[0:08] all right we'll call the regular council
meeting of December 19th 2023 to order
[0:13] uh there's no delegations moving on to
item three adoption of the
[0:17] agenda are there any additions or
deletions to the
[0:23] agenda I will move the agenda okay all
in
[0:28] favor yes Carri
moving on to item four adoption of the
[0:33] amends of December 5th
2023 any errors or omissions that
[0:37] anybody
noticed I'll move them okay Jo move the
[0:43] in all in
favor yep
[0:47] carried moving on to item five reports
5.1 the mayor's report
[0:52] uh we had a Emergency Management
committee
[0:56] meeting last week uh the minutes are
before you in the
[1:01] uh
attachment not sure if there's any
[1:05] comments or questions
uh one of the things that came out of it
[1:09] was a uh our staff and the MDS
uh staff did a great job running the
[1:18] event everything went well kudos to
Daryl for sure and for Caroline for all
[1:23] their hard
work they're still dealing with some of
[1:27] the disaster recovery program stuff
just about just about
[1:33] done uh one item that came out of the
new business was the 2024 draft budget
[1:40] they're going to be getting rid of some
of the phone lines down at the fire hall
[1:43] which should reduce the
uh our costs from about $10,000 down to
[1:50] about $4,000 because what did you say it
was about $100 a month
[1:57] yeah so there's motion made that we
reduce the budget there and uh
[2:03] streamline a little bit some of the
lines will be saying so it doesn't
[2:07] affect the fire fire an operation but
just some of the extra lines that were
[2:10] there we're taking up three it was
[2:16] four
uh and alen steing was there and he did
[2:24] a debrief I meant to bring my copy but I
forgot that at the joint meeting he's
[2:30] going to be presenting the debrief of
the 20 2023 Wildfire event that we had
[2:36] north of
town that with thank yous and everything
[2:40] in
there that's basically the highlights
[2:44] there are there any comments or
[2:50] questions and that's basically my report
uh Joe speaking on the scss stuff later
[2:55] on the meeting
so I'll move it okay thanks Tim all in
[3:02] favor
[3:07] favor carried moving on to 5.2 the C
report okay thank you uh so the John
[3:15] coun Joint Council with the MD uh slated
for January 11th we're hosting uh so far
[3:21] uh as the mayor alluded to uh fire event
debrief will be presented by our field
[3:26] officer uh we'll be talking about our
joint capital projects and at that this
[3:30] time I'm
recommending the fire department uh
[3:34] presents their recommendation for their
bids for their rescue apparatus uh the
[3:40] bid request for bids closes on January
5th and and I think this would be a good
[3:45] time to review that with both councils
so both councils are aware of it only
[3:50] the Town Council needs to award it uh
but then we come bring that to the next
[3:55] council meeting uh for an official award
this but then uh MD will be involved
[3:59] than that uh just a reminder January 2nd
Council meetings cancelled that the
[4:05] office is closed next week uh fcss
coordinator position has been selected
[4:11] uh slated to start January 8th please
don't ask me a name I don't remember um
[4:16] still recruiting Public Works operator
getting it narrowed down um Christmas
[4:21] Recreation opening hours so the
community center will be closed 24 25 26
[4:27] 31st
1st
[4:35] Landfield meeting January 8 we just got
uh we just got the email today
[4:41] um yeah that's actually all I got one
question for you why isn't BC Hydro
[4:48] filling that just kind of surprised me
that they're not filling the S uh they
[4:53] have they have uh several reasons
environmental they said there's there's
[4:57] several reasons for it so yeah just kind
of surprised me that it's not because
[5:02] it's not because there's a crack in the
dam that is not the reason no just
[5:06] surpris me that you think you'd want to
fill during the winter that when
[5:11] it's then during
summer any other comments or questions
[5:16] for our
C so is there more information on the uh
[5:22] nwp uh Community Center or or not now oh
you mean uh the lease
[5:28] discussions yeah yeah no just that I
give you that quick brief there um that
[5:34] will be so their uh on their end they'll
they'll put uh that information to to
[5:40] paper the change uh bring it back we'll
talk about it at Council and then go
[5:44] from there but yeah there really isn't
anything new since I sent out that
[5:48] email okay thanks gerl yeah okay if
there's no other comments or questions
[5:53] somebody want to move Daryl's report
stand all in
[5:57] favor and that's carried
moving on to 5.3 counselor
[6:03] Amanda all right so I've had one uh
meeting since our last regular Council
[6:10] uh the met with the Fine Arts operating
committee and discussed did you know
[6:15] their year yearly review of their lease
all that uh minutes are attached for
[6:20] that but some highlights of that coming
out of them their meeting was um the
[6:25] discussion so uh some discussion about
uh their looking at changing some of
[6:32] their locks on the building basically
changing over their key system from a
[6:37] key to key card system easier access for
their users Etc uh but that would come
[6:44] with you know an increased you know cost
uh they are their current quote is
[6:52] $51,000 for that however Carol 5100
sorry thank you wof
[7:00] uh Caroline sent them to what uh adessa
doors they're the same company that's
[7:06] responsible for the doors at the arena
is what Caroline had said um so referred
[7:13] them to them referred the FI Fine Art
Center to them uh to get a second quote
[7:19] hopefully for a lower price but they are
holding a blitz and basket of booze
[7:23] raffle to help as a fundraising effort
for replacing the locks on their doors
[7:31] or locks for their doors
uh other than that that's mainly it so I
[7:39] will move my report unless there's any
additional questions or
[7:43] comments just one comment the basket
blitzen's basket of booze has been
[7:49] cancelled oh well there you
go I don't know why it was just I saw
[7:54] the posting that they
canel okay any other
[8:00] comments okay MERS moved it all in
favor that's
[8:06] carried moving on to 5.4 counselor
[8:12] Fleming uh let's see take there is an
fcss committee meeting which I could not
[8:18] attend due to
work and then of course HP the health
[8:23] and professions enhancement committee
and the medical clinic meeting again I
[8:29] did not attend but I see there are notes
attached to
[8:35] me I have nothing further to add I did
attend the Emergency Management
[8:41] committee
meeting and found that to be really good
[8:46] look forward to Alvin Alan steings
presenting to the Joint council
[8:53] meeting and other than that I REM I move
my report
[9:00] any comments or
[9:04] questions okay and then see Joe's moved
it all in
[9:08] favor
carries councelor Buck's not here
[9:12] tonight so we'll move on to
5.6 councelor stand right uh I actually
[9:19] haven't had any meetings other than
there was the pce library system meeting
[9:22] which I was unable to attend um the
synopsis for that meeting is attached
[9:29] and other than that that is my report I
will move if anyone unless anyone has
[9:35] questions any comments or
questions all in
[9:40] favor that's
carried moved on to 5.7 counselor
[9:58] Loi
[10:04] any comments or
questions all in
[10:10] favor and that is
carried moving on 5.7 or 5.8 councelor
[10:18] shindle uh I have not had any of my
committee meetings in the last couple
[10:23] weeks so I have a nil report then I'll
move it okay all in favor
[10:30] Carri 5.9 has everybody got back to
our men person the
[10:42] conference everybody go back to you
anybody not back okay
[10:48] okay since we're there
thought okay moving on there's no
[10:54] unfinished business moving on item seven
new business 7.1 202 3 RFD for 2024
[11:02] Fairview chamber exemption of property
taxes darl okay thank you Mr Mayor so uh
[11:09] you see the next three items are tax
related uh 71 and 72 are tax exemption
[11:16] requests on behalf of the uh mall on
Maine um and the uh individual uh leases
[11:27] inside um so we we do have uh Council
does we'll have some I think uh every
[11:33] three years so organizations like uh
Crossroads Legion we got quite a few uh
[11:40] Council does uh that that own their
buildings and then request for a tax
[11:45] exemption and you know the usually not
for-profits and providing services to
[11:49] our community um and then to exempt them
on their taxes so Council can can do
[11:55] that uh this one is uh a renter and
inside the mall and the when we reviewed
[12:03] the uh lease the lease is not linked to
uh
[12:08] taxes so that's why our recommendation
is deny the request it only benefits the
[12:15] ball owner not the
organizations so it doesn't uh reduce
[12:24] their leas from what we can see unless
you know because we actually ask as for
[12:29] this information we provided it and we
conf and then sue and confirmed it um
[12:34] that their lease is not linked to taxes
so we at this point don't understand the
[12:42] point uh because it doesn't benefit the
person request the organization
[12:47] requesting for the exemption which is
why we that we recommended to council
[12:52] the deny the request from the food bank
and the uh
[12:57] chamber any comments or
question it's Tim here I I thought I
[13:03] thought this was I I thought this was
odd it's it's I I'm just making a huge
[13:08] assumption here but maybe the landlord
is charging in their portion of property
[13:12] taxes it's it's it's odd it's
[13:21] unusual not
sure so there's recommendation there at
[13:26] the
bottom
[13:29] I I'll move uh I'll move that we proceed
with recommendation number one okay any
[13:34] more
discussion all in
[13:38] favor and that is
carried moving on to
[13:43] [Music]
7.2 basically the same thing again
[13:47] correct yeah I I'll move uh the same for
this one recommendation uh number one
[13:54] that we we uh deny okay any more
discussion all in
[14:00] favor that is
carried moving on to 7.3 public auction
[14:06] to be held March 14
2024 darl let you run with this yeah
[14:12] this is a pretty standard uh some of
these are returning uh two are new the
[14:18] some of the others are returning uh we
didn't uh so kind of how it works if we
[14:23] take the public
auction and if it doesn't sell the Miss
[14:28] pellet has a fuel options one of the
options being nothing and so on some of
[14:32] these we chose nothing and uh because we
don't we we're not recommending that the
[14:37] municipality takes them over for
whatever reasons and so we're putting
[14:41] them back up for the auction block as
per legislation um so yeah this is just
[14:47] this is uh so we have to assess so we
have to put a minimum value on and
[14:53] that's based on the assessment so
council's got to make a few motions here
[14:58] uh to give us the the go ahead to do the
public auction uh and those are the
[15:04] three motions one being authorized
Administration to conduct a public
[15:09] auction on March 14th with the terms of
the sale outlined in uh the RFD uh
[15:16] motion number two Council authorizes
Administration to use to suppli assessed
[15:20] values to set the reserve so that's
basically the minimum bid and
[15:24] recommendation number three is the CAO
becomes the auctioner for the for this
[15:31] any discussion by Council any comments
questions
[15:36] concerns I just want one more thing uh
and I just want uh Council to know that
[15:42] the auction is not near as exciting as
the one that happened at the Christmas
[15:46] party um they tend to be quite uh
nobody's quite quiet so and not as messy
[15:54] or or yeah not as messy
[Laughter]
[15:57] yeah
[16:02] I will make motion number one okay m is
moving number one all in
[16:09] favor timy in
favor yes sir okay that's carried
[16:16] somebody wish to make motion number two
Joe all in
[16:22] favor and that is carried somebody wish
to Move Motion number three Chris
[16:29] all in
favor and that is carried thank you
[16:34] everybody all right moving on to item8
finance 8.1 the 2024 interim
[16:40] budget is this you or is this P yeah
I'll discuss it yeah uh you know pav
[16:46] obviously put it all together um and you
know we put the RFD together it's pretty
[16:52] straight forward here this is as
discussed at our last budget
[16:56] meeting uh no surprises here the only
real change from the last was actually
[17:01] we actually got actual numbers for the
lgf so the LG is in the disc capital
[17:08] budget here uh so we when we actually
got those numbers so it was a nice
[17:13] surprise it's higher than we thought so
that's a good
[17:16] thing um yeah the the RFD kind of
explains kind of the highlights uh this
[17:23] does
reflect uh no ta no mill rate increase
[17:28] for 2024 at this
[17:32] time um yeah so it's just the two
motions if Council so wishes is to adopt
[17:37] the 202 to adopt the operating budget is
the 2024 interm and then uh motion
[17:43] number two is to adopt the presented uh
2024 capital is the 2024 interm capital
[17:50] budget and as we know when we we will
adopt the final budgets in April but can
[17:57] almost guarantee something's going to
change by then because it always tends
[18:01] to but this is our best guess at this
time okay any
[18:10] discussion somebody want to make a
motion okay I will move
[18:15] the that we approve the presented
operating budget as the 2024 interim
[18:20] operating budget okay all in
favor
[18:26] Tim yes and that's carried Jo do you
want to move your your hand up you want
[18:32] to move number two sure okay Joe's
moving number two all in
[18:37] favor Y and that is carried thank
you all right moving on to item nine
[18:44] bylaws and agreements 9.1 compensation
during extraordinary circumstance
[18:53] policy is this you or is this yeah this
will be
[18:57] myself
[19:00] okay so this one is based on a
recommendation uh to Caroline from so we
[19:06] hired a consultant to help us do this
DRP uh and uh so this was recommended by
[19:13] the consultant uh to help deal with uh
some of the costs some of the situations
[19:19] and to help us move forward when we're
dealing with a new situation so some of
[19:24] the highlights are uh salaried staff uh
would then be paid um which like with
[19:31] Carolina and myself and pavell and those
kind of people Sal were salaried staff
[19:35] so we don't get overtime uh this would
allow uh compensation that way uh the
[19:41] firefighters uh a couple things here is
that there is we found out after uh
[19:46] there is actually a wild land rate so if
DRP is going to kick in and our
[19:53] firefighters were working in a dealing
with a Wildland Fire The Province
[19:59] actually has a different
rate so that they can be compensated
[20:03] that rate uh and yeah that's pretty much
the highlights of it because any other
[20:09] staff that work overtime will get paid
overtime as per our policies because
[20:12] it's there
um yeah that's that's kind of the
[20:16] highlights and that just kind of helps
uh uh this is some uh what this does
[20:20] this will then also be submitted I think
the MD is doing it as well will be
[20:24] submitted with the claim uh to help
cover some of the uh those as
[20:30] well any thoughts of council comments
questions
[20:38] concerns somebody want to make a
motion one way or
[20:45] another I'll move it Jo move it okay all
in
[20:52] favor yes and that is
carried uh moving on there's no
[20:58] development mov on to item 11
correspondence 11.1 Fairview Northern
[21:02] Lake a home and Sport show
2024 sponsorship partnership requested
[21:08] by January 31st
2024 asking for
[21:17] support you weren't here last time were
you sure was oh you were okay remember
[21:23] you you were so uh so last time this was
done was 20 2018 uh they were going to
[21:29] do it every two years they were going to
do it in 20 but that little thing
[21:32] happened in 20 uh so they weren't able
to uh and in
[21:37] 2018 uh Council supported uh with
$115,000 yeah I couldn't remember what
[21:43] we had done so I was I was hoping you
yeah we got this kind of last minute and
[21:48] I got Su to pull it today so but it was
$155,000 in 2018 and so we took this out
[21:53] of our discretionary discretionary yeah
so it's not currently in the intern
[21:57] budget just passed uh so if whatever
Council wishes to do we'll budget
[22:02] accordingly or you can pass the buck on
to the economic development
[22:09] committee Chris oh go ahead Joe no no I
was gonna no I was going to ask him a
[22:14] question but you go ahead first um what
is the economic development committee
[22:20] going to do with this okay that was my
question
[22:23] too we would most likely decide whether
or not we would sponsor like take from
[22:30] our funding and probably
sponsor is that what we did last time we
[22:35] took it from no it was discretionary it
was discretionary okay no we went and
[22:39] figured out which yeah so it came so so
it wasn't the economic development
[22:43] committee that sponsored last time it
was actually came out of council
[22:46] discretionary
okay we have
[22:50] budgeted
75,000 48,000 for I remember it was I
[22:56] just check that's what the number is
here oh yeah but there's yeah that most
[23:00] of that is already slated
yeah yeah so we would have to if Council
[23:05] wishes to uh it'll have there's really
only like 30 I going to say about 3,500
[23:11] of not already
slated um so you know Stars already 10
[23:16] stars is 10,000 there's a bunch already
slated there um there about 3500 or so
[23:21] that's not slated so if Council wishes
we're just going to amend that'll just
[23:25] be put into the the operating budg
when he when he comes back in April and
[23:30] then basically the economic development
committee wouldn't lose any of their
[23:34] funding they'd still have all their
funding correct yeah
[23:38] so so I'll ask the two members here what
your thoughts with econom
[23:48] development I think
[23:56] so
[24:05] I'm thinking that we should uh leave
this
[24:08] with with Council budget and not um have
to economic development that makes it so
[24:17] that they're not limited with some of
the other activities they can do do that
[24:23] better you're Ming am I really you have
to yell no I heard him
[24:28] we're good we're good am I losing it I
thought I was talking
[24:32] loud well now you're talking loud now
kidding now you're so Amanda what's your
[24:38] thoughts Amanda I I agree with Chris I
mean might as well if if we're going to
[24:44] offer funding and that it might as well
be through Council and not delegate
[24:49] extra funds to Economic Development
Committee to
[24:54] then donate on behalf of the economic
development committee and the town it's
[25:01] just I I think for ease and also you got
to keep things
[25:06] off keep keep the plates separate as it
were
[25:14] okay unless anyone else has any further
discussion I would recommend the
[25:19] Platinum
sponsorship
[25:22] from from Council discretionary funds
exactly okay Jo that motion any more
[25:31] discussion go ahead go ahead Tim did I
misunderstand I thought I heard that
[25:36] there was only 3,500 left of sponsorship
room or did I misunderstand that amount
[25:41] yeah that's just in the interm budget so
Council if they so wish you make this
[25:45] whatever motion you make will be uh put
into the the budget when it comes back
[25:51] in
April okay and then I'm good with u
[25:56] councilor Fleming's motion
okay so we ask again all in
[26:02] favor any your favor Tim yes sir and
that is
[26:07] carried moving on to 11.2 r&p
Communications from the Alberta M South
[26:14] pales Conference fall
[26:18] 2023 this coming out of when we met with
them no de in
[26:26] there it's just re this
correct okay all in
[26:34] favor that is carried good job
Chris all right moving on to 11.3 local
[26:43] government fiscal framework program lgf
[26:51] launch you want to speak any of this or
uh well the one thing I guess is uh I
[26:57] mean what's good is there there was a
good increase um and we knew the base
[27:02] amount what the base amount was going to
be for 24 in 25 what we didn't know was
[27:08] what was going to be the town's portion
how that was going to be portioned out
[27:12] what's interesting I'd like to see how
they do it because actually Grimshaw is
[27:16] getting more than us so it's interesting
how they're doing the formula we're not
[27:20] too sure um AB mun was actually they're
doing a lobbying where they think it
[27:26] should be not 722 million but like 2.4
billion and so you can see from this
[27:33] letter that's not going to happen uh so
they're just basing it on historical
[27:38] where things should be at um they're not
wrong uh there's been a uh how much the
[27:44] province has been allocating to
municipalities uh has been going
[27:49] backwards not forwards so but this is
better than it's been for the last
[27:54] couple years so we talk to to about you
know
[27:58] that
question yeah he W he probably do he
[28:01] won't know because that's not under his
portfolio because that's uh that's going
[28:05] to be Municipal Affairs uh we haven't
seen the formula I don't know how
[28:09] they're doing it but I think some of it
is tied to uh sustainability and and
[28:14] kind of Health yeah uh
so I'm going to go on a limb and saying
[28:20] fact that Grimshaw got more than us is
probably maybe a good
[28:25] sign based on their criteria
[28:31] okay want to just receive this one
correct yeah receive okay stand moving
[28:37] again sorry man you're good okay all in
favor Y and Joe assume you're in
[28:45] favor that's
carried all right uh there's no
[28:50] discussion of
delegations no conferen convention
[28:54] workshops information items are there
there's no closed
[29:01] session somebody want to adour the
meeting Chris all in
[29:07] favor carried Merry Christmas Merry
Christmas every mer Christmas everyone
[29:12] mer