[0:02] to the flag of the United States of
America, and to the republic for which
[0:07] it stands, one nation under God,
indivisible, with liberty
[0:11] [clears throat] and justice for all.
[0:19] » All right, first up we got our minutes.
There was our regular minutes from
[0:22] August 3rd and our special meeting
minutes from August 10th. Hopefully you
[0:26] guys had a chance to look them over and
if they are correct, I'll need a motion
[0:30] to approve them as written.
>> I'll make a motion to approve the
[0:34] minutes as posted.
>> I'll second that.
[0:37] » Okay, we got a motion and a second to
approve the minutes as posted.
[0:40] Let's vote.
>> Yes.
[0:42] » Yes.
>> Yes.
[0:43] » Yes.
>> And yes, motion carries. Today
[0:46] commissioner's report.
Go ahead, Kyle.
[0:48] » Good evening, everyone.
Uh it's been kind of a busy couple
[0:51] weeks. We held couple couple interviews.
Uh
[0:55] been working down with the guys down at
the shop doing some odds and ends.
[1:00] Kind of getting preparation for fall.
Been working with engineers on some
[1:05] other items.
Other than that, just keep
[1:08] uh
staying busy, I guess. So, I'm out.
[1:14] » Pretty quiet on my end. I've been kind
of busy with uh
[1:18] work and stuff, but uh
[1:23] you know, just working on uh
[1:28] just the budget and stuff. That was kind
of our
[1:31] our really really super busy time of
year. Um
[1:35] It's all busy, but
moving into the next uh
[1:39] next project, I guess. I'll try to be a
little bit more attentive here in the
[1:44] next couple weeks, so
that's it for me.
[1:50] » I guess all I got is we got a couple
interviews coming up this week for
[1:53] patrol officer, so other than that, that
stayed pretty quiet.
[1:59] On the water side, I've been working
with the RT over and Ray on a couple of
[2:03] things. There'll be more to follow in
the following months with that.
[2:07] But besides that, that's about all I
have. Thank you.
[2:11] » Okay, I'm going to punt too and keep it
moving.
[2:14] So, modification or approval of the
agenda. There is one thing I want to
[2:17] add. We had a last-minute raffle permit
that we need to put in or I would like
[2:21] to put in under the consent agenda.
That's for the Northwest Sportsman
[2:25] Association.
We can throw that last at 19 if you guys
[2:29] are game for it.
[2:34] Any other changes?
[2:39] » I'll make a motion to approve the agenda
with the modification to 19 for raffle
[2:44] permit.
>> I'll second.
[2:48] » Okay, we have a motion and a second to
approve the modified agenda. Any
[2:51] discussion on that one?
Okay, let's vote.
[2:54] » Yes.
>> Yes.
[2:55] » Yes.
>> Yes.
[2:56] » Yes. Motion carries. Okay.
Old business. Liz, we got you still,
[3:02] right?
>> You do. I'm here. Can you all hear me
[3:05] okay?
>> Yep, sure can.
[3:08] » Very good.
Um I too will try to be quick. Um just I
[3:13] guess in the way of general
work, um I did want to thank Josh Reiner
[3:18] and um Kyle. Uh they have both helped me
quite a lot over the last couple of
[3:22] weeks dealing with some issues relating
to the Roller Coaster Road litigation.
[3:26] Um I know that's been time consumptive
for nearly everyone involved.
[3:31] Um but they were particularly helpful
um lately and um they know the nature of
[3:37] those discussions. Some of those things
have not come of record yet. I expect
[3:40] that they will shortly, so I will keep
the commission apprised, but it's worth
[3:43] noting the extra time and investment and
efforts they both put in
[3:47] there because it is significant. Um on
that point, uh shortly after I met with
[3:51] that pair today, um, I received a series
of motion filings that ought to keep me
[3:55] busy for the next couple of weeks, um,
in connection with that litigation.
[4:00] Um, nothing to worry about at this
point, and I'll keep you updated
[4:03] as I prepare our responsive filings. All
all of the motion filings that were had,
[4:08] um, were anticipated, so, um, just
letting you know in case you see or hear
[4:12] any of that,
um, that is underway and expected,
[4:17] um,
Finally, uh, on the roller coaster road
[4:20] front, I should say. Finally on that
front, um, there is a deposition, uh,
[4:24] likelihood of deposition to occur, um,
with another, uh,
[4:28] I I guess disclosed expert or identified
expert in connection with that matter.
[4:34] Probably that will occur in or near
September 17th. Um, we haven't firmed up
[4:38] that scheduling with all the counsel
yet, but that's what it's looking like.
[4:41] And shortly after the meeting I had
today, we became aware of possibly
[4:45] another two depos that may need to
occur. I would expect those might be
[4:48] sometime
in late, uh, September given the
[4:52] tracking of that case. Um, I guess it's
also worth mentioning that, um,
[4:57] Wendy and I are working on one project.
Um, when we get that complete and it
[5:01] becomes ripe for public disclosure,
um, we will clue you all in, um, but I
[5:08] imagine, um, following the the budget
work that I know was pretty, again,
[5:12] heavy duty for both Jade and Wendy.
Wendy's going to find herself pretty
[5:14] busy over the next couple of weeks
helping me with that matter.
[5:18] Um, and I know she'll do
a good job, so I appreciate that in
[5:21] advance. Um, running through my
checklist here, I didn't see anything
[5:25] else on tonight's agenda, which I think
requires attention, but I'll stand by
[5:30] through the duration of the meeting and
be pre-
[5:33] pared to assist if I am needed.
[5:38] » Okay. Guys, questions for Liz?
[5:43] All right. We're moving on.
Uh,
[5:46] Mr. Josh.
[5:51] Should be fairly brief this evening.
Couple items to go through though. So,
[5:56] the baseball field project construction
update. They've completed the work on
[6:01] the south field. So, we'll be looking at
scheduling a walk through here on that
[6:06] in the coming coming weeks to get that
closed out and getting other items
[6:12] needing to be addressed out there done
and
[6:15] we move towards closing that out. The
contractor's application for payment. I
[6:20] did not receive that yet. So, I
anticipate that at the
[6:25] first meeting next month.
Any
[6:29] thing on that?
>> I need to add a couple things if they
[6:31] still have the bandwidth to do it.
>> Okay.
[6:33] » So, working with the rec board, I got I
got just a list of things. Now, I don't
[6:37] know if this is solely north field,
south field, both fields.
[6:40] » Okay.
>> But, adding breakaway bases at 70 ft for
[6:44] the 12 and under baseball league.
So, we need additional base pegs, we'll
[6:49] we'll call them.
>> Yeah.
[6:51] » At 70 ft.
Um I think we already talked about the
[6:56] safety bases on first base.
>> Yep.
[6:58] » Need to make sure that those are on both
fields.
[7:01] » Yep.
>> Um
[7:04] I'm also under the understanding that
maybe the foul pole isn't directly in
[7:09] line with home plate and first base.
>> Okay.
[7:12] » That's something we should look at.
Um
[7:19] That's it.
That was it. So, first base pegs at 60
[7:23] and 70 ft and then making sure they're
in line with the foul poles.
[7:28] » How was that grass turned out over
there?
[7:32] » Which grass?
>> Yeah, what grass?
[7:34] » The outfield or the Have they looked
into that cuz
[7:38] » Yeah. So, that that area,
there really hasn't been much watering
[7:42] going on up there. And so that may be
attributing to kind of what's going on
[7:47] there. But yeah, there is definitely
definitely some weak growth that will
[7:50] have to work with them on addressing. We
have some uh
[7:54] uh
chemical application included in there
[7:58] for
if you guys need to
[8:01] uh uh
definitely definitely tall, so
[8:03] » And uh get the status, so
>> And then
[8:08] shame on me for not taking pictures, but
I noticed some a lot of water pooling on
[8:13] the infield and the south field, too. Uh
it's something they should look at just
[8:16] to make sure that, you know, it's it's
perfectly level and ready to go.
[8:20] » Okay.
[8:25] Okay.
I think that was it though for the ball
[8:28] field.
[8:30] » Sounds great. Um, yeah, and I guess
beyond that, I just have the um on South
[8:35] Main Street project, as Lizzie
mentioned, we've been
[8:38] working on some working through some
things there. Um, they had received the
[8:42] uh supplemental report from the
geotechnical engineer. We're kind of
[8:46] working through that on some
[8:49] additional details, so
anything else from me, guys?
[8:54] » I just want to thank Josh for uh he
wrote a follow-on for the supplemental
[9:00] report that we received from our July
7th walk-through.
[9:04] Um, it was very detailed what Josh had
wrote up. Um, and we will send that back
[9:10] to uh the
attorneys
[9:14] and get that into the mix of things as
far as litigation goes. So, thanks Josh
[9:20] for doing that.
>> [clears throat and cough]
[9:24] » Anything else from me?
All right, so
[9:28] » All right, thank you. Thank you.
>> Thanks.
[9:34] » You smirk when you come walking up. up
but don't know quite what you're going
[9:36] to say.
Hope that's a by Believe
[9:40] Uh starting off tonight I got the Signal
Road rehab project. So we've gone
[9:44] through and analyzed the drainage. Um
done the preliminary drainage analysis.
[9:51] We have a plan kind of going forward of
what we're going to need to do with that
[9:54] flood plain being through that Signal
Road project. Talking with my uh storm
[9:58] water designer here, his plan is to
draft a memorandum that uh understanding
[10:03] and kind of provide that to the
appropriate regulatory agencies as long
[10:07] as as well as apply for a no rise
permit.
[10:10] Uh the long and short of it is since
we're helping the water get to where it
[10:13] needs to go instead of impeding it with
our construction, we should have an easy
[10:17] time going through that process.
Um so they're already working on that
[10:20] now. Earlier we get started on it, the
earlier we can confirm that's going to
[10:25] work with the regulatory agencies and
make any adjustments they need, so
[10:29] uh we're in the process of that now.
Um in addition, we went through and did
[10:34] an evaluation of the existing
infrastructure conditions, just kind of
[10:36] making sure that we're not
planning anything to be replaced that
[10:39] doesn't need to be replaced. Uh
particularly like
[10:43] areas where the sidewalk is and if it's
in good condition, we obviously don't
[10:46] want to have any grading that's going to
affect it, so then we know to grade
[10:49] those areas appropriately. Um so we did
kind of just a drive through to make
[10:53] sure that we're not inadvertently
[clears throat] affecting something good
[10:56] and making it worse.
Um I marked that up.
[11:00] That being said,
uh we did get the soil recommendations
[11:04] in and uh typical section from the
geotechnical. They did find that there
[11:09] was a lot of organic materials
throughout the soil here uh except for
[11:12] about a foot down below the base. They
said they didn't see it everywhere,
[11:16] but that they are seeing kind of a high
rate of that.
[11:20] Um which means we are going to have to
do either some sub cuts or some subgrade
[11:24] preparation with this plan
um in order to address that.
[11:29] Uh we have the 30% review meeting
uh scheduled for this Wednesday.
[11:34] Uh um
We'll kind of give our recommendation at
[11:37] that point of
what looks best, kind of talk about in
[11:40] details of how you how we can address
the situation, but uh just kind of be
[11:44] aware that that's
right now the biggest uh um
[11:48] biggest thing that's popped up is
low soil organics.
[11:52] Um and at that meeting we plan to
propose our our provide our uh
[11:56] preliminary drainage plan, our uh
initial grading, you know, it's not all
[12:02] fine-tuned, but what we've got so far
and uh
[12:05] the
typical sections, which uh based off the
[12:09] recommendation from soil is they
recommended 8 on 12 for concrete or 5 on
[12:13] 12 for asphalt.
So, the aggregate's basically the same
[12:17] either way, just kind of
varying pavement thickness depending on
[12:21] the material there.
And then uh we'll kind of discuss that
[12:25] in the plan going forward and what our
recommendations are and uh move forward
[12:29] from there. That being said, we're about
2 and 1/2 weeks 2 and 1/2 weeks ahead of
[12:33] the schedule on that. We're going to
hold that meeting, so that's kind of a
[12:37] good sign moving forward. It was uh
scheduled for early September.
[12:41] And uh we're ready a little bit earlier
than that.
[12:45] Any questions about Signal Road at this
time?
[12:49] » Not for me.
[12:52] » I'll move into 67th Street then. So,
last week our survey team completed the
[12:57] survey and they're uh processing and now
they're nearly done. I was hoping they'd
[13:02] be done today before I got here, so I
wrote processed. I guess I was giving
[13:05] them a little more credit than they were
due. It's going to take them one more
[13:09] day.
But, that being said,
[13:12] we have services now ready to go and the
design team is going to be reviewing
[13:16] those existing services the same way we
did with Signal Road, find out kind of
[13:20] where the problem spots are for sure in
the surfaces and start tweaking things
[13:26] to address them and create a drainage
plan.
[13:28] They're also creating a drainage model
the same way. Um
[13:32] and it's being constructed for those
existing conditions, see how things are
[13:35] flowing first, and then we'll kind of
build a recommendation or proposed
[13:38] drainage plan from that.
Um and actually on the way here, got the
[13:42] quote from the soil borings and for the
report. So, I will sign that and send it
[13:46] over to
uh material testing services tomorrow
[13:49] and get them going. It's a good-looking
quote with everything we need. They're
[13:52] going to do 13 soil borings. Uh so,
that's two on Dakota Street, two on the
[13:57] intersection there, and the rest spaced
evenly throughout on 67th Street. Uh
[14:01] that should give us a good idea of what
what is needed along that street.
[14:06] One thing that we did see as we did the
survey,
[14:08] um that just to be aware of is that the
properties along 67th Street actually,
[14:16] as we do the topographic survey, we also
complete a legal survey, so that way we
[14:19] can help with any grading easements that
need to be done. We found those
[14:22] properties actually extend quite a way
uh towards the road, about halfway into
[14:27] the ditch.
Um
[14:30] it's not a huge problem for
construction. When we get a temporary
[14:33] easement anyway, it's to build that
stuff. And anytime we're working along
[14:37] their properties, we always get some
sort of temporary easements with those
[14:40] properties, so that way we can work in
there.
[14:43] But, with them owning about half the
ditch, and if we're building a ditch and
[14:47] culvert section,
the city probably wants the ability to
[14:50] go in there and access and maintain it
in the long run. So, I would recommend
[14:55] getting some kind of permanent access
and maintenance easements uh constructed
[15:00] while we're doing this kind of survey
work. That way, the city has the ability
[15:04] to maintain those ditches once they're
built.
[15:07] » [clears throat]
>> Is there any kind of questions about
[15:09] 67th at this point?
[15:14] » I don't at this time. We can speak more
on Wednesday, too, with our
[15:18] other meeting we have.
>> Sounds good. That's uh
[15:22] everything I have for those projects.
One of the thing I did just want was the
[15:25] city be aware of. I didn't throw it in
my report, but uh I did get a
[15:29] notification from the the drinking water
state revolving fund that they are
[15:33] currently putting together the priority
list for the next year.
[15:36] Um doesn't prom
uh commit you to anything, but basically
[15:41] allows you to be eligible for the SRF
funds if you apply for them later. Um
[15:47] so, if you have any drinking water
projects that
[15:49] you think the city might do in the
forthcoming years,
[15:53] it's takes about a half hour for us to
fill out the questionnaire and get you
[15:55] on there.
And then, you're eligible for the funds
[15:58] in the long run. So, I just wanted you
guys to be aware of that.
[16:02] Thank you.
[16:08] » [clears throat]
>> Okay, moving on to new business. Um
[16:13] we need to advertise for a new library
board member. Uh I'll give you the
[16:16] background. I do not know the details.
Honestly, I don't care. What I do care
[16:20] about is I'm having a full board.
So, they were supposed to have a or they
[16:24] did have a library board meeting on the
11th,
[16:27] the day before the current library board
president resigned via text message to a
[16:33] library employee.
Again, I don't care about the details,
[16:37] but what I do care about is making sure
that they have a full board going
[16:39] forward. So, they would ask or they are
asking that we would advertise
[16:44] for a new board member until August
31st.
[16:58] » I will make a motion to
uh advertise for library board position
[17:05] up until August 31st.
>> I'll second that.
[17:09] » Okay, we got a motion and a second to
advertise for a library board position
[17:13] until August 31st. Any discussion on
that?
[17:18] Okay, let's vote. Yes.
>> Yes.
[17:21] » Yes.
>> Yes.
[17:22] » And yes, motion carries. Okay, we're on
to number five, promotion and raise
[17:27] recommendation.
[17:31] » Yes, I can take this one. Um
[17:35] Jason
Jason Steel,
[17:38] he is
maintenance worker for the city.
[17:42] Uh has been with the city for eight
eight years and eight months.
[17:46] Um
looking to move him to a street
[17:49] supervisor.
Um
[17:52] he's been doing a fantastic job.
Great work ethic. Uh great leader for
[17:58] the crew.
Um
[18:01] he knows many things, you know, workings
of the city.
[18:05] Um so I recommend I make a motion to
uh
[18:11] motion and raise recommendation for
Jason Steel as requested.
[18:18] » I'll second that.
>> [clears throat]
[18:20] » All right, we've got a motion a second
to approve Jason Steel's raise and
[18:23] promotion recommendation. Any discussion
on that?
[18:29] Hm?
Okay.
[18:31] Let's vote.
>> Yes.
[18:33] » Yes.
>> Yes.
[18:35] » Yes.
>> And yes, motion carries. And then
[18:38] approval to hire, this is also kind of
your jam, Kyle.
[18:41] » Yes, so this one here would be after we
held the interviews for the street and
[18:46] water
superintendent position.
[18:49] Um so this is where this is coming from.
Uh Mr. Daniel Rudenbauh, he is actually
[18:56] in the audience. So thank you for
coming.
[18:59] Um
so I would make a motion to request for
[19:04] approval to hire Mr. Daniel Rudenbauh
for the street and water superintendent
[19:10] position.
[19:13] » I'll second.
>> All right, we got a motion and a second
[19:16] to approve the request for hire for Mr.
Daniel Rodenbaugh. Any discussion on
[19:20] that?
Okay, let's vote.
[19:24] » Yes.
[19:27] » Yes.
>> Yes.
[19:28] » Yes.
>> Yes. Motion carries.
[19:32] And
we're just on to the consent agenda. So,
[19:36] we got [clears throat] bills, payroll,
um
[19:39] the preliminary and final plat for the
Tioga Park District for the planning and
[19:42] zoning team.
Um
[19:45] two items for the Tioga fund. We got our
Tioga Halloween Committee, Tioga Golf
[19:49] and Country Club, two for the visitor
promotion, which are also the Tioga
[19:53] Halloween Committee and the Tioga Golf
and Country Club.
[19:57] Uh
two special event liquor licenses. One
[19:59] from Pour Decisions, one from the Rig
Lounge.
[20:03] Three more planning and planning and
zoning, um building permits. And then
[20:07] that addition, the the raffle permit for
the um
[20:11] We got Northwest Sportsmen's
Association.
[20:14] I got to look at that.
[20:18] » Is there any you want to pull out or
that you want to look at specifically or
[20:45] » [clears throat]
[20:47] » I guess I'll make a motion to approve
the consent agenda.
[20:52] » I'll second.
>> All right, we've got a motion and a
[20:54] second to approve the consent agenda.
Any discussion on that one?
[21:00] I will just add, I mean, there is a pile
of money wrapped into this consent
[21:04] agenda again. This has been like, what,
three, four meetings in a row where
[21:08] there's been some serious coin shoved
out, which
[21:12] um
[21:14] I mean, this is a good thing, right?
We're we're enhancing and
[21:18] making our current assets better
in a lot of these things, so
[21:23] good job on you guys by by being
fiscally responsible, and good job on
[21:27] our community by
feeling willing to come up and and
[21:30] asking for some of this this fund.
Okay, let's vote.
[21:36] » Yes. Yes. Yes.
>> Yes.
[21:38] » Yes.
>> Motion carries. We'll just need a motion
[21:41] to adjourn.
>> We can do a public comment.
[21:46] » Yeah, we better do that. Anybody got a
public comment?
[21:56] Everybody shaking their heads.
>> We just find in paradise.
[21:58] » Yes, she's I.
[22:02] » Window closed. Go ahead.
>> I'll make a motion to adjourn.
[22:07] » I'll second that.
>> All right, we got a motion and a second
[22:09] to adjourn. Um let's vote.
>> Yes.
[22:12] » Yes.
>> Yes.
[22:15] » Yes, motion carries. We're adjourned at
7:25 p.m.
[22:20] » Thanks, guys.
>> Thank you.