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Good evening. Good evening. Welcome to the January 20th, 2026 meeting of the Hashtun Town Council.

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I appreciate you being here this evening. We just start out asking it to join me in a moment of silence, just to reflect on what you need to reflect on at this time of this day. Please join me.

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Thank you. Mr. Vice Mayor, would you lead us in the pledge?

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Please stand as you're able.

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I pledge allegiance to the flag of the United States of America, and to the Republic of which it stands, one nation under God, and either visible with the liberty to join us this morning.

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Thank you.

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We'll go ahead and take a look at our agenda for this evening.

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We have our consent agenda, which includes minutes from the January 6th, 2026 Council meeting.

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We have an item B, Councillor PUD, text amendment referral.

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We had the Ashtun Police Department window entryway project.

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Then we'll have a presentation, which will be fun.

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Administration of oath of office to our new cat police chief in our dog mayor.

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Well, citizen input time, opportunity for an individual to come before council and bring an item that they would like to share with council.

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We have two public hearings.

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First, an ordinance 2026-01 to extend the deadline for tax payments.

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We have an ordinance 2025-12 conditional rezoning amendment.

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We have one action item at this time, memorandum of understanding when homelessness outreach services.

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And we have reports from the planning department, finance department, and police department.

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Now, understand, council members we've had some discussion as individuals with one another and or with the town manager concerning one of the items in the consent agenda.

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And so I'll just pause here for a minute and ask whether there's a motion to make a change to the consent agenda.

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Mr. Mayor, I'd like to make a motion, please.

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I'd like to motion to move the consent agenda item B to the action item B.

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A second.

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Mr. Barnhart.

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Aye.

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Mr. Sopal.

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Aye.

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Mr. Malloy.

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Aye.

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Dr. McGraw.

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Aye.

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Aye.

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So, presented the agenda as printed and we've made an adjustment to take consent item B and move it to action item B.

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And so, with that change, is there consensus for the agenda as presented?

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Yes.

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Okay. All right.

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All right.

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So, now I'll ask whether or not there's any questions, comments or a motion for the consent agenda, which includes item A and item C.

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Well, Mr. Mayor, I move to approve the consent agenda as amended.

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Is there a second?

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Second.

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All right. Thank you.

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Mr. Barnhart.

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Aye.

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Mr. Paul.

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Aye.

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Mr. Malloy.

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Dr. McGraw.

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Aye.

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Mayor Trevette.

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Aye.

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All right. Thank you.

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And that brings us to our presentation.

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Administration of oath of office and Mr. Goodman.

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We're going to follow your leads.

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And looking forward to this.

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Good evening, Council.

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I know it wasn't on the agenda.

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But Mr. Goodman asked me to just give a little background in context.

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So people are wondering why he's swearing a dog into an office.

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We held our first ever pet election this year.

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As a means to do some fun community engagement.

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Get people excited.

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And as you can imagine, because of the community that we have, the outpouring was significant.

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We received over 20 nominations for each office.

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And those were narrow down to five finalists that went into a public voting process.

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And we received nearly 2,000 votes from the community to elect these two lovely pets to their term.

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They'll serve for one year.

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And hopefully you can look forward to seeing them at community events and different things throughout the year.

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But we're just so grateful to their owners who have been such great sports.

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Of course, bringing them out this evening.

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And I will just add a little plug.

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Hopefully Dr. Hill does not mind me mentioning this.

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But he did mention today that he had recently been in contact with the recently sworn and lieutenant governor of Virginia.

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And he mentioned Ashlyn and Randolph-Macon.

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And she said, oh, you're dogs the mayor, right?

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So we are getting some positive notoriety.

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We'll take it.

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Center of the universe and home of the dog mayor and the cat police chief.

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So without further ado, I'll take Mr. Goodman.

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And I believe trouble man is up first.

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All right.

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Thank you.

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Mr. Mayor, I was a council.

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trouble man, if you could come on up here and trouble man's mom.

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If you was a stand right here, right up here.

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And face that way.

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And that camera is going to capture Mr. trouble man.

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So.

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I can't.

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So do this.

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You have cameras facing both directions.

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However, he wants to do it.

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So I am going to read the oath.

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And then we'll just look for some sort of affirmation from the end of the

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understand.

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It's how about that.

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Very good.

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Most unique thing I've had to do in my service.

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Okay.

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So we're going to, we're not going to, we're going to forego the raising the right hand,

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because that might be a little challenging.

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So the oath of office for the cat police chief is I,

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trouble man, do solemnly swear to faithfully serve as the cat police chief

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of the town of Asselin, Virginia.

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For a term of one year commencing, that's fine.

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We reached 20, 20, 26.

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I promised to uphold peace and order to protect the laps and

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porches and sunny windows.

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To investigate suspicious noises and road red dogs.

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And to enforce all laws governing treats,

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nafs, and the proper chin scratches.

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I will serve a courage, courtesy, and a little bit of mischief.

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Always in the best interest of the people of Asselin.

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And just wag you tail, if you agree.

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Oh, I got it.

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Good.

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All right.

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We have some official things up here for cat chiefs.

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We have some official things up here for cat chiefs.

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So I come in and we are on the ground.

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And then we are on the ground.

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We would like to hear a special.

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Uh-huh.

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You have a lot of stuff.

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I'm crying.

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I'm crying.

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Good boy.

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Yeah.

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All right.

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I want to go with you.

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Well done, kitty.

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I want to go with you.

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I want to go with you.

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I want to go with you.

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I want to go with you.

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I want to go with you.

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And now we would like to welcome up Wilbur.

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And his dad, not Wil.

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And similarly, if we can stand and put up the podium here,

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that camera might catch him a little bit better.

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We're putting our AV guy, the awes behind the break.

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Magical curtain to work tonight.

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So gone, do your best.

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Sir, as best you can.

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So again, we will read the oath.

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And we will just look for an affirmation from Wilbur.

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After the fact that he don't mind Dr. Hill.

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Both of office for dog mayor.

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I will work.

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Do solemnly swear.

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To faithfully serve as the dog mayor.

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For the town of Ashland, Virginia.

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For a term.

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A book here.

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Commencing January 20th.

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2026.

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I promise to greet all residents with enthusiasm.

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To listen carefully, even when distracted by squirrels.

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To promote unity, joy, and frequent outdoor walks.

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And to represent Ashland with loyalty, kindness, and tailwags for all.

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I will lead with heart.

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Fets when asked.

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And always be a good boy.

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All right, there we go.

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This is a process.

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Oh.

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Yeah.

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That's your good dog.

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May your trevets good to know you have back up now, sir.

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Well, when I get a hard case, we do a referral.

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Thank you.

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It's terrific.

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Yes.

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All right.

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Thank you for that presentation.

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We're going to stay on a theme here for sort of

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animal night and invite Sherry Burton.

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One of our town citizens who likes to write poetry,

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pertaining to the town, invite her to come and read a poem.

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And I think we'll understand who it's about.

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Okay.

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Okay.

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Okay.

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This one, if you can see, it says,

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I'm happy now.

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Yes.

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Now.

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Whoa.

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This one.

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Okay.

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Now, this one.

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The water.

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And we're doing a place that's very dry.

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Okay.

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Now, this one.

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I swear on this one.

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Okay.

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And this is great to be off.

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Ashwin Virginia.

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Hey.

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Ashley Virginia.

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Or even our critters.

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Yeah.

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This is in my poem.

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Ashley Virginia.

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It's not my lip.

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It's peanut butter.

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Yes.

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And I work today on this picture.

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Ashley Virginia.

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And this one.

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Okay.

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This is one of my favorites.

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I'm nearly so bright home.

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That's good.

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Okay.

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And now.

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For my poem.

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Ashwin Virginia.

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ABC Store.

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A rascal raccoon got into too much holiday spirits.

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News flash.

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And Ashwin Virginia.

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Hangover.

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And then handover.

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ABC Store.

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A very naughty raccoon banding.

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Preferred his liquor straight up.

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No ice.

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No mask.

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Is definitely into a holiday spirits.

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Okay.

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Here's my poem.

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I'm a rascal of a raccoon.

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I was so happy.

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While happy I was delicious, pure and broship for me.

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Battles knocked out broken pieces.

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Couldn't help made a mess.

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Well, trucks is the holiday season.

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ubl突 a toast.

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We all are blessed.

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When she said, how it ain't not, could tell vodka was made of the right stuff.

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Licked a patron silver tequila.

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That will do too.

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Next I tip, see through the puddles, and found my next clue.

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Snap my lips, peanut butter whiskey, high as a roar coaster ride, I passed out just short

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of the potty, foiled my escape, now stuck inside.

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Anybody heard of drunk as a stunt?

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Well, here is trash coon in a bathroom.

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Slepted, often animal control shelter, and nebryated me, woke up release on the wild run,

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get out of jail car, I am free.

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When I thought back of sweet sippings, foggling and grinning, so bright, Ashwin's my kind

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of town, holiday spirits, pure delight.

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All right, guys, all right, that may be hard to follow, but citizen input, I misopened

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We'd like to come forward and speak to Council on a matter that is not one of our public hearings.

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All right. See, and that one, we'll go ahead and close our citizen input time, and move on to our first public hearing.

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For it is 2026-01, extend deadline for tax payments. Mr. Goodman and Mr. Guard.

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Thank you, Mr. Mayor. Mr. Shugart and I will tag team this item if you don't mind.

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We have before you tonight as staff requesting a public hearing and consideration of adoption of ordinance 2026-01, which is a companion to the resolution council pass of the first meeting in January.

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I'm sorry, yes, the resolution. If you recall, we've just been struggling with our software vendor, back in with getting tax bills out, historically they've gone out in the first week of December.

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Mr. Shugart has been working day and night weekends trying to get this back in one line and her efforts have been actually incredible.

263
00:16:14,000 --> 00:16:28,000
Low history, back in January 26th of 2026, town council adopted resolution 2026-02 to provide staff to extend the deadline to accept taxes to the maximum up to 90 days allowed by state code.

264
00:16:28,000 --> 00:16:43,000
That was more direction to staff, this ordinance codifies that, but also allows for pushing out any penalties and interest to that new due date as well, where the resolution didn't have the power to do that.

265
00:16:43,000 --> 00:16:48,000
So that's why this is a two-part process. So with that, I will turn it over to Mr. Shugart.

266
00:16:48,000 --> 00:16:49,000
Thank you.

267
00:16:49,000 --> 00:16:59,000
So Mr. Goodman covered most of what I was going to say. I will mention that real estate bills were mailed out January 2nd. We are receiving payments on those and folks are calling in with questions.

268
00:16:59,000 --> 00:17:02,000
If anyone has any questions, feel free to call town hall.

269
00:17:02,000 --> 00:17:08,000
We're still working on personal property bills as of this afternoon. They have not been mailed out. I was working with the vendor today.

270
00:17:08,000 --> 00:17:16,000
We're anticipating within the next two weeks they will be mailed out. They will be mailed out from our prep vendor, so they do not get mailed out directly from town hall.

271
00:17:17,000 --> 00:17:25,000
So this ordinance, I'm not sure if Mr. Goodman said, it does repeal itself on January 1st, 2027. So this is just to extend the due date for this year.

272
00:17:25,000 --> 00:17:34,000
And we are requesting that after this public hearing at the conclusion that you approve the extension to March 5th, 2026.

273
00:17:34,000 --> 00:17:38,000
I'll be happy to answer any questions if you have any prior to the public hearing.

274
00:17:38,000 --> 00:17:43,000
Any questions at this time for staying in?

275
00:17:43,000 --> 00:17:48,000
Okay. All right. Well, do we are officially going to do in that's a public hearing?

276
00:17:48,000 --> 00:17:57,000
So we invite the public, if anyone would like to come forward and make any comments about this ordinance on the deadline for tax payments.

277
00:17:57,000 --> 00:18:01,000
Come now if you've heard.

278
00:18:01,000 --> 00:18:12,000
Seeing no one, we will close the public hearing and bring it back to council for any further questions, discussion if there is any or motion.

279
00:18:14,000 --> 00:18:22,000
Mr. Mayor, yes, I would move for approval of ordinance 2026.

280
00:18:22,000 --> 00:18:25,000
The actual one has presented.

281
00:18:25,000 --> 00:18:28,000
I second motion made in second.

282
00:18:28,000 --> 00:18:30,000
Vice Mayor McGraw.

283
00:18:30,000 --> 00:18:31,000
Aye.

284
00:18:31,000 --> 00:18:32,000
That's Barnhart.

285
00:18:32,000 --> 00:18:33,000
Aye.

286
00:18:33,000 --> 00:18:35,000
Mr. Paul.

287
00:18:35,000 --> 00:18:37,000
Aye.

288
00:18:37,000 --> 00:18:38,000
Aye.

289
00:18:38,000 --> 00:18:39,000
All right.

290
00:18:39,000 --> 00:18:42,000
Thank you here in ordinance 25-12.

291
00:18:42,000 --> 00:18:44,000
Conditional Resonance Amendment.

292
00:18:44,000 --> 00:18:45,000
Mr. Locker.

293
00:19:09,000 --> 00:19:25,000
All right, good evening, Town Council.

294
00:19:25,000 --> 00:19:27,000
It's good to see you guys again.

295
00:19:27,000 --> 00:19:30,000
I'm presenting this evening, ordinance 2025-12,

296
00:19:30,000 --> 00:19:33,000
to the amendment to chapter 21, section 21,

297
00:19:33,000 --> 00:19:38,000
4.6, or conditional sounding.

298
00:19:38,000 --> 00:19:42,000
This request covers that we have all the public hearing

299
00:19:42,000 --> 00:19:48,000
for ordinance 2025-12, section 21-4.6 conditional zoning.

300
00:19:48,000 --> 00:19:54,000
And this is to align the town's ordinance with Virginia State Code,

301
00:19:54,000 --> 00:20:00,000
15.2-2303, and limit residential profits

302
00:20:00,000 --> 00:20:07,000
of those authorized under Virginia State Code, 15.2-2303-4D.

303
00:20:07,000 --> 00:20:10,000
This request actually comes recommended by our town attorney,

304
00:20:10,000 --> 00:20:14,000
as this amendment was needed to correct Ashland zoning framework

305
00:20:14,000 --> 00:20:18,000
and align it with current state law.

306
00:20:18,000 --> 00:20:22,000
Just to broadly cover what the amendment will do,

307
00:20:22,000 --> 00:20:26,000
so this will switch the legal authority from the prior state code,

308
00:20:26,000 --> 00:20:31,000
15.2-2298-15.2-2303,

309
00:20:31,000 --> 00:20:34,000
and this will give the town council broader flexibility

310
00:20:34,000 --> 00:20:37,000
when accepting conditional profits.

311
00:20:37,000 --> 00:20:45,000
This would allow for the removal of several statutory limitations,

312
00:20:45,000 --> 00:20:47,000
so this currently includes our requirement

313
00:20:47,000 --> 00:20:52,000
to that profits directly relate to any problems

314
00:20:52,000 --> 00:20:55,000
that would arise due to a rezoning.

315
00:20:55,000 --> 00:21:00,000
And that any conditions would explicitly comply

316
00:21:00,000 --> 00:21:03,000
with the comprehensive plan.

317
00:21:03,000 --> 00:21:07,000
The new code amendment will also eliminate the capital improvement program

318
00:21:07,000 --> 00:21:12,000
requirement, so the any accepted profits can now

319
00:21:12,000 --> 00:21:15,000
or transportation cash or property profits

320
00:21:15,000 --> 00:21:21,000
could be accepted even if a project is not within the CIP.

321
00:21:21,000 --> 00:21:24,000
The new code amendment also provides much more flexibility

322
00:21:24,000 --> 00:21:27,000
for transportation and road improvements.

323
00:21:27,000 --> 00:21:30,000
Stay code 2303 does not restrict what types of permits

324
00:21:30,000 --> 00:21:34,000
can be accepted as part of conditional rezoning.

325
00:21:34,000 --> 00:21:43,000
The new code amendment shifts residential profits from 15.2-2303.4D,

326
00:21:43,000 --> 00:21:47,000
allowing the town to accept any constitutional profit

327
00:21:47,000 --> 00:21:49,000
voluntarily offered by the applicant.

328
00:21:49,000 --> 00:21:57,000
The previous code that we were following 2303.4C

329
00:21:57,000 --> 00:22:02,000
imposed strict rules on what counted as a reasonable profit

330
00:22:02,000 --> 00:22:07,000
and that opposed potential challenges to any conditional

331
00:22:07,000 --> 00:22:12,000
profit the town would accept.

332
00:22:12,000 --> 00:22:18,000
The town council is not also required.

333
00:22:18,000 --> 00:22:21,000
You will no longer will do.

334
00:22:21,000 --> 00:22:26,000
Deny a rezoning application based on a lack of profit.

335
00:22:26,000 --> 00:22:30,000
But any other planning or concern that may come up

336
00:22:30,000 --> 00:22:36,000
can still be considered as part of our consideration.

337
00:22:36,000 --> 00:22:39,000
This was presented to planning commission.

338
00:22:39,000 --> 00:22:44,000
Last month they had quite a few questions on the amendment.

339
00:22:44,000 --> 00:22:48,000
Mostly on how they would evaluate the

340
00:22:48,000 --> 00:22:52,000
proffers how this would impact their any potential

341
00:22:52,000 --> 00:22:56,000
denials to rezoning and whether they could still evaluate

342
00:22:56,000 --> 00:23:01,000
based on a value-way proffers based off of the comprehensive plan.

343
00:23:01,000 --> 00:23:04,000
It was clarified that any impacts, planning considerations

344
00:23:04,000 --> 00:23:07,000
and overall application adequacy,

345
00:23:07,000 --> 00:23:12,000
can may continue to be evaluated under the amended ordinance

346
00:23:12,000 --> 00:23:15,000
and then specific proffers may not be required

347
00:23:15,000 --> 00:23:17,000
as a condition of approval.

348
00:23:17,000 --> 00:23:21,000
Resoning applications can still be denied based on a planning

349
00:23:21,000 --> 00:23:24,000
considerations, impacts, or planning consistency.

350
00:23:24,000 --> 00:23:30,000
Again, they cannot be denied solely on a lack of profit.

351
00:23:30,000 --> 00:23:34,000
Planning commission voted unanimously to

352
00:23:34,000 --> 00:23:39,000
provide approval of ordinance 2025-12.

353
00:23:39,000 --> 00:23:44,000
Any questions or comments further on this?

354
00:23:44,000 --> 00:23:48,000
That last slide, if you go back to that just for a second.

355
00:23:48,000 --> 00:23:52,000
This is recommended by staff and it's nice that

356
00:23:52,000 --> 00:23:58,000
that our planning commission unanimously approve this.

357
00:23:58,000 --> 00:24:02,000
And the statement, they found the amendments improved

358
00:24:02,000 --> 00:24:05,000
clarity and maintain appropriate planning standards.

359
00:24:05,000 --> 00:24:08,000
So anyway, that sounds like good work.

360
00:24:08,000 --> 00:24:10,000
Good result of this.

361
00:24:10,000 --> 00:24:12,000
Any questions?

362
00:24:12,000 --> 00:24:15,000
Comments to staff?

363
00:24:15,000 --> 00:24:16,000
All right.

364
00:24:16,000 --> 00:24:20,000
At this time, we'll go ahead and officially open the public hearing.

365
00:24:20,000 --> 00:24:23,000
As you can see, if anyone wants to make any statements,

366
00:24:23,000 --> 00:24:29,000
ask any questions about this and write you at this time.

367
00:24:29,000 --> 00:24:33,000
Seeing no one, we will close the public hearing and

368
00:24:33,000 --> 00:24:36,000
bring it back to council for either further discussion

369
00:24:36,000 --> 00:24:43,000
and if none, the informed motion.

370
00:24:43,000 --> 00:24:45,000
I'll be happy to.

371
00:24:45,000 --> 00:24:49,000
I move to approve ordinance 2025-12 to amend

372
00:24:49,000 --> 00:24:54,000
National Town Code Chapter 21 article one in general,

373
00:24:54,000 --> 00:24:57,000
conditional zoning as presented.

374
00:24:57,000 --> 00:24:58,000
Second.

375
00:24:58,000 --> 00:24:59,000
Okay.

376
00:24:59,000 --> 00:25:01,000
Good job.

377
00:25:01,000 --> 00:25:02,000
Mr. Moly.

378
00:25:02,000 --> 00:25:03,000
Hi.

379
00:25:03,000 --> 00:25:04,000
Dr. McGraw.

380
00:25:04,000 --> 00:25:05,000
Hi.

381
00:25:05,000 --> 00:25:06,000
It's Barnhart.

382
00:25:06,000 --> 00:25:07,000
Hi.

383
00:25:07,000 --> 00:25:08,000
So Paul?

384
00:25:08,000 --> 00:25:09,000
Hi.

385
00:25:09,000 --> 00:25:10,000
Mayor's about.

386
00:25:10,000 --> 00:25:11,000
Hi.

387
00:25:11,000 --> 00:25:12,000
Motion passed.

388
00:25:12,000 --> 00:25:13,000
Thank you all.

389
00:25:13,000 --> 00:25:14,000
Thank you for this.

390
00:25:14,000 --> 00:25:17,000
And so we'll continue to move forward here to our first action item,

391
00:25:17,000 --> 00:25:21,000
a memorandum of understanding with the homelessness outreach services.

392
00:25:21,000 --> 00:25:22,000
This move.

393
00:25:35,000 --> 00:25:39,000
Good evening again, up here for a very different,

394
00:25:39,000 --> 00:25:43,000
but also very important reason to you this evening.

395
00:25:43,000 --> 00:25:48,000
So you have before you memorandum of understanding for homelessness

396
00:25:48,000 --> 00:25:49,000
outreach services.

397
00:25:49,000 --> 00:25:52,000
And I know you all have looked over this in great detail,

398
00:25:52,000 --> 00:25:56,000
but for the sake of anyone watching or anyone looking in the minutes.

399
00:25:56,000 --> 00:25:58,000
I just want to take a minute and go through some of the kind of

400
00:25:58,000 --> 00:26:02,000
finer points for that kind of level of transparency.

401
00:26:02,000 --> 00:26:07,000
So this proposed MOU would establish a partnership between the town of Ashland,

402
00:26:07,000 --> 00:26:12,000
the Ashland Foundation and the Greater Richmond Continuum of Care,

403
00:26:13,000 --> 00:26:17,000
which is the coordinating entity for all homelessness outreach services

404
00:26:17,000 --> 00:26:21,000
in the Metro Richmond area, including Hanover County and the town of Ashland.

405
00:26:21,000 --> 00:26:26,000
So the purpose of this agreement is to ensure targeted coordinated services

406
00:26:26,000 --> 00:26:29,000
for our unhoused residents, established clear roles,

407
00:26:29,000 --> 00:26:34,000
responsibilities, and funding expectations to improve communication

408
00:26:34,000 --> 00:26:38,000
between the existing service providers, our local nonprofits,

409
00:26:38,000 --> 00:26:42,000
Hanover County Social Services, the Ashland Police Department in the town of Ashland,

410
00:26:42,000 --> 00:26:45,000
and also to reduce the duplication of services,

411
00:26:45,000 --> 00:26:48,000
making sure folks are not falling through the service gaps.

412
00:26:48,000 --> 00:26:51,000
If you may recall when the public camping ordinance came before,

413
00:26:51,000 --> 00:26:55,000
we did a kind of stakeholders meeting with a lot of our outreach providers,

414
00:26:55,000 --> 00:26:59,000
and they indicated there was a real need for flexible funding,

415
00:26:59,000 --> 00:27:03,000
kind of to fill in the gaps of really getting folks into that more stable housing

416
00:27:03,000 --> 00:27:10,000
situation to use for things that state and federal funding may not qualify for.

417
00:27:10,000 --> 00:27:13,000
And so this MOU is really designed to do that.

418
00:27:13,000 --> 00:27:18,000
To be clear, the GRC already provides outreach services to the town of Ashland.

419
00:27:18,000 --> 00:27:20,000
That service already exists.

420
00:27:20,000 --> 00:27:24,000
But our hope and intention with this MOU is to provide additional funding

421
00:27:24,000 --> 00:27:27,000
so that we can get even more targeted outreach,

422
00:27:27,000 --> 00:27:31,000
especially considering the demand of the surrounding localities

423
00:27:31,000 --> 00:27:34,000
compared to what the town of Ashland's needs are.

424
00:27:34,000 --> 00:27:36,000
So as you'll see under the funding commitments,

425
00:27:36,000 --> 00:27:40,000
by signing this MOU, the town would be committing to provide $10,000

426
00:27:40,000 --> 00:27:42,000
in support of these efforts.

427
00:27:42,000 --> 00:27:44,000
This is not new funding.

428
00:27:44,000 --> 00:27:47,000
This is money that had already been budgeted and allocated for homelessness

429
00:27:47,000 --> 00:27:50,000
outreach services in your FY26 budget.

430
00:27:50,000 --> 00:27:55,000
The Ashland Foundation will contribute as kind of a pass through via that kindness

431
00:27:55,000 --> 00:28:00,000
that counts initiative, which is already ongoing and will continue to promote.

432
00:28:00,000 --> 00:28:05,000
And then you'll see here, importantly, I think criteria for use of the funds.

433
00:28:05,000 --> 00:28:10,000
It's used exclusively to support individuals and families within the town of Ashland,

434
00:28:10,000 --> 00:28:15,000
who are working with those designated GRC agencies.

435
00:28:15,000 --> 00:28:21,000
And the idea is to really use the funds to help those individuals or families exit homelessness.

436
00:28:21,000 --> 00:28:28,000
So helping with first and met last month's rent, helping them get funding for getting their ID.

437
00:28:28,000 --> 00:28:32,000
So they can see employment, secure a place to live.

438
00:28:32,000 --> 00:28:38,000
Those kinds of low-hanging fruit things that are can be a real barrier depending on how much is involved

439
00:28:38,000 --> 00:28:41,000
and getting those things and how much outreach time is needed.

440
00:28:41,000 --> 00:28:44,000
You'll see under prohibited expenditures.

441
00:28:44,000 --> 00:28:50,000
The town is asking that the funds provided not be used to purchase tents or sleeping bags

442
00:28:50,000 --> 00:28:53,000
or equipment intended to facilitate outdoor habitation,

443
00:28:53,000 --> 00:28:57,000
because this would go in conflict with the camping ordinance that was passed last year.

444
00:28:57,000 --> 00:29:04,000
And that any funding needs to make sure that it's going towards actions that are compliant with all town code.

445
00:29:04,000 --> 00:29:07,000
You'll see roles and responsibilities in here.

446
00:29:07,000 --> 00:29:09,000
Homeward is listed.

447
00:29:09,000 --> 00:29:14,000
They are the designated GRC administering agency.

448
00:29:14,000 --> 00:29:18,000
So the agreement is actually with Homeward, but it is part of the GRC.

449
00:29:18,000 --> 00:29:20,000
So that's why the difference in name there.

450
00:29:20,000 --> 00:29:25,000
You'll see some metrics and reporting requirements in there.

451
00:29:25,000 --> 00:29:28,000
Should Council vote to adopt this MOU this evening.

452
00:29:28,000 --> 00:29:31,000
I have a planned call with the Executive Director of Homeward,

453
00:29:31,000 --> 00:29:36,000
Kelly Kinghorn, later this week to walk through exactly kind of what that reporting structure

454
00:29:36,000 --> 00:29:38,000
will look like in the cadence for that.

455
00:29:38,000 --> 00:29:43,000
And then you'll see under item B there, the Ashland Foundation's requirements.

456
00:29:43,000 --> 00:29:48,000
Really they are your administering arm for the funding as well as the accountability partner.

457
00:29:48,000 --> 00:29:53,000
So the board will be kind of regularly reviewing how the funds are used,

458
00:29:53,000 --> 00:29:56,000
examining the relationship and providing some feedback to Council.

459
00:29:56,000 --> 00:29:59,000
Should you be considering funding in the future?

460
00:29:59,000 --> 00:30:00,000
The found date.

461
00:30:00,000 --> 00:30:05,480
Commission met today. There was a board meeting earlier today, and the board did unanimously vote to approve the

462
00:30:05,480 --> 00:30:15,000
MOU, if town council also does as well. And then you'll see under the town of Ashlands to provide that baseline funding of $10,000,

463
00:30:15,000 --> 00:30:22,000
some supporting of outreach efforts and assisting with publication efforts, which are things that we are already doing.

464
00:30:22,000 --> 00:30:29,000
Under duration and renewal, I will suggest a change year that's not reflected in the staff report as discussed in the Foundation Board meeting today.

465
00:30:29,000 --> 00:30:39,000
This has an expiration of June 30th, 2026. We started working on this MOU quite some time ago, and with only six months left to go.

466
00:30:39,000 --> 00:30:46,000
Mr. Manager suggested in the Ashland Foundation Board meeting that we go ahead and just make that expiration 2027, June 30th, 2027.

467
00:30:46,000 --> 00:30:51,000
So I would offer that as consideration as you consider adopting this.

468
00:30:51,000 --> 00:31:01,000
And then you'll see there's a lot of legal language that our lovely friends at San Santerson had us put in there, but pretty boiler, boiler plate, boiler plate stuff.

469
00:31:01,000 --> 00:31:14,000
So with that said, I will, if I can get out of this window, I'm free to think I'm frozen, but you have my staff report in front of you.

470
00:31:14,000 --> 00:31:32,000
And so you'll see in there that really, I think the highlight of all of this and that big takeaway is that this is the third kind of pronged to our approach towards really trying to wrap our arms around the kind of seemingly growing unhoused situation here in the town of Ashland.

471
00:31:32,000 --> 00:31:42,000
And the first being the public camping ordinance, which was done with a lot of stakeholder support, the second being on ongoing work of the homelessness task force, which is meeting by monthly.

472
00:31:42,000 --> 00:31:46,000
And I look forward to updating you on progress there in a coming meeting.

473
00:31:46,000 --> 00:31:53,000
And then finally this funding component is kind of our, our three pronged approach to this issue.

474
00:31:53,000 --> 00:32:00,000
And this is not designed to duplicate a replay services provided by him over county, but to augment and amplify those that already exist.

475
00:32:00,000 --> 00:32:06,000
And with that, I'm happy to answer questions. And you have my staff recommendation there in front of you.

476
00:32:06,000 --> 00:32:09,000
All right. I have a question.

477
00:32:10,000 --> 00:32:28,000
Okay, I don't have a question for you, but I didn't have a question this morning from Mr. Manager regarding this wondering, you know, now word is out that the town of Ashland has this funding to assist these people.

478
00:32:28,000 --> 00:32:41,000
What if they are in the region in Henrico, Gujland, Richmond, and everywhere else, and they're like, I'm going to go and be homeless in Ashland because I'm going to get some help.

479
00:32:41,000 --> 00:32:44,000
So it's concerned that people might do that.

480
00:32:44,000 --> 00:32:57,000
And he assured me that the GRCOC does keep a database and they keep up with things like that, so there will be no repetitions.

481
00:32:57,000 --> 00:33:00,000
So that was what I was concerned about.

482
00:33:00,000 --> 00:33:06,000
Yes. And part of that kind of reporting process, you'll see in the MOU, there's a reference to the designated entry system.

483
00:33:06,000 --> 00:33:10,000
That's the system that they used to kind of manage their case loads.

484
00:33:10,000 --> 00:33:17,000
And that's all hip-up protected. So, you know, we can't have access to that information or nor am I suggesting that we should.

485
00:33:17,000 --> 00:33:24,000
But part of that is kind of tracking progress of individuals they encounter regardless of where geographically they're encountered.

486
00:33:24,000 --> 00:33:28,000
And so, some of this case conferencing is part of this MOU.

487
00:33:28,000 --> 00:33:32,000
There will be discussion around progress of certain individuals.

488
00:33:32,000 --> 00:33:38,000
And if someone is kind of open to accepting what is being offered to them or if a little bit more work needs to be done.

489
00:33:38,000 --> 00:33:44,000
And so, again, it's making sure those lines of communication stay open, which there's already a system in place for them to do that.

490
00:33:44,000 --> 00:33:45,000
Thank you.

491
00:33:46,000 --> 00:33:47,000
Question I have.

492
00:33:47,000 --> 00:33:57,000
We have in here that it's going to be funds that are going to be used or for folks that are actually working with the designated GRCOC.

493
00:33:57,000 --> 00:34:02,000
So, what length of time, if I'm a person and I see something else, I'm on Facebook.

494
00:34:02,000 --> 00:34:07,000
I post something that I can't make rent that month because we know we see that all the time.

495
00:34:07,000 --> 00:34:15,000
What length of time does someone have to be working with the GRCOC before they're able to get funding here in Ashley.

496
00:34:15,000 --> 00:34:17,000
I can't speak for the timeline.

497
00:34:17,000 --> 00:34:22,000
I would guess I'm looking back as we have two of our wonderful outreach workers here.

498
00:34:22,000 --> 00:34:25,000
But my feeling is there is no set.

499
00:34:25,000 --> 00:34:27,000
It's all very individualistic based.

500
00:34:27,000 --> 00:34:36,000
So, my hunch is when this funding becomes available, they probably already have clients in mind that they've been working with who have had this funding gap.

501
00:34:36,000 --> 00:34:38,000
That may be a quick and easy.

502
00:34:38,000 --> 00:34:46,000
Let's get these folks into a better situation or there may be much more complex situations because if we're talking about for example someone needing an ID.

503
00:34:46,000 --> 00:34:53,000
We've heard stories in some of our homelessness task force meetings that getting a birth certificate from the state of Texas is a nightmare, right?

504
00:34:53,000 --> 00:34:56,000
It takes a really, really long time.

505
00:34:56,000 --> 00:35:05,000
And so that can add an overall huge amount of length of time depending on where they're from and what other agencies they have to work with to get those resources.

506
00:35:05,000 --> 00:35:08,000
So I'm sorry I don't have a more firm answer for you.

507
00:35:08,000 --> 00:35:19,000
When hearing you say is that if we see something like that, we should refer somebody should be referring those people to the organization and they will take it from there because they're the experts and they would be able to.

508
00:35:19,000 --> 00:35:21,000
Yes, and I'm happy to share with you.

509
00:35:21,000 --> 00:35:33,000
There's actually a Google form that GRCOC uses and homework uses that if you see someone on the street and you are concerned about them that you can fill that out and it will get dispatched to outreach workers who will go out and take care of that.

510
00:35:33,000 --> 00:35:34,000
Thank you.

511
00:35:35,000 --> 00:35:41,000
Yes, and I apologize that probably should have ex in my meeting this morning.

512
00:35:41,000 --> 00:35:50,000
The town has $10,000 in its budget for this and then the foundation if they get donations can add to that.

513
00:35:50,000 --> 00:35:54,000
Have we received any donations to date?

514
00:35:54,000 --> 00:36:03,000
Yeah, through the kindest accounts which has only been active for about four months, we're just shy of $1,000 in donations which, you know, for a newer campaign and initiative.

515
00:36:04,000 --> 00:36:19,000
We talked this morning in our foundation meeting about doing more public awareness around that campaign and potentially doing some signage as the weather starts to warm up because we will expect to see more potentially unhoused individuals back.

516
00:36:19,000 --> 00:36:32,000
Visible in our community as the weather warms up in the spring and so working maybe with some of our businesses around publishing and publicizing that campaign to again the real goal of that is to encourage folks who are well intentioned by.

517
00:36:32,000 --> 00:36:38,000
I'm going to check the lay sandwich to rather instead donate to this fund that could make some real impact.

518
00:36:38,000 --> 00:36:40,000
Thank you.

519
00:36:40,000 --> 00:36:43,000
Anything else at this time?

520
00:36:43,000 --> 00:36:50,000
This isn't a public hearing because we do have service providers that we've worked with and we know of.

521
00:36:50,000 --> 00:36:54,000
I want to invite if you're like to come forward.

522
00:36:54,000 --> 00:36:58,000
Seeing the thing about what we're trying to do.

523
00:36:58,000 --> 00:37:04,000
This MOU I think is about as good as you can get.

524
00:37:04,000 --> 00:37:11,000
But it's it's a lot of gray in it because I understand y'all's job.

525
00:37:11,000 --> 00:37:15,000
You don't move people from point A to point B.

526
00:37:15,000 --> 00:37:21,000
Exactly that's the goal but you might be point A to point C to point Z.

527
00:37:21,000 --> 00:37:25,000
But you're trying to work with an individual and I know that.

528
00:37:25,000 --> 00:37:29,000
I think I'd ask a question of of staff before.

529
00:37:29,000 --> 00:37:35,000
Someone maybe in Ashland are initiating services to that individual in Ashland.

530
00:37:35,000 --> 00:37:43,000
They may be they may need to go into a temporary shelter someone else or somewhere else.

531
00:37:43,000 --> 00:37:49,000
But if that happens we're not we're not drawn a land through that name.

532
00:37:49,000 --> 00:37:54,000
We'll stay with that to try to carry someone and work with y'all's partners.

533
00:37:54,000 --> 00:37:59,000
So I guess what I'm saying is I'm seeing y'all in the town as partners in this.

534
00:37:59,000 --> 00:38:04,000
Do where we can't hold y'all to some firm.

535
00:38:04,000 --> 00:38:05,000
Okay, here they are.

536
00:38:05,000 --> 00:38:10,000
Fix it and then y'all certainly don't hold us to a position of.

537
00:38:10,000 --> 00:38:15,000
All right, we're going to tell everybody we know you know the Ashland is the place to go.

538
00:38:15,000 --> 00:38:20,000
But again I want to invite if you just want to make some comments y'all been faithful and what you do.

539
00:38:20,000 --> 00:38:24,000
Want to be faithful if you're opportunity to say something if you'd like.

540
00:38:24,000 --> 00:38:32,000
Or at least I'm not in the head if you're if you think this memorandum is that you would support it.

541
00:38:32,000 --> 00:38:36,000
And it's sorry but you would need to come forward.

542
00:38:36,000 --> 00:38:38,000
Yeah, didn't want to tell you that first.

543
00:38:38,000 --> 00:38:42,000
Yeah and then identify yourself on name and address for the record.

544
00:38:42,000 --> 00:38:44,000
My name is Leah. I'm an Irish worker and rich man.

545
00:38:44,000 --> 00:38:48,000
I'm also an Ashland resident off of Sneak Street.

546
00:38:48,000 --> 00:38:52,000
I can say that this money has already gone to help several individuals.

547
00:38:52,000 --> 00:38:58,000
Homework kind of stood in in front of the money while you all were working on the MOU.

548
00:38:58,000 --> 00:39:03,000
We've diverted a family for we diverted to other single individuals.

549
00:39:03,000 --> 00:39:07,000
And that means that we send them to live with a family member or friend.

550
00:39:07,000 --> 00:39:12,000
Two, three of them all three all of them are out of state actually.

551
00:39:12,000 --> 00:39:17,000
And then there are two there's a couple that I'm working with currently on we call self resolution.

552
00:39:17,000 --> 00:39:19,000
So self resolution.

553
00:39:19,000 --> 00:39:20,000
Okay.

554
00:39:20,000 --> 00:39:21,000
So they can afford to live on their own.

555
00:39:21,000 --> 00:39:23,000
They don't need like a housing intervention.

556
00:39:23,000 --> 00:39:26,000
They just need that for some months right and deposit.

557
00:39:26,000 --> 00:39:29,000
So it's already helping several individuals in the town.

558
00:39:29,000 --> 00:39:30,000
Thank you.

559
00:39:30,000 --> 00:39:31,000
Okay. Thank you.

560
00:39:31,000 --> 00:39:36,000
Okay.

561
00:39:36,000 --> 00:39:38,000
All right. Thank you.

562
00:39:38,000 --> 00:39:39,000
Okay.

563
00:39:39,000 --> 00:39:41,000
Just want to give you opportunity.

564
00:39:41,000 --> 00:39:44,000
These are two of our most committed Ashland advocates,

565
00:39:44,000 --> 00:39:47,000
but they also do not enjoy speaking in public as they said to me.

566
00:39:47,000 --> 00:39:50,000
But they do wonderful work with the people understood.

567
00:39:50,000 --> 00:39:53,000
Any any other comments?

568
00:39:53,000 --> 00:39:59,000
I just want to say this is exactly what I hope was going to happen when we when we passed that ordinance last fall.

569
00:39:59,000 --> 00:40:03,000
Was that we would all start working together to start moving the ball forward.

570
00:40:03,000 --> 00:40:07,000
I'm happy to hear that and happy to see what's happening.

571
00:40:07,000 --> 00:40:08,000
All right.

572
00:40:08,000 --> 00:40:09,000
Is your emotion?

573
00:40:09,000 --> 00:40:12,000
Well, I just it's a it's thank you question comment.

574
00:40:12,000 --> 00:40:15,000
Where on our website is this form?

575
00:40:15,000 --> 00:40:18,000
Oh, it's not on our well it's not on our website yet.

576
00:40:18,000 --> 00:40:23,000
So it's going to be linked from the kindest accounts information and everything that's going to come up.

577
00:40:23,000 --> 00:40:24,000
Okay.

578
00:40:24,000 --> 00:40:28,000
So I was on the how to side, which I really like, by the way, it makes it really easy.

579
00:40:28,000 --> 00:40:29,000
I didn't see it side.

580
00:40:29,000 --> 00:40:31,000
Yeah, I will add a quickly there for sure.

581
00:40:31,000 --> 00:40:34,000
Sorry, every time I hear these things, I always check real quick.

582
00:40:34,000 --> 00:40:37,000
If I'm only one set of eyes, I always appreciate people saying that.

583
00:40:37,000 --> 00:40:41,000
I only do that because when people say, oh, we have this there, I'll just want to know how easy it is.

584
00:40:41,000 --> 00:40:43,000
If I can do it without thinking very hard.

585
00:40:43,000 --> 00:40:44,000
Sure.

586
00:40:44,000 --> 00:40:45,000
That's all.

587
00:40:45,000 --> 00:40:47,000
I'll look forward to the week.

588
00:40:47,000 --> 00:40:49,000
It's real quick.

589
00:40:50,000 --> 00:40:57,000
Can somebody designate if they're making a donation to the foundation to designate it to the homelessness.

590
00:40:57,000 --> 00:41:01,000
Yeah, so they would donate through the kindness that counts campaign.

591
00:41:01,000 --> 00:41:04,000
All of that is just for homelessness outreach service.

592
00:41:04,000 --> 00:41:05,000
Okay.

593
00:41:05,000 --> 00:41:06,000
That goes straight to the GRC.

594
00:41:06,000 --> 00:41:09,000
That's the only thing that in on the foundation website.

595
00:41:09,000 --> 00:41:11,000
You'll see two different donation links.

596
00:41:11,000 --> 00:41:15,000
One goes to the community foundation site, which is like our grant portal.

597
00:41:15,000 --> 00:41:18,000
Where we do the annual grants to community organizations and agreement with council.

598
00:41:18,000 --> 00:41:20,000
And the other is to kindness that counts.

599
00:41:20,000 --> 00:41:22,000
That's for homelessness outreach services.

600
00:41:22,000 --> 00:41:23,000
And it says as much.

601
00:41:23,000 --> 00:41:25,000
If I wanted to make a donation, could I split it?

602
00:41:25,000 --> 00:41:27,000
Yeah, you can make a donation on both sites.

603
00:41:27,000 --> 00:41:29,000
You can do it however you would like.

604
00:41:29,000 --> 00:41:30,000
Okay.

605
00:41:30,000 --> 00:41:31,000
Thank you.

606
00:41:31,000 --> 00:41:32,000
Please.

607
00:41:32,000 --> 00:41:33,000
Right.

608
00:41:33,000 --> 00:41:34,000
Nothing else.

609
00:41:34,000 --> 00:41:35,000
Is your motion.

610
00:41:39,000 --> 00:41:43,000
Well, Mr. Mayor, I'm moved for approval of the memorandum of understanding.

611
00:41:43,000 --> 00:41:49,000
The action foundation and homework with the extension of the termination date being on June 30th,

612
00:41:49,000 --> 00:41:51,000
2027.

613
00:41:51,000 --> 00:41:53,000
I second.

614
00:41:53,000 --> 00:41:55,000
Motion and second.

615
00:41:55,000 --> 00:41:56,000
The so-called.

616
00:41:56,000 --> 00:41:57,000
Hi.

617
00:41:57,000 --> 00:41:58,000
Mr. Malloy.

618
00:41:58,000 --> 00:41:59,000
Hi.

619
00:41:59,000 --> 00:42:00,000
I can grow.

620
00:42:00,000 --> 00:42:01,000
Hi.

621
00:42:01,000 --> 00:42:02,000
This barn heart.

622
00:42:02,000 --> 00:42:03,000
Hi.

623
00:42:03,000 --> 00:42:04,000
Mayor Trevett.

624
00:42:04,000 --> 00:42:06,000
Hi.

625
00:42:06,000 --> 00:42:11,000
I'll just close by saying thank you for the opportunity to see how this works in this pilot program.

626
00:42:11,000 --> 00:42:13,000
I think it's going to be interesting to see.

627
00:42:13,000 --> 00:42:14,000
Thank you.

628
00:42:14,000 --> 00:42:15,000
Thank you for the opportunity.

629
00:42:15,000 --> 00:42:16,000
Yes you did.

630
00:42:16,000 --> 00:42:18,000
And what happens.

631
00:42:18,000 --> 00:42:19,000
That's right.

632
00:42:19,000 --> 00:42:20,000
That's right.

633
00:42:20,000 --> 00:42:21,000
That's right.

634
00:42:21,000 --> 00:42:23,000
This to an action item be.

635
00:42:23,000 --> 00:42:25,000
Planned unit development.

636
00:42:25,000 --> 00:42:28,000
On a text amendment.

637
00:42:28,000 --> 00:42:29,000
So.

638
00:42:29,000 --> 00:42:30,000
Right.

639
00:42:30,000 --> 00:42:31,000
And who is.

640
00:42:31,000 --> 00:42:34,000
This to its Mr. Manager.

641
00:42:34,000 --> 00:42:35,000
Yes.

642
00:42:35,000 --> 00:42:36,000
I will do my best.

643
00:42:36,000 --> 00:42:39,000
As you all are aware, this being on the consent agenda.

644
00:42:39,000 --> 00:42:42,160
We typically do not have full presentations available for you,

645
00:42:42,160 --> 00:42:46,560
but for my understanding council was hoping that we would talk a little bit

646
00:42:46,560 --> 00:42:50,240
about this from a transparency perspective just to let folks know what is

647
00:42:50,240 --> 00:42:54,160
actually happening, and so I have a very brief PowerPoint that really just touches

648
00:42:54,160 --> 00:42:57,160
on process and what the process means and where we're going with it.

649
00:42:57,160 --> 00:43:01,000
And so, if that is acceptable to council, I will attempt to run through that.

650
00:43:01,000 --> 00:43:02,280
All right, great.

651
00:43:02,280 --> 00:43:04,360
And is this showing up on everyone's screen?

652
00:43:04,360 --> 00:43:11,160
So, the text amendment that you have in front of you, while we do have information

653
00:43:11,160 --> 00:43:14,400
in your packet that we're working with, a contract purchaser for the Holland

654
00:43:14,400 --> 00:43:19,040
tract, we also have our comprehensive plan, which very clearly told us,

655
00:43:19,040 --> 00:43:22,520
based on your actions, to go back and review this particular part of town.

656
00:43:22,520 --> 00:43:24,440
And the language is in front of you here.

657
00:43:24,440 --> 00:43:27,880
The town's comprehensive plan states the town should conduct a study

658
00:43:27,880 --> 00:43:31,640
determine and recommend the best uses for the area known as the Holland property.

659
00:43:31,880 --> 00:43:36,040
Mixed use development that creates opportunities to promote economic vitality

660
00:43:36,040 --> 00:43:38,680
while incorporating affordable housing.

661
00:43:38,680 --> 00:43:42,680
And so, what essentially that means is the town needs to go through a process

662
00:43:42,680 --> 00:43:47,360
to create the appropriate zoning classification with appropriate regulations

663
00:43:47,360 --> 00:43:50,080
to allow for a mixed use type development.

664
00:43:50,080 --> 00:43:55,640
As we go through this, the reason that this is coming about, and this map may look familiar

665
00:43:55,640 --> 00:44:00,680
to you all of you, this is what's known as the Holland tract, and pre 2024, all of this

666
00:44:00,680 --> 00:44:01,680
was gray.

667
00:44:01,680 --> 00:44:06,280
And as part of the comprehensive plan amendment, we decided to take a look at doing mixed use

668
00:44:06,280 --> 00:44:11,640
on the bottom portion of the property, but even with that said, at the time of proposing

669
00:44:11,640 --> 00:44:16,040
that we do that through the comprehensive plan, the town does not on the back and already

670
00:44:16,040 --> 00:44:18,520
have a mixed use zoning classification.

671
00:44:18,520 --> 00:44:23,680
And so, the comprehensive plan was very forward looking and said, hey, we know that this is the

672
00:44:23,680 --> 00:44:28,840
path we want to go down, staff, town council, community, this is the direction that the

673
00:44:28,840 --> 00:44:32,360
community would like to go in with the mixed use being here, now you need to go do the work

674
00:44:32,360 --> 00:44:33,920
to actually make that possible.

675
00:44:33,920 --> 00:44:40,280
And so, that's where we largely get to what we have in front of you tonight, which is a text

676
00:44:40,280 --> 00:44:46,520
amendment for the planned unit development zoning classification.

677
00:44:46,520 --> 00:44:52,120
That is an existing zoning classification that talks with potential developer, with the former

678
00:44:52,120 --> 00:44:57,720
planning director, and over the years, HUD has been as close to mixed use as we've had

679
00:44:57,720 --> 00:45:00,000
in our zoning classifications, and so the end.

680
00:45:00,000 --> 00:45:05,400
Exercise that you're essentially telling the planning commission to go through is go back, look at the

681
00:45:05,400 --> 00:45:12,400
PUD zoning classifications and come back to us with recommendations on what would make that good for mixed use.

682
00:45:12,400 --> 00:45:20,000
And so that could be anything from building heights, open space, the types of uses that would be allowed in the mixed use area.

683
00:45:20,000 --> 00:45:27,200
And so they're really going to open it up and either do one of two things, and there's probably pros and cons to both, but we're still preliminary.

684
00:45:27,200 --> 00:45:37,600
Either we're going to try to use the PUD and change it to an extent where someone could apply for a mixed use project using the PUD regulations.

685
00:45:37,600 --> 00:45:46,000
Or you could take the PUD regulations and create an entirely new mixed use zoning category, but using that as the basis since it's the closest that we have.

686
00:45:46,000 --> 00:45:53,800
And so essentially that is the exercise that you'll be asking the planning commission to go through if you were to refer this text amendment to them.

687
00:45:53,800 --> 00:45:58,600
I know there's folks in the community who are very worried about the development and what's going to happen up there.

688
00:45:58,600 --> 00:46:11,800
We are still at an early enough stage that that's not quite what really what we're talking about where we were at this moment talking about setting up our regulations to provide for a mixed use development that we would like to see.

689
00:46:11,800 --> 00:46:19,400
And then the potential contract purchaser would use those regulations to apply for a rezoning and apply for a comprehensive plan amendment.

690
00:46:19,400 --> 00:46:32,800
So this is really the first of kind of a three step process that we would go through to get to an end product before you're really going to have to be able to do the fun part and see all the buildings see where all the zoning classification play out.

691
00:46:32,800 --> 00:46:42,240
Interrupted just for software did I understand you correctly that you said this can go if we pass resolution this or go to the planning commission.

692
00:46:42,240 --> 00:46:53,600
Is it an either or as a look at this the bank and either or a mixed use all by itself or is it going to be planned use it.

693
00:46:53,600 --> 00:47:20,600
They are reviewing the PUD regulations that's their first one, but I have a feeling that I'd like to leave the opportunity open that if they get in there and think that there is a need to create the new that we allow that to be there so at this moment I would say you're asking them to look at PUD that's a specific request but I think what you get back may either be here's the recommendation for a change is to pod or here's the recommendation for how to do mixed use okay I just want to understand the full latitude.

694
00:47:20,600 --> 00:47:40,600
And so as we go forward let's assume that you were to do this referral tonight that will move it to the planning commission they will need to take some time to both under you know look at the request understand the scope of the issue and then do the appropriate review before they make a recommendation to you.

695
00:47:40,600 --> 00:47:47,600
That will occur largely in a parallel path that probably starts a little bit later we would also expect.

696
00:47:47,600 --> 00:48:03,600
The contract purchaser to be in a position to submit both a comprehensive plan amendment and a rezoning request as we move forward but the first step needs to be what you're doing tonight which is getting those regulations set through this referral.

697
00:48:03,600 --> 00:48:08,600
And I'll leave it at that okay any comments.

698
00:48:08,600 --> 00:48:29,600
We wanted to pull it off the consent agenda to have a discussion not so much specific but at the same time thought came to my mind as far as a conditioning use from it maybe to have an attorney here helps.

699
00:48:29,600 --> 00:48:41,600
I guess the way I've maybe often needed a conditional use permit it's sort of a higher bar as far as somebody's applying for something obviously if it's.

700
00:48:41,600 --> 00:48:47,600
If it's already approved is if it's about right it's about right if it's.

701
00:48:47,600 --> 00:48:55,600
Even if by right as far as density lay out you know this things we would look at.

702
00:48:55,600 --> 00:49:03,600
And I've always kind of felt like a medicinal use permit sort of says this is not going to be as easy as this one that doesn't have a conditional use permit.

703
00:49:03,600 --> 00:49:10,600
So I guess what I'm asking is if we change our ordinance.

704
00:49:11,600 --> 00:49:23,600
With with greater flexibility but don't use conditional use permits does it make it does that add any more difficulty for us in saying no we don't like something.

705
00:49:24,600 --> 00:49:26,600
If you understand that my question.

706
00:49:26,600 --> 00:49:39,600
I think I think I do much more that if amendments are recommended and adopted by this council that incorporate more flexibility into the underlying pud district does that remove some legislative discretion.

707
00:49:39,600 --> 00:49:43,600
That might exist was a conditional use permit and that is correct.

708
00:49:43,600 --> 00:49:54,600
So ultimately any recommendations made by the planning commission up to this body could subsequently be amended by this body or re refer back to the planning commission if it was.

709
00:49:54,600 --> 00:49:57,600
You know taking away some of that discretion.

710
00:49:57,600 --> 00:50:03,600
You know two degree you all thought was maybe too much but I concur with your.

711
00:50:03,600 --> 00:50:12,600
You know initial thought that the conditional use permit does provide an additional level flexibility and legislative discretion at the same time.

712
00:50:13,600 --> 00:50:17,600
Within a district regulation.

713
00:50:17,600 --> 00:50:18,600
Okay.

714
00:50:18,600 --> 00:50:20,600
Thank you.

715
00:50:20,600 --> 00:50:21,600
You.

716
00:50:21,600 --> 00:50:24,600
Well I was just going to say I really appreciate.

717
00:50:24,600 --> 00:50:31,600
The opportunity for us just to have a conversation about this because our partnership with Keller is extremely important.

718
00:50:31,600 --> 00:50:35,600
Also just you use the words transparency Mr. Manager.

719
00:50:35,600 --> 00:50:45,600
I we know that our town and citizens really appreciate the transparency of this project because it is a massive project and important project certainly going to change the face of Ashland.

720
00:50:45,600 --> 00:50:54,600
And also I certainly do not want our planning commission to think that we're undermining them in any way because we all know their rock stars and take really good care of us.

721
00:50:54,600 --> 00:51:03,600
So I appreciate the opportunity to just have a discussion about this not going to the weeds about this that or something else but I do appreciate having an opportunity just to let our citizens know.

722
00:51:03,600 --> 00:51:14,600
And what we're thinking about and that we are arm and arm with Keller working on this and we'll move forward at a speed that we can move forward as long as it's right and good and wonderful.

723
00:51:14,600 --> 00:51:16,600
And all those things.

724
00:51:16,600 --> 00:51:27,600
Any other comments yes I just want to go back to your comment a little bit just I would not for me but for people who might be listening and might be a little confused on some of the things but.

725
00:51:27,600 --> 00:51:51,600
The planning commission the way I understand it could recommend that certain uses be a cup within that within that zoning that doesn't mean we've zone this this way and that's what it is period there could be certain things I don't know maybe a hotel they say yeah maybe but it's going to have to come back to commission or maybe you could have higher density housing but they have to come back to commission.

726
00:51:51,600 --> 00:51:58,600
But other things could we could do without necessarily coming back and so I just wanted to clarify that appreciate that okay.

727
00:51:58,600 --> 00:52:08,600
It doesn't it's not like an all I think you have support is like one or two or all or none or I feel like as our manager said it's just open.

728
00:52:08,600 --> 00:52:17,600
Just open for our planning and any members of the community if you're concerned I mean yeah we're looking at the Holland track right now which is a major development in the future for us but.

729
00:52:17,600 --> 00:52:25,600
Whatever comes out of this could potentially be anywhere in town so that's just it's a it's a much bigger thing than just one track.

730
00:52:25,600 --> 00:52:30,600
So exactly well said.

731
00:52:30,600 --> 00:52:33,600
We're looking at this.

732
00:52:33,600 --> 00:52:46,600
As a review by our planning commission ultimately back to council on either either or or a mix of planned use.

733
00:52:47,600 --> 00:52:49,600
Well.

734
00:52:49,600 --> 00:52:59,600
Planned unit development or mixed use but one of the things I guess I wanted it pulled off the agenda sometimes you can.

735
00:52:59,600 --> 00:53:11,600
You can you can start something and you set it in a certain format and we did though we're looking at this regardless of whether it be the Holland track or any other.

736
00:53:11,600 --> 00:53:25,600
You'll plan to develop we could have in the future but at the same time we did get the the request from Kepler on doing this and so I didn't want to.

737
00:53:25,600 --> 00:53:36,600
Just do a referral without discussion which might infer to some people that yeah you know everything's fine we don't have any concern about anything that's in this application.

738
00:53:36,600 --> 00:53:42,600
I think it's been a long time as council member Barnard said.

739
00:53:42,600 --> 00:53:48,600
We also we don't want to plan a commission to think that we don't have confidence in them.

740
00:53:48,600 --> 00:53:53,600
So we wanted to have a little bit of discussion just to say that we take all these things to heart.

741
00:53:53,600 --> 00:54:01,600
We're going to pass it if we pass this resolution it'll go to the planning commission who we like lies count on taking on this to heart.

742
00:54:01,600 --> 00:54:17,600
And eventually we have more conversations with Kepler who we believe also will take things to heart so inviting anyone else with any further discussion on this any specific questions or comments you may have.

743
00:54:17,600 --> 00:54:19,600
Okay did you say good.

744
00:54:19,600 --> 00:54:20,600
Good. Okay.

745
00:54:20,600 --> 00:54:25,600
All right.

746
00:54:25,600 --> 00:54:34,600
So is there a motion concerning the resolution which is in necessity for accomplishing what we're talking about accomplishing.

747
00:54:34,600 --> 00:54:44,600
Mr. Mayor I recommend approval of the resolution 2026-03.

748
00:54:44,600 --> 00:54:46,600
Oh that's your motion.

749
00:54:46,600 --> 00:54:51,600
I'm not I'm not thinking that you're laying would you set on recommend but you're moving that we do my apologies.

750
00:54:51,600 --> 00:54:54,600
Oh that's I move for the approval you're right.

751
00:54:54,600 --> 00:54:56,600
I did use the vocabulary incorrectly.

752
00:54:56,600 --> 00:55:00,600
I move for the approval of resolution 2026-03.

753
00:55:00,600 --> 00:55:02,600
Is there a second.

754
00:55:02,600 --> 00:55:03,600
I second.

755
00:55:03,600 --> 00:55:04,600
All right.

756
00:55:04,600 --> 00:55:06,600
Dr. McGraw.

757
00:55:06,600 --> 00:55:07,600
Hi.

758
00:55:07,600 --> 00:55:08,600
It's Barnhart.

759
00:55:08,600 --> 00:55:09,600
Hi.

760
00:55:09,600 --> 00:55:10,600
So Paul.

761
00:55:10,600 --> 00:55:11,600
Hi.

762
00:55:11,600 --> 00:55:12,600
Mr. Malloy.

763
00:55:12,600 --> 00:55:14,600
All right. Thank y'all.

764
00:55:14,600 --> 00:55:22,600
And thank you all planning commission for receiving the ball we're throwing their way.

765
00:55:22,600 --> 00:55:24,600
They have their work cut off of them.

766
00:55:24,600 --> 00:55:26,600
Yes indeed.

767
00:55:26,600 --> 00:55:30,600
And now we'll move on to our reports of planning department.

768
00:55:30,600 --> 00:55:32,600
Mr. Farrow.

769
00:55:32,600 --> 00:55:33,600
Oh yes.

770
00:55:33,600 --> 00:55:36,600
Our senior planner is sort of like.

771
00:55:36,600 --> 00:55:37,600
Yeah.

772
00:55:38,600 --> 00:55:39,600
Thank you.

773
00:55:39,600 --> 00:55:45,600
I have not had initially put together a planning report to staff to such a wonderful job that they put this together for us.

774
00:55:45,600 --> 00:55:47,600
But you have that in front of you.

775
00:55:47,600 --> 00:55:55,600
I will do much like I do for my town manager report and try to touch on a few things that may not be incorporated into the report itself.

776
00:55:55,600 --> 00:55:59,600
So if you exciting things going on around town.

777
00:55:59,600 --> 00:56:05,600
And I would point everyone in the community, especially council to our community engagement platform that

778
00:56:05,600 --> 00:56:07,600
Ms. Miller mentioned earlier.

779
00:56:07,600 --> 00:56:10,600
Engage got Ashland VA.gov.

780
00:56:10,600 --> 00:56:14,600
Right now there is a rail crossing survey on there.

781
00:56:14,600 --> 00:56:18,600
And that is part of a very large grant that we received through the federal government.

782
00:56:18,600 --> 00:56:21,600
It does require a community engagement component of it.

783
00:56:21,600 --> 00:56:27,600
And so we are on there asking the community what they think about various options to.

784
00:56:27,600 --> 00:56:32,600
Essentially make our vehicular crossing safer throughout the community.

785
00:56:33,600 --> 00:56:40,600
So it's kind of getting you to rank things like grade separated crossings obviously very.

786
00:56:40,600 --> 00:56:45,600
Effective solution but very costly solution as well things like signage.

787
00:56:45,600 --> 00:56:48,600
So basically a ranking of all the types of things that we could do at each crossing.

788
00:56:48,600 --> 00:56:56,600
It's going to be very important that the community help us with this and give their opinion on that because that is going to inform the study that will be done in the coming months.

789
00:56:56,600 --> 00:57:00,600
So please go there and while you're there and that will make a town manager plug.

790
00:57:00,600 --> 00:57:04,600
There's also going to be some budget input on there as well.

791
00:57:04,600 --> 00:57:09,600
So this is going to become our one stop shop for all our electronic engagement with the community.

792
00:57:09,600 --> 00:57:13,600
So go for the rail crossing elimination grant study and stay for the budget exercise.

793
00:57:13,600 --> 00:57:15,600
So please do that.

794
00:57:15,600 --> 00:57:18,600
If you new businesses have opened throughout town.

795
00:57:18,600 --> 00:57:22,600
I think you're all aware and have seen for some time now flag stop is up and running.

796
00:57:52,600 --> 00:58:00,600
So I'll be working with Mr. Thomas and the economic development office to start.

797
00:58:00,600 --> 00:58:05,600
Basically shaking out the roads and see who we can find to come together and make a deal and try to get.

798
00:58:05,600 --> 00:58:08,600
A good property owner and a good project moving in that direction.

799
00:58:08,600 --> 00:58:10,600
Can I ask a question.

800
00:58:10,600 --> 00:58:11,600
I'm sorry.

801
00:58:11,600 --> 00:58:12,600
Others have questions.

802
00:58:12,600 --> 00:58:13,600
Of course.

803
00:58:13,600 --> 00:58:17,600
Mr. Fair doesn't mind the eruption that asked for it.

804
00:58:17,600 --> 00:58:21,600
The site is almost completely cleaned up.

805
00:58:21,600 --> 00:58:23,600
It isn't quite yet.

806
00:58:23,600 --> 00:58:30,600
But does that fence have to stay there until somebody else buys it and starts or can that.

807
00:58:30,600 --> 00:58:40,600
Who's he's responsible for tomorrow but that should be able to come down once the entire structure has been demolished and cleaned up.

808
00:58:40,600 --> 00:58:45,600
Because that was largely up for the code violations and the safety issues were there.

809
00:58:45,600 --> 00:58:49,600
If the demolition has remediated all those issues we should be able to take the fence down.

810
00:58:49,600 --> 00:58:50,600
Okay.

811
00:58:50,600 --> 00:58:53,600
And if I think stays I guess to get it all upright.

812
00:58:53,600 --> 00:58:54,600
Right.

813
00:58:54,600 --> 00:58:59,600
And to put new cover just it's kind of unsightly and has been it for some time.

814
00:58:59,600 --> 00:59:06,600
And then wrapping up pretty quickly the Henry Clay elementary school project continues.

815
00:59:06,600 --> 00:59:10,600
The latest step in that so it's moving through the the hand over county process.

816
00:59:10,600 --> 00:59:15,600
But town staff have submitted the, maybe get the words not 100% correctly.

817
00:59:15,600 --> 00:59:21,600
But the historic preservation application for the property to the state department of historic resources.

818
00:59:21,600 --> 00:59:28,600
This is my understanding they do quarterly review of those projects so our our should be reviewed in March.

819
00:59:28,600 --> 00:59:38,600
And that should allow us a determination to understand whether the potential developer of that property would be eligible for those historic tax credits that are so important for him to make his finances work.

820
00:59:38,600 --> 00:59:44,600
So moving along and all the various parallel paths and the Henry Clay elementary continues to move along as well.

821
00:59:44,600 --> 00:59:51,600
And then last and I would say potentially most importantly interviews are going well for the replacement planning director.

822
00:59:51,600 --> 00:59:56,600
I would hope to have an offer out in the relatively near future.

823
00:59:56,600 --> 00:59:57,600
Great.

824
00:59:57,600 --> 00:59:58,600
That sounds good.

825
00:59:58,600 --> 01:00:00,600
And I'll take any questions.

826
01:00:00,000 --> 01:00:08,000
I just want to say I went on to engage that AshlandBA.gov, and I did the rail crossing.

827
01:00:08,000 --> 01:00:09,000
Good, thank you.

828
01:00:09,000 --> 01:00:12,000
It was very enjoyed it.

829
01:00:12,000 --> 01:00:19,000
I learned a little bit, and I thought the questions were easy to answer and it was easy to use.

830
01:00:19,000 --> 01:00:21,000
Excellent, good to hear.

831
01:00:21,000 --> 01:00:23,000
Anyone else?

832
01:00:23,000 --> 01:00:25,000
All right, thank you all.

833
01:00:25,000 --> 01:00:26,000
Thank you, sir.

834
01:00:26,000 --> 01:00:28,000
And so we'll move to finance department.

835
01:00:28,000 --> 01:00:30,000
Mr. God?

836
01:00:30,000 --> 01:00:34,000
Anything again?

837
01:00:34,000 --> 01:00:39,000
Thank you, sir.

838
01:00:39,000 --> 01:00:44,000
Okay, so tonight before you are the December financial reports.

839
01:00:44,000 --> 01:00:47,000
As we've talked about, real estate bills were sent January 2nd.

840
01:00:47,000 --> 01:00:52,000
The online payment portal resident access is available to make payments by credit card or each

841
01:00:53,000 --> 01:00:58,000
and personal property bills will be going out as soon as possible.

842
01:00:58,000 --> 01:01:05,000
For the major revenue sources for December, meals tax was just a little bit short of our projection.

843
01:01:05,000 --> 01:01:10,000
But overall, it is showing growth year over year of 7%.

844
01:01:10,000 --> 01:01:17,000
I will mention that a couple of these sources, the percentage increase year over year is showing a little bit lower.

845
01:01:17,000 --> 01:01:23,000
We're seeing a little bit of less growth in these sources or year over year.

846
01:01:23,000 --> 01:01:26,000
For lodging tax, it has been consistent.

847
01:01:26,000 --> 01:01:30,000
And like I said, they are still showing growth this year over last year of the same period.

848
01:01:30,000 --> 01:01:32,000
We're showing growth in about 5%.

849
01:01:32,000 --> 01:01:36,000
So last month I would have reported a growth of about 6%.

850
01:01:36,000 --> 01:01:39,000
Sales tax does remain strong.

851
01:01:39,000 --> 01:01:41,000
That's a strong revenue source for the town.

852
01:01:41,000 --> 01:01:45,000
We are seeing growth of about 12.6%.

853
01:01:45,000 --> 01:01:48,000
Last month I reported about 14.7%.

854
01:01:48,000 --> 01:01:51,000
So we're seeing a little bit of a decrease in that.

855
01:01:51,000 --> 01:01:56,000
But overall, all of these revenue sources are showing increases year over year.

856
01:01:56,000 --> 01:02:00,000
And real estate and personal property tax not a lot to say on those.

857
01:02:00,000 --> 01:02:04,000
They were male and January so any amounts that you see in this report are going to be

858
01:02:04,000 --> 01:02:08,000
dealing with collections for both personal property and real estate.

859
01:02:08,000 --> 01:02:13,000
So in the next couple months I'll be able to show some numbers for current collections on that.

860
01:02:13,000 --> 01:02:22,000
And then lastly, our LGIP collections for the calendar year are shown for our withdrawal fund.

861
01:02:22,000 --> 01:02:25,000
With our funds I'm sorry that are invested.

862
01:02:25,000 --> 01:02:29,000
You will see it withdrawal on the LGIP operations fund.

863
01:02:29,000 --> 01:02:31,000
That usually happens about this time of year.

864
01:02:31,000 --> 01:02:33,000
It's for cash flow purposes.

865
01:02:33,000 --> 01:02:36,000
So we will draw money out of that to put into our checking account.

866
01:02:36,000 --> 01:02:40,000
And then once our tax collection cycle comes up in the next month or so.

867
01:02:40,000 --> 01:02:43,000
We will be able to invest those back into our LGIP fund.

868
01:02:43,000 --> 01:02:46,000
That's a very normal thing to do at this time of year.

869
01:02:46,000 --> 01:02:49,000
So I don't want to think there's being a alarm on that.

870
01:02:49,000 --> 01:02:50,000
So that's all I have.

871
01:02:50,000 --> 01:02:52,000
And I'll be happy to answer any questions you may have.

872
01:02:52,000 --> 01:02:54,000
My question to anyone.

873
01:02:54,000 --> 01:02:59,000
Just in the spirit of our former vice mayor.

874
01:02:59,000 --> 01:03:05,000
John Hodges there the LGIP local government investment pool.

875
01:03:05,000 --> 01:03:06,000
Thank you.

876
01:03:06,000 --> 01:03:07,000
Thank you.

877
01:03:07,000 --> 01:03:08,000
Thank you.

878
01:03:08,000 --> 01:03:11,000
We use acronyms all the time and we forget that not everyone knows what we're speaking about.

879
01:03:11,000 --> 01:03:12,000
So I appreciate it.

880
01:03:12,000 --> 01:03:13,000
Sure thing.

881
01:03:13,000 --> 01:03:15,000
Thank you very much.

882
01:03:15,000 --> 01:03:16,000
Why?

883
01:03:16,000 --> 01:03:22,000
The chief.

884
01:03:22,000 --> 01:03:26,000
Sorry your presentation had to become second to the other chief.

885
01:03:26,000 --> 01:03:27,000
But we're glad you're here.

886
01:03:27,000 --> 01:03:28,000
It's okay.

887
01:03:28,000 --> 01:03:30,000
We had another person to our ranks.

888
01:03:31,000 --> 01:03:32,000
Thank you.

889
01:03:32,000 --> 01:03:37,000
In your back of this evening, you have your a monthly report for the police department for the month of December.

890
01:03:37,000 --> 01:03:41,000
Also contained in that is a preliminary annual report.

891
01:03:41,000 --> 01:03:44,000
So if you'll indulge a man I'll just give you some of the information on that.

892
01:03:44,000 --> 01:03:48,000
Just give some broad strokes.

893
01:03:48,000 --> 01:03:52,000
For this year, we had a decrease overall in crime.

894
01:03:52,000 --> 01:03:54,000
I'm going to compare it with 2024.

895
01:03:54,000 --> 01:03:57,000
The total number is 146 part one incidents.

896
01:03:57,000 --> 01:04:04,000
Those are major crimes, robberies, rape, homicide, petty larcenies, things of that nature.

897
01:04:04,000 --> 01:04:08,000
So the ones that we really track and we had 146 incidents.

898
01:04:08,000 --> 01:04:12,000
Which again was a 32.4% decrease.

899
01:04:12,000 --> 01:04:15,000
It's also one lowest number we've had in the past 15 years.

900
01:04:15,000 --> 01:04:19,000
And the lowest I know of since I've been employed with the police department.

901
01:04:19,000 --> 01:04:21,000
But I do say that with a caveat.

902
01:04:21,000 --> 01:04:28,000
It only takes one group to come through and start picking on, you know, lifting up door handles and break into about 15 or 20 cars.

903
01:04:28,000 --> 01:04:32,000
Or a bunch of people shoplifting and those numbers go out the window.

904
01:04:32,000 --> 01:04:36,000
So we got rape patrol techniques, but also we got very lucky this year.

905
01:04:36,000 --> 01:04:43,000
So I don't want to beat my chest just that just yet because the next year I may be telling you of a crime increase.

906
01:04:43,000 --> 01:04:52,000
So also we had 101 traffic collisions this year that represented a 22.3% decrease over 2024.

907
01:04:52,000 --> 01:04:56,000
I believe this year was a very successful year for the police department.

908
01:04:56,000 --> 01:05:00,000
And I'm proud of the efforts that the police officers put forth.

909
01:05:00,000 --> 01:05:03,000
So major events that happened this month.

910
01:05:03,000 --> 01:05:10,000
I've reported some of this last month, but we did have a major case involving credit card deaths.

911
01:05:10,000 --> 01:05:14,000
And fraudulent use, several of our gas stations.

912
01:05:14,000 --> 01:05:19,000
And we were able to solve those and resulted in 24 total warrants being served.

913
01:05:19,000 --> 01:05:24,000
Also, as an initiative, something we're trying to do last year we bought some credit cards,

914
01:05:24,000 --> 01:05:25,000
skimming devices.

915
01:05:25,000 --> 01:05:31,000
I don't know if you're familiar with this, but what they'll do is they will basically place a device on a transaction,

916
01:05:31,000 --> 01:05:36,000
machines, or they will place them at gas stations where you scan your credit card.

917
01:05:36,000 --> 01:05:44,000
That will then transmit your data and your information to so many years nearby by Bluetooth or they will come back and get the information from the device itself.

918
01:05:44,000 --> 01:05:49,000
These guys are brazen with this, they'll even do it when a clerk is there and manage to get these devices on.

919
01:05:49,000 --> 01:05:54,000
And sometimes you won't know they're there because they can literally just put it right over top of the machine.

920
01:05:54,000 --> 01:06:02,000
And unless you pull on it, wiggle it or you can actually check on your phone and see if there's some unknown Bluetooth devices around.

921
01:06:02,000 --> 01:06:05,000
But most people aren't going to take those steps, so then you skim it.

922
01:06:05,000 --> 01:06:09,000
You put your credit card in, you get skimmed, and the next thing that you're looking at your credit card balance.

923
01:06:09,000 --> 01:06:13,000
And your information's been stolen, you have some unauthorized transactions.

924
01:06:13,000 --> 01:06:18,000
So we did buy devices that actually allow us to go through the gas stations and see if those are there.

925
01:06:18,000 --> 01:06:23,000
And so we're starting to do that periodically to see if there's skimming devices or actual machines.

926
01:06:23,000 --> 01:06:24,000
Yes, sir.

927
01:06:24,000 --> 01:06:28,000
Is there a way for a citizen to recognize something that looks funky?

928
01:06:28,000 --> 01:06:32,000
The best thing I can tell you to do is if you're ending your pen is always to obscure it.

929
01:06:32,000 --> 01:06:34,000
So they cannot see the numbers as they're being entered.

930
01:06:34,000 --> 01:06:35,000
That's the first thing.

931
01:06:35,000 --> 01:06:39,000
Second thing is to pull on any, see if the door's open, wiggling.

932
01:06:39,000 --> 01:06:44,000
If it looks like it's been tampered with a lot of businesses are now or putting stickers across it.

933
01:06:44,000 --> 01:06:47,000
If that's those stickers looked like they've been tampered with.

934
01:06:47,000 --> 01:06:50,000
Go to another, go to another machine to use it.

935
01:06:50,000 --> 01:06:54,000
A lot of times you're going to find these at your self-checkouts.

936
01:06:54,000 --> 01:06:58,000
So personally, I always go to a person's monitoring the machine because it's less likely.

937
01:06:58,000 --> 01:07:01,000
But if there's not a person monitoring them.

938
01:07:01,000 --> 01:07:06,000
For example, some places you'll have five or six or seven of these self-checkouts.

939
01:07:06,000 --> 01:07:08,000
But you have one person watching it.

940
01:07:08,000 --> 01:07:11,000
And then, you know, of course there's people like me who don't know how to check out.

941
01:07:11,000 --> 01:07:13,000
I've always relied on other people to do it.

942
01:07:13,000 --> 01:07:14,000
And they're distracted.

943
01:07:14,000 --> 01:07:18,000
And then they start putting these or some me distracts a long purpose while they do it.

944
01:07:18,000 --> 01:07:19,000
It's a different view.

945
01:07:19,000 --> 01:07:21,000
So there's just some things that you can do.

946
01:07:21,000 --> 01:07:25,000
So that's why I'm seeing that little strip of paper.

947
01:07:25,000 --> 01:07:26,000
Okay.

948
01:07:26,000 --> 01:07:29,000
And a certain retail establishment here.

949
01:07:29,000 --> 01:07:33,000
When mine got skimmed in the South Carolina, I scanned the credit card and then suddenly I looked.

950
01:07:33,000 --> 01:07:37,000
And I saw that the door was slapping and I realized I was going to have a bad day.

951
01:07:37,000 --> 01:07:39,000
So I could immediately call it my bank.

952
01:07:39,000 --> 01:07:43,000
Let them know that I felt like I was going to be skimmed and sure enough I had.

953
01:07:43,000 --> 01:07:47,000
Do you know, is this only with insert your cards or swipe your cards?

954
01:07:47,000 --> 01:07:48,000
Does tap?

955
01:07:48,000 --> 01:07:51,000
Do anything to debate this in any way whatsoever?

956
01:07:51,000 --> 01:07:53,000
To be honest with you, I don't know.

957
01:07:53,000 --> 01:07:59,000
But I do think that if you transmit it in any way in that machine they have a way that they can put it in.

958
01:07:59,000 --> 01:08:00,000
We're too thin side.

959
01:08:00,000 --> 01:08:02,000
It may be a little harder for them.

960
01:08:02,000 --> 01:08:07,000
But right now, they're tech the technology and the criminals is superseding the technology we have.

961
01:08:07,000 --> 01:08:10,000
So we're doing the best we can with these devices to try to stop that.

962
01:08:10,000 --> 01:08:14,000
So investigations are taking the lead on trying to find those devices.

963
01:08:14,000 --> 01:08:19,000
And at least minimize that people who may come victim to that crime.

964
01:08:19,000 --> 01:08:23,000
Some other events we had this month, we attended the Asian Gollum who's

965
01:08:23,000 --> 01:08:27,000
to buy the Asian Chamber in December to support our Asian community.

966
01:08:27,000 --> 01:08:32,000
We did a crisis response active shooter type drill at San Ann's Church.

967
01:08:32,000 --> 01:08:38,000
We attended the Valor Awards and I'd like to thank you Mr. Manager and all the members of town council who attended that with us.

968
01:08:38,000 --> 01:08:40,000
Thank you for the support.

969
01:08:40,000 --> 01:08:42,000
We hosted our annual Shop of the Cup program.

970
01:08:42,000 --> 01:08:45,000
I'm sorry that that happened that they're at the second meeting.

971
01:08:45,000 --> 01:08:50,000
The town council was occurring so it was impossible for all of us to be at two places at the same time.

972
01:08:50,000 --> 01:08:54,000
But I'd like to thank Ms. Amy Miles for her continued support with that event.

973
01:08:54,000 --> 01:08:55,000
She's done a great job.

974
01:08:55,000 --> 01:08:58,000
We were able to help out 24 families this year with that.

975
01:08:58,000 --> 01:08:59,000
So thank you to her.

976
01:08:59,000 --> 01:09:03,000
She's been instrumental in making this a great success for us.

977
01:09:04,000 --> 01:09:13,000
And finally, something else is we work with a manager to produce to basically purchase new trainer and AEDs for the town.

978
01:09:13,000 --> 01:09:17,000
So we're able to implement all those devices and get those put out.

979
01:09:17,000 --> 01:09:23,000
The great thing is is that because of the devices we have before, we're different than what the fire department is using.

980
01:09:23,000 --> 01:09:26,000
We would have to change out the pads, the electrodes.

981
01:09:26,000 --> 01:09:29,000
And everything else said, you know, you're having a heart attack times of the essence.

982
01:09:29,000 --> 01:09:34,000
So now we can do that without having to have that extra time added by switching equipment.

983
01:09:34,000 --> 01:09:36,000
We just leave the pads on.

984
01:09:36,000 --> 01:09:38,000
They can go there to buy something good.

985
01:09:38,000 --> 01:09:42,000
So that's a great thank you Mr. Manager for the support on that.

986
01:09:44,000 --> 01:09:48,000
Also, we accepted this purchase.

987
01:09:48,000 --> 01:09:50,000
We're going to purchase a new grant.

988
01:09:50,000 --> 01:09:53,000
Awesome grant for giving.

989
01:09:53,000 --> 01:09:57,000
We accepted a DCGS grant for a drone.

990
01:09:57,000 --> 01:09:59,000
We'll be working, you know, purchasing that this month.

991
01:09:59,000 --> 01:10:00,000
It's $22,000.

992
01:10:00,000 --> 01:10:02,000
It was a word about the state.

993
01:10:02,000 --> 01:10:06,000
Our drone is Chinese made so we're no longer allowed to fly that.

994
01:10:06,000 --> 01:10:09,000
So we'll be moving forward that in the next couple weeks.

995
01:10:09,000 --> 01:10:15,000
And on the hiring front, we have one vacancy with a process currently ongoing.

996
01:10:15,000 --> 01:10:18,000
We have to fill that vacancy over the next couple weeks.

997
01:10:18,000 --> 01:10:21,000
But we will have a vacancy in the near future with retirement.

998
01:10:21,000 --> 01:10:22,000
We've got them show board.

999
01:10:22,000 --> 01:10:25,000
So we plan on moving forward with the process to go ahead and fill that as well.

1000
01:10:25,000 --> 01:10:27,000
So we're ready to go.

1001
01:10:27,000 --> 01:10:31,000
And also, everyone's aware of snow is coming this weekend.

1002
01:10:31,000 --> 01:10:34,000
So this is what's on my mind and why I made a couple mistakes.

1003
01:10:34,000 --> 01:10:36,000
I want to make sure I got this in.

1004
01:10:36,000 --> 01:10:38,000
This Saturday, beginning eight o'clock.

1005
01:10:38,000 --> 01:10:41,000
We're asking for everyone to not park on the streets,

1006
01:10:41,000 --> 01:10:45,000
especially in the areas of Henry Street, Thompson,

1007
01:10:45,000 --> 01:10:48,000
Hanover, South Center, and Hill Carter Parkway.

1008
01:10:48,000 --> 01:10:51,000
We have around the truck stop both north and south and the contiguous roadways.

1009
01:10:51,000 --> 01:10:52,000
We go with it.

1010
01:10:52,000 --> 01:10:57,000
With this amount of snowfall, it's going to be very difficult to move that snow out.

1011
01:10:57,000 --> 01:10:59,000
So we have to make sure we do not have park cars there.

1012
01:10:59,000 --> 01:11:02,000
Because that is going to obstruct and it's going to hinder public works.

1013
01:11:02,000 --> 01:11:04,000
Staff from getting their job done.

1014
01:11:04,000 --> 01:11:09,000
So if we have to enforce, we'll have to remove cars from the roadway to make sure we can get the snow moved.

1015
01:11:09,000 --> 01:11:11,000
It's far out of the roadway as possible.

1016
01:11:11,000 --> 01:11:15,000
I see our community engagement individuals.

1017
01:11:15,000 --> 01:11:17,000
I'm steadily writing down.

1018
01:11:17,000 --> 01:11:19,000
So this will be publicized.

1019
01:11:19,000 --> 01:11:21,000
It's our own channel eight news as we speak.

1020
01:11:21,000 --> 01:11:23,000
I just saw that and I was just reviewing it on my phone.

1021
01:11:23,000 --> 01:11:26,000
And also I've already spoken with our rent off making college.

1022
01:11:26,000 --> 01:11:28,000
They forwarded out the students today.

1023
01:11:28,000 --> 01:11:31,000
And they will also forward it out to get on Friday.

1024
01:11:31,000 --> 01:11:33,000
Again, the goal is not to to anyone's car.

1025
01:11:33,000 --> 01:11:34,000
We don't have to.

1026
01:11:34,000 --> 01:11:38,000
That's going to take my staff's time from doing their job to that.

1027
01:11:38,000 --> 01:11:41,000
We're going to sit and watch for the car's mirror moved.

1028
01:11:41,000 --> 01:11:44,000
But that'll be empty answer any questions you've had.

1029
01:11:44,000 --> 01:11:45,000
Yes.

1030
01:11:45,000 --> 01:11:48,000
I go back to my old life.

1031
01:11:48,000 --> 01:11:51,000
Did you set a curiosity, I guess.

1032
01:11:51,000 --> 01:11:55,000
Do you know how many individuals are on community-based supervision in town?

1033
01:11:55,000 --> 01:11:57,000
I do not.

1034
01:11:57,000 --> 01:11:59,000
In estimate, maybe.

1035
01:11:59,000 --> 01:12:00,000
Well, it's too difficult to tell.

1036
01:12:00,000 --> 01:12:01,000
I do not now.

1037
01:12:01,000 --> 01:12:02,000
Okay.

1038
01:12:05,000 --> 01:12:06,000
Sorry?

1039
01:12:07,000 --> 01:12:08,000
Oh.

1040
01:12:08,000 --> 01:12:10,000
Pre-trial probation of parole supervision.

1041
01:12:10,000 --> 01:12:12,000
I get easily found out.

1042
01:12:12,000 --> 01:12:14,000
I can request the county as to how many people on it.

1043
01:12:14,000 --> 01:12:15,000
But I'll top my head.

1044
01:12:15,000 --> 01:12:16,000
I do not know.

1045
01:12:16,000 --> 01:12:17,000
Okay.

1046
01:12:17,000 --> 01:12:18,000
I was just wondering.

1047
01:12:18,000 --> 01:12:20,000
Anything else?

1048
01:12:20,000 --> 01:12:21,000
Thank you.

1049
01:12:21,000 --> 01:12:25,000
You said you're proud of your team with the reduction in crime.

1050
01:12:25,000 --> 01:12:27,000
Certainly we are too.

1051
01:12:27,000 --> 01:12:29,000
Very proud of the team.

1052
01:12:29,000 --> 01:12:30,000
Thank you.

1053
01:12:30,000 --> 01:12:31,000
Thank you so much.

1054
01:12:31,000 --> 01:12:32,000
So I appreciate it.

1055
01:12:32,000 --> 01:12:33,000
Thanks for the time.

1056
01:12:33,000 --> 01:12:35,000
I'll try to find those numbers out next week.

1057
01:12:35,000 --> 01:12:38,000
That's not that great importance to them.

1058
01:12:38,000 --> 01:12:39,000
All right.

1059
01:12:39,000 --> 01:12:42,000
Is there anything else to come before us to see?

1060
01:12:42,000 --> 01:12:43,000
No, sir.

1061
01:12:43,000 --> 01:12:44,000
All right.

1062
01:12:44,000 --> 01:12:45,000
We're adjourned.

1063
01:12:45,000 --> 01:12:46,000
Thank you all.

1064
01:12:46,000 --> 01:12:47,000
Bye.