] a very hard at work related to the public power
[45:46] is October 4th through the 10th.
[45:49] We have a color Koll coloring contest, a theme drink
[45:51] at beans and cream. We have our sunshine supper, which
[45:54] will be October 5th.
[45:56] We have a library event, which will reread in a
[45:59] book of if I were a lightning worker.
[46:02] And then we're hosting a chamber.
[46:04] Event. And then
[46:07] Jim. We're all very excited about is October 15th. We will
[46:10] be providing.
[46:12] Basically central to flyer to our, our local businesses.
[46:15] Cause we do a lot of things for public power.
[46:19] Week usually, but for the month related to your residential
[46:22] customers, we typically highlight them in many ways. So this
[46:25] year we thought we would reach out to our.
[46:27] Business customers and provide them an opportunity for us to
[46:29] really thank them.
[46:31] So the each business is given a flyer.
[46:35] They have a set amount of time for us to
[46:38] basically take their orders. They're allowed to take up to
[46:40] 50 Brotts and we've got this whole thing planned.
[46:43] Out. It'll be the first time we're doing it. KA
[46:45] Conna had done this previously.
[46:47] One QBE will be actually doing it the week before
[46:50] us.
[46:51] And then we'll be doing on the 15th. So we're
[46:53] very excited about this.
[46:55] Okay. Questions for Jill.
[46:58] Do you know what the theme drink is that beans
[47:00] and cream is yet Ooh, mocha, right? Yes. That's the
[47:05] name?
[47:06] What is it? Make moka, megawatt, moka. Okay. Sounds good.
[47:11] available at both locations.
[47:13] Locations. Hi.
[47:15] I Cora would know that yeah.
[47:18] I don't know.
[47:22] It doesn't matter. I'll hopefully . Yes. Hopefully.
[47:27] So I have hoping now, since we just advertising
[47:29] .
[47:30] So I have two highly important questions, a who will
[47:33] be cooking those Brotts.
[47:35] Brats. We are actually working with hive for that. And
[47:37] I, and it's because I have this personal paranoia that
[47:41] we would cook something here and somebody.
[47:43] Would not have a good experience. Okay. So we felt
[47:46] that it was appropriate to have another, you know, someone
[47:49] who's, you know, were a utility. We don't.
[47:51] Don't Excel necessarily in cooking. We'll have somebody else that's
[47:54] really good at cooking and take care of that. Part
[47:55] of it for us. I just wanted to see Cody
[47:57] in the big hat. big chef hat, STULL St.
[47:59] Make that happen.
[48:00] Okay. Okay, excellent. Excellent. You kind of packaging them up,
[48:02] but they're gonna come to us cooked and then we're
[48:04] gonna be wrapping them and, and sending them out too.
[48:06] Okay. All the businesses.
[48:08] And then the coloring contest. Is there an age limit
[48:11] on this there is. I believe there is, well,
[48:15] not an age limit, cuz usually.
[48:16] I guess, I, I, I'm gonna, I'm gonna say what
[48:18] I believe is true. I could be wrong about this,
[48:20] but typically we also have an adult. We, we do
[48:22] it by age groups, but usually we do.
[48:25] Have an adult submission ability, but I, I, I guess
[48:28] I, I Oneida confirm that ultimately with Cora. All right.
[48:31] Excellent. Excellent. Share. The commission is.
[48:33] Precluded from
[48:36] all right, fine. But you're welcome to color and I
[48:39] will put it up in my office if you want.
[48:40] Okay. Excellent. Excellent. What's the date of the suffer event?
[48:44] October 5th Stankey mm-hmm .
[48:47] Anyone online have questions for Jill.
[48:53] No, but I wanna see that artwork when you do
[48:54] a check .
[48:59] All right. Any
[49:01] with that being said, let's move along.
[49:04] Item six, eight, by the way, Stankey Jill and especially.
[49:09] Give Cora our thanks for all of her work on
[49:10] this.
[49:12] She's usually listening online. So.
[49:14] C.H Cora Stankey item six, a report of the general
[49:18] manager, Jill.
[49:20] What is going on in your world besides all of
[49:22] the things.
[49:23] Oh, it's been busy, but you know, we've gotten through
[49:25] budget. I, I think most, all these things you're all
[49:28] pretty aware of. So I probably won't go through.
[49:32] All the items continue to work on the alignment plan.
[49:36] I think the things that I'm always kind of concerned
[49:38] about is upcoming is the all requirements.
[49:42] Long range, power supply contract with WPPI. So looking to
[49:45] bring that forward in October.
[49:47] That will be first come to the commission, then recommended
[49:50] to city council.
[49:52] We have now a contract signed with Baker, Tilly for
[49:55] a strategic plan. So that should start moving, making some
[49:58] good progress.
[49:59] Ongoing billing review information have been in contact recently again
[50:03] with Alliance, somewhat unrelated to our service territory.
[50:07] Things, but looking to get that moving forward again.
[50:11] And then we also have our EV charger out front.
[50:15] Since we're a utility, we need a special rate tariff
[50:16] for that. So that's gonna be coming up here yet.
[50:20] So we do charge for that at this location. Yeah.
[50:23] Are we current? We will be charging for it at
[50:25] this location. If we choose to give.
[50:27] It for free, then we wouldn't have a need a
[50:30] rate tariff, but we've always charged for it. And I
[50:32] I'll be very honest with you. I think we should
[50:34] always charge for it because.
[50:36] We shouldn't necessarily be incentivizing.
[50:39] You know, they're using that power, that person with that,
[50:42] that has that EV should be paying for that power
[50:44] for the EV.
[50:46] So, yeah, as our plan and right now, actually the
[50:48] charger is not operational because we would be charging and
[50:51] we don't have a rate tariff to be able to
[50:53] charge.
[50:55] And then I would like to highlight it for August.
[50:57] We have Shane who is in maintenance. He's been here
[51:01] 14 years and we have.
[51:02] Ashley customer service and billing. And she's been here for
[51:04] 33 years.
[51:10] Ahead for the chargings station. I know for like other
[51:13] municipality buildings, like for those, we had to charge it
[51:16] because of after a certain.
[51:18] Date was spelled, we were required to charge it. Is
[51:20] that the similar thing with the utilities or is there
[51:22] something exempt from.
[51:24] That we, we had a possibility not to charge. We,
[51:26] I, I believe we have a ho opportunity not to
[51:29] charge. Okay. But what a number of the ones that
[51:31] were for free.
[51:32] What the running into is the costs are a lot
[51:35] they're significant.
[51:36] I know of one free charger at a city facility,
[51:39] not in some Prairie.
[51:41] That is utilized by somebody who has this Uber rides.
[51:46] Rides. And so they're, they're, you know, they're making money
[51:47] on the use of the vehicle and then using a
[51:50] free charger to offset that.
[51:53] So I, you know, I feel that it's appropriate to
[51:55] charge.
[51:57] I don't know that we really want to disproportionately incentivize
[52:00] one group of, you know,
[52:03] travelers based on the, you know, vehicle that they choose
[52:05] to purchase.
[52:06] Stankey mm-hmm any questions from.
[52:10] Our virtual attendees.
[52:16] None for me.
[52:19] Okay.
[52:20] Oh, I did wanna note the w P P I
[52:23] board of directors meeting that has actually been canceled. So
[52:26] the October 23rd meeting, that's listed there that.
[52:29] Is no longer happening in WASA.
[52:31] and, and the October 22nd.
[52:34] Executive committee is now here in Sun Prairie.
[52:37] Okay. All right.
[52:41] Sounds good. Stankey Stankey.
[52:44] Moving along item seven referrals. Do we hear any referrals?
[52:49] Referrals for staff.
[52:53] Although, not a referral. I would like to thank.
[52:57] And recognize that.
[52:59] This month, the packet was out on Wednesday.
[53:03] Appreciated for those of us that have to read through
[53:07] 243 pages. .
[53:10] I understand that that's not always going to be possible,
[53:14] but it was noted and appreciated.
[53:17] Stankey we're, we're gonna do our best. We really wanna
[53:19] try to meet that deadline.
[53:21] Excellent. Any other referrals or comments?
[53:25] Comments item eight, a set. The date of the next
[53:28] meeting is Emalyn still online.
[53:32] Oh, I'm here. I'm here.
[53:35] It is October 19th.
[53:37] 2026. What time should we meet at 4 30, 4 30. Where should
[53:42] we meet? Oh,
[53:43] four 30, I think at the current location on Linero.
[53:48] Okay. Excellent. So we'll meet right Heron Lynwood drive in.
[53:51] Folks who cannot attend in person should do so online.
[53:54] Is that correct?
[53:57] Yes, please. Okay.
[53:59] along item nine, you might as well stay. Please stay
[54:02] unmuted there. Emalyn.
[54:04] Would you like to make a motion to adjourn?
[54:07] Adjourn. I would love to make a, I make a
[54:11] motion to adjourn.
[54:13] Adjourn. Okay. Do I hear this from today's meeting? Do
[54:14] I hear, is there a second? .
[54:19] Do I hear a second?
[54:21] L second before we adjourn. Did I hear October, October 26th
[54:24] or October 19th? October 19th.
[54:28] I said 19.
[54:30] Stankey yep.
[54:32] Third Monday.
[54:34] I have motion to motion and a second to adjourn.
[54:39] Adjourn with no further comment.
[54:42] All those in favor of adjournment, please indicate by saying
[54:44] aye. Aye.
[54:47] Aye those opposed.
[54:50] The aye. Have it in the are done.