1 00:01:08,300 --> 00:01:12,320 We certainly want to thank everyone for coming tonight to 2 00:01:14,500 --> 00:01:16,140 have your input and be a 3 00:01:16,140 --> 00:01:21,420 part of government in Davie County. We appreciate you being here. We thank God 4 00:01:21,420 --> 00:01:27,540 every day for placing us in this great county and we just ask for your 5 00:01:27,540 --> 00:01:32,780 prayers tonight as we we do the business of the county. Now our 6 00:01:32,780 --> 00:01:37,920 invocation will be with Pastor Gary Marshall from Elbaville. Thank you sir. 7 00:01:37,920 --> 00:01:43,940 Thank you very much, Mr. Chairman and our County Manager and all of us in attendance. 8 00:01:44,220 --> 00:01:48,980 I want to say how much I appreciate the opportunity to be here this evening, but need to ask me 9 00:01:48,980 --> 00:01:50,880 to share just a quick moment who I am. 10 00:01:51,520 --> 00:01:56,640 And basically I wear one hat and serve in a couple of different functions that is pastor 11 00:01:56,640 --> 00:01:59,760 of Elbeville Church from our faith community, which I love. 12 00:02:00,240 --> 00:02:01,600 Not quite a year there. 13 00:02:01,960 --> 00:02:04,340 My wife and I have had the privilege of serving. 14 00:02:04,340 --> 00:02:07,300 I'm born in Texas, raised in Iardale County, 15 00:02:07,680 --> 00:02:11,280 married in Davy County, been a resident for close to two years now, 16 00:02:11,340 --> 00:02:12,620 and I love this little county. 17 00:02:13,340 --> 00:02:14,080 A lot of good things. 18 00:02:14,580 --> 00:02:18,200 The other job that I carry also is pastoral in its sense, 19 00:02:18,400 --> 00:02:20,180 and that's with Partners Behavioral Health, 20 00:02:20,380 --> 00:02:23,820 and I'm the community engagement specialist for partners here in the county. 21 00:02:24,420 --> 00:02:27,140 I bring our providers of the county together 22 00:02:27,140 --> 00:02:31,260 so that we can know what kind of services we have in our mental health work, 23 00:02:31,260 --> 00:02:36,060 our recovery work, child work, whatever it may be, and of course that's an open 24 00:02:36,060 --> 00:02:39,640 invitation to anyone who'd like to be part of that collaborative so you can 25 00:02:39,640 --> 00:02:44,380 learn more about it and be part of networking with the many others who 26 00:02:44,380 --> 00:02:48,540 share here. Vanita always knows how to get in touch with me and you can 27 00:02:48,540 --> 00:02:53,700 reach out to her to get to me if you'd like. In regard to our opening prayer 28 00:02:53,700 --> 00:02:57,000 there's a beautiful little story that kind of says the prayer that I want 29 00:02:57,000 --> 00:03:03,060 to share this evening from 1 Kings chapter 3. King David, of course, had a son who had 30 00:03:03,060 --> 00:03:09,020 become king and that king's name was Solomon. One night King Solomon had a dream and in that 31 00:03:09,020 --> 00:03:16,340 dream God said to him, Ask me anything that you want. And King Solomon thought about it 32 00:03:16,340 --> 00:03:21,520 for a little bit and he looked at God and he said, God, you blessed my father David 33 00:03:21,520 --> 00:03:26,180 and now you've put me on the throne in his place and I'm but a child. I don't 34 00:03:26,180 --> 00:03:29,900 know even how to walk in and out of the door. But here I am his king setting his 35 00:03:29,900 --> 00:03:34,040 judge over these people. So the only thing that I know how to ask for tonight 36 00:03:34,040 --> 00:03:40,920 is wisdom. He said to God, give me the ability to discern between what is right, 37 00:03:41,060 --> 00:03:44,460 what is wrong, what is good, what is evil, what is good for the people and 38 00:03:44,460 --> 00:03:48,720 what is not. And so when he woke up the next day, he perceived that it was 39 00:03:48,720 --> 00:03:53,380 a dream. But he also perceived that God had actually spoken to him and God 40 00:03:53,380 --> 00:03:57,100 God spoke to his heart again and God said, you did not ask for riches. 41 00:03:58,040 --> 00:04:00,320 You did not ask for long life. 42 00:04:00,580 --> 00:04:07,020 You did not ask for me to annihilate your enemies, but you ask to be a wise ruler. 43 00:04:07,600 --> 00:04:13,580 And because this is your request, you will have that wisdom that you need. 44 00:04:14,040 --> 00:04:16,320 You will be the wisest of all the rulers. 45 00:04:16,780 --> 00:04:22,080 And then God said, and because you prayed such an unselfish prayer, I will also 46 00:04:22,080 --> 00:04:28,880 give you the riches and I will give you honor and I will help you be successful and God said 47 00:04:28,880 --> 00:04:35,120 as long as you honor me, I will make sure that you have a long life as a king. May we pray. 48 00:04:36,820 --> 00:04:41,660 Our father tonight, a simple prayer. None of us are smart enough to know how to take 49 00:04:41,660 --> 00:04:45,900 care of the lives of others. We do well enough to take care of our own lives one 50 00:04:45,900 --> 00:04:52,600 day at a time. But here we sit with opportunity tonight as pastors, as county leaders, others 51 00:04:52,600 --> 00:04:58,700 who are leaders in the community in many other ways, forms and fashions, and we all need wisdom 52 00:04:58,700 --> 00:05:04,120 that is above our own because every decision we make affects the lives of the people 53 00:05:04,120 --> 00:05:10,440 around us. Help us to be wise in our decisions and our choices. Help us to be godly in 54 00:05:10,440 --> 00:05:14,880 our lifestyles. And just thank you for loving us and blessing us to live in such 55 00:05:14,880 --> 00:05:17,840 such a beautiful, wonderful county in such a great land. 56 00:05:18,260 --> 00:05:19,820 In Jesus' name, amen. 57 00:05:20,180 --> 00:05:20,480 Amen. 58 00:05:21,220 --> 00:05:22,220 Thank you so much. 59 00:05:22,420 --> 00:05:23,200 Thank you, Pastor. 60 00:05:25,400 --> 00:05:27,700 Tonight, our Pledge of Allegiance 61 00:05:27,700 --> 00:05:32,820 will be led by Master Sergeant Jason Hutton. 62 00:05:33,560 --> 00:05:40,160 And we like to say a word or two about our vets to lead us. 63 00:05:40,820 --> 00:05:43,820 Master Sergeant Hutton enlisted in the United States 64 00:05:43,820 --> 00:05:50,740 Air Force in June 2000 as a security forces member. For just over 24 years 65 00:05:50,740 --> 00:05:54,440 Sergeant Hutton held many positions in the United States Air Force and North 66 00:05:54,440 --> 00:05:59,720 Carolina Air National Guard. His first deployment was in 2004 in support of 67 00:05:59,720 --> 00:06:06,180 Operation Enduring Freedom. In 2006 Sergeant Hutton retrained to become 68 00:06:06,180 --> 00:06:11,120 an airborne mission system specialist. 69 00:06:11,540 --> 00:06:18,760 From 2006 to 2009, he completed multiple deployments to Qatar, where he flew numerous missions 70 00:06:18,760 --> 00:06:24,880 over Iraq and Afghanistan, conducting surveillance, command and control operations. 71 00:06:25,560 --> 00:06:33,700 In 2010, he was assigned to the 76th Airlift Squadron in Germany, supporting high-level 72 00:06:33,700 --> 00:06:38,640 civilian and military officials as they conducted diplomatic missions throughout 73 00:06:38,640 --> 00:06:46,160 Europe, Africa, and Southwest Asia. In 2013, he was assigned to the First Airborne 74 00:06:46,160 --> 00:06:51,020 Command and Control Squadron, conducting presidential support in nuclear 75 00:06:51,020 --> 00:06:56,200 deterrence operations. Finally, Master Sergeant Hutton moved to advance North 76 00:06:56,200 --> 00:07:01,900 Carolina and enlisted in the North Carolina Air National Guard in 2014. 77 00:07:01,900 --> 00:07:08,320 Sergeant Hutton has gained significant combat operations experience on five different aircraft 78 00:07:08,320 --> 00:07:20,060 types with 815 total sorties culminating in 3,238 flight hours, including 1,324 combat 79 00:07:20,060 --> 00:07:29,960 hours on 133 combat sorties while participating in operations Iraqi freedom, enduring freedom, 80 00:07:29,960 --> 00:07:36,460 Odyssey Dawn, Inherent Resolve, and Freedom Sentinel. He completed his military 81 00:07:36,460 --> 00:07:44,800 career on August 1, this retired, good for you, August 1, 2024. He has a master's 82 00:07:44,800 --> 00:07:49,180 degree from Liberty University and is currently working on attaining a career 83 00:07:49,180 --> 00:07:55,640 in aviation. Jason has been married for 24 years to his beautiful bride 84 00:07:55,640 --> 00:08:02,720 Pamela who is a Family Nurse Practitioner at Atrium Health One Health Urgent Care 85 00:08:02,720 --> 00:08:07,660 in Montsville. They have four children, Alexa who graduated from Appalachian 86 00:08:07,660 --> 00:08:11,800 State and is currently attending High Point University's PA program, 87 00:08:12,600 --> 00:08:18,080 Michaela who just graduated from Davey High and will be attending Southern 88 00:08:18,080 --> 00:08:23,980 Wesleyan University to play volleyball, Lily who attends William Ellis Middle 89 00:08:23,980 --> 00:08:29,200 School and Grayson who attends Shady Grave Elementary School. Thank you for your 90 00:08:29,200 --> 00:08:33,940 service and please lead us in the pledge. And if you want to say something when 91 00:08:33,940 --> 00:08:36,940 you're done please feel free. I pledge 92 00:08:40,900 --> 00:08:43,420 allegiance to the flag of the United 93 00:08:43,420 --> 00:08:53,340 States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all. 94 00:08:54,660 --> 00:08:58,660 just like to say thank you for inviting me and none of that stuff could have 95 00:08:58,660 --> 00:09:04,460 happened without my wife who couldn't be here because she's actually working but 96 00:09:04,460 --> 00:09:08,740 I've got my Kayla here for some moral support so just thank you for having me 97 00:09:11,300 --> 00:09:11,860 ethics 98 00:09:17,500 --> 00:09:25,160 and conflict disclosure so North Carolina General Statue 168-86 and 99 00:09:25,160 --> 00:09:29,020 the Davis County Board of Commissioners Code of Ethics adopted in December of 100 00:09:29,020 --> 00:09:33,000 2019, I would ask each of you before you adopt the agenda. 101 00:09:33,300 --> 00:09:35,940 If there's any actual potential or perceived conflicts 102 00:09:35,940 --> 00:09:38,540 of interest, respect any matter on the proposed agenda, 103 00:09:38,920 --> 00:09:41,560 which will come for the board tonight for a vote. 104 00:09:42,060 --> 00:09:44,020 If so, please speak up and let the board know 105 00:09:44,020 --> 00:09:45,900 at this time before the agenda is adopted. 106 00:09:47,400 --> 00:09:49,320 Mr. Chair, seeing no one speak up, 107 00:09:49,400 --> 00:09:50,920 I conclude there's no actual potential 108 00:09:50,920 --> 00:09:54,860 or perceived conflicts of interest by any board member. 109 00:09:55,400 --> 00:09:56,200 Thank you. 110 00:09:56,820 --> 00:10:03,000 Now we'll adopt the agenda. I believe Ms. Finney has something she wants to thank 111 00:10:03,000 --> 00:10:07,200 you Mr. Chairman. I would like to make the motion that we adopt the agenda 112 00:10:07,200 --> 00:10:15,260 other than item 8 F the fire relief fund board. I would like for us to postpone 113 00:10:15,260 --> 00:10:20,580 that until next month because we have a little bit of confusion about the 114 00:10:20,580 --> 00:10:24,740 requirements from the state and I think it would be in the best interest 115 00:10:24,740 --> 00:10:29,500 for us to make sure we get those clarified and and perform this appointee correctly. 116 00:10:32,930 --> 00:10:33,890 Mr. Vogler, 117 00:10:33,950 --> 00:10:40,890 is that a is that a proper motion? It would be in the form of removing item 8f from the agenda. 118 00:10:41,210 --> 00:10:43,210 Yes, so you need a second on that. 119 00:10:45,260 --> 00:10:48,400 Mr. Rindiger seconds. Any other discussion? 120 00:10:49,840 --> 00:10:50,900 All in favor. 121 00:10:54,260 --> 00:10:59,160 So we've approved the agenda removing item 8f 122 00:11:03,580 --> 00:11:04,820 public comment. 123 00:11:04,820 --> 00:11:05,680 Before 124 00:11:09,450 --> 00:11:13,130 we start public comment, I'll go over your public comment rules that were adopted 125 00:11:13,130 --> 00:11:17,150 back in October of 2020 or at least a portion of those. 126 00:11:17,470 --> 00:11:22,450 Each person desiring to speak during the public comment section will sign up and will sign 127 00:11:22,450 --> 00:11:22,850 up sheet. 128 00:11:23,330 --> 00:11:26,990 She'll state your full name, the topic which he or she desires to speak. 129 00:11:27,110 --> 00:11:32,270 All speakers will be acknowledged by the board or by its designated order in the order 130 00:11:32,270 --> 00:11:33,790 in which their names appeared on the sheet. 131 00:11:34,070 --> 00:11:37,870 Each person is allowed three minutes or if you're speaking for a group, you're 132 00:11:37,870 --> 00:11:42,690 allowed five minutes. The speaker will be timed at the end of the three of the 133 00:11:42,690 --> 00:11:45,670 five minutes. If the speaker does not stop at their time, the speaker will be 134 00:11:45,670 --> 00:11:49,410 considered as interrupting or disrupting a meeting in the North Carolina General 135 00:11:49,410 --> 00:11:55,970 Statute 143-318.17. The speaker shall address the board as a whole, 136 00:11:56,130 --> 00:11:59,550 shall not ask any verbal exchanges from the board, and there should be no 137 00:11:59,550 --> 00:12:03,190 discussion between the speaker and members in the audience. All comments 138 00:12:03,190 --> 00:12:06,770 shall be in verbal form, and the speaker shall not be allowed to play 139 00:12:06,770 --> 00:12:10,950 or record any video devices during such public comment time. 140 00:12:11,350 --> 00:12:15,830 All speakers are expected to observe the decorum of the meeting and be respectful in their language 141 00:12:15,830 --> 00:12:20,190 and presentation and refrain from the use of any profanity or shouting or from making 142 00:12:20,190 --> 00:12:25,210 disclosures prohibited by the personnel act of respecting a county employee. 143 00:12:25,890 --> 00:12:29,810 All comments by speakers shall be limited to subjects which are within jurisdiction 144 00:12:30,230 --> 00:12:34,230 of the Davis County Board of County Commissioners or pertaining to matters upon which this 145 00:12:34,230 --> 00:12:40,330 board may act. Topics which would require the board to hold a closed session are not permitted 146 00:12:40,330 --> 00:12:47,010 as topics for public comment. You're to come to the podium make the announcement as to who, 147 00:12:47,210 --> 00:12:52,030 what your name is so that we have that on the record and then you'll make your comments 148 00:12:52,030 --> 00:12:57,270 from the podium itself. You're not to physically approach a board or staff members of the express 149 00:12:57,270 --> 00:13:02,230 invitation by the chair or by the designated presiding office of the board. All applause 150 00:13:02,230 --> 00:13:07,070 calls shall be held to the end of the comment period and there's a total of 30 minutes for 151 00:13:07,070 --> 00:13:12,650 public comment at each meeting that we have on the first Monday of the month. 152 00:13:14,670 --> 00:13:21,050 With that said, Mr. Chair, we have only one individual who is signed up tonight. 153 00:13:21,430 --> 00:13:25,290 It's Frankie Vaughn for Westwood Village Learning Center. 154 00:13:26,010 --> 00:13:27,530 And if you can come forward. 155 00:13:27,990 --> 00:13:28,890 Come ahead, Ms. Vaughn. 156 00:13:28,890 --> 00:13:34,890 and I will say this. Ms. Vaughn asked us since we do not have any other folks 157 00:13:34,890 --> 00:13:42,270 speaking tonight if we would allow her between three and five minutes. She says 158 00:13:42,270 --> 00:13:46,310 she didn't know for sure she would go five but she probably would go over three 159 00:13:46,310 --> 00:13:50,170 and I think we're okay with that. 160 00:13:50,270 --> 00:13:54,290 Ms. Vaughn, it should be a timer on your screen there. 161 00:13:54,290 --> 00:13:58,650 Okay, thank you. Good evening, ladies and gentlemen. I'm here as the founder and 162 00:13:58,650 --> 00:14:03,490 representative of Westwood Village Learning Center. We are a 2e school and 163 00:14:03,490 --> 00:14:08,230 if you're not sure what that is that's trisceptional. Basically children with 164 00:14:08,230 --> 00:14:12,110 disabilities. We all know that Davie County has had tremendous grade. 165 00:15:00,000 --> 00:15:07,620 So, at the third week of school, she did not comply to slide down the slide correctly and 166 00:15:07,620 --> 00:15:12,340 did not follow directions and was removed from the playground. Unfortunately, forcibly, she 167 00:15:12,340 --> 00:15:18,080 was given a choice and put in the seclusion booth, which is a six-by-six padded area, which 168 00:15:18,080 --> 00:15:26,220 was necessary for safety. But due to that, it led to trauma. So, we were on an ADA waiting 169 00:15:26,220 --> 00:15:32,080 this for a year and a half. We were able to get in during her first grade and she was 170 00:15:32,080 --> 00:15:37,700 removed from school because we only had two choices, either modified day and 25 hours 171 00:15:37,700 --> 00:15:44,560 of ABA or homeschool. Well, unfortunately, she's not the child that we could homeschool. 172 00:15:44,700 --> 00:15:51,460 We would not get good fit. We beg, pleaded, and we did find an online school after therapists 173 00:15:51,460 --> 00:15:54,140 and assistive principles, and principles all wrote letters. 174 00:15:54,660 --> 00:15:57,280 Well, we were number 12 on a waiting list. 175 00:15:57,920 --> 00:16:01,400 We got up to number nine, and they moved up the list 176 00:16:01,400 --> 00:16:02,700 because of her disabilities. 177 00:16:03,520 --> 00:16:05,980 Thank goodness, she is now finished second grade 178 00:16:05,980 --> 00:16:07,820 and made 1B, in quote, 179 00:16:08,000 --> 00:16:10,400 a typical classroom online with an IEP. 180 00:16:10,920 --> 00:16:16,560 So that is the reason for needing more microschools. 181 00:16:16,560 --> 00:16:26,200 This micro school will have one to three teachers and 25 students total and we would like to 182 00:16:26,200 --> 00:16:33,280 continue with that and we're a little different. We have our curriculum but our school and hopefully 183 00:16:33,280 --> 00:16:38,980 many will follow in the county because this is a county wide problem. We are keeping it 184 00:16:38,980 --> 00:16:45,340 down to tuition that is affordable and they'll include all school supplies and lunches and what 185 00:16:45,340 --> 00:16:51,320 I beg the county to do is to continue on with what we are starting and let's help 186 00:16:51,320 --> 00:16:55,460 our children that are 2e because it is putting a burden on our public school 187 00:16:55,460 --> 00:17:01,220 systems and a lot of the community that is not realized what's needed and there 188 00:17:01,220 --> 00:17:04,040 is another school similar to what we're doing and their tuition is almost 189 00:17:04,040 --> 00:17:08,320 38,000 a year and a parent can't afford that when it's not affordable 190 00:17:08,320 --> 00:17:12,280 we're not asking for any funding or anything like that we just want the 191 00:17:12,280 --> 00:17:18,720 community to know that when you have 1.5 million children in the public school 192 00:17:18,720 --> 00:17:23,460 system in North Carolina that have IEPs there's no way our current systems are 193 00:17:23,460 --> 00:17:29,800 handling that and we need to assist our teachers and that is 13 percent and this 194 00:17:29,800 --> 00:17:33,580 data is a little bit old it's not 100% current for North Carolina it's the 195 00:17:33,580 --> 00:17:38,500 latest that's been reported so again as you leave today please take time to 196 00:17:38,500 --> 00:17:42,760 think of how we can help our two each students and realize that just because 197 00:17:42,760 --> 00:17:48,760 they are learned differently does not mean they cannot learn and we just need 198 00:17:48,760 --> 00:17:53,740 to figure out a way to assist them more and get more teachers in or find 199 00:17:53,740 --> 00:17:58,420 alternatives and I do hope that everyone here will take the time to look at the 200 00:17:58,420 --> 00:18:02,480 PowerPoint presentation that was presented to you and go home and let 201 00:18:02,480 --> 00:18:06,060 people know that there is assistance out there because it's not widely known 202 00:18:06,060 --> 00:18:10,380 that there are some special schools for our students. Thank you very much for 203 00:18:10,380 --> 00:18:15,600 allowing me to present and I do have my three teachers with me today and they 204 00:18:15,600 --> 00:18:20,040 are retired. I didn't go out and start recruiting teachers. We have Sherry 205 00:18:20,040 --> 00:18:26,180 Yarborough which 34 years, Cindy Boo which specialized in EC with 24 years 206 00:18:26,180 --> 00:18:31,520 and then Kevin Miller which will be our IT specialist and instructor as a 207 00:18:31,520 --> 00:18:37,820 lateral entry. Thank you very much for your time commissioners. I think Karen 208 00:18:37,820 --> 00:18:44,780 sent us copies of the presentation she's talking about. So you should have 209 00:18:44,780 --> 00:18:46,360 that in your email. 210 00:18:50,200 --> 00:18:51,540 County manager report. 211 00:18:52,700 --> 00:18:56,440 Thank you, Mr Chairman. I have three things tonight. So I'll be quick. The 212 00:18:56,440 --> 00:19:01,680 first one on behalf of myself and thank you all. I'd like to 213 00:19:01,680 --> 00:19:06,620 congratulate Representative Julia Howard. She was just appointed to the senior 214 00:19:06,620 --> 00:19:11,680 chairman or one of the senior chairman of the North Carolina General 215 00:19:11,680 --> 00:19:15,320 Assembly's finance committee in the House of Representatives. So that's a big 216 00:19:15,320 --> 00:19:19,220 win for Davy County. They're not the ones that put the budget together, but 217 00:19:19,220 --> 00:19:22,120 they're the ones that get to spend the money after the facts. That's really 218 00:19:22,120 --> 00:19:26,880 good for us. I want to send a big thanks to the leadership of Zach 219 00:19:26,880 --> 00:19:32,800 Seaman, Clyde Scott, and Andy Revis for the work on the Farmington Road 158 220 00:19:32,800 --> 00:19:38,520 roundabout project. They started on time and they finished on time, so we were 221 00:19:38,520 --> 00:19:42,420 very happy to see that open up last week. I think there's still a little bit 222 00:19:42,420 --> 00:19:47,320 of landscaping to be done, but it's fully operational, so it's great when 223 00:19:47,320 --> 00:19:53,100 DOT allows Davey County folks to do some work. It gets done. And then 224 00:19:53,100 --> 00:20:01,000 And lastly, in two weeks on Thursday, August 22, we will start our first commission or 225 00:20:01,000 --> 00:20:01,580 work session. 226 00:20:02,340 --> 00:20:05,700 These will take place during the morning, starting at 9 a.m. 227 00:20:05,900 --> 00:20:11,960 This is an opportunity for you all to hear new ideas coming from staff and to give us 228 00:20:11,960 --> 00:20:15,240 direction on what you would like to see moving forward in the county. 229 00:20:15,840 --> 00:20:21,200 These meetings will be open to the public, but as our attorney stated before, just 230 00:20:21,200 --> 00:20:24,440 want to be clear that public comment will still be reserved for the first 231 00:20:24,440 --> 00:20:30,660 meeting of each month so we will have an agenda out here shortly but moving 232 00:20:30,660 --> 00:20:35,220 forward we're going to move to two meetings a month and that's all I have 233 00:20:37,180 --> 00:20:45,960 any questions or comments all right consent agenda we have a motion have 234 00:20:49,800 --> 00:20:53,700 a question please if you want to do the motion first but and I maybe should 235 00:20:53,700 --> 00:20:58,000 brought this up at the beginning of the meeting, but this is in reference to item C for the 236 00:20:58,000 --> 00:21:03,980 Davie County Ban Booster's refund. When we look at the invoice, the invoice just says 237 00:21:03,980 --> 00:21:10,000 it's for the amphitheater, a damage deposit, gated mission fee, and special event permit. 238 00:21:10,580 --> 00:21:20,170 But then the refund calculation is non-refundable according to policy. That's understandable. 239 00:21:20,170 --> 00:21:24,410 but it says the staff hours on there, but the the atomization is different. 240 00:21:25,230 --> 00:21:29,330 My understanding is there was really no staff involved in that event, so I 241 00:21:29,330 --> 00:21:35,570 question that, but at the very least the refundable damage deposit should be 242 00:21:35,570 --> 00:21:41,350 returned unless there was damage. So that would it bring the number to 530 as 243 00:21:41,350 --> 00:21:42,570 opposed to 460. 244 00:21:45,630 --> 00:21:48,550 I'd really like for us to refund the entire amount to them, 245 00:21:48,550 --> 00:21:53,670 but if that if that's policy that's policy but I think we at least need to have 246 00:21:53,670 --> 00:21:57,870 the math correct and that if that's a refundable deposit then they should get 247 00:21:57,870 --> 00:22:03,370 it it should be refunded so we want to correct we want to correct that to 530 248 00:22:03,370 --> 00:22:06,410 someone if somebody wants to check behind me and see what 249 00:22:10,120 --> 00:22:12,060 I pass it to the 250 00:22:12,060 --> 00:22:20,900 money person is it a set is it the 70 are you just saying add the $70 I think 251 00:22:20,900 --> 00:22:25,980 add the $70 back to that at least. I get you to $5.30. 252 00:22:29,330 --> 00:22:31,170 Erin says she thinks that's already been 253 00:22:31,170 --> 00:22:32,810 refunded the $70 as. 254 00:22:36,000 --> 00:22:41,120 Well it's not included on this so if it has it wasn't taken off that total 255 00:22:41,120 --> 00:22:47,180 because it's showing total rental fee of $10.80 and then at the refund calculation that $10.80 256 00:22:47,180 --> 00:22:52,960 is still showing so if he if he has then this whole number is incorrect. Yeah I'd have to 257 00:22:52,960 --> 00:22:59,180 double check. I think I think Karen is correct in what my memory serves me 258 00:22:59,180 --> 00:23:04,160 correctly in my conversation with Paul Moore about this really truly in terms 259 00:23:04,160 --> 00:23:09,060 of a refund you all can approve it as it is or contingent upon that additional 260 00:23:09,060 --> 00:23:13,160 money's being refunded as well. If it's already been refunded to still get them 261 00:23:13,160 --> 00:23:20,460 to the grand total if it's the amount you want to include then that's the 262 00:23:20,460 --> 00:23:20,540 it. 263 00:23:22,730 --> 00:23:29,750 Are we clear on that amendment? Okay. All right. Miss Finney, did you make a motion? 264 00:23:30,190 --> 00:23:35,010 Um, I had it, I didn't, but I will. I will make the motion to approve the consent agenda 265 00:23:35,010 --> 00:23:44,050 with that change. We have a second. Second. Mr. Born-Depster, any other questions? Okay. 266 00:23:44,230 --> 00:23:44,710 All in favor. 267 00:23:51,580 --> 00:23:57,020 Okay. Now, under old business resolution for the, did you approve the 268 00:23:57,020 --> 00:24:01,960 overall consent agenda to with that. Yes. Okay. Yes. I thought she was making a 269 00:24:01,960 --> 00:24:08,340 motion just to amend that. Are we proper? I think she intended to with that 270 00:24:08,960 --> 00:24:11,320 child. Okay. Sounds good. All right. 271 00:24:13,670 --> 00:24:16,070 All right. Old business resolution for 272 00:24:16,070 --> 00:24:20,970 contract execution of the Davie County Custodial Services. Ryan, did you 273 00:24:20,970 --> 00:24:30,730 want to anything to say no at this point it's part of our RFP that we put in 274 00:24:30,730 --> 00:24:37,910 the middle part of April we open bids on May 16th for custodial services at 275 00:24:37,910 --> 00:24:41,550 this point we would need to make a decision whether we want to move forward 276 00:24:41,550 --> 00:24:46,130 with those bids or look or pursue other options for custodial services moving 277 00:24:46,130 --> 00:24:52,630 forward. Okay, all right. Do we have any comments at this point? 278 00:24:57,010 --> 00:24:58,090 I think the only 279 00:24:58,090 --> 00:25:04,150 comment I'd like to make is there's been some rumors swirling around that we were 280 00:25:04,150 --> 00:25:09,330 thinking about not taking the contract and getting two or three three people to 281 00:25:09,330 --> 00:25:15,670 clean the whole county and I just want to address that that's not been in 282 00:25:15,670 --> 00:25:23,730 discussion. However, what has been under consideration is looking at possibly 283 00:25:23,730 --> 00:25:30,530 bringing the cleaning in-house. It's not been any discussion or anything about 284 00:25:30,530 --> 00:25:38,730 trying to bid it in such a manner that would allow a local vendor to get it 285 00:25:38,730 --> 00:25:43,590 over somebody else because those rules are pretty, you know, the statute's 286 00:25:43,590 --> 00:25:51,310 pretty clear about that so but we've I have looked at several counties some of 287 00:25:51,310 --> 00:25:58,610 like size some larger most of them nearby counties that have been working 288 00:25:58,610 --> 00:26:04,730 towards phasing their cleaning back to an in-house product for lots of reasons 289 00:26:05,870 --> 00:26:12,750 you basically have more control and end up overall with a better product now 290 00:26:12,750 --> 00:26:17,290 let me be fair that it's not like I've had people knocking down my door saying 291 00:26:17,290 --> 00:26:23,970 that they think the cleaners are bad or this is in fear or that but I think a 292 00:26:23,970 --> 00:26:28,490 lot of it really boils down to like having an open discussion to see what 293 00:26:28,490 --> 00:26:35,810 what we really need cleaners to do. Post COVID and with this great with all 294 00:26:35,810 --> 00:26:39,870 the stuff that happens online there's lots of offices where you know you're 295 00:26:39,870 --> 00:26:46,090 not needing tons of cleaning every day so when you look at bids and look at what's 296 00:26:46,090 --> 00:26:50,570 being done I go back and I have talked a few department heads and different 297 00:26:50,570 --> 00:26:55,250 people that they're not really complaining about it but it's like the 298 00:26:55,250 --> 00:26:59,830 cleaners come in and they they might work on a building like this for a 299 00:26:59,830 --> 00:27:04,590 couple hours or they might come in and vacuum a few swipes take out the 300 00:27:04,590 --> 00:27:08,250 trash and whatever and then I think so I think it's really boiled down to 301 00:27:08,250 --> 00:27:12,370 nobody's really complaining but they've just kind of assumed these responsibilities. 302 00:27:12,950 --> 00:27:16,990 So if we're going to be assuming all these responsibilities it's thought it 303 00:27:16,990 --> 00:27:23,230 might be a good time to look at how practical it might be to bring it back 304 00:27:23,230 --> 00:27:28,070 in and look at the duties of it because it's a fairly large expenditure for 305 00:27:28,070 --> 00:27:33,350 something that it that's somewhat hard to control and it's kind of like a an 306 00:27:33,350 --> 00:27:36,570 Amoeba out there so I'll just say that at this point. 307 00:27:38,710 --> 00:27:40,410 Just a quick question to 308 00:27:40,410 --> 00:27:45,530 you because you have studied this a little bit. You used you looked at counties 309 00:27:45,530 --> 00:27:55,990 that were like size like maybe even similar in population and am I correct 310 00:27:55,990 --> 00:28:02,650 in that several of those counties do it in-house. Correct. Contract. There's a 311 00:28:02,650 --> 00:28:09,250 One county that does it's 50-50, but the feedback they're getting is they're moving back towards more in-house 312 00:28:09,250 --> 00:28:12,750 No counties that try have tried it both ways 313 00:28:13,450 --> 00:28:17,790 But they're happier with the product. They're happier with the pride that the 314 00:28:18,570 --> 00:28:25,410 People take about it being their building their county that kind of thing and that's the comments that I've gotten 315 00:28:26,290 --> 00:28:29,030 Several times. This is not just some random 316 00:28:30,210 --> 00:28:34,230 conversation I've had with one or two people. I think I'm up to about six 317 00:28:34,230 --> 00:28:41,170 counties at this point and you know there's always good bad and different 318 00:28:41,170 --> 00:28:45,450 there's good excuses either way but I think and this is not about them 319 00:28:45,450 --> 00:28:50,310 necessarily to try to save money it's about you know getting the best 320 00:28:50,310 --> 00:28:53,130 possible product that you can have. 321 00:28:57,120 --> 00:28:59,580 I will say in some cases a couple of 322 00:28:59,580 --> 00:29:07,260 counties have actually saved money by doing that. Other comments? I will say I 323 00:29:07,260 --> 00:29:11,460 actually have asked about breaking the buildings down and different things like 324 00:29:11,460 --> 00:29:16,420 that along this long discussion not in a group but in individual pieces because 325 00:29:16,420 --> 00:29:22,140 we are trying to find the best way to handle this situation. It has been 326 00:29:22,140 --> 00:29:26,480 costing us a ton of money to do cleaning and I personally would like 327 00:29:26,480 --> 00:29:33,080 for that money to be spent in Davy County either with a Davy County business or our own Davy County 328 00:29:33,080 --> 00:29:40,140 employees. I do like Brent's. I appreciate Brent investigating the other counties that he's had 329 00:29:40,140 --> 00:29:45,800 the time to contact because I do really like that idea. I think if we have our own employees 330 00:29:45,800 --> 00:29:52,140 doing the job I agree with him that it would be a better job. And anytime we keep taxpayer 331 00:29:52,140 --> 00:29:56,440 dollars in taxpayer pockets we're being financially responsible. 332 00:30:00,000 --> 00:30:04,580 I mean, I certainly support the concept of whatever makes the most sense, is it a high 333 00:30:04,580 --> 00:30:09,060 burner, is it in house or whatever. I guess my question from a logistics standpoint is, 334 00:30:09,740 --> 00:30:14,640 we have put this bid out and it's out there. What is the shelf life on this bid that's 335 00:30:14,640 --> 00:30:15,080 out there? 336 00:30:18,840 --> 00:30:24,760 Equal question. I'm not really sure if there's an end date once you collect 337 00:30:24,760 --> 00:30:30,820 the bid. There's no actual end date on those. However, we have a contract and I think 338 00:30:30,820 --> 00:30:38,220 rad back in the back can can address that with regards to any extensions under 339 00:30:38,220 --> 00:30:42,700 our current contract is it good through the end of September I believe is that 340 00:30:42,700 --> 00:30:48,500 correct or is it good through the end of August thinking we got a second 341 00:30:48,500 --> 00:30:55,070 extension through the end of September but I extended our current cleaning 342 00:30:55,070 --> 00:30:58,470 contract through the month of August through the month of August month of 343 00:30:58,470 --> 00:31:03,210 August barring what's made decision here tonight I would not see that 344 00:31:03,210 --> 00:31:07,710 extension extending further past October or August 31st 345 00:31:10,170 --> 00:31:10,610 of 346 00:31:17,300 --> 00:31:23,380 the comments so if we 347 00:31:23,380 --> 00:31:29,620 were going to pursue something other than what we have on before us that's 348 00:31:29,620 --> 00:31:37,520 gonna take some time so how much time do we think we would need to bet that along 349 00:31:37,520 --> 00:31:40,580 with what Terry's saying is this something that they would be willing to 350 00:31:40,580 --> 00:31:44,300 were new for like a one-year term, something like that. 351 00:31:46,000 --> 00:31:51,460 What kind of feedback or can you give us feedback on that? 352 00:31:51,800 --> 00:31:54,900 I've not looked at extending past these couple months 353 00:31:54,900 --> 00:31:56,800 barring that we've got bids on the table. 354 00:31:57,800 --> 00:32:02,780 I would say that moving past August 31st, 355 00:32:02,780 --> 00:32:06,820 you're going to see a, not a retaliation, 356 00:32:06,960 --> 00:32:09,000 but a say, we've got bids on the table. 357 00:32:09,000 --> 00:32:10,500 We'll cancel those bids. 358 00:32:10,940 --> 00:32:11,780 We'll give you a new offer. 359 00:32:12,620 --> 00:32:14,680 But the contracts for how many years? 360 00:32:15,680 --> 00:32:19,640 The initial RFP was for three years with two-year extension, 361 00:32:19,780 --> 00:32:22,480 so a total of five if we wish to max out at five, 362 00:32:22,640 --> 00:32:23,980 but it was an initial term of three years. 363 00:32:24,900 --> 00:32:29,060 I think you're asking, would it 364 00:32:29,060 --> 00:32:32,640 be possible to get that three-year period reduced 365 00:32:32,640 --> 00:32:35,520 to give us time to think about this? 366 00:32:36,080 --> 00:32:38,200 I would refer to add on how that's 367 00:32:38,200 --> 00:32:46,820 Got an RFP that had the terms of the RFP itself, and that was, when was that opened up? 368 00:32:49,430 --> 00:32:58,670 In May, so we're now into August, so you know, at this point in time we would have to reject 369 00:32:58,670 --> 00:33:02,210 that bid and go back out for new bids, what we'd have to do. 370 00:33:03,310 --> 00:33:08,170 We can't change the terms of the offer itself that we made. 371 00:33:08,170 --> 00:33:09,030 I'm 372 00:33:14,310 --> 00:33:17,310 just asking, so the bid process is that rigid. 373 00:33:17,710 --> 00:33:19,430 If you go out for three years, it's three years, 374 00:33:19,910 --> 00:33:21,810 no matter if either both parties agree 375 00:33:21,810 --> 00:33:24,270 to shorten it to one in this example. 376 00:33:24,670 --> 00:33:26,310 Yes, because at that point in time, 377 00:33:26,390 --> 00:33:28,750 you may have others that bid on it that said, 378 00:33:28,790 --> 00:33:31,010 well, I want to one year, I'll do something different. 379 00:33:31,530 --> 00:33:36,650 Yeah, and I had actually asked Ed about terms 380 00:33:36,650 --> 00:33:39,430 within the contract about employing citizens 381 00:33:39,430 --> 00:33:41,510 from Davy County, that type of thing. 382 00:33:41,510 --> 00:33:44,750 You know, it was indicated to me, we can't even change that. 383 00:33:45,310 --> 00:33:46,970 You know, once it's out, it's locked. 384 00:33:48,490 --> 00:33:53,910 The issue would be then, I'm not even sure, 385 00:33:54,690 --> 00:33:57,150 in the show if I'd leave that to you, 386 00:33:59,250 --> 00:34:04,750 that we could table this to the September meeting 387 00:34:04,750 --> 00:34:08,750 with the contract running out in August. 388 00:34:08,750 --> 00:34:15,930 I mean, you could always table it, but at that point in time, you're without cleaners. 389 00:34:18,900 --> 00:34:23,520 Well, I only thought on this is that, you know, 390 00:34:25,800 --> 00:34:27,920 I hate to be wed to three years, and 391 00:34:27,920 --> 00:34:30,640 that's all I would say about that part, you know. 392 00:34:33,060 --> 00:34:40,700 And I will say this just because I don't want folks to think we have asked about 393 00:34:40,700 --> 00:34:47,880 this, Brad not to you personally, but we have asked about the specifics of this 394 00:34:48,920 --> 00:35:02,420 well in front of that may RFP and we just have not gotten adequate answers and so I 395 00:35:02,420 --> 00:35:06,760 think we've come to a point where you know we're kind of back in a corner here 396 00:35:06,760 --> 00:35:12,740 but I want folks to know this is something that we have questioned that we have literally 397 00:35:12,740 --> 00:35:19,460 been asking questions about for a long time and unfortunately we've allowed ourselves 398 00:35:19,460 --> 00:35:21,680 to get in in this situation. 399 00:35:23,140 --> 00:35:30,600 I like based on what I've heard about the inquiries that Mr. Shove has done in other 400 00:35:30,600 --> 00:35:37,620 counties. I like the idea of bringing this cleaning in house. I really do. I'm 401 00:35:37,620 --> 00:35:42,600 going to leave it to the wisdom of the board here as to what you think we 402 00:35:42,600 --> 00:35:47,880 might possibly be able to do in terms of getting something set up. Mr. Show, if 403 00:35:47,880 --> 00:35:53,580 you've done a lot of investigating in this, I would think that since you're 404 00:35:53,580 --> 00:35:58,500 retired now, maybe you can get with Brad and Brian starting in the morning 405 00:35:58,500 --> 00:36:05,680 and see if there's anything that we can do. We've talked about this briefly in the 406 00:36:05,680 --> 00:36:13,940 last 30 days and it's been indicated that the ramp up would be such that it may 407 00:36:13,940 --> 00:36:23,100 take just a little while to hire people, supplies, those types of things. So my only 408 00:36:23,100 --> 00:36:28,740 question goes back to what I said while ago, you know, short of saying we're 409 00:36:28,740 --> 00:36:33,760 committing to three years, what other options do we have or do we have any 410 00:36:33,760 --> 00:36:40,560 options? I'm asking that for the whole board to add to whoever. If we reject the 411 00:36:40,560 --> 00:36:46,340 bid and reissue it, can we reissue it for just a year and not have 412 00:36:46,340 --> 00:36:52,220 consequences? If you reject the bid, you reject the bid. If you then want to 413 00:36:52,220 --> 00:36:56,740 go out to for a new bid you can put in there anything you want because it's a 414 00:36:56,740 --> 00:37:02,280 brand new bid at that point in time. Whether it's for a year or you know 415 00:37:02,280 --> 00:37:04,540 whatever terms you want to put in there. 416 00:37:07,230 --> 00:37:09,270 Would it take us a year or two to wrap 417 00:37:09,270 --> 00:37:15,070 this up and get it done? I don't think so but that's not my level of 418 00:37:15,070 --> 00:37:18,830 expertise. I mean I would think 90 days you know would be. 419 00:37:23,540 --> 00:37:23,920 The biggest 420 00:37:23,920 --> 00:37:29,180 The biggest challenge you're going to run into if you do any type of hybrid situation is employing people. 421 00:37:31,390 --> 00:37:38,550 We would also have to look at the supplies and equipment that the current vendor already supplies and has on hand. 422 00:37:39,070 --> 00:37:45,250 If we were to do a hybrid model, there could be a possibility of having to pay for that equipment as well, or some equipment. 423 00:37:46,250 --> 00:37:47,510 So that would take time. 424 00:37:48,510 --> 00:37:52,010 If we reject the bids, we could probably do a short period. 425 00:37:52,210 --> 00:37:56,070 I don't think there's a requirement on how long the bids would have to be open or out 426 00:37:56,070 --> 00:37:56,270 there. 427 00:37:56,810 --> 00:38:01,890 No, I mean, if you cancel the bids tonight, you know, we would work through what you 428 00:38:01,890 --> 00:38:08,070 want to see in the cleaning contract, advertise seven to ten days, open the bids, it would 429 00:38:08,070 --> 00:38:15,330 be on September, maybe October's meeting, but again, August 31st, we have no cleaning 430 00:38:15,330 --> 00:38:15,790 in-house. 431 00:38:15,790 --> 00:38:21,910 As long as employees, staff know that, and we're not getting bombarded with work orders, 432 00:38:22,970 --> 00:38:23,750 that can be done. 433 00:38:23,870 --> 00:38:27,970 But just know that moving from a year-to-year contract on such a large contract involves 434 00:38:27,970 --> 00:38:33,550 a lot of employees and money, how much are you going to stick your neck out on line 435 00:38:34,030 --> 00:38:35,850 this year, not knowing you're getting it next year. 436 00:38:35,910 --> 00:38:39,550 So that's the reason those type of contracts are spread out over three and five years. 437 00:38:40,270 --> 00:38:46,650 They can staff, have the equipment, have the supplies built up, going year to year, you 438 00:38:46,650 --> 00:38:53,810 know, firm A may get it this year, firm B next year, you potentially see a price increase. 439 00:38:55,590 --> 00:38:59,670 The people that we have now, have they already been in for the three years plus the two 440 00:38:59,670 --> 00:39:01,090 years extension? 441 00:39:01,570 --> 00:39:03,890 Yeah, they're in five years and two months. 442 00:39:06,110 --> 00:39:08,730 The original contract ended on June 30th. 443 00:39:08,730 --> 00:39:09,450 I 444 00:39:16,750 --> 00:39:29,250 think what I would really like to see, because I think things decisions probably need to be, you know, a little more deliberate and well thought out is what I'm trying to get across as I'd like. 445 00:39:29,350 --> 00:39:34,350 I don't want to be trapped in three years, but I don't want to fly by the seat of our pants either. 446 00:39:34,630 --> 00:39:45,630 And I mean, my suggestion, if we could make it happen, would be to go ahead and try to get basically a year long or whatever that would fill the term out. 447 00:39:45,630 --> 00:39:54,870 and then spend the time researching, vetting, talking about looking at if this is a practical 448 00:39:56,210 --> 00:40:00,070 solution. So you're asking well why is he bringing it up now? I'm bringing it up now 449 00:40:00,070 --> 00:40:04,770 because I don't want to be having this same conversation three, four, five years from now. 450 00:40:04,870 --> 00:40:06,690 That's why it's being brought up now. 451 00:40:13,170 --> 00:40:16,470 Well the only, as Mr. Vogler has already said, 452 00:40:16,470 --> 00:40:19,150 The only way to do that is to kill the current bids. 453 00:40:21,170 --> 00:40:21,750 We 454 00:40:24,560 --> 00:40:28,220 have a motion before us, though a motion has not 455 00:40:28,220 --> 00:40:33,240 been made in terms of the current executing. 456 00:40:34,500 --> 00:40:37,540 And what this does is to allow negotiation 457 00:40:38,030 --> 00:40:39,420 in terms of the contract. 458 00:40:39,900 --> 00:40:41,920 But the 459 00:40:43,940 --> 00:40:45,240 floor is open. 460 00:40:50,940 --> 00:40:52,800 I would have some concern about that. 461 00:40:52,800 --> 00:40:59,300 And I see that doing to a one-year provision might be the only way out of this to protect 462 00:40:59,300 --> 00:41:02,780 the county, but I would be concerned about going to a one-year bid. 463 00:41:02,900 --> 00:41:09,880 I think it would have a chilling effect on the particular or the possible vendors for 464 00:41:12,240 --> 00:41:15,620 just a year, but I could be convinced otherwise. 465 00:41:15,900 --> 00:41:16,620 That is a concern. 466 00:41:17,960 --> 00:41:19,600 I think that's a valid question. 467 00:41:19,600 --> 00:41:22,940 So I guess the question goes back to what would prohibit 468 00:41:22,940 --> 00:41:25,720 the current group we have from wanting 469 00:41:25,720 --> 00:41:30,240 to continue to do this for another year? 470 00:41:31,560 --> 00:41:34,680 I mean, it'd just be a matter of asking them 471 00:41:34,680 --> 00:41:40,100 to extend the existing three-year contract that's 472 00:41:40,100 --> 00:41:42,440 been extended twice, extended a third time. 473 00:41:43,320 --> 00:41:45,500 I think you still have to reject the bids that you 474 00:41:45,500 --> 00:41:48,320 have on hand, but you would be asking them 475 00:41:48,320 --> 00:41:50,960 to do a third extension of the existing contract. 476 00:41:52,220 --> 00:41:53,780 Is that something we would absolutely 477 00:41:53,780 --> 00:41:57,380 need to do for a year, or if it could be done in 90 days, 478 00:41:57,460 --> 00:41:58,360 would we just do that? 479 00:41:59,100 --> 00:42:03,240 It'd be up to the contractor or existing contractor 480 00:42:03,240 --> 00:42:04,700 how long they would want to go out for. 481 00:42:05,960 --> 00:42:10,180 I'll tell you what, a thought here, just a thought, 482 00:42:11,520 --> 00:42:23,260 would be to table this and have discussions to see, and Mr. Schoff would leave you to talk to 483 00:42:23,260 --> 00:42:29,860 Brian and Brad in terms of having discussions with the current vendor as to what level of 484 00:42:29,860 --> 00:42:31,240 flexibility they have. 485 00:42:33,320 --> 00:42:35,460 I mean, that's a thought. 486 00:42:35,460 --> 00:42:38,040 Well, Mr. Chairman, we're going out to August 26th. 487 00:42:38,040 --> 00:42:43,300 We're about to say we've got another meeting this month starting on August 22nd. 488 00:42:43,300 --> 00:42:45,060 Yeah, we could have a report back at that time. 489 00:42:45,280 --> 00:42:45,360 Yeah. 490 00:42:46,000 --> 00:42:46,180 Okay. 491 00:42:46,700 --> 00:42:51,340 So that gives us a couple of weeks here at least to have that conversation, okay? 492 00:42:52,000 --> 00:42:52,260 All right. 493 00:42:52,560 --> 00:42:57,320 I feel, because even if it caused us a little bit more for a year, if we're going to 494 00:42:57,320 --> 00:43:01,640 save in the long run, just depending on what they say. 495 00:43:02,520 --> 00:43:07,840 My recommendation, if you plan on moving it to that second meeting in August, it's perfectly 496 00:43:07,840 --> 00:43:08,200 fine. 497 00:43:08,700 --> 00:43:13,000 But if you're still thinking of changing the terms of the initial RFP, I would cancel 498 00:43:13,000 --> 00:43:13,840 all bids tonight. 499 00:43:16,730 --> 00:43:19,610 Because even if it's the second meeting, you decide, well, we don't want a three-year 500 00:43:19,610 --> 00:43:23,110 contract, the bids are no good. 501 00:43:26,050 --> 00:43:31,050 That way, I mean, everybody's kind of on the hook, we're already out 140-some days 502 00:43:31,050 --> 00:43:31,870 from bid opening. 503 00:43:31,870 --> 00:43:38,670 If you're thinking about changing the terms at all, I'd recommend cancelling all bids 504 00:43:38,670 --> 00:43:38,950 tonight. 505 00:43:40,250 --> 00:43:41,190 Just thought. 506 00:43:41,770 --> 00:43:41,890 Well, 507 00:43:44,540 --> 00:43:49,540 wouldn't it be premature to cancel that bid, not knowing whether we could go 508 00:43:50,080 --> 00:43:53,820 an additional 30 days, 60 days, 90 days? 509 00:43:56,100 --> 00:44:04,140 Well, the bid's based on a three-year contract with options for unit two one-year periods. 510 00:44:04,140 --> 00:44:14,480 And if you're not going to be doing that anyway, then canceling the bid itself doesn't hurt you at that point in time. 511 00:44:14,640 --> 00:44:19,620 And because you know you're not going to enter into a contract for three years anyway. 512 00:44:20,120 --> 00:44:29,380 If you are thinking that you might would still enter into a contract for three years, then at that point in time it maybe would behoove you not to cancel the bid. 513 00:44:29,380 --> 00:44:35,340 and now and then make a decision on August 22nd as far as what to do. 514 00:44:38,660 --> 00:44:39,820 I mean the board 515 00:44:41,300 --> 00:44:49,020 I think that's a logical thing to do here because I know we have some thoughts and ideas here 516 00:44:49,020 --> 00:44:57,420 and and and we've been talking about this but we haven't had questions answered like they 517 00:44:57,420 --> 00:44:59,800 should have been. We have been talking about 518 00:45:00,000 --> 00:45:08,300 I think we may get to a point, though, where we feel like if there is no level of flexibility 519 00:45:09,460 --> 00:45:18,940 and the annual contract potentially could be astronomical, that we may be forced into a 520 00:45:18,940 --> 00:45:23,680 situation to have to go with the current bids. 521 00:45:23,680 --> 00:45:26,940 But I'm open to. 522 00:45:28,580 --> 00:45:35,820 And I would think that the other thing that you might want to do would be to have Brad talk with the individuals 523 00:45:36,760 --> 00:45:45,720 that are the lowest responsible bidder and see if they are willing to extend their current contract 524 00:45:45,720 --> 00:45:49,800 for an additional year or not, or extend it for six months or not. 525 00:45:49,800 --> 00:45:55,200 They may come back and say no, we're not going to extend it period or they may come back and say 526 00:45:55,200 --> 00:46:00,560 Yeah, we'll extend it based upon what y'all might do on August 22nd 527 00:46:00,560 --> 00:46:02,580 You know, you don't know and yes 528 00:46:05,410 --> 00:46:10,810 So in that case we would need a motion to table this to our August 529 00:46:11,870 --> 00:46:13,750 22nd meeting I 530 00:46:13,750 --> 00:46:14,630 Wouldn't make that motion 531 00:46:15,250 --> 00:46:16,810 One dexter makes the motion 532 00:46:17,570 --> 00:46:22,930 Do we do we have a second second show makes the second any other comments? 533 00:46:24,010 --> 00:46:33,890 Just a question but Brad you I mean as part of this delay we'll call you are going to reach out to 534 00:46:33,890 --> 00:46:44,420 current vendor and see what our options are outside the three-year bid as to a one-year 535 00:46:44,420 --> 00:46:49,760 contracts just to extend extension of the current until you make a decision I 536 00:46:49,760 --> 00:46:54,500 will reach out to them for that I feel that's within legal right but to reach 537 00:46:54,500 --> 00:46:58,140 out further them for what they would do for a one-year term I'll be at your on 538 00:46:58,140 --> 00:47:02,600 the table I'm not gonna make that move right. Mr. Shove will you do this will 539 00:47:02,600 --> 00:47:07,000 you kind of take responsibility to get with Brad and Brian and have 540 00:47:07,000 --> 00:47:14,980 discussion about this or follow up on this? I will but the condition as far as 541 00:47:14,980 --> 00:47:20,800 this goes is I don't visualize this being something that we if even if all the 542 00:47:20,800 --> 00:47:24,740 stars align that you can get half you know she can make it happen in a two 543 00:47:24,740 --> 00:47:29,640 three month period so. And Brad is correct from the stand from a legal 544 00:47:29,640 --> 00:47:35,720 standpoint that with these bids still on the table right now where we've 545 00:47:35,720 --> 00:47:38,500 just table it until August 22nd. 546 00:47:38,500 --> 00:47:42,600 He cannot legally go back to them, say, will you change it? 547 00:47:42,860 --> 00:47:46,620 Your bid to a one year contract, he's correct on that. 548 00:47:46,860 --> 00:47:51,400 But he could say, would you be willing to extend 549 00:47:51,400 --> 00:47:55,200 your current contract for an additional six months 550 00:47:55,200 --> 00:47:56,080 or 12 months? 551 00:47:56,360 --> 00:47:57,220 Yeah, that's what I'm asking. 552 00:47:58,420 --> 00:48:00,840 In order for him to ask for the year, 553 00:48:00,960 --> 00:48:03,060 we'd have to reject tonight so he could start 554 00:48:03,060 --> 00:48:04,360 a new conversation, correct? 555 00:48:04,360 --> 00:48:10,760 if you were looking at a new contract is extend what they've already got would 556 00:48:12,100 --> 00:48:18,920 be the kind of the best of both worlds at the point. Okay. Good brand. All in 557 00:48:18,920 --> 00:48:19,180 favor. 558 00:48:22,700 --> 00:48:23,440 Thank you. 559 00:48:26,840 --> 00:48:27,680 Any new business. 560 00:48:30,670 --> 00:48:34,950 Mr. Comments, Mr. Pointexter. It's always 561 00:48:34,950 --> 00:48:39,590 nice to look out to see a big crowd of smiling faces out here. Thank y'all for 562 00:48:39,590 --> 00:48:43,770 coming out tonight. I hope to come out next month and enjoy the rest of the 563 00:48:43,770 --> 00:48:47,790 summer because school will be in session by the time we come back again for a 564 00:48:47,790 --> 00:48:50,510 regular meeting. Thank you. 565 00:48:53,160 --> 00:48:59,300 Thank you. Always good to see room full or close to 566 00:48:59,300 --> 00:49:05,880 a room full but school is starting. Summer is flown by and next time we 567 00:49:05,880 --> 00:49:10,480 meet we will have got to watch some football so I'm excited about that but 568 00:49:10,480 --> 00:49:16,080 anyway please come back next month and we always appreciate your input. Appreciate 569 00:49:16,980 --> 00:49:21,400 everybody coming out tonight as we deliberate these items. 570 00:49:23,770 --> 00:49:25,150 He may smack me 571 00:49:25,150 --> 00:49:29,470 for this but I'm gonna have to lift up appreciate John being out here tonight 572 00:49:29,470 --> 00:49:35,730 coming he's you know it you when you work with somebody for 20 years and you 573 00:49:35,730 --> 00:49:41,570 don't them and going through some personal issues and health issues the 574 00:49:41,570 --> 00:49:46,590 just appreciate the dedication that I know John's had and how he's wanted to be 575 00:49:46,590 --> 00:49:50,830 here at work and that that means a lot and that does need to get recognized 576 00:49:50,830 --> 00:49:54,950 because so often you got people you're worried about when you're dealing with 577 00:49:54,950 --> 00:49:59,450 HR and stuff they're trying to kind of build the system whatever milk it for 578 00:49:59,450 --> 00:50:04,610 all it's worth and you know this is a good example John set so I had to say 579 00:50:04,610 --> 00:50:05,590 that thank you 580 00:50:08,760 --> 00:50:12,240 thank you all for coming tonight I just want to thank 581 00:50:12,240 --> 00:50:18,060 Gary I know he's not here for his wonderful remarks in the opening I 582 00:50:18,060 --> 00:50:21,500 really appreciate what he shared with us that was that was a great way to start 583 00:50:21,500 --> 00:50:25,760 the meeting and how impressive was Master Sergeant Jason Hutton know how 584 00:50:25,760 --> 00:50:29,400 blessed we are to have people like that who served our country and who 585 00:50:29,400 --> 00:50:35,020 choose here to be here to live but I'm looking forward to our additional 586 00:50:35,020 --> 00:50:39,980 meetings I think just we've started a little bit tonight we're to get a 587 00:50:39,980 --> 00:50:46,560 deeper into our work and try to pick through our budget and our items to try 588 00:50:46,560 --> 00:50:49,980 to save all the money we can for the citizens because in this day and time 589 00:50:49,980 --> 00:50:56,180 I think that's very crucial and and I think that we're making some asking 590 00:50:56,180 --> 00:51:00,040 some good questions and looking in some good directions but thank you all for 591 00:51:00,040 --> 00:51:07,420 being here. All right we are going to go into closed session and let me 592 00:51:07,420 --> 00:51:13,860 read these tormenting paragraphs here. There's two of them this week, believe it 593 00:51:13,860 --> 00:51:18,300 or not, this month. A closed session pursuant to North Carolina General 594 00:51:18,300 --> 00:51:26,180 Statute 143-318.11A3 to consult with an attorney employed or retained by the 595 00:51:26,180 --> 00:51:30,720 public body in order to preserve the attorney-client privilege between the 596 00:51:30,720 --> 00:51:35,060 attorney and the public body, which privilege is hereby acknowledged. The 597 00:51:35,060 --> 00:51:41,260 The public body may consider and give instructions to an attorney concerning the handling or settlement 598 00:51:41,260 --> 00:51:47,280 of acclaimed judicial action, mediation, arbitration, or administrative procedure. 599 00:51:48,240 --> 00:51:59,580 Item B, closed session pursuant to North Carolina General Statute 143-318.11A6 to consider 600 00:51:59,580 --> 00:52:05,760 Consider the qualifications, competence, performance, character, fitness, conditions of appointment 601 00:52:05,760 --> 00:52:13,740 or conditions of initial employment of an individual, public officer or employee or 602 00:52:13,740 --> 00:52:19,280 prospective public officer or employee or to hear or investigate a complaint, charge 603 00:52:19,280 --> 00:52:25,360 or grievance by or against an individual, public officer or employee. 604 00:52:25,360 --> 00:52:28,160 Do I have a motion to go into closed session? 605 00:52:28,680 --> 00:52:29,260 I moved. 606 00:52:29,600 --> 00:52:31,000 Mr. Poindexter, I believe. 607 00:52:31,440 --> 00:52:33,140 Ms. Finney-Second is all in favor. 608 00:52:33,960 --> 00:52:35,480 We are now in closed session. 609 00:52:35,800 --> 00:52:37,080 We'll be back shortly. 610 00:53:09,490 --> 00:53:10,010 All 611 00:53:14,490 --> 00:53:17,910 right, do we have a motion to go back into open session? 612 00:53:18,970 --> 00:53:20,850 Mr. Poindexter, do we have a second? 613 00:53:21,190 --> 00:53:21,390 Second. 614 00:53:21,910 --> 00:53:23,250 Ms. Feeney, all in favor? 615 00:53:24,510 --> 00:53:26,530 I have a motion to adjourn. 616 00:53:27,090 --> 00:53:27,890 Mr. Poindexter? 617 00:53:28,950 --> 00:53:29,150 Second. 618 00:53:29,510 --> 00:53:31,170 Ms. Feeney, all in favor? 619 00:53:31,850 --> 00:53:33,030 We stand adjourned. 620 00:53:33,350 --> 00:53:33,990 Thank you all. 621 00:53:35,390 --> 00:53:37,190 Zeta, is there any way I can...