nothing e to call this
regular
city council meeting of
April 18th at 6 p.m.
tonight's invocation
will be done by
Pastor Alban Shepherd
welcome Alvin
thank you very much I'm
Alvin Shepherd of
Saint Haven church here
in a wonderful City of
Surprise Arizona and I'm hono
a gracious God
creator of all
Heaven and Earth we thank
you for this opportunity
to come together tonight
we thank you for your
presence Lord we thank you
because your words
said in Psalms
forty eight and 14
you will be our guide
forever so
God we ask him tonight at
you be the guide guide our
guide our citizens guide
us all Lord as we
make decisions to help this
city grow in Grace and in thd
t have your way Lord
in this place tonight
let everything be done
according to your will
guide us in peace
n
thank you Robin okay
could I have a roll call
please mayor huh
your vice mayor Judd here
councilmember Haney line here
councilmember Hastings here
thank you okay could you ple
Pledge of Allegiance
I pledge allegiance
to the United States
of America
and to the Republic
for which it stands
one nation under God
indivisible
with liberty and
justice for all
okay
I have a proclamation
tonight is this this one
says fair housing one
whereas the
Civil Rights Act of 1968
the Fair Housing Act
and the Fair
housing amendments Act of
1988 ensure full and fair
access to housing
opportunities and
whereas shelter is a
basic human need and when
shelters denied the
quality human life
is greatly diminished
Laz people
wants not be denied equal
access to and enjoyment of
housing because
of race color
national origin
religion sex disability or
familial status
whereas the city Surprise
recognizes and values the
efforts of those who
seek to identify
and eliminate barriers
to full and fair housing
Opportunity and
whereas April is
designated as National Fair H
skip all mayor and the city S
April 20 23 as
fair housing month
in the City Surprise and
encourage all citizens
of the City
Surprise to work for
opportunity for
our community thank you
okay um the city manager
report
thank you mayor and Council
I'd like to welcome
youth administrator Gina
an area to introduce
our fantastic student
guests this evening Gina
thank you mr. wing and Roth g
once again thank you
for giving our youth
an opportunity to
participate
Council meetings
this is one of our last
ones until fall so we're
going to take our
summer break here
so first I have Sophia
bill from
Willow Canyon High School
welcome Sofia hi
good evening mayor and
Council my name is
Sophia Bell and this is
my first year in the
youth Council and my
first time up on the
diet thank you for
allowing me the opportunity
to speak this evening
the recruitment process
has ended for the
vacant surprise positions
we are currently
interviewing and
finding the perfect fit from
the list of
potential applicants
after our top choices are
selected we will swear them
in at the May 16th council
meeting we are
excited for this upcoming
year with our new members
that's all I have thank you
thank you all right nd then
next I have Nicky prommy
from Dysart High School
good evening
mayor and Council my name is
Nikki paw me and this is also
Surprise youth Council
and also my first
time up on the diocese
thank you very much for
allowing me the opportunity
to speak this evening
our very own youth
Council surprise
see the space committee will
be holding our
teen study night
at the surprise
Regional Library tomorrow
night as day April 19th from
that have big tests and
just need to study are
encouraged to come get some
help here and that is all
I have thank you very much
thank you
is that all
Bob okay city clerk report
sure here we have one
item on the agenda
mirror for a
count of four a
board and commission
appointment a read the item t
Lea Cline councilmember consi
Stephen goddess to fill the
vacancy on the city audit co
the term June 30th 2024
okay perfect thank you Terry
we had an opportunity
the audit committee
the audit sorry
the commission group that ev
was Stephen goddess he has
done a number of audits his
educational background is he
has his school of law Juris
doctorate degree from 1970 fr
and has done a number of
Financial reviews of trust
guardianships and probate an
Superior Court he's a local
resident living in
Sun Village Community
Association and
his list of things
that he does is
like a really long list
so I'm not going to
read them all but I think
he will be a valued member
to join our audit
committee so sorry
so after you take a vote then
oath of office to motion
I make a motion that we
approve Steven get
is to fill the position open
please cast your vote
and your vote please
thank you
that's a unanimous yes foe
mr. Gaddis would
you please come forward
is she the oath of office
State your name for the
record do solemnly swear
do solemnly swear
that I will support but I wil
of the United States
and the was
the law of the State of
Arizona that I will bear
true faith and
allegiance to the same and
defend them
against all enemies
and so enemies what soever
whatsoever and I will
faithfully
and I will Faithfully
and impartially and the
artially discharge the duties e
position of the position of
city audit committee
the audit committee
according to the best of my
ability so help me God
congratulations sir
thank you so much thank you
so much
okay do we have
from the public that would lik
a non-agenda sized item yes
mayor we do we have
Alejandro Chris
welcome
mayor vice mayor
councilmembers on April 4th
a group of citizens
came before this chamber
and demanded
that you listen to and take
action on their particular gr
them said they lived in
Maricopa County one was
thinking about
looking for a house
here and
another was a former
resident no current
residents of the city of
surprise spoke this group
somewhere in derogatory
terms
represent a group called
Mass Liberation AZ from
their website
this group wants to eek
are serrate and I don't use
to look this one up that is
release all prisoners
close all prisons
and detention centers and
Define all law enforcement
they also Advocate a
program they call
people over property
this is Sid y matter
if you have a grievance
with the county bring it
bring it to them
at their meeting but don't
bring a racist anti-cop
woke ideology to my city
don't come to my city
and disparage the brave
women and
men who have not only sworn
to protect our city
but some nearly
have given their lives
don't bring the US
versus them mentality here
we appreciate the men and
women in uniform
and all our
First Responders and if
there is ever any issues
I trust in Chief be Nia to
do what is necessary for
his Department to continue
to provide services in a
professional manner
to all the men bers of
the surprise
Police Department
thank you for your hard
work and Devotion to
service for our
communities
thank you very much
thank you sir
okay
Council we have 10 items
on the consent agenda
would anybody like to
pull it on and for
clarification or questions
I'd like to pull item
6 and item 10 item
6 and item 10 okay any
others if not all
entertain a motion to
approve the remaining
eight items I move to approv
6 and 10 ten second
it's been moved and seconded
please cast your vote
you know s yes vote mirror
okay I saw mr. Hoover
hustle down here
it's going to talk to
us about a couple things
I'm going to read
item 6 into the record
consideration
and action pertain to
approval of the funding
agreement with Maricopa
County Community
College District
foundation for
Career and Technical educatio
okay good night mayor we
request that the speak
continued we have
two agreements one is signed
we're waiting for the second
to be signed okay so what do
we can continue
to the next council meeting
with We
Believe while the second
agreement signed by
he removed this we continue t
council meeting second okay
I moved to second on please
cast your vote
that's
unanimous yes what mirror
to continue
to the next council meeting
okay item number
ten sure consideration
and action pertaining to
approval of an
intergovernmental agreement w
authorizing support for
a foreign trade zone
application for the ring
wrench mm company distributio
resolution 20 23 to 32
bloody welcome Michael
mayor
members of the council
is my pleasure
to have Central Hoffman
president/ceo of
Center and I worked very
closely on the GM F TZ the
West Valley
foreign trade zone
and tonight we're talking
about a collaboration
with the city of Phoenix
foreign trade zone
and we're glad
to answer any
questions in general about
foreign trade zones
but also this particular
inter-government agreement
with the city of Phoenix
so I'm going to do
a little reading here
and then I'm going to try
to
explain a little bit about
what foreign trade zones are
so this
mean when foreign
foreign elements come into
the United States
so I will use this portfolio
it has the the shell the
notebook and the pain each
one of those let's say has
a dollar Customs tax in a f
doesn't receive those
duties until
after it leaves the
ttle
with the Great
er Miracle performed
thank you Mike good evening
mayor and Council
thanks for the
opportunity to provide a
little bit of background
on the
foreign trade zone tool
so like Mike said
it's essentially
a federal program
that the Federal government
has allowed the
the states to take
advantage of
and specifically
sub-regions of the states
and it really is a business
attraction tool so
a company coming
in that qualifies for zone
crisis meeting the
criteria for
foreign trade zone they
would get a tax reduction
of approximately 72%
on their
business property tax
so it is an
opportunity for them to do
some Savings in a state likee
really do not have any
many economic
development tools this is
pretty much our only
one that we have in the
state as I think about nine f
throughout the state
and a number of years ago
the zone that really covered
75 the City of Phoenix has
foreign trade zone
and about I would say 13 14
years ago a group of
West Valley leaders
specifically the
economic development
folks and the West Valley
administrative and
marketing support for Zone
277 the West Valley zone
so it is again it's a great
a for us to work with
the communities in the West
Valley currently there are
approximately 12 projects
within the
zone so a lot of those
projects that you see along
the loop 303 Corridor
are in the zone 277
so with that that's kind of td
and history and the
relationship with the
city of Phoenix has zone
is an excellent one
if there were typically
five by
geographical boundaries and
it's not hard and fast
but say anything west of
ice 17 really kind of
falls under the Zone
277 having said that
the city of
Tolleson still at times
will utilize them 75
but we coordinate that
if there's
something in our area or
in their area
we make sure we pick up the p
so it's a great working relat
positive tool that were fortu
thank you mayor so
how why are these guys
going into 75 instead of
277 in why aren't they weren
what's the benefit Pros
cons it's great question
so as a general rule
any any
companies that come into the
West Valley were encouraging
the greater America before
in trades on the West Valley
foreign trade zone
this particular company
already has an operation in
Phoenix and in Chandler and
what the Phoenix foreign trad
essentially in the same
Zone
and to not have to come
out of the Kustoms treatment
operational efficiency
this really
assist their efforts
we worked with them for
several months to
understand the operation
but also to get to get a
statement that they will in t
so really this is just an
administrative
action at this point
they will not be
pursuing the tax treatment
that Center
identified as potentially
available okay so that the
reduce property taxes is an a
separately yeah so yet exact
support from local
jurisdictions for that
and in part of the
conversation that we had
over the last several months
with the company and
their consultant was that we
property tax
reclassification
but that we would be
providing counsel the
opportunity to support
the collaboration with the ci
we understand the
operational efficiency okay
so this is a pretty
significant process actually
Centrist team
manages that process this
is anywhere from
three to six
month process and each tax
jurisdiction essentially
has or that
how many textures dictions wo
typically it's around six to
are the small irrigation dist
like Community College
District okay
thank you very much
thanks Andrew okay
I don't see
any more questions thank you
very much appreciate it
okay I entertain a motion
for item number 10
I move to approve
resolution 2023
3-30 to look at
removed and seconded please
cast your
unanimous yes
foot mirror okay
item number 11
we're going to the number 12
the regular public hearing
item number 12
and action for training
o a major
planned area development
EAD Amendment to the north
Copper Canyon Austin Ranch
PA di diddly bounded by
Grand Avenue
Deer Valley Road
Norwich drive and
180 Fifth Avenue
this is ordinance
2023 death 09
welcome Trevor good evening m
PA D Amendment for
the area known as
North Copper Canyon also
known as Austin Ranch
the subjects site to this
amendment is
located here in red it's
west of the
intersection of Deer Valley
Road and Grand Avenue
and is bounded by
Norwich drive on the North
and Pinnacle Peak on the so
outlined in yellow
there is a combination of
parts of North
Copper Canyon and the Burke
PA D the applicant who is
Cortland homes is also the
developer of North
Copper Canyon
has recently acquired the
properties within Burke
PhD and is requesting
that Burke PA
D be repealed
and then incorporated
into the north
D so that they can
develop the properties
cohesively under one set of
development standards
surrounding zonings include t
Copper Canyon various
Parcels of
rural residential
and then a strip of
commercial along Grand
Avenue
so on the left here you
can see the
existing land use plans
that are combined
with in the
north Copper Canyon PA D
the Burke p80 so Burt
PA D is a combination of
low to medium residential
parcels and then
on the right there you
can see the applicants
request to
incorporate that that
property within the Burke
p80 and give it
similarly and uses that
currently exists within
North Copper Canyon so
it would be a combination
of the
density they would get
like for like land
use designations and then
be cohesive with the
existing
North Copper Canyon parcels
to the North and South as
part of the PD Amendment
there are also
requesting that the roadway
alignments be realigned
and then the the drainage
Channel be
realigned as well to better
suit the development
proposal and the roadways
so the bird PA D would be
incorporated into the
north Copper Canyon
PA D and therefore repealed
and the properties within
it would be assigned new
land use
designations that are
consistent with the existing
North Copper Canyon PD
the roadway circulations woo
on Norwich Drive
which is on the North End
that are currently within
150 feet of grand
the proposing
to remove those and moot con
avoid the amount of
conflicts
near that Grand Avenue
intersection they would
direct the traffic to
a hunt to you
cohesively
and then an
association with these
changes they're proposing
to increase the open space
area from 126 acres to
133 which is about a 5%
increase they'll be adding
two parks
I'll be amenitized with simil
throughout the existing
developed portions of North
Copper Canyon and
then realign that
drainage corridor
to provide an open space
linkage
that kind of follows that
176 Avenue Road
the applicant held ing
held to
Neighborhood meetings one
on January 9th and one on
January 10th
one was in person
and one was virtual
and in total there is 6
ix attendees and traffic's
or questions and concerns
that were posed
included issues of traffic
Rose and roadway improvements
incorporated as part of
the development
and then the signals
at Deer Valley
and Grand Avenue Lupo Planning
of the subject case
subject is to be
relations A and
and I'm here
for any questions as well
as the applicant okay
um
are there any questions or
comments regarding this
did you want to
add something counseling
yeah mirrored
like to add a stipulation
additional stipulation of
this if this possible on
d we'll work with the
language but
citing that area and
their concerns
with that traffic signal at
Deer Valley and granted like
that for this new land
they will not sell
their first horn home until
that traffic signal
at Deer Valley and Grant is
sounds good to me also
second that okay
really guy but
I can't I can't do it all
comes from Hastings
you have a presentation
they wanted to give
or was just staff well
yeah I don't know if they if
to make a presentation
I'll make a presentation
yeah
alk up was it
music yeah
Mayor councilmembers
Bill Lally with Tiffany
Bosco representing the
applicant today
and I wanted to
elaborate a little bit on
councilman
Haney's request and
clearly traffic
has been the biggest
thing out here right so our
client Cortland homes has bee
and honestly without
the help of your staff
Jody toss diligently
not for approvals
frankly we wouldn't be here
today with an approved
signal for Deer Valley and
Grand and also
on Williams as well
so we had our first
pre-bid meeting today
we believe that that
is on a short schedule
to get it done yeah
and and and in reality
the entire
circulation in the
entire project has been
important to make sure that
everything gets relined
to make sure that gets out
where it should go
appropriately so there's no
on-site congestion and then
clearly on Grand Avenue is
is very very important to yo
and so
Mary council members to be
happy to answer any other
questions this evening
I could delay the
presentation
unless there's any other
specific questions no I
think there's a couple more ye
as well okay thank you
quitters ere's those
way to be recognized by the
chair Okay so we've got
we've actually got some
stipulations
written up here and so the
I'd like to
to add stipulation see in
it says a public utility
easement located in sized
accordingly for water
and sewer purposes shall be
provided at the time of
final
Platt beginning at the
southeast corner of APN
0-0 0 5 a extending South
East along the
Northerly boundary of APN
50 3 7000 6 B to the
1st Street right
and then
stipulation D would be
Ingress and egress shall be
5037 2005 a
upon construction
of the projects
internal roadways
as proposed by the PA D
Amendment document entitled
First Amendment
North Copper Canyon
planned area development
prepared by Cortland Homes
Incorporated dated January
1920 23 upon completion
existing and egress along 170
MCR DOC number nineteen eigh
pretty straightforward
sure second second
okay before we vote on this
is a public meeting
so I'd like to open this
to the public
explain
all that stuff that just I me
talking about
when it's time so if
you can see my my
use on the screen here
there's a parcel
located adjacent to the
amendment area that
has expressed
concerns regarding these
developments within North
Copper Canyon cutting off
any access to
roadway networks and
future utility connections
and so through the
conversations that
have been had regarding
those access points
to this parcel
that's where these
stipulations have kind of
stem from
okay so basically we're tryin
and sewer can be connected
because the way before we
before this amendment goes
through with the old
PA D the person who owned tha
had no problem with water
and sewer with
the plans that were there but
plans the other
property owner is concerned
that he won't
be able to connect
anymore and so the
point of the of the
stipulation
see is to make sure that
he can indeed
connect and that he can
develop in an orderly fashion
that is the concern okay do
okay what any other Jean
gs on those stipulations of
gnaural entertain a motion
oh you have
public here we got speaker
excuse me have Kent sander
good evening good evening
can see under
ninety two ninety East
Thompson Peak Parkway to 27
and Scott still 85 255 and
as you all know
I own the adjacent property
to this development
and those two stipulations
that the councilman
thud mention
would work really well and
Not only would protect
access and getting
you totally smart property
but there's there's also
four other
adjacent Property
Owners to the north and me
that
probably don't have the
knowledge to
understand what's
going on here so that will
benefit them as well okay
so I appreciate that
thank you okay that's it veu
thank you
the applicant work would
like to respond to the
stipulations don't think you
not often
do I stand up here kind of
in between two
sophisticated clients and
tonight so
we just literally
read the stipulations
on my cell phone maybe
an hour ago we understand we
with mr. Zander about the
S property access to it
potential sewer and water
located to a we
had proposed a simpler
stipulation ality when you go
you're getting your land use
talking about where
every road is going to go
that's usually left
to the platting and I think
this issue was
was raised at the Planning Co
said the same thing
isn't that really
a platting
where's the road going to go
where is the sewer and water
going to go and so we still
maintain that
that's the same that those
are planning issues we've ha
with mr. Zander about the co
access along Grand Avenue
we have
cess to the west
to 176 so the stipulation I
if you want to go
down down this path
but I do believe that the
specificity that was
in the stipulation about
actual
abandonment of rights away
in an easement aren't
in front of you today
those we haven't said that
we're going to abandon that
we that's what our next
job is
we haven't even showed where
all of the roadways
are going to go so
I'll read a step just
just so we can
have a conversation
but we do believe
generically that
everything that
mr. Xander's expressed
in terms of
maintaining access
three points of access to
a seven acres
and making sure
that sewer and water
can get to his property are
absolutely protected
now it is the
developer's responsibility
to pay for the sewer
get to the
property that's always
you know you've asked
that the city's
ask me that of every client
and we think that's
appropriate and
we will do that
I think the steps are
a little bit more
specific than we would like
because we're very early on
in the zoning let me let me r
again you know the stipulatio
absolutely needed
absolutely required
absolutely supported
I think that's the most
important thing in the area
but realigning the
Colonel e to the
e subdivision
is just as important
to make sure that people
aren't stacked at Grand Avenu
trying to get out and so
the realignment
has caused mr.
Zander a little bit
of concern but I'll read
this div North
Copper Canyon PD shall
provide a local
Street connection from the
adjacent final plan to the
southeast corner of APN
50 370 00 58 that's the
Xander property any
abandonment of and then
read recording number of anea
Frontage on 170 Fifth Avenue
to his property so
what we're trying to say
here is as
we go through the process
we want to make sure
that he stays exactly
the way it is today
there's a there's a roadway
we will not take
access away
from that to him
he's got access
access away from any of those
property owners and
we would agree to
a stipulation that says
maintain the status quo
give them what they have
today nothing more nothing
less don't change anything
and that's that's what
we're here tonight to say
that would be
more appropriate instead of
front loading it we're notwait
for the plat so in case
there's changes in
a council and staff and
all the rest
it's step before the
before you have the plat
right so it she when you
look at it from from
mr. Zander standpoint
he's not you know
things change as you know
in the land economy yes
okay much
I mean they wrote and and
so he just he just
wants to surance has so what
assurances of stipulation mr.
again we read this
an hour ago
two hours ago and so
it's really more the specifi
alignment
and exact same spot
there northernly
portion and you read it
the northernly portion
of our parcel
right well we don't
know we haven't even played
it out we haven't done the
drainage plan on it we
don't know that if
it can't go there
we have to come back
here and go through a
rezoning to change
the stipulation and
that's our concern would be w
provide mr. Xander's
property with access point
at the southeast corner
make sure
it has roads make sure
it is sewer and water we
absolutely agree to that but
to say how that road has to
connect through our
property before we've done
any kind of
y that's
where the flows are
yeah there's lots of
drainage
any time but it but
adjacent to Grand Avenue is
where this
is supposedly supposed to
go there there is some
accommodation for
runoff of Grand Avenue that
to maneuver through and so
I'm not
an engineer I can't tell you
or not work today
I just wish we
had a little bit more either
time or flexibility
to provide exactly
what mr. Zander once okay
we've got so somebody else w
you want to speak
again mr. Zander okay I ema
last Thursday so he's
had them for a while
he's also my rezoning attorn
I was just going to ask what
lemon a course but these
are my two issues
hundred seventy Fifth Avenue
if they go through the
planning process and
they put a final plan on
it and that road hundred sev
then that I have no access
up there
so when I'm saying is like
let them build and they've
sent Maps out and showed me t
have the road system
on that side so once that
gets developed and City thenn
go away and then
all these properties
have access over 276
on have newer they want to re
to the to the southeast corne
only location I consume my p
out there when that so
right now there's a
map of dedication
shows a right away
where the city would
require Water and
Sewer lines to come up to
the southeast Corner
property alls I'm saying is
that if they want to APA ded
because I'll have my
access up to the north I I w
water and sewer
so I've seen a
plan of theirs and it shows
a role of a lot south on the e
of my property and there's
a street right below it
and there's no
wash over there
there's it's just
flat desert to strain X2 Gran
all the water is on over
on the other side of 176
Avenue right so so
my in really you want you
when you talk
about actions you want
access something I have a
currently have access to
Norwich alls I'm saying is
is that I have
two access points up in
Norwich right now so I have
one of them is on
170 Fifth Avenue alls I'm say
rid of that that's
okay with me I just want to m
to 176 okay okay
can I ask Bill question yes
it will who realignment of
one 75th did we do
that or did you do that as
applicant let
mayor let me pull up
an exhibit if I can I don't k
our because we're
talking theoretical maybe if
of us would be easier to
so when we originally
purchase or
our client I mean not we
originally let me just go
to ok this is a
good map so this is where
it 's a it's not
even our alignment
today or it's not a roadway
it's a potential future
roadway as it
goes north so if
you look at the bottom
portion the
top the top one the the
two arrows on the bottom
are where 176 goes up
and connects with
what would be the
frontage and then
then Norwich and
so as we said we're
going to incorporate this
150 acres we
sat down with staff and
said but that's going
to be a mer we're going to ta
contain it's going to
hit Norwich and
Grand Avenue about 150 feet
away so why don't we
push all the traffic West
so the bottom exhibit
shows how we would
realign the traffic to the
West over two hundred 676
and we went through design
shreds with staff
we went through traffic
movement patterns to show
if we're
going to incorporate Burke E
make sure the traffic
is going to get to the
right place and so there isn'
at Norwich and and
Grand Avenue so it was
our intent to correct a
potential future
t will have multiple accesspoin
honestly the best place to
do that is to
separate all that traffic
some goes up the
grand sum goes at 176 some
go south and I
saw mr. Zander
Greece is that he thinks I
realized was fine Uso and you
kind of did because we saw
that it would be a problem
okay and if you look
at kind of okay
so this is this is a
good opportunity to so the
Kevin S
property is the property
that we're talking about
that mr. Zander
the lighting to the West is
sort of what this
potentially could look like
that
full connection that would
go up to 5th and hit
right at that nightmare
point and
doing it West over
276 some of us actually
going to go south for sure
and so it today
what we're proposing
through the stipulation
is that Kent cult a sack wou
so that little
arrow off to the
to the right
he has a cul-de-sac
of paved access
point on the
access road would come
down and it ends
at his property
then he would have multiple
points into our development
to wear his
kind of dispersed
on two different roads
and not all
go straight North and so
that's the idea we
don't know exactly what that'
going to work with Kent
on we're on
his property he wants
to access that road
we're also going to
agree to a another
road access point to the
southeast corner where
sewer and water will come
up there
and again the step I read andy
generic step that
requires us to do
that but in a you out way no
it this way go here
do it exactly that way
and so I think
our stip does exactly what
mr. Zander
step says I've got
you know I've got some
copies here I'm going to
hand them out for lack of
better words
what you'll see is the
very top stipulation was Ken
week then
the second one is our
red lines and the bottom
one is a
shortened version of
Kent's tip from last week
the ones tonight kind of a
morph ation of those
I think staff took
Kent's issues and
redraft to them and made
them I only saw those
today but they're generally
the same thing so let me
hand those out mayor
while he's doing that I did
have a question since we
have it pulled up
sure for that
Norwich Grand Avenue
intersection what
what's the plan
for that area are we
looking at a future
traffic signal as well or no
whoever wants to take
a crack at it hello mayor c
at it let's go obviously we'
up there there are traffic
group studies that are
designing a signal and or w
is going to be there ADOT
is not the easiest
person to work with
in terms of trying to figure
out exactly what they
want when they want and
then it changes a year
later as I know Jody
Jody knows firsthand
she's been knee-deep
us get through but yes there
studies that we will do
work with your Traffic
Engineers
at your City to figure
out what makes
the most sense
they're most likely down the
so that's a
no potentially would be
developer
driven just like the one off
of Williams and the one I
Grand in Deer Valley
it's possible
yeah I can only talk
to the other two because
we're more intimately involve
you exactly those okay
thank you so again the the
bottom stipulation is a
want to make sure
can has it too
it is a shortened
version of the top stipulatio
Kent last week
to us through an email
you can see the red line vers
and it's more generic it
effect to exactly where
on the parcel a road
has to come but you can see
North
Copper Canyon shall provide
local connection
from the adjacent
final plan to the southeast
Corner that corner that
he wants sewer and water
and access to absolutely sec
any abandonment so if
we do an abandonment of
176 Street
we're not going to
remove legal access for him t
he's talked about tonight
into varies more
specific steps Elation covers
give our team a little bit
more
flexibility to engineer
what needs to happen I'm
sure Ken has now read it and
but I'll defer to mr.
Zander okay thank you boo
man Hastings if we were standd
some lines and Roads
if you don't have washing
I would probably say
hey I should know
that information because
we're at the planning stage
I just don't want to
handcuff because
if we're wrong we have to
come back in here and
modify the stipulation becaus
the mayor's point I
do feel like he should have
some sort of protection
but I just I don't know how
specific thank you Jack so
I've read through this and
and but I didn't this the fi
put a street up there so I
agree with their
stipulation yes
oh wow okay well that never
happy right I grew up
with two sisters and it was
very similar I was the
middleman I seems like we wer
point here which is good
okay well let's see toes sti
is Haney's which one is
cursive
yeah maybe let's reread we
have we have a motion
on the floor can we
amend the motion
Robert yeah but we had
sex and I need Clarity
this is one
stipulation now so is that
in lieu of both C and D
such is not my understanding
Eden now will ya
we'll get to yours a lot toda
I'm so so someone let's see
so someone moved to approve
ordinance pre-owned
20 23 2009 subject to the
stipulations the city attorned
into the record okay good
thank you Robert
so someone make that motion
okay so we need that
motion dry
and then that that
will supersede the
motion that curse put on the
floor before I think so
okay everybody clear on it
I just want the record
to be clear on what you're
acting all right and this is
FS 12:45 so the right
no 20 2309 isn't yes 309
I move to approve ordinance
20 23 2009 subject does
to the stipulations
that the attorney is going to
okay sighs all right
no and so suction one
f ordinance number 20 2309
will read as follows
PA D major PA
D Amendment The Bert
PA D is hereby repealed
and the north Copper Canyon
PA D is here with
amended to reflect
incorporation of the
property formally encompassed
Associated development
standard changes subject
to the following
and I believe there will be
four a development and
use of the site should be cone
PA D Amendment
document entitled
First Amendment
North Copper Canyon
planned area development
prepared by
Cortland homes Inc data
January 19 20
23b non-compliance with the
number 1985 to 24 28 to
along APN 50 3-7 T Dash 0
05 a frontage on
170 Fifth Avenue
will not remove legal
access to AP n 50 3-7
T Dash 0 05 a and then
stipulation D will read
prior to the
first home sale within
the north
Copper Canyon PA D the
traffic signal at the
intersection of Deer Valley
operational
and I believe those are the
stipulations
I'll do the second okay
there was in the last
emulation regarding
the traffic signal I think
councilman Haney had
mentioned the
new Burke property
any home sale within
the new Burke
property right
prior to that
the signal would be
not so North Copper Canyon is
we have home sales
pending tomorrow and they'll
get that one done
correct that prior
to the first
home sale
thank you very much
all right well item number
13 consideration and actionpe
library advisory commission
Oren has 20/20 3-10
welcome mayor
members of the council
I'm here tonight to present
you consideration action for
library advisory Commission
this is something I'm persona
because from the moment we
decided to bring the
library operations in
house it was all
about the residents and
of other community in
this is an Avenue that we're
do so all right
so a little
bit about this commission
it is based
much like many of our other a
resident volunteers
who will meet monthly and
are supported by a
staff liaison
Catherine Smith and men will
serve as our staff
in that capacity
issues our city librarian
the
mission of our commission
is to support and
promote Library
services that meet the specif
community Through policy
programs and engagement
mention a big component of th
and we've loved hearing
all of the ideas
the thaws the
opinions of our residents
of our patrons this
is going to be a
route that we can really
harness all of those
and they can work with Cather
we can Implement and really
design
the also participate in
the library
policies reviews future
planning and will serve
in an advisory role
to our city
so with all of that excitementt
creating
our library commission
so once we make action tonig
we will be able to start
accepting applications
we do have
seven positions to fill
so that'll take us a little
bit to collect all of
our qualified
candidates but once
we feel like we got a good
number
will collect our committee
they will do all
their interviews all
the fun formalities and
get back to you
for city council approval
so our goal is to about
run the time early fall
once you get
back from summer break
we'll have
some reviews for you so
okay with that
councilman Hastings think of
we have a surprise
ours culture and
Library Department
we've a surprise
arts and culture commission
so what would you say to some
combine the library sighs art
wonderful yeah so both
commission's will be
under myself
what I would say
to that is that what the
arts and culture
commission does
is vastly different
than what the library
condition will do so both
are very specialized
arts and culture really
focuses on the
art the public art in
the city of surprise
whereas the library commissioy
policies those are very the g
some leeway with those
but at the same time
some of those
are very strict and
how those policies are
created so my
caution with that would be
that we're going to lose
some of that technicality
but at the same time
our commission's will work
together the department is wo
cohesively blend those
divisions
so while there's lots of
synergies this gives them
the opportunity to kind of
shine on their own
okay cool thank you
comes from one client
thank you ma'am I am
super excited
just like you are
that we're doing this
I think being able to
reach out to the residence
and find out after what
20 years of
telling them what the library
them and
turning it into what
they wanted to be
and how they wanted to be
utilized and how they
want it to
issues
within our community of
that are necessary so
I fully support
what you're deciding to do Kes
point I really appreciated yo
librarian as we call her
and have really done a great
job so thank you okay
councilman hey me
hey c'mere
Kelsey is there a
minimum age require for
someone that would want to
apply to be on the
that's a wonderful question
for a city clerk
I actually think
of fall with all the
other boards and commissions
18 years of age okay
but we do have
volunteer opportunities
for 12
and up so just because they c
doesn't mean we don't want
them in our library
serving so if you
have someone in mind to us
why I'm well
obviously we're now
changing into
a multi-generational city
and specifically
thinking of libraries are
love to have youth
representation being
40 Jake
planning on where we want
the libraries to go
in the future it'd be very
beneficial in my
opinion to have member that's
on the commission to be able
in addition to the other
perspectives that we have
and we do have a teen advisor
formal capacity but
so we are totally
on par with you so
while it might not be take
Council action we are
totally good
for having the teens and
youth participate okay
rt your re
you're right yeah I was just
going to say it's great
to have them participate in
an informal
word we run into
legal issues and
liability issues with
minors taking Oaths and
performing formal functions
of board members on
board such as this
but I'm sure that
armaments going to implement
and utilize the
chain and
more informal student
council type words
it is in fact it's very
informal it's
we're giving a little extra
power to these teens but
okay makes sense
yeah Rob are you saying the
oath I took as a
youth council member way
back when is invalid down
I've got on the water
resumes we'll talk later
no
II want to say it's invalid
but but per state law
there's there's certain
requirements
of of holding a public a
formal public office
in into problems if we
had miners
serving in that formal
capacity exam it's good
point questioner Judd
thank you bear
thank you Kelsey so it says
Financial impact and 0ft
impact to implement this
so we're not
dedicating any staff
time to this or any
resources at all
no additional increase what
do we expect the cost to be
great guy to run
a commission
so there would be no
additional increase
everything that will be
involved it'll increase but
what does it cost I mean the
there's extra money somewhere
so what is the cost
to add another commission
we're using extra staff
time from our city
library and so she's
been very busy
standing up our library trans
so we see that role as
that's what kind of what
that would be so when we
built that we had that in mind
Catherine's doing this
but as this commission
comes on as we kind of
evolved that's where her
/ Focus will then lead
okay and I love the idea
of adding another commission
of mean it's one of the best
involved and it's one of the e
city so this is just another
someone who's really
likes to libraries to
participate and help us
thank you very good
this is a public meeting
so I'll open the
public meeting anybody would
yummier oh yeah I'll close t
ask for a motion please I
moved to approve ordinance
2020 3-10 so cond
and moved and seconded
please cast your vote
ber
14 this is a
presentation and discussion
pertaining to the 2017
General obligation
Geo Bond update well ome
mayor just a quick
question you sure
I believe this is
placed on the agenda by
councilman it was and he
might have some specific ques
item item number 14 he did
yeah so I'm wondering if we s
he's here no he he
delegated that to me
by phone today thanks sir
he knew he was going to
be here and good
point though he said whatever
okay all right well good
I was excited
this presentation so
they can take that dream
away from me today
all right now to
Mayor and Council tonight
here talk about
2017 Geo Bond update really
not just an update but more
vague final closeout kind of
summary of what we did in
come where we've been
as we're aware
in November of 2017
we went to
voters with an election for
General obligation Bond it has
on that ballot we had questi
to for traffic congestion
mitigation in 34 pavement pr
by our residents and so her
happened next
so a lot of our
communication with
a residence at that time we h
we had discussion
a couple of those goals reall
within five years
so we had the
election in November of 17
of the time the
paperwork happens really the
fiscal 18 through
22 all the
projects were completed
I will say that the
land was purchased in
July of 22
technically miss it that one
by a month and there's a
few final closeout
costs coming
through full transparency
here there's some clothes th
were complete and being
by the city providing those
services to Residents
in that five-year
window that
we had talked about
the other goal that we
stated was our
text estimate so
with the Geo Bond
one of the reasons
it selected approved by our
residents is it does
create a secondary property
tax that secondary property
tax pays The
Debt Service payment off
so what we told
those residents
is that we had
estimated no higher than
point for two to six in fiscal
after we issued that debt
we were at point 4 2
and then from 20 to 23
we've been at
point three eight eight zero
which for each
hundred thousand
of limited property
value of your home
that's not market value that'
from the county is $39
per year that you pay that
a resident pays for this
text for this
Levy for that Bond debt
issuance that we have two of
so the other thing really
through this process where
the market challenges
and I will say when
I started you know
when the team
here we have the CIP team
here or here
and when we start putting
this together
I will say it was
absolutely amazed and comple
extremely proud
of the team and what
they did like if
you look back at the
five-year window
of what we did what we accomp
I think it's amazing
and not only the one they wer
were quality we made sure
they provided our staff
internally and externally
those residents what
they need it so
some of those
Market challenges so that's ws
it was I thought it was
pretty amazing so anyways
would like to
inflation so over the
last five years we've had
record inflation
everyone's talked about it
really didn't really in
history in a very long time
supply chain issues
and a global pandemic
that was mixed in to the mid
those things and if
that wasn't enough
we also had a very
significant surge
in growth and not just
surprised but in
the state of Arizona
when we were going through
these projects we knew
we would experience growth
however we
definitely didn't project
the amount of
growth that we did see so
projects that we had
we looked at growth and
expansion and when we
scoped them so in addition
there was also
there's a lot of like I said
well so there's a lot a
vlaar JH scale construction
projects happening
throughout the state and what
a lot of pressure
on the construction
market so
so
visually I like to
visual so I wanted to show
project construction
when our
timeline so when our
projects happened
and then overlaid with
that construction
so you can see that
blue line that goes across
is the construction
inflation starts in
2017
we're about five percent in
the end of 2020 to we end
just above 25% so over that d
it increased
twenty percent on average
some areas were greater somew
but that was the
average inflation
for that time period
so the purple bars
that's when we
started the project and when
we finish the project so da
of projects going the
other thing I mentioned was
growth so we
projected growth we New Growt
it was definitely came in
stronger so the
projects that we scoped
originally 2016 2017
before we went
out for that election
we wanted to make sure that to
serve Us in the be the
most efficient facility
to offer those services
so three of the
I guess biggest
changes that we made that
were most significant
of the public safety
evidence Readiness Center
we ended up
combining a lot of separate
projects
into one to be more
efficient to allow for
a little larger
area to have
some growth it's
definitely cheaper
to add some square footage
in a thoughtful way
then try to either build
another building
or add it on later we added
for Bay's to
the evidence room
and then we had some
dedicated defense
tactics W room
some additional space
just to ensure
we could provide
proper training storage and
for public works that's anoth
expanded for growth we added
five Bay's for that one
and then also
expanded Bay's to
Future lifts we did install t
they're ready to go when
we need
some that future capacity
what l Road that's another
one where not just residentia
but commercial when Costco a
we wanted to
do everything we could
to ensure they
opened on time so
fortunately the
timing of the Y Del
our opening was close enoughtha
whatever
Road was built with
extra turn Lanes
with all it
needed because of the
demand that Costco is
bringing in we also
worked with their
team to tie in Sayreville
and the other
roadways that they needed
to help limit traffic
impacts to our residents
so we try to do it all
at once make it as efficient
tightly so those are
come about those changes
job thank you
you the team did a great job
so when I talk to about
grills so I got to talk about
up what I'm saying right so
in total we are final
project cost at the end we're
the original project
costs when we took
when we talked to Residents
with sixty six point nine
we asked for 59.5 of
Geo Bond money
and the rest was identified
as impact fee money
some from Solid Waste those
so we knew we're
additional sources of
her than the Geo Bond
so in total we had an
overage of 10.5 and all the
projects which equates to
15.7% which I think without eh
in the scope changes
actually
beat inflation itself
of the 20% that we saw
so yes continue
to brag about that
but if you
look at the funds
I talked about growth
being a significant reason
why we had
that ten million dollar
overage
so development impact fees
that's equates of that
10 million about
41 percent came from
Impact fees
solid waste does
not actually have its own
impact fee
so that one point not 1.8 was
it comes from the operating
fund since
there is no longer the
fee for that
and then our general
Capital 1.2 Transportation
2.6 so that's really where
the additional funding came
for those projects
so with that I will move
into the pretty pictures
so this is the Fun
Spot so we have station
30 for this is on
Happy Valley and 163rd
this replaced the temporary
temporary station 304
in this
is another one that we
definitely built
larger for growth
we knew it was going to grow
out there so there is some ex
we
also built station 308
this is on
Litchfield and Cactus this
one is to maintain
level of service in
addition to serve our
industrial park
that commercial
growth coming in
more residential that industr
expanding in this helps make r
service in the so
here's one
that I talked about with the
growth the public safety
the evidence
right in the center
and Training Facility
I know there's a lot of
bands in there but it was
fun so I left
and so we decentralized it
there you know
previously we had
buildings and stuff
all over the place so it was
much more
centralized it's efficient
our equipment you swap
Vehicles Fire
apparatus stuff
that's not held me be at
a fire station
is held here it's efficient i
those babies
and all of that comes
of stuff
built for growth as well
so the sign chop all of
that has a little room for
expansion and all of our
projects sure that we didn't
and as
you know definitely in financa
budget amendment come in
later for something
we maybe we didn't think
through it did right so
there's definitely some
enhancements that
we made our I remember
talking about
asphalt we had some of the
driveways in this
facility with asphalt
and we discussed it
we said really that's not
going to last as long
we're going to be
fixing that later so
we got proper
concrete we got
concrete that's
oh so much about you knowconcr
in a couple of years
and have to replace it and
be more costly
so we definitely tried
to be mindful of
let's do it the right way
and do it the quality way
so roads so we also
had some roads
we know we need more roads
but these are at least some
help and definitely
some mitigation that
traffic
that we did so we had
Waddell that I talked about
earlier we had
Greenway Road as well and I
promise that is actually
Greenway Road now you can't
tell
and then Litchfield Road
improvements
the other one we had was pain
total we did 13 different
projects and about 80 miles
of pavement preservation with
received so with that and
I guess I'm all closed and ju
to think the CIP
team and everyone involved
I think the
result really shows how
well rates you know we defini
together to figure
out what's the best way
forward with the Departments
s you know with
fire with police with
all the Departments involved
finding it CIP Public Works C
to make sure
we gave a quality
products to our residents
yeah so any questions
comments do we have
many changes to the plans
many n the a lot of the
projects that we mesh were
construction really gets to
you in terms of cost
because when you
start making change yes
so we had so a lot of the st
and you have
change order so yes we
absolutely we have changes a
differently depending on the
contract that you have
okay and where the risk is
okay so if you have a
construction manager at risk
than if you did a low bid
okay so there's a
final cost it has
to fall into that final
cost so it's not
necessarily beneficial
Ian it's a discussion
on the can't
just increase it
and say you have to pay this
I see I don't see any
other questions great
presentation thank you very
much all right
and thank you guys good job
okay item number 15
consideration and
action pertaining to
an update on
Sober Living homes
including approval
of an amendment
to the surprise
Municipal Code establishing
short-term rental
regulations this is
ordinance
already
oh welcome Tracy
thank you ma'am or and
Council
it's always tough to follow
Andrea Davis and one of her
financial
presentations but here I am
so Tiffany and I are here
today to just update you
as you know we were
let me go
oh the clicker works
this way k we were here
last council meeting and
we had a lively
presentation with
which included some
public comments and robust
conversation
and input from all of you
so we went back to
the group that
following day
and we worked on some
of the recommendations
you all provided
kind of put those in some cato
so essentially what
we came up with and we
believe we considered every
single bit of
input we even went
back and watched
all the feedback from our
community members so
we think we've
captured it all we
welcome you to let us know
if we didn't so we're going t
items that you recommended
last time that it turns out
we have the ability to
impact without counsel approv
having to come to
you and have you all
vote on it we are going to
present as the this item
is titled some information
on a short-term rental
ordinance and
Licensing licensing
we didn't talk about
that last time so we're going
on that why
we've found that that
is important it's going
to help us close a loophole
and then we've got three
items that
we're going to come
back to you
if you're going to take
time to process
following the
legal requirements
but we will be back for
presentation to
all four Council action
on three additional items so
switch out with Tiffany
and she'll
she'll hit the details
good evening
so you may recall
this slide from our last
presentation
we've got some updated
figures for you
just to give an idea
of what
we're continuing to deal
with in the community as it
relates to the
unlicensed Sober
Living homes
that top number the investig
70 when we were here
two weeks ago were up to 82
Code Enforcement cases closed
that that number
voluntary compliance are
enforcement efforts
are working but just thought
this slide for comparison
so as Tracy mentioned
we have some efforts that we
put in place they
don't require
counsel action
one of those is an update
to the group home business
license process so we mention
our processes and figuring ou
you
can see here this is the
section of the city code
that allows the city to
reserve the right to
request any
information necessary
to issue
City business licenses
and so we have begun
looking SS very closely and i
and legal some immediate imp
initial application so we'rec
implemented what
we're calling our
90 day holds so those
that come in and make an
application to the city and
are still potentially in the
licensing entity they can
essentially
hold their spot if they
meet the zoning we'll take in
the licensing process
with the state
entity come back
to us once they have that
and finish the licensing
process with us we are
actively vetting solutions
to take the group
home information and we'll to
as we're collecting
those locations and
contact information
not only
retaining that for business
licensing and
code enforcement but
geocoding that for
Public Safety as well
so they have that when they'r
24 hours we have no longer
allowed group home
business licenses
to be eligible for the
automatic renewal
process so if you're the Burg
corner and you've been there
forever and you have
a city business license you c
renewal process
it's pretty easy for us to
tell that you're still there
you're still in business
you're still doing what
you need to do not as
easy so much for these
group homes and so
what we have what
we're in the process of
implementing our
annual inspections that
will coincide with that
so you come in for a renewal
code
enforcement and fire go out
and re-inspect the home
make sure you're still
meeting all of your license
requirements so
licenses would expire one yea
versus December
31st of each year
eating an actual
packet that outlines all of
these changes and then
you beat me to my next
bullet which I'll campaign
to help
raise awareness about these
changes so we are working
on brochures will be
working with Communications
will also be working
with the police
department's Pio
to help get information
out through all of our
Avenues possible to raise
awareness about the changes t
obviously those people that a
thing we want to work with
those group homes so they cans
they can be educated
about these changes
and those
aren't we can educate
as as we're helping them
in other ways
that's what my client
I'll wait wait okay so the
next bullet is just that
we are also looking at
adopting some fees
related to the group home
business licensing we
want to because of the time t
staff to process those
two to implement the whole to
they're definitely
more costly to
staff than just
processing regular since and s
as a code enforcement
inspection fee so
fire has an inspection
can we go directly to
citation on any of these
violations and
Citation for that violation
as well and then in the
short term rental ordinance
before you tonight it is
proposed that we
would if we
discovered violations of that
to civil
citation as well so code
enforcement does have that
Authority and discretion
certainly we
intend to utilize that
when we find
unlicensed Sober Living
homes operating
especially where it's
negatively impacting our
residents our community and
the health of the people
in the home so we're
happy to report that we do
have that tool in our
tool belt now that said
violations of the internation
code in some specific
city code violations do
still require that
Code Enforcement issue a
for civil citation can be
the question was
also asked if
we're doing anything to
support other jurisdictions
or have have Outreach and
again vice mayor we have
a meeting scheduled next
week with Council representat
Pena we know is working with
the local police chief's code
we have a conference call
in May to talk about
recurring issues and so this
is today's item for that meet
reached out to
Weimar to engage in any
discussion and of course
HOAs and management
companies as we
develop these new processes
and have some education
materials that we
can hand out our intent
is very much
to work with those groups
as well to let them know abou
and who to contact if they
have questions
and where to report short
-term rental code
this is before you tonight
for consideration
adopting a short-term rental
code gives the city
additional oversight
to prohibit
potential nuisances that
can be created
in short term rental
facilities and to exclusivel
being used to sober
living facility so it's
another tool in our
tool belt to help combat
these unlicensed Sober
Living homes
and to prohibit transients
residency in the if
adopted this would become
part of
chapter 26 of the surprise
Municipal Code
it would be available
online and
enforceable 30 days
so
what does the short term
rental code require
it does require a
City license to operate
at each location so that
is similar to a group home
it requires registration
of a rental property with
Maricopa County
24-hour points of emergency
neighbor noticed ation
posting the
property with the
City's License as a
short-term rental proof
of a valid TPT of
some general liability
insurance and then
he's got a question oh yes de
from the
sidewalk I don't know
that you'd be able to see it
posted inside the
residence but again that
there's neighbor notificationl
be required to be notified
that the property has been
licensed and then inside
the home there
dinner a conspicuous place that
with the city license
number how many neighbors
how far it is the
all of the adjacent
neighbors so immediately on
the home and
then the neighbors I believe
across the street and caddy
corner so anybody
that would be an immediate
proximity to view or be
impacted by
noise or things happening
within the home are we
able to modify that
so if you're walking
down the street in used as
a group home there
you could see
the license or
some sort of information
on the front of the house
to see that it
is being used as a business
I would have to defer to
Robert on that I'm not sure
I know that the
language that was
selected for the short term
rental code
was based off of
best practices in the
West Valley I don't know
if we have any limitations
on what we can
require for posting yes
as for the the notice
vice mayor what was
proposed in this is this is
specifically allowed in
the statute that governs
this as adopted by the
state legislature it allows
a the jurisdiction to to
require some posted notice
that gives a statement
as is drafted by the
jurisdiction and and the
the statement is
as we've drafted I
can read that in a minute
if you didn't see it in the
the order
and I believe
right now I was drafted we
require that to be
posted in a
conspicuous place
within 10 feet
of the primary
entrance of the
short term or
vacation home rental so
its primary purpose
is to give certain warnings
and notice to the
renter's of the rental
unit not necessarily
the neighborhood as
Tiffany said there is a
education requirement again
somewhat limited by Statute
but we
placed it in the ordinance
to the extent allowed
as for requiring an
owner to post
on the exterior of the
residence you know that
that's something we
likely could do
I think you'd have to
be careful that we have
you know sign
ordinances already in place
that may need to be
re-examined if you
were to adopt something like o
consider
the Aesthetics of a
neighborhood and and
not not require
signage on the
exterior of a residential
house
it could have implications
there so we probably
permissible but I
would suggest that it's some
probably
discussed in greater
we'll just
discussed because again
the consequences of now
requiring you know homes to
post are you
going to have them
posted in the yard
somewhere and what are the
neighbors
gonna think about that
I think there's some other
again to some
conflicts with our current
and then second for
anyone answers I see that
jumping ahead here
there's no automatic
renewal
they're having to reapply
assuming they have to
re notify every year also coe
application process
again and the reason for that
contact information
if the home
cells or the emergency
contact changes
we want to make sure we have
the most up-to-date contact
a look at that property
annually it is
also incumbent upon
the owner to notify us
proactively of any changes
but it just puts a stop and
gives us an automatic look
every year at the
property again to confirm ac
because I
don't want to assume
when you
ask the question you
asked if the posting for a
sober-living could be
placed on the exterior
of the home
I just want to be clear this
is a short-term rental
hosting and what we found
is that in some cases
we're seeing the
sober living folks
trying to skirt the
current process
identifying as
a short-term rental
so this then puts the same
eyes on
a short-term rental as
it would as a
sober living but
it would not have the
net effect of
of identifying a home as a
sober living home or a
transitional living home
for maybe probationers
or that sort of stuff
it would just be generally
short term rental okay
okay councilman
why don't want
to cut off your
presentation here
but first of all
I want to thank you for
everything that you
that you and team
surprise have worked on on
this particular issue
and thank you to councilmemb
that he's had to do
in his district
I know you had more than any
of the rest of us so
thank you
for all of your hard work
as well I
think this is one of those
issues any little links to it
one of the things that
I'm really pleased about
short-term rentals
sometimes do not get
registered with the
as a rental
property with Maricopa
County it just shows
it's an
owner occupied property
kind of doing it and
they don't then
pay the city of
surprise any
transaction tax on the
property because
they're not telling us
that they're doing it
and they don't have general
liability insurance so
just on those three things
I think that could in additi
short-term rentals I think
all of those things
providing the city with an
emergency contact
because if the if the
owner of the property
is in Wyoming and the
property is here
and there's a fire
fire
comes in and helps them
but they don't necessarily
know who to contact
until we go
and look it up and find the
Forum and blah blah blah so t
so I think it could benefit
a number of
loopholes that may have
existed in
people who were utilizing
their homes
as short term rentals ER be 0r
they're doing it with
and providing
a more positive environment
to the city and the city
awareness as well
as to the community and and
you know making sure
that the
people call up and they go
well what
were they doing out of their
that they're get that their h
for you know two weeks
or whatever but I think I kno
with with
short-term rentals as
opposed to
a bunch of neighbors comeover
so first of all
awesome awesome
awesome work and the
fact that you don't have the
hink that's a great
step for the first
our city to be doing and I w
for all the work that they'vel
they probably get lumped
you know team surprise but ju
doing this much work
all of these projects
to me is amazing and
an awful lot of work so
first of all thank you and
secondly I really like
what you have on this slide
of the things that they're
going to have to go to an
obviously the education
process that has to go out
to the people who
might already be
doing these kinds
of processes but may not have
other things a good thing and
to the community so that
they can be doing it
correctly and safely
and if the impact is
Sober Living homes
making sure that they're prov
residents and the
safety issues that are
required by having
whether it's a sober living
homes or a
group home for the elderly
or a group foam for
folks with
developmental disabilities
all of those different have r
health standard so I think
this this adds one more leg
to to the process
and you guys
did a great job so
thank you for all of your
work thank you
Congressman Duffy
thank you very
I'm looking at the the
neighbor notification
would it be possible to
keep the HOA a list of that
or at least the
management company because ths
first is the HOA is so they
where these short-term
rentals were some good times
to our internal process to
be communicating with
the HOA s and make sure that
the registration
occurring in their
Community or and or that they
and code enforcement
and so I think that'll be
part of our educational
campaign as we
develop those materials and
we start going around and trym
just to let them know
code enforcement
kind of the central Hub to
manage this process
and so if you do get those qu
us and we can
certainly try to proactively
okay thank you
also in Hastings think we are
that helps kind of
it seems like this is what
other cities are doing
I've seen in the news
I know especially with
I think Glendale and
act is something
conveniently right before the
like that and
I think I want to I want
to say like Phoenix and
Tempe how do we know
how many cities
ballpark you know
in the West Valley I mean
or just maybe I don't have
an exact number for you
I'm mayor no that's fine
I can tell you most cities
we looked at did have
a short-term Okay
so it seems
like we're kind of
catching up here
the posting outside
seems a bit much to me
if it's a posting like a
like a duck I was like a thin
yeah but like putting
a sign in the yard I worry ab
rentals and I
don't know if I
had a neighbor next door to ml
okay I got the notification
okay it's your property
but I don't know if
I if I want them
having like a yard sign
in the yard saying
short-term rental
here or something like that
I got on Oso so I just I'd le
date on that you know
before I think it's I think i
doing here is we're trying
to talk your ideas but I wouldo
see us using targeted
practices and I like
this list to
start and then if
we're still having
I mean I think we're really
cracking down on this
I mean we're
taking this seriously but I
think this is I think this isn
okay but I think this is a go
your councilman Hastings
at you guys are jumping
way ahead of me and I love
it so
later on in the presentation
I'm going to talk about
that we are one of
our future items is
to come back to you
with some
zoning text Amendment
some some
recommended changes to our zo
ahead of that
conversation will
look at what we can
and can't do
will confer with legal
will look at our
sign code and we'll look at
what the possibilities
maybe in
bring some of that back to
your presentation Tiffany if
I may before you roll their
is an map on our website
that's accessible it has the
stigmatize the yard
we can look into that
and see if that's
ast go to the
map and we could
keep it current
we'd have to make
sure that that was
appropriate to do but that
that might be a good
compromise to Tracy's point
these anyway for Public Safet
that same GIS
layer to create a
public map if that were accep
that option as well and this
have come up for addressing s
there's dialogue like this
so thank you
back to the short
term rental code I just wante
intended to be
application fees associated
with that there that will be
dollars on that
these are some of the
things that
are prohibited from
occurring in a
short-term rental home so a
lot of
an adult-oriented activity
and any other
use is prohibited by
state statute
so
in terms of process how we
anticipate handling
and sort of taking on this
short term rental process
is we're going to manage
is similar to our city
business licensing process
so applicant comes in they fi
that we need
everything that's required
in the for you tonight they
pay their applicable
fees and then that applicatio
to kind of manage
and be the central hub for
that to make sure the
information gets collected
the
address gets geocoded for
Public Safety we
do have seven
City business days to do
those approval so it is
a pretty quick turnaround
and I can tell you
a quick search on VRBO
we have a lot of these
in our
city so this is going to
be a huge undertaking
in terms of
Staff time and resources to
put this process in place
similar to
the changes were making
to the business licensing
process the
license would be issued
invalid for I'm sorry
valid for one year from
date of issuance and
again not subject to
automatic renewal so they'd h
year again putting
that that property in front o
we have the most current
contact information
and then
licenses can be denied if
the information provided
if the applications and
complete if the
information provided was
false or misleading
or if the appropriate fees
aren't paid so
talking about the support
resources needed as we've had
as we've looked at implementi
as was requested
by councilwoman
Klein we have talked about
what the city resources
are that are needed
across all departments
and where
we have landed with that
is a total of four ftes
so as I mentioned in the
original presentation
we have
taken a code inspector
off of his regularly
assigned handle just the the
the short term
rental changes that that are
before you tonight
potentially
so we anticipate
needing an additional
code inspector
to allow that inspector to
go back to his regular
assigned duties and
have someone be
responsible for this
process permanently we also
are
proposing administrative
support again just the
volume of short-term
rentals we know we have in
the city fact that these
application
renewals are going to occur t
be scheduled related
to group homes that
is going to be a lot of
administrative burden workings
in public safety
the police department
does anticipate needing a
body to dedicate to
this effort as does the
fire department and
so you'll see
you've got one
time expenses there those
one-time expenses include
things like Vehicles
equipment
phones computers all of that
the ongoing is the cost for
the FTE with benefits and
so the total for those four
positions is about nine hundr
and just to be clear
the ftes or
not before you tonight for
approval we wanted to share
the information first and
get some input and feedback
on that as I
mentioned we'll be
in the future bringing back
some fees
for Council to consider
adopting so
code enforcement inspection
fee the current fire fee is
so ballpark for the codeenfor
short-term rental
registration fee again that
is capped by
State Statute at $250
and then
group home business license
at any time someone calls
and makes code
enforcement go out
know that is
specific to the business
licensing process it's
the annual fee that
they'll pay so when they
come in and
make their initial applicatio
license the fee would be partd
that fee and send a
code and fire inspector out tn
that group no we
have as much as
I would love to say that
yes that would be
getting that recurring
every year has
her act doing the
group occurring as well
correct and those fees we an
future needs may include
technology so we do believe
that with the
city's current business
licensing system and
our GIS capabilities we can
manage what we need to
manage today but as with
so many things the environmen
business changes and so
there may be future
technology needs as
we go forward and
try to put some of this
into practice that we hope
we're hoping for the best no c
and then we anticipate depen
goes there may be additional
staff
or budgetary resources
needed by some of our other
counterparts Finance dependi
applications that come in
potentially
the city attorney's
office if we
end up issuing a lot more
citations because of our
newly-discovered
citation Authority
potentially the city court if
in HSC be so at this time
no one's anticipating
any immediate needs but
again that that could change
depending on the impact of
these process changes and so
a series of changes
a couple of changes we have a
improving the business
license
process as it relates to
group homes and then the
Civil citation Authority
for Council action
or consideration and
action tonight is
to adopt a
short-term rental ordinance
and again we're
working on the latian
licensure process
behind the scenes for
that already as well as the
educational piece
if that is to be adopted
plan on coming back to
Council in
hopefully the near future
with authorizing FTE
resources needed to sustain
this effort
updated potential
zoning changes in
text amendments
and then the updated fees
and with that
Tracy and I are here
to take any additional
questions that you have
great councilman Haney
thank you mayor so
I like this I believe our con
key and to having
the success that we've had
so far and I know those conv
the other City levels as wel
almost
having a centered database
because my concern is
it's not necessarily
resident of surprised who's t
people that are really
in there are seeing it
throughout all the
city's trying to
capitalize on this
and I think we're doing
a good job of eliminating
the loopholes that
they may utilize
but it's a very Dynamic issue
creative and so I would
love for us to really focus
on sharing that informational
for we can see cuz my concern
person who could
shut down here and surprise
they go to
Wendell is there an extrapenalt
thing I'd really like
and this might be something
for Jodi is I think we're re
in this because it really
has no border and so
I know our
sessions pretty busy now but
I would love to explore the
I'm making this
a legislative priority
for us for next session
start having those meetings
after the end of the
session I think we're any som
what I would like and I don't
the other
council members would be
interested in is a report
six months not necessarily
take action but just
to review where
we're at with these changes
and I
would really encourage you
and and the rest of the
task force if you identify a
let's get it on
a council agenda
ASAP if we need
to take action on it so eat i
we can just squash it
throughout the state
but so that's
just kind of the direction
I would like to see more long
good job
think I really
appreciate the the
Geo stinging
of a location whether
it goes or not I think
great that you have
that you're utilizing that
technology so that
our residents will know that
they're safe
and the people who are
being cared for will know
that they're safe and that's
can add so what he
said yeah
more let's do that
so I agree
thank you very much
for supporting Judd thank you
sort of answer one
of your questions
council meeting
two weeks ago
the first council member
I ran into was when the
Glendale
council members table job and
Sober Living homes
and then her and I sort of
came to the same
conclusion that the whole
what like you just said
the whole West Valley
needs to work together on
this that way we don't have
people getting run out of
surprise and relocating and
it's playing whack-a-mole
and so she took half the to
each city they're going to med
really the goal was
to get them to listen to
Tiffany and Tracy
and all the stuff that they
figured out and then sort of
get some of their feedback
and figure out a way
forward to kill this issue
that way we're not just
pushing these things around
and then at that point
once the smart
people down there
and figured out what to do
we can engage her presented
that's
what we're working on
sorry I thought it one
more thing go ahead and I
don't know the answer
to this so this is this
something that we should be
talking about
in League of cities and
some of our
policy decisions
and I don't know
where that falls
in League of cities to
so Jody you could probably bet
a couple of spots
whether it's
quality of life that
that I'm on
I think Josh Schwartz should
launch my life so
if there's something that
I can do to be helpful
please don't hesitate
to contact me so that I can
do that but I did it was just
on you thank you okay
very good honor
chain of motion
I speak request I
moved to prove ordinance
number 202 3-13
second moved and seconded
please cast your vote
that's a you
nimous yes foot mirror
very good I don't
remember her 16
consideration and
action pertaining to
candidates for appointment
to the position of
City Court okay
I'll entertain a motion since
about for potential personaln
I move we
recess into executive
session second
moved and seconded all
those in favor say aye hi
we're going
Donna
to for you to proceed ahead
what we discussed in
each session to negotiate a
contract
to bring back to us
I'll second the motion Okay
so it's been moved
and seconded
please cast your vote
all righty
would anybody like
to put something
wasn't televised I guess
yeah
okay
okay so we're good right
okay thanks we're live
ready to go
want to do it again
I would say yes Robert what
do you think please don't
know okay
all right
if not
I am there I just got some
eah just to reiterate I
think Tracy already aware of
within six months of
the data that we got
from our actions that we took
illegal sober living so I thin
their ID have it
noted but just
like a public again okay
okay Bob Scott it
in their eyes of the to I don
he was mentioning you know
getting youth involved
and you know we have
youth liaison to come to
our City Council meetings
yeah and I
thought it'd be cool or
you know if we
had some of the senior
members of the youth Council
maybe we had
implement it yeah
I think it's a good idea
yeah they can sit in yeah
all right so Council
counseled
updates let's start
with councilman Haney
thank you mayor
the only thing I really
have to report is on
April 20th of this week at
6 p.m. at Western
Peaks I will be
having my community meeting
this one is the one
that's towards the southern
area of the district so if y
love to see there and then ag
they've been doing on the mul
and they've been very
the issues that have beencoming
have actually responded back
and complimented theirrespons
appreciate all the work that
they do so that's all I have
thank you
oh wait sorry one more
have to recognize my
grandparents made it back
they were not here last
meeting but they're back
ready to go
and I'm loving every minute
of it comes from
councilwoman Klein
whatever
thank you mayor and I
did have a secondary
meeting with the
American Sign Language
Club in the in the
grand community and we
had a very good turnout
they have decided
because of
Summer rather than having
one in 90 days
that they're going to wait
until September so my
next ASL meeting
will be in September so
of to meetings next week
just my district
to meeting in
the Sun City Grand location
will be the
Tuesday the 25th at
6 p.m. in the Puma room
and my meeting in Arizona
Traditions will be
Friday the 28th at 10 a.m.
and the ballroom and
I'm looking forward to
anyone from any of the other
communities that would
like to come out and
meet with me we'll have
permission to share at those m
where's for Judd
thank you mayor
so real quick tomorrow
night I've got my my
community
meeting at the top house at
6:00 p.m. at Waddell and
which field and then also
last week one of the Sergean
of the police training
facility hmm and I highly r
job Up they've got
one room that's nothing
more than
virtual reality with
a big stage
where they'll have you know t
and they'll give him
scenarios and they put the goe
on top of a building
had me look over and it was
way down there
yeah they killed me
a few times and on this
one they said well this girl
and you're supposed to talk o
her jump
Mi they had the cops going th
animations these
were actual
this is someone in Phoenix
and set this up so
these were actual video
encounters that
were incorporated into the
into the
into a virtual reality
world but they
were places you'd recognize
in Phoenix with the architect
you know somebody
coming one the guy that actua
a sober living home
yeah agitated
and things like that
but it really it
was really great
process and as you is he see
desk would decide how
he's going to continue
on whether he was going
to attack
using to comply or just
keep rambling or you know
okay and they had
three or four hundred
different simulations they cos
through to
do this it was really
really
neat it's a it's a great
facility so super so that's
councilman Hastings
nothing's time are
thank you comes from Duffy tha
by Spirit yeah I won't
tell anybody how old is
but for the record he is
a heck of a little older
than I am thanks
seeing them all right the
city is hosting its
sixth annual beanbag day
event this Saturday
April 22nd from 8 a.m. to
12 p.m. at the freedom
Traditional Academy for
more information please
call Larry Garcia at
T2 also also coming up
National Day of Prayer and
surprises Thursday May 4th
this event will be held
in front of the
public safety building
and we'll start at 7 a.m.
that's all I have all enterta
motion to adjourn
second Ramona second
all those in favor say aye
we're adjourned
if you can
sing act
play an instrument or
perform any special
talent than come be part of
this price talent show
the show is
Friday April 21st
from 6 to 9 p.m.