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All right, good morning everyone. I now
call this regular meeting of the city

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council village of the hills to order.
Today is September 8th and the time is

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9:04 a.m. Thank you all for being here
and joining us.

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Please rise and join me in honoring our
flag pledge of allegiance.

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I pledge algiance to the flag of the
United States of America and to the

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republic for it stands one nation under
God indivisible with liberty and justice

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for all.

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» Okay. Public comment. Members of the
public may address the city council

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during the public comment per items
which may or may not be on the agenda.

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Speakers must address all comments and
questions to the presiding officer and

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must limit their comments to three
minutes. Inquiries from speakers about

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matters not list on the agenda will
either be directed to staff or placed on

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future agenda for council consideration.
Any public comment from you gentlemen

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right now? Okay. All right. That is
concludes the public comment period.

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Moving on to
public hearing.

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I will now open the public hearing on
the adoption of the proposed fiscal year

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2026 2027 city budget. The time is 9:05
a.m. Is there anyone here who would like

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to provide public comment?

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Okay. Hearing none,
can we now close a public hearing? It is

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now 9:05
a.m.

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Consent agenda. All it all matters
listed under this item are considered to

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be routine and will be enacted by one
motion. There will not be a separate

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discussion of these items. If discussion
is desired by any council member on any

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item, that item will be removed from the
consent agenda and will be considered

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separately. Item A, approve the minutes
of August 11th, 2026 regular city

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council meeting. Item B, approve the
minutes of August 24, 2026 city council

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budget workshop.
[clears throat] Anybody have anything

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they would like to discuss on the
minutes?

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» I second that motion.
>> All in favor?

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» I. All oppose. None. Motion carries.
Reports. Law enforcement report. How are

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you? Good, good, good.
>> Excellent.

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» All right, it looks like we had two 911
hang-ups, two suspicious vehicles, uh,

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three disturbance,
uh, one civil situation,

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uh, eight mental health calls, 12 assist
complainants, two suspicious vehicles.

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We have 42 directed patrols, four false
alarm and burglaries and what collusion,

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one assault with injury, four meetings,
looks like three assist EMS, and then I

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did 20 school zone enforcements with uh
42 community contacts,

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105 traffic stops with uh 37 citations
and 75 warnings.

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» Thank you. For those, just out of
curiosity, for those school zone

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enforcements, are those inside the gate
or right outside the gate like right

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here?
>> I do them outside the gate. I found out

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that Serene Hills uh had recently lost
their crossing guard.

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» Okay.
>> And so,

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» yeah,
>> I'm there. I'm out. So, people stop for

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police usually. So,
>> uh, I decided to because I guess they

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the kids have yellow and green cards and
so they green ones they can they're

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allowed to go out without a teacher or
their parents or something like that.

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So, stay for about 15 minutes. Okay. Get
them all crossing and then I go back in

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there and then just make sure
everybody's stopping at the stop sign.

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» All right.
Thank you.

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» Okay. Parks and recreation liaison.
>> Yep. [clears throat] So parks has been

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all hands on deck uh planning hill city
limits. We have the contract from autumn

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for the event planning and executing. So
we're reviewing and scrutinizing that.

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Um other than that we are very excited
about two potential new commissioners

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that we'll discuss today. And then we
did officially move the regular um

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meeting to the uh third Monday of every
month

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just to give me a little more time as we
move.

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I'm sorry. Can you repeat that last
speaker?

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» We moved our regular meeting to the
third Monday.

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» Oh.
>> Otherwise, it was the same Monday as the

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city council meeting.
>> Wonder

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been walking around the park.
>> Good.

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I got to move the flag back up.
>> Go down the dollar.

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Is that your responsibility?
>> Have you been doing that?

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» I think so. [laughter]

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» I wonder if there's a scout or someone
in the neighborhood who would volunteer

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their time to be on the watch.
>> Earl Crane. I can reach out to Earl

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Crane.
>> Just Yeah. Someone who would want to be

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like regularly on the watch to support
this be in addition to or maybe to

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support my support. No, girl scouts or
boy scouts have scouts. [clears throat]

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» Last round.
>> Unless you enjoy the flag.

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» It's not that bad.
>> I think [laughter]

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you big shout out to Marty because when
he did it, he saluted the flag and

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everything. So, he
>> Marty, you're the man for that.

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» This is your job.
>> Thank you.

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the dog [laughter] park
today

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» and not today like whenever I'm there.

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» Okay. EOA liaison.
>> So I attended the meeting but the first

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20 minutes it was um
the AV was not turned on. So if there's

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anything I miss you can help fill in the
blanks. I appreciate being on site. Uh

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Russell Borgman's vacancy has been
filled from a board position. The board

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appointed Christutoo. Um
Russell also has a treasurer role that

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was been assigned reassigned to Rob
Littleorth to take that that role. Uh

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they have a new on-site property manager
in place. They hired and on board.

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Quick pass readers have been installed
that should address the toll tag issues.

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I guess with the new Houston toll tags,
they weren't reading the tags

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appropriately. So those all been
installed.

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um addressing RFID costs for club
employees. It sounds like there was a

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change made

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uh discussion with the clubs are
addressing that. And then there's been

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ongoing phone system challenges at
Spectrum on site to address those. It

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sounds like it's been persistent for the
past several weeks.

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I believe that's all you if there was
anything for the first 20 minutes.

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» No. Uh basically they talked about
woman's crossing and it was Jim Gyos

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that uh
responded to that and they're still

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reviewing it at this time.

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» I'll add that as a discussion when we
get to our agenda.

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That's all for
>> all right leaison. Andrew, would you

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mind covering the
>> I don't mind. Um basically what they uh

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they're doing safety meetings uh every
month to ensure that

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everything is you know separate like
chemical spills stuff like that. Um our

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generator,
our SCADA system right now. They're

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reviewing the SCA system because there's
been an attack throughout the country in

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reference to SCADA system. So they're
doing the security on that. Um they

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are putting in the new generator
September 9th to where the city and all

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the offices will be closed because they
there will be no electricity to this uh

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complex. Uh their finances are good.
They're working on their tax rate and

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they're working on their budget and they
should be posted. Uh there's no election

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for the mud. Uh
right now it's Jim

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Fletcher Delcoski and Tom Styles that
are going to be taking the roles on the

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board. Other than that, it's good.
>> So Mike So uh Mike Money will not be

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standing for election,
>> right? He did apply but he he withdrew.

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» Okay.

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All right, welcome commission liaison.
>> So, um, welcome commission is fully

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caught up on call logs like we're really
kind of hitting our stride. U, we have

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potentially two sponsors for a total of
6,000 where we can close on before Hill

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City limits. Um, and then I did kind of
at the last minute run the brochure

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through um, Claw Design and came out
with a design that we all liked, maybe a

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little bit more than the last one. So,
um, it was missing some context. So, now

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we're kind of cross referencing the two,
seeing if we can make, you know, the

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best of both, but
the brochure is now delayed a little bit

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for good reason.

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Thank you.
and at city administrator report

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» on uh we're gonna have the ebike event
that will be in October. We're looking

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October 2nd. Uh we have Lake Travis fire
and rescue going to be there. The

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sheriff's department has a lot of good
documentation in reference to that. uh

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Travis County Conal's office and so is
city of Lakeway motorcade will all be

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attending for educating the parents and
the children on what is allowed and

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what's not allowed and the consequences
of what might happen.

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I have noticed uh I don't know if others
have noticed a distinct drop in the

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electric dirt bike and an increase in
ebikes as opposed to you know

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unauthorized off-road vehicles. So
>> yes, there it's uh like Travis Fire and

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Rescue has been amazing. They have a lot
of documentation in reference to the

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batteries that they've been starting on
fire and what to do. Um there's a lot of

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safety issues, concerns that are going
to be addressed.

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» Well, they also have like the stickers
that are like the certified like this is

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an approved electric bike.
>> They have they have the pamphlet. Uh the

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best one that I've seen so far is is the
sheriff's department. They have a

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picture of it and what's not allowed,
what is allowed, and where to find the

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information on the bike.
>> Okay. But then and this the sticker that

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they give you for like this one is
Have you seen those?

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» I haven't seen those.
Have you seen them?

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» Well, I know the bikes come with usually
like a class one, two sticker attached.

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So, those aren't given to you.
>> That's a good question. I can ask that.

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It sounds a good idea.
>> It's like a service dog thing that you

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can buy from Amazon.
>> I thought I' seen

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» it would be a good idea for the event if
there was like a tagging process.

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» Yeah, this one passes your green.
>> Yeah.

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» Angie, um do you have any update on is
National Night Out also going to be

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happening?
>> Yes, National Night Out is October 6. We

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have the uh parks and wreck that are
going to be uh representing that event.

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We have the helicopter also scheduled.
We have included Lake Travis ISD as

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well. Uh [clears throat] so we have Lake
Travis fire and rescue. We have uh the

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constables. We have Lake Travis ISD, the
helicopter, and we're trying to get the

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ambulance here too.
>> I see it.

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in reference to uh any other questions
in reference to you.

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» Oh, go ahead. [clears throat]
>> The yard signs were down

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» from the horizontal park.
>> Yeah. Uh I'm trying to find out who who

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took them down.
>> But you took what down?

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» Those yard signs at the jumps in the
park.

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» Keep out grass.
>> Are they down or are they

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» No, they're gone.
>> We've got the camera. So,

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» whoever stole our signs, please return
them. [laughter]

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» I thought we took them down.
>> No, I didn't take them down.

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» No park. [laughter]

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» On uh any other questions
on CERT, we have a training uh that's

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coming up. If anybody wants to get
involved with CERT training, uh it's

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different committees that do different
trainings. Uh the next is scheduled the

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25th through the 27th and September 25th
is from 5:30 to 900 p.m. And September

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26 is 8:30 a.m. until 6:00 p.m. And
September 27th is 9:30 to 6:00 p.m. It's

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Friday, Saturday, Sunday. they will uh
have food ready for you, drinks and

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everything there. So, uh figured out um
Peros the pizza place

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I actually sponsored the food for this
event. So, they do sponsor food.

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» Nice.
>> How many people from the city

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» participate?
>> Uh we have three right now. Uh that's

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why uh we're encouraging
anybody any resident that wants to uh

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participate to reach out to me. I'll
give them all the information that needs

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to be done. Uh it's a great uh
>> certification

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» Mark.
>> No, who's doing it? City, Lakeland, and

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village of the
>> three sponsors.

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» Uh Mark, uh I have to look at the point
share to see which ones are from City of

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Lakeland and which ones are from Village
of the Hill.

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» They're all messed together, so I have
to go look.

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But this is a great opportunity to if
you want to help the community, I would

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suggest doing the training.
>> Excellent.

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» But they're having it throughout the
year. We're also included with Travis

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County CERT. So we're we're Travis
County Search and City of Lake Village

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of the Hill Search. So we're all
intertwined.

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[clears throat]
>> All right. Mayor's report.

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Uh, so actually Greg just joined us, but
we had a very productive meeting with

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Earl from the MUD. So just as an update,
so we will be moving the city village

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office into this building and co
cohabitate in some capacity with the

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POA. The MUD has kindly asked that we
pay the minimous amount for rent, but

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they are also providing us with
electricity, cable, building maintenance

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they will cover as well. Also, what
they've asked effectively is for us to

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clean and then provide them access when
needed and we'll determine what we're

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going to do with this conference room.
And then separately, we're going to

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discuss an item

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G uh city council. I want to thank
Cartha Noeli and Britney Mikausski for

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00:16:44,000 --> 00:16:50,240
stepping up to uh run for city council
elections.

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Uh city council and mayor se were
unopposed. So we will be welcoming

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00:16:53,839 --> 00:17:00,560
Britney and Caric as well as myself for
another term. So

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» thank you.
>> Congratulations.

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» And then moving on to business items.
Item A, discuss and take possible action

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to approve an ordinance 2026-005,
an ordinance of the village of the hills

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adopting a budget for the ensuing fiscal
year beginning October 1st and ending

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September 30th, 2027 in accordance with
the Texas local government code for

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general law municipalities appropriating
the various amounts therefore providing

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a severability cost providing for the
publication and an effective date.

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I motion to adopt ordinance 2026-5.

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» I second that motion.

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Any questions or discussion?

213
00:17:57,200 --> 00:18:08,600
» Is item H part of this? Item H is
that is 2025 2026 budget amendment.

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00:18:22,640 --> 00:18:25,880
real quick.

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00:18:56,799 --> 00:19:02,799
I don't have anything to discuss or have
since the budget workshop.

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00:19:00,160 --> 00:19:07,520
» I would just add I appreciate Gary's
effort and um taking on the budget this

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00:19:06,080 --> 00:19:12,960
year. did a great job as well as
managing solid communicator and the oper

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00:19:11,440 --> 00:19:16,480
regular operations of the city. So,
thank you.

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00:19:14,080 --> 00:19:24,799
» Thank you as well, Sarah. All of y'all
have been a big part of this. So,

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00:19:21,280 --> 00:19:29,480
» it looks great to me.
Make sure I have any last questions

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00:19:26,480 --> 00:19:29,480
here.

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00:19:40,640 --> 00:19:49,880
Okay. For the community's reference,
fiscal year 2026-20 and 2027 general

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00:19:45,760 --> 00:19:49,880
fund is1,251,853.

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00:19:50,480 --> 00:19:54,679
solid waste fund is $242,127.112

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00:19:55,200 --> 00:20:03,280
and that capital projects fund we've
allocated $140,000

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00:20:00,240 --> 00:20:08,320
$100,000 of that is still allocated for
the light intersection or the

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00:20:05,840 --> 00:20:11,679
intersection light outside of Wilman's
crossing

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00:20:09,840 --> 00:20:14,880
which we'll actually have a discussion
on today because the POA has some

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00:20:13,120 --> 00:20:20,320
attendees in attendance we'll have a
discussion item on uh intersection works

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00:20:18,320 --> 00:20:23,320
debt service fund 100cc you see
$8,18368.

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00:20:23,520 --> 00:20:30,039
We've allocated 0 for the hotel
occupancy fund.

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00:20:33,520 --> 00:20:39,679
And I do want to also echo Sarah's
comments and thank everyone and commend

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00:20:37,679 --> 00:20:42,880
the council for the work that has gone
into this budget as well as the past

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00:20:41,280 --> 00:20:46,640
council's work to keep a balanced
budget. I'm proud that year after year

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00:20:44,720 --> 00:20:51,039
we continue the commitment to sound
fiscal stewardship

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00:20:48,799 --> 00:20:55,520
and we have never under this council's
tenure and the prior ones uh never

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00:20:53,520 --> 00:20:59,600
budgeted a deficit and only set aside a
modest surplus as a margin of safety. We

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00:20:57,919 --> 00:21:03,600
kept our property taxes low while
ensuring the community needs and

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00:21:01,120 --> 00:21:07,120
priorities are fully considered. Every
dollar has been allocated with care,

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00:21:05,600 --> 00:21:10,640
discussed publicly in our budget
workshops, and each expenditure is

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00:21:08,960 --> 00:21:15,679
thoroughly reviewed to ensure it serves
a clear purpose and delivers value to

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our residents. So, thank you.
So, all in favor?

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00:21:18,960 --> 00:21:28,000
» I. All oppose? None. Motion carries.
Moving on to

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00:21:25,520 --> 00:21:34,880
item B. Discuss and take possible action
to adopt a proposed tax rate.

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00:21:32,720 --> 00:21:38,919
Our proposed tax rate for this year
specifically is

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00:21:42,720 --> 00:21:55,200
090181
per yeah 09181

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00:21:49,520 --> 00:22:01,280
last year was 092 2024 was 0936.
The trends over the last few years under

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00:21:57,520 --> 00:22:04,760
the p since 2023 has been a decline in
the tax rate.

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00:22:06,799 --> 00:22:12,600
Does anybody have any questions on that
tax rate that's proposed?

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00:22:19,280 --> 00:22:28,960
» Um I would like to approve it because
tax rate of 0.09 09181

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00:22:26,000 --> 00:22:35,159
for $100 of taxable value for the 26 tax
year and to schedule a public hearing on

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00:22:30,640 --> 00:22:35,159
the proposed tax rate for September

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00:22:37,360 --> 00:22:41,400
» 22nd. Any second

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00:22:43,360 --> 00:22:46,760
» at 9:00 a.m.

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00:22:49,360 --> 00:22:59,039
» I I second that motion.
>> All in favor?

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00:22:55,600 --> 00:23:04,080
» I. All oppose? None. Motion carries.
>> I'm sorry, Mayor. Can you go back and um

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00:23:01,919 --> 00:23:06,640
» do a record vote on We need a record
vote on the tax rate and we need a

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00:23:05,440 --> 00:23:10,840
record vote on the adoption of the
budget. um adoption.

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00:23:14,799 --> 00:23:20,799
» So on item A, we need a record vote.
>> Yeah, you can just recall it and just do

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00:23:18,559 --> 00:23:22,640
a record motion on it.
>> Okay.

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00:23:21,679 --> 00:23:26,240
» A record vote.
>> Let's reread it. So item A was

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00:23:24,240 --> 00:23:30,799
discussion of pos possible action to
approve the ordinance 2026-0005

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00:23:29,280 --> 00:23:35,840
an ordinance the village of the hills
Texas adopting a budget for the ensuing

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00:23:32,720 --> 00:23:40,960
fiscal year beginning October 1st 2026
and ending September 30th 2027 in

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00:23:39,120 --> 00:23:45,280
accordance with the Texas local
government code for general law

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00:23:42,640 --> 00:23:48,880
municipalities appropriate aiding the
various amounts thereof providing a

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00:23:46,960 --> 00:23:57,640
severability clause and providing for
publication and an effective date.

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00:23:52,400 --> 00:23:57,640
Council member Harold, how do you vote?

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00:23:57,840 --> 00:24:03,360
» Council member Kate,
>> yes.

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00:24:01,360 --> 00:24:10,200
» Council member Harold.
>> Council member Mosski.

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00:24:06,159 --> 00:24:10,200
» They are proud. Yay.

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00:24:10,240 --> 00:24:19,120
There. Council member Wolf is excused
absence for the record. So motion

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00:24:17,279 --> 00:24:25,279
carries.
discussion and possible action to adopt

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00:24:21,919 --> 00:24:28,720
a proposed tax rate as stated by council
member Harrell. Council member Carol,

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00:24:28,000 --> 00:24:31,919
how do you vote?
>> Yay.

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00:24:30,240 --> 00:24:34,080
» Council member Kate, how do you vote?
>> Yeah.

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00:24:32,480 --> 00:24:38,080
» Council member Harelson, how do you
vote?

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00:24:35,120 --> 00:24:44,320
» Council member Mosski, how do you vote?
>> Mayor Proud, how do you vote? Yay. All

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00:24:41,440 --> 00:24:47,440
in favor? Motion carries.
>> Thank you.

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00:24:46,212 --> 00:24:52,559
» [applause]
>> Approve item C. Approve the finance

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00:24:49,760 --> 00:25:00,120
treasures report for August 2026.
I'm going to suggest that we carry that

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00:24:55,200 --> 00:25:00,120
over to the next council meeting

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00:25:01,279 --> 00:25:08,240
since Gary is not in attendance.
Item B, discuss, consider, and take

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00:25:06,960 --> 00:25:13,520
appropriate action regarding the
volunteer application

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00:25:11,520 --> 00:25:17,679
for the parks and recreation commission.
Tiana Belman,

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00:25:16,880 --> 00:25:21,360
would you like to
>> uh Yeah, I don't see her application in

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00:25:19,440 --> 00:25:28,080
the attachment. Um
>> yeah, when I pulled it up, it was blank.

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00:25:23,679 --> 00:25:33,520
I don't know what happened to it.
>> Okay. I I would probably recommend we

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00:25:30,400 --> 00:25:37,120
punt that until council can approve it.
>> It was approved by parks and rack.

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00:25:35,600 --> 00:25:40,120
» Yeah.
Um,

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00:25:40,880 --> 00:25:46,960
I very much endorse her, but I think you
guys should take a look at her

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00:25:44,480 --> 00:25:53,679
application before we vote. Great. Parks
also unanimously approved her.

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00:25:50,400 --> 00:25:56,400
» Okay, moving on to item D. Item E,
discuss, consider, and take any

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00:25:55,120 --> 00:25:59,840
appropriate action regarding the
volunteer application of the parks and

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00:25:58,000 --> 00:26:04,480
recreation commission for Cassana
Gibson.

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00:26:02,080 --> 00:26:11,360
» Um, yep. So, I mean, those who know her
know that she's a huge supporter and

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00:26:06,960 --> 00:26:16,880
friend of the park. Her um son often um
is the DJ to some of our events. Uh so,

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00:26:14,559 --> 00:26:22,679
she would be an incredible addition and
parks has um accepted her unanimously.

299
00:26:27,840 --> 00:26:34,000
» Thank you for that question.
>> Any questions or discussion?

300
00:26:34,240 --> 00:26:41,679
All in favor? I. All oppose. None.
Motion carries.

301
00:26:39,520 --> 00:26:45,440
Okay. Discuss and take possible action
concerning funding concern a funding

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00:26:43,600 --> 00:26:51,520
agreement for public safety improvement
at the city's Lman's crossing entrance.

303
00:26:48,480 --> 00:26:56,320
We do have I think three
people representing in various

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00:26:52,960 --> 00:27:03,440
capacities of POA uh for our discussion.
What I wanted to do was to

305
00:26:59,919 --> 00:27:07,679
one review the spy glass partners
uh services agreement that we've

306
00:27:05,679 --> 00:27:12,880
discussed
splitting in some capacity with the POA

307
00:27:10,480 --> 00:27:17,279
to fund that as well as just other
general thoughts around the intersection

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00:27:15,200 --> 00:27:22,640
plans and how we can all work together.
I didn't know if Greg or Joel would like

309
00:27:20,240 --> 00:27:26,400
to one if you guys have any perspective
or anything you would like to share on

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00:27:23,760 --> 00:27:27,600
the spy glassass agreement how you are
approaching it.

311
00:27:27,360 --> 00:27:31,840
» Yeah.
>> And then how we what are kind of next

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00:27:29,760 --> 00:27:35,279
steps for us all to collaborate on the
uh intersection.

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00:27:32,640 --> 00:27:40,799
» Appreciate it. Um so I think it probably
is because we did some significant

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00:27:38,240 --> 00:27:44,320
diligence which Joel did most of so it
might we all understand [snorts] the

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00:27:43,120 --> 00:27:48,799
question that we're trying to solve
that's been around for a decade. Um but

316
00:27:47,440 --> 00:27:55,200
history has caught up with us and I
think we're actually at some collection

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00:27:50,400 --> 00:27:58,559
points but so um Joel and Tap in needed
to

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00:27:56,960 --> 00:28:04,480
why don't you just talk about the the
process that we've undertaken to get to

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00:28:00,640 --> 00:28:10,799
this meeting including the committee
input the the identification and vetting

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00:28:08,240 --> 00:28:16,159
of potential project managers why we
think we needed a project manager how we

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00:28:13,279 --> 00:28:25,120
came to recommend spy
Thank you. Uh the uh POA last year

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00:28:20,559 --> 00:28:30,080
decided to form uh to start looking into
the issues relating to our intersection

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00:28:28,240 --> 00:28:36,720
and what's coming up. Part of that
effort was to hire traffic and close to

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00:28:35,279 --> 00:28:42,960
that. We ended up hiring a company
called half HF

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00:28:40,080 --> 00:28:46,880
and commissioned them to do a study of
the intersection

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00:28:44,559 --> 00:28:53,520
make certain recommendations.
When the POA uh received [clears throat]

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00:28:49,360 --> 00:28:58,399
POA board received that study from half
the board did not take action on it but

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00:28:56,000 --> 00:29:02,399
then formed what we call the Lman's
intersection committee uh headed by

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00:29:00,880 --> 00:29:08,960
Jimos
to my right uh to begin to engage with

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00:29:06,399 --> 00:29:14,320
that and to make recommendations
surrounding

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00:29:10,559 --> 00:29:18,399
the intersection. And those came out of
they began to study that they came up

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00:29:16,320 --> 00:29:23,520
with the draft plan that's on the
village website. That's that concept

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00:29:20,720 --> 00:29:27,120
plan of the intersection formed by that
committee. I will say it was a very good

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00:29:25,279 --> 00:29:31,679
committee. There were engineers on
there. Jim's a civil engineer. There

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00:29:29,120 --> 00:29:36,960
were lawyers on there. It was just a
good cross-section of people in our

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00:29:34,399 --> 00:29:41,200
community that spoke well and
knowledgeably about issues related to

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00:29:39,760 --> 00:29:47,360
that and they took their job very
seriously and actually did a really good

338
00:29:43,039 --> 00:29:51,919
job. Part of that uh is the board then
received their recommendation and

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00:29:49,919 --> 00:30:00,559
recognized that in order to move this
forward we needed a project manager. So

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00:29:55,120 --> 00:30:07,600
CC CMC and I pulled together names for
uh uh project management. I called

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00:30:03,440 --> 00:30:13,120
someone I knew called Square One. The
person I know at Square One was project

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00:30:10,000 --> 00:30:18,159
management. Uh individual used to be a
project manager at Chazco, a big fairly

343
00:30:15,919 --> 00:30:24,080
large uh commercial construction company
in town. Uh they declined. Uh said it

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00:30:21,760 --> 00:30:29,600
was a small project. just didn't get
their attention. Uh I asked them for uh

345
00:30:27,840 --> 00:30:36,399
to help me understand what the cost
surrounding this may be and they said

346
00:30:32,480 --> 00:30:40,320
around $80,000 a year to manage
something like that if they were

347
00:30:37,679 --> 00:30:45,520
guessing and engaged with another
company and I apologize I did not bring

348
00:30:42,720 --> 00:30:50,720
my file and I cannot remember their name
but they are also a project management

349
00:30:47,840 --> 00:30:55,760
company of a commercial grade. uh sent
them all the same documentation I sent

350
00:30:52,880 --> 00:31:03,279
to Square One. I had a conference call
with them. Uh they estimated their cost

351
00:30:59,039 --> 00:31:08,399
to be $14,000 a month. They recognized
that with the various entities involved

352
00:31:06,080 --> 00:31:13,360
like the POA village, the city of
Lakeway potentially there was going to

353
00:31:10,640 --> 00:31:17,919
be lots of meetings and coordination and
they said yeah it's going to be

354
00:31:14,559 --> 00:31:22,960
expensive. uh also engaged with spy
glass which Jim recommended. I asked Jim

355
00:31:20,720 --> 00:31:28,640
if he had any contacts in that field.
Jim recommended SM Spy Glass who also

356
00:31:26,159 --> 00:31:33,440
does project management's currently
doing one uh bringing the subdivision

357
00:31:31,600 --> 00:31:37,919
online so that these people all
understand the project. That's the net

358
00:31:35,760 --> 00:31:41,240
net of the proposal that you have in
front of you.

359
00:31:41,679 --> 00:31:51,840
Um, so we had a in-person sort of final
selection meeting just by last week. Had

360
00:31:48,640 --> 00:31:55,840
Tom Carol and Angie attend that meeting
so they could get a sense of uh, Will

361
00:31:54,240 --> 00:31:59,919
Romo, the the principal who would be
running the project, ask questions, and

362
00:31:58,240 --> 00:32:03,600
hopefully develop enough context to
bring back that context for the

363
00:32:01,679 --> 00:32:08,880
council's uh, consideration. So I think
that's sort of where it was left off. I

364
00:32:06,240 --> 00:32:13,600
know that your deliberations about how
you manage your involvement are still

365
00:32:11,519 --> 00:32:20,000
part of what we're trying to help solve
today. Um just we are coming to this

366
00:32:17,760 --> 00:32:24,159
with a with a complete blank slate.
We're not the only thing we want to be

367
00:32:21,519 --> 00:32:30,799
prescriptive about is a desire to solve
the problem. So whatever the city needs

368
00:32:28,080 --> 00:32:36,159
because perhaps have more guard rails to
to navigate is fine with the POA. Uh we

369
00:32:34,640 --> 00:32:40,320
do recommend spy glass. We think the
diligence there was was appropriate. He

370
00:32:38,559 --> 00:32:45,519
knows the players here. He has the
relationships. Um he's willing to take

371
00:32:42,640 --> 00:32:50,880
on sort of the the managed chaos of a of
a multistakeholder

372
00:32:47,679 --> 00:32:54,960
um project. And I'll just small tangent
though, should we proceed to partner, we

373
00:32:53,519 --> 00:33:00,720
need to come up with a very compact
administration function to report in and

374
00:32:57,919 --> 00:33:04,240
manage spy glass because he he was very
adamant and I for reasons that are

375
00:33:02,720 --> 00:33:07,760
common sensible to me that he he
literally only wanted one or two points

376
00:33:05,840 --> 00:33:11,200
of contact otherwise he wouldn't be able
to. So we would need to build some way

377
00:33:09,600 --> 00:33:15,679
to get all the voices heard and all the
consensus built before it touches a

378
00:33:13,360 --> 00:33:19,840
single node of communication back and
forth to um to spy glass. So that would

379
00:33:18,480 --> 00:33:26,399
be important in any subsequent
construction if we of the organization

380
00:33:21,760 --> 00:33:31,360
if we agree to partner. Um so
our initial just sort of initial and

381
00:33:28,799 --> 00:33:35,279
inertial assumption was you know we got
this guy he brought the contract to us.

382
00:33:33,200 --> 00:33:40,000
It's got our it's got our you know name
on the signature line. It's $10,000 a

383
00:33:37,679 --> 00:33:43,519
month. It's monthtomonth. The assumption
there is it's the project requirements

384
00:33:41,840 --> 00:33:46,240
are going to be lumpy. So on some some
months he's going to be over earning

385
00:33:44,720 --> 00:33:49,600
that 10. On some months he's going to be
under earning.

386
00:33:47,440 --> 00:33:53,279
It it it makes more common sense to me
because that's how the real world works

387
00:33:50,960 --> 00:33:58,399
than have him, you know, quote a nominal
hourly rate which can sometimes make

388
00:33:55,760 --> 00:34:04,080
things pretty lumpy and also creates the
temptation that well why did you take X

389
00:34:00,480 --> 00:34:08,000
time on my project and I my experience
managing these projects at least at this

390
00:34:06,000 --> 00:34:17,119
phase on retainer level makes sense. So
EK also is the cost-effective

391
00:34:11,200 --> 00:34:22,800
alternative. So um I guess I would ask
the council to maybe articulate back

392
00:34:19,520 --> 00:34:27,359
what what structure imperatives do we
need to accommodate to to get your

393
00:34:24,960 --> 00:34:32,560
financial sponsorship at least for the
spy glassass phase and the spy glassass

394
00:34:30,240 --> 00:34:36,960
phase is to really tell us what are the
next phases, what are the time frames,

395
00:34:34,720 --> 00:34:40,240
who are the constituents, where is this?
He knows how to go down to to Lakeway

396
00:34:38,800 --> 00:34:45,919
and pull the papers and talk to the
developer and know exactly where we are

397
00:34:42,560 --> 00:34:50,560
and exactly what we need to do. And we
look at this as there there's certainly

398
00:34:48,320 --> 00:34:55,280
two distinct pieces of real estate, if
you will, that either side has better

399
00:34:53,280 --> 00:34:59,760
standing to to operate within. What
happens, you know, in Lakeway, you know,

400
00:34:57,680 --> 00:35:04,240
we very much believe in that in that
intersection. I very much believe that

401
00:35:01,040 --> 00:35:10,800
that the city has better standing to
engage with Lakeway to have a uh a

402
00:35:07,440 --> 00:35:15,200
public benefit argument to be managing
that traffic flow. Um and it's, you

403
00:35:13,680 --> 00:35:18,720
know, it's off private property. It
interacts with, of course, whatever

404
00:35:16,720 --> 00:35:22,800
we're going to do on the loan as entry
side, but these they have to work

405
00:35:20,640 --> 00:35:28,079
together. It has to be a seamless plan.
It's just we're sort of more natural

406
00:35:25,280 --> 00:35:33,760
owners uh both literal and potentially
and on the PO side. and figurative of

407
00:35:30,480 --> 00:35:37,680
the problem side of of those two sides
of the equation, but they can't be they

408
00:35:35,359 --> 00:35:42,800
can't be broken apart and I would argue
it would be very difficult to do them in

409
00:35:40,640 --> 00:35:46,240
sequence instead of simultaneously
coming up with an overall solution.

410
00:35:44,800 --> 00:35:51,760
That's what spy glass is supposed to
help us get. So our current ask and and

411
00:35:49,359 --> 00:35:57,760
our only current ask is you know
hopefully a buyin to the vision of this

412
00:35:54,480 --> 00:36:02,400
is a joint uh this is a joint project
either till finish or there's a reason

413
00:35:59,359 --> 00:36:07,920
it can't be a joint project um but the
immediate next step and which is a

414
00:36:04,880 --> 00:36:12,079
gating item is getting people smarter
than the expertise at least that resides

415
00:36:09,520 --> 00:36:17,760
with the POA probably with the council
as well in in public project management

416
00:36:14,640 --> 00:36:23,359
of this scale to help us actually map it
out to give us that roadmap to to get us

417
00:36:20,000 --> 00:36:27,280
to where we need to be. So, it's $10,000
a month monthto-month. Um, you know,

418
00:36:25,760 --> 00:36:34,800
we're looking to split that with the
council right now. And if enabling that

419
00:36:30,160 --> 00:36:40,000
from a regulatory perspective or even a
span of control perspective, the POA

420
00:36:37,760 --> 00:36:44,560
doesn't care. We just we just want Spy
Glass to to go to work. So if if we're

421
00:36:42,480 --> 00:36:49,440
the prime contractor, if we're both or
the contract ee or if we're both on the

422
00:36:46,720 --> 00:36:55,040
contract where only the city is and we
contribute, we are completely agnostic

423
00:36:51,599 --> 00:36:59,280
on on enablement mechanisms. We just are
eager to to get the problem under

424
00:36:57,839 --> 00:37:04,160
control and get kind of caught up with
the the time frame that's unfurling in

425
00:37:02,400 --> 00:37:09,280
front of us.
Have have we engaged with the lakeway

426
00:37:06,400 --> 00:37:15,280
city hall to see like if what they're
willing to contribute to the project?

427
00:37:11,359 --> 00:37:19,200
» So we've we've all so Tom,
Sarah, myself, Angie,

428
00:37:17,920 --> 00:37:25,119
and a few other representatives that
have previously met with both Mayor

429
00:37:21,839 --> 00:37:28,640
Kilgore, city manager of Lakeway, and
the developer to discuss the

430
00:37:27,119 --> 00:37:35,680
intersection.
They have a signed agreement for the

431
00:37:31,920 --> 00:37:40,480
intersection design that's been
outstanding. I won't say approved

432
00:37:37,920 --> 00:37:45,200
because from our side, we never really
approved it, but that's

433
00:37:43,680 --> 00:37:50,160
probably neither here nor there at this
point, but there is a a design with a

434
00:37:48,400 --> 00:37:56,000
traffic signal design. We've allocated
$100,000 per a prior agreement that the

435
00:37:52,400 --> 00:38:00,880
city had made to contribute that to the
intersection traffic signals so that we

436
00:37:58,560 --> 00:38:06,400
could sign off on design. There is a set
traffic design. What the mayor of

437
00:38:04,240 --> 00:38:14,240
Lakeway and city manager have indicated
is that if there are changes to

438
00:38:10,079 --> 00:38:18,880
the design or changes to
infrastructure, land,

439
00:38:17,280 --> 00:38:27,119
you know, widening lanes, doing anything
else that we can suggest it if it's not

440
00:38:24,880 --> 00:38:33,440
causing any damage to Lakeway, they
would be supportive of Village of the

441
00:38:29,760 --> 00:38:37,920
Hills paying for whatever changes and
improvements and amendments we would

442
00:38:35,040 --> 00:38:42,480
like to make. So part of this
preliminary design includes a right turn

443
00:38:41,040 --> 00:38:47,440
lane to mer if you're going out of the
gate to merge on crossing. So that's

444
00:38:45,040 --> 00:38:53,400
going to be across their property. So
our understanding we would no

445
00:38:53,520 --> 00:38:58,720
» and that's all pending I think a lot of
the work this body is going to do

446
00:38:56,960 --> 00:39:03,520
correctly. Yeah. So that's that's part
of we don't have enough information to

447
00:39:00,560 --> 00:39:07,920
fully determine what the appropriate
layout of the intersection is. We have a

448
00:39:05,040 --> 00:39:12,880
very nicely laid out preliminary plan,
but the intention of spy glass is one to

449
00:39:11,200 --> 00:39:18,960
manage the project, but two also just
kick us off so we can actually figure

450
00:39:14,400 --> 00:39:22,880
out how to best attack this problem. But
lakeways indicated they will work with

451
00:39:20,800 --> 00:39:26,640
us, okay, is what they have said.
If I may just that that's very

452
00:39:24,400 --> 00:39:30,800
consistent with sort of the we've had
informal conversations across different

453
00:39:29,119 --> 00:39:34,240
people at different times as part of
this project and the signals that we've

454
00:39:32,960 --> 00:39:37,520
got nothing official obviously the
signals we've gotten that very

455
00:39:35,920 --> 00:39:41,200
consistent with that that they're
>> they understand it's a problem we're

456
00:39:38,960 --> 00:39:44,320
trying to solve and sort of as long as
it doesn't cost them anything if you

457
00:39:43,359 --> 00:39:47,680
will yes
>> uh they're [laughter]

458
00:39:46,079 --> 00:39:53,839
they're they're good with it. The other
point I wanted to point out is the city

459
00:39:50,320 --> 00:39:58,720
has in terms of ultimate enablement this
tool of you know a relatively common

460
00:39:56,960 --> 00:40:05,920
off-the-shelf approach of an interlocal
agreement with Lakeway which is a much

461
00:40:02,160 --> 00:40:11,119
more efficient and you know statutoily
recognized bureaucratic way to just get

462
00:40:08,160 --> 00:40:16,560
to the problem quickly whereas it would
be much much more difficult for the POA

463
00:40:14,079 --> 00:40:21,920
to negotiate that that same subject
matter. in a in a public to private.

464
00:40:20,720 --> 00:40:25,280
» I agree with that.
>> Okay.

465
00:40:23,200 --> 00:40:31,119
» Mayor, can I make I think there's a
timing issue too that we need to really

466
00:40:28,400 --> 00:40:36,320
get on with this. It's a long process of
do all this coordination. There got to

467
00:40:33,200 --> 00:40:40,320
be a cadre of professionals gathered,
another traffic engineer, a civil

468
00:40:38,079 --> 00:40:44,400
engineer, a landscape architect, and of
course, you got to find a general

469
00:40:41,680 --> 00:40:49,680
contractor. And in the background, uh
it's a bit mysterious, but all of those

470
00:40:46,640 --> 00:40:54,640
professionals will go through a staged
uh process of getting where they need to

471
00:40:52,079 --> 00:40:58,960
be to build something and they'll have
to come up with their own concept plan

472
00:40:56,880 --> 00:41:04,000
that's approved. Then they'll that will
have to go to a schematic plan that

473
00:41:01,520 --> 00:41:08,000
morphs into a design development plan.
And then finally, you get to a

474
00:41:05,520 --> 00:41:12,960
construction document plan. Only then
are you ready to build. My point in

475
00:41:10,240 --> 00:41:17,920
saying that is uh this takes time for
the professionals and to get it built.

476
00:41:15,200 --> 00:41:23,839
My guess is by the time we start and go
release somebody like spy glass and to

477
00:41:21,440 --> 00:41:29,119
get to a point of building this thing,
it's a year. So we need to move.

478
00:41:27,599 --> 00:41:32,960
» So what does the eight months then
include for spy glass? He's he's

479
00:41:31,119 --> 00:41:36,720
indicated a duration of eight months.
And in terms of scope, he's got

480
00:41:34,640 --> 00:41:40,400
everything coordination, solicitation,
evaluation, all those things. ST I think

481
00:41:38,480 --> 00:41:44,800
you mentioned
but are we saying after the eight months

482
00:41:43,119 --> 00:41:48,400
is completed by spy glassass then we
would have those documents referencing

483
00:41:46,560 --> 00:41:54,400
and then it would be
>> yeah I I Tom I s I would think that yeah

484
00:41:51,359 --> 00:41:59,359
his uh whoever does this their their
first order of business is going to be

485
00:41:56,720 --> 00:42:05,280
corelling and and guiding that whole
process with all of those subconsultants

486
00:42:02,240 --> 00:42:10,480
into a coherent plan set. So there's got
to be that coordination across those

487
00:42:07,040 --> 00:42:14,400
different disciplines. Uh early on uh I
have done these kind of projects my work

488
00:42:12,319 --> 00:42:21,599
myself. Jim has done them. So we kind of
understand the process. Early on that

489
00:42:17,680 --> 00:42:26,960
person will go out for competitive bids
based on percentage markups and other

490
00:42:24,240 --> 00:42:32,400
fee kind of things. I would think early
to partner with a general contractor to

491
00:42:28,960 --> 00:42:37,280
do costing along the way. And uh so
yeah, I'm sorry for rambling here, but

492
00:42:35,440 --> 00:42:43,280
the first thing is to coales all the
professionals, then get a GC as a part

493
00:42:40,640 --> 00:42:49,200
of that mix and then start doing it. I'm
just totally guessing that from the

494
00:42:46,000 --> 00:42:56,079
start to the finish, we can drive on it,
it's done is a year.

495
00:42:53,040 --> 00:43:01,680
» Does does Lakeway have a GC already
picked out for the intersection?

496
00:42:59,119 --> 00:43:05,760
So they're my I have not met with any of
those, but

497
00:43:03,599 --> 00:43:12,000
but my understanding is yes, they have a
general contractor of course doing their

498
00:43:09,520 --> 00:43:17,359
uh main street. I think it's going to be
the same GC. That's a guess.

499
00:43:14,000 --> 00:43:20,079
» Yeah. Yeah. So I would be curious if Spy
Glass has experience or relationship

500
00:43:18,880 --> 00:43:26,880
with those guys. And then do you guys
envision spy glass being um forward

501
00:43:23,200 --> 00:43:31,440
facing to the GC's or is there still
kind of somebody from the city side or

502
00:43:28,240 --> 00:43:36,720
the PA pa side interfacing with lakeway
pulling permits etc.

503
00:43:33,200 --> 00:43:42,400
» I would say that uh from the we I think
spy glassass needs to be in my capacity

504
00:43:40,079 --> 00:43:47,760
of having done this for private owners
I've been named the owner's rep. So I

505
00:43:45,200 --> 00:43:53,599
would become the face for everything and
the authoritative person to speak.

506
00:43:50,640 --> 00:43:59,200
Obviously behind that uh there's a
process involved. I see spy glass

507
00:43:56,160 --> 00:44:05,280
working that process becoming the face.
I don't know how the the city our city

508
00:44:01,839 --> 00:44:09,440
wants to approach this as we're open to
however we need to do that. But I would

509
00:44:06,960 --> 00:44:15,760
think on the POA side, we would probably
want to appoint another intersection

510
00:44:12,640 --> 00:44:20,319
committee that I'm hoping Jim would
actually chair because he understands

511
00:44:17,839 --> 00:44:24,560
the process really well. He knows some
of these people. He to speak for him,

512
00:44:22,720 --> 00:44:30,240
but he's personally met with the mayor.
just has relationships that would be

513
00:44:27,119 --> 00:44:36,480
very helpful in this arena. So I think
that behind the scenes somebody like Jim

514
00:44:33,200 --> 00:44:41,359
can help spy glass and ensure that the
face is speaking what we want the face

515
00:44:38,880 --> 00:44:45,280
to say. That makes sense.
>> He be I think he would be in every

516
00:44:43,359 --> 00:44:49,760
meeting but there's two there's two sort
of communication channels workflows if

517
00:44:47,359 --> 00:44:53,599
you will. sort of the political for lack
of a better term workflow and then

518
00:44:51,839 --> 00:45:01,119
there's like the hardcore project
management. I think that he would be the

519
00:44:57,680 --> 00:45:04,160
collectives face expert uh you know on
those topics. So it probably be

520
00:45:02,640 --> 00:45:10,240
essential for him to be in every single
meeting. Um but there would be you know

521
00:45:08,000 --> 00:45:14,720
a political overlay or the negotiation
of the local agreement that city

522
00:45:12,720 --> 00:45:17,839
representative would be there. But
again, from talking to him, I think the

523
00:45:16,160 --> 00:45:21,680
only way he's going to be successful is
if he has very limited points of

524
00:45:20,079 --> 00:45:27,920
contact. And that I I would imagine
that's him, one person with like subject

525
00:45:25,920 --> 00:45:31,599
matter knowledge like Jim or yourself
for each organization being the

526
00:45:29,680 --> 00:45:36,800
interface from the organization to gym
and then whatever kind of broader

527
00:45:33,520 --> 00:45:41,920
committee structures or community input,
you know, operate below that. But it all

528
00:45:38,400 --> 00:45:44,960
rolls up to, you know, two two subject
matter experts talking to the subject

529
00:45:43,520 --> 00:45:50,480
matter expert who's the quote unquote
face. And then, you know, the mayor for

530
00:45:47,680 --> 00:45:56,400
the city and me for the POA during our
terms would kind of overlay when I guess

531
00:45:52,800 --> 00:45:59,760
it's a little less. It's not angles and
roads. It's, you know, how do we

532
00:45:57,760 --> 00:46:02,319
implement this? What's the time? What's
the procedure, communication strategy in

533
00:46:01,440 --> 00:46:05,359
the fundraiser?
>> Yeah, the the or chart makes sense to

534
00:46:03,920 --> 00:46:09,119
me. I just want to make sure that you
know he's interfacing

535
00:46:07,520 --> 00:46:13,359
um
with the with the lakeway with the

536
00:46:10,960 --> 00:46:17,200
developer with the GC and we want to
make sure he's got as much goodwill as

537
00:46:14,720 --> 00:46:21,920
possible. Um so we could certainly kind
of help put lubricant on it but he's

538
00:46:20,640 --> 00:46:24,640
going to have the relationships too I
hope.

539
00:46:23,119 --> 00:46:28,960
» And and I'll tell you I know he does
know the developer and um he does know

540
00:46:27,680 --> 00:46:32,000
the developer. hasn't worked for them
ever before, but he's [clears throat]

541
00:46:30,560 --> 00:46:36,319
working on two projects like we just
talked about out out in Marble Falls,

542
00:46:34,000 --> 00:46:39,680
out in Summit Rock, too. So, but he
knows um he does know this area. He does

543
00:46:38,000 --> 00:46:44,640
know the contractor also. I know the
contractor. So, um so between the two of

544
00:46:43,359 --> 00:46:50,640
us, yes, there would be that
communication you're talking about

545
00:46:47,680 --> 00:46:54,720
as well. control.
The only thing I would add to that real

546
00:46:52,000 --> 00:46:57,920
quick is that um yes, he would be over,
you know, he would be over bidding

547
00:46:56,319 --> 00:47:02,319
listing out the engineer, landscape
architect, and the other um the other

548
00:47:00,800 --> 00:47:07,119
professions that you just mentioned that
we would need in this. There's just a

549
00:47:04,640 --> 00:47:11,280
few of them. Um and then uh and then you
would also have that interface with um

550
00:47:09,520 --> 00:47:14,960
with the contract with the one we pick
and then with the city and this process

551
00:47:12,880 --> 00:47:19,200
that we're talking about and we'll come
up with an organizational charge due to

552
00:47:17,359 --> 00:47:23,599
follow and make sure that we're running
through the different you know the POA

553
00:47:21,839 --> 00:47:27,200
and and the city here on any
communication having the city but we

554
00:47:25,760 --> 00:47:31,119
have when I when I spoke to the city
just to kind of follow up on your

555
00:47:28,240 --> 00:47:36,560
question earlier um we tried to look at
this preliminary um exhibit you know

556
00:47:34,000 --> 00:47:42,000
this land plan together with the least
amount of changes to to their plan. Now,

557
00:47:40,160 --> 00:47:46,000
the left turn lane coming off of Low's
Crossing and the right turn lane, those

558
00:47:44,560 --> 00:47:50,240
are the and then also there's a
crosswalk. We want to make sure they

559
00:47:48,160 --> 00:47:55,440
have in the right place to be able to
enter our our subdivision for the school

560
00:47:53,520 --> 00:47:58,880
and for other people that are walking.
And so, those are the main things that

561
00:47:57,119 --> 00:48:01,839
would affect that. I think by the way we
laid this out and like I said, we'll

562
00:48:00,079 --> 00:48:06,400
verify this with the consultants that
are hired. I think we laid it out with

563
00:48:04,000 --> 00:48:09,400
the with a minimal change to to their
plan

564
00:48:10,079 --> 00:48:16,000
» and and again the the the project
[clears throat] that we're talking about

565
00:48:14,480 --> 00:48:23,680
specifically is the intersection but
does it also include a internal rework

566
00:48:19,200 --> 00:48:32,240
of the Lman's gate and kind of all those
roadways or no? Um uh the concept plan

567
00:48:29,359 --> 00:48:39,200
is only a concept plan would envision uh
a new merge lane going out u as you come

568
00:48:36,000 --> 00:48:44,000
in off of Lman's going north backing
that queuing lane up and then

569
00:48:41,599 --> 00:48:50,480
potentially a turn lane going south on
Lman's from Emmas into our neighborhood

570
00:48:47,040 --> 00:48:56,800
a new turn lane as I recall conditions
adding another uh res resonant gate.

571
00:48:55,088 --> 00:49:03,280
[clears throat] So, we uh free that
queuing up, taking down the wall where

572
00:48:59,440 --> 00:49:08,319
the current uh fence gate is. It's not
used anymore, [clears throat] making the

573
00:49:05,839 --> 00:49:13,680
visibility more straightforward in
widening things. Our big it doesn't, it

574
00:49:11,119 --> 00:49:19,440
also envisions pulling the flag pole
bed, if I can call it that, more forward

575
00:49:16,400 --> 00:49:24,720
to create
more known route and to get around it so

576
00:49:23,040 --> 00:49:28,960
people don't try to cut through there.
It does not envision reworking the guard

577
00:49:27,359 --> 00:49:32,319
house at all. We don't think that needs
to be done. [clears throat]

578
00:49:30,960 --> 00:49:35,200
» Does look like it also includes
extensive landscaping and new signage.

579
00:49:34,640 --> 00:49:39,520
» Yes.
>> So, those are the visual improvements.

580
00:49:37,760 --> 00:49:44,079
» Yeah. This is why I mean it's a joke
between Jim and I. He's a civil engineer

581
00:49:41,200 --> 00:49:48,160
and his dad is a landscape. In my jobs,
I've said anybody can mess up a project

582
00:49:46,079 --> 00:49:51,760
is a civil engineer. He said that's what
my dad used to say. He was a landscape

583
00:49:49,760 --> 00:49:56,559
architect. So, yeah, we need civil
engineering to get it to get it right.

584
00:49:53,440 --> 00:50:03,119
We need a landscape uh design, an
architect to get the softness right. U

585
00:49:59,680 --> 00:50:10,079
the PLA envisions that kind of softness
uh and a and a a more gracious entrance.

586
00:50:06,640 --> 00:50:16,400
Uh uh our there's some sentiment on the
POA board that our community our base uh

587
00:50:14,079 --> 00:50:23,280
at the gates looks a little tired and
dated and that as a part of this process

588
00:50:19,760 --> 00:50:27,599
we could uh fairly economically
incorporate it and give ourselves a bit

589
00:50:25,440 --> 00:50:32,720
of a faceelift.
But part of that process is bring those,

590
00:50:29,680 --> 00:50:36,480
you know, schematics to you guys during
that process so that you can see those

591
00:50:34,559 --> 00:50:40,240
things and approve them as well. You
know, Mikey's mentioning there's there's

592
00:50:38,880 --> 00:50:44,160
only so much you can do coming into the
subdivision, but once you get to the

593
00:50:41,680 --> 00:50:48,559
creating that visibility better and
being able to bring traffic out of off

594
00:50:46,000 --> 00:50:51,520
of Lmens to into our into our
neighborhood where our city where

595
00:50:50,370 --> 00:50:56,960
[clears throat] it can get in and get
off of Lmens. That was the intent of the

596
00:50:54,319 --> 00:51:00,800
of the concept plan. We will will not be
asking for any direct subsidy of any

597
00:50:58,960 --> 00:51:02,880
private.
>> Sorry, what was that?

598
00:51:01,599 --> 00:51:05,680
» We're not going to be asking for any
direct subsidy of improvement to private

599
00:51:04,640 --> 00:51:09,040
properties.
>> I think that's like backing up this

600
00:51:07,520 --> 00:51:15,839
whole project. The greatest complexity
of it is that it's a private and a

601
00:51:10,800 --> 00:51:22,240
public kind of source of of area and
then those funds associated to those.

602
00:51:19,359 --> 00:51:27,440
Um, and I appreciate what you just said
about this being on the private side of

603
00:51:24,160 --> 00:51:33,920
things. Is there a way down the line
that things will be able to be kind of

604
00:51:30,319 --> 00:51:40,720
vetted out that these are
improvements and projects specific to

605
00:51:38,319 --> 00:51:44,880
» private property versus the public or
you know that the things that this the

606
00:51:43,359 --> 00:51:51,599
village of the hills
>> can get LTFR on board to approve

607
00:51:48,800 --> 00:51:54,559
» accordance to the safety plan. Are those
things that you all see?

608
00:51:52,480 --> 00:51:59,119
» Well, I mean there's a there's a natural
physical line of demarcation in the

609
00:51:56,160 --> 00:52:03,599
property line. So, I mean that's which
is to me at least the sort of conceptual

610
00:52:01,839 --> 00:52:08,960
starting point is anything anything
that's not on POA property is on lakeway

611
00:52:06,559 --> 00:52:14,400
property and that I consider that you
know your your operating field um you

612
00:52:13,200 --> 00:52:20,880
through interlocal agreement and
negotiation with with a sister city. Um,

613
00:52:18,319 --> 00:52:24,960
so I think the the challenge that you're
grappling with is I think largely

614
00:52:22,720 --> 00:52:29,200
conceptual and I I guess that's a
conversation you have to have with your

615
00:52:26,720 --> 00:52:34,960
the city attorney. But I mean I I shared
the I shared the very quick research I

616
00:52:31,520 --> 00:52:40,079
did and since since we can't draw a
physical line and we don't want any

617
00:52:36,640 --> 00:52:45,680
direct dollars allocated to any physical
property of the POA that you know we

618
00:52:43,040 --> 00:52:53,200
want you to operate in what's happening
on an interlocal basis with lakeway land

619
00:52:48,400 --> 00:52:56,640
and the problem set is how to take the
pieces that are out there and kind of

620
00:52:55,040 --> 00:53:02,480
jigsaw them with pieces that are over
here on our plan to create efficient and

621
00:53:00,240 --> 00:53:06,240
safe ingress and egress to the to the
city. Yeah.

622
00:53:03,200 --> 00:53:09,760
» Which um I I believe and the city
attorney can correct me that there are

623
00:53:07,680 --> 00:53:15,200
direct precedents of intersection
management outside the physical

624
00:53:12,400 --> 00:53:18,960
boundaries of a city to enable major
traffic thorough affairs.

625
00:53:17,200 --> 00:53:24,559
» Well, and don't you might call me wrong.
I think collaboration is the number one

626
00:53:21,599 --> 00:53:27,760
thing that I would like to make sure
happens according to this project

627
00:53:26,160 --> 00:53:33,440
because like you said the entrance the
visual side of things. City council has

628
00:53:30,480 --> 00:53:38,720
talked about extending the entire
limestone wall system um to enhance as

629
00:53:37,280 --> 00:53:42,319
well. So just want to make sure that
that is top of mind in the process.

630
00:53:40,960 --> 00:53:46,079
» Yeah. If you have other projects that
are sort of ancillary or orthogonal to

631
00:53:44,319 --> 00:53:49,440
this that it makes sense to bundle up
with since kind of while we're there

632
00:53:48,160 --> 00:53:52,559
while we're doing it, you know,
absolutely our our our mind's open for

633
00:53:51,680 --> 00:53:55,520
sure.
>> And do I understand from an

634
00:53:53,760 --> 00:54:01,440
accountability standpoint, Joel, you'd
be the point of person point person on a

635
00:53:58,880 --> 00:54:08,079
lot of the projects and
>> uh TBD, but if I would envision I'm

636
00:54:06,160 --> 00:54:12,240
happy to be like the liaison. I was
liaison from the PLA to the first

637
00:54:11,119 --> 00:54:15,839
intersection committee,
>> right?

638
00:54:12,720 --> 00:54:20,400
» Uh but Jim's got more expertise and Jim
came out of a civil engineering

639
00:54:17,359 --> 00:54:22,720
background and and much more suited for
this.

640
00:54:20,720 --> 00:54:25,680
» These two will be involved if I can make
them involve. I mean, we're obviously

641
00:54:24,240 --> 00:54:28,160
we're going to push the smartest people
to the front. No way it's going to be

642
00:54:27,040 --> 00:54:32,960
me. So, [laughter]
>> I feel like I love both of them.

643
00:54:30,880 --> 00:54:36,640
» He's asked me to be a liazison to, you
know, and kind of take keep the same

644
00:54:34,800 --> 00:54:40,000
role with the POA. I tell them what the
policy sits around.

645
00:54:38,400 --> 00:54:45,520
» Awesome. And according like with the
time because we are on a time crunch or

646
00:54:42,000 --> 00:54:49,839
at least we feel it. Um I saw the POA is
hosting the meetings on the Lemons

647
00:54:47,599 --> 00:54:53,200
intersection. Is that happening or would
that be happening just to keep the

648
00:54:52,079 --> 00:54:58,559
motions?
>> We would have we would need to have

649
00:54:55,119 --> 00:55:03,839
regular Yes. I'm willing to help if the
POA likely to do that as I'm willing to

650
00:55:02,079 --> 00:55:07,680
help. Jim's willing to help.
>> I think that's required. Right. So

651
00:55:05,440 --> 00:55:11,520
there's two things and I'll jump up in
front of you. So there's the agreement.

652
00:55:10,000 --> 00:55:14,640
Do we have a spy glass which it seems
like that's predicates everything else,

653
00:55:13,359 --> 00:55:18,880
right? We can't come up with anything
next step. So we would need to

654
00:55:16,160 --> 00:55:23,440
understand can the city participate in
the funding of this in any way

655
00:55:21,440 --> 00:55:27,680
standpoint or otherwise
separate apart from that because I agree

656
00:55:25,440 --> 00:55:31,040
there is Tuesdays at 10:30 there's a
meeting that is on the weekly updates

657
00:55:29,520 --> 00:55:35,280
from the POA that there's some
intersection committee happening. I

658
00:55:32,640 --> 00:55:40,240
would advocate strongly that we get the
appropriate resources involved in a

659
00:55:37,680 --> 00:55:44,400
weekly meeting so that we can
like we're on the wrong side of the time

660
00:55:42,559 --> 00:55:48,319
frame right now. So this is an
eightmonth agree

661
00:55:46,800 --> 00:55:52,480
scope of work with spy glass that
there's other things going on. I I

662
00:55:51,200 --> 00:55:57,520
haven't listened to the Lakewood City
Council meeting from earlier this week

663
00:55:54,240 --> 00:56:01,280
but last month it was um Joe Bland
construction's been signed for the road

664
00:56:00,000 --> 00:56:06,720
work. that road work is going to be
completed in Q1 and Joe Bland has the

665
00:56:04,319 --> 00:56:10,880
reputation of finishing early. So any
way that we can get like this thing

666
00:56:09,359 --> 00:56:15,200
moving in whatever appropriate way but
then also from the collaboration between

667
00:56:12,559 --> 00:56:19,839
the two entities and others the club or
otherwise to start having those weekly

668
00:56:17,920 --> 00:56:24,079
or whatever the appropriate cadences get
those on the books and have some cadence

669
00:56:22,640 --> 00:56:27,200
of accountability of what we're going to
be doing next

670
00:56:25,760 --> 00:56:31,920
» in preliminary I mean certainly we want
all the stakes stakeholders at the table

671
00:56:29,359 --> 00:56:35,359
um but I think that the mud they're
willing to be fast followers I mean

672
00:56:33,680 --> 00:56:37,680
they're just there to
>> tell us what you're going to do and

673
00:56:36,319 --> 00:56:41,040
we'll tell you if we need to react to
anything. So, they're they're kind of

674
00:56:39,359 --> 00:56:45,359
tracking it, but they they haven't
necessarily said they want to be part of

675
00:56:42,799 --> 00:56:48,880
the primary conversation. It's like when
when you sort of find something that we

676
00:56:47,119 --> 00:56:54,079
need to be involved with with, we
absolutely want to be uh involved that

677
00:56:52,240 --> 00:56:57,920
the conversation with the club without
speaking for them or saying it's a

678
00:56:55,440 --> 00:57:02,559
commitment. For them it was more we are
generally invested in in improving the

679
00:57:00,000 --> 00:57:06,640
aesthetic and when you have ideas about
that come talk to us about sponsorship.

680
00:57:05,599 --> 00:57:10,319
So I
>> their input is important. I don't think

681
00:57:08,720 --> 00:57:13,280
we're there
>> totally understand. I'm just putting it

682
00:57:11,520 --> 00:57:18,480
out there. Whatever entities need to be
involved in the appropriate cadence.

683
00:57:14,960 --> 00:57:23,599
Sometimes POA and the village need to be
engaged quickly if it's weekly or

684
00:57:20,880 --> 00:57:27,920
otherwise and then as needed the other.
>> Yeah. What and what concerned us from

685
00:57:25,440 --> 00:57:33,440
the feedback that we got the last time
is that if this if the public safety

686
00:57:30,880 --> 00:57:37,520
blessing becomes a threshold for city
participation,

687
00:57:35,280 --> 00:57:43,280
we don't think we'd have the ability to
get down all these steps to actually get

688
00:57:39,760 --> 00:57:49,119
you a plan to be blessed by ourselves.
We don't we don't have the money or the

689
00:57:47,040 --> 00:57:55,200
relationships
with Lakeway that you would bring to the

690
00:57:52,079 --> 00:57:59,040
table to get us to that to that plan. I
mean at that point we'd have to sort of

691
00:57:56,480 --> 00:58:02,400
re if the city's not able to participate
for whatever reason. I mean, at that

692
00:58:01,119 --> 00:58:06,880
point, we'd have to go back and say,
either we do nothing, we the POA do

693
00:58:04,559 --> 00:58:11,920
nothing and we react to whatever
develops or we would have to, you know,

694
00:58:10,400 --> 00:58:18,760
dramatically change our budget and
consider a special assessment, which I I

695
00:58:14,000 --> 00:58:18,760
think would be fairly controversial.

696
00:58:19,200 --> 00:58:24,880
» Sorry, I know you want to
>> I just want to clarify that. So, there's

697
00:58:23,280 --> 00:58:28,079
the
there's one contract for the POA work

698
00:58:26,880 --> 00:58:33,760
that y'all are going to do around the
gate, right? And is that right?

699
00:58:30,559 --> 00:58:35,760
» We No. So we haven't even gotten to that
right now.

700
00:58:34,319 --> 00:58:37,599
» We're just talking about the spot glass
project management and pre-esign

701
00:58:37,280 --> 00:58:41,200
project.
>> Tell us what we don't need to know. Tell

702
00:58:39,359 --> 00:58:46,960
us what we don't know. Tell us who we
need to hire. Start start conceptually

703
00:58:44,480 --> 00:58:48,960
identifying and and creating big
conversations around this. But we don't

704
00:58:48,559 --> 00:58:51,920
have
>> you don't have a budget or anything for

705
00:58:50,480 --> 00:58:56,319
the other project.
Okay, we're trying. We are

706
00:58:54,160 --> 00:59:00,480
» in the very preliminary phase and spy
glassass is our sherpa for this whole

707
00:58:58,240 --> 00:59:03,280
project on both sides of the property
line.

708
00:59:01,359 --> 00:59:07,040
» Okay. What is it about this and what is
the agreement or what is Lakeway already

709
00:59:05,359 --> 00:59:09,119
doing? Like they have a contractor you
said and they're doing some of the road

710
00:59:08,319 --> 00:59:14,480
work already.
>> They're they're implementing the 2022

711
00:59:11,839 --> 00:59:20,720
plan. They they are thus far satisfied
with their latest traffic study and the

712
00:59:17,920 --> 00:59:24,559
four-way the four-way uh light that
we've signed up to since 2022 but

713
00:59:22,640 --> 00:59:30,079
haven't implemented. That's their plan
>> and that's what the city has already

714
00:59:27,760 --> 00:59:34,160
funded or committed to funding. Okay.
>> So, and they have I mean we've made

715
00:59:32,559 --> 00:59:37,520
multiple approaches to them over the
years and said we we think it's

716
00:59:35,520 --> 00:59:41,119
insufficient. the traffic study isn't
contemplating a lot of variables that

717
00:59:39,280 --> 00:59:45,760
that have arisen since that traffic
study was done. We did our own traffic

718
00:59:43,200 --> 00:59:49,680
study and they're like, "Hey, right now
we have an agreement. That's what's

719
00:59:47,760 --> 00:59:53,680
going to happen as a as a default
matter. If you come to us with something

720
00:59:52,000 --> 00:59:58,000
fully baked, fully funded, and we don't
have to do anything, we're open to it."

721
00:59:56,559 --> 01:00:05,680
And that's been the posture for
essentially three years, I believe,

722
01:00:02,720 --> 01:00:10,160
if not longer. If anything is if
anything the tone has gotten more

723
01:00:07,839 --> 01:00:14,960
collegial and cooperative but the the
base position of this is as far as we

724
01:00:13,200 --> 01:00:18,880
Lakeway are concerned this is baked
there's an agreement we you know we have

725
01:00:17,359 --> 01:00:22,160
a traffic study we've checked all the
boxes

726
01:00:20,640 --> 01:00:27,839
we we have a four-way intersection
that's that's funded and agreed that's

727
01:00:24,480 --> 01:00:31,839
it that is correct
>> so so just out of abundance of clarity

728
01:00:30,160 --> 01:00:37,839
and I support this glassass agreement
but is the POA saying that um without

729
01:00:35,440 --> 01:00:45,119
participation economically from the city
that they are unable or unwilling to

730
01:00:42,079 --> 01:00:49,200
sign glass agreement.
>> We don't I mean the five the five it

731
01:00:46,960 --> 01:00:53,440
were to split this the $5,000 a month is
you know something that is not in

732
01:00:51,119 --> 01:00:58,400
budget. We could we would go back and
try and move things around. We think

733
01:00:54,799 --> 01:01:03,760
that this is a critical initiative but
um we can only get it so far and if and

734
01:01:01,520 --> 01:01:07,839
if we start getting into six figures
then I I don't think we have that scope

735
01:01:05,839 --> 01:01:10,839
without dramatically raising people or
doing

736
01:01:16,240 --> 01:01:23,839
» okay and then even if we were to do that
sort of grab the project ourselves fund

737
01:01:21,280 --> 01:01:27,359
it ourselves I still think we'd be doing
it one hand high behind your back as

738
01:01:25,440 --> 01:01:31,760
we're have less standing. We don't have
the benefit of an interlog agreement

739
01:01:28,960 --> 01:01:37,520
with with Lakeway. So we'd be the we'd
be the the suboptimal party to try and

740
01:01:34,400 --> 01:01:44,400
solve that.
>> Do you have something to say to add?

741
01:01:42,319 --> 01:01:48,720
No, I mean I'm just trying to I mean I
understand this is the issue just the

742
01:01:46,079 --> 01:01:52,160
low just the spy glassass agreement is
the one that's before but just thinking

743
01:01:50,079 --> 01:01:56,079
down the road I just I'm thinking about
okay

744
01:01:53,920 --> 01:01:59,760
who's taking out this contract these are
public improvements we have procurement

745
01:01:57,680 --> 01:02:02,880
rules that we have to follow or can you
know can the POA do those and just

746
01:02:01,752 --> 01:02:08,319
[clears throat] that's why I was just
trying to understand sort of the what

747
01:02:05,599 --> 01:02:13,520
part what part of the construction could
be part of an IA with Lakeway and then

748
01:02:10,480 --> 01:02:18,240
what part would be the city's
contribution to the construction project

749
01:02:16,799 --> 01:02:22,240
if if any but
>> I would assume a side glass professional

750
01:02:20,319 --> 01:02:26,079
has done
maybe ours a little more unique but

751
01:02:23,920 --> 01:02:31,359
would be able to
make sure we meet all those requirements

752
01:02:30,000 --> 01:02:36,079
we understand these are traps you have
to run we are not proprietary about the

753
01:02:34,079 --> 01:02:40,480
whole project I mean if you def if it
makes sense for the city to be in a lead

754
01:02:38,079 --> 01:02:46,240
and us to support we're fine
um whatever that cooperation or legal

755
01:02:43,920 --> 01:02:49,920
structure or legal enablement looks like
is completely fine with us. We just we

756
01:02:48,400 --> 01:02:53,839
want to bring our resources to the
extent we have talented volunteers you

757
01:02:52,319 --> 01:02:58,240
know with subject matter expertise we
want to bring that

758
01:02:55,760 --> 01:03:02,240
um again at least at least in our minds
it's the most critical kind of

759
01:03:00,240 --> 01:03:07,040
infrastructure question in front of the
community regardless of which

760
01:03:04,319 --> 01:03:12,559
institution you overlay on top of the
community. Well, in my mind, my opinion

761
01:03:09,119 --> 01:03:17,839
is that the POA has to regularly operate
and make it function. So, in my mind,

762
01:03:15,200 --> 01:03:24,640
the POA should be in the driver's seat
for the majority of the project just

763
01:03:20,079 --> 01:03:31,520
because the long-term plan for the POA
to manage it. you know this excuse me um

764
01:03:28,799 --> 01:03:36,079
so the um hiring spy glasses we talked
about I mean they're going to set up

765
01:03:33,599 --> 01:03:39,200
this so that we have an engineering firm
that has a project manager we got set it

766
01:03:38,000 --> 01:03:42,000
up to where we have that contractor
we're talking about you'll have a

767
01:03:40,400 --> 01:03:46,559
project manager too it'll be under his
umbrella which will be under us you know

768
01:03:43,920 --> 01:03:50,640
whoever if y'all you know as Joel's
asked if I'll be le thear be ahead of

769
01:03:48,799 --> 01:03:53,839
that committee of that part of it I I'll
be fully involved with that because

770
01:03:52,960 --> 01:03:58,079
since [clears throat] the engineering
days I I've developed for the last 18

771
01:03:55,920 --> 01:04:02,799
here. So, I have some background. I know
I know what I don't know, too. So, the

772
01:04:00,720 --> 01:04:06,559
complicated part to me has always been
the different layers of the approvals

773
01:04:04,480 --> 01:04:11,839
here, right, with the city and the mud
and BOA and and with the city of Lakeway

774
01:04:09,119 --> 01:04:16,480
as well. And so, this first step of
hiring spy glass is so important to to

775
01:04:14,720 --> 01:04:21,119
organize what we're all talking about.
But it's going to every question you all

776
01:04:18,079 --> 01:04:23,760
have asked is very is is very um
important to this because it's going to

777
01:04:22,480 --> 01:04:28,640
have we're going to get those answers
probably within the first I would tell

778
01:04:26,000 --> 01:04:33,039
you the first 60 to 90 days of of spy
blast. So being on board with us because

779
01:04:31,039 --> 01:04:35,599
I'm going to make sure we do and I've
worked [clears throat] with this with

780
01:04:33,920 --> 01:04:39,520
that company before so I know what to
expect from them and I know they know

781
01:04:37,119 --> 01:04:44,400
what to expect from me. So, we will
create that probably within the first 60

782
01:04:41,920 --> 01:04:47,760
days um of hiring them. And so, we'll
have a better organization of what we

783
01:04:45,920 --> 01:04:52,319
need to answer the questions to be able
to take whether it's to the city of of

784
01:04:50,319 --> 01:04:56,160
Lakeway for right away issues, things
like that, or even just the other

785
01:04:53,839 --> 01:04:58,799
funding issues that come up. Um, but
that's the important part of this.

786
01:04:57,359 --> 01:05:01,920
That's what we don't have yet. Like you
said, we have a concept plan. We have

787
01:05:00,559 --> 01:05:05,520
volunteers from the neighborhood that
come up with what we have. But this is

788
01:05:03,839 --> 01:05:10,000
to set some of these things for y'all to
make better decisions from with

789
01:05:08,960 --> 01:05:13,839
» But [clears throat] it's possible though
that I mean this is also the

790
01:05:11,680 --> 01:05:16,000
construction management piece. So
>> that is

791
01:05:14,240 --> 01:05:17,520
» once they come forward and y'all get the
plan and the budget,

792
01:05:17,039 --> 01:05:22,480
» right?
>> I mean the city may decide not to have

793
01:05:20,960 --> 01:05:24,720
anything to do with the with the with
the funding of that actual contract

794
01:05:24,160 --> 01:05:26,640
though.
>> Yes sir.

795
01:05:25,119 --> 01:05:29,280
» I mean Okay.
>> Yeah. Yeah. because Spy Glass would

796
01:05:28,079 --> 01:05:32,799
state obviously they're we're going to
have to organize this ahead of time we

797
01:05:30,799 --> 01:05:36,559
just talked about but then he is the
project manager and he's he's in the

798
01:05:34,480 --> 01:05:41,039
field with the contractors meeting him
once a week. Um so like with these large

799
01:05:39,119 --> 01:05:45,920
subdivisions that that he's worked on
and they've worked on and they um and

800
01:05:44,480 --> 01:05:48,880
they follow the direction the questions
come through him. They'll come through

801
01:05:47,039 --> 01:05:54,799
us come back to you guys if anything
comes up. But yeah, he'll be involved

802
01:05:50,640 --> 01:06:00,400
from the preliminary engineering to CDs
to bidding to approvals and and then

803
01:05:58,160 --> 01:06:03,920
also to the construction of it and to
you know finalizing it. It's not

804
01:06:01,839 --> 01:06:08,079
necessarily a CMO here but it's a
finalized inspection and all that. So

805
01:06:06,400 --> 01:06:11,720
that his contract does follow that
through all those steps.

806
01:06:13,119 --> 01:06:18,720
And the timing of this, like we talked
about, the signal, from my

807
01:06:16,720 --> 01:06:23,680
understanding, at one point, the city of
Lakeway had it on the developer of the

808
01:06:21,119 --> 01:06:28,480
southern across the way to have that
started in October. And watching and

809
01:06:27,440 --> 01:06:31,119
ever since I've been on this committee,
even before then, I've been watching the

810
01:06:29,760 --> 01:06:35,359
construction of the bridge going over
there close to the close to HB over

811
01:06:33,520 --> 01:06:39,039
there. And they're looks to me like
they're ahead of schedule, but I do

812
01:06:37,119 --> 01:06:42,880
think that once that happens, we're
going to see a lot more happen pretty

813
01:06:40,799 --> 01:06:47,359
quickly this direction. And so the
signal starting in October because the

814
01:06:45,839 --> 01:06:51,119
developer has a certain amount of
dollars set, you know, set with the city

815
01:06:49,760 --> 01:06:53,440
to make sure that they do it. If they
don't do it, then the city can do it.

816
01:06:52,400 --> 01:06:58,400
Well, you know, I don't think the city
will do it ahead of them, but I do see

817
01:06:55,760 --> 01:07:02,640
sometime this fall, you know, late fall
that signals starting starting up and

818
01:07:01,440 --> 01:07:05,359
you know, I think they think it's more
towards Easter and stuff. But like I

819
01:07:04,400 --> 01:07:08,480
said, those are just some of the
preliminary things we're hearing, but

820
01:07:06,799 --> 01:07:13,280
we'll verify those.
>> But I just to make sure I'm clear there,

821
01:07:10,720 --> 01:07:18,160
too. So the traffic signal diagram
that's been created

822
01:07:16,000 --> 01:07:23,280
two years ago
if that were to be implemented it would

823
01:07:21,359 --> 01:07:25,440
conflict with the conceptual drawing
especially with the right hand correct.

824
01:07:25,119 --> 01:07:29,520
Is that correct?
>> So the right hand turn lane comes out

825
01:07:27,200 --> 01:07:33,359
what we try to do if we if we do
designated right turn lane it's after

826
01:07:31,440 --> 01:07:35,839
the signal it should not affect that
signal. So

827
01:07:34,319 --> 01:07:40,799
» it's the stacking especially we put a
lane in exiting our subdivision or our

828
01:07:38,400 --> 01:07:45,119
city it um it comes out the stacking is
separate all that so it comes out after

829
01:07:42,640 --> 01:07:50,000
the signal should not affect that signal
>> where those four signals I'm sorry to

830
01:07:47,039 --> 01:07:54,720
interrupt yeah where those four
post would be

831
01:07:51,839 --> 01:07:58,640
» for the original or the existing design
with what your concept is that would not

832
01:07:57,200 --> 01:08:01,920
disrupt what they have in place
>> it wouldn't disrupt from what I've seen

833
01:08:00,079 --> 01:08:06,559
right now it would not that island
that's left there the right turn lane

834
01:08:04,160 --> 01:08:10,880
being far enough to the to the south or
to the to the right of the intersection

835
01:08:08,640 --> 01:08:14,319
um leaves that room there for that
conceptually. Yeah.

836
01:08:12,960 --> 01:08:18,640
» And the only thing we looked at that we
needed to do was to really improve the

837
01:08:15,839 --> 01:08:21,520
cross. I mean there's going to be timing
you know obviously after the signals in

838
01:08:20,000 --> 01:08:24,480
there's timing [clears throat] working
with timing on light the signals and

839
01:08:23,040 --> 01:08:28,159
things like that during peak hour but
the main thing I saw was like we talked

840
01:08:26,239 --> 01:08:33,600
about it's the large island it's the
landscape areas it's the um it's the

841
01:08:30,799 --> 01:08:40,359
walk it's the crosswalks and u and then
that like I said that um that turn lane

842
01:08:36,159 --> 01:08:40,359
is should be outside of it.

843
01:08:41,279 --> 01:08:48,640
I had a question
just

844
01:08:45,440 --> 01:08:52,120
to not
be one of those

845
01:08:52,239 --> 01:08:56,520
like opening everything up

846
01:08:56,880 --> 01:09:03,199
» opening up the intersection
>> or like the guard house like just making

847
01:09:01,120 --> 01:09:06,960
it more visible I think was the
>> well one of it was that it's going to be

848
01:09:05,120 --> 01:09:11,120
a pretty main entrance for the sub for
our city right so that was just a

849
01:09:09,120 --> 01:09:15,839
suggestion from us from our committee
was let's show a plan that would open

850
01:09:13,600 --> 01:09:19,199
this open open this up as turning it in
from a side entrance or you know pretty

851
01:09:17,839 --> 01:09:21,920
much a main entrance for us who live
here but [clears throat] making it look

852
01:09:20,799 --> 01:09:25,520
like a main entrance.
>> Yeah.

853
01:09:22,239 --> 01:09:28,480
» And that's what it was for
>> and I think that by adding that other

854
01:09:27,279 --> 01:09:31,520
like I said there's going to be a lot of
stacking coming in off of Lance

855
01:09:30,239 --> 01:09:36,640
Crossing. So, we're trying to give it
room to get into our area, into our

856
01:09:34,319 --> 01:09:41,120
guard, our our entrance area in order
for it to feed into the neighborhood

857
01:09:38,960 --> 01:09:45,359
because we have probably five peaks
here. You know, we have we have an early

858
01:09:43,040 --> 01:09:48,719
morning work peak, you know, traffic, we
have a school peak, we have a lunchtime

859
01:09:47,199 --> 01:09:53,440
peak, we have a school peak, then we
have people coming home again. You know,

860
01:09:50,480 --> 01:09:56,320
there that's a busy it's a busy um guard
as we all know. So, anyway, that's that

861
01:09:55,440 --> 01:10:01,440
was the intent.
>> Yeah.

862
01:09:58,800 --> 01:10:06,480
So the specific ask is to go 5050 on the
side glass today. Is that correct?

863
01:10:04,640 --> 01:10:10,960
» Yes.
>> And just and we would just be deciding

864
01:10:08,320 --> 01:10:18,320
on the spy glass. We would not be
committing ourselves or assuming any

865
01:10:14,560 --> 01:10:20,960
potential future expenditures without
further

866
01:10:19,520 --> 01:10:25,920
» you're just helping us bring the problem
into sharper focus so we can have more

867
01:10:22,719 --> 01:10:29,440
actionable steps. Does anybody have
legal questions for Josh that they would

868
01:10:27,520 --> 01:10:35,159
want to address in executive session or
anything? I know we've had this topic

869
01:10:31,440 --> 01:10:35,159
discussed before, but

870
01:10:36,400 --> 01:10:43,040
» I don't know what has to be reserved for
executive versus

871
01:10:41,280 --> 01:10:48,880
» questions.
Is there anything

872
01:10:45,360 --> 01:10:52,640
any concerns about
what are the mechanics that the city

873
01:10:50,960 --> 01:10:56,960
would have for this agreement? Do we
need to be the one signing it? Does it

874
01:10:54,719 --> 01:11:01,840
need to turn into a a third a
three-party agreement or can the POA

875
01:10:58,880 --> 01:11:07,679
sign and then this council approved to
commit the funds to that? What are the

876
01:11:06,640 --> 01:11:12,239
what's the vehicle?
>> Well, those are policy choices. I mean

877
01:11:09,600 --> 01:11:15,600
legally if you guys and I would suggest
that we put this in writing somewhere

878
01:11:13,920 --> 01:11:21,360
even if it's just a short resolution
saying that you find that

879
01:11:18,159 --> 01:11:26,480
you know funding these studies and these
contract managements that they serve a

880
01:11:24,080 --> 01:11:29,760
public purpose to the residents right
and that they're going to help you

881
01:11:27,520 --> 01:11:33,280
determine if there are public
improvements that you can fund later I

882
01:11:31,920 --> 01:11:35,679
don't have any issue with with that
piece of

883
01:11:44,400 --> 01:11:51,679
I think there are quite a few issues
that we'd have to work through and if

884
01:11:49,360 --> 01:11:58,480
and when you guys decide that to
participate in the

885
01:11:55,199 --> 01:12:04,080
bigger piece of the project
action.

886
01:11:59,280 --> 01:12:08,800
» Do we need a res? So to approve
this our

887
01:12:06,480 --> 01:12:13,679
portion our partial funding of the spy
glass agreement as a structure now we'd

888
01:12:11,520 --> 01:12:19,199
be funding it directly
to the POA correct or would we be

889
01:12:17,600 --> 01:12:23,360
» well that's I mean we could do a we
could do a project funding agreement

890
01:12:21,440 --> 01:12:29,760
with the POA and we could put in the
recital that y'all if y'all find that

891
01:12:25,679 --> 01:12:34,800
and then we can put in whatever
you um whatever you strings you want to

892
01:12:31,920 --> 01:12:38,719
put with the money, the reporting or the
the liaison assignment, those kind of

893
01:12:36,880 --> 01:12:43,280
things or you know and that's what I
probably would do.

894
01:12:40,239 --> 01:12:50,719
» Can we approve today then a project
approve a project funding agreement?

895
01:12:47,280 --> 01:12:55,120
» Sure. for $5,000 a month
um to be approved by

896
01:12:53,760 --> 01:12:57,120
» to be applied towards this
>> to be applied toward

897
01:12:56,480 --> 01:13:00,920
» spy glassass
>> the spy glassass agreement

898
01:13:01,440 --> 01:13:08,840
» as signed off by you Angie and myself
that today

899
01:13:05,840 --> 01:13:08,840
» sure

900
01:13:10,159 --> 01:13:22,840
» I'll make that motion with uh the change
that we um limited to one year 5,000

901
01:13:17,679 --> 01:13:22,840
one year and then we revisit it.

902
01:13:24,800 --> 01:13:32,880
» Any additional questions or discussion?
Okay. All in favor?

903
01:13:30,719 --> 01:13:38,960
» I. All oppose? None. Motion carries.
Thank you for your thorough

904
01:13:36,560 --> 01:13:42,080
walk. Thanks for the partnership as
always and I think we're not going to be

905
01:13:40,640 --> 01:13:46,560
able to do this without [clears throat]
one another. So

906
01:13:43,840 --> 01:13:50,480
» hopefully we'll continue to navigate it.
I was just gonna say you guys have a

907
01:13:47,760 --> 01:13:54,239
really deep bench, strong bench, so high
confidence in your execution.

908
01:13:52,880 --> 01:13:58,159
» Appreciate it. The only other question,
sorry, is

909
01:13:56,400 --> 01:14:02,400
» is there an anticipation given what you
just heard that you guys would execute

910
01:13:59,440 --> 01:14:07,679
this earliest opportunity? And if so,
when would Spy Glass be able to start?

911
01:14:04,880 --> 01:14:11,760
» ASAP. I mean, we'll call them now.
>> So, but they they have given indication

912
01:14:09,360 --> 01:14:13,440
they could start September.
>> Yes, they [clears throat] can start

913
01:14:12,560 --> 01:14:19,640
immediately.
>> Okay, perfect. Thank you.

914
01:14:16,480 --> 01:14:19,640
Thank you.

915
01:14:23,679 --> 01:14:26,679
» Okay.

916
01:14:31,600 --> 01:14:39,679
» Okay. Okay. Item G, discuss, consider,
and take any necessary action regarding

917
01:14:36,080 --> 01:14:42,560
ordinance number 2026- 0004, an
ordinance of the city council of village

918
01:14:41,199 --> 01:14:48,080
of the hills, Texas, declaring the
unopposed candidates

919
01:14:45,280 --> 01:14:53,360
for election to offices of mayor and two
city council members November 3rd, 2026

920
01:14:50,719 --> 01:14:56,640
general election elected to office
providing that such candidates shall be

921
01:14:54,960 --> 01:15:00,800
issued certificates of election and
shall qualify for office in the same

922
01:14:59,040 --> 01:15:07,040
manner at the same time as candidates
elected at election cancelling the

923
01:15:03,760 --> 01:15:11,199
November November 3rd, 2026 general
election, providing for posting of the

924
01:15:09,280 --> 01:15:15,360
election cancellation, finding and
determining that the meeting at which

925
01:15:12,880 --> 01:15:19,840
this ordinance is passed was open to the
public as required by law, providing a

926
01:15:17,600 --> 01:15:25,000
severability clause, providing a savings
clause, and providing an effective date.

927
01:15:28,159 --> 01:15:33,320
I move to approve ordinance 2026-004.

928
01:15:52,400 --> 01:15:59,920
Okay. So, item G, the ordinance. Do we
have a second?

929
01:15:58,239 --> 01:16:07,120
I'll second.
Any questions or discussion?

930
01:16:03,280 --> 01:16:12,719
All in favor? I. All opposed? None.
Motion carries. Item H, discuss,

931
01:16:10,080 --> 01:16:17,719
consider, and take any appropriate
action regarding budget amendments.

932
01:16:18,400 --> 01:16:28,000
So, since the meeting has started, Joyce
sent

933
01:16:23,440 --> 01:16:33,360
a updated spreadsheet that was requested
by me to highlight some of the amended

934
01:16:30,880 --> 01:16:38,000
figures.
um

935
01:16:35,120 --> 01:16:46,800
which her greatest question by messaged
to me was the legal notice

936
01:16:41,840 --> 01:16:53,600
budget is still remains at 5500
Angie and so her question is

937
01:16:50,400 --> 01:16:56,159
how many one I know we've had multiple
postings so we probably haven't received

938
01:16:55,040 --> 01:16:58,159
those invoices yet
>> correct

939
01:16:56,560 --> 01:17:05,040
» and it sounds like we're going to have
at least one one two more do we need to

940
01:17:01,120 --> 01:17:09,000
keep 5500 in bucket or should we
>> I would keep it in there.

941
01:17:10,560 --> 01:17:18,840
» So if you want to let Joy know her to
ping you on that but

942
01:17:14,159 --> 01:17:18,840
» okay leave that unchanged.

943
01:17:19,360 --> 01:17:26,719
greatest the biggest changes she made
were

944
01:17:24,000 --> 01:17:31,280
all across the revenue.
Um

945
01:17:28,640 --> 01:17:36,640
and then law enforcement was the other
significant figure that she wanted to be

946
01:17:34,159 --> 01:17:40,199
sure that we were covered for by
September 30.

947
01:17:43,679 --> 01:17:51,880
I would move to approve these
for the 2025 2026 budget.

948
01:17:53,840 --> 01:18:00,480
» I'm just I'm not familiar with what
we're doing here. Are we what amendments

949
01:17:57,520 --> 01:18:05,520
are last year's budget?
>> So

950
01:18:02,159 --> 01:18:09,520
one is there's an an increase of re we
collected significantly more this year

951
01:18:07,440 --> 01:18:16,040
in revenue than what we expected when we
adopted the budget. Our initial budget

952
01:18:12,239 --> 01:18:16,040
was $1,50,390.64.

953
01:18:17,360 --> 01:18:23,320
We are expecting to collect this year
then 1,123,833

954
01:18:25,520 --> 01:18:32,880
through to the end of the month which is
the end of our fiscal year. So we would

955
01:18:30,159 --> 01:18:39,679
adopt that amendment.
Then there's various expenses

956
01:18:35,440 --> 01:18:44,000
uh related to salary reductions in
computer office equipment

957
01:18:42,159 --> 01:18:49,679
subscriptions.
Slight increase in insurance premium

958
01:18:46,480 --> 01:18:54,719
reduction in bonds. Slight increase in
bank service charges.

959
01:18:52,960 --> 01:18:59,040
Significant decrease in training and
travel. Significant decrease in what we

960
01:18:57,280 --> 01:19:05,360
actually expected versus what we
expected for meetings. Legal notices we

961
01:19:01,840 --> 01:19:10,159
just discussed. Law enforcement an
increase. Elections will be a slight

962
01:19:08,320 --> 01:19:15,760
decrease.
Interlocal agreement

963
01:19:12,480 --> 01:19:20,080
slight decrease.
So what we were doing, oh mowing and

964
01:19:17,920 --> 01:19:25,080
maintenance, there was a decrease as
well. We increase the law

965
01:19:25,920 --> 01:19:31,400
» law enforcement
increase law enforcement.

966
01:19:31,760 --> 01:19:41,600
So given our ex so again I just
referenced the revenue or reference the

967
01:19:37,920 --> 01:19:45,080
general fund expenses that were budgeted
for the year were149,652.97.

968
01:19:46,560 --> 01:19:52,920
We are amending it to reduce our
expenses to $986,2172.

969
01:19:54,239 --> 01:20:00,600
We had originally budgeted a sur a
surplus of $73767.

970
01:20:01,199 --> 01:20:08,920
We are coming in to the amended budget
for the end of this fiscal year at

971
01:20:05,920 --> 01:20:08,920
$137,615.98

972
01:20:09,280 --> 01:20:12,640
surplus.
So those are the changes.

973
01:20:12,320 --> 01:20:18,000
» Yeah.
>> So we're just adopting the changes to

974
01:20:15,120 --> 01:20:18,000
reallocate

975
01:20:23,760 --> 01:20:27,239
So I'll second

976
01:20:27,520 --> 01:20:33,440
» all in. Any additional questions or
discussion?

977
01:20:31,280 --> 01:20:37,760
» So ju just apologies just from a
mechanic standpoint to catch up. So like

978
01:20:36,159 --> 01:20:40,640
if if I look at walking trail
maintenance for 15,000 it's still in

979
01:20:39,360 --> 01:20:45,679
there for the amended budget but we're
not renew that.

980
01:20:42,560 --> 01:20:50,239
» That could be our notes. Yeah.
>> But what's the benefit or the like why

981
01:20:48,400 --> 01:20:52,880
would we we're not going to spend it so
it's going to be a surplus and just goes

982
01:20:51,600 --> 01:20:56,320
into a reserve account.
>> Yeah.

983
01:20:53,440 --> 01:20:59,640
» Yeah.
>> More favorable

984
01:21:00,800 --> 01:21:03,800
certain.

985
01:21:06,960 --> 01:21:12,960
» Yeah. If we were going to do it for the
end of the month and we had already done

986
01:21:10,640 --> 01:21:17,120
sufficient maintenance, we could then
allocate to that.

987
01:21:14,800 --> 01:21:23,199
» Or if there were, you know, wildfire
mitigation stuff we had to do or things

988
01:21:19,600 --> 01:21:27,840
of that nature that were
going to come in.

989
01:21:25,840 --> 01:21:31,120
» Okay. Thank you.
>> Like road repairs, which we do need to

990
01:21:29,440 --> 01:21:37,491
do. We just wouldn't have time. There's
a pothole that we can fix or need to fix

991
01:21:34,080 --> 01:21:39,511
that we allocated for next budget cycle.
[laughter]

992
01:21:42,000 --> 01:21:48,679
All in favor?
I. All oppose. None. Motion carries.

993
01:21:50,560 --> 01:21:55,159
We do not need to do executive session.

994
01:21:55,199 --> 01:22:04,880
Next agenda item. We've moved a few
including the approving the finance

995
01:22:02,000 --> 01:22:10,960
treasure report for August 2026 as well
as the application of the parks and

996
01:22:07,360 --> 01:22:16,840
recreation commission of Tiana Felman.
Is there any other business that we

997
01:22:13,520 --> 01:22:16,840
would like to

998
01:22:16,880 --> 01:22:24,400
add now to the next agenda? Of course
you guys everybody is welcome to request

999
01:22:22,719 --> 01:22:30,000
new agenda items ahead of the next
meeting.

1000
01:22:27,360 --> 01:22:39,440
I would just ask that the September 22nd
meeting only be for the tax rate

1001
01:22:35,120 --> 01:22:42,440
any other extremely pressing matters
session.

1002
01:22:46,320 --> 01:22:49,320
Okay.

1003
01:22:50,080 --> 01:22:58,080
There being no further business I will
entertain a motion to adjurnn.

1004
01:22:56,400 --> 01:23:04,080
There a second.
>> All in favor? I. All opposed? None.

1005
01:23:02,000 --> 01:23:07,080
Motion carries. Meeting is adjourned at
10:26