1 00:00:13,313 --> 00:00:16,313 [ Captions provided by VZP Digital ] 2 00:00:16,382 --> 00:00:20,582 >>> Good evening. We will open with invocation. 3 00:00:22,789 --> 00:00:28,789 We gather here today the intent of doing good work. 4 00:00:28,928 --> 00:00:34,328 We seek represent fairly. Help us engage in meaningful 5 00:00:34,801 --> 00:00:38,401 discussion. Give us clarity and strength. 6 00:00:39,739 --> 00:00:44,611 Help us to continue in doing good work in your name. 7 00:00:44,611 --> 00:00:47,147 Amen. Call to order roll call. 8 00:00:47,147 --> 00:00:49,147 >> Councilmember Hollingshead? >> Here. 9 00:00:51,283 --> 00:00:53,283 >> Councilmember Davis? >> Here. 10 00:00:54,621 --> 00:00:56,621 >> Councilmember Dietz? >> Here. 11 00:01:01,494 --> 00:01:04,494 >> Please rise for the allegiance. 12 00:01:09,340 --> 00:01:11,237 >>> I pledge allegiance to the flag of the United States of America and to the republic, for 13 00:01:11,237 --> 00:01:19,637 which it stands, one nation under God, invisible, with liberty and justice for all. 14 00:01:23,249 --> 00:01:31,323 >> I want to thank everyone for coming in tonight or online. A few things I wanted to 15 00:01:31,323 --> 00:01:35,795 mention. Hopefully everyone can make it on Saturday. 16 00:01:35,795 --> 00:01:43,203 It is an amazing event. I hope everyone can have a safe time. 17 00:01:43,203 --> 00:01:51,603 Watch it have lit up and watch fireworks. I wanted to piggyback on the 18 00:01:53,346 --> 00:02:01,154 men's mental health month. We had a lot of strategic death suicides throughout the year but 19 00:02:01,154 --> 00:02:05,354 November especially. Whether locally, statewide, country wide. 20 00:02:09,295 --> 00:02:15,769 One thing is that male suicide is four time prevalent as female suicide. 21 00:02:15,769 --> 00:02:25,769 A lot of times we -- the male doesn't do well. If you know someone who needs a 22 00:02:35,540 --> 00:02:44,530 pick me up or a phone call please reach out. This is my last kind of -- going 23 00:02:44,530 --> 00:02:51,130 from east department, I have fire tonight. The fire agency here. 24 00:02:54,340 --> 00:03:01,540 130th anniversary. They average 22 calls a day. Nine new fight fighters this 25 00:03:11,156 --> 00:03:15,160 year. They spent six years in California for support. 26 00:03:15,160 --> 00:03:23,560 They spent time in Texas during the flooding. They have a new engine this 27 00:03:24,503 --> 00:03:28,103 year. 156 should break ground in early 2026. 28 00:03:29,509 --> 00:03:36,709 And a couple of things for people. We have Mike Douglas County 29 00:03:41,521 --> 00:03:49,321 Mason firefighter of the year for 153. They have Matt -- help me out. 30 00:03:53,465 --> 00:04:02,465 Matt who is the mason here no town -- not in mason. The American legend. 31 00:04:10,682 --> 00:04:18,482 And Ben for the tech of the year. We have amazing people doing 32 00:04:19,158 --> 00:04:24,297 that job. I want to thank everybody for doing that job. 33 00:04:24,297 --> 00:04:27,297 With that councilmember Hollingshead? >> Thanks. 34 00:04:28,167 --> 00:04:36,567 To see our downtown lit up. Our fire department works on it every year. 35 00:04:38,440 --> 00:04:41,848 I want to thank all of the crews working in the middle of the night. 36 00:04:41,848 --> 00:04:48,540 They are working nights week after week. Super excited to get going this 37 00:04:48,540 --> 00:04:51,524 week. >> Thank you councilmember. >> Thank you. 38 00:04:51,524 --> 00:04:57,263 No comment tonight. >> Councilmember Davis? >> I would like to thank the 39 00:04:57,263 --> 00:05:05,300 snow crews. I do snowplowing as well. I want to thank those guys 40 00:05:05,300 --> 00:05:10,209 working so we can get to work and back. Thanks for that. 41 00:05:10,209 --> 00:05:16,809 >> Councilmember Dietz? >> Yes, I will read this whole packet to y'all. 42 00:05:17,884 --> 00:05:25,840 I won't. I will simply say through all the ups and downs. 43 00:05:26,358 --> 00:05:34,158 Time to give thanks. I know some of us are tired and weary. 44 00:05:35,834 --> 00:05:40,239 Tonight I'm thankful. Have a good night. >> Thank you. 45 00:05:40,239 --> 00:05:50,239 >> Just a couple of thanks. I see Hannah out there. She is an integral part of our 46 00:05:51,250 --> 00:06:00,250 water department. We have had a few curve balls. She has been amazing helping us 47 00:06:00,392 --> 00:06:09,992 get it sorted out. Hannah thank you very much. Mark, I want to thank you for 48 00:06:10,882 --> 00:06:18,820 your help and guidance and some of the challenges going on in 49 00:06:21,826 --> 00:06:27,226 cobblestone. I want to wish everyone a happy Thanksgiving. 50 00:06:29,301 --> 00:06:37,442 I hope you enjoy it with your friends and family. >> Thank you, Mayor Pro Tem. 51 00:06:37,442 --> 00:06:45,842 With that we have the staff recommendation of Patti Hostetler for a second term. 52 00:06:48,587 --> 00:06:53,387 I will set the motion. >> So moved. >> Second. 53 00:06:54,126 --> 00:07:00,726 >> Motion from councilmember Hollingshead and second from Mayor Pro Tem Cavey. 54 00:07:01,333 --> 00:07:03,935 Roll call. >> Councilmember Hollingshead? >> Yes. 55 00:07:03,935 --> 00:07:08,135 >> Councilmember Davis? >> Yes. >> Mayor Pro Tem Cavey? 56 00:07:13,211 --> 00:07:19,811 >> Next is the appointment safety commission. Mike Miller leaving a vacancy. 57 00:07:34,499 --> 00:07:40,499 Recommended applicant pool. If the council approves set the motion. 58 00:07:45,110 --> 00:07:48,110 >> Approved. >> Second. >> Roll call vote. 59 00:07:50,849 --> 00:07:53,849 >> Councilmember Hollingshead? >> Yes. >> Councilmember Davis? 60 00:07:56,455 --> 00:08:00,550 >> Yes. >> Mayor Pro Tem Cavey? >> Yes. 61 00:08:05,863 --> 00:08:14,339 >> Items issued on the agenda. The general practice council will not debate these items nor 62 00:08:14,339 --> 00:08:21,539 make decisions on these items during this time. Comments are limited three 63 00:08:23,214 --> 00:08:31,140 minutes per speaker. Businesses outside of town of Castle Rock as time permits. 64 00:08:46,571 --> 00:08:53,845 If someone wishes to speak state your name and whether you are a resident, nonresident or 65 00:08:53,845 --> 00:08:59,845 business owner. Seeing none. >> Just a few items to discuss 66 00:09:00,919 --> 00:09:09,319 this evening. This is the calendar that gets to the first of the year. 67 00:09:12,797 --> 00:09:19,537 Be sure to late Shannon know about your availability or interest to attend the state of 68 00:09:19,537 --> 00:09:28,346 the county event on December 11th and participate with the toys for tots event on 69 00:09:28,346 --> 00:09:34,346 December 12th. You see the holiday schedules there as well. 70 00:09:34,752 --> 00:09:41,952 Wishing everyone a happy Thanksgiving. A few other items, you had the 71 00:09:43,361 --> 00:09:51,761 neighborhood meeting last night fire station logistics facility. We will be reporting back to 72 00:09:52,771 --> 00:09:58,171 that. We have the final meeting site development plan. 73 00:09:58,576 --> 00:10:05,776 This is the property annexed and zone. We have a neighborhood meeting 74 00:10:12,923 --> 00:10:20,532 off of Ridge Road. We did have the C D.O.T. mobility hub. 75 00:10:20,532 --> 00:10:24,135 Councilmember Dietz was in attendance when I was there as well. 76 00:10:24,135 --> 00:10:34,135 We had a number of people there. CDOT discussion will be coming back I think December but also 77 00:10:35,146 --> 00:10:41,553 January back on council for additional discussions. A few other highlights. 78 00:10:41,553 --> 00:10:47,553 Starlighting and other holiday related items underway. For everybody's enjoyment. 79 00:10:50,828 --> 00:10:59,971 Just a couple of items to point to under the agenda. The memo that sets out the 80 00:10:59,971 --> 00:11:05,371 election commission decisions in regards designated newly annexed properties. 81 00:11:08,712 --> 00:11:17,112 We have got the third quarter financial report. We thank them for that report. 82 00:11:20,658 --> 00:11:27,258 The town manager shorthand we continue to do managing our expenditures. 83 00:11:30,535 --> 00:11:37,135 Expenditures are below budget. Revenue related to development. System development charge 84 00:11:44,215 --> 00:11:50,354 revenue. Receive some of our tax revenue. It is reflecting the fact that 85 00:11:50,354 --> 00:11:57,228 we have seen a building permit slow down in the community. I think it has to do with the 86 00:11:57,228 --> 00:12:03,101 cost of money. We are seeing that but managing that accordingly. 87 00:12:03,101 --> 00:12:12,101 No -- I department want to shortcut the multi page. No major items for council. 88 00:12:15,513 --> 00:12:25,513 Mark wants a few minute of our time to talk about important mo. It is like spring cleaning. 89 00:12:29,271 --> 00:12:34,209 You go in there and you really clean it good. That's what I think of when I 90 00:12:34,209 --> 00:12:39,800 think what we are planning to do. Now we don't have to put any new 91 00:12:39,800 --> 00:12:46,200 equipment or do anything different with our facilities. We need to run this for about 92 00:12:46,200 --> 00:12:55,564 60-90 days to do that cleaning. Part of what we have to do this. We have to do a detailed 93 00:12:55,564 --> 00:13:02,237 flushing plan. When we switch we have to draw that into our system and dispose 94 00:13:02,237 --> 00:13:09,378 of the water and make sure that gets out of the system so that we quickly switch from one to 95 00:13:09,378 --> 00:13:14,983 the other. As I said, you don't want to have both in the system at once. 96 00:13:14,983 --> 00:13:19,540 We are doing a lot of planning right now to get ready to do this. 97 00:13:19,540 --> 00:13:24,993 We have a flushing plan we are putting in place. We have to put in place plans we 98 00:13:24,993 --> 00:13:29,465 don't end up with icing on the roads. We plan to do this in the 99 00:13:29,465 --> 00:13:34,803 winter. We will have to be prepared to deal with that. 100 00:13:34,803 --> 00:13:42,603 Obviously, we have an sampling plan. All of this has to go through 101 00:13:44,813 --> 00:13:48,150 approval. What does this looks like schedule wise? 102 00:13:48,150 --> 00:13:52,688 We are finalizing all these plans now. And then we will get ready to 103 00:13:52,688 --> 00:13:56,825 start in January. Now, I want council to be aware of this. 104 00:13:56,825 --> 00:14:03,365 We want the community to be aware of this. The water is going to taste 105 00:14:03,365 --> 00:14:08,165 different, small different, there maybe more color than 106 00:14:10,371 --> 00:14:17,571 folks -- for the first few days. I anticipate we will receive 107 00:14:19,480 --> 00:14:26,848 some phone calls. We are preparing that. The schedule then would be to 108 00:14:28,857 --> 00:14:35,530 start in January. It will be a day basically, a day and a half two days to 109 00:14:35,530 --> 00:14:43,272 convert from one to the other. And will do that in that day or two. 110 00:14:43,272 --> 00:14:51,720 We will run 60-90 days. We will convert back sometimes before irrigation season. 111 00:14:55,617 --> 00:15:03,892 We want to continue for color ra means for the advantages. The communications plan. 112 00:15:03,892 --> 00:15:12,501 We will have this on our web page. I'm going to try to convince to 113 00:15:12,501 --> 00:15:22,110 put it on the main page. It will be on water bill, it will be on online portal. 114 00:15:22,110 --> 00:15:29,310 We will send emails. For certain facilities we will let them know. 115 00:15:36,391 --> 00:15:45,391 They may be treating for color ra mean. They need to know if we are 116 00:15:47,869 --> 00:15:50,269 changing to a disinfective. 117 00:15:57,879 --> 00:16:04,152 So we still want to communicate. Because they need to know ma what is going on. 118 00:16:04,152 --> 00:16:11,952 And, of course, we will be doing social media. Everyone does social media 119 00:16:17,365 --> 00:16:25,165 except me. We will provide fact sheets as well as our customer service 120 00:16:28,576 --> 00:16:34,649 folks. When we get ready to convert back we will do the outreach 121 00:16:34,649 --> 00:16:43,649 again so people Noe that we are going back. With that I'm happy to answer 122 00:16:45,594 --> 00:16:50,265 questions. >> Councilmember Davis? >> Do you do this every year? 123 00:16:50,265 --> 00:16:58,665 >> No. We converted to color ra mean. We had a whole plan to monitor 124 00:17:00,475 --> 00:17:06,214 for the need to do that. We are starting to see indication that it is time for 125 00:17:06,214 --> 00:17:14,622 us to do this. >> This will be every ten years? >> Could be every five to ten 126 00:17:14,622 --> 00:17:21,162 years kind of thing. It has to do with temperature, amount of water use we have on 127 00:17:21,162 --> 00:17:24,766 tanks. Water age in the summer. >> Thank you. 128 00:17:24,766 --> 00:17:28,966 >> Yeah. >> Any further questions? >> Thank you, Mark. 129 00:17:29,571 --> 00:17:34,371 >> Thank you. >> Thanks, Mark. That's all I have. 130 00:17:39,848 --> 00:17:45,248 >> Thank you. >> I have no report for you tonight. 131 00:17:45,386 --> 00:17:52,586 >> Thank you Caitlin. Moving on no agendas, or motions to the agenda. 132 00:17:54,129 --> 00:17:58,533 >> I move to accept the agenda as presented. >> Second. 133 00:17:58,533 --> 00:18:04,339 >> I have a first. And a second. Any for discussion in roll call 134 00:18:04,339 --> 00:18:06,739 vote? >> Councilmember Hollingshead? >> Yes. 135 00:18:07,942 --> 00:18:10,942 >> Councilmember Braken? >> Yes. >> Councilmember Dietz? 136 00:18:12,947 --> 00:18:18,347 >> Yes. >> Motion pass 6-0. >> Move on to consent calendar. 137 00:18:20,688 --> 00:18:29,831 Reviewed by town council. Will be voted on single motion. Any member can remove an item. 138 00:18:29,831 --> 00:18:31,831 No. 102025-142. 139 00:18:46,587 --> 00:18:54,987 On a basis of sole Sauers and approving and service agreement. No. 2025-144, resolution 140 00:18:56,731 --> 00:19:05,131 approving 2026 spot water lease agreement between the town of Castle Rock and Dakan Ranch. 141 00:19:07,208 --> 00:19:13,808 No. 2025-145. The second amendment of the 2025 spot water lease agreement 142 00:19:14,482 --> 00:19:23,482 between the town of Castle Rock and the central Colorado water. Resolution on waiving formal 143 00:19:25,827 --> 00:19:33,627 written abiding requirements with core And Main LP. I will accept a motion. 144 00:19:43,440 --> 00:19:46,644 >> So moved. >> Second. Any further discussion? 145 00:19:50,251 --> 00:19:53,251 >> Roll call. >> Councilmember Hollingshead? >> Yes. 146 00:19:55,122 --> 00:19:58,722 >> Councilmember Dietz? >> Yes. >> Motion passes 6-0. 147 00:20:03,865 --> 00:20:09,865 >> Moving to action items. No. 16, 2025-033. >> Thank you Mr. Mayor. 148 00:20:28,220 --> 00:20:35,822 We are growing to review a little bit of the resource grant program. 149 00:20:39,100 --> 00:20:45,439 Services and benefits for Castle Rock residents supports the town's strategic vision and 150 00:20:45,439 --> 00:20:53,839 funding request must include provisions for the necessary of life which include water, engine 151 00:20:55,649 --> 00:21:01,649 and food. Funded by the Phillip S. Miller trust fund. 152 00:21:06,660 --> 00:21:15,600 Allowing up to five grants awarded annually. At this point, I would like to 153 00:21:17,538 --> 00:21:21,138 introduce the Chair of the committee. 154 00:21:24,412 --> 00:21:31,612 >> Good evening, Mayor, council. I'm the current chair of the public commission. 155 00:21:33,287 --> 00:21:42,287 We have assign a job of listening to the very well qualified applicants who are 156 00:21:44,498 --> 00:21:51,698 asking to share the towns Miller grants. This year we had $97,000 worth 157 00:21:52,380 --> 00:21:57,438 of request. We are limited to give out only $45,000. 158 00:21:58,779 --> 00:22:03,917 We had eight individual applicants. We are limited to giving that 159 00:22:03,917 --> 00:22:06,917 45,000. Sharing that 45,000 among only 5 applicants. 160 00:22:09,190 --> 00:22:16,130 We have the difficult job of sorting through these. The process we used is -- as we 161 00:22:16,130 --> 00:22:23,137 have each year have the applicants come in and give us a brief presentation on what they 162 00:22:23,137 --> 00:22:30,210 plan to do with the money. How they use it and how they have used it in the past. 163 00:22:30,210 --> 00:22:36,817 Any money they have received from the town. And then our commission members 164 00:22:36,817 --> 00:22:46,817 get together and go through the difficult test of trying to figure out how to get down the 165 00:22:50,765 --> 00:22:57,965 requests. We ended up with five grants being the American Legend post. 166 00:23:02,242 --> 00:23:06,442 For $5,000. 7,500. To help and hope center for 167 00:23:20,393 --> 00:23:27,593 20,000. St. Vincent de Paul. I just want to say it is a 168 00:23:32,540 --> 00:23:40,414 difficult job to let down. Any time -- you got ten different groups of seven people 169 00:23:40,414 --> 00:23:49,356 and have them do it. There is a infinite number. This is what we came out with. 170 00:23:49,356 --> 00:23:56,556 We used the town's chart to focus on energy, food, and shelter. 171 00:23:56,697 --> 00:24:06,697 I think you will find all of the applicants that we are recommending the grants for meet 172 00:24:07,374 --> 00:24:12,379 those needs. Before I turn it back to you and see if there is any questions. 173 00:24:12,379 --> 00:24:18,520 I do want to acknowledge the people that are behind all these applicants. 174 00:24:18,520 --> 00:24:23,590 They are all good people. There is one individual I do want to recognize who is here in 175 00:24:23,590 --> 00:24:30,130 the audience tonight. I'd like him to stand. Mr. Dan Marlowe. 176 00:24:30,130 --> 00:24:36,470 The reason I want to bring Dan to your attention. Ban has been the executive 177 00:24:36,470 --> 00:24:45,350 director of health and hope. He announced he was planning to retire at the end of this year. 178 00:24:45,350 --> 00:24:55,260 He has done a wonderful job of running health and hope to the benefit of all the residents of 179 00:24:55,260 --> 00:25:02,301 Castle Rock for most of the last decade. We ought to give him recognition 180 00:25:02,301 --> 00:25:05,901 for that. Please join me. [ Applause ] 181 00:25:06,705 --> 00:25:13,305 So if there are any questions? >> Any questions? Open to public. 182 00:25:16,114 --> 00:25:24,122 If someone wishes to speak please approach the podium. State your name, whether you are 183 00:25:24,122 --> 00:25:27,122 a resident. Nonresident. Seeing none. 184 00:25:28,793 --> 00:25:38,393 Bring it to council back for discussion and possible motion. >> I sat in on this meeting. 185 00:25:39,338 --> 00:25:46,538 As Clark alluded it is difficult. We wish we had deeper pockets. 186 00:25:49,214 --> 00:25:59,214 One item this year is food a very hot topic. A lot of folks, you can see the 187 00:26:00,240 --> 00:26:07,833 majority of them is all about giving food into the community. So the other thing that we 188 00:26:07,833 --> 00:26:16,833 really looked at was what directly benefits Castle Rock. There are greats stuff on there. 189 00:26:17,175 --> 00:26:24,249 It tends to be go broader than Castle Rock. When you have to make tough 190 00:26:24,249 --> 00:26:28,453 decisions where to put this money. We choose to pick the ones that 191 00:26:28,453 --> 00:26:33,458 were very dedicated to Castle Rock. I'm in full support what the 192 00:26:33,458 --> 00:26:39,263 commission did. I appreciate all of their hard work on this. 193 00:26:39,263 --> 00:26:45,871 >> Would you like to do the motion. >> I move to approve the public 194 00:26:45,871 --> 00:26:54,271 safety commission and award the resource grant money as follows. New hope 75 hurks dollars. 195 00:27:02,487 --> 00:27:07,287 Faith Lutheran food pantry. $5,000. Help and hope center $20,000. 196 00:27:12,631 --> 00:27:18,631 St. Vincent $7,500. >> I just wanted to say, thanks a lot. 197 00:27:23,508 --> 00:27:30,108 I have worked with them for quite sometime. Congratulations on retirement. 198 00:27:31,516 --> 00:27:35,716 >> Roll call vote. >> Councilmember Hollingshead? Councilmember Braken? 199 00:27:41,459 --> 00:27:45,659 Councilmember Dietz? Motion passed 6-0. >> Thank you. 200 00:27:50,201 --> 00:27:56,201 Now we have number 17. 2025-34. >> This is to continue the 201 00:28:03,882 --> 00:28:10,555 discussions of grant programs. You all in addition to the program we just heard about have 202 00:28:10,555 --> 00:28:16,561 the council community grant program. That is the main focus of this 203 00:28:16,561 --> 00:28:24,703 item. We touch on the grants as well. To take a little bit of 204 00:28:24,703 --> 00:28:30,103 background. They have been in existent since at least 2011. 205 00:28:40,452 --> 00:28:48,252 I won't read those. It is community-based projects. Special focus on youth, seniors, 206 00:28:53,732 --> 00:29:00,932 environmental able and preforming and visual arts. The program was updated in 2013. 207 00:29:02,874 --> 00:29:11,874 The funds could be rolled over council would look at each application individually as they 208 00:29:13,418 --> 00:29:19,240 make discussions on the application. That be given to applicants who 209 00:29:19,240 --> 00:29:24,296 have not received a grant previously and that organizations can receive one 210 00:29:24,296 --> 00:29:31,303 grant per year. And finally the most recent update in 2023, when the funding 211 00:29:31,303 --> 00:29:39,703 was increased -- that shouldn't be 8,000 per year. That's a typo on my part. 212 00:29:39,778 --> 00:29:43,978 I'm sorry. That is 16,000. With quarterly dispersements. 213 00:29:49,540 --> 00:29:55,540 I didn't get my bullet updated. So 16, 4, 1. Everything doubled in 2023. 214 00:29:59,664 --> 00:30:07,872 You are fresh on the Miller grant. I wanted to touch on those as 215 00:30:07,872 --> 00:30:12,411 well. The current annual is 45,000. Up to five grants. 216 00:30:12,411 --> 00:30:20,218 Those are for those necessities. Also, in your packet is information from a dozen other 217 00:30:20,218 --> 00:30:25,824 communities about how they handle these types. That is why both grants are 218 00:30:25,824 --> 00:30:31,824 represented. A lot of them crossed over in several communities. 219 00:30:32,970 --> 00:30:38,303 I just cast a wide call. I reached out specifically to the similar communities to us. 220 00:30:38,303 --> 00:30:46,577 What I found if you know one community does. There is no real standard for 221 00:30:46,577 --> 00:30:51,783 this. It is to council's discretion. There are some communities very 222 00:30:51,783 --> 00:30:59,600 near by with no grants. They do have service contracts which I noted those in 223 00:30:59,600 --> 00:31:06,860 your memos. That would be the senior center. To places like Broomfield this 224 00:31:11,740 --> 00:31:19,540 is almost $2 million program. Individuals grants to $200,000. Not just a city and county. 225 00:31:27,489 --> 00:31:33,495 There is a lot of information in your packet of what we found when we reached out to everybody 226 00:31:33,495 --> 00:31:40,695 else. But really, we look at this and finance and handle the 227 00:31:42,370 --> 00:31:51,312 administration of these grants. We came up with a list of options you may wish to consider 228 00:31:51,312 --> 00:31:58,586 as we move this program forward. The fourth quarter grants are on your agenda next month. 229 00:31:58,586 --> 00:32:04,325 We will move into the first quarter grants for next year. If you do want to make any 230 00:32:04,325 --> 00:32:09,931 changes, we would love your direction on timing whether we want to implement those right 231 00:32:09,931 --> 00:32:13,201 away. We have the fourth quarter applicants. 232 00:32:13,201 --> 00:32:20,542 We want to make changes for that for next month or set these into place for 2026. 233 00:32:20,542 --> 00:32:28,283 The first option is to increase the budget a bit to 20,000 that can be accommodated where these 234 00:32:28,283 --> 00:32:34,355 community grants are. If you wanted some more resources to fund the request, 235 00:32:34,355 --> 00:32:41,228 that is an option. Right now we don't necessarily collect information on the 236 00:32:41,228 --> 00:32:47,969 organizations total resource picture and how they might take our grant and leverage that with 237 00:32:47,969 --> 00:32:54,509 other resources. We do ask that information when we engage in our service 238 00:32:54,509 --> 00:33:02,309 contracts with chamber downtown, et cetera. So we can add that as you 239 00:33:04,185 --> 00:33:10,785 deliberate these requests. We could give preference to Castle Rock base. 240 00:33:16,931 --> 00:33:22,670 We could strengthen that further and look for Castle Rock based organizations. 241 00:33:22,670 --> 00:33:30,110 We could try to do a lower grant cap. You saw in the earlier slide it 242 00:33:30,110 --> 00:33:38,486 used to be $500. If we would like to go less than 1,000 we could spread the 243 00:33:38,486 --> 00:33:46,886 resource more. New was an art grant program. You heard about a few meetings 244 00:33:47,950 --> 00:33:52,900 back. That is one of the criteria is arts and culture. 245 00:33:52,900 --> 00:34:02,176 Now that we have a dedicated program for that, should we remove them from this pool of 246 00:34:02,176 --> 00:34:07,848 applicants and more narrowly focused this set of funds for the community grants. 247 00:34:07,848 --> 00:34:14,389 That is something you might wish to consider. You know, there are some 248 00:34:14,389 --> 00:34:24,389 communities like Douglas County. They might have time to dig into some of these details that you 249 00:34:28,870 --> 00:34:36,544 deliberate on. That is an option that might be worth considering is working 250 00:34:36,544 --> 00:34:44,344 with the foundation to dig in and decide how to allocate the funds. 251 00:34:44,485 --> 00:34:51,892 Could collect more information come up with reporting requirements and guided to keep 252 00:34:51,892 --> 00:35:01,436 people on an eligible lists. A lot of them return but we don't have any strict criteria. 253 00:35:01,436 --> 00:35:07,509 We can look at some sort of criteria in terms of doing what they were going to do with the 254 00:35:07,509 --> 00:35:15,309 funds. You could just kind of do random collections that you are not 255 00:35:18,452 --> 00:35:25,652 picking. Just based on the application. As long as they are qualified. 256 00:35:27,995 --> 00:35:34,468 The random winners were ten of groups eligible. We put them into a drawing and 257 00:35:34,468 --> 00:35:39,407 these eight are getting a grant. That might be one way to approach this. 258 00:35:39,407 --> 00:35:48,616 You might ask people to sit out a cycle or two. You see these repeat awardes in 259 00:35:48,616 --> 00:35:53,821 your packet there are attachments in all of the awards. 260 00:35:53,821 --> 00:36:00,940 You see a lot of the same entities receiving the grants. Once you received a year or two. 261 00:36:00,940 --> 00:36:06,968 Then you got to sit out a year. Try to get more organizations involved and these funds 262 00:36:06,968 --> 00:36:14,168 available to them. A lot of ideas. We wanted to see council's 263 00:36:14,509 --> 00:36:20,314 reaction and direction to those in and in particular, if you do like to make any changes whether 264 00:36:20,314 --> 00:36:26,521 those should be to the fourth quarter awards or whether we should look to make those 265 00:36:26,521 --> 00:36:30,580 changes for 2026. That's the end of what we have to present. 266 00:36:30,580 --> 00:36:32,994 Glad to answer any questions you might have. Thank you. 267 00:36:32,994 --> 00:36:38,394 >> Any questions before we go to public comment? >> No. 268 00:36:40,335 --> 00:36:48,735 Just suggestions. >> If you wish to speak state your name whether you are a 269 00:36:50,478 --> 00:36:55,878 resident, nonresident. Seeing none. Bringing back to town council. 270 00:36:59,154 --> 00:37:03,493 Councilmember Dietz. >> I think everyone would agree this is a special program. 271 00:37:03,493 --> 00:37:11,340 I think when we see some of the other communities give a heck a lot more than us. 272 00:37:11,340 --> 00:37:18,834 I would like to see us go to 20,000. But stick within that 5,000 like 273 00:37:18,908 --> 00:37:23,580 never go over. But once the money it is given, it is given. 274 00:37:23,580 --> 00:37:31,320 How do you tell them how to use it? I definitely like hiring out 275 00:37:31,320 --> 00:37:35,580 somebody else. I think that is a waste of our money. 276 00:37:35,580 --> 00:37:42,258 That's really it. >> Mayor Pro Tem Cavey? >> I'm not sure about four. 277 00:37:45,735 --> 00:37:50,535 Just because we lower from 1,000. Does $500 help somebody? 278 00:37:54,877 --> 00:38:03,686 >> I think that you are right. I think 1,000 is probably good. But, I think -- councilmember 279 00:38:03,686 --> 00:38:08,910 Hollingshead had a good idea as well. A lot of these school 280 00:38:08,910 --> 00:38:13,295 organizations, you know, I think can probably go on their own now. 281 00:38:13,295 --> 00:38:20,970 I think I like the idea based in Castle Rock as well. The school organizations maybe 282 00:38:20,970 --> 00:38:28,170 you can talk about that councilmember Hollingshead. >> The youth and high school 283 00:38:29,311 --> 00:38:36,511 sports. There is so many of them. Once in a lifetime opportunity 284 00:38:36,986 --> 00:38:43,459 or something tragic that happens to a program, they need a one-time thing they can apply. 285 00:38:43,459 --> 00:38:52,459 For regular yearly operations, support something like that. Just in this town there could be 286 00:38:52,602 --> 00:38:59,802 500 groups that could apply. >> Starting in 2026. >> Could you go to the next 287 00:39:03,947 --> 00:39:11,870 page? Number nine for everyone. Like if we had them cycle out of 288 00:39:11,870 --> 00:39:15,358 applying would it be for six months? A year? 289 00:39:15,358 --> 00:39:23,365 >> They can only get it once a year now any way. If we get the same group maybe 290 00:39:23,365 --> 00:39:33,242 two years in a row. And then for a year. >> What if we end up with two 291 00:39:33,242 --> 00:39:38,642 people applying? >> We haven't had that in quite sometime. 292 00:39:39,516 --> 00:39:44,916 >> Next month, there is only three. >> There you go. 293 00:39:44,987 --> 00:39:54,987 >> I think you did great things. I think this is a good idea with the sports stuff. 294 00:39:56,666 --> 00:40:01,466 Unless it is absolute. >> Something different. Councilmember Braken? 295 00:40:03,606 --> 00:40:13,216 >> I think prior council there was one or two applicants. It was the band from one school. 296 00:40:13,216 --> 00:40:21,616 That was the over and over again be now we have a competitive scenario. 297 00:40:23,159 --> 00:40:32,768 Maybe there has to be some circumstances that follow that. But, I mean, the way that -- the 298 00:40:32,768 --> 00:40:39,975 way that Trish ran the program. You had to be a non-profit. You had to serve the community. 299 00:40:39,975 --> 00:40:45,515 You had to check all those boxes. I don't think the sports 300 00:40:45,515 --> 00:40:53,315 programs in general, like just pick one. You have to have a different 301 00:40:58,728 --> 00:41:03,800 designation. I'm a little bit if they are serving in the community, they 302 00:41:03,800 --> 00:41:08,471 should be allowed to apply. They went to all the steps they have to prove. 303 00:41:08,471 --> 00:41:14,744 How they serve the community, in way way would the dollars go back. 304 00:41:14,744 --> 00:41:22,152 It is not just the baseball team asking for money. I think the perception is, you 305 00:41:22,152 --> 00:41:31,427 know, ever soccer team is now going to come asking you they don't qualify for it. 306 00:41:31,427 --> 00:41:37,433 Do you have any comment to that programming? >> I also have a question. 307 00:41:37,433 --> 00:41:45,833 Does it have to be a 503C? >> How do you -- let everybody apply. 308 00:41:49,579 --> 00:41:55,579 We decide. I agree. One of you guys pick wrestling 309 00:41:58,388 --> 00:42:03,125 over baseball. How do you say no? >> Trish is about to explain 310 00:42:03,125 --> 00:42:10,533 what the qualifiers are. And we can talk further. I don't think everyone 311 00:42:10,533 --> 00:42:14,471 understands they don't get the application if they don't meet the requirements. 312 00:42:14,471 --> 00:42:23,471 >> At this point, any sports club coming to fill out an application they do qualify. 313 00:42:25,949 --> 00:42:32,549 It talks about youth programs and activities. That is one category. 314 00:42:33,356 --> 00:42:39,762 It is geared towards the quality of life for residents of Castle Rock. 315 00:42:39,762 --> 00:42:45,635 When you take those perimeters along with other items they do qualify. 316 00:42:45,635 --> 00:42:53,435 >> Thank you. >> I think we can take into consideration what we value in 317 00:42:54,177 --> 00:43:03,177 those groups before we decide. I just hate that we decide in front of them. 318 00:43:03,252 --> 00:43:11,520 All their parents paid $2,000 a year. You never know what the need is. 319 00:43:11,460 --> 00:43:17,134 If they can explain they are doing something to support the community or provide opportunity 320 00:43:17,134 --> 00:43:26,134 for people to be able to have that, maybe we can consider it. >> Fair enough. 321 00:43:27,211 --> 00:43:35,110 >> I do appreciate your work on this Cristian. >> With the change desired what 322 00:43:36,220 --> 00:43:45,820 we would like is bring it back to you to approve. You can serve jurment -- 323 00:43:54,238 --> 00:43:59,910 judgment based on the merit. They must be based in Castle Rock. 324 00:43:59,910 --> 00:44:05,582 Remove art because they have their own program now. And there was discussion but I'm 325 00:44:05,582 --> 00:44:13,524 not clear if we should do that. Recommended after two years of awards to cycle out before being 326 00:44:13,524 --> 00:44:21,324 awarded again. >> I like that idea. >> If we have ten groups, do we 327 00:44:23,867 --> 00:44:31,608 want to debate those ten groups or do something ahead of time? I don't like the lottery thing. 328 00:44:31,608 --> 00:44:37,748 >> I would like to have something ahead of time. You get all ten people here. 329 00:44:37,748 --> 00:44:44,488 Now you are debating which five is going to get it. >> Yeah. 330 00:44:44,488 --> 00:44:52,363 >> Next time we probably have three. If we ahead of time could say we 331 00:44:52,363 --> 00:44:59,702 get to do five they can come or not come. But the people don't get it can 332 00:44:59,702 --> 00:45:06,710 reapply for the next quarter grant. I think that might be easier for 333 00:45:06,710 --> 00:45:13,310 Trish's team and our team as well. Is that possible Trish? 334 00:45:15,718 --> 00:45:21,118 Thank you, Kristen. >> Thank you. >> Moving to No. 182025-147. 335 00:45:33,537 --> 00:45:41,478 >> Hello council, again. So this item is probably one you heard a lot about over the last 336 00:45:41,478 --> 00:45:47,478 six years. This has to do with our operational technology. 337 00:45:48,152 --> 00:45:55,358 As you guys know we started a complete overall of these systems back in 2019. 338 00:45:55,358 --> 00:45:59,558 Created a plan. 2023. We updated the plan. 339 00:45:59,830 --> 00:46:07,300 We have been implementing the plan. We have been moving through it. 340 00:46:08,639 --> 00:46:15,450 Also, in implementing the plan, we can't shut down the facilities. 341 00:46:15,450 --> 00:46:20,317 We have to do the work in the late fall through the early spring. 342 00:46:20,317 --> 00:46:27,570 Get those projects done. So these are big projects. They take multiple years to 343 00:46:27,570 --> 00:46:34,731 complete. You can see the phases here where we are finishing up phase 344 00:46:34,731 --> 00:46:41,805 four. We want to start the next phase. You know we are doing a project 345 00:46:41,805 --> 00:46:51,805 out there an important project. This is, of course, the idea of why we are doing this. 346 00:46:51,815 --> 00:46:58,880 I won't spend too much time on this. You heard all this before. 347 00:46:58,880 --> 00:47:07,880 These are the sites. We have to do this in a bunch of remote sites. 348 00:47:07,297 --> 00:47:13,897 They are monitored. They are controlled from our main treatment facility. 349 00:47:16,440 --> 00:47:26,400 Benefits, of course, I don't think I need to spend a lot of time on this. 350 00:47:26,984 --> 00:47:33,323 Cybersecurity making sure we have a secure system. I think we are making 351 00:47:33,323 --> 00:47:39,923 significant progress in. You approved the contract earlier for Burns & McDonnell. 352 00:47:39,996 --> 00:47:45,690 They are the design engineer. We want them to be the construction engineer and make 353 00:47:45,690 --> 00:47:55,690 sure things are going the way we want them to go so this is where we currently are in the state of 354 00:47:56,213 --> 00:48:02,213 master plan. Total budgeted through 2029. That's includes what is spent 355 00:48:05,556 --> 00:48:11,556 today. We spend about 11.3. Some of these outlying sites are 356 00:48:15,966 --> 00:48:23,166 some of the biggest projects because of the number of remote sites. 357 00:48:25,909 --> 00:48:35,909 We want to do is Seoul -- sole source. We have done a lot of work in 358 00:48:39,122 --> 00:48:42,992 the area. This is a big contract. We want to make sure we are 359 00:48:42,992 --> 00:48:50,192 doing the right thng. We worked with both. Our cybersecurity and other 360 00:48:54,337 --> 00:49:02,737 consultant that helps us with operational technology, we worked with them to get their 361 00:49:03,146 --> 00:49:09,746 recommendations whether we should sole source. Their answer is a resounding 362 00:49:10,220 --> 00:49:14,420 yes. Now, the reason having a single 363 00:49:19,629 --> 00:49:23,521 integrator. It is important to have this consistency. 364 00:49:23,521 --> 00:49:30,121 It makes it much easier. You want to troubleshoot that quickly. 365 00:49:30,728 --> 00:49:39,728 Get stats in and out and get the system back up. It improves our cybersecurity 366 00:49:40,538 --> 00:49:45,338 posture. It leads to lower long-term maintenance costs. 367 00:49:46,343 --> 00:49:51,616 Which is important. It makes upgrades and support much easier. 368 00:49:51,616 --> 00:49:58,216 Everything is consistent across the board. There are some disadvantages, of 369 00:49:58,356 --> 00:50:05,496 course. You have to make sure you are not walking in with a vendor 370 00:50:05,496 --> 00:50:15,960 that has a unique or prep pair tarry system. And then, of course, you have to 371 00:50:18,175 --> 00:50:26,490 watch QA and QC and getting what you want to get. We have some experience with 372 00:50:26,490 --> 00:50:32,649 this. The first project we did we used a different vender. 373 00:50:32,656 --> 00:50:42,656 We had some issues that we had to go down and deal with. They have been doing all of 374 00:50:44,100 --> 00:50:48,801 other work. Since we made a transition in 2023. 375 00:50:50,607 --> 00:50:57,807 We did bid the Miller Water Treatment plant. We did go back. 376 00:51:02,487 --> 00:51:09,687 We went back and negotiated the price. Of course, the engineers have 377 00:51:09,760 --> 00:51:16,367 reviewed this price and feel it is a fair price. I wanted to spend a little time 378 00:51:16,367 --> 00:51:21,767 on that. Lots of utilities make the same approach. 379 00:51:25,243 --> 00:51:34,843 Provide services for a number of very well-known utilities. So any way, that is the request. 380 00:51:39,323 --> 00:51:44,723 We are requesting a 10% contingency. We would start purchasing 381 00:51:48,132 --> 00:51:52,870 equipment in January. In the fall we would start the actual work. 382 00:51:52,870 --> 00:51:59,143 And this work will go all the way through August 2027. We just can't shut the plant 383 00:51:59,143 --> 00:52:06,943 down through the whole year? We did take this Castle Rock approval staff. 384 00:52:08,686 --> 00:52:13,486 I'm happy to answer any questions. >> Any questions? 385 00:52:14,558 --> 00:52:21,158 >> Just because I want to know. Are they doing software/hardware. 386 00:52:27,171 --> 00:52:33,177 Are they bringing the solutions to the table including like cyber? 387 00:52:33,177 --> 00:52:37,377 >> No. Not necessarily. >> They are just integrating. 388 00:52:37,514 --> 00:52:42,914 >> They are doing the integrates . These are large systems. 389 00:52:52,620 --> 00:52:58,620 They are basically putting those systems together and bringing them. 390 00:52:59,470 --> 00:53:05,470 >> And then installing it? >> Installing it. >> Are they doing the 391 00:53:06,811 --> 00:53:15,619 cyber piece of it? >> It is of course integrated to the systems we are using. 392 00:53:15,619 --> 00:53:23,419 The cyberthing is a different component. As you know, we made progress in 393 00:53:23,761 --> 00:53:33,361 that area by cutting the cord which we did five years ago. >> Because you are Laurelland. 394 00:53:35,973 --> 00:53:43,114 >> We are allowing ourselves to bring data out of our operational technology. 395 00:53:43,114 --> 00:53:49,586 It is like the one way, it prevents anything from going back into the system. 396 00:53:49,586 --> 00:53:56,927 People have to be at the site. >> Okay. >> They can be at our water 397 00:53:56,927 --> 00:53:59,327 plants. >> Cool. >> Great question. 398 00:54:00,998 --> 00:54:05,198 >> Thanks, mark. >> Any further questions to mark? 399 00:54:08,400 --> 00:54:13,404 Seeing none. Public comment. If someone wishes to speak 400 00:54:15,146 --> 00:54:21,746 approach the podium. You have four minutes to speak. Seeing none. 401 00:54:23,620 --> 00:54:29,200 >> I move to approve the resolution 2025 by title. >> Second. 402 00:54:33,497 --> 00:54:39,497 >> Any further discussion? >> When should we shut off our sprinklers? 403 00:54:43,574 --> 00:54:50,247 >> Councilmember Braken, I think now would be a great time if you haven't already. 404 00:54:50,247 --> 00:54:58,647 There is cold weather coming. If you haven't I would say soon. >> Councilmember Hollingshead? 405 00:54:59,924 --> 00:55:03,524 >> Yes. >> Councilmember Dietz? >> Mayor Pro Tem? 406 00:55:09,533 --> 00:55:14,933 >> Yes. >> Resolution 2025-148 to enter into a loan agreement, 407 00:55:21,879 --> 00:55:25,479 construction contract and construction management. Mark? 408 00:55:26,216 --> 00:55:33,711 >> This is the one that will take an hour since we have lots of time. 409 00:55:33,711 --> 00:55:42,111 This is an important item. This is a item through Plum Creek Water Reclamation 410 00:55:44,321 --> 00:55:48,521 Authority. There is a reservoir pump station. 411 00:55:50,327 --> 00:55:58,127 This supplies golf course in the region. Castle Rock provides some of the 412 00:55:59,603 --> 00:56:06,803 reasonable supply. The reservoir and pump station are ready to be replaced. 413 00:56:07,110 --> 00:56:14,752 They have been ready replaced, the authority manager has been after the board about five years 414 00:56:14,752 --> 00:56:22,159 to get this done. There is a concern we need to get this done and maintain 415 00:56:22,159 --> 00:56:26,959 regulatory compliance. We brought you an environmental agreement. 416 00:56:27,631 --> 00:56:34,705 This is the follow-up to that agreement. That IGA outlined for a throne 417 00:56:34,705 --> 00:56:40,978 between the partners to do this project. When I'm coming back to you is 418 00:56:40,978 --> 00:56:49,186 what we have -- what we are recommending doing so you know what we are recommending doing. 419 00:56:49,186 --> 00:56:57,395 Castle Rock water is 25% of this because we are one of four golf courses with Red Hawk. 420 00:56:57,395 --> 00:57:04,595 The others are managed through other districts. We got bids meaning the 421 00:57:05,469 --> 00:57:10,608 authority. Got bids for two options. One was to replace the liner in 422 00:57:10,608 --> 00:57:17,481 the reservoir. Option two was to replace the reservoir liner and completely 423 00:57:17,481 --> 00:57:24,810 replace the pump station as well. The authority did get approved 424 00:57:27,910 --> 00:57:34,891 for a direct loan through the Colorado water resources and power development authority. 425 00:57:39,360 --> 00:57:44,575 3.5% for 30-year term. The members of the authority meaning the board believe that 426 00:57:44,575 --> 00:57:51,648 option two is the most applicable to get this thing done and address this issue and 427 00:57:51,648 --> 00:57:57,588 rehab this infrastructure. The members agree that using this loan, taking advantage of 428 00:57:57,588 --> 00:58:07,188 this loan makes sense. So the members did vote to approve the loan and approve the 429 00:58:10,534 --> 00:58:17,734 construction contract as well as the construction management contract with the designed 430 00:58:18,609 --> 00:58:22,946 engineer. Which is why we are here tonight. 431 00:58:22,946 --> 00:58:29,553 Castle Rock water as we entered this look at a bunch of different options for us. 432 00:58:29,553 --> 00:58:35,359 We looked whether we should not take the loan. Whether we should take the loan 433 00:58:35,359 --> 00:58:43,767 and self fund the remainder. Or whether we should take this loan and participate in 434 00:58:43,767 --> 00:58:50,173 additional loans that PCWRA may seek for this project. We came to the conclusion what 435 00:58:50,173 --> 00:58:57,373 works best for us is move forward with the direct loan 3.5 interest. 436 00:58:59,183 --> 00:59:05,189 We can make sure the project moves forward and aren't waiting for additional funding in the 437 00:59:05,189 --> 00:59:11,610 future. You can see the total cost of the loan over the 30-year 438 00:59:11,610 --> 00:59:18,469 period. You can see how much Castle Rock water -- it is important to 439 00:59:18,469 --> 00:59:27,469 remember that this is infrastructure that only serves the golf course here in -- the 440 00:59:31,815 --> 00:59:38,415 way we structured it. Their charge will be on a per 441 00:59:44,694 --> 00:59:51,568 gallon basis. We will -- they will finance that over 30 years for the loan. 442 00:59:51,568 --> 00:59:59,243 Over 40 years for the portion that we are self funding for them or funding for them. 443 00:59:59,243 --> 01:00:08,252 Which is consistent with what we did for the original reuse project for the golf course that 444 01:00:08,252 --> 01:00:16,460 goes from the authority to the golf course. We did take it to commission to 445 01:00:16,460 --> 01:00:21,932 Castle Rock water commission. They recommended approval. Also the PCWRA board is 446 01:00:21,932 --> 01:00:28,805 recommending approval. And both staff are also -- I talked to Jeff today. 447 01:00:28,805 --> 01:00:35,679 I think his team is supportive of this as well. I think that's it. 448 01:00:35,679 --> 01:00:42,753 The project will be completed. So over the next four or five months. 449 01:00:42,753 --> 01:00:50,553 >> Thank you. Any questions for mark? Anyone wish to speak come to the 450 01:00:55,366 --> 01:00:58,635 podium. You will have four minutes to speak. 451 01:00:58,635 --> 01:01:00,971 Seeing none. A possible motion and discussion. 452 01:01:00,971 --> 01:01:06,371 >> I move to approve 2025-148 introduced by title. >> Second. 453 01:01:09,646 --> 01:01:13,846 >> First and second. Discussion? Roll call vote. 454 01:01:16,853 --> 01:01:19,853 >> Councilmember Braken? >> Yes. >> Councilmember Dietz? 455 01:01:20,924 --> 01:01:24,524 >> Yes. Mayor Pro Tem Cavey. >> Yes. 456 01:01:25,396 --> 01:01:30,796 >> Motion passed. Next is adjourn to the next session. 457 01:01:32,936 --> 01:01:39,536 The time is 7:07. I would move to go to executive session. 458 01:01:40,760 --> 01:01:46,760 Legal issues to determine position on matters that set negotiations. 459 01:01:49,172 --> 01:01:56,972 Under CRS24-6-402 and possible town prop ter abquestion cigs for possible. 460 01:02:09,993 --> 01:02:13,593 24-6-402. Adjourn executive session. >> Second. 461 01:02:15,398 --> 01:02:18,998 >> Second by councilmember Braken. >> Councilmember Hollingshead? 462 01:02:20,700 --> 01:02:22,470 >> Yes. >> Councilmember Davis. >> Yes. 463 01:02:24,274 --> 01:02:28,811 >> Mayor gray. >> Yes. >> We are adjourn and we will 464 01:02:28,811 --> 01:02:30,811 not