[0:05] That me that had
[0:07] my speaker on?
[0:10] Yep,
[0:11] we're
[0:18] good. Okay.
[0:21] Good evening, everyone. I'd like to welcome you to the regular meeting of Council
[0:24] Corporation Council of the North Shore, Wednesday, August 12th,
[0:28] 2020. 6:00, so we're now 6:00 PM.
[0:31] Thank you. A land acknowledgment first. Ani Mako.
[0:33] We
[0:34] acknowledge and give thanks to the land on which we live and work, and the people
[0:38] who have cared for it. This land is traditional territory of
[0:42] the Anishinaabe Nation of the ""
[0:44] treaty.
[0:46] Need a mover and seconder to approve the agenda.
[0:51] Moved by Councilor Green, seconded by Councilor Simon.
[0:57] Be it resolved the Council for the Corporation of the Township of the North Shore
[1:00] approve the agenda as circulated.
[1:03] All in favor?
[1:05] Minute.
[1:07] Carried.
[1:10] Any disclosures of pecuniary interest?
[1:15] Seeing none, move on to item four, presentations and
[1:19] delegations. There being none, moving on to item five, adoption of
[1:23] the minutes. Need the mover and seconder to adopt the minutes of
[1:27] July 15th.
[1:29] Moved by Councilor Minar, seconded by Councilor Green.
[1:33] Be it resolved the Council for the Corporation of the Township of the North Shore
[1:36] approve the minutes of the July 15th, 2026
[1:40] regular council meeting. Questions or concerns with respect to those
[1:44] minutes?
[1:50] Seeing none, all in favor?
[1:52] Aye.
[1:53] Carried.
[1:55] Need
[2:09] a mover and seconder with respect to the reports and motions of
[2:12] municipal staff, committees, and communications, the first one being
[2:16] administration activities. Mover and seconder?
[2:20] Moved by Councilor Simon, seconded by Councilor Green.
[2:23] Be it resolved the Council for the Corporation of the Township of the North Shore
[2:27] receive the administrative activities report for information
[2:31] purposes.
[2:37] Questions or concerns with respect to the administrative report?
[2:52] Still working with the auditors. Hopefully
[2:55] they ask the question again this week.
[2:57] And we're waiting on the transfer payment agreement for the
[3:02] extended notice funding.
[3:05] Supposed to be in by the end of July.
[3:07] Didn't get it, so by any time, it won't be until September.
[3:14] All those in favor then?
[3:17] Aye.
[3:18] Carried.
[3:26] Item 7B, variance report to July 31st.
[3:31] Need a mover and seconder.
[3:35] Moved by Councilor Minar, seconded by
[3:38] Councilor Simon.
[3:41] Be it resolved the Council for the Corporation of the Township of the North Shore
[3:44] receive the variance report dated July 31st for
[3:48] information purposes.
[3:54] Questions or concerns with respect to the variance report?
[4:08] Seeing none, all in favor?
[4:11] Aye. Carried.
[4:22] Report C, report regarding waste collection date in September.
[4:27] Need a mover and seconder.
[4:31] Moved by Councilor Minar, seconded by Councilor Simon.
[4:36] Be it resolved the Council for the Corporation of the Township of the North Shore
[4:39] receive the report from staff on waste pickup
[4:42] dates.
[4:59] Great.
[5:00] Thank you. Your Worship, just point out if council did want to make any changes to
[5:04] this resolution to be amended to note what those changes are.
[5:09] Given the time of year that we're at, typically
[5:13] it would be the week after Labor Day from things like the eighth to the 11th,
[5:17] if my memory serves,
[5:18] would be the days that we would have the
[5:23] waste pickup.
[5:26] It was mentioned maybe we could have just extended hours at the
[5:29] dump and tried it. I did a
[5:33] little bit of a cost analysis.
[5:36] Presently, it costs about $5,000
[5:39] for two people and working six hours a day for four days
[5:44] with the equipment to pick up the waste.
[5:47] If we didn't pick up the waste, though,
[5:49] we wouldn't necessarily be saving any money because there would just be other
[5:53] duties that these people could do.
[5:56] Keeping the landfill open six hours a day for the week following Labor Day
[6:01] Would require
[6:03] three days of six hours and three hours on one
[6:07] day, so 21 hours,
[6:09] basically cost $500. The other thing to bear in mind is
[6:13] that we're picking up waste when
[6:17] people could be at work,
[6:19] and not everybody has the means to take waste to the dump.
[6:24] Did Councilor Weldon have a say?
[6:26] Yeah.
[6:26] Councilor Weldon.
[6:27] Thank you, Your Worship. To you.
[6:29] A couple of things. I'd like to hear Councilman Maynard's explanation, his thinking
[6:33] on this. Why change it? We're three weeks away.
[6:38] Only got one person that signed up.
[6:41] So what's your thinking on this?
[6:46] Councilor?
[6:47] My thinking,
[6:50] through you, Your Worship.
[6:52] My thinking on this is the cost. The cost
[6:56] of having a public employee
[7:00] go pick up garbage,
[7:02] whereas 12 kilometers away, it's there.
[7:07] It's open.
[7:09] That's my reasoning.
[7:10] Thank you.
[7:18] Well, thank you. Councilor?
[7:20] Well, we only have one person that's signed up so far.
[7:23] So what's the cost on...
[7:25] What are we looking at, two hours of labor?
[7:28] As opposed to-
[7:28] Might even be-
[7:28] ... opening the dump for four hours or four days.
[7:34] And
[7:37] so I'm not sure why we would open the dump for four days.
[7:40] We've got one person using it. I believe the spring cleanup wasn't even
[7:45] utilized.
[7:48] Maybe people are taking their stuff on their own time, I'm not sure, but
[7:53] doesn't make sense to throw away this week,
[7:57] open the dump, when we only have one person that's going to use the dump.
[8:03] The spring cleanup map was well used, was it not?
[8:06] Yes.
[8:07] We see every day.
[8:08] Oh, it was well used.
[8:09] Yeah. But anyhow, as councilor mentioned, at this stage of the game,
[8:13] we only have one for the September pickup requesting,
[8:17] uh,
[8:18] assistance with
[8:20] garbage. Matt? People normally call in the week before. Okay.
[8:25] Last minute.
[8:26] But we should be looking at moving it anyways, I think.
[8:30] It's the week before May 2/4, and then the week after Labor Day, correct?
[8:34] The week of May.
[8:35] Oh, yeah.
[8:35] The week of.
[8:36] Yeah.
[8:37] Yeah. Assuming that week, people have help.
[8:40] 50, almost 50% of Algoma Mills' resident are
[8:44] seasonal. So they're not getting any use out of that
[8:49] if they go home by Labor Day weekend.
[8:52] That's what we should be looking at.
[8:53] Council?
[8:55] Yes. Thank you, Mr. Mayor. Yes, I agree, but I think now us making a
[8:59] decision
[9:01] could be something that next
[9:09] Councilor Green.
[9:14] I'm just going to offer another suggestion.
[9:17] I do see... It's kind of awkward on how we're doing
[9:21] things.
[9:22] I do see some benefits to having
[9:26] the extra days
[9:29] opening at the landfill area.
[9:34] I think that that might be able to reduce all the
[9:38] garbage that they overfilled the bins with.
[9:41] To tell you the truth, I've seen a lot of things in Sprague here specifically.
[9:45] I haven't checked all of the other ones, but it does
[9:49] happen where there's just too much material there.
[9:52] So,
[9:55] I'm not sure I've decided on the
[9:59] days that are picking up. But,
[10:02] is that
[10:05] cost of 5280, is that similar? Is that
[10:09] comparable to what we've had in last year's,
[10:13] as far as the other pickups?
[10:17] Greg?
[10:19] Thank you, Your Worship. The cost would be similar, but as I also said,
[10:23] if we didn't pick up the waste, the township wouldn't necessarily be saving that
[10:27] cost because people would just be doing other duties rather than picking up
[10:31] waste.
[10:32] Mm-hmm.
[10:32] So that time of year,
[10:35] we would have a full-time public works employee,
[10:39] as well as the casual, seasonal part-time
[10:44] works employee doing various things.
[10:48] Just in the last couple of years, they've been picking up waste in that week.
[10:51] So it still would be a cost that the municipality
[10:54] would have. Matt-
[10:56] Yeah
[10:56] ... would there be any difficulty in moving it up prior to
[11:00] Labor Day? Because Councilor Weldon and
[11:03] Councilor Simon indicated that maybe that would allow more
[11:07] people to take advantage of the pickup.
[11:11] Sure.
[11:14] Councilor?
[11:16] Yes. Thank you, Your Worship. Through you.
[11:18] If we only give one day of free dump during
[11:22] that week as well, so people are choosing to come and bring their own,
[11:27] we have the dump open for a day instead of, for those that have trucks and
[11:31] trailers to do that dump at
[11:34] our landfill site.
[11:36] So similar to the one trip to the dump with the tipping fee, but,
[11:40] uh-
[11:42] Just that type of thing, to combine the two.
[11:44] If you do pick up, but we could also say have a day where
[11:48] you can dump your stuff for free.
[11:53] We did that last year.
[11:54] Yeah, I think so, because we gave them a-
[11:56] The pick-up day
[11:57] ... free tipping fee that landfill-
[12:00] Yes
[12:01] ... would allow them to do that.
[12:02] We could,
[12:03] if I might, Your Worship, just incorporate that through the whole cleanup week
[12:07] there So people have a choice, either they can do a pickup or
[12:11] drop off.
[12:12] Give them that option.
[12:16] So then a couple of
[12:19] recommendations. But one recommendation certainly is to move the
[12:23] date
[12:25] prior to the Labor Day weekend so that people
[12:29] who would may well be leaving during that particular
[12:33] time would have
[12:34] availability of that pickup, and then-
[12:38] Yeah
[12:38] ... to also have or continue on with our free
[12:42] chipping fee coupon.
[12:49] I believe Councilor Simon's talking about giving a free day
[12:53] in three weeks.
[12:56] Is that what you were saying?
[12:58] Correct. Thank you. So if we're doing the spring cleanup with everybody,
[13:02] instead of having like a couple of works, so there would be that option.
[13:06] People are like, "Oh, I need to get picked up for free," they don't have to book a
[13:09] dump. We can have a day of dump free.
[13:19] Any other ideas with respect to
[13:23] waste pickup days?
[13:27] Well, how many of council then would first of all be in favor of moving it ahead so
[13:30] that it's not Labor Day weekend, but the weekend before?
[13:34] Which would allow residents who may well be leaving
[13:39] during Labor Day weekend to avail themselves of the pickup.
[13:44] Well, we can't do that now. That's too soon.
[13:47] Too soon?
[13:48] Like
[13:49] Councilor Simon said, next term. I
[13:52] would say leave it the way it is and open Saturday up
[13:56] all day
[13:58] for free dump. Bring your tax bill or bring some sort of ID.
[14:06] Because if we only get two or three more people,
[14:10] it's still cheaper to use Matt, the summer help, than
[14:14] it is keeping the dump open all day.
[14:17] Yeah, and as Matt stated, it's usually a couple of days before that they
[14:21] get an influx of people who want-
[14:23] Yeah
[14:23] ... that pickup.
[14:24] But
[14:25] we could open the dump and nobody could show up.
[14:40] Well,
[14:41] based on the last comment,
[14:43] we'd be looking at a mover and seconder, my direction to
[14:48] open the dump on the Saturday of Labor Day weekend
[14:52] for free tipping fee other than free on tire.
[14:56] If we have to
[14:57] remove the tire.
[14:58] Not the Saturday of Labor Day. The week of
[15:03] the
[15:04] Labor Day, which would be Tuesday to Friday, right?
[15:07] Okay, so the Saturday after Labor Day.
[15:12] Yeah.
[15:12] Saturday after Labor.
[15:20] So move and seconder on the-
[15:22] Okay, moved by Councilor Simon, seconded by
[15:26] Councilor Green.
[15:29] Vote on the direction staff will open the dump
[15:33] Friday of Labor Day, after Labor Day weekend,
[15:37] for no charge.
[15:40] No tipping fee charge.
[15:43] All in favor?
[15:46] Aye.
[15:47] Carried. Then
[15:50] receive the report of that direction of the main.
[15:54] All in favor?
[15:59] All in favor for report.
[16:02] So all in favor then of the report
[16:06] from that on the waste pickup dates.
[16:10] Moved by Councilor Simon, seconded by Councilor Green.
[16:14] All in favor?
[16:16] Carried.
[16:17] Aye.
[16:25] Moving on to the consent agenda.
[16:27] We need a mover and seconder to approve or receive
[16:31] items A to C of the consent agenda.
[16:35] Moved by Councilor Minard,
[16:38] seconded by Councilor Green. Be it resolved the Council for the Corporation of
[16:42] the Township of the North Shore receive August 12th consent agenda
[16:46] items A to C for information purposes.
[16:58] Questions or concerns with respect to those
[17:01] items?
[17:06] All in favor of approving the consent agenda?
[17:09] Aye.
[17:10] Carried.
[17:18] Moving on to item 10, introduction, reading, and consideration of
[17:21] bylaws.
[17:23] Need a mover and seconder.
[17:27] Moved by Councilor Minard, seconded by Councilor Simon.
[17:30] It resolved the Council for the Corporation of the Township of the North Shore
[17:33] hereby approve bylaw number 2637, being a
[17:37] bylaw to enter into an agreement with Idola Consulting Corporation.
[17:41] Be read a first, second, third time, enacted, and
[17:45] pass.
[17:47] Great.
[17:48] Have you worked with the last bullet under
[17:52] item two,
[17:53] basically the cap of fees for clerk and treasurer duties at
[17:57] 7,000 a piece? It is that way because then clerk
[18:01] retires and I'm only doing treasurer, then I don't think we
[18:05] need to have a new agreement. It would just automatically 7,000 would be the cap
[18:08] for treasurer
[18:10] And like pointed out, it's a cap, so if I don't get up to
[18:14] that hours, I don't bill 7,000.
[18:17] Like give or take, it's what it is.
[18:21] And that was deferred from the July 15th.
[18:23] Yes, sir.
[18:24] Council Welner. Councilor Welner.
[18:26] Thank you, Your Worship. Through you. Thanks, Craig, for bringing that back.
[18:29] Quickly, it says normally monthly fees for both the
[18:33] clerk.
[18:34] Yeah.
[18:34] Normally means just what you said?
[18:37] If there
[18:39] was something that I thought was extra special,
[18:42] then either take it to the mayor or to council based on what the mayor said, saying
[18:46] like, "Hey, this sort of is outside." But if it's
[18:50] normal duties-
[18:52] Yeah
[18:53] ... then that's what it would be, and that's why I say
[18:56] normally. It does give the ability,
[19:01] if there's a special case,
[19:04] to request something.
[19:05] Since I've been here, I don't think there's been any
[19:09] special cases
[19:11] that would warrant.
[19:13] That's going to be at the $150 an hour, correct?
[19:16] Yeah.
[19:17] If there is anything approved over and above, that would be at the
[19:21] $150 an hour.
[19:24] Okay. Thank you.
[19:25] Yeah. Not to necessarily admit it, but that rate's been the same since-
[19:28] Yeah
[19:29] ... since I started.
[19:34] All in favor of the bylaw?
[19:38] Aye.
[19:39] Carried.
[19:47] Opposed to the motion? There are none. We move to closed session.
[19:50] Need a mover and seconder.
[19:53] Moved by Councilor Simon, seconded by Councilor Menard.
[19:58] Be it resolved the Council for the Corporation of the Township of the North Shore
[20:01] move to closed session pursuant to Section 2392 of the
[20:05] Municipal Act to consider the personal matters about an identifiable
[20:09] individual, including municipal or local board employees.
[20:13] Item F, advice that is subject to solicitor-client privilege, including
[20:17] communication necessary for that purpose.
[20:20] The purpose of human resources and legal matters with members of council, the
[20:23] acting clerk, and the fire chief or a portion will be in
[20:27] attendance.
[20:29] All in favor?
[20:32] Carried.