to hold the position of President and
CEO of the Canada
Mortgage and Housing Corporation from the end of 2013
to 2021. He was previously
Vice President of [ __ ]
Capital Markets. The new president
also held
the position of Spice advisor for several years.
OK. Welcome to the
extraordinary council meeting on Tuesday the 11th at
8:26 PM. Welcome
2026. This matter is
resolved, the council suspends
the rules of procedure, and this
extraordinary council meeting is
now opened at noon to
discuss the following topics:
window replacement at the
Gagnon Welcome Centre and
confidential information transmitted to the municipality
by a third party to be processed at [time].
Closed by [date].
Proposed by [name], seconded by [name],
relay councillor for the resolution
adopted.
Interest:
nil. Subject: window replacement at the Gagnon
Welcome Centre. Window
center.
Thank you, Mr. Mayor. So, for the
first topic, today we have the
window replacement at the Gil
Gagnon Centre. Last week, we had
two RFQs completed. The first was for
the Gil Gagnon Welcome Centre
windows. We had three
bidders who submitted: RPM
Glace at 43,200, Sand Building Limited at
79,200, and Design Roofing at 85,000.
The council estimated that 38,000 in the
2026 budget is for this project. So there is a
shortfall of approximately 5,200 to be made up.
For the second RFQ, which is for the
window replacements... At the René
Fontaine Airport Centre, we
also had the same three
bidders:
RPM Glace Sandle Building Limited at 56632 42,
Design Roofing at 105500, and Design Roofing at 117000.
We allocated 115000 in the 2026 budget
for this project.
For example, the
building director, Cory, reviewed all the
bids two or three times to
ensure everything was respected because there was
a large price for the airport.
But in fact, RPM Glace
submitted everything correctly. It's important
to note that RPM Glace also did
work for us
last year at the Gil Gagnon Centre, and it
went very well as a project.
So, under the new procurement
policy, we are required to come to
council for any
budgetary access of 10% or 20,000 dollars. So,
because the 5200 for the Gil Gagnon project
is 13,
we are here at council to discuss
the options.
The first option would be to
use the airport's surpluses to
pay for
the shortfall to be made up by Gill Gagnon.
So it would be to reallocate an amount
of 5200 from the
airport project to Gill Gagnon in the budget.
Then, the two projects are there, and if they were to
remain, there would be no impact on
the budget apart from this.
Option 3 would be to get it
from the contingency fund that we rented during
the 2026 municipal budget. We
had a small amount that we had
put in reserve for a project. There's just over
forty
thousand left, as it is in there. We would be
capable of going to get him. Then, thirdly,
it would be to change the project to the Gil
Gagnon project to fit within the
original budget of 38,000.
You can see some of the
financial implications here.
So the recommendation will be with
the first option of reallocating
the money from the airport to the
Gil Gagnon center. This means that there would still be
a surplus in the
Airport project, even if there were the
remaining 5200. So, I think we have
a network to read.
resolved that the contract for
replacing the windows at the
Gil Gagnon Welcome Centre be awarded to RPM
Glass for a total amount of
$43,200 plus HST and resolved
to add an additional budget allocation
of $5,200 to
cover the shortfall in the project to
be funded from the savings
made under the project to
replace the windows at the
René Fontain Municipal Airport welcome centre.
Just one small
thing to add, I forgot. The reason
we brought it to the special council
today is because after we
communicated with the people, there was
a lead time of about 8
weeks on the pieces at the airport
because it's a little different,
just a window that you can buy
for a house. So if we brought it
to the council as in the original plan, on
August 25th, it would take us to the end of October, and then
we would say if a delay meant that we were actually
loading windows
during the winter or when it starts to
get hot, that it might be less good
then for heating savings
for the resolution
adopted. THANKS.
Yes.
The surplus he will have because we
said there will still be a surplus
for the airport. I
know that we always end up well at the
end of the year, we have a surplus but
we have already dipped into our
contingency fun. Would we be
able to transfer the equivalent into
the contingency fun so that we are able to
not say OK but here we take from this fund from
this fund from this fund but here if we have
extra we put it back into the fun
to always go and draw from the
extra that we had there. That's an
excellent idea. We don't have a
reserve policy for these kinds of things,
but the difficulty is until
the project is finished. It's
hard to know exactly, like
we're getting service notes coming
for the connecting link.
Because now all the invoices have come in,
we have an idea of ​​where the
project stands, but up to
this point, it's still
difficult to allocate it. It would be great if, at
the end of the
projects, there were 20,000 units left over, it went
into a contingency fund. That way, we wouldn't have to
say, "Okay, we're going to this
place, to that place," thinking we're using up
our savings, and then we'd have a surplus at the end
of the year because there are a lot of
projects that have been under budget. I
think that would give a better
overview of where we
stand budget-wise. The city
has noted it, and we're going to work on a
process.
I like your idea, Joel; it's the same thing
as the 2,500 units we had
for Hydro One during the crisis. Where did
that money go? You know, we don't know.
Maybe you can I'll answer you
later, but
absolutely I can answer you, it's a bit like seeing
where it's all going,
okay, let's continue.
CL.
Yes. The second topic is a closed-ended topic with 8 options
. Therefore, it is resolved that the
council meet in closed session
to discuss
confidential information transmitted to the municipality
by a t. Article 2392i of the
Municipalities Act.
proposed by councillor seconded by
councillor
for the resolution
adopted thank you it is
resolved that the
extraordinary meeting of the council resume and
that the confidential report of
deliberation closed session be
noted herein for the information of the
council.
Residential
proposed by councillor seconded by
councillor Laon for the resolution
adopted thank you excuse us we
will close the meeting we will reconvene
either resolved to adopt municipal decree
number 6126 being a decree to
confirm the deliberations council the
extraordinary meeting of the 116
proposed by councillor seconded by
councillor
for the resolution
adopted thank you
and have a good day I have one left there is
one left excuse yes
either resolved this extraordinary meeting
of the council is held on August 11, 2026
either now adjourned at 12:25
pm
proposed by councillor councillor
for the resolution
ad thank you and have a good day
Switch.