[0:00] to our um it is January 22nd
[0:05] 7:05. Go ahead and do roll call.
[0:09] >> Denise Hall, present.
[0:11] >> Julie Bro, present.
[0:13] >> Chanel Roth, present.
[0:15] >> Chase Randall, library director,
[0:16] present.
[0:18] >> Keani Masherino, present.
[0:20] >> Crystal Warmer, present. Jesse Lloyd,
[0:23] present.
[0:24] >> And then Malcolm Walden and Melody
[0:26] Gochas have asked to be excused for
[0:28] today.
[0:29] Um, since Melody is not here, we'll go
[0:31] ahead and turn the time over to Chicks
[0:33] for any library updates.
[0:35] >> Okay. So, if you look at the I have kind
[0:39] of the notes of some of the big ticket
[0:40] items for my comments today. So, the
[0:43] first cool thing that I want to share
[0:45] some general announcements. So, this
[0:46] library was originally a Carnegie
[0:48] founded library
[0:50] and I got an email from the Carnegie
[0:53] Foundation that as part of the America
[0:55] 250 celebration that they've reached out
[0:56] to all of the I think it was over 2,000
[1:00] Carnegie libraries that were founded by
[1:02] the Carnegie by Andrew Carnegie back in
[1:04] the day. Um, and then about I think it
[1:06] was like 1,500ish of those are still
[1:08] operating. and the Carnegie Foundation
[1:10] is going to be giving us a $10,000 grant
[1:13] >> that's a Celebrate America 250.
[1:16] >> Um, so that'll be really nice. And I
[1:20] already have a plan of what to do with
[1:22] that. So on the next line item, if you
[1:24] guys go over to the junior section of
[1:26] the library, you'll notice we now have a
[1:28] fourperson study pod. Um, I went and got
[1:31] that myself with the with the city's
[1:34] maintenance guys. We got in a truck and
[1:35] we drove up to the North Logan City
[1:37] Library that they were getting rid of
[1:39] theirs. And so I spent a whole day
[1:41] taking that thing apart and bringing it
[1:43] back. Um I didn't put it back together.
[1:45] The other guys did, but um they put it
[1:47] back together. Um and so we got that for
[1:50] nice and cheap. And so then the plan is
[1:51] I want to get two of the individual
[1:53] study pods because often we have people
[1:56] that use our reading rooms, but those
[1:58] can hold up to 12 people or six people
[2:01] and but like 80% of the time it's just a
[2:02] single person. So this way what I'm look
[2:05] what I'm want to do is get two of the
[2:07] single ones are kind of like a phone
[2:08] booth style. Um so I hope to use that
[2:11] $10,000 for that sometime this spring.
[2:14] >> So could people use it as a phone booth?
[2:17] >> I wish I had
[2:19] >> Yeah, exactly. No, that's the point,
[2:21] right? If if people are on the like need
[2:22] to make a phone call or things like
[2:23] that, you don't want to step outside,
[2:24] right? You can go in there. It's not
[2:26] perfectly soundproof, but it's pretty
[2:28] good. So um so that that was a lot of
[2:31] that was a that was a long day.
[2:33] interesting day, but it was good cuz
[2:35] well the other problem was there was an
[2:36] accident on I80. So it took us till
[2:40] 9:00. We left at 6:00 and took us till 9
[2:41] to get out of the valley.
[2:43] >> It was crazy.
[2:44] >> Um so the other big news is online
[2:47] payments are now available. So people
[2:48] can pay for their non-resident fee. They
[2:51] can um pay for their car, pay for a lost
[2:54] card fee or if they lost a book and they
[2:57] don't want to buy a new one, they just
[2:58] want to pay for it, they can now do all
[3:00] those things online now. So, that was
[3:02] one of my big projects this year. It
[3:04] took way longer than I thought it would,
[3:06] but it's finally done.
[3:07] >> Just curious, what what program are they
[3:09] using for
[3:10] >> So, we're using Smart Pay. Um, Smart Pay
[3:12] with Comprise. Um, it's the same vendor
[3:14] that we use that provides our kiosk
[3:16] payment terminals. And what I'm going to
[3:18] do now that online is available to to
[3:21] keep this as cost neutral to the library
[3:23] is I'll be getting rid of two of our
[3:25] credit card terminals on the kiosk. So,
[3:27] we'll keep one, but then we'll still
[3:29] have the we'll just have the one on now.
[3:31] People can pay online, they can pay at
[3:32] the kiosk, or they can pay at the
[3:34] information desk. So, we still have all
[3:36] those options for people to make
[3:37] payments.
[3:38] >> Does that mean someone can get an online
[3:40] resident library card online or do they
[3:42] have
[3:43] >> That is still coming. Um I I there's
[3:45] some changes that I need to make to the
[3:47] system to allow that. We currently have
[3:49] that function turned off because we have
[3:51] to jump through a couple more hurdles on
[3:53] that, but I wanted to get this done
[3:55] first. And then my goal is is by summer
[3:57] reading that that will be available that
[3:59] you can be in Iranberry
[4:02] or Bransville or Vernon even like
[4:04] anywhere in Tilla really Tilla County
[4:07] and you can go online and get a library
[4:09] card all completely online without
[4:11] actually having to come physically into
[4:12] the building. So that's my goal for this
[4:15] year. That's my big project to get done
[4:16] this year.
[4:17] >> That's awesome. So
[4:18] >> and then what happens with the physical
[4:19] library card? So that's what that those
[4:21] are some of the hurdles I still need to
[4:22] figure out of like if they would just
[4:23] get a digital card and then we could
[4:26] mail them a physical card or so working
[4:29] on those logistics is the project.
[4:31] >> Yeah. My brother's library in Virginia.
[4:33] I got a card from them just all online
[4:35] and I just got me the card number and a
[4:37] pin and put it on my Libby.
[4:40] >> Yeah. So So that's what So we'll
[4:42] probably do something like that. That's
[4:43] what we're we're looking at doing.
[4:45] >> Um Yeah. And I have that as my next
[4:47] thing. apply for and renew on library
[4:49] cards online is my goal is sometime this
[4:51] year technically before summer reading
[4:53] >> reading. Okay.
[4:54] >> Um and then I would also add that as
[4:56] part of America 250 we're doing some
[4:58] special displays and then we're
[5:00] partnering with the city for a bunch of
[5:01] activities that will really start
[5:02] ramping up as we get closer to summer
[5:05] and especially during summer reading and
[5:07] um we'll have different programs and
[5:09] events to celebrate America 250. ordered
[5:11] a bunch of um books celebrating America
[5:13] and American history and we we'll have
[5:15] some special displays and I'm hoping to
[5:17] get some more decoration as well in the
[5:19] library for that. So stay tuned. That's
[5:22] all coming in the next couple of weeks.
[5:25] Um
[5:27] staff news. So we are fully staffed.
[5:28] However, in between the time that we had
[5:30] our last meeting and this meeting, I did
[5:32] have a staff member that that left and
[5:34] we did hire a new person. We poached her
[5:37] from the parks and recck department. Um,
[5:39] so yeah, you heard you heard about
[5:42] >> nothing else.
[5:43] >> So, so we we happily poached her away
[5:46] from the parks and recck department and
[5:48] um due to some cost savings, we were
[5:50] actually able to make her a regular
[5:51] part-time employee instead of a a
[5:53] cyclical employee. So, that was that was
[5:55] nice. So, we have a little bit more
[5:57] staff hours and so we're going to be
[5:58] able to expand our programs a little
[6:00] bit. Not a ton, but optimize more of
[6:02] that and then also just have a little
[6:04] bit more staff hours. Um, as far as the
[6:07] building and grant project updates, so
[6:09] our north side has been fully zeros
[6:10] escaped. You can and you can see all
[6:12] that and all that beautiful rock. Um,
[6:14] and then we've got the picnic tables
[6:16] installed. Um, and we our HVAC system is
[6:20] currently undergoing a big upgrade that
[6:21] increases the effectiveness and
[6:23] efficiency. Essentially, they're going
[6:24] through and replacing all the valves
[6:26] that control the air flow in the
[6:28] ceiling. Um, because apparently a lot of
[6:30] them have been broken. So that's been
[6:32] it's kind of revealing to be like,
[6:33] "Yeah, that's why this room's always
[6:35] cold or hot or whatever it is." So
[6:37] they're working on that. Um hopefully in
[6:39] the next couple of month, uh next couple
[6:41] of weeks that will be completed. They
[6:43] just ran into some issues where um they
[6:45] get up there and it's like, "Oh,
[6:46] actually this whole thing is broken." So
[6:47] we instead of replacing just this one
[6:49] piece, we have to replace this whole
[6:50] section. And and since I'm not managing
[6:52] that project, that's through the parks
[6:54] and recck department. Just
[6:56] communication's a little bit slower. And
[6:58] then we're also going to be getting new
[7:00] digital thermostats so that every it'll
[7:02] be a smart system. Um, we're not getting
[7:04] a new chiller like I thought we would be
[7:06] getting this year. Just turned out to be
[7:08] too expensive. So, we are getting that
[7:10] next year. So, that'll be really nice
[7:12] when that's all done. Um, and then the
[7:15] stamped concrete east project has also
[7:17] been finished. You can see out there we
[7:19] got the beautiful stamped concrete and
[7:21] the rock around the trees. So now the
[7:23] last big project for as far as the zero
[7:26] escaping and and building maintenance is
[7:28] the big grass area in the front and on
[7:30] the east side of the library. Um so I
[7:33] have some I had a meet I had a
[7:34] preliminary meeting with our new mayor, Manzion. Um I don't can't share
[7:39] details at this meeting yet, but I hope
[7:41] next meeting to be able to share some
[7:43] awesome plans. It seems I was given she
[7:46] gave me very tentative approval. Um, but
[7:48] then we still have to go through the
[7:49] whole budget process and and capital
[7:51] projects and everyone else also also
[7:53] asking for money. So, we'll see where
[7:55] that goes. But let's just say I'm I I'm
[7:57] extremely excited for it. I think it'll
[7:59] be I'm not just going to zero it. We're
[8:01] going to put it to some use. So, TBD on
[8:04] that. Um, some event highlights that
[8:07] we've got going on. So, we're back in
[8:08] the swing of things with normal programs
[8:10] after our our Christmas break and then
[8:12] we're starting to gear up for summer
[8:14] reading. Um hopefully friends of the
[8:16] library will be contributing to
[8:18] >> planning on it. We just haven't
[8:20] Arizona's been gone so we haven't had a
[8:22] meeting yet.
[8:22] >> Oh, okay. So, um so we'll get that uh
[8:26] our donation from the friends of the
[8:28] library bookstore here and then we'll be
[8:30] getting tons of awesome prizes and
[8:32] everything. So stay tuned for summer
[8:34] reading. Um we also have apparently a
[8:37] lot of blood needs is needed. So blood
[8:39] drives we got on the 30th, the 17th and
[8:41] then of February and of March. So if you
[8:44] have any extra blood, you can bring it by the library. Um so and then
[8:50] we have an after hours book club on
[8:52] January 30th and February 27th. This is
[8:54] for adults as well. Um so it's the adult
[8:57] after hours book clubs on our Fridays.
[8:59] And then our big event in February is we
[9:02] had a K-pop demon hunter sing along here
[9:04] in the community room
[9:05] >> and the registration filled up like
[9:07] within the first couple hours after we
[9:09] made it available um because we could
[9:11] only fit so many so many people in this
[9:13] room.
[9:14] >> One of them.
[9:15] >> So uh so we booked it out now that it's
[9:18] going to be in the main area of the
[9:19] library. So basically as many people as
[9:22] >> within reason can attend as possible. So
[9:25] >> call the fire.
[9:26] >> The fire car.
[9:28] >> I know. So that'll be get happening on
[9:30] the 20th and that'll be after hours. So
[9:32] it'll be at 6:30 on a Friday. We close
[9:34] at 6:00 to the public and then we'll
[9:37] open it up for for this event
[9:39] >> in February. The demon hunters
[9:40] >> February 20th February 20th K-pop Demon
[9:43] Hunters sing along.
[9:46] >> So and then today
[9:47] >> tell my kids
[9:48] >> uh today the only big
[9:49] >> I will not be telling my kids.
[9:51] >> The only big thing we're discussing is
[9:52] just the uh an update to the circulation
[9:54] policy. So
[9:56] >> okay, any questions or
[10:00] Oh, did you I don't know if the programs
[10:03] has told you the Wacky Wednesday fills
[10:05] up within an hour.
[10:07] >> We're looking at
[10:08] >> that. We're looking at that as well.
[10:10] >> It fills up. It filled up fast. I was
[10:12] like, "So is Wacky Wednesday." And me
[10:13] and the three other moms that send our
[10:15] kids are like, "We didn't get like
[10:17] forget." So, with the new with the new
[10:20] staff member, um that's something that
[10:23] we we're looking
[10:25] >> because originally we brought her on for
[10:27] only 15 hours a week, but I was get her up to 25 hours a week. So, I'm
[10:31] hoping to allocate a chunk of those
[10:33] hours towards programs so we can expand
[10:36] our program. So, TBD.
[10:37] >> Yeah.
[10:38] >> But it's being looked at.
[10:39] >> I had to send one kid one week cuz one
[10:41] spot. I was like, "Sorry, my other kid."
[10:44] Mm-m.
[10:45] >> So,
[10:47] >> but thanks for bringing that up. I won't
[10:48] >> I was just like just a heads up that one
[10:50] is
[10:51] >> also popular. Good. Okay.
[10:53] >> I'd rather have that problem.
[10:55] >> Yes.
[10:56] It's a good problem.
[10:57] >> I mean, all of your programs have that
[10:58] reputation.
[11:00] >> Yeah.
[11:00] >> It's been
[11:02] to the sign up, the city one. That's
[11:04] when it's
[11:05] >> all of a sudden now it's just fills
[11:07] right up.
[11:07] >> Okay.
[11:08] >> I don't know why, but
[11:10] >> people are seeing it more or something.
[11:11] >> I hope I would hope so. Yeah. It's a
[11:13] good way. We made that switch partly for
[11:15] that reason. So, it's one place to go
[11:17] to. So, we'll
[11:19] Okay, any other questions or comments?
[11:23] Okay. So, let's talk about um the
[11:26] circulation policy. So, this this policy
[11:31] we've I've actually already updated it.
[11:34] Um I had to kind of do a quick um uh a
[11:38] quick update with this policy and the
[11:40] mayor already has signed it and approved
[11:42] it. um these changes uh just due to the
[11:45] fact of the timing that I needed to get
[11:47] it done sooner rather than later than
[11:49] waiting for this meeting um because on
[11:52] the advice of the attorney I had to make
[11:53] these changes before I could send people
[11:55] to collections. So what we what I've now
[11:57] what we've now started doing um if you
[11:59] look under section nine of the
[12:02] circulation policy so it's on page three
[12:06] um made some updates to this section.
[12:08] I'll read through those and we'll we'll
[12:09] talk about them. So 9.2 Two, we
[12:12] clarified that when any item other than
[12:14] a device or technology item is overdue
[12:15] by more than 14 calendar days, the
[12:17] patron will be build for the item and
[12:18] circulation privileges will be blocked.
[12:20] Devices and technology items will be
[12:21] build to the patron on the first
[12:22] calendar day overdue and circulation
[12:24] privileges will be blocked. Obviously,
[12:25] since those are higher ticket items, we
[12:29] don't give you that 14-day grace period.
[12:32] Um, so 9.3 is where the big changes were
[12:34] made. So, the new um paragraph says,
[12:37] "Patrons who fail to return or pay for a
[12:39] library materials for more than 30 days
[12:41] shall be referred to the city attorney
[12:43] for further action, which may include
[12:45] prosecution for library theft. After
[12:47] referral, an additional attorney
[12:48] processing fee will be added to the
[12:49] library account according to the current
[12:51] fines and fees schedule. Library
[12:53] accounts that remain delinquent 30 days
[12:54] after referral, the city attorney may be
[12:57] referred to a third party collection
[12:59] agency. the account holder shall be
[13:01] liable for any crude costs, fees, and
[13:03] charges incurred in the pursuit and
[13:05] execution of collection efforts. So, we just had to add that language before
[13:10] to make it abundantly clear that we have
[13:12] people and I want to clarify this is not
[13:14] everybody. This is people that have many
[13:17] items that have not been returned and
[13:19] we're talking hundreds of dollars.
[13:22] Um I ran a report of the last 5 years
[13:26] and we had almost $50,000 worth of
[13:29] unreturned books.
[13:31] >> Oh wow.
[13:31] >> So
[13:32] >> I thought my decent amount that's about 40% of my annual budget for
[13:37] books.
[13:39] So, and then so I filtered I filtered
[13:41] that and I was like, "Okay, what about
[13:42] how many of these are just are like our
[13:44] big ticket item are people that owe
[13:46] let's say like $100 or more and half
[13:49] that amount was people that owe $100 or
[13:52] more of books." So,
[13:53] >> so they're just blatantly not Yes.
[13:56] >> the returning stuff.
[13:57] >> Yeah. So, these are and I will say that
[14:00] the when I when I had this discussion
[14:02] with the city attorney, let's just say
[14:03] he recognized
[14:05] >> a lot some of the names of of of people.
[14:08] So the idea frequent flyers.
[14:10] >> Yes.
[14:10] >> So the idea behind this is I'm only I'm
[14:13] sending those kind of higher ticket. Um
[14:16] so if it's just you forget one book,
[14:18] we're not sending the collections for
[14:19] one book. It has to be a lot. Um
[14:24] and so but I want to clarify that we
[14:27] give we I want to walk through the
[14:29] process so you guys understand. Um, so
[14:31] if you don't return the item, you then
[14:33] have 14 days. And if since from its due
[14:36] date, only once it's overdue by more
[14:38] than 14 days, then when do we block your
[14:40] account and it kicks you out of Libby
[14:42] and you can't check out or put more
[14:44] items on hold until you return or pay
[14:46] for or replace the books that you have
[14:48] checked out. And then if after another
[14:51] 30 and you get an email notification as
[14:53] well. If after 30 days after it was due,
[14:56] you still haven't returned the item or
[14:57] done anything, then we send you a
[14:59] letter. Then another 30 days after that,
[15:03] then we if you still haven't returned
[15:05] it. So we're now going on almost 2
[15:06] months from when it was due, then we
[15:09] refer you to the city attorney's office
[15:12] and then they send you a letter and then
[15:14] another 30 days. So it's it's 4 months
[15:16] after
[15:17] >> my gosh,
[15:18] >> before we would send someone to
[15:19] collections. So they've got they would
[15:21] have gotten multiple notices, email um
[15:24] and letters both from our from the
[15:27] library and from the city attorney. Um
[15:30] and then people who are sent to
[15:32] collections they can either come and pay
[15:33] us or they can pay the collection agency
[15:35] whichever they want to do. um we talked
[15:39] about possibly cuz you if you look in
[15:41] the section you do see it says including
[15:43] prosecution for library theft that was
[15:45] that option was discussed but just based
[15:48] on talking with the city attorney as
[15:50] well as seeing what other libraries do
[15:52] sent just sending people to collections
[15:53] makes the most sense as it's the least
[15:56] amount of work for the for the city but
[15:58] then also people actually have responded
[16:00] better I I talked to some other library
[16:02] directors and they said that no we found
[16:03] that people actually responded better
[16:05] like they got more people paid paid
[16:07] their bill or returned the items if they
[16:09] were sent to collection versus being
[16:11] prosecuted. So anyway, I thought that
[16:13] was an interesting
[16:14] >> be the other way around.
[16:15] >> Yeah, you'd think personally.
[16:17] >> Yeah, legal, right?
[16:19] >> Well, most people do return the items
[16:22] once they get the letter from the
[16:23] attorney's office. We have noticed that
[16:24] that's
[16:25] >> cuz it's probably been in their car
[16:27] >> back into the house and back to the car
[16:29] several times. It still hasn't
[16:31] >> or it's I mean, if it's lost, you have
[16:33] to copy. Well, I I recently found the
[16:36] book that I paid for cuz I could not
[16:39] find it. I'm like, I tore my house
[16:41] apart.
[16:41] >> Mhm.
[16:42] >> And I'm helping my friend sell her house
[16:44] and we were packing up and she it was in
[16:47] her daughter's room.
[16:48] >> And she goes, "Well, you gave it to us."
[16:50] And I was like, "I did not get the
[16:52] library."
[16:53] >> Not belong to.
[16:54] >> And I'm like I'm looking at it and as
[16:56] soon as I see it, I'm like, "That's the
[16:58] book I paid $40 for." And so I have it
[17:01] back now. But now it's mine cuz I paid
[17:04] for it.
[17:05] >> So, and we do offer
[17:06] >> you can I know
[17:08] >> if it's within a year.
[17:09] >> If it's older than a year, we say we're not issuing a refund for that. But
[17:14] >> no, or and but then something else
[17:15] people forget, you can also replace it.
[17:17] However, the keys with replacing it is
[17:19] it has to be a new copy
[17:22] >> because we've had people try and bring
[17:23] in other libraries discarded versions of
[17:27] like here's a replacement. It's like
[17:29] >> yeah, I know you got this for five bucks
[17:31] off. through the free charge the book
[17:33] what the book is.
[17:34] >> Yeah, roughly just a generic fee.
[17:37] >> No, so it's it's the value of the book
[17:39] plus a couple dollars usually.
[17:40] >> Yeah, cuz they're library grade. Like
[17:42] most of them are nicer than
[17:44] >> Well, yeah.
[17:46] >> library binding or and we also put like
[17:48] the plastic on them and those kind of
[17:50] extra steps.
[17:51] >> So that's why I was like, I'll keep it
[17:52] now.
[17:54] >> Anyway, so we made all these changes and
[17:57] I started sending people to collections
[17:58] back in early December. So, how's that
[18:01] working out?
[18:02] >> Um, I haven't heard anything back so far
[18:04] cuz I said just cuz I I guess they still
[18:06] have to process and start doing all
[18:07] their things. So, December,
[18:08] >> we'll see. Hopefully, maybe maybe soon.
[18:11] >> How much are collection fees?
[18:13] >> So, we don't charge an extra collection
[18:15] fee. We just charge the attorney fee.
[18:18] So, the attorney the we call it an
[18:19] attorney fee and it's $30. So, if you
[18:22] get to the point where we refer you to
[18:24] the attorney's office and they send you
[18:25] a letter, then an extra $30 charge is
[18:28] added to your account. It's not very
[18:29] much for an attorney fee.
[18:31] >> Yeah. So that's Well, all this all the
[18:33] attorney does is he they have the form
[18:35] letter and he signs them and then sends
[18:37] them. So
[18:37] >> most attorneys charge like hundreds of
[18:39] dollars an hour.
[18:41] >> Yeah.
[18:42] >> It's a minimum fee.
[18:43] >> Yeah. And so we decided not to add any
[18:45] other fee because we figured that $30
[18:47] covers that. And
[18:49] >> and we'll have people that'll come in
[18:50] and pay for all the books, but then they
[18:52] won't pay the attorney fee and they just
[18:54] don't want to use the library anymore.
[18:55] So it's like, okay, whatever. So
[18:59] >> anyway,
[18:59] >> that's a bummer.
[19:00] >> Any questions or concerns on that?
[19:03] >> Seems fair.
[19:04] >> Okay.
[19:06] All right.
[19:09] So, next.
[19:10] >> So, do we need to sign that one?
[19:12] >> So, this one it's already that this
[19:14] version that you have was just the red
[19:15] lines version. If you look on the
[19:16] library's website, the updated version
[19:18] is already on there.
[19:19] >> Okay.
[19:20] >> Because the the signature that that
[19:22] matters is the mayor is the mayor.
[19:26] >> Um, so see how it
[19:29] >> I didn't think you guys needed to sign
[19:30] that one since it's already official,
[19:32] but I wanted to make you all aware and everything with that. So, okay. Um,
[19:38] next
[19:39] part of the we have a strategic plan and
[19:42] a technology plan for the library. And
[19:44] these are three-year plans. And part of
[19:46] it is that I should generally try to
[19:48] review these with the board um once a
[19:50] year. I think January is when we adopted
[19:52] it. So, it's been a year. So, I'd like
[19:54] to read through them with you and then
[19:56] kind of give you updates on where we're
[19:57] at with them, what things have changed
[19:59] or not changed or um things like that.
[20:01] And then we will look at adopting a new strategic plan and a new technology
[20:06] plan in 2028. So, we we're not we can
[20:10] start talking about maybe things to add
[20:13] or change or or look at for the future,
[20:15] but um we're not we wouldn't be making
[20:17] any changes to these until 2028.
[20:20] So I'll let you you can read through the
[20:22] mission statement, the vision
[20:23] statements. Um but let's jump right into
[20:26] the objectives.
[20:30] Uh so the strategic plan for fiscal year
[20:34] 25 through 2028. So our vision statement
[20:37] one is the to and this is on page two
[20:39] says the Twilla City Public Library
[20:41] provides the community with fair and
[20:42] equal access to vital information
[20:44] resources. And so we have three
[20:45] objectives to help meet that vision. So
[20:48] objective 1.1 is attend regular outreach
[20:51] events to grow the number of active
[20:52] registered card holders to over 15,000.
[20:55] So I will say that this this first
[20:58] objective is a little optimistic. Uh
[21:00] when I made it and or when I first
[21:03] proposed this all the way back at the
[21:04] end of 2024
[21:06] um beginning of 2025
[21:08] um we had about 12,000 card holders.
[21:11] However, when we made the switch to Koha
[21:14] um this time last year, we also did a
[21:16] very deep cleanup of our card holders
[21:19] and I found out that our real number is
[21:21] actually about 10,000. We had a lot of
[21:23] people I think co co threw a huge wrench
[21:26] in things. Like if you look at our card
[21:28] holder numbers precoid, postco were
[21:31] still not quite hitting it, but I am
[21:33] confident that the card holder numbers
[21:35] that we have now are bulletproof
[21:37] accurate.
[21:37] >> Accurate. Um because I was finding out
[21:39] that under the old system, we had quite
[21:41] a lot of people that it said they were
[21:44] active when they were 100% not active.
[21:47] So that was one of the reasons we
[21:49] switched to the new system because it
[21:50] actually keeps better track of that kind
[21:52] of thing. So we currently only have
[21:53] about 10,000 and it is pretty ambitious
[21:55] to grow by 50% in 2 and 1/2 years. But
[21:59] that is one of my big goals is I would
[22:00] like to eventually get to 15,000 active
[22:03] card holders. And this counts. This
[22:05] counts everybody. Residents,
[22:06] non-residents, and juveniles. So even if
[22:09] you get your kids a card, that does
[22:10] count towards this number.
[22:13] >> Tilla County is the fastest growing
[22:15] county in the state. So that's very
[22:17] doable.
[22:17] >> A big push for get your kids card.
[22:19] >> Well, the summer reading, I would guess,
[22:21] brings
[22:22] >> It does. And then and then once we move
[22:24] to the online cards, I'm hoping that'll
[22:26] be a huge barrier that will be gone and
[22:29] then we can
[22:29] >> Is this the only tool in the county that
[22:31] can get a card? So, anybody in Utah can
[22:33] get a card. We actually changed that
[22:35] this last year that anybody in Utah can
[22:37] get a card, but you only get it for free
[22:39] if you're in Twilla City. So,
[22:42] um, and then build and upgrade the
[22:44] library physical and digital collection
[22:46] to achieve annual circulation of over
[22:47] 350,000 total items by the end of fiscal
[22:50] year 2028.
[22:52] Um, so we are well on track for this
[22:54] one. We had 275,000 checkouts the last
[22:58] year. So, we're up up. I think that was
[23:00] up.
[23:01] >> Was it 10%? I don't have it in front of
[23:03] me, but it was about 10% up. And
[23:05] especially Libby is just growing like
[23:08] crazy. So, and I've made a concerted
[23:10] effort to dedicate a lot more of my
[23:12] budget to Libby without neglecting our
[23:15] physical collection. Um, including
[23:18] taking some of the savings from
[23:19] switching our catalog system and being
[23:22] able to buy more books and buy more
[23:24] audio books and ebooks. So, and I know
[23:27] that there's things might be also
[23:29] improving on that front because Libbyy's
[23:31] made some changes. It used to be that
[23:33] you could choose like suspend your hold
[23:34] or deliver later, but now they've just
[23:36] made it suspend holds and it'll
[23:38] automatically remove the holds after a
[23:40] year if you suspend your hold for a year
[23:42] cuz I think that was also causing a lot
[23:44] of issues of people using the holds as a
[23:46] TBR list rather than like genuinely
[23:48] putting it on hold.
[23:50] >> So, you could keep doing your reading
[23:52] list.
[23:53] >> Yes. So you could keep doing deliver
[23:56] >> and so keep in line.
[23:58] >> Now they just switch to suspend
[24:00] immediately.
[24:01] >> Yeah. So we're I'm hopeful that change
[24:02] will help speed up wait times for people
[24:05] so they're not having to wait as long
[24:07] and increase our checkouts. So um and
[24:10] then the library will have over 175,000
[24:12] annual visits by the end of 2028. Um so
[24:15] we had 150,000. So we're also well on
[24:19] track for this one. And I got some
[24:22] interesting data from John Perez. He was
[24:25] able to look up using the the cell phone
[24:27] tracker thing because that that he's
[24:30] used with working to figure out how many
[24:32] people attend like the Founders Point,
[24:33] Hobby Lobby, things like that.
[24:36] >> And he was able to verify some data for
[24:38] us of how many cell phone users come and
[24:41] then compared us to the pool. And we
[24:42] actually have a slightly more people
[24:44] come to the library than go to the than
[24:46] go to the city.
[24:46] >> I would rather come to the library than
[24:48] that pool. No. So,
[24:50] >> so, um, so we're well on track there.
[24:54] So, um, any questions, comments?
[24:58] >> Think they're fine for now? We'll we'll
[24:59] discuss them more, but any
[25:01] >> Well, I think all that I mean, the
[25:03] summer reading, like all of that will
[25:05] help.
[25:06] >> Oh, yeah.
[25:07] >> Yeah.
[25:07] >> Yep. So, that's why we push summer
[25:08] reading so hard because it gets there.
[25:11] Um, vision statement two, materials,
[25:13] programs, and technology offered by the
[25:14] library will adapt to a rapidly growing
[25:16] community, and we want to have the
[25:17] summer reading minutes exceed 4 million
[25:19] minutes read by the end of 2028. So,
[25:22] what you were just referring to,
[25:23] >> and I think we had um just over 3
[25:26] million this last, so we're well on
[25:28] track. And it's been and it started at
[25:30] like 2.3 million my first year, and it
[25:32] just keeps climbing. So, I'm I'm I'm I'm
[25:35] optimistic that we
[25:36] >> are you planning on doing the after
[25:38] hours book club like going to try to
[25:41] keep doing it like the last Friday? Is
[25:44] that the consistency right there?
[25:45] >> It It tends to be Yes.
[25:47] >> doing this year.
[25:49] >> Yeah. Just over a year.
[25:50] >> Oh, it's already been going a year. How
[25:53] >> doing it?
[25:54] >> It's fine. Come.
[25:57] So, um, so implement maintain a
[26:00] quarterly newsletter for the library
[26:01] starting in Q1 of 2025. So, I will admit
[26:04] this is one that I think I was also a
[26:06] little optimistic about. Um,
[26:09] because we have the 90 North Main
[26:11] newsletter that we already put in all
[26:13] our information and then we have the
[26:15] summer reading program that
[26:17] >> that we put out.
[26:19] >> I kind of I I don't know really what to
[26:21] say aside from like check out the 90
[26:23] North Main like there's all our stuff.
[26:25] So if we were a bigger library maybe
[26:29] >> I don't know that everybody reads the 90
[26:31] North I read it cuz it's full of
[26:33] information but
[26:35] >> others don't.
[26:36] >> Were you Were you planning to like
[26:38] publish it online or have copies here?
[26:41] >> So I did so I I did I did do one I had
[26:43] copies here at the library and then I
[26:45] also sent it out to everybody who's um
[26:48] got a card. When you get a card, you can
[26:50] mark if you okay to receive emails from
[26:52] the city that it also went out that way.
[26:55] >> Okay.
[26:55] >> So,
[26:56] >> because the library used to have a
[26:59] monthly newsletter.
[27:00] >> Oh, okay.
[27:01] >> And you just picked it up here.
[27:03] >> Yeah. So, I guess and that is maybe
[27:05] something I I can work on doing better
[27:07] is to actually give it a real try cuz
[27:10] >> is it something that you personally are
[27:12] doing it?
[27:13] >> I I did but and I it would be something
[27:15] that I would do. So, it's it's something
[27:18] I could I need to step up to possibly to
[27:21] try again. And
[27:21] >> cuz I came in to get help with a
[27:23] newsletter.
[27:24] >> Oh.
[27:24] >> And the lady here was helping telling me
[27:27] about it. And she's like, "The hardest
[27:28] part is getting people to get your stuff
[27:31] turned in on time so that you can put it
[27:33] in a newsletter.
[27:34] >> Maybe you already know that, but
[27:36] >> No. Yeah, that's true. um the city
[27:39] recorder or the the mayor's office that
[27:41] does the night north main it's always
[27:42] okay guys give me all your stuff like
[27:45] now so I can give my newsletter
[27:47] >> yes
[27:48] >> so all right and then objective 2.3
[27:51] continue to be a good steward of the
[27:52] library's financial resources and ensure
[27:54] a high quality patron experience by
[27:56] implementing a new catalog for patrons
[27:57] by the end of fiscal year 2025 so that
[28:00] has been completed we do have the new
[28:03] system the Aspen discovery in the coher
[28:06] online catalog
[28:08] all digital purchase requests. You renew
[28:10] your can renew your books online. I
[28:12] think it looks a lot more modern and
[28:14] sleek. Um, and then also we'll be able
[28:16] to do the online payments and renew
[28:18] cards online by the end of the year.
[28:20] >> And have you gotten any patron
[28:22] complaints on it or not?
[28:24] >> No, I've all I've heard is good things
[28:27] like to up your numbers. I mean, people
[28:30] out in the outliers, if they could just
[28:32] use Libby, you know, like if you're in
[28:35] South Room or Vernon or clear out there,
[28:39] I'd be like this could be Yeah.
[28:42] >> No, for sure.
[28:42] >> For the whole year, that's way cheaper
[28:44] than doing Audible each month. So that
[28:46] that's the plan is that once we have it
[28:49] fully set up
[28:50] >> hard on the
[28:51] >> is I'll send out a mailer to to those
[28:53] places and then also see about even like
[28:55] attending like if they have any town
[28:57] events or things like community events
[28:59] to go out there.
[29:00] >> They also I mean they have city
[29:04] >> planning you know like meetings and
[29:07] public that's the goal. So I I I'll go
[29:11] me and the staff member will go and
[29:12] visit them.
[29:14] >> But yeah, I would be a
[29:18] >> hopefully this year by the end of this
[29:19] year that I I'll report on some of
[29:21] those. So
[29:23] >> um yes, our amazing team of librarians
[29:26] and programmers will give outstanding
[29:27] service to the community in a pleasant
[29:28] and welcoming environment. And all staff
[29:31] will continue to have the regular
[29:32] self-directed training incorporated in
[29:33] their schedules. We continue with that staff have have time in their
[29:37] schedule to be able to improve
[29:39] themselves, attend workshops, trainings,
[29:43] etc. And then all library policies will
[29:45] be regularly reviewed and updated as
[29:47] needed to ensure the library is a safe,
[29:48] welcoming, and pleasant place for
[29:49] patrons to visit. So, I'd like thank you
[29:51] all for for that part of it of okay,
[29:54] here's a random new policy about privacy
[29:56] and faxing and so thank you for for
[29:58] helping me stay on top of that. if you
[29:59] notice anything and like Julie's
[30:01] obviously you've made several
[30:02] suggestions and stuff and those have
[30:04] been very helpful.
[30:06] Um all and then upgrade improve the
[30:09] library by enhancing the beauty and over
[30:10] overall long-term sustainability of the
[30:12] library. So that's one of my one of my
[30:14] big focuses. Um for example, I want to clean up our monuments that we have
[30:19] like the pioneer monument here and the
[30:21] mudwall monument. That's something that
[30:23] I'm looking at doing. Um the library is
[30:26] 25 years old, right? 26 this year.
[30:29] >> Um I want to set it up to ensure that
[30:31] it's still here for another 30, 40, 50
[30:34] years and that um we're being
[30:37] sustainable, right? That we're saving on
[30:39] water and and I'm doing my my part to
[30:42] ensure that the library is beautiful and
[30:45] sustainable.
[30:47] Any questions or concerns on that? And
[30:49] then it just goes through all of our
[30:50] statistics
[30:52] um that we had from the year before.
[30:57] Okay, next is our technology plan. And
[31:00] I'm happy to report that we're I went
[31:02] over this with my IT guy and we are
[31:05] ahead of schedule on this. Nice.
[31:08] >> So, if we jump over to our um
[31:12] our goals and timelines, so the end of
[31:14] page two. So, our fiscal year 2025
[31:17] goals. So, our UPS battery backups,
[31:20] those have been all replaced. We got a
[31:22] new reservation station and we did
[31:25] utilize the UEEN ARPA grant to extend
[31:27] Wi-Fi coverage and improve quality of
[31:29] signal. Um that has also been completed.
[31:32] Unfortunately, it looks like it's now
[31:35] going away. So, we'll see cuz UEN is has
[31:39] gets a lot of federal funding and
[31:41] obviously this last year was a little
[31:43] tricky for that. I also think 40 $40
[31:46] trillion of debt, right? I think math
[31:48] eventually will say that that money is
[31:50] going to go away. Um, so that it does
[31:52] look like because what we were using
[31:53] this for is it was providing Wi-Fi at
[31:56] the Veterans Memorial Park, the Del Papa
[31:58] Park, and then the pool park. Um, but it
[32:00] does look like that that funding is
[32:02] winding down. It's not gone, but it's
[32:05] probably going to be gone. So, if you're
[32:08] no longer able to use the Wi-Fi at those
[32:09] parks, that is why. Um, but we we did
[32:12] upgrade it, but then as of about four or
[32:15] five months ago, we got the email from
[32:17] UEEN that, hey, this is probably winding
[32:20] down. So, still technically there, but
[32:22] probably it's going away. And then we
[32:25] got new credit card terminals in the
[32:27] library. So, all those fiscal year 2025
[32:29] goals were completed. Um, and then our
[32:32] fiscal year 2026 goals. So, the
[32:34] microphone reader, we got a new
[32:35] microphone reader. Um, taking out that
[32:38] old thing to the dump was that was me
[32:40] and me and Steve had to dedicate some
[32:43] time in a nice cart to wheel it out to
[32:45] the dumpster cuz that thing was massive.
[32:47] The new one is much more economically
[32:49] designed. ergonomically designed and
[32:51] everything. And then our RFID sec RFID
[32:54] security gates will be evaluated for
[32:56] replacement. Um, so we did evaluate
[32:59] those and they're working just fine. So
[33:01] we're probably not going to be replacing
[33:02] those anytime soon. Um, what we are
[33:04] going to be doing is we're working on
[33:06] upgrading our server and patching up our
[33:09] firewall. So that's where the money we
[33:11] had allocated for that is instead going
[33:13] to that. And then what we still need to
[33:15] work on this year is we are going to
[33:16] upgrade work on upgrading the Wi-Fi here
[33:20] at the library itself. So that is still
[33:23] being worked on and we hope to complete
[33:24] this year.
[33:26] Um and then the for 27 replace the RFID
[33:29] staff stations. So we do not need to
[33:31] replace those. We had those evaluated
[33:33] and as long as they work they work. So
[33:36] and then but I do have money that if
[33:37] they were suddenly break that we could
[33:38] immediately get them replaced. And then
[33:41] the server that hosts the printing,
[33:42] Wi-Fi controller, and phone system. So,
[33:44] we've already completed actually the the
[33:46] phone system one was upgraded. And then
[33:49] the printing and Wi-Fi one. We're
[33:50] actively looking at that this year cuz
[33:52] we we have enough money that we can get
[33:54] it done this year instead of having to
[33:55] wait till next year. And then same thing
[33:58] with the visitor counter and the barcode
[34:00] scanners. We actually already replaced
[34:01] the barcode scanners and the staff love
[34:03] the new barcode scanners. It made our
[34:05] inventory process in November. We
[34:07] actually got done several hours earlier.
[34:10] Oh wow.
[34:10] >> So it turns out when you save a second
[34:13] on hundreds on on on tons of book
[34:16] hundreds thousand books or sorry on
[34:18] 60,000 books that's a fast. So
[34:22] >> um
[34:24] and then we are working already on
[34:26] updating the patron computer lab. We've
[34:28] gotten a jump start on that. We've
[34:30] replaced a couple machines and we're
[34:32] upgrading our software that we use to do
[34:35] for printing and for reservations. all
[34:37] those upgrades. We're actually getting
[34:38] those this year. We thought that was
[34:40] going to be something in the future, but
[34:42] um we're able to get it done this year.
[34:44] So, any questions on technology or
[34:47] concerns or questions or
[34:52] Okay.
[34:54] All right.
[34:56] >> Sounds like you have to come up with
[34:58] more goals.
[34:59] >> Yeah. Overachiever.
[35:01] >> I'm sure we can find something to spend
[35:03] money on. It's It's never a never a
[35:06] problem there.
[35:09] » Okay. Um, has everybody had a chance to
[35:12] read the minutes from last month or from
[35:14] September? I guess
[35:19] » I think the only thing is
[35:22] Malcolm is in.
[35:25] >> Yes.
[35:25] >> Oh,
[35:26] >> or it's Walden is
[35:27] >> or Walden sorry that I Yeah. Caught that
[35:30] as I started. Just know.
[35:32] >> Okay. So, do you want a motion?
[35:34] >> Yeah. Motion.
[35:36] >> Can I uh
[35:37] >> I'll fix it and Yeah. So, I'll take care
[35:39] of that. I'll submit it to the
[35:41] >> for the records. Okay. I like it.
[35:43] >> I'd like to make a motion to approve the
[35:46] minutes from September 18th, 2025
[35:49] to include
[35:51] the
[35:53] Malcolm's last name spelled correctly.
[35:56] >> Oh, his first name, too.
[35:58] >> I would
[36:01] know it through correctly.
[36:05] >> Yes, I really
[36:08] crazy this day.
[36:09] >> I had to order him a new one of these
[36:11] when he first started cuz I misspelled
[36:13] it on the plaque. So
[36:14] >> maybe that's why.
[36:16] >> No, this is the correct spell.
[36:18] >> Yeah.
[36:19] >> Okay.
[36:21] >> Do we need a second?
[36:22] >> Second.
[36:23] >> I have a second.
[36:26] >> Okay. Approve those then. And then
[36:29] >> do we have to now we have to vote?
[36:30] >> Oh, vote. Any discussion?
[36:32] >> Any discussion?
[36:34] All in favor?
[36:36] >> I I
[36:38] >> Any opposed?
[36:42] » Yes.
[36:43] >> Okay.
[36:44] And then for our next
[36:48] >> our next meeting date.
[37:00] » So we're meeting quarterly. So how we
[37:03] did it um if I remember correctly last
[37:06] year I think we did April and then May
[37:08] or no no we I think did we do May? I
[37:11] think yeah we did we did May.
[37:15] So does anyone have any particular
[37:18] thoughts if it would be April make more
[37:20] sense or
[37:21] >> anybody have graduates? We homeschool so
[37:25] I don't like May's just crazy for end of
[37:28] school stuff but
[37:28] >> yeah that's would it be would it be how
[37:31] better to do u May 23rd I mean April
[37:34] 23rd?
[37:38] » Sure.
[37:40] Any reason to not do April 23rd?
[37:49] » Then
[37:51] >> do we want to set the rest of Yeah.
[37:54] >> Okay.
[37:55] >> Set the rest of the year.
[37:56] >> So April 23rd at 700 p.m.
[37:59] >> June, July, August,
[38:00] >> and then
[38:05] » July July is obviously the easiest
[38:06] schedule, right? Well, so technically
[38:09] it's quarterly. So if April cuz it's
[38:12] April, May, June, and then July, August,
[38:14] September. So how we've done it before
[38:15] is we do September then October. So we
[38:18] don't have to where we can avoid the
[38:20] holidays.
[38:20] >> Okay.
[38:21] >> Is that what do we want to do that
[38:22] again? So September and then October.
[38:25] >> Yep.
[38:28] >> And we're going third or fourth?
[38:30] >> The third.
[38:31] >> Third.
[38:35] So September 17th 23rd the fourth
[38:40] Thursday I think.
[38:41] >> Yeah, that's what I was like. Wait,
[38:42] >> wait, it is. Wait,
[38:45] >> it is.
[38:46] >> Mhm.
[38:48] >> I just can't read a calendar.
[38:52] >> Oh, that's Yeah, that's what threw me
[38:53] off. Yeah. Yeah. Yeah. Okay, you're
[38:55] correct. I need
[38:56] >> So I need to read a book.
[38:57] >> Either way, just a heads up. Read a book
[39:00] about calendars. So the 16th doesn't
[39:02] work for me. I will be Well,
[39:07] >> no, I'll be in Provo.
[39:09] >> We can make the 23rd.
[39:11] >> So I just like we're really strict on
[39:14] that.
[39:14] >> Yeah. No, I think we can be
[39:17] like
[39:18] >> third or fourthish.
[39:20] >> Yeah.
[39:21] >> Okay. So September 17th. What's that?
[39:25] Any reason not to do September 17th?
[39:28] Mm-m.
[39:31] >> Okay. And then
[39:33] October
[39:34] >> 15th.
[39:36] >> 22nd. Oh, no. Yeah. 15.
[39:38] >> That'll be fall. Let's look at the
[39:40] calendar. 15th is fall.
[39:42] >> Yeah.
[39:43] >> I might not be.
[39:44] >> Yeah. So, what about the 22nd then?
[39:46] >> I will be in Idaho.
[39:48] >> Okay.
[39:50] >> Do we still like Thursdays?
[39:54] » I think does it say
[39:56] >> Oh, do we have to do Thursdays? I would
[39:57] have to check city code on that one. Do
[40:00] we want to hold off on scheduling
[40:01] October then? And
[40:03] >> or if we need
[40:04] >> or I can just be excused.
[40:06] >> Yeah,
[40:07] >> it's my fall craft retreat with my
[40:11] >> Let's have it there.
[40:12] >> I know you should. It is so much fun.
[40:15] >> Can we meet in Idaho?
[40:16] >> Yeah, we can meet in Pocutello.
[40:19] >> You can always call in.
[40:20] >> Uh yeah, I'll call in.
[40:21] >> Yeah. Okay. So, and then October 22nd or
[40:25] no 15th. No, we said so. Sorry. Yes. 20
[40:28] seconds. 20 seconds.
[40:30] >> I'm sorry. I'm sorry.
[40:31] >> Somebody get him a calendar.
[40:34] >> He wasn't prepared to do this.
[40:37] >> I know. But all of us are like, "Put it
[40:39] on the calendar or it might not." The
[40:41] longer we wait, the more we can sit
[40:44] around.
[40:45] >> Over scheduled we will be.
[40:47] >> Yes.
[40:48] >> Save all these dates, guys.
[40:50] >> I'm saving them.
[40:51] >> Save the date.
[40:52] >> Okay. And then I can call in
[40:56] Okay.
[40:57] >> Okay. So, I guess motion to
[41:00] >> Yeah. You get a motion to adjurnn.
[41:02] >> Well, we to approve those to
[41:03] >> approve the dates. Do we have to Okay.
[41:04] >> Yeah. So, do you want to approve all the
[41:07] >> Awesome. I'm learning.
[41:09] >> Okay. Can I get a motion to approve the
[41:11] meeting dates for
[41:12] >> and then and then read them out loud?
[41:13] >> Um for April 23rd, 2026, September 17th,
[41:17] 2026, and October, my pen ran out. 22nd,
[41:21] 2026.
[41:22] >> 22nd.
[41:24] Like I didn't write it down because I
[41:25] read it.
[41:26] >> All
[41:27] >> second.
[41:29] >> All in favor?
[41:30] >> I.
[41:32] >> Any opposed?
[41:34] >> Okay. Yeah. Motion to
[41:37] >> I make a motion to adjurnn.
[41:40] >> Colani's ready. Colani's ready.
[41:42] >> We second that one.
[41:43] >> Yeah. And second.
[41:45] >> I go to too many meetings. I
[41:49] have a good night.
[41:50] >> Thank you. This is the shortest main I
[41:52] paddle.