1
00:00:02,860 --> 00:00:17,850
All right. Welcome everybody to this board meeting for the the PID and I'd like to call this

2
00:00:17,850 --> 00:00:23,050
meeting to order and welcome everybody. So let's go ahead and start kind of the first

3
00:00:23,050 --> 00:00:29,750
item of business on the agenda is a board member report. Anything from the other board

4
00:00:29,750 --> 00:00:33,250
members that they would like to discuss to get this started.

5
00:00:36,380 --> 00:00:41,740
Things going well, we've got interest in land and we've got sales that are occurring

6
00:00:41,740 --> 00:00:43,260
but we're nice to see progress.

7
00:00:44,320 --> 00:00:44,760
Fantastic.

8
00:00:45,520 --> 00:00:48,120
And Joe, I know that some of the road work has been progressing.

9
00:00:48,120 --> 00:00:53,240
Do you want to give a quick update on road work that's been completed and that's projected?

10
00:00:54,400 --> 00:01:04,360
60 West has been paved, 275 West has started and 500 South will be partially completed as part of the 275 project.

11
00:01:05,300 --> 00:01:10,880
Fantastic. That's great. Good to see progress happening and things moving forward.

12
00:01:13,640 --> 00:01:21,140
With no other board member reports, we'll move to the next item on the agenda and that's the approval of the minutes from the prior meeting.

13
00:01:21,140 --> 00:01:30,200
So the prior meeting was held January 6th, 2026, and the meeting, the minutes summarizing

14
00:01:30,740 --> 00:01:34,620
what was discussed at that meeting are listed in the board packet.

15
00:01:35,980 --> 00:01:40,000
Is there a motion to approve these minutes from the prior meeting?

16
00:01:41,740 --> 00:01:43,880
Yes, I'd be happy to make that motion.

17
00:01:45,680 --> 00:01:46,900
And can I get a second?

18
00:01:47,800 --> 00:01:48,040
Second.

19
00:01:48,860 --> 00:01:53,020
It's been moved and seconded that we approved the minutes from the prior meeting on January

20
00:01:53,020 --> 00:01:56,240
6th, 2026. All in favor, say aye.

21
00:01:56,880 --> 00:01:57,200
All right.

22
00:01:57,440 --> 00:01:57,720
Aye.

23
00:01:58,380 --> 00:02:01,680
All right. It's unanimous. So those minutes have been approved.

24
00:02:02,580 --> 00:02:07,320
The next item on the agenda is annual OPMA training.

25
00:02:08,280 --> 00:02:13,200
And so for this, Jade, you want me to turn it over to you to review this line item.

26
00:02:14,140 --> 00:02:31,020
Yeah, so as we when I when I was looking at the agenda and just looking back at the minutes from January 6th, I realized we didn't have we didn't have that training done as part of it.

27
00:02:31,580 --> 00:02:37,700
So normally you have to do this once a year each trustee depends on if you sit on other boards.

28
00:02:37,700 --> 00:02:48,900
I'm not aware that any of you do, so I have a quick presentation that satisfies that training requirement and then we'll just note it for the for the minutes for the next one.

29
00:02:50,040 --> 00:02:57,840
And so what I have is a let me share what change what I'm sharing to this quiz.

30
00:02:59,420 --> 00:03:05,200
And you go through there's 10 questions, we'll go through them really quick and then that'll be that will be that.

31
00:03:05,200 --> 00:03:23,120
So the Open and Public Meetings Act is what this annual training is for and this is the first question is the legislative intent of the Open and Public Meetings Act is for public bodies to deliberate and act civilly, respectfully openly or transparently.

32
00:03:23,860 --> 00:03:26,580
The answer is in the name, it is openly.

33
00:03:26,580 --> 00:03:34,620
The others are byproducts of it, but the answer is openly, and that's defined in code.

34
00:03:35,120 --> 00:03:39,300
The second question is, and feel free to, if you have any questions or clarification

35
00:03:39,300 --> 00:03:42,880
that you'd like to make, feel free to stop me, but I'll just kind of go through it.

36
00:03:44,480 --> 00:03:47,400
Number two is, how is it corem defined in the act?

37
00:03:48,540 --> 00:03:51,360
A is a simple majority, B, three or more members.

38
00:03:51,360 --> 00:04:01,720
C is the minimum number needed to hold a valid meeting and D is the number of people needed to conduct official business of the body.

39
00:04:03,220 --> 00:04:13,960
And the answer is simple majority. And this is all of these things are true except for B for all of them, but A is how it's defined in the act.

40
00:04:13,960 --> 00:04:22,440
Number three, how soon do approved minutes need to be posted to for the public as within

41
00:04:22,440 --> 00:04:26,900
three business days after approving the written minutes? Was it 30 days after holding the

42
00:04:26,900 --> 00:04:32,180
open meeting or within seven calendar days of approving or D as soon as reasonably possible?

43
00:04:32,640 --> 00:04:37,720
The answer is, is three and that is within three days after approving the written minutes

44
00:04:37,720 --> 00:04:43,360
of them. So what that means is these ones will be posted to the public notice website.

45
00:04:43,360 --> 00:04:46,980
that we just approved, now that they've been approved.

46
00:04:47,320 --> 00:04:51,080
So if it was within 30 days of the holding that January meeting,

47
00:04:51,080 --> 00:04:53,300
we're obviously past that, but that's okay.

48
00:04:55,120 --> 00:04:58,060
The next one is, what is a just followed reason you may

49
00:04:58,060 --> 00:04:59,140
hold a closed meeting?

50
00:04:59,560 --> 00:05:04,600
We have it on our agenda to kind of help things stay easy,

51
00:05:04,820 --> 00:05:09,780
easy to keep track of, which is it is not to discuss

52
00:05:09,780 --> 00:05:17,300
a controversial recommendation, or to learn confidential details, or to interview a person

53
00:05:17,300 --> 00:05:24,560
applying to fill an elected position. But it can be used for discussing reasonably pending

54
00:05:24,560 --> 00:05:26,920
or reasonably eminent litigation.

55
00:05:29,500 --> 00:05:33,140
How much time is required to notice a public meeting?

56
00:05:33,140 --> 00:05:44,360
That's so is a at least 24 hours be if regular meetings are held and you'll notice is required to see not less than 24 hours or D all of the above.

57
00:05:45,240 --> 00:05:53,140
I like this one because it is all of the above because even though it says at least 24 and not less than 24 hours and they mean the same thing.

58
00:05:53,140 --> 00:06:00,120
It stated the different ways in different places in the act, actually in the same section.

59
00:06:00,960 --> 00:06:05,560
So number six, how often is a public body required to complete this training?

60
00:06:05,860 --> 00:06:06,380
It's annually.

61
00:06:06,600 --> 00:06:07,460
That's why we're doing it now.

62
00:06:08,680 --> 00:06:12,940
Seven, what is something that does not need to be recorded in the official minutes?

63
00:06:13,600 --> 00:06:16,700
Everything else here does accept the verbatim dialogue.

64
00:06:16,700 --> 00:06:28,180
We do have the recording requirement that covers the verbatim dialogue and that doubles for the minutes, even though the minutes get to become the official record of the meeting.

65
00:06:29,100 --> 00:06:35,080
Number seven, what is something that does not need or sorry number eight, which of these is not a requirement for electronic meetings.

66
00:06:35,080 --> 00:06:41,960
A is adoption of the rule of resolution always having ink or location where the public may attend.

67
00:06:42,640 --> 00:06:46,900
Give public notice of the electronic meeting or except for unanimous votes.

68
00:06:46,900 --> 00:06:48,980
All those shall be taken by roll call.

69
00:06:49,860 --> 00:07:04,940
This is kind of a trick question now because of the change in the law this year for pids that now require the meeting to be held in in the location of the either the boundaries or the creating entity.

70
00:07:04,940 --> 00:07:11,880
So as a PID, you have to have an anchor location where the public may attend, but that's only

71
00:07:11,880 --> 00:07:13,400
for PIDs going forward.

72
00:07:15,120 --> 00:07:17,000
But that is the standard rule.

73
00:07:17,640 --> 00:07:22,220
Nine, which of these would not be a public meeting regulated by the Open and Public Meetings

74
00:07:22,220 --> 00:07:27,040
Act, and it's a Liberty Fest, a social gathering, or a chance gathering at the grocery store.

75
00:07:27,340 --> 00:07:32,500
None of those are regulated, so the answer is D. And finally, what must be included on

76
00:07:32,500 --> 00:07:40,380
agenda, dress code, the pledge of allegiance and action items are not necessary for every agenda.

77
00:07:40,900 --> 00:07:45,900
What you do need is reasonable specificity about topics that are actually being considered at

78
00:07:45,900 --> 00:07:53,100
at the meeting. So there you go. Okay just one quick question on number seven.

79
00:07:53,780 --> 00:08:00,560
Yeah on the minutes for item D the recording. Is that recording uploaded to a website

80
00:08:00,560 --> 00:08:04,580
this publicly available or is that held and available upon requests?

81
00:08:05,400 --> 00:08:09,300
It is it is uploaded to the public notice website where we post our meetings.

82
00:08:09,840 --> 00:08:10,500
Got it. Okay.

83
00:08:13,240 --> 00:08:20,640
Okay. With that, your training is done. Okay. So you can. That's

84
00:08:20,640 --> 00:08:27,080
very good. That's helpful to do and thank you for preparing that for us. Yeah. Yeah.

85
00:08:27,080 --> 00:08:27,440
Yeah, of course.

86
00:08:28,160 --> 00:08:33,440
So we'll consider that completion of agenda item number four, the OPM, a training.

87
00:08:33,960 --> 00:08:39,880
And so the next item on the agenda is the annual compliance and update, including the

88
00:08:39,880 --> 00:08:41,500
state auditor fraud risk assessment.

89
00:08:41,840 --> 00:08:45,080
So do you want to lead our discussion about that?

90
00:08:45,080 --> 00:08:45,360
Yeah.

91
00:08:45,760 --> 00:08:51,540
So I just kind of want to give, we looked at this, this is a draft, we'll complete it, these

92
00:08:51,540 --> 00:08:52,360
are pretty standard.

93
00:08:52,360 --> 00:08:57,380
This is a required document that's called the fraud risk assessment that every

94
00:08:57,380 --> 00:09:01,160
governmental entity in the state of Utah has to complete and submit every year

95
00:09:01,880 --> 00:09:07,160
to the state auditor. I've gone through all the information that I have and marked all the

96
00:09:07,160 --> 00:09:16,300
appropriate boxes. By and large, these are either covered or not applicable. So we fall into a low

97
00:09:16,300 --> 00:09:19,360
or very low category depending on where it is.

98
00:09:19,840 --> 00:09:23,440
Basically, for a PID like this,

99
00:09:23,840 --> 00:09:26,100
all of the separation of authorities

100
00:09:26,100 --> 00:09:28,240
and how money is spent and whatnot,

101
00:09:28,400 --> 00:09:30,080
which is the largest chunk of this

102
00:09:30,080 --> 00:09:33,040
are covered by the contractual obligations

103
00:09:33,040 --> 00:09:37,040
of the professionals involved, which is this top item.

104
00:09:37,520 --> 00:09:38,720
And then we have written policies

105
00:09:38,720 --> 00:09:40,720
covering a lot of these things already

106
00:09:41,490 --> 00:09:44,240
to the extent that they apply at all.

107
00:09:44,240 --> 00:09:46,260
And we can adopt them.

108
00:09:46,540 --> 00:09:50,500
So we don't, there's no action item on this.

109
00:09:50,760 --> 00:09:53,580
I just kind of wanted to update for the record

110
00:09:53,580 --> 00:09:55,640
that, you know, we're going through those things.

111
00:09:56,160 --> 00:09:59,320
There are transparency reports that will submit

112
00:09:59,320 --> 00:10:02,740
to the state auditor as well that basically just acknowledge

113
00:10:02,740 --> 00:10:06,940
that there have been no, sorry, no board actions,

114
00:10:07,260 --> 00:10:10,860
no board compensation, no expenditures

115
00:10:10,860 --> 00:10:18,200
because the the PID hasn't doesn't doesn't have any funds itself, so all of those are really easy.

116
00:10:18,840 --> 00:10:25,600
Most of those are emails that we send and confirm so that there's a paper trail that it's in writing.

117
00:10:26,540 --> 00:10:30,380
So that's kind of just the update on on where things are.

118
00:10:30,540 --> 00:10:35,560
This is a, even if there's no activity, it's just something that that has to happen.

119
00:10:35,560 --> 00:10:40,120
and it's part of maintaining the entity item.

120
00:10:42,390 --> 00:10:44,050
Yeah, that makes sense, that's helpful.

121
00:10:47,460 --> 00:10:49,180
So no action needed from the more-

122
00:10:49,180 --> 00:10:50,980
But no action needed on that one.

123
00:10:51,280 --> 00:10:52,320
Yep, just kind of an update.

124
00:10:52,460 --> 00:10:53,460
Well, thank you for the update.

125
00:10:54,040 --> 00:10:56,800
And so it looks like the next item on the agenda

126
00:10:56,800 --> 00:10:58,760
is the budget resolution.

127
00:11:00,840 --> 00:11:03,620
And I think you already kind of reviewed it briefly

128
00:11:03,620 --> 00:11:05,180
for 26 and 27.

129
00:11:05,860 --> 00:11:08,040
Do you want to go into it in a little bit more detail?

130
00:11:09,840 --> 00:11:17,020
Yeah. So what's presented is actually a written resolution that covers three things.

131
00:11:17,800 --> 00:11:27,000
One is an amendment confirmation of the $26 budget, showing $0 expenditures and revenues

132
00:11:27,760 --> 00:11:37,120
and an amended budget for the upcoming fiscal year, also showing $0 until we have

133
00:11:37,120 --> 00:11:43,280
of clear, clear direction so there will likely be an amendment in fiscal year 27.

134
00:11:44,040 --> 00:11:50,060
And then the third item that is covered is setting the date and time of a public hearing

135
00:11:50,060 --> 00:11:52,800
to receive comments on those zero dollar budgets.

136
00:11:53,600 --> 00:12:00,220
It is we have to have this meeting in order to set the hearing for that public hearing.

137
00:12:00,220 --> 00:12:19,620
So there's no public comment now, but at the next one, we would have to open up a budget hearing to allow any input and comments on the budget before it becomes the final budget that gets presented and sent to the state auditor and so forth.

138
00:12:20,180 --> 00:12:22,760
So those will be available upon request.

139
00:12:22,760 --> 00:12:28,680
The budgets would they have to be made available to the public, but we don't have to post them necessarily.

140
00:12:29,480 --> 00:12:39,620
We may post them anyway just because it's a simpler way to do that and posting this resolution that states that everything is zeros across the board satisfies that.

141
00:12:42,000 --> 00:12:45,360
So that's the long and short of it.

142
00:12:45,740 --> 00:12:51,600
We have to go through this two-step process and this is the first step for 26 and 27.

143
00:12:52,280 --> 00:13:00,240
And do we want to go ahead and set the time for that meeting now, and is that the second, the next board meeting that we had contemplated?

144
00:13:01,020 --> 00:13:04,340
Right, so I've plugged that in here as.

145
00:13:05,180 --> 00:13:14,500
And so if we need to change that, we need to make that as part of the motion, but as it's presented, it would be June 23rd at 3pm.

146
00:13:15,160 --> 00:13:20,200
Same location with remote participation for the board.

147
00:13:21,680 --> 00:13:25,860
Yeah, that date and time still works for me. Does that work for everybody else?

148
00:13:26,460 --> 00:13:28,800
I'm pulling it up right now. Thank you for asking. Who are my name?

149
00:13:28,900 --> 00:13:34,800
The 23rd. Yes, and I will be in E from that day and most life.

150
00:13:35,620 --> 00:13:36,020
Okay.

151
00:13:44,260 --> 00:13:46,500
And, Joe, do you know if you're planning on being in E from?

152
00:13:47,040 --> 00:13:54,880
Because, Jay, didn't you mention that there might be some business that required people to be in person?

153
00:13:54,880 --> 00:13:57,860
And if we have that, we can talk about that one later,

154
00:13:57,880 --> 00:14:01,240
but just for purposes of setting this hearing time,

155
00:14:01,760 --> 00:14:05,560
let's just see, we don't need people on site,

156
00:14:05,760 --> 00:14:09,200
but it's good to know, right now,

157
00:14:09,280 --> 00:14:11,100
we just need to know if we're sticking with that time

158
00:14:11,100 --> 00:14:12,120
or if we need to change it.

159
00:14:14,390 --> 00:14:15,750
The 23rd works for me.

160
00:14:17,010 --> 00:14:17,150
Right.

161
00:14:18,070 --> 00:14:21,790
So we have a motion, or sorry, Jeff.

162
00:14:21,790 --> 00:14:31,550
Yep. Yep. Can I get a motion to establish that date of June 23rd as the motion is for all three

163
00:14:31,550 --> 00:14:37,930
items under the resolution. All right. I like it. Let's be efficient. Can I hear a motion from

164
00:14:37,930 --> 00:14:49,990
somebody to adopt the 2020 fiscal year ending June 30th, 2026 budget and the fiscal year ending

165
00:14:49,990 --> 00:14:57,350
June 30, 2027 budgets and establishing a time for the public hearing to receive comments

166
00:14:57,350 --> 00:14:58,050
for those budgets.

167
00:15:00,750 --> 00:15:26,710
So moved. And can I get a second? Second by March. All right. It's been moved and seconded. All in favor of approving and adopting those budgets and establishing the hearing to discuss those budgets. Say aye. Aye. Aye. All right. It's unanimous. So those budgets have been adopted and the hearing time has been set.

168
00:15:26,710 --> 00:15:43,470
All right. The last item on the agenda before adjourning is a potential closed session. Does anybody have any reason to recommend that we have a closed session?

169
00:15:44,450 --> 00:15:45,270
None from legal.

170
00:15:47,530 --> 00:15:54,390
And for me, great. Well, hearing none, we'll move past that item. And so the final item is

171
00:15:54,390 --> 00:15:59,830
adjournment. So thanks everybody for joining this board meeting and having completed all of the

172
00:15:59,830 --> 00:16:06,550
items on the agenda. Can I hear a motion for adjournment from somebody? I move that we adjourn.

173
00:16:07,530 --> 00:16:12,310
Do I hear a second? It's been moved and seconded that we adjourn this meeting. All in favor say aye.

174
00:16:12,310 --> 00:16:12,690
Hi.

175
00:16:12,690 --> 00:16:13,150
Hi.

176
00:16:14,250 --> 00:16:14,450
Hi.

177
00:16:14,970 --> 00:16:15,350
Alright.

178
00:16:15,730 --> 00:16:16,710
It's unanimous again.

179
00:16:17,350 --> 00:16:18,810
We'll consider this meeting adjourned.

180
00:16:19,590 --> 00:16:20,250
Okay.