[This transcript was generated automatically from audio using AI and hasn't been reviewed by a person -- it can contain mistakes, including plausible-sounding sentences that were never actually said. Treat it as a starting point, not a verbatim record.]

[0:00] I don't know where my. And then I guess I'm going to stop my share and so you shouldn't be able to whenever you're ready. Okay, so let me do my share screen. I got to make this screen bigger to do that and share screen. And we will share this. Okay, so can you see my screen? Yeah. Okay, I'm going to go up here and I'm going to do, of course, let me go this way.
[0:28] Okay, I want to do, let's see, City Council, let's go into this one, I've already created minutes for this, but let's play with it anyway.
[0:39] Okay, yeah, that's going to launch it.
[0:42] Yeah, all right, wrong thing.
[0:44] Do that.
[0:45] And then edit it.
[0:49] Okay.
[0:50] And then from here, I want to go to minutes.
[0:55] And then I don't know all of these things here.
[0:58] Well, it changed those.
[1:00] I maybe I don't want to do that.
[1:01] Maybe I want to create minutes.
[1:06] How am I doing that?
[1:08] Yeah, it's the same way.
[1:09] So you go to minutes, go to the minutes tab.
[1:11] To the minutes tab.
[1:12] Yep.
[1:12] And then hit new.
[1:14] Oh, there we go.
[1:14] I'm like, what's it doing?
[1:16] Okay.
[1:17] So let's just do new.
[1:19] And then it still says this.
[1:21] So we just okay, we're going to call it this one. I'm sure that's it because that wasn't there before. We'll just name it
[1:32] March 16 test JL how's that and create okay
[1:41] and I just want to open it
[1:44] And yeah, there it is. I hate that all this shows, but that's on our agenda. So there's not much we can really do about that to get rid of it.
[1:53] You know what I mean?
[1:54] It'd be nice if it started here, but it doesn't because it takes anything that's on the agenda.
[2:00] The thing I, and this, this is a nice layout that looks really, very clean, very clean.
[2:05] All right.
[2:06] What I tied, okay, closed session, and then presentations, public comments, okay, city council, city manager, consent calendar.
[2:18] Okay, so it's so consent calendar head all these and at the bottom, it's going to say motion approved as amended and that's because with clerical edits to item 10 D that's good.
[2:30] So the motion for it is by Carlos and second by here and it's 5 0.
[2:38] Okay, and so everyone's president that meeting.
[2:42] I might end up on my regular thing to delete that because that just looks so messy, but I guess it doesn't fully matter. Okay.
[2:51] So then here's this. It has, she opened the public hearing. So that's just communication that I'm typing in there.
[3:01] Mr. Mason presented with no public comments may or cross white clothes the hearing because I have to put that in there.
[3:09] So I guess that's an okay place. This could probably go down here, but normally is it always showing these items, which are the attachments?
[3:21] It will show them unless you want us to not show them.
[3:25] It's probably good because if someone else goes into grannicus and they're looking at our minutes, if they click on that, they can open that document, isn't that right?
[3:33] Yeah, if they're looking at the minutes, I'm not talking about the agenda, but the minutes. Yeah. Well, it looks like I mean looks like it would be in both cases. Yeah, they're looking at the agenda. They'll have the attachment. The nice thing about the minutes is that you can add those in.
[3:47] Like if you receive something after or during the meeting, did you get prior to the agenda?
[3:54] You can add those into the archives post meeting too.
[3:57] Okay.
[4:00] And yeah, because those are the questions I'm going to have for you.
[4:03] Okay, so here's that motion. And here's this talk. And then here's the motion.
[4:10] Here's the vote. Okay.
[4:14] And we had a lot of items obviously on this one. This was a big meeting.
[4:22] this is the 316 meeting, right? Yes, yes. Okay. This is where it's still wrong. This right here. And I think I can fix that on the minutes myself by deleting that.
[4:35] I don't think it's that it's being built in. And I noticed that the other day when I was playing with them that I can delete this myself.
[4:43] Yeah, when I do the minutes, I delete that. I was just thinking it was showing up by itself, but that's not really the case
[4:50] It's within the minutes that I have the power to delete that. Yeah, just going into it. So I can close it go in and edit that and get rid of it
[5:00] Can't I? Yep. So, you don't even have to close it. You would just, yes, scroll down and then you're going to click on to that. And I think you can just click on to the name. Yeah, I think I can. Well, okay. Yeah, just click. No, that's right. Click on there. Right click and delete. No, no, not right click. Just click on to it. Oh, there we go. There we go. Now, that's going to bring the item into focus up at the top. Now, you can either change that or you can hit on the on the
[5:30] on the middle bar there, you hit the lead item.
[5:33] To lead that item, there we go.
[5:34] Can I ask you to make sure you want to do that?
[5:36] Yes.
[5:38] Okay, because I think I did that on another set.
[5:41] Now if you go back here, if you go to your minutes,
[5:45] and look at that again,
[5:47] and then double click on that,
[5:48] and then if you scroll down to the bottom,
[5:51] there you see that's exactly what I was looking for.
[5:56] That looks beautiful.
[5:57] And then so if there's anything else, like you've mentioned about moving, like I think you had a note that you wanted to move.
[6:04] Is that right?
[6:05] Yes, let's say I want to put this note down here in front of the motion.
[6:11] So this information is with the heading or something. I could do that.
[6:15] Yeah, so what you would do is you can minimize this document here.
[6:20] Or you can bring it into another screen. That's the way I usually do it.
[6:24] is I have this open in one screen, and then I have the other stuff, the stuff that's fine.
[6:30] Yeah, usually just move it to my screen on the side. Yeah, perfect.
[6:33] Get it out of my way. Right.
[6:35] So I could make those again. So I just go down here and make any changes.
[6:42] I do have a question for you. Let me put this back on the screen though,
[6:45] before I make any other changes. Do you see here where it's saying department public works?
[6:50] Yeah, I really don't want that there okay. I don't know how I've never seen that there before I never noticed it, but that shouldn't be there. Maybe you could put it in a ticket just to remove just that.
[7:05] Yeah, I think I think everything else looks good.
[7:08] Um, I'd like to print this off and show it to my city manager before we make any final
[7:14] decisions.
[7:15] And I can just let you know, hey, remove this or do that with that OK, like he can see
[7:21] what it looks like because I'd like to talk to him about not having this on the minutes
[7:27] itself because the motion says what they're approving.
[7:32] So and the agenda has this information already.
[7:38] Well, I don't know. I don't know. Maybe that's a good thing to have it all.
[7:45] Anyway, but definitely we don't want that to be there because no one cares about
[7:49] the department that it's coming from. Usually what I'll put in there is who
[7:55] presented the item like here director James Mason presented this item is what
[8:00] all type in there as my notes to it. Let me look at some of the actions and then, okay,
[8:11] and then the motion. Yeah, it looks really good. Okay, cool. Yeah. So you want, okay, so let me just
[8:19] make sure so when I'm doing this, we want to remove the whole thing that says department administration,
[8:27] right? Yes I don't know why that's there but it's coming it's coming over from in the agenda or
[8:36] sorry in the minutes like if you go behind the scenes. Uh-huh. If you click on like item 12A
[8:43] so if you go over to that screen yeah click on 12 and then click on 12A. Yes. Yeah it's pulling that in
[8:52] from the department office field.
[8:54] I'll just tell them to remove that.
[8:56] Yes, to remove the department office field.
[8:59] Perfect.
[9:01] Yeah.
[9:02] And I did have them,
[9:04] did before,
[9:05] under where it got into the recommendations on things,
[9:08] I did ask them to remove the presented by on the agenda part,
[9:13] on the agenda itself.
[9:15] Okay.
[9:17] Because it also gave them the capability of adding
[9:21] more than one person. Sometimes they'll have their interim city engineer do some, you know,
[9:27] reading on it, presenting on it, and that type of thing. They'll have a consultant presenting.
[9:32] So it made it kind of nice anyway. So that worked out really well just removing it. That's on the agenda.
[9:38] So anyway, so that looks good.
[9:46] So if I wanted to save this, it's saving into grannicus, no matter what.
[9:53] But how do I say that like onto my computer to put into the next meeting?
[10:00] The way I do it is I actually save it as a PDF, so I just do, I just, I just, I just right click. See, I don't know if it's going to let you do it. Right click. Now, you can do a save as, but I usually do a print. I mean, I guess you could do it this way. You can say here, save us. Let me do a right click and then print. And then I have, okay, this is going to print it to the actual printer. Okay, I guess I have mine. What do you have in that drop down there?
[10:30] here. I have my printer because we're on my computer. Yeah, is there something else in that list?
[10:41] No, it's gonna go to my printer here. Got it. Okay, so mine, I don't actually have a physical
[10:46] printer, so mine prints to a PDF. Oh, okay, it's gonna print to my computer. Yeah, so I guess you don't
[10:52] want to do that. So maybe you could do the, you could do file save as. Well, actually, I am gonna
[10:58] print it, because I wanted to show my boss, so I'll just put it on there here.
[11:02] Okay. And then I want to do a file, say that. Now, I wasn't able to figure this out before,
[11:10] how come all of a sudden it's there? I couldn't find that function before. Like, I want to save this
[11:17] right now. The clerk, agenda. Well, it's minutes, but. Oh, that's right. A minute. Thank you.
[11:25] Yep.
[11:26] I put it in the wrong spot.
[11:28] It looks like you get CC minutes, 2022 on the left, in 2022 and we can call them March.
[11:40] March 16 test, J.O.
[11:45] Now, is it, oh, that's what the problem is, is it showing this, it's not saving it as a PDF.
[11:51] Do I have to change what that type you want to be at?
[11:54] And that's why I'm not sure because whenever I do it it doesn't let me save it other than HTML
[12:01] which is fine. You can save it as an HTML document. But I can't put it back in there to put
[12:08] into my next agenda. You should be able to. Yeah, you should be able to. Let's see if you can.
[12:13] So just go ahead and hit save there. I'm going to put save, but it should be going on to my own
[12:17] computer and it does but it's not coming up as a PDF. Well because you say that as an HTML document.
[12:26] But it doesn't give me an option. I know. I know. I'm saying I have the ability in mind to print to
[12:33] PDF. I don't know why yours doesn't let you do that. But if you went over to peak.
[12:40] Okay. Okay. Let me, I'm just going to close this to peak. Okay. And then you go to,
[12:50] okay, like you're April 20th meeting. Okay. And let's see, do we have a set of minutes
[12:57] for that already in there? There should be under consent. Okay. And then if we scroll
[13:06] I'm going to open that.
[13:08] Sure.
[13:11] So I don't even put a cover letter online.
[13:13] I'm just basically attaching them.
[13:15] So it'll just have a heading on the agenda itself.
[13:18] Okay.
[13:19] And then I just wanted to see.
[13:20] I just wanted to see.
[13:22] So those are obviously your four, six minute meeting minutes.
[13:25] I just wanted to see if you click on the.
[13:27] You scroll down a little further.
[13:29] Uh-huh.
[13:30] And hit browse your computer.
[13:32] Uh-huh.
[13:32] If you go to that CC Minutes 2022, and
[13:44] I think as it's looking for custom files, see where it says custom files will above the open.
[13:52] Oh, yeah, try all files.
[13:56] Okay. So there's your 316 equal either one either that one or the one up above. I don't know how you're going to put it there. I can always do that.
[14:06] And then if you hit open and then if you hit save, I just want to see if it's going to actually save that document.
[14:14] Oh, maybe it is.
[14:15] Yeah, you have to save. Yeah. So it's not uploaded yet to the thing yet.
[14:19] I
[14:22] just want to see if it's actually going to work.
[14:24] Okay, you have unsafe changes.
[14:27] Nope, it's not the way it's doing that.
[14:32] Saying you have unsaved.
[14:37] Sometimes when it does this kind of weird stuff,
[14:39] this is what I do.
[14:41] And I don't ask me why.
[14:43] I just come here, go space space, back back.
[14:46] Dot, dot, dot, back back.
[14:50] I do this because I can't get it to allow me to do it watching Uncle JJ and it's still
[14:58] not allowing me to.
[15:07] I'm wondering whether it's not letting you save the HTML document, so I'm just trying something out here. It's weird.
[15:27] It is saying pending upload. Maybe it takes a while to upload. It shouldn't take that long.
[15:45] I think it's going to be best to try to save it into a PDF if we can figure out how to do that. I think it's going to be best to try to save it into a PDF if we can figure out how to do that.
[15:51] and then insert it.
[15:57] And that would also be good because I then print on minute paper for the minute book on good paper.
[16:07] So I have it only in Brannicus and not into my drive properly. I don't know that I can page number it and that type of thing for my original minute book. So I will need it there.
[16:21] please refresh. Okay. Yeah, so it doesn't look like it's taking the HTML, um, that stinks. Yeah,
[16:30] I'm getting the same message you're getting. Yeah. This literally doesn't like that type.
[16:38] No. Um, if we could figure out how to take those minutes and save the, oh, let's try this. Let me,
[16:48] Let me try taking those minutes this way, two minutes and 2022 and what if I right click open
[17:06] with now it doesn't try choosing another app, the different one like that.
[17:15] No, no, no.
[17:16] Just wait for F.
[17:17] Yeah, so right click open with,
[17:22] oh, where you go, convert to Adobe PDF right there.
[17:25] So you'll help up about two or three from where you are.
[17:28] Oh.
[17:29] Try that.
[17:31] Why am I
[17:35] didn't even see that?
[17:36] Of
[17:39] course, I don't know where the heck you put it.
[17:41] Yeah, I didn't save it.
[17:43] Is it an opening up somewhere else?
[17:45] I don't know.
[17:51] It shouldn't. What's this? Oh,
[17:59] there it is. There it is on the task bar all the way across
[18:02] from the bottom. Oh, here we go. Yeah. Oh, it's what it's doing. It's opening on my other screen.
[18:11] Let me bring it over. Oh, okay. Here we go. It's not showing this. It's not showing that logo
[18:20] as a PDF. It looks like everything else is there. So I guess that would be a
[18:28] question. Looks like I need to get rid of some spacing after that. Okay, so here's
[18:36] this and then I just now need to do a file save as.
[18:42] And I'm just plain. So I'll just
[18:46] keep putting in there. I just need to remember to delete all this stuff because someday in the future
[18:52] someone's going to go, what is all this? Okay, so we're going to save that there.
[19:01] Now, is it there?
[19:15] Oh, there it is. So, but the only problem is it doesn't have the logo at the top.
[19:22] Can that be another ticket that you could try to figure out for me?
[19:27] I wonder if you downloaded if you're going into a PDF if you're going to have that logo there.
[19:35] Let me see.
[19:46] Microsoft PDF.
[19:49] That's weird.
[19:50] It shows on mine.
[19:51] That's it.
[19:52] I wonder.
[19:54] Is that because.
[19:58] I thought maybe
[20:00] There was like, I thought maybe it was sometimes, you know, if you get an email with pictures in it, sometimes it doesn't. Yeah, yeah, I wonder if I maybe I could ask my IT guy if maybe he can make it open. And maybe I'm doing something wrong at this end because it shows on yours. The logo. Yeah, so this is what let me show you mine really quick here. This is. Let me unshare mine. I'll just unshare my screen. Where am I at here? I got to find it again. There's no words that.
[20:29] I don't know where you are on here.
[20:34] I'm just going to close all these things that I'm in.
[20:38] Oh, here we go. Stop share.
[20:43] Let you share yours.
[20:44] So this is, this is mine.
[20:46] So what I typically, can you see my,
[20:49] but this is the minute, March 16.
[20:52] And then I just go right click.
[20:55] Print.
[20:56] And I have a destination is because I don't actually have.
[21:01] a, I don't actually have a printer, so I just do Microsoft print to PDF. And then when I hit print,
[21:09] ask me what I want to save it as. Let's see, let's see what
[21:18] that looks like.
[21:21] So if I go over to the folder, downloads folder, test SPC, but
[21:32] it actually puts,
[21:32] actually puts the logo in the center. Yeah, puts the logo in the center and then it gives me the
[21:41] date and the time for which I printed this. I'm going to run over to my printer and grab the
[21:47] one that I printed in the HTML and the reason I say I printed it to the printer and what I can do is
[21:55] just scan it into my thing and it automatically will scan as a PDF. So that may work as well.
[22:01] Okay, let me let me see what it looks like the one that printed. I'll be right back. Okay.
[22:52] Yeah, it looks really good. It looks like yours with the logo in the middle.
[22:58] I can go into my emails and I'm
[23:14] just going to save it into my thing here and see how it looks.
[23:20] And I'm going to name it, okay,
[23:42] I'm going to open it, and it looks really good.
[23:47] Yeah, so I printed it from the HTML.
[23:51] I scanned it, and it saves it when I scan it as a PDF.
[23:57] Oh, okay.
[23:58] Okay.
[24:01] So my thing, my problem might, I have to check with the other gal that's putting the hard copies of my minutes.
[24:10] Once it's a final, how do I get the page numbers on there? I think she's doing it in PDF. I don't know if she's doing it in Word.
[24:18] So, um, one thing, let me move this over here. I want to share my screen again. Where'd my share thing?
[24:26] I just wanted to let you know I got rid of the department.
[24:29] Oh, nice.
[24:30] So, if you want to create another set of minutes.
[24:33] Yeah.
[24:34] Yeah, this is.
[24:35] Yeah, this is all just test anyway.
[24:38] So, um, let's see.
[24:41] I'll go stop.
[24:42] Stop my share and then you can go ahead and.
[24:45] Are you maybe able to do it anyway? Let's just see.
[24:49] I've lost the picture of where I just have to find where it's at on all these little screens here.
[24:57] Let's see, that's grand a kiss.
[24:59] Oh, here we go.
[25:00] There you are. Okay, so let me do a share screen and this one share. Okay, so here it is.
[25:12] So that looks, it looks good. Okay, cool. So I can do it that way. My only thing on that is does she do the minute book with, I'm trying to get down to the bottom. Here, let me just.
[25:30] But see how the little click on these things here, they're no longer blue, they're no longer available.
[25:40] So if that's going to be the case in the end, there's no reason to have this cover page or this.
[25:50] What this is is consent calendar and they do one vote for all of them.
[25:55] So to have all these will be useless because no one can click on that and open something do you see what I'm saying?
[26:04] Yeah, because you're making an image out of it as opposed to
[26:09] Yes
[26:11] So what you want to do
[26:13] So
[26:22] that would be the next thing that would be
[26:27] And I think that looks kind of funny for my minute book, for 100 years down the road,
[26:32] they're going to go, what is all that?
[26:35] You know, instead of it just being the minutes of what their vote was on the item.
[26:42] So I think that having that...
[26:45] So you don't want the attachments then?
[26:47] I don't think I want the attachment info, the cover page and the attachment showing on
[26:52] there, especially because you can see once I turn it into a PDF, you can't utilize it
[26:58] to jump into anything anyway.
[27:00] If anyone wants to get into those attachments,
[27:03] they can go to the agenda.
[27:05] The agenda for that date will have all of that.
[27:08] That's true.
[27:09] This minute book is strictly for the minutes
[27:14] that will be an original forever.
[27:18] Because our minutes go clear back to the early 1900s.
[27:23] So yeah, so I think that's best there only because we're having to save it that way.
[27:38] So, what are your thoughts?
[27:41] Let me see if it's something I can do.
[27:49] Trying
[27:54] to figure out how to make this small again.
[28:09] I'm just playing around here for the moment,
[28:11] just to see April 6.
[28:18] I
[28:36] wonder if this updated that,
[28:42] this one because it was saved earlier.
[28:46] This is what I wanted to do. It's now saying new and like this.
[29:18] So this is a new one I just created from the April 6.
[29:26] And I do see that you did get rid of the department, did disappear off here.
[29:30] But all the attachment things are there.
[29:37] Okay, so I remove.
[29:39] If you want to do it one more time.
[29:41] So if you could click close that out.
[29:44] And create a new one.
[29:47] I think you should. Yeah.
[29:50] Yeah, sorry.
[29:50] Another new.
[29:52] And we're going to do the HTML minutes.
[29:55] And we're going to do.
[29:57] April.
[29:57] 6
[30:00] So I remove, if you want to do it one more time, so if you could close that out. And create a new one. I think you. Yeah, yeah, sorry. Another new, and we're going to do the HTML minutes, and we're going to do.
[30:23] and that's the second one.
[30:26] Okay,
[30:29] and more to see what that one looks like.
[30:39] Much better. Doesn't that look cleaner?
[30:42] And then for consent, it has all the items.
[30:46] And then down here is what they're doing.
[30:48] Same with these.
[30:50] Much nicer. Much cleaner.
[30:53] I like that.
[30:57] Okay. Yeah. That looks good to me. I'm going to print this one.
[31:09] I'm just going to go there.
[31:10] Okay. I'm going to print that just because. Now, okay. So I printed it now. Can we try to save
[31:19] this one? So if I did a right click, save as this is where I seem to have the problem.
[31:28] Because it doesn't give me an option here.
[31:33] Right, but I think what we did the last time was we did red and
[31:36] cancel there.
[31:41] Right click somewhere in there.
[31:48] I think we saved it and then I went into that.
[31:51] And then you opened it as a yeah, so I think.
[31:54] Yes. So I would have to save it and then open it and then save it.
[32:01] No, because we weren't able to save it as something else. Where are we?
[32:06] Well, I think you saved it as HTML. And then when you went in to open, you clicked on like
[32:10] open with something and it said with PDF. So let it save as.
[32:17] We'll do web page. You can go here. Yeah, that's good. We'll just call it.
[32:27] April 6th test, JL2.
[32:30] Okay.
[32:31] And hit save.
[32:34] And then.
[32:36] And go down here and open it.
[32:39] Okay, so here it is.
[32:41] Yeah, so.
[32:42] And I think.
[32:43] Yeah, this is where you did open with.
[32:46] Convert convert.
[32:47] Oh, no, sorry, convert to WP.
[32:48] Yeah, that's right.
[32:49] Yes.
[32:50] And then that saves it somewhere for it opens in the PDF at some point.
[32:59] Yeah, this one here.
[33:01] Close that one.
[33:03] Sorry, I'm on my other screen.
[33:05] Wait for the program to respond.
[33:09] Close the program.
[33:11] I am trying to do it twice.
[33:14] Okay.
[33:16] Now
[33:19] try to secure.
[33:25] Okay, there it is, but it is still doesn't have this when I open it that way.
[33:34] What I wonder, hmm, and then you said you scanned it, right, is there with or something?
[33:41] Yeah, when it's like this, it's, it has these still available, the blue, right, because
[33:47] when, when you're going to publish the minutes, you're going to publish the HTML minutes out
[33:54] to the website, so that way your constituents can view that, and then that jumps them right to the spot in the video.
[34:04] All right, so that's going to be the thing I'm going to end up meeting your health with again after I do my next set of minutes.
[34:10] Because I've already done the ones for the six.
[34:13] Right.
[34:13] Now we'll have to wait till the 20th to take those minutes or the ones from the six to publish.
[34:21] Yep, so if they're out there for, was there two meetings on the sixth?
[34:28] Is there a special meeting?
[34:29] Yeah, there was.
[34:31] There was, but I've already created those in a word document and put them into the agenda for April 20th.
[34:40] But I can't distribute them until they've been approved, so that would be until after the 20th.
[34:47] Right, so do you want, do you want to set up a date, a time for after April 20th to go
[34:56] in and like maybe on the 22nd, so I can show you how to...
[35:00] I can. I think what I'm going to do is I'm going to go in. I'm going to delete all these ones that I've just done for the six. I'm going to re-save them and have them nice, clean looking like this. And then I'm going to put them. Oh, how do I get it into the agenda wasn't going to the agenda was it? Remember you said you saved it as you scanned it as a PDF or something. And then you added you added the attachment in. I mean, you've already
[35:30] done it with the word documents before. If I wanted to go in and save this one, sorry I'm
[35:37] gonna zoom right now, if I wanted to go in and save this one right now into my minutes
[35:42] this on for the 20th, can I do that?
[35:47] Do you know what I'm saying? And then but do it from
[35:51] grannicus into it because isn't that what's going to happen in the long run? Well you want to know
[35:57] because what you're going to want to do is you're going to want to publish the
[36:03] meeting, the minutes from the archive of the sixth. You're actually going to
[36:08] go into the archive. So the sixth and you're going to publish them that way. So you
[36:17] want me to walk you through that now or you want me to walk you through that on the
[36:20] 20th? Well, if you walk me through this, I'm putting these minutes instead of the
[36:26] The ones that I already put in there that were Word documents, can I attach this, not
[36:32] this PDF one, but the one that's in HTML?
[36:35] Yeah.
[36:36] Let's see.
[36:36] Do you want to save?
[36:37] No.
[36:37] Let's close that.
[36:39] Like.
[36:39] So, if you go back over to Granicus, if you go, let me close this.
[36:50] Sorry.
[36:51] Five million things open.
[36:53] Sorry.
[36:55] So you can remove, why don't we remove the April test one and two there goes. Yeah, but I think this one is the one with the
[37:09] border supervisors. So that one needs to be deleted. Yeah, go ahead and go ahead and delete that. So just if you highlight it and then there's a delete button.
[37:18] delete, delete it. Yes. And then I'm going to delete all of them.
[37:24] Right. Delete. Yes. Thank you for I just want to I figure I might as well do this.
[37:30] And then I can delete the minutes that I put in there from a word document. And then we can call this part done. Do you know what I'm saying?
[37:37] So I'll create now. And I'm going to create it as that. And I'm going to name it.
[37:42] Um, 2022.04.06, um, city, council, regular,
[37:58] um, and I'm just going to leave them like that without it say an HTML, because eventually I'm just going to have to, well, yeah, it, uh, hit create document.
[38:09] Yeah, I'm just going to do create then and not even use the HTML at the end. So there we go. And if I open it right now.
[38:17] It looks good to me. Now can I take this document from here and put it into my my agenda for the 20th? That's what I wanted to see.
[38:33] Do you see what I'm saying?
[38:35] Yeah, and then again, you want to save it as that PDF, I mean, I can because it's not
[38:40] letting you, it won't let you put the HTML document into peak. I don't know why. I'm going to,
[38:46] I'm going to ask why that's the case, but whatever reason. Okay, so that was the whole point of,
[38:53] that's why we have to create it into a PDF and then you have to take it and that's why we're
[38:59] creating it as a PDF because it won't accept the HTML.
[39:02] Now, when the minutes get approved, I'm assuming they get approved on the 20th.
[39:07] On the 20th, I just have to publish this.
[39:08] For the 6th.
[39:10] That's right.
[39:10] So you're going to click on the highlight button.
[39:12] Uh-huh.
[39:12] And then you hit the Publish button.
[39:14] Mm-hmm.
[39:15] Okay.
[39:15] And then that should change.
[39:18] Okay.
[39:18] It should change.
[39:20] Did you actually hit the Publish button?
[39:21] No, I didn't because I don't want to publish yet.
[39:23] Well, I just want to show you what it's going to look like.
[39:25] Well, what can we remove it?
[39:27] Yeah.
[39:27] Oh, yeah, we can unpublish it.
[39:29] Oh, if I publish it.
[39:30] Yeah, you see it says Publish, yes.
[39:33] Oh, Publish, yes, yeah.
[39:36] Yeah, so what that's gonna do is,
[39:40] if you could do me a favor, go to the Admin tab.
[39:44] Oh, Admin, okay.
[39:46] Nope, not the app, sorry.
[39:47] Admin, okay.
[39:49] And then click on Views, Vi, EWS, and then double click
[39:54] on the Santa Paula content.
[39:58] So down at the bottom you see
[40:01] So, when you click that publish, that takes the title of the minutes, and it plugs it in. Now, the same thing, if you want to take that down, you can leave the screen open. But if you go to the tab, you have open to the left, but when that says views. This one, okay. And then go to your archives tab. And then we're going to go into that April 6th meeting. And you're going to
[40:29] edit and go to minutes.
[40:34] And then you're going to click and highlight that and then hit the publish button
[40:37] again. And that's going to unpublish it. You see it says no. Okay. Publish, no. Yeah. And now
[40:42] if you go back over to that screen and refresh that screen, that will not show up. So if you just hit
[40:49] hit F5 on your keyboard or yeah, you can do that one. That will do that will do the same thing.
[40:54] Okay. Now you can see it's gone. Oh, nice. Nice. So on the. You can see I'm behind schedule. Look,
[40:59] I have all these minutes, I just haven't put them in yet.
[41:02] And if you have them in a, like, if you have them in a PDF format,
[41:06] I can show you how to add those in so you don't have to go back
[41:09] and reinvent the wheel.
[41:11] Oh, I don't have them created properly in the HTML.
[41:14] I went through the back door.
[41:16] What I was doing is I was creating an agenda in word with the agenda.
[41:23] And then editing that agenda and saving it as minutes.
[41:27] So, that's how I've been getting my minutes done.
[41:32] I just open up at the agenda, edit it, and then save it as minutes.
[41:39] That's what I've been doing for all my minutes.
[41:41] So, right.
[41:42] So, what I was going to say is if you don't want to, at least for the other meetings from
[41:49] February to March or February through April, if you want to just publish a set of minutes
[41:56] that isn't HTML, you can do that through the system as well.
[42:01] Yes, and I do have instructions on doing that.
[42:05] I just have a cap up, you can say, I did this one.
[42:07] Okay. See, I did do that one.
[42:10] Okay. I just haven't taken the time to do that again.
[42:14] Gotcha. Okay. I just have to get that.
[42:16] Perfect. Then if you know that's one less thing.
[42:20] So if you want, we can maybe, if you want to just meet for an hour,
[42:25] maybe on the 22nd? Are you working on Friday the 22nd? Friday the 22nd. Let's see. Now I'm here on the 21st, though.
[42:36] Okay, let me see. Oh, I may not. I won't have minutes done for the 21st, though, but the ones for the 6th can then be published.
[42:45] Right. I don't think I'm going to have an issue with that. I think I'm just going to be able to go click. I see how to do that.
[42:50] Okay. So I think I have a problem there.
[42:52] Yeah, if then if you want you can just give me a call if you run into a problem, but otherwise we'll just assume that that's good
[43:00] Well, well, I'm on this screen just so that you know here's April 6th. Yeah, here's March 16th
[43:07] Yeah, this was a problem. I was out of town and they did a special meeting on March 16th
[43:14] And it's not showing up here and I don't
[43:18] know how to go in and find it.
[43:24] Well, it looks like there's two separate meetings.
[43:27] No, March 28th.
[43:29] They did a meeting on March 28th and someone here at the office went into Granicus and I
[43:33] think they just took a PDF and threw it into Granicus but if you go here, let me go into
[43:39] here, where am I at?
[43:42] Close that.
[43:43] Let me go into here.
[43:45] I'll show you.
[43:45] they didn't see it. They didn't do they didn't do the recording. I know there was no recording. It was a special
[43:52] Russia meeting. And here it is. This is the meeting. But the document that was there really wasn't a
[44:03] document. But here's the meeting. And I need to now create that it's there on our website. And I need to
[44:12] throw the minutes into it. Yeah, so I'll show you how to do that. If you go instead of going to
[44:18] through peak, if you just go to back to the platform or the medium end, yeah. Uh-huh.
[44:26] Go to the events. Um, events. Yep. And then go to back up to the March 28th. Okay. So you see where
[44:40] So if you click on if you click on to that the name of the meeting this one here or over here view agenda. Well, that's going to get if you click on view agenda. It's probably going to show the PDF.
[44:52] Okay, so I just want to show you what I think they did so. Okay.
[44:57] So they didn't recourse, so this is it.
[45:00] Broadcasting events. They didn't create a recording of it. No. Okay. There is no recording. And that's how it's going to be on our special meetings. We don't record those special meetings. Even though I'm pushing start and stop when I'm doing minutes.
[45:17] So let me walk you through what you're going to do with this one. No. Okay. I wonder if I need to take notes. I probably do. I can send you for the rest of your life. I can send you. I can send you the article on.
[45:29] how to do this. I'm going to walk you through it right now. If you could just click on the
[45:34] Agenda tab for me, I just want to double check and make sure I'm not.
[45:40] Okay, so they
[45:41] looks like they did put together a quick agenda down at the bottom, but it looks like they just
[45:48] attached an agenda to the webpage. It looks like I was out of town and they had to have this
[45:56] published then and I didn't have my computer with me so I had no way of doing it so someone else
[46:03] just went in and attached the agenda so the meetings created but everything else is not so yeah
[46:12] they published it on March 31st and they published it through peak okay so they did do that okay
[46:19] okay so what we're going to do is let's go click on the events tab for me one more time
[46:24] And we're going to go back to our March 28 and over in the actions for the March 28, there's an L actions button click, create archive. It's the one all the way down at the bottom.
[46:40] What this is going to do is it does the archive record you're about to create does not have a video file associated with it and then upload video if you want to, but you're not going to do that.
[46:51] So just hit yes, create archive.
[46:53] OK.
[46:54] Now what this is going to do is you see it popped you over to the archive folder and then it says,
[46:59] sorry, we're not able to locate an available server for this clip.
[47:04] This takes a snapshot of the agenda information and it creates an archive for it.
[47:10] Now, because you created it today, it puts the date of today and the time of today in the archive.
[47:18] So what you're going to do is in that date field, exactly, you're going to select March.
[47:25] Oh, that's the year.
[47:28] Oh, when you want to go.
[47:31] 22.
[47:33] So yeah, yeah, that's the one you want to use.
[47:36] There we go.
[47:38] That's a whole year ahead.
[47:40] 28.
[47:41] Okay.
[47:42] And then the time is going to be military time.
[47:44] And so that is right now, that's 150 if the time for I think they did for 30 for 30. So that would be what's that 15 30. I think it's night. Yes, 15. Sure. That'll work.
[48:02] 15 30. Yeah, something else. When you talk about that, that'll work. That's close enough. Okay. And then if you scroll down, there's a save button down at the bottom. Okay.
[48:12] Okay, and then save this.
[48:14] Yep, and then have this happen again,
[48:17] I could call that number and say,
[48:19] hey, this is what happened and they can walk me through this again,
[48:22] couldn't they?
[48:23] Yeah, but I'll send you the article on the step-by-step process.
[48:27] Okay, okay.
[48:28] And then now, if you go over to your view page,
[48:31] which I think you have open in another tab, maybe?
[48:36] No, I don't think so.
[48:42] your Microsoft Edge, let's see.
[48:44] No, no, I guess not.
[48:45] Okay, maybe you close it down.
[48:46] I wasn't paying attention.
[48:47] That's all right. I'll just go into events again.
[48:50] What you're going to do is I go to admin,
[48:53] sorry, and if you want to right-click on the admin button
[48:56] and open it in Indie.
[48:58] That's okay.
[48:59] I'm going to click on the views again.
[49:01] On views, all right.
[49:03] Then double-click the Santa Paula.
[49:06] C-A.
[49:07] Okay.
[49:08] Now, if you scroll down to the bottom,
[49:09] you're going to see now we've created a March 28
[49:12] archived for it. You'll notice the duration is zeroes. And we do have an agenda and now I can put
[49:20] the minutes in there. That's right. So that's it. So this is on our website now. Yeah. Hey, okay,
[49:27] I was really worried about that going, oh, I have those minutes done, but I don't even know how to put
[49:31] them into Granicus. Yeah. And if you want to find a put them in anyway, but yeah. And the other thing
[49:38] you can do is if you want to change the name of those to be instead of City Council, maybe you want
[49:43] to say City Council special or City Council regular or whatever you want to do. There's in the actual
[49:48] event or in the archive I should say, you can change the name to be whatever you want it to be.
[49:55] So here or on so where you're going to do it is actually so keep that screen
[50:00] What are the other tab you have there that says, okay, go to your archives, and then in where it says city council for six, if you click on that and click edit, it's going to take you into the basic file properties of the meeting. Very first part of it says name. If you wanted to change that to regular regular, then you just put that in and scroll down and hit save. And then if you look now, if you.
[50:28] What's the save happens if you click on that other tab and refresh it?
[50:33] Here we go.
[50:36] Regular.
[50:37] That's good because if you look, this is where I've been having a difficult time here
[50:45] as well.
[50:46] If you look in peak and let's say you look at the calendar, this is really hard because
[50:55] we'll see this says this is the special meeting and this is the regular and all they say
[51:00] is City Council and I have two City Council meetings in one day, it would be nice if here when
[51:07] I create the meeting that this say City Council special and this say City Council regular.
[51:18] I've had to catch these people at times.
[51:21] Definitely something I think that we're looking at doing to include the meeting type.
[51:29] in the in the in the. Yeah, so I can let me see if I can find that again. I wouldn't mind going back in there and doing that. So that was under.
[51:42] Art was archives. Well, the first thing you're going to do if you're wanting to create. If you want to create an archive, you're going to do it from the event.
[51:53] So if you don't have a recording, is that what you mean?
[51:55] Oh, if I wanted to change that naming, oh, yeah, no, no, you would go to archives.
[52:03] It would be archives, okay.
[52:05] And then council.
[52:06] So the one I put in there, I've changed that from city council to city council special.
[52:12] That's the one without the duration.
[52:14] But if you wanted to change, I don't know like the 316, it would get two meetings on 316
[52:19] as well.
[52:20] Yes, well, let me just do this one.
[52:22] And so I would go edit, and that was a special as well.
[52:26] So I just do special, oh, nice.
[52:29] And then just scroll down to the bottom and hit save.
[52:31] And that will update the view page too.
[52:35] OK, nice.
[52:37] OK, so then that's going to show that way.
[52:39] Yep, if you just refresh that, yep.
[52:41] So the special, regular, special.
[52:44] Yeah, I like that.
[52:45] OK, I'll have to get those all up to date.
[52:48] Of course, we only go back to January.
[52:50] So I think I did December as well.
[52:54] Yep. Looks like you've got back to the central one looks like.
[52:57] Yeah. So I can go in.
[52:59] See, I was putting my minutes in.
[53:01] I just haven't had a chance since back when it's been so hectic busy.
[53:06] So, okay. Yeah. That's looking good.
[53:10] Okay. See, I just needed more.
[53:11] Like, well, what about this and what about that?
[53:14] I don't know these things unless someone tells me about it.
[53:17] So I appreciate you looking into these things as well.
[53:21] Yeah, of course.
[53:22] OK, what else?
[53:23] Anything else?
[53:26] Not for today, I don't think, but did you
[53:28] want to try to get back together, maybe the end of the month?
[53:33] Yeah, let me.
[53:34] Like a week of the 25th, maybe?
[53:37] Yeah, I'm just looking at my calendar.
[53:40] Let me close that one.
[53:41] The week of the 25th, OK.
[53:46] I'm pretty open that week, so you just tell me what works for you.
[53:51] I have a gen to go out on the 28.
[53:54] So maybe Tuesday, the 26th, I already have an 11 to 12.
[54:02] So if you want to go first thing in the morning, like nine in the morning, oh, sure, we could
[54:07] do that.
[54:08] Yeah.
[54:09] Okay.
[54:09] So if you send me something for the 26 for 9 a.m. that would be great.
[54:16] And this will be review from April 20th.
[54:23] And we'll see how far I got and I'll try to make all these changes and do all these.
[54:29] I'm going to go in and try to update those April 6 things into a PDF.
[54:35] And if I can, oh, were we able, we weren't able to download that PDF, were we?
[54:42] Were we into it?
[54:45] Uh, so you saved it as an HTML and then you, then you, then what you did when you went to open it and converted it to a PDF?
[54:52] Yes.
[54:53] So you were able to do that and you would be able to do that, but was I able to install it?
[54:59] and I'll...
[55:00] Local. Let me do that. I don't know about the logo thing. That might be something you can just check with your IT person on why that's not. It might be, yeah, because it might just be blocking something from. Yeah. Let me install one. I think it was the April 6 regular meeting. I can always delete them. Let me just go in and see if I can do the one that I saved into a PDF just real quick while I still have you here.
[55:27] take me a minute, here's minutes, and down here I will tell it, browse.
[55:41] Okay so we
[55:42] wanted, what
[55:47] did we say? So you were saving it?
[55:54] So whatever the file name is?
[55:58] Yeah I think I saved it here
[56:00] is this but that's not it of course. It's not showing there.
[56:08] We may have to figure out how to get
[56:10] a PDF in there.
[56:14] Wait a minute. Did you save it as an HTML first? What did you do first? I did. I did. I did.
[56:20] But I did. Let's see. Let me see. I could go here. I thought I had saved it.
[56:27] Council on that. I thought I had saved it as a PDF because I think I did. Maybe we got
[56:33] sidetracked and I didn't. So I'm going to go into 4 archives here and let's do this one.
[56:44] No, this one.
[56:47] Add it in minutes.
[56:53] And I did. I saved it. Well, let me open it.
[56:57] Yeah, you double click it. Yeah, and then you did what you did say that. Yeah. Yeah, and then and
[57:06] I guess I didn't maybe
[57:07] I don't know if we deleted it, but anyway name it bed name it
[57:13] So I'm gonna name it
[57:16] 2022.04.06
[57:21] regular
[57:22] minutes
[57:24] and these are HTML and I'll save it, then I'll go over here, I'll go here, and so what you're
[57:38] going to need to do there is because you're looking, go ahead and open that back up again.
[57:42] Oh, there it is.
[57:43] Yes, then I'm going to open it and then that's going to convert it and it'll probably open up
[57:54] down on your task bar as that whatever.
[57:58] Yeah, because I just want to make sure that it's
[58:00] saving it. Okay, it's not. Oh, we lost it before. We couldn't find it, remember?
[58:06] Well, I think it was opening up the program, right? And didn't it open up like
[58:10] like the PDF eventually opens up on there.
[58:13] Oh, there it is.
[58:15] Okay, so now do file, save as I think.
[58:21] So,
[58:25] and then you could save it just like that
[58:26] and without the HTML I think.
[58:30] I'll call it a PDF just because for the moment,
[58:34] but I'm just gonna do that because.
[58:36] And then it's saved.
[58:38] I just wanna make sure I don't have
[58:40] another one in a pdf. I'll do that and save it. Okay, now if you wanted to add that to peak
[58:50] then I go here back to close this one. Sorry. Yeah. Close that. Yeah. Then go into now.
[59:07] It's raining and snowing here.
[59:10] Really?
[59:11] It's Colorado, aren't you?
[59:13] No, I'm in Oregon.
[59:14] We're having a freak weather thing this week.
[59:18] Yeah.
[59:19] Yeah.
[59:20] So you click edit.
[59:21] And let's see if I can get that one to go in this time.
[59:24] Trying to remember what we did.
[59:26] And then browse. Yep. And so there it is, four, six regular minutes up at the top. Oh, okay.
[59:33] And then you just either open it back, like, open it. Yay! And then it has saved. Yeah, if you can save it.
[59:41] And it worked. Okay, good. I'm going to play with that and I'm going to create both of them and get rid of
[59:48] the word ones. What I need to find out from my other gal that's been printing in my book is can she make
[59:55] the page numbering from a
[1:00:00] Government versus a word document. That's what I need to find out from her because that's in my, my original minute book. That's how we do that. We have these big, thick books because they're forever minutes and they get stamped and signed. So, okay, I'm so happy. I think I got it. So I forget. So let's see, we so we have you for the 26. Thank you so much, Mike. I appreciate all your help today. It went really well.
[1:00:28] You bet all right, but we'll see you on the 26th at nine o'clock anything comes up before then let me know though, okay sure