[0:00] Ciani that the agenda is prepared for
[0:02] the council budget meeting of Wednesday
[0:04] January 7th 2026 be adopted
[0:09] have any questions all those in favor
[0:13] disclosures of theary interest I am
[0:16] going to turn the chair over to
[0:18] councelor Lucian
[0:20] >> thank you mayor um call for the
[0:22] » thank you mayor um call for the
[0:22] disclosure of interest
[0:27] » thank you um I Bill Ba declare humanary
[0:31] interest in regards to the agenda item
[0:32] six of the agenda for the above noted
[0:35] meeting which is today my husband has
[0:37] ownership in building the BIA core
[0:42] deputy mayor.
[0:44] >> Yes. Thank you. Um I Dave Baris deputy
[0:46] » Yes. Thank you. Um I Dave Baris deputy
[0:46] mayor on January 7th 2026 you open
[0:49] session to clarify your interest in
[0:52] regards to item number six of the
[0:55] agenda. Um if my son and family member
[0:58] has a property is a property owner in
[1:00] the BIA uh boundary.
[1:03] >> Great. Thank you. Any other?
[1:06] » Great. Thank you. Any other?
[1:06] >> Thank you. Hi chart. Is there particular
[1:09] » Thank you. Hi chart. Is there particular
[1:09] interest in all of number six because I
[1:12] have a family member downtown.
[1:16] » Any other
[1:20] Parsons?
[1:21] >> Yes. Uh thank you. Uh I Bob Parsons
[1:24] » Yes. Uh thank you. Uh I Bob Parsons
[1:24] declare a precinerary interest in the
[1:26] open session in regards to agenda item
[1:28] number 5.3.5
[1:30] the police subsection of the agenda for
[1:33] the above noted meeting for the
[1:35] following reason my part-time employment
[1:36] with the OP. Thank you.
[1:39] >> Thank you. Any other
[1:43] » Thank you. Any other
[1:43] chair back?
[1:45] >> Thank you councel.
[1:47] » Thank you councel.
[1:47] Um, next we're going to uh move into
[1:50] opening remarks and I'm going to um
[1:53] start and then I'm going to hand this
[1:55] over to you. So, I'd first like to begin
[1:58] today by acknowledging Bernardo, Shane,
[2:01] and Kyle who have been instrumental
[2:03] throughout this entire process. They
[2:05] responded to questions and addressed
[2:07] concerns promptly and thoroughly at
[2:09] every stage. While this was a lengthy
[2:11] process of handle learning curves, it
[2:14] was also well managed, organized, and
[2:17] ultimately productive.
[2:19] Process began with an email sent out to
[2:22] council members requesting input and
[2:24] identifies any progress they wish to
[2:26] see. I'd like to thank the deputy mayor
[2:28] counselor Parker for responding via
[2:30] email and councelor Rosart for her many
[2:33] opportunities of verbal feedback. I also
[2:36] want to thank the senior leadership team
[2:37] for their comprehensive work and
[2:39] commitment to achieving the targeted
[2:41] goals particularly in a financial
[2:43] landscape marked by rising costs for
[2:45] goods, materials and labor. This budget
[2:48] places a strong emphasis on asset
[2:50] management. Key projects include Hopkins
[2:53] Bridge Lisker Tilenberg Community Center
[2:57] maintenance projects the museum road
[2:59] repairs mission of the clock tower and
[3:02] Indian park in the town southeast end. I
[3:05] have also advanced training picker ball
[3:07] courts from 2027 to 2026. This
[3:10] adjustment has no impact on the tax levy
[3:13] as these courts are fully funded through
[3:15] development.
[3:16] The budget includes a dedicated 1%
[3:18] contribution to the asset management
[3:20] fund. This is imperative as we move
[3:23] forward as it will help preserve our
[3:24] infrastructure and ease the tax burden
[3:26] in future years.
[3:28] We are also beginning to see the
[3:30] benefits of growing our industrial and
[3:32] commercial base which will continue to
[3:34] positively impact the general levy over
[3:37] time. There is a clear emphasis from
[3:39] this budget on land sales, a priority
[3:42] identified by this council. These
[3:45] revenues are essential to funding
[3:46] servicing costs for industrial land and
[3:49] supporting future projects. Through
[3:51] consultation with finance staff and the
[3:53] CAO, 1.4 4 million in savings were
[3:56] achieved by focusing on needs versus
[3:58] wants. I appreciate the thoughtful
[4:00] discussion, collaboration, and careful
[4:02] planning that went into these decisions.
[4:05] With respect to policing, the OP
[4:07] contract included a courtmandated
[4:10] increase of 18.3%.
[4:13] The province of Ontario then stepped in
[4:15] and capped that increase at 11%.
[4:19] Resulting in a savings of over $735,000.
[4:23] However, the 11% increase still resulted
[4:27] in a direct levy impact of 1.48%
[4:31] which is greater than the entire budget
[4:34] increase for 2026.
[4:36] It is important to note that retroactive
[4:38] pay has now been settled but 2026 will
[4:42] also see the expiration of the current
[4:44] OP contract with the province. Until
[4:47] negotiations are complete, we will not
[4:49] know where future costs will land, nor
[4:52] will we have control over these costs.
[4:54] Overall though, the OP contract remains
[4:57] competitive when compared to private
[4:59] municipal courses. The town benefits
[5:02] from no borders, access to search teams,
[5:05] investigative units, and specialized
[5:07] services at no additional cost where
[5:10] private municipal courses would be
[5:12] built. Finally, I want to outline
[5:15] several items I believe should remain on
[5:17] a watch list for future councils.
[5:20] Rise in cost. Costs related to
[5:22] materials, labor, payroll, and pension
[5:24] plans continue to rise at rates that are
[5:26] more than double the rate of inflation.
[5:28] These costs are not controllable by this
[5:31] council or any council moving forward,
[5:33] but they need to be factored in for
[5:35] future budgeting. An example is the
[5:37] non-residential building index which in
[5:39] Q3 had an 8 eight inflationary increase
[5:42] of 8.1%
[5:44] which is quadruple thelationary rate use
[5:48] in this budget which was 2%.
[5:51] Due to due to considerable slower
[5:53] housing starts development charge fees
[5:56] will be collected at much slower pace
[5:57] than anticipated. Also due to new
[6:00] provincial legislation, the timing of
[6:02] collection will also be infect affected.
[6:05] Timing of projects related to DCS may
[6:07] have to be extended in order to have the
[6:09] corresponding available funds.
[6:12] It is also imperative moving forward
[6:14] that government growth does not outpace
[6:17] actual growth. As this budget reflects
[6:20] housing growth slow, future councils
[6:22] should be mindful not to allow
[6:24] government to outpace inflationary and
[6:26] population growth. Continued attraction
[6:28] of industrial and commercial investment
[6:31] remains critical to reducing pressure on
[6:33] residential levies. Progress is being
[6:35] made, but more work remains. Completion
[6:38] of phase two of the VIP park will
[6:40] further position Tusberg for long-term
[6:42] success.
[6:45] I do believe moving forward that next
[6:48] council should look at a service level
[6:49] review invol involving public input
[6:53] um to find operating efficiencies as the
[6:55] operating budget is placing a lot of
[6:57] pressure on this levy. And finally there
[7:00] um for the last item on the watch list
[7:03] would be Firecom. Firecom recently lost
[7:05] a significant contract. I continue to
[7:08] maintain that Tilsburg residents should
[7:09] not be subsidizing 911 services for
[7:12] other communities. Firecom is actively
[7:15] pursuing these contracts and I am
[7:16] extremely hopeful for more favorable
[7:19] outcomes moving forward. Um in
[7:22] conclusion, I'll turn it over to Kyle um
[7:24] for any additional comments and then it
[7:27] will be handed over to our financing.
[7:29] Thank you.
[7:30] >> Thank you, Madam Mayor, members of
[7:32] » Thank you, Madam Mayor, members of
[7:32] council staff. As everyone knows, this
[7:34] was a learning curve uh this budget
[7:36] being a strong mayor budget. I want to
[7:39] thank staff for all advice
[7:41] member
[7:43] processes and I want to commend the
[7:45] mayor the excellent job she has done and
[7:47] all the staff to bring this question to
[7:50] the council. Um we have a comprehensive
[7:52] PowerPoint presentation [clears throat]
[7:54] without further record.
[7:59] So thank you.
[8:03] But just for just for clarity for
[8:05] council, um do you want to go through a
[8:08] section and then take questions at the
[8:10] end of each section? Okay. All right.
[8:13] Thank you.
[8:24] » Thank you, Madam Mayor. Uh thank you, K.
[8:26] Good morning, council and staff. Um well
[8:29] let's start uh by saying thank you to u
[8:33] directors managers and all finance staff
[8:36] chain is also here our revenue manager u
[8:40] and all staff who have participated in
[8:42] in the budget which is a culmination of
[8:44] months of working together to get to
[8:46] this uh to this day. Uh this year we've
[8:49] also uh as has been noted we've also had
[8:51] a new process introduced through the
[8:54] strong mayor's legislation which has
[8:56] been as of May 1st 2025
[8:59] resolution list of financial
[9:00] [clears throat] items have changed and a
[9:03] revised process for the budget in
[9:04] accordance with legislation and our
[9:06] mayor's direct.
[9:09] [clears throat] So I would like to thank
[9:10] the mayor for her direction and
[9:12] collaboration to our right of the 26
[9:14] mayor's budget summarized through this
[9:17] presentation.
[9:18] Would like to note two items described
[9:20] in finance report6
[9:23] items for mayor powers 2026 budget
[9:26] update which was December 8th. Um the
[9:29] first one here council resolution the
[9:31] budget was provided to council in
[9:32] advance of this meeting to allow council
[9:34] fulfill the fiduciary responsibility
[9:36] pursuing session to support the
[9:38] municipal act and to exercise to make
[9:41] amendments to the mayor's budget. Second
[9:44] the 2026 budget excludes the BIA budget
[9:47] request to the mayor public interest
[9:50] matters. Thus, during the 30-day review
[9:53] period, council may pass a resolution to
[9:55] amend the budget to add in the BIA
[9:58] budget items to facilitate the total
[10:01] budget impact. The summary budget
[10:03] presentation will include the BI
[10:05] financials and we'll identify which
[10:08] slides
[10:11] [clears throat]
[10:21] Just a note uh this uh presentation um
[10:26] is the same as was provided by by Google
[10:29] exception of a couple additional slides
[10:31] that might come with that copy after the
[10:35] presentation as I was going through in
[10:37] preparation for the presentation. Uh
[10:39] we'll leave some additional information
[10:41] u to better information better context
[10:44] is helpful. So I'll identify those as we
[10:47] go through. Um but this slide that shows
[10:52] um this is the summary tax rate review.
[10:55] Um as um again identified to the mayor's
[10:59] directive, we were looking to achieve a
[11:01] specific target uh outside of the OKP
[11:04] increase uh to get to the budget to a
[11:07] specific uh number. And so this is where
[11:10] it landed at. Um we can see um there's a
[11:14] few items here to unpack in this one
[11:16] slide. council see we have the levy
[11:20] numbers uh divided by the weight of
[11:23] assessment which gives us the tax and so
[11:27] the the tax rate of 2025 versus the
[11:31] proposed tax rate of 26 gives us the the
[11:34] change in the tax rate of 3.64% 64%
[11:37] which has adopted this fall including PI
[11:41] numbers tax
[11:45] uh that is a levy of 7.15%
[11:48] tax rate of 3.64
[11:51] uh which has an annual impact to the
[11:54] average home value of 233,000
[11:57] of $89.
[12:02] Um but just to unpack this a little bit
[12:04] further because um when we're discussing
[12:08] levy over the weighted assessment
[12:10] um it's important to realize how we
[12:12] actually arrived at those numbers uh
[12:15] because there's a lot of factors that go
[12:16] into that. Um and so the levy
[12:21] um when we take a look at the revenue
[12:23] breakdown, the levy is
[12:26] um
[12:28] really when we take a look at the
[12:30] budget, we look at all all the total
[12:32] expenses uh that have been submitted
[12:36] less other revenues is what's left over
[12:38] to collect from um from taxpayers. And
[12:42] so in order to change the levy, we
[12:44] either had to reduce the expenses or to
[12:47] increase other revenues.
[12:49] And so that is the part of the whole
[12:51] budget deliberations we go through is
[12:54] making those adjustments to get to a
[12:56] levy number that corresponds to then
[12:59] what the weighted assessment is to get
[13:01] to a particular tax rate. And so if you
[13:04] take a look at this slide that is um and
[13:08] go to a little bit further down um later
[13:12] in the presentation but overall
[13:14] operating capital we see total
[13:16] expenditures of $43 million. So the
[13:20] total budget council would be uh would
[13:23] be adopted this year would be a total
[13:26] budget of of expenditures of $43.4
[13:28] million
[13:30] other revenues of 19.6 6 million then
[13:33] leaves us with 23.8 million to raise
[13:36] from taxation
[13:38] and this is a summary of all those other
[13:40] revenue sources. Uh so again in order to
[13:43] apply the levy we either reduce expenses
[13:47] find revenues to other sources which is
[13:49] where the fee bylaw for example comes in
[13:53] which other other revenue sources uh
[13:55] grants um you can see there's charges
[14:01] reserves development charges
[14:05] and the event total
[14:09] correspond to expenditures
[14:12] since municipality adopted budget.
[14:15] Uh on the assessment side, what we mean
[14:19] when we say weighted assessment is that
[14:22] the um we start with the preliminary
[14:25] assessment
[14:27] and then to convert that to weighted we
[14:30] take the preliminary assessment to times
[14:32] the tax ratios times the discount
[14:34] factors to get us to the weighted
[14:36] assessment. So why this is important is
[14:39] because all the efforts that we
[14:40] municipality undertakes through economic
[14:42] development and so forth is what
[14:44] stimulates what increases the assessment
[14:47] which then again it's denominator that
[14:50] has an impact on the tax rate. And so we
[14:53] can see that 2026
[14:56] preliminary assessment was $2.1 billion.
[15:00] when converted to weight assessment that
[15:03] moves to 2.5 billion
[15:06] and that is what passes are based on and
[15:09] so again just going back to this deck
[15:11] here is that these numbers have a lot of
[15:16] influencers that impact those those
[15:18] numbers to give us what the tax rate is
[15:22] and so again all just to highlight all
[15:25] the municipal efforts across all
[15:27] operations the collection of revenue
[15:30] where various development uh of uh
[15:33] assessment um all has a factor in
[15:36] tending what comes together budget.
[15:46] Just fast forwarding to then the process
[15:50] where we started when all departments
[15:53] submitted all their information for the
[15:55] budget. The union tax rate the levy set
[15:58] of 11.66% 66% or a tax rate of 80%.
[16:02] Um
[16:07] um then after it goes through a process
[16:10] of after the department sending for the
[16:11] budget then senior leadership team
[16:13] reviews uh all that information and
[16:19] together with the CEO um we look at
[16:21] various different components of what has
[16:23] been submitted um and look to any
[16:26] adjustments and now brought it down to
[16:29] living time 23 or tax 5175. five. Then
[16:33] after meetings with the mayor, um the
[16:36] mayor's review, um we brought that down
[16:40] to to tax rate of 3.64 and that's
[16:44] including PT without PP increase. It is
[16:49] a tax rate of we
[17:12] So, as the mayor had noted, to get to
[17:14] the um what the initial
[17:18] uh levy was or tax rate beginning
[17:21] process that we're done with um 3.64%
[17:25] says 4% ice cream change uh was the
[17:30] changes of $1.4 million
[17:34] and again without those changes um the
[17:38] impact to the average horn would have
[17:40] been $185
[17:45] portion of the
[17:56] So the sound leveies uh being at 7.15.
[18:00] So this is now the again just a levy out
[18:04] of not the tax rate. sold a levy of 7.15
[18:08] uh has a total le of $23.9 million
[18:13] that includes the BIA
[18:16] uh and just 1% of levy increase is equal
[18:20] to $233,000
[18:23] and so um you can see how this is just
[18:27] broken out by department uh where the
[18:29] expenses are um as the mayor voted
[18:35] this budget It still does include a 1%
[18:37] dedicated capital levy increase. U but
[18:40] this year what is happening is there's a
[18:43] change there been a change in the part
[18:46] of the revenue about $181,000
[18:50] is coming from the operating budget is a
[18:52] transfer from the U and the concession
[18:56] street property. Uh that's surplus from
[18:59] the rent from on that property that has
[19:01] been transferred to the capital reserve.
[19:04] um together with the 41,800
[19:08] increase of the capital combined that
[19:10] equates to 0%
[19:12] uh and that is um your mark for capital
[19:16] with the balance that on the operating
[19:19] budget
[19:25] and again the budget development
[19:28] standard process is uh department
[19:30] submission is between June to August. So
[19:33] we usually try to open the budget around
[19:34] the June time frame uh for departments
[19:37] to have a few months to gather all the
[19:39] information. Um submit the by the end of
[19:42] August departments are to have finalized
[19:45] all the budget submissions. Then
[19:47] September to October is when finance SOP
[19:50] do their review uh which includes
[19:53] various different meetings between the
[19:54] city of finance and each director. Then
[19:56] in November was the mayor's review. Um
[19:59] December budget was provided to council
[20:03] and now commencing the deliberations uh
[20:05] with the new stat period
[20:10] and if those review periods remain as
[20:12] per the legislation unless those periods
[20:15] are reduced the budget would be
[20:19] by 28 or council shortens those review
[20:23] period
[20:24] review periods extended the budget be
[20:27] automatically dominated.
[20:31] for those following um our electronic
[20:34] binder and your hard binder. So two
[20:36] pages off. So that says eight. That
[20:38] would be your page system, your binder
[20:40] for the follow.
[20:52] Um on the uh when developing this
[20:56] budget, of course, staff is always
[20:58] mindful of the council's 10year
[21:01] strategic plan. It was adopted in 2021.
[21:05] Strategic plan has five goals or
[21:07] pillars, 36 strategic corrections, 54
[21:10] priority projects. Um in relation to the
[21:13] budget, those are things such as
[21:15] developing a robust long-term asset
[21:17] management plan
[21:19] and form evidence based decisions.
[21:23] position in Wilsonberg as a leader in
[21:25] the miscalcy year budgeting which we
[21:28] have done
[21:30] council 10ear capital uh and a
[21:33] three-year operating budget
[21:36] looking at sustainability
[21:39] um industrial land purchase long-term
[21:42] financing strategy to support growth of
[21:46] course reserves and asset management
[21:48] plan all part of a strategic plan which
[21:51] We try to put in my wall to painting
[21:54] those schools every process
[22:00] » on the focusing on the operating budget.
[22:03] Uh
[22:06] looking at the total expenditures. So
[22:08] the operating budget is $32.6 million.
[22:12] uh of which when we look at the other
[22:15] the other revenues of uh 13.5 means of a
[22:19] levy of $20.1 million.
[22:26] uh the overall summary of the operating
[22:28] budget. We can see the expenditures are
[22:30] both held by labor purchases, contracted
[22:34] services, contribution to reserves,
[22:36] functional adjustments,
[22:38] principal interest with HB relative
[22:42] increases categories
[22:46] as we can see for example labor
[22:49] almost 163
[22:52] so 50% of the budget
[22:56] which again is what's impacted by CPI
[22:59] The rest of the budget the mayor noted
[23:02] we have various
[23:04] factors and that is so
[23:11] on the capital budget summary um in a
[23:14] separate presentation on capital. I'll
[23:16] just uh quickly go over in terms of the
[23:18] total. The upper area of this slide is
[23:21] what is the capital levy of $3.74
[23:25] million and how that is distributed the
[23:28] different asset classes. So that is
[23:31] broken down between roads, bridges,
[23:34] darts and facilities. Um that doesn't
[23:37] mean that the other asset classes um
[23:40] related to the equipment, fire
[23:43] equipment, those are all being um
[23:46] financed through the operating budget as
[23:49] transfers from those budget loans to the
[23:52] capital reserves.
[23:55] Um and again the the overall capital
[23:58] levies only went up by 41,000 um since
[24:02] [clears throat] the 181,000 is being
[24:04] transferred from the operating this year
[24:06] for a total of 223 which is the 1%
[24:09] capital building.
[24:11] Um the bottom part of that slide that is
[24:14] the overall capital
[24:17] projects we have total project listing
[24:20] of 9.8 million uh and the different
[24:23] revenue sources
[24:25] grants debt reserves and the C reserves.
[24:29] Just to note up the reserves of the 5.7
[24:32] this year, the $3.7 million capital levy
[24:35] is going into their reserves and then
[24:38] it's coming out of those reserves to
[24:40] fund various projects. So part of that
[24:42] 5.7 is the 7 of the capital levy through
[24:47] reserves.
[24:51] Again,
[24:54] just the uh the revenue breakdown. Um
[24:58] just take a look at the overall
[24:59] percentages. The percentages across this
[25:02] pie chart differ. Uh they fluctuate
[25:05] year-over-year.
[25:07] uh due to the fact that in some groups
[25:09] there may be more contributions from
[25:12] development charges and so uh but
[25:15] overall we can see that the levy makes
[25:18] up almost 55% of the overall revenues
[25:22] and with other revenues uh being 45%.
[25:26] That is one thing that normally that's
[25:28] why when we take a look at uh
[25:32] our total operations um and in 21 we did
[25:36] a revenue study and take a look at
[25:39] potential opportunities so that we don't
[25:41] just rely on the levy. Uh this is
[25:43] something again that we're mindful when
[25:45] we take a look at
[25:48] other revenues and other areas that our
[25:51] skill.
[25:53] So again it's a total combined budget of
[25:56] 436
[25:57] million with a combined levy of 23.84
[26:02] and other million and other meies of
[26:04] 19.6 million
[26:14] on this slide the uh we look at
[26:16] different budget pressures. Um again
[26:20] just highlighting as mayor noted the
[26:22] police contract
[26:25] um is a $424,000
[26:27] increase.
[26:30] We'll go through when we go through the
[26:32] budget that that the actual calculated
[26:35] increase from the OP was actually
[26:37] supposed to be 1.1 million. So that is a
[26:40] reduction of 700,000 over 700,000 to
[26:44] what uh the town or what open payment
[26:47] the town should be paid which means that
[26:50] we do not know what that impact might be
[26:54] uh in future years whether the province
[26:56] will continue to to make such
[26:59] reductions. We've requested um if
[27:02] possible to give us a three-year
[27:04] forecast in our projection. Uh so that
[27:07] will be something that we'll continue to
[27:08] pursue for the ministry uh since that
[27:11] will help the budgeting uh knowing what
[27:14] future may
[27:16] uh but at the moment so that is 1.9% of
[27:19] the levy increase. So almost 2% of the
[27:22] levy is made up by
[27:27] um inflationary cost. So as I know 50%
[27:30] of the budget is labor which is impacted
[27:33] by the CPI that
[27:36] the town applies to uh the labor costs
[27:39] but the rest of the budget um
[27:43] so consumer price index is for consumer.
[27:45] The municipality doesn't buy the same
[27:47] basket of goods as a consumer u by fuel
[27:51] and so forth but not the food and so
[27:54] forth like consumer would. Um, one of
[27:57] the things that we look at is RBC's or
[28:00] development charges viable is indexed
[28:02] annually by the non-residential building
[28:05] price index. They're encoded. Um, so
[28:09] when a municipality looks at buying
[28:10] sand, salt, ashalt, those cost drivers
[28:14] are not the same as the CPI. Those are
[28:17] influenced by water prices and other
[28:21] influencers. Um so where this would
[28:24] apply is anything that we're looking at
[28:26] for construction um is what again what
[28:30] our VCs what our developers pay curve um
[28:34] based on that index and so that has an
[28:37] influence in our budget as well. Um
[28:39] labor requests again inflation wages uh
[28:43] $16 million budget um
[28:48] the total payroll costs um all which
[28:51] increases annually
[28:55] an impact to the usual budget the fleet
[28:58] charges um as council was aware of
[29:01] presentation in previous years uh there
[29:04] was a realignment to uh last year to
[29:07] share been recovered fully. The
[29:09] operating and maintenance costs plus a
[29:13] reserve transfer um reserve transfers
[29:16] for future capital replacement to reduce
[29:20] reliance on the issuance of debt on
[29:23] fleet. Um and to ensure that
[29:28] those user charges were combined with
[29:32] the actual usage and the full cycle
[29:35] costing of the fleet. And that is an
[29:37] increase about 220,000
[29:39] that is scheduled to meet that
[29:41] savingness for a 5year period. We did
[29:44] the analysis last year to determine the
[29:46] feature changes would have had to
[29:48] increase by $2 million if we were
[29:51] bringing to the the medium level to do
[29:54] the full cycle costing and so we are
[29:56] phasing that into so that in itself is
[29:59] almost%
[30:01] increase to uh that just flows through
[30:04] all all the parts.
[30:07] Likewise with IT charges, um this is a
[30:11] right where the be a three-year phase in
[30:14] of the labor costs of the internalizing
[30:17] the IT and so that is still an impact on
[30:20] the IT charges. Um that again flew
[30:23] through all the various different
[30:25] targets.
[30:26] um FTU request.
[30:29] Um this is an increase. Um some of the
[30:33] three FTBs in the 2026 budget about
[30:36] eight of them were in 25. So the actual
[30:41] dollar impact is now full in this
[30:44] budget. Um but that is much less than
[30:47] the 2025.
[30:52] Then of course the capital program as we
[30:54] continue to look at our annual capital
[30:56] forecasts
[30:58] and cost rising that
[31:05] just additional budget pressures um just
[31:08] to highlight the yeah the CPI how that
[31:12] is calculated uh the practicing in the
[31:14] town is to look at the average of the 12
[31:17] month CPI increase of the prior year
[31:20] from July to June um and that is to
[31:24] point out the time frame when the budget
[31:26] submission uh date is to come in. So by
[31:29] the end of August their budget they're
[31:32] aware of what labor increases. Therefore
[31:36] the changes are to their budget line
[31:39] items to know what to comp they're
[31:42] submitting. Um so that for 2026 is a 2%
[31:47] CPI increase that again the practices to
[31:51] effect as a reverse of 2026
[31:54] to the south and the employer costs uh
[31:59] more central key or health taxes
[32:03] benefit we see a reduction this year in
[32:05] benefit which
[32:07] overall
[32:09] instead of this outside of the reduction
[32:11] in the benefit so you can see the
[32:13] percentages the variable from around 6.1
[32:16] to 7% across the um as we see rising
[32:25] again just to look at the FTE
[32:28] um
[32:30] so we look at the total head count u and
[32:33] this is
[32:35] u we're fairly confident the number it's
[32:37] not necessarily
[32:39] it's 100% we're getting at the same time
[32:42] a moving target. But overall what we
[32:44] determined that had come for 25 is 266
[32:48] bodies
[32:49] employed by a municipality which
[32:52] converts to full-time equivalent which
[32:56] is based on the number of hours. So
[32:57] fulltime is 280 hours. Um and so that
[33:02] converts to about 169.9 170
[33:07] being
[33:09] and that's an increase of three over 22.
[33:16] This is just a bit of a labor breakdown
[33:18] around the FTE uh and where in the
[33:21] organization u those changes are
[33:26] occurring. [clears throat] You can see
[33:27] that 1.8
[33:29] that was only 25 is occurring in the
[33:33] public service area and the fire area
[33:36] and the most of the balance of the
[33:39] increases are current area 4.6
[33:43] um request fire applications that are
[33:52] so now I'll just we move on to the
[33:55] assessment and program count again the
[33:57] assessment does have an impact on the
[34:00] overall budget in terms of uh how the
[34:03] dollar service distributed also
[34:08] um this is an area that we're very
[34:11] grateful for the work of our revenue tax
[34:14] team. So that has done a great job in
[34:16] that area for the town. Um as we can see
[34:20] the again a long story with economic
[34:23] development I hope to these field
[34:26] assessment numbers as we can see the
[34:28] change in 2023
[34:33] um 2023 so this is the in-ear change so
[34:38] by the end of 2020 by the end of 2023
[34:41] the inear change for that year was 4%
[34:46] increase on the overall
[34:48] um assessment but property counting
[34:52] increased 2.77%
[34:54] that is um in 2024 when we take a look
[34:58] 24 so that was down to 1.9
[35:05] um and so it decreased in 2024
[35:11] and then in 2024 to 25
[35:16] to the
[35:18] change of
[35:20] the person.
[35:22] So that translates to an extra 15.7
[35:26] million in assessment. Again, that's the
[35:29] preliminary assessment.
[35:31] Um,
[35:32] and we can see it's part of that
[35:36] $22 million of of that 50 was in
[35:39] residential, 17.5
[35:42] in industrial.
[35:45] And why that is important is because we
[35:46] take a look at the breakdown in the
[35:49] assessment figures
[35:51] um we can see that industrial
[35:54] uh just by the ratio alone is 2.63 to um
[35:59] to residential. So for every $1 of
[36:03] assessment the residential brings in
[36:05] that's what brings in to assist
[36:12] wise then that just goes to uh support
[36:17] the council's direction to focus on two
[36:20] lenses um as it has the dual benefit of
[36:24] increasing uh employment within the
[36:27] community uh as well as supporting
[36:31] pass under their contribution.
[36:42] Uh and just to note as a percentage
[36:45] overall
[36:47] um always like to look at the trends
[36:50] that are given the time has changed
[36:55] quite a bit. we know from the last
[36:56] census and from the growth of the
[36:58] concentration last 5 years but overall
[37:01] when we compare the 2016 weighted
[37:03] assessment distribution between the tax
[37:06] classes versus 2025
[37:09] actually doesn't look that much
[37:10] different um because obviously there can
[37:13] be growth in certain areas but it's all
[37:14] relative to growth in the other area the
[37:17] other types of elasticity so for one or
[37:19] two years there may be growth in
[37:21] residential but um as a relative
[37:24] percentage weighted aspect again
[37:27] industrial is 2.6 we have commercial so
[37:30] very tall is weighted 2.6 16 times the
[37:33] residential. And so overall we can see
[37:36] that commercial has gone from 14 to 13
[37:40] a relative percentage of and industrial
[37:44] 11 down to 10. Even when we had
[37:46] industrial last year there's a relative
[37:48] percentage of in the other areas still
[37:51] roughly the same sort of P shape. And
[37:54] just taking [clears throat] a look
[37:55] across the board came across information
[37:57] and the mayor has noted in the past that
[38:00] the whether or not that 71% residential
[38:03] is that um
[38:08] and it was interesting just take a look
[38:10] at the FIR from the data from our
[38:14] national information return provides to
[38:17] us across the different the sector for
[38:19] against the south region uh southwestern
[38:22] interior region. versus the province. U
[38:26] residential assessment as a percentage
[38:27] of total taxable assessment in the south
[38:31] region and is 77.7%
[38:33] across the province it is 80%.
[38:37] So we're at 71%
[38:41] and so that's just how we compare
[38:43] across.
[38:52] So um firm the
[38:57] sort of finalization of this full
[39:00] presentation page right
[39:04] uh is that as part of this um rather
[39:07] than being sort of principal discussion
[39:09] or recommendations
[39:11] um is to continue to evaluate the
[39:13] revenue options to diversify revenue
[39:16] sources. Uh again we always try to
[39:19] reduce their lines of property taxes.
[39:22] Then
[39:23] >> the revenue study that was continued in
[39:25] » the revenue study that was continued in
[39:25] 21 providing opportunities that were
[39:29] identified across all the departments
[39:30] and those are still some opportunities
[39:32] that we can still work
[39:35] and look at having a strong focus on the
[39:38] industrial lands as I move in with the
[39:41] impact of again two cents versus one
[39:45] residential assessment.
[39:48] Um I will also encourage CS to continue
[39:50] with the infrastructure renewal program.
[39:53] In 2024 the capital levy was increase to
[39:56] address ongoing capital needs. council
[39:59] was very supportively uh supporting a
[40:02] betting 3% for 24 and 25
[40:06] now we're down to 1% 26
[40:10] the
[40:13] but to also that based on the data that
[40:18] can be updated that can lead to
[40:20] management
[40:22] um we can see where going forward um
[40:25] we'll still analyze what the 1% are We
[40:28] are within a reasonable time frame.
[40:30] Council should revisit that and
[40:34] continual evaluation of or
[40:38] where we can consolidate or rationalize
[40:40] our infrastructure
[40:41] and again just a continued focus asset
[40:44] management um public value replacement
[40:47] value assets.
[40:50] So we need to still focus on seen
[40:55] confidence in that area.
[40:57] We can look at utilizing and leveraging
[41:00] integrated systems um to provide key
[41:02] decision tools and align our policies
[41:05] and systems to inform future budgets.
[41:10] Again just as noted where I in this
[41:12] presentation um this budget does not
[41:15] include in the presentation you have
[41:18] seen the EIA numbers included to show
[41:21] the total impact
[41:23] u but as with the legislative process
[41:26] the budget itself does not u include the
[41:30] vi financials. So those are items that
[41:34] council will need to look at in terms of
[41:36] any potential resolutions. Um and the
[41:39] presentation later on from the BI just
[41:42] to summarize uh we would be looking at a
[41:44] $20,000
[41:46] capital contribution is what they're
[41:47] requesting and the 58,959
[41:51] contribution priority
[41:54] spending
[41:56] the DIA
[41:59] 2004
[42:03] principle
[42:05] [snorts]
[42:08] That summarizes my presentation
[42:12] overall present
[42:19] question
[42:24] through the chair to the director of
[42:26] rates. when you talked about the revenue
[42:28] study um and it was from 2021
[42:33] before my time. Is that available
[42:35] somewhere for council to review or is
[42:38] that thing
[42:44] » yes?
[42:50] » Okay. And just as a followup, um, when
[42:53] some department like it says the
[42:55] opportunities across the department, um,
[42:58] and and I'm not sure if they should
[43:00] relate to that department, but like in
[43:03] the past with past staff, there was with
[43:06] the new IT department talk of revenue
[43:09] opportunities. Has that been looked at
[43:11] through it or will that be discussed?
[43:24] Right. So it is still um
[43:30] that's new to the organization and as uh
[43:33] it's major focus and the first area was
[43:35] to get the team in place and look at
[43:38] sort of getting
[43:42] say over the entire network the wide
[43:44] area network and so that's been the main
[43:49] focus is just getting all of that
[43:53] under under control. Um
[43:58] as to my know
[44:00] view of opportunities as where
[44:04] generate revenue um looked at
[44:08] opportunities with external stakeholders
[44:11] where we
[47:01] Council
[47:07] Brson's last audience.
[47:09] Will he hear us now?
[47:12] >> You ask him if he can hear, sir.
[47:14] » You ask him if he can hear, sir.
[47:14] >> Sir, can you hear us?
[47:17] » Sir, can you hear us?
[47:17] >> Yes, I hear you, Laura. Thank you.
[47:27] So uh just to go through this uh
[47:33] the um so the work that we do in asset
[47:36] management uh informs the capital budget
[47:39] and it's it's part of an overall
[47:41] integrated planning framework um that
[47:44] we're looking at from a policy
[47:46] perspective, a systems perspective uh
[47:49] and how it all leads into budgeting. And
[47:52] so the strategic plan which sets overall
[47:55] vision capital which is renewable assets
[47:59] tied together with the long-term
[48:02] financial plan which all feeds into the
[48:05] budget. Um
[48:09] and it's also tied in together with um
[48:12] the land use policies from the official
[48:15] plan. So how municipality determines tax
[48:18] cuts continuously
[48:20] help
[48:22] infrastructure is required which informs
[48:25] the capital again infrastructure
[48:28] forming capital budget and all that
[48:31] leads down into budget and so there's a
[48:33] number of variables that go into um what
[48:38] asset management what it entails uh for
[48:41] municipality
[48:43] describe the slots
[48:47] In 2012, the province released
[48:52] building together. Um, it was a guide
[48:55] for municipalities to develop their
[48:57] asset management strategies. Uh, which
[49:00] was in addition to a 2009 legislative
[49:05] chain for municipalities meeting to
[49:07] start accounting for all potential
[49:08] capital assets.
[49:11] Um and what this slide that shows is
[49:13] that um this is across the audits. Um
[49:17] the total combined average annual change
[49:21] in the uh expenditure and the net slot.
[49:25] Um it just highlights that since the 50s
[49:28] there was a great amount of expenditure
[49:30] spent on capital that there was a period
[49:32] was called period of neglect from the
[49:35] mid70s to the turn of the century to
[49:38] 2000. Then of course Paul's assets that
[49:42] were put in place in the ' 50s to '7s
[49:46] Paul came to replacement and now I said
[49:49] well
[49:50] number of this uh Paul talk was also
[49:55] done
[49:57] has done a great report on that show
[50:01] that is not all public relation elements
[50:08] and it's provide the better gas tax and
[50:10] sit under the levels of those provides
[50:16] they don't pay some of that initial spot
[50:18] that they richly acquired and so that
[50:22] just this just simple summarizes how
[50:26] same principle applied to municipalities
[50:30] they have a lot of say a sewer network
[50:32] but they have been installed in the 50s
[50:33] and 60s and 70s that is now to
[50:37] replacement pipes but uh have been in
[50:39] the ground for 70 years um that we now
[50:43] to budget for look at maintaining and
[50:46] replacing.
[50:49] And so what that guy from the province
[50:52] identified was that uh municipalities
[50:54] needed to work with Liberal government
[50:57] um
[50:59] towards meeting this infrastructure
[51:01] strategy. Um the Liberals of Government
[51:05] determined that asset management is
[51:07] going to foundation which this partners
[51:10] needed to prioritize leans over the
[51:12] bonds uh and that um we needed to um
[51:18] ensure that we had an asset management
[51:20] plan we saw funding
[51:23] since 2000 we got in a number of all
[51:26] agreements that we ever signed with all
[51:28] provincial governments all have clauses
[51:31] that indicate that uh we have an asset
[51:34] management plan that it's an ident that
[51:36] it's important by the best management
[51:39] studies. Um and the province uh
[51:42] possesses that by the submission that we
[51:44] are registered to provide through 2022
[51:48] by management plans and the annual
[51:51] ongoing pay that they require. Uh for
[51:54] example posted funding is now tied to
[51:57] the replacement value of our assets
[52:00] logistic force
[52:03] um that it has previously. And so it is
[52:06] now based on live data that uh we uh
[52:12] provide to the ministry and that is what
[52:14] they're validation is now based on
[52:17] assumptions
[52:21] and so again this is just part of the
[52:23] overall framework that um understanding
[52:27] that municipality remains have been
[52:29] legislated and frame by the governments.
[52:33] So um this helps us when we try to save
[52:36] funding to ensure that we have all of
[52:38] our uh aspects of passive management
[52:43] requirement
[52:45] including how they set
[52:49] them to demonstrate
[52:51] they themselves are assisting
[52:53] financially with proposed projects
[52:56] including endangered infrastructure.
[52:58] Therefore, we utilize that as one of the
[53:01] revenue means in which to address our
[53:05] asset management needs.
[53:09] So, um this is where even though the
[53:12] town has done a great deal of work in
[53:14] asset management, there still is um
[53:19] a great deal of work to undertake. Um
[53:22] the very fundament basics of asset
[53:24] management is knowing what is the state
[53:26] and local infrastructure. So when we
[53:28] where is it what condition it's in and
[53:31] hence why council in the 25 budget we
[53:34] were seeing things such as uh the u
[53:38] needs assessment for roads or bridges
[53:42] bridges and statuto has been two years
[53:45] we're looking at storm so all of our
[53:48] infrastructure hasn't been tested to
[53:50] understand it condition uh looking at
[53:52] the expected levels of service so not
[53:54] only what condition it's expected the
[53:57] condition where we need to get to you
[53:59] and then what's the strategy how we
[54:00] going to manage the infrastructure to
[54:03] achieve those results and how are we
[54:05] going to pay for it.
[54:11] So just as an example is how this
[54:13] relates to the say when he says he look
[54:16] at the road's capital budget uh for
[54:19] example this is just a snapshot of what
[54:22] what the province seems to be smart
[54:24] asset management versus poor asset
[54:25] management is for example this is a uh
[54:29] defian curve
[54:33] is that you a brand new road starts at
[54:36] 100% condition index and if you do up
[54:41] into that role they would last say 20 to
[54:43] 30 years and it would depreciate that
[54:46] along that line. Um what if so poor
[54:50] asset management is that you let it
[54:52] deteriorate to until then you have to
[54:54] replace it which according to this
[54:56] example would cost $16 million but if
[55:00] you every so many years a certain
[55:03] certain uh key intervals if you do uh
[55:07] specific uh treatment to that asset
[55:11] um it will cost you less and it brings
[55:13] their condition in next black and if you
[55:17] keep doing that you can see uh it just
[55:20] basically identifies that you can spend
[55:22] 40 million over the 6.5 years uh versus
[55:26] the 60 million
[55:30] on that same set of road that will have
[55:33] provided the the better in municipality.
[55:38] So that's every asset class has a
[55:41] similar type of u methodology that we
[55:45] can reflect that class that um would
[55:49] help the municipality achieve
[55:53] the most value of its dollars and this
[55:55] is the type of information and data and
[55:58] taxes that we are working to use.
[56:03] Um so just an example on that road
[56:06] example if you do a crack ceiling that's
[56:09] only costs $187 per if you do a partial
[56:14] layer uh change that's $33 per square
[56:18] meter. If you do a fully that which is
[56:20] service and base that's a full $50 per
[56:23] square meter. If you have to do a full
[56:25] reconstruction going down to the entire
[56:27] base layer um that is $121 per square
[56:32] meter. So it just accentuates the fact
[56:34] that if you do the proper treatment and
[56:36] the right right treatment to the right
[56:39] asset at the right time, you are going
[56:42] to be better off in the long run. But it
[56:44] just means that beyond conditioning or
[56:47] inflation was treating supply
[56:51] and so
[56:52] um and then also we take a look at and
[56:55] again this is still some of the work
[56:57] that still needs undertaking the pound
[56:59] is believe is what's the consequence of
[57:02] failing what's the likelihood of failure
[57:04] and coming up with this risk matrix to
[57:06] identify what is at most risk uh and
[57:10] that's the very
[57:13] error apologize for
[57:16] um and also understanding that while we
[57:19] deal with the red the items in the red,
[57:21] we also don't have to deal with those in
[57:24] orange and yellow. The orange will
[57:26] become red very quickly and so forth.
[57:29] And so asset management is really about
[57:32] not only the replacement of things
[57:33] coming for replacement but also the
[57:35] maintenance of those assets and show us.
[57:40] just um I think there's a really good
[57:42] example of this um that we're going to
[57:44] talk about a project in which is library
[57:46] that will be coming up um in the
[57:48] province but by removing that and taking
[57:51] care of that now I think the 10ear plan
[57:54] I can't remember remember the numbers
[57:56] 100,000 savings
[57:59] >> yes I believe so
[58:00] » yes I believe so
[58:00] >> yeah somewhere somewhere in that
[58:01] » yeah somewhere somewhere in that
[58:01] neighborhood that by addressing it today
[58:03] and spending x amount over the 10year
[58:06] period you're actually end up saving
[58:09] um a significant amount of money. So I
[58:12] just I just thought it was a good easy
[58:14] example to provide.
[58:18] » Yes. And the reason why again I go for
[58:21] this is just to put things in context
[58:23] when you're looking at capital projects
[58:25] being mindful of some of the principles
[58:27] and the theories and asset management.
[58:29] Why why do we do
[58:32] repair something? How does that extend
[58:34] life? How's that? What's the total
[58:37] impact question that I think council
[58:39] should be
[58:41] um
[58:43] looking at the 2025 asset management
[58:45] plan? So, this is the most recent
[58:46] iteration of the plan that we have,
[58:48] which is the summary of all of our
[58:50] activities uh and data we have on on the
[58:54] entire portfolio of assets.
[58:56] Again, as we had stated when we
[58:59] presented the July 28 by as management
[59:03] council, the overall confidence level
[59:07] that we had in the town differs between
[59:09] asset classes. Some asset classes we
[59:12] have feel we're very confident with data
[59:14] and other asset classes.
[59:16] Overall, we're still in the low to
[59:19] medium range. And that is one of the key
[59:21] elements where we need to focus on is
[59:23] including the accuracy of the data
[59:25] because it's the data that drives all
[59:26] the information based statement systems
[59:29] that helps inform the decisions. So the
[59:33] that's why when I say about the 1%
[59:34] vacated capital levy that based on new
[59:38] and updated data forecasts change have
[59:42] an impact on what the actual final
[59:45] target would be and where we should be
[59:48] uh looking at the annual contribution to
[59:51] our um our program to achieve our level
[59:55] of sustainability.
[59:57] And so what this what in the 25 asset
[59:59] management plan what that plan indicated
[1:00:02] was um a this shows the difference in
[1:00:06] the values from 2024 asset management
[1:00:09] plan to 25 indicated the 24 asset
[1:00:12] management plan that was based on 2022
[1:00:15] year end data versus the asset
[1:00:18] management plan which was updated based
[1:00:20] on the 24 year end data. As you can see
[1:00:23] the total value
[1:00:25] replacement value
[1:00:27] increased from 360 million to 451
[1:00:30] million
[1:00:32] that's where I get the figure but for
[1:00:35] almost half a billion dollars involved
[1:00:38] total replacement value for all miso
[1:00:41] assets which translate in different ways
[1:00:44] we had to start from scratch and build
[1:00:49] I built every road every asset every
[1:00:51] facility by all the trucks all brand new
[1:00:54] it would cost what was happen
[1:00:57] uh instead of a municipality that's
[1:01:06] um when we talk about sustainability in
[1:01:09] the 20 25 asset management plan was the
[1:01:12] first plan where we took a look at the
[1:01:15] entire life cycle of all assets over a
[1:01:17] 10-year period and what was determined
[1:01:21] so in that what is normally referred
[1:01:24] refer to as long-term financial plan
[1:01:26] plan is to include um
[1:01:31] all aspects of asset management. So we
[1:01:34] normally think of asset management as
[1:01:36] when do assets have a need for
[1:01:37] replacement when do we have to replace
[1:01:40] the vehicles or the the roads or the
[1:01:43] bridge facility. Um so there is an
[1:01:46] aspect of yes that's the renewal part
[1:01:49] when do we renew the assets but also we
[1:01:52] have to what we own have to be
[1:01:54] maintained so that opposed to you know
[1:01:58] if we do the pract
[1:02:00] get to what we do um so there's a
[1:02:04] maintenance how much we spend on
[1:02:05] maintenance will impact the fuel occurs
[1:02:08] there's also the understanding the
[1:02:10] operating cost so if you buy vehicle for
[1:02:12] example
[1:02:13] Yes, we have to set aside money to be
[1:02:15] able to play with it, but we understand
[1:02:18] that we also have to buy fuel. We have
[1:02:20] to operate the vehicle, licensing,
[1:02:22] insurance, all that. Uh and then also
[1:02:26] the how much are we acquiring new
[1:02:29] assets? And so even though we're not
[1:02:32] building new road,
[1:02:34] our developers are um and council passes
[1:02:38] um a buy to [clears throat]
[1:02:42] its
[1:02:45] when we assume assumption by when we
[1:02:48] assume when the municipality assumes
[1:02:50] assets. So a developer will construct a
[1:02:53] subdivision but all the public assets
[1:02:57] includes the sidewalks, street lights,
[1:02:59] all things that are first in within
[1:03:03] anywhere from 3 to 5 years. the
[1:03:06] municipality then assumes those assets
[1:03:08] and so we have to be mindful of how many
[1:03:11] of those are in the pip what values that
[1:03:15] are going to add to our total asset base
[1:03:17] because then we have to factor in that
[1:03:19] if we're taking down that rule you know
[1:03:21] 20 years
[1:03:23] we pay that rule so it's that's where
[1:03:27] that's the acquisition column the
[1:03:29] operation column is how much we spend to
[1:03:32] operate the existing assets how much
[1:03:35] we're spending maintenance and then that
[1:03:36] renews that replacement over 10 years.
[1:03:39] That cut was calculated $261 million
[1:03:43] against the budget of 219 which gives us
[1:03:46] the deficit over 10 years of $42
[1:03:48] million. And when you break down where
[1:03:50] that deficit is down below in the asset
[1:03:53] class so we can see the 4.2
[1:03:56] um again based on the existing data
[1:03:59] which will improve over time. Um some
[1:04:03] asset class are actually doing fairly
[1:04:05] well but others where the negatives are.
[1:04:08] So facilities is the big one. So the
[1:04:10] 4.24 million is in the facilities cost.
[1:04:14] And so this is where I would urge
[1:04:16] council to maybe have a workshop just on
[1:04:19] the facilities looking at retain your
[1:04:21] capital that is a large portfolio in
[1:04:24] terms of what come down the pipeline uh
[1:04:27] and making some decisions around what is
[1:04:30] feasible um or what we should look at.
[1:04:35] So again this is you know as a
[1:04:37] management plan 10 year is this is the
[1:04:39] definition of sustainability is we
[1:04:42] sustained over a 10 year period
[1:04:48] managers
[1:04:53] again just how asset management is
[1:04:54] integrated with financial planning uh
[1:04:57] and budgeting is that there's the
[1:04:59] operating cost the person take debt
[1:05:02] there's also interest expense the
[1:05:04] amortization
[1:05:06] u and again we get to uh whether to pass
[1:05:09] what council needs to pass out the
[1:05:11] resolution around not budgeting for
[1:05:14] amortization um what does that mean in a
[1:05:18] very simple nutshell just to take an
[1:05:20] example of we purchase a picker truck
[1:05:23] say you buy it for 50,000 I mean think
[1:05:25] it's going to last us 10 years just the
[1:05:27] numbers say so 50,000 10 years we're
[1:05:31] going to sell it for 75,000 so that's
[1:05:34] the solid value. So 50 minus the five
[1:05:37] $45,000 is what's remaining. We have to
[1:05:40] amortize that over 10 years. So as our
[1:05:42] financial statements, $4,500 goes as a
[1:05:45] monetization our financial statements.
[1:05:47] So technically we should be budgeting
[1:05:49] for that because as we consume the
[1:05:52] assets, that's how we deliver services.
[1:05:54] Every time we drive that truck and time
[1:05:56] use a facility, we're delivering
[1:05:58] services.
[1:06:00] um those those assets are being consumed
[1:06:03] in the clinical services. So we should
[1:06:05] be setting money aside and we replace
[1:06:07] that asset but if it cost 50,000 today
[1:06:11] 10 years that assets that truck's going
[1:06:14] to cost 60,000 to replace. So we budget
[1:06:17] for ourization that's it's historical
[1:06:19] cost that's only for 10 years it's going
[1:06:22] to get us to 45,000
[1:06:24] plus 500 when we sell it we
[1:06:28] set aside 60,000 but by time 10 years
[1:06:32] comes around we have 60,000 in the
[1:06:33] reserve to purchase that. So that that
[1:06:37] differential from the 4500 or 505,000
[1:06:41] should I say to the 4500 per year plus
[1:06:45] the five
[1:06:48] add another,000
[1:06:51] to get the 60,000 every year. That would
[1:06:54] mean that we're only budgeting for
[1:06:56] ourization, budgeting for funding for
[1:06:58] service enhancement systems and
[1:07:00] inflation. So alto together all of those
[1:07:03] numbers is um what would get us to level
[1:07:08] funding replacement cost ending all the
[1:07:11] other asset costs.
[1:07:15] And so again when we take a look at our
[1:07:17] strategic plan goals um
[1:07:20] the strategic plan uh emphasizes
[1:07:24] important projects the development of a
[1:07:27] robust long-term asset management plan
[1:07:29] multi-year budget financial
[1:07:30] sustainability plan service long-term
[1:07:33] plans and strategies
[1:07:36] both part and parcel of the management
[1:07:40] program
[1:07:42] [clears throat]
[1:07:43] and the provincial requirements
[1:07:45] Um so we've gone through u
[1:07:51] we've gone through the 2022 and 24 and
[1:07:53] 25 management these were legislative uh
[1:07:56] requirements. Um again 22 plan was only
[1:08:01] dealing with the linear assets. 24
[1:08:04] including all assets
[1:08:07] uh plus determining their current
[1:08:09] service level. 25 was built in the 24 to
[1:08:13] not only that current service levels but
[1:08:15] desired service levels and funding
[1:08:17] shortfalls which again 10ear period
[1:08:19] identified that was to be over 10 years.
[1:08:23] Um further from here there is now every
[1:08:28] 5 years that the legislation requires
[1:08:30] the asset management plan to be updated
[1:08:32] by uh but also there's to be an annual
[1:08:35] review of the asset management planning
[1:08:37] process and that will happen July before
[1:08:40] July 1st each year. So you'll sort of
[1:08:43] report card progress and that will also
[1:08:46] be first
[1:08:50] and that's
[1:08:53] question.
[1:09:01] So you can continue with taxation and
[1:09:08] SL
[1:09:34] this uh
[1:09:37] this slide indicates um again just the
[1:09:40] overall over budget. Um when we take a
[1:09:43] look at the level of taxation just to
[1:09:45] indicate that we had a operating budget
[1:09:48] of 30 um 33.6 6 million
[1:09:53] with a levy of 20 million which is again
[1:09:58] direct problem total expenses minus the
[1:10:00] other revenues
[1:10:02] the levy which is a 20 million for uh
[1:10:05] operating
[1:10:06] um plus the capital budget of 3.7
[1:10:10] million uh capital levy. So combined
[1:10:13] budget is always being for six by 20
[1:10:34] we're working through the budget uh
[1:10:36] development. Um this just summarizes all
[1:10:39] the various functions um and different
[1:10:42] levels as we work through the budget
[1:10:44] again indicating that the budget
[1:10:46] deliberation started at a tax rate of
[1:10:50] about 8%
[1:10:52] um and then as we work through the
[1:10:54] different process
[1:10:55] um without the OP
[1:10:58] the uh target mayor set a target to
[1:11:01] reach 2.5 or below and so uh with the
[1:11:07] figures as they were working in terms of
[1:11:08] budget uh when we ended with 12
[1:11:13] tax rate
[1:11:17] 5.25
[1:11:20] and [clears throat] the conclusion of
[1:11:21] the pay 3.63 to be around.
[1:11:34] This slide let me indicate any all those
[1:11:37] were made from u the SLP and Mor.
[1:11:44] So just to provide council with
[1:11:46] breakdown of all the the changes that
[1:11:49] were reviewed
[1:11:51] along each change we identified whether
[1:11:55] uh it was red
[1:11:58] or
[1:12:01] revenue or revenue need
[1:12:05] in addition to making the decisions as
[1:12:07] we went through there's also u external
[1:12:11] factors that are changing And so this is
[1:12:15] just a summary of all those changes that
[1:12:17] have been captured. Again, just to
[1:12:21] council to see where
[1:12:24] normally council would have to look at
[1:12:26] in terms of the changes in
[1:12:29] this was reviewed in the mayor's mayor's
[1:12:31] budget. Uh and obviously she affirmed
[1:12:35] all these changes uh to arrive at um the
[1:12:39] 1.4 4 million all the changes required
[1:12:42] to get us to
[1:12:45] be the target.
[1:12:48] And so all the 1.4 million just
[1:12:50] summarizes that through the 1.4 million
[1:12:53] is made up of expense reductions of
[1:12:55] $872,000.
[1:12:58] There was some expense increases and
[1:13:01] just the timing I mentioned we
[1:13:04] originally started the budget to
[1:13:08] u process. So things like human um also
[1:13:13] all of us as we were getting updated
[1:13:15] numbers with the province that led to
[1:13:18] some of these increases
[1:13:20] we identify the increase in revenues and
[1:13:24] so why it's a negative in the brackets
[1:13:27] here is that there's an increase in
[1:13:28] revenues it's a reduction in revenue so
[1:13:31] that it's a negative uh there's also
[1:13:35] decreases in revenues uh which mean
[1:13:38] which might medicine
[1:13:42] and the use of reserves and some of
[1:13:43] those reserves are um based on
[1:13:48] items that were identified as surplus
[1:13:51] our leaders. So for example, uh council
[1:13:54] on Sunday received the order of the
[1:13:57] province providing u
[1:14:01] uh rebate to to the town and so part and
[1:14:05] so that has been is part of that
[1:14:08] are being used to to offset
[1:14:12] this unit.
[1:14:26] This overall summary is again just the
[1:14:29] same budget numbers for 26 but but has
[1:14:32] been inputed into the system from
[1:14:36] various departments for two years. So
[1:14:39] this is the forecast
[1:14:41] for 27
[1:14:43] 22
[1:14:48] we're not just explain what's going on
[1:14:50] in 25
[1:14:52] services.
[1:14:59] Yeah,
[1:15:07] » I can hear you. Uh, Madame Mayor, the
[1:15:10] large increase there is the capital levy
[1:15:13] of 3.7 million their contribution to
[1:15:16] reserves into all the reserves. Then we
[1:15:19] need to create a capital project. So we
[1:15:21] just put it under financial services. So
[1:15:24] that first row there is summary of
[1:15:27] operating family capital. So the capital
[1:15:30] of 3.7
[1:15:32] to
[1:15:47] so this first uh this first slide is as
[1:15:51] Shane mentioned where it says budget
[1:15:53] requirements. This is a summary of the
[1:15:56] next pages which has the operating uh
[1:15:59] plans. You can see the financial service
[1:16:00] and the label. Uh the equipment numbers
[1:16:04] and then we get to the capital. We can
[1:16:06] see um
[1:16:09] about
[1:16:12] those areas from the capital plan plus
[1:16:15] the operating
[1:16:23] consolidated budget of 22.8
[1:16:42] this slide. So this is very similar to
[1:16:44] previous seven focuses on 25 versus 26.
[1:16:48] It looks at dollar variance and the
[1:16:50] percentage variances. Uh then some
[1:16:52] comments as to uh what are some of the
[1:16:56] drivers principles changes.
[1:17:00] Again, this age is looking at being
[1:17:03] consolidated both operating in car
[1:17:15] and going forward just as we look at the
[1:17:17] category items. So why on this page
[1:17:20] they're they're not listed by department
[1:17:24] u with capital
[1:17:28] looked at framework
[1:17:31] is looking at
[1:17:34] [clears throat] various asset classes
[1:17:41] as an entire class of assets facilities
[1:17:45] class
[1:17:47] who what
[1:17:49] to this
[1:17:51] which facility is by uses.
[1:18:07] Um so just in the on this uh slide that
[1:18:11] we identify the uh opening reserve
[1:18:16] balances for both operating capital
[1:18:18] reserves
[1:18:20] uh looking at all the ins and outs that
[1:18:22] are going through.
[1:18:29] This is still has
[1:18:32] been by the year end. This is the
[1:18:34] forecast of the 25 year end balance. Uh
[1:18:39] and then the forecast within 26 budget
[1:18:44] 26 balance.
[1:18:47] Just the fog where it says
[1:18:52] header should say balance
[1:18:55] just
[1:19:01] so part of what
[1:19:06] the the overall balances do seem to go
[1:19:09] from 14 million down 6.7
[1:19:13] number of factors
[1:19:15] are play there. If we take a look at for
[1:19:17] example economic development reserve as
[1:19:20] the last line of the operating uh side
[1:19:24] uh that and upon further review that
[1:19:28] should be a capital area because that
[1:19:31] reserve is actually funding a lot of
[1:19:33] capital projects u and as we can see by
[1:19:37] starting at a $2.4 $4 million serve um
[1:19:41] island system
[1:19:44] commitment for 2025 is there's a $3
[1:19:47] million against that. So it just ends up
[1:19:51] being in the native just finger overs
[1:19:53] subscribing 25 and so that just that
[1:19:58] flow through um just means that income
[1:20:01] developers are basically again saving
[1:20:03] the nation and so that has an impact of
[1:20:06] reducing the 25 uh 26 impedance. There's
[1:20:12] other reserves where uh projects that
[1:20:14] have been carried forward in prior
[1:20:16] years. Um the different projects say it
[1:20:21] was budgeted in 23 was a $2 million
[1:20:24] project say by reserves of 2 million
[1:20:28] that that will stay in that reserve
[1:20:31] until the project is completed and
[1:20:33] that's when you'll show the the funds
[1:20:36] being done.
[1:20:39] Um and so there's a number of items
[1:20:44] as have been carried forward in the last
[1:20:46] few years that have come
[1:20:51] in the stages of being competed within
[1:20:54] 25 and 26 that are long-term reserves
[1:20:58] and so it'll be one of the items will
[1:21:01] reserve balances even though one of our
[1:21:03] strategic plan items is to replenish
[1:21:05] reserves um in the advent of asset
[1:21:08] management It's not necessarily that
[1:21:10] we're looking for a specific reserve
[1:21:12] target
[1:21:14] um to say let's just say these you know
[1:21:17] to say that we need to have 20 millions
[1:21:20] $20 million in their reserve and you
[1:21:22] always want to see that balance there
[1:21:24] reserves are we're putting money aside
[1:21:27] for a set project but ultimately you
[1:21:29] need to spend that money against that
[1:21:31] project and so where we asset management
[1:21:36] is more towards around looking at what
[1:21:39] is the contribution to the capital
[1:21:41] program. So it's the bones that are
[1:21:44] every year to stabilize the levies. So
[1:21:47] we want to have the capital let
[1:21:49] stabilize just increase it by 1% every
[1:21:53] year and the fluctuations are in the
[1:21:56] reserves where you build them up for a
[1:21:59] certain number of projects and those
[1:22:01] projects can be found in placement is
[1:22:03] when that reserve will then be utilized.
[1:22:05] Um so much like that slide where if the
[1:22:09] bulk of our assets were built in the 50s
[1:22:12] to end and compared to 1970 a lot of
[1:22:14] those are going to come due for
[1:22:16] replacement next 10 15 years. So you're
[1:22:20] going to see reserves then hopefully
[1:22:22] being built up and as you spend that
[1:22:24] money to replace those assets obviously
[1:22:28] going to spend those because obviously
[1:22:30] you know annually you would bought for
[1:22:32] let's say 10 trucks at one time but
[1:22:34] those 10 trucks can be for replacement
[1:22:36] you see the spike in the reserve and
[1:22:38] then
[1:22:39] drop down so the fluctuations are in the
[1:22:43] reserves we don't want that fluctuation
[1:22:46] um so that's where
[1:22:48] and moving to the asset management. Um
[1:22:52] it's it's a combination of what actually
[1:22:54] deserves which are just national but
[1:22:57] it's the kind of contribution program
[1:23:01] that's very
[1:23:06] financial sustainability.
[1:23:15] That's that
[1:23:17] question [clears throat]
[1:23:18] >> questions from council
[1:23:24] to the director of finance. Um
[1:23:29] so with the uh reserves
[1:23:33] um and the employment reserve we end
[1:23:36] 2025 with about 200,000
[1:23:38] and and the reductions there's about
[1:23:42] 187,000
[1:23:44] that's being used from that reserve. Is
[1:23:46] that like is that 187 like for the
[1:23:52] museum position
[1:23:55] position? Will that be taken from the
[1:23:57] two prime? Will that leave the
[1:23:58] employment reserves?
[1:24:08] Um to your point, mayor, when we were
[1:24:10] looking at the employment reserve, um
[1:24:14] it's bit of a chat issue. We're looking
[1:24:16] at 2026 budget. We were looking at what
[1:24:20] was coming into that reserve 24 surplus.
[1:24:24] Um and then looking at what we are
[1:24:28] anticipating, we're at 25 surplus. So,
[1:24:33] so we we're gauging based on how much.
[1:24:36] So, it's a It's a floating u it's an
[1:24:39] active uh balance if you will. So part
[1:24:44] of it is that we're yes
[1:24:48] a lot of that concern um has been earark
[1:24:52] for a number of different positions and
[1:24:55] transitioning most into the levy. Uh and
[1:24:58] so we have those spike down and then
[1:25:01] we're expecting the 25 surplus to leave
[1:25:04] that back up. Um as soon as we can why
[1:25:09] council will justify reserve all being
[1:25:11] said
[1:25:15] and you said those two positions that
[1:25:18] are being used
[1:25:20] through the reserve next year will they
[1:25:23] continue to be through the reserve or
[1:25:25] will they be absorbed into the budgets
[1:25:27] of those departments or what how will
[1:25:31] that affect the And the next
[1:25:35] one uh so the intent is to only use that
[1:25:39] reserve to uh phase in uh those some
[1:25:43] positions. Um you don't want to as a
[1:25:47] general practice you don't lose reserves
[1:25:49] to offset permanent uh increases to to
[1:25:52] the budget. So eventually that will flow
[1:25:54] to to your budget. Um so for example um
[1:26:01] if we have a position that
[1:26:04] um
[1:26:06] started say mid year and we uh council
[1:26:09] identified that uh given the prior
[1:26:12] circuses that we would use those funds
[1:26:14] to help pay a certain position then um
[1:26:20] we may have used either some employee
[1:26:24] reserve. So safely [clears throat]
[1:26:27] fire changes
[1:26:29] the overall impact of the budget is
[1:26:31] 165,000. In the 26 budget, we're using
[1:26:35] 100,000 of the employment reserve, which
[1:26:38] is the part of the expected surplus from
[1:26:42] 25
[1:26:43] to help phase that into 100,000 65 on
[1:26:46] the levy 100 reserve so that next year
[1:26:50] it's that 100,000 the levy to the uh
[1:26:54] transition position to the to the tax.
[1:26:59] So next year there'll be another 100,000
[1:27:01] or 11 not used for reserves for these
[1:27:04] positions or more.
[1:27:07] >> Correct. [clears throat] Yes. So that
[1:27:08] » Correct. [clears throat] Yes. So that
[1:27:08] that 841,000 use of reserves. Um unless
[1:27:13] next year we continue to use some of
[1:27:16] that those reserves. Um, you can think
[1:27:20] of the next year's budget as
[1:27:21] automatically starting at roughly a 4%
[1:27:25] increase just to not put that on.
[1:27:31] » Sorry to say that again. Like the next
[1:27:33] budget they will be distorting at 4%
[1:27:35] because the positions
[1:27:38] >> well not just the position without
[1:27:39] » well not just the position without
[1:27:39] saying anytime we use our reserve.
[1:27:41] >> Right. I got you. Right. Okay, next year
[1:27:43] » Right. I got you. Right. Okay, next year
[1:27:43] we will use our reserve and that goes
[1:27:46] right onto the 11 then so this year
[1:27:50] overall given all [clears throat] use of
[1:27:54] the full reserve prior surpluses that
[1:27:57] are they're normally traditional in the
[1:27:59] past municipalities just the surpluses
[1:28:03] um we're now strategically using some of
[1:28:06] those surpluses in certain areas but to
[1:28:09] uh what I'm saying is yes anytime we use
[1:28:11] a reserve that would go onto the levy
[1:28:13] next year unless we determine you still
[1:28:16] want to continue
[1:28:19] to do nothing else if we don't apply the
[1:28:21] reserves means that that's the starting
[1:28:25] point actually
[1:28:27] >> thank you I think um also um one of the
[1:28:31] » thank you I think um also um one of the
[1:28:32] examples where council gave direction to
[1:28:34] use reserves to phase in was the IT
[1:28:37] department which is a phase in over
[1:28:39] three years which draws down a
[1:28:42] significant amount in that um labor
[1:28:45] reserve, but will at one point add a
[1:28:48] significant
[1:28:49] increase of budget.
[1:28:57] Any further questions?
[1:29:00] I see I think we'll take a 10 minute
[1:29:03] break
[1:29:05] some
[1:29:08] 10 to 29.
[1:29:10] 104
[1:29:52] Right.
[1:30:06] » Are we all?
[1:30:08] >> Yeah, I think I'm here. Would you like
[1:30:09] » Yeah, I think I'm here. Would you like
[1:30:09] to What do you think?
[1:30:13] >> Um, okay. So, we're back at it and
[1:30:17] » Um, okay. So, we're back at it and
[1:30:17] >> we're moving item 5.31 and I'm turning
[1:30:21] » we're moving item 5.31 and I'm turning
[1:30:21] it right over to
[1:30:23] to represent the office of the CEO.
[1:30:26] >> Thank you, Madam Mayor. Want to make
[1:30:27] » Thank you, Madam Mayor. Want to make
[1:30:27] sure the slides are working now. They
[1:30:30] are
[1:30:35] today. I just want to go some of the key
[1:30:37] points of the office of the CO the items
[1:30:40] in the business plan or what that
[1:30:43] financial impact.
[1:30:46] First one is recruitment position. As
[1:30:49] you can see, uh there's $70,000 in the
[1:30:51] budget for support the matrix for doctor
[1:30:54] recruitment. Uh on the January 12th
[1:30:56] council meeting that should be reported
[1:30:59] from council to adopt the new matrix
[1:31:02] review with the healthcare committee. In
[1:31:04] addition to that, there's $30,000 in the
[1:31:06] budget to support a shared grant that we
[1:31:08] have applied for. Uh that grant will aid
[1:31:11] in the development and of promotional
[1:31:13] materials, launches a new advertising
[1:31:15] campaign across multiple channels and
[1:31:17] attendance activity recruitment events.
[1:31:20] Uh next is the ongoing project of the
[1:31:22] town halls. Uh we're looking to move
[1:31:24] forward with this project. Again, at the
[1:31:26] January 12th council meeting, there will
[1:31:28] be a report of council has been approved
[1:31:31] and in the queue in there similar to
[1:31:34] what the mayor was talking about
[1:31:35] earlier. Uh if we're staying at the
[1:31:37] customer service center there over the
[1:31:40] 10-year capital life of that in the next
[1:31:43] 10 years, there's approximately 3.5
[1:31:45] million dollars of work. We do some of
[1:31:47] that work now will be a savings of over
[1:31:49] a million dollars of of that capital. So
[1:31:52] we're going to move forward with that
[1:31:53] project as well at that or hoping to
[1:31:55] move forward with that project and have
[1:31:57] council on the J meeting. Next is 31
[1:32:00] Earl Street that has been moving forward
[1:32:02] in 2025.
[1:32:04] Kudos to the affordable posting
[1:32:06] committee of moving that budget forward.
[1:32:08] Uh the next steps with that will be to
[1:32:10] bring a report council discuss next
[1:32:13] steps with the land and evaluation of
[1:32:15] that and of course that
[1:32:18] would be sponsored and ready to
[1:32:22] um one of the items is the application
[1:32:24] portfolio review and optimization. So
[1:32:26] the manager strategic initiatives to the
[1:32:28] pass to that individual uh we have
[1:32:31] multiple licenses that software it's
[1:32:33] important those places software to make
[1:32:35] sure we're getting our best bang of the
[1:32:37] buck and of course to make sure there's
[1:32:38] no patience. So that will be a project
[1:32:40] that will occur in 20126
[1:32:43] and I hope to that we really some cost
[1:32:45] savings project.
[1:32:51] Uh next with HR uh one of the items that
[1:32:54] was requested by council was the equity
[1:32:56] diversity diversity and inclusion uh
[1:32:59] committee. So that was established in
[1:33:01] 2025. In 2026 they're looking to set up
[1:33:04] training and policy development. They'll
[1:33:06] move that project forward. Next steps uh
[1:33:09] there will be multiple uh reviews of
[1:33:12] policies. Some of the policies that HR
[1:33:15] would be looking at is the violence
[1:33:16] harassment policy, working loan policy,
[1:33:20] psychological health and safety and
[1:33:21] emergency procedure policy amongst
[1:33:24] others. Um, and another project that I'm
[1:33:27] hoping will have a good bang for its
[1:33:28] buck is the SharePoint for employees.
[1:33:32] So, as council knows, we moved Office
[1:33:35] 360. and it comes SharePoint. Uh having
[1:33:38] a repository of all our records and our
[1:33:42] policies is important. HR has is on that
[1:33:45] platform now. We just moved all the
[1:33:48] policies over but they're looking to
[1:33:50] make that into other sharing for our
[1:33:54] just sometimes there
[1:33:58] open to any questions.
[1:34:00] >> Council have any questions for the CA
[1:34:04] » Council have any questions for the CA
[1:34:04] deputy mayor? I believe this is the
[1:34:06] right uh uh right time to ask this
[1:34:09] question. Uh as we know and through you
[1:34:12] mayor to the CEO uh as we've all been
[1:34:15] watching the news there's the provincial
[1:34:18] employees are expected to go back to
[1:34:20] work which creates an office uh
[1:34:23] environment uh may need more. Is there
[1:34:26] any indication that that may trickle
[1:34:28] down to the municipal level where we
[1:34:31] have to make that review with extra
[1:34:33] costs?
[1:34:35] office talking about office space.
[1:34:37] >> Yeah. Uh through the mayor to the deputy
[1:34:39] » Yeah. Uh through the mayor to the deputy
[1:34:40] mayor. So there's been no mandate from
[1:34:42] the provincial government to uh request
[1:34:44] municipalities to come to work. And in
[1:34:46] fact when we saw that um the government
[1:34:49] was requesting
[1:34:51] provincial employees to work. Cities
[1:34:53] like to see abundance to the stand say
[1:34:55] no we're still doing work policy. We
[1:34:57] don't think that feeling you know it's
[1:34:59] not based on a feeling based on what
[1:35:01] we're seeing in productivity. With that
[1:35:03] being said, um we have our our policy is
[1:35:06] that that staff are in the office a
[1:35:08] minimum three days a week. So you know
[1:35:12] there's no mandate now but uh moving
[1:35:14] forward with the down and getting that
[1:35:16] up and running. So everyone that has
[1:35:17] space will be important.
[1:35:18] >> So there's no change to policy is what
[1:35:20] » So there's no change to policy is what
[1:35:20] you say but not right now.
[1:35:23] Sorry.
[1:35:24] >> Thank you.
[1:35:28] » Um thank you for the chair to the CEO. I
[1:35:30] have two questions. One might be an odd
[1:35:32] question that I've never asked. Burl
[1:35:34] Street like we put money into it. We're
[1:35:36] part of it working with Oxford County.
[1:35:40] Is there revenue that comes to us from
[1:35:44] like once it's filled? Like does the
[1:35:46] rent like where's the rent money go?
[1:35:48] Like who owns the building?
[1:35:50] >> Yeah. Uh through the mayor. So what
[1:35:52] » Yeah. Uh through the mayor. So what
[1:35:52] would happen there is as we move down
[1:35:54] that line we have we own the land. Um,
[1:35:57] one of the decisions that this council
[1:35:59] need to make is, you know, what value
[1:36:01] are we going to be putting on that land
[1:36:03] and do we want to donate or or a certain
[1:36:07] portion of that land to the project. But
[1:36:09] once that's done, they are will go out
[1:36:11] with the either the private developer or
[1:36:14] maybe the county will run that and
[1:36:16] select private developer there. know um
[1:36:20] and that they're responsible uh for
[1:36:22] having so many affordable and housing
[1:36:24] units and they get that the money
[1:36:27] service.
[1:36:28] >> Thank you. And my second question is um
[1:36:31] » Thank you. And my second question is um
[1:36:31] in the mayor's review there was 5,000
[1:36:34] expense reduction for EDI committee to
[1:36:37] utilize uh the county safe and well but
[1:36:40] the like you're still doing policies and
[1:36:42] training regarding EDI just using the
[1:36:46] model from the safe and well. Yeah. So,
[1:36:49] so that $5,000 I it was put in there by
[1:36:52] HR and in the review process um you know
[1:36:55] the question is
[1:36:57] our due diligence say hey what's this
[1:36:58] $5,000 for? What's this amount of money
[1:37:00] for? So was that money was to certain
[1:37:03] [clears throat] amount of training and
[1:37:05] of course it was to get a membership as
[1:37:06] well and we decided at this juncture
[1:37:08] given some budget requirements that
[1:37:11] membership uh we can do things uh
[1:37:14] without spending money right now.
[1:37:16] >> Yeah, makes sense. Thank you.
[1:37:20] Further questions
[1:37:23] none. Um, thank you Kyle
[1:37:27] 5.3.2 financial services.
[1:37:50] Thank you.
[1:37:52] This is for the department of finance.
[1:37:54] Um we're through 2026 a number of
[1:37:57] business objectives
[1:38:00] as noted already. One of them annual
[1:38:03] progress review for gas management uh uh
[1:38:06] plan and it's a July 1st. It's a
[1:38:08] legislative deadline. Um
[1:38:11] going to that's going to require some
[1:38:13] staff time. So not all projects that are
[1:38:15] listed on the business plan necessarily
[1:38:17] have actually we just have a significant
[1:38:20] amount of uh time requirement staff um
[1:38:25] so they're identified as a key business
[1:38:28] objectives so the target completion date
[1:38:30] is obviously coming by July deadline so
[1:38:34] May to June to deliver that to council
[1:38:37] um there's a number of items here
[1:38:39] related to asset management again the
[1:38:41] continuation of are uh what I call that
[1:38:44] triangle between systems people's
[1:38:46] systems and processes to try and align
[1:38:49] uh our systems
[1:38:52] to support uh the individuals uh and the
[1:38:55] processes to what's the change our
[1:38:58] goals. So one of them is a a a module
[1:39:01] implementation that is that uh is a work
[1:39:05] order system uh to ensure that all of
[1:39:08] the maintenance items performed uh on
[1:39:11] our all of our assets are tracked and
[1:39:14] that we can uh assess the amount of
[1:39:17] maintenance that is done on all the
[1:39:18] assets to ensure that uh being sort of
[1:39:22] picture
[1:39:24] or the amount of work that has to be
[1:39:28] understand that 10 year life cycle but
[1:39:32] cost of the entire passive base. So this
[1:39:35] would help with for example need to all
[1:39:38] the maintenance uh schedules both
[1:39:41] preventative and then those that are
[1:39:44] reactive to be able to track the cost of
[1:39:46] each of those work orders
[1:39:50] they're assigned to that and have a lot
[1:39:53] of information to our budgeting system
[1:39:56] in terms of
[1:39:59] asset classes.
[1:40:01] Um this is a carry forward. A number of
[1:40:04] these items where where you see that the
[1:40:06] project cost is funded from tax
[1:40:09] reserves.
[1:40:10] Some of these have been carried forward
[1:40:13] for
[1:40:14] a couple of years. Um then sort of a
[1:40:18] continuation of the work where we're now
[1:40:20] at the stage where we um with this uh
[1:40:25] this which actually will then result in
[1:40:30] so there'll be an increase initially to
[1:40:32] get the uh the software in place and
[1:40:35] then this
[1:40:37] is replacing for one of the existing
[1:40:40] software that we are using currently
[1:40:43] does not integrate with the asset
[1:40:45] management system and so the benefits
[1:40:47] would be better integration, better deal
[1:40:49] traffic. Uh the next one is the uh it's
[1:40:53] part of our by doing software. Uh it is
[1:40:57] just a $10,000
[1:41:00] amount to uh ensure that our reserves
[1:41:03] are integrated with our capital
[1:41:05] budgeting so we can have better tracking
[1:41:07] that that feeds into uh capital budget
[1:41:10] software.
[1:41:12] We're then looking at looking at policy
[1:41:14] update on financing. So these would be
[1:41:18] decisions for example as we have looked
[1:41:20] at and manualized lead for example as to
[1:41:24] when should we take out that versus
[1:41:29] u there is these type of policies that
[1:41:32] help determine for example that we it's
[1:41:35] anything 500,000 that should be uh
[1:41:38] eligible for debt but anything that
[1:41:40] below that threshold should be
[1:41:42] designated as those from the levy that
[1:41:44] are through that reserve so we And we
[1:41:47] need a policy on that in terms of all
[1:41:50] asset losses when what are those trade
[1:41:53] what is that criteria
[1:41:56] that and that will help with forecasting
[1:41:59] the 10ear forecast so that we understand
[1:42:02] when those thresholds are triggered uh
[1:42:05] to be able to know what should be on the
[1:42:08] levy versus what should be forecast.
[1:42:12] Um the surplus deficit allocation policy
[1:42:17] uh that is again just an update required
[1:42:20] on that to help align with uh the other
[1:42:23] policy changes in terms of um
[1:42:28] the surpluses that occur every year and
[1:42:29] where those go reserves. Um, we're also
[1:42:34] looking at again enhancing the budgeting
[1:42:37] software and with the module to help us
[1:42:39] with budgeting for all of our salaries.
[1:42:44] So, currently finance helps budget uh
[1:42:47] for the full-time labor targets look at
[1:42:50] budgeting for the part-time labor. Um
[1:42:53] but there there could be that that is
[1:42:56] prone to some inconsistencies and use
[1:42:59] different variables for what impacts all
[1:43:02] the different uh labor uh impacts such
[1:43:06] as the overhead benefits and so forth.
[1:43:10] So this is to bring it all into uh the
[1:43:13] budget software that will allow sort of
[1:43:17] sal planning to to enable to level
[1:43:22] have all the software. Uh we'll also be
[1:43:26] looking at our accounts receable light
[1:43:28] policy. So with the work that Ted has
[1:43:31] been doing from our accounts receivables
[1:43:35] um there's also elements of accounts
[1:43:38] receable
[1:43:39] collectible and so um we need a policy
[1:43:44] where it comes to provide certain
[1:43:46] thresholds as to when things should be
[1:43:48] written off at what stage of any
[1:43:52] collection process
[1:43:54] and to designate the ability for staff
[1:43:56] to be able to be those writers.
[1:43:59] Um currently there's no policy so that's
[1:44:02] just an administrator of element to put
[1:44:06] in place. Um there's also the software
[1:44:11] implementation what's called case where
[1:44:13] so this is to assist with the
[1:44:15] preparation of financial statements and
[1:44:17] processing group uh currently in solid
[1:44:20] in Excel. It's very time consuming uh
[1:44:24] discuss this with our auditors that it's
[1:44:26] the type of software that they utilize
[1:44:28] and and to assist us with the
[1:44:30] implementing
[1:44:32] uh the software that will allow us to
[1:44:34] stream speed our financial value
[1:44:37] machine.
[1:44:41] Um on the purchasing side we're also
[1:44:43] looking at uh the platform that we use
[1:44:46] when we it's called bits and tenders uh
[1:44:49] includingly utilizing the full extent of
[1:44:52] that software. So the intent is to look
[1:44:55] at providing a fully end to end digital
[1:44:58] platform for all of our purchases. So
[1:45:01] when we issue an RFP or a tender or an
[1:45:04] RF um we want to be able to do that all
[1:45:10] digitally electronically
[1:45:12] um the system right now we do that on
[1:45:14] the system but then once we get the
[1:45:16] results award the contract that's where
[1:45:19] the original support ends and so
[1:45:21] everybody sort of manages their own
[1:45:23] contract uh right now on an annual basis
[1:45:27] we don't have a corporatewide sort of
[1:45:29] repository
[1:45:31] of information as to uh how we manage
[1:45:33] those contracts. So there's a contract
[1:45:35] management module. So right from the RFP
[1:45:38] RT stage uh we award the contract that
[1:45:43] information then for the successful
[1:45:44] getter also bring to this module that
[1:45:47] where it will assist in contract
[1:45:50] management. So for example uh there are
[1:45:53] requirements under health and safety
[1:45:54] under uh the vehicle waiver where uh
[1:46:00] contractors are supposed to provide us
[1:46:01] with uh a certificate to ensure that
[1:46:05] that they're compliance with the BSA
[1:46:08] standards act. So those certificates
[1:46:10] only last 90 days if you have a jack
[1:46:14] are supposed to utilize the system then
[1:46:17] to upload the certificate. So stay
[1:46:20] currently
[1:46:23] with all of that. Um and then from
[1:46:27] managing the contract to then evaluating
[1:46:29] the performance at the end of that
[1:46:31] contract. Um we should say and let's say
[1:46:34] that there is project that did not go so
[1:46:37] well that we want to then evaluate by
[1:46:39] contractor
[1:46:42] and let's say not use them future
[1:46:45] projects within the system that have to
[1:46:47] be identified and then then they could
[1:46:49] be excluded from getting in the future
[1:46:52] retirement if we so wish uh then we can
[1:46:55] also manage this um platform and so a
[1:47:00] number of these Especially
[1:47:02] in this case, the project cost is not a
[1:47:05] lot because a number of these platform
[1:47:07] costs are a great for the municipality.
[1:47:11] They're bored by the cost of the biders
[1:47:14] who pay a fee to use that system and so
[1:47:17] this is just an enhancement to
[1:47:19] digitizing
[1:47:21] processes.
[1:47:22] Um
[1:47:25] likewise for a number of years now we've
[1:47:27] tried to take a look and look at our
[1:47:29] accounts paper looking at how we can
[1:47:32] digitize that process. So instead of
[1:47:35] having uh invoices and then uh you know
[1:47:39] paper um where the sector has moved
[1:47:42] there in a number of uh given the level
[1:47:45] of technology currently available today
[1:47:47] is where invoses can come in
[1:47:49] electronically.
[1:47:51] the software can read uh the information
[1:47:54] off that invoice pretty uh the interest
[1:47:58] to our system that can be then redeemed
[1:48:02] by the uh whoever's whichever managers
[1:48:05] to sign up on that process of that
[1:48:07] invoice all that can be tracked
[1:48:10] digitally so we ensure that if it
[1:48:13] regards to signatures on an invoice sure
[1:48:16] the system is set up so that it will
[1:48:19] place them a lower value uh and which
[1:48:22] department that it was for that can be
[1:48:24] uh the workflow to be assigned according
[1:48:27] to that. Um so that again digitizes and
[1:48:31] streamines the whole process and that
[1:48:34] will improve oversight in terms of the
[1:48:38] accountability
[1:48:40] or of purchasing based on the designated
[1:48:43] purchasing policy which is one of the
[1:48:45] areas that end terms of management
[1:48:48] processes.
[1:48:51] The next item is
[1:48:53] probably one of the bigger items in the
[1:48:56] finance portfolio place. That is that
[1:48:58] our existing system um will no longer be
[1:49:03] supported as of 2021 which means that we
[1:49:07] are uh we will have to review
[1:49:11] replacement options
[1:49:13] where we have to rise and replace the
[1:49:16] entire financial system. And so that is
[1:49:19] just the current version of the software
[1:49:21] is just no longer so important. So we've
[1:49:25] been advised this year that uh as the
[1:49:28] dead end of 2029 call
[1:49:32] on that system
[1:49:34] it was it has been in place
[1:49:39] it is time to this just opportunity for
[1:49:43] us to look at
[1:49:46] don't only just replace the system but
[1:49:48] the entire structure the whole uh geo
[1:49:51] structure um and all the workflows to go
[1:49:54] out. So this will take substantial
[1:49:57] amount tonight uh over the next few
[1:50:00] years because this is years in the
[1:50:03] planning to uh to change over this type
[1:50:06] of system.
[1:50:08] Um we'll also be looking at updating our
[1:50:10] procurement policy. uh we identified
[1:50:13] units of gaps in that LC that uh
[1:50:17] requires some updating uh and
[1:50:21] accidentally.
[1:50:25] So over the next three years the outlook
[1:50:28] again the the major item is the
[1:50:30] replacement of the entire financial
[1:50:32] system. We'll also then be looking at uh
[1:50:35] as we talked about the the revenues
[1:50:38] looking at a revenue policy um and
[1:50:41] elements around that uh refinement of a
[1:50:43] multi-year budgeting system and
[1:50:45] processes
[1:50:47] we've done some components in terms of
[1:50:49] 10ear capital but it's still based on
[1:50:52] Excel spreadsheets that some of these
[1:50:55] projects that are to continue that
[1:50:57] defining the system to um to be able to
[1:51:01] have technology assist departments and
[1:51:05] managers with all those processes. One
[1:51:07] of the benefits of that is that as
[1:51:10] employees the new employees come on
[1:51:12] board if they can log on to the system
[1:51:15] and all the information is there
[1:51:18] digital um will be a huge benefit in
[1:51:21] terms of on board staff and for staff to
[1:51:25] be able to have historical information
[1:51:27] available
[1:51:31] and so
[1:51:33] continuation of asset management and
[1:51:34] data enhancement. Again one of the big
[1:51:38] still items in the asset management is
[1:51:39] to ensure that we have better
[1:51:42] data
[1:51:44] on all of our assets that will involve
[1:51:47] all asset managers. We have now by the
[1:51:50] way been trained they've all received
[1:51:51] the certificate that we um through NES
[1:51:56] Canada uh who provided we're very
[1:51:59] grateful to Canada for providing
[1:52:00] subsidized training. We now have all
[1:52:02] asset managers trained uh on the NAPS uh
[1:52:06] on the asset management
[1:52:10] framework and so we'll need to engage
[1:52:13] with them this year as one of the
[1:52:15] biggest range items to enhance that data
[1:52:20] and then working towards the next few
[1:52:22] years developing the financial
[1:52:24] sustainability plan
[1:52:26] which we kind of talked about as the
[1:52:29] forecast
[1:52:30] uh But developing the plan which is a
[1:52:34] component of part of that data
[1:52:35] enhancement uh but also all the relative
[1:52:38] policies then relative systems it all
[1:52:41] feed into the asset management what I
[1:52:42] call an ecosystem um to ensure that as
[1:52:46] work is done on asset management uh
[1:52:50] every year that all those inputs are
[1:52:53] channelneled through
[1:52:57] the ecosystem to ensure that it informs
[1:53:00] better decision making than budgeting
[1:53:03] speak.
[1:53:06] Some of the risks um
[1:53:09] strengthen our internal processes is the
[1:53:12] opportunity to look at the risk of the
[1:53:15] improving of financial integrity within
[1:53:17] the system. Again, it was the system is
[1:53:20] there for more than two decades.
[1:53:23] And so with looking at the new system,
[1:53:26] we'll be looking to enhancing internal
[1:53:29] controls. um of course the next few
[1:53:33] years um our mental transitions um
[1:53:38] workloads and so forth is a risk that we
[1:53:41] need to look at is upskilling uh
[1:53:44] expanding uh training development and
[1:53:47] shared out
[1:53:49] these are supported um and can be
[1:53:52] successful
[1:53:55] and of course the risk is legacy systems
[1:53:57] and processes um so the opportunity was
[1:54:00] to innovate the most strategic advance
[1:54:04] investments and utilizing technology to
[1:54:07] modernize.
[1:54:11] So on a budget perspective the uh and
[1:54:14] finance uh budget itself um has a lot of
[1:54:19] external numbers uh introduced uh within
[1:54:23] this budget. One of the things that
[1:54:25] we'll be looking at exploring is uh
[1:54:28] taking those elements that are external
[1:54:31] uh to the department of activities and
[1:54:34] goes through a different uh budget item.
[1:54:37] Um and so again as Shane had noted one
[1:54:41] of reserves transfers um both through
[1:54:45] finance.
[1:54:46] So it's hard to gauge looking at this
[1:54:49] shouldn't be activity of France itself
[1:54:52] but overall given all the food what
[1:54:54] we're seeing is having
[1:54:58] all the grants school
[1:55:00] charges
[1:55:02] contributions to service but in terms of
[1:55:04] the expenditures
[1:55:06] uh
[1:55:08] labor and purchases those are all tied
[1:55:12] to so just that provide
[1:55:16] have been
[1:55:21] projects that we look at on a three-year
[1:55:25] basis. Again, we'll hopefully be able to
[1:55:27] take a look at taking out some of the
[1:55:29] components related to finance activities
[1:55:32] and be able to hopefully provide better
[1:55:34] venture. So just the finance department
[1:55:37] itself
[1:55:41] that's finance there's any questions
[1:55:45] have any questions for motion
[1:55:50] » um if it's not for this or for you just
[1:55:54] let me know um through the chair the
[1:55:57] director I have wondered and I've had a
[1:56:01] couple people ask me how we come up with
[1:56:03] the average house
[1:56:06] amount
[1:56:08] like for the levy like uh the increase
[1:56:11] will be this amount based on the average
[1:56:14] house of 243,000.
[1:56:17] Um and people will comment that that
[1:56:19] seems really low for a house in 2026.
[1:56:22] I'm just wondering how um finance or
[1:56:25] whoever comes up with that number comes
[1:56:28] up with that number.
[1:56:31] not for you matter
[1:56:34] if I'm wrong that is the uh uh we
[1:56:38] receive our assessment data from act
[1:56:40] which is the municipal property
[1:56:42] assessment corporation uh it is
[1:56:47] an agency that is supported by all
[1:56:49] municipalities but it's a provinially
[1:56:51] designated agency and they undertake the
[1:56:54] work of assessing all problems province
[1:56:56] of Ontario they provide us with all the
[1:56:59] data Um and so based on the the median
[1:57:06] uh value for all properties, I think
[1:57:08] we're around 77,000
[1:57:11] or 8,000
[1:57:12] 8,000 properties.
[1:57:15] uh to take a look at residential alone
[1:57:20] the number uh that assessment assessment
[1:57:25] provides
[1:57:26] just as a vitamin D impact assessment is
[1:57:31] not necessarily what value in terms of
[1:57:34] resale value so assessment value is just
[1:57:37] based on what you pay taxes on but
[1:57:41] I'm sure most
[1:57:44] say that But it would sell the house for
[1:57:45] it. It's a little different than how
[1:57:48] assessed.
[1:57:50] >> I [clears throat] think also it's
[1:57:51] » I [clears throat] think also it's
[1:57:51] important to know the impact hasn't been
[1:57:53] assessed since start. So the last
[1:57:55] assessment was 2016.
[1:57:58] >> Yeah, it was 2016 and they haven't
[1:58:00] » Yeah, it was 2016 and they haven't
[1:58:00] reassessed since then. Um but they do
[1:58:03] like new builds they do assess though.
[1:58:05] Am I correct on that? If there's a new
[1:58:08] build um that is assessed. So your
[1:58:12] average median does increase over time
[1:58:16] even though they haven't done a
[1:58:17] wholesome assessment because new builds
[1:58:20] are assessed potentially
[1:58:23] and their penac is a third party
[1:58:26] independent already correct. Yes.
[1:58:30] Thank you.
[1:58:40] » To corporate services.
[1:58:45] So corporate services uh currently it
[1:58:48] includes four divisions and that is the
[1:58:51] clerk's office uh customer service right
[1:58:59] communications.
[1:59:01] it was part of the closed uh division.
[1:59:03] Um this slide that there's for 2026
[1:59:08] was stated as a new
[1:59:11] terms of reference for the advisory
[1:59:13] committee structures. This was
[1:59:15] identified uh required just but
[1:59:20] that needs to be updated the uh also
[1:59:23] business process reviews. So business
[1:59:25] licensing process
[1:59:28] um which includes office
[1:59:31] stand by.
[1:59:33] There are also a governor's policy
[1:59:35] review and updates including the pursuit
[1:59:37] of support
[1:59:40] relations policies uh all to be updated
[1:59:43] this year. Uh we also planned um over
[1:59:47] the election 2026.
[1:59:49] Um that piece is time and effort to
[1:59:52] plan, deliver and administer the
[1:59:54] election over both compliance
[1:59:58] act and that is a cost but relative to
[2:00:02] software the electronic voting system as
[2:00:05] well as
[2:00:09] processing and also this year planning
[2:00:12] for of course once the election is
[2:00:14] completed there'll be
[2:00:16] council um facility provider team
[2:00:21] orientation
[2:00:23] very
[2:00:26] program
[2:00:27] and the records management user
[2:00:29] adoption.
[2:00:30] has been improved on our systems on
[2:00:32] records management. The training goes
[2:00:34] along with that uh will process
[2:00:40] on the communications uh division side.
[2:00:43] Um
[2:00:45] be looking at updating uh and reviewing
[2:00:48] the communication strategy
[2:00:51] that will just be against that along
[2:00:54] with that procedures and policies. uh
[2:00:58] from that strategy
[2:01:01] just as a you know
[2:01:05] communications I still transition
[2:01:09] on the customer service side told this
[2:01:11] would be just looking at our business
[2:01:13] license program
[2:01:17] uh to ensure that that is extremely as
[2:01:20] possible
[2:01:22] looking at what are the parts of the
[2:01:25] process
[2:01:27] enhanced in any way on the IT division.
[2:01:30] Um
[2:01:32] looking at services modernization
[2:01:35] [clears throat]
[2:01:36] there is there's little capital conform
[2:01:38] to the IT budget that is just you know
[2:01:42] replacement IT equipment uh or the
[2:01:46] entire network
[2:01:48] the the replacement value now of all IT
[2:01:50] equipment is
[2:01:52] is about $2 million mark. So annually
[2:01:56] different component of that but
[2:02:01] so that is
[2:02:03] that the time and effort then spent also
[2:02:06] in terms of the major capital projects
[2:02:10] along uh
[2:02:13] the team
[2:02:15] elements around that project then the
[2:02:18] asset managing work
[2:02:20] as we continue to look at um one of the
[2:02:23] efforts
[2:02:25] fired across all asset managers will be
[2:02:28] trans of the data
[2:02:32] future decisions.
[2:02:35] some of the risks uh identified across
[2:02:37] the board divisions obviously it u cyber
[2:02:42] security is a very big top of mind
[2:02:44] concern across the whole sector you know
[2:02:47] there's been municipalities that has
[2:02:49] been on to some of these threats and so
[2:02:53] we need to be constantly evolving our
[2:02:55] processes and
[2:02:57] our infrastructure [clears throat]
[2:02:58] to be able to uh hopefully prevent uh or
[2:03:03] sometimes they say it nothing is 100%
[2:03:07] >> is that if when it happens uh everything
[2:03:11] » is that if when it happens uh everything
[2:03:11] is set up to ensure that we cover
[2:03:14] student matter. Um the clerk's in the
[2:03:19] clerk's office they've identified
[2:03:21] physical record storage as a key issue
[2:03:24] in terms of ensuring [clears throat]
[2:03:26] uh
[2:03:28] preservation of records. Hopefully that
[2:03:30] will be addressed as part of the
[2:03:32] renovations of destiny service center uh
[2:03:35] contin
[2:03:37] um insurance of course we're looking at
[2:03:42] um risk management systems and processes
[2:03:45] as council ready for the presentation in
[2:03:47] order to ensure some of the audits that
[2:03:49] we've already undertaken need to
[2:03:52] continue to undertake those audits to
[2:03:54] ensure that we uh are doing everything
[2:03:57] possible so that whenever there This he
[2:04:00] kind of claims that we can propose if
[2:04:03] are set up to uh minimize
[2:04:09] in communications
[2:04:12] by sort of being to analyze difficult to
[2:04:16] build
[2:04:17] the use of expansion and various
[2:04:19] deliverables across the organization. So
[2:04:23] as part of the world communications
[2:04:24] strategy reviews
[2:04:30] of communications to your development to
[2:04:34] support the organization
[2:04:36] uh and overall open service is just
[2:04:38] keeping up with the managed service
[2:04:39] levels
[2:04:41] the organization and some initiatives.
[2:04:45] Uh the opportunities of course are to
[2:04:49] as we continue to again streamline our
[2:04:53] systems uh to create a stronger
[2:04:55] representative environment. um to look
[2:04:59] at risk reduction practices to mitigate
[2:05:01] exposure to costs. But
[2:05:05] split of ways of how we can engage
[2:05:07] citizens in ways
[2:05:10] increase support the organization
[2:05:15] records program ways of help to
[2:05:17] modernize that support and just overall
[2:05:21] just implementing updated tools and
[2:05:23] technology and create stronger support
[2:05:30] over the next three years. uh in
[2:05:32] corporate services. Um again key focus
[2:05:36] on our records management program. It's
[2:05:39] not only just about
[2:05:41] ensuring that the records are there but
[2:05:44] that has a huge impact and supporting
[2:05:46] decisions uh store decisions how they
[2:05:50] impact the environment
[2:05:53] how that information utilized to
[2:05:58] mitigate risks from an insurance
[2:06:00] perspective.
[2:06:02] governance perspective of council
[2:06:05] adequate records also the overall
[2:06:08] efficiency governance of the
[2:06:10] municipality
[2:06:12] communication and three years behind the
[2:06:17] servant growing community who's becoming
[2:06:20] more
[2:06:23] higher expectations while still
[2:06:25] understanding that you serve the world
[2:06:27] should audience still do to serve our
[2:06:31] U it improvements and expansions to
[2:06:34] support the organization and just
[2:06:36] ongoing training andification of support
[2:06:39] and training to share residents and
[2:06:41] service delivery.
[2:06:44] Um in this part of the budget is also
[2:06:47] where the council budget exists.
[2:06:51] Council just overall just items uh
[2:06:55] women, parents, children services as
[2:06:57] part of the election. uh invite the rest
[2:07:00] is just
[2:07:03] changes
[2:07:09] any questions.
[2:07:14] » Um I don't think it's necessary but I
[2:07:18] think council's well prepared. Um just
[2:07:21] pass on any questions
[2:07:23] to the director
[2:07:31] and do we invite
[2:07:33] director of operations and
[2:07:37] thank
[2:07:38] Good afternoon.
[2:08:05] presenting the 2026 plan for the
[2:08:07] operations and development department.
[2:08:11] You can see here one of the projects
[2:08:13] that we are focusing on next this year
[2:08:16] is a town hall project. coordination
[2:08:19] with CBO, director of operations. We're
[2:08:21] also working with all departments like
[2:08:23] finance and CEO.
[2:08:26] Another big project for for this year is
[2:08:28] the continuation of the grand area
[2:08:30] consulting project. That project started
[2:08:33] in 2025 and will continue for this the
[2:08:37] first quarters of 2026.
[2:08:42] For 2026, we also have the annual road
[2:08:45] present program. Um we're expecting to
[2:08:48] complete this program by Q4 2026 and the
[2:08:52] amount is $240,000.
[2:08:59] Same way for um for this year we
[2:09:01] continue with the sidewalk connectivity
[2:09:03] program [clears throat] with an
[2:09:05] allocation of $150,000.
[2:09:10] to continue with um increasing
[2:09:13] connectivity within the town and we are
[2:09:16] expecting to complete this by 2026.
[2:09:20] There are two bridges projects for this
[2:09:23] year pedestrian bridge and the other one
[2:09:26] is the discover in uh these two projects
[2:09:29] but we are waiting for confirmation from
[2:09:31] the all study uh extinguish needed. Uh
[2:09:36] we have a consultant who is currently
[2:09:39] doing an assessment who needs an
[2:09:41] assessment of all the bridges that we
[2:09:42] have in south. Uh we're expecting final
[2:09:45] report soon but that will communicate uh
[2:09:48] what direction will follow what they
[2:09:50] need to do to maintain this or maybe
[2:09:51] fairies from here. So we wait final
[2:09:54] information. So just on that because I I
[2:09:57] know we've had this discussion um
[2:09:59] especially regarding the late at
[2:10:03] um the funding is there. So then if not
[2:10:07] all that funding it goes into reserves
[2:10:11] for teacher correct.
[2:10:15] So for 20.6 states for office we have we
[2:10:19] are showing a $300,000
[2:10:22] uh this project and for the average
[2:10:25] avenue for $623,000
[2:10:29] I just mentioned those projects are not
[2:10:31] needed but we can extend this for the
[2:10:33] service life of the two assets then that
[2:10:36] money that money will
[2:10:44] projectation.
[2:10:47] This is a county with their project 100%
[2:10:50] funded by the county. Um but our
[2:10:53] department will make will be the
[2:10:57] in getting consultant to do the design
[2:10:59] and getting a contract to the
[2:11:01] constructoration required for this
[2:11:03] project. There is a budget for $850,000
[2:11:08] and the practice of health condition is
[2:11:12] also the street lights annual renewal
[2:11:14] program. This is a program that engineer
[2:11:17] engineering overseas but is being
[2:11:20] completed by TSI
[2:11:23] for this year. We are we are budgeting
[2:11:26] for $150,000.
[2:11:28] This is the last year that TSH will be
[2:11:31] deleted for this program and
[2:11:32] [clears throat] said that they will be
[2:11:34] completing their annual program this
[2:11:35] year. So we are hoping internally to do
[2:11:39] some assessment of all the street lights
[2:11:42] assets that we have in town building
[2:11:44] [snorts] a database making sure that we
[2:11:46] understand uh the condition they are how
[2:11:49] many do we have and how much money are
[2:11:51] required going forward for overseeing
[2:11:54] these assets. We're expecting to
[2:11:56] complete this by Q46.
[2:12:00] An important project is water storm
[2:12:04] water manage and or master plan. Um this
[2:12:08] is a master plan that we will look into
[2:12:11] the storm water management for the town
[2:12:13] as a whole big picture. um they're
[2:12:16] budgeting $450,000
[2:12:19] because it's an extensive study that
[2:12:22] will um would require a couple of uh
[2:12:26] consultation with the public and um
[2:12:29] consultation with all the stakeholders.
[2:12:31] >> We're anticipating that it's going to be
[2:12:33] » We're anticipating that it's going to be
[2:12:33] a multi-year project and ending in the
[2:12:36] future
[2:12:41] for the airport. There is a few projects
[2:12:42] planned for this year. The first one is
[2:12:44] this is a carry forward for 2023.
[2:12:49] In 2023, council approved this project
[2:12:52] by spending Nets and
[2:12:56] we are hoping that by the end of Q2
[2:12:59] there's going to be some lands at the
[2:13:00] airport that will help us to proceed
[2:13:05] with this project and an apron station
[2:13:07] at the airport.
[2:13:10] Same way there's an drainage maintenance
[2:13:12] that is required at the airport ends. Um
[2:13:15] they're budgeting $20,000. Um they're
[2:13:17] spending to complete this six. Finally,
[2:13:21] there is some shelter for uh keypad uh
[2:13:25] $7,000 that is also required I expected
[2:13:29] to be completed by future
[2:13:33] reach [clears throat]
[2:13:36] also part of the business of business we
[2:13:38] are focusing on promotion
[2:13:41] the next year uh sorry for this year we
[2:13:45] are going to work with economic
[2:13:47] development staff and public works when
[2:13:51] we make sure that we promote the airport
[2:13:53] uh for the community. It's an important
[2:13:54] asset uh brings value to the town and to
[2:13:57] the to the area. So we are trying to
[2:14:00] work with the department to make sure
[2:14:02] that we promote the airport.
[2:14:05] The project is implementation of the
[2:14:07] airport development fund. This is a
[2:14:09] strategy that was identified in the
[2:14:13] airport master plan that was completed
[2:14:15] at 2021
[2:14:17] and provide some direction of
[2:14:19] coordination with um municipalities
[2:14:23] neighboring municipalities
[2:14:25] to make sure that we uh provide sources
[2:14:28] of revenue for the airport. So we're
[2:14:30] going to be looking at that with and
[2:14:32] with economic development staff manager
[2:14:35] of public works to make sure that we can
[2:14:37] implement that or at least invest to get
[2:14:39] an option to to generate more revenue
[2:14:41] for you.
[2:14:44] Uh we're also working with the public
[2:14:47] force department and communications uh
[2:14:49] to have a better strategy for
[2:14:51] communication uh from the post
[2:14:53] department. As you can see some emails
[2:14:55] related to interventionist that's
[2:14:57] something where we are looking for some
[2:14:59] uh collaboration with communications and
[2:15:03] the corporate neutral departments uh to
[2:15:05] make sure that we communicate better.
[2:15:08] green hazard communication strategy to
[2:15:09] the public to staff uh especially when
[2:15:12] there is winter events and any other
[2:15:15] road u
[2:15:17] [clears throat]
[2:15:18] that are required uh events that are
[2:15:20] required. So plan to complete that at
[2:15:23] YouTube 26.
[2:15:27] Uh also this year um the pingo contract
[2:15:32] will expire. So the March 31st is the
[2:15:34] last day that um we will have on
[2:15:38] services for the kickoff. We already
[2:15:42] advertised the RFP before the holidays.
[2:15:44] So it's already out and it's closing at
[2:15:47] the end of 2026.
[2:15:49] We're hoping to get good good um buyers
[2:15:53] good companies meeting on it. um that
[2:15:58] 401 to cancel in February recommending a
[2:16:02] a service provided for for the people
[2:16:10] for building and by law. We have a
[2:16:13] project digitization
[2:16:16] verified in the session project
[2:16:19] cost uh 10,000 and is
[2:16:25] also the building and B department is
[2:16:29] planning to review the notice the animal
[2:16:31] control and the low maintenance bio is
[2:16:34] an annual review that we're hoping to do
[2:16:36] to make sure that our policies are up to
[2:16:39] date. um and again expect to be
[2:16:42] finalized by Q4 2026.
[2:16:45] And finally, they're implementing a new
[2:16:49] traffic ticket software. Um I've been
[2:16:52] told that the the current system we're
[2:16:55] using is we don't have the support that
[2:16:57] is required. So we're looking at a
[2:16:59] strategy or something different to to be
[2:17:01] able to continue providing service.
[2:17:05] 17 pay cost of $12,800
[2:17:08] and is expected to be completed by 386
[2:17:14] for fleet this year. You only have a few
[2:17:17] projects.
[2:17:19] First one is uh the loan factory which
[2:17:22] is now unit is required for packs parks
[2:17:25] and cemetery
[2:17:27] proving $25,000 at 20 $25,800.
[2:17:33] Um we're hoping to get this unit in
[2:17:35] place by Q46.
[2:17:38] There is also a trackless road banner
[2:17:41] attachment that is required for road
[2:17:44] that cost $33,000
[2:17:47] and expected to be completed by Q3
[2:17:55] project there is some risk also. So
[2:17:57] first one is they're working along with
[2:18:01] Norish to
[2:18:03] negotiate a new boundary agreement
[2:18:05] agreement. Currently there is no
[2:18:07] boundary road agreement
[2:18:10] and a draft has been provided to them by
[2:18:12] the CEO. Last month it was provided to
[2:18:15] them. We met um before the holidays
[2:18:18] there was we um discussed the draft and
[2:18:23] we're hoping within the next two three
[2:18:24] months hopefully
[2:18:26] get an agreement agreeing principle to
[2:18:29] be intended to both cancel
[2:18:32] and spot.
[2:18:36] In addition, there is also the new 2024
[2:18:39] building code. There is a new revision
[2:18:41] um that continues to create some
[2:18:44] frustration with contractor developers
[2:18:45] and property owners. And then we're
[2:18:48] working with staff making sure that we
[2:18:50] provide the u training uh resources
[2:18:54] available to uh stakeholders and the
[2:18:57] public so they understand the
[2:18:58] implication of the new building code.
[2:19:02] also ensuring that all staff staff
[2:19:04] maintain and upgrade the provincial
[2:19:06] qualifications required by um municipal
[2:19:09] affairs and housing
[2:19:11] related to the new 2024 Ontario building
[2:19:14] called
[2:19:17] also another rift is the increase in
[2:19:18] homeless homelessness
[2:19:20] we have receiving a lot of inquiries and
[2:19:23] complaints so again it's staff time make
[2:19:26] sure that we all this working with all
[2:19:28] the partners stakeholders county make
[2:19:31] sure that there is Um there is a a
[2:19:33] better way to deal with all this uh
[2:19:36] issue
[2:19:42] opportunities
[2:19:44] on boundary agreements with lower tier
[2:19:47] policies. Investigation of the private
[2:19:49] law for the airport. Uh continue
[2:19:52] implementation of record management
[2:19:54] within public works engineering and
[2:19:56] water with water departments.
[2:19:59] evaluate and leverage storm manual
[2:20:01] condition assessment that they're taking
[2:20:03] and that's something that we already
[2:20:04] started this year. Um as part of the
[2:20:08] annual program of counting
[2:20:10] every every year they go and do
[2:20:12] inspection of sanitary sewers. Um this
[2:20:15] year for the first time we ask the
[2:20:17] county to also include the storm water
[2:20:20] management tornos
[2:20:23] as well as b assessment. There is an
[2:20:25] asset that's been evaluated and the
[2:20:27] conditions being provided to us. So we
[2:20:30] are hoping to continue that program
[2:20:31] every year. So we understand we know
[2:20:34] better the conditions of all the sewer
[2:20:37] assets
[2:20:41] also improvement of developmental
[2:20:44] communication to communicate I'm sorry
[2:20:46] to the community and the volunteer.
[2:20:49] Uh finally b review provides updates and
[2:20:53] verification that are further
[2:20:56] over this
[2:20:59] opportunities as well continue continue
[2:21:02] to use the corporate service request and
[2:21:03] work to manage the system. Um there's
[2:21:07] been a change with water and waste
[2:21:08] water. The county town requires that the
[2:21:11] town uses cargo which is a different
[2:21:14] platform
[2:21:16] historically will be using mesh
[2:21:19] um but the request of the county now
[2:21:22] starts have been trained and we're going
[2:21:24] to roll up this new prog
[2:21:27] tool that will be used going forward
[2:21:32] social improvement of the private
[2:21:33] communications the community and
[2:21:36] development industry Our
[2:21:42] 2026 um environmental goals rehabilitate
[2:21:47] replace infrastructure that is needed.
[2:21:52] Implement water main direction plus
[2:21:54] program. Implement san
[2:21:57] program. Continue the annual truck
[2:22:00] account program and then pursue
[2:22:03] available commission of federal capital
[2:22:04] funding opportunities. This is critical
[2:22:06] for the department. We're always looking
[2:22:08] for opportunities for funding from
[2:22:10] provincial and federal levels. As um we
[2:22:14] have as the director of finer mentioned
[2:22:17] the um the opportunity
[2:22:21] for additional revenue are very
[2:22:22] important for us.
[2:22:27] 2027 there's a list of programs on
[2:22:29] similar programs that we do every year.
[2:22:32] And then from 20 to 28 there's the same
[2:22:35] same programs that we are continue to
[2:22:38] develop basis.
[2:22:41] So the rest of the slides show the
[2:22:44] financial information
[2:22:47] and some specific about the forecast.
[2:22:49] I'm happy to answer any question.
[2:22:50] >> Thank you.
[2:22:52] » Thank you.
[2:22:52] Questions for the director
[2:22:54] Spencer
[2:22:56] >> uh through you chair to director of
[2:22:58] » uh through you chair to director of
[2:22:58] operations regarding the TICO. I've
[2:23:00] heard several people still asking about
[2:23:03] inner city and I know within Oxford um
[2:23:06] there wasn't um
[2:23:10] uh feasibility with collaboration is
[2:23:14] there any way or has there been any
[2:23:17] thought about approaching Elmer like I
[2:23:20] know that a lot of Tilsonberg hospital
[2:23:22] patients are trans or not transferred
[2:23:24] but sent to Elmer for let's say
[2:23:26] ultrasound
[2:23:28] um is that ever is that something down
[2:23:30] the line that will be approached to
[2:23:32] consider inner city and with financial
[2:23:36] collaboration with other cities.
[2:23:40] Thank you for the mayor. So transit is
[2:23:43] um we always open to is helping with
[2:23:47] partners especially with the county to
[2:23:49] the county and the county right now
[2:23:50] leading uh transiting for for the area
[2:23:53] for the county. So but staff is always
[2:23:57] uh checking with them if there is any
[2:23:59] way that we can collaborate that we can
[2:24:01] provide our input our figures uh on the
[2:24:04] TE community that was a successful
[2:24:06] program [clears throat] that the
[2:24:08] government funded for many years. Uh
[2:24:10] fortunately it ended last year but again
[2:24:12] that give us some experience of things
[2:24:14] that we can do. Having said that we are
[2:24:17] just collaborating right now with with
[2:24:19] partners with the county. Uh I know that
[2:24:22] the transit coordinator is continually
[2:24:24] checking with other Norfolk for example
[2:24:27] and other transit service providers
[2:24:30] making sure that we have opportunities
[2:24:31] to you know in the future there is a
[2:24:34] opportunity that we are going to send
[2:24:35] that for the consideration.
[2:24:38] >> Would it be just in Oxford County that
[2:24:40] » Would it be just in Oxford County that
[2:24:40] we would look at or is it possible to
[2:24:43] look at for Bernie or Elmer?
[2:24:46] So through the mayor as mentioned before
[2:24:48] uh the country is leading that
[2:24:49] conversation right now uh mayor just
[2:24:53] partnering and providing feedback and so
[2:24:57] the county I don't know the details at
[2:24:58] this point what they're doing but I know
[2:25:00] that yeah there's conversation continue
[2:25:02] conversation with but at this point the
[2:25:04] county is doing that program
[2:25:10] » thank
[2:25:13] Oxford opted out of our membership
[2:25:16] should but I opted to put in from the
[2:25:18] county 30,000 we can go to 5,000 score
[2:25:23] then this initiated through score so
[2:25:27] SCTA central transit and it involved
[2:25:31] middle sex and it did go um it it
[2:25:35] involved multiple counties they um like
[2:25:37] it involved county as well so score did
[2:25:40] apply for some funding but thanks there
[2:25:43] is no funding like there was available
[2:25:45] So the amount of funding that's
[2:25:46] available is pretty minimal to as to
[2:25:49] what was available. Um but I can assure
[2:25:51] you those conversations have been had
[2:25:54] and are continue um continue to be had
[2:25:57] um through the organization for you.
[2:26:07] » Yes. Uh thank you worship. I I think my
[2:26:10] question or comment here or question
[2:26:12] continues in the same uh vein on page 24
[2:26:16] of this [clears throat] section. Uh the
[2:26:18] increase in transit services at 167%
[2:26:22] a little over $100,000 is alarming. Uh I
[2:26:26] I think I've been hearing in the
[2:26:28] discussion that uh there's going to be
[2:26:31] uh some uh further looks at uh obtaining
[2:26:35] other sources of revenue, but uh and I'm
[2:26:38] not sure the director can answer my
[2:26:39] question. I think this comes down to uh
[2:26:42] a decision of council at some point as
[2:26:44] to how much uh the taxpayers uh are
[2:26:48] going to augment this particular uh cost
[2:26:51] center. But I sure hope something good
[2:26:53] comes from this. It's it's an awful lot
[2:26:56] of uh extra for the taxpayers to carry
[2:26:58] and we need either uh grants or
[2:27:01] writership. So I think it's probably
[2:27:02] more of a comment than a question. I
[2:27:04] don't think the director can answer my
[2:27:06] question but um I am concerned about it.
[2:27:09] I will ask a question though about the
[2:27:12] uh the wood lot at the airport. It seems
[2:27:14] to me this has been an ongoing um uh
[2:27:18] concern to lengthen the runway for a
[2:27:20] number of years as long as far back as I
[2:27:22] can remember. And I just are are we are
[2:27:25] we do we have some reason to believe
[2:27:27] through through your worship to the
[2:27:29] director that we're going to have
[2:27:30] success this year with uh making way for
[2:27:32] that longer runway. Thank you.
[2:27:37] » I'd actually like to answer that because
[2:27:39] um I raised this um like I raised this
[2:27:42] when I first saw in the budget. No, I
[2:27:44] don't think there'll be any restitution
[2:27:47] um to be wood loted. Um the town has
[2:27:50] tried multiple ways to spin the hat and
[2:27:52] it's not going to happen. There is an
[2:27:53] alternative though. Um which is why I
[2:27:56] bumped airport sales. They were
[2:27:58] originally for Q3 I believe and bumped
[2:28:01] them to Q1 because um the town was
[2:28:06] gifted
[2:28:07] they're they were no charge and they're
[2:28:09] called patty lights from the airport
[2:28:11] because they were replacing them and if
[2:28:14] the town were to install the pathy
[2:28:15] lights it would really mitigate the
[2:28:17] safety concerns. there are safety
[2:28:20] concerns from lower. Um it would help
[2:28:22] mitigate that but that obviously that
[2:28:25] project cannot go forward without having
[2:28:28] lands on the airport. Um do I think that
[2:28:31] this is going to come to restitution
[2:28:32] with woodlock? No, absolutely not. I'm
[2:28:34] going to be completely honest and
[2:28:37] transparent.
[2:28:39] It's very very frustrating.
[2:28:43] And I will tell you I even approached
[2:28:45] the federal government through um like
[2:28:47] safety regulations
[2:28:49] safety and safety issue and there was a
[2:28:52] safety incident at the airport and um
[2:28:56] they no one's providing
[2:29:04] » you have anything to add?
[2:29:08] » No, I just wanted to add and thank you
[2:29:10] for for the comments. Um we are also
[2:29:12] working internally they're coming up
[2:29:15] with a potential plan to um for this. So
[2:29:19] hopefully within the next uh couple of
[2:29:21] months or four or five months we'll
[2:29:23] provide something back to cancer for
[2:29:25] information.
[2:29:32] » Uh thank you your worship. We'll
[2:29:34] continue to watch this. Thank you.
[2:29:36] >> And I and I would um concur with your
[2:29:38] » And I and I would um concur with your
[2:29:38] comments regarding transit. Um it's then
[2:29:41] that just so the public knows that's
[2:29:44] just in touch that's just in the town of
[2:29:46] Tsburg that every m every municipality
[2:29:48] is facing the same thing. Transit costs
[2:29:52] are very high. Um so I I I do appreciate
[2:29:56] your comments on that. Are there any
[2:29:58] further questions from council because I
[2:30:00] have one question?
[2:30:03] Let's see. Um my question is is there an
[2:30:06] RFP
[2:30:08] um for the airport management?
[2:30:12] >> Yes. Yes. It's also working on that one.
[2:30:14] » Yes. Yes. It's also working on that one.
[2:30:14] Um we're hoping to finance before the
[2:30:16] holidays, but we are waiting for some
[2:30:18] information. Um make sure that we eat
[2:30:22] whatever place needed. Having said that,
[2:30:24] uh the touring contract expires on March
[2:30:26] 31st. Uh so we certainly we're going to
[2:30:28] be we're going to be in time to to get a
[2:30:31] new service right hopefully.
[2:30:34] >> Thank you. Thank you. And just unless
[2:30:36] » Thank you. Thank you. And just unless
[2:30:36] any further question.
[2:30:40] Thank you director. And now we can
[2:30:42] invite our player.
[2:30:55] There's
[2:31:05] a good
[2:31:17] shape.
[2:31:27] And good morning everyone and actually
[2:31:29] happy new year say happy new year.
[2:31:32] >> Happy new year. I hope everybody's
[2:31:33] » Happy new year. I hope everybody's
[2:31:33] holidays were fantastic and
[2:31:40] » anyway I hope everybody didn't get hit
[2:31:42] by this illness still suffering but uh
[2:31:46] anyway I hope everybody had a pretty
[2:31:48] good trip. So, as far as our business
[2:31:51] objectives go for 2026, um I'll start
[2:31:54] off with
[2:31:59] fire communication for partnership. I
[2:32:02] know that's important to everybody here
[2:32:03] in this room. And then there's a there's
[2:32:05] a cost to running that part of the
[2:32:07] organization. One of
[2:32:11] the
[2:32:13] past year is the ability of time to get
[2:32:15] out and build our relationships with our
[2:32:17] partners. um that both for myself and
[2:32:20] also
[2:32:22] division is a business
[2:32:25] creating and maintaining those
[2:32:26] relationships. I know myself I've had
[2:32:29] limited time at one opportunity to get
[2:32:31] out to a couple of our partners and uh I
[2:32:35] like coming to see us. They like us
[2:32:37] coming to see
[2:32:39] so that's something I did allocate a
[2:32:42] cost to do. We're going to try to
[2:32:43] squeeze that out of the record
[2:32:46] next year as budget for that, but that's
[2:32:48] a priority into next year. They're
[2:32:50] probably slow to start, but uh we want
[2:32:53] to build on that and hopefully get to
[2:32:56] new people and maybe get some new
[2:32:57] contracts. Uh the next item is increase
[2:33:00] our part-time hours to another full-time
[2:33:02] equipment. I know [clears throat] budget
[2:33:05] now. I just want to say I support it.
[2:33:08] the master fire plan um is in that well
[2:33:12] included in that is other options
[2:33:14] composite department full-time
[2:33:16] firefighters
[2:33:17] uh the previous chief about this when I
[2:33:19] first came in he said it was introduced
[2:33:21] so it was meant to be a
[2:33:24] a slow way to implement uh having
[2:33:27] fulltime staff on duty um during those
[2:33:30] times of the day when not get fired on
[2:33:34] firefighters back for responses
[2:33:37] for which even outfit a couple of people
[2:33:41] and very limited uh fire operations.
[2:33:44] Anyway, uh those people and also we're
[2:33:46] taking advantage of that now with uh the
[2:33:49] people that are there can be there
[2:33:50] regularly um to do other initiatives as
[2:33:53] in fire prevention currently and of
[2:33:55] course regular checks of equipment and
[2:33:58] preparation for assistance.
[2:34:01] Um
[2:34:02] the next thing would be uh within our
[2:34:04] budgetary process uh identify those
[2:34:07] master plan opportunities that we can
[2:34:10] knock on limited and identify the main
[2:34:13] lens that we need to do to uh for those
[2:34:18] that will be myself and I didn't have
[2:34:19] any actually the whole organization my
[2:34:22] goal is for us to work together as a
[2:34:24] team and everybody's part of that team
[2:34:26] and uh so if one straw goes missing
[2:34:30] There's not a blank there and somebody
[2:34:32] has some good background.
[2:34:34] Uh [clears throat] goal of fire service
[2:34:37] and you guys know fire is continued uh
[2:34:41] enhancement of um cancer reduction
[2:34:43] mental health reduction um in the
[2:34:46] capital of uh projects. [clears throat]
[2:34:48] You see that there was addition of a of
[2:34:52] the contamination shower. I know what
[2:34:55] the facility is is tight for space
[2:34:58] identified an area we could do this and
[2:35:00] you can please know that of two projects
[2:35:03] I put in for for grant money we were
[2:35:05] disapproved for grant money for that
[2:35:07] disclosing around 19,000 so it can be
[2:35:10] applied to one or two projects in the
[2:35:12] end of the day when you receive those
[2:35:14] funds um as normal to recognize this we
[2:35:18] just did at the end of the year the
[2:35:19] emergency management requirements on the
[2:35:21] end of compliances and uh continue on
[2:35:25] with this NG 911 project which again we
[2:35:27] approved for the uh the grant money we
[2:35:31] asked for that was approved for there
[2:35:34] just before the end of year or two and
[2:35:37] uh problem with that we will get some
[2:35:39] with it um problem with the
[2:35:42] implementation process is the uh
[2:35:45] starting end up working with the site
[2:35:47] man
[2:35:51] to get it implemented staff training
[2:35:54] staff training time and the costs are
[2:35:56] included in them that that uh grant
[2:35:58] money. However, there is a cut off when
[2:36:01] that has to be spent. So, you know, we
[2:36:04] can't get to a certain level. Hopefully,
[2:36:07] it'll be another round of funding ask
[2:36:09] for again.
[2:36:14] Um this year I think Kyle mentioned it
[2:36:17] uh human resources we have collective
[2:36:18] bargaining
[2:36:21] here
[2:36:23] collective bargaining uh with the
[2:36:25] firefighters association um this year
[2:36:27] with human resources
[2:36:29] >> and as you guys know the addition of
[2:36:33] » and as you guys know the addition of
[2:36:33] deputy fire chief that recruitment is
[2:36:35] still on close to be but as far as that
[2:36:39] is uh it's on boarding succession plan
[2:36:42] for the organization
[2:36:44] again as I reiterate it's a group it's
[2:36:47] my team the team they have there
[2:36:52] everybody understand
[2:36:54] and then my friend to my left assist
[2:37:03] [clears throat]
[2:37:07] um
[2:37:13] challenges that we do uh
[2:37:16] capacity capacity. Um in related to
[2:37:20] emergency response uh staffing and
[2:37:21] supervision uh incidents that's kind of
[2:37:25] goes back to having a response where we
[2:37:28] have available to respond to incidents
[2:37:30] availability of those people uh
[2:37:33] inspections public education again
[2:37:34] availability at time
[2:37:36] >> we all seem like we're sharing each
[2:37:38] » we all seem like we're sharing each
[2:37:38] other
[2:37:40] shipping go 15 times a day one to
[2:37:42] another so they become challenges with
[2:37:46] staff in those specific areas all the
[2:37:48] time and of course uh OFM puts
[2:37:51] requirements on us for professional
[2:37:52] standards that we have to our
[2:37:54] firefighters change at a certain level
[2:37:57] that's July of this year some place
[2:37:59] start having challenges my understanding
[2:38:02] with uh my pat we're we're good right
[2:38:06] now so I'm hoping that we can make sure
[2:38:08] we take off by boxing July and then of
[2:38:11] course administrative support we all
[2:38:13] have those challenges every day
[2:38:17] policy
[2:38:26] dealing with their challenges. Um, again
[2:38:29] goes back to staffing staff
[2:38:32] availability. I have noticed since I've
[2:38:34] been here, of course, I've spent my
[2:38:35] career in a organization, but you do see
[2:38:39] now that I'm part of the on call
[2:38:41] volunteer system that a lot of these
[2:38:44] guys I've talked a lot of my colleagues
[2:38:47] recently in November
[2:38:49] they don't call municipalities
[2:38:51] challenges on getting staff because they
[2:38:54] work outside of community. You live in
[2:38:56] our community, but they work outside may
[2:38:58] travel, [clears throat] they may be in
[2:38:59] Toronto, they be flying somewhere. So
[2:39:03] it's different years a little bit at a
[2:39:05] factory or they live in state within the
[2:39:08] community and there are employers now
[2:39:10] that do not want in place to be as
[2:39:13] validated to respond. Um it is a
[2:39:16] challenge at least we do see that we
[2:39:18] know you know couple of guys that have
[2:39:20] retired that are around all the time and
[2:39:22] fantastic help to me. Um but we we do
[2:39:25] see that and of course there's risk
[2:39:27] associated with that. Um and then um
[2:39:32] and talk to APSD do have a couple issues
[2:39:36] but uh cancer it workplace so
[2:39:41] let's move along and opportunities there
[2:39:46] always opportunities and everything and
[2:39:48] with our people grow our organization
[2:39:51] more people on the bus people on the bus
[2:39:54] increase fire prevention public
[2:39:56] education that helps on hopefully reduce
[2:39:59] incident response so the public smarter
[2:40:01] aware of what they're doing. Um that
[2:40:03] said, uh we had quite a busy holiday
[2:40:06] season. One day I think was 16 calls a
[2:40:09] day or actually instance are up 16 in
[2:40:13] over last year. zones
[2:40:16] 18% still got 460 calls or 399 last year
[2:40:22] that was a fair increase and um
[2:40:27] yeah so that's about it unless you got
[2:40:30] any kind of any
[2:40:38] umation of fire master practice uh as
[2:40:43] I've gone through it and looked at and
[2:40:45] watching you guys through the town hall
[2:40:50] issues and where it's going to go and
[2:40:52] how it affect my organization because
[2:40:54] the communications was initially
[2:40:55] supposed to go there. Um we got to have
[2:40:58] a good look at the small master plaster
[2:41:00] plan objectives I the fire hall it what
[2:41:05] it's going to be like and you know 10
[2:41:06] years down the road how municipality is
[2:41:08] going to change. So as we look at the
[2:41:10] fire master plan we come together and
[2:41:12] discuss the risk opportunities for the
[2:41:15] future. So which is for 25 30 years here
[2:41:18] down the road. Um I stay pre
[2:41:22] alarm programs the first January
[2:41:26] presence with I got natural gas has to
[2:41:30] have the background tour. So we're
[2:41:32] actively social media marketing right
[2:41:36] now and with the paid on call the next
[2:41:39] item planning um the people that are in
[2:41:42] this one double short that being uh duty
[2:41:47] person we we're pretty lucky right now
[2:41:50] it seems to me we have so many people
[2:41:52] the same people there relatively often
[2:41:55] uh but the problem is it's filled by
[2:41:58] another person sporadically we don't
[2:42:00] have that consistency
[2:42:02] to do these things like but we can do
[2:42:04] things like pre-instant planning and
[2:42:06] they will things that these guys would
[2:42:08] not be able to normally do at the you
[2:42:11] know a Thursday night or the training
[2:42:14] institute
[2:42:20] » in the next three years
[2:42:23] again the fire objectives uh grow uh the
[2:42:27] fire communication partnerships that I
[2:42:28] discussed earlier um back on your
[2:42:31] question fire being in it's currently in
[2:42:35] in the environ so space uh conception
[2:42:40] design what is it going to look like I
[2:42:41] haven't seen anything except I've been
[2:42:43] here to talk about it haven't seen any
[2:42:45] design conception
[2:42:48] fire survey which I don't think we've
[2:42:50] done here for a number of years u
[2:42:53] development's a huge in our organization
[2:42:56] we have eight workforce staff uh you
[2:43:00] know hopefully These guys be around for
[2:43:01] a little bit longer, but eventually it
[2:43:03] go once. We have developed those people
[2:43:06] within our suppression suppression staff
[2:43:10] and even in communications
[2:43:13] and uh officer development succession
[2:43:16] has written by deputy fire trying to get
[2:43:19] that that in there. And then of course
[2:43:21] another great organization we have two
[2:43:24] communication supervisors this year
[2:43:26] communications same thing. Vanessa's not
[2:43:28] there. They separated and uh carry on
[2:43:32] and risk management. This is the regular
[2:43:35] legislative requirement
[2:43:38] addition.
[2:43:40] Any questions?
[2:43:42] >> Open up the floor. This council have any
[2:43:44] » Open up the floor. This council have any
[2:43:44] questions. Fire chief council
[2:43:48] may fire chief. So the two people that
[2:43:50] you have on board at the station at all
[2:43:53] times now, are they the first ones that
[2:43:55] won't call them?
[2:43:59] uh coun for sure. Um right now there's
[2:44:03] two people a duty Monday to Friday 8
[2:44:07] hours a day if those ro if those
[2:44:10] positions get filled not every day to go
[2:44:13] is to that's the other other side of the
[2:44:15] coin we have to have available people
[2:44:17] want to sign up for those slots. So
[2:44:19] that's kind of thing but [clears throat]
[2:44:20] those two people are only allowed to do
[2:44:22] so many things and respond right now to
[2:44:25] a medical seal call and that's it.
[2:44:29] taking in fire firefighting
[2:44:32] operations. What they do do is in one
[2:44:35] individual she's joint interested in
[2:44:38] fire prevention. She fire prevention 20
[2:44:41] to 30 hours a week which is successions
[2:44:44] for her organization when the fire
[2:44:47] prevention officer may except shortly
[2:44:50] he's getting closer to the age of
[2:44:51] retirement. So that's trying to use
[2:44:52] their own people. Then the other other
[2:44:56] thing they do daily chores within the
[2:44:58] [clears throat] fireball which is normal
[2:45:01] operation equipment maintenance which
[2:45:03] they get trucks and equipment gets
[2:45:05] trucked daily regularly which is
[2:45:08] something that never happened before.
[2:45:10] the uh the equipment is in a more ready
[2:45:13] mode if you will versus you know as
[2:45:17] before when you have a person there
[2:45:18] every day
[2:45:20] equipment being tracked which is a
[2:45:22] normal normal fulltime department that's
[2:45:24] what happens aerial gets every day by
[2:45:27] exercise and being extended up operates
[2:45:30] um but issues are identified quickly
[2:45:33] takes care of very efficiently for us so
[2:45:36] that's the benefit we get from that and
[2:45:38] we're hoping you build on that what one
[2:45:41] of the gaps are really not this with
[2:45:44] previous
[2:45:45] coming in trying to understand
[2:45:48] and how everything works and getting you
[2:45:50] know a rush of information all at once
[2:45:53] some of the there's gaps in how these
[2:45:57] I guess you want to call it
[2:46:00] job descriptions or they don't call
[2:46:03] they're really not fully developed
[2:46:06] so there's more of a structure when they
[2:46:08] come This gets accomplished. consistency
[2:46:12] possible and that's what we want by
[2:46:13] adding
[2:46:22] » um thank you chair I did it was similar
[2:46:25] I I just wanted to ask like so the
[2:46:27] full-time that are being funded they're
[2:46:30] doing more of the bell mounts if you
[2:46:33] will calls the calls like that that are
[2:46:36] not fire prep Yeah, but so they're able
[2:46:41] to respond two people can can go and
[2:46:43] perform it was better. Now if it were
[2:46:47] escalation
[2:46:49] um they under [clears throat]
[2:46:52] rules Dr. their job and safety. They can
[2:46:54] only do so much, right? So, they can't
[2:46:57] enter into a building. They can't, you
[2:46:59] know, they're not taking a full bump or
[2:47:02] to an instant response, but they
[2:47:04] [clears throat] can take, you know, take
[2:47:05] a truck with medical bag
[2:47:09] just the other day in the afternoon and
[2:47:13] uh those type of things and then a call
[2:47:15] for assistance. There's another thing I
[2:47:17] guess should add to this what I which
[2:47:19] I've noticed which is um happens
[2:47:21] [clears throat] in a growing community
[2:47:22] request for um fire department certain
[2:47:27] events during the day or at schools or
[2:47:30] at any we have a lot of requests for
[2:47:32] that and one of the questions I've had
[2:47:34] in Ken Chief's vote is how did we ever
[2:47:37] fill these before because there was
[2:47:39] nobody available and he said well we
[2:47:41] kind of piece the puzzle together to
[2:47:43] kind of get make it happening this But I
[2:47:46] can tell that you can tell the community
[2:47:47] is growing through my past experience
[2:47:50] going through this. But the community
[2:47:51] coaching is so much more requests for
[2:47:55] everybody wants fire
[2:47:57] and it's coming. That's part of your
[2:48:00] public services is getting out there and
[2:48:01] representing the community passing on
[2:48:03] the safety message is public education.
[2:48:06] That's that's the first public
[2:48:08] education.
[2:48:10] Do you have any number off the top of
[2:48:12] your head of how many those kind of
[2:48:14] calls that those folks would make like
[2:48:16] for the alarms or the smells or the um
[2:48:21] assistant
[2:48:22] >> or the daytime calls? Yeah,
[2:48:23] » or the daytime calls? Yeah,
[2:48:23] >> we're getting Yeah, actually I did do
[2:48:25] » we're getting Yeah, actually I did do
[2:48:25] have a graph somewhere I printed off
[2:48:28] actually early on in this process.
[2:48:32] >> Yeah, we can break it down actually
[2:48:34] » Yeah, we can break it down actually
[2:48:34] calls you between let's say 9 to 4.
[2:48:37] >> Yeah. and you know what we can do and
[2:48:40] » Yeah. and you know what we can do and
[2:48:40] can't do, right?
[2:48:41] >> Awesome. Thank you.
[2:48:44] » Awesome. Thank you.
[2:48:44] That could be part of the quarterly
[2:48:47] quarterly results as we've seen have the
[2:48:49] calls and maybe it could just be broken
[2:48:51] up further.
[2:48:54] >> Any further questions from council? I
[2:48:56] » Any further questions from council? I
[2:48:56] have one. Um and I know that the
[2:48:59] firefighters were busy in the fall.
[2:49:02] Um, has there ever been a situation
[2:49:06] where we haven't had enough people
[2:49:08] respond
[2:49:11] [clears throat]
[2:49:13] >> question
[2:49:15] » question
[2:49:15] in my experience here?
[2:49:17] No, I do not believe so. It's an element
[2:49:19] of time. How much time does it take for
[2:49:22] those individuals to respond? Which
[2:49:25] reflects what we can do. So time in
[2:49:29] these fire emergencies time makes all
[2:49:31] the difference loss loss of life. You
[2:49:35] can only move interior so many have so
[2:49:38] many things on fire right and then fire
[2:49:41] burns
[2:49:43] fast faster nowadays. So in my
[2:49:47] experience here in nos all the time one
[2:49:50] thing I have noticed with points we've
[2:49:53] had some meetings honestly the guys have
[2:49:54] been extremely busy and I have noticed
[2:49:58] when I look at the exit reports
[2:50:01] the response
[2:50:03] then let's say they've had a busier week
[2:50:05] the response may be you know these guys
[2:50:07] are working other places where they have
[2:50:09] young families that it's elsewhere let's
[2:50:12] say they've gone you know had like
[2:50:15] decent instance three of four days at
[2:50:17] the end of the week, you know, come
[2:50:20] Saturday, think Friday, you know, the
[2:50:23] response may a little bit late a little
[2:50:25] bit because availability guy's been
[2:50:28] waiting for four days, been up all night
[2:50:31] and, you know, is is not able to make.
[2:50:36] So do so um you track [clears throat]
[2:50:38] like response times like say but from
[2:50:41] when the call comes in to the time that
[2:50:43] you arrive to the incident like that
[2:50:45] would be track like similar to EMS but
[2:50:47] EMS has a they have times that they have
[2:50:50] time stamp everything.
[2:50:51] >> Yeah they have they have to give their
[2:50:53] » Yeah they have they have to give their
[2:50:53] original
[2:50:55] um so you time stamp everything
[2:50:59] >> right. Is there a trend that it's seems
[2:51:03] » right. Is there a trend that it's seems
[2:51:03] to be getting longer like or how far
[2:51:05] back do we have this data?
[2:51:08] >> I guess you have to bring it back to
[2:51:11] » I guess you have to bring it back to
[2:51:11] 2005 if
[2:51:14] >> sorry thank you. So, so then my question
[2:51:17] » sorry thank you. So, so then my question
[2:51:17] would be is the return
[2:51:23] » from
[2:51:25] level
[2:51:26] >> based on
[2:51:29] » based on
[2:51:29] having
[2:51:32] >> all thank you. Any further questions?
[2:51:35] » all thank you. Any further questions?
[2:51:35] Thank you very much.
[2:51:39] I think um poling section I know we've
[2:51:42] discussed it um quite a bit already.
[2:51:46] We're facing a gu
[2:51:48] of 11%
[2:51:51] um because of paying plus. Is there
[2:51:55] anything that you wanted to add?
[2:52:07] Well, just you just just to reiterate
[2:52:11] the full point that again we don't know
[2:52:13] what the what the next year may hold. Um
[2:52:17] so it's again it's just one of those
[2:52:18] unknowns. Normally according to the
[2:52:22] ministry's calculations that the
[2:52:24] increase would have been a 30% increase
[2:52:26] would have been about 1.1 million change
[2:52:29] for 26. It was cap 11% or 44,000.
[2:52:36] » Um the timing is a little frustrating.
[2:52:39] So there was um they did call um many of
[2:52:41] us in Toronto as a department and a lot
[2:52:44] of mayors were reiterating reiterating
[2:52:47] the same concern that our budgets
[2:52:49] budgets are prepared and then we're
[2:52:52] still not having the police information
[2:52:55] and it took I think it was a week longer
[2:52:59] was at the end of November we finally
[2:53:01] got it um longer than they had said it
[2:53:04] would take. So, it's always a bit of a
[2:53:07] struggle because we're not quite sure
[2:53:09] where we're going to go and then all of
[2:53:12] a sudden we get the bill. So, um we're
[2:53:14] not always correct. A lot of
[2:53:16] municipalities including ours have said
[2:53:18] like we need something more tangible,
[2:53:21] earlier and more long um more of a
[2:53:24] longer forecast, but the contract is
[2:53:26] expiring summer 31st between the police
[2:53:29] and the province. So, um, we, um,
[2:53:32] hopefully then there'll be like a
[2:53:34] multi-ter agreement, which would kind of
[2:53:36] give us a better view is what we're
[2:53:38] anticipating. But I do, I do want to
[2:53:41] make it clear to the public that if we
[2:53:43] have a missing person or any type of
[2:53:48] special investigation, we have access to
[2:53:51] a lot of things at no charge with the
[2:53:54] OP, whereas private forces will be
[2:53:57] built. And I'm telling you, those tabs
[2:53:59] can run into the millions of dollars
[2:54:02] when you're bringing in doctors, dogs,
[2:54:05] special search teams. Um, the no borders
[2:54:09] is definitely a benefit to the
[2:54:13] just want to make that very clear.
[2:54:16] Are there any questions on the placing
[2:54:18] budget? Yes, deputy mayor.
[2:54:20] >> Yeah, just a quick question to you. Uh,
[2:54:22] » Yeah, just a quick question to you. Uh,
[2:54:22] you mentioned multi-year. You're talking
[2:54:24] fiveyear. It it [clears throat] depends.
[2:54:27] We all we have no control. So what
[2:54:29] what's happening now is that the um
[2:54:32] contracts expiring the end of December,
[2:54:36] December 31st between the police and the
[2:54:38] province. So it depends on what type of
[2:54:42] multi-year deal they work out. Let's say
[2:54:44] they work out. I'm just throwing out
[2:54:46] this as an example, a two-year deal or a
[2:54:49] three-year deal. That should help us um
[2:54:52] you know give us some indication of what
[2:54:54] our increases are going to be moving
[2:54:55] forward.
[2:54:56] >> So in fact it's not between Tulsa.
[2:54:59] » So in fact it's not between Tulsa.
[2:54:59] >> It's between the province.
[2:55:01] » It's between the province.
[2:55:01] >> That answers my question.
[2:55:02] » That answers my question.
[2:55:02] >> Okay. Perfect. Any further questions
[2:55:05] » Okay. Perfect. Any further questions
[2:55:05] seeing then um CEUS [snorts] about how
[2:55:08] long is your presentation?
[2:55:11] >> 15. Yeah. Yeah. Tell me about that.
[2:55:13] » 15. Yeah. Yeah. Tell me about that.
[2:55:13] >> Okay. That'll be perfect because after
[2:55:14] » Okay. That'll be perfect because after
[2:55:14] CIS we will stop for lunch because the
[2:55:16] BIA is going to be presenting at 1:00
[2:55:20] where um council
[2:55:32] » sorry just is there a reason why that
[2:55:35] mouse maybe there's a mouse or
[2:55:36] something.
[2:55:39] Yeah. Can you get res?
[2:55:42] >> No, I can't give it.
[2:55:42] » No, I can't give it.
[2:55:42] >> Okay, you can move it up. Yeah, thank
[2:55:45] » Okay, you can move it up. Yeah, thank
[2:55:45] you.
[2:55:48] >> Well, thank you, mayor, members of
[2:55:49] » Well, thank you, mayor, members of
[2:55:49] council, and my colleagues. Uh, so
[2:55:52] giving you a bit of an overview of the
[2:55:54] economic development and marketing
[2:55:56] needed to talk.
[2:55:59] I said kiss the microphone earlier.
[2:56:01] Um, just again want to give you a bit of
[2:56:03] an overview of the economic development
[2:56:05] marketing uh business plan. Uh so uh
[2:56:09] next slide I put the slide here. There
[2:56:11] we go. Uh so you'll see just to note off
[2:56:13] the top I guess I'll go back a slide. Um
[2:56:16] you'll see a much a little bit more
[2:56:18] paired back business plan this year. So
[2:56:19] a number of things have been removed. Uh
[2:56:21] so for example the SNA membership is
[2:56:23] removed so we won't participate in that
[2:56:25] organization. The budget is approved as
[2:56:26] is. Um but there's also been some
[2:56:29] streamlining the business plan as well
[2:56:31] to note things that aren't that we still
[2:56:32] continue to fund but aren't really uh
[2:56:34] shame. So for example, the chamber of
[2:56:36] business awards gala which is you know
[2:56:39] does cost about 10 grand to participate
[2:56:42] with that that's still in the budget but
[2:56:43] just down there because we do that and
[2:56:46] raise a grant uh to the chandel
[2:56:49] in terms of the community improvement
[2:56:50] plan. Uh again many items you'll be
[2:56:52] familiar with. Uh so the community
[2:56:54] improvement plan uh we're funding we
[2:56:56] have funding about 30,000 this year. Um
[2:56:58] the next project of course we've talked
[2:57:00] about a little bit already is the
[2:57:01] affordable uh attainable housing project
[2:57:03] at 31 Earl. Uh this project is
[2:57:06] anticipated to be a revenue generation
[2:57:07] project uh from both the uh sale of the
[2:57:10] surplus land but also the building's
[2:57:12] goal was council that was delivered. Uh
[2:57:14] town hall support will be revenue
[2:57:16] generation. We're already well on our
[2:57:17] way there but again uh the goals
[2:57:19] identified by council and previous
[2:57:21] budget was size 5 million. Uh so that's
[2:57:24] what we can work. Oh, you're not
[2:57:26] >> I'm not moving. I'm talking but not
[2:57:27] » I'm not moving. I'm talking but not
[2:57:27] moving. Yeah. Okay.
[2:57:30] >> Need a little bit more coffee. Go ahead.
[2:57:31] » Need a little bit more coffee. Go ahead.
[2:57:32] >> Yeah. Yeah. Need a little bit more
[2:57:33] » Yeah. Yeah. Need a little bit more
[2:57:33] coffee. Thanks, Carlos.
[2:57:37] » Uh, so I was looking at my screen here.
[2:57:38] That's why because I can't read that.
[2:57:40] So, it was moving on my screen but not
[2:57:41] up there. Um, so then the next part here
[2:57:44] moving to the next slide. Some of these
[2:57:46] items here. So, the asset management
[2:57:47] work again management is a priority
[2:57:50] across the departments. Uh so this is
[2:57:52] looking at the ident item identified by
[2:57:55] council for disposal of adjacent of
[2:57:57] lands that we may not need. So basically
[2:57:59] there's lands adjacent to roadways small
[2:58:01] pieces. We already use some of this.
[2:58:03] This is adding to that work as well. Uh
[2:58:06] we're looking at doing a little bit more
[2:58:07] video production as we do from year to
[2:58:08] year and supporting uh manufacturers in
[2:58:11] our community with uh well I guess
[2:58:13] diversification but also manufacturing
[2:58:17] action high-tech manufacturing action.
[2:58:22] Uh we talked director Carlos Reyes has
[2:58:25] to talk about airport promotion. So
[2:58:26] we've noted that as well. And we've also
[2:58:28] noted a couple projects here relating to
[2:58:30] land assets at the airport. So one is
[2:58:32] the surplus lands to generate revenue
[2:58:35] and the other item is the wood lot issue
[2:58:37] which again again as talked about we
[2:58:39] continue to work on that. There are some
[2:58:41] challenges there for sure as noted
[2:58:42] earlier but uh still an active project
[2:58:45] by far working with operations and
[2:58:48] development.
[2:58:50] Uh project basing is again these are
[2:58:52] carry forward projects. So project
[2:58:54] basing we look to we're looking to go
[2:58:56] out with the public consultation on that
[2:58:58] in the very near future and also with
[2:59:00] the public uh sorry the film policy
[2:59:03] implementation as well. Uh the next step
[2:59:05] working with our manager of innovation
[2:59:07] strategic initiatives is to consult on
[2:59:10] that as well and bring that back to
[2:59:11] council for resolution.
[2:59:17] Uh again some prior capback projects.
[2:59:19] The biggest project that we have of
[2:59:21] course is phase two the van own
[2:59:22] innovation park. So a number of these
[2:59:24] projects relate to that. Uh the progress
[2:59:26] drive extension was actually in phase
[2:59:28] one. That project as you know is uh is
[2:59:31] actually completed. What we're waiting
[2:59:33] for is the revenue portion of that
[2:59:34] project to come in. Once that comes in
[2:59:36] we close that project off this business
[2:59:38] plan and we're currently negotiating on
[2:59:40] that right now. Uh the road remote
[2:59:42] construction project is uh previously
[2:59:44] funded through a combination of reserves
[2:59:47] operations and also local county. That
[2:59:50] project is moving mode ahead with
[2:59:52] operation and development to completing
[2:59:54] that in 2026.
[2:59:58] Uh next we have uh the project poly iso.
[3:00:01] So this relates to road industrial area
[3:00:04] and there's $75,000 that have been
[3:00:06] included in the budget relating to
[3:00:07] easement we have to acquire off of
[3:00:09] street. And then we're also looking to
[3:00:11] bring forward as directed by council
[3:00:13] some funding on the environmental
[3:00:14] assessment for that industrial road. So
[3:00:16] this is not $200,000 in repair is not in
[3:00:20] the uh budget right now brought back as
[3:00:22] the finance have been identified and of
[3:00:25] course the most important part of
[3:00:27] selling is perhaps marketing.
[3:00:30] Cornbart marketing is selling integrity
[3:00:32] group. In this case here, we have some
[3:00:34] funds to market phase 2 industrial park
[3:00:37] and to sell those industrial links.
[3:00:42] Uh for discoverenberg council may recall
[3:00:44] a number of years ago, actually over a
[3:00:46] decade ago, we started a cooperative
[3:00:48] marketing campaign with home builders to
[3:00:50] market Tosenberg for growth. Um that
[3:00:53] obviously had some success. I think was
[3:00:55] quite successful and of course it was
[3:00:57] successful because we had good builders
[3:00:59] I would say um as well and maybe hard
[3:01:01] does. So looking at it again we've had
[3:01:03] some slowdown in housing as well as
[3:01:05] council's aware looking at maybe uh what
[3:01:07] we may need to do to resurrect that if
[3:01:08] it's needed. We're going to talk to our
[3:01:09] builder committee HS staff investigation
[3:01:12] time at this point. Uh but wanted to
[3:01:14] know if that is in it. And uh next of
[3:01:16] course we have as mentioned earlier an
[3:01:18] affiliate membership um sport um which
[3:01:20] would be at at our $5,000.
[3:01:27] » Yeah. So I guess um the risk really
[3:01:29] relate to revenue generation. Um in real
[3:01:31] estate there's you know the three famous
[3:01:33] words are location, location, location.
[3:01:35] For Ronaldo the three favorite words are
[3:01:37] show me the money. And so for me the
[3:01:40] three favorite words are sell, sell,
[3:01:41] sell. Um so really the risk related to
[3:01:44] my business plan do relate to selling
[3:01:46] assets and those whether they're
[3:01:48] industrial land which of course is the
[3:01:50] primary focus or related to project
[3:01:52] swing as a secondary focus and then of
[3:01:54] course those odds and s you want to
[3:01:56] involve that those bits of lands they
[3:01:58] can generate no amounts of revenue but
[3:02:00] are still important our overall revenue
[3:02:02] generation goals. So really when we look
[3:02:04] at this uh there's the land sales
[3:02:07] there's the investment and the council
[3:02:09] supported in uh developing those lands
[3:02:11] and bring those lands to market whether
[3:02:13] it's planning approvals uh for Earl
[3:02:15] Street or whether it's uh the design for
[3:02:17] van innovation part right now we're in
[3:02:20] spending part of that project those
[3:02:23] projects we're spending in making those
[3:02:25] investments necessary in those events to
[3:02:27] market and as we do that of course what
[3:02:29] that will do is uh those costs will be
[3:02:31] offset by landing sales as we move
[3:02:33] forward
[3:02:34] future [clears throat]
[3:02:36] certainly uh we know that as well I mean
[3:02:38] the economy I think most most economists
[3:02:40] will say that the economy has been
[3:02:41] relatively robust and not withstanding
[3:02:43] these hits that we're getting with
[3:02:44] respect to all this tariff uh
[3:02:46] uncertainty and economic uncertainty and
[3:02:48] not withstanding all of that that the
[3:02:50] economy actually is relatively strong
[3:02:52] but certainly a risk downside risk to
[3:02:54] the business plan is that if there is a
[3:02:56] real slowdown in investment then we're
[3:02:58] going to see this slowdown in in in
[3:03:01] potentially land sales and that revenue
[3:03:04] as well. So I certainly think it's a
[3:03:05] risk when you look at the economy. The
[3:03:06] first half of last year was a really
[3:03:08] possibility. Many people will speak to
[3:03:10] that. In the latter half the year,
[3:03:12] people got used to the uncertainty. We
[3:03:14] saw some of that cementing come back. So
[3:03:16] um the hope is that that uncertainty is
[3:03:18] kind of dealt with and as we head
[3:03:20] forward that that investment will
[3:03:22] continue to grow. And of course as noted
[3:03:24] by the mayor at the beginning of this
[3:03:26] speech is that you know industrial wise
[3:03:28] there has been actually a lot of
[3:03:29] investment uh not just in Tenberg but
[3:03:32] across southwest Ontario the industrial
[3:03:33] sector is probably the strongest sector
[3:03:36] over the last number of months as well.
[3:03:41] » Yeah. So again, I think that as I noted
[3:03:44] already, this business plan talks about
[3:03:46] investing in mannation park and
[3:03:48] financial recreation facilities and for
[3:03:50] the businesses to our community
[3:03:52] improvement plan to support our growth
[3:03:53] and diversification [clears throat] of
[3:03:56] the economy. Uh we want to do some
[3:03:57] promotion whether it's uh video
[3:04:00] production, chamber boards, newsletters
[3:04:02] or just on the street and talking
[3:04:03] investors and trying to make invest
[3:04:05] here. That's really what this
[3:04:06] opportunity is. um looking at maintain
[3:04:10] our partnerships of course and generate
[3:04:12] I think the bottom line is uh generate
[3:04:14] significant revenues uh toward those
[3:04:16] capital projects that already mentioned
[3:04:18] yeah just from a three-year
[3:04:21] three-year plan uh really as mentioned
[3:04:24] uh nothing new here innovation market is
[3:04:27] the biggest surp
[3:04:34] this this graph here or sorry this
[3:04:35] budget summary really plan summary
[3:04:38] speaks do some of the in and out. So one
[3:04:40] is significant out is that uh with the
[3:04:42] decline projected decline in the
[3:04:43] economic development reserve right now
[3:04:45] uh we reached to fund a fair bit of our
[3:04:48] debenture cost from that reserve we're
[3:04:50] not able to do that in this budget. So
[3:04:51] we've seen increase in that and then
[3:04:53] similarly there's that $75,000 I
[3:04:56] mentioned with the acquisition of both
[3:04:58] revenue and expenditure items. So
[3:05:00] there's some in and out
[3:05:03] bottom line that you see there as well.
[3:05:07] >> I think mayor um I think we can get into
[3:05:09] » I think mayor um I think we can get into
[3:05:09] much more detail of course but I think
[3:05:11] at that point I will certainly
[3:05:12] [clears throat]
[3:05:15] open questions.
[3:05:21] um to the chair to the development
[3:05:24] commissioner. Um I just wanted a comment
[3:05:27] maybe um that in the budget it was it
[3:05:30] says turtle festival seekers would
[3:05:33] prefer to have this in the budget over
[3:05:35] the 9k council.
[3:05:38] Can you explain to the mayor? Um the uh
[3:05:42] I believe there's $9,000 in the council
[3:05:44] grant budget. Can someone confirm that?
[3:05:47] >> 45
[3:05:49] » 45
[3:05:49] $4,500. So, at that point when this line
[3:05:51] was written, there was nine grand out of
[3:05:53] that capital budget. It's now been
[3:05:55] reduced to it sounds like half of that.
[3:05:57] Um, in my budget, I had a $2,500
[3:05:59] allocation to sponsor um an event for
[3:06:02] the internal request. Um, and that's
[3:06:04] been in the loop. That was just
[3:06:06] indicating that I was hoping to have
[3:06:07] that and it's not
[3:06:10] >> And could you explain what that like
[3:06:12] » And could you explain what that like
[3:06:12] separate like from the grant money what
[3:06:15] that money is used for? Yeah, it was it
[3:06:17] was part of our through the mayor again.
[3:06:19] It was part of our discoverenber
[3:06:20] promotion. So when we were we did a lot
[3:06:22] more of that of course when we
[3:06:23] discovered tenber which was that
[3:06:24] partnership with the I mentioned that we
[3:06:26] had previously we used to sponsor a
[3:06:28] number of events that we were trying to
[3:06:30] um build awareness of the home builders
[3:06:32] in town and buying opportunities. So
[3:06:34] when we sponsored trophus and that
[3:06:36] aluminum sorry that was out of that
[3:06:38] budget as well and so the only thing we
[3:06:40] carried forward from really that
[3:06:41] discover initiative was the trophus
[3:06:43] sponsorship and so in this case it's uh
[3:06:45] yeah it's it's we have we don't have
[3:06:47] that initiative either but it was a nice
[3:06:49] thing that we did to kind of raise
[3:06:50] awareness on our website discover.ca and
[3:06:54] also trust
[3:06:59] mad mayor. Thank you for the question.
[3:07:09] So I think what's important here too is
[3:07:11] very discussion around
[3:07:15] you just also comment
[3:07:18] status where there are turtles
[3:07:21] where positive zones now.
[3:07:27] » Yes.
[3:07:29] Mor, we uh um based on the change in the
[3:07:33] grant policy last year, two of us was
[3:07:36] provided $9,000 grant. As part of that
[3:07:39] decided to read which during provide a a
[3:07:43] report back to the municipality
[3:07:46] their financials and that report uh
[3:07:49] while it wasn't 100% uh finalized in
[3:07:52] terms of there was some forecasted
[3:07:55] amounts uh they indicated that they
[3:07:57] forecasted $10,000 surplus in the
[3:08:00] overall financials to so that led part
[3:08:05] to the discussions around the level of
[3:08:07] council support and we felt the board
[3:08:09] was filter
[3:08:16] for
[3:08:17] >> that makes sense. That was the biggest
[3:08:20] » that makes sense. That was the biggest
[3:08:20] Yeah. Thank you.
[3:08:25] » Are there questions?
[3:08:32] » Thank you very much, Sus.
[3:08:35] So, um, we will break her lunch until
[3:08:39] 100 p.m.
[3:08:42] because, uh, the next kindergarten is
[3:08:44] big. So, I don't
[3:08:47] that fast. So, we will break for lunch.
[3:08:49] And at 1:00 p.m., council seemed
[3:08:52] shared. Um, because the B presentation
[3:08:55] is happening at 1. So, he's just going
[3:08:57] to go a little bit out of order and then
[3:09:00] we'll come back in and finish the other.
[3:09:07] I have to remember.
[3:12:12] 102. Welcome back everyone.
[3:12:16] >> It's going to be resumeuming the taking
[3:12:19] » It's going to be resumeuming the taking
[3:12:19] the chair for the uh the BIA
[3:12:22] presentation. The mayor, deputy mayor
[3:12:25] Mozart the conflict of interest. So, uh,
[3:12:29] we've got a BIA presentation from, uh,
[3:12:31] executive director Mark from BIA who
[3:12:34] will lead us through the law. Thank you.
[3:12:38] >> Well, thank you very much, uh, Mr.
[3:12:40] » Well, thank you very much, uh, Mr.
[3:12:40] Acting Mayor. Is that your moment?
[3:12:43] >> Chair
[3:12:44] » Chair
[3:12:44] negative. Thank you.
[3:12:46] >> Well, thank you very much everybody and,
[3:12:48] » Well, thank you very much everybody and,
[3:12:48] uh, thank you for having us here today.
[3:12:49] Uh, welcome to, uh, thank you to the
[3:12:52] senior leadership team. Uh we have a
[3:12:54] number of members from uh the BIA that
[3:12:57] are with us today. We have board member
[3:12:58] Mike Bossy. We have uh one of our
[3:13:00] special projects guys Mefield and our
[3:13:03] wonderful marketing domestic partner. So
[3:13:06] we follow a process every year uh very
[3:13:09] similar to council under the municipal
[3:13:10] act and we worked on the budget
[3:13:13] presented it after getting advice from
[3:13:15] Ronaldo and the changes that were
[3:13:17] necessary because of the strong mayor
[3:13:19] powers we advanced our decision-m
[3:13:22] process through the BIA the board
[3:13:24] doubled the budget at special meetings
[3:13:26] in August and September of 2025
[3:13:29] that budget was then approved at the
[3:13:31] board level we then had a presentation
[3:13:34] with an engagement with the members of
[3:13:36] the uh BIA at the annual general meeting
[3:13:38] on October 29th. That brings us here to
[3:13:41] today where we are presenting the point
[3:13:43] of council
[3:13:45] and we're not over here.
[3:13:48] So the one good thing that everybody in
[3:13:50] this room should feel about
[3:13:51] [clears throat] is that with the
[3:13:52] downtown is that we're healing building
[3:13:55] on a very successful number of years. We
[3:13:58] have a strong foundation. There are a
[3:14:00] number of things that have happened the
[3:14:01] last few years, some of them in the last
[3:14:03] couple years, the last few months where
[3:14:06] we are among, you know, a top performer
[3:14:09] in many categories across one of them's
[3:14:12] population as the everybody in the room
[3:14:14] knows. We're the fourth strongest
[3:14:16] downtown in Canada with our similar
[3:14:18] pureized municipalities. I'll talk about
[3:14:20] that a little bit later. We are in the
[3:14:22] top 10 best places to live in Canada and
[3:14:24] that's not the first time that we've
[3:14:27] been blessed with that type of honor and
[3:14:29] we are recognized by our EIU peers. They
[3:14:32] always look like toler
[3:14:34] as some of the things that we have done.
[3:14:36] We've won awards for these at the
[3:14:38] provincial level. So that's something
[3:14:39] that everybody in this room is the BIA
[3:14:42] should feel bit about.
[3:14:44] I did mention we are a leader in all of
[3:14:46] Canada. Our downtown between population
[3:14:50] of 15 and 25,000 after calling wood and
[3:14:53] Colberg and Swami
[3:14:56] we are among the tops in the entire
[3:14:58] country in terms of what our downtown is
[3:15:00] and how it uh behaves and how it acts.
[3:15:02] We have a very well planned central
[3:15:04] business district. Uh, one thing that I
[3:15:07] learned when I was in this room for 11
[3:15:09] years as deputy mayor and council is the
[3:15:11] importance of planning and I think this
[3:15:14] municipality has done an outstanding job
[3:15:16] over many decades planning for our
[3:15:19] success. Uh, councelor Parsons often
[3:15:21] reminds me even before there was a BIA,
[3:15:24] they had the Tulsa Dispense Association
[3:15:27] which was the precursor which was an
[3:15:28] informal body back then but it 1960s
[3:15:32] until the BIA came along in the 1970s.
[3:15:36] The other thing out of all of our pure
[3:15:38] communities in our population group, we
[3:15:40] have the lowest vacancy rate. We
[3:15:42] continue to see investment,
[3:15:44] reinvestment, and development in the
[3:15:45] central core. All you have to do is walk
[3:15:48] through the town center mall to see the
[3:15:50] the thousands of dollars that have been
[3:15:52] invested in close shopping mall, which
[3:15:55] is quite striking nowadays. You continue
[3:15:57] to have a high level of aesthetic in our
[3:15:59] public realm. high concentration of body
[3:16:02] style stores in our central district
[3:16:04] that really doesn't exist anywhere else
[3:16:05] in the country by and large and we'll
[3:16:08] talk a lot today about our community
[3:16:10] events, our activations and things that
[3:16:12] we do all year long. It is important for
[3:16:16] a minute to talk about the performance
[3:16:17] of the Tilsenberg Town Center because
[3:16:20] they are the largest BIA member. It's a
[3:16:22] 281,000 square foot enclosed shopping
[3:16:25] facility and it is at the top of the
[3:16:28] class from coast to coast to coast. Uh
[3:16:30] in 2024 and in 2025, I just got the
[3:16:34] numbers from Salt Hill Capital this
[3:16:36] week, there was 2 million people that
[3:16:39] went through the mall in 2024 and 2025.
[3:16:43] If you compare that to example Kitchener
[3:16:45] Park Mall, which I'm sure some of you
[3:16:47] been to, it's obviously a much larger
[3:16:49] regional facility. It had 6 million
[3:16:52] visits. However, they have 31% of their
[3:16:56] gross leasable area is vacant. White Oak
[3:16:59] Mall Small, very similar large regional
[3:17:01] center. It has 12 vacancies or 26.1
[3:17:05] retail space is vacant. And then close
[3:17:08] by, Sinco Town Center, much more
[3:17:11] comparable in size to Tulsum Town
[3:17:12] Center, but they even have 12 vacancies
[3:17:15] or 22,000 square ft. So what's really
[3:17:18] important here is enclosed shopping
[3:17:20] malls have really struggled since co and
[3:17:23] particularly with the influences of
[3:17:25] Amazon. So this truly is one of the
[3:17:27] reasons why the downtown performs at the
[3:17:29] level it does because of the success of
[3:17:32] that. The next slide here we are a
[3:17:35] leader in downtown economic development.
[3:17:37] We work not only handinand with
[3:17:39] development commissioner BA we work hand
[3:17:41] in hand with all of our downtown
[3:17:42] community partners. We uh went to county
[3:17:45] council last year as a delegation to
[3:17:47] support station development. We lead the
[3:17:50] effort for downtown business incubation
[3:17:52] through our business incubation center.
[3:17:54] We'll talk about that. We have a
[3:17:56] seamless relationship with all of our
[3:17:57] downtown partners and we do events from
[3:18:00] right through January through to
[3:18:02] December of every year. We are a
[3:18:05] foundational community partner. We
[3:18:06] participate in so many things to do in
[3:18:08] the town from my my attendance at the
[3:18:10] act meetings, station arts. They're all
[3:18:13] here. We sponsor the airport courtesy
[3:18:15] vehicle to get pilots and their
[3:18:17] passengers from the airport to downtown.
[3:18:19] Job fairs, the entrepreneur pop-up
[3:18:21] events, of course, Turtle Fest, all the
[3:18:24] events we do in the mall. That's why
[3:18:26] their numbers are where they are. Our
[3:18:28] BIA affiliate program, Chamber of
[3:18:30] Commer, and the Optimist grade. When I
[3:18:34] first uh took the leadership role with
[3:18:36] BIA back in December of 2018, we
[3:18:38] articulated five strategies that were
[3:18:42] going to take us forward to ensure that
[3:18:43] we had growth resilience in terms of our
[3:18:46] business community and our long-term
[3:18:48] success. The first strategy which you
[3:18:51] can see every day is that we make the
[3:18:52] area clean and safe. That's one of the
[3:18:54] most important parameters and our most
[3:18:56] important effort every day. Our second
[3:18:59] strategy is to beautify the public
[3:19:01] spaces. That is ongoing and critical to
[3:19:04] economic development. One of the things
[3:19:06] I hear from real estate community day in
[3:19:08] and day out is why people chose
[3:19:10] Tilosenberg is because they drove
[3:19:11] through downtown. They saw the quality
[3:19:13] of condition what things looked like.
[3:19:16] Key strategy four facilitating
[3:19:19] redevelopment in the long term
[3:19:21] addressing the gaps that exist in the uh
[3:19:23] marketplace and also working on things
[3:19:26] like the bridge street reimagination.
[3:19:28] And lastly, a critical piece is we have
[3:19:31] to find a way to connect till the
[3:19:33] outside world because transit is going
[3:19:35] to be one of our key challenges to the
[3:19:38] future
[3:19:39] with our finances for 2025. Our revenues
[3:19:42] are going to be slightly higher than our
[3:19:44] forecast. We've had careful, cautious
[3:19:46] spending all year long. We've continued
[3:19:48] to make investments in our public realm
[3:19:50] assets, including new trees,
[3:19:52] landscaping, and additional LED lights.
[3:19:55] We continue to find focus on our revenue
[3:19:58] generation outside of the levy. We have
[3:20:00] a fantastic team. I'll talk a little bit
[3:20:02] more about their the ambassadors and how
[3:20:05] how dedicated they are to keeping things
[3:20:07] clean and organized. We had a very
[3:20:09] profitable Turofest festival this year
[3:20:11] with the payment to the BIA. We had
[3:20:14] success in all of our grant applications
[3:20:16] last year which is phenomenal. We're
[3:20:18] going to end the year model surplus and
[3:20:21] working with uh Whitney Dean from large
[3:20:23] to make sure that we're full in
[3:20:25] compliance with all of our audit
[3:20:27] guidelines.
[3:20:29] For 2026 we have an 8.8% 8% increase in
[3:20:33] the levy which we use the revenue
[3:20:35] calculator that is provided by uh the
[3:20:37] revenue manager here present today and
[3:20:40] that translates to a 7.77%
[3:20:43] increase to the median BIA commercial
[3:20:45] property. We're going to continue to
[3:20:47] execute our strategies. We are
[3:20:49] restructuring the facade improvement
[3:20:51] program to make sure that it is
[3:20:53] sustainable for the long term and also
[3:20:55] dealing with the accountability program
[3:20:57] itself.
[3:20:59] uh the town capital contribution which
[3:21:00] is our request the same for the last
[3:21:02] three years. There's no increase. We
[3:21:05] have a the board has supported a
[3:21:06] complete debt reduction strategy. We're
[3:21:09] paying off another $18,000 of debt in
[3:21:11] 2026. We're going to be making a
[3:21:14] significant contribution to reserves. Uh
[3:21:16] investing in our IT and assets which is
[3:21:19] critical to us becoming more efficient.
[3:21:21] We do have a prioritized capital
[3:21:23] expenditure plan through the board and
[3:21:25] we want to continue to operate and grow
[3:21:28] our business incubation center. These
[3:21:31] are I apologize this is very small but
[3:21:34] this is something that we very closely
[3:21:36] his team and Ted Bian we work and this
[3:21:39] is how we figure out what the impact to
[3:21:41] the taxation is. It's really important
[3:21:43] to remember that BIA through sorry the
[3:21:46] town center mall through the uh bylaw
[3:21:49] they are enoring 50% of the levy 43% for
[3:21:55] the actual physical 7% for community
[3:21:58] retire
[3:22:00] terms of our we did a complete update
[3:22:03] forecast for our finances uh retire
[3:22:07] they're 8.8% 8% increase. If you look
[3:22:10] down on the bottom page, there is a a
[3:22:13] transfer to reserves of $24,500.
[3:22:16] That's going to set us up for success
[3:22:18] going into the future. The other major
[3:22:20] factor is we did listen carefully to the
[3:22:22] feedback from some of the council
[3:22:23] members where they felt that it was
[3:22:26] appropriate for the BIA to allocate
[3:22:28] money for legal fees going forward. So
[3:22:30] there's an $8,750
[3:22:33] allocation which ones almost 4% uh of
[3:22:36] the increase. And in terms of the
[3:22:39] expenses, I want to go over a couple of
[3:22:41] the assumptions we made. Uh we follow a
[3:22:44] lot of the guidance that the town uh
[3:22:46] does with his own internal budgeting.
[3:22:48] For example, the finance team I think
[3:22:50] was a 2% wage increase is what was
[3:22:53] forecast in the budget and we took that
[3:22:55] and that's what we have included in
[3:22:57] terms of the BIA and you will see uh
[3:23:00] council directed the BIA uh through a
[3:23:02] resolution to repay the uh remaining FIP
[3:23:06] deficit which you'll see in years 2026
[3:23:09] to 2029 and then the PI will uh uh
[3:23:13] reimplement a uh contribution to that uh
[3:23:16] in their 2028
[3:23:19] and you'll see that we'll have a
[3:23:20] balanced budget in the next 5 years 2026
[3:23:24] and along with that is a contribution to
[3:23:26] reserves which will help with our
[3:23:28] financial sustainability to contribute.
[3:23:31] We continue to work with all levels of
[3:23:34] government. We have an excellent working
[3:23:35] relation relationship with everybody on
[3:23:38] the town team. We also do that at the
[3:23:40] provincial level, federal level. We have
[3:23:42] a great relationship with our member of
[3:23:44] parliament Mr. Connor and our Mr.
[3:23:47] Hardman who was our MPPP as well as our
[3:23:50] memberships in the various organizations
[3:23:52] you see listed there. We're going to
[3:23:54] continue to build on our proven
[3:23:55] strategies. We number one, we want to
[3:23:58] make sure that our oversight and our
[3:23:59] audit to ensure excellence and financial
[3:24:02] results is always there. We're a strong
[3:24:04] community partner. I talked a lot about
[3:24:05] that. Make sure we're communicating
[3:24:07] effectively with our members. We're
[3:24:10] finding our non-levy revenue
[3:24:11] opportunity. Continuing [clears throat]
[3:24:13] to invest in our downtown. That's what
[3:24:15] it physically looks like which is
[3:24:17] supporting strategy number one and
[3:24:19] ongoing improvement in all aspects of
[3:24:22] how do business
[3:24:24] uh the leader of our marketing
[3:24:26] department is here. She continues to do
[3:24:28] an excellent job. We have excellence in
[3:24:31] all our marketing initiatives that
[3:24:33] includes branding and digital
[3:24:34] strategies. Everybody here knows we're a
[3:24:36] foundational partner of Turofest.
[3:24:38] Turofest was fantastic last year and
[3:24:41] it's going to be even better for 2026.
[3:24:43] We had a f really good initiative this
[3:24:45] year. We had a late night Thursday's
[3:24:47] promotion and there was one that was
[3:24:50] themed after the Gilmore Girls uh
[3:24:52] television program and it was so busy
[3:24:54] that night that was actually rivaled the
[3:24:56] amount of business that people had
[3:24:58] during Turo Fest. So there's an example
[3:25:00] of the quality of the phase uh that
[3:25:03] happened with that. Uh we have strategic
[3:25:05] partnerships. I actually spoke with Alan
[3:25:08] Duncan today who is the general manager
[3:25:10] for two stations. The SEO now is through
[3:25:13] my broadcasting corporation. We bought
[3:25:15] the assets from Rogers Media and we're
[3:25:17] meeting next week to discuss long-term
[3:25:19] partnership as well as sponsorship
[3:25:23] uh creativity and management with Tilson
[3:25:25] Town Center. We manage their social
[3:25:27] media accounts and is starting to manage
[3:25:29] their Instagram page with Town Centry
[3:25:31] Mall in February. And of course, sorry
[3:25:34] I'm not advancing auto didn't tell me
[3:25:36] that.
[3:25:37] Sorry. Sorry. And we do a lot of things
[3:25:40] throughout the year. Our pub shammy
[3:25:41] we're planning now Easter turtlefest
[3:25:43] Canada Day Halloween and pending
[3:25:47] resources we want to start doing an
[3:25:48] annual Christmas time those are very
[3:25:50] popular so that's too speaking of turtle
[3:25:55] fest want to spend a little bit of time
[3:25:56] on this I did want to show you a couple
[3:25:59] of things
[3:26:01] we were fortunate this year to receive
[3:26:03] money from the province of Ontario
[3:26:05] through the I don't know how many of you
[3:26:07] got to be there but this is the quality
[3:26:09] of the effort we had on the
[3:26:11] to acknowledge our sponsors. So you'll
[3:26:13] see of course who's at the very top is
[3:26:16] our friend the town of Tulsenberg. Uh
[3:26:18] traditionally the town was always the
[3:26:20] largest contributor to Turbo Trust
[3:26:22] financial perspective and we didn't know
[3:26:24] we were going to get the $20,000 from
[3:26:26] Experience Ontario. sort of happy. Okay.
[3:26:29] So, but anyway, the provincial logo is
[3:26:32] there is on the bottom and we had to put
[3:26:33] that on there obviously their $20,000
[3:26:37] contribution and then these are the
[3:26:40] other uh major sponsors that we had and
[3:26:42] Turtlefest would not take place. We
[3:26:45] didn't have sponsors associated there.
[3:26:50] Uh Turtlefest is the largest event in
[3:26:52] town every year. About 40,000 people
[3:26:54] attended this year. The only Turtlefest
[3:26:57] I could find anywhere that's bigger than
[3:26:59] Tilsburg first Turtlefest is in Miami,
[3:27:00] Florida. So, we're the largest turtle
[3:27:02] themed event in Canada. Vanessa and
[3:27:05] Naomi from our marketing team, they did
[3:27:06] a fantastic job with the new logo, the
[3:27:09] branding. We received the grant. We
[3:27:11] applied for the 20,000, which is the
[3:27:12] maximum allowable. Uh we continue to
[3:27:15] staff and support Turtlefest all year
[3:27:17] round. And the other major thing, I
[3:27:19] didn't point this out, but for the first
[3:27:21] time, we actually had a national
[3:27:23] sponsor. And I think that had a lot to
[3:27:25] do with the fact that the town of banks
[3:27:26] so TD quite honestly but TD Bank
[3:27:29] Financial Group was the first national
[3:27:31] sponsor of Turo Fest. So I think that's
[3:27:34] a heck from the
[3:27:36] and I just had a couple pictures here.
[3:27:39] Those of you who were at the event, the
[3:27:41] concert was well attended and for the
[3:27:44] first time in the reptilia exhibit we
[3:27:45] had as a 50 foot 53t trailer filled with
[3:27:48] boa constrictor and turtles and a bunch
[3:27:51] of other crazy things but it was well
[3:27:53] attended.
[3:27:55] Our aqua co-work face another knocked
[3:27:59] out of the park year 33% increase in
[3:28:01] revenue. We have a couple of new
[3:28:03] licenses businesses in there and it's
[3:28:07] just been an overall success and that
[3:28:09] helps to offset a lot of our costs.
[3:28:13] Want to talk about our human resource uh
[3:28:15] plan and our summary here. First of all,
[3:28:18] um we have an amazing team of people. We
[3:28:21] need to refine our policies and
[3:28:22] procedures. We need to update our job
[3:28:24] descriptions. Um, board member Bossi is
[3:28:27] here working diligently with us through
[3:28:29] the HR committee to work on pay scales
[3:28:31] for our physicians. We want to implement
[3:28:33] proper development plans for all of our
[3:28:35] keen high potential people and our
[3:28:37] full-time employees reviewing our
[3:28:39] benefits plan. We have manual life
[3:28:41] benefits for two full-time employees.
[3:28:43] And our HR committee does a great job
[3:28:45] and they meet as needed, usually on a
[3:28:47] quarterly basis. On this screen, you'll
[3:28:50] see our chart. We have five buckets on
[3:28:52] there. It does look like it's a lot of
[3:28:53] people, but there's only two of us on
[3:28:54] there that are full-time. The rest of
[3:28:56] the people on the chart, and I can start
[3:28:58] on the left, uh, Vanessa is our
[3:29:00] full-time marketing lead, has done a
[3:29:02] fantastic job, and our digital marketing
[3:29:05] activations coordinator, Naomi Dubet,
[3:29:07] sorry to say, she's moving on to the
[3:29:09] West Queen West BIA Toronto at the end
[3:29:12] of January. And we're currently,
[3:29:14] recruiting to replace that position. We
[3:29:16] have our ambassador team, which is our
[3:29:18] clean team on the street. We also have
[3:29:20] our finance team and we use of course
[3:29:24] through the municipal act we use the
[3:29:25] municipal auditor Whitney Dean. We have
[3:29:27] a contract bookkeeper Agnes Brazinski
[3:29:30] who's fantastic and we have a new co-op
[3:29:33] student who started with us after he
[3:29:35] finished his work ter town to he started
[3:29:38] with us on Monday and he's going to be
[3:29:40] working 12 hours early for us to make
[3:29:42] sure that we're doing basis and very
[3:29:46] excited Michael Lefield who's in the
[3:29:47] back of the room with us. Uh Michael
[3:29:49] moved back to Tossenberg Toronto. He
[3:29:52] managed nine facilities for the city of
[3:29:54] Toronto through guardscape project and
[3:29:56] his uh resource and his information and
[3:30:00] his ability to help inculcate his
[3:30:02] knowledge from that into our co-working
[3:30:04] space and Michael's fantastic at grant
[3:30:06] writing for Michael and Michael has done
[3:30:09] fantastic job and he works with us a
[3:30:12] couple of days a week. Our last bucket
[3:30:14] is Turtlefest. Uh it's on here for a lot
[3:30:16] of reasons. Uh it's important uh
[3:30:19] underneath the turtlefest bucket there
[3:30:20] was a turtlefest organizing committee
[3:30:22] which is a hybrid committee between town
[3:30:24] and the BIA and I end up being the chair
[3:30:27] by default because nobody else wanted
[3:30:28] the job but however it does work well
[3:30:30] for the synergies of the organization.
[3:30:33] There's a number of to-dos I would ask
[3:30:35] of the town. I'm not going to go through
[3:30:36] all these today, but there are some
[3:30:38] long-standing things that need to be
[3:30:39] addressed for safety and security
[3:30:41] issues, traffic enforcement, uh some
[3:30:43] traffic signals that aren't necessarily
[3:30:45] functional like they should be, but
[3:30:47] that's something we can talk about more
[3:30:49] in detail at another time. We do have a
[3:30:51] number of challenges that we've
[3:30:53] identified. Uh first, I would say is
[3:30:56] maintaining a safe downtown environment.
[3:30:58] And I've discussed this with the manager
[3:31:00] of recreation, parks and culture, the
[3:31:02] challenges that they've had various
[3:31:03] facilities and it's a daunting task
[3:31:06] dealing with these things and essential
[3:31:08] issues. There's also things that um
[3:31:10] Sephus and I are very much aware of. We
[3:31:13] have a lack of fine dining. We have a
[3:31:14] lack of hotel rooms, meeting convention
[3:31:16] space, lack of a performing arts center,
[3:31:19] lack of movie theaters, and the lack of
[3:31:21] even simple things in any store we can
[3:31:23] buy a suit tie and destin.
[3:31:26] So there are some things that we need to
[3:31:28] definitely focus on. In summary, our
[3:31:31] 2026 plan is structured around
[3:31:33] continuous improvement. That's something
[3:31:35] in every business. I worked at PepsiCo
[3:31:37] for 18 years and they drilled that into
[3:31:38] their head. It's really important for us
[3:31:40] to continue to get better every day at
[3:31:42] what we do. We are a leadership
[3:31:44] organization. All of our teams very
[3:31:47] focused on providing high level of
[3:31:48] service to our membership, delivering
[3:31:50] the town signature event, Turtlefest.
[3:31:52] There's the new logo. We believe we have
[3:31:55] a responsible financial plan supported
[3:31:57] by our board that will not only
[3:31:59] membership but plan to make sure the IIA
[3:32:02] is sustainable into the future. Talent
[3:32:04] is continuing to build a resourceful,
[3:32:06] efficient and creative organization. I
[3:32:09] can't speak highly enough about the
[3:32:10] quality of the staff that we have.
[3:32:12] They're just outstanding.
[3:32:14] Continuing to provide a pristine
[3:32:15] downtown environment for all four
[3:32:17] seasons and compliance with all
[3:32:19] statutory obligations that are reflected
[3:32:21] by our legislature. Uh board member
[3:32:23] Bossi was with us today came in to see
[3:32:26] me a couple weeks ago and he brought it
[3:32:27] to that was in the weekend post and this
[3:32:31] is I want really make sure this is I can
[3:32:34] embellish this in the mind of everyone
[3:32:36] here staff council
[3:32:39] there is such a calamity of downtowns
[3:32:41] collapsing everywhere doesn't matter
[3:32:43] where it's a town of 15,000 50,000
[3:32:46] 100,000 there it's just fallen apart the
[3:32:50] one thing everybody in this room should
[3:32:51] feel good about is that we're not going
[3:32:52] to live this. We spend an inordinate
[3:32:55] amount of time responding to the crisis
[3:32:57] we have downtown. Every day there's
[3:32:59] sirens, there's police, there's people
[3:33:00] ODing,
[3:33:02] there's people can't find a place to
[3:33:04] sleep and we're working feverishly as we
[3:33:07] can, but we cannot allow to happen
[3:33:09] what's happened everywhere else. I've
[3:33:11] got colleagues that they physically
[3:33:14] can't go to their office and their
[3:33:15] dinner because it's fs. So, this is why
[3:33:19] we need to invest in the BIA. It is the
[3:33:21] core of our community. If we don't have
[3:33:23] a strong downtown and a safe downtown,
[3:33:25] we can say oh refuge.
[3:33:29] If you haven't seen this article, it's
[3:33:31] almost the entire section and it's not
[3:33:33] because
[3:33:35] it is really important for people to
[3:33:37] understand the investment we need to
[3:33:39] make a better clean city. So, three
[3:33:42] final considerations for Mr. Pratt and
[3:33:44] his team and or council to consider. And
[3:33:47] I would say there's three things I'd
[3:33:49] like to say. Number one, we need to
[3:33:51] prioritize an expansion of the central
[3:33:53] commercial area to accommodate new
[3:33:55] retail commercial service businesses.
[3:33:58] And I I'm going to explain my comment
[3:34:00] that I put in bold and underline here is
[3:34:02] we need to resist fragmentation. We're
[3:34:04] already starting to see in Tulsenberg
[3:34:06] where businesses are located outside of
[3:34:08] the port area because there's no
[3:34:11] in a short-term basis the development at
[3:34:13] 671 Broadway which the BIA worked
[3:34:15] collectively and collaboratively with we
[3:34:18] didn't say no to anything happened out
[3:34:19] there and we worked constructively with
[3:34:21] them to I'm not that concerned about it
[3:34:24] because it's a landlocked piece of
[3:34:26] property and it's only three and a half
[3:34:28] acres that's not going to have a
[3:34:30] materially negative effect on the
[3:34:32] downtown. What will have a materially
[3:34:34] negative effect on the downtown is if
[3:34:36] there were to be unfettered development.
[3:34:39] If you go back through history, we don't
[3:34:42] control that portion of the land.
[3:34:44] Obviously, it's in Northfolk County.
[3:34:46] More importantly than that, there was an
[3:34:48] official plan that governs that
[3:34:50] property. But a number of years ago,
[3:34:52] Lavla Properties from Toronto, they uh
[3:34:55] severed their land and they have another
[3:34:57] 14 acres that's beside the Sarah Shore.
[3:34:59] And that concerns me. We know that a
[3:35:01] winners is opening there next August and
[3:35:04] we could open up to Pandora's club
[3:35:06] Pandora's [clears throat] box but
[3:35:08] unfortunately nobody in this room
[3:35:10] controls what therapist not to that
[3:35:14] scares me and I don't want to see what's
[3:35:15] happened in London Kitchener Hamilton
[3:35:17] Phoenix town Florida where you end up
[3:35:19] with all these box stores around the
[3:35:21] periphery and kills the middle that's
[3:35:23] what's happened in London
[3:35:25] transit is a significant issue I can
[3:35:27] share with you a number of people that I
[3:35:30] moved here from somewhere else because
[3:35:32] we don't have transit. They can't afford
[3:35:33] an $80 cab ride to go get the via train
[3:35:36] in Woodstock or a $45 cab ride to get
[3:35:39] the flex bus or Onyx bus at the Tim
[3:35:41] Hortons.
[3:35:43] So, this is something that will
[3:35:44] negatively affect our future if we
[3:35:46] cannot connect to the outside world and
[3:35:48] continuing to [clears throat] have a
[3:35:49] dialogue with the VIA and with our
[3:35:52] partners at the county box for human
[3:35:54] services. We need to continue and
[3:35:57] address urgently the impacts of the
[3:35:59] social issues of Newton.
[3:36:02] And with that, Mr. Chair, I would be
[3:36:04] more than happy to answer any questions,
[3:36:06] comments, or suggestions by press.
[3:36:08] >> Thank you, Mark. There's no doubt the uh
[3:36:10] » Thank you, Mark. There's no doubt the uh
[3:36:10] the value that the IA brings in this.
[3:36:13] Now um any questions from our
[3:36:18] seeing none uh council sorry seeing one
[3:36:24] or
[3:36:25] >> I don't know if that's
[3:36:28] » I don't know if that's
[3:36:28] um through you chair to the executive
[3:36:32] director um there's no doubt uh that our
[3:36:36] downtown has
[3:36:38] um seen an increase with homelessness
[3:36:42] addiction mental And if any of us have
[3:36:44] walked up there, we've seen that. Um,
[3:36:48] how is the BIA combating this? Like I
[3:36:51] know you guys do a lot. I've heard like
[3:36:53] you either expert or other bodily
[3:36:56] fluids. Do you guys take any training to
[3:36:59] do that like needle pickup or anything
[3:37:02] like that? Like it seems to me that
[3:37:04] there should probably be like some
[3:37:06] hazmat training.
[3:37:07] >> Yes. So that's that is Thank you for the
[3:37:09] » Yes. So that's that is Thank you for the
[3:37:09] question, Cer Spencer. Um it's one of
[3:37:11] the most severe aspects of the job. Um I
[3:37:14] think that the thing that we do best is
[3:37:15] we try and connect people to resources.
[3:37:18] We try to get there's we get outreach
[3:37:20] from county Oxford Mondays in West and
[3:37:23] the rest of the time our team is fairly
[3:37:25] well trained that we know how to point
[3:37:26] people in the right direction. However,
[3:37:28] we are not social workers. But the de
[3:37:31] facto BAS are becoming sort of catchall
[3:37:33] where if you don't have a team out there
[3:37:37] engaged with the people and being
[3:37:39] respectful, we've there's many times
[3:37:40] where I bought an engage members of our
[3:37:43] team have given coffee or do whatever.
[3:37:45] Um it's a constant challenge, but
[3:37:47] there's just not enough resources on the
[3:37:50] street. What I see is a lot of the
[3:37:53] calamity that's happening with the
[3:37:54] addictions is because organized crime
[3:37:57] has found a way. I mean there's a
[3:37:58] Charlotte Kelmer lady who's in Tilsber
[3:38:00] who was caught with 425,000
[3:38:03] tablets offensing. Well, that's over a
[3:38:06] million dollars for defense. How did she
[3:38:08] get that? Well, it's not her organized
[3:38:10] crime. So, I think the police have sort
[3:38:12] of responsibility uh through their
[3:38:14] offices and even higher than that
[3:38:15] through the RCP. I think there needs to
[3:38:18] be an all hands-on deck approach. We're
[3:38:19] just dealing with the residual effects
[3:38:21] of it. But it's getting worse by the
[3:38:23] day. Like the number of shopping carts
[3:38:25] we have to deal with that are abandoned.
[3:38:27] We had a regular customer I know at Tim
[3:38:29] Bordens. He went to move cart out of the
[3:38:31] way that someone pushed him inside the
[3:38:32] mall and he dropped to his knees. They
[3:38:35] had to take an ambulance because he was
[3:38:36] contaminated by some sort of drug and he
[3:38:39] was in procedure for 24 hours.
[3:38:41] >> So how um budget intensive is all that
[3:38:45] » So how um budget intensive is all that
[3:38:46] extra work? like how where is that
[3:38:48] reflected in your budget? So
[3:38:50] >> through theou and I had this
[3:38:51] » through theou and I had this
[3:38:52] conversation with the director the most
[3:38:54] direct thing is we can allow the
[3:38:55] downtown to integrate itself.
[3:38:57] >> So typically my first and this key
[3:39:00] » So typically my first and this key
[3:39:00] strategy number one we can't allow the
[3:39:03] cleanliness and the care and the
[3:39:04] condition of town to degrade. Once that
[3:39:07] starts to happen then there is no
[3:39:10] respect from anybody of the environment.
[3:39:12] So, it's about 2.9 hours a day that
[3:39:15] we're asking for in the MOU. And right
[3:39:18] now, what we're having to do is I work
[3:39:20] more hours than I should, but it's
[3:39:22] because I care.
[3:39:25] And the board is very much aware of
[3:39:26] that. The board supports the budget. Uh
[3:39:28] we had a couple of board members. They
[3:39:30] said, "Is this budget enough to get you
[3:39:31] to where you need to be?" I'm not trying
[3:39:33] to ask for a blank check here, but there
[3:39:36] has to be a core minimum level of limits
[3:39:39] in front of us. Otherwise, the entire
[3:39:41] downtown is going to fall apart. And I
[3:39:44] can tell you that because we go and
[3:39:45] visit other BAS all the time and they
[3:39:47] are falling apart. When they fall apart,
[3:39:51] BIA that Naomi is going to work with
[3:39:53] Toronto, one of every three stores in
[3:39:56] street dress
[3:39:58] in her BIA is vacant.
[3:40:02] I mean that's what happens when you
[3:40:03] don't look after the environment of
[3:40:05] people shop. It's not safe
[3:40:10] don't go downtown.
[3:40:12] My colleagues in Peterbor Sus Staint
[3:40:14] Marie
[3:40:16] North Bay North Bay is a disastrous
[3:40:18] because they've let it decay. What it
[3:40:20] starts to happen in decays about what's
[3:40:22] happening in Woodstock all the banks are
[3:40:25] the CIBC both branches on Dundas Street
[3:40:28] Dundas in Gra Dundas in Brazil. They
[3:40:30] moved them out to shut TV is doing the
[3:40:33] same. Once you lose the banks that
[3:40:34] you're hold to on Star City, right?
[3:40:37] >> And so your ambassador team goes around
[3:40:40] » And so your ambassador team goes around
[3:40:40] to wherever
[3:40:42] >> seven days a week, two or three times a
[3:40:44] » seven days a week, two or three times a
[3:40:44] day. All we do is clean and keep things
[3:40:47] in care and condition. I [clears throat]
[3:40:49] don't know what to do with shopping
[3:40:50] carts. They're one of my OCD triggers. I
[3:40:54] I just don't know what to do. It just
[3:40:56] looks unsightly for a tourist, for a
[3:40:58] business person coming to your town. We
[3:41:00] have to deal with those things. We have
[3:41:02] to deal with the dumped garbage. Think
[3:41:04] mayor's listening. You need the county.
[3:41:06] We should be getting paid something for
[3:41:08] all the dumped garbage that we have to
[3:41:09] deal with. Why is the Tilson taxpayer
[3:41:12] county is an upper tier function? We
[3:41:13] should get some [clears throat] sort of
[3:41:14] compensation.
[3:41:17] >> Um yeah, and you guys do. So, thank you
[3:41:20] » Um yeah, and you guys do. So, thank you
[3:41:20] for that. I like that there's a reserve
[3:41:22] in here for you guys. Um we were earlier
[3:41:25] talking about library lane. What's the
[3:41:28] role for the VI with library?
[3:41:30] >> So we maintain it. So under the
[3:41:32] » So we maintain it. So under the
[3:41:32] municipal act we have two main core
[3:41:34] responsibilities. One is to promote the
[3:41:37] area as a shopping destination
[3:41:38] destination. The second one is to
[3:41:40] improve the municipal uh infrastructure
[3:41:44] above which we provided by the
[3:41:47] municipality in general terms. We clean
[3:41:49] up the landscaping. We clean we sweep
[3:41:51] and clean it every day. We pick up
[3:41:53] garbage and your shopping carts. We look
[3:41:55] after the furniture that's there. We've
[3:41:56] had to move it out because place people
[3:41:59] sleep. But I think it's in probably the
[3:42:02] best condition it's ever been other than
[3:42:03] aesthetics of it, but we've redone
[3:42:05] landscaping. We look after every day.
[3:42:09] >> Okay.
[3:42:10] » Okay.
[3:42:10] >> And just one final question. Um the
[3:42:12] » And just one final question. Um the
[3:42:12] revenues from last year to this year
[3:42:15] have gone up substantially as have the
[3:42:17] expenses. what are the the maybe two or
[3:42:21] three main projects that you could share
[3:42:24] for that increase?
[3:42:25] >> So the public realm a lot of our assets
[3:42:27] » So the public realm a lot of our assets
[3:42:27] are getting damaged that are just at the
[3:42:29] end of their usable life. So for example
[3:42:31] the when the Broadway street was
[3:42:33] reconstructed in 2003 the BIA wanted to
[3:42:37] have the interlock and want to have a
[3:42:39] few other things at the nodes or corners
[3:42:42] those waste containers those things
[3:42:43] they're all becoming towards the end of
[3:42:45] producing the fight. So, we have to
[3:42:47] start replacing those on a regular
[3:42:48] basis. Uh, that's number one. We still
[3:42:51] haven't done phase three of our LED
[3:42:53] lights for Christmas lights downtown.
[3:42:55] So, that's something that's in the
[3:42:56] process for this year. We're making a
[3:42:59] significant investment with it. They
[3:43:01] don't have fullblown IT department. But
[3:43:04] we finally have, you know, a proper
[3:43:07] document imaging system. We have proper
[3:43:10] backup storage now for everything. We
[3:43:12] are investing in. We've got people in
[3:43:14] our office that need uh a proper IMAC
[3:43:18] desktop. We need desktop publishing and
[3:43:19] graphic designing. So that's a
[3:43:21] investment. And we also need uh we
[3:43:24] sometimes get money from Canada jobs or
[3:43:26] employment Ontario to buy people a
[3:43:28] desktop for example. We had to purchase
[3:43:30] a desktop so that Justin our new co-op
[3:43:32] accountant student he has actually
[3:43:35] workstation so he can enter books and
[3:43:37] make sure
[3:43:39] those are the students.
[3:43:41] >> Thank you.
[3:43:43] » Thank you.
[3:43:43] facad improvement. It's not in the
[3:43:45] budget or for forecasted and is that
[3:43:48] just on hold for now or is that a hope
[3:43:50] to bring it back?
[3:43:52] >> Yeah. So, we are we working with Rado
[3:43:54] » Yeah. So, we are we working with Rado
[3:43:54] and his team and also through the actual
[3:43:56] facade improving committee. We're
[3:43:57] actually meeting uh next week next week
[3:44:00] or the week after to look at uh changes
[3:44:03] in the program and make sure I think
[3:44:04] we're not over the report that Rob was
[3:44:06] excellent there. The facade improvement
[3:44:08] program is never clarified by viable.
[3:44:10] So, we need to kind of go right back to
[3:44:12] day one and look at the entire thing.
[3:44:14] The facade improvement committee, which
[3:44:15] I'm a member of with Gino as the chair.
[3:44:18] We're looking at the application form
[3:44:20] and make sure it's updated. We're going
[3:44:22] to the checklist. We're going to scoring
[3:44:23] sheet, all those things. And then, guess
[3:44:26] more importantly is let's get it right
[3:44:29] before we move forward. Let's get deal
[3:44:31] with the deficit that we had which the
[3:44:33] council gave direction on over the four
[3:44:36] year. We're going to pay that. And if
[3:44:39] you saw program, excuse me, has the very
[3:44:42] value to spur development. There's no
[3:44:45] greater than and the south block which
[3:44:47] used to be the ugly ugly ducking up from
[3:44:50] Baldwin Street down towards London
[3:44:52] street repair did a wonderful job he did
[3:44:55] but also retired building others you
[3:44:57] know the projects there that were in
[3:44:59] between at
[3:45:01] really where the catalyst to fix up that
[3:45:04] it will come back so we're just
[3:45:08] >> awesome thank you for all your work
[3:45:11] » awesome thank you for all your work
[3:45:11] Parker,
[3:45:13] >> you chair please. Um, so looking at
[3:45:17] » you chair please. Um, so looking at
[3:45:17] theou request, I see a 50.3% increase
[3:45:21] for for this year. Um,
[3:45:24] what specifically is the 50% going
[3:45:27] towards um because looking at the
[3:45:30] presentation you provided, I also saw
[3:45:32] that 18,000
[3:45:34] for debt reduction. Is that where that
[3:45:36] whole increase is going or is that
[3:45:38] spread across all of the items in that?
[3:45:41] Um I'm just looking for more information
[3:45:43] on how to because that's a sign.
[3:45:48] » Yeah, thank you very much counselor
[3:45:50] partner for that. That's an excellent
[3:45:52] question. So as part of the due
[3:45:54] diligence that we did, we implemented a
[3:45:57] very detailed tracking system at the BIA
[3:46:00] for dump garbage. How many bags of
[3:46:03] garbage we pick up on a daily basis? uh
[3:46:05] how many we call cathartic incidents
[3:46:07] requiring service the drug can submit
[3:46:10] drug those sorts of things I'll give you
[3:46:12] one a couple of examples in 2022
[3:46:16] so that the the old was a three-year
[3:46:19] deal right as you recall and
[3:46:22] in 2022 we picked up an average of 14
[3:46:25] bags of garbage per day in the town as
[3:46:28] of 2025 it's now 21.3 bags per day this
[3:46:32] also goes back to my comment about we're
[3:46:34] dealing with all the dump garbage
[3:46:36] downtown which again I think the county
[3:46:38] of Oxford has a responsibility to
[3:46:41] untagged garbage which I just mentioned
[3:46:43] used to pick up an average of two a week
[3:46:45] now it's 9.2 two
[3:46:48] abandoned waste of all other types.
[3:46:50] There used to be in a year 81 a week. As
[3:46:53] of the end of August, it was 88. It's
[3:46:56] just getting worse. I think part of
[3:46:58] that's economic. People don't buy bag
[3:46:59] tags. Uh critical incidents requiring
[3:47:02] call for service that this calling the
[3:47:04] OP to report drugs, residue, those sorts
[3:47:07] of things. We had three all of 2022. In
[3:47:11] 2025 year to date, you've had 27.
[3:47:16] Vandalism and destruction of BI assets,
[3:47:18] number of items damaged was about two a
[3:47:20] year back in 2022. This year to date,
[3:47:23] it's been 60.
[3:47:25] This is directly related to drug use.
[3:47:29] This drug helps people. Dog feces was a
[3:47:33] couple times a year. It's weekly now.
[3:47:36] Sharps, boils, biles, and drug
[3:47:37] paraphernalia. We pick up 2022 14 year
[3:47:42] to date 81. So that requires the other
[3:47:46] factor I think can raise your next
[3:47:47] profession as your burger. Some of these
[3:47:49] things are so severe and you don't know
[3:47:51] what you're going to get it takes too
[3:47:52] many people to respond to. This is
[3:47:54] discuss with the director you can't
[3:47:56] person and I'll give you an example.
[3:47:59] When we had the encampment sort of
[3:48:01] started getting set up at the clock
[3:48:02] tower and I [clears throat] talked with
[3:48:05] the parks and Rex people. Well, it's
[3:48:08] just not safe for any person to go
[3:48:10] respond to that. You actually need to
[3:48:12] take somebody with you. And a couple of
[3:48:13] times they had to call the police. So,
[3:48:16] these things are becoming labor
[3:48:18] intensive. And again, the last thing I
[3:48:19] want to do or you want to do or anybody
[3:48:22] in this room wants to do is raise taxes.
[3:48:24] That's not what this is about. But if we
[3:48:26] do not grab a hold of this and put a
[3:48:29] stop to it and limit the damage that's
[3:48:31] being done, it will damage us. And it's
[3:48:35] frustrating as hell for those of us I
[3:48:37] mean I I have been doing business in
[3:48:39] this town since 1990 and it just pains
[3:48:42] me to see empathy but at the same time
[3:48:45] we have 21,000 residents here who don't
[3:48:48] want to see this
[3:48:50] and it's a huge turn on and if we have
[3:48:52] business people transacted business here
[3:48:55] we have multiple multinational companies
[3:48:57] here German Swedish and French companies
[3:48:59] that have plants here opening or in
[3:49:01] production last thing that we want them
[3:49:04] to attempt to have to pay. And I think
[3:49:07] in all fairness, I'm a little bit
[3:49:09] disappointed sometimes since I wrote a
[3:49:11] man to the county of Oxford requesting
[3:49:13] money. Never got a response. We asked,
[3:49:16] we had to pay a private EMS contractor
[3:49:18] was here to show up buses three grand. I
[3:49:21] didn't get a response from the county of
[3:49:23] Oxford. We need to begin this canoe
[3:49:26] blowing in the boat all in the same
[3:49:27] direction.
[3:49:29] So, excellent question. the magnitude of
[3:49:31] stuff. Councelor Parker is even beyond
[3:49:33] the I think we would have to deal with
[3:49:35] every day. The parking garage is a
[3:49:37] disaster's home. Um it's quite honestly
[3:49:41] it's scary going in there sometimes and
[3:49:45] [clears throat] I'm not counelor Spencer
[3:49:48] asked a question. We're going to have to
[3:49:49] up our asat as it were. Uh we are
[3:49:54] investing in getting a proper mobile
[3:49:57] spray washer that will get rid of
[3:49:59] chemical residues and sorts of things.
[3:50:01] But that's where we're at now. I thought
[3:50:03] we would pack these challenges until
[3:50:07] that's why the animal is where it is.
[3:50:10] We're doing the best we can. I mean we
[3:50:11] get external money for everything or
[3:50:13] remember bossy can tell you we the board
[3:50:15] is doing its due diligence. My worry is
[3:50:18] if we don't address the significant bug
[3:50:20] now,
[3:50:22] it's going to it's going to damage us
[3:50:23] and I don't think we can allow that to
[3:50:25] do.
[3:50:29] » Go ahead
[3:50:31] through you chair. Um so with the 50.3%
[3:50:35] increase rates um
[3:50:38] is this full status I guess for the
[3:50:41] condition of the downtown or we expect
[3:50:43] to see improvements but in the 15%. So,
[3:50:47] excellent question. Last year, we're
[3:50:48] going to add a lot of paper if they fall
[3:50:50] as we spent more than can be on a
[3:50:53] static. So, part of that was covered by
[3:50:56] our wage reimbursement program. Part of
[3:50:59] that was covered by Canada summer jobs
[3:51:02] and weight, but
[3:51:04] that m we're trying to mitigate that.
[3:51:07] We're still being able to be responsible
[3:51:09] financially and surplus. I would say we
[3:51:13] are stabilizing the BIA. Um there were
[3:51:16] some things happened last year. There
[3:51:18] was a smear campaign against the BIE
[3:51:20] issue which was not very nice. I was the
[3:51:22] brunt of that. It's very difficult to do
[3:51:25] your job under sets of circumstances. So
[3:51:28] we are trying to be as responsible as
[3:51:30] possible but we do need to invest in the
[3:51:33] capital plan to say we're going to start
[3:51:34] to replace our assets which
[3:51:37] we also have to have the operational
[3:51:39] staff. We have two brand new bus
[3:51:41] shelters downtown that are beautiful but
[3:51:43] we think kind of maintains them. It's
[3:51:44] the day by day. And I'm not complaining,
[3:51:46] but there's all these things that we do.
[3:51:48] Um I had two people in today, for
[3:51:50] example. They were both here eight hours
[3:51:52] already today just to get things back to
[3:51:54] a clean, positive state. It's every day.
[3:51:58] It's getting more. But I think councelor
[3:52:01] Parker, we move forward. It's going to
[3:52:03] get better. But I don't think now is the
[3:52:06] time to not make that investment. It's
[3:52:10] too critical to the future growth of
[3:52:12] this team. post.
[3:52:20] » Thank you.
[3:52:21] >> Any further questions? I can't see
[3:52:23] » Any further questions? I can't see
[3:52:23] whether council person
[3:52:30] council Spencer.
[3:52:32] >> Uh thank you through the chair. Um and
[3:52:34] » Uh thank you through the chair. Um and
[3:52:34] it kind of piggybacking or councelor
[3:52:36] Parker's so the MOU is going up. It's
[3:52:40] about 22,000.
[3:52:41] Um is that like because I notice in the
[3:52:45] budget like uh casual part-time labor is
[3:52:48] going up um HR costs human general and
[3:52:53] administrative has gone up
[3:52:54] substantially. Is that all reflected in
[3:52:56] there that will be absorbed in there?
[3:52:58] You talking about a lot of time
[3:53:00] management and
[3:53:01] >> yes so the big difference with the
[3:53:03] » yes so the big difference with the
[3:53:03] general administration mind is that when
[3:53:06] I plan the budget I kind of have to look
[3:53:08] in the crystal ball. We are looking the
[3:53:10] board's support. The board has to make
[3:53:12] this determination. We are our
[3:53:14] co-working space where we are now. We
[3:53:17] are very fortunate that sells our
[3:53:19] capital uh gives us basically very
[3:53:22] favorable basically pay,000 for 2,000
[3:53:25] official
[3:53:30] space that's there and if there's an
[3:53:32] additional revenue component they offset
[3:53:34] each other. The other major factor is
[3:53:37] Michael who's in the back room here.
[3:53:39] He's been given a huge task this year to
[3:53:41] help us write some grants to get us
[3:53:42] additional money. So that none of those
[3:53:45] monies in the grants unless we get the
[3:53:47] money at the top. We do not spend. It's
[3:53:50] exactly the same with turtle master. We
[3:53:52] will never be in that deficit sort of
[3:53:53] position. But we're not in any way
[3:53:56] subsidizing any other piece as a P&L or
[3:54:00] profit loss statement by increasing.
[3:54:03] We're trying to rebalance it so that
[3:54:06] we're actually that cost is going to
[3:54:07] carry itself not on the backs of other
[3:54:10] things that we do. As I mentioned a few
[3:54:12] minutes ago, even Robin Peter to pay
[3:54:14] Paul because of other things I had to
[3:54:15] save money because we had unexpected
[3:54:17] legal bills that we all didn't reimburse
[3:54:19] for. That's something else we had to
[3:54:21] then our budget was here is to command
[3:54:23] for that as well. So we listen very
[3:54:25] carefully to your feedback council's
[3:54:28] feedback trying to do these cost
[3:54:30] respons.
[3:54:32] Thank you.
[3:54:35] >> Thank you. There's no further questions.
[3:55:00] » Okay. Um
[3:55:02] uh moved by myself second by councelor
[3:55:03] Spencer that the 2026 downtown tia
[3:55:06] budget and presentation you receive as
[3:55:09] information the 2026
[3:55:12] $24,80
[3:55:19] any discussion on the motion
[3:55:22] see not all question
[3:55:26] That's a unanimous
[3:55:33] regarding uh budget amendment. I believe
[3:55:37] councelor Spencer has a moment
[3:55:42] » uh that I moved by myself seconded by
[3:55:44] councelor Parsons that the 2020 should
[3:55:46] be amended to include 20,000 per capital
[3:55:50] contributions to the wind and 2026 BIA
[3:55:54] MOU contribution of 58,959
[3:56:00] with CPI increase of 2% for 2027 and 2%
[3:56:04] for 2020. for the
[3:56:07] >> any discussion
[3:56:09] » any discussion
[3:56:09] partner.
[3:56:10] >> Yeah, I'm not going to be supporting 50%
[3:56:13] » Yeah, I'm not going to be supporting 50%
[3:56:13] very soon. Um I I think it needs to be
[3:56:16] much more reasonable. Um even if that's
[3:56:19] not enough. I know that the BIA has done
[3:56:22] a really good job in the downtown and
[3:56:23] will continue to do that, but I think a
[3:56:26] 15% increase will be this uh quite
[3:56:29] significant. We're looking at other um
[3:56:31] areas of the budget right now.
[3:56:34] Thank you. Great. Thank you.
[3:56:43] » 3D chair. Um I I agree that it's a large
[3:56:47] amount uh of percentage when doing the
[3:56:50] math like I said about 22,000. I I can
[3:56:53] definitely see that amount of money
[3:56:56] being used for the cleanup of downtown.
[3:56:59] like I'm uptown four times a week at
[3:57:02] least and I've seen the cleanup that's
[3:57:04] happened. I've seen the cleanup that had
[3:57:06] to happen. Um I think they're dealing
[3:57:09] with unprecedented times
[3:57:12] and so I'm not opposed to a suggestion
[3:57:16] of slightly lower but I do think that
[3:57:18] that is not that recent I would say.
[3:57:25] » Any further discussion?
[3:57:27] All the questions. All in favor?
[3:57:32] Opposed?
[3:57:34] Three in favor. One opposed.
[3:57:38] Thank you.
[3:57:40] from the uh Michael Purdue Mary.
[3:58:02] Thank you councelor and also thank you
[3:58:04] to the va for the presentation and we
[3:58:07] will continue
[3:58:10] on the agenda. We are going back to item
[3:58:16] 5.3.7
[3:58:18] just recreation.
[3:58:25] » Okay.
[3:58:31] Sure. [clears throat]
[3:58:58] » Hey, Catherine here, you okay?
[3:59:01] Okay. Uh, so thank you, Madame Mayor.
[3:59:06] Mayor, I will present the RCP uh
[3:59:08] business plan. So, uh Oh,
[3:59:24] okay. There we go.
[3:59:26] My lesson.
[3:59:29] So um our first objective in our
[3:59:32] business plan for the department is to
[3:59:34] enhance cultural opportunities and
[3:59:36] community events. So this is a standard
[3:59:39] item in our business plan. Um we do look
[3:59:42] to increase events and make sure that uh
[3:59:46] community has lots of opportunities to
[3:59:47] come out and then Joey Tilenberg and
[3:59:50] this year in particular it's being
[3:59:54] Annale Farm. So there will be some
[3:59:56] celebrations with the museum around that
[3:59:58] and Um, and we're also looking to
[4:00:01] implement an updated special events
[4:00:03] policy. Uh, so that will be brought to
[4:00:05] council in first order. Uh, we're mostly
[4:00:09] looking just to streamline the process
[4:00:11] and to make sure that all of our uh,
[4:00:13] special events go through the meeting
[4:00:15] process properly and then we get things
[4:00:17] on time and we can make sure that we're
[4:00:19] holding accountable as well as to make
[4:00:22] sure that we are aware as staff what the
[4:00:24] needs are for each event. Um we've had
[4:00:27] some last minute request during events.
[4:00:29] We want to make sure we're getting all
[4:00:30] closer in time. So um that's across
[4:00:33] several departments, but our CP will be
[4:00:35] taking of that. Um when we move to our
[4:00:40] programs and services division, um we
[4:00:43] will be um putting on our hall of fame
[4:00:45] event this year. So um that will be in
[4:00:48] May of 2026 and nominations are
[4:00:51] available currently on our website. So
[4:00:54] just want to make a fun for that. If um
[4:00:56] anybody has anyone to nominate for
[4:00:58] athletes, we would appreciate valid
[4:01:00] patience so that our sports and
[4:01:02] recreation advisory committee can work
[4:01:04] those. Um we will be completing a new
[4:01:08] community vibration survey just so that
[4:01:11] we can make sure that we are um
[4:01:13] tailoring our programs to the community
[4:01:15] needs. Uh our last one was in 2022. So
[4:01:19] we're looking to do another survey just
[4:01:22] to make sure that
[4:01:24] up to date with what the community
[4:01:25] needs. 2022 um while it doesn't seem
[4:01:29] like that long ago, didn't even really
[4:01:31] address the pickle ball concerns. So
[4:01:33] things like that, we want to make sure
[4:01:34] that we're keeping up with the trends in
[4:01:37] recreation. Um we will also be reviewing
[4:01:40] the fair program in consultation with
[4:01:43] our sports and rank advisory committee.
[4:01:45] Um so the fair program is our assisted
[4:01:48] recreational experience program for uh
[4:01:51] low-income individuals. Currently we
[4:01:53] offer the program to uh people who are
[4:01:56] below the low-inccome cutout. They can
[4:01:58] apply for the program. Um and we've been
[4:02:00] carrying a budget forward from
[4:02:02] fundraising initiatives, but we're
[4:02:04] looking into what other communities are
[4:02:06] doing for subsidy programs and we will
[4:02:08] be bringing that back to the Canadian
[4:02:10] for so that's in our programs and
[4:02:12] services division. Um when we look at
[4:02:15] our culture and heritage division, uh we
[4:02:18] will be um implementing the expansion of
[4:02:21] operating hours during the summer to
[4:02:23] accommodate our tourist season. So this
[4:02:25] was approved by council in 2025 for
[4:02:28] implementing in 2026. Um as well as the
[4:02:32] deassession of artifacts that don't
[4:02:34] serve the museum um collection. So we
[4:02:38] have actually presented um uh museum
[4:02:41] culture heritage and special awards
[4:02:43] advisory committee with items that can
[4:02:46] be deessioned and we will be bringing
[4:02:48] that back to council as well. So that
[4:02:50] will help us clean up our collection and
[4:02:52] make sure that we have space to bring in
[4:02:54] new things as till some of the artifacts
[4:02:58] become available.
[4:03:00] We will also be um doing a cultural
[4:03:02] master plan this year. So we get a SEMOG
[4:03:06] grant every year which uh this year they
[4:03:09] require every year um municipalities to
[4:03:12] submit um something different each year.
[4:03:16] So this year it's a digital strategy.
[4:03:18] Next year it is actually a cultural
[4:03:19] master plan. So we have put that in the
[4:03:21] budget so that we can comply with that
[4:03:23] funding requirement. So we will be
[4:03:26] undertaking that this year.
[4:03:29] And next is our parks and facilities
[4:03:32] division. So, memorial program um
[4:03:35] implementation, we are reviewing our
[4:03:37] memorial tree and batch program
[4:03:39] currently um and we will be running a
[4:03:42] report back to capsule to implement a
[4:03:45] new program. We basically want to
[4:03:46] streamline the program to make sure that
[4:03:48] you know we're not cluttering parks with
[4:03:50] a whole bunch of different uh
[4:03:54] rocks on so that it's you know can be
[4:03:56] hard to cut around those. So, we want to
[4:03:59] make sure we're making our spaces more
[4:04:01] inviting um and that we have dedicated
[4:04:04] spaces to use more program trees and
[4:04:06] benches. Um the Sam Lamb fall diamond
[4:04:10] accessible walkway out working spaces.
[4:04:13] This um had come up at council in 2025.
[4:04:17] We did apply for a grant. Um it would be
[4:04:19] about $23,000.
[4:04:21] Unfortunately, just before the holiday,
[4:04:23] we found out we were not um eligible or
[4:04:26] we did not the grant. We don't continue
[4:04:29] to look
[4:04:30] this year,
[4:04:32] but just so council's aware, we did not
[4:04:35] pursue that for that particular project
[4:04:37] at this time.
[4:04:39] Uh the baseball pavilion in partnership
[4:04:42] with baseball organizations. So that
[4:04:44] again came from council last year in the
[4:04:47] capital budget. We had two storage sets
[4:04:50] in the budget. Um and we had a request
[4:04:53] from our baseball groups to turn that
[4:04:56] into form of a pavilion with you know
[4:04:59] some storage but also some covered space
[4:05:03] where people can watch games from and
[4:05:05] maybe picnic tables. So they are
[4:05:08] actually currently working on a design
[4:05:10] for that and they will be bringing it
[4:05:11] back to us. Um and we are working with
[4:05:13] the recreation and sports advisory
[4:05:15] committee on that. um the Potter's Gate
[4:05:19] Park development. So that's in the
[4:05:20] capital budget that again was brought to
[4:05:22] council in 2025. So we are just looking
[4:05:25] to implement that development
[4:05:28] six
[4:05:31] and the next project is park facilities
[4:05:35] division. So the next project is
[4:05:37] additional dressing rooms in the arena.
[4:05:40] So, um through our um renovation at the
[4:05:44] Dilenberg Community Center, uh we have
[4:05:48] um made some extra space for staff
[4:05:50] rooms, we currently have a staff room in
[4:05:53] the arena area that will be repurposed
[4:05:55] into dressing rooms. We have a shortage
[4:05:58] currently um a constant complaint um and
[4:06:02] we do need to address that with our
[4:06:04] room. you know arenas are highly used
[4:06:07] and we need to ensure that we are
[4:06:09] meeting the needs of the user groups. So
[4:06:11] um additional dressing rooms um within
[4:06:15] the arena and
[4:06:18] completed by
[4:06:20] clock tower repairs. So um we are
[4:06:23] looking to uh actually do a full repair
[4:06:26] on the clock tower. Um today is actually
[4:06:29] the engineering uh report will be done
[4:06:31] today. We've got somebody out there
[4:06:33] having a look. So that report will be
[4:06:35] brought back to council and then we'll
[4:06:36] look at doing repairs to get that
[4:06:39] facility
[4:06:41] in effective again.
[4:06:43] And the last one is pool mechanical
[4:06:46] upgrades. So during the um aquatic
[4:06:49] renovation, the pool mechanical upgrades
[4:06:52] was taken out of the budget due to
[4:06:55] budget constraints at the time. So now
[4:06:57] we've added it to the capital budget to
[4:06:59] make sure that our mechanical room is
[4:07:02] functioning properly
[4:07:04] to do all of these nice upgrades to the
[4:07:06] aquatic area and then not have our
[4:07:09] mechanical room working properly. So
[4:07:11] that will be in 2026 and something that
[4:07:14] will be updating.
[4:07:17] So some of the risks um in our
[4:07:19] department um due to the nature of work
[4:07:22] we tend to have a lot of um turnover a
[4:07:25] lot of student jobs in recreation. So um
[4:07:28] turnover can be high um as you know our
[4:07:31] infrastructure can um be an issue where
[4:07:34] it's reaching the end of life. We have a
[4:07:36] lot of aging facilities um and that
[4:07:38] requires substantial investment. So
[4:07:40] making sure we're using our asset
[4:07:42] management strategies and making
[4:07:44] appropriate recommendations around those
[4:07:46] facilities. Um obviously meeting
[4:07:48] legislative requirements um is
[4:07:50] important. Um there's increased requests
[4:07:53] for access to amenities and facilities
[4:07:55] from user groups um which ties into the
[4:07:58] next one. The shortage of ice time
[4:08:00] availability for user groups and
[4:08:02] appropriate dressings and space which we
[4:08:04] need to address. Um but even things like
[4:08:06] a pickle ball as the mayor mentioned she
[4:08:09] moved down the pickle ball courts for
[4:08:10] 2026 because
[4:08:13] we can't keep up with the capacity that
[4:08:15] we need on our current pickle ball
[4:08:18] spaces. So um there is that increased
[4:08:20] demand for time. Um obviously rising
[4:08:24] cost for utilities maintenance um and
[4:08:27] revenue and then reliance some cases
[4:08:31] external funding for programs
[4:08:34] facilities.
[4:08:35] Some of our opportunities um improve
[4:08:38] relationships with local community and
[4:08:40] user groups. We've been working hard on
[4:08:42] that
[4:08:44] community connections and good staff in
[4:08:47] place to make sure that we maintain
[4:08:48] those connections. Um, our recreation
[4:08:51] master plan provides a roadmap to our
[4:08:53] volunteer planning. Um, our facility
[4:08:56] upgrades through upset management uh
[4:08:58] will help maximize the life of our
[4:09:00] equipment. Um, so that will be important
[4:09:03] in the future so that continue to
[4:09:05] provide the service levels that
[4:09:07] residents expect. um operational review
[4:09:10] of Anna Dale House to enhance attendance
[4:09:13] for programs and activities and increase
[4:09:15] revenues while honoring heritage. So
[4:09:17] that would be part of our cultural
[4:09:19] master plan that we will be exploring.
[4:09:21] Um training opportunities for staff um
[4:09:24] implementation of our um recreation and
[4:09:28] culture sorry recreation culture and
[4:09:30] park service standards. Um our the
[4:09:32] products wing updates will streamline
[4:09:34] our customer service
[4:09:36] providing consistent service levels and
[4:09:39] uh we have completed asset management
[4:09:42] certification for relevant staff. So
[4:09:46] which has been great. We've got staff
[4:09:48] that trained um in the facilities
[4:09:50] division.
[4:09:52] And then our future outlook um continue
[4:09:55] to implement our recreation master plan
[4:09:57] action items
[4:10:03] and be working with our development
[4:10:05] commissioner on pathway fixing in 2028.
[4:10:08] We're looking to um repair our museum
[4:10:12] slate roof as well as a very dark
[4:10:15] dressing roof flooring and a another new
[4:10:18] colarium in 2029 as well as LED light.
[4:10:23] So those are our sort of outlook future
[4:10:27] projects and I'm happy to answer any
[4:10:30] questions. I know we have a lot of um
[4:10:32] facilities uh capital projects and we
[4:10:36] have Adam Ko in here as well our manager
[4:10:38] of parks and facilities and um and he's
[4:10:41] done a lot of work on the capital budget
[4:10:43] as well. So we're both available to
[4:10:45] answer questions council. Thank you.
[4:10:50] >> I'll open the floor for questions from
[4:10:52] » I'll open the floor for questions from
[4:10:52] council
[4:10:54] >> Rosart
[4:10:57] » Rosart
[4:10:57] to the director. So, we're looking at
[4:11:00] 35,000 into the Pter
[4:11:03] and I've kind of discussed this with
[4:11:04] you. Um, I've watched it. There are very
[4:11:08] thin places on that pump track. Not only
[4:11:12] within the next couple years that we've
[4:11:14] gotten any kind of review on it, whether
[4:11:16] it's sort of putting a five into it,
[4:11:19] they should revisit it and see where
[4:11:21] we're going with it.
[4:11:23] >> So, thank you for the question to the
[4:11:24] » So, thank you for the question to the
[4:11:24] mayor. Um the money that is in the
[4:11:28] budget for 2026 is meant to address um
[4:11:31] so Adam did a walk through with our
[4:11:33] insurance company. So it's meant to
[4:11:35] address some issues around liability. So
[4:11:38] just repairing some cracks and some
[4:11:41] spots that are really challenging right
[4:11:43] now.
[4:11:45] With doing that, it would keep the pump
[4:11:46] track open for this coming season.
[4:11:49] However, if council wishes, um, we could
[4:11:51] review the pump track overall because we
[4:11:54] will want to do that anyway. Um, I think
[4:11:57] some major repairs will be in store in
[4:12:00] the future. It is in rough shape, but in
[4:12:03] terms of liability, this is why we put
[4:12:05] it in the budget so that we could
[4:12:06] continue to offer again in 2026 while we
[4:12:09] reviewed it.
[4:12:11] >> Follow.
[4:12:15] So, was there ever any fundraising done?
[4:12:17] As I recall when that went in, there was
[4:12:19] still some continuous fundraising done
[4:12:21] for that. Was there ever anyone for
[4:12:23] that?
[4:12:24] >> So, um through the mayor, um there was
[4:12:27] » So, um through the mayor, um there was
[4:12:27] fundraising done as far as I have found
[4:12:30] in the financial reports. It looks like
[4:12:32] in 2016, Terry Smith did some
[4:12:35] fundraising for the project. Um and then
[4:12:38] the town sued the assets. So, in terms
[4:12:41] of fundraising, um I mean the town could
[4:12:44] request to fundra for this project in
[4:12:47] the future, but um there's no additional
[4:12:49] funds available for that project that
[4:12:52] preserves um the fundraising has been
[4:12:54] completed as a state
[4:12:59] followed
[4:13:02] up 5,000. That means this year we didn't
[4:13:06] do that.
[4:13:08] So through the mayor, I would assume
[4:13:10] because the insurance company did
[4:13:13] indicate that we did these were cares
[4:13:16] for liability that we probably wouldn't
[4:13:17] want to take on that liability and we
[4:13:20] would probably have to close the
[4:13:22] facility partly.
[4:13:29] Further questions from council
[4:13:36] the director. Um just in regard to the
[4:13:38] library lean project I expected that
[4:13:39] that would lightenly be
[4:13:42] a liability as well especially the last
[4:13:44] one walked through just a few days ago
[4:13:46] with the unevenness of the ground.
[4:13:47] What's the anticipated start date?
[4:13:52] >> Yeah. Um so through you madam mayor um
[4:13:54] » Yeah. Um so through you madam mayor um
[4:13:54] we have a report actually coming from
[4:13:56] the council um at the next meeting
[4:13:58] regarding library money. Um we do have a
[4:14:00] quote to get the work done. So um our
[4:14:03] goal would be to get that done as soon
[4:14:04] as possible. We are aware of the issues
[4:14:08] moving on that we have had it looked at
[4:14:14] ideal but it's obviously dependent so it
[4:14:16] might get to spring.
[4:14:19] >> Thank you.
[4:14:22] for council's awareness on the project.
[4:14:24] The whole covering like is it all going
[4:14:26] to be removed? We went back and forth on
[4:14:29] this project multiple times, but there
[4:14:31] will be um from my understanding at the
[4:14:34] end remaining with an arch sign that
[4:14:37] would say library lane assuming for
[4:14:40] aesthetics.
[4:14:43] Further questions from councelor
[4:14:44] councelor Rosar. Thank you my parent
[4:14:48] are there any maintenance programs that
[4:14:50] we have in place because I look at some
[4:14:52] of these stocks of these orbs they've
[4:14:54] got holes in them where you can see
[4:14:55] where they're already going through we
[4:14:58] have a maintenance program to go and
[4:14:59] regard these
[4:15:02] >> so the mayor are you referring to the
[4:15:05] » so the mayor are you referring to the
[4:15:05] center
[4:15:07] >> I think
[4:15:14] Well, counselor Rose starts taking that
[4:15:16] up. Um, the pictures are really helpful.
[4:15:18] So, I just wanted to let staff know that
[4:15:21] I that the um pictures were were very
[4:15:24] good.
[4:15:28] » Yeah, Tony, you brought up I think this
[4:15:30] one
[4:15:33] brought it away. Do we not have a
[4:15:34] meeting?
[4:15:37] >> So, thank you for the question. I'm
[4:15:38] » So, thank you for the question. I'm
[4:15:38] gonna actually pass that on to our
[4:15:40] manager of Parks and Disabilities.
[4:15:43] I can [clears throat] turn to the chair.
[4:15:45] Yes. And it's it would be part of our
[4:15:49] seasonal inspections. Um it would be
[4:15:51] looked at in the spring and again in the
[4:15:54] fall and appropriate. I believe the
[4:15:57] docks were this year. Um but it it's
[4:16:01] it's just regular maintenance that you
[4:16:03] need to kind of clean up.
[4:16:07] So
[4:16:09] yes to your question there there is
[4:16:11] processes in place um
[4:16:20] so then if we're going to see problem
[4:16:26] » thank you
[4:16:28] [clears throat]
[4:16:28] um to follow up on that so like yearly
[4:16:32] boards aren't replacement this is
[4:16:33] looking at an entire replacement of the
[4:16:36] old dot. So I think maybe what the
[4:16:38] counselor was getting a is each year is
[4:16:40] there an inspection and say there's 10
[4:16:43] rotten boards. Would those boards then
[4:16:45] be replaced under a regular maintenance
[4:16:47] program? But how do we get to the point
[4:16:49] where now we're replacing the entire
[4:16:52] she's nodding her so I think I've
[4:16:54] captured
[4:16:56] >> through through the chair. Yes, that's
[4:16:58] » through through the chair. Yes, that's
[4:16:58] exactly what we're trying to accomplish
[4:16:59] here. The dog specifically acts in house
[4:17:03] has gone toward
[4:17:07] going forward and might be again
[4:17:10] inection
[4:17:18] » and just for council's awareness um from
[4:17:22] the CEO a question has gone in regarding
[4:17:25] composite decking um to ensure that
[4:17:27] we're not creating a slippery service is
[4:17:30] I have in fact talked to another
[4:17:31] individual who has compet composite
[4:17:34] decking and is extremely slippery. So
[4:17:36] staff is investigating that. So just for
[4:17:40] council's awareness um I don't think
[4:17:42] that there's an answer yet but it is
[4:17:44] being looked at to ensure that we're not
[4:17:47] uh creating a liability for the family
[4:17:50] service.
[4:17:58] There any further questions?
[4:18:01] I have
[4:18:04] the the location of the bigger ball
[4:18:06] courts.
[4:18:09] Uh yes. So you may our goal is to have
[4:18:11] them beside the current ones. um people
[4:18:14] have to measure but it's seemed when we
[4:18:16] looked at it that that so yes that is
[4:18:20] >> a lot of people were questioning um I'
[4:18:22] » a lot of people were questioning um I'
[4:18:22] I've gotten a lot of phone calls where
[4:18:24] is the big park and I say is the golf
[4:18:26] course is where they where they have the
[4:18:28] trees I think they have some trees
[4:18:30] planted there not we're trying planted
[4:18:32] somewhere else but um a lot of people
[4:18:34] were questioning that so I just wanted
[4:18:35] to bring that out
[4:18:37] >> thank you
[4:18:40] there is no further questions thank you
[4:18:43] very much
[4:18:46] and we will move on to capital budget
[4:18:49] overview.
[4:18:49] tax standard.
[4:19:49] While Laur is doing that just like to
[4:19:52] say
[4:19:54] I'm pleased and say four years that
[4:19:56] every single director to do their
[4:19:58] presentation
[4:20:09] this section for clarification is like
[4:20:12] whole project together they've already
[4:20:15] discussed
[4:20:16] going through all the different
[4:20:19] departments essentially.
[4:20:21] >> Yes. Yes. Um all the departmental
[4:20:24] » Yes. Yes. Um all the departmental
[4:20:24] capitals
[4:20:26] for each other department has this tab
[4:20:30] is sort of a summary of the entire
[4:20:33] federal projects and so it's just a
[4:20:35] highlight of the overall uh 10year
[4:20:39] forecast. So you'll only see uh the the
[4:20:42] mean sheet is called. So where you see
[4:20:44] the project description and
[4:20:46] justifications for those pictures where
[4:20:49] there is a project identified for 2026
[4:20:52] then we provide that 9-year forecast
[4:20:54] again just to look at trends. So I can
[4:20:56] just highlight that and there was any
[4:20:58] specific questions around the planning
[4:21:00] project. Uh the intent as
[4:21:05] earlier is that um through the asset
[4:21:09] management plan um we've identified that
[4:21:12] over the next 10 years the to reach a
[4:21:15] sustainable level the capital levy
[4:21:17] currently at 2.7 which is short of 4.2
[4:21:21] million on an annualized basis. So the
[4:21:23] intent is that the or the trajectory is
[4:21:26] that we need to get the cap levy over
[4:21:29] the next 10 to 15 20 years to that uh
[4:21:34] position. So that would be 4.2 for the
[4:21:37] 37. So uh about seven 7.5 to 8 million
[4:21:42] annually to the capital program to reach
[4:21:45] a fully funded sustainable level or a
[4:21:47] premium position. So when looking at any
[4:21:50] particular projects if uh hopefully the
[4:21:53] intent is that it
[4:21:55] wish to remove a project uh that the
[4:21:59] capital levy remains because it's it's
[4:22:01] looking towards that future target and
[4:22:04] that the funding would still remain that
[4:22:06] reserve be available um for when that
[4:22:09] project was deferred because obviously
[4:22:11] there's a project identified here. Um
[4:22:14] the question is not so much
[4:22:17] it's whether or not again is it a repair
[4:22:19] or a replacement and this is where the
[4:22:22] uh we ask for management information
[4:22:26] will be part of the decision making as
[4:22:28] we enhance data and provide more
[4:22:30] information around what is the condition
[4:22:33] uh and what would best treat for that
[4:22:36] asset.
[4:22:38] So then we're all um
[4:22:41] I found that I just
[4:22:58] so um on this uh this slide here uh this
[4:23:03] is the just the new request for 2026. So
[4:23:07] you can see the capital projects
[4:23:09] identified under the various different
[4:23:11] uh sections of
[4:23:14] the u these are quoted. So what you can
[4:23:17] see is the text number that's the
[4:23:19] project that once then u approved then
[4:23:24] that
[4:23:27] there's an actual full number that gets
[4:23:29] assigned to it. So currently still the
[4:23:31] draft and so when we take a look at the
[4:23:33] total um so this is where currently
[4:23:37] we're looking at 9
[4:23:40] uh 4 million uh currently on the new
[4:23:43] requests
[4:23:45] um plus the 2.7.
[4:23:51] Um
[4:23:53] so those are the new requests over the
[4:23:56] three over um in this slide we're
[4:23:59] looking at the standard capital levy so
[4:24:01] it's 2.7 million going into the capital
[4:24:04] program to support those
[4:24:08] 9.8 $20 million projects. And and so
[4:24:11] this is just a forecast of how that
[4:24:13] capital levy is anticipated to with a 1%
[4:24:17] maybe the capital increase over the next
[4:24:20] 10 years that by the by the year 2035
[4:24:23] the capital le will reach 6.64
[4:24:26] million.
[4:24:28] And so all the 10-year forecasts are uh
[4:24:32] taken into account on the forecasted
[4:24:34] revenues and the forecasted
[4:24:36] expenditures.
[4:24:37] So what what we then see for example in
[4:24:40] the next one this is the IT capital is
[4:24:43] that over the next 10 years um it's
[4:24:46] identifying what the opening reserve
[4:24:48] balances what annual contribution
[4:24:51] uh being put into that reserve then from
[4:24:55] those funds what is available to fund
[4:24:57] all the various projects then what is
[4:24:59] remaining in the 10 years you would hope
[4:25:02] to see everything in the black if it's
[4:25:04] still funded where you see years that
[4:25:06] are in red. That means that in those
[4:25:09] years decisions will have to be made as
[4:25:12] to either increase the level of funding
[4:25:14] or we're on a dedicated capital levy.
[4:25:17] Well, the asset managers will have to
[4:25:19] find a way how to, as I call it,
[4:25:22] reshuffle the deck, those projects and
[4:25:25] extend the life of those assets to uh uh
[4:25:29] to be within the funding envelope
[4:25:32] available for those years. And so can
[4:25:34] see overall uh in it there's 40 years
[4:25:38] where we're in the red. Um and if you
[4:25:41] look at for example fire equipment,
[4:25:43] you'll see that it's in the black until
[4:25:45] 2028. But then from then on uh it's all
[4:25:49] in the red. So there isn't enough
[4:25:50] funding uh to be able to address all of
[4:25:53] what has been submitted as uh one is
[4:25:58] coming for replacement. And so that is
[4:26:00] the continual work that the asset
[4:26:02] managers will need to do to
[4:26:04] [clears throat]
[4:26:05] uh take a look at that and again take a
[4:26:07] look at those condition assessments take
[4:26:09] a look at other factors that go into the
[4:26:11] decision as to when uh projects need to
[4:26:15] be replaced or uh they need to be
[4:26:18] completed in whatever year. Uh and then
[4:26:20] look at any potential other planning
[4:26:22] opportunities.
[4:26:24] Um if we go through uh fire comp so some
[4:26:27] of these so fire equipment
[4:26:30] um it's not funed from the capital levy
[4:26:32] it's just coming from the operating
[4:26:33] budget uh same with key at team capital
[4:26:36] is through the user charges across the
[4:26:39] organization and then is there a
[4:26:41] contribution from the operating budget
[4:26:43] same with fire equipment firecom same uh
[4:26:48] firecom is sort of as part of the
[4:26:50] overall sort of like its own standalone
[4:26:52] business unit that all the revenues
[4:26:54] uh that come in through Firecom uh ought
[4:26:57] to be uh covering all of the operating
[4:27:00] expenses uh to cover the the business
[4:27:04] unit plus be able to have uh dollars set
[4:27:08] aside to the reserve to be able to fund
[4:27:11] all the equipment related to fire. And
[4:27:13] so we can see currently that it's funded
[4:27:17] up until 2030, but from 2030 on moving
[4:27:20] to the red. So again, a combination of
[4:27:23] revenue increases or expenditure
[4:27:25] reductions or extending the life of some
[4:27:27] of the assets. Um so this is part of the
[4:27:31] work that what we want to see
[4:27:33] year-over-year uh as a council looks at
[4:27:36] these 10ear forecasts is that the number
[4:27:38] of red uh decrease and that things start
[4:27:43] going more into the black.
[4:27:46] As Shane said, this is why we're both
[4:27:48] wearing black suits because we like to
[4:27:49] see everything black. [laughter]
[4:27:56] » Nobody's wearing red.
[4:28:02] » Um, looking at the airport capital, as
[4:28:05] was noted earlier, a lot of this depends
[4:28:08] on when land of the airport. And so
[4:28:11] that's why you can see pretty much all
[4:28:13] 10 years as being at the red fbe there
[4:28:15] hasn't been uh enough revenues
[4:28:18] identified revenues identified until
[4:28:20] those materials. And so all of these
[4:28:23] projects this whole year uh will not be
[4:28:26] doable until there is enough revenues
[4:28:29] to fund those projects.
[4:28:32] Uh fleet capital fleet is looking a lot
[4:28:37] better. Obviously it's all in the black.
[4:28:38] We like to see that. Um but um and fleet
[4:28:43] again has been funded from the fleet
[4:28:45] charges uh that are flowing through
[4:28:47] [clears throat] from every department
[4:28:48] that then coming to the fleet and are
[4:28:50] transferred to the the fleet reserve. Um
[4:28:53] we've also taken into account based on
[4:28:56] our development background for our
[4:28:58] development charges anywhere there is um
[4:29:02] identified it's new uh additions to the
[4:29:06] fleet uh those are under the new
[4:29:08] projects for growth those are the
[4:29:11] amounts that have been looked at all
[4:29:14] charges and what is applicable and so
[4:29:16] we've identified those revenue sources
[4:29:18] against the new projects identified as
[4:29:22] for growth and the balance uh being
[4:29:25] brought by the uh food operating budget.
[4:29:29] And so this is looking um really good
[4:29:32] but again it's uh every year the amount
[4:29:34] of changes and when these projects come
[4:29:37] due continue to be defined uh and so uh
[4:29:41] able to get a better picture going
[4:29:43] forward as we improve the data uh from
[4:29:47] the [clears throat] various different
[4:29:48] asset managers
[4:29:50] on bridges and culverts
[4:29:53] again from 2026 obviously we have
[4:29:56] provided balance collective So 2026
[4:29:59] across all of these forecasts um is
[4:30:03] fully funded but all the forecasts you
[4:30:05] can see with this one versus it's it's
[4:30:08] all in the red um primarily because
[4:30:11] there's an approach that's been
[4:30:12] identified for the next three four years
[4:30:15] but they wanted to wait for the bridge
[4:30:18] condition assessments that have been
[4:30:20] completed. So what Carlos mentioned
[4:30:22] about those postum inspections that's
[4:30:23] just uh the provincial term it's Ontario
[4:30:27] standard some structure inspection
[4:30:30] reports um but it's really been a bridge
[4:30:32] condition assessment uh which
[4:30:34] legislatively had to be done in two
[4:30:36] years and so we're waiting for that
[4:30:39] update to get a better handle as to what
[4:30:42] is the current condition of all the
[4:30:43] bridges that will then inform what that
[4:30:47] structure needs to be looked at what
[4:30:49] type of treatment should received should
[4:30:51] be received on those assets and when and
[4:30:54] then we can update this forecast and
[4:30:57] look at the ch look at whether or not
[4:31:00] there's enough funding because the ch
[4:31:01] there's a consultant will come along and
[4:31:03] say here's based on the condition
[4:31:05] assessment here's what what you should
[4:31:07] do to these assets but they don't know
[4:31:09] how much money we actually have
[4:31:11] designated or reserves for those. So
[4:31:13] then that's the the the work of the
[4:31:16] asset managers to then internalize that
[4:31:19] data u and then again within the funding
[4:31:22] envelope still addresses
[4:31:26] uh to make sure that we're
[4:31:29] addressing any liabilities.
[4:31:32] Um roads again roads currently um looks
[4:31:36] all in black just really good. Uh as we
[4:31:40] can see for roads um the federal gas tax
[4:31:43] and the OEIP so both uh federal and
[4:31:46] provincial funding programs um geared
[4:31:49] towards capital they sometimes they can
[4:31:51] be a number of different capital
[4:31:53] projects that are eligible for those uh
[4:31:56] but the town has historically and has
[4:31:58] continued to uh fund u or place those
[4:32:02] grants uh into the roads capital and so
[4:32:05] we will take a look at obviously once
[4:32:06] the roads needs assessment uh comes And
[4:32:09] along with the bridge assessment, if
[4:32:11] there is more needs on bridges, uh we
[4:32:14] look at uh some of those uh funds and
[4:32:18] channeling those to state bridges
[4:32:20] instead of roads if there's the greatest
[4:32:22] need uh for bridges.
[4:32:28] Again, storm, same thing. The uh well,
[4:32:31] it looks really good. Um we still going
[4:32:34] to be waiting the um the results of the
[4:32:39] storm uh mission assessment. My
[4:32:42] understanding is that uh um because of
[4:32:46] where the assets actually are done um
[4:32:50] unless we actually have or have some
[4:32:52] actually doing inspections u we don't
[4:32:56] really have uh good sort of senses to
[4:32:59] the condition and so that may provide us
[4:33:02] with data as to uh whether or not this
[4:33:05] is a realistic picture for the forecast
[4:33:07] or whether this will update
[4:33:10] facilities ities. Obviously, as I
[4:33:13] mentioned earlier, this is one of those
[4:33:15] areas that u there's a number of
[4:33:17] projects identified under the facilities
[4:33:21] um both on the existing side um and the
[4:33:26] the new projects that have been
[4:33:28] identified through master plans
[4:33:31] and citizen requests. So this is one
[4:33:34] area that uh this will um
[4:33:38] to take up the entire capital levy. Uh
[4:33:41] and so we'll need to still some point in
[4:33:44] time to have some conversations around
[4:33:47] council direction as to what the focus
[4:33:50] and which facilities to to aim for. uh
[4:33:53] and again the work vector assets and the
[4:33:56] existing facilities to look at what is
[4:33:58] actually feasible uh to address even
[4:34:01] though this is likely one of those areas
[4:34:04] that when we did the facilities u
[4:34:06] assessment in 2021 it was an area
[4:34:09] identified given the age of a number of
[4:34:11] our facilities
[4:34:13] uh counseling calls is identified that
[4:34:16] if we had money uh that all facilities
[4:34:20] required
[4:34:22] um 20 $71 million over the next 25
[4:34:27] years. And so again, we'll be looking at
[4:34:31] uh those assessments and trying to see
[4:34:35] where these projects stretched out uh to
[4:34:40] and to be with everybody available.
[4:34:44] Uh parks, same situation everywhere. We
[4:34:47] see uh gears that are in the red. uh
[4:34:50] we'll need to take a look at what the
[4:34:52] existing assets or new assets um can be
[4:34:56] either delayed or uh addressed as
[4:34:59] funding uh today and overall between all
[4:35:03] the asset classes we're able to have the
[4:35:06] overall levy. Um
[4:35:09] it doesn't necessarily mean that just
[4:35:10] because an asset class received x amount
[4:35:12] of dollars of the levy that that is
[4:35:15] going to be a continuation. We look at
[4:35:17] again the areas of greatest need and the
[4:35:19] levies that are all numbered that will
[4:35:22] be channelneled based on the asset class
[4:35:24] that requires uh that has the highest
[4:35:27] need for funding uh based on the
[4:35:30] criteria for after two identified key
[4:35:33] priority projects next 10 years.
[4:35:37] That is the budget overview. If there's
[4:35:41] any questions uh
[4:35:44] uh
[4:35:46] take a look at any particular projects
[4:35:49] that are each of the tabs. Um this this
[4:35:53] one slide here at the end is that this
[4:35:55] one includes not only the requests but
[4:35:59] also all the carry forward programs that
[4:36:01] have been in all prior years. And we can
[4:36:04] see that we continue to really undertake
[4:36:07] that capital program for 26
[4:36:10] completion of both and the range of
[4:36:12] about $28 million.
[4:36:16] I'll present for discussion.
[4:36:24] Um I have a quick question about um so
[4:36:27] like I've been going driving around town
[4:36:30] and just kind of looking at some of the
[4:36:32] roads and I see that the roads like and
[4:36:34] I know have the general ashalt
[4:36:37] maintenance program. So reconstruction
[4:36:39] is by the road is entirely redone.
[4:36:42] That's sewer and water. Correct.
[4:36:44] >> Okay. um new sidewalks, curbs, whatever
[4:36:47] » Okay. um new sidewalks, curbs, whatever
[4:36:47] it might be. Um but the actual
[4:36:49] maintenance program, so like I I'm
[4:36:51] taking a look like down Broadway,
[4:36:53] there's getting to be some very large I
[4:36:55] know we do crack maintenance or crack
[4:36:57] snowing, but there's getting to be some
[4:36:59] large cracks because Broadway is a um
[4:37:02] provincial highway. Is that a project
[4:37:05] that is funded by the province? And if
[4:37:10] so, are we at the point where we should
[4:37:12] be reaching out for a, you know, fresh
[4:37:14] code of payment or
[4:37:19] that's a good question. So for trackway
[4:37:21] 18 um there is an intake almost every
[4:37:25] year from province but we apply for the
[4:37:28] ways that we consider that are needed
[4:37:30] for those roles and they provide I think
[4:37:32] at this point is 90% funding of whatever
[4:37:36] works are required. Now the application
[4:37:39] for 26 just closed uh closed last year.
[4:37:44] Um we're also doing a condition
[4:37:46] assessment that condition assessment
[4:37:48] shortly hopefully within the next two
[4:37:50] months that will give us some
[4:37:52] information what we require or
[4:37:54] especially for pathway in terms of maybe
[4:37:58] um just uh
[4:38:01] but just some maintenance work that we
[4:38:03] require. So when we receive that
[4:38:05] information, it is determined that it's
[4:38:08] something is needed when we look at that
[4:38:10] information that has been taken.
[4:38:14] >> Okay. But I I feel like getting to that
[4:38:17] » Okay. But I I feel like getting to that
[4:38:17] point where you need to start thinking
[4:38:19] about that it needs some resurfacing. Um
[4:38:22] and even on the section when you're just
[4:38:24] leaving the downtown corridor, there's a
[4:38:26] pretty rough section in there. So then
[4:38:29] that brings me to my other question.
[4:38:31] Ashvalt maintenance like where is um I
[4:38:35] saw something on here for Incession
[4:38:38] Street Tilson and Maple Lane, but um you
[4:38:41] know how we did that little section this
[4:38:44] year by the lake, but the rest of it
[4:38:46] isn't good either. So from that point on
[4:38:50] to Telome, that's getting pretty rough
[4:38:53] as well. So um where does that fall into
[4:38:56] the actual maintenance program? price is
[4:38:58] not on the list for this year um because
[4:39:01] I took a look at streets but where is it
[4:39:03] somewhere down the queue
[4:39:07] um
[4:39:10] so to mayor um I don't know what city
[4:39:13] right now that's a program that
[4:39:16] we're waiting for the commission
[4:39:18] assessment to come back information then
[4:39:20] we're going to prioritize the roles the
[4:39:23] roles that will be eligible they are
[4:39:26] prioritized for program for next year.
[4:39:29] Um, but if there's anything that the
[4:39:32] report that said that was something we
[4:39:33] need to prioritize in 2026, we'll let
[4:39:36] council know that that will be in the
[4:39:40] process.
[4:39:41] >> Okay. So, a lot of times um assess
[4:39:43] » Okay. So, a lot of times um assess
[4:39:43] condition assessment because I even see
[4:39:46] like um films I feel is that subdivision
[4:39:50] is getting to the point where it's going
[4:39:52] to need some paving work. um in
[4:39:55] subdivision there's big um cracks in the
[4:39:58] road where weeds are growing across the
[4:40:00] road and it hasn't been crack sealed. So
[4:40:03] I just so this would all be defined in
[4:40:05] this this assessment report that's
[4:40:07] coming. So the roads that are included
[4:40:10] in the 2026 road they are from the
[4:40:12] previous assessment that was completed
[4:40:14] two years ago. Okay.
[4:40:16] >> Um but once again we're waiting for for
[4:40:18] » Um but once again we're waiting for for
[4:40:18] this reassessment. Uh if there is
[4:40:20] anything that need to be prioritized in
[4:40:22] terms of priorities
[4:40:28] anytime
[4:40:32] you're the chair
[4:40:35] but to the plot on street
[4:40:38] problem you guys
[4:40:40] that's not has to be but
[4:40:43] >> yes I
[4:40:46] » yes I
[4:40:46] [clears throat] simp because I know that
[4:40:48] there's people I saw some really bad um
[4:40:51] pots on some co street and that is a
[4:40:54] county literally. So I'll I'll make sure
[4:40:56] I send that in. But um because I have I
[4:40:59] was down there the other day.
[4:41:03] » When you talk about through you when you
[4:41:05] talk about maintenance with Highway 19
[4:41:07] or Broadway, you're I'm assuming it's
[4:41:10] the entire connecting link where Highway
[4:41:11] 19 starts as the north and ends at the
[4:41:14] south or is it only Broadway as the
[4:41:16] street itself?
[4:41:18] the downtown core only or is that all of
[4:41:20] the connection
[4:41:22] [clears throat]
[4:41:23] >> the whole thing
[4:41:29] any further questions seeing
[4:41:33] we are moving on to
[4:41:36] >> I got a request very good like I'm going
[4:41:39] » I got a request very good like I'm going
[4:41:39] to say I almost had a heart attack
[4:41:42] and I had to reach out to um to get some
[4:41:44] a wholesome understanding So, I just
[4:41:47] want to make sure that it's very
[4:41:49] explained about how not all that debt is
[4:41:52] drawn. And um there's a good portion of
[4:41:54] it that's for the
[4:41:56] two. And basically, I termed it as a a
[4:42:00] line of credit. Um I don't know if
[4:42:02] that's the correct term or not, but when
[4:42:04] we sat down and talked about it, I felt
[4:42:06] better. So, I just want to make sure
[4:42:07] that this is fully explained. So, I
[4:42:11] don't know if anyone else's heart was
[4:42:13] very similar.
[4:42:17] turn it over to Shane to uh continue
[4:42:19] with this on the next iteing
[4:42:31] out the show here. So, uh we get to talk
[4:42:33] about long-term debt here soon. Um so
[4:42:36] under tab uh number 11 you go down to um
[4:42:42] two
[4:42:44] midway down uh you'll see a a row that
[4:42:47] says total debt before new debt. Um so
[4:42:51] this based on tab 11 is all the approved
[4:42:55] long-term debt that council has uh
[4:42:58] approved u and we have on our books. You
[4:43:01] can see it's a three-year window from
[4:43:03] 2024 uh 2025 and then the 2026.
[4:43:08] So before any new debt uh you can see
[4:43:10] that the ending balance uh has trended
[4:43:13] downward 2024 it was 11.2
[4:43:17] 9.8.6
[4:43:19] and then once we factor in uh the new
[4:43:21] debt that's coming online in 2026 which
[4:43:24] a lot of these projects were carry for
[4:43:27] projects. So these were capital projects
[4:43:29] that council had averted 24 25 um that
[4:43:34] are coming online now. They're
[4:43:35] completed. Uh the county doesn't issue
[4:43:38] any debt proceeds until the capital
[4:43:40] project is complete just in case
[4:43:41] projects do come in under budget. We
[4:43:43] don't need full
[4:43:46] budget.
[4:43:48] The two at the bottom there big swing
[4:43:50] land servicing and VIP phase two. These
[4:43:53] are basically what we're calling
[4:43:55] construction financing or temporary
[4:43:57] loan. Um you have so basically how these
[4:44:01] ones are working is we are allotted the
[4:44:04] funds of their own charge interest
[4:44:07] um and not a principal payment until
[4:44:10] because we have the opportunity to pay
[4:44:12] down these debts. Uh all the rest of the
[4:44:14] debt pro or projects s on here are
[4:44:18] locked in. They're fixed. So whatever
[4:44:20] the term is to 5 10 15 up to 30 years
[4:44:23] they're locked in they're fixed and
[4:44:25] can't make a prepayment
[4:44:27] but with these two with construction
[4:44:29] financing through infrastructure Ontario
[4:44:32] which is pushed through Oxford County
[4:44:34] because they're the upper tier till be
[4:44:36] in the lower tier for them so I know
[4:44:39] correct me if I'm wrong I think we have
[4:44:40] five years so we have five years
[4:44:43] starting in [clears throat] 2026 to pay
[4:44:45] down banks claiming VIP uh phase 2 lands
[4:44:50] we uh pay those down, then we're not
[4:44:52] locked in to those uh those debts
[4:44:55] because if the consequence is after 5
[4:44:58] years, we don't pay them down, then
[4:45:01] they're locked into
[4:45:03] 5, 10, 15 year term, that will really
[4:45:06] impact the levy. Uh you may be wondering
[4:45:08] how we'll be paying these paying these
[4:45:10] down. Uh the theme for this year in the
[4:45:13] 2026 budget seems to be land sales
[4:45:15] either at the airport or VIP. um or
[4:45:19] other lands uh surrounded within the
[4:45:21] town. So uh there's a heavy focus on
[4:45:24] selling lands um and then paying these
[4:45:27] these debts down. So according to the
[4:45:30] province through our ATRL we have to
[4:45:33] include this the 9 million and the 1.9
[4:45:36] part of debt that the town is taking on
[4:45:39] even though there's a good chance that
[4:45:41] we pay it off but there's a risk
[4:45:43] associated with it just in case some of
[4:45:45] the fruition of those land sales don't
[4:45:47] come through. we have to
[4:45:50] so they're they're identified there. Uh
[4:45:52] the other one here, the Kinsman Bridge
[4:45:54] for just a little under 2.1 million.
[4:45:57] That project should be completed in
[4:45:59] 2026, but as council knows, it came in
[4:46:02] under budget. Um so we won't put in uh
[4:46:05] the final request for that amount until
[4:46:08] all the expenses expenses have been paid
[4:46:12] and uh the town probably doesn't need to
[4:46:14] full 2.5.
[4:46:16] Last thing to highlight down here on
[4:46:19] page two of tab 11
[4:46:21] um the estimated [clears throat]
[4:46:23] principal and interest payments for 106
[4:46:26] uh is 1.7 million as per the ARIRL limit
[4:46:30] through our FIR the ARIRL is the annual
[4:46:32] payment limit sets out standard um based
[4:46:36] on our revenues 25%
[4:46:38] um we're sitting at 8.25 so we're below
[4:46:40] that so that's a good metric um but
[4:46:43] there's stuff
[4:46:46] risk I guess the the 9 million and the
[4:46:49] 1.9 if that does come online then that
[4:46:51] will obviously inflate that 8.25% 25%
[4:46:55] going forward. So,
[4:46:58] other than that, um, any questions on
[4:47:01] top 11?
[4:47:03] >> This can council understand that I
[4:47:05] » This can council understand that I
[4:47:05] really wanted to have a good explanation
[4:47:07] on this because I had to sit down and,
[4:47:10] you know, work through that myself.
[4:47:13] Um, so anyways, any questions
[4:47:16] >> in that regard?
[4:47:19] » in that regard?
[4:47:20] So, I can obviously see why there's a
[4:47:21] focus on writing with different sales
[4:47:23] and there's a lot of pressure on and I
[4:47:25] do acknowledge that,
[4:47:28] but the finance team is going to have a
[4:47:30] hard time selling.
[4:47:32] [laughter and clears throat]
[4:47:40] » Um, any any further questions on on
[4:47:44] this?
[4:47:46] >> Not seeing any So, thank you. I think
[4:47:49] » Not seeing any So, thank you. I think
[4:47:49] that was a great explanation.
[4:47:52] >> One more. Tab 12.
[4:47:55] » One more. Tab 12.
[4:47:55] Go
[4:47:55] >> ahead.
[4:47:58] » ahead.
[4:47:58] >> All right. Last but not least, tab 12.
[4:48:00] » All right. Last but not least, tab 12.
[4:48:00] Uh, it's a housekeeping item. It's
[4:48:03] usually in the budget every year for
[4:48:05] council. Um, right at the back, just a
[4:48:09] quick summary. Uh, why this regulation
[4:48:12] exists. Uh municipal county standards
[4:48:15] require full accounting which can create
[4:48:19] large non-cash expenses. Uh this
[4:48:21] regulation allows municipalities to
[4:48:23] exclude some of those non-cash items
[4:48:26] amortization.
[4:48:28] We got a landfill those type of closure
[4:48:30] costs. So that's in there. U
[4:48:34] excluding these items does not remove
[4:48:36] the obligation uh entirely. We still
[4:48:38] have to account for for them which
[4:48:40] they're in our audited financial
[4:48:42] statements. We account for them through
[4:48:44] our S&P 5 and long-term forecasts.
[4:48:48] The regulation only affects how the
[4:48:51] annual budget is presented not
[4:48:53] municipality to secure financial
[4:48:55] position.
[4:48:58] And then just to conclude, uh each year
[4:49:01] council must pass a resolution
[4:49:04] whether if they're choosing to exclude
[4:49:06] these expenses from uh from the budget.
[4:49:09] Um and if so, council if it does so the
[4:49:13] adopted budget, it will not align
[4:49:15] directly with any surplus or deficit
[4:49:17] reported in the financial statements.
[4:49:20] That's
[4:49:22] great.
[4:49:23] >> Thank you. Any questions regarding the
[4:49:25] » Thank you. Any questions regarding the
[4:49:25] report? So we're now on the report. If
[4:49:28] not, I'll turn it over to councelor. We
[4:49:29] see anything as a resolution.
[4:49:33] >> All second by councelor Parker. A that
[4:49:36] » All second by councelor Parker. A that
[4:49:36] report FIN26
[4:49:39] report title 2026 regulation 28409
[4:49:43] budget expense report be received for
[4:49:45] information and B the council adoption
[4:49:47] report as required under Ontario
[4:49:49] regulation 28409
[4:49:52] acknowledging that the 2026 budget
[4:49:54] excludes amortization expenses totaling
[4:49:57] $4,75,481
[4:50:00] but no excluded postemployment benefit
[4:50:03] expenses and no excluded landfill folder
[4:50:06] postpon.
[4:50:09] » Any questions or comments? All those in
[4:50:12] favor?
[4:50:14] And that's carried. Give me one second.
[4:50:28] We just seeking clarification
[4:50:31] on we like I'll I'll be allowing any
[4:50:34] motions to go on the floor because
[4:50:36] typically during our budget process we
[4:50:38] do a lot of motions. We don't need to be
[4:50:40] noticed. Um before we just move to that
[4:50:45] section I do want to thank for being
[4:50:48] here today. He has done a tremendous
[4:50:51] amount of work on taxes, ensuring that
[4:50:55] things are classed properly, dealing
[4:50:57] with um impact and I know has done a lot
[4:51:00] of work in the downtown core. Mr.
[4:51:02] Council is not aware. Um there were
[4:51:04] things that weren't properly classed or
[4:51:07] um you know situations where the proper
[4:51:08] amount of taxes were being collected. He
[4:51:10] has done a tremendous amount. Um so I
[4:51:13] just wanted to thank him. Thank you for
[4:51:14] being here and proud of working on.
[4:51:17] Okay. So now we will move to number
[4:51:20] seven which is the emotions. Um
[4:51:24] I'll open up councelor sponsor
[4:51:31] this
[4:51:33] clust.
[4:51:46] Yes. Moved by myself, seconded by Rose
[4:51:49] Hart. Uh, be it resolved that any
[4:51:51] individual, organization, or group
[4:51:53] receiving a capital grant shall be
[4:51:55] required to submit a final a financial
[4:51:58] statement within 60 days following. The
[4:52:01] financial statement must include how the
[4:52:03] grant was used, uh, total revenue and
[4:52:05] expenses related to the activity or
[4:52:07] event, and the resulting profit or loss
[4:52:10] if applicable. Uh failure to submit the
[4:52:13] required financial statement, right, may
[4:52:15] result in ineligibility for future
[4:52:17] grant. Um any further requirements um
[4:52:21] finance deems necessary to
[4:52:29] » um if I could speak to it.
[4:52:31] >> Absolutely.
[4:52:32] » Absolutely.
[4:52:32] >> Just looking for um
[4:52:35] » Just looking for um
[4:52:35] transparency and consistency across the
[4:52:37] board. We have asked for this in the
[4:52:39] past and I think that any grants that we
[4:52:42] do view do um should have the consistent
[4:52:46] requirements.
[4:52:47] Thank you. I'm in full support. Are
[4:52:50] there any comments from the rest of
[4:52:52] council or questions regarding the
[4:52:55] motion?
[4:52:57] And it's been sent to the clerk.
[4:52:59] >> It's not a date.
[4:53:01] » It's not a date.
[4:53:01] >> It will sent to you.
[4:53:04] » It will sent to you.
[4:53:04] >> Okay. Um maybe. Yeah. Okay. So anyways,
[4:53:07] » Okay. Um maybe. Yeah. Okay. So anyways,
[4:53:07] just send that when you can. Um, all
[4:53:11] those in favor.
[4:53:17] Sorry, I couldn't see you. I lost my
[4:53:20] screen. Perfect. So, it's
[4:53:22] [clears throat]
[4:53:22] fully cared
[4:53:25] and
[4:53:27] pass. So, now are there any other
[4:53:30] motions that council would like to put
[4:53:32] on the
[4:53:37] So, as my understanding, um, council
[4:53:42] can choose to wait the 30-day period or
[4:53:45] council wants time. You can come back to
[4:53:48] the next council meeting, which is
[4:53:50] Monday, June
[4:53:52] 12th. Yes.
[4:53:53] >> And also the next meeting. Yes. Because
[4:53:55] » And also the next meeting. Yes. Because
[4:53:55] that's still within the 30-day period or
[4:53:58] the following meeting, the second
[4:53:59] meeting in January if there's any
[4:54:01] further amendments or council can the
[4:54:04] amended period which essentially passes
[4:54:07] the
[4:54:08] well if it's done the budget is done is
[4:54:12] what
[4:54:14] it's up to council. So last time
[4:54:17] >> yes
[4:54:17] » yes
[4:54:18] >> one one comment I'd like to make and I
[4:54:20] » one one comment I'd like to make and I
[4:54:20] guess I don't understand the complete um
[4:54:23] uh the the the mayor power but in the
[4:54:27] past when we did budgets
[4:54:31] the u uh the the early pendants could go
[4:54:36] out even though the budget wasn't full
[4:54:39] fully approved for timing purposes the
[4:54:42] proposed tenders to go out for
[4:54:44] contractor factors was permitted to go
[4:54:46] out at this time in early January when
[4:54:49] we first did them. Is that something we
[4:54:52] can do under the storm air powers?
[4:54:55] >> Um [clears throat] I've I've asked like
[4:54:57] » Um [clears throat] I've I've asked like
[4:54:57] I I'm fully supportive of that, you
[4:54:59] know, that to get um I think we have a
[4:55:02] report coming back. So unless unless
[4:55:04] council doesn't remove everything
[4:55:06] anything from this budget, like yeah,
[4:55:10] how how can we handle this? I I guess I
[4:55:12] need some guidance on this. But like as
[4:55:14] long as council doesn't remove anything,
[4:55:17] these projects can go ahead and
[4:55:19] essentially
[4:55:21] they would still have to wait for
[4:55:30] » because I I know we have we have a
[4:55:31] tender coming back Monday, correct? For
[4:55:33] the library, I think
[4:55:37] moving on. Is that on Monday's agenda?
[4:55:41] There's a report that is going to tender
[4:55:43] >> that's going to tender
[4:55:49] the issue [clears throat] was raised
[4:55:52] over November um the way so because
[4:55:56] primary powers as of May any changes to
[4:56:02] um
[4:56:04] any budget amendments that require
[4:56:06] funding increase
[4:56:09] um needed to go to strong air powers. Um
[4:56:13] so the way in which we looked at that in
[4:56:16] 25 was that any projects that any
[4:56:19] department wanted to do in advance of 26
[4:56:22] budget could have come forward as a 2025
[4:56:26] budget amendment as long as the funding
[4:56:28] came from a reserve because if it's
[4:56:30] coming from a reserve and it doesn't
[4:56:31] impact the levy then council can address
[4:56:34] that as an inear amendment.
[4:56:38] So none came forth. Um because the the
[4:56:42] other discussion we've had in the past
[4:56:43] was that even if they even if a
[4:56:45] department received
[4:56:47] um approval to proceed in say October as
[4:56:51] long as the pending documents were
[4:56:53] actually ready to be sent out uh and
[4:56:57] sometimes that was not the case.
[4:56:59] Sometimes they say oh wait until
[4:57:00] January. And so where we currently stand
[4:57:03] at the moment uh is that according to
[4:57:07] procurement uh practices minute that we
[4:57:10] go out for a tender there is an
[4:57:13] anticipation from those bidding that
[4:57:16] there's the intent to proceed
[4:57:18] >> right
[4:57:19] » right
[4:57:19] >> and so we ought to be reasonably assured
[4:57:22] » and so we ought to be reasonably assured
[4:57:22] that we would continue to do so that we
[4:57:24] would proceed with that project subject
[4:57:26] to of course lowest bid coming in within
[4:57:29] budget all of that. Um so at the moment
[4:57:32] if there is still potential for budget
[4:57:35] amendments
[4:57:36] uh as long as it's a project the council
[4:57:41] satisfy I guess can satisfy if it's not
[4:57:43] going to be offended um then I would
[4:57:47] think the department can get all the
[4:57:50] documentation ready to proceed um but it
[4:57:53] would be [clears throat]
[4:57:55] I would say safer better if council is
[4:58:00] not intending to do any further
[4:58:01] amendments as to shorten the 30-day
[4:58:03] period which would mean that then the
[4:58:05] very next business day um the budget is
[4:58:10] automatically adopted.
[4:58:12] >> So if that is a resolution today or 12th
[4:58:16] » So if that is a resolution today or 12th
[4:58:16] then that means that as a default
[4:58:18] business date following that resolution
[4:58:20] there's automatic
[4:58:22] all both all projects.
[4:58:26] » Yeah. Cancel has the option to be.
[4:58:36] » Yes, council.
[4:58:39] >> Just going to say put forward a motion.
[4:58:43] » Just going to say put forward a motion.
[4:58:43] >> Uh move on and second by councelor
[4:58:45] » Uh move on and second by councelor
[4:58:45] Parker where section 7.4 four of or
[4:58:48] seven subcore of Ontario regulation
[4:58:50] 530/2022
[4:58:52] under municipal act 2001 provides
[4:58:54] council may pass resolution to shorten
[4:58:56] the 30-day period for considering
[4:58:58] amendments to the mayor's proposed
[4:59:00] budget and whereas council has
[4:59:01] determined that no amendments have been
[4:59:03] proposed other than the BIA uh
[4:59:05] improvement area adjustment which is to
[4:59:07] expedite the adoption of the amended
[4:59:10] budget. Therefore, be it resolved that
[4:59:12] one council hereby shortens the 30-day
[4:59:14] amendment period for the mayor's 2026
[4:59:16] proposed budget to end on January 8th,
[4:59:19] 2026.
[4:59:22] >> Would you like to see the matter? It's
[4:59:24] » Would you like to see the matter? It's
[4:59:24] very self-explanatory.
[4:59:27] Um, we've had opportunities prior to the
[4:59:30] budget to uh make recommendations that
[4:59:32] we prefer to see in it. Um, I've gone
[4:59:36] through the list of what has been
[4:59:38] removed and there really isn't anything
[4:59:41] that's I think worth.
[4:59:44] Some things I'd love to see move forward
[4:59:45] in. I mean, the reality is I don't think
[4:59:48] that uh push come [clears throat] to
[4:59:50] shove. We're going to be going back and
[4:59:51] forth, but I don't think they'll likely
[4:59:52] be included anyways. I think uh the
[4:59:54] budget as it sits as a very fair budget
[4:59:56] for taxpayer. I'm quite willing to
[5:00:00] council council. Thank you, Mayor Billy.
[5:00:04] Um yeah, echo the sentiments of cancer
[5:00:06] and understand the standing for very
[5:00:07] fair budget. I think we would love to
[5:00:09] thank yourself and staff for bringing
[5:00:13] a a very fair budget forward. Um I do
[5:00:16] think that this was an interesting
[5:00:18] process this time. Um and uh to
[5:00:21] everybody for their hard parties. Thank
[5:00:23] you.
[5:00:24] >> Thank you, Anthony.
[5:00:25] » Thank you, Anthony.
[5:00:25] >> I'm going to speak to that. I uh I
[5:00:27] » I'm going to speak to that. I uh I
[5:00:27] appreciate the resolution coming out now
[5:00:29] because as I said a few minutes ago in
[5:00:31] the past if we waited till the middle of
[5:00:34] May to get final budget approval and
[5:00:37] then we put out the tenders prices are
[5:00:39] climbing. Right now we're looking at
[5:00:41] June or January 8th uh folks or prices
[5:00:45] and I'm sure we're going to appreciate
[5:00:47] the time of year to do that. So thank
[5:00:48] you very much for bringing that forward
[5:00:50] full support.
[5:00:52] >> Any further comments?
[5:00:54] » Any further comments?
[5:00:54] I'll call the question. All those in
[5:00:56] favor
[5:00:58] and that's carried unanimously.
[5:01:03] » Okay, that's fine. I I I was looking.
[5:01:06] So, um I'll direct the clerk to prepare
[5:01:09] a strong power to um remove the veto
[5:01:14] period
[5:01:16] which is subsequent to this. So then
[5:01:18] essentially um as soon as you can
[5:01:20] prepare that for me and I can get that
[5:01:22] signed then the sentiment
[5:01:29] it's a learning curve.
[5:01:32] All right. So, um, now we, uh, require a
[5:01:37] bylaw to, uh, appoint
[5:01:40] councelor Spencer by myself, seconded by
[5:01:44] Deputy Mayor Brandis, that bylaw
[5:01:46] 2026-003,
[5:01:49] the bylaw to appoint a clerk acting for
[5:01:52] the town of Tosenberg, V. River be read
[5:01:54] for first, second, third, and final
[5:01:56] reading of the mayor and the clerk be
[5:01:58] and are hereby authorized to sign the
[5:02:00] same and place of the corporate seal
[5:02:01] there on
[5:02:04] >> you counselor. I'll just hold vote just
[5:02:07] » you counselor. I'll just hold vote just
[5:02:07] welcome Kyle again and all those in
[5:02:09] favor
[5:02:10] >> carrying speech [clears throat]
[5:02:15] » confirm proceedings by law deputy mayor
[5:02:19] >> moved by myself seconded by councelor
[5:02:21] » moved by myself seconded by councelor
[5:02:21] Luciani that bylaw 2026-001
[5:02:25] to confirm the proceedings of the
[5:02:26] council meeting held Wednesday January 7
[5:02:29] 2026 be read for first second third and
[5:02:32] final reading of the mayor and the clerk
[5:02:35] B and hereby authorized to sign the same
[5:02:37] and place the corporate seal there onto
[5:02:40] all those in favor
[5:02:42] carried and adjourned and council sir
[5:02:46] moved by myself second by councer that I
[5:02:48] come to a further meeting of Wednesday
[5:02:50] January 20 January 7 2026 be adjourned
[5:02:54] at 2:54
[5:02:56] p.m. Thank you. Allison.