[0:00] to hold the position of President and
[0:01] CEO of the Canada
[0:03] Mortgage and Housing Corporation from the end of 2013
[0:05] to 2021. He was previously
[0:08] Vice President of [ __ ]
[0:10] Capital Markets.  The new president
[0:12] also held
[0:13] the position of Spice advisor for several years.
[0:19] OK.  Welcome to the
[0:21] extraordinary council meeting on Tuesday the 11th at
[0:25] 8:26 PM.  Welcome
[0:33] 2026. This matter is
[0:35] resolved, the council suspends
[0:36] the rules of procedure, and this
[0:37] extraordinary council meeting is
[0:39] now opened at noon to
[0:41] discuss the following topics:
[0:43] window replacement at the
[0:44] Gagnon Welcome Centre and
[0:46] confidential information transmitted to the municipality
[0:48] by a third party to be processed at [time].
[0:50] Closed by [date].
[1:10] Proposed by [name], seconded by [name],
[1:13] relay councillor for the resolution
[1:17] adopted.
[1:21] Interest:
[1:26] nil. Subject: window replacement at the Gagnon
[1:29] Welcome Centre. Window
[1:33] center.
[1:35] Thank you, Mr. Mayor. So, for the
[1:36] first topic, today we have the
[1:39] window replacement at the Gil
[1:40] Gagnon Centre. Last week, we had
[1:42] two RFQs completed. The first was for
[1:44] the Gil Gagnon Welcome Centre
[1:46] windows. We had three
[1:48] bidders who submitted: RPM
[1:49] Glace at 43,200, Sand Building Limited at
[1:52] 79,200, and Design Roofing at 85,000.
[1:56] The council estimated that 38,000 in the
[1:58] 2026 budget is for this project. So there is a
[2:00] shortfall of approximately 5,200 to be made up.
[2:03] For the second RFQ, which is for the
[2:05] window replacements...  At the René
[2:08] Fontaine Airport Centre, we
[2:11] also had the same three
[2:12] bidders:
[2:14] RPM Glace Sandle Building Limited at 56632 42,
[2:19] Design Roofing at 105500, and Design Roofing at 117000.
[2:22] We allocated 115000 in the 2026 budget
[2:25] for this project.
[2:27] For example, the
[2:29] building director, Cory, reviewed all the
[2:30] bids two or three times to
[2:32] ensure everything was respected because there was
[2:33] a large price for the airport.
[2:35] But in fact, RPM Glace
[2:37] submitted everything correctly. It's important
[2:39] to note that RPM Glace also did
[2:40] work for us
[2:41] last year at the Gil Gagnon Centre, and it
[2:43] went very well as a project.
[2:46] So, under the new procurement
[2:49] policy, we are required to come to
[2:50] council for any
[2:53] budgetary access of 10% or 20,000 dollars. So,
[2:56] because the 5200 for the Gil Gagnon project
[2:58] is 13,
[3:00] we are here at council to discuss
[3:01] the options.
[3:03] The first option would be to
[3:04] use the airport's surpluses to
[3:06] pay for
[3:08] the shortfall to be made up by Gill Gagnon.
[3:10] So it would be to reallocate an amount
[3:11] of 5200 from the
[3:14] airport project to Gill Gagnon in the budget.
[3:16] Then, the two projects are there, and if they were to
[3:17] remain, there would be no impact on
[3:19] the budget apart from this.
[3:22] Option 3 would be to get it
[3:23] from the contingency fund that we rented during
[3:25] the 2026 municipal budget. We
[3:27] had a small amount that we had
[3:29] put in reserve for a project.  There's just over
[3:32] forty
[3:33] thousand left, as it is in there.  We would be
[3:34] capable of going to get him.  Then, thirdly,
[3:36] it would be to change the project to the Gil
[3:37] Gagnon project to fit within the
[3:39] original budget of 38,000.
[3:41] You can see some of the
[3:43] financial implications here.
[3:45] So the recommendation will be with
[3:47] the first option of reallocating
[3:49] the money from the airport to the
[3:52] Gil Gagnon center.  This means that there would still be
[3:53] a surplus in the
[3:55] Airport project, even if there were the
[3:57] remaining 5200.  So, I think we have
[3:59] a network to read.
[4:01] resolved that the contract for
[4:02] replacing the windows at the
[4:04] Gil Gagnon Welcome Centre be awarded to RPM
[4:06] Glass for a total amount of
[4:08] $43,200 plus HST and resolved
[4:11] to add an additional budget allocation
[4:12] of $5,200 to
[4:14] cover the shortfall in the project to
[4:16] be funded from the savings
[4:17] made under the project to
[4:18] replace the windows at the
[4:21] René Fontain Municipal Airport welcome centre.
[4:52] Just one small
[4:55] thing to add, I forgot.  The reason
[4:57] we brought it to the special council
[4:58] today is because after we
[4:59] communicated with the people, there was
[5:01] a lead time of about 8
[5:02] weeks on the pieces at the airport
[5:04] because it's a little different,
[5:05] just a window that you can buy
[5:06] for a house.  So if we brought it
[5:08] to the council as in the original plan, on
[5:10] August 25th, it would take us to the end of October, and then
[5:11] we would say if a delay meant that we were actually
[5:14] loading windows
[5:16] during the winter or when it starts to
[5:17] get hot, that it might be less good
[5:18] then for heating savings
[5:22] for the resolution
[5:24] adopted.  THANKS.
[5:28] Yes.
[5:30] The surplus he will have because we
[5:31] said there will still be a surplus
[5:32] for the airport.  I
[5:35] know that we always end up well at the
[5:36] end of the year, we have a surplus but
[5:38] we have already dipped into our
[5:41] contingency fun.  Would we be
[5:42] able to transfer the equivalent into
[5:44] the contingency fun so that we are able to
[5:46] not say OK but here we take from this fund from
[5:48] this fund from this fund but here if we have
[5:49] extra we put it back into the fun
[5:51] to always go and draw from the
[5:53] extra that we had there.  That's an
[5:55] excellent idea.  We don't have a
[5:56] reserve policy for these kinds of things,
[5:59] but the difficulty is until
[6:00] the project is finished.  It's
[6:01] hard to know exactly, like
[6:03] we're getting service notes coming
[6:05] for the connecting link.
[6:06] Because now all the invoices have come in,
[6:08] we have an idea of ​​where the
[6:09] project stands, but up to
[6:11] this point, it's still
[6:12] difficult to allocate it. It would be great if, at
[6:14] the end of the
[6:16] projects, there were 20,000 units left over, it went
[6:18] into a contingency fund. That way, we wouldn't have to
[6:20] say, "Okay, we're going to this
[6:22] place, to that place," thinking we're using up
[6:23] our savings, and then we'd have a surplus at the end
[6:24] of the year because there are a lot of
[6:25] projects that have been under budget. I
[6:27] think that would give a better
[6:29] overview of where we
[6:30] stand budget-wise. The city
[6:32] has noted it, and we're going to work on a
[6:33] process.
[6:35] I like your idea, Joel; it's the same thing
[6:38] as the 2,500 units we had
[6:41] for Hydro One during the crisis. Where did
[6:43] that money go? You know, we don't know.
[6:46] Maybe you can  I'll answer you
[6:48] later, but
[6:49] absolutely I can answer you, it's a bit like seeing
[6:52] where it's all going,
[6:57] okay, let's continue.
[7:04] CL.
[7:04] Yes.  The second topic is a closed-ended topic with 8 options
[7:06] .  Therefore, it is resolved that the
[7:08] council meet in closed session
[7:09] to discuss
[7:11] confidential information transmitted to the municipality
[7:13] by a t.  Article 2392i of the
[7:15] Municipalities Act.
[7:26] proposed by councillor seconded by
[7:28] councillor
[7:30] for the resolution
[7:32] adopted thank you it is
[23:47] resolved that the
[23:48] extraordinary meeting of the council resume and
[23:49] that the confidential report of
[23:50] deliberation closed session be
[23:52] noted herein for the information of the
[23:53] council.
[23:55] Residential
[24:02] proposed by councillor seconded by
[24:04] councillor Laon for the resolution
[24:07] adopted thank you excuse us we
[24:15] will close the meeting we will reconvene
[24:19] either resolved to adopt municipal decree
[24:20] number 6126 being a decree to
[24:23] confirm the deliberations council the
[24:24] extraordinary meeting of the 116
[24:36] proposed by councillor seconded by
[24:38] councillor
[24:40] for the resolution
[24:42] adopted thank you
[24:44] and have a good day I have one left there is
[24:46] one left excuse yes
[24:48] either resolved this extraordinary meeting
[24:50] of the council is held on August 11, 2026
[24:52] either now adjourned at 12:25
[24:56] pm
[25:03] proposed by councillor councillor
[25:06] for the resolution
[25:08] ad thank you and have a good day
[25:12] Switch.