We got a email today and I have people asked this question before regarding a few
businesses in town and different things. A hotel of course David you
mentioned the hotel a little bit.
>> As you all know they received town Council both land-use and incentive approval
they were required to pull a permit by a deadline here in May and they met that deadline.
They probably will be back requesting for an extension of the deadline for completion but
they paid the I don't know, what was $27,000 permit fee for the foundation which was
required the project as a way to go as far as gettingstarted .
That's our understanding from communications and obviously the reaction we received from
the city hotel project on Ontario.
>> You got that earlier. >> Know I appreciate the
update. The way I help them with that there is complaints about of
course what a social club was and we had no money invested in that it's not something for
counsel to talk about that much the Douglas County school District building as a counsel
on this we are trying to figure out a way to say that building we will see what happens.
Again we will see what happens on that. And somebody asked about the
occupancy and frankly it is not really certain how many people are in that building.
They have met the obligation with the parking lot that is being used.That's great.
But, besides that, downtown County is thriving.We have councilmembers from other
states even visit counsel rock Castle Rock downtown on business field trip to see how
we are doing downtown it has really been impressive and we are still climbing up I think
that our smaller business community downtown is hopefully doing better all the time.
I know I can speak for a lot of downtown merchants.It is a hard go the way it is but I
think our downtown is doing well. As far as sales tax and just
seeing a ton of people downtown every weekend when I walked down over the last weekend for
my house we hung out the amount of young people and people hanging out is really cool to
see.I get that traffic can be hard and it can be crowded but it's better than not being
crowded. There is a lot of towns on the frontrange that would love to
have our problem , without councilmember Ryan Hollingshead.
>> RYAN HOLLINGSHEAD: No comment.
>> Thank you Mary. I received the same email and you know I think you addressed
the majority of the points very well and you know, where we have authority to be able to
affect private property and ask them to develop something I think the differentiator
between the private property further zoning the emails we are receiving are valid.
It's not always the category that was described. I think we are doing well and
driving that's all I have, thank you Mary.
>> Councilmember Davis. >> I think it was a month or so
ago some ideas. I don't know if they had treatment or so.
I'm just going to ask questions about that more parking in that building.
>> They have opened it up entirely.
>> Do a better job notifying the public the community about the availability of that but
also I know we are working on that. She has been working on some of
the wayfinding signage included in that. Thank you for bringing that up
and we will give you all including the councilmember an update on that.
I follow up on that. Maybe just an update in general yes, thank you really
interested in our budget to get out there June 9 at 4 o'clock so we all know we have an open
budget meeting. Friday the 14th let's remember our veterans a day again and
what that means and American region is going to be collecting flags.
Old flags that need to be retired, bring them on up or if you all have old flags bring
them to me. I get them to the right place to get them retired to.
Thank you very much. >> MAYOR JASON GRAY: Thank you councilmember Tim Dietz.
>> LAURA CAVEY: I want to add on a little bit to what Ãsorry I am a little bit under the
weather. What the mayor said. I know Barry Street social
isn't something that we are doing with today but if there has been any interest from
anybody on doing something with that piece of property?
>> I can't speak definitively if there has been. We've been working with owners
representatives to make sure that the fencing they have on that property is appropriately
secured and is not going to be an obstacle for sidewalk or hourly use.
When we have made inquiries we know that some of the ownership of the partnership that owns
that property has changed. We know that at different points the property has been on
the market so that somebody else might buy that, by that property.In all likelihood if
there is a new owner we would probably be back before the town because unlikely there
concept produced will exactly match the approved concept but other than that we haven't had
any discussions in regards to that I am very mindful of the fact that vacant spots in
downtown it is not a desirable look. It's not a desirable outcome.
And we want to find ways to encourage you and to move with expedition on that we don't
have any more abilities other than just contacting them to give status reports.
>> I appreciate it, thank you. >> No problem, you are good.
We are going to get through this fairly quickly so hopefully you can get better
soon. I have unscheduled public appearances.At this time it's
reserved for members of the public to make presentation to counsel items are not scheduled
on the agenda. The general practice counsel will not discuss or debate
these items. Counsel making decisions on these items presented during
this time. Refers to items or staff for follow-up.
Coming from the speaker which is 30 minutes total. Residents will begin priority
to town Council followed by nonresidents representing Castle Rock business and
businesses outside of town as time permits counsel is also assessing public comments amid
online at CR.gov counsel comments from 1 o'clock today to be included in public
record. I do have a few people assigned to speakversus John , get it
close. >> Great, thank you for having
me. In light of the recent Memorial day we want to thank everyone
who has served, appreciate you. From the perspective of a city or town, trails are a cash cow
they cost a fraction of what was paved or when a path or road was cost and they often
pay for themselves in two or three years. This is not wishful thinking I
have cited over 50 ask academic studies I've emailed those through every one of you
including a calculator that you can use to calculate the return on investment real-time based
on different assumptions. In other words you spend $1 million improving or building
not bike trails and the economic benefits pay for themselves over a short.
Of time. It would be likely that our breakeven would be even better
and quicker than average. Especially if you want to keep the rates down that is a good
idea too. Trails also show increased by home value.
Again not by estimation. I think by documentation. The economic benefits of trails
are not as good for crowded or trails that need maintenance. We have two developments coming
up adjacent to the max. Both the Brickyard and mothers landing.
Among all the amenities there's going to be 1500 residents. My concern is that so far as I
can tell there isn't even a plan to build a extra park bench.
I am here to talk about the singletrack trail and non-vibrators as well.
Some believe right now those 8 miles are crowded populations growing when building trails,
Castle Rock has historically partnered with nonprofits such as kava and it means our
capacity to build new trails and take on new projects is extremely limited.
The capacity to design trails, specialized software, organization, they can help us
apply for grants. Jeff Cho for example when they plan to build a trail convert
is a extremely important part of the trail that helps every step of the way.
I a couple of handouts to you about the room. There is plenty of room to
build trails calling a stack trail design which they use and I think I've cited 10 or 15
examples there. As I mentioned the new trails to be built would have to be an
investment and the economic studies please. Our trails could be the envy of
the front range. >> Yes sir.
>> Thank you. >> For my day job the concrete
contractors we are a heavy civil and commercial contractor throughout the state
qualifications and concrete. I worked in concrete construction for 20 years now.
I am a certified finisher and technician which is American concrete Institute.The board
directors and I have been certified and expert to testify at trial.
The reason I'm here is I have concerns due to the work that's being done improperly in the
neighborhoods and the taxpayers are paying for it. The main concerns are improper
tearing. It comes through coverage and the timing of this year.
Using exterior concrete. Damaging his existing stones adjacent to the work that is
being repaired and pouring concrete in the rain. The reason these concerns are
valid is improper tearing can lead to surface defects the town has to pay for in the near
future. These have been elevated recently since 2020 to when the
EPA regulated type I as a carbon reduction act. The concrete that's being
damaged outside of the town is paying for is a item now that the town is about to go back
and fix causing all the taxpayers more money. I witness these acts over the
last month in my neighborhood and adjacent neighborhoods taking photos, video extensions
by neighbors obviously curious and another concern I have is the difference in the new
specifications that are pretrade for public works. Our company does a lot of work
in the development area of Castle Rock and throughout the state and the development side
of Castle Rock holds four specifications for 100% if not more and should in my opinion.
The public worksite in my opinion when I watch it is loosey-goosey and put down any
kind of work they would like. Some solutions that I would like to see is the concrete
that's been improperly placed can be redone a payment reduction fee granted for the
work that is not an specification. And that the damage work
outside of the town's paper also be asked at no cost for taxpayers.
We solutions of the contractor is I would like to see unification between the two
different entities and Castle Rock and the specifications being enforced equally between
development and public works. As I mentioned I work in development and thank you for
your time. >> Thank you James.
I know as a counsel we pretty much ask the public works to get back to us with their
findings on this I imagine you willget a response from probably all of us as well in
public works . >> You live right down the
street from you so I am a councilmember. I'm more than happy to help
facilitate any to rectify whatever's going on.
>> I want to make sure you're treated fairly on the business side working with the upper
side of Castle Rock. >> Yes has the public works
department contacted you? They told me to contact you.
>> Yes they reached out to me I talked to him on Friday and even yesterday.
I've voiced the concerns. >> We are going to get this
response to this. I want to make sure we know what's going on thank you for
bringing your comments forward. >> Thank you.
>> KEVIN BRACKEN: I would like to think John. John that spoke about the trail
and the economic impact to Castle Rock. He approached me during our
open house this past winter and I encouraged him to present the town Council.
So he is very much following the process that was asked of him and if you could look at
this packet that he put together with special attention and maybe we can have parks and
look at it if he's talking about economic impact in getting more trails and perhaps
I was lost on the length of the speech but I just wanted to thank you for direction putting
this together and spending your time because that is the process that I asked of youand
it's a very common process . >> You know what we could do is
just ask if we wanted to as a counsel we could ask parks and record to follow up just a
little bit. >> At least we can get some
answers. That would be great. Okay.
Any follow-up with counsel is probably fine. Thank you.
If someone wishes to speak please approach the podium state your name and whether you
are a resident or a nonresident. >> Good evening my name is
Mark Neal I'm not a resident but I own Castle Rock ski we've been in town for 26 years.
I have a pretty unique history on the trail building and Castle Rock.
I've been involved pretty much with the town since day one we opened up and Castle Rock into
thousand there were actually 0 miles in the city of Castle Rock.
We now have approximately about 30 miles in a single track that's been developed and we've
done several big projects over the years with TS Miller obviously redlined weave action
been developed the little piece of property so I really am here to support John with the full
weight of Castle Rock as well as all of the other bike shops in town and the organization
which is a highschool . One of the things I think that is happened is we fully
developed the track over the years but we've got a population of pretty much
doubled since the last time any single track in the city of Castle Rock and Don is correct
and the point that we have plenty of property it is not a issue of actually how to
acquire more open space is more of a design issue and that is a stacked Luke situation we
talked about designing more trail networks on the existing property that we have.
Surface trails are a fraction of the cost of pouring concrete.
We don't know to pour a mile of concrete a little over $1 million these days.You can
cut a track for well under 100,000. And another thing that we know
is in the development of Castle Rock with the award-winning parks that we have one of the
biggest attractions is the single track service trail. That's one of the things that
has really developed and increased with property values in the Meadows and all around.
It's something I think the town really should consider. Another thing that really needs
to happen is parks and needs to take responsibility for the soft service trail network that
they have. Having been involved in all of the volunteer organizations
that help maintain the trails over all these years. It is something that the parks
and really needs to develop a soft service trail and managing those trail networks and not
really relying on a volunteer network because the trail network is going beyond the
capacity of any volunteer organization and network to assist in that.
So that is something I also encouraged that needs to be addressed with budgeting and
Parks and Recreation they need to have some resources available to really maintain
and develop those soft service trails because it's become the final jewel of Castle Rock.
Thank you very much for your time. I appreciate it and I
appreciate John bringing this issue forward before the Council.
>> MAYOR JASON GRAY: Think you Mark, appreciate it. All right, no one else if
someone wishes to speak approached the podium state your name if you are a
resident, nonresident or business owner you have five minutes to speak.
Seeing none. We are going to move to town manager report.
>> Good evening counsel I'm going to ask chief to come up. I want to provide just a little
bit of review of the after action meetings that some other law enforcement representatives
for the police department we attended a meeting with the state patrol C.Sheriff's office
and we talked about the May 15 accident and the resulting suggestion and the resulting
gridlock in the community we want to let you know that we are following up with them.
We haven't finalized the written document as far as actually report but one of the
things I wanted to let you know is that we did impress upon them the severity and the
significance of that incident on Castle Rock. They acknowledged that they di
, they heard loud and clear from us. The people that have to respond
to accidents in the Douglas County I 25 corridor or largely Douglas County residents and
Douglas County based. That is good in my opinion if they know the severity and the
importance of that issue. But we really talked about what are things that can be done
going forward and I really appreciated the discussion because it was really focused
on improvements and things that can be getting better and there are a number of things we
continue to work on. Interestingly enough there is a entire science of this called
10. Incident management where we are managing incidents on large
roads and they have people that have been involved at a national level in regards to
Tim. And all of the different protocols that come after that.
So there is a existing management plan we want to further refine it and obviously
improve it. There was a lot of discussion about the fact that there is
opportunities for improved communication. There is improved resource
sharing. We pointed it out to make sure everyone is the right people in
the room. We have drones, we have the camera systems that can take
appropriate photographs of a scene. We heard discussions about
their approved protocols so they can mark the move. Mark the incident where it
happened. Lose the damaged vehicles out of the way sweep it up and
move. There was a lot of issues and we can talk about how there was
officially a confluence of things that happened but in the afternoon, difficult traffic,
difficult ability and all of those kind of things but I think there was a really good
spirit of cooperation and opportunity with this in the future.
The people from C.were very helpful. They are operational minded.
They were not the ones to make the decision on how to spend C.on a road level.
I still think we need a lot beyond that. We know we are a lot reserved
in regards to the width and the capacity and the state highways that serve our community.
Whether it is 86, whether it is 83 Parker Road. All of those roads were
congested. And we all know that we spent a lot of time talking about that.
We did point out that we were very fortunate we didn't have life safety incidents that were
creating physical harm in regards to that.It is not a sufficient management plan.
We want to be better than that and you all agree with that. We didn't feel like we were
telling them things. We followed we were working with them to try to make sure
that we can avoid these if there's anything we want to add that we can respondto any
counsel questions . We have a strong partnership with the state patrol during
the debriefing and so we did identify a number of areas and opportunities to improve which
going forward we will be every able to do that. To provide a better level of
service so I am very pleased with the outcome.
>> Thank you, any questions or comments?
>> I want to say thank you for you guys doing that and working on it.
Obviously we all know it was a very big issue all of us got some sort of feedback or email
or something in response to what happens so the fact that we are being responsive my
favorite word proactive forward-looking so these types of things don't happen in the
future. I just want to say thank you.
>> Absolutely. Thanks everybody.
>> We will click through some of the cover on Ãas we've mentioned we do have a budget
open house on the ninth of June. Where we are going to talk
about how we can spend money but the first thing we want to do is how we do it right now.
Which is really what we are focused on where the beginning stages of developing the 2020
budget for viewers the budget is a calendar year budget by state law we have to adopt the
budget by the end of the year we will probably have it in a little bit in the fall but it's
a very important document is just where your priorities are and serves as marching orders
for 2027. It is an important document. You see some of the holiday
items the CNO conference.The mural dedication there. And fourth Street.
We are excited for independence there lead to hundred 50th birthday of our country and
later in the July we are going to be having the open space dedication and we are not yet
putting on the calendar but we hope, we have reason to believe that we are going to get a
northbound ramp with the crystal Valley interchange. Somewhere in this creek.
We will definitely let you all know when it happens. Next slide just remind you of
additional community engagement opportunities to involve the open houses for mayor and
council than the next slide provides us with a number of events that we've got going
that Mayor already mentioned there's a lot of other things going on you see neighborhood
meetings and a number of different items for the second time I will read all of those
straightforward a couple of Dawson trails some more miscellaneous property and the
spring is looking at some property they own which is very successful.
Housing projects as well. Next I'm going to point to the preliminary end of year 2025
financial review. Thedocument is in your pocket . Finally summarized we had a
good year of growth, of revenues which is sales tax. We did have a continued
slowdown of growth related to development. Impact fees, construction and
system development charges to perform as well as they have in previous years that happen to
adjust budgets and expectations accordingly. We had corporate growth and our
reserves funds that we need for cash management and other purposes and almost all of our
funds and the continued strong expenditure management from the department doing that.
At our next meeting you will receive the 2025 annual audit since you got additional
financial questions you can ask the auditors there as well. So I'm happy to respond to
questions. Percy is here as well if you got any questions regarding the
2025 financial report. >> Any questions for David?
>> Thank you David. >> Now we will hit on some
development activity highlights.
>> Good evening Mayor and town council members this is the first update.
I will go over a couple of new quasijudicial updates that have been submitted since our last
meeting. District 4 councilmember Davis district I live just north of
here at 512 north Wilcox. The renovations and changes but the exterior changes are next
to the design review board. So this could be a application that goes through the design
review Board. It's still a small project you are not adding square footage
to a level that would send it to counsel.I just wanted to make sure you are aware of that
project. Quasijudicial. This is a submitted rezoning on
the north end of town. This is really north of Parkway and East Home Depot Plaza.
So what is a total of 15 acres that covers currently two zone districts.Which is the same
commercial zoning on the shopping plaza to the left and then Alexander place on the
southern end has zoning that was a number of years ago for a continuum of care and living
uses. A current proposal is to combine the area in blue to one
news zone district and they are proposing 50 single-family homes.
That is under staff review. It will as it moves its way through the process has come
for future public hearing for the formal quasijudicial application this is planning
areas two and three. This is for site development plan and 64 acres highlighted
in blue and the founders Parkway as you can see north through the neighborhood.
Through this first parcel which was up, not down into the trees the main area taken into the
road proposing a site plan for 133 single-family homes including 20 9/29 acres of open
space access will be provided on founders Parkway and driving with Crimson sky Drive.
That again was just found into its first and they take a number of rounds of staff
review before they are ready to go all of these will have an additional set of neighborhood
meetings. The rest is they are not formal applications yet it doesn't
mean these projects will all move forward or they need a public hearing process this is
their opportunity to ask staff questions about what would be in district 1 councilmember
Hollings district Ryan Hollingshead's district is close to paintbrush Park they
arty have a caring and learning center. This is a different user so
they've got a different layout so they are looking to see what needs to be changed and amended
on the plan. It shares an access to the north.
District 3 councilmember Kevin Bracken's district the flight development plan that's already
been improved for a restaurant this parcel is just south and so they are looking for
elevation changes for that. Asking staff what is the process and what do they need
to do to move forward? American Academy charter school is looking to make some
playground updates including new shaded shelters they are located west of Prairie House
Drive and district four councilmember district has a pre-application just under 2
acres of land right along front Street and black feather apartments from the
single-family home that is the proposal or request for information from KinderCare
early childhood education playground. And Promenade we had a
pre-application for a same block that a lot of the apartment complexes RN next to
the lazy dog site that is from site work but not building up. In the application I try not to
always listen because we don't know if they will come to flourish and but the restaurant
is one of them. Event care and then that is what they are looking at doing.
Just across the street from not looking at the other adjacent, excuse me the other vacant
parking to put up a 50,000 medical office. Off of atrium Drive.
South Highway 85 across from my 25 in a area of the Pine Canyon and extension the waters
facility Lightner equipment rental is going through the pre-application process you
have to understand to do a development there this land I don't know that it's labeled so
it's got a light industrial zoning on it.
>> Happy to answer any questions you may have.
>> Councilmember Brooks. >> MAX BROOKS: Mr. Mayor if you could come back to slide number
five. I'm just curious, 50 homes is certainly not on the meter of
impactful from a density standpoint.I'm just curious I'm pretty familiar with that
area it's not my district I don't want to put my nose in somebody else's district but
I'm just curious. Would something like that have any sort of requirement for
road improvements? Again understanding that 50 homes is not particularly
impactful but that area is a really narrow road.
>> Through review we look at traffic studies for every application and when a property
is going through a rezoning they look entitled already for a certain use and it's probably
how the developer it's how they got to the homes and not something larger it's probably
how they got to the entitlement uses and that can be more impactful.
That is under staff review now. I can't definitively say if they met that mark or not at
this point but their intention was to demonstrate that this proposed use was either equal
intensities or lesser intensities to the commercial uses that were on the northern
strip of the property. I should say the commercial entitled usage right?
It had been built yet.So the entitled use and I believe the Alexander piece with the
continuing care was 125 or 136 but obviously not all of those residents were driving.
So again, that is under review but typically in these cases staff looks at what was
currently entitled on the property are they proposing the use that is more or less than
10 and what would be the appropriate mitigation to request based on that.
As of rezoning, counsel and planning commissions of the recommendation but counsel is
never required to approve a rezoning but that part of what staff looks at is weighing.
Andobviously what the landowners are developing with gap .
>> There's been some other changes growing a large Congregational Kerch church in
that area as well. >> LAURA CAVEY: I have the same concerns as Max.
I actually go to that church that Max mentioned and that area in general, when we talk
about Alan way and that whole area where Home Depot and sprouts is very congested
already. So, when you talk about the north end currently today it's
zoned commercial. Is that correct? So they are wanting to remove
commercial zoning and at in 50 homes?>> TARA VARGISH: Remove both the commercial zoning and
I believe it is the 125 to 136 units. So take both of those uses away
and just the back of the 50 single-family to be clear. Because of quasijudicial I just
want to say I'm not asking for any opinions or recommendations from you all because we haven't
had the public hearing at but happy to continue to answer questions.
I just want to make sure it's clear that they are proposing to eliminate the current
commercial zoning and the hundred plus units of continuum of care with just single-famil
homes. >> I'm only asking questions .
So the continuum of care is that kind of like a apartment building or something along
that line sort of homes before? >> TARA VARGISH: Yes the zoning currently allows some
independent patio homes and some age restricted multifamily and I believe it has proposed
or envisioned at the time of third billing that would actually have a memory care
use. Really a place you could age in place.That was part of the
original zoning. It is my understanding that property owner hasn't
successfully been able to attract that type of use and that's why they looked at a
number of uses on these parcels for years on the commercial piece for landscape businesses
to have the rocks here in the mulch here and the gravel there in the plants over there.
So we give a lot of different ideas on parcels but this is actually a formal application.
>> LAURA CAVEY: Okay thank you. >> MARK DAVIS: I always ask you a question about widening roads
and that kind of thing.I see there is grading going on next to that.
That one is Artie started right? >> TARA VARGISH: To the north
of this property is Alexander way because they like to pick names that are similar when I'm
in front of you all. So there is that project north of this.
Are you talking about a different location I just want to make sure I understand.
>> Right about that. North of that one. >> TARA VARGISH: That project
had a site developed a plan already. Seven homes, 55 are custom
lofts and 22 our live work units that they are putting in roadinfrastructure, water
infrastructure and all of that . >> MARK DAVIS: Out with the
combination of that one do they need to widen the road at all? >> TARA VARGISH: It has not
triggered any requirements to widen it because the numbers are below threshold.
>> MARK DAVIS: In Douglas County if that one ever gets annexed and will they have to
widen that road? >> TARA VARGISH: They shouldn't have to unless they brought in
a really proposed a mega dance use and then that would be determined at the time of the
rezoning. >> MARK DAVIS: All right, thank you.
It'sdoing any other questions for CARA ?
>> That concludes my report. Thank you. >> MAYOR JASON GRAY: Moving on
to town committee report. Thank you Caitlin. Moving onto the acceptance of
the agenda. No changes or additions to the agenda and accepted the agenda
as protected will be accepted. I have a first by councilmembe Bracken and Halling stated .
Any other discussion? >> MARK DAVIS: Yes.>> MAX BROOKS:Yes.
>> TIM DIETZ: Yes . >> MAYORJASON GRAY: Yes . >> Motion passes unanimous.
>> MAYOR JASON GRAY: Moving onto the consent calendar. Reviewed by counsel will be
voted on single motion of discussion. Any member of Council weight
may remove ordinance 26 Ã18 ordinance amending 13.15.080 of the Castle Rock Municipal
Code Prohibiting Common Interest Communities from Enforcing
Watering Requirements for Landscaping During Drought Conditions
7. RES 2026-062 Resolution Approving On-Call
Services Agreements with CMH Concrete Pumping Inc., KRM Concrete LLC, and Sabellb
Civil and Landscape LLC, for the Minor Miscellaneous Pavement and
Sidewalk Repair Program 8. RES 2026-063
Resolution Waiving the Formal Written Bidding Requirement on the
Basis of Sole Source and Approving an Equipment and Services
Acquisition Agreement with LLJMWT LLC d/b/a L.L. Johnson Distributing Company,
incorporated for Red Hawk Ridge Golf Course Equipment
9. RES 2026-064 Resolution Approving the 2026
Water Lease Agreement Between the Town of Castle Rock and
Riverview Farms 10. RES 2026-065
Resolution Approving the 2026 Water Lease Agreement Between the
Town of Castle Rock and Sublette, incorporated. [Morgan County, Colorado]
11. RES 2026-066 Resolution Approving the Third
Amendment to the Services Agreement Between the Town of Castle Rock and Burns &
McDonnell Engineering Company, incorporated for the Front Street
Downtown Connection, RWRWTC Pump Upgrades, and Liggett Road Pipe Upsize Projects.
[Ray Waterman Regional Water Treatment Center; various locations throughout
Castle Rock, CO] 12. MIN 2026-016 Minutes: May 19, 2026 Town Council Meeting
I will accept emotion. >> Motion for the consent
calendar. >> MAYOR JASON GRAY: First on councilmember Brooks second on
councilmember Davis any furthe discussion? >> RYAN HOLLINGSHEAD:Yes .
>> KEVIN BRACKEN: Yes . >>MARK DAVIS: Yes . >> MAX BROOKS: Yes.
>> TIM DIETZ: Yes . >> LAURA CAVEY: Yes. >> MAYOR JASON GRAY: Aye thank
you. >> MAYOR JASON GRAY: Moving onto public hearing and
discussion action items. Public comment we will take on these items number 13 ordinance
2026 Ã17. Ordinance Amending Various Provisions of Title 15,
Articles 1 and 2, of the Castle Rock Municipal Code; Adopting by Reference as
Primary Codes the 2024 International Building Code, 2024International Residential
Code, 2024 International Mechanical Code, 2024 International Plumbing
Code, 2026 National Electric Code, 2021 International Energy Conservation Code, 2023
Colorado Model Electric-Ready and Solar-Ready Code, 2024 International Fuel Gas
Code, 2024 International Fire Code, 2024 International Existing
Building Code, 2024 International Swimming Pool and Spa Code,
2022 Safety Code for Elevators and Escalators, 2020 Safety Standard for Platform Lifts and
Stairway Chairlifts, 2023 Safety Code for Existing Elevators and
Escalators, 2021 Automated People Mover Standards and 2017
Accessible and Useable Buildings and Facilities Standards, each with
Amendments thereto; and Providing for the Emergency Adoption of
this Ordinance on Second and FinalReading.
>> Thank you Mayor and Council. I do think that was the longest ordinance title I've ever asked
you all to read. Thank you. As you indicated this is the
same set of codes that were before you two meetings ago and tonight we are back on second
reading. We are seeking emergency adoption on the second reading
so they may be effective on June 30 which is just slightly less than 30 days from
tonight's meeting. And nothing else has changed from our presentation we are
happy to answer any questions if you have them otherwise at the proposed motion for your
consideration.>> MAYOR JASON GRAY: Any questions? Seeing none.
I will open for public, if anyone wishes to speak approach the podium and microphone
please state your name whether you are a resident, nonresident or business owner.
Seeing none we will go back to town counsel for further discussion and a possible
motion. >> I first of all want to thank
John for all of the work on this in the board of appeal they've done all of this stuff
and checked in on all of it so they've done the rest of what they want to do I move to
approve the ordinance on the second reading as a emergency measure
>> Second. >> MAYOR JASON GRAY: A first by counsel number RyanHollingshead
and asecond by Council member Davis. Any further discussionRoll
call vote please . >> RYANHOLLINGSHEAD: Yes .>> KEVIN BRACKEN: Yes .
>> MARK DAVIS: Aye . >>LAURA CAVEY: Yes . >> MAYOR JASON GRAY: Aye .
>> Motion passes unanimously. It. >> MAYOR JASON GRAY: Thank you.
Moving onto number 14 14. DIR 2026-016 Discussion/Direction of Applications for the
2026-2027 Art and Culture Grant Program Maya Yates.
>> MAYA YATES: Good evening Mayor and Mayor pro tem counsel.
Thank you for the opportunity to be here to present the discussion action item for the
2026 Ã2027 are in culture grant program. Just a quick reminder on the
background this grant program is annual. It is funded through the public
park fund and the goal is really to provide vibrant art and culture opportunities for
our community to implement. So we provide funding to a variety of organization and
nonprofit businesses and local artists and the street grant categories and vehicles.
The program grants up to $10,000 of funding project grants and educated grants up
to one councilman. This year we received a total of 16 applications and then a
grant panel consisting and town staff and counsel reviewed the submitted application using a
adopted grant rubric. After that process the panel is recommending a total of 14
applications for approval of the two grants that are not being recommended there were
concerns expressed regarding the insufficient alignment with the grant category requirements
for a lack of finalized project details or project impacts with the amount of it being
requested.Once approved by counsel the funds will be distributed this summer than
the grants must be completed by the close of next year.The panel is recommending a total
of three educated grants and two for Christian Academy the request for $790 that purchase
support the direct purchase of Apple pencils and those would enhance instruction in the
classroom through digital restriction and also traditional drawing.
Counselor Christian Academy also requested $1000 to purchase what's called a Trump
saw and supported supplies so these are safe cutting tools that allow students to cut
cardboard and other lightweight materials for hand on design project model building and
collaborative learning activities. In Renaissance secondary
schools requested $1000 to support the purchase of a Japanese coach.
They will use this and classroom for hands on experience and also in
performances at their school. We reviewed the total, we are recommending a total of eight
projects they requested $5000 to support the installation of a mural this would be placed on
the south side of their building adjacent to the parking lot local artists then
had requested $5000 this would be placed in the breezeway between Terry Street and the
parking lot behind lost copy downtown. So in the parking lot breezeway
you can see what is depicted kind of a three-dimensional image on the opposite side of
the breezeway the butterflies and birds and the artist did provide a letter of support
from the building center so she did kind of secure that approval.
Another mirror request after $5000 she owns a local hair salon near eight and Wilcox.
Located on the south side of that building. While the blue yonder has
requested support of $5000 to complete a wing installation this kind of mockup that you
see I believe the intent is so it could be placed outside their business as well as
inside their business but their goals are basically to promote community engagement with the
art as people visit Castle Rock and visit their establishment. Another similar wing project
request came from the home to stay total requested for 5000 they would complete a winged
mural installation kind of similar on their property or their structure at life at home
and this led similarly to the project enhance community engagement coffee three Ãthree
requested $5000. This was to support the construction and installation
of a mental sculpture you can kind of see the image depicted in front of you.
This would be created by a local artist same as Matthew and it would be composed of
steel and aluminum. The Castle Rock police K-9 Association requested ranch
support in the amount of $10,000 however the panel is recommending $5000 because they
felt that the grant application aligned with the project grant category as opposed to the
program grant category. The funding would go to supporting the creation of a
bronzed sculpture called sit, stay and heal. This would be incorporated into
a planned seating area near Perry Street and second Street and downtown Castle Rock.
>> Local artists requested $5000 to create a project called everyone is a artist.
This would essentially create a little free library at Cantrell school.It would also allow
residents to share access to these created materials and provide a community chalkboard
and the community art gallery. These are our three programs recommended to support $4900.
This would go towards supporting Republic concert series accessible to the
community. The Castle Rock orchestra requested $500 to support a
single concert that would be offered to the community of Castle Rock each year and then
at last your request came from the arts project in the amount of $10,000 the programming for
the team performing arts senior moving outreach classes an community exhibition that would
all be free and accessible to the community as well. My apologies.
The total budget impact the requested amount again does include that $10,000 request
from the police Association that was recommended to be allocated to 5000 instead.
You need the grant category requirement the total being recommended for approval this
evening $58,190 the grants will be distributed again this summer and this was in the
adopted 2026 budget through the public art fund so we have a couple of motions.
Wanting to approve the proposed grant award that's presented an alternate motion as well.
Happy to answer any question. >> Mr. Mayor, thank you.
Great job on just working through the application process and presenting this it shows
that there is a lot of interest really nice job putting everything together I do have
some queasiness that I want to talk through. It's not directly attributed to
the speed at which I eat my salad it might partially be that but I think this is
something that we can work through it has just been kind of laying on my mind the idea
of enhancing private businesses or even the private businesses are requesting the grants which
could be directly impacting the area around their business to bring more attraction to their
business walk me through that because the way I'm looking at it is that we are taking money
from Castle Rock through your organization and granted that is through actual good projects
if you are considering but yet still taking that money to enhance businesses that could
benefit whether it be your coffee shop or a mural on the side of the building.
Help me through that piece of it because there seems to be a little little bit of a conflict
there that I'm not so certain. >> I think that's a good
question. I think the intense of the grant program initially were
really just to provide those opportunities to local businesses or nonprofits or
whomever right? To enhance their property with art.
So I think it kind of stems back to earlier discussions. I think at one point Castle
Rock residents were presented with the opportunity because we didn't want our money going
outside of the Castle Rock community. I think the public art
commission the art and culture to really define the social fabric so these types of
installations the people on the public art commission are very passionate about culture but
when you think of communities across countries that people love they are inherently
created communities the created restaurants and art streams the Castle Rock special the
community events because people love going out and experiencing that music, that culture.
So I think that was the intent of these grant programs to kind of just help catalyze these
opportunities the other side of these opportunities is that it's giving businesses kind of
public funds to enhance the establishment the question is a valuable use of public funds in
the public werecommission obviously believes it is you all set the tone .
>> I think I could argue with myself that some of these areas just tend to be higher traffic
by virtue of them being the higher traffic locations you give us a opportunity for
people to get with you the projects. I would just recommend to be
sure not that I am implying in any way whatsoever in this particular realm but I would
just encourage very transparent process to make it very clear that we are not trying to pick
winners and losers as far as the decision we are trying to sport in one way or another
this is only transparency to the level of painful. I think that will help persuade
may be some fears anybody might have.
>> Yes definitely. Our panel did kind of put together a rubric.
So when we went through and analyzed and assessed the application you know we were
asking, we have a couple people on the panel and they are very adamant that we full heartedly
think to be a good representative and because if you have to ultimately be
accountable. >> And David followed by
questions from councilmember Ryan Hollingshead before public comment.
David? >> Councilmember Brooks,
earlier, the mix of public good and private is not necessarily a new precedent in regards to
some community expenditures. Preservation grant, money from the town.
For faC'ade grants the improvements at the Masonic Temple at the CafC) they set th
physical improvements on the faC'ade to help that business but also as a public good that
we see as well. As Maia as indicated altered to way that public good as well.
Thank you. >> Thank you David. Lex I do agree to a certain
extent like some of these grants they benefit that whole building right?
For example I go to copper Falls and they lock down the hallway.
>> Man did you have a question? >> So, to Max's point that
helps the whole community as some of the others are directly helping those businesses.
My question is, out of all that we talked about I think 58,000, 68,000,63,000 , how much money
do we have? Right now that we can offer in thesegrants ?
>> We have up to $85,000 allocated to these grants. Last year we received 17
applications but we only distributed about 35,000 and improved seven.
So this year we did get a much higher quality of application and redistributing the funds
but we do have some additional funds. >> Okay.
Thank you. >> I think there is not a lot
of blank space they on that property but they are also going to maintain it once it's
up. I will also have some skin in the game with it.
When we put a sculpture like the bear up there we've got to maintain that forever so there
is a cost to that. We get a lot of bang for our buck I guess when we are asking
people to own it. >> Councilmember Davis?
>> Is it in the contract paying on somebody else's building that they may maintain?
>> To implement grant agreements for the program. So our attorney office.
It is kind of what they are delivering a service redefining those details within the
agreement that are executed between the talent and grant application.
Whatever the word is. Does that answer your question?
>> The grant peace to get it done and the owner of the building is responsible for
taking care. >> We also I think going
forward just because these programs are new we don't want these projects to look bad in
the future so at some point we may need to adjust the grant program to be available for
maintenance but I think that is a question we will have to cross down the road.
It is a great point though. >> Any further questions for
Maia? >> I have one question for my and Dave and Caitlin.
So, this is vetted through the business owner and building owner?
>> Yeah. In some cases she applied and as the grant person applying
the business owner like a artist applying to put a mural on a building and someone else
we do require they provide site approval so we have a letter that is part of the Henry
application giving them that permission to use his , to use that property.
>> Thank you. David Caitlin one of the art is on a building that I occupy.
I own a building that I do occupy I just want to make sure I want to make sure it's okay
for me to go for it. >> The whole conflict of
interest I think it is the whole perception issue may be do a motion to approve all of
them except that one and then just so you don't have that perception.
Because it really gets into that beginning question as to whether or not there is public
benefit and also a private benefit it is probably a little bit of both.I don't think you
are going to have a business because of a mural somebody may make that argument.
It's probably better just to start off that way. To start a legal conflict
because you are not financially benefiting. To my understanding.
>> I appreciate that. I just want to make sure if it comes to a motion I will ask
for that want to be excluded amending after. Councilmember Tim Dietz.
>> TIM DIETZ: Was your follow-up process to make sure it's completely correct?
>> We again work with the town attorney's office to execute grant agreements and then we
kind of give them a lot of timeframe reporting at the end of that program so we have a
reporting document that we will send to all of our applicants this year and next year and be
happy to come back and present those supports to you all so we can really see the end results
of the judgment. >> Questions from counsel.
>> Seeing none if someone wishes to speak approach the podium and resident business
owner. You have four minutes to speak. Seeing none we will go back to
town Council for discussion and a possible motion.
>> I would personally like to amend this motion I feel like we should give the 10,000 to
police, they are already strapped for cash you know, Buttercup and all of the dogs
in the community and I think it is a wonderful thing for us to be able to do that is something
that's necessarily helping a business that's showing our commitment to Arkham Police
Department and to those service dogs.I don't know how counsel feels about changing it back to
the 10,000 but I would like to do that. >> MAYOR JASON GRAY: I think
when it comes to time we can move the application of the following positions.
I think that would be appropriate. And we list the following
conditions without and with removing the cap for studios. If it comes to that motion.
>> Of the money is not going to the dog program the money is going to the art program
associated with the dog program? I'm missing your point.
See want to support the artwork or the dog program?
>> I kind of have a similar feeling I love the idea it does feel a little bit like picking
winners. I love art. But at the same time I think
councilmember Halling had a good point that most of these have cost a lot more than a
grant. With that we could do a motion with the applications in the
following conditions. We may be willing to do that. Mayor pro tem?
>> I moved to propose the following grant award. Place it at 10,000 where the
sculptures and to remove the one, to remove desert jewel from the overall vote and make
it a separate motion. >> We have a first from Mayor
pro tem Laura Cavey. It further discussion, roll call vote.
>> RYAN HOLLINGSHEAD: Yes. >> KEVIN BRACKEN: Yes. >> MARK DAVIS: Yes.
>> MAXBROOKS: Aye . >> TIM DIETZ: Yes. >> LAURA CAVEY: Yes.
>> MAYOR JASON GRAY: Aye. >> Motion passes unanimously.
>> MAYOR JASON GRAY: I moved to approve the desert jewel application.
I will remove myself from the vote. Technically I'm supposed to
leave the room. >> LAURA CAVEY, MAYOR PRO TEM: Roll call vote.
>> RYAN HOLLINGSHEAD: Yes. >> KEVIN BRACKEN: Yes. >> MARK DAVIS: Yes.
>> MAX BROOKS:Your one shining moment yes . >> TIM DIETZ: Yes.
>> LAURA CAVEY, MAYOR PRO TEM: Yes.
>> Motion passes six Ãzero. >> MAYOR JASON GRAY: Thank you my ad.
15. ORD 2026-019 Ordinance Repealing and
Reenacting Chapter 2.01 of the Castle Rock Municipal Code Regarding
the Conduct of Town Elections. >> Thank you Mayor and town
Council. If you give me just a second I got to finish up this vote.
Okay. Alright so I wanted to provide you a update on this provision
to the election code the town attorney presented this at the last meeting for discussion and
we are presenting it to you tonight for the first reading. So, just an overview we were
replacing existing codes, the articles two through four currently addressed mail ballot
coordinated elections and article six and seven address election controversies these
articles echo state law currently and we recommend adopted by reference rather
than Ãagain in our code. We recommend adopting the two statutes what we currently
refer to as title I which governs our regular elections that we coordinate with the
County and title 31 governs any special elections that the town conducts.
What I want to point out is that our town remains able to have our powers so anything
that is in state statute that we don't want to adopt we have the ability to amend our code
and not adopt those certain things. As a reminder we retain our
role of the election commission we retain our nomination petition process and we are
changing a couple of deadlines that they coincide with coordinating the election in
the we added recording and independent expenditures which we did not
have previously in our code and we are retaining the registration reporting for
issue committee. We didhave to report , raise the reporting limit of the
issue committees based on recent rulings that used to be 2500 and it is now 5000 that
they don't have to report until they reached that $5000 level. We would still retain the
ability to process the complaints by the town clerk's office.
We also are proposing a new article which covers citizen petition this was previously
just referenced in state statute and so anytime you have anyone of these petitions we
would go to thestate statutes , the problem with that is every single petition has different
formats for the petition. Theyhave different deadlines, they have different curing
periods , they have different circulation periods so it's really confusing for citizens
to put a petition on the ballot. A petition to get an item on
the ballot.Doug is we bought those all into the code and standardize that process.
That is what we call petition and home rule charter amendment, and mission ignition
of ordinances and whatthey consider in a referendum. Those are the four types of
petitions . That standardized process we added that we have a standard
petition form that we will cover all four different types of petition we've set deadlines
in the process. We added that the clerk provide the petition form previously if
you have to go in and try to interpret statutes to create a form.
There was a ton of back-and-forth because they wouldn't get it right, they
wouldn't get the font size right. It's crazy all the different
types of requirements there are for each petition. So we're just going to make it
easy and provide the form for them and we have retained the specific requirements that are
in our charter and we retain the fact that the town clerk determines the sufficiency for
each petition. If the petitions are sufficient then they go to counsel to
accept and move it here on the ballot. So you could adopt for instance
and you agree that you could just approve and be done with it.
If you don't agree with it you send it to a vote of the people.So this is just a
summary of all the changes that were made. It is just a high level change.
Most changes just reorganize the codes for ease of use and reference formatting and
consistency and terms. We added the adopting of title one and 31 statues that are
already in our code. There are no changes to candidate petitions up for net
financial reporting. We had a policy committee and expenditures definition and we
added definitions and partial terms of town Council. We added standardized petition
processes and we changed a couple of deadlines for arriving candidates and when we
canceled elections to coincide with ballot certification timelines.
Those are all of the changes in a nutshell but the entire code is basically removed and
replaced with this new code. So the town clerk and town attorney recommend town Council
to adopt the revised chapter t .01. Are there any questions?
>> Any questions for Lisa and our staff? Okay then.
This is the proposed motion. >> Thank you very much.
I have no intent to speak if someone wishes to speak please switch the podium to
microphone. Please state your name whether you are a resident, nonresident
or business owner . Seeing none. We are back to town Council for
a approximate motion to discussion.
>> Moved to adopt the proposed. >> First by councilmember Dietz
and second by councilmember Davis. For a discussion?
That was a lot of words.Good job. Roll call vote please.
>> CouncilmemberDavis, Council member Brooks . >>TIM DIETZ: Yes .
>> MARK DAVIS: Yes.>> MAX BROOKS: Yes. >> KEVIN BRACKEN: Yes.
>> LAURA CAVEY, MAYOR PRO TEM: Yes. >> MAYOR JASON GRAY: Yes X
motion passes unanimously. >> This is approving the first
amendment to the amended and we stated the agreement between the town of of Castle
Rock and Cellco Partnership d/b/a Verizon Wireless for Communication Tower .
>> Good evening Mayor and Council. Off the beaten path a little
different.We've been approached by one of the companies spaced on one of our
water tanks about doing a extended telecommunications lease.
They originally wanted it in perpetuity and we ended up at 50 years.
This is for tank three kind of located just off of fifth Street up on your driving east.
You can see it up on the hill. Up their eyes were going towards Founders Parkway.
So the idea is to convert with what they are currently doing. Since 1998 and just paying a
monthly fee to a one-time upfront payment of 1.1 to million for this 50 year lease
using this prepaid function. The current lease as I said was put in place in 1998 and
reviewed on a five year basis. The last renewal was in 2020 to and we will have to renew again
in 2027. You can see the current lease rate with a little over $2500 a
month. The automatic escalate at 3% per year obviously we have
ongoing renewals and administrative oversight to make sure we are collecting the
money and make sure that we are updating the leaseand working with them as we go forward .
This amendment would really just put a 50 year lease in place.
They would prepay it on the front and and continue their telecommunication operations as
is under the basic same structure we have today. Obviously I know wireless and
cell technology will involve over the years evolve over the years.
There is all kinds of potential for other technology the way we kind of look at this is it does
kind of decrease the risk of maybe not obtaining those lease payments over the long term.
Obviously I'm sure the company doing this will make a lot of money or they probably wouldn't
be doing this but if they prepay us now we secure that full economic value over the 50
year timeframe. It is a little less than what we would get if we clicked
these payments over 50 years but it is 1.1 to 5 million up front instead of 1.6 million
over a 50 year time periods obviously they take on all of the risk so if cell phones go
away and they no longer need cell phone towers that is there risk.
Their issue. It provides us with a little bit of financial certainty and
reduces the administrative oversight that we have to view going forward.
To be clear there are a couple of things important in the lease to do what they are
currently doing they are not allowed to disrupt the drinking water system or do things that
are going to interfere with their operations but they are allowed to continue the
sublease space on the power they currently have in place. If you kind of look at what one
point 25 million looks like over a two-year timeframe our current borrowing interest rate
is a to .54% it is about 3.9 million. Obviously that could be much
higher depending on where we invest that money but I think more importantly it is
immediate capital that we can put to work for the water supply and other things right
now. Money that we need can be used for debt reduction of course as
well and other things but I think it provides some immediate impact and that's
what I have for you on this any questions on that? >> LAURA CAVEY, MAYOR PRO TEM:
Just noting. I'm going to recuse myself from this boat as I work for
Verizon. >> MAYOR JASON GRAY: I have one question.
Not that it really matters that much but I'm curious.
>> What that says to me is there probably going to make a lot of money off of this.
From our perspective we provide some certainty on those lease payments now.As opposed to
you know, and again they are taking on all the risk. In my lifetime, in the last 20
years right? You look at cell phones and how they changed and all of the
other technology. They are taking on that risk. Whether they will even be able
to sublease the space or not I don't know. It will take a lot of years to
collect that too thousand five dollars a month. >> MAYOR JASON GRAY: If someone
wishes to speak please approach the podium please state your name if you are a resident,
nonresident or business owner you have four minutes to speak. Seeing none.
We will go to town Council for a approximate motion and discussion.
>> Moved to approve resolution TMP to 06 Ã27. >> MAYOR JASON GRAY: A first by
councilmember Brooks and Ryan Hollingshead. Roll call vote.
>> RYAN HOLLINGSHEAD: Yes. >> KEVIN BRACKEN:Yes. >> MARK DAVIS: Yes.
>> MAX BROOKS: Aye . >>TIM DIETZ: Yes . >> LAURA CAVEY, MAYOR PRO TEM:
>> MAYOR JASON GRAY: Aye. >> Motion passes six Ãzero.
>> ÃIs abstaining. >> Think you appreciate that.
>> MAYOR JASON GRAY: Number 17 17. RES 2026-068
Resolution Approving Funding the Execution of Water Provider Agreement Amendment number 7
Between the Town of Castle Rock and the Colorado Water Conservation
Board for the Purchase of Additional Storage Space in the Chatfield Storage
Reallocation Project Mark? >> MARK DAVIS: Thank you again
Mayor and Council. This is a longtime project that we got involved in.
This is actually a project that goes back to the late 1980s when they first started talking
about reallocating storage space and the reservoir for drinking water storage as you
guys probably know the reservoir was put in place for flood control.
They will open up about 20,000+ acres for drinking water storage in the facility and we
had a agreement in 2014 and modify the agreement again in 2018 to purchase the to
thousand acre feet of storage. One of the best agreements we've done in a long time.
We've got a 15 year timeframe from the Colorado water conservation Board to buy our
2000 feet of storage and five years of deferments. We wouldn't have to pay
anything. I know interest. And the only thing we have to
do to use the space before we buy it, we have to pay $50,000, or $50 excuse me and acre.
For a year. And we get to use the space until we actually purchase it
and of course we just pay the operational costs which we would do anyways if we already
owned it. So it's eventually been a 15 year no interest loan currently
you can see where we are so invested about 6.89 million we have about 1150 to left to buy.
We use all five deferments which means for the next nine years this will be in the
budget for us to make our purchase. The price per allotment of 129
acres is a little over $1.07 million so you can see the remaining cost.
You can see the lease rate. Why storage lots of great regions of course.
You can capture pre-river flows. We have water rights, junior
water rights, senior water rights we flow right in the Chatfield we have additional
senior water that flow in their obviously all of our reusable water supplies that we don't
recollect automatically go down to Chatfield for us to use. We have lots of opportunities I
think one of the exciting things there is two leases on the consent agenda tonight.
A number of leases on May 19 we are going to have a record year probably in terms of lease
revenue which is super exciting because we can't use that water yet.
So if we can reset and make some revenue that will offset our cost for renewable water
allows us again to partner with other entities up and down the front range.
We have agreements that you guys made remember we sent water up in Weld County and now
your cultural and for example related to our storage and in Chatfield reservoir there is
lots of other reservoirs like that. One of the biggest long-term
opportunities, the storage is a water going into Chatfield reservoir is extremely
high-quality and by that I mean it is very low and total dissolved solids or salt.
Salt is building up across the front range especially with the front creek because we use it
on roads, we drink water and put that back in the screen. We put salt into the creek and
it will help blend that down and just so you know salt is very hard to treat.You have
to use reverse osmosis which is very expensive. And then of course all
flexibility we have a agreement with Denver water for example which allows us which allows us
to basically give them water and a reservoir that they have basically solved or treated
with Parker water. So a lot of this water can be a very interesting fact.
This is a dollar amount that's budgeted and I just wanted to briefly update you on the
Chatfield pump back project. You guys know eventually we want to be able to pump the
water directly out of Chatfield reservoir back to our reservoirs in Sedalia.
We are about 20% of the design we've got to almost have our pipeline alignment nailed down
it will be a pump station in the reservoir currently it looks like it will be on the
southeast side there is kind of a campground over there that you guys might be aware of
there will also be a intermediate booster pump station that will need to be
built as well. We are making progress working with the Corps of Engineers.
The only downside of this project is the current estimates depending on what
final size we decide to put in place as we work from $85-$170 million.
It is a big project. We currently have that scheduled down from the 2030s,
hopefully the early 2030s. But it's going to take a lot to make that happen.
Of course the recommended approvals.
>> Any questions for Mark?>> MAYOR JASON GRAY: Seeing none. If anyone wishes to speak
approach the podium state your name whether you are not a resident and if you are a
business owner you have four minutes to speak Seeing none.
Town Council for a possible motion of discussion.
>> I moved to approve the resolution number to 0 to 6 Ã 066 .
>> MAYOR JASON GRAY: First by Council member Davis second by councilmember pro tem Laura
Cavey. Any discussion? Roll call vote please.
>> RYANHOLLINGSHEAD: Yes. >> LAURA CAVEY, MAYOR PRO TEM: Yes>> KEVIN BRACKEN: Yes.
>> MARK DAVIS: Yes . >> MAX BROOKS: Yes . >> TIM DIETZ: Yes.
>> MAYOR JASON GRAY: Yes thank you. Moving on to number 17 number
seven between the water and conservation Board between Chatfield storage reallocation
project. >> I think we just did that
one. >> MAYOR JASON GRAY: I usually try to mark that off.
Number 18 18. RES 2026-069 Resolution Approving a
ProfessionalServices Agreement with Dewberry Engineers incorporated
for the Young American Infrastructure Improvements Project .
>> Thank you Mayor. One of the most important things that we do is replace
and rehabilitate infrastructure as it ages. We don't want to be like some
communities where they have not maintained their water infrastructure so we need that
to invest heavily in this area and I think Castle Rock water will be ramping this type of
work up even more in the coming years because this is really important.
It got to replace all this infrastructure that reaches the end of a peaceful life that you
can see here from the back just north of South Street you've got a high circle appear and
eight top circle drive up on the top so this is the young American neighborhood
essentially all the stuff was put in in the 1970s so over 50 years old essentially.
Time to replace all of the infrastructure we've got a significant number of
linebreaks and one of the challenges is when we built this infrastructure and put
enough piles and so a lot of people end up being when we have to work in there and fix a
leak. The other big issue is the pipes were not sized as you
currently size them so they are all four and 6 inch pipe. We need our current desired
pipe sizing for fire protection so this won't improve fire protection in this area as
well. Which is really important to us we see the total amount of pipe
we are talking about doing. So, this is actually the agreement we are bringing
tonight I want to make sure you guys understand it is only $94,000 business I want to
understand why we are bringing it and want to make sure you understand why we are bringing
the total cost of the project. We identified some additional design work that needs to be
done on this rehabilitation project before we did it there is a little bit on water but
there is also as you guys know these rehab projects we partner with Dan's group and public
works we don't want to do a bunch of rehabilitation and then come back several years
later and redo the work roads. Why not redo the roads when we are doing this?
So we always try to coordinate this as maximum as possible and that's what we've done.
We were doing this project a couple ofyears ago essentially and we been waiting so we can
get this on the schedule . There is some additional design work that public works needs
job done with this associated with the sidewalks and the ADA requirements they are going to
need to be able to increase the size of both sidewalks a little bit and go into the
right-of-way and that is going to potentially impact some people's landscaping or
irrigation systems or other things so we need some additional design work done to
make sure that that is all understood and that we are in a good position to fully
communicate what's going to happen with the customers. The additional design work or
small contract about 94,000 you can see the split between public works and water.
With this included the overall design would have been about 600-7000 this is a big rehab
project so we are estimating on the order of maybe $9 million and 7+ for public works.
Again a very big deal and a heavy lift. The idea is to get this design
finished up and build the bid late this year into this project in 2027.
Commission did recommend approvals as well. And that is it.
>> This is the oldest that we have right now. There are others up-and-coming
I'm guessing. >> This is some of the oldest
we've got. We are really making good progress as you know we did a
good project for example we did a project over on Gordon Drive in that neighborhood and it's
often Gilbert and it is the subdivision down there on the east side.
And so yeah, we are working through rehab and replacement projects to hit these older
pieces of infrastructure for the public safety.
>> These can be ongoing for a little while so people understand the process of these
things can get less expensive, more expensive as time goes on correct?
>> They are going to get more expensive and they are disruptive.
They obviously have to tear up the road. The reward is safe and renewed
infrastructure. And people run the risk of having outages in their
neighborhood or problems. And we try to do the roads at the same time which ultimately
ends up being a good things that we are hopefully not disturbing residence multiple
times once for roads than once for water.
>> Any questions from Mark? >> TIM DIETZ: Only houses in the 70s like you are kind of
working on certain areas. >> The philosophy we use really
is to try to target the areas that are costing us the most money try to minimize the cost
of these assets and we are looking at water leaks, AIDS, type of material, size, that is
a important material to improve fire protection in the neighborhood but the bottom
line is it is a host of criteria and we have a rehabilitation replacement plan
in place that identifies the neighborhoods in the areas that we are going to hit overtime.
And you will see this in our annual budget every year where we have projects scheduled in
to go in and do this kind of work.
>> Most of the work is in the street some of them how to tie into the water meter.
>> We do all of the tie ends. We tried going back in. But yes the work is in the
street. So we will reconnect their service line coming off in the
main for water. And for sewer, we try to do even though the sewer lateral
is owned by the customer we will try to replace the sewer laterals as well and give them
to the edge of pavement or close to the edge of pavement so they don't have to later
replace them the sewer lateral under the pavement. >> MAYOR JASON GRAY: Any
further questions from Mark? Seeing none.Anyone who wishes to speak please approach the
podium and speak into the microphone please state your name and whether you are a
resident, nonresident or business owner you have four minutes to speak.
Seeing none. We are back to town Council for emotion and discussion.
Mayor pro tem. >> LAURA CAVEY, MAYOR PRO TEM: I know they probably Artie know
this but there has obviously been a lot of questions around a lot of the ADA stuff to then
look perfectly fine questions about it and phone calls we are already aware at this point
will we do a project that we need to communicate really well with the community so that they
understand what we are doing I got accused of wasting taxpayer money and all kinds of fun
things. So I'm just being overly cautious here after what
happened in my neighborhood. >> I think the customer outreach portion of this is
really the most important piece of this contract we are bringing tonight.
We really need Ãa big part of this design, as I understand is to identify what we actually
need to do for these locations where we have to widen those sidewalks so that we can
obviously fully communicate with customers what's going to happen so that there is not
surprises. >> I was just going to quickly
add, in addition to those discussions who've also sought to improve our communication
with residents when this work is happening they stepped up the language in the notice is
that we hang on doors and mail to property owners. We have a really good
articulation about why we may be having to change sidewalks that look like they're in
perfectly good shape but based upon our measurements with the America disability act
requirements they have to be changed or as Mayor pro tem and I had the discussion we
susceptor ourselves to substantial liability and the district court judge telling us
we've got to do this townwide or at once. So at a very strong practice
when we touched streets with maintenance work and something like this rebuilding the
streets we want to put in sidewalks, sidewalks are important safety on and then
they have to be done in coordination with the Americans of disabilities act or we are
going to have that substantial liability. We try and get the word out.
I have the same questions when it happened in my neighborhood because we get out and walk and
they are like what's wrong with this? It's almost imperceptible.
But if the slope is wrong and individuals having to use a wheelchair isn't able to make
mobility we get and all of these discussions. That may be the point, they
can't with the you wheelchair use that. I've had those discussions.
I've had those discussions with neighbors. You've had them as well.
We have to get the word out and educate people about why we're having to do that.
And we want to make sure that we are using all of the tax dollars wisely we've got to
continue to look at that. >> LAURA CAVEY, MAYOR PRO TEM: This is no criticism whatsoever
it's just, I think people really truly didn't understand what we were doing and what the
requirements were .I think in this case we learned a little something right?
And so this time when we go in to do it in this particular neighborhood or whatever comes
next week and may be over communicate a little bit more so we are not being accused of
wasting taxpayer money. >> I moved to approve the
resolution. >> Second.
>> MAYOR JASON GRAY: First from councilmember Kevin Bracken and second from Council member
Brooks. And a discussion by councilmember Tim Dietz.
>> TIM DIETZ: Just real quick for all ofthose working , consult your insurance
professionals and really look at lots assessment coverage and these things from your house as
the names come up. It is very expensive and covers anything connects to your house
I recommend you ask. In this day and age. >> MAYOR JASON GRAY: There is
no such thing as over communication . No matter how much we
communicate we are going to get people saying they never heard from water or never heard from
public works were never heard from us. And so we just keep saying it.
Also,this neighborhood , it's even more important on parts of this neighborhood if we are
going to discontinue having a sidewalk on both sides and both parts of the neighborhood and
it's going to probably upset a lot of people in the neighborhood so I think
communication is key. Thank you.With that, roll call vote.
>> RYAN HOLLINGSHEAD: Yes. >> KEVIN BRACKEN: Yes. >> MARK DAVIS: Yes.
>> MAX BROOKS: Yes. >> LAURA CAVEY, MAYOR PRO TEM: Yes.
>> MAYOR JASON GRAY: Aye. Thank you. I will read number 19 and 20
together but we will put them on separately.19. RES 2026-070
Resolution Approving a Purchase and Sale Agreement between the Town of Castle Rock and Ice
Tong Land and Cattle Co. LLC for the Sedalia Force Main and Lift
Station to Plum Creek Water Reclamation Authority 20. ORD
2026-020 Ordinance Amending Ordinance number 2026-013 Authorizing the
Exercise of the Townb of Powers Eminent Domain to Ace Certain Real Property Interests
Necessary for the Highway 85 Wastewater Collection and Treatment System Project and
Providing for its Emergency Adoption on First and FinalReading .
>> Thank you again Mayor and Council. The first part of this is
certainly good news. We are moving forward with the property purchase of the to and
and a half acre lot we need to build the lift station. So we had a temporary license
in place with the property owner while we finalize the purchase.
You can see and read located. This map also shows all of the properties that we are going to
need so we may come back but the bottom line is you already know about the project.
We've talked a number of times about the requirements you can see 11 permanent temporary.
There is potentially two pieces of property for purchase this is one of the first ones there
may be more and this is 90 and a half acre site the lift station has already started I'm
happy to say about the length. Then this is the breakdown of the cost the cost of the
property there is also the cost to the easement and access the easement for the pipe and of
course temporary to get all of this build. Then there is three other minor
things.Both needed to do in accordance with that and the total at the bottom you guys
all know the funding piece of this. We filed 1.3 million budgeted
for easement and company acquisition. We see here the construction
ongoing. The last water commission meeting as well.
It was well received and commissions general supported. And that is that would.I'm
going to go ahead and go on to the next what if it's okay. Back to back.
I want to explain a little bit with this would you guys have already ÃI want to be sure you
guys have already approved essentially approve this ordinance we did consult with
outside counsel on debated property acquisition and recommended basically that we
re-adopt or abet those ordinances just make sure we were being consistent with how
the law works if we need to go forward and make sure that there is no minor little issues
that causes problems one of the key issues as we have to make sure the property descriptions
are in the ordinance we adopted and they were not the ordinance that we adopted on the fifth
and 19th you want to come back and make sure those were in this ordinance as we go
forward. So this is just a high level of where we are at we had said
Fido offers to be clear all the properties except three so we decide what today is about
artifact so that's good three properties that we are working on we set Fido offers with the
deadline of Judy to the property owners I do want to report we are running well.
We are very close we have the property to keep. That what is very close to
being done. Add also black paw is also very close to being done.
But the keep is really really close. If we don't reach agreement,
that we would come back and put these out items first hearing on June 16 and I want to be
clear about something it is not your final decision. Jude succeeds should be your
final decision. We have the ability to say no we are not doing that it we are
going to proceed. Let's see, this is just the separate good of where we are.
I just want to again make it clear that I is not the final bill of this we get to look at
this again on 16 June. Hopefully we are not going to have to go back to that.
I do want to budget Alexander family properties that property is a fairly small piece of
property. A number of easements across the Eddie of her prevented that
there is another property we are probably going to buy which we are probably going to try to
buy that property we think that's what the property owner wants us to do so hopefully now
that we've kind of made that decision had moved in that direction will be able to get
doubt as well. And this is the schedule. Our recommendation as we go
would do this today we recommend to do something on June 16.
>> MAYOR JASON GRAY: Mayor pro tem. >> LAURA CAVEY, MAYOR PRO TEM:
The last three we are having any issues with I mean, until we have it side there's always
a chance. I feel like our team feels really good about black paw at
the keep. Got red light back on the easement documents.The price
essentially think has been a great thing. The Alexander Ridge property is
a small piece of property I think it may be the one that is a little bit of the question
not because I don't believe at this point there is necessarily a dispute on the value of the
property is just been hard to get communication and keep things moving.We are going to
work really hard on it. We've been calling them almost every day trying to keep this
moving forward. And you know I think we are open to working with them on
that in purchasing the property. Instead of just management.
Significant additional cost I might add. Significantly more expensive.
>> Thank you. On the 16th, it would be enough to speak right?
>> Yes it was a part of the letter and a part of phone calls we've had we been America
aware of that and they're invited obviously to come speak at that hearing and plead their
case with counsel and discuss where they are at and any concerns to raise those
concerns. >> MAYOR JASON GRAY: Thank you very much.
>> MAYOR JASON GRAY: Anyone who wishes to speak please approach the podium and speak into the
microphone please state your name and whether you are a resident, nonresident or
business owner you have four minutes to speak. seeing none. We are back at town Council.
The first motion. >> Moved to approve the resolution by title.
>> MAYOR JASON GRAY: First by councilmemberBrooks and the second bycouncilmember Kevin
Bracken any furtherdiscussion? Roll call vote please >> RYAN HOLLINGSHEAD: Yes .>>
KEVIN BRACKEN: Yes . >> MARK DAVIS: Yes . >> MAX BROOKS: Aye .
>> TIM DIETZ: Yes .>> LAURA CAVEY, MAYOR PRO TEM: Yes.>> MAYOR JASON GRAY: Tim Dietz.
>> Motion passes unanimously. >> MAYOR JASON GRAY: Thank you. I moved to approve ordinance
2026 Ã20. >> Second.
>> MAYOR JASON GRAY: A first from councilmember Ryan Hollingshead and a second from
Laura Cavey. >> RYAN HOLLINGSHEAD: Yes. >> KEVIN BRACKEN: Yes.
>> MARK DAVIS: Yes. >> MAX BROOKS: Yes. >> TIM DIETZ: Yes.
>> LAURA CAVEY, MAYOR PRO TEM: Yes. >> MAYOR JASON GRAY: Yes
councilmember Dietz? >> TIM DIETZ: The town of Castle Rock is always evolving
and renewing. If you see the things we have on our agendas regularly that
is a main area that we really want to do right or look into the future.
We may see a whole hum but everyone here is working all the time.
I think we've always said it before we have the best water in the state.
And I don't think anybody can be us for the upkeep of where we are going.
Castle Rock water, bravo. >> MAYOR JASON GRAY: Think you councilmember Tim Dietz.
The time is now 8:04 PM. I will say motion to adjourn the meeting.
First by councilmember Kevin Bracken a second by Laura Cavey.
Shannon wins tonight. Well done Shannon. >> RYAN HOLLINGSHEAD: Yes.
>> KEVIN BRACKEN: Yes. >> MARK DAVIS: Yes. >> MAX BROOKS: Yes ma'am.
>> TIM DIETZ: Yes. >> LAURA CAVEY, MAYOR PRO TEM: Yes.>> MAYOR JASON GRAY: Aye.
>> MAYOR JASON GRAY: