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Good morning everyone. Welcome to our

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special city council meeting. This

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meeting is a goal setting meeting and um

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the Hillsboro City Council meeting is

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now called to order. Um city clerk, may

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we please have the roll call.

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>> Thank you. Mayor Cole Adams present

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Kwick

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>> present.

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>> Ragdale present. Cole

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>> present.

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>> Thank you.

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Um this me meeting um will be conducted

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and at least the presentation will be

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from uh city manager Doug Davis and

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assistant city manager Mandy Brown where

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they will be outlining our goal setting

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and work plan going forward for fiscal

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year 20 um 26 27 with a review of 202526

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goals and status. I will now um turn it

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over to our city manager Doug Davis.

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>> Thank you madame mayor and good morning

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everyone. Um, as you said, we're going

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to be looking at our goal setting

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sessions. And good morning to staff.

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Thanks for all the hard work you put

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into this. And for the people in

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attendance, Dr. Weineberg, thanks for

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being here. Uh, so we're going to go,

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this was a structure meeting where we're

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going to go over the previous goals of

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the uh, last fiscal year and give you an

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update as to kind of where we're at with

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that. That should be fairly quick and

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that'll be done by our department heads

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as they go through their individual

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goals. And then the second part of the

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meeting will be to set the goals for the

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following fiscal year. Some of these

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will be carryovers as they're things

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that are multi-year programs and then

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others will be new ones as well. It is

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fairly structured in its format in the

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way we have it here. But I don't want

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that to take away from the creativity.

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It's just a structure for us to move

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forward. The goal here is to capture

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everything that we kind of want to do in

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the following year and the updates and

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then to move forward. And so with that,

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Mandy will start taking us through the

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slides and we'll have our department

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heads report out.

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>> Thank you. Um yes, as he said, it it is

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very structured in how it's presented,

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but um as we go through, especially the

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previous year's goals and updates, feel

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free to ask questions during um to add

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clarity and department heads and staff

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can um can answer as we go along rather

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than waiting to the end. um if that

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serves the council well.

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So just the agenda which uh city manager

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Doug Davis already went through.

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Um revisiting the goals that were agreed

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upon last year just at a high level have

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these listed on these first two slides.

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We're going to walk through each one

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briefly just to say uh where we're at.

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Many of these will carry over to this

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year um when you look at the list of

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proposed goals, but it does give a

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status update um of where we are.

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So the first one was to improve

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community's emergency preparedness and

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resiliency efforts um with the major

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projects listed in that first column. Uh

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the townwide chipping program which as

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you know the town does in partnership

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with Firewise um thanks to Dr. David

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Weineberg. And so a status of the last

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chipping program um over a thousand

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homes and 41 participants uh traffic

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control provided by public works this

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time which was a huge help. So big

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thanks to public works um and we were

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able to secure a grant actually through

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the state um funded by our uh tied to

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our SP 1383 requirements. Uh so this

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shipping program was entirely grant-f

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funded this past year. Um and so not

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missing a beat, Dr. Weineberg is already

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working on the next shipping program for

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June 2026.

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The next goal was to provide support to

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H&N to enhance emergency preparedness.

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So they completed their H&N strategic

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plan with uh community engagement and

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working with CCFD closely. So the next

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step will be to implement that

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three-year strategic plan. Um and I

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don't know if um anyone wants to add

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anything to that. Um any other details?

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Council member Chwang or William?

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>> In progress.

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Great. Um next one is to

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reduce risk and impacts caused by power

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outages. U we do have a new PG& rep. So

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the town has been working closely with

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her um to establish communication

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methods and make sure that the town is

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uh kept apprised of outages. Uh how we

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can bring that forward to our residents

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and make the tools for power outages

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more available. and when they know when

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their power is coming back on. And we

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have been speaking with her recently

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about doing a study session um just to

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give some additional information on

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their processes. Um we also have been

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working with them, this is more recent,

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on the tree trimming that they do in

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town. Um and we're reworking, they're

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going to let us know in advance before

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they come in and do some of the tree

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trimming so that we can share that

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information with public works. um and so

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we know when they're going to be here um

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because sometimes they will leave

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certain limbs around um so that we're

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aware of of what the work that they're

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doing.

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>> You're the mayor.

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>> Yes.

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>> Could I just ask um so this morning the

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biggest news is uh San Francisco is

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looking into partways with PG&E. I

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wonder if that kind of a conversation

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are the staff following up on sort of

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the process or if uh PCE is uh also

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looking into um just what what that

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formation is going to look like um going

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forward. J

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>> I know it's been discussed um and I

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there was an article I think in the SF

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standard with uh uh I believe it was u

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Mr. Weiner who has sponsored the bill to

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do that. So it has to go through the CPU

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and go through an eminent domain

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procedure. But something that I know

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that the SFPUC has been approached in

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the past to take over for electrical

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services in San Francisco and to provide

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an alternate option to San Franciscans.

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Um has been discussed potentially in the

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peninsula. I'm not sure if the city

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managers association uh will take that

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or if there will be somebody that also

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sponsors something. Similarly, at the um

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public works director's uh meetings and

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the city engineers meetings, we have

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requested meeting with somebody and

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higher up with Peny because uh not just

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our community but all the other

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communities in the peninsula have had

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the problem with Peny cutting trees and

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uh leaving the debris at the side of the

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road which is a fire hazard and a hazard

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for vermin. But uh there's just a really

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a poor lack of communication and Piny

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and the reps have chosen to not

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communicate with any of the cities. So

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we're going to be a little more formal

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as a group of all the cities of public

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works directors to try again to reach

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out to Peny's leadership to see if

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they'll even talk to us because as you

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know our previous even government

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liaison uh has left Pug Gugen so there's

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also a void and some communication

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between the groups.

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Yeah, I I I think that is worth uh

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looking into just follow up to make sure

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that we're you know because we our

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residents also experienced you know

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challenges with BG&'s um blackouts um

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and the lack of notices and the the

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delay in you know reservicing the

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electricity. So I do think that this is

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something um of interest that we should

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follow up and and and see what that is.

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Yes, you may continue. Thank you.

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>> Thank you.

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Council Member Schwan.

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>> And then the uh next project was the

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wildfire preparedness building code

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amendments for council considerations.

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So, we did have the study session to

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discuss potential code modifications.

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I've been engaged with Firewise on their

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input and recommendations.

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Um right now staff is working to bring

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something forward um for additional

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council consideration and integrating it

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with some of our other plans, the safety

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element, um the vulnerability assessment

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which you'll see more in the uh the next

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year's goals. Um but theformational

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update scheduled for April um on this

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and then educational materials are

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already being circulated and you'll

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you've seen some in the bill inserts.

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there will be another bill message with

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educational um materials and

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recommendations on things you can do

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voluntarily um in your next um solid

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waste bill. So, this is ongoing unless

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staff wants to add anything.

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» Um I just have a clarifying question. Um

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Council Member Adams also has a

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question. You may go. You may

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>> Thank you. I just want to go back. I

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think we skipped number four in

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discussion. So, we'll come back.

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>> I'm sorry. That was a big one, too.

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um improve access to wireless service.

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Yes, as you know, we had the community

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meeting to solicit feedback and that

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helped inform the scope for a

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telecommunication needs assessment RFP

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which is out now. Um so it's been posted

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and been circulated to uh qualified

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firms and so we hope to have that uh

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closed and someone on board in the next

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month.

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>> Thank you. Um my question on item five,

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the wildfire preparedness and the code

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um amendments. Is that going to be part

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of a discussion in a city council

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meeting or is it a study session? What

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are you anticipating in terms of the

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format of that?

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Uh yes, there will be a discussion on

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how we'll approach that and what the

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sequencing will be based on uh sorry

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assembly uh AB130

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an interpretation of how we'll integrate

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any upgrades to the code.

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>> So it would actually be part of a city

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council public session discussion,

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public hearing discussion, not a special

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part of the discussion in April.

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>> Okay. Thank you.

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Yes, Mandy, you may proceed.

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>> And then the next um goal is largely uh

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billing and planning. So I will pass it

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off to um Tim Anderson and Liz Ree to go

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through this slide

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clerk multifamily housing. U right now

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we've initiated finished phase one and

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um are moving on to initiating phase

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two. Could you move it closer? We can't

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quite hear you.

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>> Sorry.

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>> Tobin Clark, uh, multif family housing

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site. Uh, we've engaged with management

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services and completed phase one. Uh,

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moving on to phase two at this time. And

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same with town hall complex. Uh, phase

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one, uh, initial study looking at

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placement and needs. Moving on to master

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plan development phase two.

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Sorry.

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00:11:05,440 --> 00:11:07,279
» For number three is the accessory

275
00:11:07,279 --> 00:11:10,320
dwelling unit ADU program. Um we're

276
00:11:10,320 --> 00:11:12,959
excited that we exceeded the housing

277
00:11:12,959 --> 00:11:17,040
element um promise for this last year in

278
00:11:17,040 --> 00:11:19,680
terms of ADU permitting. Our goal was 50

279
00:11:19,680 --> 00:11:24,399
a year. We were at 58. And um we

280
00:11:24,399 --> 00:11:26,480
developed an ADU informational interview

281
00:11:26,480 --> 00:11:28,399
and video series. Those videos are going

282
00:11:28,399 --> 00:11:32,470
to be up on our website

283
00:11:32,480 --> 00:11:35,920
soon. And we also linked in a digital

284
00:11:35,920 --> 00:11:38,000
ADU rental questionnaire. You'll hear

285
00:11:38,000 --> 00:11:39,839
more about this in at the next city

286
00:11:39,839 --> 00:11:41,760
council meeting um when I'm presenting

287
00:11:41,760 --> 00:11:44,240
our annual progress report and our ADU

288
00:11:44,240 --> 00:11:47,440
ordinance update. Um, but the next steps

289
00:11:47,440 --> 00:11:49,839
on those are again at the next city

290
00:11:49,839 --> 00:11:51,120
council meeting, we'll have an update to

291
00:11:51,120 --> 00:11:53,519
that ADU ordinance. And one of our

292
00:11:53,519 --> 00:11:56,160
planned uh programs is in our

293
00:11:56,160 --> 00:11:58,399
partnership with hip housing to continue

294
00:11:58,399 --> 00:12:00,880
to promote our ADU rentals and matching

295
00:12:00,880 --> 00:12:03,120
program is in the next couple months to

296
00:12:03,120 --> 00:12:06,240
hold an ADU mixer here at town hall for

297
00:12:06,240 --> 00:12:08,000
those who have an ADU or may be

298
00:12:08,000 --> 00:12:10,639
interested in in in building an ADU and

299
00:12:10,639 --> 00:12:13,440
have any interest in in rentals. Number

300
00:12:13,440 --> 00:12:15,440
four is to continue to implement the

301
00:12:15,440 --> 00:12:18,399
programs and fees related to our housing

302
00:12:18,399 --> 00:12:20,720
element. One of the items that you've

303
00:12:20,720 --> 00:12:22,800
heard me discuss several times before

304
00:12:22,800 --> 00:12:25,200
the council is our affordable housing

305
00:12:25,200 --> 00:12:27,680
impact fee and that includes also

306
00:12:27,680 --> 00:12:29,760
exploring any type of inclusionary and

307
00:12:29,760 --> 00:12:33,839
loo fee pathways. And that is um it's

308
00:12:33,839 --> 00:12:35,600
similar to an impact fee that would be

309
00:12:35,600 --> 00:12:38,079
assessed on

310
00:12:38,079 --> 00:12:41,920
uh new single family um residential

311
00:12:41,920 --> 00:12:46,800
construction and those fees would be uh

312
00:12:46,800 --> 00:12:49,600
set aside to subsidize

313
00:12:49,600 --> 00:12:51,839
affordable deed restricted units and

314
00:12:51,839 --> 00:12:53,519
that could be for ADUs or there' be

315
00:12:53,519 --> 00:12:55,120
other opportunities for the town to use

316
00:12:55,120 --> 00:12:56,959
that funding.

317
00:12:56,959 --> 00:13:00,399
In related to that, we are working with

318
00:13:00,399 --> 00:13:02,480
several other similar jurisdictions that

319
00:13:02,480 --> 00:13:04,959
had similar housing element programs in

320
00:13:04,959 --> 00:13:07,040
their housing elements um specifically

321
00:13:07,040 --> 00:13:08,560
Portola Valley, Athetherton, and

322
00:13:08,560 --> 00:13:11,120
Woodside to partner with them to do a

323
00:13:11,120 --> 00:13:13,040
nexus study because we all need the same

324
00:13:13,040 --> 00:13:15,680
data to justify the same impact fees.

325
00:13:15,680 --> 00:13:16,720
So, that's something that we're working

326
00:13:16,720 --> 00:13:19,120
on with those jurisdictions to initiate

327
00:13:19,120 --> 00:13:21,519
that nexus study.

328
00:13:21,519 --> 00:13:24,800
And then we also have a consultant um

329
00:13:24,800 --> 00:13:26,800
that we've initiated work with to

330
00:13:26,800 --> 00:13:29,040
develop our objective design standards.

331
00:13:29,040 --> 00:13:30,639
This is something that um is

332
00:13:30,639 --> 00:13:32,240
statemandated and we've been talking

333
00:13:32,240 --> 00:13:34,320
about for a while. So we're excited to

334
00:13:34,320 --> 00:13:37,040
get that um program launched. The next

335
00:13:37,040 --> 00:13:38,880
phase of that is that we'll have a city

336
00:13:38,880 --> 00:13:42,800
council study session to review those um

337
00:13:42,800 --> 00:13:44,800
the results of that nexus study and any

338
00:13:44,800 --> 00:13:48,000
proposed fees and then also to we'll

339
00:13:48,000 --> 00:13:49,760
have several phases of community

340
00:13:49,760 --> 00:13:52,800
engagement. um presenting any proposed

341
00:13:52,800 --> 00:13:54,959
objective design standards to the ADRB

342
00:13:54,959 --> 00:13:56,959
as well as the community and the city

343
00:13:56,959 --> 00:13:58,959
council.

344
00:13:58,959 --> 00:14:01,680
>> Um I have a Yeah, go ahead. Um Vice

345
00:14:01,680 --> 00:14:02,959
Mayor Rexdale.

346
00:14:02,959 --> 00:14:05,120
>> Um uh first of all, thank you all for

347
00:14:05,120 --> 00:14:07,279
coming here so early in the morning and

348
00:14:07,279 --> 00:14:10,240
being so incredibly organized. Um I had

349
00:14:10,240 --> 00:14:14,880
just one um uh request for the uh a in

350
00:14:14,880 --> 00:14:17,120
preparation for the ADU mixer. My

351
00:14:17,120 --> 00:14:20,240
understanding is that the application

352
00:14:20,240 --> 00:14:22,320
through hip housing and we have talked

353
00:14:22,320 --> 00:14:25,440
to them about it um is a little more

354
00:14:25,440 --> 00:14:27,440
detailed than is needed if someone is in

355
00:14:27,440 --> 00:14:30,079
a separate building. It talks about your

356
00:14:30,079 --> 00:14:32,160
cooking habits and sleep and wake habits

357
00:14:32,160 --> 00:14:36,000
and those kind of things. Um so I was

358
00:14:36,000 --> 00:14:38,160
wondering if that's something maybe we

359
00:14:38,160 --> 00:14:40,160
could talk to them about before that mix

360
00:14:40,160 --> 00:14:41,839
or if someone's in a separate building

361
00:14:41,839 --> 00:14:43,839
maybe that could be um simplified a

362
00:14:43,839 --> 00:14:45,279
little bit so we don't scare people

363
00:14:45,279 --> 00:14:47,920
away. Sure. And um I know that this has

364
00:14:47,920 --> 00:14:49,600
come up previously and we've staff has

365
00:14:49,600 --> 00:14:51,120
spoken with Hip Housing about that

366
00:14:51,120 --> 00:14:53,120
before as well. And none of those

367
00:14:53,120 --> 00:14:55,519
questions are mandatory. It's part of

368
00:14:55,519 --> 00:14:58,079
their effort to create really compatible

369
00:14:58,079 --> 00:15:00,079
living together agreements so that if

370
00:15:00,079 --> 00:15:02,639
somebody has um a particular preference

371
00:15:02,639 --> 00:15:04,639
that perhaps isn't a top of mind, but

372
00:15:04,639 --> 00:15:06,399
they see it in the application, it may

373
00:15:06,399 --> 00:15:08,560
occur to them that that would be a deal

374
00:15:08,560 --> 00:15:09,920
breakaker that they weren't aware of.

375
00:15:09,920 --> 00:15:13,199
So, uh, they're not mandatory from what

376
00:15:13,199 --> 00:15:14,639
I understand from my conversation with

377
00:15:14,639 --> 00:15:16,160
hip housing, but absolutely that's

378
00:15:16,160 --> 00:15:17,839
something that we can talk with them

379
00:15:17,839 --> 00:15:20,560
about before that mixer so that they

380
00:15:20,560 --> 00:15:23,199
come um with options.

381
00:15:23,199 --> 00:15:26,639
>> Thank you. Yeah, maybe making them

382
00:15:26,639 --> 00:15:27,920
really obvious that they're not

383
00:15:27,920 --> 00:15:29,199
mandatory instead of a tiny little

384
00:15:29,199 --> 00:15:31,120
asterisk or or whatever it is. And um

385
00:15:31,120 --> 00:15:32,560
through the mayor, uh, Council Member

386
00:15:32,560 --> 00:15:33,839
Adams had a question to you.

387
00:15:33,839 --> 00:15:34,880
>> Yes, Council Member Adams.

388
00:15:34,880 --> 00:15:36,399
>> I just want to follow up. I've also

389
00:15:36,399 --> 00:15:39,199
heard about this and I think we need to

390
00:15:39,199 --> 00:15:42,240
condition uh having the application be

391
00:15:42,240 --> 00:15:45,279
more applicable first to ADUs but also

392
00:15:45,279 --> 00:15:48,240
to Hillsboro residents and that would be

393
00:15:48,240 --> 00:15:52,320
a condition of the mixer and also of

394
00:15:52,320 --> 00:15:54,079
some of the support we give to them

395
00:15:54,079 --> 00:15:55,600
because I don't think they've been

396
00:15:55,600 --> 00:15:58,320
responsive in a productive way.

397
00:15:58,320 --> 00:16:00,240
>> Sure. I think that's reasonable and we

398
00:16:00,240 --> 00:16:02,000
have an expanded relationship with them

399
00:16:02,000 --> 00:16:04,560
outside of just the standard um match

400
00:16:04,560 --> 00:16:06,000
program. So, I think it's reasonable

401
00:16:06,000 --> 00:16:08,160
that we could request um a bit more

402
00:16:08,160 --> 00:16:10,880
customization.

403
00:16:10,880 --> 00:16:12,880
>> I also council member Schwang, do you

404
00:16:12,880 --> 00:16:13,839
have a question?

405
00:16:13,839 --> 00:16:16,240
>> Yeah, mayor. Thank you so much. Um this

406
00:16:16,240 --> 00:16:18,399
question is actually for Tim. Thank you

407
00:16:18,399 --> 00:16:20,240
so much for the updates and I want to

408
00:16:20,240 --> 00:16:23,279
thank um our ad hoc committees for both

409
00:16:23,279 --> 00:16:25,360
uh the Tobin Clark and also for the town

410
00:16:25,360 --> 00:16:28,560
hall. Um when you mentioned that the

411
00:16:28,560 --> 00:16:32,320
next step is the master plan development

412
00:16:32,320 --> 00:16:34,399
what does that mean and what is the

413
00:16:34,399 --> 00:16:38,639
expectations of uh this coming year you

414
00:16:38,639 --> 00:16:41,040
know whether it's at the council level

415
00:16:41,040 --> 00:16:44,639
or is it going to be a public outreach I

416
00:16:44,639 --> 00:16:46,320
just want to have a clarity because last

417
00:16:46,320 --> 00:16:48,880
year it was relatively quiet and I know

418
00:16:48,880 --> 00:16:51,279
the ad hoc committees have been working

419
00:16:51,279 --> 00:16:53,600
hard uh behind the scenes but you know

420
00:16:53,600 --> 00:16:56,720
at the end of the day is the council

421
00:16:56,720 --> 00:17:00,720
um need to receive the presentation. So

422
00:17:00,720 --> 00:17:05,990
what is the process?

423
00:17:06,000 --> 00:17:09,120
» Sorry, not to steal it from him.

424
00:17:09,120 --> 00:17:11,839
Um are you asking about both Tobin Clark

425
00:17:11,839 --> 00:17:14,160
and town hall or one specifically?

426
00:17:14,160 --> 00:17:16,559
>> Well, I I'm mo interested in both

427
00:17:16,559 --> 00:17:18,720
because we haven't heard much about uh

428
00:17:18,720 --> 00:17:20,880
either. Sure. uh at least you know from

429
00:17:20,880 --> 00:17:22,880
the public perspectives or on the

430
00:17:22,880 --> 00:17:26,559
council and so um I I was just wondering

431
00:17:26,559 --> 00:17:29,760
when you said the next step that is the

432
00:17:29,760 --> 00:17:32,000
uh what is this the master plan

433
00:17:32,000 --> 00:17:33,760
development what does that mean?

434
00:17:33,760 --> 00:17:34,080
>> Sure.

435
00:17:34,080 --> 00:17:36,400
>> Is it very is seems very broad.

436
00:17:36,400 --> 00:17:40,559
>> Yes it is. Um so so both are I mean

437
00:17:40,559 --> 00:17:42,080
they're quite different from each other

438
00:17:42,080 --> 00:17:45,360
in terms of context but the initial

439
00:17:45,360 --> 00:17:49,039
phase for both of these phase one is so

440
00:17:49,039 --> 00:17:50,559
much behind the scenes work

441
00:17:50,559 --> 00:17:53,200
understanding access understanding

442
00:17:53,200 --> 00:17:55,280
limitations in terms of utilities

443
00:17:55,280 --> 00:17:57,520
understanding what can actually be done

444
00:17:57,520 --> 00:18:00,160
there in terms of site constraints um

445
00:18:00,160 --> 00:18:05,600
both for Tobin Clark and for town hall uh that process started

446
00:18:05,600 --> 00:18:10,240
more uh earlier than Tobin Clark and um

447
00:18:10,240 --> 00:18:12,400
but is not necessarily less complicated.

448
00:18:12,400 --> 00:18:14,160
I know at the last presentation to city

449
00:18:14,160 --> 00:18:16,320
council, we brought back some of the

450
00:18:16,320 --> 00:18:18,880
assumptions that had been discussed in

451
00:18:18,880 --> 00:18:21,039
the subcommittee meeting that included

452
00:18:21,039 --> 00:18:24,160
eliminating um CCFD from the program and

453
00:18:24,160 --> 00:18:26,480
that had originally been a really large

454
00:18:26,480 --> 00:18:29,280
portion of the program. So, um

455
00:18:29,280 --> 00:18:31,200
eliminating that just because the needs

456
00:18:31,200 --> 00:18:34,480
couldn't be met and CCFD has um an

457
00:18:34,480 --> 00:18:37,280
alternative uh that really changed what

458
00:18:37,280 --> 00:18:38,880
could be considered on the site as well

459
00:18:38,880 --> 00:18:42,480
as exploring opportunities to um annex

460
00:18:42,480 --> 00:18:44,799
and potentially expand the footprint of

461
00:18:44,799 --> 00:18:47,840
the site. So, when we talk about a

462
00:18:47,840 --> 00:18:49,520
master plan, what's what's going into

463
00:18:49,520 --> 00:18:51,520
that is test fitting the site. So

464
00:18:51,520 --> 00:18:53,600
looking at what are the necessary

465
00:18:53,600 --> 00:18:56,240
elements of the program, what are some

466
00:18:56,240 --> 00:18:58,960
of the um the bonus elements of the

467
00:18:58,960 --> 00:19:00,480
program that could be accommodated here

468
00:19:00,480 --> 00:19:02,720
but may not necessarily be a set

469
00:19:02,720 --> 00:19:04,480
requirement. So all of that work is

470
00:19:04,480 --> 00:19:07,280
continuing to go on. Um and our plan is

471
00:19:07,280 --> 00:19:08,960
to bring back I think for both of the

472
00:19:08,960 --> 00:19:10,960
subcommittees um certainly for town hall

473
00:19:10,960 --> 00:19:14,640
complex in the next um in the next

474
00:19:14,640 --> 00:19:16,640
months in the in the near future to

475
00:19:16,640 --> 00:19:18,799
bring back a subcommittee update to the

476
00:19:18,799 --> 00:19:21,039
full city council about what has been

477
00:19:21,039 --> 00:19:22,799
done to date and sort of what the next

478
00:19:22,799 --> 00:19:25,520
steps are. The master plan um

479
00:19:25,520 --> 00:19:28,640
specifically for town hall is looking at

480
00:19:28,640 --> 00:19:30,640
where the buildings would be located,

481
00:19:30,640 --> 00:19:33,679
what um what work is necessary to

482
00:19:33,679 --> 00:19:36,400
accommodate the utilities and the

483
00:19:36,400 --> 00:19:38,559
construction needs, what the parking

484
00:19:38,559 --> 00:19:40,320
configuration would be. I know that in

485
00:19:40,320 --> 00:19:42,240
the past we talked a lot about the

486
00:19:42,240 --> 00:19:44,080
parking constraints just due to the

487
00:19:44,080 --> 00:19:46,480
site, the size of the site and whether

488
00:19:46,480 --> 00:19:48,000
or not underground parking would be

489
00:19:48,000 --> 00:19:50,799
required, but there are um trade-offs

490
00:19:50,799 --> 00:19:52,559
with that versus above ground versus

491
00:19:52,559 --> 00:19:54,080
annexation, which would expand the

492
00:19:54,080 --> 00:19:56,080
footprint and potentially address the

493
00:19:56,080 --> 00:19:58,480
needs to go or uh eliminate the need to

494
00:19:58,480 --> 00:20:00,640
go uh below grade or above grade. So,

495
00:20:00,640 --> 00:20:03,520
it's all of those considerations. The

496
00:20:03,520 --> 00:20:06,559
master plan development is uh which is

497
00:20:06,559 --> 00:20:09,120
the phase two which is the next step is

498
00:20:09,120 --> 00:20:10,799
really saying this is where things

499
00:20:10,799 --> 00:20:13,440
should be. This is what the program can

500
00:20:13,440 --> 00:20:16,080
be. These are the estimated costs

501
00:20:16,080 --> 00:20:18,000
associated with that and then moving

502
00:20:18,000 --> 00:20:19,919
forward with really robust community

503
00:20:19,919 --> 00:20:23,280
engagement and understanding um all of

504
00:20:23,280 --> 00:20:26,559
the moving uh pieces that go into those

505
00:20:26,559 --> 00:20:29,039
elements of the program. So through the

506
00:20:29,039 --> 00:20:31,440
mayor, uh just to follow up, uh I I

507
00:20:31,440 --> 00:20:32,880
think that you know to the city manager

508
00:20:32,880 --> 00:20:35,120
and to the staff, this is critical

509
00:20:35,120 --> 00:20:37,039
because the housing cycle is important

510
00:20:37,039 --> 00:20:39,360
for us to meet the standards. Um but by

511
00:20:39,360 --> 00:20:42,159
the same tokens I think that you know uh

512
00:20:42,159 --> 00:20:46,240
it's a very passionate shall we say uh

513
00:20:46,240 --> 00:20:49,280
subject matters for our uh town

514
00:20:49,280 --> 00:20:52,000
residents and and so I I think that you

515
00:20:52,000 --> 00:20:54,000
know um while we were talking about the

516
00:20:54,000 --> 00:20:56,559
master plans I think that the regular

517
00:20:56,559 --> 00:21:01,200
updates going forward would be really helpful because

518
00:21:01,200 --> 00:21:04,000
the pathway while the ad hoc committees

519
00:21:04,000 --> 00:21:06,320
are passionate about it and and grateful

520
00:21:06,320 --> 00:21:08,880
for for their dedications it at the end

521
00:21:08,880 --> 00:21:10,559
of the day is the full council who's

522
00:21:10,559 --> 00:21:12,559
going to be uh you know making the

523
00:21:12,559 --> 00:21:14,559
decisions on this and we need to

524
00:21:14,559 --> 00:21:17,039
incorporate and bring the public along

525
00:21:17,039 --> 00:21:19,440
the way in terms of where we're looking

526
00:21:19,440 --> 00:21:22,799
at those things and so um I I do hope

527
00:21:22,799 --> 00:21:25,600
that coming forward we'll we'll have a

528
00:21:25,600 --> 00:21:28,720
much more robust and regular update so

529
00:21:28,720 --> 00:21:31,120
that we know uh the full council and the

530
00:21:31,120 --> 00:21:34,559
public know where we're at the town in

531
00:21:34,559 --> 00:21:37,840
terms of all this progress that we're

532
00:21:37,840 --> 00:21:39,520
Thank you.

533
00:21:39,520 --> 00:21:41,280
>> Um, thank you. I also have some

534
00:21:41,280 --> 00:21:44,159
follow-up questions. Um, going back to

535
00:21:44,159 --> 00:21:46,480
um, well, first let me just make a few

536
00:21:46,480 --> 00:21:49,360
comments that may address some of um,

537
00:21:49,360 --> 00:21:51,679
the issues um, council member Trang

538
00:21:51,679 --> 00:21:54,000
brought up um, the ad hoc committee for

539
00:21:54,000 --> 00:21:56,080
the Tobin Clark. um very involved in

540
00:21:56,080 --> 00:21:58,640
that with um council member Adams and

541
00:21:58,640 --> 00:22:02,240
the consulting teams and we are hoping

542
00:22:02,240 --> 00:22:04,799
to transition from an ad hoc to a sub a

543
00:22:04,799 --> 00:22:06,559
regular standing subcommittee which will

544
00:22:06,559 --> 00:22:09,039
do regular briefings to the city council

545
00:22:09,039 --> 00:22:11,360
um in the very near future. We are about

546
00:22:11,360 --> 00:22:14,559
to enter uh conversations with CSM and

547
00:22:14,559 --> 00:22:16,480
those conversations cannot be open to

548
00:22:16,480 --> 00:22:18,320
the public at this stage and that's why

549
00:22:18,320 --> 00:22:21,039
it remains an ad hoc. After that, we

550
00:22:21,039 --> 00:22:22,880
will transition and we'll be doing

551
00:22:22,880 --> 00:22:24,720
regular briefings to the city council.

552
00:22:24,720 --> 00:22:26,400
So, thanks for bringing that up and

553
00:22:26,400 --> 00:22:29,120
that's noted. Um, regarding the fees,

554
00:22:29,120 --> 00:22:35,200
the affordable housing impact fees, how what are the general parameters? How

555
00:22:35,200 --> 00:22:37,039
are those calculated? I mean, in

556
00:22:37,039 --> 00:22:39,600
general, not exact numbers, but what are

557
00:22:39,600 --> 00:22:42,559
the thoughts or criteria behind how they

558
00:22:42,559 --> 00:22:43,440
established?

559
00:22:43,440 --> 00:22:46,240
>> Sure. So, uh, that will be determined

560
00:22:46,240 --> 00:22:48,000
through this nexus study that we want to

561
00:22:48,000 --> 00:22:49,840
do in partnership with other similar

562
00:22:49,840 --> 00:22:53,360
jurisdictions because, um, you know,

563
00:22:53,360 --> 00:22:55,760
similar to, uh, our community, those

564
00:22:55,760 --> 00:22:58,240
jurisdictions don't have the same impact

565
00:22:58,240 --> 00:23:00,240
fees that larger jurisdictions that have

566
00:23:00,240 --> 00:23:03,600
more commercial and hotels have. So,

567
00:23:03,600 --> 00:23:05,760
establishing a fee that is specifically

568
00:23:05,760 --> 00:23:09,039
tied to the development of above market

569
00:23:09,039 --> 00:23:11,520
rate single family residential

570
00:23:11,520 --> 00:23:13,679
requires a unique set of data. So, we

571
00:23:13,679 --> 00:23:15,200
haven't determined what that fee would

572
00:23:15,200 --> 00:23:20,640
be um or exactly what the um uh trigger

573
00:23:20,640 --> 00:23:23,280
would be. Uh the initial thought is that

574
00:23:23,280 --> 00:23:26,400
it would be a fee that's a minor

575
00:23:26,400 --> 00:23:28,080
percentage similar to our other impact

576
00:23:28,080 --> 00:23:29,840
fees like we have a school impact fee,

577
00:23:29,840 --> 00:23:32,400
construction, uh road impact fees that

578
00:23:32,400 --> 00:23:35,039
are assessed on new construction that

579
00:23:35,039 --> 00:23:37,600
this fee would be similarly assessed to

580
00:23:37,600 --> 00:23:39,600
those projects. I think the initial

581
00:23:39,600 --> 00:23:44,240
threshold is um new single family above

582
00:23:44,240 --> 00:23:46,400
market rate construction. So if somebody

583
00:23:46,400 --> 00:23:48,320
does a demolition and rebuild or if it's

584
00:23:48,320 --> 00:23:49,919
a vacant lot and they're being building

585
00:23:49,919 --> 00:23:52,320
a new house, this fee would be assessed

586
00:23:52,320 --> 00:23:54,240
on that so that those funds could be

587
00:23:54,240 --> 00:23:57,120
earmarked to go towards this um what

588
00:23:57,120 --> 00:23:58,960
we're calling right now a housing choice

589
00:23:58,960 --> 00:24:01,120
fund. And those funds would be available

590
00:24:01,120 --> 00:24:03,679
to subsidize units that were being

591
00:24:03,679 --> 00:24:05,679
developed with a deed restriction. So if

592
00:24:05,679 --> 00:24:07,600
they're guaranteed at a below market

593
00:24:07,600 --> 00:24:10,320
rate level, there would be a way for

594
00:24:10,320 --> 00:24:12,880
them to qualify for that subsidy. And so

595
00:24:12,880 --> 00:24:14,799
determining what that fee is and also

596
00:24:14,799 --> 00:24:17,760
what the appropriate way to distribute

597
00:24:17,760 --> 00:24:21,200
those funds equitably, it would be part

598
00:24:21,200 --> 00:24:23,440
of the nexus study

599
00:24:23,440 --> 00:24:25,600
>> and and that is a consulting a

600
00:24:25,600 --> 00:24:27,679
consultant who would be advising you in

601
00:24:27,679 --> 00:24:29,760
terms of how to calculate those impact

602
00:24:29,760 --> 00:24:30,320
fees.

603
00:24:30,320 --> 00:24:32,240
>> Correct. And our hope with partnering

604
00:24:32,240 --> 00:24:34,159
with Pullola Valley and other similar

605
00:24:34,159 --> 00:24:36,159
communities is one there's a cost

606
00:24:36,159 --> 00:24:38,720
sharing. Um we need to develop the same

607
00:24:38,720 --> 00:24:42,240
data. Um and

608
00:24:42,240 --> 00:24:44,400
if we're using the same data in a

609
00:24:44,400 --> 00:24:48,000
similar way it makes it makes it easier

610
00:24:48,000 --> 00:24:51,120
to assess those fees if there's um you

611
00:24:51,120 --> 00:24:53,200
know if if it's similar to how other

612
00:24:53,200 --> 00:24:54,720
jurisdictions are doing it.

613
00:24:54,720 --> 00:24:56,159
>> And and the reason I'm asking this

614
00:24:56,159 --> 00:24:57,919
question is because we don't have any

615
00:24:57,919 --> 00:24:59,279
commercial activities.

616
00:24:59,279 --> 00:24:59,840
>> Correct.

617
00:24:59,840 --> 00:25:02,080
>> Currently. So who are we going to be

618
00:25:02,080 --> 00:25:04,960
comparing with ourselves to would be I

619
00:25:04,960 --> 00:25:07,360
assume but most of the other communities

620
00:25:07,360 --> 00:25:09,279
except for maybe ain but even Woodside

621
00:25:09,279 --> 00:25:10,240
has some commercial

622
00:25:10,240 --> 00:25:10,640
>> correct

623
00:25:10,640 --> 00:25:12,799
>> I don't think ain has any

624
00:25:12,799 --> 00:25:13,200
>> so

625
00:25:13,200 --> 00:25:14,159
>> right

626
00:25:14,159 --> 00:25:16,000
>> you know because we don't want to be in

627
00:25:16,000 --> 00:25:17,600
a situation where later on someone would

628
00:25:17,600 --> 00:25:19,039
say well why are you comparing

629
00:25:19,039 --> 00:25:21,279
yourselves to other communities that

630
00:25:21,279 --> 00:25:22,799
have commercial activities and the

631
00:25:22,799 --> 00:25:24,720
impact fees there would be different

632
00:25:24,720 --> 00:25:25,039
>> yes

633
00:25:25,039 --> 00:25:26,960
>> so we'll have to select communities that

634
00:25:26,960 --> 00:25:29,200
are very similar to ours correct

635
00:25:29,200 --> 00:25:30,559
>> absolutely Okay. Y

636
00:25:30,559 --> 00:25:33,120
>> and also regarding the design standards,

637
00:25:33,120 --> 00:25:35,120
you said we already have a consultant

638
00:25:35,120 --> 00:25:37,679
that's going to help us design that or

639
00:25:37,679 --> 00:25:39,679
come up with a plan on that. Is that

640
00:25:39,679 --> 00:25:41,360
>> Yes. So we have a consultant on board.

641
00:25:41,360 --> 00:25:42,880
It's good city company. We've worked

642
00:25:42,880 --> 00:25:45,760
with them before on um several projects.

643
00:25:45,760 --> 00:25:48,799
So they're very familiar with um our

644
00:25:48,799 --> 00:25:53,200
municipal code and the um character of

645
00:25:53,200 --> 00:25:56,480
the community. And so they are working

646
00:25:56,480 --> 00:26:00,000
with us to review our existing design

647
00:26:00,000 --> 00:26:02,960
standards to determine if any of them

648
00:26:02,960 --> 00:26:04,640
and some of them are are already

649
00:26:04,640 --> 00:26:07,919
objective or if they could be tweaked to

650
00:26:07,919 --> 00:26:10,000
read as more objective as they currently

651
00:26:10,000 --> 00:26:14,320
are. Under state law, we cannot add any

652
00:26:14,320 --> 00:26:16,240
subjective design standards and

653
00:26:16,240 --> 00:26:18,080
currently most of our design standards

654
00:26:18,080 --> 00:26:20,080
outside of the ADU ordinance are

655
00:26:20,080 --> 00:26:22,240
subjective. So we want to strengthen

656
00:26:22,240 --> 00:26:23,520
those so that we can continue

657
00:26:23,520 --> 00:26:25,360
implementing them and the way to do that

658
00:26:25,360 --> 00:26:29,120
is to um make them objective and it also

659
00:26:29,120 --> 00:26:31,200
provides more clarity for applicants. It

660
00:26:31,200 --> 00:26:34,080
makes the the review process and the

661
00:26:34,080 --> 00:26:36,000
ministerial review processes that we're

662
00:26:36,000 --> 00:26:38,400
required to do under state law much more

663
00:26:38,400 --> 00:26:40,159
streamlined and it's a way to preserve

664
00:26:40,159 --> 00:26:42,640
our design standards in a way that stays

665
00:26:42,640 --> 00:26:44,480
true to the character of the town.

666
00:26:44,480 --> 00:26:45,840
>> Okay. So these design standards

667
00:26:45,840 --> 00:26:48,640
specifically apply to ADUs and single

668
00:26:48,640 --> 00:26:50,159
family residents. We're not talking

669
00:26:50,159 --> 00:26:51,919
about design standards for multif family

670
00:26:51,919 --> 00:26:52,159
housing.

671
00:26:52,159 --> 00:26:55,360
>> Absolutely not. No, those are those projects would be separate. Yes.

672
00:26:55,360 --> 00:26:59,600
>> Okay. Um yes. Um Council Member Adams

673
00:26:59,600 --> 00:27:01,279
has additional questions. Go ahead,

674
00:27:01,279 --> 00:27:03,919
>> Madam Mayor. Um I want to make sure that

675
00:27:03,919 --> 00:27:06,880
I didn't misunderstand the deed

676
00:27:06,880 --> 00:27:10,400
restricted affordable housing

677
00:27:10,400 --> 00:27:13,120
uh ADU issue that you brought up. Is

678
00:27:13,120 --> 00:27:15,520
this something people could elect to do?

679
00:27:15,520 --> 00:27:19,200
And what would be the benefit to the

680
00:27:19,200 --> 00:27:20,640
citizens?

681
00:27:20,640 --> 00:27:22,720
>> Correct. Right now we don't have any

682
00:27:22,720 --> 00:27:25,520
requirement for deed restricted units.

683
00:27:25,520 --> 00:27:28,000
Um the benefit to them would they would

684
00:27:28,000 --> 00:27:31,679
be eligible for this subsidy if they

685
00:27:31,679 --> 00:27:34,080
deed restricted their unit. So the

686
00:27:34,080 --> 00:27:35,840
benefit to them is that they're these

687
00:27:35,840 --> 00:27:37,360
additional funds would be available to

688
00:27:37,360 --> 00:27:38,080
them.

689
00:27:38,080 --> 00:27:40,480
>> But it would not influence at all the

690
00:27:40,480 --> 00:27:43,600
application to have an ADU.

691
00:27:43,600 --> 00:27:44,799
>> No, absolutely not.

692
00:27:44,799 --> 00:27:47,120
>> Okay. Thank you.

693
00:27:47,120 --> 00:27:50,240
>> Okay, great. Um I think we c we may

694
00:27:50,240 --> 00:27:52,799
proceed to the next section. Thank you.

695
00:27:52,799 --> 00:27:54,880
Thanks for asking those questions.

696
00:27:54,880 --> 00:27:58,320
>> And this next one um next goal is

697
00:27:58,320 --> 00:28:00,080
enhance quality of life and the first

698
00:28:00,080 --> 00:28:01,600
item was to the bolster the code

699
00:28:01,600 --> 00:28:04,559
enforcement program um which largely

700
00:28:04,559 --> 00:28:06,080
also is building and planning. So, I'll

701
00:28:06,080 --> 00:28:08,399
let um Tim speak to it in a second, but

702
00:28:08,399 --> 00:28:11,679
this has really been a citywide um or

703
00:28:11,679 --> 00:28:15,360
townwide uh effort this year with moving

704
00:28:15,360 --> 00:28:17,440
this function from the police department

705
00:28:17,440 --> 00:28:19,679
to the building and planning department.

706
00:28:19,679 --> 00:28:21,360
Um right now it's filled with a a

707
00:28:21,360 --> 00:28:23,679
contract code enforcement officer, but

708
00:28:23,679 --> 00:28:25,760
working with HR to develop a job

709
00:28:25,760 --> 00:28:27,919
description uh for a code compliance

710
00:28:27,919 --> 00:28:30,240
coordinator, do that recruitment um

711
00:28:30,240 --> 00:28:32,799
which is in the final stages. Um and

712
00:28:32,799 --> 00:28:35,840
then obviously HPD does support some of

713
00:28:35,840 --> 00:28:37,840
our code enforcement activities still

714
00:28:37,840 --> 00:28:41,279
and uh Chief Colola uh has been very

715
00:28:41,279 --> 00:28:43,200
helpful in especially the gas leaf

716
00:28:43,200 --> 00:28:46,240
blowers and sending u patrol out there

717
00:28:46,240 --> 00:28:50,080
to remind gardeners about the ban and

718
00:28:50,080 --> 00:28:52,799
give them the resources. So um we've

719
00:28:52,799 --> 00:28:54,559
actually received quite a few

720
00:28:54,559 --> 00:28:56,880
compliments on code enforcement which is

721
00:28:56,880 --> 00:28:58,960
not always the case in every town. So,

722
00:28:58,960 --> 00:29:01,039
um it's a work in progress, but we're

723
00:29:01,039 --> 00:29:03,840
it's been um going very well so far. And

724
00:29:03,840 --> 00:29:06,159
I'll let Tim add a little bit about the

725
00:29:06,159 --> 00:29:10,000
code compliance coordinator position.

726
00:29:10,000 --> 00:29:12,399
>> Uh yeah, as Mandy just explained, we've

727
00:29:12,399 --> 00:29:14,080
taken on the role of code enforcement,

728
00:29:14,080 --> 00:29:16,799
but changed the title to be more

729
00:29:16,799 --> 00:29:18,799
descriptive of what we're planning for

730
00:29:18,799 --> 00:29:21,520
that position. And it's going to be one

731
00:29:21,520 --> 00:29:24,000
part traditional code enforcement uh you

732
00:29:24,000 --> 00:29:27,039
know regulating of the municipal code

733
00:29:27,039 --> 00:29:29,520
illegal parked vehicles, garbage cans,

734
00:29:29,520 --> 00:29:32,559
uh property line disputes, trees, etc.

735
00:29:32,559 --> 00:29:35,039
But another portion of it is going to be

736
00:29:35,039 --> 00:29:38,559
to help out building staff uh monitoring

737
00:29:38,559 --> 00:29:41,760
construction sites for uh longevity of

738
00:29:41,760 --> 00:29:43,520
the project. Uh whether or not they're

739
00:29:43,520 --> 00:29:45,200
tracking their bonds correctly, that

740
00:29:45,200 --> 00:29:46,480
they're on track to complete the

741
00:29:46,480 --> 00:29:48,480
project. And also just being another set

742
00:29:48,480 --> 00:29:50,159
of eyes out there in the in the field

743
00:29:50,159 --> 00:29:53,520
daily. um able to take a look at the

744
00:29:53,520 --> 00:29:54,799
site conditions, current site

745
00:29:54,799 --> 00:29:56,480
conditions, whether or not they're using

746
00:29:56,480 --> 00:29:59,360
their dumpsters or whatever elements

747
00:29:59,360 --> 00:30:01,520
that they have imposed on them for

748
00:30:01,520 --> 00:30:03,600
construction as their their construction

749
00:30:03,600 --> 00:30:07,120
management plan. Uh another enforcing u

750
00:30:07,120 --> 00:30:08,799
body out there in the field. We've

751
00:30:08,799 --> 00:30:12,000
traditionally um over the past 2530

752
00:30:12,000 --> 00:30:14,480
years just had one field inspector daily

753
00:30:14,480 --> 00:30:17,919
out making rounds going to um not

754
00:30:17,919 --> 00:30:19,600
necessarily everywhere in town but just

755
00:30:19,600 --> 00:30:20,960
wherever they're called for that

756
00:30:20,960 --> 00:30:23,200
particular day. And this is going to be

757
00:30:23,200 --> 00:30:25,600
an additional support mechanism. They'll

758
00:30:25,600 --> 00:30:27,520
have a list of projects that either that

759
00:30:27,520 --> 00:30:29,520
have become on our radar because they're

760
00:30:29,520 --> 00:30:32,000
falling behind or they've had parking

761
00:30:32,000 --> 00:30:34,240
issues or several neighbor complaints or

762
00:30:34,240 --> 00:30:36,960
they're starting too early. Um, and

763
00:30:36,960 --> 00:30:38,720
that's going to be a big portion of what

764
00:30:38,720 --> 00:30:40,960
the code compliance coordinator along

765
00:30:40,960 --> 00:30:42,799
with just the standard code enforcement

766
00:30:42,799 --> 00:30:45,120
operations is going to accomplish for

767
00:30:45,120 --> 00:30:47,440
her. And as uh Mandy said, we're in the

768
00:30:47,440 --> 00:30:50,640
final stages. I think to gez, today's

769
00:30:50,640 --> 00:30:53,279
Monday, Thursday, I believe is our final

770
00:30:53,279 --> 00:30:54,960
interview. And hopefully we'll be giving

771
00:30:54,960 --> 00:30:57,919
an offer sometime to an applicant um

772
00:30:57,919 --> 00:30:59,840
sometime later in the week or early next

773
00:30:59,840 --> 00:31:05,669
week. So, it's coming close.

774
00:31:05,679 --> 00:31:08,159
Um, I I do have a follow-up question on

775
00:31:08,159 --> 00:31:10,880
that specific issue. Um, regarding

776
00:31:10,880 --> 00:31:12,960
construction fencing, it was always my

777
00:31:12,960 --> 00:31:14,960
understanding that when a project is

778
00:31:14,960 --> 00:31:16,720
under construction, they're required to

779
00:31:16,720 --> 00:31:20,559
have a green fence. Um, if it's I guess

780
00:31:20,559 --> 00:31:22,640
if it's adjacent to the right of way.

781
00:31:22,640 --> 00:31:24,960
I'm not sure if they what the language

782
00:31:24,960 --> 00:31:28,480
is around the requirement. And when

783
00:31:28,480 --> 00:31:31,039
projects are not compliance with that,

784
00:31:31,039 --> 00:31:33,120
what are the exceptions that would allow

785
00:31:33,120 --> 00:31:35,039
that? Because sometimes residents will

786
00:31:35,039 --> 00:31:38,000
send me a photo and say, "Why is this

787
00:31:38,000 --> 00:31:39,760
going on, so to speak? There's no

788
00:31:39,760 --> 00:31:41,679
construction fence. There's mud all over

789
00:31:41,679 --> 00:31:44,960
the place, etc., etc. Could you just

790
00:31:44,960 --> 00:31:47,360
>> Yeah. And not every project will require

791
00:31:47,360 --> 00:31:48,720
construction fencing. There are certain

792
00:31:48,720 --> 00:31:51,760
thresholds that that get them into that

793
00:31:51,760 --> 00:31:53,679
uh restriction or, you know, that

794
00:31:53,679 --> 00:31:55,600
element needs to be applied. And that's

795
00:31:55,600 --> 00:31:58,799
at the $750,000 valuation to where we

796
00:31:58,799 --> 00:32:01,120
can then have a construction comp uh

797
00:32:01,120 --> 00:32:03,919
management program, which gives us all

798
00:32:03,919 --> 00:32:05,760
the tools to make sure that they're

799
00:32:05,760 --> 00:32:07,360
parking in their correct location, that

800
00:32:07,360 --> 00:32:09,200
they have ingress and egress that's not

801
00:32:09,200 --> 00:32:12,240
tracking mud. We still do try to monitor

802
00:32:12,240 --> 00:32:15,200
the ingress and egress regardless of the

803
00:32:15,200 --> 00:32:18,159
level of uh or valuation of the project,

804
00:32:18,159 --> 00:32:20,799
but uh the fences aren't necessarily

805
00:32:20,799 --> 00:32:23,360
immediately or automatically required.

806
00:32:23,360 --> 00:32:25,039
So, so it depends on the value of the

807
00:32:25,039 --> 00:32:26,080
project

808
00:32:26,080 --> 00:32:28,080
>> more and we can evaluate a project

809
00:32:28,080 --> 00:32:30,240
that's below 750. If we if it warrants

810
00:32:30,240 --> 00:32:31,760
that it needs fencing, if there's a

811
00:32:31,760 --> 00:32:33,440
hazard or if it's something that needs

812
00:32:33,440 --> 00:32:35,919
to be uh addressed, then we can impose

813
00:32:35,919 --> 00:32:38,080
that with just a simple correction

814
00:32:38,080 --> 00:32:40,080
notice. And with regards to the

815
00:32:40,080 --> 00:32:43,200
schedule, if a project I believe is it

816
00:32:43,200 --> 00:32:45,360
two years for each bond, could you just

817
00:32:45,360 --> 00:32:47,440
explain how that works again in terms of

818
00:32:47,440 --> 00:32:50,559
how long once you get the permit,

819
00:32:50,559 --> 00:32:52,399
>> how long do you have to complete your

820
00:32:52,399 --> 00:32:53,039
project?

821
00:32:53,039 --> 00:32:54,880
>> Every project uh will be given the

822
00:32:54,880 --> 00:32:58,080
aotted time based on valuation. So

823
00:32:58,080 --> 00:33:01,279
depending on the size scope of work, um

824
00:33:01,279 --> 00:33:04,240
what doesn't entirely get recognized is

825
00:33:04,240 --> 00:33:06,399
the fact that that bond is only

826
00:33:06,399 --> 00:33:08,000
applicable to the single family

827
00:33:08,000 --> 00:33:10,240
dwelling. And as we know, most of these

828
00:33:10,240 --> 00:33:12,480
projects also will have an ADU or they

829
00:33:12,480 --> 00:33:15,840
might get a new pool and and an ADU and

830
00:33:15,840 --> 00:33:19,679
a pool house or cabana, new landscaping.

831
00:33:19,679 --> 00:33:22,080
Um all those are separate permits, not

832
00:33:22,080 --> 00:33:24,159
under the timeline of the single family

833
00:33:24,159 --> 00:33:27,440
dwelling. So we will hear

834
00:33:27,440 --> 00:33:29,200
quite often that a project's been going

835
00:33:29,200 --> 00:33:31,360
on for three three and a half years.

836
00:33:31,360 --> 00:33:33,200
Well, if we look at the actual building

837
00:33:33,200 --> 00:33:35,840
permit, typically that has for the

838
00:33:35,840 --> 00:33:37,600
single family dwelling has not expired

839
00:33:37,600 --> 00:33:39,279
or has not gone past. It's all the

840
00:33:39,279 --> 00:33:42,480
additional work on site that gives the

841
00:33:42,480 --> 00:33:44,240
neighbors specifically the impression

842
00:33:44,240 --> 00:33:46,240
that this project is three and a half,

843
00:33:46,240 --> 00:33:48,720
four years long.

844
00:33:48,720 --> 00:33:51,120
>> That's really helpful to know um in

845
00:33:51,120 --> 00:33:53,679
terms of clarification. And is there a

846
00:33:53,679 --> 00:33:56,480
state law that precludes us from putting

847
00:33:56,480 --> 00:33:58,640
um time limit on the permits let's say

848
00:33:58,640 --> 00:34:02,960
for ADUs or other accessory structures?

849
00:34:02,960 --> 00:34:05,200
I mean what what is what are the rules

850
00:34:05,200 --> 00:34:07,039
currently and are we constrained by

851
00:34:07,039 --> 00:34:10,879
state laws? Uh you can be constrained by

852
00:34:10,879 --> 00:34:12,960
state laws if the but what we hang our

853
00:34:12,960 --> 00:34:15,359
hat on is those projects that are have

854
00:34:15,359 --> 00:34:18,720
uh posted a bond for completion. Uh that

855
00:34:18,720 --> 00:34:20,320
is the the carrot. That's what that's

856
00:34:20,320 --> 00:34:22,480
what hopefully motivates them to stay on

857
00:34:22,480 --> 00:34:25,760
track and get to completion within a

858
00:34:25,760 --> 00:34:29,200
reasonable amount of time. Um each bond

859
00:34:29,200 --> 00:34:32,000
um also has the option of requesting a

860
00:34:32,000 --> 00:34:35,440
90-day extension uh with reason if they

861
00:34:35,440 --> 00:34:37,760
have reasons that you know that they can

862
00:34:37,760 --> 00:34:39,839
indicate or give to us that show why

863
00:34:39,839 --> 00:34:41,919
this has been delayed. Uh we then send

864
00:34:41,919 --> 00:34:44,399
out a notice to the adjacent neighbors

865
00:34:44,399 --> 00:34:46,639
to see if there's any objection to any

866
00:34:46,639 --> 00:34:48,639
uh 90-day extension. And typically the

867
00:34:48,639 --> 00:34:50,560
first 90-day extension, we have no

868
00:34:50,560 --> 00:34:52,159
objection. It's when we start getting

869
00:34:52,159 --> 00:34:55,119
into the second request uh that we start

870
00:34:55,119 --> 00:34:57,440
to hear from the neighbors that this is,

871
00:34:57,440 --> 00:34:58,960
you know, this needs to stop, they need

872
00:34:58,960 --> 00:35:00,800
to finish, and they need to pay a

873
00:35:00,800 --> 00:35:02,000
penalty. So,

874
00:35:02,000 --> 00:35:03,839
>> when you say reasonable amount of time,

875
00:35:03,839 --> 00:35:05,599
what is a reasonable amount of time for

876
00:35:05,599 --> 00:35:07,599
the initial bond for, let's say, an

877
00:35:07,599 --> 00:35:09,200
accessory structure?

878
00:35:09,200 --> 00:35:12,560
>> Uh, well, for an ADU, it's a 12 month.

879
00:35:12,560 --> 00:35:15,599
>> Okay. Uh but if if if a project is not

880
00:35:15,599 --> 00:35:18,240
bonded, then the state does allow for a

881
00:35:18,240 --> 00:35:22,240
permit to run for quite some time if the

882
00:35:22,240 --> 00:35:24,560
applicant andor general contractor is

883
00:35:24,560 --> 00:35:28,000
savvy enough to navigate. There are ways

884
00:35:28,000 --> 00:35:31,520
to fail an inspection and then wait 180

885
00:35:31,520 --> 00:35:33,200
days to call for a reinspection and your

886
00:35:33,200 --> 00:35:35,119
permit is still active even though

887
00:35:35,119 --> 00:35:37,040
you've gone another six months.

888
00:35:37,040 --> 00:35:39,599
>> Gotcha. Thank you. Um Vice Mayor Ragdale

889
00:35:39,599 --> 00:35:41,280
have questions.

890
00:35:41,280 --> 00:35:44,560
Uh Tim, that is all super interesting

891
00:35:44,560 --> 00:35:46,240
and very helpful. Thank you for asking

892
00:35:46,240 --> 00:35:49,040
those questions. Um get William's

893
00:35:49,040 --> 00:35:52,079
attention. I would love um an article in

894
00:35:52,079 --> 00:35:55,040
our newsletter. William or Mandy um some

895
00:35:55,040 --> 00:35:57,599
kind of FAQ because that is something

896
00:35:57,599 --> 00:35:59,839
that even if people don't call us or

897
00:35:59,839 --> 00:36:01,520
don't call you, it's something that

898
00:36:01,520 --> 00:36:03,359
they're thinking when they drive by a

899
00:36:03,359 --> 00:36:05,760
construction site that they think is

900
00:36:05,760 --> 00:36:08,400
going on for too long and they may be

901
00:36:08,400 --> 00:36:10,800
annoyed by that. Um, I just think that

902
00:36:10,800 --> 00:36:13,200
that's super helpful. Just

903
00:36:13,200 --> 00:36:15,040
>> everything you just said,

904
00:36:15,040 --> 00:36:17,359
>> we've got it recorded into some kind of

905
00:36:17,359 --> 00:36:19,440
an FAQ. I think that super super

906
00:36:19,440 --> 00:36:21,839
helpful. I had a quick question. Um,

907
00:36:21,839 --> 00:36:24,640
comdev, is that community development

908
00:36:24,640 --> 00:36:26,079
something software or

909
00:36:26,079 --> 00:36:27,359
>> Yeah, that's that's our permitting

910
00:36:27,359 --> 00:36:27,920
software.

911
00:36:27,920 --> 00:36:28,720
>> Okay.

912
00:36:28,720 --> 00:36:31,280
>> Thank you.

913
00:36:31,280 --> 00:36:33,839
>> Yes. Um, Council Member Adams,

914
00:36:33,839 --> 00:36:36,480
>> thank you so much, Tim. and I know it's

915
00:36:36,480 --> 00:36:39,359
going to be very helpful to get this CCC

916
00:36:39,359 --> 00:36:41,760
person on board. Uh we're all looking

917
00:36:41,760 --> 00:36:44,160
forward to that. Will that person also

918
00:36:44,160 --> 00:36:47,280
be charged with, for example, if they

919
00:36:47,280 --> 00:36:51,440
see a construction fence go up, but they

920
00:36:51,440 --> 00:36:55,200
don't see a permit for work, which I

921
00:36:55,200 --> 00:36:58,079
know I've had complaints about a

922
00:36:58,079 --> 00:37:01,520
construction fencing that was up for at

923
00:37:01,520 --> 00:37:04,560
least two years without any work

924
00:37:04,560 --> 00:37:07,280
happening. So, it may have been that

925
00:37:07,280 --> 00:37:09,359
they were readying the site or

926
00:37:09,359 --> 00:37:12,240
something, but do we have a way that

927
00:37:12,240 --> 00:37:16,800
this CCC can really check against the

928
00:37:16,800 --> 00:37:19,119
records while they're doing these

929
00:37:19,119 --> 00:37:22,400
inspections of the town?

930
00:37:22,400 --> 00:37:25,359
>> Um, yes. um anything that rises to the

931
00:37:25,359 --> 00:37:27,680
level of say suspicion that you know

932
00:37:27,680 --> 00:37:29,760
we'll we'll check on every project any

933
00:37:29,760 --> 00:37:34,960
property any address if it just looks to be abnormal or or or we're not

934
00:37:34,960 --> 00:37:36,240
aware of why there would be a

935
00:37:36,240 --> 00:37:39,040
construction fence and as I said earlier

936
00:37:39,040 --> 00:37:41,119
having that that's also being done

937
00:37:41,119 --> 00:37:43,040
currently by the building inspector who

938
00:37:43,040 --> 00:37:44,960
has a finger on the pulse of all active

939
00:37:44,960 --> 00:37:47,440
permits uh but having this additional

940
00:37:47,440 --> 00:37:49,680
individual out in the field is only

941
00:37:49,680 --> 00:37:51,760
going to make things you know better for

942
00:37:51,760 --> 00:37:54,720
us and be able to uh identify any

943
00:37:54,720 --> 00:37:57,440
infractions.

944
00:37:57,440 --> 00:38:00,560
>> Do we have any restrictions on people

945
00:38:00,560 --> 00:38:03,200
putting up construction fencing without

946
00:38:03,200 --> 00:38:05,520
a construction project?

947
00:38:05,520 --> 00:38:08,480
>> Um we do we we well first and foremost

948
00:38:08,480 --> 00:38:10,640
if it was a fence uh regardless if it's

949
00:38:10,640 --> 00:38:12,800
a temporary construction fence uh

950
00:38:12,800 --> 00:38:15,359
potentially could require uh planning

951
00:38:15,359 --> 00:38:17,359
review or you know we want to make sure

952
00:38:17,359 --> 00:38:19,440
that it's actually located on the

953
00:38:19,440 --> 00:38:20,880
private property not in the public

954
00:38:20,880 --> 00:38:23,359
rightway. um if it's up for a certain

955
00:38:23,359 --> 00:38:26,000
amount of time without the benefit of a

956
00:38:26,000 --> 00:38:28,240
permit, it can become a nuisance under

957
00:38:28,240 --> 00:38:31,040
chapter 8 of our municipal code. Uh so

958
00:38:31,040 --> 00:38:33,200
there are mechanisms in place, but it's

959
00:38:33,200 --> 00:38:35,119
not

960
00:38:35,119 --> 00:38:36,880
the fence example is not something that

961
00:38:36,880 --> 00:38:38,560
we've had often.

962
00:38:38,560 --> 00:38:40,800
>> No, it's an unusual circumstance and I

963
00:38:40,800 --> 00:38:42,560
believe there was a chainlink fence

964
00:38:42,560 --> 00:38:44,880
there already, so they wouldn't have

965
00:38:44,880 --> 00:38:47,280
needed a fence permit, but they put up

966
00:38:47,280 --> 00:38:51,520
the green uh sort of whatever it is. you

967
00:38:51,520 --> 00:38:53,920
can't see through all the way around

968
00:38:53,920 --> 00:38:57,200
their property. Um, not a very

969
00:38:57,200 --> 00:38:58,960
attractive

970
00:38:58,960 --> 00:39:01,520
thing, but maybe not against an

971
00:39:01,520 --> 00:39:04,000
ordinance. I didn't know.

972
00:39:04,000 --> 00:39:06,160
>> Familiar with the property and I believe

973
00:39:06,160 --> 00:39:07,359
it's being addressed.

974
00:39:07,359 --> 00:39:08,880
>> Thank you.

975
00:39:08,880 --> 00:39:11,920
Um, any no additional

976
00:39:11,920 --> 00:39:13,359
questions? We'll move on to the next.

977
00:39:13,359 --> 00:39:16,400
Um, thanks Mandy for accommodating this

978
00:39:16,400 --> 00:39:17,920
uh

979
00:39:17,920 --> 00:39:20,480
in-depth analysis of your presentation.

980
00:39:20,480 --> 00:39:21,440
Thank you.

981
00:39:21,440 --> 00:39:22,960
>> And more to come on this.

982
00:39:22,960 --> 00:39:23,280
>> Yeah.

983
00:39:23,280 --> 00:39:25,599
>> Uh the next item under here is to create

984
00:39:25,599 --> 00:39:28,320
an age inclusive community. And this is

985
00:39:28,320 --> 00:39:30,800
an example of one of the goals that came

986
00:39:30,800 --> 00:39:33,040
from becoming an age friendly community.

987
00:39:33,040 --> 00:39:35,359
And it's you won't see it on our next

988
00:39:35,359 --> 00:39:36,880
list of goals, but that doesn't mean

989
00:39:36,880 --> 00:39:38,640
that it's not going to continue. It's

990
00:39:38,640 --> 00:39:40,880
really become a component of many of our

991
00:39:40,880 --> 00:39:43,680
programs. Um and so when uh the bike

992
00:39:43,680 --> 00:39:45,760
pedestrian master plan for example or

993
00:39:45,760 --> 00:39:48,560
the website refresh was done um a lot of

994
00:39:48,560 --> 00:39:51,760
those principles and uh contacts in the

995
00:39:51,760 --> 00:39:53,280
community that helped with the age

996
00:39:53,280 --> 00:39:55,680
friendly initiative uh were contacted

997
00:39:55,680 --> 00:39:57,920
and integrated and the youth commission

998
00:39:57,920 --> 00:40:00,000
uh has really taken this and run with it

999
00:40:00,000 --> 00:40:02,400
on their tech days. Uh, and so this will

1000
00:40:02,400 --> 00:40:04,480
be something that we'll continue to

1001
00:40:04,480 --> 00:40:06,640
reference and include in our other

1002
00:40:06,640 --> 00:40:08,320
projects, but you won't see it as a

1003
00:40:08,320 --> 00:40:10,720
standalone um project in the proposed

1004
00:40:10,720 --> 00:40:13,119
list for today. Um, but that's not to

1005
00:40:13,119 --> 00:40:16,400
say that it's not happening.

1006
00:40:16,400 --> 00:40:18,560
Uh, the next item is to explore the

1007
00:40:18,560 --> 00:40:20,240
potential property donation of 40

1008
00:40:20,240 --> 00:40:22,800
Baywood. And so, as you know, this uh

1009
00:40:22,800 --> 00:40:24,480
town voted to accept the property

1010
00:40:24,480 --> 00:40:26,400
contingent upon the property tax issue

1011
00:40:26,400 --> 00:40:29,119
being resolved. Um and so we are moving

1012
00:40:29,119 --> 00:40:31,359
towards that with an executed agreement

1013
00:40:31,359 --> 00:40:33,920
and you'll see this carry over into next

1014
00:40:33,920 --> 00:40:36,400
year with um taking ownership of the

1015
00:40:36,400 --> 00:40:38,880
property and preparing some plans and

1016
00:40:38,880 --> 00:40:41,280
feasibility studies. So this is one that

1017
00:40:41,280 --> 00:40:43,040
will most definitely carry over to the

1018
00:40:43,040 --> 00:40:45,520
proposed list of goals um but reached a

1019
00:40:45,520 --> 00:40:50,000
big milestone um in the 2526 year.

1020
00:40:50,000 --> 00:40:52,560
Uh the next item is to enhance common

1021
00:40:52,560 --> 00:40:55,200
spaces in town. And this is uh providing

1022
00:40:55,200 --> 00:40:57,440
staff support and coordination with our

1023
00:40:57,440 --> 00:40:59,119
wonderful Hillsboro Beautification

1024
00:40:59,119 --> 00:41:01,440
Foundation. And actually at our March

1025
00:41:01,440 --> 00:41:03,359
meeting uh we'll be updating the

1026
00:41:03,359 --> 00:41:05,359
memorandum of understanding that the

1027
00:41:05,359 --> 00:41:08,640
town has to better reflect uh how things

1028
00:41:08,640 --> 00:41:11,280
work. This was something that came out

1029
00:41:11,280 --> 00:41:13,280
of a conversation with HBF leadership

1030
00:41:13,280 --> 00:41:15,680
and they'd been discussing it and um

1031
00:41:15,680 --> 00:41:18,079
have approved the revisions um and

1032
00:41:18,079 --> 00:41:20,319
worked closely with um director of

1033
00:41:20,319 --> 00:41:21,680
public works and city engineer Paul

1034
00:41:21,680 --> 00:41:24,240
Willis um and the city manager's office

1035
00:41:24,240 --> 00:41:26,000
to just make those updates. And so that

1036
00:41:26,000 --> 00:41:27,839
will come for consideration the council

1037
00:41:27,839 --> 00:41:30,960
at the regular March meeting.

1038
00:41:30,960 --> 00:41:32,960
And then the last item was to explore

1039
00:41:32,960 --> 00:41:34,480
the potential of development of a

1040
00:41:34,480 --> 00:41:36,560
walking trail around Crocker Lake. and

1041
00:41:36,560 --> 00:41:38,960
we've done some um background research

1042
00:41:38,960 --> 00:41:42,079
on the past conversations and uh we've

1043
00:41:42,079 --> 00:41:43,760
kind of reached agreement with HBF to

1044
00:41:43,760 --> 00:41:46,160
just continue monitoring the situation

1045
00:41:46,160 --> 00:41:49,760
um passively, but uh that it was sort of

1046
00:41:49,760 --> 00:41:51,839
a mutually agreed upon objective, but we

1047
00:41:51,839 --> 00:41:53,359
again it'll kind of continue being

1048
00:41:53,359 --> 00:41:54,560
monitored. You won't see it as a

1049
00:41:54,560 --> 00:41:57,040
standalone goal or priority. Um but

1050
00:41:57,040 --> 00:41:59,440
staff is aware of this interest and

1051
00:41:59,440 --> 00:42:01,760
we'll incorporate it into future plans

1052
00:42:01,760 --> 00:42:04,720
um as it fits.

1053
00:42:04,720 --> 00:42:07,200
Um before we go forward yes um Vice

1054
00:42:07,200 --> 00:42:09,040
Mayor Ragdale have a question and I also

1055
00:42:09,040 --> 00:42:09,680
have a question.

1056
00:42:09,680 --> 00:42:11,920
>> I was just wondering um with the

1057
00:42:11,920 --> 00:42:14,319
continue monitoring what what are we

1058
00:42:14,319 --> 00:42:17,589
monitoring?

1059
00:42:17,599 --> 00:42:18,800
» Something to add to that?

1060
00:42:18,800 --> 00:42:21,359
>> Yeah. So, um, because I actually put

1061
00:42:21,359 --> 00:42:23,920
this on last year, um, I've had some

1062
00:42:23,920 --> 00:42:26,079
discussions with staff that 40 Baywood

1063
00:42:26,079 --> 00:42:28,560
really has kind of gotten in that lane

1064
00:42:28,560 --> 00:42:31,440
and there's so much work involved with

1065
00:42:31,440 --> 00:42:33,599
bringing up 40 Baywood. And I I think

1066
00:42:33,599 --> 00:42:36,960
that 40 Baywood will provide um, a lot

1067
00:42:36,960 --> 00:42:39,280
of what Crocker Lake would. So, in my

1068
00:42:39,280 --> 00:42:41,839
mind, I think we do 40 Baywood first and

1069
00:42:41,839 --> 00:42:44,560
then Crocker Lake because it's kind of

1070
00:42:44,560 --> 00:42:46,480
um it's a lot of the same work and I

1071
00:42:46,480 --> 00:42:48,560
think it would really it it would be a

1072
00:42:48,560 --> 00:42:50,480
lot to take on both at once. So, we

1073
00:42:50,480 --> 00:42:52,800
still have so much work to do with 40

1074
00:42:52,800 --> 00:42:54,400
Baywood as far as how we're going to

1075
00:42:54,400 --> 00:42:55,680
administrate it, how we're going to pay

1076
00:42:55,680 --> 00:42:58,240
for it, how how it's going to be open to

1077
00:42:58,240 --> 00:42:59,839
the public, what uses it's going to

1078
00:42:59,839 --> 00:43:02,640
have. So, um I just wanted to speak up

1079
00:43:02,640 --> 00:43:06,000
because it was I put it on last year. I

1080
00:43:06,000 --> 00:43:09,440
feel that it makes sense to really focus

1081
00:43:09,440 --> 00:43:12,560
on 40 Baywood first.

1082
00:43:12,560 --> 00:43:14,319
>> Uh, thanks for that clarification. I

1083
00:43:14,319 --> 00:43:17,520
appreciate that. And also um the

1084
00:43:17,520 --> 00:43:19,680
question I have about the Crocco Lake um

1085
00:43:19,680 --> 00:43:21,839
walking trail, which sounds like it

1086
00:43:21,839 --> 00:43:23,440
could be a fantastic experience.

1087
00:43:23,440 --> 00:43:26,640
However, um we are obligated if it

1088
00:43:26,640 --> 00:43:28,319
becomes a walking trail. I I need to

1089
00:43:28,319 --> 00:43:30,319
know from a legal standpoint, are we

1090
00:43:30,319 --> 00:43:32,240
obligated to open it to the entire

1091
00:43:32,240 --> 00:43:35,359
community beyond Hillsboro? Yes, that's

1092
00:43:35,359 --> 00:43:37,200
we would be required to open it beyond

1093
00:43:37,200 --> 00:43:38,880
just town residents.

1094
00:43:38,880 --> 00:43:40,079
>> Yes, that's what that was my

1095
00:43:40,079 --> 00:43:41,359
understanding. I just wanted to clarify

1096
00:43:41,359 --> 00:43:43,119
that and Vice Mayor Ragsdale have a

1097
00:43:43,119 --> 00:43:44,000
follow-up. Oh,

1098
00:43:44,000 --> 00:43:45,920
>> I I appreciate the clarification. I

1099
00:43:45,920 --> 00:43:47,680
understand. Uh just wanted to check just

1100
00:43:47,680 --> 00:43:50,160
what what are we monitoring?

1101
00:43:50,160 --> 00:43:52,560
There's um in the language of the deed,

1102
00:43:52,560 --> 00:43:54,800
we're just moni we just there's some uh

1103
00:43:54,800 --> 00:43:56,720
timing around that, but we also need to

1104
00:43:56,720 --> 00:43:59,280
have some discussions with our um public

1105
00:43:59,280 --> 00:44:01,040
works department regarding vegetation

1106
00:44:01,040 --> 00:44:03,920
management in that area with CCFD um on

1107
00:44:03,920 --> 00:44:05,520
the vegetation management as well and

1108
00:44:05,520 --> 00:44:07,359
the concerns with the water as well as

1109
00:44:07,359 --> 00:44:10,720
our um risk management uh insurance pool

1110
00:44:10,720 --> 00:44:12,400
of what that would take in terms of the

1111
00:44:12,400 --> 00:44:14,319
town. So, it's a lot of different

1112
00:44:14,319 --> 00:44:17,280
stakeholders that we would need to to

1113
00:44:17,280 --> 00:44:19,839
bring together and really move forward.

1114
00:44:19,839 --> 00:44:22,079
So, at this point, we're prioritizing

1115
00:44:22,079 --> 00:44:24,400
the 40 Baywood work because a lot of the

1116
00:44:24,400 --> 00:44:26,720
insurance questions will be done at 40

1117
00:44:26,720 --> 00:44:28,240
Baywood and hopefully we have a model

1118
00:44:28,240 --> 00:44:30,880
that we can translate over to a walking

1119
00:44:30,880 --> 00:44:33,520
trail um should we get uh should we move

1120
00:44:33,520 --> 00:44:37,589
on to that as the next priority.

1121
00:44:37,599 --> 00:44:38,400
» Thank you.

1122
00:44:38,400 --> 00:44:40,480
>> And just one follow up on that. If we

1123
00:44:40,480 --> 00:44:42,800
were to revisit that in terms of ongoing

1124
00:44:42,800 --> 00:44:45,520
research and execution of the trail,

1125
00:44:45,520 --> 00:44:48,000
again, the issue of fire mitigation in

1126
00:44:48,000 --> 00:44:50,640
that very enclosed corridor, I'm sure

1127
00:44:50,640 --> 00:44:52,400
remains paramount. So, we'll need to

1128
00:44:52,400 --> 00:44:53,680
address that and make sure that that's

1129
00:44:53,680 --> 00:44:55,359
part of the plan going forward.

1130
00:44:55,359 --> 00:44:57,599
>> Definitely.

1131
00:44:57,599 --> 00:45:00,880
>> Um, yes, by uh council member Trunk. So

1132
00:45:00,880 --> 00:45:02,800
um I want to ask a questions regarding

1133
00:45:02,800 --> 00:45:06,319
creating the age inclusive um community

1134
00:45:06,319 --> 00:45:09,280
and um I do appreciate I think that you

1135
00:45:09,280 --> 00:45:14,160
know um there was a uh an estimate of

1136
00:45:14,160 --> 00:45:19,680
over uh close to 90% of uh you know the

1137
00:45:19,680 --> 00:45:23,359
um residents uh in the county that are

1138
00:45:23,359 --> 00:45:26,560
really uh aging in place and and you

1139
00:45:26,560 --> 00:45:30,480
know um approaching uh to the um the

1140
00:45:30,480 --> 00:45:32,319
aging

1141
00:45:32,319 --> 00:45:35,599
uh group shall we say. Uh my my question

1142
00:45:35,599 --> 00:45:38,720
is regarding the uh imple you know um

1143
00:45:38,720 --> 00:45:41,839
the applications or the creating the uh

1144
00:45:41,839 --> 00:45:46,240
age friendly um uh community is that u

1145
00:45:46,240 --> 00:45:49,200
about the mobility and and I would urge

1146
00:45:49,200 --> 00:45:52,480
that our res uh our staff look into the

1147
00:45:52,480 --> 00:45:54,880
autonomous cars. you know, it it's here

1148
00:45:54,880 --> 00:45:57,200
to stay. Um and obviously there's a lot

1149
00:45:57,200 --> 00:46:03,119
of attractions um on the rider side of the the interest and also um to the

1150
00:46:03,119 --> 00:46:06,880
SAM transport uh you know uh in terms of

1151
00:46:06,880 --> 00:46:09,680
uh the shuttles because as we increase

1152
00:46:09,680 --> 00:46:12,640
the ADU the infrastructures of our town

1153
00:46:12,640 --> 00:46:15,040
is going to change the dynamics and so

1154
00:46:15,040 --> 00:46:17,760
to relieve the congestions. I think

1155
00:46:17,760 --> 00:46:20,560
those are um areas that may we we may

1156
00:46:20,560 --> 00:46:22,960
want to look into to to come ahead of

1157
00:46:22,960 --> 00:46:27,119
time as to what are the plans for these

1158
00:46:27,119 --> 00:46:32,160
type of um mobility uh for our seniors

1159
00:46:32,160 --> 00:46:34,800
in town. Um I think that that is going

1160
00:46:34,800 --> 00:46:37,599
to be uh paramount uh in terms of all

1161
00:46:37,599 --> 00:46:39,920
the activities that we want to uh

1162
00:46:39,920 --> 00:46:43,599
include or provide the services.

1163
00:46:43,599 --> 00:46:46,000
>> Um I have a question for council member

1164
00:46:46,000 --> 00:46:50,160
Chuang. Um is that does SAM trans have a

1165
00:46:50,160 --> 00:46:52,640
formula in terms of when and how to

1166
00:46:52,640 --> 00:46:55,359
determine to actually provide

1167
00:46:55,359 --> 00:46:57,359
transportation within a community? Is it

1168
00:46:57,359 --> 00:46:58,880
based on how many people are registered

1169
00:46:58,880 --> 00:47:01,200
to I mean what what is the criteria for

1170
00:47:01,200 --> 00:47:03,200
that?

1171
00:47:03,200 --> 00:47:09,359
>> Right. Samsung really is about buses and the shuttles and and the ready

1172
00:47:09,359 --> 00:47:13,200
wheels and I think uh in those space um

1173
00:47:13,200 --> 00:47:15,760
you know uh they primarily focus on the

1174
00:47:15,760 --> 00:47:18,960
underserved. However, uh for the last

1175
00:47:18,960 --> 00:47:21,280
five or six years when we start talking

1176
00:47:21,280 --> 00:47:24,720
about the impact of the housing and the

1177
00:47:24,720 --> 00:47:28,480
densities of those housing units, um I

1178
00:47:28,480 --> 00:47:30,960
think that part of the that equation is

1179
00:47:30,960 --> 00:47:33,920
trying to relieve the traffic uh by

1180
00:47:33,920 --> 00:47:37,200
having uh less cars, right? And to that

1181
00:47:37,200 --> 00:47:39,200
extent I think that people are looking

1182
00:47:39,200 --> 00:47:41,359
into autonomous cars as one of the

1183
00:47:41,359 --> 00:47:43,680
solutions so that you can get out of the

1184
00:47:43,680 --> 00:47:46,240
car but you are hopping into another car

1185
00:47:46,240 --> 00:47:50,079
right um and then for um uh the transit

1186
00:47:50,079 --> 00:47:52,400
there are ready wheels sort of on demand

1187
00:47:52,400 --> 00:47:55,599
shuttles that while currently there are

1188
00:47:55,599 --> 00:47:58,240
pilot programs for the underserved

1189
00:47:58,240 --> 00:48:01,599
communities uh in uh north fairy oaks

1190
00:48:01,599 --> 00:48:04,400
and also in Halfoon Bay there are

1191
00:48:04,400 --> 00:48:07,599
opportunities I think for the cities to

1192
00:48:07,599 --> 00:48:10,880
talk to them about what are the models

1193
00:48:10,880 --> 00:48:12,800
that we can come up with that is going

1194
00:48:12,800 --> 00:48:15,760
to serve our uh communities so that our

1195
00:48:15,760 --> 00:48:19,200
seniors um will get out of the car and

1196
00:48:19,200 --> 00:48:21,760
be able to take those options as you

1197
00:48:21,760 --> 00:48:24,240
know viable options and availabilities

1198
00:48:24,240 --> 00:48:26,800
to to be able to go to their doctor's

1199
00:48:26,800 --> 00:48:29,839
appointment, grocery shopping or field

1200
00:48:29,839 --> 00:48:32,079
trip you know with friends.

1201
00:48:32,079 --> 00:48:35,040
>> Thank you.

1202
00:48:35,040 --> 00:48:36,880
Um, Council Member Adams,

1203
00:48:36,880 --> 00:48:38,720
>> uh, just an add-on to that, I think we

1204
00:48:38,720 --> 00:48:40,319
also ought to include the Youth

1205
00:48:40,319 --> 00:48:42,800
Commission in that conversation to

1206
00:48:42,800 --> 00:48:44,640
provide more alternatives for their

1207
00:48:44,640 --> 00:48:48,079
transportation besides just ebikes to

1208
00:48:48,079 --> 00:48:50,880
get places and not to label it as the

1209
00:48:50,880 --> 00:48:54,079
old people's bus, but to look at

1210
00:48:54,079 --> 00:48:56,400
shuttles that could take all of our

1211
00:48:56,400 --> 00:48:59,119
population, young mothers with children,

1212
00:48:59,119 --> 00:49:02,079
all kinds of people that are really

1213
00:49:02,079 --> 00:49:06,079
stuck. So, I think I think it's a great

1214
00:49:06,079 --> 00:49:08,319
suggestion and I think it should be one

1215
00:49:08,319 --> 00:49:11,040
of our priorities to develop maybe some

1216
00:49:11,040 --> 00:49:13,680
relationships with autonomous cars, make

1217
00:49:13,680 --> 00:49:16,000
sure that we are permitting them and so

1218
00:49:16,000 --> 00:49:17,440
forth. Thank you.

1219
00:49:17,440 --> 00:49:20,160
>> Thank you. Um, Vice Mayor Ragsdale,

1220
00:49:20,160 --> 00:49:23,200
>> um, I I love all of this discussion. Uh

1221
00:49:23,200 --> 00:49:26,160
just um one other thing that we do have

1222
00:49:26,160 --> 00:49:27,680
um through Peninsula Family Service,

1223
00:49:27,680 --> 00:49:29,680
there is Got Wheels, which is just an

1224
00:49:29,680 --> 00:49:31,359
individual car, so it doesn't

1225
00:49:31,359 --> 00:49:33,839
necessarily um take cards off the road,

1226
00:49:33,839 --> 00:49:36,160
but for people that need it for and that

1227
00:49:36,160 --> 00:49:40,000
is for older um older people. Uh but

1228
00:49:40,000 --> 00:49:42,319
it's for $5. It'll take you anywhere.

1229
00:49:42,319 --> 00:49:44,480
And it does seem like in conjunction

1230
00:49:44,480 --> 00:49:46,720
with 40 Baywood, it would be great to

1231
00:49:46,720 --> 00:49:49,920
have this discussion if we could have a,

1232
00:49:49,920 --> 00:49:52,240
you know, shuttle to pick people up or

1233
00:49:52,240 --> 00:49:54,800
remind them about gut gutw wheels, um,

1234
00:49:54,800 --> 00:49:56,960
etc. And we do have commute.org, but

1235
00:49:56,960 --> 00:49:59,920
that that's really for commuting to

1236
00:49:59,920 --> 00:50:00,559
work.

1237
00:50:00,559 --> 00:50:04,079
>> Okay. Thank you. Yes. Um,

1238
00:50:04,079 --> 00:50:05,839
Miss Brown, you miss Thank you. I

1239
00:50:05,839 --> 00:50:07,599
believe this topic came up last year and

1240
00:50:07,599 --> 00:50:09,440
so we did do some preliminary research

1241
00:50:09,440 --> 00:50:10,880
with some other cities that have

1242
00:50:10,880 --> 00:50:13,599
implemented uh city sponsored shuttle

1243
00:50:13,599 --> 00:50:15,440
services in partnership with private

1244
00:50:15,440 --> 00:50:17,520
companies. So um we can revisit that

1245
00:50:17,520 --> 00:50:19,200
research and open those conversations

1246
00:50:19,200 --> 00:50:20,079
again.

1247
00:50:20,079 --> 00:50:23,119
>> Thank you.

1248
00:50:23,119 --> 00:50:25,520
>> Um moving on, the next goal is improve

1249
00:50:25,520 --> 00:50:27,760
town infrastructure and I will turn this

1250
00:50:27,760 --> 00:50:29,599
over to our uh director of public works

1251
00:50:29,599 --> 00:50:31,520
and city engineer Paul Willis.

1252
00:50:31,520 --> 00:50:33,280
>> Hello again. Uh thank you for the

1253
00:50:33,280 --> 00:50:35,200
opportunity to present the public works

1254
00:50:35,200 --> 00:50:36,880
department and what we're working on. As

1255
00:50:36,880 --> 00:50:38,319
you know, about half of the town's

1256
00:50:38,319 --> 00:50:40,079
budget is spent through public works,

1257
00:50:40,079 --> 00:50:41,440
whether through one of the enterprise

1258
00:50:41,440 --> 00:50:44,319
funds or through our general fund. Um

1259
00:50:44,319 --> 00:50:46,800
but going through our list, you some of

1260
00:50:46,800 --> 00:50:48,800
you may have had the opportunity to tour

1261
00:50:48,800 --> 00:50:51,280
the Daryl Tank site. The Daryl Tank site

1262
00:50:51,280 --> 00:50:54,000
is the largest water tank and piece of

1263
00:50:54,000 --> 00:50:56,400
infrastructure within the town's uh

1264
00:50:56,400 --> 00:51:00,720
system. It is a 2 milliongal

1265
00:51:00,720 --> 00:51:02,800
concrete tank that's capable of

1266
00:51:02,800 --> 00:51:05,839
withstanding a 8.0 earthquake. And the

1267
00:51:05,839 --> 00:51:07,440
reason why this is significant, this

1268
00:51:07,440 --> 00:51:09,520
project and all of our other projects in

1269
00:51:09,520 --> 00:51:13,200
the next 5 years are really built to um

1270
00:51:13,200 --> 00:51:15,280
work in conjunction with the future

1271
00:51:15,280 --> 00:51:18,079
Highline project. And the goal is uh

1272
00:51:18,079 --> 00:51:19,440
this is the highest point of

1273
00:51:19,440 --> 00:51:21,520
distribution in the town. It allows us

1274
00:51:21,520 --> 00:51:24,559
to transfer water to all of our other

1275
00:51:24,559 --> 00:51:26,800
tanks, whether they're mid-level or the

1276
00:51:26,800 --> 00:51:29,520
lower level. And in the near future,

1277
00:51:29,520 --> 00:51:32,319
when the Highline comes into play and is

1278
00:51:32,319 --> 00:51:34,559
fully operational, we will have

1279
00:51:34,559 --> 00:51:37,280
mid-level tanks that are not going to be

1280
00:51:37,280 --> 00:51:40,240
needed any longer, that are much smaller

1281
00:51:40,240 --> 00:51:43,200
that we'll be able to abandon, remove,

1282
00:51:43,200 --> 00:51:45,359
and uh maybe even sell those properties

1283
00:51:45,359 --> 00:51:46,880
if that's the council's goal, or turn

1284
00:51:46,880 --> 00:51:48,960
them into parks or or whatever else you

1285
00:51:48,960 --> 00:51:51,680
need. But uh this uh Daryl tank is the

1286
00:51:51,680 --> 00:51:53,599
first piece to make all of that

1287
00:51:53,599 --> 00:51:56,880
feasible. And again, it supports our

1288
00:51:56,880 --> 00:52:00,079
future goal of being both seismic and

1289
00:52:00,079 --> 00:52:02,640
wildfire resilient because of its

1290
00:52:02,640 --> 00:52:04,640
location. Again, it's a much larger tank

1291
00:52:04,640 --> 00:52:06,880
than was there before and increases our

1292
00:52:06,880 --> 00:52:10,160
capacity and our resilience.

1293
00:52:10,160 --> 00:52:14,400
Um the next project you've heard is the Highline Water Project. the Highline

1294
00:52:14,400 --> 00:52:16,400
Water project, we were previously

1295
00:52:16,400 --> 00:52:18,800
awarded a brick grant and then with the

1296
00:52:18,800 --> 00:52:21,280
change administration, it was potenti it

1297
00:52:21,280 --> 00:52:23,520
was put on hold and then we heard before

1298
00:52:23,520 --> 00:52:27,839
last holiday that uh it's back on. So

1299
00:52:27,839 --> 00:52:30,559
other than the news that it's back in

1300
00:52:30,559 --> 00:52:32,480
operation and the the brick grant will

1301
00:52:32,480 --> 00:52:34,319
be coming, we have still haven't gotten

1302
00:52:34,319 --> 00:52:36,319
the magical piece of paper that's sent

1303
00:52:36,319 --> 00:52:38,079
to us from FEMA that says here here's

1304
00:52:38,079 --> 00:52:40,640
your money. uh but with the uh

1305
00:52:40,640 --> 00:52:42,800
assistance of Mandy and our consultant,

1306
00:52:42,800 --> 00:52:45,760
we've gone forward with the uh HMA grant

1307
00:52:45,760 --> 00:52:48,559
or HMGP I think is the formal name and

1308
00:52:48,559 --> 00:52:50,720
that is another source of funding. We're

1309
00:52:50,720 --> 00:52:53,280
looking forward to uh continuing that

1310
00:52:53,280 --> 00:52:59,440
process. You've probably also heard that HMGP grant or when you saw the the

1311
00:52:59,440 --> 00:53:01,680
approval for that last month, the the

1312
00:53:01,680 --> 00:53:04,400
dollar figure did go up and that's due

1313
00:53:04,400 --> 00:53:06,800
to a couple factors. number one time

1314
00:53:06,800 --> 00:53:08,960
it's delayed a year and a half and

1315
00:53:08,960 --> 00:53:11,520
number two when we looked at the details

1316
00:53:11,520 --> 00:53:16,000
the HMGP or HMA grant had about 11%

1317
00:53:16,000 --> 00:53:19,040
increase due to tariffs so now the

1318
00:53:19,040 --> 00:53:22,800
tariffs may be deemed not uh correct

1319
00:53:22,800 --> 00:53:24,480
we'll see if that affects our overall

1320
00:53:24,480 --> 00:53:26,720
costs because it's such a big project

1321
00:53:26,720 --> 00:53:29,839
but uh we we on when we apply for these

1322
00:53:29,839 --> 00:53:33,440
grants we ask for the best case scenario

1323
00:53:33,440 --> 00:53:35,040
because you can't go back and ask for

1324
00:53:35,040 --> 00:53:37,040
more and then uh we hope that we're

1325
00:53:37,040 --> 00:53:38,559
fully approved. Then if we don't use it

1326
00:53:38,559 --> 00:53:41,040
all then we don't have to go back to the

1327
00:53:41,040 --> 00:53:43,040
other partners whether it's Milbury

1328
00:53:43,040 --> 00:53:45,599
Berlingame for additional funds. So

1329
00:53:45,599 --> 00:53:47,440
that's the case on the Highland water

1330
00:53:47,440 --> 00:53:50,480
project. Uh street resurfacing projects.

1331
00:53:50,480 --> 00:53:52,000
We're very proud of our streets as you

1332
00:53:52,000 --> 00:53:54,000
know we have the highest PCI pavement

1333
00:53:54,000 --> 00:53:57,520
condition index in the whole peninsula

1334
00:53:57,520 --> 00:53:59,920
and uh we want to keep it that way and

1335
00:53:59,920 --> 00:54:02,160
we we achieve those goals uh by

1336
00:54:02,160 --> 00:54:04,559
leveraging grants. We also achieve them

1337
00:54:04,559 --> 00:54:07,359
uh by being smart coordinating with

1338
00:54:07,359 --> 00:54:09,599
utilities and having moratoriums on

1339
00:54:09,599 --> 00:54:11,760
streets. So if we spend millions of

1340
00:54:11,760 --> 00:54:14,079
dollars on a project uh we don't cut

1341
00:54:14,079 --> 00:54:16,079
them and the utilities don't cut them

1342
00:54:16,079 --> 00:54:18,800
for period of between two to five years.

1343
00:54:18,800 --> 00:54:21,040
So we preserve them and we do this by

1344
00:54:21,040 --> 00:54:22,880
sending out coordination letters in

1345
00:54:22,880 --> 00:54:24,960
advance to the utilities so they know

1346
00:54:24,960 --> 00:54:27,359
and companies like PG in the past have

1347
00:54:27,359 --> 00:54:30,480
actually uh moved up projects or delayed

1348
00:54:30,480 --> 00:54:32,400
projects so they don't affect these

1349
00:54:32,400 --> 00:54:35,280
streets. Uh but we also receive a major

1350
00:54:35,280 --> 00:54:38,000
part of our funding through our building

1351
00:54:38,000 --> 00:54:40,319
uh permits that go through because when

1352
00:54:40,319 --> 00:54:42,160
a contractor does significant work and

1353
00:54:42,160 --> 00:54:44,480
damages a roadway, they pay their fair

1354
00:54:44,480 --> 00:54:47,119
share to replace or fix the roadway on

1355
00:54:47,119 --> 00:54:49,200
behalf of the entire public. We have a

1356
00:54:49,200 --> 00:54:52,079
dedicated fee and Tim's group just does

1357
00:54:52,079 --> 00:54:53,920
an incredible job collecting that. The

1358
00:54:53,920 --> 00:54:56,400
more successful we are in uh issuing

1359
00:54:56,400 --> 00:54:58,720
permits, the more funds are available to

1360
00:54:58,720 --> 00:55:01,040
the public to fix the roadways. So

1361
00:55:01,040 --> 00:55:03,839
that's uh just a really key part. Uh

1362
00:55:03,839 --> 00:55:05,920
next item number four, bike and ped

1363
00:55:05,920 --> 00:55:08,240
master plan. We had received grants last

1364
00:55:08,240 --> 00:55:10,559
year for the bike ped master plan. You

1365
00:55:10,559 --> 00:55:13,359
maybe are participated in in the

1366
00:55:13,359 --> 00:55:15,520
surveys. Uh we worked with the schools.

1367
00:55:15,520 --> 00:55:17,119
We worked with the local bike ped

1368
00:55:17,119 --> 00:55:19,520
groups, our representatives, and we had

1369
00:55:19,520 --> 00:55:21,760
a really good plan that's in place. Uh

1370
00:55:21,760 --> 00:55:24,400
we continue to identify upcoming project

1371
00:55:24,400 --> 00:55:26,079
improvements and priorities. I've spoke

1372
00:55:26,079 --> 00:55:27,920
to our commissioner about the next one

1373
00:55:27,920 --> 00:55:30,000
that we hope to to put in the books and

1374
00:55:30,000 --> 00:55:31,520
we're talking to our designers about

1375
00:55:31,520 --> 00:55:33,440
that. We don't have any money for it

1376
00:55:33,440 --> 00:55:36,240
yet, but there's a plan. So, we hope

1377
00:55:36,240 --> 00:55:37,920
that it'll be funded just like the last

1378
00:55:37,920 --> 00:55:40,720
one. And, uh, the eucalyptus pathway, as

1379
00:55:40,720 --> 00:55:42,240
you remember, when we did get the

1380
00:55:42,240 --> 00:55:44,640
funding. Uh, every time I drive by

1381
00:55:44,640 --> 00:55:46,000
there, there's always at least three or

1382
00:55:46,000 --> 00:55:48,400
four people enjoying that. such a a nice

1383
00:55:48,400 --> 00:55:50,000
piece to our community and we want to

1384
00:55:50,000 --> 00:55:52,480
keep adding to that to provide a safe

1385
00:55:52,480 --> 00:55:54,720
way to the schools, but also an option

1386
00:55:54,720 --> 00:55:57,599
for mobility for just anyone that wants

1387
00:55:57,599 --> 00:55:59,839
to enjoy the outdoors and and do it in a

1388
00:55:59,839 --> 00:56:03,760
safe protected area, not in the roadway.

1389
00:56:03,760 --> 00:56:06,000
And then finally, uh establishment of

1390
00:56:06,000 --> 00:56:08,160
utility underground districts. Uh this

1391
00:56:08,160 --> 00:56:09,760
is something that uh we've been working

1392
00:56:09,760 --> 00:56:11,680
on with our commissioner. uh public

1393
00:56:11,680 --> 00:56:14,079
works right now is very just been

1394
00:56:14,079 --> 00:56:16,160
supportive of reviewing the documents or

1395
00:56:16,160 --> 00:56:18,960
providing GIS information uh so that way

1396
00:56:18,960 --> 00:56:20,720
we know precisely where those

1397
00:56:20,720 --> 00:56:23,680
opportunities uh lie. So I think that's

1398
00:56:23,680 --> 00:56:25,839
my summary. I did want to mention that

1399
00:56:25,839 --> 00:56:27,359
none of this would be possible if we

1400
00:56:27,359 --> 00:56:29,040
didn't have dedicated members of our

1401
00:56:29,040 --> 00:56:31,280
staff. So Sarah Bachmann who you met is

1402
00:56:31,280 --> 00:56:32,960
here behind me. She's our senior

1403
00:56:32,960 --> 00:56:36,079
analyst. So, she knows everything from

1404
00:56:36,079 --> 00:56:39,440
valves to tools to every bit and part

1405
00:56:39,440 --> 00:56:42,000
that we spend in public works. And then,

1406
00:56:42,000 --> 00:56:44,799
of course, without further uh I don't

1407
00:56:44,799 --> 00:56:46,079
have to do any more introduction,

1408
00:56:46,079 --> 00:56:47,359
there's Natalie Griman, our deputy

1409
00:56:47,359 --> 00:56:49,040
director, who handles all of our capital

1410
00:56:49,040 --> 00:56:51,440
projects, our designers, and upcoming

1411
00:56:51,440 --> 00:56:58,549
future uh planning for the CIP.

1412
00:56:58,559 --> 00:56:59,920
» Um, thank you Paul for that

1413
00:56:59,920 --> 00:57:01,760
presentation. I do have a couple of

1414
00:57:01,760 --> 00:57:02,960
questions but I will defer to my

1415
00:57:02,960 --> 00:57:07,040
colleagues first. Um Vice Mayor Rexdale

1416
00:57:07,040 --> 00:57:07,200
I

1417
00:57:07,200 --> 00:57:09,520
>> think it it's okay to give comments and

1418
00:57:09,520 --> 00:57:11,520
opinions right in this yes yes

1419
00:57:11,520 --> 00:57:12,480
discussion

1420
00:57:12,480 --> 00:57:16,319
>> um uh just such a fantastic pivot for

1421
00:57:16,319 --> 00:57:19,040
the highline funding. Uh congratulations

1422
00:57:19,040 --> 00:57:22,000
to all of you and wherever it ends up

1423
00:57:22,000 --> 00:57:25,280
coming from just um that pivot was um

1424
00:57:25,280 --> 00:57:28,799
just remarkable and thank you. Um, and

1425
00:57:28,799 --> 00:57:30,960
uh, I think I mentioned this before, but

1426
00:57:30,960 --> 00:57:33,359
with regard to the repaving, our street

1427
00:57:33,359 --> 00:57:35,599
was repaved and just handled so

1428
00:57:35,599 --> 00:57:38,960
perfectly, the communication and um, I

1429
00:57:38,960 --> 00:57:41,440
have a little pun, but it was a very

1430
00:57:41,440 --> 00:57:44,240
smooth process. So, um, I just really

1431
00:57:44,240 --> 00:57:46,400
um, appreciate that as as a resident.

1432
00:57:46,400 --> 00:57:49,200
Um, and then just a thought popped into

1433
00:57:49,200 --> 00:57:51,680
my head when you talked about um,

1434
00:57:51,680 --> 00:57:54,880
decommissioning some midlevel um, water

1435
00:57:54,880 --> 00:57:57,280
storage. when you said the word park, of

1436
00:57:57,280 --> 00:58:00,720
course, I thought dog park. So, um, just

1437
00:58:00,720 --> 00:58:03,839
something to keep in mind. Thank you.

1438
00:58:03,839 --> 00:58:05,440
>> Thank you for that. And I just want to

1439
00:58:05,440 --> 00:58:07,680
comment on on the paving of your street.

1440
00:58:07,680 --> 00:58:09,599
Uh, council members do not know when

1441
00:58:09,599 --> 00:58:11,520
streets are paved. We never tell you the

1442
00:58:11,520 --> 00:58:12,799
names because that way when you come

1443
00:58:12,799 --> 00:58:14,720
here, you can vote on them and know that

1444
00:58:14,720 --> 00:58:17,520
you are not biased. So, we pave the

1445
00:58:17,520 --> 00:58:19,839
worst first.

1446
00:58:19,839 --> 00:58:20,720
>> Thank you.

1447
00:58:20,720 --> 00:58:23,599
>> My street is heavily used. Thank you.

1448
00:58:23,599 --> 00:58:26,000
Um, Council Member Adams,

1449
00:58:26,000 --> 00:58:28,319
>> thank you. This will just be a quick

1450
00:58:28,319 --> 00:58:31,520
compliment to everyone at public works.

1451
00:58:31,520 --> 00:58:35,359
Uh, you when you come against the rock

1452
00:58:35,359 --> 00:58:37,280
in the road,

1453
00:58:37,280 --> 00:58:40,480
you figure out a way to go around. And,

1454
00:58:40,480 --> 00:58:43,440
uh, I think that kind of spirit is

1455
00:58:43,440 --> 00:58:47,280
reflected in our Highline project, a

1456
00:58:47,280 --> 00:58:50,400
great project that you designed. And we

1457
00:58:50,400 --> 00:58:52,240
will eventually get that done. I'm

1458
00:58:52,240 --> 00:58:54,160
absolutely certain of it and we're very

1459
00:58:54,160 --> 00:58:57,440
proud of having the highest rated uh

1460
00:58:57,440 --> 00:59:00,559
streets in San Monteo County and that

1461
00:59:00,559 --> 00:59:04,319
doesn't come without your effort. Um and

1462
00:59:04,319 --> 00:59:08,400
also the undergrounding of utilities has

1463
00:59:08,400 --> 00:59:11,040
been quite a wonderful project that was

1464
00:59:11,040 --> 00:59:14,000
worked on extensively by our assistant

1465
00:59:14,000 --> 00:59:16,160
city manager and I wanted to make sure

1466
00:59:16,160 --> 00:59:19,920
we reflected that it's a very complex

1467
00:59:19,920 --> 00:59:21,440
concept.

1468
00:59:21,440 --> 00:59:25,760
uh and I think we will be having uh some

1469
00:59:25,760 --> 00:59:29,520
more information for the council and for

1470
00:59:29,520 --> 00:59:32,720
the citizens soon. Uh so I wanted people

1471
00:59:32,720 --> 00:59:34,960
to know that that was coming. But this

1472
00:59:34,960 --> 00:59:37,040
also reflects back with our relationship

1473
00:59:37,040 --> 00:59:39,680
with PG&E that we talked about earlier.

1474
00:59:39,680 --> 00:59:43,119
I think working on our relationship with

1475
00:59:43,119 --> 00:59:46,079
PG& not just in looking in alternatives

1476
00:59:46,079 --> 00:59:48,880
but also looking at how we can make that

1477
00:59:48,880 --> 00:59:52,799
better at all times in all ways for all

1478
00:59:52,799 --> 00:59:56,640
parties is something that is a good goal

1479
00:59:56,640 --> 01:00:00,799
for us to have. It matters uh just about

1480
01:00:00,799 --> 01:00:03,760
daily. So thank you for everything that

1481
01:00:03,760 --> 01:00:05,920
department has done and great

1482
01:00:05,920 --> 01:00:08,880
accomplishments this past year.

1483
01:00:08,880 --> 01:00:11,200
Um, I have a follow-up question. Council

1484
01:00:11,200 --> 01:00:12,720
member Chong, do you have a question as

1485
01:00:12,720 --> 01:00:17,030
well or comment?

1486
01:00:17,040 --> 01:00:18,480
» It It's not not related.

1487
01:00:18,480 --> 01:00:21,040
>> Okay, it's not related. Thank you. Um,

1488
01:00:21,040 --> 01:00:24,640
so just quick questions. Um, I certainly

1489
01:00:24,640 --> 01:00:28,319
want to um thank the staff for your um

1490
01:00:28,319 --> 01:00:31,359
advanced thinking on the funding. Darot

1491
01:00:31,359 --> 01:00:34,079
Tank is a great examples. you know,

1492
01:00:34,079 --> 01:00:36,000
we're looking forward to the Highline

1493
01:00:36,000 --> 01:00:38,319
project, but really Dereotank is

1494
01:00:38,319 --> 01:00:40,720
instrumental because you look ahead, you

1495
01:00:40,720 --> 01:00:42,960
figure out the the plans and we were

1496
01:00:42,960 --> 01:00:44,640
able to get it done before all these

1497
01:00:44,640 --> 01:00:47,839
funding issues to be of issues, right?

1498
01:00:47,839 --> 01:00:51,680
So, I I commend you for that. Um, I also

1499
01:00:51,680 --> 01:00:55,359
want to say um about the PCI is such a

1500
01:00:55,359 --> 01:00:57,599
bragging rights among the counties.

1501
01:00:57,599 --> 01:01:02,000
We're at 82. Um, and I have to say many

1502
01:01:02,000 --> 01:01:04,960
cities that I work with regionalwise um

1503
01:01:04,960 --> 01:01:08,240
are looking into measure A um and the

1504
01:01:08,240 --> 01:01:12,079
county for the funding and um so for you

1505
01:01:12,079 --> 01:01:14,400
to be able to lead the way and then

1506
01:01:14,400 --> 01:01:18,000
figure out um in in advance where the

1507
01:01:18,000 --> 01:01:21,119
PCI rating was going to be and how we're

1508
01:01:21,119 --> 01:01:23,200
going to you know have a systematic way

1509
01:01:23,200 --> 01:01:26,400
of paving the roads are critical and we

1510
01:01:26,400 --> 01:01:28,720
the residents are enjoying it. Uh so

1511
01:01:28,720 --> 01:01:31,760
really thank you for that. Um also I

1512
01:01:31,760 --> 01:01:34,319
want to say that you know the the the

1513
01:01:34,319 --> 01:01:37,440
bike and pedestrian master plan continue

1514
01:01:37,440 --> 01:01:40,160
to be a issues. I mean I I understand

1515
01:01:40,160 --> 01:01:43,359
that there is interest in terms of

1516
01:01:43,359 --> 01:01:46,079
everyone wants in the ideal way to have

1517
01:01:46,079 --> 01:01:49,280
the pedestrians the bike the the the

1518
01:01:49,280 --> 01:01:51,599
vehicles all on the roads but the

1519
01:01:51,599 --> 01:01:53,920
reality is speed is an issue. So I think

1520
01:01:53,920 --> 01:01:55,520
that you know that would be something

1521
01:01:55,520 --> 01:01:57,599
that we'll have to work closely with the

1522
01:01:57,599 --> 01:01:59,920
PG on

1523
01:01:59,920 --> 01:02:03,200
uh the speed um so that if everyone

1524
01:02:03,200 --> 01:02:07,119
slowed down that will likely to have the

1525
01:02:07,119 --> 01:02:10,400
sort of a scenic weight of having the

1526
01:02:10,400 --> 01:02:16,400
vehicles the pedestrians and the um the cyclists all enjoy the roads. But

1527
01:02:16,400 --> 01:02:19,119
until then I think that there's uh you

1528
01:02:19,119 --> 01:02:21,760
know mindset and outreach and

1529
01:02:21,760 --> 01:02:23,839
reinforcement. I think that we all have

1530
01:02:23,839 --> 01:02:26,160
to kind of bring together uh into the

1531
01:02:26,160 --> 01:02:30,880
fold to make that happen. So, thank you.

1532
01:02:30,880 --> 01:02:33,280
>> Thank you. Um just to follow up, thanks

1533
01:02:33,280 --> 01:02:34,559
again for the presentation and thanks

1534
01:02:34,559 --> 01:02:36,720
for all the work you do at public works.

1535
01:02:36,720 --> 01:02:39,520
The residents love you guys. So do we.

1536
01:02:39,520 --> 01:02:41,760
Um well, we love all of you guys

1537
01:02:41,760 --> 01:02:46,710
actually. You kind of want to see.

1538
01:02:46,720 --> 01:02:50,799
Um but anyways regarding the permits and

1539
01:02:50,799 --> 01:02:53,440
the costs or sort of the reimbursement

1540
01:02:53,440 --> 01:02:55,599
that would come towards perhaps um

1541
01:02:55,599 --> 01:02:57,359
repair or maintenance of our right of

1542
01:02:57,359 --> 01:03:00,559
way. Um I is sort of when you stated

1543
01:03:00,559 --> 01:03:04,319
that I thought so clearly as we issue

1544
01:03:04,319 --> 01:03:06,720
more permits for let's say multif family

1545
01:03:06,720 --> 01:03:09,200
housing going forward it will also

1546
01:03:09,200 --> 01:03:11,119
generate additional funding that could

1547
01:03:11,119 --> 01:03:13,200
go towards maintaining our right of way.

1548
01:03:13,200 --> 01:03:16,240
Is that is that an accurate assessment?

1549
01:03:16,240 --> 01:03:18,640
Exactly correct. And the intent was that

1550
01:03:18,640 --> 01:03:21,520
because uh about 13 years ago when I

1551
01:03:21,520 --> 01:03:22,559
first started, one of the major

1552
01:03:22,559 --> 01:03:24,960
complaints was on a particular street

1553
01:03:24,960 --> 01:03:26,799
was the damage to the roadway was always

1554
01:03:26,799 --> 01:03:28,720
done by the contractor with their heavy

1555
01:03:28,720 --> 01:03:30,240
equipment and the gouging of the

1556
01:03:30,240 --> 01:03:32,319
roadways. So now they're paying their

1557
01:03:32,319 --> 01:03:34,640
fair share according to how big their

1558
01:03:34,640 --> 01:03:37,520
frontage is or how much uh work they're

1559
01:03:37,520 --> 01:03:39,680
doing. And then that goes into our

1560
01:03:39,680 --> 01:03:41,359
deposit account that we track every

1561
01:03:41,359 --> 01:03:43,440
year. And it helps pave not just that

1562
01:03:43,440 --> 01:03:45,200
roadway, but the roadway for all because

1563
01:03:45,200 --> 01:03:46,640
remember the construction vehicle

1564
01:03:46,640 --> 01:03:48,559
doesn't just go to that home. It travels

1565
01:03:48,559 --> 01:03:51,200
all the way to get to the plant or the

1566
01:03:51,200 --> 01:03:53,359
dump or wherever else they're going.

1567
01:03:53,359 --> 01:03:55,359
>> Yeah. I I just think that's an important

1568
01:03:55,359 --> 01:03:58,400
point um because going forward, whether

1569
01:03:58,400 --> 01:04:01,039
it's the next two, five, 10 years, there

1570
01:04:01,039 --> 01:04:04,160
will be increased construction um within

1571
01:04:04,160 --> 01:04:07,280
the town. and um just reminding our

1572
01:04:07,280 --> 01:04:09,280
residents that that would eventually

1573
01:04:09,280 --> 01:04:11,599
once those permits are should bring back

1574
01:04:11,599 --> 01:04:13,520
revenues that could be that will be used

1575
01:04:13,520 --> 01:04:15,119
to maintaining the roads and the

1576
01:04:15,119 --> 01:04:16,640
infrastructure. So, thanks for pointing

1577
01:04:16,640 --> 01:04:19,359
that out. Appreciate that. Um I don't

1578
01:04:19,359 --> 01:04:21,599
I'm sorry. Um go ahead. Um Council

1579
01:04:21,599 --> 01:04:23,039
Member Adams. Yes.

1580
01:04:23,039 --> 01:04:25,280
>> Thank you, Madame Mayor. This kind of

1581
01:04:25,280 --> 01:04:28,160
ties into the next uh slide as well, but

1582
01:04:28,160 --> 01:04:31,440
when we talk about 25 miles per hour in

1583
01:04:31,440 --> 01:04:32,960
Hillsboro,

1584
01:04:32,960 --> 01:04:36,799
um I would encourage us to also wear

1585
01:04:36,799 --> 01:04:40,240
that as a flag that we really will

1586
01:04:40,240 --> 01:04:43,440
enforce a slower speed than what we have

1587
01:04:43,440 --> 01:04:46,960
right now and um gives people time to

1588
01:04:46,960 --> 01:04:49,280
look at the beautiful roads, highest

1589
01:04:49,280 --> 01:04:52,799
rated in San Monteo. But as council

1590
01:04:52,799 --> 01:04:54,799
member Schwang points out, this would

1591
01:04:54,799 --> 01:04:57,119
make everybody safer and we are trying

1592
01:04:57,119 --> 01:05:00,000
to do so much on that. So it isn't

1593
01:05:00,000 --> 01:05:02,160
necessarily a public works problem, but

1594
01:05:02,160 --> 01:05:06,160
it segus into the next section.

1595
01:05:06,160 --> 01:05:08,880
>> Um, were you suggesting that we consider

1596
01:05:08,880 --> 01:05:11,200
lowering our speed limit below 25 miles

1597
01:05:11,200 --> 01:05:12,720
an hour? I wasn't clear on that.

1598
01:05:12,720 --> 01:05:15,119
>> No, I I'm not sure it's 25 miles an hour

1599
01:05:15,119 --> 01:05:18,160
everywhere, but it's pretty close. I

1600
01:05:18,160 --> 01:05:19,839
don't know.

1601
01:05:19,839 --> 01:05:22,000
Yeah, it's 25 miles everywhere in town

1602
01:05:22,000 --> 01:05:24,480
except for a couple streets and I think

1603
01:05:24,480 --> 01:05:26,640
one is Black Mountain and the other is

1604
01:05:26,640 --> 01:05:29,359
Crystal Springs, but everywhere else is

1605
01:05:29,359 --> 01:05:31,119
25 miles hour.

1606
01:05:31,119 --> 01:05:33,599
>> So, your suggestion is that we enforce

1607
01:05:33,599 --> 01:05:36,319
the 25 miles hour or were you suggesting

1608
01:05:36,319 --> 01:05:38,640
something slower than 25 miles hour?

1609
01:05:38,640 --> 01:05:40,079
>> No, I suggest that we have a

1610
01:05:40,079 --> 01:05:43,119
conversation about what we want, but at

1611
01:05:43,119 --> 01:05:46,240
least that we enforce what we already

1612
01:05:46,240 --> 01:05:46,720
have.

1613
01:05:46,720 --> 01:05:49,839
>> Oh, okay. Yeah, got you. Thank you. All

1614
01:05:49,839 --> 01:05:51,760
right, so we can move forward with the

1615
01:05:51,760 --> 01:05:55,670
next presentation.

1616
01:05:55,680 --> 01:05:57,839
» Thank you. And we wouldn't be able to

1617
01:05:57,839 --> 01:05:59,920
pay for all those wonderful projects

1618
01:05:59,920 --> 01:06:02,000
without our diligent and dedicated

1619
01:06:02,000 --> 01:06:04,000
finance team. So, I'll turn it over to

1620
01:06:04,000 --> 01:06:05,920
finance director Jan Cook to discuss the

1621
01:06:05,920 --> 01:06:07,599
slide.

1622
01:06:07,599 --> 01:06:09,359
>> Good morning.

1623
01:06:09,359 --> 01:06:10,960
First, I'd like to introduce the team

1624
01:06:10,960 --> 01:06:12,720
from finance that's here. We have Rich

1625
01:06:12,720 --> 01:06:15,359
Santiago, assistant finance director.

1626
01:06:15,359 --> 01:06:18,880
And then we also have Gigi Ing, who is

1627
01:06:18,880 --> 01:06:21,359
our budget analyst. So, she's the one

1628
01:06:21,359 --> 01:06:23,200
that prepares the book and helps with

1629
01:06:23,200 --> 01:06:25,440
the presentation and gets all the nuts

1630
01:06:25,440 --> 01:06:28,160
and bolts together for our budget. So,

1631
01:06:28,160 --> 01:06:31,280
um, so there's two goals here, uh, both

1632
01:06:31,280 --> 01:06:33,839
kind of long-term looking. Uh, the first

1633
01:06:33,839 --> 01:06:35,920
one is something that the city council

1634
01:06:35,920 --> 01:06:38,799
studied late this fall. It's the long

1635
01:06:38,799 --> 01:06:41,599
range financial funding plan and that

1636
01:06:41,599 --> 01:06:44,799
really has had two aspects to it. One is

1637
01:06:44,799 --> 01:06:46,559
looking kind of more internally at what

1638
01:06:46,559 --> 01:06:48,160
we can do to leverage our current

1639
01:06:48,160 --> 01:06:51,520
operations to provide additional savings

1640
01:06:51,520 --> 01:06:54,880
or revenue uh which is translating

1641
01:06:54,880 --> 01:06:57,839
primarily into the second one you see

1642
01:06:57,839 --> 01:07:00,880
there on the first number one which is

1643
01:07:00,880 --> 01:07:03,359
uh the building and planning uh fee

1644
01:07:03,359 --> 01:07:06,400
review which is well underway. And then

1645
01:07:06,400 --> 01:07:09,760
the second thing is to really look at

1646
01:07:09,760 --> 01:07:11,599
our operational

1647
01:07:11,599 --> 01:07:14,160
efficiency from our budgetary

1648
01:07:14,160 --> 01:07:16,640
perspective and also looking at what our

1649
01:07:16,640 --> 01:07:19,440
long-term needs are uh from a capital

1650
01:07:19,440 --> 01:07:22,720
basis. And with that study, what was

1651
01:07:22,720 --> 01:07:26,000
recommended and uh city council brought

1652
01:07:26,000 --> 01:07:29,280
forward for staff to to continue on was

1653
01:07:29,280 --> 01:07:32,240
to looking into a feasibility for a tax

1654
01:07:32,240 --> 01:07:34,960
measure. And so we are well on on our

1655
01:07:34,960 --> 01:07:37,520
way in reviewing that with uh

1656
01:07:37,520 --> 01:07:41,039
consultants and that um process will be

1657
01:07:41,039 --> 01:07:43,599
unfolding um over the next couple of

1658
01:07:43,599 --> 01:07:46,240
months.

1659
01:07:46,240 --> 01:07:49,920
The second one is the water and sewer

1660
01:07:49,920 --> 01:07:52,640
rate studies. Uh the city council will

1661
01:07:52,640 --> 01:07:54,559
be considering

1662
01:07:54,559 --> 01:07:57,280
uh issuing a Proposition 218 notice for

1663
01:07:57,280 --> 01:08:00,480
both the water five-year rate series as

1664
01:08:00,480 --> 01:08:03,839
well as the sewer rate series. And those

1665
01:08:03,839 --> 01:08:06,880
um will be coming forward uh primarily

1666
01:08:06,880 --> 01:08:09,520
in the next few months as well. But

1667
01:08:09,520 --> 01:08:12,319
they'll be implemented starting in the

1668
01:08:12,319 --> 01:08:15,599
sometime in 2627.

1669
01:08:15,599 --> 01:08:17,040
With that, I'd be happy to answer any

1670
01:08:17,040 --> 01:08:21,189
questions that you have.

1671
01:08:21,199 --> 01:08:23,440
Um, any question from the any questions

1672
01:08:23,440 --> 01:08:26,080
from the um council?

1673
01:08:26,080 --> 01:08:28,080
>> Yes, council member Adams.

1674
01:08:28,080 --> 01:08:30,480
>> Sorry, I I skipped over your slides for

1675
01:08:30,480 --> 01:08:32,480
the next one, but this is a question for

1676
01:08:32,480 --> 01:08:35,359
you. Uh, first of all, I want to just

1677
01:08:35,359 --> 01:08:36,880
compliment all the work that you and

1678
01:08:36,880 --> 01:08:40,080
your staff do and your reputation around

1679
01:08:40,080 --> 01:08:42,480
the county when I talk to other cities

1680
01:08:42,480 --> 01:08:46,319
is not just impeccable but admirable.

1681
01:08:46,319 --> 01:08:51,600
So, thank you. Uh the SFPUC did announce

1682
01:08:51,600 --> 01:08:53,440
its rates

1683
01:08:53,440 --> 01:08:57,359
uh this past week and I wanted to know

1684
01:08:57,359 --> 01:08:59,600
if in our discussion that will be

1685
01:08:59,600 --> 01:09:02,480
happening uh at our next council meeting

1686
01:09:02,480 --> 01:09:06,400
will reflect the actual uh rate rather

1687
01:09:06,400 --> 01:09:08,480
than the projection.

1688
01:09:08,480 --> 01:09:10,400
Yes, those that information has been

1689
01:09:10,400 --> 01:09:12,400
provided to us and we will be

1690
01:09:12,400 --> 01:09:15,679
incorporating that into the the water

1691
01:09:15,679 --> 01:09:20,560
rate study projections. Yes.

1692
01:09:20,560 --> 01:09:23,440
>> Yes. by Sam Rex.

1693
01:09:23,440 --> 01:09:26,239
>> I just want to say that it may look like

1694
01:09:26,239 --> 01:09:30,080
only two goals, but you guys do so much

1695
01:09:30,080 --> 01:09:32,080
work and so much is put on your

1696
01:09:32,080 --> 01:09:34,319
department and it's amazing how small

1697
01:09:34,319 --> 01:09:36,719
and efficient and amazing your

1698
01:09:36,719 --> 01:09:39,679
department is and you also are doing the

1699
01:09:39,679 --> 01:09:42,799
CCFD work and that's also having a

1700
01:09:42,799 --> 01:09:45,120
changeover of systems. So, um, thank

1701
01:09:45,120 --> 01:09:47,759
you.

1702
01:09:47,759 --> 01:09:48,960
>> Any additional questions from the

1703
01:09:48,960 --> 01:09:50,799
council? I just have one followup

1704
01:09:50,799 --> 01:09:53,120
regarding um I echo what my colleagues

1705
01:09:53,120 --> 01:09:54,719
just stated. Thanks for all the work you

1706
01:09:54,719 --> 01:09:57,040
do. Of course, without the work you do,

1707
01:09:57,040 --> 01:10:01,520
we couldn't get anything done. So um

1708
01:10:01,520 --> 01:10:03,840
specifically as we conduct long-term

1709
01:10:03,840 --> 01:10:06,640
financial analysis, are we um does that

1710
01:10:06,640 --> 01:10:09,280
incorporate um reimbursements for

1711
01:10:09,280 --> 01:10:11,360
services that are being provided by Town

1712
01:10:11,360 --> 01:10:14,400
of Hillsboro to um let's say CCFD or

1713
01:10:14,400 --> 01:10:17,360
other JPA services that we may provide?

1714
01:10:17,360 --> 01:10:19,199
Does that include it?

1715
01:10:19,199 --> 01:10:21,600
Yes, there is. So, uh, one of the

1716
01:10:21,600 --> 01:10:24,400
recommendations was to look at what

1717
01:10:24,400 --> 01:10:26,800
we're charging CCFD for finance

1718
01:10:26,800 --> 01:10:28,800
services. So, that is another piece of

1719
01:10:28,800 --> 01:10:31,600
that. And then, uh, the other piece

1720
01:10:31,600 --> 01:10:35,600
which is incorporated into a consulting

1721
01:10:35,600 --> 01:10:39,120
uh, project that CCFD is underway on is

1722
01:10:39,120 --> 01:10:43,760
looking at um, CCFD as a as a district

1723
01:10:43,760 --> 01:10:47,520
or different structures. uh um and

1724
01:10:47,520 --> 01:10:51,360
within that one of the actions would be

1725
01:10:51,360 --> 01:10:54,320
in that analysis to look at uh cost

1726
01:10:54,320 --> 01:10:56,880
sharing formula and whether that should

1727
01:10:56,880 --> 01:11:00,719
be adjusted based on you know current

1728
01:11:00,719 --> 01:11:03,199
operational services that are provided

1729
01:11:03,199 --> 01:11:05,600
to the three cities.

1730
01:11:05,600 --> 01:11:08,000
>> Okay, thank you.

1731
01:11:08,000 --> 01:11:10,239
Okay, no additional questions on that.

1732
01:11:10,239 --> 01:11:12,560
Um we can

1733
01:11:12,560 --> 01:11:14,000
>> um yes

1734
01:11:14,000 --> 01:11:15,840
>> I I just want to add a comments that you

1735
01:11:15,840 --> 01:11:18,400
know uh the share services is is

1736
01:11:18,400 --> 01:11:21,360
critical to any kind of a JPA and

1737
01:11:21,360 --> 01:11:23,760
anytime that we're looking at it uh it

1738
01:11:23,760 --> 01:11:27,840
is critical that we actually reflect uh

1739
01:11:27,840 --> 01:11:30,320
the services that we provide and that is

1740
01:11:30,320 --> 01:11:32,719
a ongoing process and I you know I'm

1741
01:11:32,719 --> 01:11:35,520
very grateful that you are on it. Um I

1742
01:11:35,520 --> 01:11:38,719
also think that um periodically the the

1743
01:11:38,719 --> 01:11:41,440
town will review on the staff hourly

1744
01:11:41,440 --> 01:11:43,920
rates and that is ex exactly reflecting

1745
01:11:43,920 --> 01:11:46,719
of the services that we are charging

1746
01:11:46,719 --> 01:11:49,760
whether it was to the permit fees or to

1747
01:11:49,760 --> 01:11:52,320
the share services that we provided for

1748
01:11:52,320 --> 01:11:56,400
uh CCFD and other agencies. Um because

1749
01:11:56,400 --> 01:12:00,000
we're an public agency and we're not in

1750
01:12:00,000 --> 01:12:02,080
this to make money. we're really

1751
01:12:02,080 --> 01:12:05,280
reflecting the staff hours for providing

1752
01:12:05,280 --> 01:12:08,400
the services to make you know uh

1753
01:12:08,400 --> 01:12:11,920
evaluations or or project uh permits

1754
01:12:11,920 --> 01:12:16,880
process or or something like that. So I just want to make that clear and thank

1755
01:12:16,880 --> 01:12:18,960
you for your excellent work.

1756
01:12:18,960 --> 01:12:21,440
>> Thank you. Okay, we may proceed to the

1757
01:12:21,440 --> 01:12:23,920
next presentation. Thank you.

1758
01:12:23,920 --> 01:12:26,159
>> Next item uh will be presented by Chief

1759
01:12:26,159 --> 01:12:28,560
Kola.

1760
01:12:28,560 --> 01:12:31,280
>> Good morning. I wanted to give an update

1761
01:12:31,280 --> 01:12:34,880
on our drone as first responder. Uh we

1762
01:12:34,880 --> 01:12:38,239
went live with that in October and since

1763
01:12:38,239 --> 01:12:41,280
then we've learned a few lessons um that

1764
01:12:41,280 --> 01:12:44,239
we're we're working with with Brink. Uh

1765
01:12:44,239 --> 01:12:47,120
one is the battery life uh doesn't last

1766
01:12:47,120 --> 01:12:49,520
as long as we thought it was. So it's

1767
01:12:49,520 --> 01:12:54,560
been in uh been sent back for repair uh

1768
01:12:54,560 --> 01:12:59,040
at least one time. Um, we also are

1769
01:12:59,040 --> 01:13:02,159
interested in probably researching

1770
01:13:02,159 --> 01:13:05,440
different uh areas where we could put

1771
01:13:05,440 --> 01:13:07,280
additional pods. That way we have

1772
01:13:07,280 --> 01:13:10,880
coverage longer throughout town.

1773
01:13:10,880 --> 01:13:14,560
Uh, the next steps we have with our

1774
01:13:14,560 --> 01:13:18,560
drone program is we're going to uh

1775
01:13:18,560 --> 01:13:22,000
ask more officers uh to become drone

1776
01:13:22,000 --> 01:13:25,760
pilots. And we're also uh re uh

1777
01:13:25,760 --> 01:13:29,600
releasing that to our uh reserve

1778
01:13:29,600 --> 01:13:31,920
officers to get them trained to see if

1779
01:13:31,920 --> 01:13:35,760
uh they'll be willing to fly.

1780
01:13:35,760 --> 01:13:39,600
The next part uh for the statewide uh

1781
01:13:39,600 --> 01:13:43,199
nextgen 911 is a cloud-based system that

1782
01:13:43,199 --> 01:13:45,920
we were going to go to. Unfortunately,

1783
01:13:45,920 --> 01:13:49,600
there's been some delays with DOJ and uh

1784
01:13:49,600 --> 01:13:51,679
the state of California. they're not on

1785
01:13:51,679 --> 01:13:54,480
the same page. And so we're all set on

1786
01:13:54,480 --> 01:13:57,440
our end, but we're waiting for the state

1787
01:13:57,440 --> 01:14:00,480
and DOJ to come together with

1788
01:14:00,480 --> 01:14:04,080
standardized laws.

1789
01:14:04,080 --> 01:14:07,679
This coming uh council meeting in March,

1790
01:14:07,679 --> 01:14:10,800
we will be presenting to council on

1791
01:14:10,800 --> 01:14:15,440
consent uh handheld uh radios for our

1792
01:14:15,440 --> 01:14:18,800
department. Our radios are 20 years old

1793
01:14:18,800 --> 01:14:21,360
and they are in dire need of

1794
01:14:21,360 --> 01:14:25,040
replacement. So, uh the recommendation

1795
01:14:25,040 --> 01:14:29,280
from staff is that we do the Motorola

1796
01:14:29,280 --> 01:14:33,040
LTE radios which will allow us to have

1797
01:14:33,040 --> 01:14:35,520
better reception throughout town in

1798
01:14:35,520 --> 01:14:38,719
areas where our network doesn't reach.

1799
01:14:38,719 --> 01:14:42,000
Uh this also will allow our handhelds to

1800
01:14:42,000 --> 01:14:45,199
be taken out of the area and still have

1801
01:14:45,199 --> 01:14:47,840
remote access to the town. So we're

1802
01:14:47,840 --> 01:14:49,840
really looking forward to this

1803
01:14:49,840 --> 01:14:51,360
opportunity

1804
01:14:51,360 --> 01:14:55,600
and uh new procurement. We are also

1805
01:14:55,600 --> 01:14:59,199
bringing in March uh staff report for

1806
01:14:59,199 --> 01:15:03,840
individual uh issued rifles and uh that

1807
01:15:03,840 --> 01:15:07,280
will allow each officer to have uh

1808
01:15:07,280 --> 01:15:10,880
standardized operating practices

1809
01:15:10,880 --> 01:15:15,600
and it will also uh maintain it almost

1810
01:15:15,600 --> 01:15:18,719
like handguns. You know, we don't issue

1811
01:15:18,719 --> 01:15:20,800
uh officers

1812
01:15:20,800 --> 01:15:23,199
uh rotating handguns. They each have

1813
01:15:23,199 --> 01:15:26,000
their own uh they each have their own

1814
01:15:26,000 --> 01:15:29,600
handguns. And so we'll our idea is that

1815
01:15:29,600 --> 01:15:32,000
everyone has a standardized operating

1816
01:15:32,000 --> 01:15:35,199
procedure. And so that is coming to you

1817
01:15:35,199 --> 01:15:39,440
in in March. Um as for the

1818
01:15:39,440 --> 01:15:42,239
departmentwide safety upgrades, uh we

1819
01:15:42,239 --> 01:15:47,679
have uh secured the exterior of our our

1820
01:15:47,679 --> 01:15:49,360
police department. We've also

1821
01:15:49,360 --> 01:15:53,199
implemented several CA uh cameras and a

1822
01:15:53,199 --> 01:15:56,239
new locking system throughout our

1823
01:15:56,239 --> 01:16:00,480
facilities. Uh the next step for us is

1824
01:16:00,480 --> 01:16:05,920
we're researching uh uh I'm sorry uh

1825
01:16:05,920 --> 01:16:08,400
testing verata cameras. their mobile

1826
01:16:08,400 --> 01:16:11,520
cameras that we're using and we can

1827
01:16:11,520 --> 01:16:15,280
deploy those in uh different scenarios

1828
01:16:15,280 --> 01:16:18,400
such as the Memorial Day parade or uh

1829
01:16:18,400 --> 01:16:20,239
the concourse or different events

1830
01:16:20,239 --> 01:16:22,159
throughout town and some mobile unit

1831
01:16:22,159 --> 01:16:26,400
that we're in the testing process for.

1832
01:16:26,400 --> 01:16:29,280
Uh step two, our generator replacement.

1833
01:16:29,280 --> 01:16:32,080
Our generator is over 30 years old and

1834
01:16:32,080 --> 01:16:35,440
so we're in the process of uh getting

1835
01:16:35,440 --> 01:16:39,360
that replaced. Unlike uh sim I'm sorry,

1836
01:16:39,360 --> 01:16:43,280
similar to a vehicle, the generator is

1837
01:16:43,280 --> 01:16:46,400
going to need to be built. And so once

1838
01:16:46,400 --> 01:16:49,040
we have all of our

1839
01:16:49,040 --> 01:16:51,679
permits in order, which is our next

1840
01:16:51,679 --> 01:16:54,320
steps, is to obtain the construction

1841
01:16:54,320 --> 01:16:58,560
permits as well as the public notices.

1842
01:16:58,560 --> 01:17:01,360
We have a school that's within 1,000 ft.

1843
01:17:01,360 --> 01:17:03,679
even though it's in Berling game, we

1844
01:17:03,679 --> 01:17:06,480
will need to set out notices to let them

1845
01:17:06,480 --> 01:17:08,080
know that we are replacing the

1846
01:17:08,080 --> 01:17:11,199
generator. So that is one of our next

1847
01:17:11,199 --> 01:17:15,199
steps. And uh number three, uh ongoing

1848
01:17:15,199 --> 01:17:19,520
recruitment and retention. We are having

1849
01:17:19,520 --> 01:17:21,760
interesting time finding qualified

1850
01:17:21,760 --> 01:17:23,920
officers who want to become police

1851
01:17:23,920 --> 01:17:28,000
officers. So, uh, my staff has roundtled

1852
01:17:28,000 --> 01:17:30,560
some different ideas as to how we can

1853
01:17:30,560 --> 01:17:33,440
get qualified candidates and possibly

1854
01:17:33,440 --> 01:17:36,320
laterals enticed to come over to our

1855
01:17:36,320 --> 01:17:38,960
department. And one of those re one of

1856
01:17:38,960 --> 01:17:42,239
those uh ideas we had was to go to the

1857
01:17:42,239 --> 01:17:45,199
Traverse Air Force Base, which they were

1858
01:17:45,199 --> 01:17:48,239
scheduled to do today, but had to uh

1859
01:17:48,239 --> 01:17:51,760
postpone. Um, but they plan on going in

1860
01:17:51,760 --> 01:17:53,920
a couple weeks down to the Air Force

1861
01:17:53,920 --> 01:17:56,560
base when they have a career day. That

1862
01:17:56,560 --> 01:17:59,679
way they can set up a booth and, you

1863
01:17:59,679 --> 01:18:02,960
know, entice officers to come, military

1864
01:18:02,960 --> 01:18:06,719
personnel to come and work for our town.

1865
01:18:06,719 --> 01:18:08,960
And then we have our annual wellness

1866
01:18:08,960 --> 01:18:11,600
checks. Those are scheduled for the end

1867
01:18:11,600 --> 01:18:14,640
of April. And these are one- on-one

1868
01:18:14,640 --> 01:18:18,480
sessions with a a competent counselor

1869
01:18:18,480 --> 01:18:21,760
that will uh you know talk through

1870
01:18:21,760 --> 01:18:25,120
anything that our officers have. And we

1871
01:18:25,120 --> 01:18:29,760
also have increased uh instruments in

1872
01:18:29,760 --> 01:18:33,600
our gym facility for their wellness as

1873
01:18:33,600 --> 01:18:38,229
well.

1874
01:18:38,239 --> 01:18:41,120
» Great. Um thank you for that

1875
01:18:41,120 --> 01:18:44,080
presentation. Um, I do have a few

1876
01:18:44,080 --> 01:18:46,000
questions, but I will ask my colleagues

1877
01:18:46,000 --> 01:18:47,600
to comment. So, ask questions if they

1878
01:18:47,600 --> 01:18:49,520
have any. Starting with Council Member

1879
01:18:49,520 --> 01:18:50,080
Crow.

1880
01:18:50,080 --> 01:18:51,120
>> And Madame Mayor, sorry for

1881
01:18:51,120 --> 01:18:52,640
interruption. Just to add a little bit

1882
01:18:52,640 --> 01:18:54,719
into that as well. Chief Coochie uh and

1883
01:18:54,719 --> 01:18:56,400
his team had an emergency to attend to,

1884
01:18:56,400 --> 01:18:57,760
so they're not here, but they are

1885
01:18:57,760 --> 01:18:59,360
working closely with the police

1886
01:18:59,360 --> 01:19:01,280
department as well in the drone program.

1887
01:19:01,280 --> 01:19:02,560
So, we're looking at integrating and

1888
01:19:02,560 --> 01:19:04,800
having the drones be able to respond to

1889
01:19:04,800 --> 01:19:06,480
the majority of the fire calls that come

1890
01:19:06,480 --> 01:19:08,640
in as well. We just want to let you make

1891
01:19:08,640 --> 01:19:09,600
you aware of that.

1892
01:19:09,600 --> 01:19:13,360
>> Thank you. That's uh u that's a good um

1893
01:19:13,360 --> 01:19:15,199
input. I do have questions around that.

1894
01:19:15,199 --> 01:19:17,920
So, thanks for clarifying that.

1895
01:19:17,920 --> 01:19:19,360
>> Yeah, council member.

1896
01:19:19,360 --> 01:19:20,320
>> Thank you. Thank you, Chief. And thank

1897
01:19:20,320 --> 01:19:22,239
you everyone for the work this year and

1898
01:19:22,239 --> 01:19:25,360
the reports. Um a couple quick questions

1899
01:19:25,360 --> 01:19:28,400
for the the camera technology and also

1900
01:19:28,400 --> 01:19:31,520
the generator. Hopefully, we will have a

1901
01:19:31,520 --> 01:19:34,480
new police department sometime

1902
01:19:34,480 --> 01:19:36,480
relatively soon. Will these be things

1903
01:19:36,480 --> 01:19:38,560
that can be reusable with new

1904
01:19:38,560 --> 01:19:40,800
construction as we're investing in them?

1905
01:19:40,800 --> 01:19:43,600
>> Yeah, the generator can absolutely be

1906
01:19:43,600 --> 01:19:45,920
moved. Uh they'll need new permits for

1907
01:19:45,920 --> 01:19:47,600
it, but it's absolutely something that

1908
01:19:47,600 --> 01:19:50,080
we could use in the future building.

1909
01:19:50,080 --> 01:19:52,800
>> And the cameras, too. Obviously, we need

1910
01:19:52,800 --> 01:19:53,520
them.

1911
01:19:53,520 --> 01:19:54,960
>> Yes, cameras, too.

1912
01:19:54,960 --> 01:19:57,520
>> Great. Thank you. And then um I'm sure

1913
01:19:57,520 --> 01:19:59,040
this is a discussion that will come up

1914
01:19:59,040 --> 01:20:01,040
when it comes on the council agenda, but

1915
01:20:01,040 --> 01:20:02,640
could you just expand a little bit more

1916
01:20:02,640 --> 01:20:05,120
why you think I think what residents are

1917
01:20:05,120 --> 01:20:06,880
going to say about the individual rifles

1918
01:20:06,880 --> 01:20:09,920
or why why do we need to bring more guns

1919
01:20:09,920 --> 01:20:13,120
into Hillsboro? Why how often are these

1920
01:20:13,120 --> 01:20:16,400
rifles used and why does each

1921
01:20:16,400 --> 01:20:19,600
um officer need their own rifle?

1922
01:20:19,600 --> 01:20:22,630
>> Right.

1923
01:20:22,640 --> 01:20:26,159
the the rifles aren't used on a daily

1924
01:20:26,159 --> 01:20:29,520
basis. They're used on instances where

1925
01:20:29,520 --> 01:20:32,320
it's a high stress type of call,

1926
01:20:32,320 --> 01:20:37,040
barricaded subject. Um, and so the

1927
01:20:37,040 --> 01:20:41,840
rifles allow for longer range and uh

1928
01:20:41,840 --> 01:20:51,270
ease of use. Let me let me get my notes.

1929
01:20:51,280 --> 01:20:54,320
rifles. The reason why we're going to do

1930
01:20:54,320 --> 01:20:55,840
uh

1931
01:20:55,840 --> 01:20:58,480
individual rifles is because they're in

1932
01:20:58,480 --> 01:21:01,199
they're issued to the same they're

1933
01:21:01,199 --> 01:21:03,600
issued the same way duty handguns are

1934
01:21:03,600 --> 01:21:06,239
issued

1935
01:21:06,239 --> 01:21:11,679
and they won't rotate between shifts and

1936
01:21:11,679 --> 01:21:13,679
seek to apply the same standards to the

1937
01:21:13,679 --> 01:21:17,510
duty rifles.

1938
01:21:17,520 --> 01:21:23,760
Thank you. Um any um Vice Mayor Rexdale,

1939
01:21:23,760 --> 01:21:25,679
>> thank you very much. Um I appreciate all

1940
01:21:25,679 --> 01:21:28,560
this information and um super excited

1941
01:21:28,560 --> 01:21:33,600
about the drone program continuing and uh drone first responder and glad

1942
01:21:33,600 --> 01:21:36,400
that we're working with CCFD and also

1943
01:21:36,400 --> 01:21:39,280
working out the um intricacies of

1944
01:21:39,280 --> 01:21:44,080
batteries etc. Um I had a two uh

1945
01:21:44,080 --> 01:21:46,880
questions. Um, one is with regard to the

1946
01:21:46,880 --> 01:21:49,120
flock cameras. I know we have a very

1947
01:21:49,120 --> 01:21:53,840
detailed privacy policy. Um, I but I

1948
01:21:53,840 --> 01:21:56,080
also know that the topic has been in the

1949
01:21:56,080 --> 01:21:59,520
news and come before other councils. Um,

1950
01:21:59,520 --> 01:22:02,000
I personally am I'm good with our

1951
01:22:02,000 --> 01:22:04,000
privacy policy, but I'm wondering if

1952
01:22:04,000 --> 01:22:07,199
that's something we can put forward in a

1953
01:22:07,199 --> 01:22:09,840
more noticeable way. if um I don't know

1954
01:22:09,840 --> 01:22:13,679
if if anyone is getting concerned um

1955
01:22:13,679 --> 01:22:16,400
with regard to data sharing which I know

1956
01:22:16,400 --> 01:22:19,679
we don't do and um we're not allowed to

1957
01:22:19,679 --> 01:22:22,320
do also by state law but I think that

1958
01:22:22,320 --> 01:22:26,560
the public may need a reminder of that.

1959
01:22:26,560 --> 01:22:29,199
Um and then the the second comment is

1960
01:22:29,199 --> 01:22:31,120
with regard to the speed limit just

1961
01:22:31,120 --> 01:22:33,679
because we're on that page now. I I I

1962
01:22:33,679 --> 01:22:35,280
love that we have the motorcycle officer

1963
01:22:35,280 --> 01:22:37,199
and we're working on enforcement and

1964
01:22:37,199 --> 01:22:38,719
just

1965
01:22:38,719 --> 01:22:41,040
keep that up. And I think it might be 15

1966
01:22:41,040 --> 01:22:43,760
miles per hour near the schools.

1967
01:22:43,760 --> 01:22:45,280
Um

1968
01:22:45,280 --> 01:22:46,719
I'm not positive on that, but I think

1969
01:22:46,719 --> 01:22:49,040
we're allowed to reduce it to 15 miles

1970
01:22:49,040 --> 01:22:51,520
per hour at the school near the schools.

1971
01:22:51,520 --> 01:22:54,000
To my knowledge, it's 25 miles per hour

1972
01:22:54,000 --> 01:22:57,760
is reduced in a residential area.

1973
01:22:57,760 --> 01:22:58,880
>> Do you want to?

1974
01:22:58,880 --> 01:23:01,040
>> Yeah. and and also relation to the

1975
01:23:01,040 --> 01:23:04,400
schools there is a 15 m an hour when children are present

1976
01:23:04,400 --> 01:23:04,960
>> when children

1977
01:23:04,960 --> 01:23:06,320
>> so you'll see the posted speed limit

1978
01:23:06,320 --> 01:23:07,760
which is generally the black and white

1979
01:23:07,760 --> 01:23:09,840
speed limit which is primopascious speed

1980
01:23:09,840 --> 01:23:11,920
right can't go over 25 but then there's

1981
01:23:11,920 --> 01:23:13,920
conditional speed limits and one of

1982
01:23:13,920 --> 01:23:15,679
those would be the yellow sign that says

1983
01:23:15,679 --> 01:23:17,199
15 miles an hour when children are

1984
01:23:17,199 --> 01:23:17,920
present

1985
01:23:17,920 --> 01:23:21,199
>> perfect thank you

1986
01:23:21,199 --> 01:23:24,560
>> yes um council member Adams yes

1987
01:23:24,560 --> 01:23:27,760
>> thank you madam mayor uh it seems to me

1988
01:23:27,760 --> 01:23:32,080
we replaced our rifles last year.

1989
01:23:32,080 --> 01:23:33,440
Different rifles.

1990
01:23:33,440 --> 01:23:35,360
>> No, those were our handguns that we

1991
01:23:35,360 --> 01:23:37,120
replaced.

1992
01:23:37,120 --> 01:23:37,840
>> Okay.

1993
01:23:37,840 --> 01:23:40,480
>> They were they were our handguns with a

1994
01:23:40,480 --> 01:23:44,320
red dot optic for it.

1995
01:23:44,320 --> 01:23:45,920
>> Well, I think it's a great idea to have

1996
01:23:45,920 --> 01:23:48,639
an individual rifle for an individual. I

1997
01:23:48,639 --> 01:23:50,880
think that really makes a lot of sense.

1998
01:23:50,880 --> 01:23:52,080
Um, but thank you for that

1999
01:23:52,080 --> 01:23:54,320
clarification.

2000
01:23:54,320 --> 01:23:57,280
>> Yeah. So I I um I appreciate that

2001
01:23:57,280 --> 01:23:59,040
comments on the rifles and and I think

2002
01:23:59,040 --> 01:24:01,040
basically the points that I'm taking

2003
01:24:01,040 --> 01:24:04,960
from your presentation is again creating

2004
01:24:04,960 --> 01:24:07,600
a specified identification in terms of

2005
01:24:07,600 --> 01:24:10,080
who the rifle is assigned to regardless

2006
01:24:10,080 --> 01:24:13,280
of when it's used. We can trace it to

2007
01:24:13,280 --> 01:24:15,600
that specific officer. Is that am I

2008
01:24:15,600 --> 01:24:17,199
correct in that assessment?

2009
01:24:17,199 --> 01:24:19,520
>> Correct. And it would allow the officer

2010
01:24:19,520 --> 01:24:21,679
to train with their own personal rifle.

2011
01:24:21,679 --> 01:24:24,080
And that way they'll get used to how it

2012
01:24:24,080 --> 01:24:28,560
operates and uh how to clean it and and

2013
01:24:28,560 --> 01:24:31,199
all all there is and exactly the sling

2014
01:24:31,199 --> 01:24:33,520
will fit exactly to their body

2015
01:24:33,520 --> 01:24:35,679
>> for quickness of deployment.

2016
01:24:35,679 --> 01:24:38,639
>> Right. And the rifles are are typically

2017
01:24:38,639 --> 01:24:42,320
only used in specific um high stress

2018
01:24:42,320 --> 01:24:44,480
situations such as hostages or

2019
01:24:44,480 --> 01:24:46,480
emergencies etc. when they need long

2020
01:24:46,480 --> 01:24:48,000
range. It's not something that an

2021
01:24:48,000 --> 01:24:49,679
officer carries around.

2022
01:24:49,679 --> 01:24:50,239
>> Correct.

2023
01:24:50,239 --> 01:24:52,560
>> On a reg like a hand unlike a handgun.

2024
01:24:52,560 --> 01:24:55,600
>> Correct. In specific situations where it

2025
01:24:55,600 --> 01:24:56,480
is needed.

2026
01:24:56,480 --> 01:24:56,800
>> Okay.

2027
01:24:56,800 --> 01:24:59,440
>> But not on a they wouldn't respond to it

2028
01:24:59,440 --> 01:25:02,400
on an an alarm call unless

2029
01:25:02,400 --> 01:25:04,719
>> it warranted that type of response.

2030
01:25:04,719 --> 01:25:07,040
>> And and it will be consistent with the

2031
01:25:07,040 --> 01:25:10,000
um standard operating procedure compared

2032
01:25:10,000 --> 01:25:13,040
to other um police departments. Is that

2033
01:25:13,040 --> 01:25:13,760
correct?

2034
01:25:13,760 --> 01:25:16,159
>> Correct. There are other agencies in San

2035
01:25:16,159 --> 01:25:18,400
Monteo County like San Bruno and South

2036
01:25:18,400 --> 01:25:21,760
San Francisco. They also offer uh issue

2037
01:25:21,760 --> 01:25:24,320
uh individual rifles.

2038
01:25:24,320 --> 01:25:25,920
>> Thanks for that clarification. And I

2039
01:25:25,920 --> 01:25:28,400
think the question um posed by council

2040
01:25:28,400 --> 01:25:31,760
member Crowley um and Adams is these are

2041
01:25:31,760 --> 01:25:32,960
the questions the residents will be

2042
01:25:32,960 --> 01:25:35,920
asking us. So we we just that's why we

2043
01:25:35,920 --> 01:25:37,440
asking all these questions so we'll have

2044
01:25:37,440 --> 01:25:38,800
more information

2045
01:25:38,800 --> 01:25:41,199
>> there. And also um let me finish my

2046
01:25:41,199 --> 01:25:44,080
questions regarding the flu camera

2047
01:25:44,080 --> 01:25:46,880
security issue. Um I agree with Vice

2048
01:25:46,880 --> 01:25:50,480
Mayor Ragsdale that um it would be

2049
01:25:50,480 --> 01:25:52,159
important to put out more information

2050
01:25:52,159 --> 01:25:55,040
regarding the privacy of information on

2051
01:25:55,040 --> 01:25:56,719
that. Several residents have reached out

2052
01:25:56,719 --> 01:25:59,280
on the specific issue on flock cameras.

2053
01:25:59,280 --> 01:26:01,440
>> Correct. We we have all of our

2054
01:26:01,440 --> 01:26:04,639
information publicly available on our

2055
01:26:04,639 --> 01:26:08,080
privac uh transparency portal.

2056
01:26:08,080 --> 01:26:09,760
>> Okay. and and and that basically

2057
01:26:09,760 --> 01:26:12,639
explains to resident in terms of where's

2058
01:26:12,639 --> 01:26:14,639
the information stored how are they

2059
01:26:14,639 --> 01:26:17,199
reassured that there's privacy around it

2060
01:26:17,199 --> 01:26:19,360
because those are the questions I get

2061
01:26:19,360 --> 01:26:20,639
from residents.

2062
01:26:20,639 --> 01:26:21,040
>> Yes.

2063
01:26:21,040 --> 01:26:22,480
>> In light of what's been in the news

2064
01:26:22,480 --> 01:26:23,040
recently.

2065
01:26:23,040 --> 01:26:23,840
>> Correct.

2066
01:26:23,840 --> 01:26:25,440
>> I think it's probably a good idea for us

2067
01:26:25,440 --> 01:26:27,120
to consider having a more open

2068
01:26:27,120 --> 01:26:29,040
discussion on city in city council in

2069
01:26:29,040 --> 01:26:30,400
the sometime in the near future to

2070
01:26:30,400 --> 01:26:31,520
address that as well.

2071
01:26:31,520 --> 01:26:32,880
>> Certainly. I think as the updates come

2072
01:26:32,880 --> 01:26:35,760
out about both the drones and our um

2073
01:26:35,760 --> 01:26:37,440
privacy related to the flock cameras

2074
01:26:37,440 --> 01:26:39,040
that we can give an update on that. And

2075
01:26:39,040 --> 01:26:41,280
one of the just as a talking point, one

2076
01:26:41,280 --> 01:26:42,960
of the key things to remember is that we

2077
01:26:42,960 --> 01:26:45,360
only our data is only shared between law

2078
01:26:45,360 --> 01:26:47,440
enforcement agencies. Uh and that

2079
01:26:47,440 --> 01:26:49,199
sharing happens through the Nick Rick,

2080
01:26:49,199 --> 01:26:51,040
which is our northern California

2081
01:26:51,040 --> 01:26:52,719
regional intelligence center. So that is

2082
01:26:52,719 --> 01:26:54,560
our highest level of security that we

2083
01:26:54,560 --> 01:26:56,560
have in the nine barrier counties. So,

2084
01:26:56,560 --> 01:26:58,320
they're a top secret group that both

2085
01:26:58,320 --> 01:27:00,800
works uh mostly with the military and

2086
01:27:00,800 --> 01:27:03,520
federal uh FBI,

2087
01:27:03,520 --> 01:27:05,120
but none of that information is shared

2088
01:27:05,120 --> 01:27:06,880
with any commercial companies. And I

2089
01:27:06,880 --> 01:27:08,159
think where we've run into some of the

2090
01:27:08,159 --> 01:27:09,760
issues that you may have heard about in

2091
01:27:09,760 --> 01:27:12,719
the news is where there's a a kind of an

2092
01:27:12,719 --> 01:27:15,040
information sharing that happens between

2093
01:27:15,040 --> 01:27:18,080
the the vendor and a private company and

2094
01:27:18,080 --> 01:27:19,679
that none of that occurs here within

2095
01:27:19,679 --> 01:27:22,239
Hillsboro. and and actually I would say

2096
01:27:22,239 --> 01:27:23,679
I don't think there's any agencies in

2097
01:27:23,679 --> 01:27:25,840
Sonteo County that share with any

2098
01:27:25,840 --> 01:27:27,840
commercial industry. So that really is

2099
01:27:27,840 --> 01:27:29,520
the concern. So it's just just as a

2100
01:27:29,520 --> 01:27:30,960
talking point I think we need to

2101
01:27:30,960 --> 01:27:32,960
reaffirm that at each chance that we

2102
01:27:32,960 --> 01:27:34,880
get. So we'll do some messaging on that.

2103
01:27:34,880 --> 01:27:38,000
>> Okay, great. Thank you. And um regarding

2104
01:27:38,000 --> 01:27:41,440
the drones increasing um utility by

2105
01:27:41,440 --> 01:27:45,040
other officers and CCFD um sharing, I

2106
01:27:45,040 --> 01:27:47,040
think it's a wonderful idea. I mean,

2107
01:27:47,040 --> 01:27:48,800
residents love to know that the drones

2108
01:27:48,800 --> 01:27:52,080
can be used to for things like fires,

2109
01:27:52,080 --> 01:27:54,400
you know, picking up uh early warning

2110
01:27:54,400 --> 01:27:56,719
signs. Um, and you may not have the

2111
01:27:56,719 --> 01:27:58,719
answer to this at this point. Neither

2112
01:27:58,719 --> 01:28:01,120
does finance. I just wondered, are we

2113
01:28:01,120 --> 01:28:03,199
going to be um reimbured for some of

2114
01:28:03,199 --> 01:28:06,719
those services um if CCFD uses it since

2115
01:28:06,719 --> 01:28:08,639
that's a JPA or is that an issue that's

2116
01:28:08,639 --> 01:28:09,920
not been discussed yet or even

2117
01:28:09,920 --> 01:28:12,320
entertained at this point?

2118
01:28:12,320 --> 01:28:14,320
No, I I believe we're not going to

2119
01:28:14,320 --> 01:28:17,520
charge them for any any mutual aid

2120
01:28:17,520 --> 01:28:20,000
usage. It would just be like any other

2121
01:28:20,000 --> 01:28:23,040
mutual aid that our department offers.

2122
01:28:23,040 --> 01:28:27,360
Uh whether it be for the SWAT team or

2123
01:28:27,360 --> 01:28:30,320
K9 officer going to another agency, we

2124
01:28:30,320 --> 01:28:31,679
wouldn't charge.

2125
01:28:31,679 --> 01:28:34,000
>> So, at this point, it's deemed mutual

2126
01:28:34,000 --> 01:28:36,239
aid. And in terms of the procurement of

2127
01:28:36,239 --> 01:28:38,560
these drones, um, are we as are we

2128
01:28:38,560 --> 01:28:40,800
partnering with any of the other JPAs

2129
01:28:40,800 --> 01:28:43,679
with regards to CCFD's use? I'm I'm you

2130
01:28:43,679 --> 01:28:45,679
know very well I'm on the board of CCFD.

2131
01:28:45,679 --> 01:28:47,280
So I'm totally on board with this

2132
01:28:47,280 --> 01:28:49,199
concept. I just wanted some more

2133
01:28:49,199 --> 01:28:51,520
information on the cost sharing.

2134
01:28:51,520 --> 01:28:53,120
>> Yeah, on the funding point at this

2135
01:28:53,120 --> 01:28:55,840
point, it would be a a Hillsboro funding

2136
01:28:55,840 --> 01:28:57,280
is it would be come from the town and

2137
01:28:57,280 --> 01:28:59,120
not from the JPA from the agreement

2138
01:28:59,120 --> 01:29:01,280
there. That being said, you know, we are

2139
01:29:01,280 --> 01:29:04,320
right now going through a an RFP which

2140
01:29:04,320 --> 01:29:05,760
is looking at a couple of different

2141
01:29:05,760 --> 01:29:07,600
variations, not only the governance of

2142
01:29:07,600 --> 01:29:09,600
CCFD, but also the cost sharing between

2143
01:29:09,600 --> 01:29:11,360
the three cities. So, that will be

2144
01:29:11,360 --> 01:29:13,120
implemented within that cost sharing

2145
01:29:13,120 --> 01:29:15,679
study. So, not that it would be a peruse

2146
01:29:15,679 --> 01:29:17,120
type of charge, but it would be an

2147
01:29:17,120 --> 01:29:18,800
additional service that Hillsboro has

2148
01:29:18,800 --> 01:29:20,400
that maybe the other agencies don't

2149
01:29:20,400 --> 01:29:21,760
have. So, it would be taken into

2150
01:29:21,760 --> 01:29:23,760
consideration very similar to how we

2151
01:29:23,760 --> 01:29:26,639
provide financial services for CCFD as

2152
01:29:26,639 --> 01:29:29,360
well. So, it's just another uh aspect of

2153
01:29:29,360 --> 01:29:31,520
the, you know, what Hillsboro is putting

2154
01:29:31,520 --> 01:29:34,159
into the CCFD compared to the other

2155
01:29:34,159 --> 01:29:36,000
cities as well. And I will say in the in

2156
01:29:36,000 --> 01:29:39,199
the future, um that we'll probably see

2157
01:29:39,199 --> 01:29:40,960
these autonomous drones more as a

2158
01:29:40,960 --> 01:29:44,400
countywide roll out and it may be even

2159
01:29:44,400 --> 01:29:46,080
it while we're administering our own

2160
01:29:46,080 --> 01:29:47,679
right now because it's, you know,

2161
01:29:47,679 --> 01:29:49,600
considered one of our newest

2162
01:29:49,600 --> 01:29:50,960
technologies that's probably going to

2163
01:29:50,960 --> 01:29:52,400
have the greatest impact on public

2164
01:29:52,400 --> 01:29:54,080
safety. I think that you'll see that

2165
01:29:54,080 --> 01:29:56,560
system go out countywide and it may be

2166
01:29:56,560 --> 01:29:58,960
taken over at that point uh by the

2167
01:29:58,960 --> 01:30:00,639
county. I have some uh close

2168
01:30:00,639 --> 01:30:02,080
associations with the department of

2169
01:30:02,080 --> 01:30:04,080
emergency management and a few key

2170
01:30:04,080 --> 01:30:05,360
employees there and I know they're

2171
01:30:05,360 --> 01:30:07,040
working on that right now.

2172
01:30:07,040 --> 01:30:08,639
>> Thank you. That's that's very helpful.

2173
01:30:08,639 --> 01:30:11,440
>> That is a goal of um Mr. Caligie as

2174
01:30:11,440 --> 01:30:12,000
well.

2175
01:30:12,000 --> 01:30:13,360
>> Okay, great. Thanks. That's very

2176
01:30:13,360 --> 01:30:16,560
helpful. And one final comment is on

2177
01:30:16,560 --> 01:30:18,719
recruitment and first of all all the

2178
01:30:18,719 --> 01:30:21,280
work you're doing on wellness and um

2179
01:30:21,280 --> 01:30:22,880
health maintenance of our officers. I

2180
01:30:22,880 --> 01:30:25,679
think that's wonderful. Thanks for for

2181
01:30:25,679 --> 01:30:28,080
doing that um and keeping that as a top

2182
01:30:28,080 --> 01:30:31,280
priority. Um with regards to recruitment

2183
01:30:31,280 --> 01:30:35,440
um have we or do we have any internship

2184
01:30:35,440 --> 01:30:38,159
programs for college students who are

2185
01:30:38,159 --> 01:30:40,400
interested in criminal justice as a

2186
01:30:40,400 --> 01:30:42,960
major or career? Do we have any pipeline

2187
01:30:42,960 --> 01:30:46,719
that we can bring in a college student

2188
01:30:46,719 --> 01:30:49,120
or graduate student who may be

2189
01:30:49,120 --> 01:30:50,480
interested in this area? Maybe not

2190
01:30:50,480 --> 01:30:52,320
necessarily to be specific to be a

2191
01:30:52,320 --> 01:30:54,159
police officer but in criminal justice

2192
01:30:54,159 --> 01:30:56,000
or to be a police officer.

2193
01:30:56,000 --> 01:30:58,000
>> Yeah, we were talking about that in our

2194
01:30:58,000 --> 01:31:00,000
brainstorming meeting and we were

2195
01:31:00,000 --> 01:31:02,480
talking about going up to CSM and doing

2196
01:31:02,480 --> 01:31:05,120
career days doing career days there as

2197
01:31:05,120 --> 01:31:09,840
well. Plus, they offer monthly um

2198
01:31:09,840 --> 01:31:12,800
host testing for entry level entrance

2199
01:31:12,800 --> 01:31:16,320
into the academy where they also have a

2200
01:31:16,320 --> 01:31:18,320
separate test for what they call the

2201
01:31:18,320 --> 01:31:21,920
WSTB, the work test, work sample test

2202
01:31:21,920 --> 01:31:23,840
battery, which is the physical test

2203
01:31:23,840 --> 01:31:27,440
involved in um in becoming a law

2204
01:31:27,440 --> 01:31:30,960
enforcement officer. and we were going

2205
01:31:30,960 --> 01:31:35,120
to set up uh a time when they do those

2206
01:31:35,120 --> 01:31:37,920
testings to go there trying to seek

2207
01:31:37,920 --> 01:31:39,520
people that are interested in law

2208
01:31:39,520 --> 01:31:42,560
enforcement but haven't really gotten

2209
01:31:42,560 --> 01:31:44,960
all of the information they need or

2210
01:31:44,960 --> 01:31:46,800
where they want to go. So, you know,

2211
01:31:46,800 --> 01:31:49,840
kind of get them right before they make

2212
01:31:49,840 --> 01:31:52,560
any decisions and be able to educate

2213
01:31:52,560 --> 01:31:55,440
them on next steps, etc.

2214
01:31:55,440 --> 01:31:57,040
>> Okay. And I'll add to that too that

2215
01:31:57,040 --> 01:31:59,520
there also are listed in the job fairs

2216
01:31:59,520 --> 01:32:01,199
as well that we have two or three times

2217
01:32:01,199 --> 01:32:03,600
a year within the county. Uh that law

2218
01:32:03,600 --> 01:32:05,120
enforcement plays a role in that as

2219
01:32:05,120 --> 01:32:06,480
well. And statewide in the state of

2220
01:32:06,480 --> 01:32:08,320
California, of course, retention and

2221
01:32:08,320 --> 01:32:10,480
hiring law enforcement is becoming more

2222
01:32:10,480 --> 01:32:12,159
and more difficult. And I think that

2223
01:32:12,159 --> 01:32:14,239
you'll see uh post police officer

2224
01:32:14,239 --> 01:32:16,400
standardized training uh come out with

2225
01:32:16,400 --> 01:32:18,080
some systems like the chief just spoke

2226
01:32:18,080 --> 01:32:19,679
about where people can kind of take that

2227
01:32:19,679 --> 01:32:23,120
first step into it by taking a test or

2228
01:32:23,120 --> 01:32:25,440
seeing what's involved without making a

2229
01:32:25,440 --> 01:32:27,040
full commitment. In other words, just

2230
01:32:27,040 --> 01:32:28,560
seeing if it might be something for

2231
01:32:28,560 --> 01:32:30,080
them. Whereas in the past, if you wanted

2232
01:32:30,080 --> 01:32:32,000
to go through that battery of tests, you

2233
01:32:32,000 --> 01:32:33,920
would have to apply at an agency, have

2234
01:32:33,920 --> 01:32:38,159
your application accepted, and then be tested into that part. So it's

2235
01:32:38,159 --> 01:32:40,639
kind of a easier entry for people who

2236
01:32:40,639 --> 01:32:43,360
may not be fully committed to it but are

2237
01:32:43,360 --> 01:32:44,880
just have an interest in it. It it

2238
01:32:44,880 --> 01:32:47,360
allows them to take a look at it.

2239
01:32:47,360 --> 01:32:50,080
>> Yeah. I think a lot of um students um

2240
01:32:50,080 --> 01:32:51,440
college students or graduate students

2241
01:32:51,440 --> 01:32:52,880
who are interested in criminal justice

2242
01:32:52,880 --> 01:32:56,000
may not even understand what's on the

2243
01:32:56,000 --> 01:32:57,920
front lines. So any opportunity to give

2244
01:32:57,920 --> 01:32:59,679
them hands-on experience I think is a

2245
01:32:59,679 --> 01:33:02,719
good idea. Yeah. Thank you. And yeah we

2246
01:33:02,719 --> 01:33:04,639
may proceed to the next.

2247
01:33:04,639 --> 01:33:06,239
>> Oh I'm sorry. I'm so sorry. Uh council

2248
01:33:06,239 --> 01:33:07,600
member Tron go ahead. Sorry.

2249
01:33:07,600 --> 01:33:10,000
>> Thank you through the mayor. Um chief,

2250
01:33:10,000 --> 01:33:13,280
appreciate your uh presentation. um

2251
01:33:13,280 --> 01:33:15,760
really um and and Chief and I had a

2252
01:33:15,760 --> 01:33:17,760
conversation regarding the flot cameras

2253
01:33:17,760 --> 01:33:19,679
because it's in the news and I think

2254
01:33:19,679 --> 01:33:22,159
that the equivalent that is examples

2255
01:33:22,159 --> 01:33:25,199
that we can uh uh describe is you know

2256
01:33:25,199 --> 01:33:29,120
how we have the the Microsoft 365 and

2257
01:33:29,120 --> 01:33:31,760
William would always you know be on our

2258
01:33:31,760 --> 01:33:34,960
tail to say did you guys you know not

2259
01:33:34,960 --> 01:33:38,639
you not click on the fish fishing emails

2260
01:33:38,639 --> 01:33:40,960
not to do this not to do that and go

2261
01:33:40,960 --> 01:33:42,560
through the training And I think that

2262
01:33:42,560 --> 01:33:47,040
unfortunately some of the agencies are

2263
01:33:47,040 --> 01:33:49,600
uh for the lack of better word not very

2264
01:33:49,600 --> 01:33:52,000
diligent about that and I think that

2265
01:33:52,000 --> 01:33:55,199
transpired the the sort of the outreach

2266
01:33:55,199 --> 01:33:58,480
uh the the breach of uh privacy. Um I

2267
01:33:58,480 --> 01:34:01,120
think that is of concern. Um I do think

2268
01:34:01,120 --> 01:34:04,080
that uh in conversation with chief and

2269
01:34:04,080 --> 01:34:07,360
the captain um and by the way captain uh

2270
01:34:07,360 --> 01:34:12,000
captain sher is um a cyber security

2271
01:34:12,000 --> 01:34:15,679
expert that has been respected and well

2272
01:34:15,679 --> 01:34:19,520
uh recognized in the region. Um I I do

2273
01:34:19,520 --> 01:34:22,560
want to um have you guys talk about a

2274
01:34:22,560 --> 01:34:25,280
little bit about your audit. uh there is

2275
01:34:25,280 --> 01:34:30,080
a uh very uh detailed audit process that

2276
01:34:30,080 --> 01:34:32,000
you will be able to make sure that is

2277
01:34:32,000 --> 01:34:34,560
ongoing things if if you don't mind

2278
01:34:34,560 --> 01:34:37,360
elaborate that a little bit. Correct. We

2279
01:34:37,360 --> 01:34:40,639
do a monthly audit where we go in and we

2280
01:34:40,639 --> 01:34:44,000
make sure uh all the agencies that we

2281
01:34:44,000 --> 01:34:46,800
have agreements with are abiding by our

2282
01:34:46,800 --> 01:34:49,920
policy. So uh one by one we'll go

2283
01:34:49,920 --> 01:34:52,080
through and we'll check we'll do we'll

2284
01:34:52,080 --> 01:34:57,360
also do random audits. One of the um one

2285
01:34:57,360 --> 01:35:00,080
of the options when an when an officer

2286
01:35:00,080 --> 01:35:03,520
from another agency wants to run a check

2287
01:35:03,520 --> 01:35:06,880
for one of our uh for a plate they have

2288
01:35:06,880 --> 01:35:10,159
to put down a reason code per our

2289
01:35:10,159 --> 01:35:12,880
policy. And the reason code will also

2290
01:35:12,880 --> 01:35:15,679
make them state if it's a case number or

2291
01:35:15,679 --> 01:35:18,239
basically what type of offense. It makes

2292
01:35:18,239 --> 01:35:20,560
them give a reason for looking for that

2293
01:35:20,560 --> 01:35:24,080
specific vehicle. And so what we'll do

2294
01:35:24,080 --> 01:35:25,760
is we'll do an audit. We'll make sure

2295
01:35:25,760 --> 01:35:28,639
that anybody that's running it has the

2296
01:35:28,639 --> 01:35:31,679
proper reason for it. If not, then we'll

2297
01:35:31,679 --> 01:35:34,560
terminate our agreement with um that

2298
01:35:34,560 --> 01:35:37,840
particular agency. We have not have have

2299
01:35:37,840 --> 01:35:42,080
had any agency uh use our data in a way

2300
01:35:42,080 --> 01:35:44,880
that's not within our policy.

2301
01:35:44,880 --> 01:35:47,280
>> Thank you. And I think the flock camera

2302
01:35:47,280 --> 01:35:49,040
the intent of the flock cameras is

2303
01:35:49,040 --> 01:35:51,280
really focusing on the license plates

2304
01:35:51,280 --> 01:35:53,280
and it's not about the drivers or the

2305
01:35:53,280 --> 01:35:55,840
make of the cars. And also the other

2306
01:35:55,840 --> 01:35:58,800
part of it is that the agency

2307
01:35:58,800 --> 01:36:02,000
collectively up and down the state um

2308
01:36:02,000 --> 01:36:05,360
are using that as a tool. So, and I

2309
01:36:05,360 --> 01:36:08,639
think most recently either San Mattel or

2310
01:36:08,639 --> 01:36:12,880
San Francisco has uh done um some kind

2311
01:36:12,880 --> 01:36:15,520
of uh public announcement that through

2312
01:36:15,520 --> 01:36:17,520
the success and collaboration with the

2313
01:36:17,520 --> 01:36:20,320
various agencies and the flock cameras

2314
01:36:20,320 --> 01:36:23,120
footage be able to uh make some

2315
01:36:23,120 --> 01:36:24,800
significant arrest.

2316
01:36:24,800 --> 01:36:26,480
>> Correct. I think it should be noted that

2317
01:36:26,480 --> 01:36:28,880
Flock is one of our most important

2318
01:36:28,880 --> 01:36:31,280
investigative tools that we have here in

2319
01:36:31,280 --> 01:36:35,440
Hillsboro and and and we're very lucky

2320
01:36:35,440 --> 01:36:42,400
that council approved us getting this um information this this product.

2321
01:36:42,400 --> 01:36:46,080
And so I I think that one of my goals

2322
01:36:46,080 --> 01:36:48,639
for next year is to increase the cameras

2323
01:36:48,639 --> 01:36:50,719
that we have in town.

2324
01:36:50,719 --> 01:36:53,679
uh crime has gone down considerably in

2325
01:36:53,679 --> 01:36:56,239
town because of because criminals know

2326
01:36:56,239 --> 01:37:00,239
that this technology is available and I

2327
01:37:00,239 --> 01:37:04,080
believe that's uh attributed to the low

2328
01:37:04,080 --> 01:37:07,119
burglary rates we've had this year.

2329
01:37:07,119 --> 01:37:09,040
>> Thank you. And Captain Shane, would you

2330
01:37:09,040 --> 01:37:10,800
like uh to talk a little bit about the

2331
01:37:10,800 --> 01:37:13,199
dashboards? you know because we have for

2332
01:37:13,199 --> 01:37:16,080
the transparency we do have all these

2333
01:37:16,080 --> 01:37:19,920
information updated on the our PD's

2334
01:37:19,920 --> 01:37:21,199
dashboard. Correct.

2335
01:37:21,199 --> 01:37:23,199
>> Correct. That dashboard is available on

2336
01:37:23,199 --> 01:37:25,280
the PD section of the town website. It's

2337
01:37:25,280 --> 01:37:27,679
the flock transparency portal. It also

2338
01:37:27,679 --> 01:37:30,880
has our most up-to-date uh privacy

2339
01:37:30,880 --> 01:37:33,679
policy uh for review. That dashboard may

2340
01:37:33,679 --> 01:37:35,679
seem limited in that it's it's typically

2341
01:37:35,679 --> 01:37:38,239
one page, but it outlines every agency

2342
01:37:38,239 --> 01:37:40,719
that we have an open agreement with. Um,

2343
01:37:40,719 --> 01:37:42,239
and to my knowledge, they're all state

2344
01:37:42,239 --> 01:37:43,600
and below. We don't share with any of

2345
01:37:43,600 --> 01:37:45,679
our federal partners, uh, if that was a

2346
01:37:45,679 --> 01:37:48,560
concern for anybody, uh, listening. And

2347
01:37:48,560 --> 01:37:51,199
it also, um, tracks our monthly usage

2348
01:37:51,199 --> 01:37:54,480
for vehicles run, um, by our officers,

2349
01:37:54,480 --> 01:37:57,119
as well as, um, how many plates were

2350
01:37:57,119 --> 01:37:59,199
collected in a a one-month period. I

2351
01:37:59,199 --> 01:38:00,400
believe you can go back and look at the

2352
01:38:00,400 --> 01:38:02,000
archival data if you want to go back and

2353
01:38:02,000 --> 01:38:04,400
see what January looked like of 2026

2354
01:38:04,400 --> 01:38:08,480
comparatively to 2025, assuming uh, that

2355
01:38:08,480 --> 01:38:10,320
data is available.

2356
01:38:10,320 --> 01:38:12,639
Thank you. Um and last questions that I

2357
01:38:12,639 --> 01:38:15,040
have is regarding the the drone the

2358
01:38:15,040 --> 01:38:17,760
batteries that you talk about. Um I do

2359
01:38:17,760 --> 01:38:19,440
believe that we have contract with

2360
01:38:19,440 --> 01:38:24,320
Brinks that they are on task in terms of

2361
01:38:24,320 --> 01:38:27,119
replacement in terms of parts and

2362
01:38:27,119 --> 01:38:28,800
upgrades

2363
01:38:28,800 --> 01:38:32,000
that that part is not at our expense but

2364
01:38:32,000 --> 01:38:33,679
they would look into it and be able to

2365
01:38:33,679 --> 01:38:35,520
repair them. Right, Chief?

2366
01:38:35,520 --> 01:38:39,119
>> Yes, that's correct. So, we uh returned

2367
01:38:39,119 --> 01:38:41,199
one of our drones, the one that's in the

2368
01:38:41,199 --> 01:38:43,760
back of the PD. We returned that and

2369
01:38:43,760 --> 01:38:48,560
it's uh expected to come back next week.

2370
01:38:48,560 --> 01:38:52,800
And and I also uh want to uh you know I

2371
01:38:52,800 --> 01:38:54,400
do believe that we have some public you

2372
01:38:54,400 --> 01:38:56,960
know listening in on um the fact that

2373
01:38:56,960 --> 01:38:58,800
when we are select making the selection

2374
01:38:58,800 --> 01:39:01,440
or the PD is making the selection one of

2375
01:39:01,440 --> 01:39:02,960
the criteria is to make sure that the

2376
01:39:02,960 --> 01:39:05,360
privacy issue is critical that the

2377
01:39:05,360 --> 01:39:08,320
manufacturer is the integrity of the

2378
01:39:08,320 --> 01:39:11,040
manufacturer is solid in terms of

2379
01:39:11,040 --> 01:39:12,719
replacing parts in terms of the

2380
01:39:12,719 --> 01:39:16,400
information collections and so forth.

2381
01:39:16,400 --> 01:39:18,960
Correct. Uh the replacement turn

2382
01:39:18,960 --> 01:39:22,480
turnaround time is fairly quickly uh

2383
01:39:22,480 --> 01:39:25,679
considering the

2384
01:39:25,679 --> 01:39:28,080
change it needed to have. Thank you

2385
01:39:28,080 --> 01:39:28,719
chief.

2386
01:39:28,719 --> 01:39:31,199
>> Thank you. All right. Thank you. We will

2387
01:39:31,199 --> 01:39:33,199
now proceed to the next presentation.

2388
01:39:33,199 --> 01:39:36,390
Thank you.

2389
01:39:36,400 --> 01:39:38,000
» Lee. This slide will be presented by

2390
01:39:38,000 --> 01:39:39,280
assistant director of building and

2391
01:39:39,280 --> 01:39:45,109
planning Liz Reese.

2392
01:39:45,119 --> 01:39:48,320
» All right. Our um first of the tier 2

2393
01:39:48,320 --> 01:39:52,400
priorities is the safety element update

2394
01:39:52,400 --> 01:39:55,040
and in looking at uh updated

2395
01:39:55,040 --> 01:39:58,320
requirements associated with SB 739 I'm

2396
01:39:58,320 --> 01:40:02,800
sorry dyslexia 379

2397
01:40:02,800 --> 01:40:06,400
um that requires that climate adaptation

2398
01:40:06,400 --> 01:40:09,920
is a component of the safety element. So

2399
01:40:09,920 --> 01:40:11,760
in looking at those requirements and

2400
01:40:11,760 --> 01:40:14,400
evaluating current and best practices as

2401
01:40:14,400 --> 01:40:16,159
it relates to climate planning and

2402
01:40:16,159 --> 01:40:18,480
wildfire responsiveness,

2403
01:40:18,480 --> 01:40:20,719
we identified that the best approach uh

2404
01:40:20,719 --> 01:40:22,960
to addressing our safety element as well

2405
01:40:22,960 --> 01:40:25,840
as um our second goal which is a

2406
01:40:25,840 --> 01:40:28,320
comprehensive update would be to do a

2407
01:40:28,320 --> 01:40:30,560
tiered approach, a two-phased approach.

2408
01:40:30,560 --> 01:40:33,280
So the first phase would be a climate

2409
01:40:33,280 --> 01:40:35,520
and hazard vulnerability assessment and

2410
01:40:35,520 --> 01:40:37,119
that would be a really technical

2411
01:40:37,119 --> 01:40:41,199
analysis of the town's um exposure and

2412
01:40:41,199 --> 01:40:42,960
vulnerability in terms of wildfire

2413
01:40:42,960 --> 01:40:45,840
evacuation and climate risk and it would

2414
01:40:45,840 --> 01:40:49,520
address those requirements of SB 379

2415
01:40:49,520 --> 01:40:52,159
in including the climate adaptation

2416
01:40:52,159 --> 01:40:54,800
component of the safety element. The

2417
01:40:54,800 --> 01:40:57,360
second phase would be taking that data

2418
01:40:57,360 --> 01:40:59,199
and the findings that result from the

2419
01:40:59,199 --> 01:41:02,560
phase one vulnerability assessment and

2420
01:41:02,560 --> 01:41:05,040
looking at how those could be

2421
01:41:05,040 --> 01:41:07,280
implemented in a broader general plan

2422
01:41:07,280 --> 01:41:09,440
update. So the general plan is comprised

2423
01:41:09,440 --> 01:41:11,840
of the individual elements, but they're

2424
01:41:11,840 --> 01:41:14,159
all related and this data would be

2425
01:41:14,159 --> 01:41:17,360
applicable to all of those um those

2426
01:41:17,360 --> 01:41:19,920
elements. And so phase two would be

2427
01:41:19,920 --> 01:41:23,199
looking at the implementation plan and

2428
01:41:23,199 --> 01:41:25,920
developing a work program and schedule

2429
01:41:25,920 --> 01:41:28,159
to then go into G2 which is a

2430
01:41:28,159 --> 01:41:30,239
comprehensive update to those general

2431
01:41:30,239 --> 01:41:32,880
plan elements. The housing element is

2432
01:41:32,880 --> 01:41:34,800
already updated, completed and

2433
01:41:34,800 --> 01:41:36,400
certified.

2434
01:41:36,400 --> 01:41:40,159
Next in sequence are all data informed

2435
01:41:40,159 --> 01:41:43,600
updates. So the circulation element was

2436
01:41:43,600 --> 01:41:45,600
waiting on the completion of the bike

2437
01:41:45,600 --> 01:41:47,840
ped master plan which now we can use the

2438
01:41:47,840 --> 01:41:50,080
data from that to update our circulation

2439
01:41:50,080 --> 01:41:52,480
element. The remaining elements that

2440
01:41:52,480 --> 01:41:56,159
need to be updated are land use uh

2441
01:41:56,159 --> 01:41:59,600
conservation and open space and noise

2442
01:41:59,600 --> 01:42:02,239
and all of those would be updated based

2443
01:42:02,239 --> 01:42:04,880
on the data and findings from that

2444
01:42:04,880 --> 01:42:07,119
climate and hazard vulnerability

2445
01:42:07,119 --> 01:42:11,679
assessment. And the goal is that by

2446
01:42:11,679 --> 01:42:14,880
doing this phased approach, it can be a

2447
01:42:14,880 --> 01:42:17,920
truly comprehensive and strategic update

2448
01:42:17,920 --> 01:42:20,480
where the data is being collected one

2449
01:42:20,480 --> 01:42:22,960
time and using AC using it across the

2450
01:42:22,960 --> 01:42:27,600
board to do a really um

2451
01:42:27,600 --> 01:42:29,280
I keep saying the word comprehensive,

2452
01:42:29,280 --> 01:42:31,760
but to do a comprehensive update because

2453
01:42:31,760 --> 01:42:33,600
all of those elements speak to each

2454
01:42:33,600 --> 01:42:35,840
other and it's important that they're

2455
01:42:35,840 --> 01:42:37,920
updated at the same time using the same

2456
01:42:37,920 --> 01:42:39,920
information and also from a cost-savings

2457
01:42:39,920 --> 01:42:43,600
standpoint um we believe that there are

2458
01:42:43,600 --> 01:42:46,080
potential grant opportunities by doing

2459
01:42:46,080 --> 01:42:48,800
the phase one vulnerability assessment.

2460
01:42:48,800 --> 01:42:52,400
So, our goal is, of course, to um you

2461
01:42:52,400 --> 01:42:56,159
know, be strategic about how uh how how

2462
01:42:56,159 --> 01:42:58,480
money is spent to collect that data, but

2463
01:42:58,480 --> 01:43:00,960
also to make sure that we're we're doing

2464
01:43:00,960 --> 01:43:05,199
it all at one time and using it um in a

2465
01:43:05,199 --> 01:43:06,800
way that makes sense to get everything

2466
01:43:06,800 --> 01:43:09,600
up to date at one time.

2467
01:43:09,600 --> 01:43:12,480
And of course, um, as part of the the

2468
01:43:12,480 --> 01:43:14,639
phase two development, we would return

2469
01:43:14,639 --> 01:43:17,520
to city council for policy direction,

2470
01:43:17,520 --> 01:43:19,679
um, and have a conversation about

2471
01:43:19,679 --> 01:43:21,199
defining the scope, the schedule, the

2472
01:43:21,199 --> 01:43:23,760
sequencing, and really making strategic

2473
01:43:23,760 --> 01:43:31,109
and targeted updates to those elements.

2474
01:43:31,119 --> 01:43:32,800
» Thank you, Miss Ruiz, um, for the

2475
01:43:32,800 --> 01:43:34,880
presentation. Um, any specific question

2476
01:43:34,880 --> 01:43:38,000
from the council? Council member Adams.

2477
01:43:38,000 --> 01:43:40,880
Thank you so much, Liz. Um, you all have

2478
01:43:40,880 --> 01:43:42,960
been doing a great job on this and I

2479
01:43:42,960 --> 01:43:46,320
just want to say I think or maybe ask

2480
01:43:46,320 --> 01:43:49,920
the question when was this section the

2481
01:43:49,920 --> 01:43:51,440
conservation

2482
01:43:51,440 --> 01:43:55,280
uh the uh open space no when was that

2483
01:43:55,280 --> 01:43:57,280
last reviewed?

2484
01:43:57,280 --> 01:44:00,880
>> Those were all updated in 2005.

2485
01:44:00,880 --> 01:44:02,960
And so unlike the housing element, the

2486
01:44:02,960 --> 01:44:05,840
other elements don't have a state

2487
01:44:05,840 --> 01:44:07,679
mandate for how frequently they get

2488
01:44:07,679 --> 01:44:11,119
updated. 20 years is the recommendation.

2489
01:44:11,119 --> 01:44:13,119
So we're at that time where these need

2490
01:44:13,119 --> 01:44:17,600
to be updated anyway. Um so so it's it's

2491
01:44:17,600 --> 01:44:18,480
time.

2492
01:44:18,480 --> 01:44:20,400
>> Thank you.

2493
01:44:20,400 --> 01:44:23,119
>> Um I have a follow-up question on that

2494
01:44:23,119 --> 01:44:24,880
specific that was going to be my

2495
01:44:24,880 --> 01:44:28,239
question. Um in a recent conference that

2496
01:44:28,239 --> 01:44:31,600
we attended um the Cal City's conference

2497
01:44:31,600 --> 01:44:33,119
in Southern California, there was a

2498
01:44:33,119 --> 01:44:35,600
specific discussion around that that we

2499
01:44:35,600 --> 01:44:37,840
do not need to necessarily

2500
01:44:37,840 --> 01:44:40,320
do it from scratch. We can do addendums

2501
01:44:40,320 --> 01:44:44,159
to what we have from 2005. Um looking at

2502
01:44:44,159 --> 01:44:48,159
the projected cost of 100 to 200,000.

2503
01:44:48,159 --> 01:44:51,840
Um perhaps you can talk to us about how

2504
01:44:51,840 --> 01:44:54,560
we can do this more economically uh

2505
01:44:54,560 --> 01:44:55,360
feasible.

2506
01:44:55,360 --> 01:44:57,760
>> Absolutely. The goal is to not start

2507
01:44:57,760 --> 01:44:59,760
from scratch. The goal is to build off

2508
01:44:59,760 --> 01:45:01,760
of the information that we already have

2509
01:45:01,760 --> 01:45:04,320
in the elements. Um the cost would

2510
01:45:04,320 --> 01:45:06,320
really be driven by that phase one

2511
01:45:06,320 --> 01:45:08,159
climate and hazard vulnerability

2512
01:45:08,159 --> 01:45:10,719
assessment. um because it is such a

2513
01:45:10,719 --> 01:45:12,560
technical analysis and we want to make

2514
01:45:12,560 --> 01:45:15,199
sure that we have the the cutting edge

2515
01:45:15,199 --> 01:45:18,400
study in terms of evacuation analysis

2516
01:45:18,400 --> 01:45:21,440
and looking at um wildfire resiliency

2517
01:45:21,440 --> 01:45:25,520
planning. Um so of course like I said we

2518
01:45:25,520 --> 01:45:27,840
will explore all grant opportunities any

2519
01:45:27,840 --> 01:45:29,679
and all grant opportunities to ensure

2520
01:45:29,679 --> 01:45:31,600
that the cost savings are maximized

2521
01:45:31,600 --> 01:45:38,080
where possible. Um but in terms of the targeted updates to those elements,

2522
01:45:38,080 --> 01:45:39,840
we would be building off of what's

2523
01:45:39,840 --> 01:45:41,600
already there. We wouldn't be um

2524
01:45:41,600 --> 01:45:43,520
starting from scratch.

2525
01:45:43,520 --> 01:45:46,800
>> Okay, great. And and um

2526
01:45:46,800 --> 01:45:50,719
yeah, I think the climate um resiliency

2527
01:45:50,719 --> 01:45:53,280
updates is critical. Understandably, a

2528
01:45:53,280 --> 01:45:55,840
lot has changed since 2005. So having

2529
01:45:55,840 --> 01:45:57,760
that information will be helpful,

2530
01:45:57,760 --> 01:45:59,920
specific information to residents in

2531
01:45:59,920 --> 01:46:02,239
terms of how how is this useful. So,

2532
01:46:02,239 --> 01:46:03,840
thanks for clarifying that. I appreciate

2533
01:46:03,840 --> 01:46:07,920
it. Um, Vice Mayor Ragdale,

2534
01:46:07,920 --> 01:46:10,320
>> thank you, Liz. That that um made a lot

2535
01:46:10,320 --> 01:46:13,119
of sense with the the order of things

2536
01:46:13,119 --> 01:46:15,520
kind of being in order and also all at

2537
01:46:15,520 --> 01:46:18,239
once at the same time. Um, the climate

2538
01:46:18,239 --> 01:46:20,960
action plan. So, that's not an element.

2539
01:46:20,960 --> 01:46:24,560
It's a separate document, but is

2540
01:46:24,560 --> 01:46:27,600
informed by the general plan and the

2541
01:46:27,600 --> 01:46:29,280
elements.

2542
01:46:29,280 --> 01:46:31,840
>> Yes. And yes. um it's currently a

2543
01:46:31,840 --> 01:46:36,080
separate document um but under SB 379

2544
01:46:36,080 --> 01:46:38,560
the CL climate adaptation has to be a

2545
01:46:38,560 --> 01:46:41,119
component of the safety element and so

2546
01:46:41,119 --> 01:46:42,480
we've been talking with the city

2547
01:46:42,480 --> 01:46:44,880
manager's office um and are interested

2548
01:46:44,880 --> 01:46:46,719
in partnering with the youth commission

2549
01:46:46,719 --> 01:46:49,520
on their project as it relates to the

2550
01:46:49,520 --> 01:46:51,440
climate action plan to make sure that we

2551
01:46:51,440 --> 01:46:53,520
don't have redundancies but anywhere

2552
01:46:53,520 --> 01:46:55,760
that there are related topics that

2553
01:46:55,760 --> 01:46:56,960
they're speaking to each other and

2554
01:46:56,960 --> 01:46:58,800
getting updated at the same time.

2555
01:46:58,800 --> 01:47:03,199
>> Perfect. Perfect. And thank you. And our youth commission is is gung-ho on

2556
01:47:03,199 --> 01:47:06,239
this and uh I really appreciate you guys

2557
01:47:06,239 --> 01:47:09,520
um incorporating their help. Thank you.

2558
01:47:09,520 --> 01:47:11,760
>> Thank you. Okay, we could proceed to the

2559
01:47:11,760 --> 01:47:14,080
next um presentation.

2560
01:47:14,080 --> 01:47:16,159
>> Great. And I think we have um one more

2561
01:47:16,159 --> 01:47:18,080
slide and then we may take a a short

2562
01:47:18,080 --> 01:47:19,360
break if that works.

2563
01:47:19,360 --> 01:47:21,679
>> Perfect. I was going to suggest that.

2564
01:47:21,679 --> 01:47:24,159
>> Um so this last one is u improve

2565
01:47:24,159 --> 01:47:26,000
transparency, efficiency, and customer

2566
01:47:26,000 --> 01:47:28,080
service through system implementation.

2567
01:47:28,080 --> 01:47:29,520
And we could probably have an entire

2568
01:47:29,520 --> 01:47:32,080
presentation on systems and IT and roll

2569
01:47:32,080 --> 01:47:34,320
out, but just have some very high level

2570
01:47:34,320 --> 01:47:37,440
updates. Um, and so I'll ask our uh city

2571
01:47:37,440 --> 01:47:39,040
clerk, Lisa Natish, to speak to the

2572
01:47:39,040 --> 01:47:41,199
agenda management system implementation

2573
01:47:41,199 --> 01:47:43,280
that is underway and will continue into

2574
01:47:43,280 --> 01:47:45,440
next year.

2575
01:47:45,440 --> 01:47:47,760
Thank you. Yes, we are working on the

2576
01:47:47,760 --> 01:47:50,159
agenda management system. Um I think

2577
01:47:50,159 --> 01:47:52,960
within days of of Margaret joining the

2578
01:47:52,960 --> 01:47:55,280
town, we brought her in and had her

2579
01:47:55,280 --> 01:47:57,760
start speaking with our project manager

2580
01:47:57,760 --> 01:48:00,320
with the uh the vendor. So uh Margaret

2581
01:48:00,320 --> 01:48:02,000
and I have completed the training with

2582
01:48:02,000 --> 01:48:04,000
the vendor and then we'll bring in uh

2583
01:48:04,000 --> 01:48:06,719
the staff who work on the staff reports.

2584
01:48:06,719 --> 01:48:09,760
So this uh system allows staff to work

2585
01:48:09,760 --> 01:48:11,679
on staff reports in the system, route

2586
01:48:11,679 --> 01:48:14,239
them for approval, and then there uh is

2587
01:48:14,239 --> 01:48:16,560
the component that builds the agenda,

2588
01:48:16,560 --> 01:48:18,320
the minutes document, and then there's a

2589
01:48:18,320 --> 01:48:20,159
great transparency piece that's on the

2590
01:48:20,159 --> 01:48:22,639
website where you'll get to see um the

2591
01:48:22,639 --> 01:48:25,840
agenda, the minutes, the video, any

2592
01:48:25,840 --> 01:48:28,239
supplemental materials, everything all

2593
01:48:28,239 --> 01:48:31,840
in the same place uh on the website. So

2594
01:48:31,840 --> 01:48:33,920
we're working to complete that very

2595
01:48:33,920 --> 01:48:38,229
soon.

2596
01:48:38,239 --> 01:48:42,480
Um yeah, I I have one quick uh followup

2597
01:48:42,480 --> 01:48:45,600
regarding the video. Are we archiving

2598
01:48:45,600 --> 01:48:48,000
our own video now? In other words, is

2599
01:48:48,000 --> 01:48:50,159
that information

2600
01:48:50,159 --> 01:48:51,440
>> stored by us?

2601
01:48:51,440 --> 01:48:53,360
>> Yes. So, the videos are currently on the

2602
01:48:53,360 --> 01:48:55,679
website. They're just on a link from the

2603
01:48:55,679 --> 01:48:59,040
agenda page. Uh now, uh so you can get

2604
01:48:59,040 --> 01:49:01,119
to them now, but in the new system,

2605
01:49:01,119 --> 01:49:02,560
everything will be all in the same

2606
01:49:02,560 --> 01:49:05,119
place, all in the same page. So really

2607
01:49:05,119 --> 01:49:08,400
easy for residents and uh anyone who's

2608
01:49:08,400 --> 01:49:10,880
interested to access all from one link.

2609
01:49:10,880 --> 01:49:12,480
So everything will be associated with

2610
01:49:12,480 --> 01:49:14,400
the meeting all in the same place.

2611
01:49:14,400 --> 01:49:16,480
>> Yeah. And I I think my question and

2612
01:49:16,480 --> 01:49:18,960
maybe um that can be this can be looked

2613
01:49:18,960 --> 01:49:22,639
into later on like who stores that video

2614
01:49:22,639 --> 01:49:24,400
who who who

2615
01:49:24,400 --> 01:49:28,000
actually keeps that and how let's say 20

2616
01:49:28,000 --> 01:49:29,760
years from now someone wants to access

2617
01:49:29,760 --> 01:49:32,719
that. Um the companies change hands

2618
01:49:32,719 --> 01:49:35,040
multiple times. technology has changed.

2619
01:49:35,040 --> 01:49:37,199
How do we do we have any control over

2620
01:49:37,199 --> 01:49:39,679
that information?

2621
01:49:39,679 --> 01:49:40,960
I mean, it doesn't have to be answered

2622
01:49:40,960 --> 01:49:42,880
at this time. We could certainly look

2623
01:49:42,880 --> 01:49:44,719
into it and maybe at a later time give

2624
01:49:44,719 --> 01:49:46,320
us an update. I've always been curious

2625
01:49:46,320 --> 01:49:49,840
as to um um just with my experience on

2626
01:49:49,840 --> 01:49:52,080
21 and what is it 21 and me in terms of

2627
01:49:52,080 --> 01:49:54,560
genetic archiving of people's genetic

2628
01:49:54,560 --> 01:49:57,119
information that then changed hands and

2629
01:49:57,119 --> 01:49:59,440
who eventually gets a hands on it is I

2630
01:49:59,440 --> 01:50:00,400
was just curious. Yeah.

2631
01:50:00,400 --> 01:50:02,639
>> Yeah. Right now they're stored on the

2632
01:50:02,639 --> 01:50:06,080
town's YouTube account. Um, but we can

2633
01:50:06,080 --> 01:50:09,040
uh can look into storing the original

2634
01:50:09,040 --> 01:50:10,960
video files and ensuring that there's a

2635
01:50:10,960 --> 01:50:12,960
duplicate storage for those.

2636
01:50:12,960 --> 01:50:17,040
>> Um, but we do also have minutes. Um, so

2637
01:50:17,040 --> 01:50:18,400
>> but I think the videos are extremely

2638
01:50:18,400 --> 01:50:19,920
valuable because they're very detailed

2639
01:50:19,920 --> 01:50:22,800
and um, yeah, if YouTube gets bought out

2640
01:50:22,800 --> 01:50:24,960
by another tech company and refuse to

2641
01:50:24,960 --> 01:50:27,199
let go of our information, etc. All

2642
01:50:27,199 --> 01:50:29,920
right. Anyways, um, I Yes, go ahead.

2643
01:50:29,920 --> 01:50:31,679
Vice Mayor Rexdale, you have a final

2644
01:50:31,679 --> 01:50:32,560
comment.

2645
01:50:32,560 --> 01:50:34,000
>> Final comment like that. They're so

2646
01:50:34,000 --> 01:50:39,360
good. Um I I just had um a a request and

2647
01:50:39,360 --> 01:50:42,320
or an offer. Um when you and Margaret

2648
01:50:42,320 --> 01:50:46,719
are working on the um agenda and the the

2649
01:50:46,719 --> 01:50:49,040
new way that it's going to look, um I'd

2650
01:50:49,040 --> 01:50:51,440
love to be your guinea pig. you know, I

2651
01:50:51,440 --> 01:50:52,880
have a hobby of looking at other

2652
01:50:52,880 --> 01:50:56,239
meetings and agendas and I'm happy to um

2653
01:50:56,239 --> 01:50:58,480
click around and um obviously the whole

2654
01:50:58,480 --> 01:51:01,440
council would like to um have input on

2655
01:51:01,440 --> 01:51:03,360
uh what it looks like because we have we

2656
01:51:03,360 --> 01:51:05,440
see other agendas from other board. So,

2657
01:51:05,440 --> 01:51:08,400
I'm sure we would all have um some very

2658
01:51:08,400 --> 01:51:09,679
helpful input.

2659
01:51:09,679 --> 01:51:10,560
>> Great. Thank you.

2660
01:51:10,560 --> 01:51:12,000
>> Thanks.

2661
01:51:12,000 --> 01:51:15,600
>> Yes, Council Member Adams. I also

2662
01:51:15,600 --> 01:51:17,440
already want to compliment you on some

2663
01:51:17,440 --> 01:51:19,440
of the upgrades you've already done

2664
01:51:19,440 --> 01:51:21,679
under this system. Uh particularly the

2665
01:51:21,679 --> 01:51:23,520
readability has been increased

2666
01:51:23,520 --> 01:51:25,600
tremendously with the use of upper and

2667
01:51:25,600 --> 01:51:28,400
lowerase and this isn't just for the

2668
01:51:28,400 --> 01:51:30,400
council. It's for anyone who's looking

2669
01:51:30,400 --> 01:51:34,080
at our agendas. Uh one of the things so

2670
01:51:34,080 --> 01:51:35,600
thank you. I'm sure it's going to get

2671
01:51:35,600 --> 01:51:39,280
even better. I also am handy guinea pig.

2672
01:51:39,280 --> 01:51:42,960
Um the other thing is with regard to the

2673
01:51:42,960 --> 01:51:45,920
website, I would really like to again

2674
01:51:45,920 --> 01:51:49,840
complement our CCAC but also make sure

2675
01:51:49,840 --> 01:51:54,000
that uh we start uh some kind of a photo

2676
01:51:54,000 --> 01:51:57,280
library program so that we have more

2677
01:51:57,280 --> 01:51:59,199
photos of the town. It's not easy to

2678
01:51:59,199 --> 01:52:01,440
photograph this town without

2679
01:52:01,440 --> 01:52:03,360
sightspecific

2680
01:52:03,360 --> 01:52:05,679
images and we need a lot of really

2681
01:52:05,679 --> 01:52:08,960
vibrant and high quality highdefin

2682
01:52:08,960 --> 01:52:11,599
images and we have a lot of uh

2683
01:52:11,599 --> 01:52:14,560
photographers in town that we could

2684
01:52:14,560 --> 01:52:19,199
enlist to do this. And that library will

2685
01:52:19,199 --> 01:52:23,280
really keep our website uh looking not

2686
01:52:23,280 --> 01:52:26,639
only current but more interesting. And

2687
01:52:26,639 --> 01:52:29,599
if we get a band of photographers who

2688
01:52:29,599 --> 01:52:33,040
know how to take uh and how to how to

2689
01:52:33,040 --> 01:52:35,760
take images that are nonidentifiable but

2690
01:52:35,760 --> 01:52:39,280
still interesting and also how to get

2691
01:52:39,280 --> 01:52:41,840
releases so that we can use them. I

2692
01:52:41,840 --> 01:52:44,080
think it would be a a good goal for us

2693
01:52:44,080 --> 01:52:44,560
to have.

2694
01:52:44,560 --> 01:52:46,400
>> Yeah. I I I would like to follow up on

2695
01:52:46,400 --> 01:52:48,880
that. Um, another uh thing I learned

2696
01:52:48,880 --> 01:52:50,880
from that conference was actually for

2697
01:52:50,880 --> 01:52:54,000
the general plan updates really using

2698
01:52:54,000 --> 01:52:56,080
more visuals in terms of what our

2699
01:52:56,080 --> 01:52:58,480
general plan looks like and using photos

2700
01:52:58,480 --> 01:53:00,560
from the town would be extremely useful.

2701
01:53:00,560 --> 01:53:01,920
Like they said, a picture is worth a

2702
01:53:01,920 --> 01:53:04,080
thousand words. We can convey a lot of

2703
01:53:04,080 --> 01:53:07,440
information using digital um photos as

2704
01:53:07,440 --> 01:53:10,880
well as graphic. And we have questions.

2705
01:53:10,880 --> 01:53:12,560
Yeah, go ahead. Vice Mayor Rexel.

2706
01:53:12,560 --> 01:53:14,400
>> Sorry. Uh, Council Member Kick and I are

2707
01:53:14,400 --> 01:53:17,040
so eager to uh share, she agreed that I

2708
01:53:17,040 --> 01:53:19,280
could share that our William Lee is on

2709
01:53:19,280 --> 01:53:22,320
it with the photos and CCAC and they're

2710
01:53:22,320 --> 01:53:24,960
working on uh on exactly what you talked

2711
01:53:24,960 --> 01:53:26,000
about. Thank you.

2712
01:53:26,000 --> 01:53:28,480
>> Great. Um, go ahead. Um, Vice Mayor

2713
01:53:28,480 --> 01:53:30,560
Rexel, I'm sorry.

2714
01:53:30,560 --> 01:53:32,320
>> Go ahead, Council Member Crowley.

2715
01:53:32,320 --> 01:53:34,080
>> Great minds think alike. We just at the

2716
01:53:34,080 --> 01:53:36,800
CCAC, we just said let's start to

2717
01:53:36,800 --> 01:53:40,080
solicit photos um for the homepage. So

2718
01:53:40,080 --> 01:53:42,480
great. And I just wanted to um point out

2719
01:53:42,480 --> 01:53:44,639
there's one small change that I think

2720
01:53:44,639 --> 01:53:46,960
has been really helpful this year on the

2721
01:53:46,960 --> 01:53:49,679
part of building and planning and um and

2722
01:53:49,679 --> 01:53:52,400
the city manager's office that um you've

2723
01:53:52,400 --> 01:53:55,040
both started to post just the agenda

2724
01:53:55,040 --> 01:53:57,440
separately from the full packet. And I

2725
01:53:57,440 --> 01:53:59,199
think that's just so useful when you

2726
01:53:59,199 --> 01:54:01,599
want to just simply um access the

2727
01:54:01,599 --> 01:54:03,040
agenda. You don't have to wait till

2728
01:54:03,040 --> 01:54:05,040
everything loads. So thank you for that.

2729
01:54:05,040 --> 01:54:06,639
>> Yeah.

2730
01:54:06,639 --> 01:54:08,960
>> Thank you. Uh

2731
01:54:08,960 --> 01:54:10,800
thank you for the great work. Um you

2732
01:54:10,800 --> 01:54:13,040
know uh it it obviously was felt and

2733
01:54:13,040 --> 01:54:15,119
especially when we were assessing the

2734
01:54:15,119 --> 01:54:20,320
agenda. I also want to compliment the city manager's office for answering

2735
01:54:20,320 --> 01:54:22,159
the question answering phone calls

2736
01:54:22,159 --> 01:54:25,199
within three rings. Um that was always

2737
01:54:25,199 --> 01:54:27,599
you know we have we have residents who

2738
01:54:27,599 --> 01:54:30,080
um hesitant to call the town hall for

2739
01:54:30,080 --> 01:54:32,159
questions and I always encourage them to

2740
01:54:32,159 --> 01:54:35,119
do so. But uh it's it's wonderful to see

2741
01:54:35,119 --> 01:54:37,599
that it's been picked up regularly and

2742
01:54:37,599 --> 01:54:40,239
consistently and quickly uh because I

2743
01:54:40,239 --> 01:54:43,119
think that is much appreciated. Um one

2744
01:54:43,119 --> 01:54:44,639
other comments that I want to make and

2745
01:54:44,639 --> 01:54:48,880
that is the our townwide mobile app. I I

2746
01:54:48,880 --> 01:54:50,320
do think that we need to promote that

2747
01:54:50,320 --> 01:54:52,719
more. Um I I do you know I think we want

2748
01:54:52,719 --> 01:54:56,239
to drive the the information to our

2749
01:54:56,239 --> 01:54:58,159
website. Unfortunately, people are not

2750
01:54:58,159 --> 01:55:00,080
going to be sitting in front of their

2751
01:55:00,080 --> 01:55:02,960
desktop or laptop at all times. The

2752
01:55:02,960 --> 01:55:05,760
phone is really the critical ones. So,

2753
01:55:05,760 --> 01:55:07,599
to the extent of the YouTube

2754
01:55:07,599 --> 01:55:11,199
instructions, maybe there's um ways that

2755
01:55:11,199 --> 01:55:14,159
we can um invite the mayor or you know,

2756
01:55:14,159 --> 01:55:17,040
some other um staff members to do a

2757
01:55:17,040 --> 01:55:20,400
quick demo of how to get onto the

2758
01:55:20,400 --> 01:55:23,280
website and how to be able to sign up

2759
01:55:23,280 --> 01:55:25,599
and promote uh some of the you know,

2760
01:55:25,599 --> 01:55:27,599
easy access. some information. I think

2761
01:55:27,599 --> 01:55:30,639
that will be really critical. Thank you.

2762
01:55:30,639 --> 01:55:32,560
>> Thank you everyone. I think I agree with

2763
01:55:32,560 --> 01:55:34,159
the staff. This is a perfect time to

2764
01:55:34,159 --> 01:55:36,080
take a break. And with that said, we'll

2765
01:55:36,080 --> 01:55:39,280
adjourn for a 15 minutes, 20 minutes

2766
01:55:39,280 --> 01:55:41,119
break. We could grab some lunch, early

2767
01:55:41,119 --> 01:55:46,310
lunch. Okay, sounds good. It's midnight.

2768
01:55:46,320 --> 01:55:48,239
» We We have this just set up as a small

2769
01:55:48,239 --> 01:55:50,560
break to take that. I will I believe our

2770
01:55:50,560 --> 01:55:52,880
city clerk just informed me that lunch

2771
01:55:52,880 --> 01:55:54,800
uh items are there if you want to grab

2772
01:55:54,800 --> 01:55:56,159
something real quick. But uh

2773
01:55:56,159 --> 01:55:57,679
>> lunch is here if you would like it to be

2774
01:55:57,679 --> 01:55:59,199
a lunch break, if you'd prefer it to

2775
01:55:59,199 --> 01:56:00,800
just be a brief break, whatever you'd

2776
01:56:00,800 --> 01:56:02,080
like to do.

2777
01:56:02,080 --> 01:56:05,280
>> It it is probably appropriate to take um

2778
01:56:05,280 --> 01:56:07,679
20 minutes, 15 to 20 minutes if someone

2779
01:56:07,679 --> 01:56:08,960
wants to grab something to eat and then

2780
01:56:08,960 --> 01:56:10,159
we'll come back in about 20 minutes.

2781
01:56:10,159 --> 01:56:12,000
>> Okay, let's do it in 20.

2782
01:56:12,000 --> 01:56:17,589
>> Yeah, mjourn for a break.

2783
01:56:17,599 --> 01:56:20,480
Okay, we will now resume our special

2784
01:56:20,480 --> 01:56:22,400
city council meeting where we are

2785
01:56:22,400 --> 01:56:26,239
discussing our goal setting for 26 27.

2786
01:56:26,239 --> 01:56:29,679
And um here is the proposed work plan to

2787
01:56:29,679 --> 01:56:32,159
be presented by assistant city manager

2788
01:56:32,159 --> 01:56:33,920
um Mandy Brown.

2789
01:56:33,920 --> 01:56:34,800
>> Thank you. And

2790
01:56:34,800 --> 01:56:36,719
>> I'm sorry, city manager uh

2791
01:56:36,719 --> 01:56:38,239
>> I will open it up and then of course

2792
01:56:38,239 --> 01:56:40,239
we'll we'll hand it over to the talented

2793
01:56:40,239 --> 01:56:42,000
Miss Brown here to get us through it. Uh

2794
01:56:42,000 --> 01:56:43,920
just a few things on this. This is uh

2795
01:56:43,920 --> 01:56:45,440
the culmination of some of the meetings

2796
01:56:45,440 --> 01:56:46,719
that the commissioners have had with

2797
01:56:46,719 --> 01:56:48,480
department heads. You will see some of

2798
01:56:48,480 --> 01:56:50,320
these projects are continuing projects

2799
01:56:50,320 --> 01:56:52,159
from the previous year. And something

2800
01:56:52,159 --> 01:56:54,400
that we've done and uh just to keep in

2801
01:56:54,400 --> 01:56:56,400
mind here, these are some of these

2802
01:56:56,400 --> 01:56:58,719
projects are are going to be ongoing

2803
01:56:58,719 --> 01:57:01,360
over course of years. So it might seem,

2804
01:57:01,360 --> 01:57:02,880
you know, why are we reviewing this at

2805
01:57:02,880 --> 01:57:04,320
this time? We just picked out some of

2806
01:57:04,320 --> 01:57:07,199
the major ones that we think the council

2807
01:57:07,199 --> 01:57:09,360
needs to keep updated on and keep

2808
01:57:09,360 --> 01:57:12,800
getting input about. And also

2809
01:57:12,800 --> 01:57:16,320
85 to 90% u of what the department heads

2810
01:57:16,320 --> 01:57:18,159
do with their departments is kind of not

2811
01:57:18,159 --> 01:57:20,080
listed in here. Previously we've gone

2812
01:57:20,080 --> 01:57:22,159
through department uh presentations but

2813
01:57:22,159 --> 01:57:24,080
I think we've had a enough meetings on

2814
01:57:24,080 --> 01:57:25,679
that category to where you understand

2815
01:57:25,679 --> 01:57:27,199
the kind of the breadth of work that

2816
01:57:27,199 --> 01:57:28,960
each department is doing. This is really

2817
01:57:28,960 --> 01:57:32,159
just on that 10% portion that would be

2818
01:57:32,159 --> 01:57:34,159
new goals or things that we want to look

2819
01:57:34,159 --> 01:57:36,960
into doing uh in the following year. At

2820
01:57:36,960 --> 01:57:38,800
this portion, I want to this is where we

2821
01:57:38,800 --> 01:57:40,400
want to get as much creativity and

2822
01:57:40,400 --> 01:57:42,000
everybody's thoughts as we can

2823
01:57:42,000 --> 01:57:44,400
financially. Of course, we'll have to uh

2824
01:57:44,400 --> 01:57:49,360
to have a serious conversation with our our director Cook over there to make

2825
01:57:49,360 --> 01:57:51,199
sure that we can financially do a lot of

2826
01:57:51,199 --> 01:57:53,199
these uh items up there. And I will say

2827
01:57:53,199 --> 01:57:55,599
that, you know, recently the vice mayor

2828
01:57:55,599 --> 01:57:57,599
and mayor and myself attended a meeting

2829
01:57:57,599 --> 01:58:01,119
uh at the county with uh Mike Caligie

2830
01:58:01,119 --> 01:58:03,679
and also supervisor Corzo put on and one

2831
01:58:03,679 --> 01:58:05,760
of the biggest conversations in that was

2832
01:58:05,760 --> 01:58:08,000
of course uh VLF, the vehicle licensing

2833
01:58:08,000 --> 01:58:10,639
fund and the budgeting related to that

2834
01:58:10,639 --> 01:58:14,320
and it uh it was not optimistic I would

2835
01:58:14,320 --> 01:58:18,639
say is the is the outlook that we're looking at here. Jan uh has been

2836
01:58:18,639 --> 01:58:20,639
working uh to put together our budget

2837
01:58:20,639 --> 01:58:23,280
process for the upcoming cycle. At this

2838
01:58:23,280 --> 01:58:25,840
point, we have that VLF funding within

2839
01:58:25,840 --> 01:58:28,480
our budget. Um but we just need to keep

2840
01:58:28,480 --> 01:58:30,239
in mind that that may not be available

2841
01:58:30,239 --> 01:58:32,239
or it may be a smaller portion than we

2842
01:58:32,239 --> 01:58:34,800
anticipate uh that being. So, while

2843
01:58:34,800 --> 01:58:35,760
we're going to go through all these

2844
01:58:35,760 --> 01:58:37,840
goals now, if at a certain point we need

2845
01:58:37,840 --> 01:58:39,840
to scale back anything, we can certainly

2846
01:58:39,840 --> 01:58:41,119
revisit some of them because of

2847
01:58:41,119 --> 01:58:44,000
budgetary. But that being said, this is

2848
01:58:44,000 --> 01:58:45,679
the time when we're not going to think

2849
01:58:45,679 --> 01:58:47,360
about the budget as much as we are just

2850
01:58:47,360 --> 01:58:48,560
going to think about some of the things

2851
01:58:48,560 --> 01:58:50,800
you want to do. And I would say here

2852
01:58:50,800 --> 01:58:52,880
that this is a at a very high level.

2853
01:58:52,880 --> 01:58:54,400
We're just looking to put the goals out

2854
01:58:54,400 --> 01:58:56,080
there, not really the nuance of how

2855
01:58:56,080 --> 01:58:58,159
those goals are done. Once we get the

2856
01:58:58,159 --> 01:58:59,840
direction from the council, we'll put

2857
01:58:59,840 --> 01:59:01,679
our departments to work to come back to

2858
01:59:01,679 --> 01:59:03,599
city council meetings to give you some

2859
01:59:03,599 --> 01:59:05,520
strategies and some options for you to

2860
01:59:05,520 --> 01:59:07,199
select on how to achieve those goals.

2861
01:59:07,199 --> 01:59:08,560
And with that, I'll turn it over to

2862
01:59:08,560 --> 01:59:11,750
Mandy.

2863
01:59:11,760 --> 01:59:15,040
Thank you. Um, so as Doug said, we

2864
01:59:15,040 --> 01:59:16,960
really tried to take some of the the

2865
01:59:16,960 --> 01:59:19,679
feedback from last year's goal setting

2866
01:59:19,679 --> 01:59:23,199
um, as well uh, to make sure that we are

2867
01:59:23,199 --> 01:59:26,159
streamlining this goal list. So this

2868
01:59:26,159 --> 01:59:29,280
slide has the proposed uh, list of goals

2869
01:59:29,280 --> 01:59:31,440
based on that input we'd received. And

2870
01:59:31,440 --> 01:59:32,639
you'll notice that some of the

2871
01:59:32,639 --> 01:59:35,760
operational or legally required items

2872
01:59:35,760 --> 01:59:37,440
have been removed. That doesn't mean

2873
01:59:37,440 --> 01:59:39,520
that they're not getting done. Um, but

2874
01:59:39,520 --> 01:59:42,080
we are focusing the conversation on more

2875
01:59:42,080 --> 01:59:44,320
of those specific projects. And when

2876
01:59:44,320 --> 01:59:46,159
there is something that is legally

2877
01:59:46,159 --> 01:59:48,400
required listed here, it's because it

2878
01:59:48,400 --> 01:59:50,400
requires a substantial amount of

2879
01:59:50,400 --> 01:59:56,400
community engagement or feedback or is a high visibility item for council. And

2880
01:59:56,400 --> 01:59:58,239
so we've we've tried to incorporate that

2881
01:59:58,239 --> 02:00:01,119
feedback. We also have that full list of

2882
02:00:01,119 --> 02:00:03,360
goals, the big um sort of Excel

2883
02:00:03,360 --> 02:00:06,080
document. Um and based on feedback from

2884
02:00:06,080 --> 02:00:09,119
last year, there was uh interest in some

2885
02:00:09,119 --> 02:00:11,599
additional details on the proposed goals

2886
02:00:11,599 --> 02:00:13,599
of how much would it cost, how much

2887
02:00:13,599 --> 02:00:15,599
staff time, what does small amount of

2888
02:00:15,599 --> 02:00:18,239
staff time mean. So we've uh attempted

2889
02:00:18,239 --> 02:00:20,719
to provide that information, not

2890
02:00:20,719 --> 02:00:22,400
necessarily trying to get into the

2891
02:00:22,400 --> 02:00:24,080
nitty-gritty and we are still in the

2892
02:00:24,080 --> 02:00:27,040
budget development phase. Uh so those

2893
02:00:27,040 --> 02:00:29,280
numbers are not set in stone, but I did

2894
02:00:29,280 --> 02:00:31,520
ask we did work with staff to provide

2895
02:00:31,520 --> 02:00:33,440
some of that preliminary information to

2896
02:00:33,440 --> 02:00:36,159
inform your discussion today. Um and so

2897
02:00:36,159 --> 02:00:38,159
that's prepared. Um it's also in the

2898
02:00:38,159 --> 02:00:40,159
PowerPoint um that we'll just walk

2899
02:00:40,159 --> 02:00:41,760
through.

2900
02:00:41,760 --> 02:00:44,639
Um and again, just like in the first um

2901
02:00:44,639 --> 02:00:48,960
session of the prior year's goals, um

2902
02:00:48,960 --> 02:00:51,040
jump in for questions or comments as we

2903
02:00:51,040 --> 02:00:53,920
go along. I'm not going to talk for a

2904
02:00:53,920 --> 02:00:55,679
long time um and then ask for questions.

2905
02:00:55,679 --> 02:00:59,520
It'll be a an iterative process.

2906
02:00:59,520 --> 02:01:02,080
Um so the that first goal A remains the

2907
02:01:02,080 --> 02:01:04,000
same related to community emergency

2908
02:01:04,000 --> 02:01:06,159
preparedness and resiliency efforts.

2909
02:01:06,159 --> 02:01:08,560
Yes,

2910
02:01:08,560 --> 02:01:11,119
>> Madame Mayor, may I just comment on it?

2911
02:01:11,119 --> 02:01:14,480
Could it it now just references wireless

2912
02:01:14,480 --> 02:01:18,159
service rather than telecommunications

2913
02:01:18,159 --> 02:01:19,520
and

2914
02:01:19,520 --> 02:01:23,350
>> we can make that change? Okay.

2915
02:01:23,360 --> 02:01:30,149
Thanks for that clarification. Yeah.

2916
02:01:30,159 --> 02:01:33,199
» Um okay, so the the telecommunications

2917
02:01:33,199 --> 02:01:35,920
um needs assessment. So, we have those

2918
02:01:35,920 --> 02:01:37,520
specific milestones, but really focusing

2919
02:01:37,520 --> 02:01:39,280
on the third column of the key projects

2920
02:01:39,280 --> 02:01:41,199
and initiatives, continuing that

2921
02:01:41,199 --> 02:01:42,880
wildfire preparedness that we had

2922
02:01:42,880 --> 02:01:44,880
already spoken about, Highline Water

2923
02:01:44,880 --> 02:01:47,040
Project and grant funding, and then

2924
02:01:47,040 --> 02:01:49,440
advancing technology to improve public

2925
02:01:49,440 --> 02:01:56,629
safety and transparency.

2926
02:01:56,639 --> 02:01:57,199
» Mayor,

2927
02:01:57,199 --> 02:01:57,760
>> yes,

2928
02:01:57,760 --> 02:02:00,320
>> just a quick comments. Um I I I do think

2929
02:02:00,320 --> 02:02:03,440
that you know um through the council

2930
02:02:03,440 --> 02:02:05,599
member Adams and also the rest of the

2931
02:02:05,599 --> 02:02:09,679
council's um support um the idea of

2932
02:02:09,679 --> 02:02:11,599
telecommunication

2933
02:02:11,599 --> 02:02:15,520
um update um you know or just the plan

2934
02:02:15,520 --> 02:02:18,560
for the future is it's is set in such a

2935
02:02:18,560 --> 02:02:20,800
way is a much better it facilitate much

2936
02:02:20,800 --> 02:02:22,960
better conversation uh rather than when

2937
02:02:22,960 --> 02:02:25,199
we have a project and then we have to

2938
02:02:25,199 --> 02:02:27,520
react to that. So compliment to the

2939
02:02:27,520 --> 02:02:29,840
staff and also to the council for doing

2940
02:02:29,840 --> 02:02:33,990
that.

2941
02:02:34,000 --> 02:02:37,040
» Thank you.

2942
02:02:37,040 --> 02:02:39,520
>> Uh next goal area was implement the

2943
02:02:39,520 --> 02:02:41,520
housing element and maintain compliance

2944
02:02:41,520 --> 02:02:44,320
with state requirements. So carrying

2945
02:02:44,320 --> 02:02:46,719
over the projects of Tobin Clark and

2946
02:02:46,719 --> 02:02:50,400
town hall uh with some uh proposed

2947
02:02:50,400 --> 02:02:52,400
milestones listed for each of those

2948
02:02:52,400 --> 02:02:55,760
projects. uh comprehensive general plan

2949
02:02:55,760 --> 02:02:57,920
update with that safety element and then

2950
02:02:57,920 --> 02:03:00,400
the housing element programs and fees

2951
02:03:00,400 --> 02:03:02,080
which is the nexus study and the

2952
02:03:02,080 --> 02:03:04,159
objective design standards that Liz

2953
02:03:04,159 --> 02:03:07,119
spoke about.

2954
02:03:07,119 --> 02:03:09,679
>> Um I have um some comments on the

2955
02:03:09,679 --> 02:03:11,679
section and it sounds like council

2956
02:03:11,679 --> 02:03:14,880
member uh Chuang also you may go first.

2957
02:03:14,880 --> 02:03:19,119
>> Yes, thank you. Um I uh again I I I want

2958
02:03:19,119 --> 02:03:22,159
to reiterate uh the importance of the

2959
02:03:22,159 --> 02:03:26,000
regular updates on um the Tobin Clark

2960
02:03:26,000 --> 02:03:28,400
project and also the town hall projects.

2961
02:03:28,400 --> 02:03:30,320
I know that there's a lot of discussions

2962
02:03:30,320 --> 02:03:32,480
behind the scene. I think that it would

2963
02:03:32,480 --> 02:03:34,719
be helpful to bring it to daylight so

2964
02:03:34,719 --> 02:03:37,280
that we have you know in the public

2965
02:03:37,280 --> 02:03:39,679
setting would be able to hear in terms

2966
02:03:39,679 --> 02:03:42,239
of the process in terms of the pathway

2967
02:03:42,239 --> 02:03:46,880
going forward. um because both of the uh

2968
02:03:46,880 --> 02:03:50,560
you know uh project requires large

2969
02:03:50,560 --> 02:03:53,520
effort from the staff um and you know

2970
02:03:53,520 --> 02:03:56,000
and then there's the funding mechanisms

2971
02:03:56,000 --> 02:03:58,320
that um we have spent some money on the

2972
02:03:58,320 --> 02:04:02,560
toben clark um but not on the town hall

2973
02:04:02,560 --> 02:04:08,719
um so just in terms of be mindful of the the dollar amount that we're going

2974
02:04:08,719 --> 02:04:10,880
to be spending on these projects I think

2975
02:04:10,880 --> 02:04:14,000
it's more critical for us to the current

2976
02:04:14,000 --> 02:04:17,199
in terms of the progress or if there are

2977
02:04:17,199 --> 02:04:19,840
any change of trajectory that we need to

2978
02:04:19,840 --> 02:04:24,159
know about um so that uh it's uh it's

2979
02:04:24,159 --> 02:04:26,719
transparent to the public and also for

2980
02:04:26,719 --> 02:04:28,560
um everyone to get involved and because

2981
02:04:28,560 --> 02:04:30,239
everyone has a stake in this

2982
02:04:30,239 --> 02:04:32,880
>> right and and I I concur with that with

2983
02:04:32,880 --> 02:04:35,599
those sentiments um just um for

2984
02:04:35,599 --> 02:04:38,000
clarification and correct me if I'm

2985
02:04:38,000 --> 02:04:42,080
wrong for the Tobin Clark project the

2986
02:04:42,080 --> 02:04:43,840
399,100

2987
02:04:43,840 --> 02:04:46,560
is the amount we discussed in October of

2988
02:04:46,560 --> 02:04:48,400
last year.

2989
02:04:48,400 --> 02:04:51,440
that was um and and this is where I was

2990
02:04:51,440 --> 02:04:52,719
trying to understand how the money is

2991
02:04:52,719 --> 02:04:55,280
moved that was moved into capital from

2992
02:04:55,280 --> 02:04:58,719
into capital projects from reserve

2993
02:04:58,719 --> 02:05:04,880
um to um basically meet the um the

2994
02:05:04,880 --> 02:05:07,760
request for the consultation which is

2995
02:05:07,760 --> 02:05:11,199
539 539,000

2996
02:05:11,199 --> 02:05:14,560
over I believe 41 months. It's it's a

2997
02:05:14,560 --> 02:05:17,679
project that goes until 2029,

2998
02:05:17,679 --> 02:05:20,080
I believe. So, in other words, this is

2999
02:05:20,080 --> 02:05:22,159
not additional funding. It's funding

3000
02:05:22,159 --> 02:05:25,440
that we discussed um in October, four

3001
02:05:25,440 --> 02:05:28,480
months ago. Is that correct?

3002
02:05:28,480 --> 02:05:31,840
>> The phase 1A and 1B was approved and

3003
02:05:31,840 --> 02:05:35,199
that was the the 144 and the 399 is for

3004
02:05:35,199 --> 02:05:37,360
the phase 2. So, because it would be in

3005
02:05:37,360 --> 02:05:40,639
fiscal year 2627 and it may extend

3006
02:05:40,639 --> 02:05:43,199
beyond that. So this is the additional

3007
02:05:43,199 --> 02:05:45,040
scope that was not already approved by

3008
02:05:45,040 --> 02:05:47,040
council. Um that would take place in

3009
02:05:47,040 --> 02:05:49,199
next fiscal year. Um so it's not

3010
02:05:49,199 --> 02:05:51,199
including what's already been committed.

3011
02:05:51,199 --> 02:05:53,760
>> But what was approved in October was a

3012
02:05:53,760 --> 02:05:56,560
total for in terms of the current budget

3013
02:05:56,560 --> 02:06:00,159
um for the consultants was 529. It

3014
02:06:00,159 --> 02:06:03,119
includes this 3.99. Is that correct?

3015
02:06:03,119 --> 02:06:05,599
>> Yeah. So Mandy's right. There was

3016
02:06:05,599 --> 02:06:08,000
originally a budget in professional

3017
02:06:08,000 --> 02:06:10,480
services for that first amount and that

3018
02:06:10,480 --> 02:06:12,400
additional amount the 399 that's what

3019
02:06:12,400 --> 02:06:14,239
was taken to council. Now they haven't

3020
02:06:14,239 --> 02:06:16,800
spent yet but we already put that

3021
02:06:16,800 --> 02:06:18,639
dedicated money as a transfer for that

3022
02:06:18,639 --> 02:06:21,040
project. So if they use it there isn't

3023
02:06:21,040 --> 02:06:22,639
an additional transfer or amendment

3024
02:06:22,639 --> 02:06:25,119
needed in 2627 but the spending might

3025
02:06:25,119 --> 02:06:27,360
occur in 2627.

3026
02:06:27,360 --> 02:06:29,520
>> Okay. So it's just reflecting when the

3027
02:06:29,520 --> 02:06:31,520
spending might occur. You're not asking

3028
02:06:31,520 --> 02:06:34,639
for additional to that October funding.

3029
02:06:34,639 --> 02:06:36,639
Okay, I just wanted a clarification on

3030
02:06:36,639 --> 02:06:38,880
that. And with regards to the town hall

3031
02:06:38,880 --> 02:06:41,520
project to be determined

3032
02:06:41,520 --> 02:06:44,079
um in 2020

3033
02:06:44,079 --> 02:06:50,400
um four I believe we approved 429,000

3034
02:06:50,400 --> 02:06:52,880
I'm sorry 424,000 something to that

3035
02:06:52,880 --> 02:06:58,310
effect. um 442 $442,700

3036
02:06:58,320 --> 02:07:02,480
and that is still in budget from and

3037
02:07:02,480 --> 02:07:07,119
this was in October of 2024. Correct. So

3038
02:07:07,119 --> 02:07:10,960
is that do we have any feedback in terms

3039
02:07:10,960 --> 02:07:13,360
of how much of that has been spent? What

3040
02:07:13,360 --> 02:07:15,920
percent what is the reserve out of that

3041
02:07:15,920 --> 02:07:18,079
if any?

3042
02:07:18,079 --> 02:07:21,440
Um, of that there's about 80 just over

3043
02:07:21,440 --> 02:07:25,199
$80,000 remaining and that gets us

3044
02:07:25,199 --> 02:07:29,760
through the end of phase one. And so the

3045
02:07:29,760 --> 02:07:32,639
contract with EHDD and red dot is to

3046
02:07:32,639 --> 02:07:35,360
bring is through the end of phase one

3047
02:07:35,360 --> 02:07:37,360
and then phase two would be determined

3048
02:07:37,360 --> 02:07:39,520
whether or not we wanted to enter into

3049
02:07:39,520 --> 02:07:41,920
another contract with them or do an RFP

3050
02:07:41,920 --> 02:07:44,960
for a new consultant to partner with. on

3051
02:07:44,960 --> 02:07:47,360
phase two.

3052
02:07:47,360 --> 02:07:50,320
>> It was my understanding that that 442700

3053
02:07:50,320 --> 02:07:52,560
was for phase one and two. That was what

3054
02:07:52,560 --> 02:07:57,510
was presented in October of 2024.

3055
02:07:57,520 --> 02:08:00,400
Is that not correct?

3056
02:08:00,400 --> 02:08:02,880
I I would have to look back um at

3057
02:08:02,880 --> 02:08:04,480
exactly the details of what we were

3058
02:08:04,480 --> 02:08:07,599
calling phase one and phase two, but um

3059
02:08:07,599 --> 02:08:09,199
perhaps it's that it was phase one and

3060
02:08:09,199 --> 02:08:11,360
phase two and then this would be for for

3061
02:08:11,360 --> 02:08:13,520
phase three. But what their contract

3062
02:08:13,520 --> 02:08:17,199
included was uh coming up with a master

3063
02:08:17,199 --> 02:08:19,679
plan, a master site plan with site

3064
02:08:19,679 --> 02:08:21,679
adjacencies, determining the

3065
02:08:21,679 --> 02:08:23,599
feasibility, how to accommodate our

3066
02:08:23,599 --> 02:08:25,760
parking needs. So the remaining budget

3067
02:08:25,760 --> 02:08:29,599
will cover that. What wasn't concluded

3068
02:08:29,599 --> 02:08:32,239
is the next phase which would be

3069
02:08:32,239 --> 02:08:34,880
construction documents and actually

3070
02:08:34,880 --> 02:08:36,960
going into the design development.

3071
02:08:36,960 --> 02:08:38,800
>> Okay. So according to the documents from

3072
02:08:38,800 --> 02:08:41,119
October of 2024,

3073
02:08:41,119 --> 02:08:43,280
the amount that was authorized in that

3074
02:08:43,280 --> 02:08:45,280
resolution was for phase one and phase

3075
02:08:45,280 --> 02:08:47,040
two which took us through the master

3076
02:08:47,040 --> 02:08:48,800
planning. I'm sorry. So it's probably

3077
02:08:48,800 --> 02:08:50,480
phase three that we're talking about

3078
02:08:50,480 --> 02:08:51,280
going forward.

3079
02:08:51,280 --> 02:08:52,960
>> Yes. I apologize for the question. that

3080
02:08:52,960 --> 02:08:55,520
amount does include the master planning

3081
02:08:55,520 --> 02:08:57,280
um because that's what was outlined.

3082
02:08:57,280 --> 02:08:58,960
>> Yes, that just gets us up through the

3083
02:08:58,960 --> 02:09:01,119
end of coming up with a master plan and

3084
02:09:01,119 --> 02:09:04,320
then concludes at um a natural break

3085
02:09:04,320 --> 02:09:06,639
point where we would then decide what to

3086
02:09:06,639 --> 02:09:09,040
do about the design, development and

3087
02:09:09,040 --> 02:09:11,520
construction documents.

3088
02:09:11,520 --> 02:09:12,880
>> Okay. Okay. And and just let me just go

3089
02:09:12,880 --> 02:09:15,599
back slightly on Tobin Clark. That

3090
02:09:15,599 --> 02:09:18,639
amount that was approved um October of

3091
02:09:18,639 --> 02:09:21,679
last year, which is four months ago for

3092
02:09:21,679 --> 02:09:27,040
um 539 100, that was for phase one and

3093
02:09:27,040 --> 02:09:29,440
two, correct? I mean, that's what the

3094
02:09:29,440 --> 02:09:34,069
agenda package stated back then.

3095
02:09:34,079 --> 02:09:36,000
It included the master plan for phase

3096
02:09:36,000 --> 02:09:41,830
one and two.

3097
02:09:41,840 --> 02:09:43,920
and and and I'm I didn't mean to stump

3098
02:09:43,920 --> 02:09:45,760
you. I just felt like these are such big

3099
02:09:45,760 --> 02:09:48,239
numbers that we need to be clear and so

3100
02:09:48,239 --> 02:09:51,119
does the public in terms of what we're

3101
02:09:51,119 --> 02:09:54,000
paying for and um these are huge numbers

3102
02:09:54,000 --> 02:10:01,440
and also to clarify to the residents and I think it's all in there. I'm just restating this such that when

3103
02:10:01,440 --> 02:10:03,440
>> residents reach out to us instead asking

3104
02:10:03,440 --> 02:10:05,199
questions we are clear we're all

3105
02:10:05,199 --> 02:10:06,960
speaking the same language. Yeah.

3106
02:10:06,960 --> 02:10:10,560
>> Yes. So what was included in the

3107
02:10:10,560 --> 02:10:13,440
previously approved budget was for phase

3108
02:10:13,440 --> 02:10:16,239
1A which is the due diligence and phase

3109
02:10:16,239 --> 02:10:19,199
1B which is the preliminary master plan

3110
02:10:19,199 --> 02:10:21,760
and then for Tobin Clark the phase 2

3111
02:10:21,760 --> 02:10:23,920
master plan is the scope that would

3112
02:10:23,920 --> 02:10:26,719
return to council for that additional

3113
02:10:26,719 --> 02:10:35,830
amount that has been set aside.

3114
02:10:35,840 --> 02:10:38,079
I I think we'll need I would need more

3115
02:10:38,079 --> 02:10:40,320
clarification on that. Looking back at

3116
02:10:40,320 --> 02:10:42,000
that agenda package and what was

3117
02:10:42,000 --> 02:10:44,960
written. Um

3118
02:10:44,960 --> 02:10:47,920
it was my understanding that that budget

3119
02:10:47,920 --> 02:10:51,040
included phase one and two and this

3120
02:10:51,040 --> 02:10:54,560
project is estimated to go through 2029.

3121
02:10:54,560 --> 02:10:56,960
If there is a change that I'm not aware

3122
02:10:56,960 --> 02:10:59,360
of, it would be good to clarify that

3123
02:10:59,360 --> 02:11:01,440
>> just not just for the council but for

3124
02:11:01,440 --> 02:11:02,960
the residents as well.

3125
02:11:02,960 --> 02:11:04,239
>> Yes, we can clarify that.

3126
02:11:04,239 --> 02:11:12,229
>> Okay, great. Um I think

3127
02:11:12,239 --> 02:11:14,400
um those are my questions for now on

3128
02:11:14,400 --> 02:11:16,639
those um two. Well, one one quick

3129
02:11:16,639 --> 02:11:19,280
question I have on the um sort of going

3130
02:11:19,280 --> 02:11:22,159
back to item A. I'm sorry about this. Um

3131
02:11:22,159 --> 02:11:25,040
I didn't ask the question earlier

3132
02:11:25,040 --> 02:11:27,360
regarding the implementation of incar

3133
02:11:27,360 --> 02:11:31,840
video cameras. Is that for um the police

3134
02:11:31,840 --> 02:11:34,800
officers vehicles in car videos? Is that

3135
02:11:34,800 --> 02:11:36,320
the camera we're talking about?

3136
02:11:36,320 --> 02:11:37,840
>> Yes, that's correct. And it's going to

3137
02:11:37,840 --> 02:11:39,920
be from Axon, which is an existing

3138
02:11:39,920 --> 02:11:41,679
company we already work with with our

3139
02:11:41,679 --> 02:11:44,400
bodywn cameras. And what this camera

3140
02:11:44,400 --> 02:11:46,880
system is, it's a

3141
02:11:46,880 --> 02:11:49,360
it's got four total cameras inside the

3142
02:11:49,360 --> 02:11:52,400
vehicle. The the front facing is a dual

3143
02:11:52,400 --> 02:11:54,320
paint. They call it a dual view, which

3144
02:11:54,320 --> 02:11:57,760
is like a panoramic view, which also has

3145
02:11:57,760 --> 02:12:01,119
the capability of an ALPR, a license

3146
02:12:01,119 --> 02:12:03,199
plate reader. Uh, but that's an

3147
02:12:03,199 --> 02:12:05,520
additional cost. The original just comes

3148
02:12:05,520 --> 02:12:08,239
with the dual pane. It also has two side

3149
02:12:08,239 --> 02:12:13,760
view cameras and one camera back on the prisoner.

3150
02:12:13,760 --> 02:12:17,040
It's beneficial. Re reduces liability

3151
02:12:17,040 --> 02:12:20,400
for the town and it also uh protects the

3152
02:12:20,400 --> 02:12:24,000
officers with uh false allegations.

3153
02:12:24,000 --> 02:12:26,079
>> Right. Right. Thanks for that

3154
02:12:26,079 --> 02:12:29,679
clarification. Um any additional um

3155
02:12:29,679 --> 02:12:32,960
questions on item A and B from the

3156
02:12:32,960 --> 02:12:37,510
council?

3157
02:12:37,520 --> 02:12:39,440
Seeing none and no uh well we haven't

3158
02:12:39,440 --> 02:12:41,199
gone to public comment yet. Um you may

3159
02:12:41,199 --> 02:12:44,560
proceed. I'm sorry. Thanks Mandy.

3160
02:12:44,560 --> 02:12:48,079
>> Uh thank you. And uh goal C uh remains

3161
02:12:48,079 --> 02:12:50,239
unchanged. enhance quality of life with

3162
02:12:50,239 --> 02:12:52,639
the some of the returning key projects

3163
02:12:52,639 --> 02:12:55,280
being the code enforcement um with

3164
02:12:55,280 --> 02:12:57,119
specific milestones related to the code

3165
02:12:57,119 --> 02:13:00,800
enforcement position um and activities

3166
02:13:00,800 --> 02:13:02,880
execution of the 40 Baywood agreement

3167
02:13:02,880 --> 02:13:05,040
and working towards operations. So

3168
02:13:05,040 --> 02:13:06,880
including that financial analysis to

3169
02:13:06,880 --> 02:13:08,800
determine the operational and facility

3170
02:13:08,800 --> 02:13:12,800
needs revenue potential. Um

3171
02:13:12,800 --> 02:13:14,880
the next one is formalizing the town's

3172
02:13:14,880 --> 02:13:16,639
role and partnership in the annual

3173
02:13:16,639 --> 02:13:19,920
Memorial Day parade. Um being able to

3174
02:13:19,920 --> 02:13:22,800
support the parade in any negative fund

3175
02:13:22,800 --> 02:13:25,040
balance. Looking at studying the

3176
02:13:25,040 --> 02:13:26,960
feasibility of establishing a foundation

3177
02:13:26,960 --> 02:13:29,280
either independent or under the town to

3178
02:13:29,280 --> 02:13:32,639
support fundraising efforts um to allow

3179
02:13:32,639 --> 02:13:35,280
um tax deductions um for donors to the

3180
02:13:35,280 --> 02:13:37,360
parade um and any other fundraising

3181
02:13:37,360 --> 02:13:40,800
efforts. and then uh delineating the

3182
02:13:40,800 --> 02:13:42,400
process and roles for the vendor

3183
02:13:42,400 --> 02:13:44,560
agreements uh really with our risk

3184
02:13:44,560 --> 02:13:46,639
management JPA make sure that they're in

3185
02:13:46,639 --> 02:13:49,119
accordance um with our the town's

3186
02:13:49,119 --> 02:13:51,280
policies

3187
02:13:51,280 --> 02:13:52,639
and the last one is the update the

3188
02:13:52,639 --> 02:13:54,880
climate action plan and this can be

3189
02:13:54,880 --> 02:13:56,960
dovetailed with some of those efforts in

3190
02:13:56,960 --> 02:13:58,480
the safety element that Liz was

3191
02:13:58,480 --> 02:14:00,880
referring to um but our climate action

3192
02:14:00,880 --> 02:14:03,040
plan is from 2010 and the youth

3193
02:14:03,040 --> 02:14:05,040
commission is very interested in

3194
02:14:05,040 --> 02:14:08,159
supporting and uh being engaged in

3195
02:14:08,159 --> 02:14:10,400
leading this effort. We've also had um a

3196
02:14:10,400 --> 02:14:12,320
few members of the public ask to be

3197
02:14:12,320 --> 02:14:15,199
involved in some stakeholder group um

3198
02:14:15,199 --> 02:14:18,159
once this process is brought forward. So

3199
02:14:18,159 --> 02:14:20,079
um looking to coordinate that with the

3200
02:14:20,079 --> 02:14:21,840
building and planning assessments that

3201
02:14:21,840 --> 02:14:25,520
would be be done.

3202
02:14:25,520 --> 02:14:29,199
>> Um question um Council Member Krick.

3203
02:14:29,199 --> 02:14:31,119
>> Uh yeah, thank you so much Mandy for all

3204
02:14:31,119 --> 02:14:34,560
of this. I just wanted to um

3205
02:14:34,560 --> 02:14:36,400
just shine some light a little bit on

3206
02:14:36,400 --> 02:14:40,159
this um 501c3 idea which is number two

3207
02:14:40,159 --> 02:14:44,400
under the parade. Um and in uh what we

3208
02:14:44,400 --> 02:14:49,760
have been doing uh we've been pushing

3209
02:14:49,760 --> 02:14:52,639
not pushing but we've been using HBF for

3210
02:14:52,639 --> 02:14:54,800
some foundations to the parade because

3211
02:14:54,800 --> 02:14:57,679
they have a 501c3 status and then

3212
02:14:57,679 --> 02:15:00,079
they've been giving money to the parade.

3213
02:15:00,079 --> 02:15:03,520
But um when they were audited that it it

3214
02:15:03,520 --> 02:15:06,880
causes problems with their audit. So HBF

3215
02:15:06,880 --> 02:15:10,320
is not opposed to our starting some kind

3216
02:15:10,320 --> 02:15:13,440
of Hillsboro Community Foundation. Um

3217
02:15:13,440 --> 02:15:16,000
which is one reason why we sort of

3218
02:15:16,000 --> 02:15:17,520
stayed away from doing that when we

3219
02:15:17,520 --> 02:15:19,040
established the parade is because we

3220
02:15:19,040 --> 02:15:21,520
didn't want to get an HBF lane or HSF's

3221
02:15:21,520 --> 02:15:25,199
lane by creating HCF. But now it looks

3222
02:15:25,199 --> 02:15:27,199
like we're at the point that we've got a

3223
02:15:27,199 --> 02:15:28,719
couple different things that could

3224
02:15:28,719 --> 02:15:30,880
benefit from a community fund and

3225
02:15:30,880 --> 02:15:33,199
hopefully residents that well we do know

3226
02:15:33,199 --> 02:15:34,800
that there are residents who are willing

3227
02:15:34,800 --> 02:15:38,079
to donate for both the parade um

3228
02:15:38,079 --> 02:15:40,320
potentially 40 Baywood and potentially

3229
02:15:40,320 --> 02:15:42,239
for the town hall project for some kind

3230
02:15:42,239 --> 02:15:44,480
of community room that it would be very

3231
02:15:44,480 --> 02:15:48,480
useful for us to have a an entity where

3232
02:15:48,480 --> 02:15:51,760
the town um and and Mandy is looking

3233
02:15:51,760 --> 02:15:53,520
into this. That's why there's a figure

3234
02:15:53,520 --> 02:15:55,440
associated with this because it would

3235
02:15:55,440 --> 02:15:58,560
probably um it it we'd need to hire a

3236
02:15:58,560 --> 02:16:00,960
consultant to look into it and to help

3237
02:16:00,960 --> 02:16:03,199
us set it up. But I think it it could be

3238
02:16:03,199 --> 02:16:04,880
something that would be very beneficial

3239
02:16:04,880 --> 02:16:09,040
for all these different things.

3240
02:16:09,040 --> 02:16:12,239
>> Um I thanks for that clarification. I

3241
02:16:12,239 --> 02:16:15,520
actually have a question. Um and it's

3242
02:16:15,520 --> 02:16:16,880
more of a legal question for our city

3243
02:16:16,880 --> 02:16:18,960
attorney.

3244
02:16:18,960 --> 02:16:22,400
How what are the legal parameters around

3245
02:16:22,400 --> 02:16:25,520
the town itself or the city council or

3246
02:16:25,520 --> 02:16:29,199
whatever can form a 501c because I the

3247
02:16:29,199 --> 02:16:30,719
last time this subject came up on the

3248
02:16:30,719 --> 02:16:32,880
day a couple of residents reached out to

3249
02:16:32,880 --> 02:16:35,200
me and said implied we didn't know what

3250
02:16:35,200 --> 02:16:37,599
we're talking about so please clarify.

3251
02:16:37,599 --> 02:16:39,280
No, we are aware of cities. Oh, thank

3252
02:16:39,280 --> 02:16:40,559
you for the question, number one. And

3253
02:16:40,559 --> 02:16:42,080
number two, yes, we are aware of cities

3254
02:16:42,080 --> 02:16:44,319
that have established nonprofits. Um,

3255
02:16:44,319 --> 02:16:46,080
used them for a variety of fundraising

3256
02:16:46,080 --> 02:16:48,160
mechanisms. Um, but it is something

3257
02:16:48,160 --> 02:16:49,840
we've helped cities establish in the

3258
02:16:49,840 --> 02:16:51,040
past. And so, it is something that the

3259
02:16:51,040 --> 02:16:53,280
town can do. Um, we'd want to look at

3260
02:16:53,280 --> 02:16:54,800
what the uses would be and make sure

3261
02:16:54,800 --> 02:16:56,960
it's consistent with nonprofit law. Um,

3262
02:16:56,960 --> 02:16:58,319
but yes, we'd help you with all the

3263
02:16:58,319 --> 02:16:59,840
documentation to establish that.

3264
02:16:59,840 --> 02:17:01,040
>> So, but it does sound like it's

3265
02:17:01,040 --> 02:17:02,240
possible. It's just a matter of

3266
02:17:02,240 --> 02:17:04,000
structuring it within the legal

3267
02:17:04,000 --> 02:17:05,599
constraints. Got you. Thank you.

3268
02:17:05,599 --> 02:17:07,599
Appreciate that. Thanks. Thanks for

3269
02:17:07,599 --> 02:17:09,200
those thoughts. Um, Council Member

3270
02:17:09,200 --> 02:17:09,599
Adams.

3271
02:17:09,599 --> 02:17:11,519
>> Yeah, along those lines, that those were

3272
02:17:11,519 --> 02:17:15,359
my questions. The other question is, um,

3273
02:17:15,359 --> 02:17:18,639
it takes a while to do a 501c3. We may

3274
02:17:18,639 --> 02:17:21,200
not need a 501c3. We may need something

3275
02:17:21,200 --> 02:17:24,160
else, but uh, I think they have to be

3276
02:17:24,160 --> 02:17:26,559
really careful about mission mission

3277
02:17:26,559 --> 02:17:28,880
creep can, especially when we start

3278
02:17:28,880 --> 02:17:30,559
talking about all the other things that

3279
02:17:30,559 --> 02:17:33,679
this could accept money for. And what we

3280
02:17:33,679 --> 02:17:35,679
don't want is people solicited for

3281
02:17:35,679 --> 02:17:38,719
donations in advance of projects that

3282
02:17:38,719 --> 02:17:41,439
we've already uh approved because that

3283
02:17:41,439 --> 02:17:43,840
can really complicate things as well.

3284
02:17:43,840 --> 02:17:47,599
And uh so I think it's tricky uh because

3285
02:17:47,599 --> 02:17:50,800
yes, it doesn't compete with other uh

3286
02:17:50,800 --> 02:17:53,840
501c3s that we have in town, but it

3287
02:17:53,840 --> 02:17:56,719
does. So, I think we need to talk about

3288
02:17:56,719 --> 02:18:01,120
it uh carefully, but I'm just not clear

3289
02:18:01,120 --> 02:18:03,840
about what our relationship is right now

3290
02:18:03,840 --> 02:18:06,000
with the parade. Let's just stick with

3291
02:18:06,000 --> 02:18:07,679
the parade because I haven't been

3292
02:18:07,679 --> 02:18:10,479
involved in the, you know, the mechanics

3293
02:18:10,479 --> 02:18:12,960
and the administration of it. What is

3294
02:18:12,960 --> 02:18:15,599
our relationship? because I know that

3295
02:18:15,599 --> 02:18:18,160
council members get involved in

3296
02:18:18,160 --> 02:18:20,000
orchestrating it, but there are also

3297
02:18:20,000 --> 02:18:24,719
chairs that run it and the finance for

3298
02:18:24,719 --> 02:18:28,240
it. I assume we do some inind donations

3299
02:18:28,240 --> 02:18:32,639
of all kinds of things uh protection and

3300
02:18:32,639 --> 02:18:36,080
security forces and participation and I

3301
02:18:36,080 --> 02:18:38,160
do hear that there's a little issue

3302
02:18:38,160 --> 02:18:42,080
around uh liability and insurance. So,

3303
02:18:42,080 --> 02:18:45,040
can we just um get a clear definition of

3304
02:18:45,040 --> 02:18:47,280
our current relationship and the

3305
02:18:47,280 --> 02:18:49,200
problems that we're trying to solve?

3306
02:18:49,200 --> 02:18:51,840
>> Sure. And I'll I'll speak to some of the

3307
02:18:51,840 --> 02:18:53,840
issues you spoke about and I think

3308
02:18:53,840 --> 02:18:55,359
Council Member Kroll's probably most

3309
02:18:55,359 --> 02:18:56,800
qualified to speak on some of the other

3310
02:18:56,800 --> 02:19:00,080
issues there with relation to the to the

3311
02:19:00,080 --> 02:19:01,439
finance of it. It's, you know, it's

3312
02:19:01,439 --> 02:19:03,920
always been a a town supported event. It

3313
02:19:03,920 --> 02:19:06,000
is probably our biggest event uh since

3314
02:19:06,000 --> 02:19:08,160
Concourse is now out of town and we have

3315
02:19:08,160 --> 02:19:09,599
the parade every year. So I think it's

3316
02:19:09,599 --> 02:19:12,479
an sort of our signature thing. It

3317
02:19:12,479 --> 02:19:14,319
started out as a centennial parade and

3318
02:19:14,319 --> 02:19:16,559
then was uh very very popular and has

3319
02:19:16,559 --> 02:19:19,040
evolved to to where it's at now. On some

3320
02:19:19,040 --> 02:19:20,719
of the issues with the as you were

3321
02:19:20,719 --> 02:19:22,559
discussing the liability, a lot of that

3322
02:19:22,559 --> 02:19:25,679
is just timing um and working with our

3323
02:19:25,679 --> 02:19:27,519
volunteers to make sure they understand

3324
02:19:27,519 --> 02:19:31,280
that some of the liability requirements

3325
02:19:31,280 --> 02:19:34,319
um that are there are sometimes a bit

3326
02:19:34,319 --> 02:19:36,479
arduous for an average vendor. So, a

3327
02:19:36,479 --> 02:19:39,359
vendor who may be used to showing up to

3328
02:19:39,359 --> 02:19:41,679
like a popup market or a street fair

3329
02:19:41,679 --> 02:19:43,280
where they're they're selling their

3330
02:19:43,280 --> 02:19:45,359
foods or or items that are happening

3331
02:19:45,359 --> 02:19:47,840
there, when it comes here to our city

3332
02:19:47,840 --> 02:19:50,240
and we're using it as a city event, our

3333
02:19:50,240 --> 02:19:52,240
insurers are looking for a much higher

3334
02:19:52,240 --> 02:19:54,720
coverage than most of them carry. So, a

3335
02:19:54,720 --> 02:19:56,160
lot of that is just us working with

3336
02:19:56,160 --> 02:19:58,319
those vendors to make sure that they are

3337
02:19:58,319 --> 02:20:01,040
one willing to carry that insurance and

3338
02:20:01,040 --> 02:20:02,880
then also that they have that in place.

3339
02:20:02,880 --> 02:20:04,880
And I think us being involved in a more

3340
02:20:04,880 --> 02:20:07,359
formal matter as the city helps relieve

3341
02:20:07,359 --> 02:20:09,520
some of that burden from the volunteers.

3342
02:20:09,520 --> 02:20:11,920
are really there for exactly

3343
02:20:11,920 --> 02:20:13,359
what they do. And the parade doesn't

3344
02:20:13,359 --> 02:20:15,439
happen without the volunteers. And it's

3345
02:20:15,439 --> 02:20:17,600
their creativity that makes it such a

3346
02:20:17,600 --> 02:20:19,680
great event. They I don't know if that

3347
02:20:19,680 --> 02:20:22,080
was if staff was told, hey, we need you

3348
02:20:22,080 --> 02:20:24,560
to find these drivers and cars and

3349
02:20:24,560 --> 02:20:26,080
things like that. We just don't that

3350
02:20:26,080 --> 02:20:27,439
wouldn't be within our wheelhouse

3351
02:20:27,439 --> 02:20:28,800
compared to how good a job the

3352
02:20:28,800 --> 02:20:31,120
volunteers do. So, it'll always be an

3353
02:20:31,120 --> 02:20:33,040
amalgamation between this volunteer

3354
02:20:33,040 --> 02:20:34,880
group and the city. And I think what

3355
02:20:34,880 --> 02:20:36,640
this is looking to do is take some of

3356
02:20:36,640 --> 02:20:39,040
that burden off of the volunteers and

3357
02:20:39,040 --> 02:20:41,439
the the $5,000 amount that's listed up

3358
02:20:41,439 --> 02:20:44,640
there. That's just sort of a running uh

3359
02:20:44,640 --> 02:20:46,240
balance that we have over the years with

3360
02:20:46,240 --> 02:20:49,040
the parade. Uh and we think that that

3361
02:20:49,040 --> 02:20:50,479
dollar amount right there is kind of

3362
02:20:50,479 --> 02:20:52,160
sufficient to shure up some of the

3363
02:20:52,160 --> 02:20:54,000
financial shortcomings there. And of

3364
02:20:54,000 --> 02:20:55,760
course, all the the staff hours and that

3365
02:20:55,760 --> 02:20:57,280
kind of stuff is somewhat embedded.

3366
02:20:57,280 --> 02:20:58,960
that's within our cost of doing business

3367
02:20:58,960 --> 02:21:02,640
on a day-to-day uh basis. Um, and we've

3368
02:21:02,640 --> 02:21:04,960
always gotten amazing help from our our

3369
02:21:04,960 --> 02:21:06,880
allies around the county who come in and

3370
02:21:06,880 --> 02:21:08,399
help, particularly the police academy

3371
02:21:08,399 --> 02:21:10,240
and other police agencies that we've

3372
02:21:10,240 --> 02:21:12,240
used as well. We pay them back, of

3373
02:21:12,240 --> 02:21:13,840
course, every time they have a big

3374
02:21:13,840 --> 02:21:15,920
event. Our Hillsboro officers go to

3375
02:21:15,920 --> 02:21:18,399
their cities to do it like kind pay. So

3376
02:21:18,399 --> 02:21:21,520
this part about the liability and the

3377
02:21:21,520 --> 02:21:23,600
insurance and the financing part of it,

3378
02:21:23,600 --> 02:21:25,680
I think this just helps formalize it

3379
02:21:25,680 --> 02:21:26,960
because you got to remember this group's

3380
02:21:26,960 --> 02:21:29,359
been running for a very long time with

3381
02:21:29,359 --> 02:21:30,960
just people who know each other, right?

3382
02:21:30,960 --> 02:21:32,960
We're and and so we're looking to sort

3383
02:21:32,960 --> 02:21:34,800
of formalize that so that the next

3384
02:21:34,800 --> 02:21:37,040
generation uh coming through and running

3385
02:21:37,040 --> 02:21:39,359
this parade when myself and people

3386
02:21:39,359 --> 02:21:41,200
who've worked on it for so long are no

3387
02:21:41,200 --> 02:21:42,479
longer here that they have a good

3388
02:21:42,479 --> 02:21:44,160
framework to move forward. And I'll let

3389
02:21:44,160 --> 02:21:46,160
Miss Kwick speak on the rest.

3390
02:21:46,160 --> 02:21:48,080
>> Yeah. and and council member Chong could

3391
02:21:48,080 --> 02:21:49,920
do about the history of it. But the city

3392
02:21:49,920 --> 02:21:52,479
manager, right, it started in 2010 to

3393
02:21:52,479 --> 02:21:55,120
celebrate our centennial and it was such

3394
02:21:55,120 --> 02:21:57,120
a popular event that residents came to

3395
02:21:57,120 --> 02:21:59,520
us and said, can we do this again and we

3396
02:21:59,520 --> 02:22:02,560
will help. So, um it could not be done

3397
02:22:02,560 --> 02:22:05,840
without the support of HPD and public

3398
02:22:05,840 --> 02:22:08,880
works and and for fortunately for the

3399
02:22:08,880 --> 02:22:10,640
town I think because I think it's a

3400
02:22:10,640 --> 02:22:13,120
great community building event and now

3401
02:22:13,120 --> 02:22:14,319
we have children who come up and say,

3402
02:22:14,319 --> 02:22:15,920
"Mrs. acrylic. I grew up with this

3403
02:22:15,920 --> 02:22:19,359
parade. Um and uh when the concore left,

3404
02:22:19,359 --> 02:22:22,080
one aspect of the conc was this carnival

3405
02:22:22,080 --> 02:22:23,920
that we had every year. So now the

3406
02:22:23,920 --> 02:22:27,359
parade has taken that on. Um and and the

3407
02:22:27,359 --> 02:22:28,960
support of the city manager's office,

3408
02:22:28,960 --> 02:22:30,960
too. So from the very beginning, we were

3409
02:22:30,960 --> 02:22:32,720
really lucky. We had the support of the

3410
02:22:32,720 --> 02:22:34,560
city manager, the police chief, and the

3411
02:22:34,560 --> 02:22:36,800
public works director. And without that

3412
02:22:36,800 --> 02:22:38,640
triumvirate, I don't think we could have

3413
02:22:38,640 --> 02:22:40,800
continued. And then the volunteer part

3414
02:22:40,800 --> 02:22:44,800
of it is we the volunteers um take care

3415
02:22:44,800 --> 02:22:46,640
of the logistics and we have been

3416
02:22:46,640 --> 02:22:49,439
quietly fundraising. We've have kind of

3417
02:22:49,439 --> 02:22:51,920
a friends of the parade committee and we

3418
02:22:51,920 --> 02:22:53,920
quietly send them a letter every year

3419
02:22:53,920 --> 02:22:56,800
and they have underwritten the stage,

3420
02:22:56,800 --> 02:23:00,399
the sound system, the carnival, um you

3421
02:23:00,399 --> 02:23:02,640
know those different logistical things.

3422
02:23:02,640 --> 02:23:04,720
But in the past three years, I think

3423
02:23:04,720 --> 02:23:07,680
we've run a $5,000 deficit three years

3424
02:23:07,680 --> 02:23:09,280
in a row from what we've quietly

3425
02:23:09,280 --> 02:23:11,520
collected and what it's actually cost

3426
02:23:11,520 --> 02:23:13,439
because the costs particularly of the

3427
02:23:13,439 --> 02:23:15,120
sound system and the stage keep going

3428
02:23:15,120 --> 02:23:18,000
up. But the volunteers bring uh one is

3429
02:23:18,000 --> 02:23:19,600
in charge of the food trucks and the

3430
02:23:19,600 --> 02:23:22,160
food trucks don't cost us anything and

3431
02:23:22,160 --> 02:23:23,520
we don't pay them anything and they

3432
02:23:23,520 --> 02:23:25,439
don't pay us anything. They just come,

3433
02:23:25,439 --> 02:23:27,680
they sell. So, it's kind of a win-win.

3434
02:23:27,680 --> 02:23:29,520
Somebody's in charge of the carnival and

3435
02:23:29,520 --> 02:23:33,040
we usually we hire a um we hire a

3436
02:23:33,040 --> 02:23:34,960
company that brings in the games.

3437
02:23:34,960 --> 02:23:38,640
Somebody's in charge of of um recruiting

3438
02:23:38,640 --> 02:23:41,040
all of the convertibles. Somebody uh

3439
02:23:41,040 --> 02:23:43,600
Leslie has been in charge of recruiting

3440
02:23:43,600 --> 02:23:45,200
the dignitaries to ride in the

3441
02:23:45,200 --> 02:23:47,600
convertibles. We have a committee that

3442
02:23:47,600 --> 02:23:51,120
reaches out to sports teams, scouts,

3443
02:23:51,120 --> 02:23:54,880
schools, community, uh, service

3444
02:23:54,880 --> 02:23:58,240
organizations to ask them to be to

3445
02:23:58,240 --> 02:24:00,640
participate. And then, uh, Council

3446
02:24:00,640 --> 02:24:03,520
Member Trang has overseen the observance

3447
02:24:03,520 --> 02:24:06,479
ceremony part of it. Um, and then Julie

3448
02:24:06,479 --> 02:24:08,000
Bordon, who's the chair, is really the

3449
02:24:08,000 --> 02:24:10,000
logistics chair. She works with Wreck.

3450
02:24:10,000 --> 02:24:12,000
underwrites the portaotties, which

3451
02:24:12,000 --> 02:24:15,520
is nice. um and and she oversees kind of

3452
02:24:15,520 --> 02:24:18,479
the setup of the field and and um the

3453
02:24:18,479 --> 02:24:21,920
cable cars that uh are shuttle people

3454
02:24:21,920 --> 02:24:24,800
from parking to the site and that also

3455
02:24:24,800 --> 02:24:30,240
carry the kids in the parade. So, it's a Oh, and then we have uh

3456
02:24:30,240 --> 02:24:32,000
volunteers who oversee the community

3457
02:24:32,000 --> 02:24:34,240
music festival. They sign up all of the

3458
02:24:34,240 --> 02:24:36,000
acts and they make sure that that all

3459
02:24:36,000 --> 02:24:38,720
runs really well. Anything that I'm

3460
02:24:38,720 --> 02:24:40,960
leaving out? So, so it's definitely a

3461
02:24:40,960 --> 02:24:42,800
partnership and now it's been in

3462
02:24:42,800 --> 02:24:45,040
existence for, you know, going on 16

3463
02:24:45,040 --> 02:24:47,760
years and um and that's kind of how it

3464
02:24:47,760 --> 02:24:52,080
works, but it it it we have never uh

3465
02:24:52,080 --> 02:24:55,040
solicited kind of corporate

3466
02:24:55,040 --> 02:24:57,120
underwriting. And now I think we're at

3467
02:24:57,120 --> 02:24:59,600
the point where we could do that, but we

3468
02:24:59,600 --> 02:25:02,399
would need a 501c3 or some kind of

3469
02:25:02,399 --> 02:25:06,160
entity that realtors and banks and, you

3470
02:25:06,160 --> 02:25:07,840
know, different corporations could

3471
02:25:07,840 --> 02:25:10,479
possibly give to. We would need that,

3472
02:25:10,479 --> 02:25:12,319
right? Well, I think based on what you

3473
02:25:12,319 --> 02:25:13,840
just said, I mean, what I enjoy

3474
02:25:13,840 --> 02:25:18,319
listening to is just the um sort of um

3475
02:25:18,319 --> 02:25:20,479
groundwork. Basically, it's a community

3476
02:25:20,479 --> 02:25:23,040
event and all the volunteers who step up

3477
02:25:23,040 --> 02:25:26,240
and um keeping it at that level is just

3478
02:25:26,240 --> 02:25:27,439
really wonderful, but of course

3479
02:25:27,439 --> 02:25:29,760
offsetting the costs such that we're not

3480
02:25:29,760 --> 02:25:32,000
running a deficit on it. And I think if

3481
02:25:32,000 --> 02:25:34,000
we were to partner it with the as you

3482
02:25:34,000 --> 02:25:36,240
mentioned the Baywood and town hall, we

3483
02:25:36,240 --> 02:25:38,640
will need to do financial analysis of

3484
02:25:38,640 --> 02:25:41,120
both of those entities. Um we'll need to

3485
02:25:41,120 --> 02:25:42,640
do financial analysis of both of those

3486
02:25:42,640 --> 02:25:44,800
entities so we know what is the scope of

3487
02:25:44,800 --> 02:25:46,479
the amount of money we're talking about.

3488
02:25:46,479 --> 02:25:48,160
you already outlined what's necessary

3489
02:25:48,160 --> 02:25:50,000
for the parade which sounds fairly

3490
02:25:50,000 --> 02:25:52,960
nominal as we decide how to move forward

3491
02:25:52,960 --> 02:25:55,840
with the 501c. So it sounds like the in

3492
02:25:55,840 --> 02:25:58,000
on this section at least the key issue

3493
02:25:58,000 --> 02:25:59,600
is

3494
02:25:59,600 --> 02:26:01,359
what do we want to be included in this

3495
02:26:01,359 --> 02:26:03,760
501c for solicitation

3496
02:26:03,760 --> 02:26:05,680
doing the financial analysis for those

3497
02:26:05,680 --> 02:26:09,120
two big other Baywood and town hall and

3498
02:26:09,120 --> 02:26:10,560
even with town hall figuring out how

3499
02:26:10,560 --> 02:26:12,319
much of that we want to solicit for and

3500
02:26:12,319 --> 02:26:15,600
what we cannot solicit for etc and then

3501
02:26:15,600 --> 02:26:18,399
making the decision about a 501c do my

3502
02:26:18,399 --> 02:26:20,160
colleagues want to add anything else to

3503
02:26:20,160 --> 02:26:20,399
that

3504
02:26:20,399 --> 02:26:23,200
>> well there will be u there will be

3505
02:26:23,200 --> 02:26:25,280
financial implic applications with the

3506
02:26:25,280 --> 02:26:28,080
501c3 and forming a nine, you know,

3507
02:26:28,080 --> 02:26:31,600
their 990 annually. So, the audits that

3508
02:26:31,600 --> 02:26:34,720
would be necessary, I I'm not sure who

3509
02:26:34,720 --> 02:26:37,359
this 501c3 would be managed by the

3510
02:26:37,359 --> 02:26:39,920
board. So, I guess you're working on

3511
02:26:39,920 --> 02:26:41,840
looking at ways to do this. Okay. Okay.

3512
02:26:41,840 --> 02:26:42,479
Thank you.

3513
02:26:42,479 --> 02:26:43,840
>> Great. Thank you.

3514
02:26:43,840 --> 02:26:45,600
>> All right. Yes.

3515
02:26:45,600 --> 02:26:48,240
>> Thank you. Um I I thought that city

3516
02:26:48,240 --> 02:26:51,120
managers and uh council member Corle uh

3517
02:26:51,120 --> 02:26:53,359
summarized it very well in terms of the

3518
02:26:53,359 --> 02:26:55,600
scope and the depth of uh the Memorial

3519
02:26:55,600 --> 02:27:03,520
Day parade. Um I and and the events that come with. Um I I do want to uh uh

3520
02:27:03,520 --> 02:27:07,040
sort of I I I see the sort of the uh

3521
02:27:07,040 --> 02:27:10,000
evolutions as to we we could use a

3522
02:27:10,000 --> 02:27:11,600
better funding, we could use a better

3523
02:27:11,600 --> 02:27:14,160
management of risk management and all

3524
02:27:14,160 --> 02:27:16,160
that encompassing and so the discussion

3525
02:27:16,160 --> 02:27:18,720
is about the 501c3

3526
02:27:18,720 --> 02:27:23,680
uh or some types of that 501c. Um, I do

3527
02:27:23,680 --> 02:27:27,359
want to suggest that all these other

3528
02:27:27,359 --> 02:27:30,240
cities, either through their chambers of

3529
02:27:30,240 --> 02:27:34,640
commerce or through their um, recrecks

3530
02:27:34,640 --> 02:27:38,319
and parks departments have uh, continue

3531
02:27:38,319 --> 02:27:41,439
to also work on many of those community

3532
02:27:41,439 --> 02:27:44,960
events at different levels. And I wonder

3533
02:27:44,960 --> 02:27:49,200
if we want to uh at least find out what

3534
02:27:49,200 --> 02:27:51,359
are the best practices out there for

3535
02:27:51,359 --> 02:27:53,600
supporting all these community events in

3536
02:27:53,600 --> 02:27:55,920
our town. The Memorial Day parade and

3537
02:27:55,920 --> 02:27:58,479
the music festival and the carnival that

3538
02:27:58,479 --> 02:28:01,680
come with uh is one of the best events

3539
02:28:01,680 --> 02:28:03,680
in terms of

3540
02:28:03,680 --> 02:28:07,040
uh bringing the community uh together,

3541
02:28:07,040 --> 02:28:09,200
you know, young and old and it just

3542
02:28:09,200 --> 02:28:12,160
all-encompassing. And so it is wonderful

3543
02:28:12,160 --> 02:28:13,760
and to the extent that we want to

3544
02:28:13,760 --> 02:28:16,000
sustain that so the operation is

3545
02:28:16,000 --> 02:28:19,040
smoothly um is admirable and is actually

3546
02:28:19,040 --> 02:28:21,040
worth considerations. I'm just saying

3547
02:28:21,040 --> 02:28:25,520
that 501c3 may not be the only

3548
02:28:25,520 --> 02:28:27,680
direction that we're go looking at.

3549
02:28:27,680 --> 02:28:31,120
There may be other um ways that we can

3550
02:28:31,120 --> 02:28:35,200
help support the event successfully and

3551
02:28:35,200 --> 02:28:37,840
you know financially sound. So I would

3552
02:28:37,840 --> 02:28:40,000
implore that we also explore on those

3553
02:28:40,000 --> 02:28:43,359
area. I I also caution the area of

3554
02:28:43,359 --> 02:28:46,160
looking at the 40 bay woods and and all

3555
02:28:46,160 --> 02:28:49,200
the other um and also the town complex

3556
02:28:49,200 --> 02:28:52,319
in that same scope because again I I

3557
02:28:52,319 --> 02:28:53,760
think that the residents may have a

3558
02:28:53,760 --> 02:28:56,399
different perspective as to what belongs

3559
02:28:56,399 --> 02:29:00,319
to the town, what is their tax dollars

3560
02:29:00,319 --> 02:29:02,399
go to and what are the nonprofit

3561
02:29:02,399 --> 02:29:05,200
consider. So with that in mind, I think

3562
02:29:05,200 --> 02:29:08,160
that we want to consider not just

3563
02:29:08,160 --> 02:29:11,439
focusing on the 501c, but also the other

3564
02:29:11,439 --> 02:29:13,040
options that may come through

3565
02:29:13,040 --> 02:29:15,520
>> and we can perhaps have a more in-depth

3566
02:29:15,520 --> 02:29:17,520
discussion on funding for these issues

3567
02:29:17,520 --> 02:29:19,439
and have open up some study group of

3568
02:29:19,439 --> 02:29:21,040
some sort. Okay, sounds good. We can

3569
02:29:21,040 --> 02:29:22,960
move. I'm sorry. Go ahead, Vice Mayor

3570
02:29:22,960 --> 02:29:24,399
Rexdale.

3571
02:29:24,399 --> 02:29:26,479
>> Or other issue. Okay, go ahead. You may.

3572
02:29:26,479 --> 02:29:30,000
Yeah. um on on this issue. I I

3573
02:29:30,000 --> 02:29:31,359
appreciate everything that's been

3574
02:29:31,359 --> 02:29:33,280
brought up and and hope that all of

3575
02:29:33,280 --> 02:29:35,760
those things are um looked into with

3576
02:29:35,760 --> 02:29:39,359
501c3 or otherwise and um great

3577
02:29:39,359 --> 02:29:43,439
expertise on um on council and obviously

3578
02:29:43,439 --> 02:29:45,760
with BBK. So I think we're we're in good

3579
02:29:45,760 --> 02:29:47,840
hands to figure out the all of all of

3580
02:29:47,840 --> 02:29:51,760
these things. Um I just had a few things

3581
02:29:51,760 --> 02:29:56,640
to potentially add. Um two are um I mean

3582
02:29:56,640 --> 02:29:58,560
things that I think we are working on

3583
02:29:58,560 --> 02:30:00,960
but to our quality of life but also

3584
02:30:00,960 --> 02:30:05,040
safety. One is um ebike education and

3585
02:30:05,040 --> 02:30:07,600
enforcement. Um I know we're working on

3586
02:30:07,600 --> 02:30:10,240
that. Great partnership between HPD and

3587
02:30:10,240 --> 02:30:12,800
the schools and and we had the fantastic

3588
02:30:12,800 --> 02:30:15,359
presentation last month um by assistant

3589
02:30:15,359 --> 02:30:16,720
city manager. I just want to make sure

3590
02:30:16,720 --> 02:30:19,280
we capture that as something we're

3591
02:30:19,280 --> 02:30:22,319
working on. Um, and then something that

3592
02:30:22,319 --> 02:30:24,720
I know we've been contacted about as

3593
02:30:24,720 --> 02:30:28,240
council is the um cancer rates in town

3594
02:30:28,240 --> 02:30:32,319
among the um kids. Uh, which may or may

3595
02:30:32,319 --> 02:30:35,040
not be related to pesticides or maybe

3596
02:30:35,040 --> 02:30:37,600
something else, maybe coincidence, maybe

3597
02:30:37,600 --> 02:30:41,680
not. Um, so just something to um to keep

3598
02:30:41,680 --> 02:30:45,359
in mind and especially in terms of

3599
02:30:45,359 --> 02:30:48,240
recommending that people don't use

3600
02:30:48,240 --> 02:30:49,840
pesticides

3601
02:30:49,840 --> 02:30:54,720
um uh just like we don't in town. Um

3602
02:30:54,720 --> 02:30:58,319
and then uh the last thing is uh back to

3603
02:30:58,319 --> 02:31:01,439
quality of just quality of life. Um, we

3604
02:31:01,439 --> 02:31:03,120
had been talking about our our

3605
02:31:03,120 --> 02:31:04,399
subcommittee with the ordinance

3606
02:31:04,399 --> 02:31:08,240
revisions for events and also um,

3607
02:31:08,240 --> 02:31:10,000
business licenses. I just want to make

3608
02:31:10,000 --> 02:31:12,319
sure we have that um, captured. I know

3609
02:31:12,319 --> 02:31:14,560
we're still working on it. Thank you.

3610
02:31:14,560 --> 02:31:17,359
>> Okay. Um, so on item we're moving to

3611
02:31:17,359 --> 02:31:20,240
item D. Is that correct, Mandy?

3612
02:31:20,240 --> 02:31:22,080
>> Oh, are we done with item C?

3613
02:31:22,080 --> 02:31:23,680
>> Through the mayor, if I may, I just

3614
02:31:23,680 --> 02:31:25,520
wanted to offer additional clarification

3615
02:31:25,520 --> 02:31:27,760
about the toen clerk topic. You are

3616
02:31:27,760 --> 02:31:29,840
absolutely correct that the agreement

3617
02:31:29,840 --> 02:31:32,319
approved in October fully encompassed

3618
02:31:32,319 --> 02:31:34,960
phase one and phase two. I think the

3619
02:31:34,960 --> 02:31:37,280
part that I was making confusing is that

3620
02:31:37,280 --> 02:31:39,200
there was language added to the

3621
02:31:39,200 --> 02:31:42,399
agreement um to clarify that the

3622
02:31:42,399 --> 02:31:45,040
consultant wouldn't move on to phase two

3623
02:31:45,040 --> 02:31:47,520
without first coming back to the council

3624
02:31:47,520 --> 02:31:49,520
to present phase one and the council

3625
02:31:49,520 --> 02:31:51,439
authorizing them to move forward. But

3626
02:31:51,439 --> 02:31:53,359
the agreement fully encompassed those

3627
02:31:53,359 --> 02:31:55,040
phases. So I apologize for the

3628
02:31:55,040 --> 02:31:55,680
confusion.

3629
02:31:55,680 --> 02:31:57,359
>> Okay. Thank you for that clarification.

3630
02:31:57,359 --> 02:32:00,160
Okay. Um

3631
02:32:00,160 --> 02:32:03,120
we can proceed to item D, ensure

3632
02:32:03,120 --> 02:32:05,120
long-term financial security.

3633
02:32:05,120 --> 02:32:08,950
>> Yes. Thank you.

3634
02:32:08,960 --> 02:32:11,040
» So none of this is possible without the

3635
02:32:11,040 --> 02:32:13,040
long-term financial security. Um

3636
02:32:13,040 --> 02:32:14,720
beginning with the implementation of the

3637
02:32:14,720 --> 02:32:16,960
water and sewer rates and this outlines

3638
02:32:16,960 --> 02:32:20,000
that 218 process.

3639
02:32:20,000 --> 02:32:21,680
The second key project is the

3640
02:32:21,680 --> 02:32:23,280
implementing the recommendations from

3641
02:32:23,280 --> 02:32:24,880
the long-term financial funding which

3642
02:32:24,880 --> 02:32:27,040
Jan um went over regarding the building

3643
02:32:27,040 --> 02:32:30,000
and planning fee study, the tax polling

3644
02:32:30,000 --> 02:32:32,080
measure process, and then the general

3645
02:32:32,080 --> 02:32:35,280
fund policies um to support replenishing

3646
02:32:35,280 --> 02:32:38,000
reserves um and making sure that the

3647
02:32:38,000 --> 02:32:40,080
town stays in good financial footing

3648
02:32:40,080 --> 02:32:41,920
moving forward.

3649
02:32:41,920 --> 02:32:44,000
The third key project is implementing

3650
02:32:44,000 --> 02:32:46,479
systems, processes, and training. So not

3651
02:32:46,479 --> 02:32:48,479
only for the town but also also for

3652
02:32:48,479 --> 02:32:51,920
CCFD. Uh this represents a very large

3653
02:32:51,920 --> 02:32:53,920
amount as you can see on the chart.

3654
02:32:53,920 --> 02:32:57,040
Amount of staff time is um actually we

3655
02:32:57,040 --> 02:32:59,439
had the town has just rolled out their

3656
02:32:59,439 --> 02:33:04,080
own financial system so they know how hard it is and they get to relive it

3657
02:33:04,080 --> 02:33:07,359
for a second time um with CCFD. Um and

3658
02:33:07,359 --> 02:33:11,920
so knowing what is coming forward and how much staff time that takes um

3659
02:33:11,920 --> 02:33:13,920
that that will be coming forth and it's

3660
02:33:13,920 --> 02:33:16,560
really something that yes we need to do

3661
02:33:16,560 --> 02:33:18,319
um but it is going to take a lot of

3662
02:33:18,319 --> 02:33:20,399
staff effort and so being mindful of

3663
02:33:20,399 --> 02:33:24,720
that um that t tax on finance staff um

3664
02:33:24,720 --> 02:33:26,560
as we move forward throughout the other

3665
02:33:26,560 --> 02:33:28,160
goals that that may rely on their

3666
02:33:28,160 --> 02:33:32,710
expertise as well.

3667
02:33:32,720 --> 02:33:37,280
Um before before we move on to um I'm

3668
02:33:37,280 --> 02:33:39,600
sorry, are you done with item D in terms

3669
02:33:39,600 --> 02:33:42,800
of the presentation? Yes. Okay. Um I I

3670
02:33:42,800 --> 02:33:44,319
do have several questions and what you

3671
02:33:44,319 --> 02:33:46,479
just finished off on. So I will ask my

3672
02:33:46,479 --> 02:33:52,720
questions um now um regarding the

3673
02:33:52,720 --> 02:33:56,560
CCFD financial system implementation.

3674
02:33:56,560 --> 02:33:59,359
It says the system is paid for by CCFD

3675
02:33:59,359 --> 02:34:03,200
and the town staff time to implement.

3676
02:34:03,200 --> 02:34:09,670
Could you just clarify what that means?

3677
02:34:09,680 --> 02:34:12,000
So, Central County Fire Department is a

3678
02:34:12,000 --> 02:34:15,120
completely separate financial entity and

3679
02:34:15,120 --> 02:34:19,760
the town finance staff uh manages the

3680
02:34:19,760 --> 02:34:23,280
overall finances for uh Central County

3681
02:34:23,280 --> 02:34:25,760
Fire on a fee for service basis.

3682
02:34:25,760 --> 02:34:28,720
basically. Um, and so right now we do

3683
02:34:28,720 --> 02:34:30,800
our core work which is all the

3684
02:34:30,800 --> 02:34:34,000
accounting, the ACT for the audit,

3685
02:34:34,000 --> 02:34:36,160
supporting the budget process, making

3686
02:34:36,160 --> 02:34:37,840
sure the policies are in place. So kind

3687
02:34:37,840 --> 02:34:40,080
of the standard, you know, everyday

3688
02:34:40,080 --> 02:34:43,280
things. And then in addition to that,

3689
02:34:43,280 --> 02:34:45,439
the Central County Fire Department

3690
02:34:45,439 --> 02:34:48,479
financial system provider is sunsetting

3691
02:34:48,479 --> 02:34:51,680
that system as of December. And so we

3692
02:34:51,680 --> 02:34:54,479
are faced with needing to replace that

3693
02:34:54,479 --> 02:34:57,680
system. So, Central County Fire

3694
02:34:57,680 --> 02:34:59,680
Department, it's their financial

3695
02:34:59,680 --> 02:35:02,640
responsibility to buy that system, but

3696
02:35:02,640 --> 02:35:05,040
it's the town finance staff

3697
02:35:05,040 --> 02:35:06,640
responsibility

3698
02:35:06,640 --> 02:35:09,520
to select that system, going through an

3699
02:35:09,520 --> 02:35:13,040
RFP, doing the due diligence, um,

3700
02:35:13,040 --> 02:35:16,479
putting together the agreement. um that

3701
02:35:16,479 --> 02:35:18,560
becomes the software for service

3702
02:35:18,560 --> 02:35:21,200
agreement and then implementing that so

3703
02:35:21,200 --> 02:35:23,600
that it's a live general ledger accounts

3704
02:35:23,600 --> 02:35:26,240
payable accounts receivable system that

3705
02:35:26,240 --> 02:35:28,880
will be used starting in roughly

3706
02:35:28,880 --> 02:35:31,040
sometime between January and April of

3707
02:35:31,040 --> 02:35:35,040
next year. So it's town finance staff uh

3708
02:35:35,040 --> 02:35:38,000
primarily rich and my time.

3709
02:35:38,000 --> 02:35:40,319
>> Will it require additional time

3710
02:35:40,319 --> 02:35:43,439
overtime? Uh I mean what what would be

3711
02:35:43,439 --> 02:35:45,760
the impact financially on finance

3712
02:35:45,760 --> 02:35:49,280
department from a time hours cost

3713
02:35:49,280 --> 02:35:50,080
perspective?

3714
02:35:50,080 --> 02:35:53,200
>> It's absorbed within our time. So it

3715
02:35:53,200 --> 02:35:55,920
just uh to what Mandy was saying it just

3716
02:35:55,920 --> 02:36:00,479
is additional time on our plate.

3717
02:36:00,479 --> 02:36:02,960
>> Is there is there the possibility of us

3718
02:36:02,960 --> 02:36:05,840
recouping the cost of that from CCFD's

3719
02:36:05,840 --> 02:36:08,000
budget? Well, I think as I mentioned

3720
02:36:08,000 --> 02:36:10,960
earlier, uh we are currently with a an

3721
02:36:10,960 --> 02:36:13,120
RFP, I believe it's with Matrix is the

3722
02:36:13,120 --> 02:36:14,640
name of the company that's doing not

3723
02:36:14,640 --> 02:36:17,280
only review of the governance of CCFD,

3724
02:36:17,280 --> 02:36:18,720
uh but we'll also be looking into the

3725
02:36:18,720 --> 02:36:20,800
cost sharing portion of it. And I know

3726
02:36:20,800 --> 02:36:24,560
right now um that our finance department

3727
02:36:24,560 --> 02:36:27,439
uh is having increasing amount of work

3728
02:36:27,439 --> 02:36:28,880
being asked for them to do especially

3729
02:36:28,880 --> 02:36:30,800
during anou year when we were

3730
02:36:30,800 --> 02:36:32,479
negotiating with them and now with this

3731
02:36:32,479 --> 02:36:36,720
new implementation I believe it 77,000 a

3732
02:36:36,720 --> 02:36:40,240
year or whatever uh we get from CCFD uh

3733
02:36:40,240 --> 02:36:42,479
doesn't come close to covering that that

3734
02:36:42,479 --> 02:36:45,280
staff's time. So I think that'll be uh

3735
02:36:45,280 --> 02:36:46,800
looked at as we move forward. And also

3736
02:36:46,800 --> 02:36:48,800
if C if there is a governance change in

3737
02:36:48,800 --> 02:36:51,920
CCFD then they they should have a do it

3738
02:36:51,920 --> 02:36:55,040
with uh eyes wide open on what the

3739
02:36:55,040 --> 02:36:56,479
aspect of that might be for them

3740
02:36:56,479 --> 02:36:59,280
handling their own finances. Um, so I

3741
02:36:59,280 --> 02:37:00,479
think all those things are going to kind

3742
02:37:00,479 --> 02:37:02,560
of be looked at and I will say that uh

3743
02:37:02,560 --> 02:37:05,200
in working with Chief Pooie uh he is

3744
02:37:05,200 --> 02:37:07,120
very aware and dealing with our our

3745
02:37:07,120 --> 02:37:09,760
partners over in Berlingame all parties

3746
02:37:09,760 --> 02:37:11,840
are aware that the the what is being

3747
02:37:11,840 --> 02:37:14,880
asked of Hillsboro finance is beyond uh

3748
02:37:14,880 --> 02:37:16,800
what they're being compensated for. So

3749
02:37:16,800 --> 02:37:18,800
at the end of this study, if everything

3750
02:37:18,800 --> 02:37:20,399
were to stay the same, I think all

3751
02:37:20,399 --> 02:37:21,760
parties are in agreement that there

3752
02:37:21,760 --> 02:37:24,479
would be a greater uh fiscal

3753
02:37:24,479 --> 02:37:27,760
contribution uh towards uh Hillsboro for

3754
02:37:27,760 --> 02:37:29,280
the financial services they're providing

3755
02:37:29,280 --> 02:37:32,080
for the overtime of uh Jan and Rich if

3756
02:37:32,080 --> 02:37:35,760
they got overtime, which they don't. But

3757
02:37:35,760 --> 02:37:37,359
it is quite a bit of work that they're

3758
02:37:37,359 --> 02:37:39,280
putting into that. So it it's not

3759
02:37:39,280 --> 02:37:41,120
something that goes unnoticed by us. And

3760
02:37:41,120 --> 02:37:42,640
I think even our partners are saying

3761
02:37:42,640 --> 02:37:44,720
like what we're asking finance to do is

3762
02:37:44,720 --> 02:37:46,319
really more than we're paying them to

3763
02:37:46,319 --> 02:37:48,080
do. So trying to shear that up.

3764
02:37:48,080 --> 02:37:50,160
>> Yeah. Is it something that you envision

3765
02:37:50,160 --> 02:37:52,319
potentially even needing a part-time

3766
02:37:52,319 --> 02:37:56,000
like half FTE staff to help you do if

3767
02:37:56,000 --> 02:37:58,880
you're not able to execute it and carry

3768
02:37:58,880 --> 02:38:03,510
out your main work obligations?

3769
02:38:03,520 --> 02:38:04,319
» Potentially.

3770
02:38:04,319 --> 02:38:06,319
>> We will contemplate that if it's needed.

3771
02:38:06,319 --> 02:38:09,200
Um, but we're

3772
02:38:09,200 --> 02:38:12,399
freshly off of the town finance system

3773
02:38:12,399 --> 02:38:14,720
implementation, so we're very dialed in

3774
02:38:14,720 --> 02:38:16,479
on how to do this. So, we will be as

3775
02:38:16,479 --> 02:38:18,240
efficient as we can be

3776
02:38:18,240 --> 02:38:20,399
>> and we'll leverage whatever resources we

3777
02:38:20,399 --> 02:38:22,479
can from CCFD.

3778
02:38:22,479 --> 02:38:25,280
>> Um, and if if something else is needed,

3779
02:38:25,280 --> 02:38:26,720
we'll we'll let you know.

3780
02:38:26,720 --> 02:38:28,160
>> Well, thank you. It's very important

3781
02:38:28,160 --> 02:38:30,000
work and thanks again for all the work

3782
02:38:30,000 --> 02:38:31,520
you've been doing. Just a reminder based

3783
02:38:31,520 --> 02:38:33,680
on the funding currently of the the way

3784
02:38:33,680 --> 02:38:35,840
the JPA works if we do bring on

3785
02:38:35,840 --> 02:38:37,600
additional staff or additional items

3786
02:38:37,600 --> 02:38:40,319
again that's a portion of that is also

3787
02:38:40,319 --> 02:38:41,840
absorbed by us

3788
02:38:41,840 --> 02:38:44,720
>> right as a town entity. Um so it's kind

3789
02:38:44,720 --> 02:38:45,840
of something you have to get an

3790
02:38:45,840 --> 02:38:47,359
agreement with all your partner cities

3791
02:38:47,359 --> 02:38:49,840
and then present to the fire board. Um,

3792
02:38:49,840 --> 02:38:51,680
and this is one of those issues where I

3793
02:38:51,680 --> 02:38:53,760
when I do speak to the fire board, it's

3794
02:38:53,760 --> 02:38:56,640
one that the fire board needs to be very

3795
02:38:56,640 --> 02:38:58,399
well aware of so that they can bring

3796
02:38:58,399 --> 02:38:59,920
back to their respective councils

3797
02:38:59,920 --> 02:39:01,600
because it is a decision that affects

3798
02:39:01,600 --> 02:39:04,080
the finance of whatever city uh the fire

3799
02:39:04,080 --> 02:39:05,520
board members are on if that makes

3800
02:39:05,520 --> 02:39:06,240
sense.

3801
02:39:06,240 --> 02:39:08,319
>> Correct. Yeah. Thank you. Any additional

3802
02:39:08,319 --> 02:39:10,399
questions from the council?

3803
02:39:10,399 --> 02:39:12,479
>> Yes. Um, council member Tron,

3804
02:39:12,479 --> 02:39:14,399
>> uh, I I just want to add another flavor

3805
02:39:14,399 --> 02:39:17,600
to it and that is the whole idea of the

3806
02:39:17,600 --> 02:39:19,439
fire services being merged by Berling

3807
02:39:19,439 --> 02:39:22,240
game and Hillsboro is exactly because

3808
02:39:22,240 --> 02:39:25,680
there's a share cost that we can reduce

3809
02:39:25,680 --> 02:39:28,240
and and so in this case we have the

3810
02:39:28,240 --> 02:39:31,040
financing instead of uh the from the

3811
02:39:31,040 --> 02:39:34,240
Berling game or her Hillsboro or

3812
02:39:34,240 --> 02:39:36,080
additional creating another finance

3813
02:39:36,080 --> 02:39:38,560
departments for central county. I think

3814
02:39:38,560 --> 02:39:42,479
that in this case um you know we have

3815
02:39:42,479 --> 02:39:44,640
Hillsboro finance department to thank

3816
02:39:44,640 --> 02:39:48,720
for uh for Jan to spearhead it in that.

3817
02:39:48,720 --> 02:39:51,439
So that does cut down the cost. Uh that

3818
02:39:51,439 --> 02:39:53,760
being said I think that you also uh are

3819
02:39:53,760 --> 02:39:55,920
in a position a driving seats position

3820
02:39:55,920 --> 02:39:59,359
to select the type of system that is

3821
02:39:59,359 --> 02:40:00,479
going to be going into the

3822
02:40:00,479 --> 02:40:02,640
implementations at central county.

3823
02:40:02,640 --> 02:40:04,640
Correct. And that is much needed.

3824
02:40:04,640 --> 02:40:06,240
Correct.

3825
02:40:06,240 --> 02:40:09,520
>> Yes. All right. So I I I do think that

3826
02:40:09,520 --> 02:40:14,880
we we it it is a it is it is a JPA um

3827
02:40:14,880 --> 02:40:17,760
that we're collectively uh sharing some

3828
02:40:17,760 --> 02:40:20,080
of the positions to cut down the cost

3829
02:40:20,080 --> 02:40:22,479
but at the same time we also realize

3830
02:40:22,479 --> 02:40:24,800
that many of these are personnel and so

3831
02:40:24,800 --> 02:40:27,200
the cost is going to go up as we move

3832
02:40:27,200 --> 02:40:33,200
forward with it and so um I think that's where we're looking at uh in

3833
02:40:33,200 --> 02:40:35,840
terms of currently whether we'll need to

3834
02:40:35,840 --> 02:40:38,720
change the sort of the dynamic of the

3835
02:40:38,720 --> 02:40:42,240
three the two agencies ver I mean the

3836
02:40:42,240 --> 02:40:44,880
one agencies with Hillsboro Berling game

3837
02:40:44,880 --> 02:40:46,560
and then you know providing contractual

3838
02:40:46,560 --> 02:40:51,190
services to Milbury.

3839
02:40:51,200 --> 02:40:53,520
» Um yes council member Adams.

3840
02:40:53,520 --> 02:40:55,920
>> Uh thank you mayor madame mayor. Uh I

3841
02:40:55,920 --> 02:40:58,240
have a question about support tax

3842
02:40:58,240 --> 02:41:01,600
polling measure process and it may be

3843
02:41:01,600 --> 02:41:06,399
that uh because the status and notes are

3844
02:41:06,399 --> 02:41:09,760
written with pending results at the end

3845
02:41:09,760 --> 02:41:15,439
instead of at the beginning but uh we

3846
02:41:15,439 --> 02:41:19,680
have already approved the survey but are

3847
02:41:19,680 --> 02:41:23,120
you saying that we also need to approve

3848
02:41:23,120 --> 02:41:25,840
management of the consultant? I would

3849
02:41:25,840 --> 02:41:28,000
suspect we've already done that part.

3850
02:41:28,000 --> 02:41:31,840
And is the 122,900

3851
02:41:31,840 --> 02:41:34,880
in addition? Okay. Sorry.

3852
02:41:34,880 --> 02:41:37,120
>> No, sorry, that's a bit confusing.

3853
02:41:37,120 --> 02:41:38,640
That's what was already approved by

3854
02:41:38,640 --> 02:41:40,240
council.

3855
02:41:40,240 --> 02:41:41,680
>> Thank you.

3856
02:41:41,680 --> 02:41:44,080
>> Okay, seeing no additional comments from

3857
02:41:44,080 --> 02:41:51,030
the council, we'll move on to item E.

3858
02:41:51,040 --> 02:41:54,240
Okay. Um item E is uh similar language

3859
02:41:54,240 --> 02:41:56,160
improve transparency, efficiency and

3860
02:41:56,160 --> 02:41:58,640
customer service. And so this is

3861
02:41:58,640 --> 02:42:00,399
implement programs and software to

3862
02:42:00,399 --> 02:42:02,880
improve internal efficiencies. So this

3863
02:42:02,880 --> 02:42:04,560
is the agenda management system that

3864
02:42:04,560 --> 02:42:08,000
city clerk Lucish spoke about. um the IT

3865
02:42:08,000 --> 02:42:10,880
strategic plan which um administrative

3866
02:42:10,880 --> 02:42:12,560
services manager William Lee can provide

3867
02:42:12,560 --> 02:42:15,120
specific detail um onto that effort, but

3868
02:42:15,120 --> 02:42:17,520
that's really getting at uh safeguarding

3869
02:42:17,520 --> 02:42:21,359
the town's systems um and and working

3870
02:42:21,359 --> 02:42:23,600
with our IT provider on rolling out some

3871
02:42:23,600 --> 02:42:25,600
of those key projects to protect to

3872
02:42:25,600 --> 02:42:28,560
protect us from uh losing power or

3873
02:42:28,560 --> 02:42:32,000
outages um and security moving forward.

3874
02:42:32,000 --> 02:42:35,840
Uh, one of the new new legislative um

3875
02:42:35,840 --> 02:42:38,640
requirements is that the town move from

3876
02:42:38,640 --> 02:42:42,080
A.NET to A.ca.gov

3877
02:42:42,080 --> 02:42:45,040
web domain. Um, so that requires

3878
02:42:45,040 --> 02:42:49,600
updating business cards. Um, our

3879
02:42:49,600 --> 02:42:52,160
website, town communications. Uh, the

3880
02:42:52,160 --> 02:42:54,000
fortunate thing is that everybody's

3881
02:42:54,000 --> 02:42:56,319
doing this. So, we're not alone. Every

3882
02:42:56,319 --> 02:42:58,800
town is making this this switch at one

3883
02:42:58,800 --> 02:43:00,479
time. And some have opted to go with

3884
02:43:00,479 --> 02:43:01,600
the.gov

3885
02:43:01,600 --> 02:43:04,640
Um, and we've gotten input from our CCAC

3886
02:43:04,640 --> 02:43:07,280
to dodo the.ca.gov.

3887
02:43:07,280 --> 02:43:09,120
Um, our office assistant Katie gets

3888
02:43:09,120 --> 02:43:10,479
calls about Hillsboro, Florida,

3889
02:43:10,479 --> 02:43:12,319
Hillsboro, Oregon. So, this will

3890
02:43:12,319 --> 02:43:15,120
hopefully help cut down on those those

3891
02:43:15,120 --> 02:43:17,920
calls um at public works and at town

3892
02:43:17,920 --> 02:43:21,680
hall. Um, and then implement that comm

3893
02:43:21,680 --> 02:43:23,200
uh building and planning permit

3894
02:43:23,200 --> 02:43:24,479
software. There's a lot of

3895
02:43:24,479 --> 02:43:26,080
configurations. There's a lot of things

3896
02:43:26,080 --> 02:43:27,680
that it can do. So really taking

3897
02:43:27,680 --> 02:43:29,040
advantage of that full suite of

3898
02:43:29,040 --> 02:43:30,640
offerings.

3899
02:43:30,640 --> 02:43:32,960
Uh the second project is reviewing the

3900
02:43:32,960 --> 02:43:35,600
city council handbook. So this is a

3901
02:43:35,600 --> 02:43:38,319
document that has been in existence I

3902
02:43:38,319 --> 02:43:41,600
think um Lisa found a version from 2006.

3903
02:43:41,600 --> 02:43:45,040
So it's been in place for um a long time

3904
02:43:45,040 --> 02:43:47,760
and it has documented current

3905
02:43:47,760 --> 02:43:49,760
procedures, some Brown Act information

3906
02:43:49,760 --> 02:43:52,240
that's been updated over the years uh

3907
02:43:52,240 --> 02:43:54,000
responsibilities for council members and

3908
02:43:54,000 --> 02:43:57,040
it's provided to new council members. uh

3909
02:43:57,040 --> 02:43:59,600
but it's never been formally adopted by

3910
02:43:59,600 --> 02:44:01,920
the city council. And so what we'd be

3911
02:44:01,920 --> 02:44:04,080
looking to do is look at that handbook,

3912
02:44:04,080 --> 02:44:07,359
see um what's in there. Um having a

3913
02:44:07,359 --> 02:44:09,760
discussion with the full council on

3914
02:44:09,760 --> 02:44:13,200
things like mayor rotation um and again

3915
02:44:13,200 --> 02:44:15,279
the roles and responsibilities. And it

3916
02:44:15,279 --> 02:44:17,920
could also be helpful for prospective

3917
02:44:17,920 --> 02:44:20,000
council members looking at um whether or

3918
02:44:20,000 --> 02:44:22,000
not they want to run to see what what

3919
02:44:22,000 --> 02:44:23,600
they'd be signing up for um and have

3920
02:44:23,600 --> 02:44:25,359
that document approved at a council

3921
02:44:25,359 --> 02:44:26,960
level. And so that would be a staff

3922
02:44:26,960 --> 02:44:29,439
effort and also largely a city council

3923
02:44:29,439 --> 02:44:31,120
effort. Um so I should have put city

3924
02:44:31,120 --> 02:44:33,040
council and the departments involved

3925
02:44:33,040 --> 02:44:35,279
there. Um but working on updating that

3926
02:44:35,279 --> 02:44:37,200
handbook.

3927
02:44:37,200 --> 02:44:39,120
Um and then the last one is um an

3928
02:44:39,120 --> 02:44:41,680
internal sort of uh employee requested

3929
02:44:41,680 --> 02:44:43,760
to evaluate feasibility of paid family

3930
02:44:43,760 --> 02:44:45,520
leave program. This is something that

3931
02:44:45,520 --> 02:44:48,560
we've seen in other jurisdictions. Um

3932
02:44:48,560 --> 02:44:50,800
kind of some some agencies moving to

3933
02:44:50,800 --> 02:44:54,479
some version of paid leave. Um right now

3934
02:44:54,479 --> 02:44:56,880
depending on the bargaining group um

3935
02:44:56,880 --> 02:45:01,600
there's um SDI or um unpaid FMLA. So it

3936
02:45:01,600 --> 02:45:02,640
would be looking at what other

3937
02:45:02,640 --> 02:45:04,960
jurisdictions offer and exploring

3938
02:45:04,960 --> 02:45:06,479
whether or not that would be something

3939
02:45:06,479 --> 02:45:08,880
that the town uh wishes to do in the

3940
02:45:08,880 --> 02:45:11,040
future. And so um that's an internal

3941
02:45:11,040 --> 02:45:13,439
research project. Um we would evaluate

3942
02:45:13,439 --> 02:45:16,000
the uh anticipated costs and present it

3943
02:45:16,000 --> 02:45:18,640
to council for consideration um at some

3944
02:45:18,640 --> 02:45:21,359
point in the future.

3945
02:45:21,359 --> 02:45:23,279
Um, could you just clarify? You said

3946
02:45:23,279 --> 02:45:26,240
unpaid FMLA. I thought obviously I'm

3947
02:45:26,240 --> 02:45:28,800
mistaken that there was a state mandate

3948
02:45:28,800 --> 02:45:31,600
that some of that FMLA must be paid. Is

3949
02:45:31,600 --> 02:45:33,439
that not the case?

3950
02:45:33,439 --> 02:45:36,960
>> Uh, no. FMLA is unpaid. Um, and there

3951
02:45:36,960 --> 02:45:40,160
are some units in the town that pay into

3952
02:45:40,160 --> 02:45:43,680
state disability and so they get some uh

3953
02:45:43,680 --> 02:45:46,720
not all uh payback through uh through

3954
02:45:46,720 --> 02:45:48,640
that program but not all bargaining

3955
02:45:48,640 --> 02:45:51,680
units participate in that. Um, and so

3956
02:45:51,680 --> 02:45:54,319
this in there's a pilot program from

3957
02:45:54,319 --> 02:45:57,200
Foster City um where they looked at

3958
02:45:57,200 --> 02:46:00,800
doing a partially paid family leave for

3959
02:46:00,800 --> 02:46:02,399
basically all reasons that would be

3960
02:46:02,399 --> 02:46:06,319
covered under FMLA. So, it's not just um

3961
02:46:06,319 --> 02:46:08,000
pregnancy or a new child. It would be

3962
02:46:08,000 --> 02:46:09,840
anything that's covered under FMLA is

3963
02:46:09,840 --> 02:46:11,760
covered under their it's called a I

3964
02:46:11,760 --> 02:46:14,000
think it's called care program. Um and

3965
02:46:14,000 --> 02:46:15,840
so because Foster City is doing this

3966
02:46:15,840 --> 02:46:18,479
pilot, it's been a big talk in the HR

3967
02:46:18,479 --> 02:46:20,960
world for Sano County as well as the the

3968
02:46:20,960 --> 02:46:24,710
Bay Area.

3969
02:46:24,720 --> 02:46:27,520
» Okay. Um any further questions along

3970
02:46:27,520 --> 02:46:30,880
those lines? Okay. Yes. Um Council

3971
02:46:30,880 --> 02:46:32,800
Member Council Member Adams. Yes. Um,

3972
02:46:32,800 --> 02:46:35,359
one thing about the uh transition

3973
02:46:35,359 --> 02:46:38,630
toca.gov.

3974
02:46:38,640 --> 02:46:41,840
Um, at the League of California Cities,

3975
02:46:41,840 --> 02:46:43,520
I talked with a city that had gone

3976
02:46:43,520 --> 02:46:45,439
through this and their prediction was

3977
02:46:45,439 --> 02:46:48,240
that it takes of a full year largely

3978
02:46:48,240 --> 02:46:52,560
because of a review by the state of

3979
02:46:52,560 --> 02:46:54,960
every aspect and they would submit an

3980
02:46:54,960 --> 02:46:56,880
aspect and it would take a couple of

3981
02:46:56,880 --> 02:46:59,760
months to get back. So, this is going to

3982
02:46:59,760 --> 02:47:03,359
be a big project and I would recommend

3983
02:47:03,359 --> 02:47:07,359
that we make sure we have enough funding

3984
02:47:07,359 --> 02:47:10,479
uh to maybe get a consultant to help us

3985
02:47:10,479 --> 02:47:12,160
go through this because this is going to

3986
02:47:12,160 --> 02:47:17,990
be much more than advertised.

3987
02:47:18,000 --> 02:47:19,359
» Uh, thanks for that information.

3988
02:47:19,359 --> 02:47:21,279
Appreciate it. Yes. Um, Vice Mayor

3989
02:47:21,279 --> 02:47:23,279
Rexdale,

3990
02:47:23,279 --> 02:47:25,520
>> thank you. Um, all right. I have to

3991
02:47:25,520 --> 02:47:29,120
switch switch the glasses. Um, so with

3992
02:47:29,120 --> 02:47:32,240
regard to the family paid leave, uh,

3993
02:47:32,240 --> 02:47:34,720
thank you so much for looking into this.

3994
02:47:34,720 --> 02:47:37,279
Um, as we've mentioned before, up here

3995
02:47:37,279 --> 02:47:39,680
we're all moms and four of us are

3996
02:47:39,680 --> 02:47:43,200
grandmothers. Um, and, uh, I think it's

3997
02:47:43,200 --> 02:47:46,399
super important to, um, support that.

3998
02:47:46,399 --> 02:47:47,920
And I think it also would really help

3999
02:47:47,920 --> 02:47:50,399
with uh recruiting and retention which

4000
02:47:50,399 --> 02:47:54,399
is worth you know so much so much you

4001
02:47:54,399 --> 02:47:56,640
could can't even quantify how much uh

4002
02:47:56,640 --> 02:47:58,960
recruiting and retention is worth. So um

4003
02:47:58,960 --> 02:48:01,200
thank you for following that uh how

4004
02:48:01,200 --> 02:48:04,800
that's going in Foster City. Um, and uh,

4005
02:48:04,800 --> 02:48:07,760
with regard to the council handbook, um,

4006
02:48:07,760 --> 02:48:10,479
I think it's a great idea to add to it,

4007
02:48:10,479 --> 02:48:14,000
update it, um, and maybe have a

4008
02:48:14,000 --> 02:48:17,040
subcommittee of, um, two council members

4009
02:48:17,040 --> 02:48:19,920
who are who it won't affect, who um,

4010
02:48:19,920 --> 02:48:22,160
maybe are not going to run again or

4011
02:48:22,160 --> 02:48:26,080
something to um, you know, who have been

4012
02:48:26,080 --> 02:48:28,000
mayor and that kind of thing, I think

4013
02:48:28,000 --> 02:48:30,160
would be um, would be helpful. And then

4014
02:48:30,160 --> 02:48:32,399
of course we would all appine because we

4015
02:48:32,399 --> 02:48:34,240
love to do that. Thank you.

4016
02:48:34,240 --> 02:48:35,760
>> Yeah. Thanks for those suggestions.

4017
02:48:35,760 --> 02:48:39,279
Yeah. Um

4018
02:48:39,279 --> 02:48:41,840
any additional questions to item E

4019
02:48:41,840 --> 02:48:45,120
before we ask for public comment.

4020
02:48:45,120 --> 02:48:46,399
>> Yes. Council member Schwang.

4021
02:48:46,399 --> 02:48:49,279
>> Thank you. Um I just want to uh kind of

4022
02:48:49,279 --> 02:48:51,200
bring to attention that uh when it comes

4023
02:48:51,200 --> 02:48:54,960
to the transition to CA.gov

4024
02:48:54,960 --> 02:48:58,479
web domain um the effort from the staff

4025
02:48:58,479 --> 02:49:02,319
is is is noted as small and um council

4026
02:49:02,319 --> 02:49:05,200
member Adam just said that otherwise and

4027
02:49:05,200 --> 02:49:08,720
so I just want to kind of bring this uh

4028
02:49:08,720 --> 02:49:12,560
to sort of a uh medium to make sure that

4029
02:49:12,560 --> 02:49:15,600
we did reflect the effort of the staff

4030
02:49:15,600 --> 02:49:20,160
and that it is not a huge undertaking

4031
02:49:20,160 --> 02:49:22,800
albeit mandated yeah so

4032
02:49:22,800 --> 02:49:26,240
>> okay thank you we will that's the last

4033
02:49:26,240 --> 02:49:27,840
I'm sorry council member Adams you have

4034
02:49:27,840 --> 02:49:29,920
a question your comments Just a comment

4035
02:49:29,920 --> 02:49:32,319
um in the I really think it's a great

4036
02:49:32,319 --> 02:49:35,120
idea to review the city council handbook

4037
02:49:35,120 --> 02:49:38,560
and uh I would want to make sure that uh

4038
02:49:38,560 --> 02:49:41,840
we make it something particularly for

4039
02:49:41,840 --> 02:49:44,319
new council members. So I'd like to

4040
02:49:44,319 --> 02:49:47,760
volunteer on that. But that it also um

4041
02:49:47,760 --> 02:49:51,359
in addition to the legal aspects of the

4042
02:49:51,359 --> 02:49:54,560
council membership, some handy hints,

4043
02:49:54,560 --> 02:49:57,760
some things that experienced voices can

4044
02:49:57,760 --> 02:50:03,840
be quoted and helpful in helping uh not

4045
02:50:03,840 --> 02:50:05,200
just council members who've been

4046
02:50:05,200 --> 02:50:06,640
elected, but people who are

4047
02:50:06,640 --> 02:50:09,120
contemplating running. It's really

4048
02:50:09,120 --> 02:50:10,800
important. Okay, those are some good

4049
02:50:10,800 --> 02:50:13,600
comments and and you know I I think we

4050
02:50:13,600 --> 02:50:14,560
can we're going to have the opportunity

4051
02:50:14,560 --> 02:50:17,120
to come back and and comments and

4052
02:50:17,120 --> 02:50:19,439
discuss and promote some of these

4053
02:50:19,439 --> 02:50:21,600
subjects. Okay, you you can go ahead and

4054
02:50:21,600 --> 02:50:22,000
add to that.

4055
02:50:22,000 --> 02:50:23,200
>> I just want to quickly add to what

4056
02:50:23,200 --> 02:50:24,800
council member Adams said. So, this has

4057
02:50:24,800 --> 02:50:26,560
kind of been on my radar screen for a

4058
02:50:26,560 --> 02:50:28,800
while. So, I actually have interviewed

4059
02:50:28,800 --> 02:50:30,960
some former mayors and gotten feedback.

4060
02:50:30,960 --> 02:50:32,479
And if you remember, I asked this uh

4061
02:50:32,479 --> 02:50:35,680
city clerk last year to ask people to

4062
02:50:35,680 --> 02:50:38,960
send their comments or so. So so we have

4063
02:50:38,960 --> 02:50:40,240
started to collect some of that

4064
02:50:40,240 --> 02:50:42,080
information. I would love to be able to

4065
02:50:42,080 --> 02:50:43,920
yeah um help that inform.

4066
02:50:43,920 --> 02:50:46,399
>> Thank you. Um

4067
02:50:46,399 --> 02:50:48,319
so let's get public comments and we're

4068
02:50:48,319 --> 02:50:50,319
going to come back and try to have a

4069
02:50:50,319 --> 02:50:51,680
little bit of a discussion before we

4070
02:50:51,680 --> 02:50:54,080
prioritize our choices. Um do we have

4071
02:50:54,080 --> 02:50:55,760
any public comments on any of these

4072
02:50:55,760 --> 02:50:56,880
issues?

4073
02:50:56,880 --> 02:50:59,439
>> Thank you, Mayor Cole. Yes, Dr.

4074
02:50:59,439 --> 02:51:00,880
Weineberg, would you like to provide

4075
02:51:00,880 --> 02:51:09,349
comments?

4076
02:51:09,359 --> 02:51:13,279
» Thank you very much. Um, one quick in

4077
02:51:13,279 --> 02:51:16,000
June, our two chipping projects are from

4078
02:51:16,000 --> 02:51:19,760
the 8th to tw to the 12th and the 22nd

4079
02:51:19,760 --> 02:51:24,319
to the um 26th. That's 10 working days.

4080
02:51:24,319 --> 02:51:28,319
We're going to be doing about 1437

4081
02:51:28,319 --> 02:51:31,439
additional homes. And I have a lovely

4082
02:51:31,439 --> 02:51:35,040
map here that I'll be happy to show. The

4083
02:51:35,040 --> 02:51:38,960
white areas are the areas that have not

4084
02:51:38,960 --> 02:51:41,600
been shipped and will include everything

4085
02:51:41,600 --> 02:51:45,279
else in Hillsboro. So, we'll finally get

4086
02:51:45,279 --> 02:51:49,990
that chip off our shoulder.

4087
02:51:50,000 --> 02:51:52,640
Maybe we can get um a copy of that as

4088
02:51:52,640 --> 02:51:55,200
part of these notes or minutes if anyone

4089
02:51:55,200 --> 02:51:57,359
is listening so they can take a look at

4090
02:51:57,359 --> 02:51:58,800
that map.

4091
02:51:58,800 --> 02:52:00,640
>> It's available for a picture.

4092
02:52:00,640 --> 02:52:01,040
>> Yeah.

4093
02:52:01,040 --> 02:52:03,279
>> Um then the other point I wanted to

4094
02:52:03,279 --> 02:52:05,760
bring up and I may be way outside my

4095
02:52:05,760 --> 02:52:09,600
lane. I admit this. Um,

4096
02:52:09,600 --> 02:52:12,720
we feel at Firewise that we need a

4097
02:52:12,720 --> 02:52:16,080
uniform reference point for defensible

4098
02:52:16,080 --> 02:52:19,680
space and building standards

4099
02:52:19,680 --> 02:52:25,760
and that is chapter 7 in the state code.

4100
02:52:25,760 --> 02:52:27,359
Ideally,

4101
02:52:27,359 --> 02:52:30,880
this chapter should be

4102
02:52:30,880 --> 02:52:32,960
put into our codes. Now, that's why I

4103
02:52:32,960 --> 02:52:35,680
say I'm way outside my lane.

4104
02:52:35,680 --> 02:52:40,479
um but not for it to be a mandate

4105
02:52:40,479 --> 02:52:42,319
because I'll come to that in just a

4106
02:52:42,319 --> 02:52:45,920
moment why but the insurance industry

4107
02:52:45,920 --> 02:52:47,439
does

4108
02:52:47,439 --> 02:52:52,319
use these codes that the state have plus

4109
02:52:52,319 --> 02:52:56,000
and I think we should be uh clear to

4110
02:52:56,000 --> 02:52:59,760
them that we are aware

4111
02:52:59,760 --> 02:53:01,600
why

4112
02:53:01,600 --> 02:53:06,160
the WOOI fortunately was reduced a great

4113
02:53:06,160 --> 02:53:09,279
deal in the past year. That's very good

4114
02:53:09,279 --> 02:53:11,840
news for Hillsboro.

4115
02:53:11,840 --> 02:53:15,279
We have no very high severity, just some

4116
02:53:15,279 --> 02:53:18,240
small smidgen of high and some moderate,

4117
02:53:18,240 --> 02:53:23,040
about 25 28% of our surface area.

4118
02:53:23,040 --> 02:53:25,120
Chapter 7

4119
02:53:25,120 --> 02:53:28,640
would allow these people who are going

4120
02:53:28,640 --> 02:53:32,399
to want to do improvements to either

4121
02:53:32,399 --> 02:53:36,560
their a whole new home or a major

4122
02:53:36,560 --> 02:53:41,920
remodel which under chapter 7 is 25% or

4123
02:53:41,920 --> 02:53:45,120
more of the property.

4124
02:53:45,120 --> 02:53:47,439
And for those who are doing incremental

4125
02:53:47,439 --> 02:53:49,200
changes,

4126
02:53:49,200 --> 02:53:52,960
I really by having a reference point,

4127
02:53:52,960 --> 02:53:56,000
they'll know what to aim for, especially

4128
02:53:56,000 --> 02:53:58,720
from this simple standpoint of return on

4129
02:53:58,720 --> 02:54:01,439
investment. I want them to get the kind

4130
02:54:01,439 --> 02:54:04,800
of advice they need from the architects,

4131
02:54:04,800 --> 02:54:09,600
from the town, um, landscape architects,

4132
02:54:09,600 --> 02:54:12,399
etc. so that when they do spend their

4133
02:54:12,399 --> 02:54:14,880
hard-earned dollars, they get as close

4134
02:54:14,880 --> 02:54:18,800
to that code as possible.

4135
02:54:18,800 --> 02:54:21,439
Uh lastly,

4136
02:54:21,439 --> 02:54:25,920
um my firewise at a lively internal Z

4137
02:54:25,920 --> 02:54:28,960
meeting that we had sent to the town

4138
02:54:28,960 --> 02:54:31,279
council that you received a few months

4139
02:54:31,279 --> 02:54:34,800
ago now maybe uh the lowhanging fruit

4140
02:54:34,800 --> 02:54:37,200
changes we'd like to make sure are

4141
02:54:37,200 --> 02:54:40,479
included which were basically about

4142
02:54:40,479 --> 02:54:42,000
vents

4143
02:54:42,000 --> 02:54:49,120
about having um standards of um for the

4144
02:54:49,120 --> 02:54:53,040
class A roofing and covering eaves. But

4145
02:54:53,040 --> 02:54:55,840
what I'm asking for here was the other

4146
02:54:55,840 --> 02:54:58,240
side of the argument to consider the

4147
02:54:58,240 --> 02:55:04,000
standard of the uh uniform um reference

4148
02:55:04,000 --> 02:55:06,479
point for which everything would be

4149
02:55:06,479 --> 02:55:08,560
included. Thank you.

4150
02:55:08,560 --> 02:55:10,800
>> Thank you. Um Dr. Weinberg, appreciate

4151
02:55:10,800 --> 02:55:11,439
that.

4152
02:55:11,439 --> 02:55:13,439
>> William, I'll I'll I'll bring this map

4153
02:55:13,439 --> 02:55:15,200
up to you at some point.

4154
02:55:15,200 --> 02:55:18,479
>> I think it's helpful. Um, so we're going

4155
02:55:18,479 --> 02:55:20,160
to bring I'm sorry. Do we have

4156
02:55:20,160 --> 02:55:22,160
additional comments from the public?

4157
02:55:22,160 --> 02:55:23,439
>> No additional comments. Thank you.

4158
02:55:23,439 --> 02:55:26,880
>> Okay. And not nothing um remotely on

4159
02:55:26,880 --> 02:55:29,760
Zoom.

4160
02:55:29,760 --> 02:55:31,600
>> Okay. We'll close public comment and

4161
02:55:31,600 --> 02:55:33,840
bring it back to the council and we can

4162
02:55:33,840 --> 02:55:36,479
have some discussion before we finalize

4163
02:55:36,479 --> 02:55:40,800
our preference. Um

4164
02:55:40,800 --> 02:55:42,960
I think

4165
02:55:42,960 --> 02:55:45,120
um just I would just make a

4166
02:55:45,120 --> 02:55:47,920
clarification question and comment based

4167
02:55:47,920 --> 02:55:51,920
on what Dr. Weinberg just um submitted

4168
02:55:51,920 --> 02:55:54,560
um with regards to wildfire preparedness

4169
02:55:54,560 --> 02:55:56,399
and the building code amendments. I

4170
02:55:56,399 --> 02:55:58,640
believe hopefully that's coming to the

4171
02:55:58,640 --> 02:56:00,319
council within the next few months in

4172
02:56:00,319 --> 02:56:02,640
terms of the amendments adoption or

4173
02:56:02,640 --> 02:56:05,920
changes to our MUN code and specifically

4174
02:56:05,920 --> 02:56:09,200
it sounds like uh Dr. Weineberg was

4175
02:56:09,200 --> 02:56:11,439
commenting or suggesting having a

4176
02:56:11,439 --> 02:56:15,840
uniform defensible space class A roof uh

4177
02:56:15,840 --> 02:56:19,520
fire resistive vents covering eaves etc.

4178
02:56:19,520 --> 02:56:20,880
But those will be discussed at a

4179
02:56:20,880 --> 02:56:22,720
different meeting. It's just a heads up

4180
02:56:22,720 --> 02:56:24,240
as we move forward in terms of our

4181
02:56:24,240 --> 02:56:26,880
priorities at this point. Am I correct

4182
02:56:26,880 --> 02:56:33,110
in that? I believe so. Okay. Um,

4183
02:56:33,120 --> 02:56:35,359
in terms of additional comments on the

4184
02:56:35,359 --> 02:56:36,319
other things, I think we've been

4185
02:56:36,319 --> 02:56:37,920
commenting as we went along, but I'm

4186
02:56:37,920 --> 02:56:39,760
happy to open it up to my colleagues if

4187
02:56:39,760 --> 02:56:41,359
you you want to add anything else we

4188
02:56:41,359 --> 02:56:43,600
haven't covered or discussed. Um, Vice

4189
02:56:43,600 --> 02:56:45,040
Mayor Ragdale.

4190
02:56:45,040 --> 02:56:46,880
>> Um, I only have one. Um, and thank you

4191
02:56:46,880 --> 02:56:48,800
for taking our comments all along. I I

4192
02:56:48,800 --> 02:56:51,040
think that was uh super helpful, but I

4193
02:56:51,040 --> 02:56:54,080
um I missed the boat on one by my own

4194
02:56:54,080 --> 02:56:57,840
fault. Um, with regard to PG Genie, I

4195
02:56:57,840 --> 02:57:00,479
know P Genie not not great to deal with,

4196
02:57:00,479 --> 02:57:03,600
but my power was out two mornings in the

4197
02:57:03,600 --> 02:57:07,200
past week. Um, and the communication has

4198
02:57:07,200 --> 02:57:09,680
improved. So, I don't know if that's one

4199
02:57:09,680 --> 02:57:12,080
tiny little bright spot. Um, and also

4200
02:57:12,080 --> 02:57:14,319
where you have to um where you want to

4201
02:57:14,319 --> 02:57:17,120
search and enter your address. It used

4202
02:57:17,120 --> 02:57:18,880
to be, you know, now your your

4203
02:57:18,880 --> 02:57:20,479
internet's out, right? and you're using

4204
02:57:20,479 --> 02:57:22,160
the cell coverage, which we know is not

4205
02:57:22,160 --> 02:57:25,680
fantastic in certain parts of town. Um,

4206
02:57:25,680 --> 02:57:27,840
but now it remembers the last address

4207
02:57:27,840 --> 02:57:29,600
you typed in because before you had to

4208
02:57:29,600 --> 02:57:33,920
retype in your address and wait and wait. So, um, a tiny little bright

4209
02:57:33,920 --> 02:57:36,399
spot. Um, and then clarification with

4210
02:57:36,399 --> 02:57:39,359
regard to um, PCE.

4211
02:57:39,359 --> 02:57:42,399
uh we are already detached from P Gen in

4212
02:57:42,399 --> 02:57:44,720
one respect which is we get your you get

4213
02:57:44,720 --> 02:57:47,279
your clean energy most of the town you

4214
02:57:47,279 --> 02:57:50,080
get your clean energy from PCE but the

4215
02:57:50,080 --> 02:57:54,880
distribution is through PG& um so to the

4216
02:57:54,880 --> 02:57:57,760
extent if if we did separate uh which I

4217
02:57:57,760 --> 02:58:00,399
don't have an opinion on but if we did

4218
02:58:00,399 --> 02:58:03,359
separate um we would need someone else

4219
02:58:03,359 --> 02:58:06,640
to provide that distribution and billing

4220
02:58:06,640 --> 02:58:08,319
they're they're on the same bill so

4221
02:58:08,319 --> 02:58:12,950
that's just little thing to add.

4222
02:58:12,960 --> 02:58:18,550
» Thank you, Council Member Crowley.

4223
02:58:18,560 --> 02:58:20,080
» Thank you, Madam Mayor. So, I have one

4224
02:58:20,080 --> 02:58:21,760
kind of general comment and a couple

4225
02:58:21,760 --> 02:58:23,279
comments on things that are in this and

4226
02:58:23,279 --> 02:58:25,359
then one suggestion for something to

4227
02:58:25,359 --> 02:58:28,479
add. So, general comment, just a great

4228
02:58:28,479 --> 02:58:31,920
job organizing and presenting today. I

4229
02:58:31,920 --> 02:58:33,600
thought everything was really succinct

4230
02:58:33,600 --> 02:58:37,520
and um and I just s between the

4231
02:58:37,520 --> 02:58:40,640
volunteer party on Thursday um and then

4232
02:58:40,640 --> 02:58:42,560
just seeing and hearing from all of our

4233
02:58:42,560 --> 02:58:46,080
staff today, it just I'm so struck by

4234
02:58:46,080 --> 02:58:49,920
how it's it's hard to to walk that line

4235
02:58:49,920 --> 02:58:51,920
between the personal touch of a small

4236
02:58:51,920 --> 02:58:54,080
town and the professional efficiency

4237
02:58:54,080 --> 02:58:55,920
that you want. And I really think

4238
02:58:55,920 --> 02:58:58,479
Hillsboro does it. And it's because of

4239
02:58:58,479 --> 02:59:01,279
the dedication of everybody here and

4240
02:59:01,279 --> 02:59:03,279
also the Aspree decor. So I really

4241
02:59:03,279 --> 02:59:05,279
appreciate it. It's I think it's a tough

4242
02:59:05,279 --> 02:59:07,760
thing to do and I think I think you do

4243
02:59:07,760 --> 02:59:10,240
it and I our residents feel that and

4244
02:59:10,240 --> 02:59:12,080
appreciate that and I feel it and

4245
02:59:12,080 --> 02:59:15,920
appreciate that. So thank you. Um so a

4246
02:59:15,920 --> 02:59:17,600
couple comments on the things that are

4247
02:59:17,600 --> 02:59:22,399
already in here. Um I I I love and Tim

4248
02:59:22,399 --> 02:59:24,319
and Liz know this that we are really

4249
02:59:24,319 --> 02:59:26,560
focusing on code enforcement because

4250
02:59:26,560 --> 02:59:28,880
it's been we've had a lot of complaints

4251
02:59:28,880 --> 02:59:30,560
about projects either how they're

4252
02:59:30,560 --> 02:59:34,319
managed or how long they go. So um so

4253
02:59:34,319 --> 02:59:36,560
two things I I think the new code

4254
02:59:36,560 --> 02:59:39,439
enforcement person will be great and a

4255
02:59:39,439 --> 02:59:41,840
great help to building and and I'm just

4256
02:59:41,840 --> 02:59:43,439
wondering are there any cost

4257
02:59:43,439 --> 02:59:45,760
efficiencies now that it's being taken

4258
02:59:45,760 --> 02:59:48,160
out of HPD? Are we saving some money

4259
02:59:48,160 --> 02:59:50,080
someplace that it will help to fund this

4260
02:59:50,080 --> 02:59:53,200
new staff member? That might be that

4261
02:59:53,200 --> 02:59:55,200
might be a question that you look into

4262
02:59:55,200 --> 02:59:58,720
or might be something. Um and then um

4263
02:59:58,720 --> 03:00:01,520
and this is something that I brought up

4264
03:00:01,520 --> 03:00:05,200
before. We do collect some funds from

4265
03:00:05,200 --> 03:00:08,160
the projects that run over. Is there,

4266
03:00:08,160 --> 03:00:09,520
and this may be a city attorney

4267
03:00:09,520 --> 03:00:11,600
question, is there any way that the

4268
03:00:11,600 --> 03:00:13,680
neighbors who are impacted who have to

4269
03:00:13,680 --> 03:00:15,840
live with this? It's very stressful to

4270
03:00:15,840 --> 03:00:18,160
be next door to a building site. I mean,

4271
03:00:18,160 --> 03:00:20,160
it affects your life every single day

4272
03:00:20,160 --> 03:00:22,160
for years and you get no benefit from

4273
03:00:22,160 --> 03:00:25,760
it. You get dust, you get noise, you get

4274
03:00:25,760 --> 03:00:28,080
disruption, your peace of mind is

4275
03:00:28,080 --> 03:00:30,880
affected. Is there any way that some of

4276
03:00:30,880 --> 03:00:33,520
that money that we collect for the

4277
03:00:33,520 --> 03:00:35,520
projects that go over can somehow

4278
03:00:35,520 --> 03:00:37,120
benefit the neighbors who have had to

4279
03:00:37,120 --> 03:00:39,359
live with the effects? So, I'll leave

4280
03:00:39,359 --> 03:00:40,880
that to the city attorney. I know we

4281
03:00:40,880 --> 03:00:42,880
can't use public funds for private use,

4282
03:00:42,880 --> 03:00:46,560
but I think if there was some mechanism

4283
03:00:46,560 --> 03:00:50,080
in which we could, you know, we get some

4284
03:00:50,080 --> 03:00:51,840
compensation for it that the neighbors

4285
03:00:51,840 --> 03:00:54,160
could somehow get compensated. I think

4286
03:00:54,160 --> 03:00:57,439
that would help a lot. Honestly, I think

4287
03:00:57,439 --> 03:00:58,960
any neighbor that you talk to would

4288
03:00:58,960 --> 03:01:01,040
rather the project be finished than get

4289
03:01:01,040 --> 03:01:04,800
a dime. But if if that's not happening,

4290
03:01:04,800 --> 03:01:08,479
um and uh and one of my colleagues

4291
03:01:08,479 --> 03:01:11,600
mentioned uh adaptive reuse of the tank

4292
03:01:11,600 --> 03:01:13,920
sites, that's probably a little too

4293
03:01:13,920 --> 03:01:15,760
early to put on this year's work program

4294
03:01:15,760 --> 03:01:17,840
because I think we're a few years out.

4295
03:01:17,840 --> 03:01:19,840
But that's definitely something to start

4296
03:01:19,840 --> 03:01:22,240
to use to start to think about like can

4297
03:01:22,240 --> 03:01:23,840
we use the tanks themselves for

4298
03:01:23,840 --> 03:01:25,840
something or how can we use the sites

4299
03:01:25,840 --> 03:01:29,359
that can be on for the future. um under

4300
03:01:29,359 --> 03:01:31,680
bike and pedestrian master plan as we're

4301
03:01:31,680 --> 03:01:34,800
executing that uh one fallout of our

4302
03:01:34,800 --> 03:01:36,800
beautiful streets. I love our streets

4303
03:01:36,800 --> 03:01:39,200
and I also think as I said before

4304
03:01:39,200 --> 03:01:40,960
everything communicates and our nice

4305
03:01:40,960 --> 03:01:42,720
streets communicate something about the

4306
03:01:42,720 --> 03:01:44,720
quality of life in Hillsboro. So I think

4307
03:01:44,720 --> 03:01:47,600
it's a real benefit to everyone but the

4308
03:01:47,600 --> 03:01:49,600
smooth streets do encourage speeding

4309
03:01:49,600 --> 03:01:52,319
unfortunately. Um, so as we're looking

4310
03:01:52,319 --> 03:01:54,479
at the bike and ma pedestrian master

4311
03:01:54,479 --> 03:01:57,120
plan, can we look at ways to mitigate

4312
03:01:57,120 --> 03:01:59,200
speeding on some, especially on our wide

4313
03:01:59,200 --> 03:02:00,960
straight roads that now are beautifully

4314
03:02:00,960 --> 03:02:04,000
paved? And are there any other places

4315
03:02:04,000 --> 03:02:06,399
that we could do safe pathways because

4316
03:02:06,399 --> 03:02:08,640
they're certainly not sidewalks,

4317
03:02:08,640 --> 03:02:11,680
pathways like eucalyptus? Um, because

4318
03:02:11,680 --> 03:02:14,240
it's I mean it is it's a great benefit

4319
03:02:14,240 --> 03:02:17,200
to be able to walk safely in Hillsboro.

4320
03:02:17,200 --> 03:02:20,880
So, um, looking at that and those are my

4321
03:02:20,880 --> 03:02:22,479
comments on what we already have and my

4322
03:02:22,479 --> 03:02:24,960
comment on something to add. Could we

4323
03:02:24,960 --> 03:02:28,479
look at internships with either CC, CSM

4324
03:02:28,479 --> 03:02:30,479
or BHS, which I think was also brought

4325
03:02:30,479 --> 03:02:32,560
up and I did at Council of Cities talk

4326
03:02:32,560 --> 03:02:34,240
to another council member who said they

4327
03:02:34,240 --> 03:02:36,720
use interns, free interns for their

4328
03:02:36,720 --> 03:02:39,279
foyer requests. So, they said, you know,

4329
03:02:39,279 --> 03:02:40,800
these young people are really, really

4330
03:02:40,800 --> 03:02:43,359
good at investigating things online and

4331
03:02:43,359 --> 03:02:45,200
so they funnel all their foyer requests

4332
03:02:45,200 --> 03:02:47,680
to their interns. So, is that something?

4333
03:02:47,680 --> 03:02:50,080
And I know um our Rotary Club, which is

4334
03:02:50,080 --> 03:02:51,760
now called Rotary Club of Berling Game

4335
03:02:51,760 --> 03:02:54,880
in Hillsboro, we support BHS students

4336
03:02:54,880 --> 03:02:56,880
through a scholarship program, but they

4337
03:02:56,880 --> 03:02:58,800
are always looking for internships. So,

4338
03:02:58,800 --> 03:03:00,399
I think if the town of Hillsboro could

4339
03:03:00,399 --> 03:03:02,720
even provide one internship to a BHS

4340
03:03:02,720 --> 03:03:04,640
program, it would be very warmly

4341
03:03:04,640 --> 03:03:06,800
received. Thank you.

4342
03:03:06,800 --> 03:03:08,560
>> Um thank you and thanks for your

4343
03:03:08,560 --> 03:03:12,240
comments on internships. Um I I I I

4344
03:03:12,240 --> 03:03:14,080
agree. I think there's a lot of hidden

4345
03:03:14,080 --> 03:03:17,120
talents amongst our young uh students.

4346
03:03:17,120 --> 03:03:20,240
Um I assume we will put them through the

4347
03:03:20,240 --> 03:03:23,359
privacy um training as far as

4348
03:03:23,359 --> 03:03:25,520
information and how to procure and

4349
03:03:25,520 --> 03:03:27,760
secure information because a lot of it

4350
03:03:27,760 --> 03:03:29,279
will be private information that cannot

4351
03:03:29,279 --> 03:03:30,880
be disclosed. So that would be a

4352
03:03:30,880 --> 03:03:35,279
critical aspect of of that as well. Um

4353
03:03:35,279 --> 03:03:37,840
any you know before I I have some

4354
03:03:37,840 --> 03:03:39,520
comments on a few things but I would

4355
03:03:39,520 --> 03:03:41,040
like my colleagues if they have Yeah.

4356
03:03:41,040 --> 03:03:45,429
Council member Adams you may go ahead.

4357
03:03:45,439 --> 03:03:48,960
» Thank you Madame Mayor. Um I wanted to

4358
03:03:48,960 --> 03:03:52,479
uh ask if we should be considering other

4359
03:03:52,479 --> 03:03:55,680
generators that are in town whether we

4360
03:03:55,680 --> 03:03:58,880
need to do an assessment. uh since uh

4361
03:03:58,880 --> 03:04:02,880
our police generator was so old. Um I

4362
03:04:02,880 --> 03:04:04,880
think the public works one is fairly

4363
03:04:04,880 --> 03:04:06,800
new, but if there's one here for the

4364
03:04:06,800 --> 03:04:10,399
town, I'd just like to see uh our do an

4365
03:04:10,399 --> 03:04:13,520
assessment of where we might need that.

4366
03:04:13,520 --> 03:04:16,800
uh the as far as the construction I had

4367
03:04:16,800 --> 03:04:20,000
complained about uh the fact that the

4368
03:04:20,000 --> 03:04:22,800
neighbors don't get the direct benefit

4369
03:04:22,800 --> 03:04:24,880
uh because usually it's their streets

4370
03:04:24,880 --> 03:04:28,640
that were torn up in addition to the

4371
03:04:28,640 --> 03:04:30,880
fact that they've been uh putting up

4372
03:04:30,880 --> 03:04:33,200
with a lot of noise and chaos for a

4373
03:04:33,200 --> 03:04:35,840
while. I got a pretty good answer that

4374
03:04:35,840 --> 03:04:38,319
in fact there is a rotation for our

4375
03:04:38,319 --> 03:04:42,240
streets that can't really be adjusted.

4376
03:04:42,240 --> 03:04:47,840
Uh, and it is sad because the people who

4377
03:04:47,840 --> 03:04:51,359
could be benefiting from that fee often

4378
03:04:51,359 --> 03:04:53,040
don't. So, there might be some other way

4379
03:04:53,040 --> 03:04:55,840
to look at that. I want us to also look

4380
03:04:55,840 --> 03:04:58,479
at our volunteer recognition. I was so

4381
03:04:58,479 --> 03:05:01,600
sad that I wasn't able to attend our

4382
03:05:01,600 --> 03:05:04,319
recognition this year. And I'd like for

4383
03:05:04,319 --> 03:05:08,240
us to have um a discussion as a council

4384
03:05:08,240 --> 03:05:10,880
about how we recognize and recruit our

4385
03:05:10,880 --> 03:05:15,359
volunteers just so that this amazing

4386
03:05:15,359 --> 03:05:18,000
work that they done that they do is

4387
03:05:18,000 --> 03:05:20,080
appropriately recognized and that

4388
03:05:20,080 --> 03:05:23,680
they're comfortable and able to attend

4389
03:05:23,680 --> 03:05:27,680
and invited to those uh recognition

4390
03:05:27,680 --> 03:05:29,200
ceremonies.

4391
03:05:29,200 --> 03:05:33,359
And I completely agree with council

4392
03:05:33,359 --> 03:05:37,920
member Krill on speeding. I do feel we

4393
03:05:37,920 --> 03:05:42,319
need a campaign and I would love to have

4394
03:05:42,319 --> 03:05:45,920
uh as I said I'd love to have us be a a

4395
03:05:45,920 --> 03:05:50,399
city that is proud about the zen of

4396
03:05:50,399 --> 03:05:53,359
driving through our town. And I think

4397
03:05:53,359 --> 03:05:55,920
this is a fiveinut

4398
03:05:55,920 --> 03:05:58,319
uh problem. Everyone needs to add five

4399
03:05:58,319 --> 03:06:01,439
minutes to wherever they're going and

4400
03:06:01,439 --> 03:06:04,640
that we tell our construction

4401
03:06:04,640 --> 03:06:08,319
contractors we will enforce this and

4402
03:06:08,319 --> 03:06:12,160
that we care about the health and safety

4403
03:06:12,160 --> 03:06:16,080
of our citizens. And in fact, we view it

4404
03:06:16,080 --> 03:06:18,640
as a real benefit that you don't have to

4405
03:06:18,640 --> 03:06:22,319
go quite so fast uh to get through our

4406
03:06:22,319 --> 03:06:26,560
town. Um, but I also reiterate what

4407
03:06:26,560 --> 03:06:28,800
council member Krill said. This was a

4408
03:06:28,800 --> 03:06:34,160
great process and so uh very clear and

4409
03:06:34,160 --> 03:06:36,560
also uh delivered to us in a timely

4410
03:06:36,560 --> 03:06:38,880
fashion. So, thank you.

4411
03:06:38,880 --> 03:06:42,000
>> Thank you. Um I um council member

4412
03:06:42,000 --> 03:06:44,080
Schwang.

4413
03:06:44,080 --> 03:06:45,680
Uh

4414
03:06:45,680 --> 03:06:48,080
so I I do like the process of the

4415
03:06:48,080 --> 03:06:50,319
presentation of last year's review and

4416
03:06:50,319 --> 03:06:53,279
then having the council's comments then

4417
03:06:53,279 --> 03:06:56,960
the going forward the 26 27 that the

4418
03:06:56,960 --> 03:06:59,200
department has have the comments and

4419
03:06:59,200 --> 03:07:02,319
then we are able to chive in to ask

4420
03:07:02,319 --> 03:07:05,840
questions and clarify some of the the u

4421
03:07:05,840 --> 03:07:07,840
comments because it's really hard to

4422
03:07:07,840 --> 03:07:10,240
pack in everything in here. So the

4423
03:07:10,240 --> 03:07:12,240
different interpretation I think the

4424
03:07:12,240 --> 03:07:15,279
clarification was very helpful. Um I do

4425
03:07:15,279 --> 03:07:18,000
want to um add on to the ADRB and in

4426
03:07:18,000 --> 03:07:19,840
terms of the residents comments

4427
03:07:19,840 --> 03:07:22,080
regarding the constructions. I think you

4428
03:07:22,080 --> 03:07:24,240
know the exciting part is that we

4429
03:07:24,240 --> 03:07:26,800
continue to have robust constructions in

4430
03:07:26,800 --> 03:07:29,600
our town and I know that because I live

4431
03:07:29,600 --> 03:07:32,399
in a zone where there are constantly

4432
03:07:32,399 --> 03:07:35,520
several houses are big constructions

4433
03:07:35,520 --> 03:07:38,399
coming on. Um, so I do understand that

4434
03:07:38,399 --> 03:07:41,120
when pedestrians, residents walk by

4435
03:07:41,120 --> 03:07:43,200
those houses and find that to be

4436
03:07:43,200 --> 03:07:45,760
nuanced, if there's no action going on

4437
03:07:45,760 --> 03:07:48,319
or that if there's way too long dragging

4438
03:07:48,319 --> 03:07:51,520
on to them, they walk daily. They see

4439
03:07:51,520 --> 03:07:53,680
that they see the obstructions of the

4440
03:07:53,680 --> 03:07:57,279
fences or the construction trucks.

4441
03:07:57,279 --> 03:07:59,920
However, I do think that we need to and

4442
03:07:59,920 --> 03:08:03,680
maybe this is a CCF CCAC um you know

4443
03:08:03,680 --> 03:08:07,520
newsletters um outreach is to say how

4444
03:08:07,520 --> 03:08:11,439
much our directors uh department heads

4445
03:08:11,439 --> 03:08:14,240
are so accessible in terms of answering

4446
03:08:14,240 --> 03:08:17,040
the questions. like they have questions

4447
03:08:17,040 --> 03:08:19,680
but if they talk to you in person they

4448
03:08:19,680 --> 03:08:22,640
understand sort of the circumstances as

4449
03:08:22,640 --> 03:08:25,520
why it takes so long because every

4450
03:08:25,520 --> 03:08:28,720
construction is different and I want to

4451
03:08:28,720 --> 03:08:31,760
say but the perception is out there if I

4452
03:08:31,760 --> 03:08:34,319
walk by the same construction site and

4453
03:08:34,319 --> 03:08:37,279
it's taking forever or if the constru

4454
03:08:37,279 --> 03:08:40,080
contractor's trucks and workers trucks

4455
03:08:40,080 --> 03:08:42,319
are parked everywhere which I experience

4456
03:08:42,319 --> 03:08:45,760
constantly or the violations of the leaf

4457
03:08:45,760 --> 03:08:49,279
blowers I experience constantly and at

4458
03:08:49,279 --> 03:08:52,240
some point it's really hard to make a

4459
03:08:52,240 --> 03:08:54,880
you know make a call to the PD and says

4460
03:08:54,880 --> 03:08:57,920
can you come out here and the officers

4461
03:08:57,920 --> 03:09:00,960
cannot win it cannot site uh the

4462
03:09:00,960 --> 03:09:04,720
contractors or the the perpetrators

4463
03:09:04,720 --> 03:09:08,240
without seeing that action taken place.

4464
03:09:08,240 --> 03:09:10,560
So those are all things that I think our

4465
03:09:10,560 --> 03:09:12,560
resident need to understand it does take

4466
03:09:12,560 --> 03:09:15,760
time. Um so um to the extent I think

4467
03:09:15,760 --> 03:09:18,399
that the you know to have the

4468
03:09:18,399 --> 03:09:21,279
co-efficiency I think is uh important

4469
03:09:21,279 --> 03:09:24,479
and we can constantly strive that. I do

4470
03:09:24,479 --> 03:09:26,319
know that

4471
03:09:26,319 --> 03:09:30,080
in the past uh the the building planning

4472
03:09:30,080 --> 03:09:33,439
sent out your inspectors to do spot

4473
03:09:33,439 --> 03:09:36,880
check. I wonder if that is still ongoing

4474
03:09:36,880 --> 03:09:39,760
because it's not just in this is in

4475
03:09:39,760 --> 03:09:42,240
addition to the permit check that you

4476
03:09:42,240 --> 03:09:44,080
have to go through but there are spot

4477
03:09:44,080 --> 03:09:46,479
check that you come by so that if

4478
03:09:46,479 --> 03:09:49,680
contractors or workers are doing things

4479
03:09:49,680 --> 03:09:52,560
that are not necessarily

4480
03:09:52,560 --> 03:09:56,000
up to code shall we say that you have

4481
03:09:56,000 --> 03:09:58,880
the the the the idea that you have spa

4482
03:09:58,880 --> 03:10:01,840
checks is going to uh discourage them

4483
03:10:01,840 --> 03:10:03,840
from doing things that they are not

4484
03:10:03,840 --> 03:10:06,720
supposed to So I wonder if that is

4485
03:10:06,720 --> 03:10:09,520
continue to be reinforced and advocate

4486
03:10:09,520 --> 03:10:13,200
that is important. Um I do think that

4487
03:10:13,200 --> 03:10:15,920
the eBike continue to be a issues. I

4488
03:10:15,920 --> 03:10:18,160
think that we need to change the the

4489
03:10:18,160 --> 03:10:20,560
wording on that the e throttles. I've

4490
03:10:20,560 --> 03:10:23,760
been to several of the uh meetings that

4491
03:10:23,760 --> 03:10:26,479
the uh supervisors and the legislators

4492
03:10:26,479 --> 03:10:30,240
have put on. Um there's a different uh

4493
03:10:30,240 --> 03:10:32,080
distinctions between the e- throttles

4494
03:10:32,080 --> 03:10:34,720
versus the ebike. And I think that it is

4495
03:10:34,720 --> 03:10:37,200
encompassing upon us to as we move

4496
03:10:37,200 --> 03:10:39,439
forward with the literatures to be able

4497
03:10:39,439 --> 03:10:41,920
to make the distinctions so that is

4498
03:10:41,920 --> 03:10:44,800
clear to our residents so that they

4499
03:10:44,800 --> 03:10:48,319
would know the difference. Um and then

4500
03:10:48,319 --> 03:10:51,359
you know I I think it is a known fact

4501
03:10:51,359 --> 03:10:53,840
that this council support any kind of

4502
03:10:53,840 --> 03:10:56,399
reinforcement to keep our population

4503
03:10:56,399 --> 03:10:59,760
safe you know be it students or parents.

4504
03:10:59,760 --> 03:11:05,600
Um the lastly I'm excited about the um

4505
03:11:05,600 --> 03:11:09,600
the pedestrian and the uh psych bicycle

4506
03:11:09,600 --> 03:11:12,720
uh master plans. I do think that speed

4507
03:11:12,720 --> 03:11:15,680
is continue to be a issues however we do

4508
03:11:15,680 --> 03:11:19,439
it. Um we talk about the alamino riale

4509
03:11:19,439 --> 03:11:21,680
that there are project that is happening

4510
03:11:21,680 --> 03:11:24,800
right now between Berling game and

4511
03:11:24,800 --> 03:11:27,920
Samuel. I believe that Milbury will be

4512
03:11:27,920 --> 03:11:32,960
next. Those are all great ideas in terms

4513
03:11:32,960 --> 03:11:35,760
of the Grand Boulevard scenario. The

4514
03:11:35,760 --> 03:11:37,200
reality is that when you're trying to

4515
03:11:37,200 --> 03:11:39,600
pack pedestrians,

4516
03:11:39,600 --> 03:11:42,399
cyclists, and the drivers all in the

4517
03:11:42,399 --> 03:11:44,800
same road, the perspectives are

4518
03:11:44,800 --> 03:11:47,600
different. And so we need to really take

4519
03:11:47,600 --> 03:11:51,520
a good look at that and to see how

4520
03:11:51,520 --> 03:11:54,000
process what kind of process that we're

4521
03:11:54,000 --> 03:11:57,680
able to um implement that it will be

4522
03:11:57,680 --> 03:12:01,200
effective. So to that um and then I echo

4523
03:12:01,200 --> 03:12:05,040
my um council colleagues. It's a great

4524
03:12:05,040 --> 03:12:07,520
presentation, a lot of thoughtfulness.

4525
03:12:07,520 --> 03:12:10,640
Again, it demonstrate um our staff's uh

4526
03:12:10,640 --> 03:12:13,120
professionalism and commitment to serve

4527
03:12:13,120 --> 03:12:19,349
our community. So thank you very much.

4528
03:12:19,359 --> 03:12:21,200
I just wanted to say also I am in

4529
03:12:21,200 --> 03:12:23,040
support of what uh council member

4530
03:12:23,040 --> 03:12:25,120
Ragstell had added ebike education

4531
03:12:25,120 --> 03:12:27,279
enforcement the use cancer study

4532
03:12:27,279 --> 03:12:29,359
pesticide use and the business licenses

4533
03:12:29,359 --> 03:12:32,000
and and events.

4534
03:12:32,000 --> 03:12:32,960
>> Okay, go ahead.

4535
03:12:32,960 --> 03:12:35,200
>> Um yes, Vice Mayor Rexdale.

4536
03:12:35,200 --> 03:12:37,600
>> Everyone just has such good ideas and we

4537
03:12:37,600 --> 03:12:39,520
all start thinking I like that. I like

4538
03:12:39,520 --> 03:12:42,640
that. So, um I was just thinking when

4539
03:12:42,640 --> 03:12:44,080
Council Member Adams was talking about

4540
03:12:44,080 --> 03:12:46,479
generators, it made me think about when

4541
03:12:46,479 --> 03:12:48,000
the power goes out and your neighbors

4542
03:12:48,000 --> 03:12:51,520
have generators. Um I'm not saying we

4543
03:12:51,520 --> 03:12:53,279
need to regulate them, but just, you

4544
03:12:53,279 --> 03:12:56,960
know, when we have on our website, um

4545
03:12:56,960 --> 03:12:59,920
helpful hints for people if we could

4546
03:12:59,920 --> 03:13:02,479
recommend any generators if they are out

4547
03:13:02,479 --> 03:13:06,080
there that aren't quite so loud. Um,

4548
03:13:06,080 --> 03:13:08,560
that would be fantastic because the the

4549
03:13:08,560 --> 03:13:10,080
ones in use, at least in my

4550
03:13:10,080 --> 03:13:12,399
neighborhood, are, you know, the power's

4551
03:13:12,399 --> 03:13:14,080
out before you click your light. You you

4552
03:13:14,080 --> 03:13:15,680
hear the generators coming in every

4553
03:13:15,680 --> 03:13:17,760
direction. So, if there are ones that we

4554
03:13:17,760 --> 03:13:20,640
could, you know, point people to, um, I

4555
03:13:20,640 --> 03:13:22,720
think I think that would be Yeah, there

4556
03:13:22,720 --> 03:13:24,720
we go. I think that would be great. Um,

4557
03:13:24,720 --> 03:13:26,720
the volunteer recognition event was

4558
03:13:26,720 --> 03:13:30,080
amazing, but we miss you terribly. Um,

4559
03:13:30,080 --> 03:13:32,479
and yeah, I think it's great to to talk

4560
03:13:32,479 --> 03:13:36,160
about um how we recognize um that that

4561
03:13:36,160 --> 03:13:38,880
event was lovely and I would love to

4562
03:13:38,880 --> 03:13:41,600
replicate that in the future. And um but

4563
03:13:41,600 --> 03:13:44,000
recruiting, it's it's great to um think

4564
03:13:44,000 --> 03:13:45,920
of different ways to get the word out

4565
03:13:45,920 --> 03:13:49,040
beyond people that that we know. Um and

4566
03:13:49,040 --> 03:13:52,800
then I am all for a campaign regarding

4567
03:13:52,800 --> 03:13:55,840
speeding. Um and I love the, you know,

4568
03:13:55,840 --> 03:13:57,600
add five minutes to your day. Hey,

4569
03:13:57,600 --> 03:14:00,399
you've already got the slogan there. Um,

4570
03:14:00,399 --> 03:14:04,000
and uh I would just add to that um

4571
03:14:04,000 --> 03:14:07,040
stopping at stop signs just, you know,

4572
03:14:07,040 --> 03:14:08,960
they're not they're not suggestions.

4573
03:14:08,960 --> 03:14:10,720
They are they're there for a reason.

4574
03:14:10,720 --> 03:14:12,239
Thank you.

4575
03:14:12,239 --> 03:14:16,080
>> Okay. Thank you. Um those are all um um

4576
03:14:16,080 --> 03:14:19,520
great additions. Um I as I look at this,

4577
03:14:19,520 --> 03:14:21,600
I was just trying to see how we can

4578
03:14:21,600 --> 03:14:24,160
efficiently prioritize.

4579
03:14:24,160 --> 03:14:26,640
Um it sounds like we we love all

4580
03:14:26,640 --> 03:14:28,479
everything you've put forth, but we

4581
03:14:28,479 --> 03:14:31,520
can't we don't have Jen just told us we

4582
03:14:31,520 --> 03:14:33,200
don't have like limitless funds to just

4583
03:14:33,200 --> 03:14:35,120
spend whatever money we want. So my

4584
03:14:35,120 --> 03:14:37,840
question is there are a few items here

4585
03:14:37,840 --> 03:14:40,640
that I was wondering if we could put

4586
03:14:40,640 --> 03:14:43,200
aside as exceptions. for example,

4587
03:14:43,200 --> 03:14:47,279
budgeted needed zero dollars and staff

4588
03:14:47,279 --> 03:14:50,800
effort was small. Can those I mean

4589
03:14:50,800 --> 03:14:52,319
sounds like these are basically in

4590
03:14:52,319 --> 03:14:54,319
progress being done for we can start

4591
03:14:54,319 --> 03:14:59,040
with the um on a item a is that's what's

4592
03:14:59,040 --> 03:15:02,479
up. Okay. Item A2

4593
03:15:02,479 --> 03:15:08,239
um that one is slated as this is the

4594
03:15:08,239 --> 03:15:11,200
prep.

4595
03:15:11,200 --> 03:15:12,800
Yeah.

4596
03:15:12,800 --> 03:15:14,960
Um, repair wildfire preparedness

4597
03:15:14,960 --> 03:15:17,680
building code. I mean, it says zero

4598
03:15:17,680 --> 03:15:19,840
dollars, small effort. Can we just sort

4599
03:15:19,840 --> 03:15:21,439
of make exceptions to those and not have

4600
03:15:21,439 --> 03:15:23,359
us rank this because I'm not sure how

4601
03:15:23,359 --> 03:15:25,040
we're going to do the ranking? I was

4602
03:15:25,040 --> 03:15:27,680
just going to ask if we can put if it's

4603
03:15:27,680 --> 03:15:29,760
zero dollars and small effort, if we

4604
03:15:29,760 --> 03:15:31,200
could just exclude those and put them to

4605
03:15:31,200 --> 03:15:33,359
the side because it's getting done

4606
03:15:33,359 --> 03:15:36,239
anyways and it's not, we don't have to

4607
03:15:36,239 --> 03:15:39,520
contemplate financial impact. Is is that

4608
03:15:39,520 --> 03:15:41,520
something we can do? Yeah, certainly. I

4609
03:15:41,520 --> 03:15:43,680
mean, the whole list, the goal was to

4610
03:15:43,680 --> 03:15:46,239
get agreement um to make sure that the

4611
03:15:46,239 --> 03:15:48,080
list is correct and we I've taken notes

4612
03:15:48,080 --> 03:15:50,239
on the additions um which it sounds like

4613
03:15:50,239 --> 03:15:51,840
there's consensus in bringing those

4614
03:15:51,840 --> 03:15:56,239
forward. Um what I can do is I can put

4615
03:15:56,239 --> 03:15:58,800
the revision to this, which is the

4616
03:15:58,800 --> 03:16:00,239
summary slide. It doesn't have the

4617
03:16:00,239 --> 03:16:02,399
specific details on it. Um I can have

4618
03:16:02,399 --> 03:16:04,880
William put up the revised list. And

4619
03:16:04,880 --> 03:16:07,520
what we've done in past years is um not

4620
03:16:07,520 --> 03:16:09,600
last year uh is each council member can

4621
03:16:09,600 --> 03:16:12,640
give their top three or five um

4622
03:16:12,640 --> 03:16:14,720
priorities so that we know which sort of

4623
03:16:14,720 --> 03:16:18,000
areas to focus on first. Um but the plan

4624
03:16:18,000 --> 03:16:19,600
was to get consensus on the full list,

4625
03:16:19,600 --> 03:16:20,800
but it sounds like we've already done

4626
03:16:20,800 --> 03:16:22,319
that so we're ahead of schedule.

4627
03:16:22,319 --> 03:16:24,560
>> Yeah. So and and before you confirm that

4628
03:16:24,560 --> 03:16:25,920
I probably should have gotten some

4629
03:16:25,920 --> 03:16:28,399
consensus from my um colleagues. What I

4630
03:16:28,399 --> 03:16:31,200
was suggesting is items that are not

4631
03:16:31,200 --> 03:16:33,359
going to impact the budget as of now

4632
03:16:33,359 --> 03:16:35,439
based on the projections and have a

4633
03:16:35,439 --> 03:16:38,560
small require small staffing effort to

4634
03:16:38,560 --> 03:16:40,160
put those aside. Meaning it's almost a

4635
03:16:40,160 --> 03:16:42,080
done deal. It's in the pipe works. It's

4636
03:16:42,080 --> 03:16:44,560
going to be done and just prioritize

4637
03:16:44,560 --> 03:16:48,479
some of the more challenging um um items

4638
03:16:48,479 --> 03:16:50,080
in terms of our ranking because

4639
03:16:50,080 --> 03:16:52,880
otherwise we have 18 items

4640
03:16:52,880 --> 03:16:54,640
and I already have 10 that I would like

4641
03:16:54,640 --> 03:16:57,040
to see it on. So we'll probably what is

4642
03:16:57,040 --> 03:16:58,080
the number that you were going to

4643
03:16:58,080 --> 03:17:01,680
recommend? Five or four

4644
03:17:01,680 --> 03:17:03,120
>> through the mayor.

4645
03:17:03,120 --> 03:17:04,399
>> Yeah. Wait, let me just hear from the

4646
03:17:04,399 --> 03:17:04,880
staff.

4647
03:17:04,880 --> 03:17:06,880
>> I I think the focus what we're showing

4648
03:17:06,880 --> 03:17:09,279
you here is just all in and it does feel

4649
03:17:09,279 --> 03:17:12,160
like is this the the total breath of the

4650
03:17:12,160 --> 03:17:13,920
entire list. This is all the things that

4651
03:17:13,920 --> 03:17:15,359
the department heads and commissioners

4652
03:17:15,359 --> 03:17:16,960
had agreed upon and some of the issues

4653
03:17:16,960 --> 03:17:19,760
that are coming forward from each year.

4654
03:17:19,760 --> 03:17:21,760
If we got consensus on all this, this

4655
03:17:21,760 --> 03:17:24,800
is, you know, if any of this falls into

4656
03:17:24,800 --> 03:17:26,640
a feasibility issue where we're going to

4657
03:17:26,640 --> 03:17:28,880
run into a fiscal issue or a staff time

4658
03:17:28,880 --> 03:17:30,800
issue or something like that, that's

4659
03:17:30,800 --> 03:17:32,560
when the second phase of this comes into

4660
03:17:32,560 --> 03:17:34,080
play where we come back to you and tell

4661
03:17:34,080 --> 03:17:37,040
you, you know, for example, like item A4

4662
03:17:37,040 --> 03:17:40,560
there, uh these are the this will be the

4663
03:17:40,560 --> 03:17:41,840
fiscal impact. This is our

4664
03:17:41,840 --> 03:17:43,439
recommendation. You'll be getting those

4665
03:17:43,439 --> 03:17:45,200
specifics at a council meeting. Now, if

4666
03:17:45,200 --> 03:17:47,120
we come forward and something, you know,

4667
03:17:47,120 --> 03:17:48,960
un unforeseen happens and we have a

4668
03:17:48,960 --> 03:17:51,359
fiscal issue, then that would be the

4669
03:17:51,359 --> 03:17:53,520
time that we would decide perhaps this

4670
03:17:53,520 --> 03:17:55,279
issue is something we can put off till

4671
03:17:55,279 --> 03:17:56,640
another year. But everything you're

4672
03:17:56,640 --> 03:17:58,239
seeing right here, we're going to

4673
03:17:58,239 --> 03:18:00,080
attempt to make within our bandwidth. I

4674
03:18:00,080 --> 03:18:03,279
think the the goal would be is if

4675
03:18:03,279 --> 03:18:05,439
there's things here that you feel like

4676
03:18:05,439 --> 03:18:07,279
this is where your time and effort

4677
03:18:07,279 --> 03:18:09,520
should be invested first, then those

4678
03:18:09,520 --> 03:18:11,760
would be the the kind of the the task

4679
03:18:11,760 --> 03:18:13,600
that we would try to tackle. But the

4680
03:18:13,600 --> 03:18:15,359
goal here is to tackle everything that's

4681
03:18:15,359 --> 03:18:16,080
on this list.

4682
03:18:16,080 --> 03:18:17,600
>> Oh, okay. So, we get to have everything

4683
03:18:17,600 --> 03:18:18,160
basically.

4684
03:18:18,160 --> 03:18:19,200
>> Yes. You get it all.

4685
03:18:19,200 --> 03:18:20,720
>> Okay. Gotcha.

4686
03:18:20,720 --> 03:18:23,120
>> Okay. That's a lot better. Um, yeah.

4687
03:18:23,120 --> 03:18:23,920
Through the mayor.

4688
03:18:23,920 --> 03:18:24,960
>> Yeah. I think that's good.

4689
03:18:24,960 --> 03:18:26,880
>> I I think that that's what I was going

4690
03:18:26,880 --> 03:18:30,160
for is that I do believe that our uh

4691
03:18:30,160 --> 03:18:33,040
staff have the competency and knows

4692
03:18:33,040 --> 03:18:35,200
where they're at in terms of what's on

4693
03:18:35,200 --> 03:18:38,080
their plate in terms of the prior

4694
03:18:38,080 --> 03:18:41,279
prioritizations of all these tasks. I

4695
03:18:41,279 --> 03:18:44,080
think that unless the council have any

4696
03:18:44,080 --> 03:18:46,560
issues regarding any of the items that

4697
03:18:46,560 --> 03:18:49,120
we think that can be table or that is

4698
03:18:49,120 --> 03:18:51,279
not really our priorities that should be

4699
03:18:51,279 --> 03:18:55,600
known. I've been to other um uh workshop

4700
03:18:55,600 --> 03:18:58,319
where you you prioritize three but

4701
03:18:58,319 --> 03:19:00,880
there's like more and and so it's always

4702
03:19:00,880 --> 03:19:03,359
a tough uh situation and plus I think

4703
03:19:03,359 --> 03:19:05,200
that you know the the notion that the

4704
03:19:05,200 --> 03:19:06,479
commissioner has spoken to the

4705
03:19:06,479 --> 03:19:08,160
department heads the department heads

4706
03:19:08,160 --> 03:19:09,359
have gone through within their

4707
03:19:09,359 --> 03:19:11,520
departments in terms of the projects I

4708
03:19:11,520 --> 03:19:14,080
think we respect that aspect of it and

4709
03:19:14,080 --> 03:19:16,479
give us the comfort that we know should

4710
03:19:16,479 --> 03:19:18,880
there be any issues you have the

4711
03:19:18,880 --> 03:19:21,279
confidence and we have the confidence

4712
03:19:21,279 --> 03:19:22,640
and trust us that you're going to bring

4713
03:19:22,640 --> 03:19:24,479
it back to us for discussion.

4714
03:19:24,479 --> 03:19:27,439
>> Um, so having said that, let me then

4715
03:19:27,439 --> 03:19:29,840
make a few comments on things that do

4716
03:19:29,840 --> 03:19:32,160
have don't have a

4717
03:19:32,160 --> 03:19:34,319
number or amount estimated and small

4718
03:19:34,319 --> 03:19:37,680
effort. Um, I I do feel strongly that we

4719
03:19:37,680 --> 03:19:41,120
should explore um paid family leave for

4720
03:19:41,120 --> 03:19:43,200
um staff and evaluate the physibility of

4721
03:19:43,200 --> 03:19:46,399
that. I think it is critical to um the

4722
03:19:46,399 --> 03:19:48,960
culture of not just the workplace but

4723
03:19:48,960 --> 03:19:51,359
the whole community. So that's something

4724
03:19:51,359 --> 03:19:54,560
I would like for um the t the staff to

4725
03:19:54,560 --> 03:19:56,160
continue to explore and see how that can

4726
03:19:56,160 --> 03:19:57,760
be done and bring it back to the council

4727
03:19:57,760 --> 03:20:00,720
at a later time. Um but in general I

4728
03:20:00,720 --> 03:20:04,160
think we've all talked about um all

4729
03:20:04,160 --> 03:20:06,800
these issues we all all in on all of

4730
03:20:06,800 --> 03:20:10,720
them with regards to um current

4731
03:20:10,720 --> 03:20:12,479
procedures and responsibilities for

4732
03:20:12,479 --> 03:20:14,479
council members and provide updates and

4733
03:20:14,479 --> 03:20:17,200
adopt I agree a subcommittee but I think

4734
03:20:17,200 --> 03:20:20,080
the subcommittee should be someone who

4735
03:20:20,080 --> 03:20:23,279
is not um currently running to be on the

4736
03:20:23,279 --> 03:20:25,279
city council. I think it's an inherent

4737
03:20:25,279 --> 03:20:27,359
bias or someone who is not going to be

4738
03:20:27,359 --> 03:20:28,960
running very soon to be on the city

4739
03:20:28,960 --> 03:20:32,319
council. So, I think um we we can do a

4740
03:20:32,319 --> 03:20:33,680
subcommittee and report back to the

4741
03:20:33,680 --> 03:20:36,080
council for approval in terms of what's

4742
03:20:36,080 --> 03:20:40,800
um established. And I at this um I I'm

4743
03:20:40,800 --> 03:20:42,479
inclined

4744
03:20:42,479 --> 03:20:45,520
to appoint myself and council member

4745
03:20:45,520 --> 03:20:48,239
Krik to do this. I just

4746
03:20:48,239 --> 03:20:50,160
>> I'd like to do is um we normally like to

4747
03:20:50,160 --> 03:20:51,760
agendaize the formation of a

4748
03:20:51,760 --> 03:20:53,760
subcommittee as a topic on an agenda. So

4749
03:20:53,760 --> 03:20:55,439
the public can comment and then council

4750
03:20:55,439 --> 03:20:56,880
can have a discussion about it with the

4751
03:20:56,880 --> 03:20:57,840
public there. Okay.

4752
03:20:57,840 --> 03:20:59,760
>> So I'd recommend waiting to point the

4753
03:20:59,760 --> 03:21:01,040
subcommittee, but staff can bring back

4754
03:21:01,040 --> 03:21:02,640
an agenda item at your regular meeting

4755
03:21:02,640 --> 03:21:03,840
for that purpose.

4756
03:21:03,840 --> 03:21:05,359
>> So this will come back to the council

4757
03:21:05,359 --> 03:21:08,479
then. Okay. Great. And with regards to

4758
03:21:08,479 --> 03:21:12,800
the um transitioning to ca.gov

4759
03:21:12,800 --> 03:21:14,880
web domain. I appreciate the comments

4760
03:21:14,880 --> 03:21:17,120
from council member Adams in terms of

4761
03:21:17,120 --> 03:21:19,200
being sober about how long this could

4762
03:21:19,200 --> 03:21:21,680
take and planning appropriately. it

4763
03:21:21,680 --> 03:21:23,279
could be very frustrating not only for

4764
03:21:23,279 --> 03:21:24,640
the residents but especially for the

4765
03:21:24,640 --> 03:21:26,880
city council members as well who are

4766
03:21:26,880 --> 03:21:29,279
using the domain to get work done or

4767
03:21:29,279 --> 03:21:32,160
communicate. So just we may even need

4768
03:21:32,160 --> 03:21:36,720
some um workshop or education as we make

4769
03:21:36,720 --> 03:21:38,239
the transition if we were to go that

4770
03:21:38,239 --> 03:21:40,640
route because that could be impactful.

4771
03:21:40,640 --> 03:21:43,520
Yeah.

4772
03:21:43,520 --> 03:21:48,080
and and again it looks like we may end

4773
03:21:48,080 --> 03:21:50,160
up needing a subcommittee regarding a

4774
03:21:50,160 --> 03:21:53,439
501c potentially as was discussed and

4775
03:21:53,439 --> 03:21:55,279
that's still there lots of other option

4776
03:21:55,279 --> 03:21:57,840
maybe we don't do a 501c maybe we do we

4777
03:21:57,840 --> 03:21:59,359
can explore that after we get some

4778
03:21:59,359 --> 03:22:01,840
feedback from legal counsel is that the

4779
03:22:01,840 --> 03:22:04,160
understanding okay

4780
03:22:04,160 --> 03:22:07,359
and um I think those are all my comments

4781
03:22:07,359 --> 03:22:09,840
on the items but I like the idea that we

4782
03:22:09,840 --> 03:22:13,750
get to have everything

4783
03:22:13,760 --> 03:22:15,760
Go ahead. Yeah, council member Adams.

4784
03:22:15,760 --> 03:22:18,880
>> I love getting everything too and I am

4785
03:22:18,880 --> 03:22:21,840
totally suspect of something that says

4786
03:22:21,840 --> 03:22:25,760
zero budget needed because even the ones

4787
03:22:25,760 --> 03:22:29,520
that are here uh implement educational

4788
03:22:29,520 --> 03:22:33,600
resources that could take some money. Uh

4789
03:22:33,600 --> 03:22:37,200
another small and zero execute 40

4790
03:22:37,200 --> 03:22:39,760
Baywood agreement that could take some

4791
03:22:39,760 --> 03:22:42,640
money. So, I think all of this will

4792
03:22:42,640 --> 03:22:48,239
unfold, but what a great uh menu you've

4793
03:22:48,239 --> 03:22:50,880
given us and we really appreciate it.

4794
03:22:50,880 --> 03:22:53,439
>> Yeah. And I really want to thank Mandy,

4795
03:22:53,439 --> 03:22:54,960
special applause for her. This was

4796
03:22:54,960 --> 03:22:57,120
outstanding. We love this format. It was

4797
03:22:57,120 --> 03:22:59,200
extremely useful in terms of the

4798
03:22:59,200 --> 03:23:00,720
discussion, very deliberative

4799
03:23:00,720 --> 03:23:02,800
discussion. And I want to thank my

4800
03:23:02,800 --> 03:23:04,640
colleagues for a very enlightening and

4801
03:23:04,640 --> 03:23:06,800
informative discussion this morning,

4802
03:23:06,800 --> 03:23:10,319
afternoon. Um and of course to the staff

4803
03:23:10,319 --> 03:23:13,279
and department heads. You guys um really

4804
03:23:13,279 --> 03:23:15,520
are running a great town and we're very

4805
03:23:15,520 --> 03:23:17,520
grateful and we're extremely thankful.

4806
03:23:17,520 --> 03:23:19,680
Thank you so much. And and with that

4807
03:23:19,680 --> 03:23:21,680
said, unless there's anything else to

4808
03:23:21,680 --> 03:23:24,239
add, I will now um this meeting is now

4809
03:23:24,239 --> 03:23:28,040
adjourned. Thank you.