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Okay, so good morning, Thursdays and team. Welcome to our final let us start training. Today we're going to be focused on the Legislative Minutes piece.

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So basically what we're going to talk about today is we are going to talk about how to basically take your minutes and let us start if you're not using the live cast application.

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or if you're using that application to take your minutes, how to clean up your minutes in the

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letters to our program. So last time we talked about how to take minutes in life past and then

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after that we talked about how to go in and fix the video. Like if you need to turn the beginning

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or the end off the video and then add it at your timestamps. And so today we're going to be talking

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out the left star minutes. So you said, this is the final training for this project. We will

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have calls after this, but this is just like the final end user training essentially. I know

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we've kind of had people in and out of sessions. So if you want to just watch my screen today,

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you're going to have the recording for this training session just because we've kind of had people

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come and go. So we'll just have you just watch my screen, but then we do encourage you after the

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training to go in and start, you know, practicing.

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So I've logged into my legislature system here

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and so once I log into legislature to access the legislature minutes, you're just going to click on

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minutes, module here. If you have access the minutes that you

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attend to work on previously,

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you're going to see those minutes in

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this quadrant here under reset minutes so you can actually just

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click directly from there and then like resume working on your minutes if

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you start and I'm going to need to finish them up. But if you haven't

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access the instance of minutes you're wanting to complete. You're going to click on the

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minutes module here. And so in the minutes module by default we have this calendar

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tab showing. If you were in the agenda, it's training the list right in this training. This

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looks very similar to the calendar that we see in the agenda module. So we can see like the

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of the meeting here. We can see the day of the week and excuse me. Sorry, I have a little bit

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of allergy today, so I just put myself on you, it's just kind of coughing and not wanting to

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cough in your ear. So, but so here we have the day and the time and then we have the meeting body.

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So, Board of County Officers, there's a committee meeting, you'd see that there. We're seeing the

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of the minutes. So if once the minutes are in final, you're going to know that those minutes have been

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published to your constituents, and that's a step that we'll go over during the publishing process.

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Let's excuse me for just a minute, sorry.

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And then we see here, we have comments. So comments

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actually come over from our agenda's module. That's if you put in a comment, like for example,

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if the agenda, or the meeting gets cancelled, or maybe the meeting location changed,

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When we did training, we put in our our name into this comment field, and so that just comes over from the agenda screen.

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And then we have this new piece, which is called the media column.

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So the media column is basically going to show a number, okay.

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Once you do the import process, okay, so I'll show you that here in just a moment, but once we have to import our data from

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the live manager program into here.

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We're going to see a number of fill in called the media ID.

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And just as a point of reference,

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that media ID,

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if we go to your media manager site,

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where we were last time,

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the first in countywa.branicus.com.

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If we log into that site,

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that media ID is actually taken from the URL of the video.

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So if I click on watch here, this was my meeting from last time, my test meeting.

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Okay, and so if we look up at the top here of the URL, you'll notice it says 20 here.

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After the board slash clip, so that's going to be basically plugged in that media item column with a legislator.

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And so basically what that's doing in sound is that that is connecting the meeting and legislator with the video, or the meeting in media manager, it's tying those two together.

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And then that's what's going to push the video link out to your constituents, okay?

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Because we talked about last time for those that were the last session that the video is not accessible.

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So the video which is going to show here the link to the video is not going to be accessible until we import the data.

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And so, when we're importing the data, one of the things that imports is that MediaID call MediaID,

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which is that I'm going to basically tie this meeting here with the video in MediaManager program.

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Just so you know, kind of what's going on there.

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So here's my meeting on insight.

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So now I know a lot of applications going.

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This is insight.

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This is the legislature dot com. So me and manager is grantacast dot com insights legislature public facing site. So when you go live you're going to integrate this site with your actual thirst and county website. Okay, and so this is where your public is going to get like the agenda is the 80 accessible agendas and the packet.

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And so what we're going to be doing today is we're going to be importing the data, which is going to activate the video link.

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And then eventually once we get to the end of the training, we're going to be publishing the minutes, which will then put the link to the minutes.

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And the in the accessible minutes, you're okay.

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So our goal is to basically fill in the rest of these columns.

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So, looking back here at Legislar, what I'm going to do is I'm going to go ahead and select my meaning, first instance, task meaning for training.

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I'm going to go ahead and pick that and then I'm going to navigate to my minutes tab.

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The reason that I'm navigating to my minutes tab is because that I can't import the data from my calendar tab, the system doesn't let me.

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So I have to click on the minutes tab to be able to import, okay, then before you do anything here.

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So don't come in here and start rearranging your minutes template.

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Don't delete anything, don't add anything.

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First import, if you've used a live cast, okay, if you haven't used live cast, you're not going to need to import.

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But if you've used a live cast system,

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You're going to want to import and then go in and start working with your template.

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Okay. So what I'm going to do is I'm going to come up here to tools.

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And then I'm going to go heading click on import data.

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So it's tools and import data.

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So heading click OK to this message.

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And then the system is going to begin the import process.

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Now we did run the meeting twice.

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That's why there's two instances of the meeting here.

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I know this is the correct one because of the link.

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So I'm going to go ahead and click OK.

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Then this system is going to proceed with important.

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Depending upon how much data you have to import is how much time this is going to take.

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So I can't give you a defined time because it's just based on the volume of information that you've recorded.

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And I would maybe just go and grab a cup of coffee here or check your email and then come

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back because it's can't take a minute to pin it upon the length of your meeting.

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And unfortunately, I really can't move forward with training until this is here in board.

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So we'll give this just a moment.

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I'm going to take another sip of my water.

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And then if anybody has any questions for me to jump on and ask those questions.

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I'm sorry, this is like kind of what's like watching what paint dry.

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So is this, is this importing the video recording of the meeting?

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Yeah, so it's importing that media ID.

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Daven, which is going to push the video link to the public.

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And then it's also importing all of our minutes from live cast that we took last time.

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I'm so at the roll call, the motion's up.

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votes, the discussion notes, all of that information that we typed in livecast is importing here,

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the left side.

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So we get this message here. The meeting has been imported from Media Manager,

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please verify the data and remember to finalize the meeting. So I'm going to go ahead and click

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OK here.

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And now the motions and the votes and the notes and all the data that we put in that livecast

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program now shows up here. Okay. Now there's a second step and ball before we get going with

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going in and fixing our minutes and that's the step called a finalized eating. Okay. So if I

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come to tools, I'm going to click this option which says finalized eating. Okay. Basically before I click

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What the finalized meeting does, is that any items that need a final action.

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So this item here was approved at the meeting, okay?

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So it should receive a final action.

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So an action like approved or adopted, right?

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The item is not going to be at that point if it's like adopted or approved.

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It's not going to be going to any future meetings or any like committees or anything like that.

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right? This is the end of its life essentially. And so one of the things that's important is when

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that an item receives a final action, like a doctor prove, that it receives a final action date

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here. And that basically kind of closes out that file so that it doesn't appear on any like

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future agenda is it doesn't appear on your list of items to select from in the agenda's module.

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So it's important that any items that did receive a final action during the meeting

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have this final action date filled in here in the files.

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And so the way that we're going to do that is we're going to come to tools here

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and we're going to go ahead and select finalize meeting.

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And then just come from.

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So we would say this confirmation here, the meeting has been finalized.

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And then if I go ahead and I double click on that item,

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and I go to the files module.

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And look at the details for that item.

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We can see now that final action date's been built in,

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which is just basically the date of the agenda.

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But now that I receive the final action,

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so therefore it's basically closed out.

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All

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right, so import data and then the finalized meeting.

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Once you complete those two steps, now we have the ability to go in and to start cleaning up our minutes.

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So this is the screen where we can go in and like if we need to, let's say, delete headers or delete items from our minutes.

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we can go in and we can delete that information,

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we can add items, if we need to add items,

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we can reorder items or reorder headers.

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Oh, why this dude would cave in, that's interesting.

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Oh, I know how that do we get it.

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Yeah, so I thought there wasn't a glitch,

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but no, that's, that's hard to swear.

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So this is basically where we can kind of clean up

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our minutes template, okay?

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And looking at this screen here, this right here is the line number so it's just like in Excel

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file where it's just going in numerical order. This is the item number or the header number.

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This is the file ID number and then this is the description so this is like the title of the item

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or the title of the header. This is the action that it was seeded during the meaning if it received one.

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This is the motion text which we can fix, if we want to change it. This is any where we

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Where those notes come into play. Like if you have public speakers and you know like who came to spoke your meeting and what they discussed, right? You can put that in the note here. And then this media ideas basically the time stamp. So you don't need to worry about that. Those just come in with the video.

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All right. So like I mentioned, one of the things that we can do is let me do this. Sorry, let me pull up.

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Carolins. Actually, let me do this. Let me inside. Sorry, I'm just thinking out loud here.

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Let me go to your website and let me pull up your set of minutes from your website.

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So we can use that as a side by side comparison.

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Or

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Steven, did you say you don't, am I thinking correctly, you said you, do you say you don't post your minutes currently?

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No, you do, you do. Oh, no board, that's board of health.

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They're not posted, like what I'll on the website linked anywhere.

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They're scanned into laser fish and after the fact.

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So Amy are these.

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So if you are meeting minutes here,

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is this, can I access the minute,

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do laser fish here?

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Yeah.

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If you go to one of the browse minutes

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or nenses and resolutions,

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is it just minutes here?

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We'll just use these one,

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16 minutes.

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I think that would be good.

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So those are pretty, pretty current.

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So if you have, I'm just going to hold this here.

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Another screen.

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So if you have like, for example,

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I think a backtilt that I'm sorry.

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I like get too many things open and then it's like,

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I've got lost where I'm on.

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If you have those headers, let's say, that appear on your agenda, but don't appear on your minutes.

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This minutes tab is an opportunity where you can go in and you can remove those headers.

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I do see, like, for your disability combinations, that header does appear. It looks like on your minutes.

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with a room number, like Grimmethan, is, you know, has that learning, a listening system.

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But if that was a header, for example, that you didn't want to appear on your minutes, or both of these headers,

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I'm not going to delete them, but just show you that you can come in and hold like your control key here,

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and you can either right-click or select a delete option and remove those headers.

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Okay, do you have an example like some clients that I work with at the beginning of their agenda?

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They have information on how to appropriately attend the meeting, right?

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They don't put out like a hat on their agenda that's like,

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if you attend the meeting, like please silence your cell phones.

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You know, don't just yell out during the meeting like kind of decorum for the meeting

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And they typically will take that off of their minutes because, you know, it's not really applicable for the minutes because the median's already, um, already happened. So, um, this is the case where you could go in and delete, um, off of your, off of your, off of your, uh, your minute template here, um, like for example, like let's say hypothetically,

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um, you didn't have a pledge of allegiance, okay.

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at the meaning you could right click and delete that off of your template. Okay,

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another thing you can do is if the, if your office.

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So let's say, like, for example, with these consent items, let's say item B was moved for A, okay, you could click on this gray space here, and then you could click and drag and drop, and you can reorder then those items under your consent agenda, okay, or sometimes, like, if I have plans for the board or the council, a second, move items between section.

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Maybe they moved an item out of consent into the regular agenda.

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And so you could go into your consent agenda.

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And like if item D was pulled from consent and moved to regular,

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you could then click and drag that item down and put it under

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like the clerk section or wherever it should go.

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Another thing that we want to do here is

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Um, we want to mark all of our items as consent items, okay? Um, and so basically what that's going to do is that's going to allow us to use the consent both tab in much star, okay?

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And the consent votes tab, what that allows us to do is as soon allows us to basically do a blockbox on a group of items, okay?

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And so rather than having to go in individually and apply the motion vote each item, we'll do one block vote on all of the consent items, all those items then would receive an action, okay, they're standard action.

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And then the system will also generate a section header at the top of your your consent agenda that says like the consent agenda was approved, okay.

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And we're going to see what that looks like, but for now what we wanted to.

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this we want to mark our items as consent items. So all of our items that we're

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consent, okay, during the meeting we want to go ahead and mark those. And so the

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way that we're going to mark those is the under the consent section here. I'm going to

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hold down my control key and I'm going to select all of my consent items.

209
00:22:24,400 --> 00:22:25,480
Okay, oh no,

210
00:22:25,480 --> 00:22:32,260
it like once I clicked on it, it turned consent. But basically what we want to do is all of our

211
00:22:32,260 --> 00:22:39,680
consent items we want to be highlighted in this red color with an underline. So like item 14,

212
00:22:40,040 --> 00:22:45,620
let's hit go ahead and say that's a consent. So to mark that item as consent, I'm going to select it

213
00:22:45,620 --> 00:22:50,620
and then come over here and say mark consent. And so what that's going to do is that's going to

214
00:22:50,620 --> 00:22:56,900
that item read with an underlying. So any items that are read with an underlying are going to be our

215
00:22:56,900 --> 00:23:08,140
consent items. Now, for Steve's test item, or test appointment item one, this item, we actually,

216
00:23:08,520 --> 00:23:15,020
it has emotion and vote to it. And the reason that it does for those that weren't in the live

217
00:23:15,020 --> 00:23:18,820
past training, that was an item that we pretended

218
00:23:18,820 --> 00:23:23,160
like that hold from the consent calendar and voted on

219
00:23:23,160 --> 00:23:27,160
separately. So that's why that item has a motion in

220
00:23:27,160 --> 00:23:30,320
vote. And that's why we're not going to market as a consent

221
00:23:31,020 --> 00:23:34,180
because we pretended like the boards that we want to pull

222
00:23:34,180 --> 00:23:38,140
Steve's cast item, vote on it separately. Okay.

223
00:23:39,080 --> 00:23:42,480
So it's not going to be part of our consent agenda. Okay.

224
00:23:42,480 --> 00:24:03,520
And if that item gets moved, you know, if we want to put that under like county manager or public works, remember I can click in this gray space here, click and drag and drop, okay, and then I can put that in a different section if it should go in a different section of my agenda here, okay,

225
00:24:07,250 --> 00:24:08,190
let's see,

226
00:24:10,590 --> 00:24:14,090
you can also right click and you can click add many lines.

227
00:24:14,090 --> 00:24:16,670
So that's a feature we saw during each end is training

228
00:24:16,670 --> 00:24:19,510
where we can pull items on to our agenda.

229
00:24:19,810 --> 00:24:24,010
If we need to, we can move items around,

230
00:24:24,150 --> 00:24:27,030
like I showed you, where you can click and drag and drop.

231
00:24:27,990 --> 00:24:30,590
Okay, so really what this is doing here

232
00:24:30,590 --> 00:24:32,490
is we're fixing our minutes template,

233
00:24:33,050 --> 00:24:34,630
like moving things around

234
00:24:34,630 --> 00:24:37,450
and then we're marking our consent items.

235
00:24:38,370 --> 00:24:42,770
Okay, is there any questions on this screen here

236
00:24:49,520 --> 00:24:59,080
What is the under media, the numbers, or the air 777, etc? Is that a linked straight to the place in the video?

237
00:25:00,980 --> 00:25:06,760
It's connecting this, this had our line with the time stamp on the video.

238
00:25:09,600 --> 00:25:19,260
And that was generated during the live cast based on what you were doing, what you were inputting as the meeting was running, right?

239
00:25:19,400 --> 00:25:20,880
That's correct. Yes.

240
00:25:21,400 --> 00:25:35,860
Yeah, that's where we were when we were in live class that in last week when I went in and I clicked on an item and then I hit record that when I put it that the time scene filled in, that's what that number is basically.

241
00:25:37,600 --> 00:25:38,160
Okay,

242
00:25:47,860 --> 00:25:50,940
so I think for good to move forward.

243
00:25:50,940 --> 00:25:56,560
So let's go ahead and pop over to our actions tab here.

244
00:25:59,980 --> 00:26:05,860
So on our actions tab, this is where we can go in

245
00:26:05,860 --> 00:26:11,680
and we can take our motions and our books for non-concent items.

246
00:26:11,680 --> 00:26:15,500
Concent items will handle on our consent books tab.

247
00:26:16,600 --> 00:26:20,680
But to give you a tour of this screen here,

248
00:26:20,680 --> 00:26:49,480
In this bottom section here, what this is going to be is this is going to be basically it's like a plain text of your minutes template basically so it doesn't have the formatting like of the headers showing here like you can see like somewhere I've timed items is in like bold for example, it's going to be like a plain text format here, but it does show all of your headers and all of your items.

249
00:26:49,480 --> 00:26:59,780
Okay. So we see that here. And we can see the item number, the file ID, the description,

250
00:27:00,560 --> 00:27:06,800
and then the action. Okay. And you can scroll through there and see all that information.

251
00:27:10,240 --> 00:27:16,580
At the top of your screen, if you click on an item or a header, you can see the details

252
00:27:16,580 --> 00:27:23,500
of that item or header. So we can see the item number. If it's a file and look on on these

253
00:27:23,500 --> 00:27:30,120
files, we can see the file ID number. We can see its version and then we can see the description.

254
00:27:31,420 --> 00:27:37,100
And then this is where we can also go in and populate in a mover and a seconder.

255
00:27:37,700 --> 00:27:41,400
If we don't have a seconder, we can click the failed for lack of seconder.

256
00:27:42,540 --> 00:27:52,440
In this action drop down, this is where we can select our action, okay? So was the motion to

257
00:27:52,440 --> 00:27:59,120
like approve the item? Was it to adopt the item? Was it to continue the item? That's where

258
00:27:59,120 --> 00:28:08,180
all of our actions are going to be. If we're referring the item to a future agenda or maybe a

259
00:28:08,800 --> 00:28:14,200
this set 2 is where we're going to do that and we're going to, of course, go over all of these fields.

260
00:28:14,540 --> 00:28:18,200
I just want to give you a little bit of a background here.

261
00:28:19,240 --> 00:28:24,460
The due data is where we're going to put in the agenda date if we're referring an item.

262
00:28:26,420 --> 00:28:38,160
The notes field is if we added a note in live class or if we want to add a note in the

263
00:28:38,160 --> 00:28:45,320
show up so it's like a discussion or action note, the index is just going to be the time stamp.

264
00:28:47,410 --> 00:28:56,570
So the other time stamp and then over here on the right hand side, this is where we're going to be able to record our attendance

265
00:28:56,570 --> 00:29:08,370
and record our votes, decide what type of votes or recording and then the motion tax is going to generate based on the information we fill in.

266
00:29:08,370 --> 00:29:24,110
So if I click on like one of these items here, okay, but it says this agreement was approved, so the motion text pulled in that file type and it pulled in the action, okay, from here,

267
00:29:26,300 --> 00:29:27,300
it'll be fixed.

268
00:29:31,520 --> 00:29:41,160
And then down here is going to show your members, all of your voting members, and then this is where you'll be able to select how you members benefit.

269
00:29:41,160 --> 00:29:41,780
Okay,

270
00:29:43,800 --> 00:29:48,700
starting now at the top, let's go ahead and click on summary of the timed items.

271
00:29:50,280 --> 00:29:54,560
So this right here is just a, it's a header. Okay,

272
00:29:56,840 --> 00:29:59,980
it doesn't look like I'm just kind of looking at your minute.

273
00:30:00,000 --> 00:30:06,500
Here, just a look like we don't need to do anything with that necessarily.

274
00:30:11,040 --> 00:30:19,520
But the next line we have is the 2 p.m. meeting call to order, okay.

275
00:30:21,300 --> 00:30:27,240
And so this is where we can go in and we can take our attendance.

276
00:30:27,920 --> 00:30:29,640
And it looks like we have two.

277
00:30:29,920 --> 00:30:32,200
So I'm actually going to delete one of those headers

278
00:30:33,580 --> 00:30:35,620
because it duplicated.

279
00:30:35,980 --> 00:30:39,920
So I'm going to come back here, right click and delete it.

280
00:30:39,920 --> 00:30:45,160
I think what I did was I timed stamped it twice.

281
00:30:45,940 --> 00:30:49,680
Sorry, I'm just trying to look and see why that was duplicated.

282
00:30:49,700 --> 00:30:51,240
Let me look at the agenda.

283
00:30:51,940 --> 00:30:52,140
Isn't there?

284
00:30:52,440 --> 00:30:54,100
Oh, no, it is there.

285
00:30:54,900 --> 00:30:57,080
It looks like just, oh, I see, OK.

286
00:30:57,080 --> 00:31:00,220
So it's just 2 p.m. meeting calls a order,

287
00:31:00,400 --> 00:31:03,880
and then we have an underline 2 p.m. meeting calls a order.

288
00:31:04,500 --> 00:31:08,780
Here, remember why Stephen, were you on the agenda's training?

289
00:31:09,360 --> 00:31:12,820
I'm just trying to think why there's two 2 p.m. meeting calls to order.

290
00:31:13,020 --> 00:31:16,320
Yes, it's on the agenda's training.

291
00:31:18,440 --> 00:31:22,100
Exactly the print when you print it out.

292
00:31:22,140 --> 00:31:26,380
I think it's for the header when you print.

293
00:31:26,380 --> 00:31:32,500
Okay. I believe I could be wrong. No, that's okay. I.

294
00:31:35,980 --> 00:31:38,180
Yeah, there it is. Call. Call.

295
00:31:39,020 --> 00:31:45,280
Yeah. Okay. I have individual detail item called meeting to order up there as well.

296
00:31:45,880 --> 00:31:52,960
Oh, here. Okay. Okay. Sorry. I was just getting thrown off by that. Okay.

297
00:31:52,960 --> 00:31:55,020
summary and timed items.

298
00:32:00,130 --> 00:32:01,010
So

299
00:32:09,260 --> 00:32:15,920
let's go back to actions here. So what we want to do first is we

300
00:32:15,920 --> 00:32:31,310
want to go in and take attendance. It looks like looking at your minutes here. The attendance is

301
00:32:31,310 --> 00:32:42,250
the public area. Basically whatever header you want to put your attendance under is what

302
00:32:42,250 --> 00:32:50,570
you're going to select. We just put it under this 2 p.m. meaning called to order. Okay,

303
00:32:51,090 --> 00:32:53,010
when we were in live cast.

304
00:32:55,250 --> 00:32:59,070
So basically though what we didn't like cast is we went in and we used

305
00:32:59,070 --> 00:33:06,910
it's featured to take the attendance. If you are using live tasks to take your minutes,

306
00:33:10,070 --> 00:33:14,590
you'll want to take your attendance in in-letge stars. It's important to make sure that we take our

307
00:33:14,590 --> 00:33:21,330
attendance in a large-sharbed form where you go on and take any motions with both. The reason I

308
00:33:21,330 --> 00:33:28,490
knew I took the attendance in live tasks is because this live number, you can see it's blue with an

309
00:33:28,490 --> 00:33:38,530
line. So that indicates that you've recorded your attendance on that line there, okay? In

310
00:33:38,530 --> 00:33:45,070
legislature, so if you click on your header here, okay, and we want to take our attendance,

311
00:33:45,630 --> 00:33:50,270
what you're going to do in legislature is you're going to come over to this section here.

312
00:33:51,870 --> 00:33:57,930
You'll notice we have this record, but file update or attendance tab. You're going to go ahead and

313
00:33:57,930 --> 00:34:03,790
going to click on the attendance tab. Now, as I mentioned, I took my attendance and live

314
00:34:03,790 --> 00:34:11,210
cast, so my attendance list is already shown here. If I hadn't taken my attendance and live

315
00:34:11,210 --> 00:34:17,330
cast, what I would do is click my attendance tab here and then I would come down and click on the

316
00:34:17,330 --> 00:34:25,030
attendance button here at the bottom, okay? And that would generate my list of my members, okay?

317
00:34:26,670 --> 00:34:39,450
Once you generate your listed members, you can then click next to a member's name and you have the ability to mark them as present, absent, excused or remote.

318
00:34:40,630 --> 00:34:45,610
In live cast for those that was in live cast training, we didn't have the remote option.

319
00:34:45,610 --> 00:34:56,290
So, if somebody is attending remotely, okay, you'll be able, once you import the data and

320
00:34:56,290 --> 00:34:59,970
I just start, you'll be able to then go in and to mark that person as room.

321
00:35:00,000 --> 00:35:15,970
Mot, you just can't do it through the live cast application. Okay? So if, like, for example, Gary Edwards is remote, I'm going to go ahead and mark Gary Edwards as being remote.

322
00:35:18,110 --> 00:35:18,290
Okay?

323
00:35:22,800 --> 00:35:34,760
So that's taking the attendance, okay? And then in addition to taking the attendance, if you want to note what time the meeting,

324
00:35:34,760 --> 00:35:42,300
let's say it was called to a order. If we come back over to this section here where we

325
00:35:42,300 --> 00:35:46,480
have like our mover and second error and action, which isn't applicable for now,

326
00:35:47,380 --> 00:35:53,720
but we have this note field here, okay. I actually typed in a note in my live cast

327
00:35:55,280 --> 00:36:02,520
system during the meeting, so that's why there's tax appearing here, but if I didn't have

328
00:36:02,520 --> 00:36:09,100
opportunity, or maybe I want to fix my note. I can do so and let just start. I would click the

329
00:36:09,100 --> 00:36:15,180
magnifying glass next to that note, feel just to give yourself four real estate. I think it's

330
00:36:15,180 --> 00:36:25,140
kind of hard to see, but we added a note here that meeting was called order at 1207 PM. If I wanted to

331
00:36:25,780 --> 00:36:32,500
add any additional text I could to the note or what I can also do is I can

332
00:36:32,500 --> 00:36:34,820
Click on this add option here.

333
00:36:35,760 --> 00:36:39,780
The add option with this size is this brings up

334
00:36:39,780 --> 00:36:42,080
what we call standard text.

335
00:36:42,880 --> 00:36:47,160
Okay, standard text are configured in

336
00:36:47,160 --> 00:36:48,500
Legislative Administration.

337
00:36:49,520 --> 00:36:51,240
And it's basically what it is

338
00:36:51,240 --> 00:36:54,560
is text that you can copy and paste.

339
00:36:55,040 --> 00:36:58,280
Body is of text that you can copy and paste.

340
00:36:59,100 --> 00:37:01,540
Okay, that you use on a frequent basis

341
00:37:01,540 --> 00:37:09,840
into your system. So, for example, like if you, if chair master, for example,

342
00:37:10,280 --> 00:37:16,500
typically is the one that calls the meeting to order. Okay? We could create a standard text,

343
00:37:18,200 --> 00:37:23,200
and we could, we could say called order, and then put in here at the bottom chair

344
00:37:23,200 --> 00:37:30,520
master was calls the meeting to order. Okay? And then what you can do is if you select that

345
00:37:30,520 --> 00:37:48,100
standard paragraph from the list and then I say copy to clipboard and then if I go in and I say okay now I want to paste that paste that text into my note field here so that it basically eliminates

346
00:37:48,780 --> 00:37:55,960
Cabin and type tax that you use on a free-print basis. Okay, repeatedly over and over again for every needing.

347
00:37:56,520 --> 00:38:02,380
You can create those standard tax and then just copy and paste into that note field. Okay.

348
00:38:05,180 --> 00:38:10,940
Those standard tax, let me show you that. They can be found.

349
00:38:14,340 --> 00:38:15,620
Oh, that's fine.

350
00:38:15,620 --> 00:38:20,080
And you can just exit out of the note field once you're done.

351
00:38:20,700 --> 00:38:25,740
But the standard text, if I open up a administration here,

352
00:38:34,540 --> 00:38:37,060
those can be found in, let's start administration.

353
00:38:40,920 --> 00:38:46,140
So if and let's start administration, I open up the window here.

354
00:38:46,520 --> 00:38:52,880
If I go into workflow control, and then I dive into workflow options,

355
00:38:54,220 --> 00:39:00,040
I can click on standard paragraphs here,

356
00:39:03,320 --> 00:39:12,720
and then once I click on standard paragraphs, this is a list of all of the standard paragraphs that I have currently loaded in the program.

357
00:39:12,720 --> 00:39:16,140
And so like for that call to order,

358
00:40:00,000 --> 00:40:12,860
Name, which is how I identify the center paragraph from that list. And then insert the paragraph tax, which is the tax done that I would pace into my notes field. Okay.

359
00:40:14,100 --> 00:40:37,080
So you can configure those like it looks like like you have the on the minute signature I'm just looking at your minutes here it looks like you have quite a number of people that that sign your minutes looks like about five people at least the four minutes.

360
00:40:37,940 --> 00:40:48,800
So, what we can do is we can create a minutes signature here and then you can paste that onto your minutes.

361
00:40:50,040 --> 00:40:52,940
So, basically the paragraph or the line.

362
00:40:53,800 --> 00:40:55,960
So, where it's just like time Esther, for example, chair.

363
00:40:55,960 --> 00:41:02,580
We could basically add that, say, tie,

364
00:41:05,110 --> 00:41:12,990
sorry, tie means are in the chair and then repeat that with the next person.

365
00:41:14,190 --> 00:41:19,890
So then if I hit return here, but then I would say,

366
00:41:22,360 --> 00:41:30,340
way, oh, you are in IEAR and then Wayne is the vice chair.

367
00:41:30,340 --> 00:41:38,340
So I would put dice, such not all big caps, dice, dash chair, okay.

368
00:41:38,880 --> 00:41:41,360
So we can build out that mean that minute signature.

369
00:41:42,360 --> 00:41:44,320
And then once you get to the end of the minutes,

370
00:41:44,460 --> 00:41:47,000
you can just case that signature block.

371
00:41:47,500 --> 00:41:52,320
Inter minutes and then in those people can then sign the minutes of 40.

372
00:41:53,100 --> 00:41:53,480
Okay.

373
00:41:57,110 --> 00:41:57,970
So I'm going to go ahead.

374
00:41:57,970 --> 00:41:59,450
I'm going to save that.

375
00:42:00,430 --> 00:42:01,230
And then,

376
00:42:01,330 --> 00:42:05,710
if for you saved, oh, oh, I'm sorry. Let me go back here.

377
00:42:05,910 --> 00:42:09,630
Can you take the D off of Wayne's first name?

378
00:42:10,070 --> 00:42:11,470
I absolutely can.

379
00:42:11,850 --> 00:42:13,230
Perfect. Thank you.

380
00:42:13,630 --> 00:42:14,130
Yes.

381
00:42:15,750 --> 00:42:17,550
Yes, thank you for pointing that out.

382
00:42:17,970 --> 00:42:22,210
And sometimes this takes a little bit of like,

383
00:42:23,430 --> 00:42:25,910
formatting and trial and error,

384
00:42:25,910 --> 00:42:52,970
Just depending upon like the spacing, for example, like that may be too close and spacing, so I may need to add an extra space so that they actually have not room to sign the sign their name, but then you can do like the same thing with the next person, so then oops, sorry, I'll go there and then same thing.

385
00:42:52,970 --> 00:43:00,790
So, here, line up in the GI thing,

386
00:43:07,620 --> 00:43:11,000
yep, and then click save and okay.

387
00:43:19,900 --> 00:43:25,940
So, you're welcome to get in and some of these like, like, yeah, I do want to say that.

388
00:43:26,600 --> 00:43:29,560
Some of these are just kind of a calm with your system.

389
00:43:29,740 --> 00:43:31,580
They're pre-built texts that come to their system.

390
00:43:31,800 --> 00:43:33,920
Like, this public comment lines, you're like,

391
00:43:33,920 --> 00:43:41,240
That's not really something I need, we could click delete here and we can remove it from that list so that it's not appearing.

392
00:43:42,220 --> 00:43:47,580
So, that's the standard paragraphs and you can also write a report as well.

393
00:43:47,800 --> 00:43:52,180
If you want to generate a PDF report of all of your standard paragraphs,

394
00:43:54,240 --> 00:43:56,960
you can also pull a report.

395
00:43:56,960 --> 00:43:59,520
That went somewhere,

396
00:44:04,640 --> 00:44:16,900
like, so problem with having too many screens of what it's like, you know, where you are, so there's the standard paragraph reports, so then I can plot the importance, you know, all of my standard paragraphs here,

397
00:44:24,730 --> 00:44:31,170
so let's go ahead and let's go back to your minutes, and so.

398
00:44:31,170 --> 00:44:43,170
What I can do to get back to my minutes from here is I'm actually on the home screen so I can just click on

399
00:44:43,170 --> 00:44:45,550
distance, test, feeding, or training,

400
00:44:47,630 --> 00:44:47,810
okay,

401
00:44:50,870 --> 00:44:55,030
and then now I'm back in my minutes, okay.

402
00:44:56,960 --> 00:44:58,780
So let's see here.

403
00:45:00,000 --> 00:45:11,060
And then we have the pledge of allegiance. So let's go back to actions here. That's the next order of business.

404
00:45:12,100 --> 00:45:22,540
So this is another, this commissioner, is it me, my Spanish is not good, yeah, I'll let the

405
00:45:22,540 --> 00:45:32,760
pledge of allegiance, all right. How do you say it? Mehia. Mehia, thank you, Mehia, thank you. No,

406
00:45:33,420 --> 00:45:39,720
doesn't, does commissioner make he always lead the pledge of allegiance or does it kind of

407
00:45:39,720 --> 00:45:42,360
I think it kind of shouldn't.

408
00:45:42,500 --> 00:45:42,640
Okay.

409
00:45:44,760 --> 00:45:46,760
Well, that could still be, you could at least

410
00:45:46,760 --> 00:45:48,480
with the pledge of allegiance,

411
00:45:48,980 --> 00:45:52,160
if you didn't take the notes in during the meeting.

412
00:45:52,840 --> 00:45:55,960
We do have, if I click on my magnifying glass,

413
00:45:56,140 --> 00:45:57,080
I just said that Lonnie,

414
00:45:57,220 --> 00:45:59,200
let the pledge of allegiance for the sample.

415
00:46:00,380 --> 00:46:02,600
But if you click on add,

416
00:46:02,760 --> 00:46:05,460
there is a standard paragraph for pledge.

417
00:46:06,400 --> 00:46:09,260
And it says, insert name, let the pledge of allegiance.

418
00:46:09,260 --> 00:46:16,960
So I can then click copy to clipboard, select that standard paragraph, click paste,

419
00:46:19,830 --> 00:46:20,070
and

420
00:46:20,070 --> 00:46:25,250
says insert name, let the pledge, and then I can go in.

421
00:46:26,810 --> 00:46:29,530
And then I can say Commissioner,

422
00:46:32,920 --> 00:46:36,840
and yeah, let the pledge of allegiance.

423
00:46:37,260 --> 00:46:39,820
But it's actually, it looks like you just say, let the pledge.

424
00:46:39,820 --> 00:46:42,580
So we could even believe that.

425
00:46:44,860 --> 00:46:47,380
And we can fix that in the standard paragraph.

426
00:46:47,880 --> 00:46:49,800
So it's just like the pledge.

427
00:46:50,240 --> 00:46:51,800
What's the exact error?

428
00:46:52,500 --> 00:46:53,000
There we go.

429
00:46:58,250 --> 00:46:59,650
Well, do you say pledge of allegiance,

430
00:46:59,670 --> 00:47:01,750
or do you just say love a pledge?

431
00:47:02,010 --> 00:47:03,090
I guess I should ask you that.

432
00:47:03,290 --> 00:47:03,910
Thank you.

433
00:47:10,430 --> 00:47:13,270
Sorry, Amy, did you say, was it pledge of allegiance?

434
00:47:13,650 --> 00:47:14,870
Oh, sorry, yeah.

435
00:47:15,370 --> 00:47:16,090
Oh, pledge of allegiance.

436
00:47:18,940 --> 00:47:21,760
I cannot

437
00:47:24,860 --> 00:47:27,080
spell this, I'm

438
00:47:29,740 --> 00:47:29,740
sorry.

439
00:47:30,980 --> 00:47:31,020
Okay,

440
00:47:33,800 --> 00:47:39,700
and then the next order of business we have is the approval of the agenda.

441
00:47:40,820 --> 00:47:47,200
So for those of us that were in the live manager training or the cost training,

442
00:47:47,880 --> 00:47:54,300
we actually did take the motion and vote on the approval of the agenda during that training.

443
00:47:54,300 --> 00:48:09,240
And so that's what we're seeing here and so when we click on approval of the agenda, if you notice like my mover and my seconder field is filled in here.

444
00:48:09,860 --> 00:48:16,760
So in live past what we did was we had an opportunity to fill in the mover and seconder for the approval of the agenda.

445
00:48:16,760 --> 00:48:17,560
Okay?

446
00:48:19,660 --> 00:48:29,700
We filled in the action as well, okay? So Mr. and say to approve that the agenda be approved as posted.

447
00:48:31,200 --> 00:48:36,300
So let's say, for example, during the meeting, I select the action of a dog did.

448
00:48:36,840 --> 00:48:45,680
But let's say it should actually be approved. This gives me the opportunity to go in and to correct my mistake.

449
00:48:45,680 --> 00:48:47,940
Let's

450
00:48:50,110 --> 00:48:50,550
see.

451
00:48:54,820 --> 00:49:05,620
Action is entered. Let me check the setting here. My apologies. Let's go here.

452
00:49:06,970 --> 00:49:14,110
procedural action approved. It should be the all-ball in the header.

453
00:49:21,240 --> 00:49:24,460
Sometimes it does take a little bit of trial on here.

454
00:49:25,880 --> 00:49:40,500
So what I'm going to do actually I'm going to undo the vote for this. So I'm going to click

455
00:49:40,500 --> 00:49:48,520
by action though to be approved. Okay, so on my dropdown, I changed it from adopted to approved.

456
00:49:49,040 --> 00:49:55,950
Okay. If I needed to put any notes in here, if there was any like conversation that the

457
00:49:55,950 --> 00:49:59,450
the commissioners had that you wanted to add here.

458
00:50:00,000 --> 00:50:04,800
You can always use your magnifying glass to expand that window to get more real estate.

459
00:50:06,120 --> 00:50:13,100
Now, the vote was taken. I just had to undo the vote for some reason in order to select my action.

460
00:50:14,180 --> 00:50:23,020
But over here, this gives you the ability to select either no vote, which is what it sounds like, no vote with

461
00:50:23,020 --> 00:50:30,740
Again, voice spoke, basically with that dies, is that means all your members voted on the item

462
00:50:30,740 --> 00:50:37,180
unanimously, and you don't get to choose how each of your members vote it.

463
00:50:37,360 --> 00:50:41,800
So basically, it just prints on the minutes, the item was voted on unanimously.

464
00:50:42,560 --> 00:50:47,140
If you want to choose how each of your members voted, we're going to go ahead and pick the

465
00:50:47,140 --> 00:50:48,460
roll call vote option.

466
00:50:49,240 --> 00:50:56,500
The role-call vote option is then going to populate a list of all of your members, okay?

467
00:50:56,940 --> 00:50:58,980
So we have your members here.

468
00:50:59,380 --> 00:51:02,440
We marked someone as absent.

469
00:51:03,100 --> 00:51:04,800
So that's why they're not showing.

470
00:51:05,040 --> 00:51:06,340
I can't remember who is absent.

471
00:51:06,840 --> 00:51:09,580
But someone is absent.

472
00:51:10,220 --> 00:51:12,060
Oh wait, let me look back here.

473
00:51:12,220 --> 00:51:14,140
I know we marked somebody as absent.

474
00:51:15,180 --> 00:51:41,980
So anybody who's marked as absent, shouldn't show up, but on this vote here, okay, what you can do is if you click on the drop down, you have the ability to mark your member as yes, no absence for that vote, excused, abstain and and re-cused, okay, so those are your options.

475
00:51:41,980 --> 00:51:54,900
If everybody vote, yes, for this item, you can just click all, yes, if everyone voted, no, you click all, no, even if, like, let's say with your vote, everyone voted, yes, one person decided to abstain.

476
00:51:55,260 --> 00:52:00,300
You could always click the all, yes, and then change that one person to vote, no, okay.

477
00:52:03,270 --> 00:52:12,670
And then once you do that, the motion text was actually already generated because we did the votes in,

478
00:52:13,870 --> 00:52:22,490
live cast. But we did update our action. So I do want to go ahead and refresh this

479
00:52:22,490 --> 00:52:27,310
motion tax so that it's accurate because right now it sends adopted. And so the

480
00:52:27,310 --> 00:52:31,970
way I'm going to do that is just hit this motion tax button here and that refreshes

481
00:52:31,970 --> 00:52:39,450
the tax base on what I put in. The motion tax is basically going to say emotion was made

482
00:52:39,450 --> 00:52:45,630
it's going to pull in the mover. It's going to pull in the second her and it's going to pull

483
00:52:45,630 --> 00:52:53,530
in the action. So the action's going to be the action that you list here. Then it's going to

484
00:52:53,530 --> 00:52:58,550
say the motion was carried by the following boat. Now it's a little bit confusing and led just

485
00:52:58,550 --> 00:53:03,450
star because it says the motion was carried by the following boat and then there's like there's no

486
00:53:03,450 --> 00:53:09,210
text right preceding it. So it just looks like it's like the boats plank but when you actually go

487
00:53:09,210 --> 00:53:16,850
you run the minutes report, you're going to see the voting information showing under that motion

488
00:53:16,850 --> 00:53:24,990
text. Okay. So just note that when you want the report, everything will come together. Okay.

489
00:53:29,220 --> 00:53:36,220
So that's the motion and the votes in legislature will of course do a couple a couple more.

490
00:53:36,220 --> 00:53:40,580
The next order of business we have is these presentations.

491
00:53:43,020 --> 00:53:47,900
So these are your different presentations here.

492
00:53:48,900 --> 00:53:56,500
With your presentations, so if you have items that are non-voting items right,

493
00:53:56,780 --> 00:54:04,460
so like for presentation or a population, you're not, your board members are not going to vote right on those.

494
00:54:04,460 --> 00:54:13,380
You know, you're just going to do the presentation or or read the population and that's kind of the end of the item.

495
00:54:14,460 --> 00:54:32,300
In legislator, what we want to do for those presentations, okay, is we do want to close out those files, okay, just so they don't continue to appear as an active file in the system.

496
00:54:32,300 --> 00:54:38,540
And so what we're going to do for those those two presentations is we're going to go to each one.

497
00:54:39,460 --> 00:54:46,500
And under the action drop down here, we're going to go ahead and pick like a non-photene action.

498
00:54:49,660 --> 00:54:55,540
So it could be, for example, we could select like received and buy old.

499
00:54:56,380 --> 00:54:57,460
That's a good one.

500
00:54:57,460 --> 00:54:59,980
We could add like another app.

501
00:55:00,000 --> 00:55:09,900
Action that was like presented at the meeting, for example, or presented, or like read into the record is is one.

502
00:55:10,060 --> 00:55:17,640
But we want to select like one of these actions here so that way that file gets closed out.

503
00:55:18,580 --> 00:55:25,980
And so once I click, like if I click save here, we're after selected receipt and file, that action will be applied.

504
00:55:25,980 --> 00:55:29,380
And then if I double click on this file here,

505
00:55:31,780 --> 00:55:35,780
then that file is going to get that final action date, which is what we want.

506
00:55:39,240 --> 00:55:43,980
So that's why we select that action is so that the system is going to populate in that final action date.

507
00:55:44,080 --> 00:55:45,980
There for closing out that file.

508
00:55:49,500 --> 00:55:53,700
And then if I click go back here, so that's going to bring me back to the agenda.

509
00:55:54,120 --> 00:55:57,680
I'm going to do the same thing with this second file here.

510
00:55:57,680 --> 00:56:01,460
I'm just going to go ahead. I'm going to select that action.

511
00:56:04,670 --> 00:56:07,450
We'll just see a received and filed again. It's like safe.

512
00:56:08,530 --> 00:56:12,210
You can put notes in here as well for these presentations.

513
00:56:16,160 --> 00:56:21,460
I'm just going to say presented the meeting. If you'd like to, so you can do that as well.

514
00:56:22,000 --> 00:56:23,680
And then just click save here.

515
00:56:24,420 --> 00:56:28,880
And then once again, if I double click on the item,

516
00:56:31,450 --> 00:56:34,850
the system's going to apply that final action date here.

517
00:56:39,290 --> 00:56:45,870
Now, if I click go back, the system does add when you select the action.

518
00:56:46,210 --> 00:56:49,190
It does create that motion text for you.

519
00:56:49,330 --> 00:56:51,990
So this presentation was received in file.

520
00:56:52,670 --> 00:56:55,410
Same thing as presentation was received in file.

521
00:56:55,410 --> 00:57:10,650
So if you don't want that motion text showing on the minutes, though, you can come into that field, and you can just say don't eat, and then save, and it will remove that motion text, so that it doesn't show on your minutes.

522
00:57:11,690 --> 00:57:15,170
Did that come back? Oh no,

523
00:57:19,740 --> 00:57:24,600
it's being difficult. Let me see if I just click away from it.

524
00:57:27,830 --> 00:57:32,430
You can just, it should let you just delete that.

525
00:57:32,430 --> 00:57:33,430
I

526
00:57:35,540 --> 00:57:42,900
think because it's Friday, the system just doesn't want to cooperate, okay. So I'm going to click save.

527
00:57:46,270 --> 00:57:52,530
You may be able to, in the motion text, select no.

528
00:57:54,910 --> 00:57:55,250
Yeah.

529
00:57:56,670 --> 00:58:00,270
I don't know why it's not, it shouldn't let you to leave that.

530
00:58:03,440 --> 00:58:05,220
Or may come back to that.

531
00:58:05,220 --> 00:58:07,960
So it's not being operative, say.

532
00:58:09,800 --> 00:58:13,780
Then we have this opportunity to address the board.

533
00:58:14,760 --> 00:58:17,900
So in the live pass for those in the live pass training,

534
00:58:18,140 --> 00:58:20,780
this is where we use that speaker feature,

535
00:58:21,320 --> 00:58:23,280
where you can have like the list of speakers,

536
00:58:23,500 --> 00:58:25,100
and then time your speakers,

537
00:58:26,900 --> 00:58:33,340
and then we also had some notes as well for public speakers.

538
00:58:34,120 --> 00:58:37,100
And so we can look at those notes here.

539
00:58:37,620 --> 00:58:39,740
So we have Stephen W is called to speak,

540
00:58:39,740 --> 00:58:41,460
and that's called to speak.

541
00:58:42,540 --> 00:58:44,500
Okay. And if, like, for example,

542
00:58:44,940 --> 00:58:46,400
so Stephen W is called to speak,

543
00:58:46,740 --> 00:58:48,480
if I didn't get the opportunity to

544
00:58:49,580 --> 00:58:51,840
describe what Stephen spoke about,

545
00:58:52,080 --> 00:58:54,420
and I want to go in and add that here.

546
00:58:54,860 --> 00:58:59,620
I can add

547
00:59:06,660 --> 00:59:07,620
that information.

548
01:00:00,000 --> 01:00:17,020
Any updates from the county manager can go in the notes field here. So if I hit this magnifying glass, I just send note regarding update, you know, if you want to put the updates from county manager will go here.

549
01:00:18,660 --> 01:00:32,080
With this note field, I want to point out that you can customize the font style and font size and like a coloring of the text.

550
01:00:32,620 --> 01:00:38,120
Just note that how you customize it here is how it's going to show up on your minutes report.

551
01:00:39,200 --> 01:01:04,340
So something to just be aware of, but if I click on the color give for example, I've had customers with a chosen like their notes to go and read, or some notes to go like a different color, or maybe they wanted to italicize their notes or bold their notes for example, so you can do that here using this in this window.

552
01:01:08,280 --> 01:01:13,280
And then I'll go ahead, I'm going to just change the color of this node just so you can see what that looks like.

553
01:01:14,760 --> 01:01:19,960
Since we're training today, I'll make it like a fun color. I'll make it like this purple blueish color.

554
01:01:20,440 --> 01:01:21,380
And then click OK.

555
01:01:23,650 --> 01:01:28,830
And then I'm just going to go ahead and click save and then OK. And that's going to update my note.

556
01:01:31,330 --> 01:01:35,450
The next order of business we have is the consent items.

557
01:01:36,310 --> 01:01:45,430
And I'm actually going to skip over my consent items for now because we're going to take the consent votes on the consent votes tab.

558
01:01:46,130 --> 01:01:55,850
But what we are going to do is we are going to go in and to kind of do some cleanup from our, from our live cast.

559
01:01:57,130 --> 01:02:09,450
So in LiveCast, we don't have this consent votes feature, so we don't have the ability to go in and take a motion and vote and apply that motion and vote information to all of

560
01:02:09,450 --> 01:02:19,810
and items within one section. So what we had to do in LiveCast for those that weren't in attendance is in order to take the consent vote in LiveCast,

561
01:02:19,810 --> 01:02:24,110
We actually had to take the motion and vote on the header.

562
01:02:25,530 --> 01:02:28,430
Okay, so we basically clicked on the motion and vote,

563
01:02:28,930 --> 01:02:31,230
or the consent items, we took the move,

564
01:02:31,370 --> 01:02:33,870
or we took the second error, we recorded the action,

565
01:02:34,050 --> 01:02:35,410
we took the vote, okay.

566
01:02:36,290 --> 01:02:40,290
Just so we can see and have that as a reference point for

567
01:02:40,290 --> 01:02:41,810
legislature, okay.

568
01:02:43,370 --> 01:02:46,190
But what we need to do now is we need to go in,

569
01:02:46,350 --> 01:02:48,490
and we need to actually remove that information

570
01:02:48,490 --> 01:02:56,070
from my consent header line here because we're going to use this consent votes tab here.

571
01:02:58,030 --> 01:03:02,170
And so if we keep this information and then we have the consent votes

572
01:03:02,890 --> 01:03:09,650
information from here it's going to look kind of wonky. So what what the process is is if you

573
01:03:09,650 --> 01:03:16,390
recorded the consent vote in like cast you'll want to mark you know how each of your members

574
01:03:16,390 --> 01:03:32,250
voted through the mover and seconder was. So I'm going to look at this and I'm in a note, for example, making out here Edwards was the mover from my consent. Messer. Mess, yeah,

575
01:03:32,670 --> 01:03:44,070
mincer or mincer excuse me was the second or and then they. It was to approve, okay, and then all my members voted yes.

576
01:03:46,380 --> 01:03:54,200
And I'm seeing that information based on what I'm seeing here, so I can see Gary Edwards with the mover.

577
01:03:54,480 --> 01:04:03,620
The seconder was Ty, the action was to approve, and then I'm looking over here, and I can see by boat information.

578
01:04:04,060 --> 01:04:08,060
So I can see that everyone voted yes for my consent agenda.

579
01:04:10,440 --> 01:04:19,960
Um, so what I'm going to do is to clean up this data, I'm basically going to go in and start deleting the information from these fields here.

580
01:04:20,520 --> 01:04:23,860
So you're going to start with the mover and you're going to go ahead and delete that.

581
01:04:24,100 --> 01:04:30,540
Then we're going to go ahead and start with this, excuse me, then move on to the seconder, go ahead and delete that.

582
01:04:30,600 --> 01:04:33,260
By action, I'm going to go ahead and delete as well.

583
01:04:33,260 --> 01:04:41,260
So I'm just going into that field and I'm hitting back space, highlighting the text and then deleting it from there.

584
01:04:42,980 --> 01:04:46,260
And then I'm going to change my boat to no boat.

585
01:04:47,500 --> 01:04:53,620
And then the motion text here, I'm going to come up and I'm going to delete here as well.

586
01:04:55,080 --> 01:04:59,920
And then I'm going to go ahead and click save, and the system's going to save my account.

587
01:05:00,000 --> 01:05:19,300
I'll have to do the consent vote, I think that's fine. So we've cleared out our information on the head or line. Okay. And I made notes on who kind of did what during the consent votes. And so now I'm going to go ahead and move on to the consent votes tab here. Okay.

588
01:05:20,340 --> 01:05:29,200
On the consent votes tab, what you're going to see in this bottom section is you're going to see all of your items that were marked as consent items.

589
01:05:29,860 --> 01:05:33,860
So that's items A, B, and C, 9, 12, 13, and 14.

590
01:05:34,760 --> 01:05:43,880
If we look back on our actions tab, Steve's test appointment item one, that was pulled from the consent agenda and voted on separately.

591
01:05:43,880 --> 01:05:54,140
So that's why it's not showing you on this screen here, okay, even though it's under the consent agenda, that was one that got pulled, okay.

592
01:05:55,720 --> 01:06:09,960
Now from here on the consent votes tab, what I'm going to do is I'm going to go in first and I'm going to highlight all of my items, okay, that are going to be in my block vote.

593
01:06:09,960 --> 01:06:16,020
The reason that I do this is because I work with some customers where they actually have

594
01:06:16,020 --> 01:06:18,320
two or more consent to genders.

595
01:06:19,900 --> 01:06:24,180
So some of the large agencies I've worked with, like I worked with the City of Atlanta,

596
01:06:25,160 --> 01:06:28,560
and they had two, actually two sections for consent.

597
01:06:28,760 --> 01:06:32,020
They had one at the beginning in their meeting, and at the end of their meeting, because

598
01:06:32,020 --> 01:06:34,000
their agendas are so massive.

599
01:06:34,000 --> 01:06:49,920
So they actually had to do this concept both process life because like let's say items A through F were part of the first consent section and then items A through E were part of the second consent.

600
01:06:50,140 --> 01:06:57,240
So there was actually two consent and two blockboats, okay, there could be different movers and seconders for each.

601
01:06:57,240 --> 01:07:15,060
You just have one consent section so you're just going to highlight all of these items and the way I highlighted that was holding down my control key and selecting the items or you can also hold down your shift key select the first item and then select the last item on the list.

602
01:07:15,060 --> 01:07:19,380
Basically what you want to do is you want to make sure that they turn yellow, okay?

603
01:07:21,480 --> 01:07:25,620
Then what you're going to do is you're going to come up to the mover in the second or field.

604
01:07:26,120 --> 01:07:31,060
So I'm going to go ahead and I'm going to pick my mover from this list.

605
01:07:32,620 --> 01:07:38,020
So it was Edwards, was my mover, and then Messner was my seconder.

606
01:07:39,780 --> 01:07:43,460
My action is going to default to approve the consent to jump up.

607
01:07:44,880 --> 01:07:49,240
And then over here is where I'm going to record my consent vote.

608
01:07:50,660 --> 01:07:53,000
I have to know the voice vote in roll call vote.

609
01:07:53,220 --> 01:07:57,520
If it's a unanimous consent agenda,

610
01:07:57,780 --> 01:08:00,780
you can select voice vote but remember we can't pick

611
01:08:00,780 --> 01:08:02,640
how each of our members voted.

612
01:08:04,760 --> 01:08:07,540
I'm going to keep it as roll call vote.

613
01:08:09,000 --> 01:08:13,280
And then I know based on my notes here everyone voted yes.

614
01:08:13,280 --> 01:08:25,200
So I'm going to say all yes here and let's say that actually Emily came in for the consent votes. So I'm going to go ahead and change Emily to vote it. Yes, as well.

615
01:08:29,160 --> 01:08:37,260
And then once I'm done recording my vote here. The last piece of the puzzle is clicking the standard action.

616
01:08:38,040 --> 01:08:43,800
So once I click the standard action, basically what that's going to do,

617
01:08:46,630 --> 01:08:54,830
is that's going to first apply my headline here that says approval of the consent agenda.

618
01:08:58,700 --> 01:09:03,220
So basically it adds this approval, these consent agenda had our line here.

619
01:09:04,600 --> 01:09:13,380
Then it says action approve the consent agenda, then it applies the standard action to each of my items here.

620
01:09:13,700 --> 01:09:18,120
So each of my items now have the action here as approved,

621
01:10:00,000 --> 01:10:11,160
As a standard action, and basically what that is, is that's the most popular action right that we would pick for that file types, so for the majority of our appointments, we would approve them.

622
01:10:12,200 --> 01:10:22,660
So that's what a standard action is, but you can, you have the ability to change it if you need to change it in the straw down here.

623
01:10:22,660 --> 01:10:29,340
But now you can see each, when I click on each of these files, the mover and seconder is filled in the action.

624
01:10:30,640 --> 01:10:41,040
And then the boat is over here, so it applies that voting information and the mover and seconder and the action to all these files without having to do that individually.

625
01:10:41,960 --> 01:10:43,940
And then also generates that consent agenda.

626
01:10:47,300 --> 01:10:54,100
You may be wondering, so we've moved pretty far along in the minutes, and you may be wondering what our minutes template looks like so far.

627
01:10:54,100 --> 01:11:08,260
So at any point, as you're working with the minute, excuse me, you can run a minutes report, okay, like a draft in your minutes and just check out and see what they're looking like.

628
01:11:08,300 --> 01:11:12,560
Just to make sure you're kind of all the right track, right formatting wise and the that nature.

629
01:11:13,600 --> 01:11:21,280
And so to do that, what you're going to do is you're going to come up here and hit reports and you're going to select the meeting minutes option.

630
01:11:22,800 --> 01:11:30,360
Once we select the meeting bit of option, okay, then what you can do is in your destination field.

631
01:11:30,960 --> 01:11:34,260
You can click where you want to export this report to.

632
01:11:34,920 --> 01:11:48,020
I'm just going to leave it as as accurate back PDF, but you can push it to like word for example if you want to do that or if you want to email it to somebody you can't know as well.

633
01:11:49,120 --> 01:11:52,920
Before we run there before, I do want to mention these boxes down.

634
01:11:53,160 --> 01:11:56,360
Excuse me down here at the bottom of our screen.

635
01:11:58,500 --> 01:11:59,440
The show cover.

636
01:12:00,720 --> 01:12:05,200
So, any check boxes, we went over them on the agenda's training.

637
01:12:05,200 --> 01:12:08,920
A lot of them are the same as when you want to agenda report.

638
01:12:09,140 --> 01:12:12,940
There are a couple of different lines just because we're working with them.

639
01:12:12,940 --> 01:12:22,300
And it's now, but show cover is going to create a cover page of your agenda, which you do currently have.

640
01:12:22,780 --> 01:12:25,760
So it's basically going to be this page here.

641
01:12:27,790 --> 01:12:36,450
Okay, that's just going to have like your logo on it address and then after that page starts the actual minute stalking it.

642
01:12:39,080 --> 01:12:54,120
So what that's going to do is that's going to show the file ID number on the right hand side like this that unique number that's a sign when you create a new piece of legislation.

643
01:12:58,000 --> 01:13:07,760
And you can choose not to show it. Show minutes status. So what that's going to do is that's going to show if we go to your minutes here.

644
01:13:08,680 --> 01:13:15,900
It's going to say meaning minutes on your cover page and if your minutes are in draft, it will say dash draft.

645
01:13:16,240 --> 01:13:21,440
If they're finalized, like if they're published, then it will say vinyl.

646
01:13:27,170 --> 01:13:29,770
Show legislative file sponsors.

647
01:13:30,990 --> 01:13:39,260
So if that is checked, then what's going to happen is if you double click on an item.

648
01:13:41,280 --> 01:13:48,740
This is coming back to our draft or conversation on the associations tab under sponsors here.

649
01:13:49,480 --> 01:13:58,980
When I pull up this sponsor's list, it shows sub departments as well as your office members.

650
01:13:59,940 --> 01:14:06,360
So if you have a sponsor listed, so I'm just going to list like, try a sponsor on you to unlock this file.

651
01:14:07,600 --> 01:14:11,380
that will then print on your minutes report

652
01:14:14,610 --> 01:14:17,370
and that's something we talked about during the

653
01:14:17,370 --> 01:14:19,190
drafters rating was the sponsors.

654
01:14:22,650 --> 01:14:26,050
So that's what that does. So let's go ahead and go back to reports

655
01:14:26,050 --> 01:14:33,190
in many, many minutes. Show action notes, show action notes are going to show those discussion notes,

656
01:14:33,190 --> 01:14:37,630
like Vivi who led the Pledge of Allegiance,

657
01:14:38,240 --> 01:14:43,230
the list of the public speakers, the county managers updates,

658
01:14:46,170 --> 01:14:48,170
show roll call and vote information.

659
01:14:49,090 --> 01:14:54,410
What that's going to do is that's going to show your attendance

660
01:14:55,310 --> 01:14:58,470
as well as the vote information,

661
01:14:58,790 --> 01:14:59,970
so specifically like...

662
01:15:00,000 --> 01:15:02,440
Rather than this appointment was approved.

663
01:15:05,320 --> 01:15:11,060
And then Liz detachment is going to create a hyperlink to any attachments

664
01:15:11,060 --> 01:15:24,500
that are part of that file. So if it's like a presentation and you attach the powerpoint to the file, then that powerpoint, which show if you don't have it checked, then it won't.

665
01:15:24,500 --> 01:15:31,880
Keep textures together, it's going to keep paragraphs of text together rather than breaking them out into two different pages.

666
01:15:33,460 --> 01:15:44,060
Showed up that title is going to show the agenda items titles on your minutes report how they were entered when the file was drafted.

667
01:15:44,960 --> 01:15:53,060
So if like the draft or let's say they bold the title of the item, the title would then show bold on your minutes report.

668
01:15:53,940 --> 01:16:02,500
If this is unchecked, then the title will show in the standard font that it's configured on the report.

669
01:16:04,180 --> 01:16:08,090
And then show a nap at numbers, so let me take a look at this.

670
01:16:09,380 --> 01:16:10,360
Your files.

671
01:16:12,660 --> 01:16:12,680
See.

672
01:16:14,440 --> 01:16:17,860
Okay, so for your resolutions and ordinances,

673
01:16:19,400 --> 01:16:37,320
Those receive enactment numbers, depending upon if the situation is appropriate, so like an ordinance gets approved or a resolution gets approved and it will receive an enactment number, which we haven't seen yet, but we'll go through that process so you can see that.

674
01:16:37,800 --> 01:16:45,340
But then those resolutions of ordinance numbers will basically show on your agenda report, if they had a number of lied.

675
01:16:46,340 --> 01:16:52,340
And then section, so if you want like the body and the recommendation and presenter and department to show

676
01:16:53,080 --> 01:16:55,880
audio visits report, you can check those boxes.

677
01:16:56,680 --> 01:17:00,040
That's part of when the director enters in the file.

678
01:17:01,140 --> 01:17:02,540
They enter that information.

679
01:17:03,860 --> 01:17:09,220
The title will appear automatically, so don't check that box, so otherwise it'll just duplicate the title.

680
01:17:11,750 --> 01:17:16,410
Once you get your checkboxes configured, then you're going to go ahead and click on run here.

681
01:17:16,410 --> 01:17:18,790
And that's going to pull up a draft of our minutes report.

682
01:17:25,800 --> 01:17:26,940
Let's see here.

683
01:17:28,160 --> 01:17:32,780
So looking at our minutes report, here is my minutes.

684
01:17:41,600 --> 01:17:44,120
And like these brackets here, I would just insert the name

685
01:17:44,120 --> 01:17:45,660
and then insert the time.

686
01:17:45,920 --> 01:17:47,760
If I wanted to do that.

687
01:17:53,080 --> 01:17:56,820
So right here, this is the note.

688
01:17:56,980 --> 01:17:58,460
So like these are the notes here.

689
01:17:59,400 --> 01:17:59,500
Okay.

690
01:17:59,500 --> 01:18:02,340
And you will notice those are in different

691
01:18:04,300 --> 01:18:07,120
bots and looks like Mimi some hot sizes.

692
01:18:07,960 --> 01:18:11,280
That's something we would want to fix in the note field.

693
01:18:11,540 --> 01:18:14,760
So like I mentioned, you can configure the bot style

694
01:18:14,760 --> 01:18:17,860
and like the bot size and the color of the note.

695
01:18:17,860 --> 01:18:20,180
So that's why there's just competencies there.

696
01:18:21,440 --> 01:18:25,060
It looks like you're using for your font.

697
01:18:27,660 --> 01:18:30,040
What is that type of font?

698
01:18:30,160 --> 01:18:31,640
I think we'll look here and see.

699
01:18:39,020 --> 01:18:43,120
Looks like for your standard font of

700
01:18:47,510 --> 01:18:48,810
calibrate.

701
01:18:49,190 --> 01:18:53,510
Okay, yeah, looks like your standard font is calibrate regular 12.0 font.

702
01:18:53,890 --> 01:18:59,850
So if you wanted those notes to match your other font on your report,

703
01:19:00,030 --> 01:19:03,930
you would just want to make sure when you intern a note that it's like calibrate

704
01:19:04,910 --> 01:19:17,430
So, like on this presentation here in this note field, I would want to highlight this in a double track and make sure it's Calabry 12 point font, which it is.

705
01:19:18,090 --> 01:19:27,910
But some of these other, excuse me, some of these other fields are not, like I think this pledge, I think it has a different font.

706
01:20:01,520 --> 01:20:14,220
The point up this meeting minutes here, so these are my notes and then this is my attendance right here.

707
01:20:15,060 --> 01:20:21,180
Okay, so this is what I went to my attendance. This is how it shows up.

708
01:20:24,480 --> 01:20:32,280
And then this is my vote here for the approval of the agenda.

709
01:20:33,940 --> 01:20:39,640
So all in favor, I, Commissioner Claus was absent.

710
01:20:43,910 --> 01:20:50,290
And then for my presentations, this presentation was received in file.

711
01:20:50,390 --> 01:20:51,770
This presentation was received in file.

712
01:20:51,770 --> 01:20:53,410
That's that motion text.

713
01:20:53,410 --> 01:20:58,260
That was being dedicated that let me delete it so I need to look into that

714
01:20:58,730 --> 01:21:03,890
But this right here is the note don't and then here's my consent agenda

715
01:21:03,890 --> 01:21:08,590
So this is what the consent looks like it says approval of the consent agenda

716
01:21:08,590 --> 01:21:12,570
So we have the header here and it says emotion was made by

717
01:21:13,250 --> 01:21:18,270
And seconded by to prove the consent agenda the motion carry the following vote

718
01:21:18,270 --> 01:21:20,670
So here's the vote for the consent

719
01:21:22,690 --> 01:21:25,410
and then here's all of my consent

720
01:21:25,430 --> 01:21:35,470
sense items here. So A, B, and C. Time back to our conversation, item D, C, test item.

721
01:21:36,130 --> 01:21:42,350
That was the item that was pulled. And so during the meeting, I actually made a note

722
01:21:42,350 --> 01:21:50,490
that this item was pulled from consent and voted on separately. Okay. So there's item was pulled.

723
01:21:51,810 --> 01:21:59,810
And so, here's the motion and the boat information for that item that was pulled right here, okay,

724
01:22:05,480 --> 01:22:09,960
and then that's where we basically made it to.

725
01:22:13,550 --> 01:22:17,570
So, let's go ahead, let's go back to led to star

726
01:22:26,560 --> 01:22:29,640
and then let's see.

727
01:22:29,640 --> 01:22:44,060
So we have, after the consent agenda, so we did the consent votes, after that we have the, the different departments sections, okay.

728
01:22:44,700 --> 01:22:51,600
And so let's go ahead and you can skip around on your meeting agenda here.

729
01:22:51,600 --> 01:22:58,160
So, let's go ahead and let's come down to, excuse me, this item here, which is an

730
01:22:58,160 --> 01:22:58,660
warrantment.

731
01:22:59,000 --> 01:23:01,760
And this is good because this is going to trigger the enactment number.

732
01:23:03,520 --> 01:23:05,020
So, let's say, for example,

733
01:23:07,310 --> 01:23:09,470
that I want to do a motion vote on this item.

734
01:23:11,130 --> 01:23:16,050
What I'm going to do is, I'm going to go ahead, if I haven't done one in live and a

735
01:23:16,050 --> 01:23:21,770
me babe, just didn't get time to do it. Okay? What I'm going to do is I'm going to

736
01:23:21,770 --> 01:23:27,830
first have up here and I'm going to select my mover. Okay? This was already auto filled in for

737
01:23:27,830 --> 01:23:32,470
a lot of my items because I did it in live cast, okay? But this one I didn't get a chance to,

738
01:23:32,470 --> 01:23:34,490
so I'm going to go ahead and pick my mover.

739
01:23:36,600 --> 01:23:38,680
I'm then going to go ahead and pick my seconder here

740
01:23:42,350 --> 01:23:48,670
and then I'm going to pick my action. So we'll go ahead and say this item got approved.

741
01:23:51,390 --> 01:24:04,190
I can put any notes in here that I want to add and then I'm going to come over here and from my different options, no vote, voice vote, roll call vote, I'm going to go ahead and pick roll call vote.

742
01:24:05,070 --> 01:24:10,450
Once I pick roll call vote, I'm then going to populate in how my members voted.

743
01:24:12,030 --> 01:24:15,250
So I'm going to go ahead and say that everyone voted yes.

744
01:24:18,770 --> 01:24:28,010
Okay. Then, once I do that, I'm going to come up here and click on save. This bedtriggers that

745
01:24:28,010 --> 01:24:35,450
enactment number numbering system. Okay. So, because this file is an ordinance, the system

746
01:24:35,450 --> 01:24:42,690
is configured to place the ordinance number, or place an ordinance number for the file. Okay.

747
01:24:44,510 --> 01:24:51,510
Now, when we, when the anacbit of Earth's trigger, this box comes up where the system's basically saying,

748
01:24:52,130 --> 01:24:59,970
hey, do you want to confirm that this is the correct and ordered it's number that should be placed on the file?

749
01:25:07,640 --> 01:25:20,580
If you want to make edits, let's say that isn't the right number, you can make edits in this box here, but we'll go ahead and say the ordinance number is correct, and we're going to go ahead and say, okay.

750
01:25:21,440 --> 01:25:43,260
Okay. Our motion text does generate. This ordinance be approved. And if I want to look back at that ordinance number. So if I was like, oh, you know what, I clicked confirm, but I can't remember that ordinance number and I needed to write it down for some purpose, right. I can double click on the file.

751
01:25:45,350 --> 01:25:48,130
Sorry. That's going to bring me to the file details.

752
01:25:50,850 --> 01:25:53,150
And so if I click on this details tab.

753
01:25:53,150 --> 01:26:02,390
Then I can then see there's my enactment number, it's ordinance number 23-001, okay?

754
01:26:04,310 --> 01:26:06,430
So if I need to look back at that, I can't.

755
01:26:07,310 --> 01:26:14,270
And I can even come and unlock that I can actually change that ordinance number if I need to after confirming.

756
01:26:15,370 --> 01:26:21,350
So if I did, let's say I do need to change it for some reason, I can go back in and update it here.

757
01:26:22,710 --> 01:26:29,910
If I'm no satisfied with that ordinance number, I can just simply click go back and then continue working with the minutes.

758
01:26:31,110 --> 01:26:31,130
Okay.

759
01:26:34,930 --> 01:26:37,610
Any questions so far?

760
01:26:37,730 --> 01:26:40,390
Just want to check in the degree of make sure nobody has any questions.

761
01:26:52,880 --> 01:26:53,720
Let's do this.

762
01:26:54,340 --> 01:26:56,960
Let's do an item referral.

763
01:26:57,120 --> 01:26:59,660
Let's walk through that process together.

764
01:27:00,980 --> 01:27:08,440
So, under public words, we have another item, which we didn't take a motion and vote on during the meeting.

765
01:27:08,800 --> 01:27:12,240
So we can go ahead and do that here.

766
01:27:13,340 --> 01:27:19,440
So we're going to go ahead and select this item here.

767
01:27:19,440 --> 01:27:29,340
And let's say that this item was like table or referred to a future board of county

768
01:27:29,340 --> 01:27:36,440
commissioners. Maybe like they need more information or maybe they just weren't ready to

769
01:27:36,440 --> 01:27:41,620
vote on the item at this point in time. And so it's going to get table. Okay.

770
01:27:43,560 --> 01:27:48,100
So what we're going to do is we're going to pick the mover for the item

771
01:27:49,440 --> 01:27:52,520
We're going to go ahead and pick the seconder

772
01:27:54,540 --> 01:27:57,500
and then here's where we're going to pick the action.

773
01:27:58,600 --> 01:28:09,280
So any action that has this sent to associate it with it like continued or recommended for approval

774
01:28:12,320 --> 01:28:23,820
or recommended for denial or referred or table any of those actions you can use to continue items.

775
01:28:23,820 --> 01:28:37,620
to future meetings, like future BLCC meetings, or if you need to send something to a committee, send it to committee, or like if something's coming from a committee, I need to go to council.

776
01:28:38,680 --> 01:28:40,520
You can do that as well.

777
01:28:42,880 --> 01:28:50,240
So we'll say that this item got tabled. So I'm going to select the option of table here.

778
01:28:51,060 --> 01:28:56,540
Once it's like the option of table, I'm going to click this sent to option.

779
01:28:57,200 --> 01:29:04,480
Once I click the sent to option, that's going to give me a list of available meeting

780
01:29:04,480 --> 01:29:07,500
bodies that I can then send the item to.

781
01:29:08,100 --> 01:29:16,860
So is it coming back to BLCC later or is it going to a committee or a board in this case?

782
01:29:16,860 --> 01:29:26,880
We'll just say that the item was tabled, it's going to come back to just the Board of County Commissioners, because they need more information.

783
01:29:29,720 --> 01:29:33,400
So I'm going to click Board of County Commissioners.

784
01:29:33,860 --> 01:29:46,800
I don't have to put a due date in if I'm not sure like if the Board of County Commissioners says we want to table it, but they don't give you a timeline of what meeting they want to table it to.

785
01:29:47,240 --> 01:29:51,580
Um, you can leave us due date blank, but if you know, like in the board account, you've

786
01:29:51,580 --> 01:29:58,060
been sure says, I want to table this to the next board meeting and, uh, let's say the board

787
01:29:58,060 --> 01:29:59,960
I mean, it is, I'm stuck.

788
01:30:00,000 --> 01:30:19,180
Put in that due date and then what's really nice about this is that when I go and I generate the 315 meeting in the system that item will appear under the correct section as long as the template is configured appropriately.

789
01:30:20,080 --> 01:30:25,020
which Carolyn configures the template, so it should be configured correctly,

790
01:30:27,160 --> 01:30:34,180
and you can always pull it from the list as well, like the the pick list of items.

791
01:30:35,080 --> 01:30:43,700
If it doesn't appear, but let's nice about that feature as long as everything's set up correctly. Once you generate your agenda, it should just appear on your, your meaning agenda.

792
01:30:45,240 --> 01:30:55,300
I can put in a note here, so I can say, like, for example, board requested more information

793
01:30:58,050 --> 01:31:00,150
before final vote.

794
01:31:02,550 --> 01:31:11,350
And then over here, this is where I'm going to do the vote for the, for tabling the item.

795
01:31:11,350 --> 01:31:24,830
So I'm going to click on roll call vote here, and we're going to say everybody did vote. Yes, table the item and then Emily did come into the meeting. So I'm going to go ahead and mark her as yes.

796
01:31:24,830 --> 01:31:29,710
And then click Save and then my motion text here is going to generate.

797
01:31:30,410 --> 01:31:32,750
So it's going to save motion was made by Commissioner.

798
01:31:33,690 --> 01:31:41,070
Place that mover in, place that seconder, that this appointment be tabled to the Board of County Commissioners

799
01:31:41,070 --> 01:31:46,530
do back on 315, 2021, the motion carried the following vote.

800
01:31:47,310 --> 01:31:51,870
Now you can go in this motion text, so I want to just mention this as well.

801
01:31:51,870 --> 01:32:00,190
you can have added it if you want to. So if you don't like that language, do back on. We could say to

802
01:32:01,890 --> 01:32:13,470
the meeting of 315, 2020 or if you always want it to say like to the meeting of 315, 2020 or

803
01:32:13,470 --> 01:32:32,310
Or you have the ability to update those motion tax statements in administration, under the workflow options here, we have motion tax, and it's a little bit kind of tricky at first, but basically.

804
01:32:33,550 --> 01:32:40,630
This is inter-sampled data, this is the first tab, and so this is just if you want to

805
01:32:40,630 --> 01:32:46,150
kind of play and see what your motion text looks like, hypothetically, if I have a resolution,

806
01:32:46,310 --> 01:32:50,370
this is what the motion text will look like based on this type of vote.

807
01:32:51,370 --> 01:32:56,770
And then edit motion text actually allows for you to go and edit the default motion text.

808
01:32:57,850 --> 01:33:18,950
So where it says like, for example, if the due date is recorded and this is added, so this is due back on, you know, if I wanted to change the language to the meeting of I could update that language there, keep that variable, because that variable is going to pull in that due date and then save by information.

809
01:33:18,950 --> 01:33:20,250
Okay,

810
01:33:26,980 --> 01:33:32,060
all right, so that's if you have a situation where you have a referral,

811
01:33:34,220 --> 01:33:52,460
another situation I want to show you is, if you have an item where, like you have an amendment, so there's like maybe two motions and two boats, or you have a situation where it's like,

812
01:33:52,460 --> 01:34:03,770
motion, a remotion, and then a vote. Like that scenario, we can walk through that. So we'll use this

813
01:34:06,160 --> 01:34:15,240
this item here, actually is a good example. So this item here, this item was actually, I think we added

814
01:34:15,240 --> 01:34:23,680
this baby during the meeting. I think no, no, no, no, I didn't, I never mind. No, it wasn't added during

815
01:34:23,680 --> 01:34:25,780
meaning, but we'll use this as a sample.

816
01:34:27,140 --> 01:34:30,000
So this item we have here will pretend

817
01:34:30,000 --> 01:34:33,000
like there was an amendment, OK?

818
01:34:34,080 --> 01:34:38,100
And so if you have a case where you have like an amendment

819
01:34:38,100 --> 01:34:41,560
or you have like two motions, two votes or two motions

820
01:34:41,560 --> 01:34:48,780
and a vote, what you're going to do is you

821
01:34:48,780 --> 01:34:50,160
can actually do it through here.

822
01:34:50,280 --> 01:34:51,380
I wasn't sure if you could do it through here.

823
01:34:51,580 --> 01:34:52,500
You have to do it through minutes.

824
01:34:53,320 --> 01:34:58,520
You can click on Copy, so you can right click and say Copy, select and line.

825
01:34:59,440 --> 01:34:59,980
And so what that's...

826
01:35:00,000 --> 01:35:13,360
Okay, it's a little bit tricky here because it looks like you're just basically duplicating the file, like there's the file title is just duplicating,

827
01:35:16,300 --> 01:35:25,000
but the system will recognize like when you go and you run the report that it's just one file, but two votes, essentially.

828
01:35:27,100 --> 01:35:38,380
So what you're going to do on the first line, so we're going to click the first line here and we'll pretend like this is the original motion, okay, so we're going to take the original motion from here.

829
01:35:39,220 --> 01:35:47,040
We're going to go ahead and we're going to pick our mover for the first motion, which I'm just going to pick.

830
01:35:49,580 --> 01:35:54,260
And then we're going to go ahead and pick our second error.

831
01:35:54,300 --> 01:35:56,840
I'm just going to pick names from here.

832
01:35:58,080 --> 01:35:59,940
Then we're going to pick the action.

833
01:36:00,700 --> 01:36:02,060
So the action.

834
01:36:03,120 --> 01:36:06,180
Oh, because this is a public hearing day.

835
01:36:06,440 --> 01:36:08,300
This probably actually wasn't a good one.

836
01:36:09,620 --> 01:36:11,080
Let me do this.

837
01:36:11,640 --> 01:36:14,260
Let me to leave this.

838
01:36:14,260 --> 01:36:22,920
and let's do a different one. Sorry, I guess I didn't think about that. That probably wasn't a good sample.

839
01:36:25,620 --> 01:36:34,500
Let me add an item. Yeah, we're out of items. Let me let me add an item to your to the agenda here.

840
01:36:34,500 --> 01:36:39,740
from our cake list, so we'll just do a public works item.

841
01:36:47,340 --> 01:36:53,100
87 part of my, you need to know, let's not, okay, let's just do this one here.

842
01:36:53,900 --> 01:37:00,660
Okay. Sorry about that, and then let's go ahead and let's, let's copy this line.

843
01:37:01,720 --> 01:37:08,840
All right, so let's go back to actions here and we're going to complete the first motion on the floor.

844
01:37:08,840 --> 01:37:15,300
So we're going to select the first line here, so we have the line to indicate it, and we're going to pick our mover.

845
01:37:16,580 --> 01:37:18,300
We're going to pick our seconder,

846
01:37:20,490 --> 01:37:21,930
and then we're going to pick our action.

847
01:37:22,850 --> 01:37:26,110
So the original action was to approve the item.

848
01:37:26,730 --> 01:37:30,270
Okay. So we'll go ahead and say approved here.

849
01:37:30,750 --> 01:37:38,210
Okay. Now, if, and this is where our kind of people do things different ways.

850
01:37:38,210 --> 01:38:05,170
If your office members either vote on the first motion initially or if they come back and they like they do the amendment vote on the amendment then they come back and vote on the original motion you can come over here and you can take your vote so you would basically pick roll call vote.

851
01:38:07,990 --> 01:38:11,910
And then you would select how your members basically voted.

852
01:38:13,910 --> 01:38:16,970
Maybe, and then you could also, too, like I know,

853
01:38:17,110 --> 01:38:19,770
there's another scenario where, like, the vote fails.

854
01:38:20,370 --> 01:38:22,590
And, like, there's an amendment you can remotion.

855
01:38:23,850 --> 01:38:27,490
So, we'll just pretend like the vote failed for this item.

856
01:38:27,670 --> 01:38:32,610
So, we had a mover, seconder, but the vote ended up failing.

857
01:38:32,830 --> 01:38:34,510
So, I'm going to say all that, okay?

858
01:38:36,110 --> 01:38:40,590
Then I'm going to save this information and that's going to generate then my motion text

859
01:38:40,590 --> 01:38:41,090
here.

860
01:38:41,930 --> 01:38:44,430
The motion failed by the following vote.

861
01:38:44,870 --> 01:38:45,070
Okay?

862
01:38:45,110 --> 01:38:46,690
So, our vote ended up failing.

863
01:38:47,790 --> 01:38:51,350
Well, let's say, though, there's a re-motion on the floor for an amendment, okay?

864
01:38:52,870 --> 01:38:57,430
So, if that happens, what we're going to do is we're going to select the second line

865
01:38:57,430 --> 01:38:57,990
description.

866
01:38:58,010 --> 01:39:01,690
This is a test and we're going to come up and revotion.

867
01:39:01,690 --> 01:39:08,830
So, I'm going to pick the mover, I'm going to pick the seconder, and like I said, this is

868
01:39:08,830 --> 01:39:15,490
where everybody's kind of, everybody just thinks a little bit differently, and then the action

869
01:40:00,000 --> 01:40:13,460
Do is people will put the amendment in the motion text here. So I'm just just for sample purposes. I'm going to say amendment can go here.

870
01:40:14,780 --> 01:40:16,520
So you can kind of see both ways.

871
01:40:17,540 --> 01:40:26,660
Oh, yep, so we got this notification here that this is the file gets an enactment number

872
01:40:26,660 --> 01:40:27,600
because it's a resolution.

873
01:40:28,760 --> 01:40:31,420
So I'm going to go ahead and just say, OK, confirm that number.

874
01:40:32,580 --> 01:40:37,120
And then I'm going to go ahead and come over to my voting here.

875
01:40:37,120 --> 01:40:40,600
And I'm going to click record vote or roll call votes.

876
01:40:40,680 --> 01:40:42,220
And then click all yes.

877
01:40:43,560 --> 01:40:48,300
Like, say, oh, I think I click save prematurely.

878
01:40:48,520 --> 01:40:51,420
So I'm just going to click motion tax to refresh that.

879
01:40:52,020 --> 01:40:54,180
And then it says emotion was made by commissioner.

880
01:40:54,380 --> 01:40:58,240
If I could find this, sir, that this resolution would be approved as amended.

881
01:40:58,920 --> 01:41:07,460
So this also is a place where I could say, you know, the amendment to the item was

882
01:41:08,160 --> 01:41:09,640
can go here.

883
01:41:11,200 --> 01:41:11,480
Okay.

884
01:41:12,120 --> 01:41:17,380
and then it's with the motion was carried by the following boat. So, because that either place can hold the

885
01:41:17,380 --> 01:41:19,300
amendment here or here.

886
01:41:22,300 --> 01:41:25,160
So, then if I just click say, that's going to save my information,

887
01:41:28,040 --> 01:41:35,880
and then once I come down to the adjournment, I have a note here that I placed and we just

888
01:41:35,880 --> 01:41:39,800
something here, so we should see a thing.

889
01:41:47,390 --> 01:41:49,070
Then it's seeing a sure,

890
01:41:53,580 --> 01:41:54,320
okay.

891
01:41:57,180 --> 01:41:59,810
So this is where I could go in,

892
01:42:00,800 --> 01:42:04,700
sorry I'm just making sure that I didn't do the messy thing.

893
01:42:06,720 --> 01:42:09,340
This is where I could go in and I could say

894
01:42:09,340 --> 01:42:18,120
the meeting was adjourned at and then put the time, okay. And then I could also then go in

895
01:42:18,120 --> 01:42:28,260
It's in my note field here, and I can add the signature blocks.

896
01:42:29,700 --> 01:42:35,700
So I'm going to hit return here, and then I'm going to click add, and then where it says

897
01:42:35,700 --> 01:42:40,360
meetings, minutes, signature, going, and put those signature blocks.

898
01:42:40,640 --> 01:42:42,480
So copy to clipboard, paste.

899
01:42:42,940 --> 01:42:46,780
I think it's an update, it's an update.

900
01:42:46,780 --> 01:42:56,460
So I didn't refresh, so let me, let me refresh my system to pull on that signature block

901
01:42:56,460 --> 01:42:57,260
that we updated,

902
01:43:08,830 --> 01:43:10,850
remove go back here,

903
01:43:15,990 --> 01:43:16,950
let's

904
01:43:22,680 --> 01:43:25,380
go back to the German and pull in that.

905
01:43:35,780 --> 01:43:42,080
Then copy the clipboard, in the case, I know some of you are seeing the term is seen there.

906
01:43:42,900 --> 01:43:44,800
I get those added.

907
01:43:44,800 --> 01:43:56,940
But at least now we have some of your signatures and then if we go ahead and say save and okay, that's going to put that signature block there.

908
01:43:59,280 --> 01:44:02,020
Then we have this public hearing item.

909
01:44:03,320 --> 01:44:08,640
So if you need to to vote on that public hearing item.

910
01:44:09,260 --> 01:44:15,900
You can do so, or you can just, and then select the closed public hearing status.

911
01:44:16,460 --> 01:44:20,940
Depending on what you need to do there, I'll just say closed public hearing status.

912
01:44:21,320 --> 01:44:22,160
You can click save.

913
01:44:26,500 --> 01:44:32,140
So once again, once you're done with your minutes, you can come up to reports here,

914
01:44:32,500 --> 01:44:35,060
and you can select the meeting minutes option.

915
01:44:35,820 --> 01:44:42,580
And then once we select the meeting, but it's option, like I mentioned, you can run them and it's as a

916
01:44:42,580 --> 01:44:43,920
acrobat or run them.

917
01:44:44,380 --> 01:44:44,500
Word.

918
01:44:47,300 --> 01:44:49,240
Go ahead and run them and pack her back.

919
01:44:57,430 --> 01:44:59,970
And then we can look at the final call.

920
01:45:00,000 --> 01:45:07,260
And then I did want to show you as well, let me make sure that it got checked. The enactment number,

921
01:45:11,700 --> 01:45:15,280
why there we go. I'm going to show you that enactment number as well.

922
01:45:30,940 --> 01:45:41,550
So here's the, here's the enactment number. So if it has a resolution or nense number, it's going to show there.

923
01:45:45,490 --> 01:45:53,850
Here's that minutes signature line here. If you want to put that under, let's

924
01:45:58,840 --> 01:46:03,360
see, yeah, that looks like it should go under that public hearing section.

925
01:46:04,800 --> 01:46:10,480
So we can move that on your meeting minutes.

926
01:46:13,620 --> 01:46:23,620
So if I click close here, I can go to that adjourment, and then delete that from here,

927
01:46:27,220 --> 01:46:43,500
and then it looks like it should be under that, let's see, oh wait, now, let's see, sorry, it should be under public hearings, it looks like the actual item.

928
01:46:43,500 --> 01:47:03,500
So, if it should be under this item here, that's what it looks like here, then you can click on the notes field and you can plug in that standard paragraph under the note.

929
01:47:03,500 --> 01:47:04,520
So

930
01:47:06,790 --> 01:47:20,270
then copy to clipboard and then paste, okay, and then click OK, so you can, you can move that, that around. So now it's under

931
01:47:22,960 --> 01:47:24,260
public hearing.

932
01:47:38,460 --> 01:47:40,180
I think I have to just go under there,

933
01:47:42,300 --> 01:47:46,220
but, okay, let's find this is just a training meeting.

934
01:47:46,220 --> 01:47:54,600
Um, so let's pretend like, so you've ran the, the, the minutes you're done with your minutes and let's just start.

935
01:47:55,720 --> 01:48:06,580
And let's pretend like you have everything done and you're ready to, um, like you're ready to post your minutes.

936
01:48:09,160 --> 01:48:17,180
If your minutes have to be approved at the next meeting before they can be posted,

937
01:48:21,250 --> 01:48:29,670
what you can do is you can create an agenda item in the system for your approval of minutes.

938
01:48:30,090 --> 01:48:33,270
I'm just looking to see if that's something that you do currently.

939
01:48:33,270 --> 01:48:33,790
We

940
01:48:37,020 --> 01:48:47,460
don't, right now, you don't Amy, no, they're not included on the two ZAPM agendas for formal approval.

941
01:48:51,140 --> 01:48:55,660
Amy, is that going to be something that you'll want to eventually start doing in legislature?

942
01:48:59,140 --> 01:48:59,820
Probably.

943
01:49:02,720 --> 01:49:07,040
Okay, yeah, we can go through that process then.

944
01:49:09,340 --> 01:49:28,220
Okay, so what you're going to do is you're going to save these minutes, which this is like a PDF basically so you'll just find a place where you want to save them.

945
01:50:00,000 --> 01:50:15,220
2 in the legislature system. You're going to basically create a new file for those approval of minutes.

946
01:50:18,020 --> 01:50:25,150
So the way that we're going to basically do that is we're going to come to the files module here.

947
01:50:25,150 --> 01:50:37,010
And then we're going to go ahead and click on this new option here, like we're creating a new piece of legislation.

948
01:50:38,990 --> 01:50:46,810
And then as far as your type goes, you're going to click your type as minutes.

949
01:50:50,570 --> 01:51:17,010
If the item needs to go through, like, if your approval of minutes needs to go through a series of approvers, you would select the approval sequence and then start that sequence, but if your item, you know, if you don't need to send it to a set of reviewers, you can just change your status here to be a gender ready.

950
01:51:17,010 --> 01:51:17,390
I

951
01:51:20,330 --> 01:51:22,730
mean, finding an agenda day could be problematic.

952
01:51:28,880 --> 01:51:29,740
There we go.

953
01:51:30,220 --> 01:51:30,240
Okay.

954
01:51:31,020 --> 01:51:33,360
So if you doesn't need to go through review,

955
01:51:33,640 --> 01:51:36,460
we could just say agenda ready here.

956
01:51:37,660 --> 01:51:39,400
And then you'll pick your agenda date.

957
01:51:39,920 --> 01:51:41,200
You'll pick your reading body,

958
01:51:41,280 --> 01:51:43,320
which is going to be the Board of Counting Commissioners.

959
01:51:44,100 --> 01:51:45,360
And then in your agenda item,

960
01:51:45,360 --> 01:51:48,160
submittal. If you click at it,

961
01:51:51,170 --> 01:51:52,290
you can then load

962
01:51:54,950 --> 01:51:58,910
the Microsoft Word template that you want to use.

963
01:51:59,770 --> 01:52:03,730
Typically, when clients are doing the approval minutes, they'll just put in the title.

964
01:52:08,740 --> 01:52:12,900
Like approval minutes for the, and then they'll say the meeting date.

965
01:52:14,420 --> 01:52:20,900
So if we click on add-ins here, you know, we could create a template for like the approval of minutes.

966
01:52:21,820 --> 01:52:27,980
Just like you can see why you mentioned that in a specific middle.

967
01:52:28,360 --> 01:52:34,100
Yeah, because you probably don't need, for like your approval minutes, you probably don't need like all of this information.

968
01:52:34,100 --> 01:52:37,580
You probably just need like the title, maybe like the drafter.

969
01:52:38,320 --> 01:52:49,130
So we could delete this, and then in your title, you need approval minutes for the

970
01:52:51,780 --> 01:52:53,620
15th meeting.

971
01:52:55,040 --> 01:52:57,580
And then, pick your drafter,

972
01:53:03,090 --> 01:53:07,990
and then, if you click Save, and then, Axe, that's going to

973
01:53:07,990 --> 01:53:11,510
then load your title back into the led to start program.

974
01:53:19,890 --> 01:53:25,290
And then for your attachment, as far as your attachments are concerned, this is where you

975
01:53:25,290 --> 01:53:32,930
would go in and click on a touch and you would go in and grab those minutes, right, that you

976
01:53:32,930 --> 01:53:39,590
saved, so I would go to, I save them in my downloads, I think. Yeah, so I go to my downloads folder.

977
01:53:39,770 --> 01:53:42,750
There's maybe minutes and go ahead and double click there.

978
01:53:45,230 --> 01:53:47,470
And then I could even rename these

979
01:53:47,470 --> 01:53:55,510
minutes, so right now it's kind of like the name's called Jumple there. I can say minutes of the

980
01:53:57,970 --> 01:53:59,570
15th

981
01:53:59,570 --> 01:54:01,530
meeting. Okay.

982
01:54:06,330 --> 01:54:11,030
And then if I say update attachment details, that's going to update then my

983
01:54:11,130 --> 01:54:12,990
attachment being here.

984
01:54:15,020 --> 01:54:17,220
And really really with the associations, I don't think you would need

985
01:54:17,220 --> 01:54:22,320
sponsors or like related files for these minutes. Make sure you enter in your department.

986
01:54:29,230 --> 01:54:34,250
And then make sure like your name is here, probably doesn't have anything like cost or anything like

987
01:54:34,250 --> 01:54:39,350
bad. And that's pretty much it as far as the cripple minutes goes, really just entering in the

988
01:54:39,350 --> 01:54:49,550
and then attaching those, those save minutes, and then let's say, let's say hypothetically,

989
01:54:50,310 --> 01:54:58,030
that you know, the start voting on the minutes, they get approved at the meeting.

990
01:55:02,920 --> 01:55:12,480
And once you're in your minutes module, you're going to select your meeting. So it's Kristen's task meeting for training. There's that media idea strip to earlier.

991
01:55:14,360 --> 01:55:21,060
And what I'm going to do is I'm going to come up here and I'm going to change the status of my meeting from draft to final.

992
01:55:21,840 --> 01:55:24,920
And then I'm going to go ahead and click on Save.

993
01:55:26,320 --> 01:55:29,220
By changing the status of my meeting from draft to final,

994
01:55:30,000 --> 01:55:33,240
what that's going to do is if I look at my insight page,

995
01:55:37,140 --> 01:55:40,460
I'll show you the day as part of my insight page.

996
01:55:42,340 --> 01:55:44,100
I'm going to pull it back up.

997
01:55:44,400 --> 01:55:45,980
That's the first in county,

998
01:55:46,300 --> 01:55:48,780
wa.lettersart.com page,

999
01:55:49,360 --> 01:55:50,840
not the greenicans.com.

1000
01:55:53,240 --> 01:56:00,340
So, if I come to the Thurston CountyWA.blogistart.com, this right here is my test feeding.

1001
01:56:01,200 --> 01:56:05,960
Okay, there's the video link. Okay, that appear in why I imported the data.

1002
01:56:06,980 --> 01:56:17,080
But by changing the status of my minutes from draft of final, what that's going to do is if a constituent or if I'm a member of your team, click on the meaning details

1003
01:56:24,250 --> 01:56:26,950
in about five to ten minutes,

1004
01:56:26,950 --> 01:56:36,120
What's going to happen is is that the action and the result and the action details for each item will fill in.

1005
01:56:37,710 --> 01:56:45,950
So what basically what it does is it fills in the voting information on the meeting details screen for each of our items.

1006
01:56:50,130 --> 01:56:55,370
So like we'll see the support minutes like that voting information will fill in.

1007
01:56:55,370 --> 01:57:00,710
Let me show you Carolyn's workflow review because that already has those details.

1008
01:57:02,170 --> 01:57:07,910
So, if I go to Carolyn's meeting, that's the workflow review by click meeting details.

1009
01:57:08,610 --> 01:57:10,910
We can see that on her meeting,

1010
01:57:13,030 --> 01:57:18,390
we can see that like this contract was approved, the result was passed.

1011
01:57:18,610 --> 01:57:20,790
The appointment was approved, that's passed.

1012
01:57:20,810 --> 01:57:22,930
And then if I click on the action details,

1013
01:57:25,070 --> 01:57:41,090
That's going to bring up my the full kind of boating information so I can see like the mover in the seconder I can see that it was approved and then I can see the motion text here as well and then I can see how each of my members voted.

1014
01:57:41,090 --> 01:57:48,170
Okay, and then if I click on the hyperlake for the details of that item,

1015
01:57:50,650 --> 01:57:54,930
I'm also able to see those action details from here as well.

1016
01:58:00,780 --> 01:58:07,200
So that's what that does is by changing the satch and drafted final that posts those details for the items.

1017
01:58:08,360 --> 01:58:23,360
And then, or actually posting the minutes and the ADA accessible minutes, the way that we're going to do that is by coming up to reports and ensuring that you are getting a selected here.

1018
01:58:24,040 --> 01:58:25,860
And then clicking meeting minutes.

1019
01:58:29,300 --> 01:58:33,220
Once you're at meeting minutes, we're going to go ahead and change our destination.

1020
01:58:34,100 --> 01:58:36,940
publish to insight, calendar,

1021
01:58:40,750 --> 01:58:42,110
and then we're going to go ahead and click

1022
01:58:42,110 --> 01:58:42,490
broad.

1023
01:58:51,430 --> 01:58:55,750
That's going to bring up a final copy of our minutes here in just a

1024
01:58:55,750 --> 01:58:56,170
moment.

1025
01:58:59,040 --> 01:59:02,720
So this is what the public will see when they go to access your minutes.

1026
01:59:02,800 --> 01:59:06,760
This is the final copy here. Okay.

1027
01:59:08,820 --> 01:59:16,810
And then in about five, 10, 15 minutes. Because

1028
01:59:16,810 --> 01:59:26,870
There's a delay in between legislature and the insight page so it takes some time when you publish an agenda or you publish minutes.

1029
02:00:00,000 --> 02:00:25,340
5, 10, 15 minutes, what we're going to see is for my persons task meeting for training. We're going to see the minutes link available, minutes that I posted. And then along with that, because we posted the minutes, we're also going to see the ADA, accessible minutes as well. That just comes with when you post the minutes the ADA, accessible minutes also coast as well.

1030
02:00:25,340 --> 02:00:26,260
okay.

1031
02:00:29,260 --> 02:00:33,640
Sometimes it's like it's sometimes it's very quick other times it does take a little

1032
02:00:33,640 --> 02:00:40,280
oh yeah actually it's right there now yeah. Basically what it does is is

1033
02:00:40,280 --> 02:00:47,460
register like cycles through all of the client servers and it picks up like if you publish minutes

1034
02:00:47,460 --> 02:00:53,440
are published in a agenda so it just depending upon where you're at in the cycle the server is how long

1035
02:00:53,440 --> 02:01:01,120
going to take but here's by minutes and then the accessible minutes if I click on that link

1036
02:01:01,120 --> 02:01:09,060
that's what that looks like here. So then someone is able to use like a screen reader to go in

1037
02:01:10,440 --> 02:01:12,700
we'd back to them the document.

1038
02:01:14,880 --> 02:01:18,440
I have a quick question. Yeah on the

1039
02:01:18,440 --> 02:01:35,670
I'm just on the table on the previous page, that list on the meetings, I think when I, I think I should have picked back, sorry, you need to follow your close, my eyes.

1040
02:01:36,870 --> 02:01:48,350
Yeah, on here, is there anything we can do to reduce the size of the table.

1041
02:01:48,350 --> 02:01:59,390
or can the accessible documents be added to the same cell as the PDFs by chance?

1042
02:02:01,670 --> 02:02:19,930
I can check any, I'm not sure if that's an option but I can, I can make an

1043
02:02:23,750 --> 02:02:36,890
I wanted to kind of, if possible, I'd not reduce the size of the table and see if the accessible documents could be added to the same cell as the PDFs for the agenda in the minutes.

1044
02:02:37,110 --> 02:02:40,230
Then I was also curious what the e-commerce is.

1045
02:02:43,560 --> 02:02:47,180
Sorry, Amy, I'm just faithing to know that a further question.

1046
02:02:51,780 --> 02:02:52,820
Excuse me.

1047
02:02:53,260 --> 02:03:04,500
The e-commerce is it's an application that your team has purchased that allows for your

1048
02:03:06,040 --> 02:03:17,840
citizens of your community, to make comments and statements on agenda items that you

1049
02:03:17,840 --> 02:03:29,580
allow them access to do so. So if you allow your citizens, let's say to make comments on item

1050
02:03:29,580 --> 02:03:37,520
to a on the consent agenda. If Bob, let's say, what citizen of your community wants to say

1051
02:03:37,520 --> 02:03:43,580
that he disagrees with item 2 a on your consent agenda, he can go and type that comment and then

1052
02:03:43,580 --> 02:03:48,740
you can see it and you can actually make those comments public as well so that like other

1053
02:03:48,740 --> 02:03:50,540
citizens could see Bob's comment.

1054
02:03:54,360 --> 02:04:01,480
Okay, thank you. Yeah, and Amy, there is some training on

1055
02:04:01,480 --> 02:04:12,360
I think the intention maybe was to get through legislature first, try to get through all the training there, and then tackle the e-commerce program.

1056
02:04:13,480 --> 02:04:20,480
It's the nice thing I will say it's a lot less training than legislature's in the hour training, so you can take a.

1057
02:04:20,480 --> 02:04:29,580
You can be relieved a little bit, and it's not not nearly as detailed as the lecture star is.

1058
02:04:29,600 --> 02:04:35,400
It's just an hour of the video, and then you're able to pretty well use the application.

1059
02:04:36,640 --> 02:04:36,940
Okay.

1060
02:04:38,820 --> 02:04:39,020
Yeah.

1061
02:04:40,140 --> 02:04:43,080
And for you, the sigh of relief there.

1062
02:04:46,240 --> 02:04:46,920
Yeah.

1063
02:04:46,920 --> 02:04:59,860
So that really, that is the minutes process from start to finish, is there any questions I can answer?

1064
02:05:05,580 --> 02:05:08,780
I have a question, just kind of general.

1065
02:05:10,820 --> 02:05:24,140
So, well, right now I could go in and create like a practice meeting and practice agenda items and test minutes and things like that, is that correct?

1066
02:05:25,380 --> 02:05:33,820
Yeah, so, I mean, nothing, this page is not live, I mean, technically, like, if somebody

1067
02:05:33,820 --> 02:05:40,120
knew that you are out, right, they could type it in and go to it, but it's not linked with

1068
02:05:40,120 --> 02:05:50,360
your, your, your, first in county, it's not linked with this website here, right, it's

1069
02:05:50,360 --> 02:05:58,100
hyper linked in any capacity. So you can go in and you can practice with creating and like publishing

1070
02:05:58,100 --> 02:06:04,700
agendas and then like creating and publishing the minutes because nothing is live at this point in time.

1071
02:06:05,820 --> 02:06:13,960
And we do encourage you to go in and practice and we also encourage you to do at least one

1072
02:06:13,960 --> 02:06:15,740
what we call parallel test.

1073
02:06:16,860 --> 02:06:20,360
So parallel test is basically where you would go in,

1074
02:06:20,680 --> 02:06:25,200
and you would create a set of a database created in a agenda

1075
02:06:25,200 --> 02:06:28,500
and minutes using your current process,

1076
02:06:28,820 --> 02:06:31,680
but you would also create that same set of the agenda

1077
02:06:31,680 --> 02:06:35,680
in minutes in the legislature system as well.

1078
02:06:37,080 --> 02:06:39,420
And then that kind of gives you the ability

1079
02:06:39,420 --> 02:06:43,280
to gauge your comfortability, if register,

1080
02:06:45,680 --> 02:06:48,260
and kind of work out any keys before you go

1081
02:06:48,260 --> 02:06:54,120
live, because you're doing the process right in register, but then if things don't go

1082
02:06:54,120 --> 02:07:00,060
according to plan, which we hope that that's not the case, but if they don't, then you have that

1083
02:07:00,060 --> 02:07:08,820
backup in your current system. I think this brings up a good question for the team. Do we have

1084
02:07:11,140 --> 02:07:17,620
like a plan go live date or or a time that you would like to go live with with

1085
02:07:17,620 --> 02:07:18,100
legislature?

1086
02:07:24,920 --> 02:07:33,020
Well, we we do have a meeting set up to review that and we have put

1087
02:07:33,020 --> 02:07:40,900
the tentative schedule training schedule together and we're going to meet on that.

1088
02:07:40,900 --> 02:07:45,080
shortly. Page, Lonnie.

1089
02:07:47,260 --> 02:07:54,000
I think it was like about a month and a half from now. Maybe two months

1090
02:07:54,000 --> 02:08:03,010
from now. Yeah, I was just going to pull that up. Or twenty two days. I'll just say the end of April.

1091
02:08:06,470 --> 02:08:07,030
Yeah.

1092
02:08:17,530 --> 02:08:19,150
But then again, that's all dependent on

1093
02:08:19,150 --> 02:08:27,830
on how quickly we get everybody up to speed on the training.

1094
02:08:28,730 --> 02:08:30,770
I think that's going pretty well right now.

1095
02:08:35,680 --> 02:08:36,400
I'll be testing.

1096
02:08:37,900 --> 02:08:38,040
Yeah,

1097
02:08:41,620 --> 02:08:44,440
that's Amy. Amy, I've been able to build a big question.

1098
02:08:48,740 --> 02:08:52,880
So when I'm in there testing and

1099
02:08:53,920 --> 02:08:58,740
We're going to drop agendas, agendas, agendas, and minutes, and posting those.

1100
02:08:59,520 --> 02:09:04,240
Who do I send any questions and concerns to?

1101
02:09:04,240 --> 02:09:10,140
Do I send those to our team or to Kristen?

1102
02:09:11,780 --> 02:09:15,060
Yeah, so any, you want to send those to the grant?

1103
02:09:15,420 --> 02:09:16,040
I can steam.

1104
02:09:17,920 --> 02:09:18,940
Let's see.

1105
02:09:19,020 --> 02:09:21,720
Do you have, Amy, do you have bite email?

1106
02:09:22,280 --> 02:09:27,840
Yeah, okay, yeah, you do because you have that on this invite. Do you have a Brian

1107
02:09:27,840 --> 02:09:33,420
mole-houser in Caroline England's emails? It's the same something familiar.

1108
02:09:39,080 --> 02:09:41,040
It's not. We can get them for you.

1109
02:09:41,100 --> 02:09:44,680
I don't think so I may somewhere but

1110
02:10:00,000 --> 02:10:28,800
Let me put their emails and let you out window for you, because what I was getting at was that you want to send any questions to me, but you'll also want to make sure that you include the entire grant and custom, just in case if I'm out, for example, Brian and Carolyn may be able to jump in and to answer your question for you, quicker than like when I get back from vacation or what not,

1111
02:10:30,280 --> 02:10:36,860
So let me give you their emails and we also say to you just to include everyone just so that all of our

1112
02:10:36,860 --> 02:10:43,800
our grants, great as team members are up on the latest communication and latest updates of the project just so everybody's in the loop.

1113
02:10:45,820 --> 02:10:47,980
So I'm going to put.

1114
02:10:51,380 --> 02:10:56,720
So there's Carolyn's email and me I just put it in the chat window for you.

1115
02:10:56,720 --> 02:11:00,480
And then let me get Brian's,

1116
02:11:11,280 --> 02:11:16,720
and then there's Brian's email as well, your welcome.

1117
02:11:19,570 --> 02:11:27,290
Yeah, but as you're working in this system, you can just contact myself and Carolyn and Brian.

1118
02:11:29,150 --> 02:11:34,210
And then what I actually like to do that leads into our next conversation is,

1119
02:11:34,210 --> 02:11:41,090
I would like to set up a question and answer session with your team.

1120
02:11:41,330 --> 02:11:46,150
That's kind of the next milestone as far as the training goes.

1121
02:11:47,070 --> 02:11:54,130
This is a quite two-hour question and answer session that allows for your team to ask any full questions.

1122
02:11:55,910 --> 02:11:58,850
Like from the training or as you've been working in the program,

1123
02:12:00,830 --> 02:12:06,650
Or, you know, if you have questions on like a certain process, maybe you want to like

1124
02:12:06,650 --> 02:12:11,650
read this in again, like, oh, how do I, you know, use the approval sequences.

1125
02:12:12,590 --> 02:12:15,170
We can go over that during the question and the answer session.

1126
02:12:15,890 --> 02:12:21,190
What we like to do is schedule this session a couple weeks after our last training.

1127
02:12:21,190 --> 02:12:25,350
So, if I'm looking at my calendar here,

1128
02:12:27,730 --> 02:12:46,410
I think a good week to schedule that training to give you some time to work and kind of plan this system would be like either the week of the 18 or the week of the 25.

1129
02:12:46,410 --> 02:12:48,250
it. Um,

1130
02:12:51,840 --> 02:13:00,820
so we could do, like, I'm just going to throw out some, some day to like, I could do like Wednesday morning,

1131
02:13:01,800 --> 02:13:08,460
uh, that's Wednesday, the 20th or I'm barely open, like the week at the 20th bit that there's a better

1132
02:13:09,280 --> 02:13:11,180
date and time that works for you.

1133
02:13:13,840 --> 02:13:17,960
Uh, the 25th, um, said I'm, I'm wide open.

1134
02:13:18,640 --> 02:13:20,660
And it's two hours.

1135
02:13:23,710 --> 02:13:26,210
And this would be with the entire team.

1136
02:13:26,630 --> 02:13:28,270
Ideally, yes, Lonnie.

1137
02:13:28,390 --> 02:13:29,970
I mean, if somebody can't make it, that's okay.

1138
02:13:30,430 --> 02:13:33,790
But it's ideally doing what the whole team did better.

1139
02:13:44,810 --> 02:13:47,590
Yeah, Thursday or Friday, a few of those weeks.

1140
02:13:48,350 --> 02:13:49,830
I have time.

1141
02:13:54,760 --> 02:13:54,760
So,

1142
02:14:01,860 --> 02:14:10,800
is everybody okay with, like, Thursday, the 28 from 9 to 11 Pacific?

1143
02:14:31,980 --> 02:14:37,980
And I'll send out a Zoom-in byte for the call and include the project team.

1144
02:14:40,700 --> 02:14:47,360
But just know, like, Amy, if you're working this system, you can always email me questions like before.

1145
02:14:47,740 --> 02:14:50,240
Then you don't have to wait till the question and answer session.

1146
02:14:50,240 --> 02:14:59,520
I do recommend though to make the session as productive as possible if you can gather a list of questions.

1147
02:15:00,000 --> 02:15:29,020
Of that, I'm trying to think what else. Once we get that, those dates kind of kneel down for the go live, the last kind of two calls that we'll schedule is the, we call it the agenda support call in a minute support call. So like when you're posting your first agenda from Legislature like actually going live with your first agenda from Legislature.

1148
02:15:30,580 --> 02:15:39,140
either myself or like Carolyn or Brian will schedule a two-hour call to basically

1149
02:15:39,780 --> 02:15:44,900
how do you share your screen and just make sure that everything is going

1150
02:15:44,900 --> 02:15:47,820
like okay, right, for the your first edge on a posting.

1151
02:15:49,680 --> 02:15:55,420
And then we'll do the same thing for the minutes, posting, civil schedule and hour call with you

1152
02:15:55,420 --> 02:16:02,480
to get on the phone and just make sure that everything is good when you post your first set of minutes from left star.

1153
02:16:03,000 --> 02:16:08,820
So we'll be there to support you through your first round of posting.

1154
02:16:12,200 --> 02:16:17,280
But once we get kind of a narrow down a goal-life, a specific goal-life date,

1155
02:16:17,480 --> 02:16:22,300
then we'll be able to figure out when those calls are.

1156
02:16:22,300 --> 02:16:25,720
or when we just got it though, so.

1157
02:16:26,060 --> 02:16:27,760
Steven, have we, have we?

1158
02:16:29,100 --> 02:16:32,200
We haven't amount completed the routing inside,

1159
02:16:34,590 --> 02:16:34,590
right?

1160
02:16:34,910 --> 02:16:35,570
We mean routing.

1161
02:16:41,680 --> 02:16:44,580
If I want to enter an AIS and

1162
02:16:45,300 --> 02:16:46,740
or in the end item,

1163
02:16:49,380 --> 02:16:50,860
you made a privilege?

1164
02:16:51,640 --> 02:16:51,740
Yeah.

1165
02:16:52,440 --> 02:16:58,160
The approval tracking, that would be like in work, like workflow control.

1166
02:16:58,160 --> 02:17:05,680
you know we did we did put some together I know Jamie sent out an email to

1167
02:17:05,680 --> 02:17:14,380
department requesting them to contact us but no one contacted us so it's

1168
02:17:14,380 --> 02:17:22,060
it's still something that should should be looked at but we're not gaining much

1169
02:17:22,060 --> 02:17:27,380
traction from the different departments on those approval sequences I know the

1170
02:17:27,380 --> 02:17:33,740
single review approval was one that we wanted to get in and we did it. I did it if you

1171
02:17:33,740 --> 02:17:44,060
tested the PHSS had. I was trying to work not. Yeah, we need to get. Yeah more. I mean that

1172
02:17:44,060 --> 02:17:51,820
will need to meet with Amy and internally with the project group and start working.

1173
02:17:54,630 --> 02:17:56,050
How we're

1174
02:18:02,000 --> 02:18:03,480
You know,

1175
02:18:06,540 --> 02:18:25,000
and then, you know, one of the things I noticed on, I don't know if it was a report or something was that, oh, no, I think it was a word document template on the drop down list where Jamie is still clear to the board.

1176
02:18:25,000 --> 02:18:26,340
It should be Amy,

1177
02:18:29,210 --> 02:18:36,050
I think, I think that was on the agenda template, we're dot template.

1178
02:18:36,150 --> 02:18:40,250
Probably have to go through and edit and make sure.

1179
02:18:40,250 --> 02:18:47,770
Yes, those values are added to, you know, that's the only thing I noticed.

1180
02:18:49,970 --> 02:18:55,870
Steven, do you have you dabbled with Microsoft Word templates before?

1181
02:18:58,130 --> 02:19:04,250
No, no. I mean, I've used them, but I haven't set them up and don't anything behind the

1182
02:19:04,250 --> 02:19:04,690
things.

1183
02:19:07,530 --> 02:19:13,890
So, I mean, I could look into it. I don't know. It's that difficult to go in and

1184
02:19:13,890 --> 02:19:20,170
update that. But yeah, I can look into that. Okay. If you, if you are having trouble

1185
02:19:20,170 --> 02:19:24,430
a lot of stuff and you can get it updated for you, your team can actually go in and have

1186
02:19:24,430 --> 02:19:34,010
control like microphone reports. You can edit those word reports, I guess. Well, so I'm going to

1187
02:20:00,000 --> 02:20:13,260
In, like, the administrative tools and legislative star, but I just couldn't see anywhere in there. So I think it's pretty much tied to that word doc template. So I have to go in there and learn how to do this.

1188
02:20:14,140 --> 02:20:22,740
Yeah, yeah, it's, I always forget how to do it. It's like, you have to turn on like the developer, I think, and

1189
02:20:22,740 --> 02:20:36,420
And then there's a section in the administration where you can go and you can load those reports under the text file templates here.

1190
02:20:36,840 --> 02:20:45,980
It's really easy to load those reports. You just title it and then you grab that word report from your computer just ensuring that's a deal. Excuse me.

1191
02:20:48,060 --> 02:20:48,780
Okay.

1192
02:20:50,400 --> 02:20:51,260
All right.

1193
02:20:53,880 --> 02:20:58,300
Are we able to make changes to be just like the overall agenda?

1194
02:21:00,380 --> 02:21:08,680
Oh, that's what you're making like other formatting changes to the agenda template and minutes template.

1195
02:21:09,920 --> 02:21:21,700
Those Amy actually, yeah. So that's actually different process. So those, you'll, you'll submit those to the grant. It can team and then we'll be able to make those updates for you.

1196
02:21:22,480 --> 02:21:36,360
What I recommend doing is I recommend printing out the agenda in minutes templates and then marking them up accordingly. You know, if you're like, oh, this has, you know, too much space or how to space.

1197
02:21:37,040 --> 02:21:40,280
And then sending those to the granite his team.

1198
02:21:40,680 --> 02:21:45,100
And then we can make those updates using the report for all.

1199
02:21:45,460 --> 02:21:46,490
Okay. Thank you.

1200
02:21:49,620 --> 02:21:50,240
Peaceful.

1201
02:21:50,980 --> 02:21:53,100
I'm just about logging in.

1202
02:21:53,140 --> 02:21:58,060
I got the URL after the last training, but I don't know that I've got a

1203
02:21:58,060 --> 02:22:00,100
account associated with it.

1204
02:22:00,100 --> 02:22:03,460
I was trying it with my email and stuff and

1205
02:22:03,460 --> 02:22:05,600
trying to reset password and it wasn't working.

1206
02:22:08,660 --> 02:22:11,120
Did you get like a star installed?

1207
02:22:13,460 --> 02:22:16,260
I don't believe so.

1208
02:22:17,570 --> 02:22:19,550
Could you have to install the application?

1209
02:22:19,910 --> 02:22:21,970
I believe we set you up in the account.

1210
02:22:24,090 --> 02:22:25,650
Can you help them?

1211
02:22:28,170 --> 02:22:28,250
Yeah.

1212
02:22:28,770 --> 02:22:30,950
We have the install here.

1213
02:22:31,090 --> 02:22:32,250
We can get to set up.

1214
02:22:32,330 --> 02:22:33,290
I'll send you the link.

1215
02:22:34,070 --> 02:22:37,750
If you can't do it, we can get up to do it.

1216
02:22:37,990 --> 02:22:38,310
Okay.

1217
02:22:38,310 --> 02:22:45,130
should be able to install it. And it would be going through what it'd be to say to access

1218
02:22:45,130 --> 02:22:52,970
it because my main interest is going to be sort of the live streaming aspect of it. Do we access

1219
02:22:52,970 --> 02:22:56,750
that the same way we access all these other features?

1220
02:22:59,480 --> 02:23:01,670
The live stream is going to be through that medium

1221
02:23:01,670 --> 02:23:11,310
as a platform. So that's the Thurston County WA.cranicas.com and that's using the

1222
02:23:12,070 --> 02:23:19,930
that's using single sign on which let's start uses as well but you'll click on sign in here

1223
02:23:19,930 --> 02:23:32,930
to create an account, but you do have to have the SSO configured with the right IP range, I think.

1224
02:23:35,310 --> 02:23:40,210
I'm going to try it with the Azure link there right now.

1225
02:23:41,410 --> 02:23:46,550
I feel like last time I was trying to do this and it's quite working.

1226
02:23:46,550 --> 02:23:50,110
Let's see what it says. Oh, yeah, it's giving me

1227
02:23:52,550 --> 02:24:00,230
a administrator. It can figure the application to block users unless they are specifically granted access to the application.

1228
02:24:04,170 --> 02:24:06,590
You know if this is the right. I stop IP.

1229
02:24:08,170 --> 02:24:11,650
Uh, I don't know. How would I see that?

1230
02:24:11,670 --> 02:24:19,910
Oh, that's a default subnet. So that's, yeah. I mean, that's basically anything.

1231
02:24:22,850 --> 02:24:23,550
sample.

1232
02:24:28,430 --> 02:24:31,290
Now, you don't have to keep doing that with

1233
02:24:31,290 --> 02:24:34,670
embedding these clients each one of the clients the same way.

1234
02:24:38,330 --> 02:24:46,490
I just the SSO, right? Yeah. Okay. Yeah, you should be able to log in with the SSO today,

1235
02:24:46,790 --> 02:24:52,490
but I had to go through duo as well. So you have that multi-factor authentication that you go through.

1236
02:24:52,490 --> 02:24:54,110
But it does work.

1237
02:24:54,390 --> 02:24:55,110
It does work.

1238
02:24:55,610 --> 02:24:59,870
For me, it sent me the duo prompt and I approved that.

1239
02:25:05,970 --> 02:25:17,730
I can create an account for you and hear it happen, but it wouldn't be like, you want to use that, so you don't want to use a left star using the password, it's just like one more path to remember.

1240
02:25:18,790 --> 02:25:21,510
But Lonnie can check like that for missions.

1241
02:25:23,090 --> 02:25:25,470
So that we can get you.

1242
02:25:25,630 --> 02:25:31,110
I just tasted a screen grab of the air message if it's helpful into the chat.

1243
02:25:39,270 --> 02:25:51,370
Okay, so Steven, is it just maybe because he's not part of like a certain group you said or Lonnie, is it's something we need to fix on the granite his side.

1244
02:25:57,740 --> 02:25:58,760
Granite kiss.

1245
02:25:59,360 --> 02:26:02,920
Yeah, I think it's a granite kiss group.

1246
02:26:02,920 --> 02:26:03,860
Can I go?

1247
02:26:06,680 --> 02:26:07,240
Are we working?

1248
02:26:12,920 --> 02:26:15,500
Are you trying to get into a meeting manager group?

1249
02:26:15,860 --> 02:26:16,780
Are the meeting manager?

1250
02:26:19,640 --> 02:26:27,840
I am just going to whatever is Christian county wall at aggranticus.com, which I guess is

1251
02:26:27,840 --> 02:26:28,660
Media Manager.

1252
02:27:02,620 --> 02:27:04,880
You may look secure in here,

1253
02:27:07,170 --> 02:27:10,350
but then I count, oh, yeah, I have some paper, page, page

1254
02:27:10,350 --> 02:27:10,870
doesn't account.

1255
02:27:13,950 --> 02:27:18,790
It's the, it's the, it's the, it's the group membership, we have to, we have to adjust your

1256
02:27:18,790 --> 02:27:19,470
group membership.

1257
02:27:26,160 --> 02:27:29,380
On is that something I need to do on my hands?

1258
02:27:29,780 --> 02:27:31,220
No, no, it's all us.

1259
02:27:31,400 --> 02:27:32,420
Okay, okay.

1260
02:27:34,880 --> 02:27:36,200
Yeah, it's our territory.

1261
02:27:37,920 --> 02:27:40,440
Is there anything I need to do for that at this point?

1262
02:27:40,760 --> 02:27:43,020
No, Steven will get you.

1263
02:27:43,140 --> 02:27:44,580
We'll make sure that you're in there.

1264
02:27:44,880 --> 02:27:45,920
Cool, thank you.

1265
02:27:50,630 --> 02:27:54,310
There is, oh, there is an update to the legislature.

1266
02:27:54,310 --> 02:28:04,950
star. That's we have to do by April 1st or May 1st I believe, I think it, yes, it's like

1267
02:28:04,950 --> 02:28:16,070
May, May 3rd, yes, the best client, right? Yes, which is going to impact this, this installing

1268
02:28:16,070 --> 02:28:27,850
that, well, everybody has the, let's just start five and stall. Can't push the install link in the group chat.

1269
02:28:30,810 --> 02:28:33,990
So, need to install the, let's just start client, click on that.

1270
02:28:34,090 --> 02:28:40,970
But then we'll have to install, we'll have to go through another install before May 1st to keep Granicus.

1271
02:28:41,590 --> 02:28:44,830
I think it's, it's a, it's a,

1272
02:28:44,830 --> 02:28:47,490
Yeah, we're going to have to, we're going to have to get that pushed out through

1273
02:28:48,490 --> 02:28:56,490
desktop. Yeah, I think it's required updates. So yeah, more to come on that, I think it's like

1274
02:28:56,490 --> 02:29:04,390
let's start 5.1 or something like that. I'm not sure. We'll send you that. I don't know.

1275
02:29:04,490 --> 02:29:11,550
We'll get that. Yeah, I wanted to catch you guys demon before you. Where were you did all the

1276
02:29:11,550 --> 02:29:18,310
installation on the draft first computers. I was like, let me catch them. We're all that. I have to, you know,

1277
02:29:18,570 --> 02:29:25,530
and all the stuff. We're not there yet. Okay. It's like, I'll catch you before you do a mass install.

1278
02:30:05,040 --> 02:30:09,160
Is there any other questions from the group I can answer?

1279
02:30:14,560 --> 02:30:17,780
I did get it installed just now, so.

1280
02:30:17,780 --> 02:30:18,200
Okay.

1281
02:30:18,220 --> 02:30:19,940
It seemed to have worked, okay.

1282
02:30:20,460 --> 02:30:24,680
In Devon, I did check you do have an account in legislature.

1283
02:30:25,200 --> 02:30:28,760
So you should be able to use your active directorate to log in.

1284
02:30:34,000 --> 02:30:34,360
Okay.

1285
02:30:34,360 --> 02:30:45,260
So it's just you'll go when you launch the application and it'll pop up with the ability to put in your Microsoft username and password.

1286
02:30:48,720 --> 02:30:51,340
Yeah, it's giving me that.

1287
02:30:51,760 --> 02:30:52,060
Oh,

1288
02:30:54,880 --> 02:30:59,400
what it's doing now is taking me to my office.

1289
02:31:00,660 --> 02:31:08,880
Yeah, it's still giving me that same message, so yeah, that's a group, it's a group membership.

1290
02:31:10,260 --> 02:31:10,400
Okay.

1291
02:31:10,920 --> 02:31:11,880
Do you like it?

1292
02:31:12,200 --> 02:31:13,400
Do you?

1293
02:31:14,040 --> 02:31:15,420
Do you like the same error?

1294
02:31:21,960 --> 02:31:24,580
Do you even can you check the AD group?

1295
02:31:28,330 --> 02:31:30,970
I just didn't get that late.

1296
02:31:30,970 --> 02:31:32,030
something

1297
02:31:35,940 --> 02:31:39,880
to make sure everybody count blood to star. It's like they do.

1298
02:31:41,200 --> 02:31:44,560
Lonnie, I think you have an account, just make sure you get the bodies.

1299
02:31:48,940 --> 02:31:51,000
Everybody, Lonnie from a blood to star.

1300
02:31:52,240 --> 02:31:52,840
Yeah, I think.

1301
02:31:52,840 --> 02:31:56,040
Count perspective should be set up.

1302
02:32:05,850 --> 02:32:07,530
Anything else I can answer?

1303
02:32:10,670 --> 02:32:13,210
I think that's it.

1304
02:32:14,170 --> 02:32:16,410
I do want to just remind everyone.

1305
02:32:16,410 --> 02:32:23,310
And because we've covered a lot of information that you can access once you get access to

1306
02:32:23,310 --> 02:32:27,570
a meeting manager if you don't have it, but I'll put this in the challenge of everyone.

1307
02:32:27,910 --> 02:32:35,970
The Thursday County Washington.gramicons.com, that meeting manager site, though, that's

1308
02:32:35,970 --> 02:32:40,130
where all of our training recordings are

1309
02:32:43,200 --> 02:32:49,460
posted, yeah, thank you, so you can go to the

1310
02:32:49,460 --> 02:32:54,860
And if you click left start implementation and training, you'll find all of the training

1311
02:32:54,860 --> 02:32:57,420
recordings and all of the recordings for the knack calls.

1312
02:32:58,280 --> 02:33:03,280
And if you just double click on a video, it will open up the video.

1313
02:33:08,050 --> 02:33:12,890
And then also we have the user guides as well that are attached to the invites.

1314
02:33:12,890 --> 02:33:15,890
So if you want to use that, so the pointer reference you can as well.