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Good afternoon everyone. Um, the

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Hillsboro City Council meeting is called

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to order. Um, city clerk, may we please

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have the roll roll call.

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>> Thank you. Mayor Cole Adams present.

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Chang

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>> present.

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>> Braxdale present.

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>> Cole

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>> present. Um, I will ask the council to

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announce conflict of interest on the

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close session items. Let me first

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outline the close session items which is

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conference with legal counsel for

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existing litigation.

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Town of Hillsboro v persons interested

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in the matter of the proceedings for

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resolution number 22-83 adopting maximum

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rates for water service charges Samonteo

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Superior Court case number 23 CIV

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01028.

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Do we have any conflicts of interest on

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this closed session item

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from the council?

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Seeing none,

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um

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is there any public comment on the close

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session items? Anything on Zoom or in

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the chambers?

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>> No, Mayor Cole. Thank you.

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>> Okay, with that said, we'll now adjourn

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to close session.

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Good evening everyone. Um it's March

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9th, 2026. The time is uh 6:04.

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The Hillsboro City Council meeting is

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now called to order. Um city clerk, may

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we please have the roll call.

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>> Thank you, Mayor Cole. Adams

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>> present.

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>> Kle

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>> present.

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>> Ragdale

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>> present.

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>> Cole

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>> present.

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>> Thank you.

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>> Um please join me in pledging um

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allegiance to our flag.

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To the flag, United States of America to

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the republic stands one nation under God

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indivisible, liberty, justice for all.

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Welcome. I'm so pleased to see everyone

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here in the chambers today. We do have

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guests from um Japan. Welcome to join

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us. Uh exchange students and of course

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our Hillsboro Youth Commission. um also

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here. Thank you for joining us today.

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Um

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we have um do we have any report from

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close session? City attorney Dez. Thank

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you, Mayor Cole. Just wanted to announce

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for the public that the council did

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convene in close session prior to this

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meeting uh to discuss one matter

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conference with legal council existing

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litigation. Uh direction was given to

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staff and I also wanted to note the

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council decided not to appeal this

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matter uh but otherwise there was no

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reportable action. Thank you.

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city attorney. And uh next

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item is a presentation from our

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Hillsboro Youth Commission.

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Welcome.

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And when you get up to the podium, if

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you could just introduce your name. I we

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don't I don't have it in front of me,

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but I'm super honored to uh have you

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join us today.

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» Hi, I'm Anya. I'm the chair of the HYC.

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» Um, you can open up the presentation and

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as each of your colleagues move up, they

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can introduce themselves. Yeah.

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>> Okay. Thank you everyone for being here

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today and thank you to the city council

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for inviting us to speak. Um, yeah,

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we're just here to share a little bit

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about what we've done over the past few

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months and what we're planning on doing

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um in the coming uh spring. So, um,

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yeah, this is the list of the Hillsburg

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Youth Commission, and we're really happy

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that, um, all eight people, uh, are

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joining us today to present, and they

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will also introduce themselves as they

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present. So, I'll start off with, um,

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Ava and Tanish with the age friendly

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city subcommittee.

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Hi everyone, my name is Snishk and I'm a

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member of the age friendly city

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subcommittee and I'll just be going over

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some past events we've had held in this

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past year. So one of the biggest events

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we had was the elderly tech day where on

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November 9th we taught elderly people

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and fellow seniors about new and

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upcoming apps. We went over useful tips

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and tricks regarding cyber security. Uh

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we answered any questions they had and

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we had snacks for everyone to enjoy and

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up in the upper right of the slide you

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can see us at giving the tech day

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presentation. Uh, another event we ran,

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we recently just finished was a

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Samaritan House coat drive where we

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collected winter coats for kids and we

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had over or around 17 coats donated

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which is really nice and uh you can see

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in some of the bins we put out u right

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in front of the town hall. Yeah.

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Hi, I'm Ava and I'm also part of the

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subcommittee.

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Um, for the our future initiatives

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include an elderly game night and we've

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done similar events in the past where we

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bring games and snacks to play with the

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seniors at Pacifica Senior Living and

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we're hoping for this event to happen in

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mid to late April. We're also planning

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on doing a chess tournament at Crocker

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Middle School in the NPR in late March.

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Although it's not confirmed yet, uh

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it'll be a great way to connect people

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of all age groups and we'll have members

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of the community come together to play chess of all ages and enjoy

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snacks and the weekend together. You can

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see the flyer is for the upcoming chess

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tournament and the picture at the top is

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from the past um elderly game night.

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Thank you.

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>> Thank you.

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» Hi everyone. My name is Alexa. I'm one

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of the vice chairs of the Hillsbor Youth

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Commission and I'm also on the

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communication subcommittee. Um I wanted

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to talk about one of our projects called

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Hillsbor Highlights. Um this initiative

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was actually suggested by Mayor Cole um

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in an effort to make a digital archive

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to preserve Hillsborough's history. So

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um so far we've done I believe seven or

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eight former mayors. We've done Mr. Al

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Royce, Mr. Chick Adams, Mr. Thomas

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Casten, and yes, we plan to release an

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episode once every one or two weeks. And

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if we could just play the introduction

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and then a clip um from one of the

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previous interviews.

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>> Welcome to Hillsboro Highlights. I'm

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Alexa

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>> and I'm Kyle

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>> and we both serve on the communication

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subcommittee of the Hillsbor Youth

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Commission.

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>> Hillsboro has a lot of history, yet most

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of it is going unrecorded and getting

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lost forever.

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To preserve our history, we are

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interviewing and celebrating the people

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who have made the biggest difference in

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Hillsbor, ranging from mayors to

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longtime residents.

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>> Our interviews or episodes of Hillsboro

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Highlights will be published both on our

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YouTube and on our website.

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>> In season 1 of Hillsboro Highlights, we

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interview former mayors such as Thomas

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Casten, Lawrence May, and Chick Adams.

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>> Through these interviews, we've learned

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a lot from how Mr. Adams prioritized

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safety by clearing street signs to how

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Mr. Roy supported the creation of our

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own youth commission. We also learned

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what the most knowledgeable Hillsborough

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veterans think is important for our

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town, ranging from community to housing.

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>> We hope you enjoyed this season of

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Hillsboro Highlights as much as we've

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enjoyed creating it.

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>> Um, and then if we could just play um, a

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moment from the interview with Mr. Shik

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Adams.

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>> Okay. Thank you so much for your time,

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Mr. Adams. Is there anything else you'd

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like to add?

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>> Well, I did want to tell a story. Um,

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one of the things I I did when I was on

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the council was uh mediate a dispute

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between the Kingdom of Tonga and the

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neighbors because, and this is something

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people probably don't know, the Kingdom

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of Tonga used to have a consulate office

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in Hillsboro. It was a mansion and when

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the king of Tonga was in town, uh, all

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the Tonga

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residents in the county, and there are a

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lot of them, would kind of assemble at

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the mansion and they'd have feasts in

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the backyard. They'd roast pigs and

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they'd just party. And the neighbors

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kind of came unglued at one point and

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came to the council complaining about

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this. So, we convened a meeting of the

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uh uh the representatives of the Kingdom

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of Tonga, a neighborhood group, and the

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Secret Service because it's a foreign

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government, so they're entitled to

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Secret Service protection. What we

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discovered, very interesting, is that

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all the trash that was in the street,

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which was the neighbor's big complaint,

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came from the Secret Service agents.

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>> Wow.

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>> They were parking their cars on the

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street while the party was going on, and

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they were throwing all their trash out

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the window.

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So that's how we resolved that.

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>> It's quite a story. Thank you so much.

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>> It was fun. It was fun.

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>> Wow. Thank you so much, Mr. Adams, for

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your advice and your time and stories.

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>> Well, thank you guys for preserving our

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history. It's It's great that you're

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doing that.

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>> Yeah. So, we're just really excited

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about this. Um there's a lot of really

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interesting things we learned and we're

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excited to like experiment with the

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different editing. Um you guys might

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have noticed there were a few angle

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changes.

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>> Yes. Yes, we we'll work to three, but

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for now it's two.

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>> Thank you.

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>> I'm Brody Friedberg. I'm one of the

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other vice chairs. I'm also on the

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communication subcommittee um and I

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worked on the interview with Miss Mali

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uh last year actually. And so

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fortunately this year we were able to

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publish that actually as an article uh

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due to a lack of video footage. Um but

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we have had noticeable traction on the

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article um and we've heard positive

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feedback already. Moving

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forward, the communication subcommittee

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has also hosted several events this

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year. Uh you can see light up the town

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on the upper left. Uh I was in the Olaf

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costume actually. Um so that was a fan

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favorite. Um and then underneath that uh

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we were also uh a part of the team that

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drafted the ebike article on the cover

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of the quarterly newsletter. Um and so

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we did an interview with Dr. Blake

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Taylor, a neurosurgeon who grew up in

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Hillsboro and uh drafted this article

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and then it was uh later edited and

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published.

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» Another one of our events was um a final

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study event um in December of last year

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and that was prior to um high school

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winter finals. So students were able to

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come to the town hall and share food um

276
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study space and a golden retriever

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therapy dog which was super fun. And we

278
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had over 35 students from Crocker and

279
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other local high schools. Um also in

280
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November of last year we um in honor of

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Veterans Day we held uh treats for

282
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troops with the town. So, we um had a

283
00:11:17,600 --> 00:11:20,880
donation drive uh at Crocker and at the

284
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town hall to um send care packages to

285
00:11:24,720 --> 00:11:27,200
soldiers in Eastern Europe. And along

286
00:11:27,200 --> 00:11:29,040
with that, we had a letter writing drive

287
00:11:29,040 --> 00:11:31,360
at Crocker and many adults also wrote

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letters during the Veterans Day

289
00:11:33,040 --> 00:11:38,550
ceremony.

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Hi, my name is Jesse and I'm a member of

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00:11:40,399 --> 00:11:41,519
the environmental awareness

292
00:11:41,519 --> 00:11:43,839
subcommittee. So, first of all, monthly

293
00:11:43,839 --> 00:11:46,399
our team publishes Instagram posts to

294
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the HYC Instagram. And as of recently,

295
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we've been trying to promote the Little

296
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Public Library. That's actually just

297
00:11:51,760 --> 00:11:54,720
outside of town hall here. And also, um,

298
00:11:54,720 --> 00:11:56,640
end of October last year, we began

299
00:11:56,640 --> 00:11:58,640
revising the town's climate action plan,

300
00:11:58,640 --> 00:12:00,560
which hasn't been updated in over a

301
00:12:00,560 --> 00:12:02,480
decade. So, we actually met with Vice

302
00:12:02,480 --> 00:12:05,680
Mayor Ragdale to discuss, um, possible

303
00:12:05,680 --> 00:12:08,000
future updates and edits that we will

304
00:12:08,000 --> 00:12:09,279
continue to work on throughout the rest

305
00:12:09,279 --> 00:12:11,600
of the year.

306
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Um, we are also currently planning an

307
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environmental awareness week at Crocker

308
00:12:15,440 --> 00:12:16,959
Middle School where we're collaborating

309
00:12:16,959 --> 00:12:18,959
with Rethink Waste to put on a

310
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schoolwide presentation and also our

311
00:12:21,839 --> 00:12:23,920
subcommittee partnering with the Crocker

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00:12:23,920 --> 00:12:25,920
green team is going to be putting on a

313
00:12:25,920 --> 00:12:27,279
variety of activities throughout the

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week such as we're going to have a bike

315
00:12:29,440 --> 00:12:30,959
powered smoothie exhibit. We're going to

316
00:12:30,959 --> 00:12:33,680
have way sorting games and educational

317
00:12:33,680 --> 00:12:35,360
tableling going on on the blacktop and

318
00:12:35,360 --> 00:12:36,639
we're also going to be putting on a

319
00:12:36,639 --> 00:12:38,480
thrift shop on their blacktop. We're

320
00:12:38,480 --> 00:12:39,839
going to be collecting clothing

321
00:12:39,839 --> 00:12:42,160
donations from the students um the weeks

322
00:12:42,160 --> 00:12:44,959
prior and then redistribute them on the

323
00:12:44,959 --> 00:12:47,680
blacktop to kind of promote sustainable

324
00:12:47,680 --> 00:12:49,760
shopping practices. And also this last

325
00:12:49,760 --> 00:12:51,839
month we compiled an environmental

326
00:12:51,839 --> 00:12:54,880
opportunities resource doc with intern

327
00:12:54,880 --> 00:12:58,160
volunteer and work opportunities um in

328
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environmental organizations throughout

329
00:12:59,680 --> 00:13:05,350
the Bay Area.

330
00:13:05,360 --> 00:13:07,680
Hi, I'm Lauraai Johnson and I'm a part

331
00:13:07,680 --> 00:13:10,560
of the health and wellness subcommittee.

332
00:13:10,560 --> 00:13:13,440
Um, along with what Jesse said,

333
00:13:13,440 --> 00:13:16,240
something we do is post Instagram posts

334
00:13:16,240 --> 00:13:19,680
every month and we like to specialize

335
00:13:19,680 --> 00:13:22,079
ours based on certain national

336
00:13:22,079 --> 00:13:24,320
awarenesses based on that month

337
00:13:24,320 --> 00:13:26,880
surrounding health and mental health.

338
00:13:26,880 --> 00:13:29,360
Um, at the bottom you can see some of

339
00:13:29,360 --> 00:13:32,240
the awareness posts that we've done so

340
00:13:32,240 --> 00:13:35,360
far. We talked about teen violence

341
00:13:35,360 --> 00:13:37,120
awareness month which is very important

342
00:13:37,120 --> 00:13:40,079
and we always include certain data and

343
00:13:40,079 --> 00:13:43,200
research that we've done on the topics

344
00:13:43,200 --> 00:13:46,720
um within the post and in our bios.

345
00:13:46,720 --> 00:13:51,760
We've talked about cancers um donation

346
00:13:51,760 --> 00:13:55,120
for blood and also just promoting

347
00:13:55,120 --> 00:13:57,040
different

348
00:13:57,040 --> 00:13:59,680
events that our subcommittee will

349
00:13:59,680 --> 00:14:03,440
specialize in and want people to go

350
00:14:03,440 --> 00:14:08,710
which will talk more about.

351
00:14:08,720 --> 00:14:12,079
» Hi, I'm Ella. Um this past fall we took

352
00:14:12,079 --> 00:14:13,440
all the information that we learned last

353
00:14:13,440 --> 00:14:15,839
year from our mental health survey. We

354
00:14:15,839 --> 00:14:17,279
partnered with Crocker students to

355
00:14:17,279 --> 00:14:19,199
create the Crocker health wall, which is

356
00:14:19,199 --> 00:14:21,040
like a bunch of posters that we

357
00:14:21,040 --> 00:14:23,199
partnered with on various health topics.

358
00:14:23,199 --> 00:14:24,880
And then this Friday, we're going to

359
00:14:24,880 --> 00:14:26,800
Crocker and we're doing the tableabling

360
00:14:26,800 --> 00:14:28,399
event that we did last year, which is

361
00:14:28,399 --> 00:14:30,320
really successful. We're giving out the

362
00:14:30,320 --> 00:14:32,160
mental health resource cards pictured

363
00:14:32,160 --> 00:14:33,680
above. And then we're doing health

364
00:14:33,680 --> 00:14:35,519
trivia and they can get like fidget toys

365
00:14:35,519 --> 00:14:36,959
and stress toys. And there's a picture

366
00:14:36,959 --> 00:14:45,590
below of the event last year.

367
00:14:45,600 --> 00:14:48,079
So, in addition to our four main

368
00:14:48,079 --> 00:14:50,560
subcommittees, we have um two sort of ad

369
00:14:50,560 --> 00:14:52,240
hoc subcommittees. And the first one

370
00:14:52,240 --> 00:14:55,519
focuses on ebike safety. So, as everyone

371
00:14:55,519 --> 00:14:57,040
knows, ebike has been a pretty big

372
00:14:57,040 --> 00:14:58,800
priority for the town. And we've been

373
00:14:58,800 --> 00:15:01,279
trying to contribute to this effort um

374
00:15:01,279 --> 00:15:03,600
with assistant city manager Brown, Mayor

375
00:15:03,600 --> 00:15:05,760
Cole, Police Chief Colola, um

376
00:15:05,760 --> 00:15:08,000
Superintendent D Archie, Vice Mayor

377
00:15:08,000 --> 00:15:10,399
Ragdale, and Cocker student Nathan Kim.

378
00:15:10,399 --> 00:15:13,360
and we um have been collecting survey

379
00:15:13,360 --> 00:15:15,279
responses for the teen ebike safety

380
00:15:15,279 --> 00:15:17,680
survey. We have about 41 responses right

381
00:15:17,680 --> 00:15:19,600
now from fifth through 12th graders

382
00:15:19,600 --> 00:15:22,399
living in Hillsbor. Um and we are just

383
00:15:22,399 --> 00:15:25,920
really um trying to represent the youth

384
00:15:25,920 --> 00:15:27,839
voice and that is also being heard by

385
00:15:27,839 --> 00:15:30,160
local assembly members like Diane Papin

386
00:15:30,160 --> 00:15:33,199
as well as Samonteo County Supervisor

387
00:15:33,199 --> 00:15:35,040
Jackie Spear. And then we are

388
00:15:35,040 --> 00:15:36,399
collaborating with other youth

389
00:15:36,399 --> 00:15:38,800
commissions in California to distribute

390
00:15:38,800 --> 00:15:40,800
similar copies of this survey so they

391
00:15:40,800 --> 00:15:42,560
can send it out to their own towns and

392
00:15:42,560 --> 00:15:45,519
we can gather even more data on um ebike

393
00:15:45,519 --> 00:15:50,470
use in California.

394
00:15:50,480 --> 00:15:53,680
And finally, we have another ad hoc uh

395
00:15:53,680 --> 00:15:55,519
subcommittee sort of focused on youth

396
00:15:55,519 --> 00:15:57,839
injury prevention. A really big issue

397
00:15:57,839 --> 00:16:01,680
recently has been um injuries for teens,

398
00:16:01,680 --> 00:16:04,639
especially female athletes. Um, for

399
00:16:04,639 --> 00:16:06,639
example, female athletes are two to

400
00:16:06,639 --> 00:16:08,240
eight times more likely to tear their

401
00:16:08,240 --> 00:16:10,320
ACL compared to their me male

402
00:16:10,320 --> 00:16:12,560
counterpart. And a lot of this is due to

403
00:16:12,560 --> 00:16:18,399
factors like overuse, injuries, uh, not enough emphasis on nutrition in

404
00:16:18,399 --> 00:16:21,519
recovery and uh, specializing in a

405
00:16:21,519 --> 00:16:24,079
specific sport too early on. So, we're

406
00:16:24,079 --> 00:16:27,040
working with um Erica, Lauraai, Kiara,

407
00:16:27,040 --> 00:16:29,920
Ella, Trisha, Jesse, Ava, Kyle, Brody,

408
00:16:29,920 --> 00:16:34,560
Alex, Nia, Raj, Antich to um distribute

409
00:16:34,560 --> 00:16:37,360
educational resources to coaches,

410
00:16:37,360 --> 00:16:40,560
athletes, and parents to um spread

411
00:16:40,560 --> 00:16:42,959
awareness about the risks and what

412
00:16:42,959 --> 00:16:45,759
athletes can do. Um, so we're doing this

413
00:16:45,759 --> 00:16:47,519
through the Hillsboro recreation

414
00:16:47,519 --> 00:16:50,160
brochure, uh, distributing pamphlets

415
00:16:50,160 --> 00:16:52,720
during the sports information night and,

416
00:16:52,720 --> 00:16:57,519
um, working with the AYSO to, um, give

417
00:16:57,519 --> 00:17:00,000
advice, uh, for the coaches training.

418
00:17:00,000 --> 00:17:02,079
And we are also supported by Vice Mayor

419
00:17:02,079 --> 00:17:04,000
Ragdale and Hillsboro recreation

420
00:17:04,000 --> 00:17:09,270
director, uh, Mr. Tony Jakamazi.

421
00:17:09,280 --> 00:17:11,360
And that's all for today. Um, we wanted

422
00:17:11,360 --> 00:17:13,280
to thank you all for being here and

423
00:17:13,280 --> 00:17:16,160
listening to what uh what our updates

424
00:17:16,160 --> 00:17:18,000
are and we are also open to answering

425
00:17:18,000 --> 00:17:20,240
any questions.

426
00:17:20,240 --> 00:17:22,880
>> Well, thank you. Thank you so much. I

427
00:17:22,880 --> 00:17:24,959
have to say I'm a bit jealous just

428
00:17:24,959 --> 00:17:26,319
listening to all the things you guys are

429
00:17:26,319 --> 00:17:29,440
doing. You certainly are your your

430
00:17:29,440 --> 00:17:32,160
success rate is quite impressive. you've

431
00:17:32,160 --> 00:17:35,520
only um been doing this for a few years

432
00:17:35,520 --> 00:17:37,520
and you've accomplishing so much.

433
00:17:37,520 --> 00:17:39,120
Preserving the history of the town,

434
00:17:39,120 --> 00:17:42,080
promoting wellness, um taking care of

435
00:17:42,080 --> 00:17:44,160
our seniors and communicating with them

436
00:17:44,160 --> 00:17:46,640
and connecting with them, addressing

437
00:17:46,640 --> 00:17:48,640
issues of public safety, injury

438
00:17:48,640 --> 00:17:51,039
prevention, the list goes on and on. I

439
00:17:51,039 --> 00:17:54,320
am just so proud of you all. And before

440
00:17:54,320 --> 00:17:56,480
I do a special mayor's applause, I would

441
00:17:56,480 --> 00:17:58,320
like my colleagues to comment on

442
00:17:58,320 --> 00:17:59,840
anything they've heard. I'm just totally

443
00:17:59,840 --> 00:18:01,600
overwhelmed. Let me let me take this

444
00:18:01,600 --> 00:18:03,280
opportunity to also recognize my

445
00:18:03,280 --> 00:18:05,600
colleague, Vice Mayor Ragdale, who has

446
00:18:05,600 --> 00:18:07,760
been mentoring the Hillsboro Youth

447
00:18:07,760 --> 00:18:11,760
Council and I'm I am super happy she's

448
00:18:11,760 --> 00:18:13,840
in charge of this job and I I think it's

449
00:18:13,840 --> 00:18:16,400
just wonderful. Thanks to all of you.

450
00:18:16,400 --> 00:18:18,799
I'm so proud of you all. Yes. Any of my

451
00:18:18,799 --> 00:18:21,679
colleagues would like to add to that?

452
00:18:21,679 --> 00:18:24,400
I I it's I'm so impressed always with

453
00:18:24,400 --> 00:18:26,880
what you're doing and the uh PowerPoint

454
00:18:26,880 --> 00:18:28,880
was very professional and your

455
00:18:28,880 --> 00:18:31,280
presentations were so self- assured.

456
00:18:31,280 --> 00:18:33,760
Well done. Um I do have a question and

457
00:18:33,760 --> 00:18:36,240
I'm I'm I hesitate to ask because you

458
00:18:36,240 --> 00:18:38,160
have so many things on your plate, but

459
00:18:38,160 --> 00:18:39,760
last year you helped with the Pride

460
00:18:39,760 --> 00:18:41,919
recognition event and helped turn it

461
00:18:41,919 --> 00:18:44,880
into really a talent showcase which was

462
00:18:44,880 --> 00:18:47,280
so effective. Is that something that's

463
00:18:47,280 --> 00:18:49,520
on your schedule uh to work on again

464
00:18:49,520 --> 00:18:52,789
this year?

465
00:18:52,799 --> 00:18:54,880
Yeah, a lot of us are really passionate

466
00:18:54,880 --> 00:18:56,960
about um helping with this Pride event.

467
00:18:56,960 --> 00:18:58,960
We actually did want to meet with you to

468
00:18:58,960 --> 00:19:00,080
talk a little bit more about the

469
00:19:00,080 --> 00:19:01,600
details, but yeah, that is something

470
00:19:01,600 --> 00:19:03,039
we're definitely interested in helping

471
00:19:03,039 --> 00:19:03,679
with.

472
00:19:03,679 --> 00:19:06,559
>> Great. Wonderful.

473
00:19:06,559 --> 00:19:10,240
>> Um yes, Vice Mayor Rexdale.

474
00:19:10,240 --> 00:19:12,160
>> Okay, you guys know I can go on and on,

475
00:19:12,160 --> 00:19:14,160
so I'm really going to try not to. Um,

476
00:19:14,160 --> 00:19:17,280
but first, because you guys are a um

477
00:19:17,280 --> 00:19:19,840
committee of the city manager's office,

478
00:19:19,840 --> 00:19:22,400
um, I don't want to really take cra I

479
00:19:22,400 --> 00:19:24,000
mean, I mentor you guys because I love

480
00:19:24,000 --> 00:19:25,919
you, but I I don't really put in the

481
00:19:25,919 --> 00:19:27,919
hours. I'm I'm always here if you need

482
00:19:27,919 --> 00:19:30,160
anything, but I want to especially thank

483
00:19:30,160 --> 00:19:33,360
um, assistant city manager Mandy Brown

484
00:19:33,360 --> 00:19:35,200
and um, I always forget his title

485
00:19:35,200 --> 00:19:37,280
because he does everything. Uh, William

486
00:19:37,280 --> 00:19:40,559
Lee, as you guys call him, Mr. Lee. Um

487
00:19:40,559 --> 00:19:42,799
but they have done so much work with you

488
00:19:42,799 --> 00:19:48,880
guys and um uh just I'm so grateful. Uh

489
00:19:48,880 --> 00:19:52,240
you guys take an idea and just take it

490
00:19:52,240 --> 00:19:54,400
from here to here.

491
00:19:54,400 --> 00:19:56,960
You know the the idea behind uh

492
00:19:56,960 --> 00:20:00,320
collecting which was uh our mayor's idea

493
00:20:00,320 --> 00:20:02,880
collecting um we've got these great

494
00:20:02,880 --> 00:20:04,720
former mayors. They're around. They're

495
00:20:04,720 --> 00:20:06,400
still in town. They love our town. They

496
00:20:06,400 --> 00:20:08,880
want to talk to you. and you recorded

497
00:20:08,880 --> 00:20:11,360
them. That's fantastic. And uh former

498
00:20:11,360 --> 00:20:13,440
mayor Maluli is still around and she's

499
00:20:13,440 --> 00:20:15,760
on the line, so I bet you could still uh

500
00:20:15,760 --> 00:20:18,000
record her. Um she has so many great

501
00:20:18,000 --> 00:20:19,919
stories to tell. But you know, you you

502
00:20:19,919 --> 00:20:21,600
took an idea. I'm thinking I'll just

503
00:20:21,600 --> 00:20:23,760
take some notes and and here you've got

504
00:20:23,760 --> 00:20:26,320
a YouTube channel.

505
00:20:26,320 --> 00:20:29,360
It's so incredibly um impressive.

506
00:20:29,360 --> 00:20:32,400
Everything that you've done um is just

507
00:20:32,400 --> 00:20:35,280
so impressive. the um teen violence

508
00:20:35,280 --> 00:20:37,919
awareness that comes from you guys,

509
00:20:37,919 --> 00:20:40,159
right? You know, as I've said before,

510
00:20:40,159 --> 00:20:41,440
when you talk about the mental health,

511
00:20:41,440 --> 00:20:45,200
the parents, the teachers, you know,

512
00:20:45,200 --> 00:20:46,880
we're we'll be listened to a little bit,

513
00:20:46,880 --> 00:20:49,200
but it's not the same as coming from you

514
00:20:49,200 --> 00:20:50,960
guys. And that is so meaningful. And I'm

515
00:20:50,960 --> 00:20:52,640
so happy you're going to Crocker this

516
00:20:52,640 --> 00:20:54,880
coming week. And uh that is just

517
00:20:54,880 --> 00:20:57,679
fantastic. The the ebike article came

518
00:20:57,679 --> 00:21:00,400
out, should be in your mailboxes today.

519
00:21:00,400 --> 00:21:04,080
um so impressive and you guys were

520
00:21:04,080 --> 00:21:06,799
edited by professionals and also edited

521
00:21:06,799 --> 00:21:09,280
by a committee. Two things that are very

522
00:21:09,280 --> 00:21:12,320
hard and you um did so well with that

523
00:21:12,320 --> 00:21:13,919
and I love the article. I love the way

524
00:21:13,919 --> 00:21:16,400
that it came out but also the process.

525
00:21:16,400 --> 00:21:19,280
Um you know it's not easy to deal with a

526
00:21:19,280 --> 00:21:21,120
bunch of adults who who have an opinion

527
00:21:21,120 --> 00:21:22,960
and you guys handle that with such grace

528
00:21:22,960 --> 00:21:26,320
and um I really appreciate it. Um and uh

529
00:21:26,320 --> 00:21:28,720
one last thing, ebikes, the uh draft

530
00:21:28,720 --> 00:21:30,720
model ordinance is being heard tomorrow

531
00:21:30,720 --> 00:21:33,760
morning. Uh at the board of supervisors

532
00:21:33,760 --> 00:21:37,039
meeting, uh if you can, you know, log on

533
00:21:37,039 --> 00:21:38,720
in between classes. The meeting starts

534
00:21:38,720 --> 00:21:40,720
at 9 and it's the fifth item on the

535
00:21:40,720 --> 00:21:43,120
agenda, so it'll probably come on pretty

536
00:21:43,120 --> 00:21:46,320
early, but your voices are so important

537
00:21:46,320 --> 00:21:48,400
and thank you so much.

538
00:21:48,400 --> 00:21:51,200
>> Thank you. Um yeah. Yes. Um Council

539
00:21:51,200 --> 00:21:54,640
Member Schwang. Um again I want to join

540
00:21:54,640 --> 00:21:57,600
my colleague to com commend you for your

541
00:21:57,600 --> 00:22:00,720
determination and your hard work but

542
00:22:00,720 --> 00:22:03,360
most importantly it's the heart. I think

543
00:22:03,360 --> 00:22:06,320
that your heart shows in all these

544
00:22:06,320 --> 00:22:08,080
projects and then you make the

545
00:22:08,080 --> 00:22:11,840
connections with the teens at Crockers

546
00:22:11,840 --> 00:22:15,440
uh with the seniors. um you think from

547
00:22:15,440 --> 00:22:17,360
the perspectives and making that

548
00:22:17,360 --> 00:22:19,840
connections and I think in these days

549
00:22:19,840 --> 00:22:22,080
that is the most precious things that we

550
00:22:22,080 --> 00:22:24,159
need to have human connections and

551
00:22:24,159 --> 00:22:26,000
through that you learn from each other

552
00:22:26,000 --> 00:22:28,799
and then you're able to make changes

553
00:22:28,799 --> 00:22:32,000
that is impacted our town and it's it's

554
00:22:32,000 --> 00:22:35,520
um quite remarkable so I I want to thank

555
00:22:35,520 --> 00:22:38,480
you all for your creativities and your

556
00:22:38,480 --> 00:22:42,320
heart and you know just onward thank

557
00:22:42,320 --> 00:22:43,520
you.

558
00:22:43,520 --> 00:22:45,280
>> Thank you so much. We're very proud of

559
00:22:45,280 --> 00:22:47,840
your work and keep it on, keep it going.

560
00:22:47,840 --> 00:22:50,720
>> Yes. Oh, I'm sorry. Uh, but yes, go

561
00:22:50,720 --> 00:22:51,840
ahead.

562
00:22:51,840 --> 00:22:54,000
>> I also want to echo what my colleagues

563
00:22:54,000 --> 00:22:56,880
have said, but I want to emphasize the

564
00:22:56,880 --> 00:22:59,840
fact that really successful programs,

565
00:22:59,840 --> 00:23:02,720
uh, the message has to be delivered by a

566
00:23:02,720 --> 00:23:05,440
trusted source. And there's no more

567
00:23:05,440 --> 00:23:09,840
trusted source than you to other peers.

568
00:23:09,840 --> 00:23:11,919
So, the fact that you're saying things

569
00:23:11,919 --> 00:23:15,120
really matters to people much more than

570
00:23:15,120 --> 00:23:18,159
uh let's say the elderly talking to you.

571
00:23:18,159 --> 00:23:20,559
But I do want to commend you as well for

572
00:23:20,559 --> 00:23:23,200
reaching out to other age groups to make

573
00:23:23,200 --> 00:23:25,679
that community connection and it

574
00:23:25,679 --> 00:23:28,480
requires patience and planning and we're

575
00:23:28,480 --> 00:23:30,880
very grateful. So, thank you.

576
00:23:30,880 --> 00:23:33,039
>> Thank you. So, a special mayor's

577
00:23:33,039 --> 00:23:35,039
applause for this amazing team,

578
00:23:35,039 --> 00:23:43,270
Hillsboro Youth Council.

579
00:23:43,280 --> 00:23:45,280
Thank you all for your kind comments and

580
00:23:45,280 --> 00:23:47,360
for all your support and especially to

581
00:23:47,360 --> 00:23:50,000
Mr. Lee and Assistant City Manager

582
00:23:50,000 --> 00:23:51,520
Brown. We really appreciate all you guys

583
00:23:51,520 --> 00:23:52,960
do for us. Thank you.

584
00:23:52,960 --> 00:23:58,390
>> Thanks again.

585
00:23:58,400 --> 00:24:01,039
If I may, Madame Mayor, um the youth

586
00:24:01,039 --> 00:24:03,919
commission, we have a few um Berlingame

587
00:24:03,919 --> 00:24:05,600
High School school students who aren't

588
00:24:05,600 --> 00:24:07,280
necessarily with the youth commission,

589
00:24:07,280 --> 00:24:10,240
but they are hosting these five exchange

590
00:24:10,240 --> 00:24:13,600
students from um Edgawa, Japan through

591
00:24:13,600 --> 00:24:15,600
the Berling game club of uh through the

592
00:24:15,600 --> 00:24:17,679
Rotary Club of Berlingame and Hillsboro.

593
00:24:17,679 --> 00:24:20,960
So um and Lauraai who is on the youth

594
00:24:20,960 --> 00:24:22,640
commission is one of the hosts and also

595
00:24:22,640 --> 00:24:25,200
Abby and also Brendan. And um we just

596
00:24:25,200 --> 00:24:26,880
want to welcome because I think after

597
00:24:26,880 --> 00:24:28,960
the the city manager's update they will

598
00:24:28,960 --> 00:24:30,320
leave. But we do want to welcome our

599
00:24:30,320 --> 00:24:32,240
friends from Japan.

600
00:24:32,240 --> 00:24:36,870
>> Yes. And thank their hosts.

601
00:24:36,880 --> 00:24:38,720
» And thank the hosts.

602
00:24:38,720 --> 00:24:42,559
>> Sure. Of course. Okay. So the next item

603
00:24:42,559 --> 00:24:46,480
on our agenda is um the town updates and

604
00:24:46,480 --> 00:24:48,480
that will be presented by city manager

605
00:24:48,480 --> 00:24:50,000
Doug Davis.

606
00:24:50,000 --> 00:24:55,269
>> Thank you, Madam Mayor.

607
00:24:55,279 --> 00:25:01,269
Thank you, Mr. Lee.

608
00:25:01,279 --> 00:25:03,679
Okay, first up on our town update, I

609
00:25:03,679 --> 00:25:09,830
want to talk a little bit about the

610
00:25:09,840 --> 00:25:12,480
there we go about the project at 101

611
00:25:12,480 --> 00:25:15,120
North El Camino Rail in Sonteo. Uh

612
00:25:15,120 --> 00:25:17,279
Horizon Treatment Services has a plan to

613
00:25:17,279 --> 00:25:19,760
open a new sobering station in Sonteo.

614
00:25:19,760 --> 00:25:22,400
This is uh after the behavioral health

615
00:25:22,400 --> 00:25:24,960
provider Star Vista in Berling game

616
00:25:24,960 --> 00:25:27,679
closed. Uh as an alternate to jail, a

617
00:25:27,679 --> 00:25:29,360
sobering stations are where police bring

618
00:25:29,360 --> 00:25:30,720
individuals who are under the influence

619
00:25:30,720 --> 00:25:32,799
of alcohol or drugs for detox and

620
00:25:32,799 --> 00:25:34,799
potential potential connection to

621
00:25:34,799 --> 00:25:36,960
community services that can assist them

622
00:25:36,960 --> 00:25:39,760
in moving forward with their lives.

623
00:25:39,760 --> 00:25:41,840
The town has been monitoring during this

624
00:25:41,840 --> 00:25:43,600
idea for a while along with our our

625
00:25:43,600 --> 00:25:45,840
residents uh the city of San Mato and of

626
00:25:45,840 --> 00:25:47,360
course our Roseboro school district to

627
00:25:47,360 --> 00:25:48,799
stay informed with everything we can.

628
00:25:48,799 --> 00:25:51,360
There have been some concerns expressed

629
00:25:51,360 --> 00:25:53,120
uh and we have received several emails

630
00:25:53,120 --> 00:25:55,679
about this as well. While state law may

631
00:25:55,679 --> 00:25:57,520
restrict the authority that the city of

632
00:25:57,520 --> 00:25:59,200
San Monteo has in regulating this

633
00:25:59,200 --> 00:26:00,720
project, everybody should know that we

634
00:26:00,720 --> 00:26:02,880
are taking in as much information as we

635
00:26:02,880 --> 00:26:04,799
can on the topic, listening to the

636
00:26:04,799 --> 00:26:06,400
concerns of our constituents. And I

637
00:26:06,400 --> 00:26:08,320
wanted to add just here are some of the

638
00:26:08,320 --> 00:26:10,480
sponsors uh for this project and this

639
00:26:10,480 --> 00:26:12,080
would be a direct way if you wanted to

640
00:26:12,080 --> 00:26:13,520
communicate with some of the individuals

641
00:26:13,520 --> 00:26:15,760
who are directly involved with this

642
00:26:15,760 --> 00:26:17,120
project. But of course, we're also

643
00:26:17,120 --> 00:26:19,200
welcome your comments here uh at the

644
00:26:19,200 --> 00:26:20,960
city manager's office and to our city

645
00:26:20,960 --> 00:26:24,080
council as well.

646
00:26:24,080 --> 00:26:25,679
I would go on and talk about the team

647
00:26:25,679 --> 00:26:28,320
ebike sura is a much better spokesperson

648
00:26:28,320 --> 00:26:30,320
than I am. So I think you've heard about

649
00:26:30,320 --> 00:26:31,840
this, but they have received a lot of

650
00:26:31,840 --> 00:26:34,000
information uh for them and I do know

651
00:26:34,000 --> 00:26:35,840
they are giving out some type of uh gift

652
00:26:35,840 --> 00:26:37,039
card. I'm not sure if that's going to be

653
00:26:37,039 --> 00:26:39,279
a random selection or for who has some

654
00:26:39,279 --> 00:26:42,080
of the best ideas in the survey. Also,

655
00:26:42,080 --> 00:26:44,240
we have an ebike contest uh that's

656
00:26:44,240 --> 00:26:46,240
coming up. This is for a video contest

657
00:26:46,240 --> 00:26:48,159
in association with the California of

658
00:26:48,159 --> 00:26:50,000
Youth Commissions and this will be the

659
00:26:50,000 --> 00:26:52,000
most impactful safety message that can

660
00:26:52,000 --> 00:26:54,559
be delivered in a 30-se secondond video.

661
00:26:54,559 --> 00:26:56,480
Deadlines for those are March 10th and

662
00:26:56,480 --> 00:26:59,279
there is additional uh $500 prize for

663
00:26:59,279 --> 00:27:04,070
whichever one is selected as the winner.

664
00:27:04,080 --> 00:27:05,760
The Hillsboro Police Department along

665
00:27:05,760 --> 00:27:09,120
with AMR uh American Medical Response

666
00:27:09,120 --> 00:27:10,640
and the Sanonteo County Health

667
00:27:10,640 --> 00:27:12,799
Foundation are sponsoring a diaper

668
00:27:12,799 --> 00:27:14,960
drive. This will be going on through

669
00:27:14,960 --> 00:27:17,600
March 15th. Anytime between 8:30 and

670
00:27:17,600 --> 00:27:19,200
5:00 PM, you can come to the Hillsboro

671
00:27:19,200 --> 00:27:22,960
Police Department to make a donation

672
00:27:22,960 --> 00:27:25,520
uh there at the facility in the lobby at

673
00:27:25,520 --> 00:27:27,200
the police department. And again, that's

674
00:27:27,200 --> 00:27:29,520
8:30 to 5:00. And that's going on up

675
00:27:29,520 --> 00:27:32,960
until March 15th.

676
00:27:32,960 --> 00:27:35,039
Rethink Waste Trash to Art Contest,

677
00:27:35,039 --> 00:27:36,480
which we've had some winners in here

678
00:27:36,480 --> 00:27:39,120
before, uh is hosting another uh

679
00:27:39,120 --> 00:27:41,200
contest. The deadline for entry is March

680
00:27:41,200 --> 00:27:44,240
30th. Um, and this is open to third

681
00:27:44,240 --> 00:27:46,480
through fifth grade students and again

682
00:27:46,480 --> 00:27:48,400
put on by Rethink Waste. And I believe

683
00:27:48,400 --> 00:27:50,640
one of those is actually one of the

684
00:27:50,640 --> 00:27:53,520
projects that we saw here in in council.

685
00:27:53,520 --> 00:27:57,830
Yeah, the center one, the train there.

686
00:27:57,840 --> 00:27:59,600
We have a save the date coming out for

687
00:27:59,600 --> 00:28:03,120
April 26th uh for our townwide drill. Uh

688
00:28:03,120 --> 00:28:04,559
there'll be more information coming out

689
00:28:04,559 --> 00:28:06,159
about this through our CIRC group and

690
00:28:06,159 --> 00:28:08,240
also through the online eblast and on

691
00:28:08,240 --> 00:28:09,760
our town website as well where we'll

692
00:28:09,760 --> 00:28:11,840
have more specifics about what the drill

693
00:28:11,840 --> 00:28:14,240
will be about this year and also about

694
00:28:14,240 --> 00:28:16,080
uh the exact times generally in the

695
00:28:16,080 --> 00:28:18,320
morning a and ending sometime in the

696
00:28:18,320 --> 00:28:20,159
early afternoon. But it's a great event

697
00:28:20,159 --> 00:28:21,600
out there. If it's your first time

698
00:28:21,600 --> 00:28:22,960
coming out to one of these, you'll

699
00:28:22,960 --> 00:28:24,960
you're in for quite an experience as far

700
00:28:24,960 --> 00:28:26,480
as learning and meeting some of the

701
00:28:26,480 --> 00:28:28,320
other people uh that are more heavily

702
00:28:28,320 --> 00:28:30,159
involved in our SER program as well as a

703
00:28:30,159 --> 00:28:34,880
lot of our first responders. Another

704
00:28:34,880 --> 00:28:36,080
save the date for Hillsboro

705
00:28:36,080 --> 00:28:38,159
Beautification Foundation. This is the

706
00:28:38,159 --> 00:28:40,159
Celebrate May event which is being held

707
00:28:40,159 --> 00:28:42,240
May 7th. And if you're interested in

708
00:28:42,240 --> 00:28:43,840
learning more and applying for it, you

709
00:28:43,840 --> 00:28:45,039
can do so at the hillsboro

710
00:28:45,039 --> 00:28:47,440
Beautifification Foundation.org

711
00:28:47,440 --> 00:28:48,880
where you can then get specific

712
00:28:48,880 --> 00:28:50,720
information about the event, but it will

713
00:28:50,720 --> 00:28:54,960
be uh Thursday, May 7th this year.

714
00:28:54,960 --> 00:28:56,799
Also, the Sanonteo County Leadership

715
00:28:56,799 --> 00:28:58,960
Corps application is now open. This is

716
00:28:58,960 --> 00:29:01,039
for both other programs, both the

717
00:29:01,039 --> 00:29:02,880
leadership corpse and the emerging

718
00:29:02,880 --> 00:29:05,679
leaders program. Uh application for the

719
00:29:05,679 --> 00:29:09,200
classes uh for the upcoming 2027 session

720
00:29:09,200 --> 00:29:12,960
are due by May 1st, 2026.

721
00:29:12,960 --> 00:29:14,480
So if you're interested in that, I'd

722
00:29:14,480 --> 00:29:16,559
highly recommend it. Most of our town

723
00:29:16,559 --> 00:29:18,080
staff have been through this and we try

724
00:29:18,080 --> 00:29:20,159
to send town staff through each one of

725
00:29:20,159 --> 00:29:21,840
these as they present themselves. But if

726
00:29:21,840 --> 00:29:23,039
you're a member of the community and

727
00:29:23,039 --> 00:29:24,640
you're interested in this, it is a very

728
00:29:24,640 --> 00:29:26,399
worthwhile program. I've been through

729
00:29:26,399 --> 00:29:28,559
and I believe all of our council members

730
00:29:28,559 --> 00:29:32,950
have have been through this as well.

731
00:29:32,960 --> 00:29:36,159
And just a reminder, short-term rentals

732
00:29:36,159 --> 00:29:37,840
uh and our ordinance related to that,

733
00:29:37,840 --> 00:29:39,440
they are not permitted. And a short-term

734
00:29:39,440 --> 00:29:41,760
rental is classified as anything for

735
00:29:41,760 --> 00:29:44,399
under a 30-day period of time. And I'd

736
00:29:44,399 --> 00:29:45,919
remind people that if they do see

737
00:29:45,919 --> 00:29:47,520
short-term rentals that are listed,

738
00:29:47,520 --> 00:29:48,880
oftentimes they'll use the word

739
00:29:48,880 --> 00:29:51,200
Hillsboro within the rental description.

740
00:29:51,200 --> 00:29:53,200
And a lot of times these are uh in our

741
00:29:53,200 --> 00:29:55,120
adjacent neighboring communities.

742
00:29:55,120 --> 00:29:56,559
They're not actually within the town of

743
00:29:56,559 --> 00:29:59,919
Hillsboro, but our code enforcement uh

744
00:29:59,919 --> 00:30:01,919
is is taking a look at these and and

745
00:30:01,919 --> 00:30:03,200
addressing the ones that may be

746
00:30:03,200 --> 00:30:05,279
inappropriately listed for Hillsboro for

747
00:30:05,279 --> 00:30:07,360
under that 30-day time period. But just

748
00:30:07,360 --> 00:30:09,600
a reminder to our residents, there is a

749
00:30:09,600 --> 00:30:11,120
short-term rental ordinance and it's

750
00:30:11,120 --> 00:30:16,549
anything under 30 days within the town.

751
00:30:16,559 --> 00:30:18,720
The voting contest for the stickers is

752
00:30:18,720 --> 00:30:19,919
out, and if you've ever gone to the

753
00:30:19,919 --> 00:30:21,279
voting day, you'll see everybody walks

754
00:30:21,279 --> 00:30:23,039
out with a sticker on that says, "I

755
00:30:23,039 --> 00:30:24,720
voted." Uh there's two types of

756
00:30:24,720 --> 00:30:27,600
stickers. There's one uh that'll be a

757
00:30:27,600 --> 00:30:31,120
submission for students ages 18 uh and

758
00:30:31,120 --> 00:30:32,960
under and this will be for the I voted

759
00:30:32,960 --> 00:30:36,880
contest and this is to actually make the pattern that will be on the stickers

760
00:30:36,880 --> 00:30:38,559
that are given out at the voting booths.

761
00:30:38,559 --> 00:30:40,480
And then for future voter contest,

762
00:30:40,480 --> 00:30:42,559
another sticker that those who are under

763
00:30:42,559 --> 00:30:44,799
18 and not able to vote that is open to

764
00:30:44,799 --> 00:30:47,200
our residents age 19 and older. The

765
00:30:47,200 --> 00:30:49,039
deadline to submit your design for these

766
00:30:49,039 --> 00:30:51,840
stickers will be April 6th, and you can

767
00:30:51,840 --> 00:30:55,279
do so at the at the Berling game uh code

768
00:30:55,279 --> 00:30:57,679
down there at the bottom. I would read

769
00:30:57,679 --> 00:31:01,440
that, but I would mess that up for sure.

770
00:31:01,440 --> 00:31:03,279
Uh and we have the El Camino project,

771
00:31:03,279 --> 00:31:04,640
which we've talked about several times

772
00:31:04,640 --> 00:31:07,120
in here. I'm hesitant to give out any

773
00:31:07,120 --> 00:31:09,600
specific dates on exactly when this has

774
00:31:09,600 --> 00:31:11,200
happened. We've gone through a couple of

775
00:31:11,200 --> 00:31:14,000
iterations with it with CALR and also

776
00:31:14,000 --> 00:31:15,520
whether permitting can cause some

777
00:31:15,520 --> 00:31:16,880
changes and when this will happen. But

778
00:31:16,880 --> 00:31:19,279
the second that we get a firm date on

779
00:31:19,279 --> 00:31:21,200
exactly when these projects will start,

780
00:31:21,200 --> 00:31:22,640
we'll be putting out as much public

781
00:31:22,640 --> 00:31:24,559
information as we can. I want to thank

782
00:31:24,559 --> 00:31:28,559
our public's works uh crew um over here

783
00:31:28,559 --> 00:31:31,039
for uh working so closely with Calrans

784
00:31:31,039 --> 00:31:32,640
and making sure that we have the least

785
00:31:32,640 --> 00:31:34,720
effect uh as possible within our

786
00:31:34,720 --> 00:31:35,919
community. It's something that needs to

787
00:31:35,919 --> 00:31:37,200
be done. It's certainly going to be a

788
00:31:37,200 --> 00:31:39,200
great improvement of the El Camino. uh

789
00:31:39,200 --> 00:31:40,720
we may have to just put up with a little

790
00:31:40,720 --> 00:31:43,039
bit of disruption here for about a week

791
00:31:43,039 --> 00:31:44,880
or so as that project moves through the

792
00:31:44,880 --> 00:31:47,919
town of Hillsboro.

793
00:31:47,919 --> 00:31:50,320
And then here's some tentative uh things

794
00:31:50,320 --> 00:31:52,480
for upcoming agenda items. Again, these

795
00:31:52,480 --> 00:31:54,320
are tentative, but we're scheduled to be

796
00:31:54,320 --> 00:31:55,600
talking about these items. So, if you

797
00:31:55,600 --> 00:31:57,200
have an interest in this, keep an eye

798
00:31:57,200 --> 00:31:59,200
out on our website to see exactly when

799
00:31:59,200 --> 00:32:01,120
they're agendaized. But this is our

800
00:32:01,120 --> 00:32:04,480
future April and May meetings. Then our

801
00:32:04,480 --> 00:32:06,720
final page that we always come to here

802
00:32:06,720 --> 00:32:08,399
in the end is our our ways of getting

803
00:32:08,399 --> 00:32:10,000
information from the city. Again, I'll

804
00:32:10,000 --> 00:32:12,000
always say that SMC alert. If you're

805
00:32:12,000 --> 00:32:13,360
going to pick one, that's probably the

806
00:32:13,360 --> 00:32:15,360
one you want to have. Uh all of them are

807
00:32:15,360 --> 00:32:17,039
great. I have them all on my phone. Just

808
00:32:17,039 --> 00:32:19,279
you can put in for whatever amount of

809
00:32:19,279 --> 00:32:21,120
detail information you want on them. And

810
00:32:21,120 --> 00:32:22,960
I again, the lowest point of entry is

811
00:32:22,960 --> 00:32:24,799
probably NIXL, which is very, very easy

812
00:32:24,799 --> 00:32:26,880
to use. If you can text, you can use

813
00:32:26,880 --> 00:32:29,600
NIXL. Um and that's all I have, Madame.

814
00:32:29,600 --> 00:32:30,080
Thank you.

815
00:32:30,080 --> 00:32:33,039
>> Um thank you, City Manager Davis. Um so

816
00:32:33,039 --> 00:32:36,320
we will now um open for um public

817
00:32:36,320 --> 00:32:38,399
comments. Um do we have any public

818
00:32:38,399 --> 00:32:40,559
comments in the chambers that on items

819
00:32:40,559 --> 00:32:43,200
that are not on the agenda?

820
00:32:43,200 --> 00:32:45,039
>> Thank you, Mayor Cole. I'll just ask if

821
00:32:45,039 --> 00:32:46,799
there's anyone in the room who would

822
00:32:46,799 --> 00:32:48,640
like to provide a comment that on an

823
00:32:48,640 --> 00:32:50,960
item not on the agenda to submit a

824
00:32:50,960 --> 00:32:52,799
speaker card. Uh the speaker cards are

825
00:32:52,799 --> 00:32:54,640
available at the back of the room um by

826
00:32:54,640 --> 00:32:56,960
the door. Um but I do have some raised

827
00:32:56,960 --> 00:32:59,279
hands on Zoom that I can proceed with.

828
00:32:59,279 --> 00:33:02,720
Uh the first is George Lance.

829
00:33:02,720 --> 00:33:06,710
>> Hello, George.

830
00:33:06,720 --> 00:33:09,120
» Hello. Thank you for the opportunity to

831
00:33:09,120 --> 00:33:12,240
speak. Um and I would like to ask the

832
00:33:12,240 --> 00:33:16,559
city council to consider a resolution

833
00:33:16,559 --> 00:33:19,120
uh to state that they will never do an

834
00:33:19,120 --> 00:33:22,240
anti-semitism resolution restricting

835
00:33:22,240 --> 00:33:24,320
virtual public comments to silence

836
00:33:24,320 --> 00:33:26,159
unpopular speeches. Viewpoint

837
00:33:26,159 --> 00:33:27,840
discrimination.

838
00:33:27,840 --> 00:33:29,440
This meeting's public comment period is

839
00:33:29,440 --> 00:33:31,679
a limited public forum. In the forum

840
00:33:31,679 --> 00:33:33,840
like this, you can talk about the time

841
00:33:33,840 --> 00:33:36,799
and manners, but you cannot uh engage in

842
00:33:36,799 --> 00:33:39,120
viewpoint discrimination. That's settled

843
00:33:39,120 --> 00:33:42,640
constitutional law. So, please um you

844
00:33:42,640 --> 00:33:44,320
know, understand there's people with

845
00:33:44,320 --> 00:33:47,120
varying points of view, but Supreme

846
00:33:47,120 --> 00:33:49,039
Court held in Rosenberg versus

847
00:33:49,039 --> 00:33:50,720
University of Virginia that viewpoint

848
00:33:50,720 --> 00:33:52,559
discrimination is unconstitutional.

849
00:33:52,559 --> 00:33:56,640
Mattal versus Tam said that plainly that

850
00:33:56,640 --> 00:33:59,360
speech that offends is protected. Um, a

851
00:33:59,360 --> 00:34:02,960
problem we have is in 2023

852
00:34:02,960 --> 00:34:06,399
when the Jews started their genocide in

853
00:34:06,399 --> 00:34:09,679
Palestine, they compelled boards like

854
00:34:09,679 --> 00:34:12,240
yours through the Anti-Defamation League

855
00:34:12,240 --> 00:34:15,040
to put through anti-semitism resolutions

856
00:34:15,040 --> 00:34:19,760
that conflate Zionism and Judaism and

857
00:34:19,760 --> 00:34:22,159
uh, Israel and genocide with

858
00:34:22,159 --> 00:34:25,280
anti-semitism, which in today's age is

859
00:34:25,280 --> 00:34:28,079
the worst possible thing you can do. But

860
00:34:28,079 --> 00:34:31,919
um we as citizens for over two years

861
00:34:31,919 --> 00:34:34,079
worth of genocide have lost our right to

862
00:34:34,079 --> 00:34:36,639
speak at these meetings because of how

863
00:34:36,639 --> 00:34:39,599
trigger-happy uh the mute button was.

864
00:34:39,599 --> 00:34:41,919
And I think there's some time for

865
00:34:41,919 --> 00:34:43,919
reflection now. And I think the public

866
00:34:43,919 --> 00:34:47,200
should look back at uh how city councils

867
00:34:47,200 --> 00:34:49,200
across the country were influenced by

868
00:34:49,200 --> 00:34:53,119
the ADL in anti-semitism resolution and

869
00:34:53,119 --> 00:34:55,839
um and zoombombing toolkits which have

870
00:34:55,839 --> 00:34:58,640
been uh publicly disclosed in

871
00:34:58,640 --> 00:35:00,240
jurisdictions throughout California

872
00:35:00,240 --> 00:35:02,400
especially. Um the Anti-Defamation

873
00:35:02,400 --> 00:35:05,440
League is a very polarizing group and to

874
00:35:05,440 --> 00:35:07,280
see that they have this influence over

875
00:35:07,280 --> 00:35:09,920
boards and bodies to silence the

876
00:35:09,920 --> 00:35:12,720
bloodned uh right and you know un

877
00:35:12,720 --> 00:35:15,520
inalienable right you know nature-given

878
00:35:15,520 --> 00:35:19,040
right you know to speak um and I just

879
00:35:19,040 --> 00:35:20,800
want to think that it's time to look

880
00:35:20,800 --> 00:35:23,359
back at this and how that time was

881
00:35:23,359 --> 00:35:25,680
needed for free speech and that time was

882
00:35:25,680 --> 00:35:28,320
used for grand sta grandstanding of

883
00:35:28,320 --> 00:35:31,599
politicians uh defending the poor victim

884
00:35:31,599 --> 00:35:34,720
Jews from their criticism that everyone

885
00:35:34,720 --> 00:35:37,200
else is allowed to get except for them.

886
00:35:37,200 --> 00:35:40,079
Every single time anyone criticizes Jews

887
00:35:40,079 --> 00:35:42,880
for anything, you hear this Saabb story

888
00:35:42,880 --> 00:35:45,359
and your board shut down free speech.

889
00:35:45,359 --> 00:35:47,920
The public does not want anti-semitism

890
00:35:47,920 --> 00:35:49,760
resolutions. First of all, that's a bad

891
00:35:49,760 --> 00:35:52,240
term if you look into the enmology.

892
00:35:52,240 --> 00:35:55,359
Second, the public knows who the problem

893
00:35:55,359 --> 00:35:57,599
in the world is and they're very much

894
00:35:57,599 --> 00:36:00,480
united against a common enemy. We do not

895
00:36:00,480 --> 00:36:02,960
want to go to war for Israel and most of

896
00:36:02,960 --> 00:36:04,800
the public is really questioning Jewish

897
00:36:04,800 --> 00:36:07,200
supremacy and they have this supremacy

898
00:36:07,200 --> 00:36:09,040
on silencing free speech at boards like

899
00:36:09,040 --> 00:36:10,640
yours. Thank you.

900
00:36:10,640 --> 00:36:14,720
>> Um thank you George Lance. Um next um

901
00:36:14,720 --> 00:36:19,040
speaker in chambers or by Zoom.

902
00:36:19,040 --> 00:36:23,040
>> Yes. Thank you Kathy Milligan.

903
00:36:23,040 --> 00:36:24,640
>> Hello Kathy Milligan.

904
00:36:24,640 --> 00:36:29,200
>> Hi. I'd like to address the um 69 bed

905
00:36:29,200 --> 00:36:31,920
residential drug rehab program. I'd like

906
00:36:31,920 --> 00:36:33,599
to hear when the Hills when Hillsboro

907
00:36:33,599 --> 00:36:35,119
was first made aware of the proposed

908
00:36:35,119 --> 00:36:39,040
program um and are they concerned about

909
00:36:39,040 --> 00:36:41,440
the close proximity to South School and

910
00:36:41,440 --> 00:36:43,200
the inevitable stress that this project

911
00:36:43,200 --> 00:36:46,880
will put on our Hillsboro police. I know

912
00:36:46,880 --> 00:36:49,599
that the county, our representative was

913
00:36:49,599 --> 00:36:52,160
aware since at least October of 2025.

914
00:36:52,160 --> 00:36:55,839
And I do not understand why

915
00:36:55,839 --> 00:36:58,160
our city council didn't feel that we

916
00:36:58,160 --> 00:37:00,320
should that you should notify the

917
00:37:00,320 --> 00:37:03,680
residents that it will affect. It seems

918
00:37:03,680 --> 00:37:05,200
unfathomable

919
00:37:05,200 --> 00:37:07,520
to me that you don't think we should

920
00:37:07,520 --> 00:37:09,440
have had the time to consider the what

921
00:37:09,440 --> 00:37:12,240
impact this might have on our town

922
00:37:12,240 --> 00:37:14,720
and on the safety of of students right

923
00:37:14,720 --> 00:37:17,040
down at South School.

924
00:37:17,040 --> 00:37:18,640
Also wondering if you have any

925
00:37:18,640 --> 00:37:20,400
confidence that Horizon can handle a

926
00:37:20,400 --> 00:37:23,200
project this large given that it's much

927
00:37:23,200 --> 00:37:25,680
larger than any project previously

928
00:37:25,680 --> 00:37:27,839
undertaken in Berlingame or San Monteo

929
00:37:27,839 --> 00:37:30,079
or actually even Northern California at

930
00:37:30,079 --> 00:37:33,119
69 residential beds. This is a behemoth

931
00:37:33,119 --> 00:37:35,200
and I would appreciate some I would like

932
00:37:35,200 --> 00:37:37,520
to hear from the town on why they chose

933
00:37:37,520 --> 00:37:40,320
this path. Thank you.

934
00:37:40,320 --> 00:37:43,680
>> Thank you Miss Milligan.

935
00:37:43,680 --> 00:37:46,320
Um, next speaker.

936
00:37:46,320 --> 00:37:51,589
Yes, Joshua.

937
00:37:51,599 --> 00:37:53,920
» Uh, yeah. Hi, this is Josh Coopermanman.

938
00:37:53,920 --> 00:37:57,359
Um, hi to the town council. Um, my

939
00:37:57,359 --> 00:38:00,640
original reason for coming at to the

940
00:38:00,640 --> 00:38:03,440
public session was to alert you to an

941
00:38:03,440 --> 00:38:05,520
article which was in the Daily Post, the

942
00:38:05,520 --> 00:38:08,640
PaloAlto Daily Post on Friday, which

943
00:38:08,640 --> 00:38:10,720
indicated that there have been problems

944
00:38:10,720 --> 00:38:12,720
with the flock

945
00:38:12,720 --> 00:38:16,160
uh, cameras that other jurisdictions

946
00:38:16,160 --> 00:38:17,839
around the country, partly for

947
00:38:17,839 --> 00:38:20,240
immigration purposes, have been logging

948
00:38:20,240 --> 00:38:25,599
in to the U city's network in Los Altos

949
00:38:25,599 --> 00:38:30,960
and um worried Los Altos a lot. Uh two

950
00:38:30,960 --> 00:38:33,359
other cities have terminated their flock

951
00:38:33,359 --> 00:38:35,839
program. I don't know what vendor you

952
00:38:35,839 --> 00:38:39,760
use. Um all I'm trying to do is to alert

953
00:38:39,760 --> 00:38:43,280
you to the fact that um the data that we

954
00:38:43,280 --> 00:38:46,960
collect um in any license plate uh

955
00:38:46,960 --> 00:38:48,960
surveillance

956
00:38:48,960 --> 00:38:52,720
um can be used for purposes that we did

957
00:38:52,720 --> 00:38:57,599
not intend. And I hope this town um if

958
00:38:57,599 --> 00:39:01,520
it hasn't already to this point will uh

959
00:39:01,520 --> 00:39:06,400
consider through its town council um any

960
00:39:06,400 --> 00:39:09,359
requirements to restrict use of this

961
00:39:09,359 --> 00:39:14,800
data um to purposes that the town uh is

962
00:39:14,800 --> 00:39:19,839
accepts. Um any event that uh also to

963
00:39:19,839 --> 00:39:21,760
alert you to the fact that uh Crystal

964
00:39:21,760 --> 00:39:24,720
Springs Upland School I I'm a four doors

965
00:39:24,720 --> 00:39:28,240
from it has asked the neighbors for a

966
00:39:28,240 --> 00:39:31,040
Zoom call on Wednesday I guess to go

967
00:39:31,040 --> 00:39:33,760
over the fact that they're asking for an

968
00:39:33,760 --> 00:39:37,599
increase in stu in enrollment. Uh, I can

969
00:39:37,599 --> 00:39:40,320
only tell you I have called Crystal

970
00:39:40,320 --> 00:39:42,880
Springs numerous times, particularly at

971
00:39:42,880 --> 00:39:44,880
3:00 and 4 in the afternoon when the

972
00:39:44,880 --> 00:39:48,720
cars are sitting um and and held up at

973
00:39:48,720 --> 00:39:51,200
the entrance to Crystal because they are

974
00:39:51,200 --> 00:39:54,079
waiting for their pickups of their kids.

975
00:39:54,079 --> 00:39:57,040
Um, it's really annoying to look to the

976
00:39:57,040 --> 00:39:59,520
neighbors, adjacent neighbors, including

977
00:39:59,520 --> 00:40:03,599
myself. And I hope that the town in in

978
00:40:03,599 --> 00:40:05,920
the in looking through this process, the

979
00:40:05,920 --> 00:40:09,119
EIR process, will put sufficient

980
00:40:09,119 --> 00:40:10,640
restrictions

981
00:40:10,640 --> 00:40:13,359
on Crystal. So if we're going to have

982
00:40:13,359 --> 00:40:16,000
another 50, 100 students with another 50

983
00:40:16,000 --> 00:40:19,119
or 100 cars, we don't make the town does

984
00:40:19,119 --> 00:40:21,359
not allow Crystal to make the problems

985
00:40:21,359 --> 00:40:24,079
worse. And finally, in my last 33

986
00:40:24,079 --> 00:40:26,640
seconds, and I'll do it very quickly, I

987
00:40:26,640 --> 00:40:30,079
hope the town of this um George Lance's

988
00:40:30,079 --> 00:40:32,720
comment, I hope the town council does

989
00:40:32,720 --> 00:40:35,359
not go down this rabbit hole. Um there

990
00:40:35,359 --> 00:40:37,119
are a lot of people in this town who

991
00:40:37,119 --> 00:40:40,240
don't agree with him and his views, and

992
00:40:40,240 --> 00:40:42,240
I hope the town council understands

993
00:40:42,240 --> 00:40:44,720
that. Thank you very much.

994
00:40:44,720 --> 00:40:48,960
>> Thank you, Mr. Cooper. Um any additional

995
00:40:48,960 --> 00:40:52,400
um public comments? Thank you, Miracle.

996
00:40:52,400 --> 00:40:54,079
I don't have any speaker cards and no

997
00:40:54,079 --> 00:40:57,280
additional raised hands.

998
00:40:57,280 --> 00:41:00,480
>> Okay. Um,

999
00:41:00,480 --> 00:41:02,640
we will now close public comments. And

1000
00:41:02,640 --> 00:41:04,800
the next item on the agenda is

1001
00:41:04,800 --> 00:41:06,560
announcement of a of conflicts of

1002
00:41:06,560 --> 00:41:09,440
interest um from the council that needs

1003
00:41:09,440 --> 00:41:12,079
to be disclosed on items that that are

1004
00:41:12,079 --> 00:41:14,880
on the agenda. Any announcement of

1005
00:41:14,880 --> 00:41:17,119
conflicts of interest from any of my

1006
00:41:17,119 --> 00:41:19,839
colleagues?

1007
00:41:19,839 --> 00:41:22,800
Seeing none. And with regards to the

1008
00:41:22,800 --> 00:41:28,960
consent calendar, do we um are there any items

1009
00:41:28,960 --> 00:41:30,400
um that we need to remove? We'll start

1010
00:41:30,400 --> 00:41:32,400
with the public first. Does the public

1011
00:41:32,400 --> 00:41:34,000
wish to remove any items from the

1012
00:41:34,000 --> 00:41:37,200
consent calendar?

1013
00:41:37,200 --> 00:41:38,960
Seeing none, we will then proceed with

1014
00:41:38,960 --> 00:41:41,359
the council. Any council member wish to

1015
00:41:41,359 --> 00:41:43,119
remove any items from the consent

1016
00:41:43,119 --> 00:41:44,560
calendar? Through

1017
00:41:44,560 --> 00:41:47,839
>> the mayor, I' I'd like to pull um item

1018
00:41:47,839 --> 00:41:51,760
four. Um, I don't need the I don't have

1019
00:41:51,760 --> 00:41:53,040
questions for the consultants or

1020
00:41:53,040 --> 00:41:54,800
anything. Um, but I wanted to pull

1021
00:41:54,800 --> 00:41:56,560
forward, please.

1022
00:41:56,560 --> 00:41:58,640
>> Thank you. Any other items to be removed

1023
00:41:58,640 --> 00:42:02,000
from the council by council members?

1024
00:42:02,000 --> 00:42:06,000
Okay, just item four. Um, so we we will

1025
00:42:06,000 --> 00:42:08,640
move with items. We'll move for approval

1026
00:42:08,640 --> 00:42:10,960
on items one, two, three, four, five,

1027
00:42:10,960 --> 00:42:13,599
six. I'm sorry. One, two, three, five,

1028
00:42:13,599 --> 00:42:16,319
six, seven, eight, nine,

1029
00:42:16,319 --> 00:42:18,480
and 10. Do we have a motion?

1030
00:42:18,480 --> 00:42:19,680
>> So move.

1031
00:42:19,680 --> 00:42:21,760
>> Second.

1032
00:42:21,760 --> 00:42:24,960
>> Okay. May we have the roll call?

1033
00:42:24,960 --> 00:42:26,720
>> Adams.

1034
00:42:26,720 --> 00:42:28,160
>> Yes. Schwang

1035
00:42:28,160 --> 00:42:28,560
>> I.

1036
00:42:28,560 --> 00:42:29,359
>> Crawlic.

1037
00:42:29,359 --> 00:42:29,760
>> I.

1038
00:42:29,760 --> 00:42:30,960
>> Ragdale.

1039
00:42:30,960 --> 00:42:31,440
>> I.

1040
00:42:31,440 --> 00:42:32,400
>> Cole.

1041
00:42:32,400 --> 00:42:33,200
>> I.

1042
00:42:33,200 --> 00:42:34,240
>> Thank you.

1043
00:42:34,240 --> 00:42:36,480
>> Okay. We'll get back to item four and I

1044
00:42:36,480 --> 00:42:38,480
will ask my colleague um Vice Mayor

1045
00:42:38,480 --> 00:42:39,760
Ragdale,

1046
00:42:39,760 --> 00:42:41,760
>> please proceed.

1047
00:42:41,760 --> 00:42:43,359
>> You'll be shocked to know that I had

1048
00:42:43,359 --> 00:42:45,680
comments on ebikes.

1049
00:42:45,680 --> 00:42:49,839
Um so one comment and one request. Um

1050
00:42:49,839 --> 00:42:52,720
the comment is on the letter that uh the

1051
00:42:52,720 --> 00:42:55,119
mayor signed on behalf of the town. I

1052
00:42:55,119 --> 00:42:58,880
just want to say I love the letter. Um I

1053
00:42:58,880 --> 00:43:00,720
love the language in the letter

1054
00:43:00,720 --> 00:43:05,040
especially the um asking for we are in

1055
00:43:05,040 --> 00:43:07,359
support of your bill but also there's a

1056
00:43:07,359 --> 00:43:09,200
few other things we would we would like.

1057
00:43:09,200 --> 00:43:12,000
Uh there are a lot of bills. last count

1058
00:43:12,000 --> 00:43:14,480
I think they were nine but there may be

1059
00:43:14,480 --> 00:43:18,160
even more by today. Um they're beyond

1060
00:43:18,160 --> 00:43:20,400
the um county model ordinance which

1061
00:43:20,400 --> 00:43:23,280
they're talking about tomorrow. Um so

1062
00:43:23,280 --> 00:43:27,440
with regard to um uh Assembly Member

1063
00:43:27,440 --> 00:43:29,760
Papins bill

1064
00:43:29,760 --> 00:43:33,040
um AB

1065
00:43:33,040 --> 00:43:34,960
2595

1066
00:43:34,960 --> 00:43:38,480
um to have a

1067
00:43:38,480 --> 00:43:42,240
uh pilot project for Sanonteo County. Uh

1068
00:43:42,240 --> 00:43:43,920
I know they tried this for the whole

1069
00:43:43,920 --> 00:43:46,480
state. It ended up regarding restricting

1070
00:43:46,480 --> 00:43:48,560
the age for the different classes of

1071
00:43:48,560 --> 00:43:50,720
ebikes. They tried to get this for the

1072
00:43:50,720 --> 00:43:53,520
whole state. they compromised and Marin

1073
00:43:53,520 --> 00:43:55,599
County had one, San Diego County had one

1074
00:43:55,599 --> 00:43:58,480
and uh assembly member Papen heard her

1075
00:43:58,480 --> 00:44:01,119
constituents at the town hall that she

1076
00:44:01,119 --> 00:44:03,760
had that you know most of us don't want

1077
00:44:03,760 --> 00:44:05,680
to wait until those pilot projects are

1078
00:44:05,680 --> 00:44:08,079
done and so she's put forth this bill

1079
00:44:08,079 --> 00:44:11,440
for um Sanonteo County. My understanding

1080
00:44:11,440 --> 00:44:14,640
from talking to advocates is that it's

1081
00:44:14,640 --> 00:44:17,119
still going to be a hard one to pass,

1082
00:44:17,119 --> 00:44:22,079
but um I would um I would propose that

1083
00:44:22,079 --> 00:44:26,880
we add to our letter um for so she says

1084
00:44:26,880 --> 00:44:30,240
for class one, it's age 12 and up. I

1085
00:44:30,240 --> 00:44:32,880
would propose that we add propose to the

1086
00:44:32,880 --> 00:44:34,800
council that we add to the I know we

1087
00:44:34,800 --> 00:44:36,240
haven't done the letter yet. when we do

1088
00:44:36,240 --> 00:44:39,760
a letter um for class two that it's a

1089
00:44:39,760 --> 00:44:44,720
higher age 15 or 16 just uh right now um

1090
00:44:44,720 --> 00:44:47,839
the way her bill is uh 12 year olds

1091
00:44:47,839 --> 00:44:50,400
could ride the class 2 with the throttle

1092
00:44:50,400 --> 00:44:54,000
um so I would propose that we take the

1093
00:44:54,000 --> 00:44:58,079
class one um restrictions that San Diego

1094
00:44:58,079 --> 00:45:00,400
has which is 12 and the class two

1095
00:45:00,400 --> 00:45:03,920
restrictions which is 16 15 is fine um

1096
00:45:03,920 --> 00:45:06,319
that Marin has and combine them in a San

1097
00:45:06,319 --> 00:45:08,640
Monteo County bill.

1098
00:45:08,640 --> 00:45:11,040
>> Okay. So, that is a suggestion for an

1099
00:45:11,040 --> 00:45:13,839
amendment to that letter. Um I believe

1100
00:45:13,839 --> 00:45:16,560
that's Assembly Bill is that

1101
00:45:16,560 --> 00:45:18,960
>> 2595 and I think it's new. I don't think

1102
00:45:18,960 --> 00:45:20,480
we've done that. We haven't done that

1103
00:45:20,480 --> 00:45:22,880
letter yet. So, I I love the letter that

1104
00:45:22,880 --> 00:45:26,000
we that we have and I would just add um

1105
00:45:26,000 --> 00:45:28,319
we're in full support of class one age

1106
00:45:28,319 --> 00:45:29,920
restriction, but we would also like a

1107
00:45:29,920 --> 00:45:31,839
class two age restriction.

1108
00:45:31,839 --> 00:45:34,480
>> Okay. So that's a feedback to the staff

1109
00:45:34,480 --> 00:45:37,280
to modify that letter that hasn't been

1110
00:45:37,280 --> 00:45:39,359
signed yet. Any additional comments or

1111
00:45:39,359 --> 00:45:41,200
suggestions along those lines from

1112
00:45:41,200 --> 00:45:41,680
council?

1113
00:45:41,680 --> 00:45:44,880
>> Council member Rex.

1114
00:45:44,880 --> 00:45:47,200
>> Yes, I agree with that recommendation.

1115
00:45:47,200 --> 00:45:50,240
Okay. So with regards to item four, any

1116
00:45:50,240 --> 00:45:52,079
additional comments? Um Vice Mayor

1117
00:45:52,079 --> 00:45:52,720
Rexdale?

1118
00:45:52,720 --> 00:45:54,560
>> Not from me. If there are no others,

1119
00:45:54,560 --> 00:45:56,960
then I would move um for approval on

1120
00:45:56,960 --> 00:45:58,640
consent item number four.

1121
00:45:58,640 --> 00:45:59,440
>> Do we have a second?

1122
00:45:59,440 --> 00:46:00,319
>> Second.

1123
00:46:00,319 --> 00:46:03,200
>> Okay. Um, all those in favor of item

1124
00:46:03,200 --> 00:46:05,280
>> I

1125
00:46:05,280 --> 00:46:08,710
>> Thank you.

1126
00:46:08,720 --> 00:46:12,000
All right. Um,

1127
00:46:12,000 --> 00:46:13,440
moving on to the next item on the

1128
00:46:13,440 --> 00:46:16,319
agenda, which is um an old business

1129
00:46:16,319 --> 00:46:19,599
accepting item 11. Accept sewer rate

1130
00:46:19,599 --> 00:46:21,359
study and authorize implementation of

1131
00:46:21,359 --> 00:46:23,359
the recommend recommendation and that

1132
00:46:23,359 --> 00:46:25,680
will be presented by assistant finance

1133
00:46:25,680 --> 00:46:28,880
director Rich Santiago and Gabe Sasser,

1134
00:46:28,880 --> 00:46:31,040
our project manager. Hello, Ra.

1135
00:46:31,040 --> 00:46:33,119
>> Good evening, council. Uh, yes, tonight

1136
00:46:33,119 --> 00:46:35,200
we bring forward the sewer rate study

1137
00:46:35,200 --> 00:46:37,920
report. Um, and if accepted, direct

1138
00:46:37,920 --> 00:46:39,920
staff to uh mail the notice of public

1139
00:46:39,920 --> 00:46:43,200
hearing uh on the proposed rates. Uh,

1140
00:46:43,200 --> 00:46:45,440
the last sewer rate service charges, uh,

1141
00:46:45,440 --> 00:46:47,440
they were adopted during the last 218

1142
00:46:47,440 --> 00:46:51,680
process in June of 2021. And this past

1143
00:46:51,680 --> 00:46:54,079
July in 25, we adopted the fifth and

1144
00:46:54,079 --> 00:46:56,000
final year of that rate series, which is

1145
00:46:56,000 --> 00:46:59,200
why we did a new report and study. Uh

1146
00:46:59,200 --> 00:47:02,000
last month, February 9th, we had a city

1147
00:47:02,000 --> 00:47:04,640
council study session where the uh rate

1148
00:47:04,640 --> 00:47:07,119
study was introduced with the rates by

1149
00:47:07,119 --> 00:47:10,480
our consultants, HF&H as uh Mayor Cole

1150
00:47:10,480 --> 00:47:12,720
um mentioned. And so tonight, they are

1151
00:47:12,720 --> 00:47:15,440
going to present the report. Online we

1152
00:47:15,440 --> 00:47:18,480
have uh Gabe Sasser, project manager. uh

1153
00:47:18,480 --> 00:47:21,280
Rick Simson, senior vice president and

1154
00:47:21,280 --> 00:47:23,920
also uh Ludy Karu uh from Best Bessing

1155
00:47:23,920 --> 00:47:26,880
Creger and I think Gabe will share his

1156
00:47:26,880 --> 00:47:28,480
screen.

1157
00:47:28,480 --> 00:47:33,829
If not, we have the the PowerPoint.

1158
00:47:33,839 --> 00:47:36,400
» Hello, Gabe. Welcome.

1159
00:47:36,400 --> 00:47:38,240
>> Oh, yes. Thank you. Sorry, just getting

1160
00:47:38,240 --> 00:47:39,440
this online.

1161
00:47:39,440 --> 00:47:41,119
>> Sure.

1162
00:47:41,119 --> 00:47:43,200
>> All right. Can you see my screen?

1163
00:47:43,200 --> 00:47:44,160
>> Yes. Yes.

1164
00:47:44,160 --> 00:47:47,040
>> Wonderful. Well, good evening, Mayor

1165
00:47:47,040 --> 00:47:50,079
Cole and council members. As Rich

1166
00:47:50,079 --> 00:47:52,640
stated, tonight we're here to present

1167
00:47:52,640 --> 00:47:55,599
the final sewer rate study. The sewer

1168
00:47:55,599 --> 00:47:58,800
rate study covers annual costs over the

1169
00:47:58,800 --> 00:48:00,880
next five years.

1170
00:48:00,880 --> 00:48:03,280
It includes a five-year schedule of rate

1171
00:48:03,280 --> 00:48:05,280
increases, including a cost service

1172
00:48:05,280 --> 00:48:09,839
alignment, which would require 3% annual

1173
00:48:09,839 --> 00:48:12,400
revenue increases.

1174
00:48:12,400 --> 00:48:14,720
Residential indoor water use was

1175
00:48:14,720 --> 00:48:17,680
analyzed as part of this study as this

1176
00:48:17,680 --> 00:48:21,440
input determines the equivalent dwelling

1177
00:48:21,440 --> 00:48:25,520
unit charge for sewer rate customers

1178
00:48:25,520 --> 00:48:29,680
because average annual water use indoor

1179
00:48:29,680 --> 00:48:31,839
water use declined

1180
00:48:31,839 --> 00:48:33,760
uh in conducting the cost of service.

1181
00:48:33,760 --> 00:48:35,839
This means that costs are shifting from

1182
00:48:35,839 --> 00:48:37,920
the residential customers to the

1183
00:48:37,920 --> 00:48:40,559
commercial customers who discharge more

1184
00:48:40,559 --> 00:48:43,119
flow than a typical residential

1185
00:48:43,119 --> 00:48:45,520
household.

1186
00:48:45,520 --> 00:48:48,720
As Rich stated, tonight's goals are to

1187
00:48:48,720 --> 00:48:50,559
present the rate recommendations based

1188
00:48:50,559 --> 00:48:54,160
on feedback received from February 9th

1189
00:48:54,160 --> 00:48:58,319
and in and to accept the final report of

1190
00:48:58,319 --> 00:49:00,720
the sewer rate study to establish the

1191
00:49:00,720 --> 00:49:04,079
public hearing for May 11th, 2026 and to

1192
00:49:04,079 --> 00:49:06,400
authorize staff to mail a proposition

1193
00:49:06,400 --> 00:49:08,480
218 notice

1194
00:49:08,480 --> 00:49:10,960
at least 45 days in advance of the

1195
00:49:10,960 --> 00:49:13,359
public hearing.

1196
00:49:13,359 --> 00:49:16,480
Sewer rates were last studied in 2021

1197
00:49:16,480 --> 00:49:19,200
and established rates through fiscal

1198
00:49:19,200 --> 00:49:22,720
year 2526. The current sewer rate study

1199
00:49:22,720 --> 00:49:26,000
covers the next five years with rates

1200
00:49:26,000 --> 00:49:29,680
going into effect July 1, 2026 of this

1201
00:49:29,680 --> 00:49:30,960
year.

1202
00:49:30,960 --> 00:49:32,960
And the sewer rate study considers

1203
00:49:32,960 --> 00:49:35,200
capital improvements as well as the

1204
00:49:35,200 --> 00:49:38,160
public works department's uh intention

1205
00:49:38,160 --> 00:49:40,319
to continue to address inflow and

1206
00:49:40,319 --> 00:49:42,880
infiltration through pipe replacement as

1207
00:49:42,880 --> 00:49:45,520
well as addressing homeowners deficient

1208
00:49:45,520 --> 00:49:48,870
sewer laterals.

1209
00:49:48,880 --> 00:49:51,599
The revenue requirement consists of

1210
00:49:51,599 --> 00:49:53,440
annual operating costs which are

1211
00:49:53,440 --> 00:49:56,800
increasing by 3% and as part of that

1212
00:49:56,800 --> 00:49:59,040
projection no additional headcount is

1213
00:49:59,040 --> 00:50:00,640
anticipated.

1214
00:50:00,640 --> 00:50:03,040
San Mato and Berlin gain treatment costs

1215
00:50:03,040 --> 00:50:05,520
however are projected to increase by 5%

1216
00:50:05,520 --> 00:50:09,119
annually. Capital expenditures averaging

1217
00:50:09,119 --> 00:50:13,520
$5.1 million per year are planned as the

1218
00:50:13,520 --> 00:50:15,920
town continues to address its collection

1219
00:50:15,920 --> 00:50:17,680
system.

1220
00:50:17,680 --> 00:50:20,880
And debt service is also a component of

1221
00:50:20,880 --> 00:50:24,480
the expense projections. $3.8 8 million

1222
00:50:24,480 --> 00:50:26,640
annually for the first four years of the

1223
00:50:26,640 --> 00:50:30,160
study, followed by a small half million

1224
00:50:30,160 --> 00:50:32,559
reduction in the final year based on the

1225
00:50:32,559 --> 00:50:36,160
2023 refunding bond schedule of

1226
00:50:36,160 --> 00:50:38,000
payments.

1227
00:50:38,000 --> 00:50:40,960
This is just a display of the revenue

1228
00:50:40,960 --> 00:50:42,800
requirement projections or the cost

1229
00:50:42,800 --> 00:50:45,520
projections as you may know them shown

1230
00:50:45,520 --> 00:50:48,319
by the stack bar chart and those can be

1231
00:50:48,319 --> 00:50:50,480
compared to the revenue at current rates

1232
00:50:50,480 --> 00:50:53,440
the horizontal black line.

1233
00:50:53,440 --> 00:50:55,920
revenue requirement projections are

1234
00:50:55,920 --> 00:50:58,319
exceeding the revenue at current rates

1235
00:50:58,319 --> 00:51:00,720
and in each year this occurs there's an

1236
00:51:00,720 --> 00:51:03,040
operating shortfall that must be

1237
00:51:03,040 --> 00:51:05,839
addressed by an increase in revenues or

1238
00:51:05,839 --> 00:51:09,599
a combination of the use of reserves.

1239
00:51:09,599 --> 00:51:11,359
The final sewer rate study that we're

1240
00:51:11,359 --> 00:51:13,359
presenting tonight recommends five

1241
00:51:13,359 --> 00:51:17,359
consecutive 3% revenue increases.

1242
00:51:17,359 --> 00:51:20,720
And in turn, this results in the reserve

1243
00:51:20,720 --> 00:51:24,160
fund balance graph that you see by the

1244
00:51:24,160 --> 00:51:27,359
dark green line on this slide. So this

1245
00:51:27,359 --> 00:51:30,160
shows the town's sewer enterprise fund

1246
00:51:30,160 --> 00:51:34,559
balance at the end of each fiscal year.

1247
00:51:34,559 --> 00:51:37,119
With 3% increases in the first two

1248
00:51:37,119 --> 00:51:40,720
years, the town is increasing revenues

1249
00:51:40,720 --> 00:51:42,960
while also making use of existing

1250
00:51:42,960 --> 00:51:46,240
reserves. Thus, the small drop in the

1251
00:51:46,240 --> 00:51:49,440
reserve fund balance. But beginning in

1252
00:51:49,440 --> 00:51:52,240
fiscal year 28-29, the reserve fund

1253
00:51:52,240 --> 00:51:54,160
balance remains steady such that the

1254
00:51:54,160 --> 00:51:57,040
reserve fund balance is sufficient to

1255
00:51:57,040 --> 00:51:59,280
meet the target reserve. And that means

1256
00:51:59,280 --> 00:52:02,559
that the town can not only fund its uh

1257
00:52:02,559 --> 00:52:05,839
daily operating cash flow needs but also

1258
00:52:05,839 --> 00:52:09,200
its cash funded capital infrastructure

1259
00:52:09,200 --> 00:52:10,720
planned

1260
00:52:10,720 --> 00:52:14,720
as part of this period

1261
00:52:14,720 --> 00:52:19,599
with the 3% revenue increase in 2627.

1262
00:52:19,599 --> 00:52:24,000
We conduct the cost of service and in

1263
00:52:24,000 --> 00:52:25,680
conducting the cost of service and

1264
00:52:25,680 --> 00:52:27,920
accounting for the change in the indoor

1265
00:52:27,920 --> 00:52:31,440
water use assumptions which inform the

1266
00:52:31,440 --> 00:52:33,200
sewer charge per equivalent dwelling

1267
00:52:33,200 --> 00:52:36,800
unit or edu. This means that one edu

1268
00:52:36,800 --> 00:52:41,430
would be charged $4,386.89

1269
00:52:41,440 --> 00:52:44,480
or an increase of 1.8% 8% in the first

1270
00:52:44,480 --> 00:52:46,240
year

1271
00:52:46,240 --> 00:52:48,480
and as I touched upon and so you can see

1272
00:52:48,480 --> 00:52:50,720
that in the second table where we've

1273
00:52:50,720 --> 00:52:54,160
rounded to 2%. So residential revenues

1274
00:52:54,160 --> 00:52:56,319
would increase by 2% and commercial

1275
00:52:56,319 --> 00:52:59,119
customers would increase by more based

1276
00:52:59,119 --> 00:53:01,839
on this commercial customers who

1277
00:53:01,839 --> 00:53:04,319
discharge more than the average single

1278
00:53:04,319 --> 00:53:06,240
family household.

1279
00:53:06,240 --> 00:53:09,280
After July 1, 2026,

1280
00:53:09,280 --> 00:53:11,760
all rates would increase by 3%

1281
00:53:11,760 --> 00:53:13,359
thereafter with the intention of

1282
00:53:13,359 --> 00:53:16,800
providing 3% annual revenue increases as

1283
00:53:16,800 --> 00:53:22,309
shown on the previous slide.

1284
00:53:22,319 --> 00:53:24,960
With the recommended rates, we're

1285
00:53:24,960 --> 00:53:26,880
requesting the following actions of city

1286
00:53:26,880 --> 00:53:30,160
council to accept the final report to at

1287
00:53:30,160 --> 00:53:33,520
the public hearing for May 11th, 2026

1288
00:53:33,520 --> 00:53:35,200
and to authorize staff to mail the

1289
00:53:35,200 --> 00:53:38,160
proposition notice of any rate changes

1290
00:53:38,160 --> 00:53:42,480
at least 45 days prior to the May 11th,

1291
00:53:42,480 --> 00:53:46,079
2026 public hearing.

1292
00:53:46,079 --> 00:53:48,400
And with that, I'll return it to Mayor

1293
00:53:48,400 --> 00:53:49,680
Cole.

1294
00:53:49,680 --> 00:53:52,559
>> Um, thank you, Mr. Sasser. Um I will

1295
00:53:52,559 --> 00:53:55,760
bring the um discussion to the council

1296
00:53:55,760 --> 00:54:00,800
for first clarifying questions and um we

1297
00:54:00,800 --> 00:54:02,640
will then proceed with the public

1298
00:54:02,640 --> 00:54:03,839
comment and then come back for

1299
00:54:03,839 --> 00:54:05,440
discussion.

1300
00:54:05,440 --> 00:54:08,480
Um any questions? Any clarifying

1301
00:54:08,480 --> 00:54:10,720
questions from the council?

1302
00:54:10,720 --> 00:54:14,400
Yes, council member Schwam.

1303
00:54:14,400 --> 00:54:16,079
>> No, did you say no? I'm sorry.

1304
00:54:16,079 --> 00:54:18,400
>> No, because we have already done the uh

1305
00:54:18,400 --> 00:54:19,200
study sessions.

1306
00:54:19,200 --> 00:54:21,359
>> Yeah. Okay. Council member Adams, you

1307
00:54:21,359 --> 00:54:22,160
may proceed.

1308
00:54:22,160 --> 00:54:26,240
>> Thank you very much, Rich. And uh Gabe,

1309
00:54:26,240 --> 00:54:30,480
I have a clarifying question on slide

1310
00:54:30,480 --> 00:54:33,119
number five,

1311
00:54:33,119 --> 00:54:35,839
uh you have talked about our debt

1312
00:54:35,839 --> 00:54:40,319
coverage is 3.8 million annual debt. And

1313
00:54:40,319 --> 00:54:43,520
then on page nine of the document from

1314
00:54:43,520 --> 00:54:46,880
the actual sewer rate study existing

1315
00:54:46,880 --> 00:54:51,359
debt service is a little hard to figure

1316
00:54:51,359 --> 00:54:54,240
how how it gets to 3.8 million. So if

1317
00:54:54,240 --> 00:54:57,280
you could just show me this is the top

1318
00:54:57,280 --> 00:55:00,480
paragraph under existing debt service.

1319
00:55:00,480 --> 00:55:02,480
The town has an outstanding bond

1320
00:55:02,480 --> 00:55:07,200
obligation totaling 17.1 million as of

1321
00:55:07,200 --> 00:55:10,800
June 30th, 2025, of which a portion was

1322
00:55:10,800 --> 00:55:13,599
used uh for sewer improvements of the

1323
00:55:13,599 --> 00:55:16,480
annual debt service of approximately 2.6

1324
00:55:16,480 --> 00:55:18,640
million during the planning period. The

1325
00:55:18,640 --> 00:55:22,640
sewer fund's share is approximately 1.4

1326
00:55:22,640 --> 00:55:25,119
million 55%.

1327
00:55:25,119 --> 00:55:27,599
The town also has a state revolving fund

1328
00:55:27,599 --> 00:55:29,599
loan for previous sewer improvements

1329
00:55:29,599 --> 00:55:32,400
with a principal outstanding of 7.9

1330
00:55:32,400 --> 00:55:37,520
million. Annual debt service is

1331
00:55:37,520 --> 00:55:42,880
4 million. So if what I'm are we to add

1332
00:55:42,880 --> 00:55:46,960
2.6 million 1.4 million and 4 million to

1333
00:55:46,960 --> 00:55:50,400
get to 3.8 million which is on the slide

1334
00:55:50,400 --> 00:55:52,960
it's the slide before this one.

1335
00:55:52,960 --> 00:55:55,119
>> Mhm.

1336
00:55:55,119 --> 00:55:59,280
And before this one, slide five. There

1337
00:55:59,280 --> 00:56:02,079
you go.

1338
00:56:02,079 --> 00:56:04,079
The last bullet.

1339
00:56:04,079 --> 00:56:06,240
>> Understood. Uh, excuse me. I'm just

1340
00:56:06,240 --> 00:56:07,920
bringing up my notes area to be able to

1341
00:56:07,920 --> 00:56:12,390
speak to that.

1342
00:56:12,400 --> 00:56:14,640
» I have a second question, too. So,

1343
00:56:14,640 --> 00:56:15,760
>> yes, that's fine.

1344
00:56:15,760 --> 00:56:18,319
>> If you'd like to ask that one, I can

1345
00:56:18,319 --> 00:56:20,799
maybe I can address that one right away.

1346
00:56:20,799 --> 00:56:24,000
>> Okay. the one that when we last had this

1347
00:56:24,000 --> 00:56:27,520
presentation which I I brought with me

1348
00:56:27,520 --> 00:56:34,880
uh the recommendation was 3% 3% 2% 2%. So something happened. If you could

1349
00:56:34,880 --> 00:56:37,200
give me a narrative of how how we bumped

1350
00:56:37,200 --> 00:56:40,480
it up and also can you clarify that this

1351
00:56:40,480 --> 00:56:43,200
is actually the maximum that we would

1352
00:56:43,200 --> 00:56:45,599
charge and that we actually do have the

1353
00:56:45,599 --> 00:56:47,359
opportunity

1354
00:56:47,359 --> 00:56:52,000
to uh revisit this annually.

1355
00:56:52,000 --> 00:56:54,160
>> Yes. I'll start off with the latter half

1356
00:56:54,160 --> 00:56:56,480
of that question. Yes. The rates shown

1357
00:56:56,480 --> 00:56:59,440
on slide eight would be the ones

1358
00:56:59,440 --> 00:57:01,359
included in the notice and they

1359
00:57:01,359 --> 00:57:05,119
represent the maximum annual charges and

1360
00:57:05,119 --> 00:57:06,880
that of course city council could

1361
00:57:06,880 --> 00:57:09,280
revisit those charges annually if

1362
00:57:09,280 --> 00:57:13,200
desired to implement something lower. If

1363
00:57:13,200 --> 00:57:16,000
you wanted to course correct and

1364
00:57:16,000 --> 00:57:18,000
increase the rates beyond what was

1365
00:57:18,000 --> 00:57:20,720
previously noticed, you would need to

1366
00:57:20,720 --> 00:57:26,870
follow a new Proposition 218 procedure.

1367
00:57:26,880 --> 00:57:28,480
Um,

1368
00:57:28,480 --> 00:57:31,520
and the sorry could you remind me of the

1369
00:57:31,520 --> 00:57:32,799
first half of your question?

1370
00:57:32,799 --> 00:57:34,559
>> The first half of the question was when

1371
00:57:34,559 --> 00:57:42,240
we last visited this it was 3% 3% 2% 2%. And now it's 3% for the next five

1372
00:57:42,240 --> 00:57:44,960
years. So something must have happened.

1373
00:57:44,960 --> 00:57:47,040
if you could just I don't want every

1374
00:57:47,040 --> 00:57:50,960
detail but oh we looked at this and

1375
00:57:50,960 --> 00:57:55,440
therefore we increased the maximum.

1376
00:57:55,440 --> 00:57:59,200
>> Yes, we revisited the reserve totals

1377
00:57:59,200 --> 00:58:01,760
that were modeled and made adjustments

1378
00:58:01,760 --> 00:58:05,119
to those. Uh so it's really a a

1379
00:58:05,119 --> 00:58:06,720
calculation

1380
00:58:06,720 --> 00:58:10,240
adjustment on our part. uh we were not

1381
00:58:10,240 --> 00:58:13,200
reflecting the proper minimum reserve

1382
00:58:13,200 --> 00:58:16,240
total. And so because that pushed up the

1383
00:58:16,240 --> 00:58:18,960
red line as you see on slide seven that

1384
00:58:18,960 --> 00:58:21,920
adjusted the target reserve higher and

1385
00:58:21,920 --> 00:58:25,839
so that meant that at the present rates

1386
00:58:25,839 --> 00:58:27,359
the

1387
00:58:27,359 --> 00:58:29,839
uh reserve fund balance would fall below

1388
00:58:29,839 --> 00:58:33,359
the target reserve. So we increase those

1389
00:58:33,359 --> 00:58:36,720
amounts so that uh the reserve fund

1390
00:58:36,720 --> 00:58:38,799
balance would continue to meet the

1391
00:58:38,799 --> 00:58:41,280
target reserve by the end of the fifth

1392
00:58:41,280 --> 00:58:44,079
year or come as close to it as you see

1393
00:58:44,079 --> 00:58:47,430
there pictured.

1394
00:58:47,440 --> 00:58:50,000
» And we would potentially be able to get

1395
00:58:50,000 --> 00:58:51,839
this information about the size of the

1396
00:58:51,839 --> 00:58:53,440
reserve so that we could make a

1397
00:58:53,440 --> 00:58:55,200
determination about whether we wanted to

1398
00:58:55,200 --> 00:58:58,079
use the maximum

1399
00:58:58,079 --> 00:59:00,000
in future years.

1400
00:59:00,000 --> 00:59:01,119
>> That's right. Yes.

1401
00:59:01,119 --> 00:59:03,200
>> Yeah. Okay. Thank you.

1402
00:59:03,200 --> 00:59:06,079
>> As for your other question,

1403
00:59:06,079 --> 00:59:11,680
um I'd like to say that in

1404
00:59:11,680 --> 00:59:14,960
fiscal year 2627,

1405
00:59:14,960 --> 00:59:18,640
there's a $1.4 million

1406
00:59:18,640 --> 00:59:21,440
portion of the 2023 refunding bond

1407
00:59:21,440 --> 00:59:23,760
attributable to the sewer enterprise. So

1408
00:59:23,760 --> 00:59:25,760
that is a bond that's shared between the

1409
00:59:25,760 --> 00:59:27,200
water enterprise and the sewer

1410
00:59:27,200 --> 00:59:31,280
enterprise. 55% of that obligation

1411
00:59:31,280 --> 00:59:33,359
the sewer enterprise is responsible for.

1412
00:59:33,359 --> 00:59:35,680
So that's 1.43

1413
00:59:35,680 --> 00:59:38,319
million. The state revolving fund loan

1414
00:59:38,319 --> 00:59:42,549
is $431,000

1415
00:59:42,559 --> 00:59:45,839
in fiscal year 2627 and the San Mateo

1416
00:59:45,839 --> 00:59:49,920
clean water debt is $1.93

1417
00:59:49,920 --> 00:59:56,150
million. All told, that's $3,88,268

1418
00:59:56,160 --> 00:59:58,960
for debt service.

1419
00:59:58,960 --> 01:00:01,359
Thus the 3.8 million.

1420
01:00:01,359 --> 01:00:03,040
>> Okay. So, it's slightly different than

1421
01:00:03,040 --> 01:00:05,760
what we got in our material, but you've

1422
01:00:05,760 --> 01:00:09,760
just justified exactly what you would

1423
01:00:09,760 --> 01:00:13,280
want from the slide rather than from

1424
01:00:13,280 --> 01:00:16,640
page nine. I can certainly uh revisit

1425
01:00:16,640 --> 01:00:18,319
that in the report to make sure that

1426
01:00:18,319 --> 01:00:22,400
that's accurately depicted.

1427
01:00:22,400 --> 01:00:25,829
>> 1.4,431,

1428
01:00:25,839 --> 01:00:28,559
1.98938

1429
01:00:28,559 --> 01:00:30,480
million.

1430
01:00:30,480 --> 01:00:32,720
>> Yes, I'll just correct you there. That's

1431
01:00:32,720 --> 01:00:38,630
1,437,700

1432
01:00:38,640 --> 01:00:42,160
for the 2023 bond.

1433
01:00:42,160 --> 01:00:44,799
431,8001

1434
01:00:44,799 --> 01:00:51,109
for the state revolving fund, 1,938,767

1435
01:00:51,119 --> 01:00:56,230
for Sanonteo Clean Water.

1436
01:00:56,240 --> 01:00:57,839
» Thank you.

1437
01:00:57,839 --> 01:01:00,480
>> Um, thank you, um, Council Member Adams.

1438
01:01:00,480 --> 01:01:02,160
With no additional questions, I do have

1439
01:01:02,160 --> 01:01:06,319
one clarifying question. Um

1440
01:01:06,319 --> 01:01:12,319
on page 92 um I just wanted and and I

1441
01:01:12,319 --> 01:01:15,040
you may not have the exact details in

1442
01:01:15,040 --> 01:01:18,160
front of you on this question regarding

1443
01:01:18,160 --> 01:01:21,040
um replacement of aging infrastruct

1444
01:01:21,040 --> 01:01:23,839
infrastructure and building weather

1445
01:01:23,839 --> 01:01:27,520
sewer system capacity assurance. Um are

1446
01:01:27,520 --> 01:01:32,240
we seeing a rise in the need to build um

1447
01:01:32,240 --> 01:01:35,440
in terms of our contribution to with the

1448
01:01:35,440 --> 01:01:38,640
San Monteo uh county regarding uh a

1449
01:01:38,640 --> 01:01:41,440
sewer system? Are we seeing a rise in

1450
01:01:41,440 --> 01:01:43,760
the cost over the past let's say five

1451
01:01:43,760 --> 01:01:46,319
years in terms of that cost having gone

1452
01:01:46,319 --> 01:01:47,920
up over the past five years

1453
01:01:47,920 --> 01:01:49,760
>> in in construction or

1454
01:01:49,760 --> 01:01:54,240
>> Yes. Um yeah, I mean it it is and uh we

1455
01:01:54,240 --> 01:01:56,079
put that as part of our budget too in

1456
01:01:56,079 --> 01:01:58,160
our five-year capital. There's also an

1457
01:01:58,160 --> 01:02:01,599
inflator for um any type of um CPI index

1458
01:02:01,599 --> 01:02:03,440
or anything with rising costs as well.

1459
01:02:03,440 --> 01:02:05,680
So that is part of the factor when we

1460
01:02:05,680 --> 01:02:08,000
did this rate series as well.

1461
01:02:08,000 --> 01:02:10,960
>> So in in reality over the past five

1462
01:02:10,960 --> 01:02:13,680
years we've actually seen the cost of

1463
01:02:13,680 --> 01:02:16,000
building that infrastructure gone up.

1464
01:02:16,000 --> 01:02:19,680
Yes. Okay. That's what I thought. Just

1465
01:02:19,680 --> 01:02:22,000
wanted some clarification on that. Thank

1466
01:02:22,000 --> 01:02:24,799
you. Um, any additional questions before

1467
01:02:24,799 --> 01:02:28,079
we take it to public comments.

1468
01:02:28,079 --> 01:02:30,400
Okay. Um, any public comments on this

1469
01:02:30,400 --> 01:02:32,240
issue?

1470
01:02:32,240 --> 01:02:34,160
>> Thank you, Mayor Cole. I don't have any

1471
01:02:34,160 --> 01:02:36,319
speaker cards in the room for this item.

1472
01:02:36,319 --> 01:02:38,640
Um, but we do have a raised hand on

1473
01:02:38,640 --> 01:02:40,240
Zoom. Joshua.

1474
01:02:40,240 --> 01:02:44,309
>> Hello, Joshua.

1475
01:02:44,319 --> 01:02:46,160
I'm sorry you're on mute. We can't hear

1476
01:02:46,160 --> 01:02:51,270
you.

1477
01:02:51,280 --> 01:02:53,680
Uh I just wanted to ask whether there's

1478
01:02:53,680 --> 01:02:56,880
a sufficient uh safeguards for inflation

1479
01:02:56,880 --> 01:03:00,400
built into the cost of of replacement uh

1480
01:03:00,400 --> 01:03:03,200
cap the capital funds as well as the

1481
01:03:03,200 --> 01:03:05,200
cost of replacement of other items that

1482
01:03:05,200 --> 01:03:08,400
are not within the uh multi-year capital

1483
01:03:08,400 --> 01:03:12,870
budget.

1484
01:03:12,880 --> 01:03:15,680
» Do we have um any comments on that or

1485
01:03:15,680 --> 01:03:18,960
response? Yes, there is um

1486
01:03:18,960 --> 01:03:20,559
getting acknowledgement from our public

1487
01:03:20,559 --> 01:03:22,799
works director as well.

1488
01:03:22,799 --> 01:03:25,599
>> Okay.

1489
01:03:25,599 --> 01:03:27,520
>> The the answer Josh, did you hear that

1490
01:03:27,520 --> 01:03:28,559
response?

1491
01:03:28,559 --> 01:03:31,440
>> Uh I didn't hear that. I I just heard

1492
01:03:31,440 --> 01:03:34,559
that the public uh works director was

1493
01:03:34,559 --> 01:03:37,119
going to comment on it.

1494
01:03:37,119 --> 01:03:39,680
>> No, I was just saying yes, Josh, there

1495
01:03:39,680 --> 01:03:41,280
is in place.

1496
01:03:41,280 --> 01:03:43,440
>> Uh and what kind of percentage are you

1497
01:03:43,440 --> 01:03:45,280
looking at? My my concern of course is

1498
01:03:45,280 --> 01:03:47,520
you still have the debt service for

1499
01:03:47,520 --> 01:03:50,079
those bond issues that the town did many

1500
01:03:50,079 --> 01:03:53,119
years ago. They're going to run off I

1501
01:03:53,119 --> 01:03:55,680
believe not in this 5year cycle but

1502
01:03:55,680 --> 01:03:59,520
further on but until then you have a

1503
01:03:59,520 --> 01:04:02,160
fair a fair good amount of debt service

1504
01:04:02,160 --> 01:04:05,920
you have to advertise annually.

1505
01:04:05,920 --> 01:04:08,240
>> Um the question also would be Mr. SASA

1506
01:04:08,240 --> 01:04:10,960
does that 3% include that buffer with

1507
01:04:10,960 --> 01:04:13,280
regards to what Josh is asking or is

1508
01:04:13,280 --> 01:04:14,640
that a different question?

1509
01:04:14,640 --> 01:04:17,039
>> Yes, I can speak to this. Yes, there's a

1510
01:04:17,039 --> 01:04:21,599
3.3% annual capital construction cost

1511
01:04:21,599 --> 01:04:23,760
index

1512
01:04:23,760 --> 01:04:26,640
uh annually assumed. So yes, we are

1513
01:04:26,640 --> 01:04:30,319
accounting for projected cost increases

1514
01:04:30,319 --> 01:04:34,880
for labor and uh capital materials.

1515
01:04:34,880 --> 01:04:38,400
I is that adequate given what you know

1516
01:04:38,400 --> 01:04:40,880
what infla you know what we're currently

1517
01:04:40,880 --> 01:04:43,359
going through with inflationary

1518
01:04:43,359 --> 01:04:45,440
um aspects

1519
01:04:45,440 --> 01:04:47,839
you're talking about a five-year I mean

1520
01:04:47,839 --> 01:04:49,280
you're it's kind of a look see on a

1521
01:04:49,280 --> 01:04:51,920
five-year basis and you once you do your

1522
01:04:51,920 --> 01:04:54,079
rate study you can't go above the

1523
01:04:54,079 --> 01:04:55,839
maximum

1524
01:04:55,839 --> 01:04:57,680
>> authorized

1525
01:04:57,680 --> 01:05:01,280
>> understood yes so uh within the last

1526
01:05:01,280 --> 01:05:03,280
five years there have certainly been

1527
01:05:03,280 --> 01:05:07,200
higher inflationary ary periods that

1528
01:05:07,200 --> 01:05:10,079
represent really an outlier. We used a

1529
01:05:10,079 --> 01:05:13,440
10-year compounded annual growth rate

1530
01:05:13,440 --> 01:05:16,880
which results in a 3.3% increase really

1531
01:05:16,880 --> 01:05:18,960
to smooth out some of those uh

1532
01:05:18,960 --> 01:05:20,720
inconsistencies

1533
01:05:20,720 --> 01:05:22,400
over the last five years that we've

1534
01:05:22,400 --> 01:05:24,400
seen.

1535
01:05:24,400 --> 01:05:29,280
>> Well, but to a certain degree you're actually admitting that perhaps

1536
01:05:29,280 --> 01:05:31,680
inflation could be higher than the 3%

1537
01:05:31,680 --> 01:05:34,400
that you budgeted. My my concern is that

1538
01:05:34,400 --> 01:05:36,880
and I sat on the FAC for many years and

1539
01:05:36,880 --> 01:05:39,039
I've helped the town on these bond

1540
01:05:39,039 --> 01:05:42,400
issues. My concern is you don't you know

1541
01:05:42,400 --> 01:05:45,119
once you put this in place you're you're

1542
01:05:45,119 --> 01:05:46,960
it's going to be there for five years.

1543
01:05:46,960 --> 01:05:50,880
Your your top level of uh rates cannot

1544
01:05:50,880 --> 01:05:53,680
exceed that top level. even if your

1545
01:05:53,680 --> 01:05:56,559
inflation ba basically it'll mean you

1546
01:05:56,559 --> 01:05:58,480
won't be putting as much money into your

1547
01:05:58,480 --> 01:06:00,799
enterprise because you'll uh you'll have

1548
01:06:00,799 --> 01:06:05,359
fewer dollars to for improvements.

1549
01:06:05,359 --> 01:06:08,319
>> This is true and that's why the town

1550
01:06:08,319 --> 01:06:10,880
also has reserves and can make use of

1551
01:06:10,880 --> 01:06:12,319
those reserves.

1552
01:06:12,319 --> 01:06:16,160
>> Well, the town being the town itself or

1553
01:06:16,160 --> 01:06:18,799
the water and sewer the enterprise fund.

1554
01:06:18,799 --> 01:06:20,960
>> The sewer enterprise fund. Yes. Thank

1555
01:06:20,960 --> 01:06:22,799
you.

1556
01:06:22,799 --> 01:06:24,400
Okay.

1557
01:06:24,400 --> 01:06:26,720
I'm sorry. Did you

1558
01:06:26,720 --> 01:06:28,400
>> I I'm just I just want to make sure that

1559
01:06:28,400 --> 01:06:31,440
the town council's, you know, has has

1560
01:06:31,440 --> 01:06:35,680
weighed in on that on the percentages

1561
01:06:35,680 --> 01:06:39,680
that the assumptions here and and and it

1562
01:06:39,680 --> 01:06:42,480
looks like according to Gabe uh past

1563
01:06:42,480 --> 01:06:44,160
history which showed it was actually a

1564
01:06:44,160 --> 01:06:48,079
little bit higher. Um, I just hope that,

1565
01:06:48,079 --> 01:06:51,520
you know, having worked with the town

1566
01:06:51,520 --> 01:06:54,000
for many years, you know, the part of

1567
01:06:54,000 --> 01:06:56,160
the reason this debt's out there still

1568
01:06:56,160 --> 01:06:58,880
is because the town didn't put money

1569
01:06:58,880 --> 01:07:00,960
into the enterprise for many years and

1570
01:07:00,960 --> 01:07:03,760
got behind the eightball, so to speak.

1571
01:07:03,760 --> 01:07:07,039
And it be a shame if we made the mistake

1572
01:07:07,039 --> 01:07:08,559
again, same mistake again.

1573
01:07:08,559 --> 01:07:12,319
>> Yeah. Yeah. Um, those points are well

1574
01:07:12,319 --> 01:07:14,960
noted. Um I think the understanding is

1575
01:07:14,960 --> 01:07:17,839
that it's factored into this current uh

1576
01:07:17,839 --> 01:07:18,720
study.

1577
01:07:18,720 --> 01:07:20,079
>> Yeah.

1578
01:07:20,079 --> 01:07:21,920
>> And if anything changes with rising

1579
01:07:21,920 --> 01:07:24,000
costs or anything within the five years,

1580
01:07:24,000 --> 01:07:25,920
I mean we wouldn't want to do a new

1581
01:07:25,920 --> 01:07:27,920
series uh rate study but we would

1582
01:07:27,920 --> 01:07:30,000
obviously conduct one if we had to. Um

1583
01:07:30,000 --> 01:07:31,599
the last one we did get all five years

1584
01:07:31,599 --> 01:07:33,760
but obviously we would have to revisit

1585
01:07:33,760 --> 01:07:34,480
that if

1586
01:07:34,480 --> 01:07:34,960
>> okay

1587
01:07:34,960 --> 01:07:37,119
>> uh the revenue requirement changed.

1588
01:07:37,119 --> 01:07:39,599
>> Thank you. Any additional public comment

1589
01:07:39,599 --> 01:07:41,599
on this issue?

1590
01:07:41,599 --> 01:07:43,440
No additional raised hands, Mayor Cole.

1591
01:07:43,440 --> 01:07:43,920
Thank you.

1592
01:07:43,920 --> 01:07:45,680
>> Okay, seeing none, I'll bring it back to

1593
01:07:45,680 --> 01:07:48,559
the council. Um, any further discussion

1594
01:07:48,559 --> 01:07:51,760
or do we have a motion to um could you

1595
01:07:51,760 --> 01:07:55,119
please go to the slide that presents the

1596
01:07:55,119 --> 01:07:58,079
um issue in front of the council at this

1597
01:07:58,079 --> 01:07:59,520
time, please?

1598
01:07:59,520 --> 01:08:01,119
>> Yes. Go ahead.

1599
01:08:01,119 --> 01:08:03,839
>> One comment through the mayor. Um, you

1600
01:08:03,839 --> 01:08:06,640
know, this item has been before us and

1601
01:08:06,640 --> 01:08:09,520
uh I just really wanted to appreciate uh

1602
01:08:09,520 --> 01:08:12,000
Council Member Adams for noticing

1603
01:08:12,000 --> 01:08:14,720
differences from the past presentation

1604
01:08:14,720 --> 01:08:17,759
and uh Mr. Coopermanman for um bringing

1605
01:08:17,759 --> 01:08:20,640
up these issues. I just greatly

1606
01:08:20,640 --> 01:08:22,319
appreciate it. Thank you.

1607
01:08:22,319 --> 01:08:25,279
>> Thank you. I agree. All right. Could you

1608
01:08:25,279 --> 01:08:27,600
just go to that last slide so we can be

1609
01:08:27,600 --> 01:08:29,440
clear again? I know we've gone on on

1610
01:08:29,440 --> 01:08:32,080
this discussion so we can um know what's

1611
01:08:32,080 --> 01:08:33,199
>> Sorry about that.

1612
01:08:33,199 --> 01:08:41,189
>> Yeah,

1613
01:08:41,199 --> 01:08:42,719
» sorry about this. Well, while he's

1614
01:08:42,719 --> 01:08:44,400
pulling up, it's just yeah, accept the

1615
01:08:44,400 --> 01:08:46,159
recommendations for the sewer increase

1616
01:08:46,159 --> 01:08:49,359
and changes uh from the HFNH report and

1617
01:08:49,359 --> 01:08:52,239
then approve staff to mail the notice of

1618
01:08:52,239 --> 01:08:54,239
public hearing uh for the town of

1619
01:08:54,239 --> 01:08:56,799
Hillsboro sewer rates and set the public

1620
01:08:56,799 --> 01:09:00,319
hearing uh no less than 45 days uh after

1621
01:09:00,319 --> 01:09:02,080
the notice has been mailed. The next

1622
01:09:02,080 --> 01:09:03,359
time we would do this would be the

1623
01:09:03,359 --> 01:09:05,920
public hearing in May, May 11th.

1624
01:09:05,920 --> 01:09:07,759
>> Do we have a motion to accept the

1625
01:09:07,759 --> 01:09:09,920
recommendations?

1626
01:09:09,920 --> 01:09:11,359
>> Second.

1627
01:09:11,359 --> 01:09:13,040
>> Okay. Could you please um take the roll

1628
01:09:13,040 --> 01:09:15,279
call?

1629
01:09:15,279 --> 01:09:16,960
>> Thank you. Mayor Cole Adams,

1630
01:09:16,960 --> 01:09:17,440
>> yes.

1631
01:09:17,440 --> 01:09:18,080
>> Schwang,

1632
01:09:18,080 --> 01:09:18,560
>> yes.

1633
01:09:18,560 --> 01:09:19,199
>> Kwick,

1634
01:09:19,199 --> 01:09:19,679
>> yes.

1635
01:09:19,679 --> 01:09:20,480
>> Ragsdale,

1636
01:09:20,480 --> 01:09:20,960
>> yes.

1637
01:09:20,960 --> 01:09:22,000
>> Cole,

1638
01:09:22,000 --> 01:09:22,640
>> yes.

1639
01:09:22,640 --> 01:09:23,679
>> Thank you.

1640
01:09:23,679 --> 01:09:25,920
Thank you, Mr. Sasser. And

1641
01:09:25,920 --> 01:09:27,600
thank you, Rich Santiago, for the

1642
01:09:27,600 --> 01:09:30,480
presentation.

1643
01:09:30,480 --> 01:09:34,550
>> Thank you.

1644
01:09:34,560 --> 01:09:38,640
The next item on our agenda is item 12,

1645
01:09:38,640 --> 01:09:40,719
which is um an introduction of an

1646
01:09:40,719 --> 01:09:43,839
ordinance amending chapter 17.52 of the

1647
01:09:43,839 --> 01:09:46,560
Hillsboro Municipal Code relating to

1648
01:09:46,560 --> 01:09:49,120
accessory dwelling units and junior

1649
01:09:49,120 --> 01:09:50,880
accessory dwelling units and finding the

1650
01:09:50,880 --> 01:09:53,759
action to be statutoily exempt from SQA.

1651
01:09:53,759 --> 01:09:55,760
And that will be presented by our

1652
01:09:55,760 --> 01:09:57,040
assistant director of building and

1653
01:09:57,040 --> 01:09:59,760
planning, Liz Ruis. And I believe we

1654
01:09:59,760 --> 01:10:04,080
also have um city attorney Todd Lashman

1655
01:10:04,080 --> 01:10:07,120
um partner of BBK. He will be available

1656
01:10:07,120 --> 01:10:09,360
for questions

1657
01:10:09,360 --> 01:10:11,679
online by Zoom.

1658
01:10:11,679 --> 01:10:13,040
>> Hello Liz. Thank you.

1659
01:10:13,040 --> 01:10:15,040
>> Good evening

1660
01:10:15,040 --> 01:10:17,760
>> and thank you for the introduction. Um,

1661
01:10:17,760 --> 01:10:19,840
we've been talking about some of these

1662
01:10:19,840 --> 01:10:22,880
changes over the past couple months. And

1663
01:10:22,880 --> 01:10:25,679
on September 8th, I presented to the

1664
01:10:25,679 --> 01:10:28,800
council a discussion item that previewed

1665
01:10:28,800 --> 01:10:31,520
some of the discretionary amendments

1666
01:10:31,520 --> 01:10:33,679
that are included in this revised

1667
01:10:33,679 --> 01:10:37,040
ordinance. Um during that discussion we

1668
01:10:37,040 --> 01:10:39,920
talked about some of the options and

1669
01:10:39,920 --> 01:10:42,400
made staff recommendations, received

1670
01:10:42,400 --> 01:10:44,880
direction from council and based on that

1671
01:10:44,880 --> 01:10:47,360
direction from council. Um during that

1672
01:10:47,360 --> 01:10:50,080
discussion, uh staff incorporated that

1673
01:10:50,080 --> 01:10:52,880
council feedback into the proposed

1674
01:10:52,880 --> 01:10:55,760
amendments and we're now presenting that

1675
01:10:55,760 --> 01:10:57,920
ordinance for introduction to amend

1676
01:10:57,920 --> 01:11:01,679
chapter 1752. Those proposed amendments

1677
01:11:01,679 --> 01:11:03,920
include the required amendments to bring

1678
01:11:03,920 --> 01:11:05,760
the town's ADU regulations into

1679
01:11:05,760 --> 01:11:08,159
compliance with state law. It also

1680
01:11:08,159 --> 01:11:10,800
reorganizes the chapter to more closely

1681
01:11:10,800 --> 01:11:13,920
track the template provided by our city

1682
01:11:13,920 --> 01:11:15,520
attorney's office and to also more

1683
01:11:15,520 --> 01:11:18,239
closely track the exact structure and

1684
01:11:18,239 --> 01:11:21,280
terminology that the statutes use. And

1685
01:11:21,280 --> 01:11:22,880
then it also incorporates those

1686
01:11:22,880 --> 01:11:25,280
discretionary amendments that we um that

1687
01:11:25,280 --> 01:11:27,280
are informed by the discussion that we

1688
01:11:27,280 --> 01:11:30,800
had on September 8th. So the majority of

1689
01:11:30,800 --> 01:11:32,960
the town's underlying development

1690
01:11:32,960 --> 01:11:36,320
standards remain largely intact. Um but

1691
01:11:36,320 --> 01:11:38,800
the updated format includes the clarity

1692
01:11:38,800 --> 01:11:40,960
uh improves the clarity rather and

1693
01:11:40,960 --> 01:11:44,320
reduces um some ambiguity in terms of

1694
01:11:44,320 --> 01:11:46,560
some of the discretionary processes we

1695
01:11:46,560 --> 01:11:49,440
had included and also strengthens the

1696
01:11:49,440 --> 01:11:51,920
legal defensibility of our ADU

1697
01:11:51,920 --> 01:11:54,480
ordinance.

1698
01:11:54,480 --> 01:11:58,320
First, I'll review some of the updates

1699
01:11:58,320 --> 01:12:00,080
that are included in the revised

1700
01:12:00,080 --> 01:12:02,159
ordinance to align with state law. I

1701
01:12:02,159 --> 01:12:06,239
won't go over all of them. They're included in detail in the staff

1702
01:12:06,239 --> 01:12:08,719
report and also outlined in the red line

1703
01:12:08,719 --> 01:12:11,600
and clean um copy of the ordinance

1704
01:12:11,600 --> 01:12:14,400
language attached to the staff report.

1705
01:12:14,400 --> 01:12:16,960
Um but the first one is uh the the

1706
01:12:16,960 --> 01:12:19,199
revised ordinance just clarifies that

1707
01:12:19,199 --> 01:12:21,840
the allowable square footage referenced

1708
01:12:21,840 --> 01:12:24,640
in the state law refers specifically to

1709
01:12:24,640 --> 01:12:27,600
interior livable space. Previous

1710
01:12:27,600 --> 01:12:29,679
versions just refi referred to square

1711
01:12:29,679 --> 01:12:31,679
footage and jurisdictions were implying

1712
01:12:31,679 --> 01:12:34,880
that as they saw fit. So this um updates

1713
01:12:34,880 --> 01:12:36,960
that language to clarify that it's

1714
01:12:36,960 --> 01:12:41,360
interior livable space. The um updates

1715
01:12:41,360 --> 01:12:44,800
in compliance with SB543

1716
01:12:44,800 --> 01:12:48,480
clarifies what impact fees and school

1717
01:12:48,480 --> 01:12:51,679
fees can be assessed to ADUs and JADUS

1718
01:12:51,679 --> 01:12:54,239
and those thresholds are related to the

1719
01:12:54,239 --> 01:12:57,920
applicable square footage.

1720
01:12:57,920 --> 01:13:02,800
SB 543 also codifies HCD's

1721
01:13:02,800 --> 01:13:06,640
interpretation about the number of ADUs

1722
01:13:06,640 --> 01:13:10,000
and JADUs that are allowed on a site. So

1723
01:13:10,000 --> 01:13:12,960
HCD's interpretation has been this for a

1724
01:13:12,960 --> 01:13:16,080
while, but this update under SB543

1725
01:13:16,080 --> 01:13:18,400
actually brings it into the statute,

1726
01:13:18,400 --> 01:13:22,000
which clarifies that on a single family

1727
01:13:22,000 --> 01:13:24,719
residential parcel. Um, an individual

1728
01:13:24,719 --> 01:13:26,640
could create an ADU through the

1729
01:13:26,640 --> 01:13:29,440
conversion of existing space. They can

1730
01:13:29,440 --> 01:13:31,840
also have a junior accessory dwelling

1731
01:13:31,840 --> 01:13:34,719
unit and they can also have a detached

1732
01:13:34,719 --> 01:13:37,360
ADU. All three of those types would be

1733
01:13:37,360 --> 01:13:42,550
allowed on a single family property.

1734
01:13:42,560 --> 01:13:45,440
The update also includes new statutory

1735
01:13:45,440 --> 01:13:47,760
requirements clarifying application

1736
01:13:47,760 --> 01:13:50,239
completeness and very specific

1737
01:13:50,239 --> 01:13:52,640
procedures and timelines associated with

1738
01:13:52,640 --> 01:13:55,600
our review. It allows us a 15-day

1739
01:13:55,600 --> 01:13:57,679
completeness determination. There are

1740
01:13:57,679 --> 01:14:00,239
very clear deficiency and noticing

1741
01:14:00,239 --> 01:14:02,239
require I'm sorry, deficiency notice

1742
01:14:02,239 --> 01:14:03,840
requirements associated with those

1743
01:14:03,840 --> 01:14:06,640
reviews. it aligns with the process that

1744
01:14:06,640 --> 01:14:08,960
we already have in place thanks to our

1745
01:14:08,960 --> 01:14:12,320
ADU specialist. So that won't be um a

1746
01:14:12,320 --> 01:14:14,159
change in the way we do things, but it

1747
01:14:14,159 --> 01:14:16,480
is something that's now in in the state

1748
01:14:16,480 --> 01:14:18,239
law.

1749
01:14:18,239 --> 01:14:21,920
New uh to us and new to everybody is a

1750
01:14:21,920 --> 01:14:24,640
ministerial appeal procedure. So this

1751
01:14:24,640 --> 01:14:27,360
now establishes a state required appeal

1752
01:14:27,360 --> 01:14:30,159
process for ADU application completeness

1753
01:14:30,159 --> 01:14:33,199
determinations and for permit denials.

1754
01:14:33,199 --> 01:14:36,000
Fortunately, we've never um had somebody

1755
01:14:36,000 --> 01:14:38,960
interested in appealing um a

1756
01:14:38,960 --> 01:14:40,880
completeness determination or a denial.

1757
01:14:40,880 --> 01:14:42,719
We've I don't believe we've ever denied

1758
01:14:42,719 --> 01:14:44,960
an ADU. We've always been able to get to

1759
01:14:44,960 --> 01:14:46,640
a place where they're in compliance and

1760
01:14:46,640 --> 01:14:49,600
approvable. Um but this is a new process

1761
01:14:49,600 --> 01:14:51,520
that all jurisdictions are required to

1762
01:14:51,520 --> 01:14:53,920
implement. Because the town does not

1763
01:14:53,920 --> 01:14:55,920
have a planning commission, these

1764
01:14:55,920 --> 01:14:57,679
appeals would be heard by the city

1765
01:14:57,679 --> 01:15:01,360
council. Um and the state law is very

1766
01:15:01,360 --> 01:15:04,400
clear about what the city council would

1767
01:15:04,400 --> 01:15:06,640
be reviewing these because this is a

1768
01:15:06,640 --> 01:15:10,000
ministerial project. The appeal would be

1769
01:15:10,000 --> 01:15:12,080
limited to reviewing the objective

1770
01:15:12,080 --> 01:15:14,239
compliance and those applicable

1771
01:15:14,239 --> 01:15:15,600
standards. So it would be a very

1772
01:15:15,600 --> 01:15:17,440
specific scope that the council would be

1773
01:15:17,440 --> 01:15:19,199
reviewing those appeals under. But

1774
01:15:19,199 --> 01:15:22,719
that's a new possibility that wasn't um

1775
01:15:22,719 --> 01:15:26,239
didn't exist before.

1776
01:15:26,239 --> 01:15:30,719
um ADUs and JADUs are now um defined by

1777
01:15:30,719 --> 01:15:34,080
classes. So this is um these are the

1778
01:15:34,080 --> 01:15:36,800
state defined classes. It really doesn't

1779
01:15:36,800 --> 01:15:38,400
change anything other than what we've

1780
01:15:38,400 --> 01:15:41,199
been calling them. So now they have a

1781
01:15:41,199 --> 01:15:43,760
term class one and this applies to

1782
01:15:43,760 --> 01:15:45,360
conversions

1783
01:15:45,360 --> 01:15:47,760
um and limited detached units. We were

1784
01:15:47,760 --> 01:15:49,679
formerly calling these building permit

1785
01:15:49,679 --> 01:15:52,560
only ADUs and JADUs. So now they'll be

1786
01:15:52,560 --> 01:15:54,960
referred to as class one. And then there

1787
01:15:54,960 --> 01:15:58,560
are class two which are ADUs that meet

1788
01:15:58,560 --> 01:16:00,640
all of the objective standards. We

1789
01:16:00,640 --> 01:16:02,719
formerly called these ADU planning

1790
01:16:02,719 --> 01:16:05,440
permits. So nothing about the process

1791
01:16:05,440 --> 01:16:07,120
really changes other than just how

1792
01:16:07,120 --> 01:16:08,960
they're classified as either class one

1793
01:16:08,960 --> 01:16:11,520
or class two. Um, something that's not

1794
01:16:11,520 --> 01:16:13,440
in the presentation, but is in the state

1795
01:16:13,440 --> 01:16:16,000
law and is in our revised ordinance is

1796
01:16:16,000 --> 01:16:19,840
that the new language clarifies that we

1797
01:16:19,840 --> 01:16:22,800
are allowed to charge for planning

1798
01:16:22,800 --> 01:16:26,080
review for both class one and class 2

1799
01:16:26,080 --> 01:16:29,199
ADU reviews, which is great. It allows

1800
01:16:29,199 --> 01:16:30,880
us to have some mechanism for cost

1801
01:16:30,880 --> 01:16:33,360
recovery for those reviews. And both

1802
01:16:33,360 --> 01:16:37,760
classes also receive an ADU um permit

1803
01:16:37,760 --> 01:16:40,400
approval letter before they move on to

1804
01:16:40,400 --> 01:16:42,560
building permit. So that will be nice.

1805
01:16:42,560 --> 01:16:44,320
That's the way we were doing things

1806
01:16:44,320 --> 01:16:49,679
previously. And so it's nice that the state law update uh reinforced our

1807
01:16:49,679 --> 01:16:51,600
process.

1808
01:16:51,600 --> 01:16:53,600
And as we discussed on September 8th,

1809
01:16:53,600 --> 01:16:56,080
our recommendation was to remove the ADU

1810
01:16:56,080 --> 01:16:58,719
deed restriction um prior to the

1811
01:16:58,719 --> 01:17:00,400
certificate of occupancy. This is

1812
01:17:00,400 --> 01:17:02,560
reinforced by the state law requirement,

1813
01:17:02,560 --> 01:17:06,080
but it does maintain the requirement for

1814
01:17:06,080 --> 01:17:09,280
a deed restriction for JADUS. So that

1815
01:17:09,280 --> 01:17:12,400
remains in um in our revised ordinance

1816
01:17:12,400 --> 01:17:15,440
consistent with state law.

1817
01:17:15,440 --> 01:17:17,440
Moving on to some of the discretionary

1818
01:17:17,440 --> 01:17:20,719
revisions. Um one item that we discussed

1819
01:17:20,719 --> 01:17:23,199
in September were the notice of

1820
01:17:23,199 --> 01:17:25,120
application requirements and the

1821
01:17:25,120 --> 01:17:27,760
preconstruction notice requirements. and

1822
01:17:27,760 --> 01:17:29,440
we discussed some of the complications

1823
01:17:29,440 --> 01:17:32,080
that come with that. In our prior

1824
01:17:32,080 --> 01:17:35,040
ordinance, homeowners were required to

1825
01:17:35,040 --> 01:17:37,840
notify adjacent neighbors within three

1826
01:17:37,840 --> 01:17:40,080
I'm sorry, the town was required to um

1827
01:17:40,080 --> 01:17:42,000
notify adjacent neighbors within three

1828
01:17:42,000 --> 01:17:43,840
business days of submitting an

1829
01:17:43,840 --> 01:17:49,280
application. Um and then the applicant

1830
01:17:49,280 --> 01:17:52,080
was also required to notify adjacent

1831
01:17:52,080 --> 01:17:54,000
neighbors at least 30 days prior to

1832
01:17:54,000 --> 01:17:56,320
commencing construction. We discussed

1833
01:17:56,320 --> 01:17:59,280
many of the um complications with these

1834
01:17:59,280 --> 01:18:01,280
requirements. Also, the noticing is not

1835
01:18:01,280 --> 01:18:03,280
required by state law. So, we were

1836
01:18:03,280 --> 01:18:04,480
worried about some of the legal

1837
01:18:04,480 --> 01:18:06,400
implications of having those processes

1838
01:18:06,400 --> 01:18:09,760
required by code. Um uh our discussion

1839
01:18:09,760 --> 01:18:11,840
in September, we talked about revising

1840
01:18:11,840 --> 01:18:15,199
the noticing to have a new notice at the

1841
01:18:15,199 --> 01:18:18,880
time of permit issuance. And in

1842
01:18:18,880 --> 01:18:21,199
discussing this revised process with

1843
01:18:21,199 --> 01:18:23,920
Todd Lysman with BBNK, he suggested that

1844
01:18:23,920 --> 01:18:25,840
we entirely eliminate the noticing

1845
01:18:25,840 --> 01:18:28,320
requirement from our code and have it be

1846
01:18:28,320 --> 01:18:32,320
a a town policy that staff um does this

1847
01:18:32,320 --> 01:18:34,000
noticing requirement. The noticing would

1848
01:18:34,000 --> 01:18:35,760
be issued by the town rather than the

1849
01:18:35,760 --> 01:18:37,520
applicant. It would occur at permit

1850
01:18:37,520 --> 01:18:39,760
issuance and the notice would clearly

1851
01:18:39,760 --> 01:18:42,080
state that the ADU approval is

1852
01:18:42,080 --> 01:18:44,480
ministerial. It would include contact

1853
01:18:44,480 --> 01:18:46,480
information for any construction related

1854
01:18:46,480 --> 01:18:49,360
concerns. And as we discussed um in

1855
01:18:49,360 --> 01:18:51,520
September, staff would coordinate with

1856
01:18:51,520 --> 01:18:53,760
the CCAC and the city attorney's office

1857
01:18:53,760 --> 01:18:56,400
to ensure that the language is um

1858
01:18:56,400 --> 01:18:59,760
informative and clear. The extra benefit

1859
01:18:59,760 --> 01:19:02,800
of pulling it out of our code is then it

1860
01:19:02,800 --> 01:19:05,679
allows us to amend this process as we

1861
01:19:05,679 --> 01:19:07,520
see fit without having to come before

1862
01:19:07,520 --> 01:19:10,000
the council and and amend the ordinance

1863
01:19:10,000 --> 01:19:11,760
in any way. It allows us to update that

1864
01:19:11,760 --> 01:19:14,400
noticing policy as appropriate in a more

1865
01:19:14,400 --> 01:19:20,630
flexible um format.

1866
01:19:20,640 --> 01:19:22,320
The notice of limited remaining

1867
01:19:22,320 --> 01:19:24,480
development capacity requirement was

1868
01:19:24,480 --> 01:19:27,840
that notice that um required a deed

1869
01:19:27,840 --> 01:19:31,679
restriction um when 500 square f feet of

1870
01:19:31,679 --> 01:19:34,560
remaining um square footage was

1871
01:19:34,560 --> 01:19:36,239
remaining on the property. And because

1872
01:19:36,239 --> 01:19:39,199
of all of the ADUs and JADUs and

1873
01:19:39,199 --> 01:19:44,480
conversions, that deed restriction was very complicated. and we discussed

1874
01:19:44,480 --> 01:19:47,120
in September that um the recommendation

1875
01:19:47,120 --> 01:19:48,880
from the city attorney's office was to

1876
01:19:48,880 --> 01:19:50,719
eliminate that from our ADU ordinance.

1877
01:19:50,719 --> 01:19:54,080
So, this revised ordinance um eliminates

1878
01:19:54,080 --> 01:19:56,000
that requirement, which would be more

1879
01:19:56,000 --> 01:19:57,679
consistent with state law and will be

1880
01:19:57,679 --> 01:20:01,280
clearer for applicants as well. And a

1881
01:20:01,280 --> 01:20:02,960
property owner understanding what

1882
01:20:02,960 --> 01:20:05,040
development capacity is remaining on

1883
01:20:05,040 --> 01:20:08,159
their parcel, it it can be determined

1884
01:20:08,159 --> 01:20:10,880
through other venues. This was not the

1885
01:20:10,880 --> 01:20:12,640
most appropriate way to do that. So

1886
01:20:12,640 --> 01:20:14,320
staff is available to assist property

1887
01:20:14,320 --> 01:20:16,320
owners or realtors with that

1888
01:20:16,320 --> 01:20:18,480
determination outside of the AD

1889
01:20:18,480 --> 01:20:20,719
ordinance.

1890
01:20:20,719 --> 01:20:23,040
Um for the landscape requirement, we

1891
01:20:23,040 --> 01:20:27,120
worked with CCFD to review um the

1892
01:20:27,120 --> 01:20:30,800
language. We ran into a bit of a

1893
01:20:30,800 --> 01:20:32,640
conflict between the code and practice

1894
01:20:32,640 --> 01:20:35,040
because some ADUs are allowed to be four

1895
01:20:35,040 --> 01:20:37,760
feet from the property line, but in wooi

1896
01:20:37,760 --> 01:20:40,000
and highf fire areas, landscaping has to

1897
01:20:40,000 --> 01:20:43,280
be 5 feet from habitable space. And so

1898
01:20:43,280 --> 01:20:45,840
we ran into an issue where there were

1899
01:20:45,840 --> 01:20:47,600
landscaping requirements in places that

1900
01:20:47,600 --> 01:20:50,159
we couldn't require landscaping. And so

1901
01:20:50,159 --> 01:20:52,159
we the revised ordinance includes

1902
01:20:52,159 --> 01:20:55,840
language that when it's not possible to

1903
01:20:55,840 --> 01:20:58,800
install fires safe landscaping between

1904
01:20:58,800 --> 01:21:01,760
the ADU and adjacent parcel, a solid

1905
01:21:01,760 --> 01:21:03,600
fence that's made with non-combustible

1906
01:21:03,600 --> 01:21:04,880
material would be an appropriate

1907
01:21:04,880 --> 01:21:08,239
alternative. The amended language also

1908
01:21:08,239 --> 01:21:09,840
clarifies

1909
01:21:09,840 --> 01:21:13,040
um that landscape screening must not

1910
01:21:13,040 --> 01:21:14,880
only be installed between the ADU and

1911
01:21:14,880 --> 01:21:17,120
adjacent parcels, but also between an

1912
01:21:17,120 --> 01:21:19,840
ADU wall that faces a public right ofway

1913
01:21:19,840 --> 01:21:21,840
and that right ofway. So, it adds

1914
01:21:21,840 --> 01:21:24,080
screening um as visible from the public

1915
01:21:24,080 --> 01:21:25,679
right of way as well, which I think is

1916
01:21:25,679 --> 01:21:27,120
really responsive to some of the

1917
01:21:27,120 --> 01:21:29,199
feedback the council has heard from the

1918
01:21:29,199 --> 01:21:30,800
community and certainly that staff has

1919
01:21:30,800 --> 01:21:32,880
heard from the community. Um but we're

1920
01:21:32,880 --> 01:21:34,480
doing it in a way that ensures public

1921
01:21:34,480 --> 01:21:37,040
safety and is um consistent with

1922
01:21:37,040 --> 01:21:40,070
regulations.

1923
01:21:40,080 --> 01:21:42,320
So um our recommendation tonight is to

1924
01:21:42,320 --> 01:21:43,840
introduce and wave further reading of

1925
01:21:43,840 --> 01:21:45,199
the ordinance, but of course I'm happy

1926
01:21:45,199 --> 01:21:47,040
to answer any questions or provide

1927
01:21:47,040 --> 01:21:48,159
clarification.

1928
01:21:48,159 --> 01:21:50,719
>> Thank you, Miss Ruiz. Um I will bring it

1929
01:21:50,719 --> 01:21:52,560
to the council to ask for clarifying

1930
01:21:52,560 --> 01:21:57,110
questions if you have any.

1931
01:21:57,120 --> 01:22:00,870
Vice Mayor Ragdale.

1932
01:22:00,880 --> 01:22:03,440
» Thank you, Liz. Um, and once again,

1933
01:22:03,440 --> 01:22:05,600
thank you for reminding us of what we've

1934
01:22:05,600 --> 01:22:07,120
heard before because that's it's

1935
01:22:07,120 --> 01:22:12,560
helpful. Um, I had just a a couple of

1936
01:22:12,560 --> 01:22:15,360
questions. Um,

1937
01:22:15,360 --> 01:22:19,280
com comments, but not not opinions. Um,

1938
01:22:19,280 --> 01:22:22,080
with regard to converted, um, I don't

1939
01:22:22,080 --> 01:22:25,280
see a definition for converted under the

1940
01:22:25,280 --> 01:22:26,800
list of definitions, and I thought it

1941
01:22:26,800 --> 01:22:28,159
might be helpful because when I first

1942
01:22:28,159 --> 01:22:30,639
read converted, I was thinking

1943
01:22:30,639 --> 01:22:33,520
legalizing uh, you know, prior ADU that

1944
01:22:33,520 --> 01:22:34,960
you didn't get a permit for, which I

1945
01:22:34,960 --> 01:22:38,000
know we have a process for that, too.

1946
01:22:38,000 --> 01:22:40,480
So, um, I just thought it might be handy

1947
01:22:40,480 --> 01:22:43,600
to have, um, a definition of converted

1948
01:22:43,600 --> 01:22:48,229
under uh, 17.52.01.

1949
01:22:48,239 --> 01:22:50,560
definitions.

1950
01:22:50,560 --> 01:22:53,679
Um, and then I was wondering, this may

1951
01:22:53,679 --> 01:22:57,040
never come up, um, but if there are

1952
01:22:57,040 --> 01:23:01,120
appeals to council for a denial, um, if

1953
01:23:01,120 --> 01:23:03,840
we wanted to add in noticing provisions

1954
01:23:03,840 --> 01:23:06,639
or just state that the town will take

1955
01:23:06,639 --> 01:23:08,880
care of the noticing

1956
01:23:08,880 --> 01:23:11,120
since it probably won't come up, but

1957
01:23:11,120 --> 01:23:13,199
>> sure. I hope it won't come up, but in

1958
01:23:13,199 --> 01:23:15,120
the case that it does, I would assume we

1959
01:23:15,120 --> 01:23:16,800
would follow the noticing requirements

1960
01:23:16,800 --> 01:23:19,040
that are consistent with any item that

1961
01:23:19,040 --> 01:23:20,960
would be coming before the city council.

1962
01:23:20,960 --> 01:23:22,239
We can certainly talk with the city

1963
01:23:22,239 --> 01:23:24,480
attorney's office about what those notic

1964
01:23:24,480 --> 01:23:26,880
>> Yeah, the 500 bead and all that. Okay.

1965
01:23:26,880 --> 01:23:31,350
>> Yep. Um,

1966
01:23:31,360 --> 01:23:35,199
oh, on uh page 159 of the packet, there

1967
01:23:35,199 --> 01:23:38,080
were a couple of um

1968
01:23:38,080 --> 01:23:39,760
couple of places in the red line where

1969
01:23:39,760 --> 01:23:41,840
it said error reference source not

1970
01:23:41,840 --> 01:23:45,840
found. Um, which I I understand that

1971
01:23:45,840 --> 01:23:47,360
probably happened with the red line and

1972
01:23:47,360 --> 01:23:49,280
the edit. I just wanted to I just wanted

1973
01:23:49,280 --> 01:23:51,120
to point those out for the for the

1974
01:23:51,120 --> 01:23:53,360
final. Um,

1975
01:23:53,360 --> 01:23:59,440
and then a question with regard to um

1976
01:23:59,440 --> 01:24:02,960
the rent reporting. If they're not

1977
01:24:02,960 --> 01:24:05,360
planning on renting it out, you know,

1978
01:24:05,360 --> 01:24:07,040
for the next couple years or whatever,

1979
01:24:07,040 --> 01:24:10,400
do they still is there still paperwork?

1980
01:24:10,400 --> 01:24:12,159
>> So, we've incorporated the rent

1981
01:24:12,159 --> 01:24:13,679
reporting into the building permit

1982
01:24:13,679 --> 01:24:15,280
application, which I'm really excited

1983
01:24:15,280 --> 01:24:16,719
about because it's less paperwork that

1984
01:24:16,719 --> 01:24:19,280
we have to mail to people. So, it's uh

1985
01:24:19,280 --> 01:24:20,880
if they're not intending to rent it,

1986
01:24:20,880 --> 01:24:22,480
they just click the box saying, "I'm not

1987
01:24:22,480 --> 01:24:24,560
intending to rent this at this time."

1988
01:24:24,560 --> 01:24:24,880
Okay.

1989
01:24:24,880 --> 01:24:26,320
>> Um and then if they do, then there's a

1990
01:24:26,320 --> 01:24:27,679
series of other questions that they

1991
01:24:27,679 --> 01:24:28,400
answer.

1992
01:24:28,400 --> 01:24:30,080
>> Okay? So, if they're not intending to

1993
01:24:30,080 --> 01:24:31,520
rent it, they don't they're not going to

1994
01:24:31,520 --> 01:24:35,040
get an annual ask until such time. And

1995
01:24:35,040 --> 01:24:36,560
then if they do decide to start renting

1996
01:24:36,560 --> 01:24:38,639
it out, they could just let the town

1997
01:24:38,639 --> 01:24:40,159
know or

1998
01:24:40,159 --> 01:24:42,960
>> Yeah, that's a good question. Um, yeah,

1999
01:24:42,960 --> 01:24:45,760
we can figure out certainly how to allow

2000
01:24:45,760 --> 01:24:48,719
um how to inform residents if they

2001
01:24:48,719 --> 01:24:50,159
change their mind about rentals. We

2002
01:24:50,159 --> 01:24:51,199
would certainly want to know that.

2003
01:24:51,199 --> 01:24:54,159
>> Yeah, yeah, maybe just sending a letter,

2004
01:24:54,159 --> 01:24:55,600
putting something in the e-news. If

2005
01:24:55,600 --> 01:24:57,199
you're renting it out, let us know. It's

2006
01:24:57,199 --> 01:25:00,480
good for our numbers. Um, and then the

2007
01:25:00,480 --> 01:25:04,080
last thing is um we have the FAQs on the

2008
01:25:04,080 --> 01:25:05,520
I don't know if it's FAQs exactly, but

2009
01:25:05,520 --> 01:25:07,520
we've got the ADU resources on the

2010
01:25:07,520 --> 01:25:09,920
website which are fantastic. Um, and

2011
01:25:09,920 --> 01:25:12,480
just reminding that they would need to

2012
01:25:12,480 --> 01:25:14,320
be updated with these new requirements,

2013
01:25:14,320 --> 01:25:16,239
which you of course already knew, but

2014
01:25:16,239 --> 01:25:17,840
just uh pointing that out.

2015
01:25:17,840 --> 01:25:18,159
>> Thank you.

2016
01:25:18,159 --> 01:25:20,320
>> And, uh, thank you very much.

2017
01:25:20,320 --> 01:25:23,120
>> Thank you. Um, Vice Mayor Rexdale. Um, I

2018
01:25:23,120 --> 01:25:25,760
also have a few followup on something

2019
01:25:25,760 --> 01:25:27,840
you brought up regarding the appeals

2020
01:25:27,840 --> 01:25:29,440
process. You said it will probably

2021
01:25:29,440 --> 01:25:32,080
follow what we already have for appeals

2022
01:25:32,080 --> 01:25:34,080
for city council and that can be

2023
01:25:34,080 --> 01:25:35,840
protracted. It can take a month or two

2024
01:25:35,840 --> 01:25:37,120
or three.

2025
01:25:37,120 --> 01:25:39,760
Do we uh is there a state law that says

2026
01:25:39,760 --> 01:25:42,639
we must complete an appeal process by a

2027
01:25:42,639 --> 01:25:45,199
specific time period?

2028
01:25:45,199 --> 01:25:48,400
>> That's a great question. Do you know

2029
01:25:48,400 --> 01:25:49,760
>> actually don't know the answer, but Todd

2030
01:25:49,760 --> 01:25:51,440
Lman's on. So Todd, do you know the

2031
01:25:51,440 --> 01:25:52,639
answer to that question in terms of the

2032
01:25:52,639 --> 01:25:55,600
appeals? Is there a mandated uh timeline

2033
01:25:55,600 --> 01:25:56,960
in which the appeal needs to be

2034
01:25:56,960 --> 01:25:59,199
completed and heard?

2035
01:25:59,199 --> 01:26:01,440
>> Hello, mayor and council. Um it's a

2036
01:26:01,440 --> 01:26:04,639
pleasure to be with you. The law itself,

2037
01:26:04,639 --> 01:26:07,440
the state law on ADUs does not set forth

2038
01:26:07,440 --> 01:26:10,880
a timeline specific to the appeal. It

2039
01:26:10,880 --> 01:26:12,880
does say, however, that from the date

2040
01:26:12,880 --> 01:26:14,480
that the city receives a complete

2041
01:26:14,480 --> 01:26:16,880
application, the city must approve or

2042
01:26:16,880 --> 01:26:21,440
deny within 60 days. I assume that the

2043
01:26:21,440 --> 01:26:23,440
appeal is taken from a decision to

2044
01:26:23,440 --> 01:26:28,000
approve or deny. So, I would we can sort

2045
01:26:28,000 --> 01:26:30,000
out how that would work in practice. I

2046
01:26:30,000 --> 01:26:32,880
would argue that the the city's

2047
01:26:32,880 --> 01:26:34,960
obligation in terms of the 60-day

2048
01:26:34,960 --> 01:26:37,440
deadline is satisfied when it approves

2049
01:26:37,440 --> 01:26:39,600
or denies.

2050
01:26:39,600 --> 01:26:41,840
>> Um yeah, as you know, the council meets

2051
01:26:41,840 --> 01:26:43,679
once a month. So I think just having

2052
01:26:43,679 --> 01:26:45,920
some clarity on that so that we can have

2053
01:26:45,920 --> 01:26:48,080
consistent information to the residents

2054
01:26:48,080 --> 01:26:51,280
um in terms of expectation and also with

2055
01:26:51,280 --> 01:26:54,960
regards to um

2056
01:26:54,960 --> 01:26:58,719
cost recovery which is now included in

2057
01:26:58,719 --> 01:27:00,960
the state law. We did not have any

2058
01:27:00,960 --> 01:27:04,080
impact fees before for any of our ADUs

2059
01:27:04,080 --> 01:27:08,159
over 800 over 750 square ft. Is that is

2060
01:27:08,159 --> 01:27:11,280
this new to us as well as a town? It is

2061
01:27:11,280 --> 01:27:14,320
not new to us in terms of the impact

2062
01:27:14,320 --> 01:27:17,679
fees. Um I think it's the school fees

2063
01:27:17,679 --> 01:27:19,679
that was new. Oops, I can't reverse the

2064
01:27:19,679 --> 01:27:25,040
slide. Sorry. There we go. Um

2065
01:27:25,040 --> 01:27:29,199
>> that's correct. Mayor and council

2066
01:27:29,199 --> 01:27:31,520
is the school fees that's new to us.

2067
01:27:31,520 --> 01:27:32,080
>> Yes.

2068
01:27:32,080 --> 01:27:32,400
>> Correct.

2069
01:27:32,400 --> 01:27:35,840
>> Oh, so over 7 larger than 750 square

2070
01:27:35,840 --> 01:27:38,960
feet. We can we currently do not.

2071
01:27:38,960 --> 01:27:41,280
Correct. But we there's now state law

2072
01:27:41,280 --> 01:27:45,199
that says you can impose impact fees for

2073
01:27:45,199 --> 01:27:46,960
school fees or

2074
01:27:46,960 --> 01:27:49,199
>> so impact fees are separated from school

2075
01:27:49,199 --> 01:27:51,840
fees in this. So impact fees can be

2076
01:27:51,840 --> 01:27:55,520
imposed on an ADU that's 700 can sorry

2077
01:27:55,520 --> 01:27:59,040
cannot be imposed on an ADU that's 750

2078
01:27:59,040 --> 01:28:02,480
square feet or less or a JADU that's 500

2079
01:28:02,480 --> 01:28:06,639
square feet or less. And then um ADUs or

2080
01:28:06,639 --> 01:28:09,840
JADUs that are 500 square f feet or less

2081
01:28:09,840 --> 01:28:12,080
are exempt from school impact fees. So

2082
01:28:12,080 --> 01:28:15,520
now anything more than 500 can have

2083
01:28:15,520 --> 01:28:18,000
school fees assessed and then ADUs over

2084
01:28:18,000 --> 01:28:21,199
750 and JADUs over 500 can have impact

2085
01:28:21,199 --> 01:28:22,080
fees assessed.

2086
01:28:22,080 --> 01:28:23,920
>> Okay. So in other words, we do not have

2087
01:28:23,920 --> 01:28:26,320
impact fees currently but we can

2088
01:28:26,320 --> 01:28:28,239
according to the state law. Is that

2089
01:28:28,239 --> 01:28:30,639
okay? And and another question I have is

2090
01:28:30,639 --> 01:28:34,719
the deed restriction. Um is this new law

2091
01:28:34,719 --> 01:28:36,719
stating that we cannot have deed

2092
01:28:36,719 --> 01:28:42,639
restrictions on um ADUs? It exempts um

2093
01:28:42,639 --> 01:28:44,800
JADUs. That's understood. Just

2094
01:28:44,800 --> 01:28:48,159
specifically on ADUs. Is it is the law

2095
01:28:48,159 --> 01:28:51,920
stating that we cannot have a deed

2096
01:28:51,920 --> 01:28:54,239
restriction on an ADU?

2097
01:28:54,239 --> 01:28:56,159
>> It's the reverse. So the state law

2098
01:28:56,159 --> 01:28:59,360
requires a deed restriction for a JADU.

2099
01:28:59,360 --> 01:29:01,600
It's silent on deed restrictions for

2100
01:29:01,600 --> 01:29:03,679
ADUs. We previously had deed

2101
01:29:03,679 --> 01:29:06,719
restrictions for both. Um and and Todd,

2102
01:29:06,719 --> 01:29:08,239
correct me if I'm wrong, but the advice

2103
01:29:08,239 --> 01:29:10,880
from BBK was follow state law. It

2104
01:29:10,880 --> 01:29:13,679
requires deed restrictions for JADUs. It

2105
01:29:13,679 --> 01:29:15,600
does not say anything about deed

2106
01:29:15,600 --> 01:29:17,760
restrictions for ADUs. However, in

2107
01:29:17,760 --> 01:29:20,400
conversations with HCD, they see deed

2108
01:29:20,400 --> 01:29:23,199
restrictions on ADUs as a barrier to

2109
01:29:23,199 --> 01:29:26,480
development. And so it was um advised

2110
01:29:26,480 --> 01:29:28,159
that we eliminate the deed restriction

2111
01:29:28,159 --> 01:29:29,440
for the ADUs.

2112
01:29:29,440 --> 01:29:32,560
>> Okay. Um Mr. Lashman, are we allowed to

2113
01:29:32,560 --> 01:29:35,360
have deed restrictions on ADUs according

2114
01:29:35,360 --> 01:29:36,880
to state laws?

2115
01:29:36,880 --> 01:29:38,000
>> No.

2116
01:29:38,000 --> 01:29:42,960
>> Thank you. Um let's see. Okay, I have

2117
01:29:42,960 --> 01:29:47,679
one other question on page 137 regarding

2118
01:29:47,679 --> 01:29:49,760
um minimum this is just the objective

2119
01:29:49,760 --> 01:29:52,719
standards

2120
01:29:52,719 --> 01:29:56,560
story limitations under this is on page

2121
01:29:56,560 --> 01:29:58,159
137

2122
01:29:58,159 --> 01:30:00,400
and

2123
01:30:00,400 --> 01:30:02,960
it states that clarifying that detached

2124
01:30:02,960 --> 01:30:05,199
ADUs are limited to single story while

2125
01:30:05,199 --> 01:30:08,960
allowing attached ADUs to match the form

2126
01:30:08,960 --> 01:30:11,199
of the primary dwelling subject to the

2127
01:30:11,199 --> 01:30:14,400
25 ft height cap. That's taken into

2128
01:30:14,400 --> 01:30:16,800
account if an ADU is built on a hill

2129
01:30:16,800 --> 01:30:19,440
since a significant number of our homes

2130
01:30:19,440 --> 01:30:23,040
are on hilly topography. Is that does

2131
01:30:23,040 --> 01:30:24,320
that take into account the hilly

2132
01:30:24,320 --> 01:30:26,239
topography where you got you have all

2133
01:30:26,239 --> 01:30:27,760
these uh rules that you

2134
01:30:27,760 --> 01:30:29,120
>> It does because the height would be

2135
01:30:29,120 --> 01:30:30,800
measured from existing grade. So as the

2136
01:30:30,800 --> 01:30:32,400
topography slopes down the height

2137
01:30:32,400 --> 01:30:34,880
limitation would follow that topography.

2138
01:30:34,880 --> 01:30:37,600
>> Okay, that that's what I thought. Just

2139
01:30:37,600 --> 01:30:41,520
wanted clarification on that. Um,

2140
01:30:41,520 --> 01:30:44,159
and I think um I think Vice Mayor Rags

2141
01:30:44,159 --> 01:30:45,840
still asked this question about renting.

2142
01:30:45,840 --> 01:30:47,040
It would be important for us to keep

2143
01:30:47,040 --> 01:30:50,080
track of residents who decide to rent

2144
01:30:50,080 --> 01:30:52,320
the ADUs because those numbers will be

2145
01:30:52,320 --> 01:30:54,159
important for our arena numbers going

2146
01:30:54,159 --> 01:30:56,080
forward. So, absolutely. Yeah. Thank

2147
01:30:56,080 --> 01:30:58,400
you. Um, yeah, Council Member Crowley

2148
01:30:58,400 --> 01:31:00,800
has additional questions.

2149
01:31:00,800 --> 01:31:03,440
>> Thank you. Thank you, Liz. Um it is

2150
01:31:03,440 --> 01:31:05,840
unfortunate that we can't require

2151
01:31:05,840 --> 01:31:08,960
screening um in the 4-foot setback

2152
01:31:08,960 --> 01:31:10,800
because that is an impact on the

2153
01:31:10,800 --> 01:31:13,040
neighbors. So my question is are we able

2154
01:31:13,040 --> 01:31:15,840
to and do we encourage applicants to be

2155
01:31:15,840 --> 01:31:17,840
considerate of neighbors when planning

2156
01:31:17,840 --> 01:31:20,080
their ADUs or are we not allowed to use

2157
01:31:20,080 --> 01:31:21,840
that language?

2158
01:31:21,840 --> 01:31:25,600
>> Um so when they're working on a class 2

2159
01:31:25,600 --> 01:31:27,760
ADU where it's an ADU planning permit,

2160
01:31:27,760 --> 01:31:29,360
there's certainly more conversation with

2161
01:31:29,360 --> 01:31:32,320
the applicant. We can't legally require

2162
01:31:32,320 --> 01:31:35,440
it or suggest suggest it. Um, but in our

2163
01:31:35,440 --> 01:31:36,960
experience, for the most part,

2164
01:31:36,960 --> 01:31:38,880
applicants want to be good neighbors.

2165
01:31:38,880 --> 01:31:40,480
Typically, it's somebody who who lives

2166
01:31:40,480 --> 01:31:42,159
there and they're familiar with their

2167
01:31:42,159 --> 01:31:44,320
neighbor and they're building this. Um,

2168
01:31:44,320 --> 01:31:46,239
so they don't want to create conflict.

2169
01:31:46,239 --> 01:31:47,600
So, it certainly comes up in

2170
01:31:47,600 --> 01:31:52,800
conversations. Um, and the exemption for

2171
01:31:52,800 --> 01:31:55,600
the screening is is intended to be when

2172
01:31:55,600 --> 01:31:57,360
they cannot do the screening for fire

2173
01:31:57,360 --> 01:31:59,920
purposes. Um but the goal is that they

2174
01:31:59,920 --> 01:32:02,960
would have screening um when possible.

2175
01:32:02,960 --> 01:32:05,840
And then an additional um objective

2176
01:32:05,840 --> 01:32:08,880
standard that was added um to follow the

2177
01:32:08,880 --> 01:32:13,199
template that BBNK provided uh also adds

2178
01:32:13,199 --> 01:32:16,159
um preventing sight lines from ADUs into

2179
01:32:16,159 --> 01:32:17,679
adjacent parcels. So having more

2180
01:32:17,679 --> 01:32:20,000
consideration about where window and

2181
01:32:20,000 --> 01:32:22,239
door placement is related to neighboring

2182
01:32:22,239 --> 01:32:24,000
windows and doors. So I think that that

2183
01:32:24,000 --> 01:32:27,360
will um enhance that consideration of of

2184
01:32:27,360 --> 01:32:28,719
the neighbor and placement.

2185
01:32:28,719 --> 01:32:31,120
>> Yeah. And I do think the wall is a good,

2186
01:32:31,120 --> 01:32:33,760
you know, substitute. Um and then um

2187
01:32:33,760 --> 01:32:35,679
just building on what the the mayor said

2188
01:32:35,679 --> 01:32:39,840
too, um will we as part of our kind of

2189
01:32:39,840 --> 01:32:44,159
uh housing element cycle start to um

2190
01:32:44,159 --> 01:32:46,400
start to communicate? Or are we already

2191
01:32:46,400 --> 01:32:48,639
with our ADU owners like on a regular

2192
01:32:48,639 --> 01:32:50,480
basis? even if they check, they're not

2193
01:32:50,480 --> 01:32:52,320
going to rent it. Do we stay in touch

2194
01:32:52,320 --> 01:32:55,280
with them, encourage them, and and is

2195
01:32:55,280 --> 01:32:57,760
there a method of collecting data that

2196
01:32:57,760 --> 01:33:00,639
we'll need to use for H?

2197
01:33:00,639 --> 01:33:02,639
>> So, we do have the method of collection

2198
01:33:02,639 --> 01:33:04,480
that I mentioned that's that's tied to

2199
01:33:04,480 --> 01:33:06,159
the building permit. So, as those new

2200
01:33:06,159 --> 01:33:07,760
building permit applications come in,

2201
01:33:07,760 --> 01:33:09,040
we're able to collect that rent

2202
01:33:09,040 --> 01:33:10,880
reporting information and then now that

2203
01:33:10,880 --> 01:33:13,120
it's digitized, it allows us to put them

2204
01:33:13,120 --> 01:33:15,920
in an annual update cycle. So, I think

2205
01:33:15,920 --> 01:33:18,400
that that addresses, you know, a certain

2206
01:33:18,400 --> 01:33:22,159
um portion. I welcome feedback on how to

2207
01:33:22,159 --> 01:33:24,560
capture people who have ADUs that maybe

2208
01:33:24,560 --> 01:33:26,239
didn't plan on renting but are shifting

2209
01:33:26,239 --> 01:33:28,880
gears and may want to rent. Um, and I

2210
01:33:28,880 --> 01:33:32,400
think certainly through um an upcoming

2211
01:33:32,400 --> 01:33:34,880
ADU mixer that we're planning. We hope

2212
01:33:34,880 --> 01:33:37,520
to get the word out and to engage people

2213
01:33:37,520 --> 01:33:40,000
who have an ADU and either may or may

2214
01:33:40,000 --> 01:33:41,440
not be considering to rent it, but that

2215
01:33:41,440 --> 01:33:43,360
may sway them. Um, so certainly

2216
01:33:43,360 --> 01:33:44,719
communication is a huge part of that.

2217
01:33:44,719 --> 01:33:46,560
we try not to do too much

2218
01:33:46,560 --> 01:33:48,480
unsolicited communication, but I think

2219
01:33:48,480 --> 01:33:52,880
using our newsletter and um hopefully we

2220
01:33:52,880 --> 01:33:54,800
can get involved with um the youth

2221
01:33:54,800 --> 01:33:56,239
commission. I think there are other ways

2222
01:33:56,239 --> 01:33:59,199
to get uh that information out so that

2223
01:33:59,199 --> 01:34:00,800
interested parties can come to the town

2224
01:34:00,800 --> 01:34:02,400
and learn more rather than the town

2225
01:34:02,400 --> 01:34:05,760
pushing um forcing it on applications.

2226
01:34:05,760 --> 01:34:08,159
>> So I I don't but at this point we don't

2227
01:34:08,159 --> 01:34:10,159
have any kind of targeted communications

2228
01:34:10,159 --> 01:34:12,239
with people who have built ADUs.

2229
01:34:12,239 --> 01:34:14,560
>> No, not specifically. I just wonder

2230
01:34:14,560 --> 01:34:16,159
maybe that's something we could consider

2231
01:34:16,159 --> 01:34:18,400
if it's just once a year. Hey. Yeah.

2232
01:34:18,400 --> 01:34:20,080
>> Thank you, Liz. Appreciate it.

2233
01:34:20,080 --> 01:34:22,159
>> Yeah. Um um thank you. One last question

2234
01:34:22,159 --> 01:34:25,199
I forgot to ask. Um

2235
01:34:25,199 --> 01:34:27,600
regarding the restrictions, the state

2236
01:34:27,600 --> 01:34:30,800
restrictions or or guidelines, the 2025

2237
01:34:30,800 --> 01:34:33,760
state guidelines, it states for interior

2238
01:34:33,760 --> 01:34:37,520
foot uh dimensions, decks and garages

2239
01:34:37,520 --> 01:34:39,360
and not well, it did not state that. It

2240
01:34:39,360 --> 01:34:42,400
just basically said livable space. So

2241
01:34:42,400 --> 01:34:45,600
that would exclude decks and garages. Is

2242
01:34:45,600 --> 01:34:48,320
that correct? Is that Mr. Lashman? Would

2243
01:34:48,320 --> 01:34:50,639
that be correct as well in terms of what

2244
01:34:50,639 --> 01:34:53,199
the state is stating?

2245
01:34:53,199 --> 01:34:56,480
>> Livable space does not include garages

2246
01:34:56,480 --> 01:34:58,000
>> or decks for that matter

2247
01:34:58,000 --> 01:34:59,760
>> or decks.

2248
01:34:59,760 --> 01:35:03,280
>> So you could build an ADU and at a deck

2249
01:35:03,280 --> 01:35:05,360
and a garage. I'm just, you know, these

2250
01:35:05,360 --> 01:35:08,159
are the questions we get from residents.

2251
01:35:08,159 --> 01:35:09,440
you know, you're walking on a trail,

2252
01:35:09,440 --> 01:35:10,800
they want to talk to you about an ADU,

2253
01:35:10,800 --> 01:35:12,000
and these are the kinds of questions we

2254
01:35:12,000 --> 01:35:14,080
get. I've just wanted some clarity on

2255
01:35:14,080 --> 01:35:14,560
>> sure

2256
01:35:14,560 --> 01:35:15,760
>> what the law states.

2257
01:35:15,760 --> 01:35:17,600
>> Certainly, an ADU could have those

2258
01:35:17,600 --> 01:35:20,719
items. Um, but because the state law

2259
01:35:20,719 --> 01:35:23,440
specifically refers to interior livable

2260
01:35:23,440 --> 01:35:25,840
space, it allows us to apply

2261
01:35:25,840 --> 01:35:27,920
discretionary review to any of those

2262
01:35:27,920 --> 01:35:30,400
items that are outside of the ADU's

2263
01:35:30,400 --> 01:35:32,239
interior livable space. So, if somebody

2264
01:35:32,239 --> 01:35:35,040
is doing a deck or they want to do um a

2265
01:35:35,040 --> 01:35:37,040
garage or even if they have, you know,

2266
01:35:37,040 --> 01:35:39,840
some type of storage, we've seen people

2267
01:35:39,840 --> 01:35:41,199
get pretty creative with what they're

2268
01:35:41,199 --> 01:35:43,920
calling their ADUs. And so, I think this

2269
01:35:43,920 --> 01:35:46,080
really clarifies that it's intended to

2270
01:35:46,080 --> 01:35:47,920
be for livable space. We want to

2271
01:35:47,920 --> 01:35:50,320
encourage people to have ADUs and to

2272
01:35:50,320 --> 01:35:52,159
have the livable space to allow that

2273
01:35:52,159 --> 01:35:55,040
flexibility, but it allows us more teeth

2274
01:35:55,040 --> 01:35:58,239
in terms of the extra amenities

2275
01:35:58,239 --> 01:35:59,840
um and applying a discretionary review

2276
01:35:59,840 --> 01:36:03,040
to those items. Yeah. Well, my question

2277
01:36:03,040 --> 01:36:05,600
is not meant to intend that I object. I

2278
01:36:05,600 --> 01:36:06,960
just wanted to understand what the rules

2279
01:36:06,960 --> 01:36:10,239
are. Okay. Thank you. Um any additional

2280
01:36:10,239 --> 01:36:12,639
uh questions from the council? Thanks,

2281
01:36:12,639 --> 01:36:14,400
Liz. This is such a complicated issue.

2282
01:36:14,400 --> 01:36:16,400
So, let's move forward and and see if we

2283
01:36:16,400 --> 01:36:23,350
have a um we need to now have a motion.

2284
01:36:23,360 --> 01:36:24,880
» Mayor, would you like to open public

2285
01:36:24,880 --> 01:36:25,360
comment?

2286
01:36:25,360 --> 01:36:26,560
>> Oh, yeah. Yeah. Well, I'm sorry. Thanks

2287
01:36:26,560 --> 01:36:28,480
for reminding me. We were carried away

2288
01:36:28,480 --> 01:36:30,159
with our own conversation, right? No

2289
01:36:30,159 --> 01:36:30,639
problem.

2290
01:36:30,639 --> 01:36:32,320
>> Um, do we have any public comments on

2291
01:36:32,320 --> 01:36:33,520
this?

2292
01:36:33,520 --> 01:36:35,120
>> Thank you. I'll just give it a moment to

2293
01:36:35,120 --> 01:36:36,880
see if there's anyone on Zoom who would

2294
01:36:36,880 --> 01:36:38,719
like to provide comments or there's

2295
01:36:38,719 --> 01:36:41,760
anyone in the room who would like to

2296
01:36:41,760 --> 01:36:44,560
um not seeing any raised hands on Zoom.

2297
01:36:44,560 --> 01:36:46,560
So, thank you.

2298
01:36:46,560 --> 01:36:48,480
Okay, seeing no public comments, we'll

2299
01:36:48,480 --> 01:36:51,920
bring it back to the council for um a

2300
01:36:51,920 --> 01:36:54,880
vote on this recommendation to introduce

2301
01:36:54,880 --> 01:36:56,800
and wave further reading which is

2302
01:36:56,800 --> 01:36:58,320
important here because we are changing

2303
01:36:58,320 --> 01:37:01,760
the ordinance and this will we're waving

2304
01:37:01,760 --> 01:37:04,400
future readings um of the ordinance

2305
01:37:04,400 --> 01:37:06,320
entitled ordinance of the city council

2306
01:37:06,320 --> 01:37:08,400
of the town of Hillsboro amending

2307
01:37:08,400 --> 01:37:10,560
chapter 17.52

2308
01:37:10,560 --> 01:37:13,360
of the Hillsboro municipal code relating

2309
01:37:13,360 --> 01:37:15,520
to accessory dwelling units and junior

2310
01:37:15,520 --> 01:37:17,440
your accessory dwelling units and

2311
01:37:17,440 --> 01:37:20,159
finding the action to be statutoily

2312
01:37:20,159 --> 01:37:23,040
exempt from SQA under public um

2313
01:37:23,040 --> 01:37:26,960
resources code 211080.17.

2314
01:37:26,960 --> 01:37:28,080
>> So moved.

2315
01:37:28,080 --> 01:37:29,600
>> Do we have a second?

2316
01:37:29,600 --> 01:37:31,600
>> Second.

2317
01:37:31,600 --> 01:37:35,600
>> Okay. Um motion by Kwick, seconded by

2318
01:37:35,600 --> 01:37:37,360
Chwang. Do we have Could we take the

2319
01:37:37,360 --> 01:37:39,360
vote, please?

2320
01:37:39,360 --> 01:37:43,040
>> Thank you, Mayor Cole Adams. Yes. Hi.

2321
01:37:43,040 --> 01:37:46,880
>> Cru I. Ragdale. Yes. Cole.

2322
01:37:46,880 --> 01:37:47,440
>> Yes.

2323
01:37:47,440 --> 01:37:49,199
>> Thank you.

2324
01:37:49,199 --> 01:37:50,560
>> Thanks, Liz.

2325
01:37:50,560 --> 01:37:53,119
>> Thanks for walking us through this very

2326
01:37:53,119 --> 01:37:55,040
>> this very complex issue. Oh, you're

2327
01:37:55,040 --> 01:37:56,800
still with us. That's right. You are

2328
01:37:56,800 --> 01:37:59,840
moving on to another complex issue.

2329
01:37:59,840 --> 01:38:00,960
>> Okay. Well, we appreciate

2330
01:38:00,960 --> 01:38:02,080
>> trifecta.

2331
01:38:02,080 --> 01:38:06,719
>> Yes. Thank you. Um so item

2332
01:38:06,719 --> 01:38:10,239
13, acceptance of the 2025 general

2333
01:38:10,239 --> 01:38:12,159
planning annual progress report which

2334
01:38:12,159 --> 01:38:15,840
will be presented by these Ruis our

2335
01:38:15,840 --> 01:38:17,360
superstar for the evening.

2336
01:38:17,360 --> 01:38:18,960
>> Thank you again. Feels like it always

2337
01:38:18,960 --> 01:38:20,560
happens this way. I have multiple

2338
01:38:20,560 --> 01:38:23,119
presentations in a night. Um you've

2339
01:38:23,119 --> 01:38:25,520
heard about this from me every year for

2340
01:38:25,520 --> 01:38:27,360
the last several years, but tonight

2341
01:38:27,360 --> 01:38:29,760
we're talking about the 2025

2342
01:38:29,760 --> 01:38:32,800
um annual progress report. Uh as you

2343
01:38:32,800 --> 01:38:35,119
recall, uh California state law requires

2344
01:38:35,119 --> 01:38:37,040
that all local jurisdictions prepare and

2345
01:38:37,040 --> 01:38:39,520
submit an annual progress report on the

2346
01:38:39,520 --> 01:38:41,600
status of their general plan

2347
01:38:41,600 --> 01:38:44,000
implementation and also the housing

2348
01:38:44,000 --> 01:38:47,520
element. We must provide this to the

2349
01:38:47,520 --> 01:38:49,760
city council for acceptance prior to

2350
01:38:49,760 --> 01:38:53,679
submitting to HCD and LCI, which is the

2351
01:38:53,679 --> 01:38:56,159
land use uh office of land use and

2352
01:38:56,159 --> 01:38:59,119
climate innovation. That's due on April

2353
01:38:59,119 --> 01:39:02,560
1st to them. The period covered in this

2354
01:39:02,560 --> 01:39:05,520
report is the calendar year of 2025. So

2355
01:39:05,520 --> 01:39:07,920
that's January 1st to December 31st of

2356
01:39:07,920 --> 01:39:09,440
2025.

2357
01:39:09,440 --> 01:39:12,560
And these accomplishments reflect the

2358
01:39:12,560 --> 01:39:14,560
third year of the current reporting

2359
01:39:14,560 --> 01:39:17,920
cycle. We're in cycle 6, which runs 2023

2360
01:39:17,920 --> 01:39:21,119
to 2031.

2361
01:39:21,119 --> 01:39:23,040
So the annual progress report is

2362
01:39:23,040 --> 01:39:25,600
intended to demonstrate um that a

2363
01:39:25,600 --> 01:39:27,520
jurisdiction is actively implementing

2364
01:39:27,520 --> 01:39:29,600
the goals, policies, and action items

2365
01:39:29,600 --> 01:39:32,560
outlined in its general plan and making

2366
01:39:32,560 --> 01:39:34,639
progress towards hitting the targets

2367
01:39:34,639 --> 01:39:37,119
identified in our housing element. Our

2368
01:39:37,119 --> 01:39:41,040
general plan APR identifies just as a

2369
01:39:41,040 --> 01:39:45,119
reminder of our allocation for arena 6.

2370
01:39:45,119 --> 01:39:48,400
Our total allocation is 554

2371
01:39:48,400 --> 01:39:50,880
and that breakdown is divided up into

2372
01:39:50,880 --> 01:39:52,960
very low, low, moderate, and above

2373
01:39:52,960 --> 01:39:55,920
moderate. And then um the the bottom

2374
01:39:55,920 --> 01:39:57,920
chart shows the town of Hillsboro's

2375
01:39:57,920 --> 01:40:00,159
approaches. is there's five approaches

2376
01:40:00,159 --> 01:40:02,880
with ADUs, pipeline projects, vacant

2377
01:40:02,880 --> 01:40:06,000
parcel opportunity sites, subdivision

2378
01:40:06,000 --> 01:40:08,400
and lot split opportunities and

2379
01:40:08,400 --> 01:40:11,280
multifamily opportunity sites. So our

2380
01:40:11,280 --> 01:40:14,800
total strategy includes a 51 unit

2381
01:40:14,800 --> 01:40:18,239
surplus for a total of 605. That surplus

2382
01:40:18,239 --> 01:40:23,119
is something that's required by HCD. Um

2383
01:40:23,119 --> 01:40:24,719
and that's just a reminder as I'm

2384
01:40:24,719 --> 01:40:26,880
talking about these numbers. So for our

2385
01:40:26,880 --> 01:40:30,960
2025 APR in the upper right hand corner

2386
01:40:30,960 --> 01:40:33,040
you can see the housing applications

2387
01:40:33,040 --> 01:40:35,280
summary. So these are applications that

2388
01:40:35,280 --> 01:40:38,560
were submitted uh and approved within

2389
01:40:38,560 --> 01:40:42,400
the 2025 calendar year. We had uh 56

2390
01:40:42,400 --> 01:40:44,880
applications submitted each with one

2391
01:40:44,880 --> 01:40:48,480
unit. A total of 55 were approved. That

2392
01:40:48,480 --> 01:40:50,800
56th one just hasn't been approved yet.

2393
01:40:50,800 --> 01:40:53,360
It's not that it was not approved. Um

2394
01:40:53,360 --> 01:40:55,440
and then the upper right chart shows the

2395
01:40:55,440 --> 01:40:58,639
units um by structure type. So you see

2396
01:40:58,639 --> 01:41:02,960
that we had 53 that were entitled. The

2397
01:41:02,960 --> 01:41:05,360
reason it's different than the number of

2398
01:41:05,360 --> 01:41:07,040
applications approved is because those

2399
01:41:07,040 --> 01:41:08,880
are applications that were applied for

2400
01:41:08,880 --> 01:41:11,600
and approved in 2025. The other one is

2401
01:41:11,600 --> 01:41:15,280
entitled. Um we had 58 permitted. So

2402
01:41:15,280 --> 01:41:17,760
that means that we had 58 units. You can

2403
01:41:17,760 --> 01:41:21,040
see 56 were ADUs. Two were single family

2404
01:41:21,040 --> 01:41:22,719
detached and those are net new

2405
01:41:22,719 --> 01:41:24,639
construction. So we don't get credit if

2406
01:41:24,639 --> 01:41:27,040
somebody demolishes a house and rebuilds

2407
01:41:27,040 --> 01:41:29,040
that has to be a new house on a vacant

2408
01:41:29,040 --> 01:41:32,320
lot. And then 41 certificates of

2409
01:41:32,320 --> 01:41:36,000
occupancy were issued which is the 41

2410
01:41:36,000 --> 01:41:38,320
completed units. So if you look at the

2411
01:41:38,320 --> 01:41:42,080
chart on the bottom that shows our total

2412
01:41:42,080 --> 01:41:44,639
arena allocation on the far right hand

2413
01:41:44,639 --> 01:41:46,960
I'm sorry on the far left hand side and

2414
01:41:46,960 --> 01:41:50,960
then each year of the cycle so far we're

2415
01:41:50,960 --> 01:41:53,280
in we just finished the third year. So,

2416
01:41:53,280 --> 01:41:56,480
we have our totals for 23, 24, and 25.

2417
01:41:56,480 --> 01:42:00,080
And I made the number for 2024 in red

2418
01:42:00,080 --> 01:42:03,280
because in the attachment included with

2419
01:42:03,280 --> 01:42:05,760
the staff report, it said 43, and that

2420
01:42:05,760 --> 01:42:07,119
was an error. I just wanted to point out

2421
01:42:07,119 --> 01:42:09,360
that it's 44. It doesn't matter for

2422
01:42:09,360 --> 01:42:10,960
purposes of accepting this because this

2423
01:42:10,960 --> 01:42:15,600
is for 25, not 24. And the um 2024

2424
01:42:15,600 --> 01:42:17,280
that was submitted to the state and

2425
01:42:17,280 --> 01:42:19,119
accepted by the council reflected the

2426
01:42:19,119 --> 01:42:20,800
correct number. It was just that my

2427
01:42:20,800 --> 01:42:22,560
chart included in the attachment was

2428
01:42:22,560 --> 01:42:26,880
incorrect. So you can see that for 2025

2429
01:42:26,880 --> 01:42:29,760
um our total number of units permitted

2430
01:42:29,760 --> 01:42:33,840
by income level is 55 total with 18

2431
01:42:33,840 --> 01:42:37,199
applied to very low, 11 to low, 12 to

2432
01:42:37,199 --> 01:42:41,280
moderate and 17 to above moderate.

2433
01:42:41,280 --> 01:42:44,159
And the methodology that was accepted by

2434
01:42:44,159 --> 01:42:47,840
our housing element allows us to project

2435
01:42:47,840 --> 01:42:50,239
assumed affordability levels for any of

2436
01:42:50,239 --> 01:42:53,360
the units that we don't have rental data

2437
01:42:53,360 --> 01:42:56,080
for. Um, and that methodology was

2438
01:42:56,080 --> 01:42:57,520
included in our housing element and

2439
01:42:57,520 --> 01:43:00,880
certified by HCD. And so we do use the

2440
01:43:00,880 --> 01:43:03,760
income rent reporting that we have uh

2441
01:43:03,760 --> 01:43:05,920
for anybody who completes it. But then

2442
01:43:05,920 --> 01:43:07,600
for those units that we don't have that

2443
01:43:07,600 --> 01:43:10,320
data, we do apply that methodology and

2444
01:43:10,320 --> 01:43:12,639
project out our assumed affordability

2445
01:43:12,639 --> 01:43:16,149
levels.

2446
01:43:16,159 --> 01:43:18,400
Um, one of the requirements of the

2447
01:43:18,400 --> 01:43:20,239
annual progress report is the surplus

2448
01:43:20,239 --> 01:43:23,920
land inventory. And uh this chart um

2449
01:43:23,920 --> 01:43:26,320
this inventory has not changed since the

2450
01:43:26,320 --> 01:43:29,119
city council resolution of in 2020

2451
01:43:29,119 --> 01:43:34,000
adopting um these four remainder parcels

2452
01:43:34,000 --> 01:43:36,880
as surplus land. Um so nothing has been

2453
01:43:36,880 --> 01:43:38,639
added since then and this is what's

2454
01:43:38,639 --> 01:43:43,040
included in our 2025 APR as well

2455
01:43:43,040 --> 01:43:45,600
and I'm happy to answer questions.

2456
01:43:45,600 --> 01:43:48,159
>> Uh thank you Mr. Ruiz. Um any questions

2457
01:43:48,159 --> 01:43:51,360
from the council?

2458
01:43:51,360 --> 01:43:54,239
Um I I just I'm sorry. Go ahead, Vice

2459
01:43:54,239 --> 01:43:55,760
Mayor. Um Rexton.

2460
01:43:55,760 --> 01:43:59,360
>> Uh not a question. Just um Thank you.

2461
01:43:59,360 --> 01:44:01,679
Thank you. Um and looking

2462
01:44:01,679 --> 01:44:04,000
through the general plan, the general

2463
01:44:04,000 --> 01:44:07,199
plan was uh very informative and uh I

2464
01:44:07,199 --> 01:44:13,280
loved it. Um on page 177 just um action

2465
01:44:13,280 --> 01:44:18,880
PS3.2 two um we referred to zone haven

2466
01:44:18,880 --> 01:44:22,000
and and now it's Genesis protect which I

2467
01:44:22,000 --> 01:44:25,840
saw we had made that change um uh on the

2468
01:44:25,840 --> 01:44:27,600
next page. So

2469
01:44:27,600 --> 01:44:28,960
>> thank you. I'll make sure to update that

2470
01:44:28,960 --> 01:44:30,000
before we submit.

2471
01:44:30,000 --> 01:44:32,560
>> But um I was I was so happy to see it

2472
01:44:32,560 --> 01:44:34,960
and um great job with the numbers. I

2473
01:44:34,960 --> 01:44:37,520
know it's it's a challenge with the Rena

2474
01:44:37,520 --> 01:44:39,040
numbers and we're doing what we can.

2475
01:44:39,040 --> 01:44:39,520
Thank you.

2476
01:44:39,520 --> 01:44:40,639
>> Thank you.

2477
01:44:40,639 --> 01:44:43,520
>> Um thank you. I I just have one um Go

2478
01:44:43,520 --> 01:44:45,520
ahead. Um Council Member Adams,

2479
01:44:45,520 --> 01:44:46,239
>> you have a question.

2480
01:44:46,239 --> 01:44:50,960
>> Thank you, Madame Mayor. Uh on page 175,

2481
01:44:50,960 --> 01:44:54,159
uh item

2482
01:44:54,159 --> 01:44:59,760
uh OSC 4.1, town will adopt a and

2483
01:44:59,760 --> 01:45:03,920
implement a creek protection ordinance.

2484
01:45:03,920 --> 01:45:07,840
And uh then in the final column it

2485
01:45:07,840 --> 01:45:10,320
simply says town complies with SQA

2486
01:45:10,320 --> 01:45:14,480
requirements. So have we a creek

2487
01:45:14,480 --> 01:45:17,920
protection ordinance? We do not have a

2488
01:45:17,920 --> 01:45:20,639
specific creek protection ordinance. Um

2489
01:45:20,639 --> 01:45:23,360
what we do is anytime construction is

2490
01:45:23,360 --> 01:45:25,520
proposed within a 20 foot buffer of a

2491
01:45:25,520 --> 01:45:27,920
top of bank, we have a biological

2492
01:45:27,920 --> 01:45:30,639
assessment done in compliance with SQA.

2493
01:45:30,639 --> 01:45:34,239
Um, so that's that's our way of

2494
01:45:34,239 --> 01:45:36,639
addressing that, but

2495
01:45:36,639 --> 01:45:39,679
we certainly um

2496
01:45:39,679 --> 01:45:42,159
can and should adopt a specific creek

2497
01:45:42,159 --> 01:45:43,280
protection ordinance. So that's

2498
01:45:43,280 --> 01:45:44,480
something we can bring back to council

2499
01:45:44,480 --> 01:45:45,119
for a later date.

2500
01:45:45,119 --> 01:45:46,480
>> I would agree. I think that would be

2501
01:45:46,480 --> 01:45:48,159
really a good idea. Thank you.

2502
01:45:48,159 --> 01:45:50,560
>> We'll do.

2503
01:45:50,560 --> 01:45:53,440
And my followup clarify clarifying

2504
01:45:53,440 --> 01:45:58,320
question on page 172 um

2505
01:45:58,320 --> 01:46:00,800
under the jurisdiction reporting year

2506
01:46:00,800 --> 01:46:03,040
for 2025

2507
01:46:03,040 --> 01:46:06,719
is the above mod rate of 17 is that um

2508
01:46:06,719 --> 01:46:09,840
single family residents for the year

2509
01:46:09,840 --> 01:46:10,639
>> um

2510
01:46:10,639 --> 01:46:13,119
>> or does that include ADUs as well?

2511
01:46:13,119 --> 01:46:15,360
>> It includes ADUs as well. So two of the

2512
01:46:15,360 --> 01:46:19,440
17 are are single family dwellings. Um

2513
01:46:19,440 --> 01:46:23,520
and then 15 are using the methodology to

2514
01:46:23,520 --> 01:46:26,960
apply the um allowed assumed

2515
01:46:26,960 --> 01:46:30,229
affordability.

2516
01:46:30,239 --> 01:46:34,400
» So two for 2025 single family residents.

2517
01:46:34,400 --> 01:46:34,719
>> Correct.

2518
01:46:34,719 --> 01:46:35,840
>> Is that about right?

2519
01:46:35,840 --> 01:46:36,400
>> Yes.

2520
01:46:36,400 --> 01:46:38,639
>> Is that new or remodeled or what we

2521
01:46:38,639 --> 01:46:39,360
consider a new?

2522
01:46:39,360 --> 01:46:40,880
>> Those would be net new. So

2523
01:46:40,880 --> 01:46:41,520
>> net new.

2524
01:46:41,520 --> 01:46:43,679
>> Yes. So it has to be a new single family

2525
01:46:43,679 --> 01:46:46,159
dwelling on a vacant lot

2526
01:46:46,159 --> 01:46:50,639
>> and the rest is all ADUs. Correct.

2527
01:46:50,639 --> 01:46:51,920
>> That's informative. That's interesting

2528
01:46:51,920 --> 01:46:54,560
to know just to get a sense of the

2529
01:46:54,560 --> 01:46:59,440
productivity. Um so in terms of um total

2530
01:46:59,440 --> 01:47:03,440
production we're approximately 24%

2531
01:47:03,440 --> 01:47:06,239
of our target um let me just clarify

2532
01:47:06,239 --> 01:47:07,760
2031

2533
01:47:07,760 --> 01:47:10,880
that's January of 2031. Is that correct?

2534
01:47:10,880 --> 01:47:11,600
>> Correct.

2535
01:47:11,600 --> 01:47:14,320
>> Okay. So effectively 2030 will be

2536
01:47:14,320 --> 01:47:19,199
December in terms of of deadline is

2537
01:47:19,199 --> 01:47:22,159
December of 2030.

2538
01:47:22,159 --> 01:47:26,960
>> So the so yes so it's by calendar year

2539
01:47:26,960 --> 01:47:30,480
the then a portion of 2031 is used as

2540
01:47:30,480 --> 01:47:34,960
the projection year. Um I I don't claim

2541
01:47:34,960 --> 01:47:37,920
to be able to explain HCD's methodology.

2542
01:47:37,920 --> 01:47:40,560
Um, but yes, it is an 8-year cycle and

2543
01:47:40,560 --> 01:47:43,280
their chart shows 9 years. So,

2544
01:47:43,280 --> 01:47:46,000
technically the end of 2031 would be the

2545
01:47:46,000 --> 01:47:48,239
end of our data. Um,

2546
01:47:48,239 --> 01:47:50,880
>> but it does not include 2031. It ends in

2547
01:47:50,880 --> 01:47:52,000
2030.

2548
01:47:52,000 --> 01:47:54,000
>> Correct. At the end of 2030. Yes,

2549
01:47:54,000 --> 01:47:56,560
>> it ends in 2030. December of 2030.

2550
01:47:56,560 --> 01:47:58,480
>> Oh, we have till 2032, right? So, we

2551
01:47:58,480 --> 01:47:59,679
count 2031.

2552
01:47:59,679 --> 01:48:02,000
>> No, we do not have till 2032. Or do we?

2553
01:48:02,000 --> 01:48:10,070
Could we get a clarification on that?

2554
01:48:10,080 --> 01:48:12,480
Yes, I can get you the exact date when

2555
01:48:12,480 --> 01:48:14,239
it cuts off because I know that there's

2556
01:48:14,239 --> 01:48:20,870
a portion of 2031 that is a a buffer.

2557
01:48:20,880 --> 01:48:22,639
» Okay. I just bring that up because when

2558
01:48:22,639 --> 01:48:26,239
I look at HCD sites, it it specifically

2559
01:48:26,239 --> 01:48:29,840
says December of 2030 would be the final

2560
01:48:29,840 --> 01:48:34,639
reporting date for Reena um six, I guess

2561
01:48:34,639 --> 01:48:37,199
is where we are for Arena 6. If if

2562
01:48:37,199 --> 01:48:38,880
that's it would be good for us to

2563
01:48:38,880 --> 01:48:39,440
>> sure

2564
01:48:39,440 --> 01:48:40,639
>> to know that.

2565
01:48:40,639 --> 01:48:43,199
>> Yes. What happens is because the

2566
01:48:43,199 --> 01:48:45,040
calendar year ends at the end of

2567
01:48:45,040 --> 01:48:47,440
December, but then the APR reporting

2568
01:48:47,440 --> 01:48:49,040
doesn't happen until April 1st,

2569
01:48:49,040 --> 01:48:50,560
>> right? The APR reporting doesn't happen

2570
01:48:50,560 --> 01:48:52,639
till April of 2031.

2571
01:48:52,639 --> 01:48:53,280
>> Correct.

2572
01:48:53,280 --> 01:48:56,000
>> But the actual calendar year for

2573
01:48:56,000 --> 01:48:57,840
reporting in terms of the year they will

2574
01:48:57,840 --> 01:48:59,679
be taking into consideration is December

2575
01:48:59,679 --> 01:49:01,600
of 2030. Yes. Is that

2576
01:49:01,600 --> 01:49:02,800
>> December? Yeah.

2577
01:49:02,800 --> 01:49:04,400
>> Okay.

2578
01:49:04,400 --> 01:49:07,600
I just need to clarify that. Um Okay.

2579
01:49:07,600 --> 01:49:09,679
Sure. Um

2580
01:49:09,679 --> 01:49:15,119
so that's um we're 37% there in terms of

2581
01:49:15,119 --> 01:49:17,199
time.

2582
01:49:17,199 --> 01:49:19,199
37 and a half% doesn't matter. It's just

2583
01:49:19,199 --> 01:49:21,440
I just needed to know what the actual

2584
01:49:21,440 --> 01:49:24,320
drop dead dates are. Sure. Yeah. Thank

2585
01:49:24,320 --> 01:49:25,040
you.

2586
01:49:25,040 --> 01:49:26,320
>> All right. Well, thanks for all the work

2587
01:49:26,320 --> 01:49:27,840
you're doing. I know this is a very

2588
01:49:27,840 --> 01:49:30,080
tough um corner to be dealing with. Um

2589
01:49:30,080 --> 01:49:32,400
especially people in Sacramento. Um

2590
01:49:32,400 --> 01:49:34,320
don't want to badmouth them or anything.

2591
01:49:34,320 --> 01:49:37,280
I don't want to but I just know it's

2592
01:49:37,280 --> 01:49:38,800
really really hard work keeping up with

2593
01:49:38,800 --> 01:49:41,119
all the changes regarding what HCD is

2594
01:49:41,119 --> 01:49:43,920
doing. So I really appreciate your

2595
01:49:43,920 --> 01:49:46,639
excellence and your hard work. really

2596
01:49:46,639 --> 01:49:47,760
appreciate. Well, unfortunately, our

2597
01:49:47,760 --> 01:49:49,760
community is following through with

2598
01:49:49,760 --> 01:49:51,520
their commitment to

2599
01:49:51,520 --> 01:49:54,080
>> meet the ADU production goals. And so, I

2600
01:49:54,080 --> 01:49:55,600
think, you know, you can see in the the

2601
01:49:55,600 --> 01:49:59,360
first three years, we exceeded what HCD

2602
01:49:59,360 --> 01:50:02,080
initially thought we would be able to um

2603
01:50:02,080 --> 01:50:03,840
to hit. So, I think that that's positive

2604
01:50:03,840 --> 01:50:05,600
and we're just continuing to do

2605
01:50:05,600 --> 01:50:07,679
additional outreach and streamlining the

2606
01:50:07,679 --> 01:50:10,320
ADU process. So, I think um that we're

2607
01:50:10,320 --> 01:50:11,520
pretty confident in building and

2608
01:50:11,520 --> 01:50:12,800
planning that we can continue to hit

2609
01:50:12,800 --> 01:50:15,280
those numbers and hopefully continue to

2610
01:50:15,280 --> 01:50:16,560
exceed them.

2611
01:50:16,560 --> 01:50:20,639
>> Okay, great. And um do we need to do

2612
01:50:20,639 --> 01:50:22,480
anything um here? Are you making a

2613
01:50:22,480 --> 01:50:25,040
specific recommendation just to adopt

2614
01:50:25,040 --> 01:50:26,719
>> or just to accept this? But let me see,

2615
01:50:26,719 --> 01:50:29,040
is there any public um we just asked

2616
01:50:29,040 --> 01:50:31,280
some questions? Are there any public uh

2617
01:50:31,280 --> 01:50:33,679
questions or comments on this?

2618
01:50:33,679 --> 01:50:35,760
>> Thank you, Mayor Cole. I'll just see if

2619
01:50:35,760 --> 01:50:38,320
there are any uh public comments on this

2620
01:50:38,320 --> 01:50:42,000
on Zoom. If there are any raised hands

2621
01:50:42,000 --> 01:50:45,280
and I'm not seeing any. Thank you.

2622
01:50:45,280 --> 01:50:47,360
>> Um okay. So just the recommendation to

2623
01:50:47,360 --> 01:50:50,159
accept the 2025 um general plan annual

2624
01:50:50,159 --> 01:50:52,560
progress report. Do we have a motion?

2625
01:50:52,560 --> 01:50:53,440
>> So move.

2626
01:50:53,440 --> 01:50:54,560
>> Second.

2627
01:50:54,560 --> 01:50:57,760
>> Okay. All those in favor say I.

2628
01:50:57,760 --> 01:50:59,600
>> I.

2629
01:50:59,600 --> 01:51:00,719
>> Thank you so much, Liz.

2630
01:51:00,719 --> 01:51:03,360
>> Thank you. And one more by me and then

2631
01:51:03,360 --> 01:51:05,119
>> Yes.

2632
01:51:05,119 --> 01:51:06,080
And that's it.

2633
01:51:06,080 --> 01:51:08,639
>> Triple crown.

2634
01:51:08,639 --> 01:51:13,280
>> Okay. Next item. Item 14

2635
01:51:13,280 --> 01:51:15,440
is the preliminary discussion regarding

2636
01:51:15,440 --> 01:51:17,520
Crystal Springs Upland School proposed

2637
01:51:17,520 --> 01:51:22,149
enrollment increase.

2638
01:51:22,159 --> 01:51:22,719
» And

2639
01:51:22,719 --> 01:51:25,280
>> thank you. Um, so I'm just going to do a

2640
01:51:25,280 --> 01:51:27,040
brief introduction and then I'm going to

2641
01:51:27,040 --> 01:51:29,600
hand it over to uh Kelly Sertino, head

2642
01:51:29,600 --> 01:51:32,000
of school at Crystal Springs Uplands. um

2643
01:51:32,000 --> 01:51:34,960
and she'll discuss uh the potential

2644
01:51:34,960 --> 01:51:36,880
project a bit and then I'll explain more

2645
01:51:36,880 --> 01:51:39,040
about the process. So, just to sort of

2646
01:51:39,040 --> 01:51:42,480
outline the framework, uh the purpose of

2647
01:51:42,480 --> 01:51:44,480
the discussion tonight is to inform the

2648
01:51:44,480 --> 01:51:46,639
city council and the community that

2649
01:51:46,639 --> 01:51:48,400
Crystal Springs Upland School has

2650
01:51:48,400 --> 01:51:50,719
initiated a request for a general plan

2651
01:51:50,719 --> 01:51:53,599
amendment to allow for an increase in

2652
01:51:53,599 --> 01:51:56,159
approved student enrollment. um

2653
01:51:56,159 --> 01:51:58,560
enrollment levels are set by our general

2654
01:51:58,560 --> 01:52:00,320
plan which are also reflected in our

2655
01:52:00,320 --> 01:52:03,040
zoning code but then further confirmed

2656
01:52:03,040 --> 01:52:06,960
and set by their permit to operate. Um

2657
01:52:06,960 --> 01:52:09,360
so tonight I will provide a brief

2658
01:52:09,360 --> 01:52:13,119
overview of the required SQA process and

2659
01:52:13,119 --> 01:52:16,239
process um associated with an enrollment

2660
01:52:16,239 --> 01:52:18,960
increase. But primarily we want to

2661
01:52:18,960 --> 01:52:22,320
receive council feedback input regarding

2662
01:52:22,320 --> 01:52:25,360
any issues or areas of concerns that

2663
01:52:25,360 --> 01:52:27,280
should be considered in defining the

2664
01:52:27,280 --> 01:52:30,080
scope of the environmental review. So no

2665
01:52:30,080 --> 01:52:32,880
action is requested tonight. This is a

2666
01:52:32,880 --> 01:52:35,119
preliminary conceptual discussion just

2667
01:52:35,119 --> 01:52:37,760
intended to inform the forthcoming

2668
01:52:37,760 --> 01:52:40,960
environmental analysis. Um, and uh,

2669
01:52:40,960 --> 01:52:43,599
Crystal has initiated their own neighbor

2670
01:52:43,599 --> 01:52:45,599
engagement process. They've mailed

2671
01:52:45,599 --> 01:52:47,520
postcards to neighboring properties and

2672
01:52:47,520 --> 01:52:49,599
they're hosting a Q&A on Wednesday,

2673
01:52:49,599 --> 01:52:52,239
March 11th. Um, so they took the

2674
01:52:52,239 --> 01:52:54,000
initiative to to reach out to their

2675
01:52:54,000 --> 01:52:55,520
neighbors and they're handling the the

2676
01:52:55,520 --> 01:52:59,280
neighbor outreach at this point. Um, and

2677
01:52:59,280 --> 01:53:01,199
I will hand it over to Kelly Sertino and

2678
01:53:01,199 --> 01:53:03,679
then I'll walk through um a bit more of

2679
01:53:03,679 --> 01:53:06,960
the the specifics.

2680
01:53:06,960 --> 01:53:16,390
>> Welcome.

2681
01:53:16,400 --> 01:53:18,159
» All right. Good evening, members of

2682
01:53:18,159 --> 01:53:20,480
Hillsboro City Council. As Liz said, my

2683
01:53:20,480 --> 01:53:22,320
name is Kelly Sortino and I'm the head

2684
01:53:22,320 --> 01:53:24,080
of school at Crystal Springs Upland

2685
01:53:24,080 --> 01:53:26,400
School. I'm grateful for the opportunity

2686
01:53:26,400 --> 01:53:28,080
during this study session to provide a

2687
01:53:28,080 --> 01:53:30,639
highlevel overview of why Crystal is

2688
01:53:30,639 --> 01:53:32,480
seeking an increase in student

2689
01:53:32,480 --> 01:53:34,639
enrollment at our upper school campus in

2690
01:53:34,639 --> 01:53:37,040
Hillsboro. As Liz mentioned, our

2691
01:53:37,040 --> 01:53:39,119
presentation is purelyformational. We

2692
01:53:39,119 --> 01:53:40,639
are not seeking approval for anything

2693
01:53:40,639 --> 01:53:42,480
right now. Instead, we are deeply

2694
01:53:42,480 --> 01:53:43,840
interested in your thoughts about

2695
01:53:43,840 --> 01:53:46,320
additional areas of study as we embark

2696
01:53:46,320 --> 01:53:49,360
on our SQA review. But before I go into

2697
01:53:49,360 --> 01:53:51,760
the rationale for our request, I want to

2698
01:53:51,760 --> 01:53:54,080
start with the punchline.

2699
01:53:54,080 --> 01:53:56,719
Plain and simple, Crystal is Hillsboro's

2700
01:53:56,719 --> 01:53:59,599
only high school. We are a world-class

2701
01:53:59,599 --> 01:54:01,920
school located within a world-class

2702
01:54:01,920 --> 01:54:05,040
town. We know families choose Hillsboro

2703
01:54:05,040 --> 01:54:08,000
for its top-notch K PK through 8 public

2704
01:54:08,000 --> 01:54:10,560
schools and we provide a top-notch

2705
01:54:10,560 --> 01:54:12,400
options for families who would like to

2706
01:54:12,400 --> 01:54:14,719
continue their high school education in

2707
01:54:14,719 --> 01:54:17,599
their hometown. As such, I would argue

2708
01:54:17,599 --> 01:54:19,599
that our relationship is deeply

2709
01:54:19,599 --> 01:54:22,480
interconnected and symbiotic. What's

2710
01:54:22,480 --> 01:54:25,040
good for Crystal is good for Hillsboro.

2711
01:54:25,040 --> 01:54:27,280
And likewise, what is good for Hillsboro

2712
01:54:27,280 --> 01:54:29,679
is good for Crystal.

2713
01:54:29,679 --> 01:54:31,840
Unfortunately, many Hillsboro families

2714
01:54:31,840 --> 01:54:33,440
who would like to stay in the town of

2715
01:54:33,440 --> 01:54:36,080
Hillsboro for the entire entirety of

2716
01:54:36,080 --> 01:54:39,199
their prek through 12 education face a

2717
01:54:39,199 --> 01:54:40,880
difficult choice when their child is in

2718
01:54:40,880 --> 01:54:43,760
fifth grade. You see, Crystal has 72

2719
01:54:43,760 --> 01:54:46,239
spots open for sixth grade on our middle

2720
01:54:46,239 --> 01:54:48,880
school campus in Belmont. But due to an

2721
01:54:48,880 --> 01:54:52,400
enrollment cap cap of 350 students in

2722
01:54:52,400 --> 01:54:56,000
our high school, we only have 14 to 25

2723
01:54:56,000 --> 01:54:58,560
spots available for our high school in

2724
01:54:58,560 --> 01:55:02,239
any given year. Hillsboro families often

2725
01:55:02,239 --> 01:55:05,520
play a numbers game. Do they stay in the

2726
01:55:05,520 --> 01:55:07,280
great public school system for middle

2727
01:55:07,280 --> 01:55:09,760
school by attending Crocker and then

2728
01:55:09,760 --> 01:55:11,520
cross their fingers and hope to get one

2729
01:55:11,520 --> 01:55:14,080
of the few spots available in 9th grade?

2730
01:55:14,080 --> 01:55:16,400
or do they take advantage of the many

2731
01:55:16,400 --> 01:55:18,080
spots available at Crystal in their

2732
01:55:18,080 --> 01:55:20,800
middle school to guarantee enrollment at

2733
01:55:20,800 --> 01:55:23,360
Crystal's high school later? Many

2734
01:55:23,360 --> 01:55:25,520
Hillsboro families choose this latter

2735
01:55:25,520 --> 01:55:28,480
option. However, if we were able to

2736
01:55:28,480 --> 01:55:29,920
increase the number of students who

2737
01:55:29,920 --> 01:55:32,159
could we could take in our high school,

2738
01:55:32,159 --> 01:55:33,679
more Hillsboro families could

2739
01:55:33,679 --> 01:55:35,840
proactively stay at Crocker to finish

2740
01:55:35,840 --> 01:55:37,840
their middle school experience while

2741
01:55:37,840 --> 01:55:39,840
also gaining admittance to Crystal for

2742
01:55:39,840 --> 01:55:42,639
high school.

2743
01:55:42,639 --> 01:55:45,119
So, why is increased enrollment good for

2744
01:55:45,119 --> 01:55:47,679
Crystal? As one of the smallest high

2745
01:55:47,679 --> 01:55:50,080
schools in the Bay Area, Crystal size

2746
01:55:50,080 --> 01:55:51,599
has long been one of our defining

2747
01:55:51,599 --> 01:55:53,920
strengths. At the same time, the

2748
01:55:53,920 --> 01:55:56,239
Hillsboro campus's enrollment cap

2749
01:55:56,239 --> 01:55:58,239
significantly limits our ability to

2750
01:55:58,239 --> 01:56:00,159
bring talented new students into our

2751
01:56:00,159 --> 01:56:03,440
high school. We believe that a gradual

2752
01:56:03,440 --> 01:56:05,520
measured increase in our upper school

2753
01:56:05,520 --> 01:56:07,679
enrollment will not only allow us to

2754
01:56:07,679 --> 01:56:09,520
expand the number of students who can

2755
01:56:09,520 --> 01:56:11,840
take advantage of our distinct program

2756
01:56:11,840 --> 01:56:14,000
but also broaden opportunities for all

2757
01:56:14,000 --> 01:56:16,880
students in meaningful ways.

2758
01:56:16,880 --> 01:56:19,040
First, we could offer greater depth and

2759
01:56:19,040 --> 01:56:20,719
flexibility in our academic course

2760
01:56:20,719 --> 01:56:22,800
offerings. The increase will enable

2761
01:56:22,800 --> 01:56:25,119
Crystal to optimize class sizes for

2762
01:56:25,119 --> 01:56:27,520
specialized subjects and expand course

2763
01:56:27,520 --> 01:56:30,400
offerings such as advanced STEM courses,

2764
01:56:30,400 --> 01:56:32,000
fine arts, world languages, and other

2765
01:56:32,000 --> 01:56:34,560
electives that require a higher minimum

2766
01:56:34,560 --> 01:56:36,800
enrollment base to be financially and

2767
01:56:36,800 --> 01:56:39,679
pedagogically viable.

2768
01:56:39,679 --> 01:56:41,679
Next, we could offer expanded arts,

2769
01:56:41,679 --> 01:56:43,040
athletics, and co-curricular

2770
01:56:43,040 --> 01:56:45,119
programming. As you might have heard,

2771
01:56:45,119 --> 01:56:47,520
Crystal was named the division 5 sports

2772
01:56:47,520 --> 01:56:49,199
school of the year in the entire state

2773
01:56:49,199 --> 01:56:53,040
of California in 2023 2024. This year

2774
01:56:53,040 --> 01:56:55,040
alone, our girls cross country team won

2775
01:56:55,040 --> 01:56:56,880
their third state championship in four

2776
01:56:56,880 --> 01:56:58,960
years. We had the individual state

2777
01:56:58,960 --> 01:57:01,440
champion in girls golf. Our squash team

2778
01:57:01,440 --> 01:57:03,199
won the division 4 national

2779
01:57:03,199 --> 01:57:05,520
championship. And just this weekend, our

2780
01:57:05,520 --> 01:57:07,360
boys soccer team were the runners up in

2781
01:57:07,360 --> 01:57:10,320
the Division 5 Noral State Championship.

2782
01:57:10,320 --> 01:57:12,639
However, alongside this incredible

2783
01:57:12,639 --> 01:57:15,599
success, we have had to cut sports teams

2784
01:57:15,599 --> 01:57:18,400
like boys lacrosse, girls softball, and

2785
01:57:18,400 --> 01:57:20,480
co-ed badmitten because we do not have

2786
01:57:20,480 --> 01:57:22,159
enough students to fill a competitive

2787
01:57:22,159 --> 01:57:24,480
team. Some of our teams like girls

2788
01:57:24,480 --> 01:57:26,800
basketball only have one varsity team

2789
01:57:26,800 --> 01:57:29,040
versus a freshman JV and varsity team to

2790
01:57:29,040 --> 01:57:30,560
help differentiate skills and

2791
01:57:30,560 --> 01:57:32,880
experience. and we are often faced with

2792
01:57:32,880 --> 01:57:35,199
tough decisions such as do we add a

2793
01:57:35,199 --> 01:57:37,520
girls varsity flag football team or will

2794
01:57:37,520 --> 01:57:39,440
it cannibalize our other sports in that

2795
01:57:39,440 --> 01:57:42,080
same season. Having a few more students

2796
01:57:42,080 --> 01:57:44,000
would help address all of these issues

2797
01:57:44,000 --> 01:57:46,400
and enable Crystal to continue to excel

2798
01:57:46,400 --> 01:57:49,679
in our co-curricular programming.

2799
01:57:49,679 --> 01:57:51,360
Next, expanded enrollment would allow

2800
01:57:51,360 --> 01:57:52,800
for more social connections,

2801
01:57:52,800 --> 01:57:54,880
friendships, and experiences across

2802
01:57:54,880 --> 01:57:57,040
grades and interests. Adding additional

2803
01:57:57,040 --> 01:57:58,560
new 9th graders to our high school will

2804
01:57:58,560 --> 01:58:00,480
ease the transition for this group and

2805
01:58:00,480 --> 01:58:02,480
provide more social opportunities for

2806
01:58:02,480 --> 01:58:04,880
all students.

2807
01:58:04,880 --> 01:58:06,960
Finally, the proposed expansion creates

2808
01:58:06,960 --> 01:58:09,360
financial flexibility and feasibility

2809
01:58:09,360 --> 01:58:11,119
that ensures the continued long-term

2810
01:58:11,119 --> 01:58:13,599
viability and stability of Crystal as a

2811
01:58:13,599 --> 01:58:16,400
local asset to Hillsboro. Furthermore,

2812
01:58:16,400 --> 01:58:18,400
our analysis shows that the existing

2813
01:58:18,400 --> 01:58:20,880
campus infrastructures, classrooms,

2814
01:58:20,880 --> 01:58:23,119
utility, and the like can comfortably

2815
01:58:23,119 --> 01:58:25,840
support more students.

2816
01:58:25,840 --> 01:58:28,239
In short, this is not an initiative

2817
01:58:28,239 --> 01:58:30,639
about growth for growth's sake. Instead,

2818
01:58:30,639 --> 01:58:32,320
we are interested in determining the

2819
01:58:32,320 --> 01:58:34,080
appropriate number of students beyond

2820
01:58:34,080 --> 01:58:36,719
our current limit of 350 based on the

2821
01:58:36,719 --> 01:58:39,360
findings of an independent SQL review in

2822
01:58:39,360 --> 01:58:41,599
order to help us more fully realize our

2823
01:58:41,599 --> 01:58:44,719
potential as a school.

2824
01:58:44,719 --> 01:58:46,880
So, why are we asking for expanded

2825
01:58:46,880 --> 01:58:49,520
enrollment? Now,

2826
01:58:49,520 --> 01:58:51,760
by August of 2026, we will have

2827
01:58:51,760 --> 01:58:53,360
completed our mansion renovation

2828
01:58:53,360 --> 01:58:55,440
project, which is a full basement to

2829
01:58:55,440 --> 01:58:58,560
attic seismic retrofit of the historic

2830
01:58:58,560 --> 01:59:01,040
110-year-old building. At the end of

2831
01:59:01,040 --> 01:59:02,560
this project, we will have added six

2832
01:59:02,560 --> 01:59:05,040
classrooms to our CA campus, helping us

2833
01:59:05,040 --> 01:59:06,880
feel more confident we will have ample

2834
01:59:06,880 --> 01:59:08,560
space for an expanded number of

2835
01:59:08,560 --> 01:59:10,639
students.

2836
01:59:10,639 --> 01:59:12,560
Also, in recent years, several of our

2837
01:59:12,560 --> 01:59:13,920
peer high schools have expanded

2838
01:59:13,920 --> 01:59:16,000
enrollment, making Crystal one of the

2839
01:59:16,000 --> 01:59:17,679
smallest high schools in the Bay Area,

2840
01:59:17,679 --> 01:59:19,360
as you can see on the chart on the

2841
01:59:19,360 --> 01:59:21,760
right. Expanded enrollment will put us

2842
01:59:21,760 --> 01:59:23,599
more in line with our peer schools and

2843
01:59:23,599 --> 01:59:25,440
level the playing field across all

2844
01:59:25,440 --> 01:59:27,679
metrics.

2845
01:59:27,679 --> 01:59:30,400
And finally, last year, due to only two

2846
01:59:30,400 --> 01:59:32,320
students leaving in the eighth grade and

2847
01:59:32,320 --> 01:59:34,719
our graduating a smaller senior class,

2848
01:59:34,719 --> 01:59:36,800
we admitted the smallest number of new

2849
01:59:36,800 --> 01:59:39,840
9th graders in over a decade. Our demand

2850
01:59:39,840 --> 01:59:41,679
continues to be high and it is

2851
01:59:41,679 --> 01:59:43,440
heartbreaking that we must turn away

2852
01:59:43,440 --> 01:59:45,679
many qualified mission appropriate

2853
01:59:45,679 --> 01:59:47,360
students, many of whom are from

2854
01:59:47,360 --> 01:59:49,360
Hillsboro every year due to our

2855
01:59:49,360 --> 01:59:52,320
enrollment cap.

2856
01:59:52,320 --> 01:59:54,159
We know that the the biggest concerns

2857
01:59:54,159 --> 01:59:56,080
when it comes to expanded enrollment are

2858
01:59:56,080 --> 01:59:58,800
the potential perceived and real impacts

2859
01:59:58,800 --> 02:00:01,520
on our neighbors and on the town. As you

2860
02:00:01,520 --> 02:00:03,360
know, we are engaging in a SQA study

2861
02:00:03,360 --> 02:00:05,040
which will identify any potential

2862
02:00:05,040 --> 02:00:07,199
impacts and create recommendations on

2863
02:00:07,199 --> 02:00:09,599
how to mitigate them. Additionally, we

2864
02:00:09,599 --> 02:00:10,880
are already thinking about ways to

2865
02:00:10,880 --> 02:00:12,880
potentially mitigate the biggest impacts

2866
02:00:12,880 --> 02:00:15,119
through a proactive impact management

2867
02:00:15,119 --> 02:00:18,639
framework. First, regarding traffic, we

2868
02:00:18,639 --> 02:00:20,480
are committed to a transit first

2869
02:00:20,480 --> 02:00:22,800
strategy. Rather than just monitoring

2870
02:00:22,800 --> 02:00:24,800
traffic, we are open to implementing a

2871
02:00:24,800 --> 02:00:26,719
comprehensive transportation demand

2872
02:00:26,719 --> 02:00:29,040
management plan. This could include

2873
02:00:29,040 --> 02:00:31,280
expanding our internal shuttle services

2874
02:00:31,280 --> 02:00:33,199
and implementing staggered arrival times

2875
02:00:33,199 --> 02:00:35,280
to significantly reduce peak hour

2876
02:00:35,280 --> 02:00:36,880
congestion.

2877
02:00:36,880 --> 02:00:38,880
Regarding parking, we are starting to

2878
02:00:38,880 --> 02:00:40,560
address neighborhood parking by moving

2879
02:00:40,560 --> 02:00:42,320
from passive monitoring to active

2880
02:00:42,320 --> 02:00:44,560
enforcement. We've already incorporated

2881
02:00:44,560 --> 02:00:46,400
neighborhood parking violations into our

2882
02:00:46,400 --> 02:00:48,560
student code of conduct, ensuring that

2883
02:00:48,560 --> 02:00:50,080
our students respect the residential

2884
02:00:50,080 --> 02:00:52,960
character of the surrounding streets. On

2885
02:00:52,960 --> 02:00:55,199
noise and environment, we understand the

2886
02:00:55,199 --> 02:00:57,599
importance of quiet enjoyment and are

2887
02:00:57,599 --> 02:00:59,119
grateful that our neighbors often

2888
02:00:59,119 --> 02:01:00,960
positively comment about the joyful

2889
02:01:00,960 --> 02:01:02,960
noise that they hear emanating from our

2890
02:01:02,960 --> 02:01:05,520
campus. We intend to continue our

2891
02:01:05,520 --> 02:01:08,000
commitment to weekly quiet Sundays,

2892
02:01:08,000 --> 02:01:10,159
ensuring a closed campus with no major

2893
02:01:10,159 --> 02:01:12,719
campus events. We believe in managing

2894
02:01:12,719 --> 02:01:14,560
the impact of our activities through

2895
02:01:14,560 --> 02:01:17,360
scheduling and clear communication. We

2896
02:01:17,360 --> 02:01:18,960
have also established a dedicated

2897
02:01:18,960 --> 02:01:21,280
community liaison on our staff to

2898
02:01:21,280 --> 02:01:22,880
provide a direct line of accountability

2899
02:01:22,880 --> 02:01:25,599
for our neighbors. And finally, on

2900
02:01:25,599 --> 02:01:28,239
public resources, we recognize that our

2901
02:01:28,239 --> 02:01:29,840
growth must be sustainable for the

2902
02:01:29,840 --> 02:01:32,080
city's infrastructure. We are prepared

2903
02:01:32,080 --> 02:01:33,760
to discuss proportional impact

2904
02:01:33,760 --> 02:01:36,560
contributions to ensure our local fire,

2905
02:01:36,560 --> 02:01:38,880
police, and emergency services have the

2906
02:01:38,880 --> 02:01:40,560
resources they need to keep both our

2907
02:01:40,560 --> 02:01:42,800
students and our neighbors safe. We want

2908
02:01:42,800 --> 02:01:44,719
to be a contributor to the city safety

2909
02:01:44,719 --> 02:01:47,679
net, not a strain on it. We believe

2910
02:01:47,679 --> 02:01:49,679
these measures show we are serious about

2911
02:01:49,679 --> 02:01:51,920
being a good neighbor. Ultimately, we

2912
02:01:51,920 --> 02:01:53,760
are open to further conversations about

2913
02:01:53,760 --> 02:01:55,520
additional mitigation measures with both

2914
02:01:55,520 --> 02:01:57,840
city council and our neighbors to ensure

2915
02:01:57,840 --> 02:01:59,599
the least amount of impact for everyone

2916
02:01:59,599 --> 02:02:02,000
involved.

2917
02:02:02,000 --> 02:02:03,920
Finally, I want to highlight that when I

2918
02:02:03,920 --> 02:02:05,679
say we truly want to partner with city

2919
02:02:05,679 --> 02:02:08,000
council and our neighbors, this isn't an

2920
02:02:08,000 --> 02:02:10,480
empty promise or aspirational dream.

2921
02:02:10,480 --> 02:02:12,639
Instead, we have a proven record of

2922
02:02:12,639 --> 02:02:14,239
partnership with Hillsboro over the

2923
02:02:14,239 --> 02:02:17,199
years. Unlike some of our peer schools,

2924
02:02:17,199 --> 02:02:19,280
Crystal has been at or under an

2925
02:02:19,280 --> 02:02:22,480
enrollment cap of 350 students since

2926
02:02:22,480 --> 02:02:25,040
2017 when our Hillsboro campus began

2927
02:02:25,040 --> 02:02:27,679
serving only grades 9 through 12. The

2928
02:02:27,679 --> 02:02:30,800
only exception was 2021 when we were at

2929
02:02:30,800 --> 02:02:34,239
353 students, three students over and

2930
02:02:34,239 --> 02:02:35,440
that was when admission yield was

2931
02:02:35,440 --> 02:02:37,599
unpredictable due to the pandemic. But

2932
02:02:37,599 --> 02:02:39,119
in proactive and transparent

2933
02:02:39,119 --> 02:02:41,119
conversations with city staff, we

2934
02:02:41,119 --> 02:02:42,719
quickly got back into compliance the

2935
02:02:42,719 --> 02:02:44,960
final the following year. We really take

2936
02:02:44,960 --> 02:02:48,080
our enrollment cap seriously.

2937
02:02:48,080 --> 02:02:49,520
When we built and opened our middle

2938
02:02:49,520 --> 02:02:52,639
school campus in Belmont in 2017, we

2939
02:02:52,639 --> 02:02:54,400
were required to have a traffic demand

2940
02:02:54,400 --> 02:02:56,639
management plan that limits and tracks

2941
02:02:56,639 --> 02:02:58,719
the number of single occupancy vehicles

2942
02:02:58,719 --> 02:03:01,599
going to and leaving our campus. By

2943
02:03:01,599 --> 02:03:03,760
implementing a robust bus and shuttle

2944
02:03:03,760 --> 02:03:05,280
program, which is included in the cost

2945
02:03:05,280 --> 02:03:07,920
of our tuition, we are consistently

2946
02:03:07,920 --> 02:03:10,239
significantly below these limits since

2947
02:03:10,239 --> 02:03:12,639
the opening of that campus. For example,

2948
02:03:12,639 --> 02:03:14,000
for the last three years, we have been

2949
02:03:14,000 --> 02:03:17,119
between 50% and 70% of the limits for

2950
02:03:17,119 --> 02:03:20,560
each measurement period.

2951
02:03:20,560 --> 02:03:22,239
We are proud to be a good community

2952
02:03:22,239 --> 02:03:24,080
partner with the town of Hillsboro,

2953
02:03:24,080 --> 02:03:25,920
offering upper athletic facilities like

2954
02:03:25,920 --> 02:03:28,080
our soccer fields to Hillsboro's AYSO

2955
02:03:28,080 --> 02:03:30,159
program, as well as our meeting and

2956
02:03:30,159 --> 02:03:31,599
gathering spaces for a variety of

2957
02:03:31,599 --> 02:03:33,760
Hillsboro events.

2958
02:03:33,760 --> 02:03:35,520
And finally, we have a proven track

2959
02:03:35,520 --> 02:03:37,599
record of proactive communication and

2960
02:03:37,599 --> 02:03:39,119
relationship building with our closest

2961
02:03:39,119 --> 02:03:41,599
and most impacted neighbors. We offered

2962
02:03:41,599 --> 02:03:43,119
one-on-one meetings and town halls

2963
02:03:43,119 --> 02:03:45,040
during our back turf field project and

2964
02:03:45,040 --> 02:03:47,760
mansion projects. We also proactively

2965
02:03:47,760 --> 02:03:50,000
sent or send quarterly written

2966
02:03:50,000 --> 02:03:51,520
communications to our neighbors, letting

2967
02:03:51,520 --> 02:03:53,280
them know of the impacts from events on

2968
02:03:53,280 --> 02:03:56,000
campus like homecoming and graduation,

2969
02:03:56,000 --> 02:03:57,679
inviting them to take part in community

2970
02:03:57,679 --> 02:04:00,719
events like free flu shots. Each year on

2971
02:04:00,719 --> 02:04:02,639
Valentine's Day, we hand deliver cookies

2972
02:04:02,639 --> 02:04:04,639
to our neighbors to let them know how

2973
02:04:04,639 --> 02:04:06,239
much we appreciate their collaboration

2974
02:04:06,239 --> 02:04:08,880
with us. As you can see, we care deeply

2975
02:04:08,880 --> 02:04:10,719
about being good partners, neighbors,

2976
02:04:10,719 --> 02:04:12,719
and stewards in the broader Hillsboro

2977
02:04:12,719 --> 02:04:14,719
community.

2978
02:04:14,719 --> 02:04:17,119
So, just to outline our next steps, uh

2979
02:04:17,119 --> 02:04:18,639
we have already completed a traffic

2980
02:04:18,639 --> 02:04:21,119
study in April of 2025 prior to the

2981
02:04:21,119 --> 02:04:22,560
start of our mansion construction

2982
02:04:22,560 --> 02:04:24,719
project, which can provide a baseline of

2983
02:04:24,719 --> 02:04:26,560
our current traffic impact at our

2984
02:04:26,560 --> 02:04:28,480
current student enrollment of 350

2985
02:04:28,480 --> 02:04:30,000
students.

2986
02:04:30,000 --> 02:04:32,080
As Liz noted in her section, we are in

2987
02:04:32,080 --> 02:04:35,040
the RFP process for SQA consultants to

2988
02:04:35,040 --> 02:04:37,840
complete the environmental impact study.

2989
02:04:37,840 --> 02:04:39,920
In two days, we are holding a proactive

2990
02:04:39,920 --> 02:04:41,760
neighbor town hall to share a similar

2991
02:04:41,760 --> 02:04:43,199
presentation as we've just shared with

2992
02:04:43,199 --> 02:04:45,199
you in order to get their thoughts and

2993
02:04:45,199 --> 02:04:46,960
concerns.

2994
02:04:46,960 --> 02:04:48,480
And finally, we look forward to seeing

2995
02:04:48,480 --> 02:04:50,400
you in a more official capacity at a

2996
02:04:50,400 --> 02:04:52,159
future city council meeting when we

2997
02:04:52,159 --> 02:04:55,840
bring forth a more formal proposal.

2998
02:04:55,840 --> 02:04:58,159
As I hope you can see, we are proud to

2999
02:04:58,159 --> 02:05:00,880
be Hillsboro's only high school. By

3000
02:05:00,880 --> 02:05:02,639
optimizing our student enrollment to be

3001
02:05:02,639 --> 02:05:04,880
more in line with our peers, we ensure

3002
02:05:04,880 --> 02:05:07,599
that Hillsboro, a town defined by

3003
02:05:07,599 --> 02:05:09,840
excellence, continues to host one of the

3004
02:05:09,840 --> 02:05:12,000
premier educational assets, not only in

3005
02:05:12,000 --> 02:05:14,400
the Bay Area, but in the country.

3006
02:05:14,400 --> 02:05:16,080
Expanded student enrollment will not

3007
02:05:16,080 --> 02:05:18,639
only allow us to remain worldclass, but

3008
02:05:18,639 --> 02:05:20,960
also reinforce our status as a source of

3009
02:05:20,960 --> 02:05:23,520
pride for current residents and a draw

3010
02:05:23,520 --> 02:05:26,159
for future residents. We aren't just

3011
02:05:26,159 --> 02:05:28,480
asking for more students. We are asking

3012
02:05:28,480 --> 02:05:31,280
for the opportunity to more fully serve

3013
02:05:31,280 --> 02:05:33,520
our Hillsboro community. So, thank you

3014
02:05:33,520 --> 02:05:35,280
so much for your time, consideration,

3015
02:05:35,280 --> 02:05:36,480
and partnership.

3016
02:05:36,480 --> 02:05:38,560
>> Thank you so much. Appreciate that, Miss

3017
02:05:38,560 --> 02:05:44,080
Terry. Um I will um Liz, do you I have

3018
02:05:44,080 --> 02:05:46,320
just a just I think two more slides just

3019
02:05:46,320 --> 02:05:48,400
to provide an overview of the squa.

3020
02:05:48,400 --> 02:06:00,390
>> Sure.

3021
02:06:00,400 --> 02:06:03,920
» Thank you. Oops. Um so just to outline

3022
02:06:03,920 --> 02:06:06,239
the process, we started with the general

3023
02:06:06,239 --> 02:06:07,760
plan amendment request that was

3024
02:06:07,760 --> 02:06:10,480
submitted um and completed. We've

3025
02:06:10,480 --> 02:06:14,000
initiated the SQA review RFP

3026
02:06:14,000 --> 02:06:16,320
um for a consultant. We have proposals

3027
02:06:16,320 --> 02:06:18,400
that we're we're reviewing. So that's in

3028
02:06:18,400 --> 02:06:23,840
process. The current step is just the conceptual review um discussion

3029
02:06:23,840 --> 02:06:27,040
item. We really want to identify any

3030
02:06:27,040 --> 02:06:29,440
areas of concern for inclusion in the

3031
02:06:29,440 --> 02:06:32,320
sequest scope. Um and then the next step

3032
02:06:32,320 --> 02:06:34,639
would be at a future publicly noticed

3033
02:06:34,639 --> 02:06:37,119
public hearing. Um, city council would

3034
02:06:37,119 --> 02:06:39,440
potentially consider certification or

3035
02:06:39,440 --> 02:06:42,560
adoption of a SQA document and a pl

3036
02:06:42,560 --> 02:06:44,480
general plan amendment as well as a

3037
02:06:44,480 --> 02:06:46,800
zoning code amendment. And then finally,

3038
02:06:46,800 --> 02:06:48,639
the permit to operate would need to be

3039
02:06:48,639 --> 02:06:51,040
amended to reflect any increase in

3040
02:06:51,040 --> 02:06:52,880
enrollment.

3041
02:06:52,880 --> 02:06:55,119
And the the precise sequencing and

3042
02:06:55,119 --> 02:06:57,199
timeline will be better defined once we

3043
02:06:57,199 --> 02:06:59,760
have a SQA um consultant on board and we

3044
02:06:59,760 --> 02:07:01,440
better understand the full scope of the

3045
02:07:01,440 --> 02:07:04,960
environmental review. Um, I already

3046
02:07:04,960 --> 02:07:08,400
talked about that. So, just for your

3047
02:07:08,400 --> 02:07:10,320
consideration as you're thinking about

3048
02:07:10,320 --> 02:07:12,639
any items that you want to ensure we

3049
02:07:12,639 --> 02:07:15,119
include in this environmental review,

3050
02:07:15,119 --> 02:07:16,800
um, even though the increased

3051
02:07:16,800 --> 02:07:20,079
enrollment, as Kelly mentioned, um,

3052
02:07:20,079 --> 02:07:23,679
wouldn't include any construction, the

3053
02:07:23,679 --> 02:07:26,079
increased enrollment is considered an

3054
02:07:26,079 --> 02:07:28,320
increase or an intensification of the

3055
02:07:28,320 --> 02:07:30,560
land use and therefore requires the SQUA

3056
02:07:30,560 --> 02:07:35,520
review. And so, um, the SQA

3057
02:07:35,520 --> 02:07:36,960
review would consider potential

3058
02:07:36,960 --> 02:07:38,800
environmental impacts related to these

3059
02:07:38,800 --> 02:07:40,480
items. And it would be traffic

3060
02:07:40,480 --> 02:07:42,880
circulation and parking. As Kelly

3061
02:07:42,880 --> 02:07:44,159
already mentioned, several of these

3062
02:07:44,159 --> 02:07:46,639
items, queuing and pickup and drop off

3063
02:07:46,639 --> 02:07:49,040
operations, pedestrian and bicycle

3064
02:07:49,040 --> 02:07:52,719
safety, school related transportation,

3065
02:07:52,719 --> 02:07:56,159
uh, demand management, noise, utilities

3066
02:07:56,159 --> 02:07:58,719
and infrastructure capacity, emergency

3067
02:07:58,719 --> 02:08:01,679
access and evacuation, cumulative

3068
02:08:01,679 --> 02:08:04,639
greenhouse gas and air quality impacts,

3069
02:08:04,639 --> 02:08:06,960
as well as impacts to public services,

3070
02:08:06,960 --> 02:08:08,880
including fire and emergency response

3071
02:08:08,880 --> 02:08:15,119
and police services. These are just an overview um highle view of some items

3072
02:08:15,119 --> 02:08:18,880
to consider. Um but at this point

3073
02:08:18,880 --> 02:08:21,760
uh Kelly or I can answer questions or if

3074
02:08:21,760 --> 02:08:25,440
there are any uh elements of the environ

3075
02:08:25,440 --> 02:08:27,040
environmental review that you want to

3076
02:08:27,040 --> 02:08:28,560
specifically call out that are not

3077
02:08:28,560 --> 02:08:30,719
addressed here. Um that is what we're

3078
02:08:30,719 --> 02:08:32,719
asking of you tonight.

3079
02:08:32,719 --> 02:08:35,360
>> Thank you and thanks for outlining those

3080
02:08:35,360 --> 02:08:36,719
um comments. Could you go back to that

3081
02:08:36,719 --> 02:08:38,719
previous slides? That that's helpful as

3082
02:08:38,719 --> 02:08:41,599
we discuss it. Any um questions from the

3083
02:08:41,599 --> 02:08:45,360
council? Yes. Um Council Member Adams.

3084
02:08:45,360 --> 02:08:48,719
>> Uh thank you very much, Liz and Kelly.

3085
02:08:48,719 --> 02:08:52,239
Uh couple of questions about the SQU. Uh

3086
02:08:52,239 --> 02:08:55,679
and a and a question about uh this this

3087
02:08:55,679 --> 02:08:58,320
notion of being able to add new students

3088
02:08:58,320 --> 02:09:02,079
and families. What is the number that

3089
02:09:02,079 --> 02:09:05,440
your enrollment is confined to in

3090
02:09:05,440 --> 02:09:07,040
Belmont?

3091
02:09:07,040 --> 02:09:10,079
and how can you protect against

3092
02:09:10,079 --> 02:09:12,880
a creeping enlargement of that

3093
02:09:12,880 --> 02:09:16,480
enrollment that would not actually allow

3094
02:09:16,480 --> 02:09:20,239
more spaces to be available?

3095
02:09:20,239 --> 02:09:21,920
That's a great question. Um, so

3096
02:09:21,920 --> 02:09:23,760
currently in Belmont, we are capped at

3097
02:09:23,760 --> 02:09:26,560
240 students in our middle school.

3098
02:09:26,560 --> 02:09:29,360
However, uh, we are currently at 220 and

3099
02:09:29,360 --> 02:09:32,159
to my knowledge, we've never been over

3100
02:09:32,159 --> 02:09:34,400
220. I'm looking at my, um, staff. So,

3101
02:09:34,400 --> 02:09:35,760
we've never been over 220. So even

3102
02:09:35,760 --> 02:09:38,400
though we have an enrollment of 240, we

3103
02:09:38,400 --> 02:09:40,159
actually prefer to be under that. And

3104
02:09:40,159 --> 02:09:43,760
the reason um is actually in relation to

3105
02:09:43,760 --> 02:09:46,480
the optimal size of each grade and each

3106
02:09:46,480 --> 02:09:48,639
uh section of classes within that grade.

3107
02:09:48,639 --> 02:09:51,599
So we have about 72 students per grade

3108
02:09:51,599 --> 02:09:53,360
um which allows us to have four sections

3109
02:09:53,360 --> 02:09:56,560
of 18, which is just perfect uh for a

3110
02:09:56,560 --> 02:09:59,199
middle school. And so even though we are

3111
02:09:59,199 --> 02:10:02,480
allowed to go over to 240, um it just

3112
02:10:02,480 --> 02:10:05,440
wouldn't really make sense um for us to

3113
02:10:05,440 --> 02:10:07,440
try to cram more students in. Um I think

3114
02:10:07,440 --> 02:10:10,239
I' or my faculty would revolt and other

3115
02:10:10,239 --> 02:10:12,800
things. So um but the maximum we we ever

3116
02:10:12,800 --> 02:10:14,480
could get would be an additional 20

3117
02:10:14,480 --> 02:10:17,119
students there. Um which would but again

3118
02:10:17,119 --> 02:10:19,520
I we we we have no intention of doing

3119
02:10:19,520 --> 02:10:21,520
that but in full transparency we are

3120
02:10:21,520 --> 02:10:24,079
limited to 240.

3121
02:10:24,079 --> 02:10:26,320
>> That's great. And then in the squa does

3122
02:10:26,320 --> 02:10:29,920
is does it the squa drive the numbers

3123
02:10:29,920 --> 02:10:32,880
that you consider or do you have numbers

3124
02:10:32,880 --> 02:10:35,040
that you're considering and then look at

3125
02:10:35,040 --> 02:10:38,079
the squa impact of each? Um we are not

3126
02:10:38,079 --> 02:10:39,920
coming here with a particular number in

3127
02:10:39,920 --> 02:10:42,159
mind. We have done some analysis just

3128
02:10:42,159 --> 02:10:46,239
above the 350 number for our own sake to

3129
02:10:46,239 --> 02:10:48,480
feel confident um again with the

3130
02:10:48,480 --> 02:10:50,000
infrastructure we currently have on

3131
02:10:50,000 --> 02:10:52,639
campus. Uh but our hope is that truly

3132
02:10:52,639 --> 02:10:55,599
through the independent SQUA review they

3133
02:10:55,599 --> 02:10:58,239
would come back to us to say here's the

3134
02:10:58,239 --> 02:11:00,960
number um that we feel like your campus

3135
02:11:00,960 --> 02:11:03,520
could um reasonably accommodate without

3136
02:11:03,520 --> 02:11:06,400
having a significant impact. Um and then

3137
02:11:06,400 --> 02:11:08,400
that would be what we we bring to you

3138
02:11:08,400 --> 02:11:11,040
all. Um there is a limit um in my

3139
02:11:11,040 --> 02:11:13,040
understanding in the current general

3140
02:11:13,040 --> 02:11:15,679
plan for all independent schools uh in

3141
02:11:15,679 --> 02:11:17,599
Hillsboro which I believe the limit is

3142
02:11:17,599 --> 02:11:21,280
517 students and that is what our only

3143
02:11:21,280 --> 02:11:23,760
other independent school um in Hillsboro

3144
02:11:23,760 --> 02:11:26,800
NEOA school is currently at.

3145
02:11:26,800 --> 02:11:28,719
>> Thank you Kelly.

3146
02:11:28,719 --> 02:11:30,320
>> Thank you. Any additional questions from

3147
02:11:30,320 --> 02:11:32,000
the council?

3148
02:11:32,000 --> 02:11:34,320
member Chuang.

3149
02:11:34,320 --> 02:11:37,679
>> Thank you. Uh I really appreciate uh

3150
02:11:37,679 --> 02:11:42,000
your presentation. Um and really the as

3151
02:11:42,000 --> 02:11:43,840
far as the squa addressing the the

3152
02:11:43,840 --> 02:11:46,560
traffic uh you heard our public comments

3153
02:11:46,560 --> 02:11:48,400
uh regarding the concerns about the

3154
02:11:48,400 --> 02:11:50,880
traffic and um and you mentioned in your

3155
02:11:50,880 --> 02:11:52,960
presentation that with uh your middle

3156
02:11:52,960 --> 02:11:56,400
school there is a traffic demand

3157
02:11:56,400 --> 02:12:01,440
>> management plan EDM, right? And so um

3158
02:12:01,440 --> 02:12:03,840
because for high schoolers they probably

3159
02:12:03,840 --> 02:12:06,320
have more freedoms in terms of uh the

3160
02:12:06,320 --> 02:12:07,920
vehicles that they will be able to

3161
02:12:07,920 --> 02:12:11,040
utilize uh to come to campus and you

3162
02:12:11,040 --> 02:12:12,719
mentioned something about you know

3163
02:12:12,719 --> 02:12:14,400
shuffling the arrival times and things

3164
02:12:14,400 --> 02:12:21,440
like that. But more importantly what is the TDM that you spoke of and

3165
02:12:21,440 --> 02:12:25,040
how is it um addressing the traffic

3166
02:12:25,040 --> 02:12:27,760
alleviation of the congestions or the

3167
02:12:27,760 --> 02:12:32,320
timing? Yeah. So, in um for for Belmont

3168
02:12:32,320 --> 02:12:35,199
um we have uh requirements in terms of

3169
02:12:35,199 --> 02:12:37,679
our start and end times. Um for those

3170
02:12:37,679 --> 02:12:39,280
that don't know, we share a property

3171
02:12:39,280 --> 02:12:41,840
line with Rston Middle School. And so,

3172
02:12:41,840 --> 02:12:44,639
um and the Rston corridor is um a

3173
02:12:44,639 --> 02:12:47,520
well-used corridor between the 101 and

3174
02:12:47,520 --> 02:12:50,800
92. Um and so one of the restrictions

3175
02:12:50,800 --> 02:12:52,639
not through traffic demand but rather on

3176
02:12:52,639 --> 02:12:54,400
our school is when our start and end

3177
02:12:54,400 --> 02:12:57,119
times can be uh to make sure that we are

3178
02:12:57,119 --> 02:13:00,639
offset from rston. Um the second is a

3179
02:13:00,639 --> 02:13:04,000
requirement of um how many uh single

3180
02:13:04,000 --> 02:13:06,639
occupancy cars we can have coming on and

3181
02:13:06,639 --> 02:13:08,960
off our campus during those peak times,

3182
02:13:08,960 --> 02:13:10,800
the arrival times and the dismissal

3183
02:13:10,800 --> 02:13:13,199
times. Uh my understanding and again I'm

3184
02:13:13,199 --> 02:13:15,119
looking here is twice a year. Is that

3185
02:13:15,119 --> 02:13:17,119
correct? that we twice a year we're

3186
02:13:17,119 --> 02:13:20,639
required to um do traffic counts um and

3187
02:13:20,639 --> 02:13:23,599
submit those to Belmont uh to ensure

3188
02:13:23,599 --> 02:13:27,280
that we are below uh below those um

3189
02:13:27,280 --> 02:13:29,440
below those single occupancy vehicle

3190
02:13:29,440 --> 02:13:31,920
counts and again have it somewhere here

3191
02:13:31,920 --> 02:13:35,280
but um but right now we we have been

3192
02:13:35,280 --> 02:13:38,560
within 50 to 70% of those limits and

3193
02:13:38,560 --> 02:13:41,440
part of that is um when we when Belmont

3194
02:13:41,440 --> 02:13:43,280
required the traffic demand management

3195
02:13:43,280 --> 02:13:46,000
plan when we went forth to um get

3196
02:13:46,000 --> 02:13:48,880
approval for our middle school. Um we

3197
02:13:48,880 --> 02:13:50,719
knew in order to meet those single

3198
02:13:50,719 --> 02:13:52,239
occupancy vehicles, we were going to

3199
02:13:52,239 --> 02:13:54,960
have to expand our our uh transportation

3200
02:13:54,960 --> 02:13:57,440
program. So we currently have a very

3201
02:13:57,440 --> 02:14:00,800
robust bus program that goes up and down

3202
02:14:00,800 --> 02:14:04,239
uh the 280 across um that we also have

3203
02:14:04,239 --> 02:14:06,960
shuttles that pick up from Cal Train um

3204
02:14:06,960 --> 02:14:09,199
in our Belmont at the Bilman station um

3205
02:14:09,199 --> 02:14:11,040
here in Hillsboro at our Sanonteo

3206
02:14:11,040 --> 02:14:12,639
station that's only a mile away from our

3207
02:14:12,639 --> 02:14:15,760
campus. Um and we current and so all all

3208
02:14:15,760 --> 02:14:17,360
that was something that we automatically

3209
02:14:17,360 --> 02:14:19,679
had to put into place to ensure that

3210
02:14:19,679 --> 02:14:21,840
compliance in Belmont because many of

3211
02:14:21,840 --> 02:14:24,480
our students uh do attend our school six

3212
02:14:24,480 --> 02:14:26,159
sixth grade through 12th grade they get

3213
02:14:26,159 --> 02:14:27,840
very used to taking that public

3214
02:14:27,840 --> 02:14:29,520
transport or the transportation that we

3215
02:14:29,520 --> 02:14:32,079
offer um it's sort of fun to be on a bus

3216
02:14:32,079 --> 02:14:34,159
with your friends. Um and so we actually

3217
02:14:34,159 --> 02:14:36,880
see that to the question about cars um

3218
02:14:36,880 --> 02:14:38,560
coming on campus in terms of older

3219
02:14:38,560 --> 02:14:40,400
students. We actually do restrict

3220
02:14:40,400 --> 02:14:42,880
parking on campus only to seniors and

3221
02:14:42,880 --> 02:14:44,400
because of the number of parking spots

3222
02:14:44,400 --> 02:14:48,159
we have, we actually cannot um guarantee

3223
02:14:48,159 --> 02:14:50,400
that every senior gets a spot. So, we

3224
02:14:50,400 --> 02:14:52,560
also have an arrangement with St. Bart's

3225
02:14:52,560 --> 02:14:56,079
uh co church which is right off of Alama

3226
02:14:56,079 --> 02:14:58,560
um and Upland's where we have off-campus

3227
02:14:58,560 --> 02:15:00,880
parking for sophomores, juniors, and

3228
02:15:00,880 --> 02:15:03,119
some seniors uh who who don't have

3229
02:15:03,119 --> 02:15:06,560
access to um our campus for parking. And

3230
02:15:06,560 --> 02:15:08,800
again, they take shuttles and buses to

3231
02:15:08,800 --> 02:15:11,920
get on on campus. Um, so this year we've

3232
02:15:11,920 --> 02:15:14,320
actually because of our mansion project,

3233
02:15:14,320 --> 02:15:15,840
um, we've had to reduce the number of

3234
02:15:15,840 --> 02:15:17,679
parking spots on campus. So I've

3235
02:15:17,679 --> 02:15:20,719
actually put more um, on St. Barts.

3236
02:15:20,719 --> 02:15:22,719
>> Thank you.

3237
02:15:22,719 --> 02:15:24,239
Um, yes, Council Member

3238
02:15:24,239 --> 02:15:25,440
Crowley.

3239
02:15:25,440 --> 02:15:27,119
>> Thank you, Kelly, for this um,

3240
02:15:27,119 --> 02:15:29,199
presentation. and uh we do appreciate

3241
02:15:29,199 --> 02:15:31,760
the partnership and also that um that

3242
02:15:31,760 --> 02:15:33,360
Crystal Springs Upland School is a great

3243
02:15:33,360 --> 02:15:35,280
caretaker of that community resource

3244
02:15:35,280 --> 02:15:38,960
which is the Upland's mansion. Um so I

3245
02:15:38,960 --> 02:15:43,360
have a a couple of questions. Um so at

3246
02:15:43,360 --> 02:15:46,320
one point your campus was 6 to 12 on

3247
02:15:46,320 --> 02:15:48,800
that same campus. Did you ever go above

3248
02:15:48,800 --> 02:15:51,679
350 then were there more students?

3249
02:15:51,679 --> 02:15:53,920
>> Yeah, good question. So, yes, I my

3250
02:15:53,920 --> 02:15:55,599
understanding is since our our founding

3251
02:15:55,599 --> 02:15:57,599
and since we moved on to the Hillsboro

3252
02:15:57,599 --> 02:16:00,079
campus in 1956, we have been a grades 6

3253
02:16:00,079 --> 02:16:03,440
through 12 campus until 2017. Um, I do

3254
02:16:03,440 --> 02:16:05,920
believe that um again, I don't have the

3255
02:16:05,920 --> 02:16:07,840
full data. Um, if that's something that

3256
02:16:07,840 --> 02:16:09,360
the the city council would like in the

3257
02:16:09,360 --> 02:16:11,760
future, I'm sure we can grab that. Um,

3258
02:16:11,760 --> 02:16:16,000
but uh yeah, in the 2010s to 2017, uh we

3259
02:16:16,000 --> 02:16:18,159
were not always below the 350. We were

3260
02:16:18,159 --> 02:16:20,079
sometimes cresting above. And my

3261
02:16:20,079 --> 02:16:21,440
understanding is that the head of school

3262
02:16:21,440 --> 02:16:26,400
at the time um did talk to Hillsboro and fines were assessed um for that

3263
02:16:26,400 --> 02:16:29,040
overage. Um and part of that was again

3264
02:16:29,040 --> 02:16:31,679
it it was hard for us to get um grades 6

3265
02:16:31,679 --> 02:16:34,479
through 12 at a total cap of 350

3266
02:16:34,479 --> 02:16:34,960
students

3267
02:16:34,960 --> 02:16:36,800
>> but but it was a minimal overage at that

3268
02:16:36,800 --> 02:16:38,559
time. It wasn't like 400 or something.

3269
02:16:38,559 --> 02:16:40,319
>> No, just a couple.

3270
02:16:40,319 --> 02:16:42,399
>> Not to my understanding. Um and again

3271
02:16:42,399 --> 02:16:45,120
part of that has to do just with the um

3272
02:16:45,120 --> 02:16:46,880
>> the trickiness the art and science of

3273
02:16:46,880 --> 02:16:48,800
the admission process, right? We admit a

3274
02:16:48,800 --> 02:16:49,920
certain number of students every year,

3275
02:16:49,920 --> 02:16:51,439
but we don't know who's going to say yes

3276
02:16:51,439 --> 02:16:53,840
and who's going to say no. It was never

3277
02:16:53,840 --> 02:16:55,439
um an intention on the part of the

3278
02:16:55,439 --> 02:16:58,240
school to go over the 350. But also once

3279
02:16:58,240 --> 02:17:01,760
>> it's always been 350 basically what

3280
02:17:01,760 --> 02:17:03,920
>> to my knowledge. I don't know about uh

3281
02:17:03,920 --> 02:17:05,679
the general plan if there was a general

3282
02:17:05,679 --> 02:17:08,240
plan before that had some number lower

3283
02:17:08,240 --> 02:17:10,639
than 350 but for the last

3284
02:17:10,639 --> 02:17:12,800
>> No, I just wondered when you were 6 to

3285
02:17:12,800 --> 02:17:15,040
12 if it was significantly higher.

3286
02:17:15,040 --> 02:17:16,399
>> No, no, no, no, no. And that was

3287
02:17:16,399 --> 02:17:18,240
actually the impetus honestly for us to

3288
02:17:18,240 --> 02:17:21,200
have to find another campus uh another

3289
02:17:21,200 --> 02:17:22,800
because we knew we wanted to be able to

3290
02:17:22,800 --> 02:17:24,960
admit more students. At that point our

3291
02:17:24,960 --> 02:17:27,200
sixth grade class was only 36 students

3292
02:17:27,200 --> 02:17:28,880
and our high school class was about 60

3293
02:17:28,880 --> 02:17:31,840
to 65 students. And we knew through the

3294
02:17:31,840 --> 02:17:33,840
demand that people really wanted to go

3295
02:17:33,840 --> 02:17:36,639
to Crystals. So um our board of trustees

3296
02:17:36,639 --> 02:17:38,000
um decided because we knew we were

3297
02:17:38,000 --> 02:17:40,319
limited to 350 the only option was to

3298
02:17:40,319 --> 02:17:41,679
seek a campus outside.

3299
02:17:41,679 --> 02:17:43,120
>> Yeah. I remember when all that

3300
02:17:43,120 --> 02:17:45,200
>> Yeah. that went on. Actually, I think

3301
02:17:45,200 --> 02:17:49,120
our council um testified to Belmont that

3302
02:17:49,120 --> 02:17:50,479
you were good community partners.

3303
02:17:50,479 --> 02:17:51,679
>> Thank you. Thank you so much for doing

3304
02:17:51,679 --> 02:17:52,719
that.

3305
02:17:52,719 --> 02:17:54,800
>> But it's it's true. And then when you

3306
02:17:54,800 --> 02:17:57,519
showed the slide with the uh comparable

3307
02:17:57,519 --> 02:17:59,439
numbers with Sacred Heart Menllo, were

3308
02:17:59,439 --> 02:18:00,960
those high school to high school?

3309
02:18:00,960 --> 02:18:02,160
>> Yes, that's high school to high school.

3310
02:18:02,160 --> 02:18:04,160
>> High school to high school. Okay, great.

3311
02:18:04,160 --> 02:18:07,679
And did you say Noeva has 570? They're K

3312
02:18:07,679 --> 02:18:08,399
through 12.

3313
02:18:08,399 --> 02:18:11,200
>> I'm sorry. No. So, um so they're a K12.

3314
02:18:11,200 --> 02:18:14,880
their total number. I don't have the um

3315
02:18:14,880 --> 02:18:16,319
what I put up there was just their high

3316
02:18:16,319 --> 02:18:18,559
school campus in San Monteo. Uh for

3317
02:18:18,559 --> 02:18:21,040
their K8 campus here in Hillsboro, they

3318
02:18:21,040 --> 02:18:24,880
are at 517 students which is the total

3319
02:18:24,880 --> 02:18:26,160
cap um through the

3320
02:18:26,160 --> 02:18:27,679
>> So they're at 517

3321
02:18:27,679 --> 02:18:31,200
>> 517 just K8 and then they have

3322
02:18:31,200 --> 02:18:33,519
>> another I don't have the slide in front

3323
02:18:33,519 --> 02:18:36,319
of me but it's 400 to 500 students at

3324
02:18:36,319 --> 02:18:38,240
their um high school campus.

3325
02:18:38,240 --> 02:18:40,479
>> Thank you. Those are all my questions. I

3326
02:18:40,479 --> 02:18:44,080
mean, I I will say I think um you're you

3327
02:18:44,080 --> 02:18:46,000
you're at the heart of it looking at the

3328
02:18:46,000 --> 02:18:48,800
transportation plan. The only complaints

3329
02:18:48,800 --> 02:18:52,319
I've ever heard is traffic and then

3330
02:18:52,319 --> 02:18:56,800
speeding on uplands. Yes. So, thank you.

3331
02:18:56,800 --> 02:18:58,399
>> Thank you, Council Member Crow. Any

3332
02:18:58,399 --> 02:19:00,399
additional questions? Yes, Vice Mayor

3333
02:19:00,399 --> 02:19:01,519
Ragdale.

3334
02:19:01,519 --> 02:19:03,599
>> No questions, just a few comments after

3335
02:19:03,599 --> 02:19:05,760
public comment. Thank you.

3336
02:19:05,760 --> 02:19:08,000
>> Um I don't have any further clarifying

3337
02:19:08,000 --> 02:19:09,760
questions. Any public comments on this

3338
02:19:09,760 --> 02:19:11,439
issue?

3339
02:19:11,439 --> 02:19:13,280
>> Thank you, Mayor Cole. Is there anyone

3340
02:19:13,280 --> 02:19:15,120
in the room who would like to provide

3341
02:19:15,120 --> 02:19:18,080
public comments?

3342
02:19:18,080 --> 02:19:21,359
>> Oh, actually, if you'd like to provide

3343
02:19:21,359 --> 02:19:28,709
comment, you could go to the podium.

3344
02:19:28,719 --> 02:19:30,800
» I went to Crocker Middle School. if you

3345
02:19:30,800 --> 02:19:32,319
could go to the podium so they can hear

3346
02:19:32,319 --> 02:19:32,719
you.

3347
02:19:32,719 --> 02:19:34,559
>> Sorry. Just just go ahead and address

3348
02:19:34,559 --> 02:19:36,639
the council and then they'll

3349
02:19:36,639 --> 02:19:38,800
>> My name's Grant Baker. I grew up in

3350
02:19:38,800 --> 02:19:40,880
Hillsboro, went to South, went to

3351
02:19:40,880 --> 02:19:43,359
Crocker. Uh I'm a local practicing

3352
02:19:43,359 --> 02:19:44,800
attorney. I actually some of the people

3353
02:19:44,800 --> 02:19:47,519
in this room. Um I had a question. What

3354
02:19:47,519 --> 02:19:51,439
is the present enrollment of Hillsbor uh

3355
02:19:51,439 --> 02:19:53,600
res uh you know, students that grew up

3356
02:19:53,600 --> 02:19:56,319
here versus non

3357
02:19:56,319 --> 02:20:02,710
Yeah. that go to the Uplands campus.

3358
02:20:02,720 --> 02:20:04,240
I actually pulled some slides in our

3359
02:20:04,240 --> 02:20:10,309
appendix that I think that um

3360
02:20:10,319 --> 02:20:15,110
let's see

3361
02:20:15,120 --> 02:20:16,640
17.

3362
02:20:16,640 --> 02:20:19,200
This is just classroom. There we go.

3363
02:20:19,200 --> 02:20:23,840
Hillsboro families go. Um,

3364
02:20:23,840 --> 02:20:29,750
no. I think a little bit back

3365
02:20:29,760 --> 02:20:35,590
I think further 17.

3366
02:20:35,600 --> 02:20:36,880
» This is our upper school enrollment of

3367
02:20:36,880 --> 02:20:41,750
Hills families.

3368
02:20:41,760 --> 02:20:43,200
» Thank you.

3369
02:20:43,200 --> 02:20:46,399
>> Okay. Is that's your 10% approximately?

3370
02:20:46,399 --> 02:20:49,120
Okay. Thank you. Yeah. Any additional

3371
02:20:49,120 --> 02:20:52,399
questions from the public? Any other

3372
02:20:52,399 --> 02:20:53,680
public comment?

3373
02:20:53,680 --> 02:20:57,280
>> Oh, thank you. Um, and then let me just

3374
02:20:57,280 --> 02:20:58,800
there's anyone on Zoom who would like to

3375
02:20:58,800 --> 02:21:02,080
provide comments to raise your hand.

3376
02:21:02,080 --> 02:21:04,080
And I'm not seeing any raised hands.

3377
02:21:04,080 --> 02:21:06,880
Thank you. Just just for clarification,

3378
02:21:06,880 --> 02:21:08,560
that was actually the wrong slide. Slide

3379
02:21:08,560 --> 02:21:10,640
14 has that was just the applicants that

3380
02:21:10,640 --> 02:21:13,600
we get every year. Um, slide 14 has the

3381
02:21:13,600 --> 02:21:15,359
actual num percentage of students, which

3382
02:21:15,359 --> 02:21:18,800
I think is closer to 20%.

3383
02:21:18,800 --> 02:21:21,760
There we go.

3384
02:21:21,760 --> 02:21:23,040
>> Gotcha. Right. Um,

3385
02:21:23,040 --> 02:21:24,399
>> this would be between both of our

3386
02:21:24,399 --> 02:21:26,960
campuses. Um, we didn't disagregate it

3387
02:21:26,960 --> 02:21:28,560
for middle school and upper school

3388
02:21:28,560 --> 02:21:31,040
because that's challenging to do because

3389
02:21:31,040 --> 02:21:32,960
um, some families have kids at both

3390
02:21:32,960 --> 02:21:37,280
campuses. So, not to double count, but

3391
02:21:37,280 --> 02:21:39,680
I would argue um I would guess it's

3392
02:21:39,680 --> 02:21:41,359
relatively uniformly distributed between

3393
02:21:41,359 --> 02:21:43,280
middle school and upper school.

3394
02:21:43,280 --> 02:21:45,359
>> Yeah. Um, Kelly, before you leave, I

3395
02:21:45,359 --> 02:21:47,359
have one follow-up question before we

3396
02:21:47,359 --> 02:21:49,600
bring it back to the council. Um, your

3397
02:21:49,600 --> 02:21:52,160
comments on greenhouse um, gas emission,

3398
02:21:52,160 --> 02:21:54,240
you you noted in terms of parking,

3399
02:21:54,240 --> 02:21:57,760
restricting on campus parking, etc. Um,

3400
02:21:57,760 --> 02:21:59,439
with regards to just maintenance in

3401
02:21:59,439 --> 02:22:03,200
general of camp of the campus, um,

3402
02:22:03,200 --> 02:22:07,200
maintaining of your sports spaces,

3403
02:22:07,200 --> 02:22:10,800
fields, etc. Um, have you have your

3404
02:22:10,800 --> 02:22:13,920
campus converted to electric as much as

3405
02:22:13,920 --> 02:22:14,960
possible?

3406
02:22:14,960 --> 02:22:17,200
>> Yes, our our mansion project is moving

3407
02:22:17,200 --> 02:22:19,040
us entirely to electric in that

3408
02:22:19,040 --> 02:22:20,800
building. Uh, we are currently looking

3409
02:22:20,800 --> 02:22:23,680
into solar um to become netneutral on

3410
02:22:23,680 --> 02:22:26,880
our campus and our two biggest fields um

3411
02:22:26,880 --> 02:22:29,359
have been converted to turf fields. So,

3412
02:22:29,359 --> 02:22:31,359
use of water, all of that has gone down

3413
02:22:31,359 --> 02:22:32,080
dramatically.

3414
02:22:32,080 --> 02:22:35,600
>> Okay, great. Thank you. Um, seeing no

3415
02:22:35,600 --> 02:22:37,359
additional questions from the public or

3416
02:22:37,359 --> 02:22:38,720
is there additional question from the

3417
02:22:38,720 --> 02:22:41,200
public? None. Okay. Thank you. And

3418
02:22:41,200 --> 02:22:42,880
additional question from the council

3419
02:22:42,880 --> 02:22:44,080
before we move forward.

3420
02:22:44,080 --> 02:22:46,479
>> Yeah, just uh one question. Are there

3421
02:22:46,479 --> 02:22:49,040
electric charger electric car chargers

3422
02:22:49,040 --> 02:22:49,680
on campus?

3423
02:22:49,680 --> 02:22:51,840
>> Our Belmont campus has four. Uh,

3424
02:22:51,840 --> 02:22:54,880
currently our um Hillsboro campus does

3425
02:22:54,880 --> 02:22:56,720
not, but after the mansion project,

3426
02:22:56,720 --> 02:22:59,200
we're hoping to add four onto our campus

3427
02:22:59,200 --> 02:23:00,000
as well.

3428
02:23:00,000 --> 02:23:01,520
>> Thank you.

3429
02:23:01,520 --> 02:23:03,600
and we do make that free to use for our

3430
02:23:03,600 --> 02:23:05,120
faculty.

3431
02:23:05,120 --> 02:23:07,920
>> Okay, thank you. Thank you for the

3432
02:23:07,920 --> 02:23:09,680
presentation, Kelly. That was very

3433
02:23:09,680 --> 02:23:12,000
helpful. Um

3434
02:23:12,000 --> 02:23:14,319
seeing no additional questions, um

3435
02:23:14,319 --> 02:23:17,280
comments, finalizing feedback is

3436
02:23:17,280 --> 02:23:20,000
basically the issue of traffic and which

3437
02:23:20,000 --> 02:23:24,720
Kelly has addressed appropriately and um

3438
02:23:24,720 --> 02:23:28,160
internal shuttle shuttle services which

3439
02:23:28,160 --> 02:23:31,680
will probably be expanded as you noted

3440
02:23:31,680 --> 02:23:36,880
and um circulation, parking, noise. Um,

3441
02:23:36,880 --> 02:23:40,000
basically the town will move forward

3442
02:23:40,000 --> 02:23:43,520
with the staff in Crystal Springs to

3443
02:23:43,520 --> 02:23:46,479
pursue the SQUR analysis. Is that my

3444
02:23:46,479 --> 02:23:47,280
understanding?

3445
02:23:47,280 --> 02:23:50,240
>> Correct. Um, we will select one of the

3446
02:23:50,240 --> 02:23:52,399
proposals for the environmental

3447
02:23:52,399 --> 02:23:55,359
consultant. Um, and then they'll do an

3448
02:23:55,359 --> 02:23:57,520
initial study to determine what level of

3449
02:23:57,520 --> 02:23:59,520
environmental document is appropriate.

3450
02:23:59,520 --> 02:24:01,120
Um, then move forward with that which

3451
02:24:01,120 --> 02:24:02,800
will inform

3452
02:24:02,800 --> 02:24:06,000
um what Crystal is asking for in terms

3453
02:24:06,000 --> 02:24:09,359
of enrollment based on the findings of

3454
02:24:09,359 --> 02:24:10,560
the environmental review.

3455
02:24:10,560 --> 02:24:13,120
>> And and how long do does the SQA

3456
02:24:13,120 --> 02:24:15,760
analysis normally take? Um, it depends

3457
02:24:15,760 --> 02:24:17,680
on which consultant we select, but

3458
02:24:17,680 --> 02:24:18,640
several months.

3459
02:24:18,640 --> 02:24:23,680
>> Several months. Okay. Um, any I'm I'm

3460
02:24:23,680 --> 02:24:25,920
sorry. You have a question.

3461
02:24:25,920 --> 02:24:28,399
>> Oh, good. Go ahead. Yeah.

3462
02:24:28,399 --> 02:24:31,520
>> Um, so starting with I did check with

3463
02:24:31,520 --> 02:24:33,600
our council since I do not have a

3464
02:24:33,600 --> 02:24:36,960
financial interest in Crystal. Um, and I

3465
02:24:36,960 --> 02:24:38,160
don't have any current students at

3466
02:24:38,160 --> 02:24:40,479
Crystal, but we were a Crystal family

3467
02:24:40,479 --> 02:24:43,760
for 11 years. So, um, the money only

3468
02:24:43,760 --> 02:24:46,479
flowed one way.

3469
02:24:46,479 --> 02:24:51,280
So, in terms of conflict of interest, I think I'm good, but just wanted to,

3470
02:24:51,280 --> 02:24:54,560
um, be, uh, you know, upfront about

3471
02:24:54,560 --> 02:24:57,359
that. Um, I wanted to thank you for

3472
02:24:57,359 --> 02:25:00,000
always being such a good neighbor. Um, I

3473
02:25:00,000 --> 02:25:01,600
have handed out those Valentine's

3474
02:25:01,600 --> 02:25:05,680
cookies. Um and uh the with the

3475
02:25:05,680 --> 02:25:08,000
newsletter and the flu shots and having

3476
02:25:08,000 --> 02:25:10,720
the uh the meeting with the neighbors

3477
02:25:10,720 --> 02:25:15,040
and um there have been other schools not

3478
02:25:15,040 --> 02:25:17,280
in our town that have decided to

3479
02:25:17,280 --> 02:25:20,000
increase their enrollment and then ask

3480
02:25:20,000 --> 02:25:21,920
permission after it was found out and

3481
02:25:21,920 --> 02:25:23,680
that's just not how Crystal operates.

3482
02:25:23,680 --> 02:25:27,200
And so um I just really appreciate this

3483
02:25:27,200 --> 02:25:29,439
process and your cooperation with the

3484
02:25:29,439 --> 02:25:33,760
town. Um I think the the SQA issues I

3485
02:25:33,760 --> 02:25:37,680
think you have them. Um uh down there

3486
02:25:37,680 --> 02:25:40,240
the the only thing that that I would add

3487
02:25:40,240 --> 02:25:44,160
is um the issue of new drivers

3488
02:25:44,160 --> 02:25:46,800
uh with I think a lot of times the new

3489
02:25:46,800 --> 02:25:50,080
drivers are better than the parents. Um

3490
02:25:50,080 --> 02:25:52,479
but just the issue of you know new

3491
02:25:52,479 --> 02:25:56,000
drivers um in the neighborhood um

3492
02:25:56,000 --> 02:25:57,600
something that you know should be looked

3493
02:25:57,600 --> 02:26:00,800
at and um

3494
02:26:00,800 --> 02:26:02,960
also with re and I don't know how you

3495
02:26:02,960 --> 02:26:05,760
can control parents but I know it is

3496
02:26:05,760 --> 02:26:08,640
part of the code of conduct not to park

3497
02:26:08,640 --> 02:26:12,720
within the neighborhood and um and

3498
02:26:12,720 --> 02:26:14,960
you've got the St. art option with the

3499
02:26:14,960 --> 02:26:18,479
shuttle, but um you know controlling

3500
02:26:18,479 --> 02:26:22,240
parents if there's there's any way to um

3501
02:26:22,240 --> 02:26:24,560
think about ways to encourage the

3502
02:26:24,560 --> 02:26:27,520
parents to also not park where they're

3503
02:26:27,520 --> 02:26:29,920
not supposed to park. And um other than

3504
02:26:29,920 --> 02:26:32,000
that, I I think you've you've got the

3505
02:26:32,000 --> 02:26:34,479
issues up there. Thank you.

3506
02:26:34,479 --> 02:26:35,920
>> Okay. So,

3507
02:26:35,920 --> 02:26:37,760
>> yes, Council Member Adams.

3508
02:26:37,760 --> 02:26:41,040
>> Uh I also did not check with our lawyer.

3509
02:26:41,040 --> 02:26:44,960
However, here goes. Uh I was uh on the

3510
02:26:44,960 --> 02:26:47,280
board of uh Crystal, the board of

3511
02:26:47,280 --> 02:26:50,479
directors when uh we proposed uh

3512
02:26:50,479 --> 02:26:52,560
building a gymnasium.

3513
02:26:52,560 --> 02:26:57,840
And I can attest to how well the board

3514
02:26:57,840 --> 02:27:02,000
does respond to neighbor criticism if

3515
02:27:02,000 --> 02:27:05,680
you in fact visit our underground gym,

3516
02:27:05,680 --> 02:27:08,160
which did not start as an underground

3517
02:27:08,160 --> 02:27:12,399
gym. and uh that's just an endorsement

3518
02:27:12,399 --> 02:27:15,600
of process and I think you have handled

3519
02:27:15,600 --> 02:27:19,280
this process really well. So thank you.

3520
02:27:19,280 --> 02:27:21,680
>> Okay. Thank you. Um do you feel like

3521
02:27:21,680 --> 02:27:24,000
we've given enough directives? Um we do

3522
02:27:24,000 --> 02:27:25,600
not need to officially vote on anything

3523
02:27:25,600 --> 02:27:27,280
just basically to give directives to the

3524
02:27:27,280 --> 02:27:28,880
staff regarding the secure. Is that

3525
02:27:28,880 --> 02:27:29,359
correct?

3526
02:27:29,359 --> 02:27:30,080
>> Feedback.

3527
02:27:30,080 --> 02:27:32,800
>> Yes. And again I echo the comments from

3528
02:27:32,800 --> 02:27:35,680
my colleagues. Yes. Good luck with all

3529
02:27:35,680 --> 02:27:37,680
the planning. Thank you so much.

3530
02:27:37,680 --> 02:27:39,600
>> Thank you.

3531
02:27:39,600 --> 02:27:42,240
Okay,

3532
02:27:42,240 --> 02:27:47,120
next item, 15,

3533
02:27:47,120 --> 02:27:48,960
discussion of proposed changes to

3534
02:27:48,960 --> 02:27:52,479
homebased business regulations.

3535
02:27:52,479 --> 02:27:56,720
And that will be presented by our city

3536
02:27:56,720 --> 02:28:05,990
attorney, Marodak.

3537
02:28:06,000 --> 02:28:08,800
» Good evening, Mayor Matt. Madame Mayor,

3538
02:28:08,800 --> 02:28:11,120
members of the council,

3539
02:28:11,120 --> 02:28:15,359
back one more time for a reality check

3540
02:28:15,359 --> 02:28:18,880
and further input on our efforts to

3541
02:28:18,880 --> 02:28:22,800
update the business regulations and

3542
02:28:22,800 --> 02:28:25,280
eventually the special events

3543
02:28:25,280 --> 02:28:26,800
regulations

3544
02:28:26,800 --> 02:28:29,600
so that they are in alignment with

3545
02:28:29,600 --> 02:28:32,240
current thinking about town values and

3546
02:28:32,240 --> 02:28:36,950
town practices.

3547
02:28:36,960 --> 02:28:40,479
So just a brief history, the current

3548
02:28:40,479 --> 02:28:43,280
regulations regarding home businesses

3549
02:28:43,280 --> 02:28:46,800
were adopted in 1999 and have not been

3550
02:28:46,800 --> 02:28:49,760
changed in any significant manner since

3551
02:28:49,760 --> 02:28:52,960
then. So time for review

3552
02:28:52,960 --> 02:28:55,840
in a slightly different context. Uh the

3553
02:28:55,840 --> 02:28:59,120
council had considered amendments to

3554
02:28:59,120 --> 02:29:02,160
commercial uses and special events back

3555
02:29:02,160 --> 02:29:05,920
in 2024. We had an extended study

3556
02:29:05,920 --> 02:29:08,800
session at that time, considered

3557
02:29:08,800 --> 02:29:11,280
amending the ordinances, but didn't

3558
02:29:11,280 --> 02:29:13,920
really get to the heart of the issues

3559
02:29:13,920 --> 02:29:16,880
that we were trying to address. Council

3560
02:29:16,880 --> 02:29:19,680
appointed a subcommittee uh and we have

3561
02:29:19,680 --> 02:29:22,640
then worked diligently since that time

3562
02:29:22,640 --> 02:29:25,680
to better define the issues and come up

3563
02:29:25,680 --> 02:29:28,240
with a sensible approach.

3564
02:29:28,240 --> 02:29:31,760
In November of 2025, we daylighted our

3565
02:29:31,760 --> 02:29:34,560
initial thinking on some of these

3566
02:29:34,560 --> 02:29:38,240
issues, got feedback from the council

3567
02:29:38,240 --> 02:29:41,520
and also from members of the community

3568
02:29:41,520 --> 02:29:44,240
uh regarding both the updating of the

3569
02:29:44,240 --> 02:29:48,080
home business uh regulatory scheme and

3570
02:29:48,080 --> 02:29:50,720
quite separately uh regulation of

3571
02:29:50,720 --> 02:29:53,520
special events. And for our purposes

3572
02:29:53,520 --> 02:29:55,920
tonight, we'll be focused solely on the

3573
02:29:55,920 --> 02:29:59,359
homebased business regulations. Special

3574
02:29:59,359 --> 02:30:02,240
events will be brought forward at a

3575
02:30:02,240 --> 02:30:04,800
subsequent meeting.

3576
02:30:04,800 --> 02:30:07,840
So just as background uh as we looked at

3577
02:30:07,840 --> 02:30:11,600
the situation uh as it has evolved now

3578
02:30:11,600 --> 02:30:14,560
uh in our community, we find that some

3579
02:30:14,560 --> 02:30:16,240
of the

3580
02:30:16,240 --> 02:30:19,760
things that were present in 1999 are no

3581
02:30:19,760 --> 02:30:22,000
longer present. And many things that

3582
02:30:22,000 --> 02:30:25,120
weren't present in 1999

3583
02:30:25,120 --> 02:30:27,200
have been invented and become part of

3584
02:30:27,200 --> 02:30:30,640
our lives. cell phones, the internet,

3585
02:30:30,640 --> 02:30:33,600
uh, and in particular, uh, over the

3586
02:30:33,600 --> 02:30:36,800
course of the pandemic, an increasing

3587
02:30:36,800 --> 02:30:38,960
appreciation that much of the work that

3588
02:30:38,960 --> 02:30:42,800
we thought had to be done in offices or

3589
02:30:42,800 --> 02:30:46,560
other commercial settings could be

3590
02:30:46,560 --> 02:30:48,240
profitably

3591
02:30:48,240 --> 02:30:52,080
and carefully carried on in residences,

3592
02:30:52,080 --> 02:30:54,240
which then encouraged many people, we

3593
02:30:54,240 --> 02:30:57,840
think, in town to do just that. but

3594
02:30:57,840 --> 02:31:00,080
without registering their homebased

3595
02:31:00,080 --> 02:31:02,800
businesses and without really careful

3596
02:31:02,800 --> 02:31:05,439
consideration of whether the changed

3597
02:31:05,439 --> 02:31:08,720
environment needed a changed regulatory

3598
02:31:08,720 --> 02:31:12,800
scheme. Uh it is important to note that

3599
02:31:12,800 --> 02:31:16,319
uh the town does provide services that

3600
02:31:16,319 --> 02:31:20,240
result in a safe secure environment for

3601
02:31:20,240 --> 02:31:22,319
conducting a business. And it's

3602
02:31:22,319 --> 02:31:24,640
appropriate that those businesses

3603
02:31:24,640 --> 02:31:27,040
register so that we can keep track of

3604
02:31:27,040 --> 02:31:29,920
them, so that we can better serve them,

3605
02:31:29,920 --> 02:31:32,880
and that they pay when appropriate their

3606
02:31:32,880 --> 02:31:35,680
gross receipts tax to help pay for the

3607
02:31:35,680 --> 02:31:38,640
services that they enjoy over and above

3608
02:31:38,640 --> 02:31:41,520
the services they get on a residential

3609
02:31:41,520 --> 02:31:44,160
basis.

3610
02:31:44,160 --> 02:31:48,000
So based on the feedback that we got and

3611
02:31:48,000 --> 02:31:50,720
the research and discussions had by the

3612
02:31:50,720 --> 02:31:53,520
committee the first thing that uh we

3613
02:31:53,520 --> 02:31:57,920
noted was that we have more than,00

3614
02:31:57,920 --> 02:32:01,040
businesses registered with the secretary

3615
02:32:01,040 --> 02:32:03,680
of state that show their principal place

3616
02:32:03,680 --> 02:32:05,760
of business being in the town of

3617
02:32:05,760 --> 02:32:09,520
Hillsboro. Somewhat surprising. Uh and

3618
02:32:09,520 --> 02:32:12,000
yet when we looked a little further, I

3619
02:32:12,000 --> 02:32:13,600
think we found that the majority,

3620
02:32:13,600 --> 02:32:16,479
perhaps the vast majority of those were

3621
02:32:16,479 --> 02:32:20,479
entities that had been formed primarily

3622
02:32:20,479 --> 02:32:23,120
to hold title to the residential

3623
02:32:23,120 --> 02:32:26,399
property, either to limit liability or

3624
02:32:26,399 --> 02:32:30,319
for privacy purposes or both. And that

3625
02:32:30,319 --> 02:32:32,720
they weren't really conducting any

3626
02:32:32,720 --> 02:32:35,120
further businesses. So, it wouldn't

3627
02:32:35,120 --> 02:32:38,640
really be fair to them or meaningful to

3628
02:32:38,640 --> 02:32:41,920
designate those kind of businesses as

3629
02:32:41,920 --> 02:32:44,479
homebased businesses that need to be

3630
02:32:44,479 --> 02:32:47,120
further registered with the town or to

3631
02:32:47,120 --> 02:32:50,800
be subject to a gross receipts tax.

3632
02:32:50,800 --> 02:32:54,640
Once we daylighted the staff report uh

3633
02:32:54,640 --> 02:32:57,359
for our presentation tonight, we

3634
02:32:57,359 --> 02:33:00,560
received two pieces of public comment

3635
02:33:00,560 --> 02:33:02,640
regarding the exemptions that I would

3636
02:33:02,640 --> 02:33:04,560
share with you now. even though they're

3637
02:33:04,560 --> 02:33:10,640
not up on the screen. Uh the first was a question from a resident who wanted to

3638
02:33:10,640 --> 02:33:14,080
know whether remote work

3639
02:33:14,080 --> 02:33:17,040
would be classified as a homebased

3640
02:33:17,040 --> 02:33:19,840
business. And I think with proper

3641
02:33:19,840 --> 02:33:22,240
definition, the answer to that would be

3642
02:33:22,240 --> 02:33:26,479
no. Uh, for example, uh, if I've got my

3643
02:33:26,479 --> 02:33:28,960
office in San Mateo, but I lived in

3644
02:33:28,960 --> 02:33:32,560
Hillsboro and I wanted to

3645
02:33:32,560 --> 02:33:34,960
contact some clients or the like from my

3646
02:33:34,960 --> 02:33:38,160
home, that wouldn't really be conducting

3647
02:33:38,160 --> 02:33:40,640
the business from Hillsboro because I'd

3648
02:33:40,640 --> 02:33:42,240
have a principal place of business

3649
02:33:42,240 --> 02:33:44,319
elsewhere. And we think that the

3650
02:33:44,319 --> 02:33:47,120
regulations we propose would follow

3651
02:33:47,120 --> 02:33:49,840
through in that regard. So again, if

3652
02:33:49,840 --> 02:33:51,600
you're just home doing remote work, if

3653
02:33:51,600 --> 02:33:53,520
you've got an EMP, you're an employee

3654
02:33:53,520 --> 02:33:55,840
and you're doing remote work, that's not

3655
02:33:55,840 --> 02:33:57,920
going to be a homebased business, at

3656
02:33:57,920 --> 02:34:00,160
least as far as we've thought about it

3657
02:34:00,160 --> 02:34:03,520
in committee. Uh and then today, uh we

3658
02:34:03,520 --> 02:34:08,319
received an inquiry from a resident who

3659
02:34:08,319 --> 02:34:12,720
has companies that license intellectual

3660
02:34:12,720 --> 02:34:16,240
property. They receive passive incomes

3661
02:34:16,240 --> 02:34:18,960
at uh their residence. They've had to

3662
02:34:18,960 --> 02:34:21,600
register those LLC's with the Secretary

3663
02:34:21,600 --> 02:34:24,640
of State, but they're not carrying on

3664
02:34:24,640 --> 02:34:27,920
any active business from that location.

3665
02:34:27,920 --> 02:34:29,840
They're basically where the checks get

3666
02:34:29,840 --> 02:34:33,439
sent. Uh so I think we can also figure a

3667
02:34:33,439 --> 02:34:37,439
way to exempt those kind of passive

3668
02:34:37,439 --> 02:34:40,479
investment management

3669
02:34:40,479 --> 02:34:43,439
uh uh entities that aren't really

3670
02:34:43,439 --> 02:34:46,080
conducting business in the town. But we

3671
02:34:46,080 --> 02:34:48,000
want don't want to go too far and start

3672
02:34:48,000 --> 02:34:50,960
exempting people who really are carrying

3673
02:34:50,960 --> 02:34:53,359
on the business and just want to

3674
02:34:53,359 --> 02:34:57,359
characterize it as passive. So, um,

3675
02:34:57,359 --> 02:34:59,120
that's our starting point for the

3676
02:34:59,120 --> 02:35:02,960
exemptions. And an entity that's located

3677
02:35:02,960 --> 02:35:05,920
outside of the city and it's has its

3678
02:35:05,920 --> 02:35:07,920
principal place of business, let's say

3679
02:35:07,920 --> 02:35:10,000
in a Berling game office building across

3680
02:35:10,000 --> 02:35:13,920
the freeway, but an owner of that or an

3681
02:35:13,920 --> 02:35:15,840
employee of that business is doing some

3682
02:35:15,840 --> 02:35:18,000
work from home, that's not going to be a

3683
02:35:18,000 --> 02:35:21,760
homebased business either. Um, but

3684
02:35:21,760 --> 02:35:23,840
somebody who's got a nominal office

3685
02:35:23,840 --> 02:35:27,520
outside of Hillsboro, but is conducting

3686
02:35:27,520 --> 02:35:30,319
substantial business activity from the

3687
02:35:30,319 --> 02:35:32,000
home really ought to have a home

3688
02:35:32,000 --> 02:35:34,080
business license and pay the gross

3689
02:35:34,080 --> 02:35:38,479
receipts tax. How we get that

3690
02:35:38,479 --> 02:35:41,280
carefully defined in the regulation is

3691
02:35:41,280 --> 02:35:44,080
the next step to come.

3692
02:35:44,080 --> 02:35:46,160
There's always a concern when somebody

3693
02:35:46,160 --> 02:35:47,920
is conducting a business from their

3694
02:35:47,920 --> 02:35:50,160
residence. Well, what about the big

3695
02:35:50,160 --> 02:35:52,319
business events that they might want to

3696
02:35:52,319 --> 02:35:55,280
carry on whether it's a party, a

3697
02:35:55,280 --> 02:35:58,720
conference, business meetings, etc. And

3698
02:35:58,720 --> 02:36:01,600
I would say that that our conclusion is

3699
02:36:01,600 --> 02:36:05,120
that those kinds of events should be

3700
02:36:05,120 --> 02:36:07,439
regulated under the rubric of special

3701
02:36:07,439 --> 02:36:10,720
events. So that whether your event is

3702
02:36:10,720 --> 02:36:15,439
personal, social, business, nonprofit,

3703
02:36:15,439 --> 02:36:19,120
political fundraising, regardless,

3704
02:36:19,120 --> 02:36:21,200
you'll be subject to special events

3705
02:36:21,200 --> 02:36:23,359
regulation. And it really shouldn't be

3706
02:36:23,359 --> 02:36:25,520
part of our homebased business

3707
02:36:25,520 --> 02:36:31,190
regulation analysis.

3708
02:36:31,200 --> 02:36:34,640
In order to make the homebased

3709
02:36:34,640 --> 02:36:37,359
businesses more effective, more

3710
02:36:37,359 --> 02:36:41,359
attractive, perhaps more economical,

3711
02:36:41,359 --> 02:36:43,439
the committee is recommending that we

3712
02:36:43,439 --> 02:36:46,399
actually allow employees

3713
02:36:46,399 --> 02:36:49,600
uh to come to the site with the proviso

3714
02:36:49,600 --> 02:36:52,800
that they park on site. And these

3715
02:36:52,800 --> 02:36:55,520
employees would not be the same as

3716
02:36:55,520 --> 02:36:59,920
gardeners, nannies, or other

3717
02:36:59,920 --> 02:37:02,240
personal employees or residential

3718
02:37:02,240 --> 02:37:05,520
employees. These would be secretaries,

3719
02:37:05,520 --> 02:37:08,640
assistants, co-workers, whatever. So,

3720
02:37:08,640 --> 02:37:10,560
we're recommending that there be a

3721
02:37:10,560 --> 02:37:14,880
maximum of two. Uh, so that might make

3722
02:37:14,880 --> 02:37:16,720
running your business from Hillsboro a

3723
02:37:16,720 --> 02:37:19,359
little bit more attractive. We also know

3724
02:37:19,359 --> 02:37:23,120
that many businesses need to receive

3725
02:37:23,120 --> 02:37:25,840
deliveries, but as we found out during

3726
02:37:25,840 --> 02:37:28,399
the pandemic and subsequently, so do a

3727
02:37:28,399 --> 02:37:31,120
lot of residences more and more as time

3728
02:37:31,120 --> 02:37:34,319
goes on. So, we'd like to factor in that

3729
02:37:34,319 --> 02:37:36,720
a homebased business can receive

3730
02:37:36,720 --> 02:37:39,920
deliveries, but they ought not to be in

3731
02:37:39,920 --> 02:37:43,040
excess of what normal residential

3732
02:37:43,040 --> 02:37:46,560
deliveries are. and how we define that

3733
02:37:46,560 --> 02:37:48,800
will be artful.

3734
02:37:48,800 --> 02:37:52,000
I also want to emphasize that the

3735
02:37:52,000 --> 02:37:54,880
regulations will apply

3736
02:37:54,880 --> 02:37:57,200
throughout the residential property so

3737
02:37:57,200 --> 02:38:01,359
that if you are devoting your ADU to a

3738
02:38:01,359 --> 02:38:03,920
homebased business, if you set up some

3739
02:38:03,920 --> 02:38:06,800
cubicles in a garage, if you're renting

3740
02:38:06,800 --> 02:38:09,040
out rooms for people to conduct their

3741
02:38:09,040 --> 02:38:12,160
business, all of those would have to be

3742
02:38:12,160 --> 02:38:19,030
subject to homebased business. Licensing

3743
02:38:19,040 --> 02:38:22,720
enforcement always a key. Uh the first

3744
02:38:22,720 --> 02:38:25,600
thing that we've we've found in

3745
02:38:25,600 --> 02:38:29,040
committee is that the current business

3746
02:38:29,040 --> 02:38:30,800
application

3747
02:38:30,800 --> 02:38:34,240
is cumbersome. So, we hope to work with

3748
02:38:34,240 --> 02:38:37,120
staff to

3749
02:38:37,120 --> 02:38:40,399
make that application simpler and to

3750
02:38:40,399 --> 02:38:43,040
focus in on

3751
02:38:43,040 --> 02:38:46,880
the factors that could affect whether

3752
02:38:46,880 --> 02:38:49,200
the homebased business is going to have

3753
02:38:49,200 --> 02:38:52,720
an impact on neighboring properties. So,

3754
02:38:52,720 --> 02:38:55,040
that's the first step. And then the

3755
02:38:55,040 --> 02:38:58,080
second is how will we know if somebody

3756
02:38:58,080 --> 02:39:00,960
is conducting a homebased business? It's

3757
02:39:00,960 --> 02:39:03,680
mostly through observation.

3758
02:39:03,680 --> 02:39:06,640
Sometimes a neighbor will report unusual

3759
02:39:06,640 --> 02:39:09,600
activity. Sometimes a code enforcement

3760
02:39:09,600 --> 02:39:13,040
officer will be go driving by and notice

3761
02:39:13,040 --> 02:39:15,600
something. Sometimes people come in for

3762
02:39:15,600 --> 02:39:17,920
a building permit. And you ask, why are

3763
02:39:17,920 --> 02:39:19,920
you doing this? Well, I'm opening an

3764
02:39:19,920 --> 02:39:23,600
office with a a separate area for an

3765
02:39:23,600 --> 02:39:26,399
employee. And then we'll know. We'll

3766
02:39:26,399 --> 02:39:28,560
also continue to monitor the filings

3767
02:39:28,560 --> 02:39:31,280
with the Secretary of State. And then if

3768
02:39:31,280 --> 02:39:34,479
we see a a new uh filing, then we'll

3769
02:39:34,479 --> 02:39:36,640
make an inquiry. Is this simply to hold

3770
02:39:36,640 --> 02:39:40,080
title or what kind of business are you

3771
02:39:40,080 --> 02:39:42,399
conducting?

3772
02:39:42,399 --> 02:39:45,040
If we find an instance where somebody is

3773
02:39:45,040 --> 02:39:47,280
conducting a homebased business, but

3774
02:39:47,280 --> 02:39:49,200
they just don't want to get that

3775
02:39:49,200 --> 02:39:52,720
license, then what do we do? Well, it's

3776
02:39:52,720 --> 02:39:56,080
an infraction under the code under

3777
02:39:56,080 --> 02:39:58,160
section 5.06,

3778
02:39:58,160 --> 02:40:00,240
chapter 5.06,

3779
02:40:00,240 --> 02:40:02,479
but we often times try to handle these

3780
02:40:02,479 --> 02:40:04,960
things in

3781
02:40:04,960 --> 02:40:07,359
uh a friendlier and more proactive way.

3782
02:40:07,359 --> 02:40:08,960
So, we would do it with the code

3783
02:40:08,960 --> 02:40:11,680
enforcement process and that typically

3784
02:40:11,680 --> 02:40:14,880
involves the code enforcement officer

3785
02:40:14,880 --> 02:40:18,479
delivers a warning letter and tries to

3786
02:40:18,479 --> 02:40:21,280
get voluntary compliance. If that

3787
02:40:21,280 --> 02:40:24,319
voluntary compliance isn't achieved,

3788
02:40:24,319 --> 02:40:27,520
then we schedule a hearing with the code

3789
02:40:27,520 --> 02:40:29,920
enforcement or the administrative

3790
02:40:29,920 --> 02:40:32,640
hearing panel. There's a citation that's

3791
02:40:32,640 --> 02:40:35,760
issued and a decision and order is

3792
02:40:35,760 --> 02:40:39,520
issued by the hearing panel. If the

3793
02:40:39,520 --> 02:40:42,640
resident still doesn't comply, then the

3794
02:40:42,640 --> 02:40:44,880
last step is to take that decision and

3795
02:40:44,880 --> 02:40:47,920
order down to court, file uh for

3796
02:40:47,920 --> 02:40:50,240
injunctive relief and ask the court to

3797
02:40:50,240 --> 02:40:52,800
enforce it. And then if the resident

3798
02:40:52,800 --> 02:40:56,880
does not comply, he or she is violating

3799
02:40:56,880 --> 02:40:59,439
the court's order. And the courts take

3800
02:40:59,439 --> 02:41:01,600
that very seriously and they enforce

3801
02:41:01,600 --> 02:41:05,520
their orders with fines, imprisonment,

3802
02:41:05,520 --> 02:41:08,080
or both. Hopefully, we wouldn't get to

3803
02:41:08,080 --> 02:41:12,000
that matter. we very rarely do.

3804
02:41:12,000 --> 02:41:16,960
Um so uh those were the conclusions that

3805
02:41:16,960 --> 02:41:20,640
we had uh for the permitting.

3806
02:41:20,640 --> 02:41:24,479
Once a business is permitted,

3807
02:41:24,479 --> 02:41:27,840
uh they should be expected to pay the

3808
02:41:27,840 --> 02:41:29,920
gross receipts tax. There is no

3809
02:41:29,920 --> 02:41:32,720
exemption in the code for homebased

3810
02:41:32,720 --> 02:41:35,040
businesses. I understand we may not

3811
02:41:35,040 --> 02:41:37,840
always be collecting the gross receipts

3812
02:41:37,840 --> 02:41:42,000
tax from homebased businesses. Uh but if

3813
02:41:42,000 --> 02:41:44,319
we have additional

3814
02:41:44,319 --> 02:41:45,920
enforcement

3815
02:41:45,920 --> 02:41:48,800
resources at hand through an outside

3816
02:41:48,800 --> 02:41:52,080
service, then that's something that we

3817
02:41:52,080 --> 02:41:54,880
can include in our recommendations and

3818
02:41:54,880 --> 02:41:58,000
in our ordinance changes. So I believe

3819
02:41:58,000 --> 02:42:01,280
that is the presentation. and I'm here

3820
02:42:01,280 --> 02:42:04,080
to answer questions. And after we get

3821
02:42:04,080 --> 02:42:06,800
the last round of input from the council

3822
02:42:06,800 --> 02:42:09,359
and from any members of the community,

3823
02:42:09,359 --> 02:42:12,000
our next step would be to bring you back

3824
02:42:12,000 --> 02:42:14,960
a draft ordinance for first reading and

3825
02:42:14,960 --> 02:42:17,520
uh consideration while moving in

3826
02:42:17,520 --> 02:42:20,240
parallel step with the special events

3827
02:42:20,240 --> 02:42:23,680
regulation on its own track.

3828
02:42:23,680 --> 02:42:26,720
>> Questions? Yes. Thank you. Um Mr. Hudac.

3829
02:42:26,720 --> 02:42:28,640
Um, I will open up to the council for

3830
02:42:28,640 --> 02:42:31,600
questions, clarifying questions.

3831
02:42:31,600 --> 02:42:34,800
>> Yes, council member Troy through the

3832
02:42:34,800 --> 02:42:37,840
mayor. Uh, thank you, Mark. Uh, and

3833
02:42:37,840 --> 02:42:40,319
thanks the ad hoc committee uh for

3834
02:42:40,319 --> 02:42:42,960
working hard on this. Um, I think the

3835
02:42:42,960 --> 02:42:44,960
separation of the special events versus

3836
02:42:44,960 --> 02:42:48,720
the home uh grown business um it's a

3837
02:42:48,720 --> 02:42:52,240
very smart way to make that distinctions

3838
02:42:52,240 --> 02:42:53,760
and I truly appreciate your

3839
02:42:53,760 --> 02:42:56,640
presentation. uh it lends some clarity

3840
02:42:56,640 --> 02:42:59,359
to that. One of the questions that I

3841
02:42:59,359 --> 02:43:01,040
have is that you know we do have

3842
02:43:01,040 --> 02:43:05,760
property owners who rent their homes to

3843
02:43:05,760 --> 02:43:08,720
tenants and the tenants may desire to

3844
02:43:08,720 --> 02:43:11,280
your points you know um Hillsboro as a

3845
02:43:11,280 --> 02:43:15,920
address for their their business. Um

3846
02:43:15,920 --> 02:43:19,520
but in general tenants tend not to be so

3847
02:43:19,520 --> 02:43:22,560
invested in in our community. So to what

3848
02:43:22,560 --> 02:43:25,040
extent would we be able to get that

3849
02:43:25,040 --> 02:43:28,960
message across that if there are tenants

3850
02:43:28,960 --> 02:43:31,520
who live in town who wish to have

3851
02:43:31,520 --> 02:43:34,160
business or are trying to understand the

3852
02:43:34,160 --> 02:43:37,040
distinction between remote working from

3853
02:43:37,040 --> 02:43:40,800
um home business how where how would we

3854
02:43:40,800 --> 02:43:43,920
suggest that we we uh provide those

3855
02:43:43,920 --> 02:43:44,880
information to them?

3856
02:43:44,880 --> 02:43:47,840
>> Yeah that's an excellent point. Uh so

3857
02:43:47,840 --> 02:43:50,560
first public education

3858
02:43:50,560 --> 02:43:52,880
um and whatever we do it'll go into the

3859
02:43:52,880 --> 02:43:55,600
newsletter and we hope uh to educate

3860
02:43:55,600 --> 02:43:57,920
people that way.

3861
02:43:57,920 --> 02:43:59,760
People who intend to rent out their

3862
02:43:59,760 --> 02:44:02,560
homes or their ADU might want to

3863
02:44:02,560 --> 02:44:05,040
consider whether in their lease

3864
02:44:05,040 --> 02:44:07,680
agreements they will or will not allow

3865
02:44:07,680 --> 02:44:11,680
tenants to conduct a homebased business.

3866
02:44:11,680 --> 02:44:15,040
Uh and then we would encourage landlords

3867
02:44:15,040 --> 02:44:18,000
who are going to allow homebased

3868
02:44:18,000 --> 02:44:21,200
businesses to let us know so that we can

3869
02:44:21,200 --> 02:44:23,680
follow up and be sure that the tenants

3870
02:44:23,680 --> 02:44:25,840
when the if and when they do start their

3871
02:44:25,840 --> 02:44:28,080
business have come down and registered

3872
02:44:28,080 --> 02:44:31,600
with us, you know. But if we don't get

3873
02:44:31,600 --> 02:44:33,279
that notice from the landlords, then

3874
02:44:33,279 --> 02:44:36,240
it'll be just as if they were any other

3875
02:44:36,240 --> 02:44:40,160
owner and we'll use the same enforcement

3876
02:44:40,160 --> 02:44:43,040
tools, observation filings with the

3877
02:44:43,040 --> 02:44:46,080
secretary of state, etc. But having the

3878
02:44:46,080 --> 02:44:48,319
landlords involved and I think sometimes

3879
02:44:48,319 --> 02:44:49,920
landlords are surprised what their

3880
02:44:49,920 --> 02:44:52,880
tenants do. Um, and so with some

3881
02:44:52,880 --> 02:44:55,600
education to them, perhaps we can make

3882
02:44:55,600 --> 02:44:57,920
them part of the process as well.

3883
02:44:57,920 --> 02:44:59,359
>> Thank you.

3884
02:44:59,359 --> 02:45:01,520
Um, additional questions. Additional

3885
02:45:01,520 --> 02:45:03,120
questions from um, Council Member

3886
02:45:03,120 --> 02:45:03,680
Crowley.

3887
02:45:03,680 --> 02:45:05,600
>> Yes. Thank you. First of all, I also

3888
02:45:05,600 --> 02:45:06,880
thank you Mark and thanks to the

3889
02:45:06,880 --> 02:45:09,040
subcommittee. Uh, great work. It's very

3890
02:45:09,040 --> 02:45:11,040
reasonable and that's a lot of work to

3891
02:45:11,040 --> 02:45:13,279
get there. How does I just have two

3892
02:45:13,279 --> 02:45:15,760
questions. How does the gross receipts

3893
02:45:15,760 --> 02:45:19,200
tax work?

3894
02:45:19,200 --> 02:45:21,439
Uh well, you're supposed to report how

3895
02:45:21,439 --> 02:45:25,269
much you got

3896
02:45:25,279 --> 02:45:27,680
and it's

3897
02:45:27,680 --> 02:45:30,640
75 of 1%

3898
02:45:30,640 --> 02:45:32,800
although we have a chart which allows

3899
02:45:32,800 --> 02:45:35,040
you to sort of estimate and pay the

3900
02:45:35,040 --> 02:45:37,359
midpoint.

3901
02:45:37,359 --> 02:45:41,200
If you are doing business in Hillsboro,

3902
02:45:41,200 --> 02:45:43,279
but you also have an office in Berling

3903
02:45:43,279 --> 02:45:44,960
game and you have one in Southern

3904
02:45:44,960 --> 02:45:48,080
California, then you have to engage in

3905
02:45:48,080 --> 02:45:52,720
the aortionment process and I do that

3906
02:45:52,720 --> 02:45:55,200
with clients sometimes. It's really

3907
02:45:55,200 --> 02:45:56,720
complicated.

3908
02:45:56,720 --> 02:46:00,479
Um, and so when we would have a situ

3909
02:46:00,479 --> 02:46:04,640
situation like that, we would be

3910
02:46:04,640 --> 02:46:06,640
in conversation

3911
02:46:06,640 --> 02:46:08,720
with the business owner to be sure that

3912
02:46:08,720 --> 02:46:11,359
we understand how they're making that

3913
02:46:11,359 --> 02:46:15,279
allocation and whether it's fair and and

3914
02:46:15,279 --> 02:46:17,040
you know they if they're making that

3915
02:46:17,040 --> 02:46:19,439
allocation to Berling game, you know,

3916
02:46:19,439 --> 02:46:21,520
they should be paying the gross receipts

3917
02:46:21,520 --> 02:46:24,399
tax in that location. They have it in

3918
02:46:24,399 --> 02:46:26,399
Foster City. They should be paying

3919
02:46:26,399 --> 02:46:28,399
there, but they don't pay twice on the

3920
02:46:28,399 --> 02:46:30,880
same gross receipts.

3921
02:46:30,880 --> 02:46:32,960
>> I remember when I helped my gardener get

3922
02:46:32,960 --> 02:46:35,520
his business license couple number of

3923
02:46:35,520 --> 02:46:37,600
years ago. It seemed like he had a

3924
02:46:37,600 --> 02:46:40,399
choice between a percentage of what he

3925
02:46:40,399 --> 02:46:43,840
was making in Hillsboro or and and you

3926
02:46:43,840 --> 02:46:46,960
could pick what was less or like a $100

3927
02:46:46,960 --> 02:46:50,240
or $125 or something like that. Is that

3928
02:46:50,240 --> 02:46:52,080
not

3929
02:46:52,080 --> 02:46:55,279
>> Yeah, there's a certain dimminimous

3930
02:46:55,279 --> 02:46:56,960
um

3931
02:46:56,960 --> 02:46:58,800
amount. I don't remember off the top of

3932
02:46:58,800 --> 02:47:03,200
my head what it is. Um

3933
02:47:03,200 --> 02:47:06,399
but he should be paying on whatever he's

3934
02:47:06,399 --> 02:47:08,479
making so long as it gets above the

3935
02:47:08,479 --> 02:47:10,240
threshold.

3936
02:47:10,240 --> 02:47:13,600
>> Okay. Yeah. I can't remember how. And

3937
02:47:13,600 --> 02:47:15,760
then my second question is it sounds

3938
02:47:15,760 --> 02:47:18,479
like for people who are renting who are

3939
02:47:18,479 --> 02:47:20,720
running consulting businesses out of

3940
02:47:20,720 --> 02:47:23,279
their homes. So they're really just on

3941
02:47:23,279 --> 02:47:25,520
the phone or on Zoom. They're not no

3942
02:47:25,520 --> 02:47:26,960
clients. But these are the kinds of

3943
02:47:26,960 --> 02:47:28,960
businesses we would like to get a a

3944
02:47:28,960 --> 02:47:30,640
business license. Is that right?

3945
02:47:30,640 --> 02:47:33,040
>> That that's right. You know, the same as

3946
02:47:33,040 --> 02:47:34,720
if they had were doing that from their

3947
02:47:34,720 --> 02:47:36,160
office in Berling,

3948
02:47:36,160 --> 02:47:36,560
>> right?

3949
02:47:36,560 --> 02:47:37,840
>> They don't want to pay the rent there

3950
02:47:37,840 --> 02:47:39,520
any longer. They want to do it from

3951
02:47:39,520 --> 02:47:41,600
their home. Fine. and we can support

3952
02:47:41,600 --> 02:47:46,479
that along with employee support, but

3953
02:47:46,479 --> 02:47:49,680
they have to come down, sign up, and pay

3954
02:47:49,680 --> 02:47:51,920
the gross receipts tax just like they

3955
02:47:51,920 --> 02:47:54,720
would if they were in Foster City.

3956
02:47:54,720 --> 02:47:56,479
>> Thank you. I appreciate it.

3957
02:47:56,479 --> 02:47:59,600
>> Okay. I um I have um the the the

3958
02:47:59,600 --> 02:48:02,800
subcommittee is Council Member Adams and

3959
02:48:02,800 --> 02:48:05,840
Vice Mayor Ragdale. Is it okay if I um

3960
02:48:05,840 --> 02:48:07,840
ask my questions before we get back to

3961
02:48:07,840 --> 02:48:12,319
you? Um yeah, I I have a followup to

3962
02:48:12,319 --> 02:48:16,240
what um council member Krich just asked,

3963
02:48:16,240 --> 02:48:19,920
which is the tax receipts.

3964
02:48:19,920 --> 02:48:21,520
So,

3965
02:48:21,520 --> 02:48:26,319
how do we verify how much revenues or

3966
02:48:26,319 --> 02:48:31,200
income a business owner in town makes?

3967
02:48:31,200 --> 02:48:33,439
Are you ask are you suggesting they will

3968
02:48:33,439 --> 02:48:36,160
have to disclose their prop their tax

3969
02:48:36,160 --> 02:48:39,840
returns to the town to verify how much

3970
02:48:39,840 --> 02:48:42,479
they owe for the tax receipts?

3971
02:48:42,479 --> 02:48:45,359
>> Not the tax return itself, but they're

3972
02:48:45,359 --> 02:48:48,560
supposed to tell us in good faith how

3973
02:48:48,560 --> 02:48:52,479
much gross receipts they're making. And

3974
02:48:52,479 --> 02:48:54,960
we have an audit right

3975
02:48:54,960 --> 02:48:56,160
>> and and we have a what?

3976
02:48:56,160 --> 02:48:57,200
>> An audit.

3977
02:48:57,200 --> 02:48:58,399
>> So they can be audited.

3978
02:48:58,399 --> 02:49:01,359
>> Yeah. theoretically when they get this

3979
02:49:01,359 --> 02:49:04,000
business license.

3980
02:49:04,000 --> 02:49:05,920
>> Yeah. When they submit their gross

3981
02:49:05,920 --> 02:49:10,080
receipts tax calculation, if we have

3982
02:49:10,080 --> 02:49:14,160
reason to believe that that's not uh

3983
02:49:14,160 --> 02:49:17,120
accurate, then we would follow a process

3984
02:49:17,120 --> 02:49:19,760
and ultimately would have

3985
02:49:19,760 --> 02:49:23,120
make them show books and records.

3986
02:49:23,120 --> 02:49:26,160
>> Okay. Um I'm still stuck as to how we're

3987
02:49:26,160 --> 02:49:29,520
going to enforce this. Basically, the

3988
02:49:29,520 --> 02:49:33,520
tenant of this proposal is that we allow

3989
02:49:33,520 --> 02:49:36,160
businesses to operate within the town of

3990
02:49:36,160 --> 02:49:39,040
Hillsboro. Is is that understood?

3991
02:49:39,040 --> 02:49:39,760
>> That's right.

3992
02:49:39,760 --> 02:49:43,279
>> Okay. And then with regards to for

3993
02:49:43,279 --> 02:49:45,120
example, I mean when I've thought of

3994
02:49:45,120 --> 02:49:46,800
this,

3995
02:49:46,800 --> 02:49:49,520
if an individual wants to run a very

3996
02:49:49,520 --> 02:49:52,000
boutique chic restaurant out of their

3997
02:49:52,000 --> 02:49:55,840
home, let's say they have four guests

3998
02:49:55,840 --> 02:50:00,399
twice a week. Um, that may not pose much

3999
02:50:00,399 --> 02:50:04,720
of a traffic impact in the community.

4000
02:50:04,720 --> 02:50:08,240
Um, but they're now running a restaurant

4001
02:50:08,240 --> 02:50:12,080
out of their home. Is there any way we

4002
02:50:12,080 --> 02:50:15,760
can monitor that with regards to fire

4003
02:50:15,760 --> 02:50:18,720
risk or emission risk with regards to

4004
02:50:18,720 --> 02:50:21,520
what's happening at that site? So, if

4005
02:50:21,520 --> 02:50:24,640
they're running a restaurant,

4006
02:50:24,640 --> 02:50:27,680
in your example, they're going to have

4007
02:50:27,680 --> 02:50:30,800
to comply with all the county's

4008
02:50:30,800 --> 02:50:34,640
regulations that come along with a food

4009
02:50:34,640 --> 02:50:37,120
service business, including health

4010
02:50:37,120 --> 02:50:40,640
regulations and safety regulations. So,

4011
02:50:40,640 --> 02:50:42,960
that wouldn't necessarily be something

4012
02:50:42,960 --> 02:50:45,120
that the town would undertake. It would

4013
02:50:45,120 --> 02:50:48,080
be something that the county undertakes

4014
02:50:48,080 --> 02:50:52,399
in that particular example.

4015
02:50:52,399 --> 02:50:54,240
>> Okay. So, if they declare that they

4016
02:50:54,240 --> 02:50:56,000
running a restaurant, they will then

4017
02:50:56,000 --> 02:50:58,560
need to go to the county and get those

4018
02:50:58,560 --> 02:50:59,600
certifications.

4019
02:50:59,600 --> 02:51:01,120
>> That's right.

4020
02:51:01,120 --> 02:51:04,240
>> If for example, I'm running a medical

4021
02:51:04,240 --> 02:51:07,040
consulting business out of my house and

4022
02:51:07,040 --> 02:51:10,560
I average about three to four patients.

4023
02:51:10,560 --> 02:51:12,880
I'm not doing any surgeries. I'm

4024
02:51:12,880 --> 02:51:15,520
basically talking to them. Maybe I check

4025
02:51:15,520 --> 02:51:18,080
their blood pressure. I write notes. I

4026
02:51:18,080 --> 02:51:20,800
put together a report. Some of my

4027
02:51:20,800 --> 02:51:23,520
patients may be elderly and have many

4028
02:51:23,520 --> 02:51:27,279
medical problems. And occasionally

4029
02:51:27,279 --> 02:51:28,960
they have complications while I'm

4030
02:51:28,960 --> 02:51:31,680
evaluating them. I call the ambulance.

4031
02:51:31,680 --> 02:51:33,760
The fire truck gets there. The ambulance

4032
02:51:33,760 --> 02:51:36,640
gets there. What requirements will be

4033
02:51:36,640 --> 02:51:39,840
required for me to run such a business

4034
02:51:39,840 --> 02:51:42,240
out of my house or is would that be

4035
02:51:42,240 --> 02:51:45,040
precluded from happening? So I don't

4036
02:51:45,040 --> 02:51:47,040
think you're procluded.

4037
02:51:47,040 --> 02:51:49,760
Whether you have any medicalbased

4038
02:51:49,760 --> 02:51:52,640
restrictions I think is between you and

4039
02:51:52,640 --> 02:51:55,200
the medical board.

4040
02:51:55,200 --> 02:51:59,840
But if you were required to call in

4041
02:51:59,840 --> 02:52:02,880
our emergency services because one of

4042
02:52:02,880 --> 02:52:06,160
your patients is having an episode while

4043
02:52:06,160 --> 02:52:09,200
in your consulting room. That's kind of

4044
02:52:09,200 --> 02:52:12,720
gets at the reason why number one, you

4045
02:52:12,720 --> 02:52:14,319
ought to have a license because we know

4046
02:52:14,319 --> 02:52:15,920
that you're there and that's what's

4047
02:52:15,920 --> 02:52:19,680
going on. And two, that's why you pay

4048
02:52:19,680 --> 02:52:22,479
the gross receipts tax because we have

4049
02:52:22,479 --> 02:52:25,680
those services available to support you

4050
02:52:25,680 --> 02:52:28,960
in an emergency. Now, whether you have

4051
02:52:28,960 --> 02:52:32,000
to have sterilization equipment, whether

4052
02:52:32,000 --> 02:52:34,240
you have to have a special kind of

4053
02:52:34,240 --> 02:52:37,840
security for your medical records files,

4054
02:52:37,840 --> 02:52:39,840
I don't think that's the town's concern.

4055
02:52:39,840 --> 02:52:42,720
I think that's the medical licensing

4056
02:52:42,720 --> 02:52:44,880
board's concerns.

4057
02:52:44,880 --> 02:52:49,200
>> Um, precisely. I I um I I I I've not

4058
02:52:49,200 --> 02:52:52,399
been able to square this thought in my

4059
02:52:52,399 --> 02:52:55,520
head in terms of having certain

4060
02:52:55,520 --> 02:52:58,160
businesses in town that could impact not

4061
02:52:58,160 --> 02:53:03,510
only traffic but also

4062
02:53:03,520 --> 02:53:06,399
excuse me but also emergency services

4063
02:53:06,399 --> 02:53:09,439
depending on the service. Even if it's a

4064
02:53:09,439 --> 02:53:11,040
psychological

4065
02:53:11,040 --> 02:53:14,560
or therapy therapist evaluation, some of

4066
02:53:14,560 --> 02:53:16,560
those patients may have an episode and

4067
02:53:16,560 --> 02:53:18,479
you need to call an ambulance.

4068
02:53:18,479 --> 02:53:18,800
>> Yeah.

4069
02:53:18,800 --> 02:53:21,520
>> But you know, for that matter, you could

4070
02:53:21,520 --> 02:53:24,880
be carrying on an investment advisory

4071
02:53:24,880 --> 02:53:26,720
service

4072
02:53:26,720 --> 02:53:29,040
and you're there meeting with a client

4073
02:53:29,040 --> 02:53:31,840
and she has a heart attack and you call

4074
02:53:31,840 --> 02:53:34,080
up. Well, you know, it's the same kind

4075
02:53:34,080 --> 02:53:36,640
of thing. That's part of why we want you

4076
02:53:36,640 --> 02:53:39,040
to be licensed and it's part of why you

4077
02:53:39,040 --> 02:53:41,600
should be paying the gross receipts tax.

4078
02:53:41,600 --> 02:53:44,160
But you're giving investment advice. The

4079
02:53:44,160 --> 02:53:46,240
town isn't going to be involved in

4080
02:53:46,240 --> 02:53:49,279
regulating you to that extent. That

4081
02:53:49,279 --> 02:53:53,120
would be between you and the financial

4082
02:53:53,120 --> 02:53:56,399
regulatory bodies, FINRA and whatever.

4083
02:53:56,399 --> 02:53:59,200
>> Yeah. the the risk of that happening as

4084
02:53:59,200 --> 02:54:01,840
a financial advisor is significantly

4085
02:54:01,840 --> 02:54:03,920
less than the risk of that happening in

4086
02:54:03,920 --> 02:54:06,560
front of a physician because almost all

4087
02:54:06,560 --> 02:54:08,640
my customers

4088
02:54:08,640 --> 02:54:11,279
have a slightly higher risk of that

4089
02:54:11,279 --> 02:54:13,120
complication compared to the general

4090
02:54:13,120 --> 02:54:16,880
public. So um that that comment is well

4091
02:54:16,880 --> 02:54:21,600
noted and also with regards to um the

4092
02:54:21,600 --> 02:54:23,920
impact of traffic

4093
02:54:23,920 --> 02:54:27,840
I don't fully understand how that's

4094
02:54:27,840 --> 02:54:31,600
addressed in this because the words

4095
02:54:31,600 --> 02:54:33,279
occasionally

4096
02:54:33,279 --> 02:54:35,439
that's again vague and ambiguous. What

4097
02:54:35,439 --> 02:54:37,680
is occasional? How many times a week is

4098
02:54:37,680 --> 02:54:39,840
occasional or how many times a month for

4099
02:54:39,840 --> 02:54:43,520
that matter? Um, and and what I what I'm

4100
02:54:43,520 --> 02:54:46,479
struggling with, I I'm still trying to

4101
02:54:46,479 --> 02:54:48,000
how

4102
02:54:48,000 --> 02:54:51,359
what is the benefit to the town to have

4103
02:54:51,359 --> 02:54:53,920
homebased business that you pay a

4104
02:54:53,920 --> 02:54:55,920
license for,

4105
02:54:55,920 --> 02:54:59,040
but the town has not established the

4106
02:54:59,040 --> 02:55:00,960
infrastructure to service. We just

4107
02:55:00,960 --> 02:55:03,359
talked about emergency vehicles. We just

4108
02:55:03,359 --> 02:55:05,760
talked about the impact on traffic

4109
02:55:05,760 --> 02:55:07,680
parking.

4110
02:55:07,680 --> 02:55:09,520
What if your home does not cannot

4111
02:55:09,520 --> 02:55:11,359
accommodate two or three parking and

4112
02:55:11,359 --> 02:55:13,439
you're on a parking strip and that is

4113
02:55:13,439 --> 02:55:15,520
happening every day and you're on a very

4114
02:55:15,520 --> 02:55:17,920
tight corner and there's not enough

4115
02:55:17,920 --> 02:55:19,600
parking strip and your street doesn't

4116
02:55:19,600 --> 02:55:21,359
have sidewalks, let's say, which a lot

4117
02:55:21,359 --> 02:55:23,840
of streets in Hillsboro do not have.

4118
02:55:23,840 --> 02:55:26,640
>> No, if if you can't provide parking for

4119
02:55:26,640 --> 02:55:28,399
your employees on site, then you can't

4120
02:55:28,399 --> 02:55:30,720
have employees.

4121
02:55:30,720 --> 02:55:33,680
Um

4122
02:55:33,680 --> 02:55:35,520
I I think the proper way to think about

4123
02:55:35,520 --> 02:55:37,520
>> I mean customers who will come for your

4124
02:55:37,520 --> 02:55:38,080
business.

4125
02:55:38,080 --> 02:55:39,279
>> Yeah.

4126
02:55:39,279 --> 02:55:40,960
>> You can't have customers if they can't

4127
02:55:40,960 --> 02:55:44,960
park either. So, um, the the the purpose

4128
02:55:44,960 --> 02:55:49,040
of having the homebased business

4129
02:55:49,040 --> 02:55:52,000
expanded is to allow our residents to

4130
02:55:52,000 --> 02:55:57,279
make better, broader use of their homes

4131
02:55:57,279 --> 02:55:59,680
in conformance with the thinking, at

4132
02:55:59,680 --> 02:56:02,720
least we believe, that many residents

4133
02:56:02,720 --> 02:56:07,040
have that it's proper to live and work

4134
02:56:07,040 --> 02:56:09,520
within Hillsboro.

4135
02:56:09,520 --> 02:56:13,750
But we don't have to provide them with additional infrastructure,

4136
02:56:13,760 --> 02:56:16,469
at least not very much. What we need to

4137
02:56:16,479 --> 02:56:18,870
do is get them to pay a fair share for

4138
02:56:18,880 --> 02:56:21,269
the infrastructure that we already

4139
02:56:21,279 --> 02:56:23,110
provide.

4140
02:56:23,120 --> 02:56:26,469
That's consistent with the additional

4141
02:56:26,479 --> 02:56:28,710
burden they're putting on by having

4142
02:56:28,720 --> 02:56:31,269
employees and customers come to their

4143
02:56:31,279 --> 02:56:33,429
home. But we don't have to provide them

4144
02:56:31,279 --> 02:56:33,439
home.

4145
02:56:33,439 --> 02:56:34,960
So, my understanding about the business

4146
02:56:34,960 --> 02:56:36,479
license, the last time I asked about

4147
02:56:36,479 --> 02:56:40,319
this, it was I think it was $50 or $49,

4148
02:56:40,319 --> 02:56:41,920
something to that effect. I don't

4149
02:56:41,920 --> 02:56:43,680
somebody someone quoted it the last time

4150
02:56:43,680 --> 02:56:46,560
it came came up again. I think I am

4151
02:56:46,560 --> 02:56:50,160
still stuck on what is the benefit to

4152
02:56:50,160 --> 02:56:53,760
the town if the town is not designed for

4153
02:56:53,760 --> 02:56:56,319
business. I am concerned about the

4154
02:56:56,319 --> 02:57:00,800
negative impact in terms of I mean just

4155
02:57:00,800 --> 02:57:03,359
full transparency I pay four different

4156
02:57:03,359 --> 02:57:05,840
medical centers to do my consulting if

4157
02:57:05,840 --> 02:57:08,080
you're telling me I could pay $49 and

4158
02:57:08,080 --> 02:57:10,960
bring all my patients to my home. Well,

4159
02:57:10,960 --> 02:57:12,800
not just me but a lot of people who

4160
02:57:12,800 --> 02:57:15,600
would take that option. So, I'm just I I

4161
02:57:15,600 --> 02:57:18,560
just want us to think this through in

4162
02:57:18,560 --> 02:57:21,200
terms of the impact to the town and the

4163
02:57:21,200 --> 02:57:24,319
potential impact on traffic and other

4164
02:57:24,319 --> 02:57:25,840
issues. I brought up the issue of the

4165
02:57:25,840 --> 02:57:28,479
restaurants, potential increasing fire

4166
02:57:28,479 --> 02:57:32,000
risk and emissions. And we need we will

4167
02:57:32,000 --> 02:57:35,040
need to have the staff to not only

4168
02:57:35,040 --> 02:57:39,520
regulate it, but also enforce it. And do

4169
02:57:39,520 --> 02:57:42,640
we really have the staff to do that?

4170
02:57:42,640 --> 02:57:45,279
>> Sure. If 20% of our residents take you

4171
02:57:45,279 --> 02:57:47,200
up on this offer, do we really have the

4172
02:57:47,200 --> 02:57:48,960
staff to enforce this?

4173
02:57:48,960 --> 02:57:50,640
>> So,

4174
02:57:50,640 --> 02:57:52,240
other committee members can weigh in,

4175
02:57:52,240 --> 02:57:56,790
but from my perspective,

4176
02:57:56,800 --> 02:57:59,279
it's not so much what's the benefit to

4177
02:57:59,279 --> 02:58:03,120
the town as the municipal entity. It's

4178
02:58:03,120 --> 02:58:07,279
what's the benefit to our residents who

4179
02:58:07,279 --> 02:58:09,439
would like to have this additional

4180
02:58:09,439 --> 02:58:13,439
freedom in their homes. balanced against

4181
02:58:13,439 --> 02:58:16,880
the impacts that they might have on

4182
02:58:16,880 --> 02:58:19,359
other residents. So, it's not like we're

4183
02:58:19,359 --> 02:58:21,279
going to make a million dollars in gross

4184
02:58:21,279 --> 02:58:23,520
receipts tax from these homebased

4185
02:58:23,520 --> 02:58:25,920
businesses. That's not the point. The

4186
02:58:25,920 --> 02:58:30,000
point is to satisfy desires of an

4187
02:58:30,000 --> 02:58:33,439
important segment of our community as

4188
02:58:33,439 --> 02:58:36,560
we've perceived it in wanting to have

4189
02:58:36,560 --> 02:58:41,359
more freedom carry on these activities

4190
02:58:41,359 --> 02:58:45,040
without doing undue harm to their

4191
02:58:45,040 --> 02:58:48,319
neighbors. And if we didn't if the town

4192
02:58:48,319 --> 02:58:51,040
didn't make a dollar, if the town just

4193
02:58:51,040 --> 02:58:55,040
sort of broke even, that would be okay

4194
02:58:55,040 --> 02:58:58,560
so long as the needs of the residents

4195
02:58:58,560 --> 02:59:00,720
are carried forward. That's the way that

4196
02:59:00,720 --> 02:59:02,479
I've seen it. And I think that's the way

4197
02:59:02,479 --> 02:59:05,200
that I've heard it in committee, but

4198
02:59:05,200 --> 02:59:08,319
maybe I'll yield now to the council

4199
02:59:08,319 --> 02:59:10,560
members on the committee.

4200
02:59:10,560 --> 02:59:14,640
>> Yes, Council Council Member Adams.

4201
02:59:14,640 --> 02:59:18,960
Uh I think the important thing that we

4202
02:59:18,960 --> 02:59:22,560
worked on with this is well written in

4203
02:59:22,560 --> 02:59:25,680
the document. The town provides a

4204
02:59:25,680 --> 02:59:27,840
variety of services that keep that

4205
02:59:27,840 --> 02:59:32,880
create a safe and serene setting.

4206
02:59:32,880 --> 02:59:37,439
Okay. So the serene setting is how we're

4207
02:59:37,439 --> 02:59:40,000
looking at the impact on people who

4208
02:59:40,000 --> 02:59:41,840
don't have businesses in their home and

4209
02:59:41,840 --> 02:59:45,600
don't intend to ever, but also those who

4210
02:59:45,600 --> 02:59:48,080
would like that flexibility, but we have

4211
02:59:48,080 --> 02:59:49,760
an ordinance that we haven't actually

4212
02:59:49,760 --> 02:59:54,080
looked at in 26 years. So this process

4213
02:59:54,080 --> 02:59:57,359
of asking these very same questions will

4214
02:59:57,359 --> 02:59:59,520
help us refine it before we get to the

4215
02:59:59,520 --> 03:00:02,479
ordinance part. Again,

4216
03:00:02,479 --> 03:00:05,840
you mentioned restaurant. I thought we

4217
03:00:05,840 --> 03:00:08,319
had said restaurants were prohibited

4218
03:00:08,319 --> 03:00:12,880
because they are ongoing with lots of

4219
03:00:12,880 --> 03:00:16,800
traffic. So, we we'll look at that. Uh

4220
03:00:16,800 --> 03:00:20,319
we also mentioned uh people who rent out

4221
03:00:20,319 --> 03:00:23,920
their home in our current uh ordinance.

4222
03:00:23,920 --> 03:00:26,720
Renting your home is a business and you

4223
03:00:26,720 --> 03:00:29,200
are required to have a business license

4224
03:00:29,200 --> 03:00:34,240
and also pay a gross receipts tax. So

4225
03:00:34,240 --> 03:00:36,240
putting all these things together in

4226
03:00:36,240 --> 03:00:40,160
this process is not only looking at

4227
03:00:40,160 --> 03:00:43,600
what's already happening in our town,

4228
03:00:43,600 --> 03:00:46,399
some of which is destroying the serenity

4229
03:00:46,399 --> 03:00:48,319
of neighborhoods,

4230
03:00:48,319 --> 03:00:50,960
but some of which isn't impacting

4231
03:00:50,960 --> 03:00:55,359
anyone. So how can we have a balance

4232
03:00:55,359 --> 03:00:59,040
that is part of the 21st century but

4233
03:00:59,040 --> 03:01:02,399
also does not sacrifice that serene

4234
03:01:02,399 --> 03:01:05,200
setting and that business businesses

4235
03:01:05,200 --> 03:01:08,160
operate in a respectful manner. I

4236
03:01:08,160 --> 03:01:10,640
thought that was a great sentence for

4237
03:01:10,640 --> 03:01:14,080
what we're trying to do. So,

4238
03:01:14,080 --> 03:01:15,680
we will take all of these

4239
03:01:15,680 --> 03:01:17,840
considerations, I think, and need to

4240
03:01:17,840 --> 03:01:21,600
reflect again. And uh that's why we're

4241
03:01:21,600 --> 03:01:24,399
doing it, not just for council, but for

4242
03:01:24,399 --> 03:01:27,040
the entire town to really think through

4243
03:01:27,040 --> 03:01:29,040
what they may have seen already

4244
03:01:29,040 --> 03:01:32,399
happening and what they would like to

4245
03:01:32,399 --> 03:01:34,720
have happen. But when this was

4246
03:01:34,720 --> 03:01:38,319
instituted 25 years ago,

4247
03:01:38,319 --> 03:01:42,240
there was an uproar that we were could

4248
03:01:42,240 --> 03:01:46,000
have any businesses. There were no

4249
03:01:46,000 --> 03:01:49,279
employees allowed anywhere.

4250
03:01:49,279 --> 03:01:51,279
We've stretched that a little bit in

4251
03:01:51,279 --> 03:01:55,040
this and I think it will help us with

4252
03:01:55,040 --> 03:01:58,240
enforcement because we'll have clear and

4253
03:01:58,240 --> 03:02:00,240
fair regulations.

4254
03:02:00,240 --> 03:02:03,120
But enforcement is something that our

4255
03:02:03,120 --> 03:02:05,520
code officer will have to work on. But

4256
03:02:05,520 --> 03:02:08,080
neighbors will have to recognize that we

4257
03:02:08,080 --> 03:02:10,160
can't be everywhere and they need to let

4258
03:02:10,160 --> 03:02:12,240
us know if there's something that's

4259
03:02:12,240 --> 03:02:15,840
disturbing that serene setting or not

4260
03:02:15,840 --> 03:02:17,600
being respectful.

4261
03:02:17,600 --> 03:02:19,040
>> Yeah. I think because this could

4262
03:02:19,040 --> 03:02:20,800
potentially change the character of the

4263
03:02:20,800 --> 03:02:23,200
town, perhaps a study session to bring

4264
03:02:23,200 --> 03:02:25,680
in more residents to weigh in on this

4265
03:02:25,680 --> 03:02:27,920
conversation will be helpful. is

4266
03:02:27,920 --> 03:02:29,200
something the subcommittee could

4267
03:02:29,200 --> 03:02:31,600
consider to open it up to a study

4268
03:02:31,600 --> 03:02:35,840
session and more discussion. Um,

4269
03:02:35,840 --> 03:02:37,920
words like serene sounds really

4270
03:02:37,920 --> 03:02:42,160
beautiful and I'm just not sure once you

4271
03:02:42,160 --> 03:02:45,279
ask people to pay for business license

4272
03:02:45,279 --> 03:02:47,760
and you tell them you give them all

4273
03:02:47,760 --> 03:02:51,200
these restrictions, you know, you it

4274
03:02:51,200 --> 03:02:52,720
seems like we want to have it all. we

4275
03:02:52,720 --> 03:02:55,279
want to have and I'm not necessarily

4276
03:02:55,279 --> 03:02:57,920
totally opposed because like I said I I

4277
03:02:57,920 --> 03:02:59,600
paid three or different three to four

4278
03:02:59,600 --> 03:03:01,680
different medical centers to see my

4279
03:03:01,680 --> 03:03:03,359
patients and if I'm given the

4280
03:03:03,359 --> 03:03:05,520
opportunity to bring them to Hillsboro

4281
03:03:05,520 --> 03:03:07,359
not just me but maybe many of the

4282
03:03:07,359 --> 03:03:09,600
physicians or psychotherapists in town

4283
03:03:09,600 --> 03:03:13,120
will take that up and say I pay 49 even

4284
03:03:13,120 --> 03:03:16,160
$400 a year to get a permit and I'll

4285
03:03:16,160 --> 03:03:21,520
bring in those patients to my home. So I just think we need to be very careful

4286
03:03:21,520 --> 03:03:24,720
once we open up this potential Pandora's

4287
03:03:24,720 --> 03:03:27,439
box. We have to be clear with ourselves

4288
03:03:27,439 --> 03:03:30,240
and with the community. We are now open

4289
03:03:30,240 --> 03:03:33,920
for business in town and how we get to

4290
03:03:33,920 --> 03:03:37,040
exclude one group like to say if you

4291
03:03:37,040 --> 03:03:38,720
have a private restaurant where you

4292
03:03:38,720 --> 03:03:41,920
hosting four to six individuals is not

4293
03:03:41,920 --> 03:03:43,600
the same. You you're not allowed but

4294
03:03:43,600 --> 03:03:45,439
this other person is allowed. That could

4295
03:03:45,439 --> 03:03:47,200
be legally tricky. Yes. Go ahead,

4296
03:03:47,200 --> 03:03:49,760
Council Member Krollic. Oh, Leslie, go

4297
03:03:49,760 --> 03:03:53,520
ahead. Sorry, Vice Mayor. Uh,

4298
03:03:53,520 --> 03:03:55,840
>> so when when I when I read this and just

4299
03:03:55,840 --> 03:03:58,479
the questions, I was thinking of paper

4300
03:03:58,479 --> 03:04:00,560
pushing business activities just like

4301
03:04:00,560 --> 03:04:03,760
the the consultant that know we have all

4302
03:04:03,760 --> 03:04:05,200
over town. They're taking phone calls

4303
03:04:05,200 --> 03:04:07,439
and they're on Zoom. But when you

4304
03:04:07,439 --> 03:04:09,200
started, and I'm glad you did, it didn't

4305
03:04:09,200 --> 03:04:11,920
even occur to me that we were going to

4306
03:04:11,920 --> 03:04:14,080
open the door to allow businesses that

4307
03:04:14,080 --> 03:04:16,560
have customers coming and going. I mean,

4308
03:04:16,560 --> 03:04:19,600
I I I I don't think we should even open

4309
03:04:19,600 --> 03:04:21,439
that door. And to have a study session

4310
03:04:21,439 --> 03:04:23,840
that that's a possibility, I think is

4311
03:04:23,840 --> 03:04:26,800
opening a Pandora's box. So, a

4312
03:04:26,800 --> 03:04:29,439
restaurant or a medical office or a

4313
03:04:29,439 --> 03:04:31,279
therapist where people are coming and

4314
03:04:31,279 --> 03:04:37,040
going, I I to me, I just don't see us

4315
03:04:37,040 --> 03:04:39,520
entertaining that. To me, that really

4316
03:04:39,520 --> 03:04:41,760
would change the character of the town.

4317
03:04:41,760 --> 03:04:45,680
And I didn't read this to that that that

4318
03:04:45,680 --> 03:04:47,359
was the sort of business that was being

4319
03:04:47,359 --> 03:04:49,439
entertained, but I have to ask the

4320
03:04:49,439 --> 03:04:52,960
subcommittee what you were thinking.

4321
03:04:52,960 --> 03:04:56,880
>> Um, so I'll speak for myself. I I love

4322
03:04:56,880 --> 03:04:58,880
our subcommittee. Um, but I can't

4323
03:04:58,880 --> 03:05:00,800
completely speak for everybody because

4324
03:05:00,800 --> 03:05:02,720
some things we haven't talked about. But

4325
03:05:02,720 --> 03:05:05,760
um in my view,

4326
03:05:05,760 --> 03:05:09,680
we're talking about um codifying

4327
03:05:09,680 --> 03:05:12,800
basically what's happening right in town

4328
03:05:12,800 --> 03:05:14,560
except for the fact that these

4329
03:05:14,560 --> 03:05:16,160
businesses aren't registered and people

4330
03:05:16,160 --> 03:05:18,399
aren't paying the grocery receipts tax.

4331
03:05:18,399 --> 03:05:22,880
But to me, ideally, it still looks the

4332
03:05:22,880 --> 03:05:25,680
same, still looks residential. people

4333
03:05:25,680 --> 03:05:28,560
are doing their consulting calls, um,

4334
03:05:28,560 --> 03:05:30,479
making their crafts, selling them on

4335
03:05:30,479 --> 03:05:33,120
eBay, leaving their house to go mail

4336
03:05:33,120 --> 03:05:36,160
them at the post office. So, ideally, it

4337
03:05:36,160 --> 03:05:39,520
will be this the serene environment that

4338
03:05:39,520 --> 03:05:43,200
we're used to. Um,

4339
03:05:43,200 --> 03:05:45,040
I would say I know it's this is going to

4340
03:05:45,040 --> 03:05:46,800
be the trickiest thing. Well, maybe not

4341
03:05:46,800 --> 03:05:51,120
the trickiest, but tricky to um define

4342
03:05:51,120 --> 03:05:54,640
substantial business activity.

4343
03:05:54,640 --> 03:05:57,520
You know, we need to try um it's kind of

4344
03:05:57,520 --> 03:06:02,479
I know it when I see it. Um but um you

4345
03:06:02,479 --> 03:06:04,880
know, unusual traffic and parking

4346
03:06:04,880 --> 03:06:09,040
impacts um noise. We h we have our noise

4347
03:06:09,040 --> 03:06:11,120
ordinance, so not as worried about that.

4348
03:06:11,120 --> 03:06:13,200
But you if there is a lot of coming and

4349
03:06:13,200 --> 03:06:15,120
going then that's not looking like a

4350
03:06:15,120 --> 03:06:17,040
serene residential environment if

4351
03:06:17,040 --> 03:06:18,880
there's a if there's a lot of coming and

4352
03:06:18,880 --> 03:06:25,520
going. Um so and I wanted to um

4353
03:06:25,520 --> 03:06:29,120
uh let's see.

4354
03:06:29,120 --> 03:06:31,359
Yeah. Um I wanted to just to have you

4355
03:06:31,359 --> 03:06:33,920
Mark because you had mentioned in our um

4356
03:06:33,920 --> 03:06:36,000
subcommittee and also you referenced

4357
03:06:36,000 --> 03:06:38,160
Foster City in you know in particular

4358
03:06:38,160 --> 03:06:42,080
but can you just uh let us know what um

4359
03:06:42,080 --> 03:06:44,479
other towns have? It doesn't have to be

4360
03:06:44,479 --> 03:06:46,399
the exact numbers or anything, but other

4361
03:06:46,399 --> 03:06:49,040
towns do also have a home business

4362
03:06:49,040 --> 03:06:51,359
regulation and gross receipt tax. So,

4363
03:06:51,359 --> 03:06:52,560
we're not

4364
03:06:52,560 --> 03:06:52,960
>> Yeah.

4365
03:06:52,960 --> 03:06:55,040
>> We're looking to join them, not to be

4366
03:06:55,040 --> 03:06:56,160
unusual.

4367
03:06:56,160 --> 03:06:58,880
>> Yeah. So, in some locations that I've

4368
03:06:58,880 --> 03:07:01,600
had to look at for clients,

4369
03:07:01,600 --> 03:07:04,960
they'll have

4370
03:07:04,960 --> 03:07:08,800
kind of a threshold license.

4371
03:07:08,800 --> 03:07:12,240
one employee working out of your home,

4372
03:07:12,240 --> 03:07:14,479
you pay a flat fee. You don't pay any

4373
03:07:14,479 --> 03:07:18,640
gross receipts tax. That's not uncommon.

4374
03:07:18,640 --> 03:07:23,439
Um, and it could be something that that would be the way the council would

4375
03:07:23,439 --> 03:07:27,279
want to handle it here. Um, in other

4376
03:07:27,279 --> 03:07:30,000
locations,

4377
03:07:30,000 --> 03:07:31,680
no matter what kind of business you

4378
03:07:31,680 --> 03:07:35,840
have, you have to pay although you

4379
03:07:35,840 --> 03:07:39,359
oftentimes get to thresholds and stop.

4380
03:07:39,359 --> 03:07:44,880
So the maximum would be X. Um so that no

4381
03:07:44,880 --> 03:07:48,240
business is carrying more than its fair

4382
03:07:48,240 --> 03:07:51,600
share just because it

4383
03:07:51,600 --> 03:07:55,359
has a lot of sales and gross receipts

4384
03:07:55,359 --> 03:07:57,520
that are generated outside the town but

4385
03:07:57,520 --> 03:08:00,640
happen to be the home office is located

4386
03:08:00,640 --> 03:08:03,920
in one one particular area. I've got one

4387
03:08:03,920 --> 03:08:08,000
client in Foster City. They have maybe

4388
03:08:08,000 --> 03:08:10,800
three or four individual offices on a

4389
03:08:10,800 --> 03:08:13,439
tower in one of the office buildings

4390
03:08:13,439 --> 03:08:15,920
there and they sell nearly a billion

4391
03:08:15,920 --> 03:08:18,000
dollars worth of computer equipment

4392
03:08:18,000 --> 03:08:20,240
worldwide. Well, if you applied the

4393
03:08:20,240 --> 03:08:23,439
gross receipts tax to all of that,

4394
03:08:23,439 --> 03:08:24,960
city's budget would be in a lot better

4395
03:08:24,960 --> 03:08:29,279
shape. Um so it's different in each

4396
03:08:29,279 --> 03:08:30,960
local

4397
03:08:30,960 --> 03:08:33,359
and the kinds of services then that are

4398
03:08:33,359 --> 03:08:35,200
provided are different because there are

4399
03:08:35,200 --> 03:08:38,160
business districts in Berling game for

4400
03:08:38,160 --> 03:08:41,040
example where

4401
03:08:41,040 --> 03:08:44,720
a strong percentage of the services are

4402
03:08:44,720 --> 03:08:48,399
business related of one kind or another

4403
03:08:48,399 --> 03:08:50,160
quite distinct from the services that

4404
03:08:50,160 --> 03:08:52,560
are provided in the residential

4405
03:08:52,560 --> 03:08:55,359
sections. here. It's so homogeneous that

4406
03:08:55,359 --> 03:08:58,240
you couldn't say that. So, it's just

4407
03:08:58,240 --> 03:09:00,080
it's different from one city to the

4408
03:09:00,080 --> 03:09:01,760
next.

4409
03:09:01,760 --> 03:09:04,720
>> But, but other ones do have um home

4410
03:09:04,720 --> 03:09:07,359
business regulations as well.

4411
03:09:07,359 --> 03:09:08,800
>> That That's right.

4412
03:09:08,800 --> 03:09:10,160
>> Thank you, Mayor.

4413
03:09:10,160 --> 03:09:12,160
>> Yes, Council Bunk. I

4414
03:09:12,160 --> 03:09:14,080
>> I I think that, you know, uh I

4415
03:09:14,080 --> 03:09:15,439
understand the concept of the home

4416
03:09:15,439 --> 03:09:17,680
business or the regulations that we want

4417
03:09:17,680 --> 03:09:20,319
to provide. I think that it's really

4418
03:09:20,319 --> 03:09:23,359
similar to having schools and having any

4419
03:09:23,359 --> 03:09:26,160
kind of entities that when you have the

4420
03:09:26,160 --> 03:09:30,000
sort of the impact on the public, right,

4421
03:09:30,000 --> 03:09:34,399
by neighbors, by the roads that they

4422
03:09:34,399 --> 03:09:37,760
travel, by the emergency service they

4423
03:09:37,760 --> 03:09:40,319
may utilize. I mean it at the end of the

4424
03:09:40,319 --> 03:09:41,920
day

4425
03:09:41,920 --> 03:09:49,040
we are a bedroom community and so the sort of my take on the home business

4426
03:09:49,040 --> 03:09:52,399
and the register or the uh regulation of

4427
03:09:52,399 --> 03:09:55,279
it is more from the public impact. If

4428
03:09:55,279 --> 03:09:57,760
it's going to impact the public, to what

4429
03:09:57,760 --> 03:10:01,120
extent to what extent do do the police

4430
03:10:01,120 --> 03:10:03,840
need to reinforce the speeding drivers?

4431
03:10:03,840 --> 03:10:06,640
To what extent do the public were have

4432
03:10:06,640 --> 03:10:08,800
to maintain the road? You know, to what

4433
03:10:08,800 --> 03:10:11,279
extent would the neighbors be impacted

4434
03:10:11,279 --> 03:10:13,279
with the traffic or the noise or

4435
03:10:13,279 --> 03:10:15,920
whatnot? I think from that perspectives,

4436
03:10:15,920 --> 03:10:17,760
it's not so much that we're interested

4437
03:10:17,760 --> 03:10:19,840
in getting

4438
03:10:19,840 --> 03:10:23,680
more in our budget for those revenues

4439
03:10:23,680 --> 03:10:25,680
that we collect. We're not in the

4440
03:10:25,680 --> 03:10:27,520
business of making money. We're really

4441
03:10:27,520 --> 03:10:29,680
just passing through our services and

4442
03:10:29,680 --> 03:10:32,160
making sure that the services up to the

4443
03:10:32,160 --> 03:10:34,960
pars for protecting and serving our

4444
03:10:34,960 --> 03:10:38,160
community. And so by that notion when

4445
03:10:38,160 --> 03:10:40,319
we're looking at those business, we're

4446
03:10:40,319 --> 03:10:42,880
looking at the homeowners or the the

4447
03:10:42,880 --> 03:10:45,279
tenants or whatnot

4448
03:10:45,279 --> 03:10:47,920
the honor system of providing their

4449
03:10:47,920 --> 03:10:51,760
gross receipt and unless it raised of

4450
03:10:51,760 --> 03:10:54,080
some concerns, we're not going to check

4451
03:10:54,080 --> 03:10:56,720
on them for that matters. But really

4452
03:10:56,720 --> 03:10:59,279
just on the perspective of the public

4453
03:10:59,279 --> 03:11:01,520
impact that I think that we're looking

4454
03:11:01,520 --> 03:11:04,479
at.

4455
03:11:04,479 --> 03:11:05,040
>> Yes.

4456
03:11:05,040 --> 03:11:06,640
Council member Adams. Yes.

4457
03:11:06,640 --> 03:11:10,479
>> Thank you, Madam Mayor. And just most

4458
03:11:10,479 --> 03:11:13,680
people who are doing this uh and there

4459
03:11:13,680 --> 03:11:15,359
are a lot of people who are having home

4460
03:11:15,359 --> 03:11:18,080
businesses are taking a tax deduction

4461
03:11:18,080 --> 03:11:21,439
for the space within the home. And so

4462
03:11:21,439 --> 03:11:23,359
they have acknowledged that this is a

4463
03:11:23,359 --> 03:11:26,240
dedicated business. But I think council

4464
03:11:26,240 --> 03:11:28,960
member Schwang is exactly right. It's

4465
03:11:28,960 --> 03:11:33,200
the impact that we're looking at. Um,

4466
03:11:33,200 --> 03:11:36,080
many streets in Hillsboro are

4467
03:11:36,080 --> 03:11:38,720
substandard streets. Many don't even

4468
03:11:38,720 --> 03:11:41,920
have parking uh strips.

4469
03:11:41,920 --> 03:11:45,920
So, parking, noise, traffic are things

4470
03:11:45,920 --> 03:11:49,120
that we've always looked at, but we need

4471
03:11:49,120 --> 03:11:52,479
to look at it and that's how we will

4472
03:11:52,479 --> 03:11:55,040
regulate this

4473
03:11:55,040 --> 03:11:58,560
to continue. Uh but I think we need to

4474
03:11:58,560 --> 03:12:02,479
recognize that we have to do something

4475
03:12:02,479 --> 03:12:06,960
because this is happening in more places

4476
03:12:06,960 --> 03:12:10,479
than we expected. But also some are

4477
03:12:10,479 --> 03:12:13,439
quite exaggerated in what they have

4478
03:12:13,439 --> 03:12:16,319
attempted to do. So in order to be fair,

4479
03:12:16,319 --> 03:12:19,359
we need to have clear regulations that

4480
03:12:19,359 --> 03:12:23,040
are well understood and are actually uh

4481
03:12:23,040 --> 03:12:25,680
we educate the public with our

4482
03:12:25,680 --> 03:12:27,600
intentions.

4483
03:12:27,600 --> 03:12:31,279
>> So what I what I just um heard was

4484
03:12:31,279 --> 03:12:36,080
enforce some of the current ordinance on

4485
03:12:36,080 --> 03:12:39,439
parking, traffic, noise,

4486
03:12:39,439 --> 03:12:41,200
fire risk emissions. All of these

4487
03:12:41,200 --> 03:12:43,279
currently exist in our ordinance. Right?

4488
03:12:43,279 --> 03:12:45,200
that that's one option would be to

4489
03:12:45,200 --> 03:12:47,040
enforce what's already in the ordinance

4490
03:12:47,040 --> 03:12:48,640
and find ways to enforce it more

4491
03:12:48,640 --> 03:12:50,640
strictly so that we don't impact our

4492
03:12:50,640 --> 03:12:54,080
neighbors. What I read, however, were

4493
03:12:54,080 --> 03:12:57,439
exceptions now to bring to allow to

4494
03:12:57,439 --> 03:13:00,880
legitimately legalize the process for

4495
03:13:00,880 --> 03:13:03,840
residents to do business out of their

4496
03:13:03,840 --> 03:13:05,520
home and those businesses could

4497
03:13:05,520 --> 03:13:08,720
potentially impact their neighbors in

4498
03:13:08,720 --> 03:13:11,680
terms of parking, traffic, etc. I think

4499
03:13:11,680 --> 03:13:14,080
more clarity maybe I think council

4500
03:13:14,080 --> 03:13:16,000
member Crowley maybe maybe is probably

4501
03:13:16,000 --> 03:13:17,279
right maybe we don't want to open it up

4502
03:13:17,279 --> 03:13:19,279
to study session at this point but maybe

4503
03:13:19,279 --> 03:13:21,200
we just need more discussion along those

4504
03:13:21,200 --> 03:13:22,399
lines. Yeah.

4505
03:13:22,399 --> 03:13:25,439
>> So two things that I hear that probably

4506
03:13:25,439 --> 03:13:28,640
need more discussion in committee. One,

4507
03:13:28,640 --> 03:13:31,040
are there certain classifications of

4508
03:13:31,040 --> 03:13:34,319
businesses which we should not allow

4509
03:13:34,319 --> 03:13:38,720
like a restaurant? And two,

4510
03:13:38,720 --> 03:13:41,200
are we not comfortable

4511
03:13:41,200 --> 03:13:45,600
with having customers, clients, patients

4512
03:13:45,600 --> 03:13:48,080
come to the residence, an employee or

4513
03:13:48,080 --> 03:13:51,680
two, okay? But not having

4514
03:13:51,680 --> 03:13:53,520
uh

4515
03:13:53,520 --> 03:13:55,840
other people come. So those are things

4516
03:13:55,840 --> 03:13:57,760
that maybe need some further discussion

4517
03:13:57,760 --> 03:14:00,399
in our committee having another study

4518
03:14:00,399 --> 03:14:02,560
session. I don't know how much public

4519
03:14:02,560 --> 03:14:06,080
comment we have outside of the council,

4520
03:14:06,080 --> 03:14:08,160
but I don't think we're getting that

4521
03:14:08,160 --> 03:14:10,479
much feedback. And when we do get it,

4522
03:14:10,479 --> 03:14:13,120
it's pretty targeted on what one

4523
03:14:13,120 --> 03:14:15,279
particular resident is is concerned

4524
03:14:15,279 --> 03:14:20,239
about. Uh so maybe one more turn with

4525
03:14:20,239 --> 03:14:23,359
our committee. Uh, and then and we may

4526
03:14:23,359 --> 03:14:25,359
or may not be ready to bring you back a

4527
03:14:25,359 --> 03:14:26,479
draft ordinance for

4528
03:14:26,479 --> 03:14:27,840
>> Well, I think this is such an important

4529
03:14:27,840 --> 03:14:30,560
subject for the town that at some point

4530
03:14:30,560 --> 03:14:32,239
if we don't feel like the residents are

4531
03:14:32,239 --> 03:14:33,840
hearing this conversation, we must bring

4532
03:14:33,840 --> 03:14:35,520
it to them and be as transparent as

4533
03:14:35,520 --> 03:14:39,279
possible. Um, but um, thank you and and

4534
03:14:39,279 --> 03:14:41,680
I know it's not easy to address this, so

4535
03:14:41,680 --> 03:14:44,479
I really appreciate the work you and the

4536
03:14:44,479 --> 03:14:46,239
subcommittee have done on it. Thank you

4537
03:14:46,239 --> 03:14:47,040
very much.

4538
03:14:47,040 --> 03:14:48,239
>> Mayor Cole, would you like to open

4539
03:14:48,239 --> 03:14:49,200
public comments?

4540
03:14:49,200 --> 03:14:49,920
>> Yes.

4541
03:14:49,920 --> 03:14:52,640
>> Thank you. If I may, I'll share that as

4542
03:14:52,640 --> 03:14:54,800
I did with the November study session on

4543
03:14:54,800 --> 03:14:58,479
this topic, I did uh contact the 20 this

4544
03:14:58,479 --> 03:15:02,720
time 29 U um permit holders of homebased

4545
03:15:02,720 --> 03:15:04,960
business permit holders to notify them

4546
03:15:04,960 --> 03:15:07,120
of this item uh on the agenda this

4547
03:15:07,120 --> 03:15:09,040
evening. So, just wanted to announce

4548
03:15:09,040 --> 03:15:09,520
that.

4549
03:15:09,520 --> 03:15:10,880
>> Thanks for letting us know that.

4550
03:15:10,880 --> 03:15:14,080
>> Uh Dan Kapont, I'm sorry. I I'll just

4551
03:15:14,080 --> 03:15:15,520
ask if there's any members of the public

4552
03:15:15,520 --> 03:15:18,720
who wanted to speak first

4553
03:15:18,720 --> 03:15:24,630
and if so uh raise your hand.

4554
03:15:24,640 --> 03:15:26,640
I'm sorry I mentioned Mr. Mr. Kapon

4555
03:15:26,640 --> 03:15:28,479
because we had spoken earlier. So if he

4556
03:15:28,479 --> 03:15:32,239
doesn't want to speak then okay that's fine.

4557
03:15:32,239 --> 03:15:35,680
>> All right. No worries Dan. Thank you.

4558
03:15:35,680 --> 03:15:40,150
>> Okay. Um

4559
03:15:40,160 --> 03:15:42,239
I I I believe we've given enough

4560
03:15:42,239 --> 03:15:44,800
directives on this subject to come back.

4561
03:15:44,800 --> 03:15:46,880
Okay.

4562
03:15:46,880 --> 03:15:50,000
>> Through the mayor. Um I I love the the

4563
03:15:50,000 --> 03:15:52,319
summary that um Mark had. The only thing

4564
03:15:52,319 --> 03:15:54,479
I'd add is something that we could talk

4565
03:15:54,479 --> 03:15:57,840
about is the um minimum threshold and

4566
03:15:57,840 --> 03:16:01,760
possible maximum gross receipt tax. I I

4567
03:16:01,760 --> 03:16:08,309
think that was a that was a good point.

4568
03:16:08,319 --> 03:16:09,920
I'm sorry. Are you asking that we

4569
03:16:09,920 --> 03:16:11,680
discuss that now or bring it back for

4570
03:16:11,680 --> 03:16:13,040
further discussion?

4571
03:16:13,040 --> 03:16:14,720
>> Bring it back. Something the committee

4572
03:16:14,720 --> 03:16:15,439
should talk about.

4573
03:16:15,439 --> 03:16:16,239
>> Oh. Oh, I see.

4574
03:16:16,239 --> 03:16:17,920
>> To bring to bring back after we talk

4575
03:16:17,920 --> 03:16:18,239
about

4576
03:16:18,239 --> 03:16:20,479
>> Okay. Thank you.

4577
03:16:20,479 --> 03:16:22,880
>> Okay. I've got all my notes.

4578
03:16:22,880 --> 03:16:25,439
>> Thanks everybody. It's really helpful

4579
03:16:25,439 --> 03:16:28,160
and and I know on the committee and

4580
03:16:28,160 --> 03:16:30,239
again w with the council everybody

4581
03:16:30,239 --> 03:16:33,279
appreciates that this is

4582
03:16:33,279 --> 03:16:36,080
a difference in how we're thinking about

4583
03:16:36,080 --> 03:16:38,960
the town. You know, back when I started

4584
03:16:38,960 --> 03:16:41,600
working with the town back in 1985, if

4585
03:16:41,600 --> 03:16:43,279
somebody said you could do some business

4586
03:16:43,279 --> 03:16:46,479
in the town, the residents I don't think

4587
03:16:46,479 --> 03:16:49,120
would have stood for it. Look, times

4588
03:16:49,120 --> 03:16:52,640
have changed. Our residents have changed

4589
03:16:52,640 --> 03:16:55,120
and uh it's still something that's

4590
03:16:55,120 --> 03:16:57,680
difficult to wrestle with and it takes

4591
03:16:57,680 --> 03:17:00,399
time so that we don't enact something

4592
03:17:00,399 --> 03:17:02,880
and look back and people say, "What the

4593
03:17:02,880 --> 03:17:04,319
heck were they thinking?"

4594
03:17:04,319 --> 03:17:06,640
>> Well, that's why we're all trying to get

4595
03:17:06,640 --> 03:17:08,399
it right. So, thank you for your

4596
03:17:08,399 --> 03:17:08,800
feedback.

4597
03:17:08,800 --> 03:17:11,120
>> Thank you. Thank you.

4598
03:17:11,120 --> 03:17:14,399
>> Okay. Um moving on to city council

4599
03:17:14,399 --> 03:17:19,600
items. Um do I I will go last. Do any of

4600
03:17:19,600 --> 03:17:22,160
my colleagues have uh city council items

4601
03:17:22,160 --> 03:17:23,840
to report on? Starting with council

4602
03:17:23,840 --> 03:17:27,190
member items.

4603
03:17:27,200 --> 03:17:31,920
» Thank you. This is not my slide, but

4604
03:17:31,920 --> 03:17:36,000
>> is this another Are we being Oh, there

4605
03:17:36,000 --> 03:17:40,160
we go. Um, so this is reporting on last

4606
03:17:40,160 --> 03:17:43,200
month's next slide.

4607
03:17:43,200 --> 03:17:46,319
and giving you a preview of uh we're

4608
03:17:46,319 --> 03:17:49,040
coming up on Earth Day as Shorewood

4609
03:17:49,040 --> 03:17:51,920
Environmental Center in St. Carlos uh

4610
03:17:51,920 --> 03:17:54,399
will be the site of the Rethink waste

4611
03:17:54,399 --> 03:17:58,880
celebration of Earth Day facility tours

4612
03:17:58,880 --> 03:18:02,319
uh planting at plants and uh compost

4613
03:18:02,319 --> 03:18:04,960
giveaway and raffle prizes. I really

4614
03:18:04,960 --> 03:18:07,920
want uh the community to come on

4615
03:18:07,920 --> 03:18:11,760
Saturday, April 19th.

4616
03:18:11,760 --> 03:18:14,560
Uh telecommunications is moving along.

4617
03:18:14,560 --> 03:18:17,600
Uh an RFP has been responded to. So

4618
03:18:17,600 --> 03:18:20,640
vendor selection is in process. Thank

4619
03:18:20,640 --> 03:18:26,800
you to uh our assistant uh city manager

4620
03:18:26,800 --> 03:18:30,160
and uh we're excited to see what comes

4621
03:18:30,160 --> 03:18:34,000
out of that plan. Next,

4622
03:18:34,000 --> 03:18:36,560
undergrounding utilities. The initial

4623
03:18:36,560 --> 03:18:38,800
analysis is complete from an engineering

4624
03:18:38,800 --> 03:18:41,920
firm. Uh we will be meeting this week to

4625
03:18:41,920 --> 03:18:44,720
discuss next steps and how to present

4626
03:18:44,720 --> 03:18:48,319
those results to the community. Again,

4627
03:18:48,319 --> 03:18:51,920
thank you assistant city manager.

4628
03:18:51,920 --> 03:18:54,880
Next slide. Uh Hillsboro Hillsboro

4629
03:18:54,880 --> 03:18:57,040
Beautification Foundation, as you heard

4630
03:18:57,040 --> 03:18:59,200
earlier, Celebrate May tickets are on

4631
03:18:59,200 --> 03:19:01,760
sale. You can buy them now. And if you

4632
03:19:01,760 --> 03:19:03,680
don't want to go to the Hillsboro

4633
03:19:03,680 --> 03:19:05,840
Beautification Foundation website, you

4634
03:19:05,840 --> 03:19:07,359
can also find the information in the

4635
03:19:07,359 --> 03:19:10,399
town e newswsletter.

4636
03:19:10,399 --> 03:19:12,640
Next,

4637
03:19:12,640 --> 03:19:16,160
leadership council San Mateo. Uh I was

4638
03:19:16,160 --> 03:19:17,920
put through my paces again for a full

4639
03:19:17,920 --> 03:19:21,200
day at Franklin Templeton campus on the

4640
03:19:21,200 --> 03:19:24,080
social dimensions of health and this was

4641
03:19:24,080 --> 03:19:27,600
a housing uh discussion

4642
03:19:27,600 --> 03:19:29,920
uh where we all

4643
03:19:29,920 --> 03:19:32,399
as you can see stood up and did things.

4644
03:19:32,399 --> 03:19:35,040
Uh next

4645
03:19:35,040 --> 03:19:37,040
uh Tobin Clark ad hoc committee

4646
03:19:37,040 --> 03:19:39,920
continues to meet. uh a draft is being

4647
03:19:39,920 --> 03:19:41,600
uh developed

4648
03:19:41,600 --> 03:19:45,279
uh going forward next

4649
03:19:45,279 --> 03:19:48,960
and uh an alert to everyone that this is

4650
03:19:48,960 --> 03:19:51,520
the month the probably the last month to

4651
03:19:51,520 --> 03:19:54,160
deal with Scotch broom. Uh this is

4652
03:19:54,160 --> 03:19:57,600
something that uh firewise at uh David

4653
03:19:57,600 --> 03:20:00,880
Weisberg and I have talked about at this

4654
03:20:00,880 --> 03:20:04,239
moment you can easily rid your property

4655
03:20:04,239 --> 03:20:07,439
of scotch broom only in February and

4656
03:20:07,439 --> 03:20:10,560
March. After that this very highly

4657
03:20:10,560 --> 03:20:14,160
invasive and highly flammable plant is

4658
03:20:14,160 --> 03:20:17,920
not able to be removed so easily. And uh

4659
03:20:17,920 --> 03:20:20,399
we have a little video of how easy that

4660
03:20:20,399 --> 03:20:22,720
is. Let's see how technology this will

4661
03:20:22,720 --> 03:20:26,080
be the second appearance uh by former

4662
03:20:26,080 --> 03:20:30,160
mayor uh Chick Adams. He is

4663
03:20:30,160 --> 03:20:32,720
demonstrating here that at this time of

4664
03:20:32,720 --> 03:20:35,040
year

4665
03:20:35,040 --> 03:20:37,520
they just pull right out.

4666
03:20:37,520 --> 03:20:41,680
And some may be a little bit harder,

4667
03:20:41,680 --> 03:20:43,760
but you can still just pull them right

4668
03:20:43,760 --> 03:20:47,359
out. Highly flammable, very invasive.

4669
03:20:47,359 --> 03:20:50,239
those yellow flowers uh spread this

4670
03:20:50,239 --> 03:20:53,439
plant all over our town and make it much

4671
03:20:53,439 --> 03:20:56,640
more dangerous in fire. And that's it.

4672
03:20:56,640 --> 03:20:57,920
Thank you.

4673
03:20:57,920 --> 03:20:59,840
>> Thank you and thanks for that

4674
03:20:59,840 --> 03:21:01,680
demonstration on how to remove this

4675
03:21:01,680 --> 03:21:04,160
scotch. Appreciate that. Yeah, council

4676
03:21:04,160 --> 03:21:07,359
member Schwang.

4677
03:21:07,359 --> 03:21:10,560
>> Thank you. Um I attended the SAM

4678
03:21:10,560 --> 03:21:12,800
Transport meeting, the one shoreline

4679
03:21:12,800 --> 03:21:16,479
board meetings um and also sir training.

4680
03:21:16,479 --> 03:21:20,560
Um so just highlight that Samr um just

4681
03:21:20,560 --> 03:21:24,960
started the AI dash cam to enhance

4682
03:21:24,960 --> 03:21:28,960
safety across Samran bus fleet. So I

4683
03:21:28,960 --> 03:21:30,560
thought that that was uh very

4684
03:21:30,560 --> 03:21:32,880
interesting to apply the technology to

4685
03:21:32,880 --> 03:21:35,359
keep our drivers and operators safe and

4686
03:21:35,359 --> 03:21:38,720
also the customers the writers. Um and

4687
03:21:38,720 --> 03:21:41,920
this is international women's day and I

4688
03:21:41,920 --> 03:21:44,640
do want to highlight that uh there are a

4689
03:21:44,640 --> 03:21:49,439
lot of competent excellent women in the

4690
03:21:49,439 --> 03:21:52,560
transportation um the CEO is trans you

4691
03:21:52,560 --> 03:21:58,319
know of of uh the CEO of SAMR and um the

4692
03:21:58,319 --> 03:22:02,319
uh executive director of Calrains um and

4693
03:22:02,319 --> 03:22:05,439
u I do believe that MUN in San Francisco

4694
03:22:05,439 --> 03:22:08,880
is also female executive director. So,

4695
03:22:08,880 --> 03:22:12,399
just want to um highlight that. Um the

4696
03:22:12,399 --> 03:22:15,840
other one is that um I I attended the

4697
03:22:15,840 --> 03:22:19,680
council of cities in San Carlos and they

4698
03:22:19,680 --> 03:22:23,600
um really uh uh presented about their

4699
03:22:23,600 --> 03:22:26,160
excellent child care programs. They

4700
03:22:26,160 --> 03:22:29,040
actually collected about they well they

4701
03:22:29,040 --> 03:22:31,600
act the council actually not only

4702
03:22:31,600 --> 03:22:36,000
streamline the child care application uh

4703
03:22:36,000 --> 03:22:38,399
for the centers to set up but they also

4704
03:22:38,399 --> 03:22:41,120
set aside $1 million impact fee from the

4705
03:22:41,120 --> 03:22:44,160
impact fee to provide grants for

4706
03:22:44,160 --> 03:22:47,600
nonprofit and profit um childcare

4707
03:22:47,600 --> 03:22:50,319
programs. One of the interesting notion

4708
03:22:50,319 --> 03:22:52,720
is that uh many of the schools uh

4709
03:22:52,720 --> 03:22:56,800
district now offer um transitional

4710
03:22:56,800 --> 03:23:00,000
kindergarten and that push the child

4711
03:23:00,000 --> 03:23:04,880
care age to a younger age group four and

4712
03:23:04,880 --> 03:23:08,800
four uh infant to four and that makes

4713
03:23:08,800 --> 03:23:12,720
that requires different uh state mandate

4714
03:23:12,720 --> 03:23:16,800
on the setup and so it push a lot of uh

4715
03:23:16,800 --> 03:23:19,120
child care out of business because they

4716
03:23:19,120 --> 03:23:21,120
just don't have the client that

4717
03:23:21,120 --> 03:23:23,279
originally set up for. So, I thought

4718
03:23:23,279 --> 03:23:25,040
that was uh very interesting to

4719
03:23:25,040 --> 03:23:29,439
highlight. Um the SER training programs

4720
03:23:29,439 --> 03:23:32,319
uh we just well CCFD and the SER

4721
03:23:32,319 --> 03:23:36,399
instructor just finished up um one um

4722
03:23:36,399 --> 03:23:40,399
and had a really uh great

4723
03:23:40,399 --> 03:23:43,200
graduation and skill days and we have

4724
03:23:43,200 --> 03:23:45,760
about seven those were residents who

4725
03:23:45,760 --> 03:23:48,319
took the class. The next one that is

4726
03:23:48,319 --> 03:23:50,560
going to start in mid-March will be in

4727
03:23:50,560 --> 03:23:53,439
Mandarin Chinese instructions. Please

4728
03:23:53,439 --> 03:23:55,840
share with your friends and network to

4729
03:23:55,840 --> 03:23:57,760
see if there are people who are

4730
03:23:57,760 --> 03:24:01,520
interested in signing up. Um a lot of uh

4731
03:24:01,520 --> 03:24:04,720
past uh graduate have uh you know voiced

4732
03:24:04,720 --> 03:24:07,920
that um the compliment of learning that

4733
03:24:07,920 --> 03:24:12,000
in their um mother tongue the Chinese

4734
03:24:12,000 --> 03:24:13,600
instruction was very helpful. So

4735
03:24:13,600 --> 03:24:16,160
hopefully we'll have another successful

4736
03:24:16,160 --> 03:24:17,840
session.

4737
03:24:17,840 --> 03:24:18,960
So that's about it.

4738
03:24:18,960 --> 03:24:20,640
>> Thank you, Council Member Trunk. Yes,

4739
03:24:20,640 --> 03:24:22,399
Council Member Crowley. Thank you,

4740
03:24:22,399 --> 03:24:25,279
Madame Mayor. Um so parade planning is

4741
03:24:25,279 --> 03:24:27,439
underway. Um so please mark your

4742
03:24:27,439 --> 03:24:31,760
calendars for um May 25th, Memorial Day.

4743
03:24:31,760 --> 03:24:36,479
Um, and I want want to thank um the HPD,

4744
03:24:36,479 --> 03:24:39,680
thank you and CCFD center truck and the

4745
03:24:39,680 --> 03:24:41,520
mayor and William for welcoming our

4746
03:24:41,520 --> 03:24:44,720
Japanese exchange students today um from

4747
03:24:44,720 --> 03:24:48,720
our Rotary Club in uh Edagawa, Tokyo,

4748
03:24:48,720 --> 03:24:51,279
Japan. Um, and I also want to thank

4749
03:24:51,279 --> 03:24:52,720
Council Member Adams who's going to be

4750
03:24:52,720 --> 03:24:54,960
covering for me on April 1st for the San

4751
03:24:54,960 --> 03:24:56,800
Francisco airport roundtable. Thank you

4752
03:24:56,800 --> 03:24:59,760
very much. And I'm planning to go to Fun

4753
03:24:59,760 --> 03:25:02,080
Run on May 3rd. I didn't go last year,

4754
03:25:02,080 --> 03:25:04,399
so if anybody else wants to come, we

4755
03:25:04,399 --> 03:25:06,160
could, you know, we could get up early

4756
03:25:06,160 --> 03:25:08,080
and we could all kind of do it together.

4757
03:25:08,080 --> 03:25:10,000
It' be kind of fun. I walk it. I don't

4758
03:25:10,000 --> 03:25:12,160
run it. Um, and that's it for me. Thank

4759
03:25:12,160 --> 03:25:12,800
you.

4760
03:25:12,800 --> 03:25:15,120
>> Thank you, Council Member Kley. Um, Vice

4761
03:25:15,120 --> 03:25:17,040
Mayor Ragdale.

4762
03:25:17,040 --> 03:25:19,200
>> Thank you. Um, I've got a little

4763
03:25:19,200 --> 03:25:21,600
presentation, but I'm so glad um,

4764
03:25:21,600 --> 03:25:23,120
Council Member Schwang that you went to

4765
03:25:23,120 --> 03:25:24,800
the child care one because I was sad to

4766
03:25:24,800 --> 03:25:27,279
miss that. I was out of town. And, um, I

4767
03:25:27,279 --> 03:25:29,920
will walk the, uh, the fun run with you.

4768
03:25:29,920 --> 03:25:39,200
So, Yes. Um Okay. So, what have I been doing?

4769
03:25:39,200 --> 03:25:42,239
Talking about ebikes all the time. Uh

4770
03:25:42,239 --> 03:25:44,160
talking to various people about ebikes

4771
03:25:44,160 --> 03:25:47,680
and having opinions on ebikes. Um our

4772
03:25:47,680 --> 03:25:50,080
ordinance committee, we just talked

4773
03:25:50,080 --> 03:25:53,120
about that tonight. Uh the mayor and

4774
03:25:53,120 --> 03:25:55,120
city manager and I went to a talk on

4775
03:25:55,120 --> 03:25:58,080
vehicle license fee and the lack thereof

4776
03:25:58,080 --> 03:26:00,000
and what that means for all of our

4777
03:26:00,000 --> 03:26:04,239
finances. That was sobering. Um the

4778
03:26:04,239 --> 03:26:06,960
volunteer party was fantastic and thank

4779
03:26:06,960 --> 03:26:09,840
you to staff and to the Krix for

4780
03:26:09,840 --> 03:26:12,399
seamlessly hosting and also for um

4781
03:26:12,399 --> 03:26:13,840
everyone being so nice. I brought my

4782
03:26:13,840 --> 03:26:17,439
friend and uh she she had a great time.

4783
03:26:17,439 --> 03:26:20,880
Um so I really appreciate that. Um, I'm

4784
03:26:20,880 --> 03:26:22,319
not sure, Christopher, you might know if

4785
03:26:22,319 --> 03:26:24,479
we all have to do this. Um, I think we

4786
03:26:24,479 --> 03:26:26,560
do SB827,

4787
03:26:26,560 --> 03:26:28,239
financial training, we have to do every

4788
03:26:28,239 --> 03:26:31,520
two years. I was able to get it free

4789
03:26:31,520 --> 03:26:34,239
webinar, but I think it's for everybody.

4790
03:26:34,239 --> 03:26:35,840
>> Correct. So, anybody who does ethics

4791
03:26:35,840 --> 03:26:37,520
training and you're in the cycle, just

4792
03:26:37,520 --> 03:26:39,520
get it completed before the next two

4793
03:26:39,520 --> 03:26:41,200
years are up. Um, and I think this is

4794
03:26:41,200 --> 03:26:44,960
your current year for ethics. Um so yes

4795
03:26:44,960 --> 03:26:47,520
but yes all of everybody in essence all

4796
03:26:47,520 --> 03:26:49,200
elected appointed officials.

4797
03:26:49,200 --> 03:26:51,760
>> So if you get a chance to do it for free

4798
03:26:51,760 --> 03:26:54,960
from your various um boards go ahead and

4799
03:26:54,960 --> 03:27:01,680
do it. Um felt very well prepared from Jan and Rich. I'm like I I know

4800
03:27:01,680 --> 03:27:04,160
the financial training. It's a it's a

4801
03:27:04,160 --> 03:27:06,560
new brand new requirement. Oh,

4802
03:27:06,560 --> 03:27:09,279
>> to add. So, we do the ethics, we do the

4803
03:27:09,279 --> 03:27:10,880
learning about sexual harassment, and

4804
03:27:10,880 --> 03:27:13,040
now they've added financial training

4805
03:27:13,040 --> 03:27:15,760
every two years. Um, so I just went

4806
03:27:15,760 --> 03:27:17,600
ahead and got it done because it was

4807
03:27:17,600 --> 03:27:20,160
free and I already know so much from our

4808
03:27:20,160 --> 03:27:23,520
staff. Um, okay, next slide.

4809
03:27:23,520 --> 03:27:26,960
Um, PCE, I am now vice chair of the

4810
03:27:26,960 --> 03:27:30,640
board. So, very exciting. Um, we had,

4811
03:27:30,640 --> 03:27:34,399
this was a great night. Um, we had

4812
03:27:34,399 --> 03:27:36,080
talked about our community advisory

4813
03:27:36,080 --> 03:27:38,399
committee. We sunseted

4814
03:27:38,399 --> 03:27:41,200
um to open it up to hear from everybody

4815
03:27:41,200 --> 03:27:43,439
and not just the early adopters that

4816
03:27:43,439 --> 03:27:45,760
tend to be the this community advisory

4817
03:27:45,760 --> 03:27:48,080
committee. They were amazing and a lot

4818
03:27:48,080 --> 03:27:50,800
of them came to this event, but it was

4819
03:27:50,800 --> 03:27:54,479
in Half Moon Bay and there were um I

4820
03:27:54,479 --> 03:27:58,560
think 70 people total somewhere online.

4821
03:27:58,560 --> 03:28:02,560
Um, and they introduced PCE and then did

4822
03:28:02,560 --> 03:28:04,720
a deep dive into solar and battery

4823
03:28:04,720 --> 03:28:07,680
storage and then broke out broke into a

4824
03:28:07,680 --> 03:28:11,040
lot of subgroups and talked about um

4825
03:28:11,040 --> 03:28:13,840
solar and battery solar and battery

4826
03:28:13,840 --> 03:28:18,319
storage for um on your house or portable

4827
03:28:18,319 --> 03:28:20,640
for renters and divided up into the

4828
03:28:20,640 --> 03:28:22,960
groups and people really seem to feel

4829
03:28:22,960 --> 03:28:25,760
heard and the staff took it in and it

4830
03:28:25,760 --> 03:28:27,120
was a great success. So there will be

4831
03:28:27,120 --> 03:28:30,880
more. The next one will be in May. Um,

4832
03:28:30,880 --> 03:28:33,279
Bosa, we had our board policy committee

4833
03:28:33,279 --> 03:28:34,960
that's every other month and then the

4834
03:28:34,960 --> 03:28:38,000
board meets every other month. Um, the

4835
03:28:38,000 --> 03:28:41,439
big news from Hillsboro Recre is another

4836
03:28:41,439 --> 03:28:45,200
title for Dr. Mayor Commissioner Cole is

4837
03:28:45,200 --> 03:28:50,160
also the chair of Hre and right then and

4838
03:28:50,160 --> 03:28:52,080
there then then she handles a meeting

4839
03:28:52,080 --> 03:28:53,840
right after that happens and she did

4840
03:28:53,840 --> 03:28:56,960
obviously a fantastic job. Uh, next

4841
03:28:56,960 --> 03:28:59,439
slide. Um, this is just a picture from

4842
03:28:59,439 --> 03:29:01,359
the community feedback forum. Next

4843
03:29:01,359 --> 03:29:05,760
slide. Oh, commute.org. This guy, he's

4844
03:29:05,760 --> 03:29:10,479
worked for commute.org for 25 years.

4845
03:29:10,479 --> 03:29:12,880
Uh, Richard Fontella, he was uh honored

4846
03:29:12,880 --> 03:29:15,040
at our our last board meeting. I just

4847
03:29:15,040 --> 03:29:17,040
thought that was so impressive. He's

4848
03:29:17,040 --> 03:29:18,880
basically been there almost the entire

4849
03:29:18,880 --> 03:29:21,520
time commute.org has been in existence.

4850
03:29:21,520 --> 03:29:25,359
And he looks so young. So they must be

4851
03:29:25,359 --> 03:29:27,680
um they must treat the employees well

4852
03:29:27,680 --> 03:29:29,840
there and I believe that's my last

4853
03:29:29,840 --> 03:29:30,720
slide.

4854
03:29:30,720 --> 03:29:31,840
>> Yeah. Thank you.

4855
03:29:31,840 --> 03:29:34,399
>> Um thank you. Um thanks to all my

4856
03:29:34,399 --> 03:29:36,560
colleagues for the hard work um

4857
03:29:36,560 --> 03:29:39,600
throughout the months. Um I just to echo

4858
03:29:39,600 --> 03:29:42,399
the town volunteer party. We are

4859
03:29:42,399 --> 03:29:44,000
codifying that experience or at least

4860
03:29:44,000 --> 03:29:45,840
formalizing it. And I really want to

4861
03:29:45,840 --> 03:29:49,920
thank um Council Member Krollik and her

4862
03:29:49,920 --> 03:29:52,720
husband Jeff Krick for hosting it at

4863
03:29:52,720 --> 03:29:54,560
their home. Hopefully going forward

4864
03:29:54,560 --> 03:29:56,640
we'll use some town property in the

4865
03:29:56,640 --> 03:29:58,479
future. That's the hope and we can have

4866
03:29:58,479 --> 03:30:02,160
it in the fall. But we did present a key

4867
03:30:02,160 --> 03:30:05,040
to the town uh two keys actually, one

4868
03:30:05,040 --> 03:30:09,120
for Kitty Mulli and Paul Rean. So we

4869
03:30:09,120 --> 03:30:10,640
told them they have backup key. If

4870
03:30:10,640 --> 03:30:12,239
anyone can get in, they can help each

4871
03:30:12,239 --> 03:30:14,640
other get back in. So, we're very

4872
03:30:14,640 --> 03:30:16,479
honored to have had their service over

4873
03:30:16,479 --> 03:30:20,239
the many decades. Um, so I will use my

4874
03:30:20,239 --> 03:30:22,800
time, not much else to report. My

4875
03:30:22,800 --> 03:30:24,319
colleagues have reported on similar

4876
03:30:24,319 --> 03:30:26,080
committees we attended, but I'm going to

4877
03:30:26,080 --> 03:30:28,800
use my time to um just take a moment to

4878
03:30:28,800 --> 03:30:31,439
reflect on someone whom we love very

4879
03:30:31,439 --> 03:30:34,880
much and our beloved Dina Gunnin who we

4880
03:30:34,880 --> 03:30:37,680
lost a few weeks ago. I just love this

4881
03:30:37,680 --> 03:30:40,080
photo. to me just captures everything we

4882
03:30:40,080 --> 03:30:43,840
love about dinner. And in reflecting

4883
03:30:43,840 --> 03:30:46,720
about her, I've been emotionally quite

4884
03:30:46,720 --> 03:30:50,160
sad and distracted um hearing her sudden

4885
03:30:50,160 --> 03:30:54,239
pass uh a few weeks ago. Um so Dina was

4886
03:30:54,239 --> 03:30:56,800
actually born in Hollywood, California.

4887
03:30:56,800 --> 03:30:58,880
And when I think when I saw that I said,

4888
03:30:58,880 --> 03:31:01,760
"Ah, that explains a lot." She has a

4889
03:31:01,760 --> 03:31:04,000
certain professional flamboyancy about

4890
03:31:04,000 --> 03:31:06,319
her. and you know, she she's got her

4891
03:31:06,319 --> 03:31:08,479
hands in there doing the hard work, but

4892
03:31:08,479 --> 03:31:11,279
she just carries such grace about her in

4893
03:31:11,279 --> 03:31:14,080
just about everything she does. And I

4894
03:31:14,080 --> 03:31:16,880
have it has been my honor actually to

4895
03:31:16,880 --> 03:31:19,600
have known her and worked with her on

4896
03:31:19,600 --> 03:31:22,080
several emergency preparedness for our

4897
03:31:22,080 --> 03:31:26,080
communities um as well as at CCFD. She's

4898
03:31:26,080 --> 03:31:29,920
very generous, always thoughtful, always

4899
03:31:29,920 --> 03:31:32,960
dedicated in serving the community, and

4900
03:31:32,960 --> 03:31:34,880
she always had a smile, and she was

4901
03:31:34,880 --> 03:31:36,399
always filled with such boundless

4902
03:31:36,399 --> 03:31:39,760
energy. And um

4903
03:31:39,760 --> 03:31:42,319
when I reflect on the time I've known

4904
03:31:42,319 --> 03:31:44,720
Dana in the conversations we've had on

4905
03:31:44,720 --> 03:31:47,359
community service, she no matter what

4906
03:31:47,359 --> 03:31:50,640
the subject is, she will find a way to

4907
03:31:50,640 --> 03:31:52,880
get it done. She's a can do kind of

4908
03:31:52,880 --> 03:31:54,880
person. She was a can do kind of person

4909
03:31:54,880 --> 03:31:58,560
and she um she really inspired me in

4910
03:31:58,560 --> 03:32:00,800
sort of a very basic way and I really

4911
03:32:00,800 --> 03:32:03,840
will miss her dearly and um my thoughts

4912
03:32:03,840 --> 03:32:05,680
have been with her and her especially

4913
03:32:05,680 --> 03:32:08,399
with her family over the past couple of

4914
03:32:08,399 --> 03:32:11,920
weeks. So I would love I would like to

4915
03:32:11,920 --> 03:32:15,680
close this um this meeting in in memory

4916
03:32:15,680 --> 03:32:18,239
of of Dena unless any of my colleagues

4917
03:32:18,239 --> 03:32:19,840
would like to add to anything I've

4918
03:32:19,840 --> 03:32:22,800
stated.

4919
03:32:22,800 --> 03:32:26,389
Yes,

4920
03:32:26,399 --> 03:32:29,680
council member Chuang. Um I I work

4921
03:32:29,680 --> 03:32:32,399
closely with uh Gina on many of the sir

4922
03:32:32,399 --> 03:32:36,399
trainings and um certainly she has a big

4923
03:32:36,399 --> 03:32:38,800
heart and and absolutely everything that

4924
03:32:38,800 --> 03:32:41,600
the mayor Cole had mentioned her

4925
03:32:41,600 --> 03:32:46,160
personality about her can do uh you know

4926
03:32:46,160 --> 03:32:50,319
attitudes and he she really has a deep

4927
03:32:50,319 --> 03:32:54,560
uh convictions and and and passion about

4928
03:32:54,560 --> 03:32:58,560
emergency preparedness and um she really

4929
03:32:58,560 --> 03:33:01,920
just uh it's contagious um to to be able

4930
03:33:01,920 --> 03:33:05,120
to uh get inspired uh for the work that

4931
03:33:05,120 --> 03:33:09,760
she's done and also to be engaged in the

4932
03:33:09,760 --> 03:33:11,680
um the daunting task of emergency

4933
03:33:11,680 --> 03:33:14,479
preparedness at sometimes. So um she

4934
03:33:14,479 --> 03:33:18,160
will be dearly missed and um certainly

4935
03:33:18,160 --> 03:33:22,000
um at the last the week that she passed

4936
03:33:22,000 --> 03:33:25,279
we we still have the s training going

4937
03:33:25,279 --> 03:33:30,000
and so cause Chiao is the uh is the sir

4938
03:33:30,000 --> 03:33:33,359
coordinator for central county fire and

4939
03:33:33,359 --> 03:33:36,960
he led the class all the instructors and

4940
03:33:36,960 --> 03:33:40,640
the volunteers came for to support him

4941
03:33:40,640 --> 03:33:43,359
and the class and everyone everyone's

4942
03:33:43,359 --> 03:33:45,520
day for the entire class. I had a

4943
03:33:45,520 --> 03:33:49,120
picture of that and it was just really

4944
03:33:49,120 --> 03:33:52,560
um heartwarming to know that the spirit

4945
03:33:52,560 --> 03:33:55,439
of Dena was with us and that everyone

4946
03:33:55,439 --> 03:33:57,040
wants to make sure that this sir

4947
03:33:57,040 --> 03:33:59,600
training course gone through smoothly

4948
03:33:59,600 --> 03:34:02,399
for all the participants and in memory

4949
03:34:02,399 --> 03:34:05,840
of her. So it was it was lovely.

4950
03:34:05,840 --> 03:34:08,800
>> Yeah. Council member Adams, did you want

4951
03:34:08,800 --> 03:34:13,120
to make a statement? I I I could go to B

4952
03:34:13,120 --> 03:34:14,720
>> Why don't you go next?

4953
03:34:14,720 --> 03:34:15,120
>> Yeah.

4954
03:34:15,120 --> 03:34:17,040
>> Um

4955
03:34:17,040 --> 03:34:18,880
this is really hard to think of Dena in

4956
03:34:18,880 --> 03:34:20,399
the past tense. I think we're all

4957
03:34:20,399 --> 03:34:24,720
feeling that. Um she had such a presence

4958
03:34:24,720 --> 03:34:27,840
and I think that however well you knew

4959
03:34:27,840 --> 03:34:31,439
her, you really felt like you knew her.

4960
03:34:31,439 --> 03:34:34,800
uh she was so relatable, so natural, and

4961
03:34:34,800 --> 03:34:37,359
that made coming to something like a a

4962
03:34:37,359 --> 03:34:41,120
Cert class um doable because it's it's a

4963
03:34:41,120 --> 03:34:43,600
daunting thing to go to your first one.

4964
03:34:43,600 --> 03:34:46,960
and she just made everyone feel at home.

4965
03:34:46,960 --> 03:34:50,080
And uh you can see the um I know there's

4966
03:34:50,080 --> 03:34:52,479
a GoFundMe and you can see the there's

4967
03:34:52,479 --> 03:34:54,160
people from you know Berlingame,

4968
03:34:54,160 --> 03:34:57,520
Milbury, Hillsboro, other family friends

4969
03:34:57,520 --> 03:35:00,479
um all donating and we we all kind of

4970
03:35:00,479 --> 03:35:05,200
feel like she was ours and she she's

4971
03:35:05,200 --> 03:35:08,800
served our greater community and um and

4972
03:35:08,800 --> 03:35:10,640
her family helped as well. sometimes

4973
03:35:10,640 --> 03:35:13,040
they they would come to um cert events

4974
03:35:13,040 --> 03:35:19,680
or other events and um just such a huge loss.

4975
03:35:19,680 --> 03:35:21,120
>> Thank you for those comments.

4976
03:35:21,120 --> 03:35:23,520
>> I'm ready now. Um I have to read this

4977
03:35:23,520 --> 03:35:25,760
because uh this is an emotional thing

4978
03:35:25,760 --> 03:35:28,239
for I think anyone who knew her and for

4979
03:35:28,239 --> 03:35:30,640
all of us now. But I had written to

4980
03:35:30,640 --> 03:35:34,080
cause because I felt that his uh tribute

4981
03:35:34,080 --> 03:35:37,040
to her was so heartfelt and he's a great

4982
03:35:37,040 --> 03:35:39,040
leader himself.

4983
03:35:39,040 --> 03:35:42,239
Um, but this is what I said of Dena. She

4984
03:35:42,239 --> 03:35:45,920
was quiet and confident leader. She was

4985
03:35:45,920 --> 03:35:49,520
kind, organized, wellspoken, and smart.

4986
03:35:49,520 --> 03:35:53,520
Plus, she was warm and funny. She handed

4987
03:35:53,520 --> 03:35:56,640
me some Valentine sweethearts at our H&N

4988
03:35:56,640 --> 03:35:59,760
meeting the week before she died. It was

4989
03:35:59,760 --> 03:36:02,000
a thoughtful and sweet gesture that

4990
03:36:02,000 --> 03:36:04,880
typified her unique combination of

4991
03:36:04,880 --> 03:36:08,080
professionalism and humanity.

4992
03:36:08,080 --> 03:36:10,000
This is a terrible loss for her family,

4993
03:36:10,000 --> 03:36:13,040
but also for our community. We were very

4994
03:36:13,040 --> 03:36:16,080
lucky to have her helping us for several

4995
03:36:16,080 --> 03:36:18,720
decades to be better prepared to weather

4996
03:36:18,720 --> 03:36:22,399
emergencies and to be better people.

4997
03:36:22,399 --> 03:36:25,359
That legacy will continue for decades

4998
03:36:25,359 --> 03:36:28,640
more and touch many more lives as we

4999
03:36:28,640 --> 03:36:33,200
honor her through our own actions.

5000
03:36:33,200 --> 03:36:35,120
>> Thank you for that for those comments.

5001
03:36:35,120 --> 03:36:38,160
Yes. Um, yes, Council Member Kruik.

5002
03:36:38,160 --> 03:36:40,800
>> Very well well said. Um, just our hearts

5003
03:36:40,800 --> 03:36:43,439
are with Dena's family and with her

5004
03:36:43,439 --> 03:36:45,760
friends and with her colleagues at CCFD

5005
03:36:45,760 --> 03:36:49,040
because they really are a family and um,

5006
03:36:49,040 --> 03:36:52,160
she was irreplaceable.

5007
03:36:52,160 --> 03:36:55,040
>> Thank you. And with that, we will close

5008
03:36:55,040 --> 03:36:56,960
in love and memory of our dear friend

5009
03:36:56,960 --> 03:37:00,359
Dana Gunning.