We certainly want to thank everyone for coming tonight to
have your input and be a
part of government in Davie County. We appreciate you being here. We thank God
every day for placing us in this great county and we just ask for your
prayers tonight as we we do the business of the county. Now our
invocation will be with Pastor Gary Marshall from Elbaville. Thank you sir.
Thank you very much, Mr. Chairman and our County Manager and all of us in attendance.
I want to say how much I appreciate the opportunity to be here this evening, but need to ask me
to share just a quick moment who I am.
And basically I wear one hat and serve in a couple of different functions that is pastor
of Elbeville Church from our faith community, which I love.
Not quite a year there.
My wife and I have had the privilege of serving.
I'm born in Texas, raised in Iardale County,
married in Davy County, been a resident for close to two years now,
and I love this little county.
A lot of good things.
The other job that I carry also is pastoral in its sense,
and that's with Partners Behavioral Health,
and I'm the community engagement specialist for partners here in the county.
I bring our providers of the county together
so that we can know what kind of services we have in our mental health work,
our recovery work, child work, whatever it may be, and of course that's an open
invitation to anyone who'd like to be part of that collaborative so you can
learn more about it and be part of networking with the many others who
share here. Vanita always knows how to get in touch with me and you can
reach out to her to get to me if you'd like. In regard to our opening prayer
there's a beautiful little story that kind of says the prayer that I want
to share this evening from 1 Kings chapter 3. King David, of course, had a son who had
become king and that king's name was Solomon. One night King Solomon had a dream and in that
dream God said to him, Ask me anything that you want. And King Solomon thought about it
for a little bit and he looked at God and he said, God, you blessed my father David
and now you've put me on the throne in his place and I'm but a child. I don't
know even how to walk in and out of the door. But here I am his king setting his
judge over these people. So the only thing that I know how to ask for tonight
is wisdom. He said to God, give me the ability to discern between what is right,
what is wrong, what is good, what is evil, what is good for the people and
what is not. And so when he woke up the next day, he perceived that it was
a dream. But he also perceived that God had actually spoken to him and God
God spoke to his heart again and God said, you did not ask for riches.
You did not ask for long life.
You did not ask for me to annihilate your enemies, but you ask to be a wise ruler.
And because this is your request, you will have that wisdom that you need.
You will be the wisest of all the rulers.
And then God said, and because you prayed such an unselfish prayer, I will also
give you the riches and I will give you honor and I will help you be successful and God said
as long as you honor me, I will make sure that you have a long life as a king. May we pray.
Our father tonight, a simple prayer. None of us are smart enough to know how to take
care of the lives of others. We do well enough to take care of our own lives one
day at a time. But here we sit with opportunity tonight as pastors, as county leaders, others
who are leaders in the community in many other ways, forms and fashions, and we all need wisdom
that is above our own because every decision we make affects the lives of the people
around us. Help us to be wise in our decisions and our choices. Help us to be godly in
our lifestyles. And just thank you for loving us and blessing us to live in such
such a beautiful, wonderful county in such a great land.
In Jesus' name, amen.
Amen.
Thank you so much.
Thank you, Pastor.
Tonight, our Pledge of Allegiance
will be led by Master Sergeant Jason Hutton.
And we like to say a word or two about our vets to lead us.
Master Sergeant Hutton enlisted in the United States
Air Force in June 2000 as a security forces member. For just over 24 years
Sergeant Hutton held many positions in the United States Air Force and North
Carolina Air National Guard. His first deployment was in 2004 in support of
Operation Enduring Freedom. In 2006 Sergeant Hutton retrained to become
an airborne mission system specialist.
From 2006 to 2009, he completed multiple deployments to Qatar, where he flew numerous missions
over Iraq and Afghanistan, conducting surveillance, command and control operations.
In 2010, he was assigned to the 76th Airlift Squadron in Germany, supporting high-level
civilian and military officials as they conducted diplomatic missions throughout
Europe, Africa, and Southwest Asia. In 2013, he was assigned to the First Airborne
Command and Control Squadron, conducting presidential support in nuclear
deterrence operations. Finally, Master Sergeant Hutton moved to advance North
Carolina and enlisted in the North Carolina Air National Guard in 2014.
Sergeant Hutton has gained significant combat operations experience on five different aircraft
types with 815 total sorties culminating in 3,238 flight hours, including 1,324 combat
hours on 133 combat sorties while participating in operations Iraqi freedom, enduring freedom,
Odyssey Dawn, Inherent Resolve, and Freedom Sentinel. He completed his military
career on August 1, this retired, good for you, August 1, 2024. He has a master's
degree from Liberty University and is currently working on attaining a career
in aviation. Jason has been married for 24 years to his beautiful bride
Pamela who is a Family Nurse Practitioner at Atrium Health One Health Urgent Care
in Montsville. They have four children, Alexa who graduated from Appalachian
State and is currently attending High Point University's PA program,
Michaela who just graduated from Davey High and will be attending Southern
Wesleyan University to play volleyball, Lily who attends William Ellis Middle
School and Grayson who attends Shady Grave Elementary School. Thank you for your
service and please lead us in the pledge. And if you want to say something when
you're done please feel free. I pledge
allegiance to the flag of the United
States of America and to the Republic for which it stands, one nation under God, indivisible with liberty and justice for all.
just like to say thank you for inviting me and none of that stuff could have
happened without my wife who couldn't be here because she's actually working but
I've got my Kayla here for some moral support so just thank you for having me
ethics
and conflict disclosure so North Carolina General Statue 168-86 and
the Davis County Board of Commissioners Code of Ethics adopted in December of
2019, I would ask each of you before you adopt the agenda.
If there's any actual potential or perceived conflicts
of interest, respect any matter on the proposed agenda,
which will come for the board tonight for a vote.
If so, please speak up and let the board know
at this time before the agenda is adopted.
Mr. Chair, seeing no one speak up,
I conclude there's no actual potential
or perceived conflicts of interest by any board member.
Thank you.
Now we'll adopt the agenda. I believe Ms. Finney has something she wants to thank
you Mr. Chairman. I would like to make the motion that we adopt the agenda
other than item 8 F the fire relief fund board. I would like for us to postpone
that until next month because we have a little bit of confusion about the
requirements from the state and I think it would be in the best interest
for us to make sure we get those clarified and and perform this appointee correctly.
Mr. Vogler,
is that a is that a proper motion? It would be in the form of removing item 8f from the agenda.
Yes, so you need a second on that.
Mr. Rindiger seconds. Any other discussion?
All in favor.
So we've approved the agenda removing item 8f
public comment.
Before
we start public comment, I'll go over your public comment rules that were adopted
back in October of 2020 or at least a portion of those.
Each person desiring to speak during the public comment section will sign up and will sign
up sheet.
She'll state your full name, the topic which he or she desires to speak.
All speakers will be acknowledged by the board or by its designated order in the order
in which their names appeared on the sheet.
Each person is allowed three minutes or if you're speaking for a group, you're
allowed five minutes. The speaker will be timed at the end of the three of the
five minutes. If the speaker does not stop at their time, the speaker will be
considered as interrupting or disrupting a meeting in the North Carolina General
Statute 143-318.17. The speaker shall address the board as a whole,
shall not ask any verbal exchanges from the board, and there should be no
discussion between the speaker and members in the audience. All comments
shall be in verbal form, and the speaker shall not be allowed to play
or record any video devices during such public comment time.
All speakers are expected to observe the decorum of the meeting and be respectful in their language
and presentation and refrain from the use of any profanity or shouting or from making
disclosures prohibited by the personnel act of respecting a county employee.
All comments by speakers shall be limited to subjects which are within jurisdiction
of the Davis County Board of County Commissioners or pertaining to matters upon which this
board may act. Topics which would require the board to hold a closed session are not permitted
as topics for public comment. You're to come to the podium make the announcement as to who,
what your name is so that we have that on the record and then you'll make your comments
from the podium itself. You're not to physically approach a board or staff members of the express
invitation by the chair or by the designated presiding office of the board. All applause
calls shall be held to the end of the comment period and there's a total of 30 minutes for
public comment at each meeting that we have on the first Monday of the month.
With that said, Mr. Chair, we have only one individual who is signed up tonight.
It's Frankie Vaughn for Westwood Village Learning Center.
And if you can come forward.
Come ahead, Ms. Vaughn.
and I will say this. Ms. Vaughn asked us since we do not have any other folks
speaking tonight if we would allow her between three and five minutes. She says
she didn't know for sure she would go five but she probably would go over three
and I think we're okay with that.
Ms. Vaughn, it should be a timer on your screen there.
Okay, thank you. Good evening, ladies and gentlemen. I'm here as the founder and
representative of Westwood Village Learning Center. We are a 2e school and
if you're not sure what that is that's trisceptional. Basically children with
disabilities. We all know that Davie County has had tremendous grade.
So, at the third week of school, she did not comply to slide down the slide correctly and
did not follow directions and was removed from the playground. Unfortunately, forcibly, she
was given a choice and put in the seclusion booth, which is a six-by-six padded area, which
was necessary for safety. But due to that, it led to trauma. So, we were on an ADA waiting
this for a year and a half. We were able to get in during her first grade and she was
removed from school because we only had two choices, either modified day and 25 hours
of ABA or homeschool. Well, unfortunately, she's not the child that we could homeschool.
We would not get good fit. We beg, pleaded, and we did find an online school after therapists
and assistive principles, and principles all wrote letters.
Well, we were number 12 on a waiting list.
We got up to number nine, and they moved up the list
because of her disabilities.
Thank goodness, she is now finished second grade
and made 1B, in quote,
a typical classroom online with an IEP.
So that is the reason for needing more microschools.
This micro school will have one to three teachers and 25 students total and we would like to
continue with that and we're a little different. We have our curriculum but our school and hopefully
many will follow in the county because this is a county wide problem. We are keeping it
down to tuition that is affordable and they'll include all school supplies and lunches and what
I beg the county to do is to continue on with what we are starting and let's help
our children that are 2e because it is putting a burden on our public school
systems and a lot of the community that is not realized what's needed and there
is another school similar to what we're doing and their tuition is almost
38,000 a year and a parent can't afford that when it's not affordable
we're not asking for any funding or anything like that we just want the
community to know that when you have 1.5 million children in the public school
system in North Carolina that have IEPs there's no way our current systems are
handling that and we need to assist our teachers and that is 13 percent and this
data is a little bit old it's not 100% current for North Carolina it's the
latest that's been reported so again as you leave today please take time to
think of how we can help our two each students and realize that just because
they are learned differently does not mean they cannot learn and we just need
to figure out a way to assist them more and get more teachers in or find
alternatives and I do hope that everyone here will take the time to look at the
PowerPoint presentation that was presented to you and go home and let
people know that there is assistance out there because it's not widely known
that there are some special schools for our students. Thank you very much for
allowing me to present and I do have my three teachers with me today and they
are retired. I didn't go out and start recruiting teachers. We have Sherry
Yarborough which 34 years, Cindy Boo which specialized in EC with 24 years
and then Kevin Miller which will be our IT specialist and instructor as a
lateral entry. Thank you very much for your time commissioners. I think Karen
sent us copies of the presentation she's talking about. So you should have
that in your email.
County manager report.
Thank you, Mr Chairman. I have three things tonight. So I'll be quick. The
first one on behalf of myself and thank you all. I'd like to
congratulate Representative Julia Howard. She was just appointed to the senior
chairman or one of the senior chairman of the North Carolina General
Assembly's finance committee in the House of Representatives. So that's a big
win for Davy County. They're not the ones that put the budget together, but
they're the ones that get to spend the money after the facts. That's really
good for us. I want to send a big thanks to the leadership of Zach
Seaman, Clyde Scott, and Andy Revis for the work on the Farmington Road 158
roundabout project. They started on time and they finished on time, so we were
very happy to see that open up last week. I think there's still a little bit
of landscaping to be done, but it's fully operational, so it's great when
DOT allows Davey County folks to do some work. It gets done. And then
And lastly, in two weeks on Thursday, August 22, we will start our first commission or
work session.
These will take place during the morning, starting at 9 a.m.
This is an opportunity for you all to hear new ideas coming from staff and to give us
direction on what you would like to see moving forward in the county.
These meetings will be open to the public, but as our attorney stated before, just
want to be clear that public comment will still be reserved for the first
meeting of each month so we will have an agenda out here shortly but moving
forward we're going to move to two meetings a month and that's all I have
any questions or comments all right consent agenda we have a motion have
a question please if you want to do the motion first but and I maybe should
brought this up at the beginning of the meeting, but this is in reference to item C for the
Davie County Ban Booster's refund. When we look at the invoice, the invoice just says
it's for the amphitheater, a damage deposit, gated mission fee, and special event permit.
But then the refund calculation is non-refundable according to policy. That's understandable.
but it says the staff hours on there, but the the atomization is different.
My understanding is there was really no staff involved in that event, so I
question that, but at the very least the refundable damage deposit should be
returned unless there was damage. So that would it bring the number to 530 as
opposed to 460.
I'd really like for us to refund the entire amount to them,
but if that if that's policy that's policy but I think we at least need to have
the math correct and that if that's a refundable deposit then they should get
it it should be refunded so we want to correct we want to correct that to 530
someone if somebody wants to check behind me and see what
I pass it to the
money person is it a set is it the 70 are you just saying add the $70 I think
add the $70 back to that at least. I get you to $5.30.
Erin says she thinks that's already been
refunded the $70 as.
Well it's not included on this so if it has it wasn't taken off that total
because it's showing total rental fee of $10.80 and then at the refund calculation that $10.80
is still showing so if he if he has then this whole number is incorrect. Yeah I'd have to
double check. I think I think Karen is correct in what my memory serves me
correctly in my conversation with Paul Moore about this really truly in terms
of a refund you all can approve it as it is or contingent upon that additional
money's being refunded as well. If it's already been refunded to still get them
to the grand total if it's the amount you want to include then that's the
it.
Are we clear on that amendment? Okay. All right. Miss Finney, did you make a motion?
Um, I had it, I didn't, but I will. I will make the motion to approve the consent agenda
with that change. We have a second. Second. Mr. Born-Depster, any other questions? Okay.
All in favor.
Okay. Now, under old business resolution for the, did you approve the
overall consent agenda to with that. Yes. Okay. Yes. I thought she was making a
motion just to amend that. Are we proper? I think she intended to with that
child. Okay. Sounds good. All right.
All right. Old business resolution for
contract execution of the Davie County Custodial Services. Ryan, did you
want to anything to say no at this point it's part of our RFP that we put in
the middle part of April we open bids on May 16th for custodial services at
this point we would need to make a decision whether we want to move forward
with those bids or look or pursue other options for custodial services moving
forward. Okay, all right. Do we have any comments at this point?
I think the only
comment I'd like to make is there's been some rumors swirling around that we were
thinking about not taking the contract and getting two or three three people to
clean the whole county and I just want to address that that's not been in
discussion. However, what has been under consideration is looking at possibly
bringing the cleaning in-house. It's not been any discussion or anything about
trying to bid it in such a manner that would allow a local vendor to get it
over somebody else because those rules are pretty, you know, the statute's
pretty clear about that so but we've I have looked at several counties some of
like size some larger most of them nearby counties that have been working
towards phasing their cleaning back to an in-house product for lots of reasons
you basically have more control and end up overall with a better product now
let me be fair that it's not like I've had people knocking down my door saying
that they think the cleaners are bad or this is in fear or that but I think a
lot of it really boils down to like having an open discussion to see what
what we really need cleaners to do. Post COVID and with this great with all
the stuff that happens online there's lots of offices where you know you're
not needing tons of cleaning every day so when you look at bids and look at what's
being done I go back and I have talked a few department heads and different
people that they're not really complaining about it but it's like the
cleaners come in and they they might work on a building like this for a
couple hours or they might come in and vacuum a few swipes take out the
trash and whatever and then I think so I think it's really boiled down to
nobody's really complaining but they've just kind of assumed these responsibilities.
So if we're going to be assuming all these responsibilities it's thought it
might be a good time to look at how practical it might be to bring it back
in and look at the duties of it because it's a fairly large expenditure for
something that it that's somewhat hard to control and it's kind of like a an
Amoeba out there so I'll just say that at this point.
Just a quick question to
you because you have studied this a little bit. You used you looked at counties
that were like size like maybe even similar in population and am I correct
in that several of those counties do it in-house. Correct. Contract. There's a
One county that does it's 50-50, but the feedback they're getting is they're moving back towards more in-house
No counties that try have tried it both ways
But they're happier with the product. They're happier with the pride that the
People take about it being their building their county that kind of thing and that's the comments that I've gotten
Several times. This is not just some random
conversation I've had with one or two people. I think I'm up to about six
counties at this point and you know there's always good bad and different
there's good excuses either way but I think and this is not about them
necessarily to try to save money it's about you know getting the best
possible product that you can have.
I will say in some cases a couple of
counties have actually saved money by doing that. Other comments? I will say I
actually have asked about breaking the buildings down and different things like
that along this long discussion not in a group but in individual pieces because
we are trying to find the best way to handle this situation. It has been
costing us a ton of money to do cleaning and I personally would like
for that money to be spent in Davy County either with a Davy County business or our own Davy County
employees. I do like Brent's. I appreciate Brent investigating the other counties that he's had
the time to contact because I do really like that idea. I think if we have our own employees
doing the job I agree with him that it would be a better job. And anytime we keep taxpayer
dollars in taxpayer pockets we're being financially responsible.
I mean, I certainly support the concept of whatever makes the most sense, is it a high
burner, is it in house or whatever. I guess my question from a logistics standpoint is,
we have put this bid out and it's out there. What is the shelf life on this bid that's
out there?
Equal question. I'm not really sure if there's an end date once you collect
the bid. There's no actual end date on those. However, we have a contract and I think
rad back in the back can can address that with regards to any extensions under
our current contract is it good through the end of September I believe is that
correct or is it good through the end of August thinking we got a second
extension through the end of September but I extended our current cleaning
contract through the month of August through the month of August month of
August barring what's made decision here tonight I would not see that
extension extending further past October or August 31st
of
the comments so if we
were going to pursue something other than what we have on before us that's
gonna take some time so how much time do we think we would need to bet that along
with what Terry's saying is this something that they would be willing to
were new for like a one-year term, something like that.
What kind of feedback or can you give us feedback on that?
I've not looked at extending past these couple months
barring that we've got bids on the table.
I would say that moving past August 31st,
you're going to see a, not a retaliation,
but a say, we've got bids on the table.
We'll cancel those bids.
We'll give you a new offer.
But the contracts for how many years?
The initial RFP was for three years with two-year extension,
so a total of five if we wish to max out at five,
but it was an initial term of three years.
I think you're asking, would it
be possible to get that three-year period reduced
to give us time to think about this?
I would refer to add on how that's
Got an RFP that had the terms of the RFP itself, and that was, when was that opened up?
In May, so we're now into August, so you know, at this point in time we would have to reject
that bid and go back out for new bids, what we'd have to do.
We can't change the terms of the offer itself that we made.
I'm
just asking, so the bid process is that rigid.
If you go out for three years, it's three years,
no matter if either both parties agree
to shorten it to one in this example.
Yes, because at that point in time,
you may have others that bid on it that said,
well, I want to one year, I'll do something different.
Yeah, and I had actually asked Ed about terms
within the contract about employing citizens
from Davy County, that type of thing.
You know, it was indicated to me, we can't even change that.
You know, once it's out, it's locked.
The issue would be then, I'm not even sure,
in the show if I'd leave that to you,
that we could table this to the September meeting
with the contract running out in August.
I mean, you could always table it, but at that point in time, you're without cleaners.
Well, I only thought on this is that, you know,
I hate to be wed to three years, and
that's all I would say about that part, you know.
And I will say this just because I don't want folks to think we have asked about
this, Brad not to you personally, but we have asked about the specifics of this
well in front of that may RFP and we just have not gotten adequate answers and so I
think we've come to a point where you know we're kind of back in a corner here
but I want folks to know this is something that we have questioned that we have literally
been asking questions about for a long time and unfortunately we've allowed ourselves
to get in in this situation.
I like based on what I've heard about the inquiries that Mr. Shove has done in other
counties. I like the idea of bringing this cleaning in house. I really do. I'm
going to leave it to the wisdom of the board here as to what you think we
might possibly be able to do in terms of getting something set up. Mr. Show, if
you've done a lot of investigating in this, I would think that since you're
retired now, maybe you can get with Brad and Brian starting in the morning
and see if there's anything that we can do. We've talked about this briefly in the
last 30 days and it's been indicated that the ramp up would be such that it may
take just a little while to hire people, supplies, those types of things. So my only
question goes back to what I said while ago, you know, short of saying we're
committing to three years, what other options do we have or do we have any
options? I'm asking that for the whole board to add to whoever. If we reject the
bid and reissue it, can we reissue it for just a year and not have
consequences? If you reject the bid, you reject the bid. If you then want to
go out to for a new bid you can put in there anything you want because it's a
brand new bid at that point in time. Whether it's for a year or you know
whatever terms you want to put in there.
Would it take us a year or two to wrap
this up and get it done? I don't think so but that's not my level of
expertise. I mean I would think 90 days you know would be.
The biggest
The biggest challenge you're going to run into if you do any type of hybrid situation is employing people.
We would also have to look at the supplies and equipment that the current vendor already supplies and has on hand.
If we were to do a hybrid model, there could be a possibility of having to pay for that equipment as well, or some equipment.
So that would take time.
If we reject the bids, we could probably do a short period.
I don't think there's a requirement on how long the bids would have to be open or out
there.
No, I mean, if you cancel the bids tonight, you know, we would work through what you
want to see in the cleaning contract, advertise seven to ten days, open the bids, it would
be on September, maybe October's meeting, but again, August 31st, we have no cleaning
in-house.
As long as employees, staff know that, and we're not getting bombarded with work orders,
that can be done.
But just know that moving from a year-to-year contract on such a large contract involves
a lot of employees and money, how much are you going to stick your neck out on line
this year, not knowing you're getting it next year.
So that's the reason those type of contracts are spread out over three and five years.
They can staff, have the equipment, have the supplies built up, going year to year, you
know, firm A may get it this year, firm B next year, you potentially see a price increase.
The people that we have now, have they already been in for the three years plus the two
years extension?
Yeah, they're in five years and two months.
The original contract ended on June 30th.
I
think what I would really like to see, because I think things decisions probably need to be, you know, a little more deliberate and well thought out is what I'm trying to get across as I'd like.
I don't want to be trapped in three years, but I don't want to fly by the seat of our pants either.
And I mean, my suggestion, if we could make it happen, would be to go ahead and try to get basically a year long or whatever that would fill the term out.
and then spend the time researching, vetting, talking about looking at if this is a practical
solution. So you're asking well why is he bringing it up now? I'm bringing it up now
because I don't want to be having this same conversation three, four, five years from now.
That's why it's being brought up now.
Well the only, as Mr. Vogler has already said,
The only way to do that is to kill the current bids.
We
have a motion before us, though a motion has not
been made in terms of the current executing.
And what this does is to allow negotiation
in terms of the contract.
But the
floor is open.
I would have some concern about that.
And I see that doing to a one-year provision might be the only way out of this to protect
the county, but I would be concerned about going to a one-year bid.
I think it would have a chilling effect on the particular or the possible vendors for
just a year, but I could be convinced otherwise.
That is a concern.
I think that's a valid question.
So I guess the question goes back to what would prohibit
the current group we have from wanting
to continue to do this for another year?
I mean, it'd just be a matter of asking them
to extend the existing three-year contract that's
been extended twice, extended a third time.
I think you still have to reject the bids that you
have on hand, but you would be asking them
to do a third extension of the existing contract.
Is that something we would absolutely
need to do for a year, or if it could be done in 90 days,
would we just do that?
It'd be up to the contractor or existing contractor
how long they would want to go out for.
I'll tell you what, a thought here, just a thought,
would be to table this and have discussions to see, and Mr. Schoff would leave you to talk to
Brian and Brad in terms of having discussions with the current vendor as to what level of
flexibility they have.
I mean, that's a thought.
Well, Mr. Chairman, we're going out to August 26th.
We're about to say we've got another meeting this month starting on August 22nd.
Yeah, we could have a report back at that time.
Yeah.
Okay.
So that gives us a couple of weeks here at least to have that conversation, okay?
All right.
I feel, because even if it caused us a little bit more for a year, if we're going to
save in the long run, just depending on what they say.
My recommendation, if you plan on moving it to that second meeting in August, it's perfectly
fine.
But if you're still thinking of changing the terms of the initial RFP, I would cancel
all bids tonight.
Because even if it's the second meeting, you decide, well, we don't want a three-year
contract, the bids are no good.
That way, I mean, everybody's kind of on the hook, we're already out 140-some days
from bid opening.
If you're thinking about changing the terms at all, I'd recommend cancelling all bids
tonight.
Just thought.
Well,
wouldn't it be premature to cancel that bid, not knowing whether we could go
an additional 30 days, 60 days, 90 days?
Well, the bid's based on a three-year contract with options for unit two one-year periods.
And if you're not going to be doing that anyway, then canceling the bid itself doesn't hurt you at that point in time.
And because you know you're not going to enter into a contract for three years anyway.
If you are thinking that you might would still enter into a contract for three years, then at that point in time it maybe would behoove you not to cancel the bid.
and now and then make a decision on August 22nd as far as what to do.
I mean the board
I think that's a logical thing to do here because I know we have some thoughts and ideas here
and and and we've been talking about this but we haven't had questions answered like they
should have been. We have been talking about
I think we may get to a point, though, where we feel like if there is no level of flexibility
and the annual contract potentially could be astronomical, that we may be forced into a
situation to have to go with the current bids.
But I'm open to.
And I would think that the other thing that you might want to do would be to have Brad talk with the individuals
that are the lowest responsible bidder and see if they are willing to extend their current contract
for an additional year or not, or extend it for six months or not.
They may come back and say no, we're not going to extend it period or they may come back and say
Yeah, we'll extend it based upon what y'all might do on August 22nd
You know, you don't know and yes
So in that case we would need a motion to table this to our August
22nd meeting I
Wouldn't make that motion
One dexter makes the motion
Do we do we have a second second show makes the second any other comments?
Just a question but Brad you I mean as part of this delay we'll call you are going to reach out to
current vendor and see what our options are outside the three-year bid as to a one-year
contracts just to extend extension of the current until you make a decision I
will reach out to them for that I feel that's within legal right but to reach
out further them for what they would do for a one-year term I'll be at your on
the table I'm not gonna make that move right. Mr. Shove will you do this will
you kind of take responsibility to get with Brad and Brian and have
discussion about this or follow up on this? I will but the condition as far as
this goes is I don't visualize this being something that we if even if all the
stars align that you can get half you know she can make it happen in a two
three month period so. And Brad is correct from the stand from a legal
standpoint that with these bids still on the table right now where we've
just table it until August 22nd.
He cannot legally go back to them, say, will you change it?
Your bid to a one year contract, he's correct on that.
But he could say, would you be willing to extend
your current contract for an additional six months
or 12 months?
Yeah, that's what I'm asking.
In order for him to ask for the year,
we'd have to reject tonight so he could start
a new conversation, correct?
if you were looking at a new contract is extend what they've already got would
be the kind of the best of both worlds at the point. Okay. Good brand. All in
favor.
Thank you.
Any new business.
Mr. Comments, Mr. Pointexter. It's always
nice to look out to see a big crowd of smiling faces out here. Thank y'all for
coming out tonight. I hope to come out next month and enjoy the rest of the
summer because school will be in session by the time we come back again for a
regular meeting. Thank you.
Thank you. Always good to see room full or close to
a room full but school is starting. Summer is flown by and next time we
meet we will have got to watch some football so I'm excited about that but
anyway please come back next month and we always appreciate your input. Appreciate
everybody coming out tonight as we deliberate these items.
He may smack me
for this but I'm gonna have to lift up appreciate John being out here tonight
coming he's you know it you when you work with somebody for 20 years and you
don't them and going through some personal issues and health issues the
just appreciate the dedication that I know John's had and how he's wanted to be
here at work and that that means a lot and that does need to get recognized
because so often you got people you're worried about when you're dealing with
HR and stuff they're trying to kind of build the system whatever milk it for
all it's worth and you know this is a good example John set so I had to say
that thank you
thank you all for coming tonight I just want to thank
Gary I know he's not here for his wonderful remarks in the opening I
really appreciate what he shared with us that was that was a great way to start
the meeting and how impressive was Master Sergeant Jason Hutton know how
blessed we are to have people like that who served our country and who
choose here to be here to live but I'm looking forward to our additional
meetings I think just we've started a little bit tonight we're to get a
deeper into our work and try to pick through our budget and our items to try
to save all the money we can for the citizens because in this day and time
I think that's very crucial and and I think that we're making some asking
some good questions and looking in some good directions but thank you all for
being here. All right we are going to go into closed session and let me
read these tormenting paragraphs here. There's two of them this week, believe it
or not, this month. A closed session pursuant to North Carolina General
Statute 143-318.11A3 to consult with an attorney employed or retained by the
public body in order to preserve the attorney-client privilege between the
attorney and the public body, which privilege is hereby acknowledged. The
The public body may consider and give instructions to an attorney concerning the handling or settlement
of acclaimed judicial action, mediation, arbitration, or administrative procedure.
Item B, closed session pursuant to North Carolina General Statute 143-318.11A6 to consider
Consider the qualifications, competence, performance, character, fitness, conditions of appointment
or conditions of initial employment of an individual, public officer or employee or
prospective public officer or employee or to hear or investigate a complaint, charge
or grievance by or against an individual, public officer or employee.
Do I have a motion to go into closed session?
I moved.
Mr. Poindexter, I believe.
Ms. Finney-Second is all in favor.
We are now in closed session.
We'll be back shortly.
All
right, do we have a motion to go back into open session?
Mr. Poindexter, do we have a second?
Second.
Ms. Feeney, all in favor?
I have a motion to adjourn.
Mr. Poindexter?
Second.
Ms. Feeney, all in favor?
We stand adjourned.
Thank you all.
Zeta, is there any way I can...