[0:01] I aliance to the flag of the United
States of America and to the republic
[0:06] for which it stands. One nation under
God, indivisible, with liberty and
[0:12] justice for all.
[0:21] » Okay. Roll call, please.
>> Greg Gordon,
[0:23] » here.
>> Daniel,
[0:25] » here.
>> Susan
[0:26] » here. Jean Delaney
>> here. Mike Jackson.
[0:32] » Oh, has everybody taken a look at the
agenda? Can I have a motion to
[0:37] accept the agenda?
>> Motion to accept. Second.
[0:40] » All in favor?
>> I. And the regular minutes from August
[0:46] 12th.
>> Motion to accept. Second.
[0:49] » All in favor?
>> I.
[0:53] Okay.
[0:57] We're going to read.
Greetings staff, board, board of
[1:01] trustees, and citizens of Sunrise Beach.
I would like to first address some
[1:06] comments told to me by by another board
member. I will explain how a grant from
[1:11] the Department of Economic Development
works. We put out a bid for an engineer.
[1:17] The engineer who was selected by the
board was Cochran Engineer. They oversee
[1:23] the CDBG grant we received for paving
Beachwood Road. After all the initial
[1:29] design and engineer work was complete,
the village clerk placed an ad that
[1:34] Cochran wrote in the newspaper to
request bids from companies who wanted
[1:39] to do the paving. Cochran sends out a
scope of work to any company that
[1:45] contracted them or contacted them,
sorry, for the bid package.
[1:50] Cochran sends out a scope of work to any
company that contacted them for the bid
[1:55] package. They sent out 10 packages. On
the date of bid opening, which was
[2:01] August 26th, as stated in the ad, the
representative from Cochran arrived at
[2:06] city hall. When the clock turned 10:15,
I was asked to open the two envelopes
[2:13] that we received. I read the front page
of the bid that stated the bid price.
[2:19] Higgins was 616,522
[2:24] and Main Street was 599,567.75.
[2:31] The Cochran representatives said the low
bid is Main Street. He then took both
[2:37] bids with him to make sure they filled
everything out according to the scope of
[2:40] the job. Neither myself nor anyone I
know had anything to do with the bids we
[2:46] received. Both companies have done work
in the cities. Higgins won the award for
[2:52] paving Singing Oak, Castle Garden, Odo
Drive, Spring Road, and Deer Valley.
[2:57] Main Street was hired by our village
manager to pave Pisces and Cliff Drive.
[3:03] Both companies did fine work as far as I
know.
[3:07] The next comment given to the board
member was about who printed our logo on
[3:11] our shirt. The village purchased 13
shirts through a wholesaler for $15 a
[3:17] piece. My sister charged the village
$846
[3:22] a piece to hot press a logo on the
shirts. Using her service was the
[3:27] cheapest option for the village. Had we
ordered from another printer, we would
[3:32] have paid around $50 a shirt. We went
with the lowest price. To my knowledge,
[3:38] we did not break any law by using my
sister to hot press the shirts. I'm glad
[3:44] there's a group of residents who pay
close attention to the way the village
[3:47] is being run. We do everything possible
to be transparent with running the
[3:51] village. Anyone who is paying attention
will know that when I was elected in
[3:56] 2023, I cut the chairman's pay in half.
My salary for chairman is still 7500 per
[4:03] year. Correct, Miss Clerk.
>> Yes.
[4:07] » I work around 30 hours most weeks, so I
make about $5.20 an hour. Obviously, I
[4:15] don't do this for the money.
The rest of the board receives $50 per
[4:20] meeting. Our goal is, and always has
been to make our village a great place
[4:24] to live. Please continue to let the
board members know when you have
[4:29] questions about how we run the village.
On other business, the grant for
[4:34] Beachwood did not cover the increase in
the asphalt because of oil prices. So, I
[4:40] have applied to amend our grant for more
funds to cover the additional cost
[4:45] through DED.
Um, I don't know how long it's going to
[4:48] take to get that answer. The engineer
for our phase 4 water sewer project is
[4:53] hopeful that the construction will begin
in the fall. This means hopefully
[4:57] decommissioning or beginning the process
of the south plant beginning late 27.
[5:03] The accountant hired to put the budget
together will give us a spreadsheet in
[5:08] the next week. So, we will start working
on the 2027 budget and hope to have it
[5:14] have a first draft by next meeting. I
look forward to sharing that with the
[5:18] citizens. As always, if you want to give
your voice or your opinions, please
[5:23] speak to any board member.
Okay, this is going to be a rather short
[5:30] meeting. I believe we're supposed we
have any visitors comments.
[5:35] » Go ahead.
>> You can take it under adisement that
[5:37] fourth
uh segment on the sewer system. Will
[5:42] that cover the area that I'm in?
>> Five. We're in four right now.
[5:48] » Okay.
>> Yeah, we're in four, which is just
[5:51] fixing that plant,
>> right? Five is Europe and so as soon as
[5:56] he's done with four and it's the same
engineer so he'll be working on center
[6:02] and
>> but do we have any funds available for
[6:04] that or the grant is that five
>> you know I don't know that he has
[6:09] applied for SRF we're going with state
revolving fund um and I don't know if
[6:15] you can do that until you're ready to
start the project I'm I'm not sure about
[6:21] that but it'll be the SRF. It won't be a
grant, which takes forever. It'll be SRF
[6:27] funding. So,
>> so if you were to estimate when
[6:31] something like that might take place,
>> Kaitlin, do you have any opinion on
[6:36] that? You've been talking to the
engineer. So the SRF funding for 2027
[6:41] has already been put out for public
notice, which means that for if that's
[6:45] the case for phase five, we wouldn't be
out for public notice for SRF funding
[6:50] until the end of
2027.
[6:57] » Yeah, for 2028 funding. So
>> to get 28 funding,
[7:02] » yeah, we're probably looking at 28
funding. I do think that they've already
[7:06] started working through the funding
hoops with the financial group atr
[7:13] um and they have begun work on that
talking to the drinking water engineer
[7:20] on that side.
>> So they're working
[7:23] » so it's moving I mean
>> I know it's not fast but uh it is what
[7:29] it is. The only other comment I have is
I'd like to express my appreciation for
[7:35] the road work that
>> taking place here and you did right.
[7:41] » Yeah, he did much better job this time
than I did the last time.
[7:44] » Well, good.
>> And then actually there were a couple
[7:47] pretty deep holes from the trash truck
turning right there. He filled that up
[7:51] with some that crush run rock.
>> Oh, good.
[7:54] » That looks really nice, too.
>> Well, good. Have to make sure we tell
[7:57] Troy that he got a boy for that. should.
Um, okay. Anything else? Would you like
[8:04] to talk, Brian? Go ahead.
>> Yeah, thank you. My name is Brian Cop,
[8:08] regional building official for GBA or
George Buffer Associates. Uh, we are an
[8:12] architectural and engineering firm and
I'm on the code services team. So, we
[8:17] partner with municipalities to help with
code options, building inspections,
[8:21] play. Um,
we can help fill in for staffing
[8:26] shortages if you have a large project.
Um there's a lot that we can do. We have
[8:30] a menu of services um on a contract
basis, as needed basis. Um we can help
[8:36] consult uh again coding options are a
big one. And I know you're working on
[8:40] some ordinance updates and you know and
uh anticipating the possibility of a
[8:45] data center. Um we're working with a
couple data centers right now. So we've
[8:49] got some experience with those and happy
to talk to you anytime if there's any
[8:55] services that we
>> Scott. I think that maybe that would be
[8:59] somebody you would want to have a a more
detailed discussion with rather than
[9:05] asking a bunch of questions now. So
since he is the zoning official,
[9:13] » especially especially once we start
doing building inspection and stuff, I I
[9:17] do want to look at contracting that out.
>> That might be a good idea. Yeah,
[9:20] » I think some of the the restructuring
that we're seeing on the fines or the
[9:24] increase in permit collection would
definitely justify
[9:28] » not having
>> we'll see what you got.
[9:32] » Perfect.
>> Thank you.
[9:36] » Okay, Chief.
[9:41] » So, this month is, like I said, very
short. Been revisited with a lot of
[9:46] different staff. Uh, last month we had
149 calls, 1,624 self-initiated
[9:51] activities, issued 63 citations, 79
warnings. Officer Gregory is into the
[9:58] final phase of her FTO. She is now in
her own car on her own shift, and this
[10:03] is essentially the probationary six
month period. So, she's for all intents
[10:08] and purposes off FTO and doing her
thing. Definitely been a very busy month
[10:14] with the heat. So we're glad that's
going down. Expecting very busy months
[10:18] continuing with Bikefest, Jeep Fest,
YouTube. This was the end of everything,
[10:23] but we still have about a month.
There's several different special events
[10:27] with 911 and Bikefest.
Other than that, uh grant updates is we
[10:35] were formally awarded the Blue Shield
grant. So hopefully in the next month
[10:40] we'll be able to order the stuff from
that. And then there's a
[10:44] lo local violent crime prevention grant
that opened for 25,000. We've
[10:47] historically received really good
funding on it and I'll be applying for
[10:51] it in the next month hopefully to add a
couple radios and potentially body.
[10:58] » Great. All moved in.
>> All moved in. Everything's almost put
[11:03] away. I'm hoping um by the end of next
week or the week after I we don't I I
[11:11] would love to do an open house for the
entire community come in. However, due
[11:15] to operational security and criminal
justice information, uh we can't do a
[11:19] full open house, but I'm hoping in the
next week or two to have a day to where
[11:22] we can have the board out and come do a
tour of the facility and see exactly
[11:27] what we're doing there.
>> And a ribbon cutting. And yeah, ribbon
[11:32] cutting with with you guys and then a
couple of the donors that donated Wilson
[11:37] family that did the 3,000 for Kent
Morris.
[11:40] » Great.
>> Did you have anything on planning and
[11:44] zoning or No, I'm sorry.
>> Sorry. LO
[11:51] to mimic what Scott just said some slow
down the first. So short report
[12:01] you guys will notice the water loss has
gone up and I wanted to explain why. So
[12:06] you'll see in your packet you got these
two sheets of paper. These are
[12:09] screenshots off of our SCA system. And
before anybody goes well cyber security,
[12:14] the only thing you can control from our
SEA system is turning the pump on and
[12:18] off. And as far as I'm concerned, we'll
deactivate that as soon as possible.
[12:21] That being said,
you'll see the red bar. Below that,
[12:26] there's a blue bar. So, we've got one
that shows the full draw out. Okay, this
[12:32] blue line in the graph is our tower
height. So, you can see this steady up
[12:36] and down, right? Fill and drain. Fill
and drain. This is what we like to see.
[12:43] See those little
right here
[12:47] kind of on your far right side?
>> Okay. Zoom. The second page is zoomed in
[12:53] on that.
You can see a pretty significant drop.
[12:59] Any guesses about where my water was
going?
[13:04] Fire department was doing hydro testing
and flushing.
[13:08] » Did they report that to you? I reported
the 15,000 gallons I would I requested
[13:14] them to flush that got reported. But as
you can see from the graph, I have at
[13:20] least one 2 3 4 5 6 7 8 nine other
events in that time period where I have
[13:29] water flowing somewhere with no
accountability for it. So they are doing
[13:34] better about reporting. I got a couple
more on the SH report that they have
[13:39] with us. Um, it's a challenge we're
going to keep working on together. It's
[13:45] not something those guys think about.
And credit to Scott, they had a
[13:50] structure fire and we're utilizing the
hydrant at deep water. And he told them,
[13:55] call them and tell them that helps. I
know where that water loss is going. I
[14:01] can look at it and I can try and
calculate exactly what our loss was on
[14:05] that. So that is where that increase has
come from.
[14:10] So whenever I'm calculating water loss
and see an increase past what I think is
[14:14] acceptable that's significant compared
to the previous one. The first thing I
[14:18] do is start looking at our tower and
see. One of the other things that did
[14:22] happen is we lost a leg of power off of
tower one and Troy and I had to flush
[14:28] over time for that. So just you guys
realize what we're trying to chase with
[14:34] these numbers.
Um
[14:40] operations wise, we're just trying to
make it through the heat. Um had a
[14:45] couple of meters. We've had a program
for new connections, couple new
[14:49] connections, um inspections. Nothing too
crazy. One thing I did want to note on
[14:54] the metering is the schools meter. I
don't know if you guys remember when we
[14:59] were first discussing the need for
replacement, I was talking about how
[15:03] let's get this upgraded one. I'm just
going to read a little bit more exact.
[15:07] Okay, so just looking for comparison
numbers. The school's August 2026 bill
[15:14] was $789.
The August 2025 bill was only $187. That
[15:19] meter is paying for itself
>> and it will be paid off pretty quickly
[15:25] just by virtue of the fact that it's a
well capturing usage I guess I should
[15:30] say. Um, billing wise, we have two
accounts that placing utility leans on
[15:38] with during this permission. It's going
to total about 3,900 pass due. Um, we
[15:45] also have found a previous it it's an
old one. It was an agreed turned off
[15:50] account, no charge water. They decided
to go ahead and turn their water back
[15:55] on. So, they got a bill. Our current due
is 1,700 and we'll be building a monthly
[16:00] moving forward. So
anymore other than that and that's
[16:07] really tidying some housekeeping stuff.
Drinking water's been going pretty good.
[16:12] Wastewater. Um
[16:17] Aaron will be sending out a bill to the
first business that's listed for that as
[16:23] that is not the city's responsibility.
Um, and I just got her that information.
[16:29] » Is that the 4500 gallons of grease?
>> Yep.
[16:33] » She going to be happy.
>> Let's just say that it took two men, two
[16:37] trucks, and a lot of fells. It wasn't
liquid enough to actually
[16:43] fix.
Um, all right. We came to the pass lift
[16:48] station. We've gotten the electronics
repaired only to turn the pump on and
[16:52] find out the flange inside the tank is
broke.
[16:56] It's just one thing after the other. So,
now wait until we don't cook the person
[17:00] inside of the tank to repair it. We're
going to wait for some cooler water.
[17:04] We're going to have to drain it down.
Daniel's going to get inside the tank.
[17:07] We're going to fix the flange. We're
going to get that thing operational if
[17:10] it's the last thing we do.
>> Wow.
[17:12] » Um,
>> sorry, that was the Indian health
[17:16] station. The camp station. We are still
waiting on parts and
[17:21] don't know where it is.
I get answers at this point. I was told
[17:27] 12we lead. I'm almost certain we're
nearing that when we get it.
[17:34] » And you had to go with pains because
that was the equipment you were putting.
[17:37] » They're the exclusive dealer of that
particular piece of equipment. So
[17:41] » I guess would it do any good or would
you need my help to call them or
[17:46] anything?
>> I didn't need him still, which is
[17:51] usually not the case. So
>> okay
[17:54] » um
South.
[17:57] » So given the timeline that I was given,
I have been literally holding the thing
[18:03] together with duct tape and we are
reaching a point of imminent death. Um,
[18:08] I have a meeting with Archer to push
this stuff along because I'm at the
[18:15] point to where it's absolutely
makes me sick to spend money on a thing
[18:21] when we're going to when we're so close
to shut. Um, essentially what's
[18:25] happening is I have coupons that are
down and I have things that are gravity
[18:28] feeding into the next. It's not ideal.
That creates a situation where I cannot
[18:33] shut half of that facility down like I
do in the winter time. So, we've just
[18:39] created a bigger problem for ourselves.
I have two massive air leaks that I
[18:42] can't repair without a welder.
I I need it done. So, um we are meeting
[18:50] with the project I say we I and whoever
else may be interested in attending is
[18:55] meeting with the project engineer to
clear the final drawing and design. And
[19:01] at that point, we still have to wait for
final approval from DNR engineering
[19:05] section. So, we're
I would ask maybe about six months
[19:10] behind and that is just killing me, but
it is where we are. So, it may reach a
[19:16] point where I'm coming to you guys kind
of asking what you want to do in regards
[19:19] to moving forward with it. I would like
to throw as little money as possible at
[19:24] it, keep it operational. Obviously,
we're not going to discharge unclean
[19:29] water. We're not going to do bad things,
but we're going to be picking and
[19:32] choosing what we need in order. And the
other conversations I've had with with
[19:37] Troy is where can we cut the the
collection system line and push as much
[19:42] as possible to the north plant to
alleviate the load on the south plant,
[19:45] which we have done to an extent already.
We're just going to try and push a
[19:49] little harder. So, it's not an ideal
situation, but
[19:53] » I feel like I in front of you guys like
more money, more money, more money, more
[19:57] things grow, but that one is not a
surprise to anybody I think.
[20:05] Sorry.
>> Any questions?
[20:09] » And if you would like me to go with you
to talk to Archer, I will. If you don't,
[20:14] that's okay.
>> I mean, you're welcome to.
[20:17] » Okay. I'll talk to you about it later.
>> Yeah. I don't know if mostly we're going
[20:22] to be having to clear the final design.
So, um, they're they're the engineers
[20:27] with the numbers. I'm just a girl with a
wish list. So, we'll see what happens
[20:31] out of the We know
>> and we're the city with the
[20:35] » That's right.
We want anything but work properly in
[20:40] your home game.
>> Yes. Yes. We appreciate you
[20:44] um playing and zoning anything.
>> Very busy down permit getting ready to
[20:51] start working on a subdivision with
developer to see what we can do there.
[20:56] as well as we have another home for
another land owner who's getting ready
[21:00] to hopefully start the planning to
include five new homes.
[21:07] » I think it's going to be a pretty busy
fall with building.
[21:09] » Good. Good to glad to hear.
>> Uh
[21:15] you want to do a report on public works?
Um Troy wanted to let everyone know that
[21:22] he had been hard at work this um month
at getting some mowing done and getting
[21:28] definitely some weed eating done. He
went to um Jet Ski Beachwood Center. He
[21:33] also did a lot of patchwork on some of
these roads at Pisces Jet Ski Beachwood
[21:39] Center. Um he got a little spraying done
at the North and South plant. Um he
[21:44] removed some material over on Indian
Hills. Um he's been uh working hard to
[21:50] make sure some of the roads are ready
for bike week. He's still trying to, you
[21:54] know, check out a lot of that right now.
Um he's just been really steadily trying
[22:00] to get as much um weeding and mowing and
all the patchwork as he can. So he's
[22:04] really keeping up on what you guys have
been asking at each meeting. And uh I
[22:08] think he's done a pretty good job of it.
>> I agree.
[22:14] » Okay. Uh, I take it you paid all the the
trustees on this this uh is this like
[22:20] the time you pay it all?
>> Yeah.
[22:23] » Okay.
[22:29] Anybody have any questions on the
finances that want to ask Aaron about?
[22:43] I don't see anything blurry.
[22:47] This one is pretty much typical. I mean,
there isn't anything unusual.
[22:54] I do have an Amazon.
[23:01] » We bought I think it was a $260
printer because our evidence label
[23:06] printer when we made the move stopped
working and we tried everything together
[23:11] with tech support. Couldn't get it to
work. Ordered a new one. Got the same
[23:14] error. Glenn ended up doing enough
playing around with it. Got the old one
[23:18] to work. So, we're trying to return the
old one. Okay. Or the new one. Got it.
[23:22] Let me know when that happens. I'll see
you on.
[23:26] » Well, can I have a motion to approve the
list of bills?
[23:31] » Second.
>> All in favor?
[23:33] » I
appreciate it.
[23:37] Um, I have on here a discussion of a
five-year plan and I've been saying that
[23:43] for the last several months.
You know, I'm trying what I'm trying to
[23:47] put together and of course it would be
easier once we get into budget talk, but
[23:52] things that we need to start thinking
about going forward
[23:57] um for 2027. Number one,
Troy is going to have to have another
[24:04] vehicle. The one ton is being duct taped
and glued,
[24:11] whatever it takes to make the van. The
air conditioning doesn't work. I mean,
[24:15] it's just a mess. And he's going to need
a trailer, maybe a trailer. Still
[24:21] talking about the many things. So, when
we get ready to start looking at the
[24:26] budget and everything, um, keep that in
the back of your mind. Um, we also I
[24:33] talked about us going back to the the
streets that we talked about doing. So,
[24:39] I'd like to get back on on path to
seeing where we can do a little bit of
[24:44] paving. And you know, I know I know we
got Beachwood covered, but I mean some
[24:48] of these other streets that we're
talking about and I had a conversation
[24:52] with um Troy about this like Flip Lane,
that little piece that's I don't know
[24:59] why we didn't do it when we were down
there, but there's a piece that we
[25:03] should do and Camden Pass has some
really definitely needs. So, those would
[25:08] be the two he's said we should do. um
that so there's I've made notes of what
[25:15] he thought we should do. So it's
something we need to think about maybe
[25:19] in the budget for next year is going
ahead and trying to get some bids do
[25:23] doing a little bit of paving um without
going through the big grant process
[25:28] trying to do within capital funds
[25:34] pay
[25:37] and uh
[25:42] We have no ordinances, no resolutions.
So the next part of this, we're going to
[25:49] go into close session for RSMO 510. So
we thank you for coming.
[26:04] » Motion to
>> motion to close session.
[26:08] » Yeah. Okay. Second. Okay.
[26:12] I'm not
>> good.
[26:15] » Say yes.
>> Daniel, hi. Snider. Yes. Lean. Yes.
[26:20] Thank you. Cheers. Bye.