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like to welcome everybody out to the
town council special call public forum

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meeting. Please stand for the pledge of
allegiance.

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I pledge allegiance to the flag of the
United States of America and to the

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republic for which it stands. One nation
under God, indivisible, with liberty and

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justice for all.

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Again, thank you all for coming out this
morning or this afternoon. Um, does any

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member of council have a conflict of
interest in regards to anything on the

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agenda or an appearance of conflict of
interest? sir is

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» no no
>> no

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» no.
>> All right, moving on. Public comments on

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agenda items only. If anyone would like
to come up, please feel free to come on

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up and we'll get this started.

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» Hello, I'm Stuart Jones,
1410 Canal Drive.

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» Mr. Mr. Jones, will you move here? Yes.
>> Is that that better? Yes, sir. Yes, sir.

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Go ahead.
>> Thank you for adding a public comment

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time to this special meeting today. I'm
a retired professional engineer and was

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on the parking committee. I also founded
and with my wife ran a civil engineering

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firm in the Raleigh area for over 30
years.

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The council issued an RFP to analyze the
parking situation on the island. The RFP

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was a request for a proposal that
specifically asked for a price or cost

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of services. And yet, Bolton and Mink
did not include a price for their

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services. Their proposal is an
open-ended hourly contract to provide

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services that are negotiated with the
council. The RFP asked for public

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hearings and a revised parking plan, but
Bolton and Mink is only providing

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consultation with staff and will only
provide written comments about their

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findings. It doesn't appear that the
proposal matches what the council

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originally advertised for.
Typically, a municipal offer for

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services requires a minimum of three
responses, but as far as I know, you

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only received one. We think this
contract should not be awarded due to a

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lack of response and an inappropriate
response to the RFP.

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The island parking plan was developed by
numerous individuals, including several

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professional engineers. These engineers
are bound to a code of ethics to protect

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the public safety and provide the best
solution for the situation.

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The majority of our island parking is
within the rightway of DOT on Main

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Street and DOT engineers have been
intimately involved in the design of the

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parking spaces on Maine.
To spend tens of thousands of taxpayer

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dollars to review parking spaces that
have been reviewed over and over seems a

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waste of taxpayer dollars. Remember what
our island parking looked like two years

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ago with no designated parking and cars
parked haphazardly everywhere?

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Now that we have a detailed parking
plan, designated parking spaces, and a

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substantial improvement in pedestrian
safety, you're still not satisfied and

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want to spend maybe $50,000
on this proposal.

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Enough is enough. Let your public works
staff work with DOT and Brunswick County

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Public Utilities to work on your areas
of concern.

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Please do not award this contract.
>> Thank you.

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» Thank you.

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» Good afternoon. My name is Richard. My
wife Joy and I live at 406 Dolphin

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Street.
Thank you for providing the opportunity

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to speak to the council regarding the
proposed study of the paid parking plan

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for Sunset Beach. After reviewing the
information provided in the link to the

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agenda for this special meeting, I have
a few comments and concerns. First of

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all, I want to thank those who have been
involved in the original parking

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coordination implementation of the
current parking plan. Given the amount

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of time, effort, and money that has
already gone into the parking project, I

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do not see a need for a further
expenditure of time and resources for

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what is nearly a completed and
implemented parking plan. Any required

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tweaks or changes could possibly be
addressed as needed going forward and

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would not be cost prohibitive. It would
appear that the council is prepared to

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move forward with an outside firm to
further review the parking situation

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without input from the residents who
will be funding this unnecessary

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expenditure.
The RFP to provide an additional study

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for the SSB parking plan that was sent
out by council seems to have been

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answered by a single firm. In my
experience, it is customary to get at

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least three quotes in most situations
involving a substantial cash outlay. I

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have seen only the single proposal from
Bolton and Mink. Then this was attached

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to the agenda and it may have been
updated because I did see this morning

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that the total cost of the project is
estimated not to exceed $45,000

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for a 5 to6month proposed timeline
estimate. Previously I did not see that

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in there and I thought it was an
open-ended contract with simply rates

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ranging from 70 to$1350
or so. The attachments to the RFP are

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evidence of the amount of work that has
already occurred and represent a

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significant expenditure outlay. As a
result,

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the council has stressed judicious use
of taxpayer dollars.

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If we are willing to spend nearly an
hour debating decorations for the 4th of

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July, but wish to proceed with this
costly and unnecessary project without

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further input and discussion is not
consistent with that stated objective.

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Thank you very much.
>> Thank you.

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You know what else?
>> Yes, sir.

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Jersey, but I have two properties on the
island. My name is Roger Sang.

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» Okay. Thank you.
>> 1607 East Main Street and I own the lot

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behind my house as well on Canal.
>> Okay. And my concern is about safety and

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the way this is done. And I would
encourage any of you to come to where I

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live, park where the park I was, was
first of all I was told on the one side

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was going to be one parking spot. Sight
lines are going to be better by my car

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rules. There are two. They are right up
to the driveway to the next driveway and

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then on the other side there's another
one. If you have an SUV and any any type

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of vehicle, you are not going to see a
5-year-old kid on a bicycle, a jogger,

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anyone there. It is my concern is
safety. The rocks that are on there, did

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you ever drive a bicycle and have those
rocks get kicked all over the place? You

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pull out, they're there. You know, the
rain washes them into the road. A kid

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riding a bike, anybody, an adult riding
a bike that hits one of those rocks is

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going to fall into the rope. There is
going to be someone is going to get

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seriously hurt. And a lot of these
spots, I look at them and it's I'm not

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trying to I want safety. All right. I
was told if there was one spot, it was

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in the middle. Okay, maybe I have better
sight lines. But when you have cars

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packed up and you cannot even see coming
out of your driveway, it's dangerous.

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And my concern is that I just want I'm
not the money situation. I'm not

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familiar with that with spending this
money. But if it makes it safer on the

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island, to me, this is all about It
seems to me it's about money and and

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safety is the afterthought. I want
safety. I want this, you know, you can't

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see people coming or going and that was
my main reason for uh seeing because

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I've had people parking, people look
also

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theft. People are looking around.
They're I've sat on my porch, watch

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people look around and they go in
somebody else underneath somebody's

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house and take showers. People are using
the showers of people. I've seen it on

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my porch. Somebody had a bag on his top
of his car and I'm on my porch and I'm

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like, "Hey, you got a bag on your car?"
Well, I got the middle finger and told

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me all this stuff. So, I said, "All
right." He left the bag on his car. I

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said, "Go ahead, you jerk." So, I tried
to help out, but people I've had things

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stolen from underneath my house. It's
that's just my concern. Okay. I'm sorry,

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but never done this before.
>> You're good.

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» All right. Would you give your name
again, please?

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» Rogers. I'll spell my last name. S T E I
G I N G A. You'll never be able to say

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it.
>> Thank you.

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» All right. Thank you.
>> Thank you, sir.

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» Anyone else on agenda items on

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» Sir? Yes.
>> This is all on Monday's

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» Yes, sir. Anything that's on anything on
Monday's agenda is what what this

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original part was for, too. Yes, sir.
>> John Corbett, 1313 Canal Drive. I think

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you heard compelling arguments about uh
parking that's been done. Uh what Mr.

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Roger S said is one of those things that
could be a tweak that you go in, you

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look at it, and you make adjustments as
it's needed rather than paying 45,000.

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But my comment that I want to put on is
on the item on the on next Monday's

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agenda
dealing with uh meeting times. Um

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meeting times been in the evening quite
a bit with the idea trying to get people

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in the community who work to be able to
come to the meetings and go to that. If

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we go to a uh afternoon meeting, I think
it's going to have a major impact on

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people who who are working and it's not
going to significantly increase the

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number of people who could come. Uh the
question about saving money, our

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department heads
are the ones that mainly come to this

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meeting other than m Miss Riggsby who
takes the notes. She's an employee that

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can get overtime. the department heads
can get flex time where they get

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compensated. They take time off uh for
being up late. Sometimes their jobs are

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very demanding and they don't get to use
flex time. That kind of goes with the

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responsibility of the jobs that they
have. So uh I don't think the uh idea of

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making it easier on staff is is a
compelling reason because the staff

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doesn't have to come to these uh come to
the uh evening town council meetings.

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So, with that in mind, I'd say don't
change it or if you do change it, may

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move it down to maybe 6:00, maybe maybe
5:00. There's flexibility in there, but

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not in the middle of the afternoon.
Okay. Thank you. And uh I wish you all

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well.
>> Thank you.

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» Thank you.
>> Anyone else? Yes, sir.

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It wasn't I wasn't planning on speaking,
but uh anyway, my name is Steve Streiny.

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I'm at 7645 High Market Street, and I
would I would vote for five or six:00

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for a time for a a council meeting. I
think that's a good compromise for the

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employees and for the people that may
want to attend.

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And um I would hope that if you guys do
decide to spend 50 grand on a parking

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study, that wouldn't preclude the
possibility of getting a tax rate

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deduction for the year 2027.
Thank you. [laughter]

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Anyone else? [clears throat]

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All right, we don't have any more. We'll
move on now to the island traffic

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parking study staff report. I'll start
this one.

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» Thank you, Mr. Mayor.
>> Yes, sir.

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Before you and included in the agenda
packet is the

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proposal from Bolton and Mink. And I
don't I'm not going to read through this

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line by line, but
as they highlight concerns that they

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want to touch on are liability, concerns
for personal safety and ADA regulations,

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safe and convenient access or loading
zones for vehicles, driveway access and

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visibility, maintaining access to
existing utilities, efforts to maximize

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potential parking areas rather than
right sizing. uh driver behavior is one

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of the areas that they want to focus on
as well. There were a lot of good

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comments that came from the audience
today and I appreciate those. I'm sure

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the council does as well. Um if I could
just touch on a few of those before I

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give my recommendation or what I think
uh I feel we should do. Um this study

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00:13:50,800 --> 00:13:57,754
that was done by the committee
previously and and one of the comments

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was that we could tweak spaces. Excuse
[clears throat] me. And we have tweaked

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spaces. We found some things that uh
that we're concerning and we've marked

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some of those spaces off that they're
not going to be used for parking or

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we're going to determine what they're
going to what their use is going to be

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and perhaps we're going to repurpose
those. I don't like the idea of waiting

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until a problem exists to then say, "Oh,
we should fix that." Um we need toident

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identify that first. uh when this
parking study

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00:14:25,760 --> 00:14:32,000
um I wasn't asked much about this
parking study. In fact, it wasn't even

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00:14:29,920 --> 00:14:35,279
proposed to me until the day of the
council meeting when it was going to be

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proposed to council. I was not on the
committee. No members of the police

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00:14:36,399 --> 00:14:41,839
department were on the committee. The
people that are out there every single

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00:14:39,199 --> 00:14:45,440
day seeing the issues that go on with
parking on Main Street and all about the

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00:14:43,360 --> 00:14:51,120
island were not included on the
committee. I would rather identify the

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problems first and make a correction
before we open those spaces up to

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parking. I think that Bolton and Mink
through their proposal, through their

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00:14:57,360 --> 00:15:02,560
references that they show, they've shown
that they've they've done this for sim

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00:15:01,199 --> 00:15:09,040
for other communities, they've done
something similar. Um there's a lot of

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00:15:05,600 --> 00:15:13,760
residents that that are concerned about
the parking spaces. I met with Mr. S in

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the back there, I'm not going to try his
name either, with Roger and his wife. I

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I spent some time at their house and
pulled into their driveway and I can see

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00:15:20,720 --> 00:15:28,079
the concern and I asked him I said we're
going to wait and see what the council's

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00:15:24,880 --> 00:15:31,760
decision is on this parking study and if
this is not approved then we'll make a

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recommendation of what we're going to do
with those spaces. Um I don't know

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00:15:34,399 --> 00:15:38,880
everything. I'm not going to sit up here
and tell you that I do. And I'm sure

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Bolton M will tell you the same thing
that they don't know but they're

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professionals and this is what they do.
Um, I think it's a wise use of taxpayer

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00:15:46,399 --> 00:15:55,519
funds. If we're going to put a $45,000
price tag on the life or the safety of

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one child on a bicycle, then it's a
no-brainer. Let's spend the $45,000.

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My recommendation to the council is that
we enter into the contract with Bolton

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00:16:02,880 --> 00:16:05,880
Bank.

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00:16:07,600 --> 00:16:15,040
Council, any questions?
I don't have any questions, Mr. Mayor,

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00:16:12,880 --> 00:16:19,680
but I'm agreeing with the chief here.
Um, you know, we we need another set of

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00:16:17,279 --> 00:16:24,880
eyes. We need to look at every aspect of
this thing, top, bottom, front, back,

199
00:16:21,680 --> 00:16:28,480
and it's not not a knock on anything or
anybody that's been previously done.

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It's not about that, but we need to make
sure this thing is right, particularly

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along Main Street with the spaces that
we're getting ready to start utilizing.

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00:16:35,360 --> 00:16:43,440
Um, you know, like like the chief just
said, Yeah. somebody uh somebody could

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00:16:40,959 --> 00:16:46,480
be walking or jogging or riding a bike
and there could be a large vehicle

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00:16:44,880 --> 00:16:49,519
that's blocking somebody's uh sight
distance,

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00:16:48,160 --> 00:16:54,959
you know, we don't want to take that
chance and uh it's a big step and it's

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$45,000, but I think for a piece of
mind, we really need to think hard about

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doing something like [clears throat]
excuse me, doing something.

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» Mr. Arnold, I um agree with you. um want
to make sure that everyone knows that

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the expenses for this will be taken out
of the parking plan. So the people that

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are putting in that are paying to park,
they're the ones that are paying for

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this. A parking study should have been
done. Um we found several errors. Um a

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parking study would have offered the
error could have been identified. Um but

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we know that the current parking plan is
erroneous. Um unfortunately the public

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was misled.
Um we were told that the post office

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authorized moving mailboxes. We all know
now it's been published that the post

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office did not opine at all. They didn't
offer an opinion because they knew

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nothing about our parking plan. So now
we have to move those mailboxes. That's

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an expense that the current excuse me
that the past um council had for us. Um

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the staff person that moved the
mailboxes was told by a council member.

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That council member didn't have the
authority to move mailboxes. We have to

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fix that.
Um we were also told many times that um

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North Carolina DOT
gave their blessing and we have since

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found that North Carolina DOT did not
give their blessing. They gave their

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blessing on a few areas particularly at
the intersections.

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Um you know as leaders we have found
this out and it's hard to say this um

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but it's the truth. Another truth is we
have public utilities out there with

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manhole covers that we've been told now
that Brunswick County

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has opined that they do not want us to
have a parking place over that access.

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Um, yes, the parking plan did have a
committee.

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Appreciate and I've gone on record
numerous times. appreciate those folks,

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but none was an expert
in parking. None was an expert in

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traffic.
Um, I want to make sure that we all

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$45,000
is nothing in comparison to if someone

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were to lose a life.
Life is precious. Life is priceless.

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Quality of life is priceless.
If someone gets injured and their

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quality of life
is altered,

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$45,000
that comes from the parking plan is

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nothing. If someone is injured to the
fact that they die,

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that's priceless. We can never get that
back. So, um, Mr. Mr. Clayr and Mr.

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Arnold, I I agree with you both. This is
something that needs to be done. I I

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regret that this is laid on us to do.
Um, but we need to do the right thing

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and we need to do what is right for the
safety of our citizens that come to

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Sunset Beach. Thank you.

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» I'm not going as far as what has been
said. I mean, uh, I'm going to go a

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different area and I'm concerned
regarding the timeline.

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They're going to start this in April
or actually March. April is the second

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meeting. May is their third meeting, but
we don't get a final report till July.

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That's halfway through the the parking
season. I think they should they should

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get pushed to move that much closer to
Memorial Day than July. I mean, we're

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already losing two months that way. I I
may be able to speak a little bit on

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that. Uh Miss Bachelor and I just got
off the phone um with each other talking

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about this. Um when we met um to go over
what we wanted, we had identified that

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surveys had already been completed for
Main Street um and that they would not

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have to do that for us. That that was
already identified as something that we

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could bring to the table. So that would
move up the time frame because we were

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concerned as you are and it's a very
legitimate concern um to to push them

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and I pretty sure our interim town
administrator could could work with them

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on um trying to get
the timeline to move up.

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» Absolutely. That's something that can be
accomplished.

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» Thank you. I would like one other
concern and then I'm looking at their

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contract. I noted they said that any
kind of reports they put out or maps or

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anything else we have we can get a copy
but we can't use it for anything else.

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Uh we're paying $45,000 for their report
that report and all the things we should

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be able to use for whatever we want. And
I think our lawyer should strike that

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from there saying that we're going to
share it's ours as well. I mean, I

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didn't pay $45,000 to look at pictures.
>> Agree.

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That may not been the intent.
>> Well,

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» the intent of what they put in the
contract.

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» I agree. The study should be done.
Safety comes first.

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» Um, yes. Um, Mike, on the timeline theme
you mentioned, um, great point, and we

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did address that with them when they
were here on site a couple weeks ago. um

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and discuss I believe Ken it was they
were going to get us something before

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Memorial Day. Was that correct? Like
high incident area. I don't have those

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notes in front of me but um they were
going to look at getting us stuff

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sooner.
>> It's in this proposal.

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» I do recall that that draft memo date is
likely where they're talking about. So

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they'll have a draft to us um and then
with the final product expected later.

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» Right. And we did discuss the maps
because I feel like that's something

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we've been lacking in everything from
engineering forward. We need a upto-date

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maps to do so many projects and we've
been missing out on those. Um and we

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need those from our engineering firm or
any project that's done here at town so

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that we have up-to-date maps. Um uh
regarding this study, I would like to um

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appreciate the parking committee and the
work they have done. Um, you know, as

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many of you know, this has been going on
for years discussing parking, and we're

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still here discussing parking today. Um,
I would like to thank everybody that's

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taken a role in this over the years. Um,
we do have lots of data to go off of

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that has been collected at various
points along the way. I know I've

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personally read every bit of that and,
um, we've shared some of that with this

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possible vendor that we may um, end up
working with. Um, I've received hundreds

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of comments from people from the
mainland and the island while

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campaigning, while in office. Parking is
still the hottest discussion topic out

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there is what what I'm being talked at.
Um, we've received 51 portal comments

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alone on parking. Um, we've had many
people come and speak at meetings. We

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appreciate everyone's feedback on this.
Um, we've heard lots of issues regarding

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7th and 11th Street, the half side
streets where um, roads have been made

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from um, oneway and um, spots have been
added. Lots of concerns there from

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residents, from safety on forward on
sighteline issues been brought up.

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Pedestrian and bike safety has been
brought up. Where do people's mailboxes,

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trash cans, and recycling bins go?
because like Roger S. said, there's

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nowhere on his property for some of that
stuff. Um, since some of these have been

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poured, especially on the south side, I
know um Mr. Claymer as well as public

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00:25:22,960 --> 00:25:31,679
works have been very busy um talking to
residents about their concerns on that.

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Um I I think I support what's been said
so far that the safety issues and li

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liability issues we we do need to look
at this further with um experts in this

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um area. I know that's not what
everybody wants, but from what I've

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heard, it's definitely more the majority
do want that. So um that's my take on

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it.
>> Mayor, one more thing.

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» Yes, sir. Go ahead. Uh I heard all the
comments made regarding the post office

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and whether the the mailbox should be on
one side or the other and I recall and I

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can't exact what meeting but there was
discussion made with the post office the

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00:26:08,000 --> 00:26:15,440
postmaster general postmaster of Sunset
Beach I don't know if one that's here

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00:26:13,120 --> 00:26:22,159
currently or they changed and the
assistant that there was a discussion of

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00:26:18,480 --> 00:26:26,799
of moving them to to post uh mailboxes
from one side to the other in front of

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the houses. Now, like I said, I have to
I'll have to I'd have to go back to a

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lot of notes to find it, but I remember
that that was a discussion made at one

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of the town council meetings and it was
brought out to everybody. Now, does the

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post office does the postmaster change
in the wind based on what what

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administration goes to them? I don't
know. But I don't think that we I really

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believe that somebody had spoken with
them and I really don't believe that uh

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that was done on a whim. I think it was
done with some advice and consent from

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the post office and they they may have
changed their mind.

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» They don't have a record of that.
>> Well,

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» so they they post office they make
records of things like that. So, even if

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another person would have assumed that
role, um, nobody spoke with them. They

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don't have a record of it.
>> Well, I'm going to go back to my notes

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00:27:20,080 --> 00:27:26,480
only because I I'm not sure, but I
thought I saw that a letter was sent to

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them and I just wanted to see if the
letter was sent to them. Maybe maybe

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their mail delivery was incorrect and
never got one, but I want to make sure.

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Okay.
>> And if you and if there's a record of

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that, I'm sure you have that in your
notes. I have to go through it. Um,

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» I didn't expect this to bring up so I
didn't I didn't

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» No, no worries.
>> Okay. All right. Anybody else on camera?

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00:27:46,480 --> 00:27:56,799
Not what's pleasure in regard to
department study at fee $45,000

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00:27:53,600 --> 00:28:01,039
not to exceed $45,000.
What's the pleasure of council?

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00:27:59,279 --> 00:28:08,559
I make a motion that we accept the offer
of $45,000 from Milton and not to exceed

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$45,000.
>> All right. Do I have a second?

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00:28:10,720 --> 00:28:17,039
» I'll second it.
>> All right. Any more discussion?

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00:28:15,200 --> 00:28:20,279
All in favor?
>> Any opposed?

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00:28:20,640 --> 00:28:29,440
That should be it in the meeting today.
A second. There's nothing else. Do I

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00:28:27,279 --> 00:28:31,760
have a motion to adjurnn?
>> Like to make a motion to adjurnn the

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meeting.
>> Do I have a second?

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00:28:32,799 --> 00:28:39,000
» Second.
>> Any more discussion? All in favor? Bye.