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This conference will now be recorded.
>> It is now 6 PM and it's my distinct

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honor and privilege to call to order the
regular town council meeting of

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September 8th, 2026 for the town of
Surfside Beach. Please stand as we begin

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with an invitation by Pastor Oki Landers
of Pine Drive Gospel Church.

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Let's pray. Father, as always, we humble
ourselves before you at the beginning of

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this town council meeting.
Father, not only do we humble ourselves

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this evening,
but often we are humbled by the

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circumstances of life. We're especially
mindful, Lord, in this time of year of

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911,
of the brevity of life, the sudden and

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unexpectedness of death, and aresh of
our very real need of thee and

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dependence upon thee.
Father, we pray for thy grace and thy

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mercy.
Grace for the salvation which is in thy

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only begotten son,
mercy for life, Lord.

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And we thank you for that grace which
has attended many of us who are present

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here this evening and your mercies which
are a part of all of our lives.

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Father, we especially thank you for
those who serve in our community.

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those whose lives, Lord, are given that
that others may live. May we never take

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for granted the mercies of life. May we
always be a thankful people. And again,

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I pray for your continued grace, your
continued mercy. How good you have been

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to Surfside.
We thank you for this community. We

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thank you for our leaders, the powers
that be are ordained of thee. I ask your

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blessing both upon the community and
upon those who lead it, Holy Father. And

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I pray this evening that our deport
before thee might be that which is

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acceptable unto you and pleasing in your
eyes. And may the issue of this time be

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that which is your will. Thou art the
God who is there. and we worship thee in

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the name of our Lord Jesus Christ. Amen.
>> Amen.

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I pledge algiance to the flag of the
United States of America and to the

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republic for which it stands, one nation
under God, indivisible with liberty and

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justice for all.
>> All right. Thank you very much.

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All right. I will now ask if there are
any motions related to the agenda.

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» Hearing none, we'll move on to minutes
approval from last meeting.

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» Mr. Mayor, I
>> I'd like to make a motion that we

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approve the town council meetings from
meeting minute meeting minutes from

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August 24th, 2026.
>> Second.

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All right. Is there any discussion?
All in favor? I opposed. None. Motion

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carries. Meeting minutes are approved.
We will now move on to public comments

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on agenda items only. Do we have any
public comment?

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All right. We'll now move into
communications. Uh looks like we got a

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double header. Police and fire
recognition. However you guys want to do

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it.

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Good evening, Mayor Council Public.
So, this is I know I probably said this

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before, but it's one of my favorite
things I I like to do in my job. I get

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to actually recognize some of the
officers that do just such an

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outstanding job. And when they go above
and beyond, you know, we like to really

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recognize them and and u in a public
forum. So today uh our officers uh

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worked with uh our fire department and
responded to an incident where they they

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excelled and saved a life. So we just
wanted to share that with you. So how

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that came about is we were looking at
some body cam footage on a call and when

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we watched it we were like wow what a
great job officer did. We saw what the

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fire department did too. So I contacted
the chief said hey I think we need to do

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this together and recognize our staff.
So I'm just going to uh read this out

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loud. the uh this recognition of
performance. On July 3rd, 2026, Corporal

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Corman responded to an address within
Surfside Beach, South Carolina in

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reference to a one-year-old toddler that
was unresponsive and not breathing.

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Corporal Corman arrived on scene before
EMS medical staff to find a resident

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department conducting CPR on a child to
which Corporal Commer took over until

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the Surfside Beach Fire Department
arrived. A few minutes later, Corporal

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Corman remained with the patient and
assisted medical staff by retrieving

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medical supplies as they administered
medical treatment. With the child being

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well cared for, Corporal Corman and the
other officer switched their focus to

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conducting an investigation in the
circumstances into the circumstances

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behind the child's condition. While the
care medical staff in the ambulance, the

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child regained consciousness before
being transported

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to Grant Hospital for further treatment
and observation.

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It is due to the swift action of
Corporal Corman and the medical team of

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the Surfside Beach Fire Department
providing immediate first aid and

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life-saving CPR that attributed to the
child's survival. The child did make a

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full recovery and um
DSS took over the investigation and took

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the appropriate actions. So, the child's
alive and well thanks to Corporal Corman

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and the firemen. So, Corporal Corman, if
you could come up here, please.

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And of course, we're all recognizing
him, but this is what this is. This guy

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does this kind of stuff every day, all
day. He um he's just solid. He's here.

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He's here. He's answers the call and uh
he's a great he's a great asset to our

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community. And uh I just want to thank
you for what you do. And uh saving that

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child's life wouldn't do it anywhere
else.

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» All right. Good job. Appreciate

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I'd like to echo what said. I I feel as
a department, both of us doing public

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safety, that's our job. It's what it is
to take care of our public. And it just

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shows what a great team that we have
that could work together in something

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like that. You know, police officers are
already out on the street, so they can

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get there quick. They're trained to do
what they need to do. Matter of fact,

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today they were our captain was teaching
CPR to them. We put automatic external

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defibrills inside the police cruiser so
that we could help out the public. And

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this just shows what we can do as a
team. On July 3rd, 2026, Surfside Beach

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Fire Department Rescue 56 responded to a
cardiac arrest involving an infant.

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Captain Paramedic Chanty Kelly,
firefighter engineer Michael Henderson,

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and firefighter engineer Gabriel Lunders
arrived to find Corporal Sedo Corman of

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Surfside Beach Police Department
actively performing CPR. The Rescue 56

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crews immediately assumed medical care
and initiated advanced life support.

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During the resuscitation efforts, the
infant regained a heartbeat. Care by

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Rescue 56 and Corpal Corman continued
until the infant was transported by

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ambulance to the hospital. Following
extensive hospital stay, the infant was

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discharged. The incident exemplifies the
very best of public safety services.

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Throughout our teamwork,
professionalism, and unwavering

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dedication, these first responders work
together to give the child a second

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chance. In recognition of this
exceptional action and life-saving

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commitment, this Phoenix award is
presented to the firefighters, engineer

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Michael Henderson, Captain Kelly, and
Captain Sorry, promotion today.

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[laughter]
Not one. You guys come up.

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Yes.

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Can we get one more up here?

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All

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right. Thank you very much, gentlemen.
We do appreciate that and it is uh

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emblematic of the family beach. Um we'll
now move on to our business items. Uh

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business item 7A, strategic payment
services. Uh Director Guber, are you

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going to introduce that?

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» Yes. So, I'm gonna have Melissa Ali come
up and give a presentation about the

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services they provide.
>> And since we have an outside speaker,

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I'm going to suggest that we wait on a
motion until after the presentation.

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» Oh, we're turnish

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equipment.

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warming up.

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» Yeah, we could probably hit at least the
front lights.

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» The last turn on. Good evening, mayor
and council members. Thanks for having

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me this evening. Um, I'm Melissa Elliot.
I'm the vice president at Strategic

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Payment Services and I have my partner
Jim Hutto with me as well who is the

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president and um actually began the
company years ago. So we're going to

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talk a little bit today about what we
offer to help you guys um with fraud

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protection as it relates to your
accounts payable services. So, we do

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what's called a comprehensive payment
solution through a process called Smart

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AP. And what Smart AP is, and I'm going
to try not to get too far down into the

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weeds. I am an accountant by education
and I've worked with uh local government

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entities and K12 school districts for
almost 30 years and utilize the same

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financial system that you guys utilize
here at the town. So it is a passion of

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mine and sometimes I have to make sure I
don't get too far down into the numbers.

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But so what we do is we deploy a process
through your existing financial system

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that helps you guys mitigate fraud,
generate additional revenue, sharpen

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your oversight, and create efficiencies
within the team. So really our value

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proposition is the fraud mitigation as
well as the rebates that you earn and

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the efficiencies gain through this
process.

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Now if we look at our key benefits
you'll see here mitigate fraud. Anytime

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that we make a payment on the town's
behalf the fraud for that payment is

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shifted to SPS.
So

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[clears throat] it gives you some
protection for some things that have

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happened in the past that we've seen
across the state, across the southeast

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as well as that has picked up since
really since 2020. We've seen fraud

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really accelerate since co um we
monetize payments. So we have a supplier

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activation team that works directly with
your vendors. Many of our team members

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have worked for entities such as this
with the same accounting system as well.

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So, they understand the process, they
understand your language, they

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understand Melany's language and her
team because they've sat in their seats

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before. Um, as well as the sensitivity
between you and your vendors.

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We maximize efficiencies. And when I say
that, there's multiple ways that

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efficiencies are gained here. So keep in
mind that when I say this process is

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called smart AP, it's just a deployment
of a function that already exists in

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your financial platform. There's no
changes to the process for your accounts

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payable team. There's no changes to how
you get invoices, how they're approved,

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your procurement process to your POS.
All of those things remain the same as

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well as all of your records are still
maintained in your ledger.

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So the efficiencies that are gained are
you'll no longer be standing in front of

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a large multifunctional machine to print
checks. You'll no longer be reconciling

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hundreds and hundreds of checks that
haven't cleared. Um all that will then

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move over to our team to process a
payment file that's created at the end

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of your AP process. Uh the costs are
reduced obviously from not buying check

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stock, from not putting postage on
checks, folding them, all those sorts of

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things, not paying stop payment fees on
those checks. All that is then picked up

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from our team.
So when I say comprehensive solution,

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what does that really mean? So for a
comprehensive payment solution that

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means that SPS strategic payment
services manages your payment processing

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to ensure secure efficient transactions
that reduce cost and risk and allow your

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team to focus on other high value task.
So what does that consist of? Today

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you're paying all of your vendors with a
check or with an a.

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Now, we all know that checks and AC hold
the highest fraud risk associated with

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any payment channel. So, we have various
payment channels that we work with your

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vendors with to accept a virtual card
being the most secure. Have any of you

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ever heard of a virtual card? You know
what a virtual credit card is?

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So, a virtual credit card is just like a
credit card that you would have a

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physical card except for the vendor
receives it via email. It's a card

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number that is a direct replacement of a
paper check. It's only for that one

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payment and it's only for that specific
amount. So, let's say you're paying

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Tractor Supply. There's 10 invoices on
that payment. They receive this virtual

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credit card number. The total of the
payments is $3,000.

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If they try to accept that payment on
their point of sale system for $3,0001,

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it'll decline. Once they accept it for
the $3,000, that number is no longer um

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activated. So, the next time the town
pays Tractor Supply is a different a

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credit card number. It's a 16-digit
number.

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So, it's our most secure form of
payment. Um it's a Visa. So, we all know

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what a Visa is. Obviously, not all
businesses accept credit cards. So the

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the businesses that we work with, not
the businesses, the local government

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entities that we work with, um have a
lot of local vendors that they work with

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that don't accept those types of
payments. So we have to offer other

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channels as well. And the next channel
we'll talk about is a secure AP plus. So

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secure AP plus is delivered via AC. Now,
the difference in when we do an AP+ or

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an AC versus what you can do today is we
don't make any payments via AC until

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we've done a micro deposit and verified
the account. So, I'll just use Tractor

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Supply as another example. And let's say
they prefer to have an AC or AP plus

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payment. We send a micro deposit to that
account. They have to verify it with the

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amount back to us prior to us making any
payment on their behalf.

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Uh the next form is a multi card. So uh
basically this is an actual uh you can

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do a virtual or a physical. This number
doesn't change. So we also have vendors

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that will accept a credit card for
payment if the number doesn't change. Um

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or we also have um clients that order
these for each department. Let's say

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your fire chief is going out and you
have a procurement card for him. You can

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control his expenses. you can control
what he can use that card for. Uh you

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can turn it on and off. Um there's all
kinds of restrictions built into that,

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[clears throat] but it's just meant to
help streamline point of sale um at the

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register purchases.
So the other thing that helps with this,

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especially with smaller organizations,
is separation of duties made simple. So

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as we all know, your AP person, your
finance director, um your entire team

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here wears multiple hats. I was a
finance director for a school district

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for 11 years and I knew that anything
that I could implement to increase

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efficiency so that I could utilize the
team for higher value um objectives was

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something that I was interested in also
from an audit perspective. Everything

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here is cleared by your auditor is audit
approved AP workflows. It reduces your

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risk of errors and payment fraud. Um
efficient use of limited resource

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accountability every step one time to
focus on

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So, how does this work?
So, today you use a system called Smart

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Fusion. That's your financial accounting
system. Your AP resource, she does the

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same thing she's doing every week when
she processes AP. She's looking at those

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00:18:12,400 --> 00:18:19,120
approvals. She's keying the invoices.
The difference is when she gets to the

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end of the process, instead of standing
in front of machine to print the checks,

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the system automatically creates a
payment file that's sent to SPS to

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00:18:25,440 --> 00:18:34,720
process on your behalf through those
various channels we just discussed.

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00:18:29,760 --> 00:18:39,520
It's one payment file. Um, it's one
collection from your bank to fund the

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00:18:36,400 --> 00:18:43,600
payment file. So, instead of doing a
bank reconciliation, as I said before,

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for all of those checks, let's say this
week's AP total is $400,000.

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00:18:46,720 --> 00:18:53,440
You reconcile that one $400,000 to find
that $400,000 file. You're no longer

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00:18:51,520 --> 00:18:57,600
going through all of those processes and
contacting vendors to say you haven't

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00:18:55,039 --> 00:19:01,760
cashed this check. Um, did you lose it
in the mail? Did the mail take three

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00:19:00,000 --> 00:19:08,320
weeks to get it there, which we all know
is also an issue now. Um so that's the

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00:19:05,760 --> 00:19:12,960
way the efficiency is created at the top
of the um

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the slide here at your bank account. So
we collect the funds, we store them and

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00:19:14,799 --> 00:19:23,200
we distribute them to your vendors um
through those various channels.

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So you may say well what does it look
like for our vendor? Everything is

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00:19:25,679 --> 00:19:35,120
branded with your name and with your
logo. So they re this is an example of

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00:19:32,080 --> 00:19:39,039
an email. They receive this email. It
will say town of Suride Beach here.

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00:19:37,039 --> 00:19:43,440
It'll have your logo at the top. Tell
them their steps here at the bottom to

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00:19:40,880 --> 00:19:49,039
process it. When they click that green
activate payment button,

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then the next screen pops up with their
16digit code. The remittance information

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00:19:52,400 --> 00:19:58,240
that you currently have on your checks
on the stub is the remittance

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00:19:56,160 --> 00:20:01,919
information to send this email so they
know where to post the payments.

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00:20:00,320 --> 00:20:06,960
Um, [clears throat]
in addition to that, the vendors that

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00:20:04,720 --> 00:20:12,418
will not accept electronic payments, we
mail a check on your behalf as well. So,

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00:20:09,679 --> 00:20:17,200
those checks have your logo on there.
[clears throat] They have um Town of

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00:20:14,799 --> 00:20:21,120
Surfside Beach Care of Strategic Payment
Services. Again, the remitt at the

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00:20:19,280 --> 00:20:25,000
bottom is the same remitt information,
so they know where it goes.

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00:20:26,559 --> 00:20:33,760
Now, why choose SPS?
Well, there's a lot of different

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00:20:30,640 --> 00:20:38,400
reasons. Um, really the ERP integration
with with this particular situation is

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00:20:36,320 --> 00:20:41,280
very valuable because as I said, the
process is already written in Smart

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00:20:39,840 --> 00:20:46,799
Fusion. There's nothing you change
there. Everything is outlined. I

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00:20:44,720 --> 00:20:52,480
actually worked for the company that
wrote this product and I helped develop

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00:20:49,200 --> 00:20:56,799
this process into Smart Fusion. Um, so
the integration is seamless. um the

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00:20:55,120 --> 00:21:00,720
program manage piece of it which we
talked about with our team and being

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00:20:58,159 --> 00:21:04,480
market experts the fine print really
understanding how this works and then

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00:21:02,400 --> 00:21:09,840
the customer satisfaction.
So, one important thing too, this is no

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00:21:07,120 --> 00:21:14,640
cost to town. We are partners with
Harris. We um went into that partnership

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00:21:12,720 --> 00:21:21,360
probably
10 years ago. Um so they agreed that it

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00:21:19,520 --> 00:21:25,360
was a value proposition for their
product as well and that's why they

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00:21:23,440 --> 00:21:31,360
agreed to write this functionality into
the system. Um so there's no cost. Now,

250
00:21:29,280 --> 00:21:37,440
the payment channels that are
electronic, such as the virtual card and

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00:21:33,679 --> 00:21:42,480
the AP plus AC that's delivered via AC,
the town actually receives a rebate on

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00:21:40,159 --> 00:21:49,120
those. So, we've looked at your spend
history over the last 12 months and

253
00:21:45,280 --> 00:21:52,640
we're estimating 12 to $15,000 in
rebates

254
00:21:50,640 --> 00:21:56,760
based on this process that we'll be
performing on your behalf if approved.

255
00:21:59,520 --> 00:22:06,080
So, we're going to pay you to protect
your payments. [laughter]

256
00:22:03,679 --> 00:22:10,159
We've got client testimonials here. Um,
if you go to our website, that that's

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00:22:07,919 --> 00:22:15,200
really the end of the presentation. Um,
our website's www.spsay.com,

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00:22:13,520 --> 00:22:20,320
you'll see all of our clients listed
there. There's video testimonials,

259
00:22:16,960 --> 00:22:24,720
written testimonials. Um, we only deal
with, like I said, local government

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00:22:22,000 --> 00:22:29,840
entities and K12 um, public school
districts across the Southeast.

261
00:22:28,159 --> 00:22:36,200
» All right. Thank you very much. I am now
going to request a motion to approve

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00:22:32,320 --> 00:22:36,200
this proposal.

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00:22:36,640 --> 00:22:42,320
As presented,
I'm going to make a motion to uh I'm

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00:22:40,480 --> 00:22:46,000
going to make a motion to approve this
presentation

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00:22:44,000 --> 00:22:47,360
to prove uh approve this process as
presented.

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00:22:46,720 --> 00:22:51,280
» Second.
>> All right. I'm going to start the

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00:22:48,559 --> 00:22:55,600
discussion then. So, um, Miss Miss
Elliot, um, come back, please.

268
00:22:53,919 --> 00:22:59,760
» Oh, yeah.
So, so I'm just gonna be blunt and lay

269
00:22:58,960 --> 00:23:02,080
it out there.
>> Absolutely.

270
00:23:00,880 --> 00:23:03,840
» What's in it for you?
>> What's in it for us?

271
00:23:03,039 --> 00:23:09,440
» Yes.
>> So, the way that we make money, and this

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00:23:05,840 --> 00:23:14,480
is always our question, is the processes
that were with the virtual cards and

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00:23:11,360 --> 00:23:20,080
with the AP plus generate processing
fees. We share those processing fees on

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00:23:17,440 --> 00:23:24,159
the back end with you guys. So Visa, for
example, I'll use Tractor Supply again.

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00:23:22,240 --> 00:23:28,480
We don't control those at all. The
company that accepts a credit card has a

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00:23:26,400 --> 00:23:32,960
merchant that they have negotiated with
and said, "Yes, I'll take American

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00:23:29,919 --> 00:23:37,039
Express, Mastercard, you know, Visa, and
based on their volume is what they pay

278
00:23:35,360 --> 00:23:41,520
percentage-wise to accept a credit
card." Well, we're the middleman

279
00:23:39,120 --> 00:23:45,120
processing those payments for Visa. So
they're sharing a portion of that with

280
00:23:42,960 --> 00:23:47,600
us which then we share with you guys.
>> So the only way that we make money is

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00:23:46,480 --> 00:23:52,080
when we make
>> and and and then the rebates similar is

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00:23:50,559 --> 00:23:55,039
» that is the rebate. Yeah. That's that's
what generates the rebate. Yes sir.

283
00:23:53,520 --> 00:23:58,240
» So so the rebates are actually much
larger and you get a portion and we get

284
00:23:57,039 --> 00:24:01,360
a a portion.
>> Correct.

285
00:23:58,799 --> 00:24:05,840
» And and so tractor the hypothetical
tractor supply or anybody else is

286
00:24:03,440 --> 00:24:09,120
willing to pay these because they get
security as well.

287
00:24:07,280 --> 00:24:11,440
» Correct. It has to be a win-win on both
sides for the vendor as well as for us.

288
00:24:10,960 --> 00:24:15,279
» Okay.
>> So, when our enrollment team is speaking

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00:24:13,440 --> 00:24:19,440
to a vendor about the different payment
channels, they discuss with them what

290
00:24:17,360 --> 00:24:24,000
the value points are each with each of
them. We also have vendors that have

291
00:24:22,400 --> 00:24:27,600
maximum and minimums on the payment
channel that they're accept. So, you can

292
00:24:25,279 --> 00:24:32,480
imagine for construction projects, we
have really large $3.2 million payments.

293
00:24:30,559 --> 00:24:36,640
Well, that company may say, "I'll accept
a credit card up to $30,000 and then I

294
00:24:34,640 --> 00:24:41,120
want the rest in a check or I'll accept
it up to 30 and then I want AP plus and

295
00:24:39,120 --> 00:24:44,480
you know, so we handle all those in the
background as well."

296
00:24:43,039 --> 00:24:47,440
» And and then I have one question for
Director Grover. Is there any downside

297
00:24:46,480 --> 00:24:52,159
to this?
>> Not that I can see.

298
00:24:50,000 --> 00:24:55,440
» That's all I have. Thank you. Anybody
else?

299
00:24:54,000 --> 00:24:57,279
» Mr. Mayor, Mr. Stamy,
>> I do have a question.

300
00:24:56,720 --> 00:25:04,000
» Absolutely.
>> Not mostly for Mr. cover. Is this going

301
00:25:00,960 --> 00:25:10,159
to help you out with staffwise? Will it
make it easier for your staff to be able

302
00:25:07,279 --> 00:25:14,799
to handle handle all this or does it
change anything for y'all?

303
00:25:11,760 --> 00:25:19,919
» It it doesn't change the process the AP
process. It's just the end when the

304
00:25:17,600 --> 00:25:24,159
checks would go to be printed. That we
save the cost in the time of printing

305
00:25:21,919 --> 00:25:28,640
those checks, having to fold them,
having to put them through the mail

306
00:25:25,440 --> 00:25:33,480
system that's in and out. And again,
they they take on all the fraud

307
00:25:30,480 --> 00:25:33,480
liability.

308
00:25:35,440 --> 00:25:41,840
» Okay. I got one,
>> just curious, how many um municipalities

309
00:25:39,600 --> 00:25:46,080
or jurisdictions you all currently?
>> Uh, approximately 50.

310
00:25:43,360 --> 00:25:48,000
» 50. And that includes the schools as
well.

311
00:25:46,480 --> 00:25:51,760
» Yes. Yes.
>> Just curious.

312
00:25:49,360 --> 00:25:56,880
» And a large majority of them use the
financial we're agnostic, meaning we can

313
00:25:54,480 --> 00:26:01,279
do it with any financial system. Um but
a majority use smart fusion because of

314
00:25:59,840 --> 00:26:04,559
our partnership and our efficiencies
that are written into the product.

315
00:26:03,279 --> 00:26:11,679
» Thanks.
>> Uh Mr. Master Walls, um I guess you're

316
00:26:08,240 --> 00:26:18,320
aware of the scenario that we just went
through unfortunately. So,

317
00:26:15,120 --> 00:26:21,840
I think it's important to for folks to
know one of the main reasons that we're

318
00:26:20,000 --> 00:26:26,240
considering you and are so excited about
this opportunity that Melanie brought to

319
00:26:24,240 --> 00:26:31,440
us was because
um you incur all the liability, but from

320
00:26:29,600 --> 00:26:35,919
what I've understood, you've never had
to

321
00:26:33,360 --> 00:26:40,320
pay. You've never had
>> we have never had a claim

322
00:26:37,840 --> 00:26:44,720
» something like we had happen to us.
You've never had anything like that with

323
00:26:42,240 --> 00:26:47,600
all your municipalities and the schools
that you all

324
00:26:45,360 --> 00:26:53,200
» I have not
>> Well, I know. I know. I'm really jing.

325
00:26:50,799 --> 00:26:56,159
But still, it's it's
this has been going on for a while and

326
00:26:54,880 --> 00:26:59,120
it's spreading like wildfire.
>> It is. It is.

327
00:26:57,360 --> 00:27:03,679
» For you all to have avoided this through
your processes says a lot.

328
00:27:01,679 --> 00:27:06,400
» It does. We have an amazing team.
>> Yes.

329
00:27:04,799 --> 00:27:09,760
So
that's I just wanted to draw that out

330
00:27:08,080 --> 00:27:12,880
because when I was interviewing Melanie
about this it was

331
00:27:11,360 --> 00:27:16,159
» she had mentioned this to me and I'm
like no way

332
00:27:14,880 --> 00:27:21,600
» never had to
>> I know we've been very very um lucky and

333
00:27:20,080 --> 00:27:24,720
you know we continue to improve our
processes because

334
00:27:23,279 --> 00:27:29,600
» those that are trying to create the
product continue to find new ways.

335
00:27:28,720 --> 00:27:33,039
» Thank you.
>> Absolutely.

336
00:27:30,720 --> 00:27:35,679
» Mr. Mayor I'm gonna let Mr. Hay go
first.

337
00:27:33,279 --> 00:27:39,760
» Yeah. I just um you know devils are in
the details. Do we have a viewable

338
00:27:37,440 --> 00:27:42,080
contract that we can read that uh
>> Oh, Melanie does.

339
00:27:40,720 --> 00:27:44,080
» Melody does. Okay.
>> Yes.

340
00:27:42,480 --> 00:27:46,080
» So, you can get us a copy of that,
Melanie?

341
00:27:45,279 --> 00:27:50,600
» Yes, she is.
>> Okay.

342
00:27:47,600 --> 00:27:50,600
» Um

343
00:27:51,120 --> 00:27:58,640
how would your service have stopped the
fraud that um occurred to us?

344
00:27:57,120 --> 00:28:02,240
» Because we would do a micro deposit
prior to sending the payment to ensure

345
00:28:00,240 --> 00:28:07,279
it was the right amount. Explain to me a
micro deposit.

346
00:28:03,279 --> 00:28:11,200
» So a micro deposit, let's say a vendor,
it it could be one we're already paying

347
00:28:08,720 --> 00:28:14,000
via a or it could be a new vendor and
they have sent us a form and said we

348
00:28:12,720 --> 00:28:18,640
want payment to go to this account
number and this routing number.

349
00:28:16,799 --> 00:28:23,120
» Okay, we can do that. But we're going to
send a micro deposit

350
00:28:21,279 --> 00:28:26,000
» and it's a different amount every time.
Um so let's say it's 31 cents.

351
00:28:25,360 --> 00:28:30,480
» I see.
>> Um they'll call us back the next day.

352
00:28:28,480 --> 00:28:34,000
They have to confirm the exact amount
and the date that it was deposited.

353
00:28:32,159 --> 00:28:36,960
» Okay. I understand that this is part of
an existing service that we're already

354
00:28:36,240 --> 00:28:40,000
receiving.
>> It's part of your AP module with um

355
00:28:39,200 --> 00:28:46,159
smart.
>> Why weren't we uh why didn't we have

356
00:28:42,240 --> 00:28:50,720
this in place before? Now
>> question.

357
00:28:48,880 --> 00:28:53,919
» We didn't know about it until the Harris
conference this spring that must have

358
00:28:53,440 --> 00:28:57,279
one.
>> They attended a presentation that I did

359
00:28:55,520 --> 00:29:01,480
at the user conference for Harris. And
that's how they became aware of it.

360
00:29:02,880 --> 00:29:08,600
» Thank you.
>> Absolutely.

361
00:29:05,360 --> 00:29:08,600
» Anything else?

362
00:29:09,039 --> 00:29:17,279
» In that case, the motion on the table is
to approve this uh

363
00:29:13,919 --> 00:29:19,600
uh service as presented. Miss Medina,
will you call the role?

364
00:29:18,399 --> 00:29:22,399
» Mr. [clears throat] Allen.
>> Yes.

365
00:29:20,320 --> 00:29:25,600
» Mr. Hay,
>> can you come back to me?

366
00:29:23,919 --> 00:29:29,600
» No. [laughter]
I would really like to see a contract

367
00:29:27,200 --> 00:29:33,039
first before I vote.
>> You got to vote. Yes or no?

368
00:29:31,440 --> 00:29:34,799
» No.
>> Mr. Lawhorn?

369
00:29:34,000 --> 00:29:36,799
» Yes.
>> Mr. Walls?

370
00:29:36,080 --> 00:29:38,399
» Yes.
>> Mr. Coleman?

371
00:29:37,679 --> 00:29:39,760
» Yes.
>> Mr. Stamy?

372
00:29:39,440 --> 00:29:42,880
» Yes.
>> Mayor K?

373
00:29:40,559 --> 00:29:45,200
» Yes. Motion carries six to one and the
uh process is approved. Thank you very

374
00:29:44,640 --> 00:29:50,320
much.
>> Have a great evening.

375
00:29:47,520 --> 00:29:55,480
» All right. We will now move on to uh the
award of courthouse bids uh Christian

376
00:29:52,480 --> 00:29:55,480
Associates.

377
00:29:58,240 --> 00:30:02,399
Mr.
>> Yes, sir.

378
00:30:00,559 --> 00:30:05,760
» Go ahead and make this.
>> Um,

379
00:30:04,159 --> 00:30:09,440
» well, this is this is going to be a
pretty short presentation. So, yeah, go

380
00:30:07,919 --> 00:30:11,360
ahead and make the or somebody can make
the motion first.

381
00:30:10,640 --> 00:30:15,919
» M.
>> Go ahead. I'd like to make a motion that

382
00:30:13,120 --> 00:30:24,039
we accept the bid the lowest bid on our
new courthouse

383
00:30:18,640 --> 00:30:24,039
adjacent building of 460,350,000

384
00:30:24,880 --> 00:30:31,200
4 million excuse me
>> I would definitely approve that

385
00:30:29,435 --> 00:30:37,480
[laughter]
>> with the contractor

386
00:30:34,240 --> 00:30:37,480
» I'll second

387
00:30:39,916 --> 00:30:45,679
[clears throat] thank you for having me
here tonight to update you on the bid

388
00:30:43,840 --> 00:30:51,279
opening for the courthouse and council
chamber project. Uh we opened bids uh

389
00:30:48,640 --> 00:30:58,840
August 11th. We received five total
bids. The first bid was Coastal

390
00:30:54,080 --> 00:30:58,840
Structures Court at $4,18,141.

391
00:31:00,240 --> 00:31:05,960
BEC Construction
at $4,60,350.

392
00:31:06,960 --> 00:31:12,279
Southcon Building Group at 4,573,681.

393
00:31:13,919 --> 00:31:19,159
Monteth Construction Company at
4,122,300

394
00:31:20,000 --> 00:31:24,760
and Sammit Corp at 4,486,67310.

395
00:31:28,559 --> 00:31:36,640
Uh all of those all of those bids do
include a 5% owners contingency. So uh

396
00:31:35,120 --> 00:31:40,960
if you have your base bid plus owners
contingency the number I gave you is the

397
00:31:38,399 --> 00:31:46,720
total of of those
uh we have looked into uh the BC

398
00:31:44,320 --> 00:31:52,240
information that was presented to us.
Everything seems to be in line. Uh

399
00:31:49,279 --> 00:31:57,440
reached out to a few of their uh clients
that they've worked with and received

400
00:31:53,679 --> 00:32:00,640
good information. Um so I think uh next
step would be to gain approval from you

401
00:31:59,120 --> 00:32:04,480
folks and enter into contract
negotiations.

402
00:32:03,039 --> 00:32:10,320
» All right. Thank you very much. Any
questions or comments on this uh

403
00:32:08,399 --> 00:32:11,760
recommendation?
>> I have a question.

404
00:32:11,200 --> 00:32:14,720
» Yes, sir.
>> I'd like to understand the contingency

405
00:32:13,519 --> 00:32:20,640
fee.
>> Uh so we really what we asked them to do

406
00:32:17,440 --> 00:32:24,480
was uh provide a base bid for the work
that was outlined in the project manual

407
00:32:23,039 --> 00:32:28,640
uh which consists of the project
specifications and the contract

408
00:32:26,080 --> 00:32:33,679
documents uh and then a separate line
item for owner's contingency of 5%. So

409
00:32:31,200 --> 00:32:41,039
they're carrying an owner's contingency
for unforeseen items that may come up,

410
00:32:38,960 --> 00:32:48,480
unsuitable soils.
>> So there's a base uh contract that's

411
00:32:45,760 --> 00:32:51,919
less than the amount you stated,
correct?

412
00:32:48,720 --> 00:32:57,039
» And then there's 5% for cost overruns
that can or cannot be used depending on

413
00:32:55,200 --> 00:33:01,919
what they are. Correct. And if they're
not used, then that money does not go to

414
00:32:59,679 --> 00:33:05,600
the the bid amount, right?
>> I think that would all be spelled out as

415
00:33:03,760 --> 00:33:08,480
we enter into contract negoti
negotiations with them. There's

416
00:33:07,039 --> 00:33:11,840
different ways of handling it. Uh
sometimes there is some sharing of that.

417
00:33:10,320 --> 00:33:16,480
A certain percentage would go back to
them. Those remaining money or you can

418
00:33:14,240 --> 00:33:21,703
structure it, but it's all back to you.
It really kind of depends on on how you

419
00:33:18,559 --> 00:33:25,919
structure your contract with the GC. You
[clears throat] know, in the past, we

420
00:33:23,840 --> 00:33:29,279
got pretty burned by having a contract
that was low

421
00:33:27,440 --> 00:33:33,760
» and then it turned out to not have been
low because there was all kinds of stuff

422
00:33:31,200 --> 00:33:35,840
added to it over the years that made it
quite high actually.

423
00:33:35,200 --> 00:33:39,120
» Yes.
>> How do we make sure that this isn't

424
00:33:37,600 --> 00:33:43,279
going to happen here?
>> Uh well, we will be acting as your

425
00:33:41,760 --> 00:33:47,519
contract administrator through the
construction process. Uh keep an eye on

426
00:33:45,600 --> 00:33:53,760
all of the items. We'll be down here
every two weeks to meet with um the

427
00:33:50,159 --> 00:33:57,519
contractor and owner representative. Um
keeping an eye on construction, having

428
00:33:56,000 --> 00:34:01,440
making sure that our consultant team is
down here, right? Um want to make sure

429
00:33:59,840 --> 00:34:07,519
that we have structural input, civil
input at all various stages of

430
00:34:03,279 --> 00:34:13,280
construction. Um and we uh it's kind of
how we hope to to mitigate any any

431
00:34:09,839 --> 00:34:16,800
potential issues. What in the contract
says can be charged in addition to the

432
00:34:15,599 --> 00:34:20,720
contract amount?
>> Uh I don't know. We don't have a

433
00:34:18,480 --> 00:34:25,200
contract uh yet. I think we're waiting
to to gain approval for this first the

434
00:34:23,599 --> 00:34:29,280
acceptance of the bids and then we will
enter into contract negotiations. And

435
00:34:27,520 --> 00:34:35,040
» so we'll have another chance to bid on
this to vote on this later

436
00:34:32,560 --> 00:34:38,240
with the contract. Is that correct? Uh
you will I

437
00:34:36,399 --> 00:34:40,639
» you approve you approve the the low bid
for tonight and then the contract comes

438
00:34:39,919 --> 00:34:42,399
in two weeks
>> and we get to approve that.

439
00:34:41,760 --> 00:34:46,159
» Yes sir.
>> Okay. Very good. That's what I wanted to

440
00:34:44,159 --> 00:34:49,359
know. Thank you.
>> A couple small [clears throat]

441
00:34:47,599 --> 00:34:54,879
um probably one for you and maybe one
for Jared. [snorts] So first one that is

442
00:34:52,320 --> 00:34:57,599
for you guys. I'm I'm very familiar with
how the federal government does this

443
00:34:56,079 --> 00:35:01,520
stuff but not as familiar on the local
level. Are we required to take the

444
00:34:59,520 --> 00:35:02,320
lowest bid?
>> No.

445
00:35:01,839 --> 00:35:09,520
» No.
>> Okay. So back that would come back to

446
00:35:04,640 --> 00:35:12,720
you. So the due diligence um I I can
read through your stuff that you talked

447
00:35:10,800 --> 00:35:15,839
to you know you you did a you did a
review of the low bid. Yeah.

448
00:35:14,240 --> 00:35:21,200
» Did you also look at any of the other
bids and at those companies?

449
00:35:18,000 --> 00:35:27,680
» Uh I didn't. Some of them I've worked
with so I'm familiar with uh most of the

450
00:35:25,200 --> 00:35:31,520
ones on the sheet. Um, but in order to
gain some familiarity with BC

451
00:35:29,920 --> 00:35:35,599
specifically, we did reach out to a
couple of their clients, uh, a couple of

452
00:35:33,520 --> 00:35:38,640
their local ones and talk to them and
received kind of positive feedback from

453
00:35:37,280 --> 00:35:41,599
from all that we spoke to.
>> Okay. But we didn't So, you're familiar

454
00:35:40,400 --> 00:35:43,680
with the others, but you didn't reach
out to customers of the others?

455
00:35:42,880 --> 00:35:49,440
» I did not.
>> Okay. Um, I mean, I'm I come from the

456
00:35:46,640 --> 00:35:55,280
Pennywise pound foolish, you know,
school, so sometimes saving $100,000

457
00:35:52,160 --> 00:36:00,240
ends up costing you a half a million.
Um, so I'm a little concerned from that

458
00:35:58,160 --> 00:36:04,400
end about the due diligence at this
point that we didn't at least look at

459
00:36:02,160 --> 00:36:08,960
the other companies just to get a
qualitative

460
00:36:07,040 --> 00:36:12,560
evaluation. Are we picking the right
people? I mean, we did get burnt,

461
00:36:11,349 --> 00:36:16,960
[clears throat] you know, before, you
know, with in a different project,

462
00:36:15,119 --> 00:36:21,119
» right? And typically, Mr. Long, we do
not go to the other biders unless

463
00:36:18,720 --> 00:36:25,280
there's a red flag on the first one,
>> okay? because they have built a similar

464
00:36:23,040 --> 00:36:30,400
building a much similar building town
hall and there were no red flags.

465
00:36:27,920 --> 00:36:34,160
» Okay. All right. So ne next question
then when as your in your project

466
00:36:32,320 --> 00:36:38,960
administration function
>> um I'm assum obviously there going to be

467
00:36:36,720 --> 00:36:43,359
there'll be a project plan and you said
you'll be here every couple of weeks to

468
00:36:40,640 --> 00:36:48,720
to to meet with folks. Are we going to
be given the as a council the the whole

469
00:36:46,240 --> 00:36:54,240
project plan, the layout of the schedule
so that we have an understanding of are

470
00:36:51,200 --> 00:36:56,320
we on time? Are we on schedule?
I'm just curious as to how that's going

471
00:36:55,760 --> 00:37:00,560
to look.
>> Yes. Uh we will at kind of the kickoff

472
00:36:58,880 --> 00:37:04,960
meeting, we will request a number of
different things. Schedule values is is

473
00:37:02,800 --> 00:37:10,079
the first thing that we ask for along
with an overall project schedule. Uh we

474
00:37:06,960 --> 00:37:14,480
did as part of the the bid uh opening
and the forms that are in that bid

475
00:37:11,680 --> 00:37:19,119
opening we did ask them to provide um
days of completion. Uh so we have a

476
00:37:17,040 --> 00:37:26,560
overall idea of how long they think this
will take. Um BC did give us 310 days uh

477
00:37:24,320 --> 00:37:30,560
for project completion. Now obviously
that can change with weather events,

478
00:37:28,079 --> 00:37:34,880
rain delays, things like that. Um but
those would all have to be accounted for

479
00:37:32,240 --> 00:37:37,119
and submitted to architectural team. And
that's from groundbreaking, I'm

480
00:37:36,160 --> 00:37:40,400
assuming.
>> Yes, it's you'll have to issue a notice

481
00:37:38,800 --> 00:37:44,240
to proceed. And once you guys get under
contract, that includes their

482
00:37:42,320 --> 00:37:48,240
mobilization effort and the construction
activities usually taking you to

483
00:37:46,981 --> 00:37:51,760
[clears throat] substantial completion,
which ties in your warranty start

484
00:37:50,000 --> 00:37:55,280
periods and all of that.
>> Okay,

485
00:37:53,760 --> 00:38:00,480
» I think that's it.
>> Okay. I I got a couple. Um, so you you

486
00:37:58,880 --> 00:38:04,560
said you're going to be the contract
administrator. Um on the previous

487
00:38:03,280 --> 00:38:10,079
project [clears throat] that they're
talking about, no big secret, it's the

488
00:38:06,560 --> 00:38:14,160
peer. Um yes, that service was not
offered by the architectural firm that

489
00:38:12,800 --> 00:38:18,240
we contracted. Is that correct?
>> They did not have a project manager with

490
00:38:16,160 --> 00:38:21,119
their firm. So they did not offer it.
That's correct.

491
00:38:18,880 --> 00:38:26,079
» So So right there's a difference, right?
>> And you should be keeping a track. And

492
00:38:23,200 --> 00:38:30,880
and speaking of due diligence, um you're
familiar with

493
00:38:28,000 --> 00:38:37,280
the other companies here,
>> BEC or not, and that's where you did the

494
00:38:33,920 --> 00:38:41,440
research. You you I'm assuming that
means you have a comfort level with the

495
00:38:38,960 --> 00:38:45,040
others that you didn't you already know
that they have positive feedback on

496
00:38:43,520 --> 00:38:48,079
projects. Am I interpreting that
correctly?

497
00:38:45,680 --> 00:38:52,240
» Um I know of them. I know they've done
similar type projects. So, I think all

498
00:38:50,400 --> 00:38:56,160
of them are equipped uh to do this
particular type of construction.

499
00:38:54,446 --> 00:39:00,320
[clears throat] Um like Jerry said, we
don't typically move on and really dig

500
00:38:58,160 --> 00:39:04,960
in unless there's a red flag race spot
the lowest bidder. Um and then typically

501
00:39:03,040 --> 00:39:08,160
that goes back to your statutes for
choosing

502
00:39:06,640 --> 00:39:10,560
» the contractor what you can.
>> You have to have a darn good reason not

503
00:39:09,520 --> 00:39:14,640
to choose the low bidder.
>> But but again, you you have some comfort

504
00:39:13,040 --> 00:39:17,440
level with those other companies from
what you

505
00:39:15,760 --> 00:39:21,280
» have heard. Okay. So, the one you didn't
know, that's where you did

506
00:39:19,839 --> 00:39:24,000
» the extra due diligence.
>> Correct.

507
00:39:21,680 --> 00:39:31,520
» Okay. I want to make sure it's clear uh
how that is. So, um has has staff

508
00:39:27,760 --> 00:39:34,880
reviewed BEC construction and I mean I
don't know if John John Adair, Director

509
00:39:33,200 --> 00:39:39,839
Adair has had any work with them,
anybody not BEC construction.

510
00:39:37,440 --> 00:39:42,079
» Okay. So, we are we are going strictly
with what Creeps and Associates is

511
00:39:41,200 --> 00:39:49,119
saying. That's correct.
>> Okay. Um well, one thing I see here, um

512
00:39:46,400 --> 00:39:55,920
I I will got give you a hand. Uh the
bids come in with a a total of 12.6%

513
00:39:53,599 --> 00:40:02,640
uh total variance from from top to
bottom, which I think is generally an

514
00:39:58,960 --> 00:40:09,760
indication of clear requirements. I was
an automotive engineer

515
00:40:04,800 --> 00:40:12,560
» and you can get wide widely varying bids
depending on how well people understand

516
00:40:12,000 --> 00:40:14,880
it. So
>> that's right.

517
00:40:13,119 --> 00:40:19,440
» I think that that speaks well of what
you guys did. And in fact, the top three

518
00:40:16,880 --> 00:40:23,839
are only separated by one and a half%.
>> So that makes me feel

519
00:40:21,680 --> 00:40:27,520
» better that everybody understands this
project and that you're communicating

520
00:40:25,760 --> 00:40:31,200
well. So that again that that improves
my comfort level.

521
00:40:28,880 --> 00:40:37,280
» Um
and and also the fact that uh we started

522
00:40:34,800 --> 00:40:43,200
with a three and a half million dollar
budget with the preliminary reviews with

523
00:40:40,720 --> 00:40:45,920
preach. We said we better go to four.
And even at that point, we knew there

524
00:40:44,800 --> 00:40:49,760
were still going to be some other costs.
And we said, we're going to deal with

525
00:40:47,040 --> 00:40:53,280
that once the bids come in. You know,
the contingencies, the soft costs, we're

526
00:40:51,839 --> 00:40:55,839
going to deal with that. That'll be in
two weeks.

527
00:40:53,920 --> 00:40:58,560
» Yes, sir. You'll have the contract and
you also also have a budget amendment

528
00:40:58,160 --> 00:41:02,240
follow.
>> So, so basically, these bids have come

529
00:41:00,319 --> 00:41:05,280
in right at what they told us they
should be.

530
00:41:03,520 --> 00:41:09,440
» So, that again makes me feel a little
bit better. Yes.

531
00:41:07,839 --> 00:41:10,400
That means you're doing your homework
well.

532
00:41:09,839 --> 00:41:16,640
» Yes.
>> All right. That's all I have.

533
00:41:12,240 --> 00:41:21,359
» Mr. Mayor, Mr. Sty, so before we get too
far into this, uh, you you're saying

534
00:41:19,280 --> 00:41:24,079
Chris is going to be our project manager
on this this

535
00:41:23,520 --> 00:41:27,599
job,
>> correct?

536
00:41:24,960 --> 00:41:34,880
» I want you to tell who the project
manager and what his affiliation is with

537
00:41:31,359 --> 00:41:40,480
Preach Associate. So we will know how
much you're invested in this to keep

538
00:41:36,960 --> 00:41:45,280
your name in good standing along with
getting something done. So with that,

539
00:41:42,960 --> 00:41:50,560
I'd like for you to tell everybody else
what your position is in preach

540
00:41:47,520 --> 00:41:53,760
associate. Sure. Uh so our our CA team
is I'd like to take all the credit, but

541
00:41:52,400 --> 00:41:59,119
uh it's made up of several different
folks. Um Charles Pierce in our office

542
00:41:56,400 --> 00:42:05,680
handles uh some of the big work. Um, but
I will be the one that you will see 98%

543
00:42:02,079 --> 00:42:11,720
of the time, unfortunately for you.
>> Um, I am an principal at Reach

544
00:42:07,760 --> 00:42:11,720
Associates, so one of the owners.

545
00:42:12,000 --> 00:42:15,240
» That it

546
00:42:15,280 --> 00:42:23,760
» um,
as you said, you look into BEC.

547
00:42:21,280 --> 00:42:27,200
Have they come
on time with their projects? Have they

548
00:42:26,560 --> 00:42:32,400
Sorry.
>> Have they come with other projects? Have

549
00:42:29,520 --> 00:42:37,520
they been on time with the timeline of
completing the project?

550
00:42:34,640 --> 00:42:41,839
» Um to my knowledge they are. Uh they
have. Um like I said, I don't I don't

551
00:42:39,920 --> 00:42:47,839
have a ton of familiarity with them,
which is why we reached out to

552
00:42:44,800 --> 00:42:53,040
an owner that is in Ory County. It is
Ory County. Um and had a good discussion

553
00:42:50,400 --> 00:42:56,799
with them regarding their work with
them. Um and if there are any red flags

554
00:42:55,119 --> 00:43:01,280
from a delayed standpoint, from
[clears throat] a billing standpoint

555
00:42:58,640 --> 00:43:07,040
sometimes, you know, with with design
bid build situations, bid low and change

556
00:43:04,160 --> 00:43:12,560
order to death and so about their
financials as well. They've got positive

557
00:43:09,359 --> 00:43:17,160
feedback from from the county
and their their experience with BC.

558
00:43:19,280 --> 00:43:25,040
» Little nervous about that just because
we got this town got so burnt with our

559
00:43:24,400 --> 00:43:29,200
beer.
>> Yes.

560
00:43:25,440 --> 00:43:32,880
» That it's it's we're walking I'm walking
very cautiously.

561
00:43:31,200 --> 00:43:37,839
» Well, we will do our best to make sure
that everything goes smoothly on this.

562
00:43:34,880 --> 00:43:41,440
Um, we did we did add that contingency
in place. Um, which is a fairly common

563
00:43:40,000 --> 00:43:45,280
practice to cover anything. You never
know when you start taking dig what

564
00:43:42,800 --> 00:43:49,520
you're going to find. Um, but we have a
a pretty tried and true method for

565
00:43:46,960 --> 00:43:54,960
reviewing any change orders, making sure
a lot of times, you know, they'll say

566
00:43:52,079 --> 00:43:58,000
something like, uh, we found an issue
here, we need to make a change, and

567
00:43:56,640 --> 00:44:01,359
they'll charge you for the change, but
they won't necessarily credit you back

568
00:43:59,520 --> 00:44:06,400
for the information that was included in
the set prior to it. So we uh we take

569
00:44:04,880 --> 00:44:10,480
time and look through all of that. Make
sure if there is a change that credit is

570
00:44:08,480 --> 00:44:15,440
given for what was going to be in place
and it's not just charges for new ones.

571
00:44:12,800 --> 00:44:19,920
Uh schedule making sure the schedule is
followed uh and updated on a regular

572
00:44:17,680 --> 00:44:24,640
basis is really important. I'm sure you
all are familiar. Time is money, right?

573
00:44:22,640 --> 00:44:29,440
And so we make sure that the schedule we
want to schedule update preferably every

574
00:44:27,119 --> 00:44:34,400
two weeks but at minimum once a month.
Um that way we can track any sort of

575
00:44:32,240 --> 00:44:38,319
weather delays, rain delays, all of all
of those items and make sure that we are

576
00:44:35,839 --> 00:44:41,560
staying on budget
>> and schedule.

577
00:44:41,680 --> 00:44:49,440
» Mr. Mayor, you done?
>> Yes. Yes. M

578
00:44:46,800 --> 00:44:54,240
» first of all, uh are you sure you want
this gig?

579
00:44:51,200 --> 00:45:02,400
I mean, knowing and and that leads right
into what I'm going to add. How familiar

580
00:44:56,960 --> 00:45:09,280
are you with our previous circumstance?
>> I know here. Yes. Uh yes, we're gonna

581
00:45:05,599 --> 00:45:13,760
we're gonna make sure that uh we we take
good care of this project. Uh we are

582
00:45:12,319 --> 00:45:18,319
obviously devoted to this. We've been
working with you folks for quite some

583
00:45:15,119 --> 00:45:22,880
time to develop this project. Um, as far
as knowledge of your of the pier and the

584
00:45:20,400 --> 00:45:26,319
issues with it, I have bits and pieces,
not the full full story, but I do know

585
00:45:25,119 --> 00:45:30,480
of it.
>> Well, and also co happened with it. So,

586
00:45:28,480 --> 00:45:34,079
it was a it was just a nightmare from
beginning to end, but there's some

587
00:45:31,839 --> 00:45:39,440
things outside of of probably what I
dealt with. Guess where I'm going is

588
00:45:36,640 --> 00:45:46,319
it's it's going to be
it's it's you're we're going to be going

589
00:45:43,040 --> 00:45:50,640
we're going to be scrutinizing you under
not you but we're going to be asking you

590
00:45:48,720 --> 00:45:53,440
to take very good care of us.
>> Yes.

591
00:45:51,119 --> 00:45:59,040
» Because we're a little bit gunshy. Maybe
PTSD might apply to this situation. But

592
00:45:57,040 --> 00:46:03,839
» we're we're afraid. You know what I'm
saying? We're just careful.

593
00:46:01,119 --> 00:46:06,319
» Careful. We don't want to repeat the
mistakes of the past. So

594
00:46:05,359 --> 00:46:10,560
» yes,
>> I just that's that's all I've got. We're

595
00:46:09,200 --> 00:46:11,599
going to do things differently than
before.

596
00:46:11,200 --> 00:46:15,359
» Yes.
>> First of all, the main thing is having

597
00:46:14,319 --> 00:46:17,760
you
>> right

598
00:46:15,760 --> 00:46:22,880
» to represent us and overseeing that
things are being done properly and on

599
00:46:20,240 --> 00:46:27,839
schedule.
>> Thank you. You're aware. And

600
00:46:26,480 --> 00:46:34,319
» Mr. Mayor,
>> Mr. Com um what kind of work What kind

601
00:46:31,680 --> 00:46:39,520
of buildings have they made previous?
>> They have a a pretty good range of of

602
00:46:36,800 --> 00:46:45,839
project types. Um, as Jerry mentioned,
they they do have a town hall, a couple

603
00:46:42,640 --> 00:46:50,960
other uh municipal type buildings. Uh,
they do some uh commercial work, um,

604
00:46:48,560 --> 00:46:55,599
some higherend residential work. So, it
it's a pretty good mix of building

605
00:46:52,319 --> 00:46:59,280
types, but there are a handful of those
uh

606
00:46:57,119 --> 00:47:01,839
building construction types that closely
align with with what we're building over

607
00:47:00,960 --> 00:47:05,047
there.
>> Okay. So, that they didn't do a couple

608
00:47:03,680 --> 00:47:08,280
of bathrooms or a couple of kitchens.
[laughter]

609
00:47:05,280 --> 00:47:08,280
» Yes.

610
00:47:16,720 --> 00:47:21,760
» I've got a second.
>> Yeah.

611
00:47:18,400 --> 00:47:28,000
» Okay. I got a second. else has done. Um
I think it's a really question for

612
00:47:23,680 --> 00:47:32,800
Jerry. So as we go through this process
in inevitably there will be change

613
00:47:29,839 --> 00:47:39,440
requests um whether they're precipitated
by by you but your company or contractor

614
00:47:36,400 --> 00:47:44,079
or us. What's going to be our process
for review and evaluation

615
00:47:42,640 --> 00:47:49,359
of those types of things? Well,
typically that's what your contingency

616
00:47:45,520 --> 00:47:52,880
is for unless you guys advise otherwise.
I mean, when you when you talk about

617
00:47:51,200 --> 00:47:56,000
these projects, you know, John Adair
brings you the projects for the north

618
00:47:54,640 --> 00:48:00,160
drainage project and also the
underground wiring for a couple million

619
00:47:57,680 --> 00:48:06,079
dollars. He does change orders within
the budget. It doesn't come to council.

620
00:48:03,599 --> 00:48:11,760
» Yeah. And I and I guess I'm concerned
about that given, you know, the size of

621
00:48:08,640 --> 00:48:17,680
this project and and as everyone else
has stated, our our history, right? Um,

622
00:48:15,119 --> 00:48:22,720
I I just want to make sure we have a
understandable process and that whether

623
00:48:20,160 --> 00:48:29,680
it's requiring council approval or at
least council notification,

624
00:48:26,319 --> 00:48:34,880
I I think we need to have more direct
oversight of this, I guess, is my

625
00:48:32,240 --> 00:48:38,240
concern. You know, to make sure that I'm
not saying people are going to come up

626
00:48:36,000 --> 00:48:43,119
with frivolous change requests, but you
never know, right? And again, in my

627
00:48:40,800 --> 00:48:47,839
experience, that's where the money ends
up coming out. It's because somebody

628
00:48:45,680 --> 00:48:52,400
gets an idea six months from now that,
oh, you know, we needed we need mahogany

629
00:48:50,640 --> 00:48:57,200
desks or, you know, what you you name
it. So, [clears throat] I I would like

630
00:48:54,240 --> 00:49:03,200
to make sure that we have a way to
mitigate that. I'm just saying this as a

631
00:48:59,520 --> 00:49:06,960
clarification. Creech and BDC assuming
it gets the it can't do anything without

632
00:49:06,000 --> 00:49:11,440
approval.
>> Yeah. Typically it's it's a tail

633
00:49:09,280 --> 00:49:15,920
representative cre and the contractor
that talks about train changes.

634
00:49:12,800 --> 00:49:20,240
» So it's it's whether it's you or it
comes to council. That's what

635
00:49:17,920 --> 00:49:24,160
» that's my yeah and I can I can walk you.
So so typically if there's something

636
00:49:21,760 --> 00:49:28,640
that comes up u the contractor will
submit a potential change order to us.

637
00:49:26,240 --> 00:49:34,240
Um we will review it and make sure that
we are in agreement. Um once we have uh

638
00:49:32,079 --> 00:49:39,440
given it a thorough review, we will then
either sign or reject it uh and send

639
00:49:37,119 --> 00:49:44,079
that over to Jerry or whoever whoever's
going to be handling it from the town

640
00:49:40,800 --> 00:49:49,920
side. Um from there, they can sign off
on it and then that goes into it. Now,

641
00:49:46,240 --> 00:49:55,839
as far as, you know, direct council,
it's it's rare that that that happens

642
00:49:52,720 --> 00:50:01,440
simply because the I worry about the
approval process and the time needed. I

643
00:49:57,920 --> 00:50:06,160
get that. Um, so typically we, you know,
we do our best to make sure that they

644
00:50:03,040 --> 00:50:09,760
are reasonable and appropriate. Um, and
so it's not just kind of coming to Jerry

645
00:50:08,319 --> 00:50:15,200
without any eyes on it.
>> Yeah, I I guess what I'm after and maybe

646
00:50:12,480 --> 00:50:19,680
it's Jerry that keeping us apprised of
of the requests that come in because it

647
00:50:17,520 --> 00:50:24,720
again it doesn't take long to eat up
that contingency, right? you know, so

648
00:50:21,920 --> 00:50:28,160
next, you know, we could find out six
months from now that we've approved this

649
00:50:26,319 --> 00:50:32,079
contingency, this conting, and all of a
sudden we need more money, you know, for

650
00:50:30,240 --> 00:50:37,599
something that's really So, I just want
to make sure we have a a diligent review

651
00:50:35,920 --> 00:50:40,400
process to ensure these things are
absolutely necessary

652
00:50:39,200 --> 00:50:45,760
» and that's something that'll be covered
in the month of reports.

653
00:50:42,640 --> 00:50:47,760
» Okay. From from Okay. Yeah. I said, so
we we will get those.

654
00:50:46,880 --> 00:50:52,000
» We will [clears throat] get those. Yes,
sir.

655
00:50:49,440 --> 00:50:52,000
» Thank you.

656
00:50:52,400 --> 00:50:59,680
Uh, I'm going to go on a on a second
one. Um, you said maybe as as often as

657
00:50:57,839 --> 00:51:06,480
every two weeks you'd be doing reports,
but certainly monthly. Um, I believe in

658
00:51:02,880 --> 00:51:12,800
our contract with Creech going back
year or so. We had a few uh review, you

659
00:51:11,119 --> 00:51:15,920
know, large reviews and that would be
you coming here. When you're talking

660
00:51:14,480 --> 00:51:18,640
these two weeks to a month, that's just
the two of you talking. Is that correct?

661
00:51:17,760 --> 00:51:22,960
And the contractor.
>> And the contractor. Uh okay. Okay.

662
00:51:20,880 --> 00:51:28,240
» It's a o owner architect contractor
meeting. So we come down meet with them

663
00:51:24,880 --> 00:51:34,160
discuss any relevant items review
schedule any potential change orders uh

664
00:51:31,920 --> 00:51:39,520
any issues in the field. The contractor
will be responsible to provide kind of a

665
00:51:37,520 --> 00:51:43,760
an agenda that outlines all of the items
that's going on. Typically it's you know

666
00:51:42,319 --> 00:51:48,000
what's been done the past two weeks,
what's going on the next two weeks,

667
00:51:45,280 --> 00:51:52,960
safety, all of those things. Uh we would
ask they do that. We prefer a two week

668
00:51:50,559 --> 00:51:55,680
cadence. It seems to work well. Um,
anything longer than that, things can

669
00:51:54,480 --> 00:52:00,240
happen and you don't have your eyes on
it. Anything less than that, you really,

670
00:51:58,720 --> 00:52:04,240
you know, you spend a lot of money to
send someone down, but probably not a

671
00:52:02,079 --> 00:52:09,040
whole bunch of work has changed.
>> So, two weeks is us here in person, uh,

672
00:52:07,280 --> 00:52:12,480
having that meeting and then walking the
site and issuing.

673
00:52:10,960 --> 00:52:18,960
» So, so then getting back to Mr.
Longhorn's concerned,

674
00:52:15,119 --> 00:52:24,480
I I mean I I don't envision a whole lot
of showstoppers that you you meet and

675
00:52:22,319 --> 00:52:30,559
today we just discovered something that
we have to stop work unless you approve

676
00:52:28,240 --> 00:52:35,760
this change order. I mean, that's not
going to be a likely scenario. Correct.

677
00:52:33,920 --> 00:52:39,760
» Yes. I don't think that is a likely
scenario. Hard to hard to peer into the

678
00:52:37,760 --> 00:52:43,760
crystal ball and let you know that for
sure. But uh I'll feel much better when

679
00:52:41,920 --> 00:52:46,400
we have a groundwork foundation
starting.

680
00:52:44,400 --> 00:52:51,359
» But but from past experience,
>> a regular twoe cadence should allow you,

681
00:52:49,599 --> 00:52:56,000
you know, you're looking ahead. You're
you know, you should be able to envision

682
00:52:53,760 --> 00:52:58,880
you, the contractor, the administrator
should be able to envision what's coming

683
00:52:57,440 --> 00:53:01,359
over the, you know, again, you're not
looking six months ahead. You're looking

684
00:53:00,400 --> 00:53:05,520
two weeks
>> at that and and like, oh, this could be

685
00:53:03,520 --> 00:53:10,079
an issue. plenty of time for him to
alert us if we get nervous or something

686
00:53:09,280 --> 00:53:13,760
like that.
>> Yes,

687
00:53:10,480 --> 00:53:20,160
» we can assert ourselves
for better or worse. Okay. Um All right.

688
00:53:17,599 --> 00:53:26,480
And and also in the contract, we do have
a few reviews with them uh before

689
00:53:22,800 --> 00:53:32,319
council, do we not? Like a couple of
reviews, project reviews or not, or was

690
00:53:29,760 --> 00:53:36,640
that all in the planning phase? Remind
me with preach.

691
00:53:34,319 --> 00:53:41,520
Do we have do we have preach coming to
council with updates at all once the

692
00:53:39,359 --> 00:53:45,680
construction starts or not?
>> I don't believe so. I think most of our

693
00:53:43,760 --> 00:53:49,359
meetings and council presentations were
relative to the design

694
00:53:47,119 --> 00:53:54,079
» this part. Yeah. Okay. All right.
>> Yeah. I think once we get into the uh

695
00:53:52,079 --> 00:53:57,920
project administration then all the
presentations are not just be asking you

696
00:53:56,720 --> 00:54:00,720
all the questions. Yes sir.
>> Okay.

697
00:53:59,119 --> 00:54:03,520
» All right. That's all I have.
>> Mr. Mayor,

698
00:54:01,839 --> 00:54:09,040
» Mr. Sty, go ahead.
uh if it passes this $4 million

699
00:54:06,720 --> 00:54:15,040
threshold, if something comes up and you
say that we've done you $193,000

700
00:54:13,040 --> 00:54:17,920
before you could go any farther than
that, it will have to come back to

701
00:54:16,880 --> 00:54:21,680
council, would it not?
>> Yes, sir.

702
00:54:18,800 --> 00:54:27,040
» I mean, if it's another $100,000 going
to be added on to this $4 million

703
00:54:24,800 --> 00:54:31,680
before you could ever do anything, that
would have to come back to council, get

704
00:54:28,960 --> 00:54:38,000
approval. So as far as is as this
council can see this is the number that

705
00:54:34,800 --> 00:54:42,079
we've got to stay within budget of
>> well I'm coming with a budget amendment

706
00:54:39,599 --> 00:54:46,720
that yes that's going to be project the
budget amendment is not compared to our

707
00:54:44,400 --> 00:54:50,079
building the budget amendment will be
for other things

708
00:54:47,680 --> 00:54:53,119
» it's going to be construction soft cost
yes sir

709
00:54:50,880 --> 00:54:59,440
» but right now what we're trying to
approve is this $4 million that we're

710
00:54:55,920 --> 00:55:01,839
setting for this bud for his
construction

711
00:54:59,920 --> 00:55:05,760
» for the bid for the bid to send. That's
what we're If anything, if we start this

712
00:55:04,640 --> 00:55:11,839
project,
>> if it goes another $100,000 more, it's

713
00:55:09,839 --> 00:55:16,640
got to come to council. It It can't be
approved by you or him or nobody else,

714
00:55:14,559 --> 00:55:22,079
this council has to come back and say,
"Listen, guys, we need another $100,000

715
00:55:19,520 --> 00:55:23,920
to do this job before you could ever
make a decision on that."

716
00:55:23,280 --> 00:55:30,400
» That's correct.
>> Okay. I just I want that perfectly clear

717
00:55:26,720 --> 00:55:35,359
to everybody that we're not right now
worried about nothing except this $4

718
00:55:32,319 --> 00:55:40,680
million that we're trying to
say that's under contract with this

719
00:55:37,119 --> 00:55:40,680
contract right now.

720
00:55:43,280 --> 00:55:50,640
» Is that it? M. Go ahead, Mr.
>> Um, a lot of times you can tell a lot

721
00:55:49,200 --> 00:55:54,240
about a company from their safety
record. Did you guys check BEC's safety

722
00:55:52,960 --> 00:55:59,839
record?
I have not checked this.

723
00:55:57,040 --> 00:56:04,960
» And second, um, is there any I mean
there's only a 40,000 or $48,000

724
00:56:02,480 --> 00:56:08,960
difference between this bid and the next
company's bid, but you don't know

725
00:56:07,200 --> 00:56:12,720
anything about this next company to tell
us what kind of quality outfit they are

726
00:56:10,880 --> 00:56:18,720
versus BEC.
>> Um, I know that they've done a lot of

727
00:56:15,839 --> 00:56:23,440
work in this area. Um, I know the the
buildings have been completed in a

728
00:56:20,400 --> 00:56:27,680
reasonable amount of time. Um,
I haven't seen anything in the news with

729
00:56:25,119 --> 00:56:31,839
any sort of negative uh impacts for any
of the projects that I've seen. Um,

730
00:56:30,160 --> 00:56:35,079
that's that's about the extent of the
next closest.

731
00:56:45,920 --> 00:56:52,559
» That's all.
>> Oh, okay. I'm sorry. I wasn't sure.

732
00:56:49,760 --> 00:56:56,720
All right. Anybody else?
>> I just Mr. Mayor, if I could, I'd just

733
00:56:54,480 --> 00:57:01,200
like to make a statement
where it it seems to be that we're

734
00:56:58,480 --> 00:57:04,240
positioning BEC because they're the
lowest. There's something wrong with

735
00:57:03,200 --> 00:57:07,440
them.
>> You know, it's not necessarily the case.

736
00:57:06,559 --> 00:57:12,079
Um,
>> you've done the due diligence because

737
00:57:09,760 --> 00:57:17,040
you haven't worked with them before. So
just because they came in with a little

738
00:57:15,359 --> 00:57:22,720
bit less of a bid doesn't mean that
they're not qualified to do the same

739
00:57:20,079 --> 00:57:24,240
quality work as the other five or six
are there.

740
00:57:23,440 --> 00:57:28,640
» That's right.
>> Right. That is correct. And

741
00:57:25,920 --> 00:57:32,640
» I mean let's someone mentioned before
how how close some of the the first

742
00:57:30,880 --> 00:57:36,400
three were in the price point. I think
if if they were significantly less than

743
00:57:34,960 --> 00:57:40,720
some of the others,
>> you would probably want to scrutinize

744
00:57:38,160 --> 00:57:45,920
that number a little bit more and just
then we we could do basically a big

745
00:57:43,200 --> 00:57:49,359
qualification kind of exercise with them
and make sure. But with all of these

746
00:57:47,599 --> 00:57:53,440
numbers, you know, coming in pretty
close, even from the highest to lowest,

747
00:57:50,880 --> 00:57:58,559
not a huge spread, uh, relatively
speaking. Um, so it's there's a certain

748
00:57:57,040 --> 00:58:02,880
comfort level when your numbers come in
that close. um that that the drawings

749
00:58:00,720 --> 00:58:07,359
are well put together and that you know
assumptions are kind of uh the same

750
00:58:05,040 --> 00:58:11,280
across the board. Um I think if you had
a big variance from your high a little

751
00:58:08,880 --> 00:58:16,000
bit of you you'd probably have a little
more to worry about. Yeah.

752
00:58:13,520 --> 00:58:18,319
» And then uh just one minor question that
I would have for Jerry on this.

753
00:58:17,740 --> 00:58:23,440
[clears throat]
Jerry, if you could please just make a

754
00:58:20,880 --> 00:58:27,839
maybe a note that you would add this
>> to your weekly updates that you send out

755
00:58:25,599 --> 00:58:33,760
to council members so that we can in
turn keep our residents uh up to speed

756
00:58:30,799 --> 00:58:39,760
on everything that's going on as the
information comes to you through and all

757
00:58:37,839 --> 00:58:46,760
is well. We're on schedule kind of stuff
we can share with our residents.

758
00:58:42,880 --> 00:58:46,760
Thank you. That's all I have.

759
00:58:46,799 --> 00:58:56,319
» Any others?
All right. The motion on the table then

760
00:58:50,880 --> 00:59:03,640
is to accept uh the recommendation to
accept the apparent low bid from BEC

761
00:58:59,599 --> 00:59:03,640
construction at 4,60,350.

762
00:59:04,799 --> 00:59:08,319
Miss Medina, will you call the role?
>> Mr. Steamy,

763
00:59:07,680 --> 00:59:10,000
» yes.
>> Mr. Coleman,

764
00:59:09,359 --> 00:59:11,599
» yes.
>> Mr. Walls,

765
00:59:11,040 --> 00:59:14,160
» yes.
>> Mr. Lawhorn,

766
00:59:13,040 --> 00:59:17,520
» uh, yes.
>> Mr. Hyatt,

767
00:59:15,599 --> 00:59:21,040
» yes. Malon. [clears throat]
>> Yes. Mayor Krauss.

768
00:59:18,960 --> 00:59:24,880
» Yes. Motion carries unanimously. The bid
is accepted and we'll start uh open the

769
00:59:23,760 --> 00:59:27,960
contract.
>> Thank you.

770
00:59:30,880 --> 00:59:37,599
» All right. With that, we are now going
to the uh Chief Mickel Show. And uh

771
00:59:35,440 --> 00:59:41,760
right, we're going to go through several
memorandums of agreement. And while I'm

772
00:59:40,079 --> 00:59:45,040
talking, I'll make the motion to accept
the first one to uh accept the

773
00:59:43,760 --> 00:59:50,559
memorandum of agreement with the
Children's Advocacy Center.

774
00:59:48,000 --> 00:59:54,079
» All right. You got that, Mr. Medina?
>> All right. Thank you. And the reason

775
00:59:51,599 --> 00:59:58,319
there's so many of them, it's uh some
some of these are a year or every two

776
00:59:56,480 --> 01:00:01,839
years and so after the fiscal year ends
and these start coming up coming up. So

777
01:00:00,400 --> 01:00:06,960
probably have a few more in the next
month or two as well. And then uh and

778
01:00:05,520 --> 01:00:11,280
then we also have some of them we use
that just carry over for long periods of

779
01:00:09,520 --> 01:00:15,839
time. You won't see those in my stuff as
a change. So this one here is the child

780
01:00:14,000 --> 01:00:21,440
recovery center. We use child recovery
center. Um it's basically a

781
01:00:18,160 --> 01:00:26,640
multi-disiplinary investigative uh team
protocol. So whenever we're are doing

782
01:00:24,240 --> 01:00:31,760
investigations involving children um we
use this center. they have experts that

783
01:00:28,720 --> 01:00:36,799
um for interviewing and resources and
stuff for our detective or investigators

784
01:00:34,240 --> 01:00:42,319
when they're investigating child crime
such. So it's best practice and practice

785
01:00:40,640 --> 01:00:46,160
every everywhere I've ever worked across
the country. Uh child advocacy center,

786
01:00:44,799 --> 01:00:50,559
child recovery center, whatever they
call them. Um

787
01:00:48,559 --> 01:00:55,200
you really have to use these to do child
investigations

788
01:00:53,359 --> 01:01:00,160
to be successful.
Um, again, there's there's no cost. So,

789
01:00:57,920 --> 01:01:05,000
um, other than pretty much all these
we're going to talk about today, there's

790
01:01:01,359 --> 01:01:05,000
no cost to the town.

791
01:01:05,359 --> 01:01:09,760
» All right. Any, uh, questions for Chief?
>> I have one,

792
01:01:08,960 --> 01:01:13,839
» Mr. Hi.
>> Is this like a children's shelter? Is

793
01:01:11,599 --> 01:01:17,599
this where we take kids that are found?
>> No, it's not a shelter. So, it's an

794
01:01:15,280 --> 01:01:21,680
investigative tool. So the child is a
victim of a crime,

795
01:01:19,599 --> 01:01:25,599
» instead of interviewing the child
>> at the scene and with an investigator,

796
01:01:24,000 --> 01:01:26,960
» the child can sneak into the advocacy
center where there's

797
01:01:26,480 --> 01:01:30,319
» Yes.
>> child experts. Um

798
01:01:29,359 --> 01:01:32,480
» I know exactly what you're talking
about.

799
01:01:30,480 --> 01:01:38,799
» Yeah. They do the forensic interview,
provide the evidence stuff.

800
01:01:36,079 --> 01:01:46,640
» If there's no cost, who does pay for
their services? Um, I think they're

801
01:01:41,200 --> 01:01:50,720
probably um grants and governments and
um,

802
01:01:48,559 --> 01:01:54,000
» yeah, I mean, private funding probably.
There's they probably have so many

803
01:01:51,920 --> 01:01:58,480
different avenues of funding, but but it
doesn't there's no cost.

804
01:01:55,200 --> 01:02:04,160
» Okay. Okay. Um, and and kind of like our
discussion uh, with the juvenile center,

805
01:02:02,160 --> 01:02:09,440
I I mean, it just we can't deal with
these effectively on our own. So, you

806
01:02:07,280 --> 01:02:12,559
just it's just help for your staff.
>> Correct. Yeah.

807
01:02:10,559 --> 01:02:16,559
» We couldn't do we couldn't do the child
a legitimate child victim investigation

808
01:02:15,680 --> 01:02:21,599
lab.
>> All right. Thank you.

809
01:02:18,640 --> 01:02:25,760
» Any others?
All right. Then the motion on the table

810
01:02:22,960 --> 01:02:30,640
is to accept the memorandum of agreement
on the uh children's advocacy center.

811
01:02:29,119 --> 01:02:32,160
Mr. Medina, will you call the role?
>> Miss Fallon?

812
01:02:31,680 --> 01:02:33,599
» Yes.
>> Mr. Hyatt?

813
01:02:33,200 --> 01:02:34,960
» Yes.
>> Mr. Lawhorn?

814
01:02:34,559 --> 01:02:37,520
» Yes.
>> Mr. Walls? Yes,

815
01:02:36,559 --> 01:02:38,640
» Mr. Coleman.
>> Yes,

816
01:02:37,839 --> 01:02:39,920
» Mr. Stman.
>> Yes,

817
01:02:39,119 --> 01:02:45,839
» Mayor Kramp.
>> Yes. Motion carries unanimously. Um,

818
01:02:42,319 --> 01:02:48,799
I'll request a motion for the next one.
>> Mr. Mayor,

819
01:02:46,559 --> 01:02:55,119
» Mr.
Motion to approve memory

820
01:02:52,400 --> 01:02:59,040
of agreement with the United States
administration

821
01:02:57,200 --> 01:03:04,000
and the source.
>> Second.

822
01:03:00,720 --> 01:03:06,720
» Okay. Yeah, this this one um again the
only thing that would cost money on this

823
01:03:05,280 --> 01:03:11,440
one is just what we're paying an officer
to be involved in the task force as a

824
01:03:08,400 --> 01:03:14,640
regular salary. So there's no extra cost
um to this one. And really this one

825
01:03:13,040 --> 01:03:18,079
again is is a little different just
because it's it's marked law enforcement

826
01:03:16,160 --> 01:03:23,920
sensitive. I think I provided a briefing
paper for everybody, but that one's not

827
01:03:20,160 --> 01:03:28,400
included in the public document. Um
so doesn't mean it's not foyable. It

828
01:03:26,000 --> 01:03:32,240
just means that um if somebody want to
look at it has to go through the foyer

829
01:03:29,680 --> 01:03:37,359
process. we'd have to work with DEA to
redact anything that's exact for um so

830
01:03:35,440 --> 01:03:44,480
basically this really just puts us
allows us to be on the DEA task force to

831
01:03:40,079 --> 01:03:50,960
utilize DEA um programs um I'm sorry DEA
um resources and to work closely with

832
01:03:47,280 --> 01:03:54,799
them um as well um I'll kind of go
through it real quick just where it

833
01:03:52,799 --> 01:03:58,960
really is an assign it to be assign
police officer parttime the DEA task

834
01:03:56,559 --> 01:04:02,559
force um it allows that to participate
title drug investigations task force

835
01:04:00,720 --> 01:04:05,680
operations. It allows us access to
federal investigator resources and

836
01:04:04,160 --> 01:04:10,880
support.
Um it's a coord it's coordination

837
01:04:07,200 --> 01:04:14,079
between the town and the DEA. Um it also
tell spells out the responsibilities

838
01:04:12,754 --> 01:04:19,920
[clears throat] of the and obligations
of the town and the DEA in in this

839
01:04:16,000 --> 01:04:24,480
contract in thisou and it uh allows us
to participate in federal asset forfeite

840
01:04:22,000 --> 01:04:29,760
and equitable sharing activities uh when
assets are seized by the DEA and our uh

841
01:04:27,760 --> 01:04:32,760
joint investigations.
Um

842
01:04:32,799 --> 01:04:42,799
this is a standard
uhou between any every municipal agency

843
01:04:38,319 --> 01:04:46,160
that DEA works with. Um
uh all the other jurisdictions that are

844
01:04:44,240 --> 01:04:53,200
on the VA task force in order county and
the state have the same exact uhou and

845
01:04:50,000 --> 01:04:58,400
it's pres and most you often they are
approved through the same process where

846
01:04:55,760 --> 01:05:03,680
just explain to the council what theou
entails and

847
01:05:01,119 --> 01:05:07,599
so this is the reason that because DEA
marks it law enforcement sensitive it's

848
01:05:05,280 --> 01:05:10,079
their document and that's why a little
different than the

849
01:05:11,039 --> 01:05:15,680
Go ahead. Any questions, comments?
>> Yes, Mr. Mayor.

850
01:05:14,000 --> 01:05:20,160
» Go ahead, Mr. Stamy.
>> We've always

851
01:05:18,480 --> 01:05:24,079
participated in this.
>> I wouldn't say always. I think it's been

852
01:05:21,599 --> 01:05:28,079
on and off, on and off. Um, and then
this last we did it last year and then

853
01:05:26,240 --> 01:05:32,079
this year. Uh, this is an annual one
where DD wants it every year and so it

854
01:05:30,640 --> 01:05:35,760
came back across my desk and I think
it's very important that we do

855
01:05:33,280 --> 01:05:42,240
participate. I think um it's very
proactive of us to be able to deal with

856
01:05:39,920 --> 01:05:44,559
large investigations where the drugs are
coming into town for us to be

857
01:05:43,280 --> 01:05:48,640
shortsighted and just work our two
square miles drug cases I think isn't

858
01:05:46,400 --> 01:05:53,520
really going to help us out and a lot of
the sources flyer outside of our

859
01:05:50,240 --> 01:05:57,200
jurisdiction. So we would be it's it
just behooves us to have an off one of

860
01:05:55,520 --> 01:06:01,720
our officers involved in that to be able
to take those investigations further.

861
01:06:01,920 --> 01:06:09,680
» Mr. Mayor,
>> Mr. Coleman. So you mentioned part time

862
01:06:06,720 --> 01:06:13,520
because in the past we had a detective
that it's all you did. That's not going

863
01:06:12,720 --> 01:06:17,520
to be that.
>> No. No. And I should follow that is

864
01:06:15,599 --> 01:06:21,440
every every and I guess you're going to
talk be two others we're going to talk

865
01:06:19,359 --> 01:06:28,319
about too and this is applicable to them
is um we only participate in this stuff

866
01:06:24,960 --> 01:06:32,000
when Surfside Beach is is secondary.
Surfside Beach is our primary our

867
01:06:30,079 --> 01:06:38,400
primary responsibility. So if we are
participate in any of this, it's because

868
01:06:34,480 --> 01:06:43,599
um we have we have sufficient staffing
for everything else. Everything else is

869
01:06:40,480 --> 01:06:47,200
is a priority. There's patrol staff.
Everything's staffed and these are

870
01:06:45,520 --> 01:06:53,680
supplemental. They just help us to do
better. Not Surfside Beach is always a

871
01:06:50,480 --> 01:06:58,079
priority. We never go participate in any
other task force or help other agencies

872
01:06:56,240 --> 01:07:02,400
unless we know that we are fully
staffed, ready to go. Always a priority.

873
01:07:02,480 --> 01:07:09,119
So, so yeah, you participate part-time
as available. There's often times, you

874
01:07:07,359 --> 01:07:12,640
know, DA will call and say, "Hey, can
you come and and and the officer

875
01:07:11,200 --> 01:07:17,119
assignment will have to say, "No, I
can't do that. I have this going on

876
01:07:15,200 --> 01:07:20,319
cover shift and I have to do that." So,
>> the benefit is that they'll share

877
01:07:18,960 --> 01:07:23,440
intelligence with us.
>> They share a lot of intelligence with

878
01:07:21,680 --> 01:07:26,799
us. They share. So, let's say we have a
case. Instead of having to pull guys off

879
01:07:24,880 --> 01:07:29,520
the roads and investigate a case, our
guy in the task force calls the team

880
01:07:28,079 --> 01:07:33,280
that he's assigned to and they send all
their people. And so it's a free

881
01:07:31,440 --> 01:07:35,680
resource. We get the better end of this
deal. I can guarantee you that.

882
01:07:34,400 --> 01:07:37,359
» That's what I'm trying to get out of it.
>> Yeah.

883
01:07:36,319 --> 01:07:40,480
» This is a win for us.
>> Yeah. We put in a part-time guy that

884
01:07:38,880 --> 01:07:46,160
works a few hours here and there and we
get hundreds of hours of resources and

885
01:07:43,359 --> 01:07:52,000
we come out on top on this one.
>> And we have 23. As of right now, we have

886
01:07:48,000 --> 01:07:55,440
24 asset forfeite cases pending. Um, so
you know, I don't know how that'll end

887
01:07:53,280 --> 01:08:00,400
up, but um, you know, this officer
worked a significant case with a lot of

888
01:07:57,680 --> 01:08:06,559
resources that were seized and um, so we
we we foresee a significant

889
01:08:04,160 --> 01:08:12,319
portion of that fund of those passports
or funds coming to our department.

890
01:08:10,400 --> 01:08:16,880
» Are they
are they uh designated

891
01:08:15,680 --> 01:08:21,359
federal agent at all?
>> Yeah. So part of that is they do get

892
01:08:18,319 --> 01:08:27,120
crossworn with DEA and they get Title 21
is the federal statute that covers

893
01:08:24,319 --> 01:08:33,120
controlled substances. So they uh did
the officer had to go to training kind

894
01:08:28,799 --> 01:08:38,080
of cross-certified by DEA sworn in uh I
think the attorney's office and um have

895
01:08:36,159 --> 01:08:42,400
federal authority the DEA agent. Now
it's limited to that title 21 cases.

896
01:08:40,159 --> 01:08:48,960
they have to work specific cases that
fall within that title that US code and

897
01:08:46,080 --> 01:08:53,120
again even deated
every case that this officer works has

898
01:08:50,719 --> 01:08:56,319
some sort of a nexus to our town. So
we've decided that drugs coming in here

899
01:08:55,359 --> 01:09:00,480
we able to connect it to this
organization that's wherever um so we

900
01:08:58,799 --> 01:09:04,880
are not just out there running around
playing uh drug cop that has nothing to

901
01:09:03,199 --> 01:09:08,960
do with our town
>> Mr. Mayor.

902
01:09:05,600 --> 01:09:13,759
» Okay I wanted to Mr. Coleman.
>> Um, yes, that was the question I was

903
01:09:11,440 --> 01:09:17,839
going to go for. He's not going to get
our our part-time officer is not going

904
01:09:16,319 --> 01:09:23,520
to get a call because something's going
on in Ory County, for instance, unless

905
01:09:20,400 --> 01:09:26,319
it has something to do with us.
>> Well, most of the cases that he's

906
01:09:24,799 --> 01:09:29,279
working are going to have a nexus. Now,
if another someone on his team has

907
01:09:27,839 --> 01:09:33,440
another case and they say, "Hey, I need
him next for surveillance." And he's

908
01:09:31,199 --> 01:09:37,040
available, maybe they'll go help just
like they would for us. So, it's really

909
01:09:35,440 --> 01:09:39,600
it's just a sharing of resources. And
like I said before, we're getting the

910
01:09:38,719 --> 01:09:45,120
better end of this.
>> Okay. And and but that could also happen

911
01:09:42,719 --> 01:09:47,920
on one of our cases.
>> He's the or I guess what I'm saying when

912
01:09:46,480 --> 01:09:51,600
he's the case agent on any case where
he's the main agent doing he's the lead

913
01:09:49,679 --> 01:09:56,080
investigator. Those cases have a nexus
to our town. Now he may help out other

914
01:09:54,159 --> 01:09:58,239
jurisdictions or agencies with their
cases as well, but he won't be the lead

915
01:09:57,600 --> 01:10:02,880
investigator.
>> And and likewise, we could get somebody

916
01:09:59,840 --> 01:10:07,199
from Ory County, somebody from
whatever. Okay. All right. I I just

917
01:10:05,040 --> 01:10:11,600
wanted to clarify that. All right, Mr.
Walls, I think you want to

918
01:10:08,239 --> 01:10:18,000
» I just I did want to also bring up for
the good of the order uh how our

919
01:10:14,880 --> 01:10:24,640
relationship here had to do with during
my short term on council. We've had two

920
01:10:20,960 --> 01:10:31,920
major buss in this town
which you never would have thought

921
01:10:27,679 --> 01:10:39,520
the size of our town such uh was de was
our relationship with DEA

922
01:10:34,480 --> 01:10:42,880
involved in us helping helping us
to find and make this bust.

923
01:10:41,760 --> 01:10:47,040
» Yeah. And some of the reason some of
this is a is is a control document is we

924
01:10:45,280 --> 01:10:51,120
can't get into a lot of those techniques
and how that occurs. But the EA has

925
01:10:49,280 --> 01:10:56,800
helped us with some of our cases in the
past and

926
01:10:53,840 --> 01:11:00,560
» we try to identify these organizations
and that are bringing that this stuff

927
01:10:59,199 --> 01:11:04,880
bringing narcotics to our our
communities and we try to investigate,

928
01:11:03,120 --> 01:11:08,960
dismantle, disrupt those organizations
long before they

929
01:11:06,560 --> 01:11:13,679
» and that as a resource helps us, right?
>> We couldn't do it without

930
01:11:10,080 --> 01:11:15,840
» right. Okay. Thank you,
>> Mr. Mayor.

931
01:11:14,560 --> 01:11:21,679
» Mr. Hi,
>> Chief. Whenever I hear asset forfeite, I

932
01:11:18,560 --> 01:11:28,880
get a little bit concerned. If if uh we
have an asset forfeite in our town from

933
01:11:24,800 --> 01:11:33,440
a citizen, is there a viable um appeals
process that they can utilize if they

934
01:11:31,760 --> 01:11:36,880
feel they've been unfairly treated?
>> So, there's two there's two uh avenues

935
01:11:35,679 --> 01:11:39,679
for asset force, which would be through
the state or through the federal

936
01:11:37,760 --> 01:11:42,960
government. These are DEA. These are all
federal so they have to go through the

937
01:11:40,880 --> 01:11:48,560
federal federal process and they have a
quite an extensive due process uh goes

938
01:11:46,080 --> 01:11:52,960
through the course. Okay. And then also
for the state level if we did a state

939
01:11:50,640 --> 01:11:57,600
level asset forfeature it also goes
through the courts. It's actually the

940
01:11:55,440 --> 01:12:05,520
county solicitor's office contracts out
a third party to represent us and and

941
01:12:02,320 --> 01:12:10,400
the uh defendant also has counsel.
>> So it's not an extrajudicial. No, it's

942
01:12:08,080 --> 01:12:13,960
not an administrative process process at
all.

943
01:12:10,719 --> 01:12:13,960
» Thank you.

944
01:12:14,719 --> 01:12:23,280
» All right. With that, uh the uh motion
on the table is to accept this

945
01:12:19,840 --> 01:12:25,920
memorandum of agreement with DEA uh as
presented. Madina, will you call the

946
01:12:25,040 --> 01:12:27,600
role?
>> Mr. Sty,

947
01:12:27,040 --> 01:12:28,880
» yes.
>> Mr. Coleman,

948
01:12:28,480 --> 01:12:30,159
» yes.
>> Mr. Wall,

949
01:12:29,840 --> 01:12:31,360
» yes.
>> Mr. Lawhorn,

950
01:12:31,040 --> 01:12:32,560
» yes.
>> Mr. Hyatt,

951
01:12:32,239 --> 01:12:33,840
» yes.
>> Miss Fallon,

952
01:12:33,440 --> 01:12:36,960
» yes.
>> Mayor Craft,

953
01:12:34,640 --> 01:12:41,600
» yes. Motion carries unanimously. Gary
Owen.

954
01:12:37,520 --> 01:12:47,920
» All right, the next one I believe is
Carolina and it's really gonna be I'm

955
01:12:43,840 --> 01:12:50,320
sorry. I want a motion.
>> I'll make a motion.

956
01:12:48,880 --> 01:12:56,840
» Go ahead, Mr.
>> Uh move to approve the memorandum

957
01:12:52,800 --> 01:12:56,840
agreement with Coastal Carolina.

958
01:12:57,520 --> 01:13:06,400
» You got a second there, Mr. Medina.
>> Mr. Hyer then either one either one

959
01:13:04,640 --> 01:13:11,120
proceed. So, these next two are very
similar uh in nature. Uh this one,

960
01:13:09,280 --> 01:13:16,159
Coastal Carolina. Again, I just want to
reiterate that when we enter into

961
01:13:13,040 --> 01:13:21,679
theseUS to give uh mutual aid or to help
other agencies, other things, it's only

962
01:13:17,920 --> 01:13:26,880
when we're fully staffed and we're not
we're not skimping on our protection and

963
01:13:23,679 --> 01:13:30,800
our our duties here in town. Um so, this
one's for Coastal Carolina and uh they

964
01:13:29,120 --> 01:13:34,800
have it's coming up football season and
they need help um at their events. So

965
01:13:33,440 --> 01:13:39,440
they reach out to all local law
enforcement agencies and enter into

966
01:13:36,320 --> 01:13:42,320
anou. Um so and it's really specific for
the event. So you know it's not like our

967
01:13:41,280 --> 01:13:46,080
officer going to be running up at
Coastal Carolina running traffic ticket

968
01:13:44,080 --> 01:13:49,440
to Coastal Carolina. No, they're really
only going there for the specific event

969
01:13:47,600 --> 01:13:54,000
to help supplement their law enforcement
needs there. And so and again they pay

970
01:13:52,719 --> 01:13:58,159
our officers. So if they call and say,
"Hey, we need help at a football game."

971
01:13:55,760 --> 01:14:02,239
We put up a roster say anyone who's off
if you want an overtime opportunity. Um

972
01:14:00,960 --> 01:14:06,000
great. We're not going to pull people
off the road. We're not going to, you

973
01:14:04,239 --> 01:14:10,080
know, take away resources from the town.
It's just an overtime opportunity for an

974
01:14:07,679 --> 01:14:14,560
officer who's off to go up there, sign
up, and go up and work the football game

975
01:14:12,800 --> 01:14:20,000
and supplement them. And they pay that
overtime rate to the town. We pay the

976
01:14:17,120 --> 01:14:23,199
officer.
>> Questions, comments?

977
01:14:21,520 --> 01:14:28,560
» I got a question. Mr. [clears throat] H.
>> Uh, travel time that's not paid. I

978
01:14:25,920 --> 01:14:31,280
understand by reading this. Do they take
the town own car? They take their own

979
01:14:30,560 --> 01:14:34,560
car. How?
>> They'll take from their house or

980
01:14:33,199 --> 01:14:36,960
wherever they're coming from. If they're
coming from work or they get off,

981
01:14:35,679 --> 01:14:40,880
whatever they're coming from here or
their house, they would drive there.

982
01:14:38,800 --> 01:14:43,040
» Okay. But there's no compensation for
the time that they're in transit.

983
01:14:42,480 --> 01:14:50,000
» No.
>> Okay. No. Thank you.

984
01:14:46,480 --> 01:14:53,840
» Um by signing this or or you know
approving this um it goes both ways,

985
01:14:52,800 --> 01:14:57,360
right?
>> Yeah. So that's that's a great point.

986
01:14:55,280 --> 01:15:01,212
So, let's say that we get to the I mean,
we might have an event or two here in

987
01:14:59,040 --> 01:15:04,800
town once in a while and uh
[clears throat]

988
01:15:02,480 --> 01:15:07,040
and [laughter]
let's say we get to a point we're like,

989
01:15:06,000 --> 01:15:10,480
hey, you know, we're going to need some
extra coverage here, you know, the way

990
01:15:09,360 --> 01:15:13,360
we, you know, way we're going, we're
getting extra, you know, our bets are

991
01:15:12,159 --> 01:15:17,040
getting pretty big. We're getting a lot
of attendance. So, um or if we have a

992
01:15:15,360 --> 01:15:20,239
staffing crisis or, you know, whatever,
we'd say, "Hey, we're going to need some

993
01:15:18,239 --> 01:15:23,120
help." Then I would send anou to them
and say, "Hey, remember when I helped

994
01:15:21,440 --> 01:15:28,000
you with the football game? I need two
or three officers for you parade or

995
01:15:26,239 --> 01:15:31,600
whatever. So, and they would be more
than happy to jump in. So, yeah, it's it

996
01:15:29,840 --> 01:15:36,080
does go both ways. If we decide that we
need extra help and we'll just we'll do

997
01:15:33,679 --> 01:15:39,760
the same thing with an and the reason we
do these is that's how the it's

998
01:15:38,159 --> 01:15:43,120
structured in South Carolina.
jurisdictions are in our jurisdictions

999
01:15:41,199 --> 01:15:47,440
and for us to do to work outside of our
jurisdictions, we state law requires

1000
01:15:45,920 --> 01:15:52,800
that we have an e.
>> Okay. But this one here is not we would

1001
01:15:50,000 --> 01:15:56,800
have to issue our own back to Coastal
Carolina or is this one automatically

1002
01:15:55,679 --> 01:16:01,120
getting us both ways?
>> No, this one is specific to the event of

1003
01:15:59,120 --> 01:16:05,120
Coastal Carolina. So, and the next one
you'll be specific to that event as

1004
01:16:02,880 --> 01:16:10,239
well. So, so the scenario you said we
would actually you'd bring one forward

1005
01:16:07,679 --> 01:16:13,840
two where we are reaching out to them
>> and state law does allow us to have

1006
01:16:11,679 --> 01:16:18,560
mutually aid for emergency response. So
if there was an active shooter and they

1007
01:16:15,760 --> 01:16:22,400
requested assistance we that's separate
from this.

1008
01:16:19,440 --> 01:16:25,400
» Okay. All right. Thank you. Anybody
else?

1009
01:16:25,520 --> 01:16:30,880
All right. Then the motion on the table
is to approve the uh memorandum of

1010
01:16:29,600 --> 01:16:34,159
agreement with Coastal Carolina
University. Miss uh Medina, will you

1011
01:16:33,440 --> 01:16:35,600
call the role?
>> Mr. Fon,

1012
01:16:35,199 --> 01:16:36,880
» yes.
>> Mr. Hyatt,

1013
01:16:36,560 --> 01:16:38,080
» yes.
>> Mr. Lawhorn,

1014
01:16:37,679 --> 01:16:39,199
» yes.
>> Mr. Walls,

1015
01:16:38,880 --> 01:16:40,400
» yes.
>> Mr. Coleman,

1016
01:16:40,000 --> 01:16:42,239
» yes.
>> Mr. Stam,

1017
01:16:41,199 --> 01:16:46,159
» yes. Mayor Press,
>> yes. Motion carries unanimously. Let's

1018
01:16:44,159 --> 01:16:50,960
bring it home.
>> All right. Then the next one is uh for

1019
01:16:48,320 --> 01:16:54,000
City of Conway.
>> Yeah. Yeah.

1020
01:16:53,199 --> 01:16:56,000
» I'll do it.
>> Okay.

1021
01:16:54,480 --> 01:16:58,960
» Uh make a motion to approve the
memorandum of agreement with the city of

1022
01:16:57,520 --> 01:17:01,199
Conway as written.
>> Oh, sorry.

1023
01:17:01,078 --> 01:17:04,640
[clears throat]
>> All right. So the same thing as before,

1024
01:17:02,880 --> 01:17:08,320
this is event specific. Uh their hall
their events are growing as well and

1025
01:17:06,480 --> 01:17:13,600
they they've decided their Halloween
event is uh requested some extra

1026
01:17:10,800 --> 01:17:19,120
staffing. So um they have asked if we
would be willing to provide some

1027
01:17:16,800 --> 01:17:23,199
additional resources to them during our
Halloween event. And so this is again

1028
01:17:20,640 --> 01:17:27,520
specific to that event. And again, I
just want to, you know, if nobody signs

1029
01:17:25,679 --> 01:17:31,679
up, we don't sign anybody. I'm not going
to make anybody go. This is just an only

1030
01:17:29,760 --> 01:17:36,400
time opportunity for for officers and
cost us nothing.

1031
01:17:34,400 --> 01:17:38,080
» Questions, comments.
>> Mr. Mayor,

1032
01:17:37,280 --> 01:17:43,520
» Mr. H.
>> Chief, I would assume that other

1033
01:17:40,800 --> 01:17:49,840
agencies they make these own like Myrtle
Beach and other places make

1034
01:17:47,679 --> 01:17:53,600
memorandums of understanding with Conway
as well.

1035
01:17:51,600 --> 01:17:56,400
» So, I attend the chief chiefs and
sheriff's meeting. That's when these are

1036
01:17:54,800 --> 01:17:59,760
brought up. And at that meeting they
say, "Hey, we're gonna send this out to

1037
01:17:58,080 --> 01:18:02,800
all of you guys so every agency in
Orange County can receive that."

1038
01:18:01,120 --> 01:18:04,320
» Very good. Thank you,
>> Mr. Mayor.

1039
01:18:03,360 --> 01:18:09,360
» Mr. Coleman.
>> Um, does this mean also that they'll

1040
01:18:07,120 --> 01:18:13,600
help us out too if we have an event? We
needed people.

1041
01:18:09,920 --> 01:18:16,560
» Yeah, I would have to send anou.
>> Yeah, I have to send Yeah, it's not

1042
01:18:14,960 --> 01:18:21,840
this. If you read this, this is them
asking us for assistance and to give us

1043
01:18:19,280 --> 01:18:25,280
jurisdiction for that event only.
>> Okay.

1044
01:18:22,960 --> 01:18:28,800
um bike week and stuff like that. We
have any

1045
01:18:27,040 --> 01:18:33,120
» so during bike week we bring in state
agencies that we already have existing

1046
01:18:30,960 --> 01:18:37,600
with or don't need us with and they come
and supplement us during bike week. Um

1047
01:18:35,440 --> 01:18:41,440
you know these agencies are have their
own bike week issues. So they're not

1048
01:18:39,440 --> 01:18:45,600
going to other jurisdictions but
>> do we we pay other agencies?

1049
01:18:44,000 --> 01:18:50,880
» We do not pay the state agencies. They
they absorb the cost. We pay for their

1050
01:18:47,440 --> 01:18:54,719
um I think we pay for their lodging and
we don't pay for their

1051
01:18:52,719 --> 01:19:00,000
» Thank you.
>> Any others?

1052
01:18:56,719 --> 01:19:04,000
» All right. The me uh motion on the table
uh is the uh approving the memorandum of

1053
01:19:02,080 --> 01:19:06,560
agreement with the city of Conway. Miss
Padina, would you call the role?

1054
01:19:05,600 --> 01:19:08,239
» Mr. Sty,
>> yes.

1055
01:19:07,360 --> 01:19:09,520
» Mr. Coleman,
>> yes.

1056
01:19:08,640 --> 01:19:10,719
» Mr. Walls,
>> yes.

1057
01:19:09,920 --> 01:19:12,400
» Mr.
>> Yes.

1058
01:19:11,280 --> 01:19:13,840
» Mr.
>> Yes.

1059
01:19:12,880 --> 01:19:16,480
» Miss
>> Yes.

1060
01:19:14,800 --> 01:19:18,239
» Yes. Motion carries unanimously. Thank
you, chief.

1061
01:19:17,120 --> 01:19:22,800
» Thank you very much. Appreciate you
guys. Thank you.

1062
01:19:19,920 --> 01:19:25,840
» All right. We are now at public
comments.

1063
01:19:23,840 --> 01:19:30,840
» Public comments on town services or
business conducted. Are there any

1064
01:19:27,840 --> 01:19:30,840
comments?

1065
01:19:31,199 --> 01:19:34,640
» I want to make a comment.
>> Wow.

1066
01:19:33,280 --> 01:19:40,159
» Because I forgot to put this on the
agenda and I was reminded today by one

1067
01:19:37,199 --> 01:19:42,800
of the councilman. So, uh, this is for
the public. So, I think it's

1068
01:19:41,199 --> 01:19:45,920
appropriate. I just want to announce our
citizens police academy has been

1069
01:19:44,080 --> 01:19:51,520
scheduled starting November September
24th through November um on there.

1070
01:19:50,159 --> 01:19:54,320
» I don't know I don't know what it is but
I had it on my list.

1071
01:19:52,560 --> 01:19:57,679
» Yeah. Okay. Great. So I just want to
announce every way that we are looking

1072
01:19:55,920 --> 01:20:01,520
for we have 12 openings. I think we've
received four or five applications so

1073
01:19:59,280 --> 01:20:04,800
far but we really want to fill up our
system police academy this year. So, if

1074
01:20:03,120 --> 01:20:10,719
you're interested in coming hanging out
with us for two hours every week on a

1075
01:20:07,520 --> 01:20:14,480
Thursday evening to not only learn about
what we do, but also experience it, um

1076
01:20:12,640 --> 01:20:17,440
we'd love to have you and we just like
to showcase what we do and show show you

1077
01:20:16,080 --> 01:20:22,880
what your police department's all about.
So, uh if you are interested, you can go

1078
01:20:20,400 --> 01:20:27,679
on our uh Facebook page or you can go
look on the uh town's Facebook and our

1079
01:20:25,440 --> 01:20:32,320
Facebook and it has a flyer detailing
how to apply for the CIS.

1080
01:20:30,880 --> 01:20:36,159
You didn't introduce yourself. Uh, Bill
Ml.

1081
01:20:34,610 --> 01:20:38,960
[laughter]
>> Thank you,

1082
01:20:36,800 --> 01:20:42,080
» Steve.
>> Yeah. After four times, I guess we

1083
01:20:40,400 --> 01:20:45,719
should have got that down. Are there any
other public comments?

1084
01:20:45,840 --> 01:20:52,320
» All right. Then we're going to move into
council comments. Comments. Uh, I'm

1085
01:20:49,679 --> 01:20:54,320
going to start with Mr. Lawhorn.
>> Okay.

1086
01:20:53,600 --> 01:20:58,400
» For me?
>> Yeah. Well, um, I try to keep everybody

1087
01:20:56,320 --> 01:21:04,320
on. So, at the risk of of being a dead
horse, I just back to this issue of the

1088
01:21:01,120 --> 01:21:08,000
the change requests, um I I I fully
understand that if it goes above budget,

1089
01:21:06,320 --> 01:21:14,159
the it has to come back to council for
approval. No question. Understood that.

1090
01:21:10,640 --> 01:21:20,000
My concern is generally there are
mustave change requests and there are

1091
01:21:16,880 --> 01:21:24,480
nice to have general change requests.
I'm concerned about the scrutiny on the

1092
01:21:22,159 --> 01:21:29,520
nice to have. I'm not as cons I mean if
it's must have we have to do it and my

1093
01:21:26,800 --> 01:21:35,360
concern is if we eat up that contingency
of things that are nice to have and then

1094
01:21:31,600 --> 01:21:38,960
a mustave thing happens few months later
then we spent the money and and

1095
01:21:37,360 --> 01:21:42,960
hopefully we did the requirements well
enough to where there won't be this

1096
01:21:40,239 --> 01:21:46,960
won't be a big issue. That's my hope but
my experience is that never tends to

1097
01:21:45,040 --> 01:21:51,600
work out that way. So that's kind of
what I'm after. I'm I'm concerned about

1098
01:21:49,679 --> 01:21:56,400
the things that might come up say oh
yeah maybe we should do this um to

1099
01:21:54,320 --> 01:22:01,920
ensure that we're actually scrutinizing
those things cost and and the impact

1100
01:21:58,719 --> 01:22:06,480
etc. So that's that's all with that. So
uh second thing is there's a workshop

1101
01:22:03,679 --> 01:22:11,440
next Tuesday I believe at 5:00 with the
planning commission and the business

1102
01:22:08,080 --> 01:22:16,000
committ commission or committee um to
discuss further uh followup to a

1103
01:22:13,760 --> 01:22:22,880
workshop we had earlier this year in
which we were talking about ideas for u

1104
01:22:20,239 --> 01:22:27,760
improving Surfside Beach for the future
development etc the overlay so I would

1105
01:22:26,239 --> 01:22:32,000
encourage folks to come if you're
interested to to come to that it should

1106
01:22:29,600 --> 01:22:35,120
be a informative this meeting. Um it'll
give kind of a progress report and kind

1107
01:22:33,760 --> 01:22:41,920
of where we're at and where we're going
from here. So that's it. Thank you.

1108
01:22:38,880 --> 01:22:48,400
» Thank you, sir. Uh Mr. Coleman,
>> uh thanks for that one. Um I agree with

1109
01:22:44,400 --> 01:22:54,239
Mr. Long. Nice to have maybe is the best
thing to have. Must haves. Uh I think we

1110
01:22:51,679 --> 01:22:58,320
should also look at that. uh especially
with I don't even know what a dollar

1111
01:22:56,239 --> 01:23:02,719
amount but there should be some kind of
dollar amount that starts ringing bells

1112
01:23:00,480 --> 01:23:07,760
off and stuff like that and before we
get through the contingency

1113
01:23:06,000 --> 01:23:10,880
we should know about it. I mean,
sometimes you can do it a little bit

1114
01:23:09,280 --> 01:23:17,679
cheaper
if we're looking at it a little closer.

1115
01:23:14,400 --> 01:23:22,639
And uh I'm just afraid we're just going
to go and spend all our money before

1116
01:23:20,480 --> 01:23:26,639
before
it's time.

1117
01:23:24,560 --> 01:23:29,920
So, I think it has to be looked at very
closely. I don't want to see the same

1118
01:23:28,800 --> 01:23:34,960
thing happen that happened with the
Peter and that's we're talking about

1119
01:23:31,840 --> 01:23:40,159
millions and millions of dollars.
That's it. Thank you. Hey, thank you,

1120
01:23:37,199 --> 01:23:48,560
sir. Mr. Walls, uh, thanks everybody for
coming out. Um, I'll plug it again. Um,

1121
01:23:45,120 --> 01:23:54,159
I I spoke of it a lot while I was going
through the police academy and I'll tell

1122
01:23:50,880 --> 01:23:59,600
you guys, for me as a council member,
uh, very enlightening, great to know,

1123
01:23:57,280 --> 01:24:04,480
uh, helped me with when it rolled around
to budget time to understand better why

1124
01:24:02,239 --> 01:24:09,840
they need what they need and how they
use what they use. Um, but I would

1125
01:24:07,440 --> 01:24:13,840
recommend it to anybody that just wants
to know.

1126
01:24:11,520 --> 01:24:19,440
You wouldn't believe how much goes into
running running the police department

1127
01:24:16,159 --> 01:24:23,520
for our little town. So, uh, highly
recommend it. And, uh, having said that,

1128
01:24:21,840 --> 01:24:28,400
I'll see you guys in a couple weeks.
Thank you.

1129
01:24:24,320 --> 01:24:32,960
» All right. Thank you, sir. Um, Michelle,
>> well, I want to say thank you to our

1130
01:24:31,120 --> 01:24:39,679
fire department, police department, what
they did to that one year old child.

1131
01:24:36,159 --> 01:24:44,560
That's close to my heart. Um, another
thing that's very close to my heart is

1132
01:24:42,560 --> 01:24:48,760
the 911
Surfside Beach stairc.

1133
01:24:49,199 --> 01:24:57,520
Um,
we always need to remember,

1134
01:24:53,520 --> 01:25:02,159
but we also need to share and educate
with the younger generations. It's

1135
01:24:59,840 --> 01:25:09,280
getting more and more that people
weren't even born

1136
01:25:04,719 --> 01:25:15,360
and it's our job to make sure we never
ever forget.

1137
01:25:11,280 --> 01:25:22,480
So, um, every year I get with my four
grandchildren and my youngest is five

1138
01:25:18,560 --> 01:25:28,960
and I I talk to him at his level and I
do with the two teenagers and I make

1139
01:25:25,360 --> 01:25:34,719
sure they understand how important
the response

1140
01:25:31,760 --> 01:25:39,520
America came together that day and we
need to stay together and I think we can

1141
01:25:36,719 --> 01:25:46,320
only do that through education. So, with
that said, I'm loving this time,

1142
01:25:43,679 --> 01:25:50,880
uh, 7:25, so I'm going to say good
night.

1143
01:25:47,760 --> 01:25:56,159
» All right. Thank you, uh, Mr. Hyatt.
>> Yeah, I'd like to echo Sean's

1144
01:25:53,360 --> 01:26:01,280
appreciation for the police and firemen
and saving a life. That's pretty unique.

1145
01:25:58,320 --> 01:26:05,600
And, um, you know, that's what most
firemen and police officers hope to do

1146
01:26:03,040 --> 01:26:08,639
in their career. Um, not all of them get
the chance, and I'm glad these gentlemen

1147
01:26:07,280 --> 01:26:13,360
did.
Um, I'd [clears throat] like to kind of

1148
01:26:10,960 --> 01:26:20,480
say something maybe more to the town,
Jerry, but I would much prefer to

1149
01:26:15,920 --> 01:26:25,120
approve a contract then per approve a
presentation. When I get a packet, the

1150
01:26:23,199 --> 01:26:30,960
presentation doesn't tell me much, but I
would rather have a contract to look at

1151
01:26:27,440 --> 01:26:34,480
and approve. Um, the details are in
contracts. It's not in a sales

1152
01:26:32,719 --> 01:26:40,000
presentation. So, I would have had
appreciated tonight having had a

1153
01:26:36,159 --> 01:26:46,000
contract to review in my back. Um, on
the bid for Crein Associates, I realize

1154
01:26:44,690 --> 01:26:50,000
[clears throat] that they're pretty good
outfit and and we're going to have to

1155
01:26:47,840 --> 01:26:53,679
trust them, but I'm a little chagr that,
you know, safety records are pretty

1156
01:26:51,679 --> 01:26:59,920
common. They hadn't done a safety record
check. And I would have liked a contrast

1157
01:26:57,120 --> 01:27:04,480
between the three lowest biders. As uh
the mayor pointed out, there's about a

1158
01:27:01,760 --> 01:27:09,600
1% difference between the three lowest.
It would have been nice to see what the

1159
01:27:05,920 --> 01:27:12,960
other two had to offer, too. Um not just
pick the lowest bidder. We've been

1160
01:27:11,280 --> 01:27:18,480
burned picking the lowest bidder. I
don't want to get burned again. Um but

1161
01:27:16,880 --> 01:27:22,880
we will have a chance to review that
contract, so that's a plus. So anyway,

1162
01:27:20,719 --> 01:27:25,760
thank you all for coming and good night.
>> All right. Thank you, sir. Uh Mr.

1163
01:27:24,560 --> 01:27:29,120
saving.
>> Well, I'm going to echo the same thing

1164
01:27:27,360 --> 01:27:33,040
that the rest of the council members
have said. Thanks to the police

1165
01:27:31,600 --> 01:27:38,800
department, thanks to the fire
department. A child's life is worth a

1166
01:27:36,480 --> 01:27:43,640
whole lot of money, y'all. And if they
if they're just one, they can save that

1167
01:27:41,679 --> 01:27:47,760
was that's a great job. We
[clears throat] well spent our money for

1168
01:27:45,040 --> 01:27:52,800
what we've got if they save one life,
one child's life. But with saying that,

1169
01:27:50,639 --> 01:27:57,600
I would like to get to them a little bit
pleasantly

1170
01:27:54,719 --> 01:28:04,320
note that our
in the season festival went off pretty

1171
01:28:01,120 --> 01:28:08,400
well. We had a little hiccup at one
time, a little lightning in the area. We

1172
01:28:06,000 --> 01:28:14,239
had to halt everything, but overall it
went well. Beautiful fireworks.

1173
01:28:11,040 --> 01:28:18,880
Something the town is is getting known
for. People's talking about it, and I am

1174
01:28:17,040 --> 01:28:23,360
glad to see it. I'm glad to see that
it's it's a positive instead of negative

1175
01:28:21,679 --> 01:28:28,159
talk
and uh I hope we can do better next

1176
01:28:26,560 --> 01:28:34,800
year. There's some things that needs to
be looked at and changed or maybe worked

1177
01:28:31,840 --> 01:28:39,840
on. Not just change them, just need to
be worked on and I think we'll take that

1178
01:28:37,199 --> 01:28:45,600
up in the future. But with saying that,
thanks everybody for coming and see you

1179
01:28:43,360 --> 01:28:50,960
in a couple weeks again.
>> All right. Thank you, sir. Uh it's early

1180
01:28:48,239 --> 01:28:55,920
and I got a little list so sorry but I'm
going to go through it. Um end the

1181
01:28:53,520 --> 01:29:01,760
summer fireworks festival. I I wanted to
start there. Um great show. Um for being

1182
01:28:59,199 --> 01:29:06,800
only the second annual um I'm really
pleased with how well it's going. So um

1183
01:29:04,719 --> 01:29:10,800
you know I think it's delivering you
know it's it's full promise. Um there's

1184
01:29:09,120 --> 01:29:15,520
always room for improvement. I get it.
But uh I'm I'm really pleased. 911

1185
01:29:13,360 --> 01:29:21,520
memorial stair climb. I mean this is 25
years. So, um, even even more so, we

1186
01:29:19,760 --> 01:29:26,159
should be there. Uh, Captain Kelly told
me today, uh, that we surpassed the

1187
01:29:24,159 --> 01:29:30,719
number of registrants from last year.
Registration is still open till Thursday

1188
01:29:28,239 --> 01:29:35,840
afternoon. You can do it online. Please
do it. Um, I'm going to be there and

1189
01:29:33,040 --> 01:29:42,880
climb it as long as I can. Um, for the
whole time. We'll see how how far I go.

1190
01:29:38,159 --> 01:29:46,000
Um, also this weekend, I mean I I
we we need to spread some of these

1191
01:29:44,239 --> 01:29:51,840
people out, I guess, but the Carolina
Cup ProAm Surf Tournament is uh

1192
01:29:48,880 --> 01:29:58,000
September 11th, 12th, and 13th. That is
right uh in front of the Surfside Beach

1193
01:29:54,239 --> 01:30:01,520
Oceanfront Hotel by Scotty's Bar. Um so
there's that those surfers are good. I

1194
01:30:00,320 --> 01:30:06,719
mean, you think, okay, we don't get a
ton of surf, but they are good. Come out

1195
01:30:03,280 --> 01:30:12,080
and see that. uh adaptive surf wheel to
surf project is at 13th Avenue South on

1196
01:30:09,600 --> 01:30:17,679
Saturday, September 12th. So that's
mobility challenged surfers and again

1197
01:30:15,120 --> 01:30:21,280
it's it's something to see. Um if you
get a chance go down there if you don't

1198
01:30:20,000 --> 01:30:27,600
have a chance it might be because you're
at Celebrate Surf Side which is also on

1199
01:30:23,840 --> 01:30:31,840
Saturday September 12th. And uh I get to
lead off the dump tank. I don't know if

1200
01:30:29,199 --> 01:30:36,320
anybody else is doing it, but uh if you
want to throw me uh under the water, be

1201
01:30:34,800 --> 01:30:41,360
there at 10 o'clock right when it opens.
I I want the first spot. Um but all of

1202
01:30:38,960 --> 01:30:48,400
those are are worthwhile events and uh
worthy of attendance. Tomorrow

1203
01:30:44,800 --> 01:30:53,120
uh I will be down in Garden City for the
uh Army Corps of Engineers uh beach

1204
01:30:50,719 --> 01:30:56,400
reourishment ribbon cutting and uh we'll
have press conference and all that kind

1205
01:30:54,560 --> 01:31:01,440
of stuff for interviews. Hopefully they
don't ask me anything, but if they do,

1206
01:30:58,480 --> 01:31:06,960
I'll be there. Uh, but the project was a
great success. Um, you know, yeah, it

1207
01:31:05,040 --> 01:31:11,440
came right in the middle of our season.
We we didn't dial that in. Nothing we

1208
01:31:08,800 --> 01:31:15,280
could do, but but uh very much needed
and uh it should make a big difference

1209
01:31:13,760 --> 01:31:19,120
and especially since it's going to stay
here because it doesn't look like the

1210
01:31:16,719 --> 01:31:23,123
storm season is going to be that uh busy
this year.

1211
01:31:20,400 --> 01:31:23,123
Uh [laughter]

1212
01:31:23,360 --> 01:31:32,480
» I am saying what?
>> Well, we'll see if I'm wrong. Um the

1213
01:31:29,280 --> 01:31:38,239
economic development workshop definitely
we we've been kicking around ideas for

1214
01:31:34,320 --> 01:31:43,040
business 17 and even in the downtown um
several uh people uh from the business

1215
01:31:41,280 --> 01:31:48,159
committee planning commission the
liaison and I and some staff went to

1216
01:31:46,000 --> 01:31:52,080
Conway looked at everything Conway has
done over the last five six years. Um,

1217
01:31:50,639 --> 01:31:56,239
we're going to have the Conway city
manager in here to speak to us and uh,

1218
01:31:54,719 --> 01:32:02,239
we're going to kick around some ideas
and we want uh, resident involvement.

1219
01:31:59,679 --> 01:32:09,520
So, Tuesday 5 to 7, it will be worth
your while to come down and and and uh,

1220
01:32:04,960 --> 01:32:13,520
help us set the vision. Huckabe Park,
they have over 200 registrates for the

1221
01:32:12,000 --> 01:32:18,320
fall league. That's more than for the
spring league. Um, as they like to call

1222
01:32:16,159 --> 01:32:23,120
it, the new era at Huckabe is really
taking form. Um the fields have been

1223
01:32:20,800 --> 01:32:28,880
improved. Uh I think this is one of the
best things we have done in the last

1224
01:32:24,800 --> 01:32:33,920
year or so. Uh it's it's we're restoring
a viable wreck league there. And uh you

1225
01:32:32,560 --> 01:32:38,639
know, again, we should check it out
during the fall. Police Academy. That's

1226
01:32:36,159 --> 01:32:43,120
already been covered. Uh courthouse
changes.

1227
01:32:40,320 --> 01:32:47,440
I think Mr. Vincent is sensitive to what
council thinks. I think he's going to be

1228
01:32:45,360 --> 01:32:51,840
keeping us well informed. I don't think
he's going to be running renegade on

1229
01:32:49,040 --> 01:32:56,960
this and just uh approving things. So,
I'm I'm pretty confident we're going to

1230
01:32:53,520 --> 01:33:00,400
have our say. That's it. So, at least I
went through it pretty quickly. Um with

1231
01:32:59,040 --> 01:33:03,520
that, I need only one thing.
>> Mr. Mayor, Mr. Walls,

1232
01:33:02,000 --> 01:33:05,520
» like to make a motion that we adjourn
this regular meeting of the general

1233
01:33:04,880 --> 01:33:08,560
council.
>> I'll second that.

1234
01:33:06,639 --> 01:33:12,880
» Is there any discussion?
>> All in favor?

1235
01:33:09,840 --> 01:33:17,840
» I opposed. None. Motion carries. Meeting
is

1236
01:33:14,480 --> 01:33:17,840
» Wow, look at this y'all.