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Hello everyone. Good afternoon. The

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Hillsboro City Council U meeting is

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called to order. Um, city clerk, may we

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please have the roll call.

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>> Thank you. Mayor Cole Adams

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present. Schwang Krick present. Bragdale

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present. Cole

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>> present.

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>> Thank you.

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>> So, um, we're here this afternoon. is

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300 p.m.

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>> Yeah. 3:00 p.m. in the afternoon. Um the

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item on our agenda we're doing in the

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study session on proposed fiscal year

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2026 2027 budget. um schedule of fees

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and charges and proposed revisions to

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general fund reserve policy. And that

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will be presented by finance director

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Jan Cook and assistant finance director

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Rich um Santiago and Drew Corbett and

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principal um DKG consultants.

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>> Good afternoon.

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First, we'll be going through the 2627

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budget.

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Perhaps

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we will.

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Oh, there we go. Okay.

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So, I'll be doing an executive summary

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and then we'll have Rich give you some

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more of the budget details.

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So, first the process starts with a city

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council goal session where city council

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prioritizes the goals for the coming

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year. Then in April we do the financial

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advisory study session and they did

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recommend the proposed budget and fees

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for adoption consideration of adoption.

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Today we'll be reviewing the budget

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study session for the budget and then in

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June the city council will hold a public

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hearing and and consider adoption of the

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budget.

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starting the process is the 26 27 city

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council priorities

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and there's really five kind of

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categories that we've put those into.

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First is improving community safety,

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emergency preparedness and resilience

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efforts. And the first is to improve

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access on the telecommunications service

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throughout town to prepare wild fire

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preparedness building code amendments

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for the councelor consideration.

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completing the design of the Highline

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water project and securing the grant

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funding. The good news on that is the

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brick uh grant is still on is back on

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the table. So, we'll be pursuing that.

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The other is advancing the technology

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for to improve public safety and

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transparency

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and ebike education and enforcement.

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Next is implementing the housing element

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and maintaining compliance with state

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requirements. developing the master plan

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for the for the Tobin Clark multifamily

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housing and the town hall complex and a

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comprehensive general plan update for

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the safety element and long-term town

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planning and implementing the housing

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element programs and fees.

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The third category is enhanced quality

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of life and this would be bolstering the

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code enforcement program to address key

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issues in the town. Executing the 40

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Baywood agreement and work toward

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operations

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forming formalizing the town's role in

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the annual Memorial Day parade.

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Update city the climate action plan

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pesticide use education efforts and

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updating the commercial and special

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event regulations.

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The next category is ensuring long-term

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financial security and that would

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include updating the water and sewer

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rates, implementing the long range

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financial funding analysis and

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implementing systems and processes and

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training. And the last query uh category

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is improving transparency, efficiency

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and customer service. And that is

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implement programs and software to

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improve the internal efficiencies.

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review the city council handbook,

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evaluate feasibility of paid family

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leave pilot program, and evaluate the

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feasibility of the internship program.

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So those are the priorities for the

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coming year and any resources that are

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necessary for executing those have been

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included in the budget.

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Giving some financial position and

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context for this coming year's budget.

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Some of the opportunities we're seeing

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is that the assessed valuation for real

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estate, which uh drives the property

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taxes, is growing at 5% on the assessed

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value role, which is a very uh good

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stable number uh for revenue on the

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general plan. Also, there was a building

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and planning cost of service study that

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the city council has studied and will be

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considering for adoption, I believe,

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tonight. Um and we have included revenue

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in the budget for for that opportunity.

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And then we just talked about the FEMA

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brick grant. So um the focus this year

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will be on securing that grant and

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ensuring that um the design of the

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project is completed this year. Some of

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the risks that we're seeing this year

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are in the inloo vehicle license fees

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and we'll continue to watch that. And

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then also there could be some

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uncertainty in the marketing economy. Um

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we're not seeing that right now

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significantly impacting the budget but

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we have budgeted conservatively for

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that.

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Looking at the budget at a glance, total

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budget is 82.3 million. That's for all

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funds. Uh the primary ones being the

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general fund, the water and the sewer

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funds, and then the street funds uh for

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capital improvements of the streets. And

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that's an 8% decrease primarily because

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the prior year had uh some capital

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improvements um that are higher than the

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current year that we're coming into. The

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general fund reserve is 26.5 million.

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And the budget overall funds the

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operations of the town as well as the

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city council goals and there's 11.6 6

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million of capital spending, which is a

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fairly significant amount um mainly in

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water and sewer uh operations. There's

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no headcount increase.

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There's no additional preunding in the

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115 pension trust. And that trust covers

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about one year of the annual required

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contribution for the town's Kalpers's

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contribution.

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And the water and sewer funds are based

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on their projections are based on the

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new cost of service studies and rates

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that have been studied by city council.

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The budget does comply with the

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financial policies and debt covenants um

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for our our debt reserves.

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This is a view of our general fund

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reserve projection. On the left is how

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it's formatted in the current policy. On

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the right is how it's formatted for the

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proposed policy that we'll be having a

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discussion on later uh this afternoon.

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And it's we're not going to spend a lot

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of time on that here on this slide, but

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I just wanted to show you how it would

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look in the budget context. on the left

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for the current policy which is how the

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budget book is currently prepared shows

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that there's a contingency reserve

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minimum of 30% of operations to 50% of

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operating costs. That gets us to a $19.7

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million reserve required by policy. In

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addition to that, we have a restricted

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reserve for the balance in the 115

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pension trust. Those can only be used

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for pension related costs and that's 6

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million. There's an assigned amount in

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here for 750,000

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which is proposed uh to help fund the

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transition of the general fund when the

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safer grant for central county fire uh

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is ended in a couple of years. We'll

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have kind of a runway to help us with

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that budget impact. And then the last is

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the unassigned amount for a total

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general fund balance of 26.5 million.

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On the proposed policy side, the biggest

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difference you'll see is really in the

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total proposed policy is about the same

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amount. However, it's in three different

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buckets. And we'll be going into more

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detail on that and having a more

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detailed discussion about that uh later

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in the afternoon.

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One of the goals for 2526 and 2627 is to

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implement the long range financial

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funding plan. And so I wanted to just

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quickly update you on that and also tie

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that back into what do we have

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anticipated in our budget for the coming

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year. So the goals of that funding plan

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were to address the operational budget

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gaps that we had projected, also to

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safeguard against revenue volatility

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such as the VLF that we're seeing.

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Addressing the public safety funding

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needs for fire service. We know that

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Central County Fire is is growing and

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safer grant will be ending and so there

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there's an additional cost with that.

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The funding of existing capital

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projects. An example of that would be

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the storm brain capital plan and then

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funding new capital projects as defined

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potentially being a town hall complex.

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Uh Tobin Clark development um are two

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examples of that.

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So when the city council studied this in

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November last year, there were four

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areas that we they instructed staff to uh start implementing and one of

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those being the building planning fee

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study for cost recovery and that study

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has completed. We have anticipated that

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revenue in the budget for this year

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coming year. We've also analyzed the

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central county fire department

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contribution for finance services that

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are provided to central county fire and

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have included additional service fees uh

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in our revenue for that piece as well in

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the 2627 budget.

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The third one is considered changing

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conditions for CCFT that warrants a

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change in the cost sharing formula

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between the three cities which are

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Berling game, Milbury and Hillsboro. And

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the Central County Fire Board is

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conducting a study session I believe

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it's this week um to review that

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operating model and cost sharing uh

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opportunities.

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And then the last is conducting polling

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of the community for revenue via a new

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tax and that is in process and this will

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be reported out uh I believe in the June

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meeting in more detail this whole update

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on the long range financial funding

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plan. But I just wanted to kind of tie

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that back into what's actually in the

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budget for this for next year.

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With that, we're going to hand it over

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to Rich for proposed budget details.

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>> Thank you. Good afternoon, Council.

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All right. So, um you can see there the

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total budget resources for fiscal year

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2627 is 83.9 million. Majority of is

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from the water and sewer funds uh

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revenue as well as property taxes. Those

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make up the two primary sources. Um as

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Jan mentioned earlier, there was a cost

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of service study for building planning.

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So, the 5% of permits is an increase uh

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shown in the budget for fiscal year

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2627.

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uh intergovernmental that's made up of

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VLF as well as well as um special

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revenue funds like measure A, measure W,

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gas tax and the police grants fund and

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then use of other assets uh primarily as

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investment income, rents and franchises

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as well.

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And then the budget expenditures uh

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total 82.3 million. Again, you can see

278
00:12:23,519 --> 00:12:24,959
the majority of it comes from water and

279
00:12:24,959 --> 00:12:27,040
sewer um as well as public safety.

280
00:12:27,040 --> 00:12:29,519
makes up 35% of that as

281
00:12:29,519 --> 00:12:31,440
well.

282
00:12:31,440 --> 00:12:33,680
And then this just slices it up by the

283
00:12:33,680 --> 00:12:36,000
different funds again reflecting the

284
00:12:36,000 --> 00:12:37,760
82.3

285
00:12:37,760 --> 00:12:39,440
million that Jan was mentioning for

286
00:12:39,440 --> 00:12:41,920
general fund. The primary drivers of

287
00:12:41,920 --> 00:12:44,320
that increase are contractual and labor

288
00:12:44,320 --> 00:12:47,680
increases as well as the CCFD uh

289
00:12:47,680 --> 00:12:50,560
contributions that's going up 14% or

290
00:12:50,560 --> 00:12:53,600
about 1.5 million. um as well as funding

291
00:12:53,600 --> 00:12:57,120
city council goals. Um capital and asset

292
00:12:57,120 --> 00:12:58,720
replacements, those tend to fluctuate

293
00:12:58,720 --> 00:13:00,399
just with the timing of capital for

294
00:13:00,399 --> 00:13:03,279
those. Uh water, the increase primarily

295
00:13:03,279 --> 00:13:06,240
is the SFPC rate where we purchase our

296
00:13:06,240 --> 00:13:09,920
water. Uh that's increasing 7.4%.

297
00:13:09,920 --> 00:13:12,399
Uh sewer timing of capital as well. So

298
00:13:12,399 --> 00:13:13,760
that's why you see that one down. And

299
00:13:13,760 --> 00:13:16,639
then all others, uh special revenues,

300
00:13:16,639 --> 00:13:19,839
that's primarily for police grants. Um

301
00:13:19,839 --> 00:13:21,600
this year they're funding for the drone

302
00:13:21,600 --> 00:13:24,399
program uh as well as equipment for

303
00:13:24,399 --> 00:13:26,959
radios and cameras.

304
00:13:26,959 --> 00:13:29,040
And as Jan mentioned earlier, there is

305
00:13:29,040 --> 00:13:34,160
no new um no new uh personal headcount.

306
00:13:34,160 --> 00:13:36,720
And then onto the general fund, you can

307
00:13:36,720 --> 00:13:40,480
see 42.8 million for the revenue um with

308
00:13:40,480 --> 00:13:43,200
strong property tax growth about 1.3

309
00:13:43,200 --> 00:13:47,440
million based on the tax 5% increase. Um

310
00:13:47,440 --> 00:13:49,440
and then also the increase that we

311
00:13:49,440 --> 00:13:51,360
mentioned for the billing and planning

312
00:13:51,360 --> 00:13:54,000
uh revenue for the cost of service study

313
00:13:54,000 --> 00:13:55,839
that was implemented as part of the uh

314
00:13:55,839 --> 00:13:59,760
fiscal year 2627 budget. Um and then the

315
00:13:59,760 --> 00:14:01,600
increases for the expenditures again

316
00:14:01,600 --> 00:14:04,079
it's the labor uh and contractual

317
00:14:04,079 --> 00:14:07,360
increases as well as CCFD contributions

318
00:14:07,360 --> 00:14:09,600
uh ending in a net operating excess of

319
00:14:09,600 --> 00:14:12,959
1.8 before transfers. Um we do have

320
00:14:12,959 --> 00:14:15,279
capital transfers of 2.2 2 million and

321
00:14:15,279 --> 00:14:18,560
that's funding storm drains, uh, various

322
00:14:18,560 --> 00:14:22,399
facilities, phases of the general plan,

323
00:14:22,399 --> 00:14:25,279
uh, as well as the town hall complex,

324
00:14:25,279 --> 00:14:28,790
uh, planning.

325
00:14:28,800 --> 00:14:30,079
And then here's the general fund

326
00:14:30,079 --> 00:14:31,920
revenue. Again, it shows kind of the

327
00:14:31,920 --> 00:14:34,079
different sections. Majority of it comes

328
00:14:34,079 --> 00:14:35,839
from property taxes, which is stable, as

329
00:14:35,839 --> 00:14:37,920
well as the public safety tax. Those two

330
00:14:37,920 --> 00:14:40,000
remain stable. And then the big change

331
00:14:40,000 --> 00:14:42,720
again is the permits u and billing and

332
00:14:42,720 --> 00:14:44,399
planning fees from the cost of service

333
00:14:44,399 --> 00:14:46,800
study.

334
00:14:46,800 --> 00:14:48,639
For expenditures

335
00:14:48,639 --> 00:14:50,959
um again it's personnel with the

336
00:14:50,959 --> 00:14:53,519
majority of the increase um or majority

337
00:14:53,519 --> 00:14:56,560
of the budget as well as CCFD. The 2.2

338
00:14:56,560 --> 00:14:59,279
capital transfers that is um where is

339
00:14:59,279 --> 00:15:01,600
it? It's it's less than the current

340
00:15:01,600 --> 00:15:04,639
fiscal year about 5.7 million. this

341
00:15:04,639 --> 00:15:06,800
current fiscal year, we had two big uh

342
00:15:06,800 --> 00:15:09,040
budget amendments for the Charton Trail

343
00:15:09,040 --> 00:15:12,000
Bridge and the Parkside Bridge um

344
00:15:12,000 --> 00:15:13,600
funding those from the general fund. So

345
00:15:13,600 --> 00:15:15,839
that's why there's much uh of a

346
00:15:15,839 --> 00:15:17,519
difference between what we're budgeting

347
00:15:17,519 --> 00:15:21,910
this year for the capital transfers

348
00:15:21,920 --> 00:15:25,519
and then links to um budget items to

349
00:15:25,519 --> 00:15:27,360
goals. Here's a few of them directly

350
00:15:27,360 --> 00:15:30,079
linked to the city council goals. A few

351
00:15:30,079 --> 00:15:32,320
examples uh for committee service,

352
00:15:32,320 --> 00:15:34,079
committee and customer service improved

353
00:15:34,079 --> 00:15:36,000
telecommunication

354
00:15:36,000 --> 00:15:38,320
uh a dedicated budget for the parade and

355
00:15:38,320 --> 00:15:40,720
looking into establishing a fundraising

356
00:15:40,720 --> 00:15:43,440
foundation. Uh Jen mentioned earlier for

357
00:15:43,440 --> 00:15:46,160
financial stability the uh long range

358
00:15:46,160 --> 00:15:49,279
funding study um for planning continuing

359
00:15:49,279 --> 00:15:52,800
the safety element and uh other regional

360
00:15:52,800 --> 00:15:58,230
partnerships like the chipping program.

361
00:15:58,240 --> 00:16:00,959
And then this is our five-year CIP

362
00:16:00,959 --> 00:16:03,120
overview. Uh you can see starting in

363
00:16:03,120 --> 00:16:06,000
fiscal year 2627 and for the next five

364
00:16:06,000 --> 00:16:08,399
years it's about 60.7

365
00:16:08,399 --> 00:16:11,519
million uh to be funding infrastructure

366
00:16:11,519 --> 00:16:13,600
facility improvements as well as asset

367
00:16:13,600 --> 00:16:16,320
replacements. Uh majority of it is water

368
00:16:16,320 --> 00:16:18,399
and sewer which are for the rateayer

369
00:16:18,399 --> 00:16:21,040
CIPs uh followed by storm drains and

370
00:16:21,040 --> 00:16:24,000
streets.

371
00:16:24,000 --> 00:16:26,160
And then for the current year uh Jan

372
00:16:26,160 --> 00:16:28,480
mentioned 11.6 6 million for water.

373
00:16:28,480 --> 00:16:30,079
Majority of that is water main

374
00:16:30,079 --> 00:16:32,320
replacements as well as other proposed

375
00:16:32,320 --> 00:16:35,199
projects. Uh for sewer, majority of that

376
00:16:35,199 --> 00:16:38,160
is priority basins. Um and then we're

377
00:16:38,160 --> 00:16:40,480
continuing to fund storm drain uh

378
00:16:40,480 --> 00:16:43,759
through the general fund. There is no uh

379
00:16:43,759 --> 00:16:46,000
street resurfacing this upcoming fiscal

380
00:16:46,000 --> 00:16:48,959
year. We go on a bianial uh spending

381
00:16:48,959 --> 00:16:51,360
program and so we did street resurfacing

382
00:16:51,360 --> 00:16:53,680
this fiscal year 25 26 and we'll do it

383
00:16:53,680 --> 00:16:56,160
again in 2728.

384
00:16:56,160 --> 00:16:58,639
Um all of them are based on master plans

385
00:16:58,639 --> 00:17:01,120
that help prioritize spending for each

386
00:17:01,120 --> 00:17:04,319
program uh each year. And then for

387
00:17:04,319 --> 00:17:06,640
facilities and equipments uh fire

388
00:17:06,640 --> 00:17:09,039
station improvements as well as other

389
00:17:09,039 --> 00:17:11,679
equipments uh are proposed. There's also

390
00:17:11,679 --> 00:17:14,480
funding of uh portions of that safety

391
00:17:14,480 --> 00:17:17,039
element um and the town hall complex

392
00:17:17,039 --> 00:17:18,959
remodel that I was speaking about. And

393
00:17:18,959 --> 00:17:21,439
then about 1.2

394
00:17:21,439 --> 00:17:24,559
is to replace vehicles uh IT equipment

395
00:17:24,559 --> 00:17:27,039
and hardware. And then the police

396
00:17:27,039 --> 00:17:28,880
equipment that I mentioned, the drone

397
00:17:28,880 --> 00:17:34,310
program, the cameras, and the radios.

398
00:17:34,320 --> 00:17:40,390
And then uh I think back to you, J.

399
00:17:40,400 --> 00:17:43,840
So in summary, it meet the budget funds

400
00:17:43,840 --> 00:17:46,400
all the operations and the city council

401
00:17:46,400 --> 00:17:49,760
goals and it meets all the policies and

402
00:17:49,760 --> 00:17:52,880
debt covenants that are needed. Um, and

403
00:17:52,880 --> 00:17:55,840
the FAC does recommend the budget for

404
00:17:55,840 --> 00:17:58,080
approval. And with that, we'd be happy

405
00:17:58,080 --> 00:17:59,520
to answer any questions that you have.

406
00:17:59,520 --> 00:18:02,000
And the recommendation is to provide

407
00:18:02,000 --> 00:18:04,880
feedback to staff on the budget in

408
00:18:04,880 --> 00:18:07,120
anticipation of the public hearing in

409
00:18:07,120 --> 00:18:10,950
June.

410
00:18:10,960 --> 00:18:12,480
» Um, thank you. Thank you for the

411
00:18:12,480 --> 00:18:14,000
presentation. Um, I just have one

412
00:18:14,000 --> 00:18:15,600
question before I, um, turn to the

413
00:18:15,600 --> 00:18:18,480
council. Did you say we will hear more

414
00:18:18,480 --> 00:18:20,799
about the reserve of the three buckets?

415
00:18:20,799 --> 00:18:23,039
Would that come after qu questions on

416
00:18:23,039 --> 00:18:24,240
this phase and then we'll

417
00:18:24,240 --> 00:18:27,120
>> Yes, it's it's the third segment. So,

418
00:18:27,120 --> 00:18:28,960
we're we're finishing the budget segment

419
00:18:28,960 --> 00:18:30,559
and then we're going to go to the fees

420
00:18:30,559 --> 00:18:32,080
and then we'll have a whole discussion

421
00:18:32,080 --> 00:18:34,000
on the general fund reserve.

422
00:18:34,000 --> 00:18:36,240
>> Okay. Just one clarification. Thank you.

423
00:18:36,240 --> 00:18:39,120
Um I will turn to the city council and

424
00:18:39,120 --> 00:18:41,520
ask um do any of my colleagues have any

425
00:18:41,520 --> 00:18:43,919
questions based on what's been presented

426
00:18:43,919 --> 00:18:46,559
so far?

427
00:18:46,559 --> 00:18:48,960
>> Okay. Yes, Council Member Kroll.

428
00:18:48,960 --> 00:18:51,440
>> Thank you so much again. a very readable

429
00:18:51,440 --> 00:18:53,440
and thorough budget book. Great job

430
00:18:53,440 --> 00:18:56,080
finance. Um it looks like uh this is

431
00:18:56,080 --> 00:18:59,760
under the city manager um bucket. Um

432
00:18:59,760 --> 00:19:02,960
that we have an IT strategic plan. So my

433
00:19:02,960 --> 00:19:06,000
question is with all the rumblings about

434
00:19:06,000 --> 00:19:09,200
AI being such a threat to cyber

435
00:19:09,200 --> 00:19:13,120
security, do we feel that um this IT

436
00:19:13,120 --> 00:19:14,960
strategic plan takes that into

437
00:19:14,960 --> 00:19:16,880
consideration? Have we have we budgeted

438
00:19:16,880 --> 00:19:21,190
enough for cyber security?

439
00:19:21,200 --> 00:19:23,840
That's a great question and always on

440
00:19:23,840 --> 00:19:28,640
our mind and the strategic plan will u

441
00:19:28,640 --> 00:19:30,880
be very comprehensive

442
00:19:30,880 --> 00:19:35,440
and um but we already have a very robust

443
00:19:35,440 --> 00:19:38,160
cyber program in place. So there's

444
00:19:38,160 --> 00:19:44,559
testing and all kinds of um

445
00:19:44,559 --> 00:19:47,120
firewalls and I'm not the IT expert, but

446
00:19:47,120 --> 00:19:48,720
there's all kinds of things that are put

447
00:19:48,720 --> 00:19:54,400
in place to protect uh anything from coming in. Um and then there's also

448
00:19:54,400 --> 00:19:58,160
testing that we have with employees on

449
00:19:58,160 --> 00:20:01,600
uh emails and education. Everyone takes

450
00:20:01,600 --> 00:20:04,720
an education every year. Um so it is uh

451
00:20:04,720 --> 00:20:07,200
something that we focus on every year.

452
00:20:07,200 --> 00:20:10,080
Um and then the strategic plan will just

453
00:20:10,080 --> 00:20:12,640
be a way to shore that up with more you

454
00:20:12,640 --> 00:20:14,160
know with anything else that we could we

455
00:20:14,160 --> 00:20:16,720
have an opportunity to keep on top of

456
00:20:16,720 --> 00:20:18,320
that.

457
00:20:18,320 --> 00:20:20,240
So if you would like more specifics I'd

458
00:20:20,240 --> 00:20:23,840
be happy to have William

459
00:20:23,840 --> 00:20:26,000
uh provide

460
00:20:26,000 --> 00:20:34,710
more color to that.

461
00:20:34,720 --> 00:20:36,159
Hello. Good afternoon, council members.

462
00:20:36,159 --> 00:20:39,919
Yes, everything Jan said is accurate and

463
00:20:39,919 --> 00:20:42,400
with the strategic plan part of

464
00:20:42,400 --> 00:20:44,080
reviewing our cyber security, our

465
00:20:44,080 --> 00:20:46,640
firewall, our network switches um is

466
00:20:46,640 --> 00:20:48,720
going to be part of the review process

467
00:20:48,720 --> 00:20:51,200
that is well underway. First now with

468
00:20:51,200 --> 00:20:54,080
the department reviews and that includes

469
00:20:54,080 --> 00:20:57,120
our um managed services provider Eaton

470
00:20:57,120 --> 00:21:00,000
and with them they went into detail

471
00:21:00,000 --> 00:21:02,960
about certain um certain checks and

472
00:21:02,960 --> 00:21:04,880
balances we have with our firewall with

473
00:21:04,880 --> 00:21:07,200
our network. you know, how we identify

474
00:21:07,200 --> 00:21:09,200
um bad agents trying to infiltrate our

475
00:21:09,200 --> 00:21:11,679
system. So, that will all be included in

476
00:21:11,679 --> 00:21:14,480
the report and eventually we will uh

477
00:21:14,480 --> 00:21:16,559
come back to the city council and do a

478
00:21:16,559 --> 00:21:18,640
presentation with the results of that

479
00:21:18,640 --> 00:21:21,200
strategic plan.

480
00:21:21,200 --> 00:21:23,280
>> Thank you. I just have

481
00:21:23,280 --> 00:21:24,880
>> Thank you. Thank you, William and Jen. I

482
00:21:24,880 --> 00:21:27,120
just have one additional question with

483
00:21:27,120 --> 00:21:29,600
40 Baywood. Hopefully, we know the

484
00:21:29,600 --> 00:21:32,960
agreement's been signed and hopefully um

485
00:21:32,960 --> 00:21:35,360
that comes online, but we will need to

486
00:21:35,360 --> 00:21:39,120
do some ADA compliance so that we could

487
00:21:39,120 --> 00:21:40,960
um bring the public in hopefully as soon

488
00:21:40,960 --> 00:21:43,280
as possible. Do we need to budget

489
00:21:43,280 --> 00:21:45,520
anything for that or is there a bucket

490
00:21:45,520 --> 00:21:47,280
that those improvements could come out

491
00:21:47,280 --> 00:21:51,590
of?

492
00:21:51,600 --> 00:21:54,640
I think there would probably be a buck a

493
00:21:54,640 --> 00:21:57,280
bucket that those can come out of andor

494
00:21:57,280 --> 00:21:59,280
we would u bring forward a budget

495
00:21:59,280 --> 00:22:02,000
amendment once we know get our arms

496
00:22:02,000 --> 00:22:05,280
around what those those assessments are

497
00:22:05,280 --> 00:22:08,799
um and and also what the whole program

498
00:22:08,799 --> 00:22:10,960
programmatic side would be for Baywood.

499
00:22:10,960 --> 00:22:13,440
So, I think once it's signed, we we'd

500
00:22:13,440 --> 00:22:15,360
have to assess and look at the whole

501
00:22:15,360 --> 00:22:17,440
kind of whole picture and then bring

502
00:22:17,440 --> 00:22:20,720
that back for consideration.

503
00:22:20,720 --> 00:22:22,240
>> Thank you. I think it's signed, but

504
00:22:22,240 --> 00:22:24,080
we're waiting for the property tax issue

505
00:22:24,080 --> 00:22:26,799
to be settled, right? All right. Thank

506
00:22:26,799 --> 00:22:28,240
you very much. That's all I have.

507
00:22:28,240 --> 00:22:30,480
>> Sure. Thank you. Um, any additional

508
00:22:30,480 --> 00:22:33,360
questions from the council?

509
00:22:33,360 --> 00:22:39,029
>> Yes. Um,

510
00:22:39,039 --> 00:22:42,159
sure. Uh ju just to tack on on council

511
00:22:42,159 --> 00:22:44,320
member Kwick's uh comments regarding 40

512
00:22:44,320 --> 00:22:46,720
Baywoods. I think my understanding is

513
00:22:46,720 --> 00:22:50,559
that uh so far the contract has been

514
00:22:50,559 --> 00:22:53,200
signed but there is the pending um

515
00:22:53,200 --> 00:22:59,919
outstanding tax um that uh 40 Baywoods u

516
00:22:59,919 --> 00:23:02,240
foundation or whatn not have to pay up

517
00:23:02,240 --> 00:23:05,200
on that but have the staff an

518
00:23:05,200 --> 00:23:08,080
opportunity to be able to uh walk

519
00:23:08,080 --> 00:23:10,559
through the property and be able to uh

520
00:23:10,559 --> 00:23:12,960
address some of the issues that council

521
00:23:12,960 --> 00:23:16,240
member Kle have talked about. uh the ADA

522
00:23:16,240 --> 00:23:19,679
has that been in place or is it

523
00:23:19,679 --> 00:23:23,120
something that hasn't been done?

524
00:23:23,120 --> 00:23:25,520
>> The staff has been to the property, but

525
00:23:25,520 --> 00:23:27,440
it hasn't been a full assessment of the

526
00:23:27,440 --> 00:23:29,360
property and what it would take to get

527
00:23:29,360 --> 00:23:31,280
uh ADA compliant if that's in fact the

528
00:23:31,280 --> 00:23:33,520
direction we go. So, I would say we

529
00:23:33,520 --> 00:23:34,799
we've been there and seen it

530
00:23:34,799 --> 00:23:36,240
peripherilally, but it'll take a much

531
00:23:36,240 --> 00:23:39,440
deeper dive into it uh once this is uh

532
00:23:39,440 --> 00:23:42,480
passed over. And uh to Council Member

533
00:23:42,480 --> 00:23:44,320
Krollik's point, the the agreement has

534
00:23:44,320 --> 00:23:46,000
been signed. There's just the condition

535
00:23:46,000 --> 00:23:47,600
in the agreement that we're waiting to

536
00:23:47,600 --> 00:23:49,760
be fulfilled working uh with the state

537
00:23:49,760 --> 00:23:52,640
right now. After that point is once we

538
00:23:52,640 --> 00:23:54,000
get to that point, which will hopefully

539
00:23:54,000 --> 00:23:55,679
be soon, we'll have to have the staff

540
00:23:55,679 --> 00:23:57,440
come in there and take a look at it and

541
00:23:57,440 --> 00:23:59,919
then determine uh using our community

542
00:23:59,919 --> 00:24:02,000
partners and and the council as to

543
00:24:02,000 --> 00:24:04,320
exactly how we want to run 40 Baywood at

544
00:24:04,320 --> 00:24:06,480
that point. Whether we bring in a a

545
00:24:06,480 --> 00:24:08,799
third party charitable organization or

546
00:24:08,799 --> 00:24:11,279
we run it as a city or or what condition

547
00:24:11,279 --> 00:24:12,880
we want to do, that'll play a big role

548
00:24:12,880 --> 00:24:14,640
in how what the next steps will be and

549
00:24:14,640 --> 00:24:17,440
what those costs will be. So hopefully

550
00:24:17,440 --> 00:24:20,559
we'll have some budgetary items to

551
00:24:20,559 --> 00:24:23,679
discuss um before the council regarding

552
00:24:23,679 --> 00:24:27,200
the assessments of uh those projects and

553
00:24:27,200 --> 00:24:28,720
the services that we're going to provide

554
00:24:28,720 --> 00:24:30,080
for our community.

555
00:24:30,080 --> 00:24:32,400
>> Yes, I would think uh the way I envision

556
00:24:32,400 --> 00:24:34,000
that would be that we would there'd be a

557
00:24:34,000 --> 00:24:36,080
variety of ways to manage the property

558
00:24:36,080 --> 00:24:38,080
that would be presented to the council.

559
00:24:38,080 --> 00:24:39,600
Each one of those would come attached

560
00:24:39,600 --> 00:24:42,640
with a certain cost and a benefit if you

561
00:24:42,640 --> 00:24:44,320
will and then the council would then

562
00:24:44,320 --> 00:24:46,320
make a decision as to how they think

563
00:24:46,320 --> 00:24:47,919
would be the best way to manage the

564
00:24:47,919 --> 00:24:49,840
property for the benefit of the public.

565
00:24:49,840 --> 00:24:51,679
So when we come back with that that may

566
00:24:51,679 --> 00:24:53,919
include a budget amend amendment as well

567
00:24:53,919 --> 00:24:56,000
in order to cover any of those costs if

568
00:24:56,000 --> 00:24:57,600
it gets to that point.

569
00:24:57,600 --> 00:24:59,679
>> Thank you. And through the mayor if I

570
00:24:59,679 --> 00:25:02,640
may just follow up. Um Rich, you talk

571
00:25:02,640 --> 00:25:05,919
about um at one of the columns there was

572
00:25:05,919 --> 00:25:09,679
a library contribution that is basically

573
00:25:09,679 --> 00:25:11,919
I think zero. What what does that mean?

574
00:25:11,919 --> 00:25:14,799
Is that the account that the funding

575
00:25:14,799 --> 00:25:16,799
remains the same?

576
00:25:16,799 --> 00:25:21,190
>> Which one? Uh sorry.

577
00:25:21,200 --> 00:25:22,080
Right. Right there.

578
00:25:22,080 --> 00:25:24,640
>> Yes. Yeah. Sorry. Excuse me. Yeah. Um

579
00:25:24,640 --> 00:25:25,840
exactly. There's there's just no

580
00:25:25,840 --> 00:25:27,600
projects for that one in particular.

581
00:25:27,600 --> 00:25:30,799
>> I see. So the so the fee the membership

582
00:25:30,799 --> 00:25:32,960
fees that we pay into the both libraries

583
00:25:32,960 --> 00:25:35,760
remain the same as how it reflected

584
00:25:35,760 --> 00:25:38,320
>> right and and this uh is just for

585
00:25:38,320 --> 00:25:40,240
capital programs. So yeah, there there's

586
00:25:40,240 --> 00:25:41,919
nothing related to the libraries for

587
00:25:41,919 --> 00:25:45,039
that for Yeah.

588
00:25:45,039 --> 00:25:47,039
>> So So just for clarification, this is

589
00:25:47,039 --> 00:25:49,360
purely for capital spending, not for the

590
00:25:49,360 --> 00:25:51,120
annual donation that we give to the

591
00:25:51,120 --> 00:25:53,600
library, correct? Yes, I I believe

592
00:25:53,600 --> 00:25:54,799
that's what you're saying. All right.

593
00:25:54,799 --> 00:25:56,559
Thank you. Um any question? Any

594
00:25:56,559 --> 00:25:58,799
additional questions? We have uh Council

595
00:25:58,799 --> 00:26:00,320
Member Adams. Yes.

596
00:26:00,320 --> 00:26:03,679
>> Thank you. Uh yes, I appreciate the

597
00:26:03,679 --> 00:26:06,720
thoroughess of your beautiful budget

598
00:26:06,720 --> 00:26:10,720
books. Uh the question I have is about

599
00:26:10,720 --> 00:26:14,640
the town hall complex. There is it's

600
00:26:14,640 --> 00:26:18,559
hard to figure out exactly what uh that

601
00:26:18,559 --> 00:26:21,520
amount is. And I just want to make sure

602
00:26:21,520 --> 00:26:24,559
we're talking still about planning.

603
00:26:24,559 --> 00:26:28,400
Uh and if you could find out where that

604
00:26:28,400 --> 00:26:30,000
number is.

605
00:26:30,000 --> 00:26:33,279
>> Yes, it's it's still all planning. Um

606
00:26:33,279 --> 00:26:35,039
sorry, I'm just trying to pull it up for

607
00:26:35,039 --> 00:26:37,600
you right here. Um yeah, this is just

608
00:26:37,600 --> 00:26:39,360
the second portion of it that was

609
00:26:39,360 --> 00:26:41,360
budgeted of it. There was an initial

610
00:26:41,360 --> 00:26:44,400
portion in 2526 that was budgeted for

611
00:26:44,400 --> 00:26:46,880
about 400,000 that actually hasn't been

612
00:26:46,880 --> 00:26:49,600
awarded yet as well. So this would be an

613
00:26:49,600 --> 00:26:51,840
additional to it um if they get to that

614
00:26:51,840 --> 00:26:53,760
phase during the fiscal year, but um it

615
00:26:53,760 --> 00:26:55,760
was part of the plan from building and

616
00:26:55,760 --> 00:26:59,440
planning to have that as this the second

617
00:26:59,440 --> 00:27:02,400
phase of the the remodel uh planning. So

618
00:27:02,400 --> 00:27:04,000
first we'll use the money that we've

619
00:27:04,000 --> 00:27:05,679
already appropriated and this is a

620
00:27:05,679 --> 00:27:07,679
contingency in case we want to go

621
00:27:07,679 --> 00:27:08,720
forward correct

622
00:27:08,720 --> 00:27:10,240
>> in some direction. Okay.

623
00:27:10,240 --> 00:27:12,880
>> Yeah. So this fiscal year we transferred

624
00:27:12,880 --> 00:27:14,720
from the general fund 400,000 for that

625
00:27:14,720 --> 00:27:16,720
project and then we're budgeted to do

626
00:27:16,720 --> 00:27:19,600
the second part which is the 420,000 if

627
00:27:19,600 --> 00:27:24,470
we get to that uh in the fiscal year.

628
00:27:24,480 --> 00:27:26,720
» Thank you.

629
00:27:26,720 --> 00:27:30,159
Um before I um turn it to um Vice Mayor

630
00:27:30,159 --> 00:27:33,120
Ragdale, I I'm still not clear on the

631
00:27:33,120 --> 00:27:36,720
numbers for um the town hall, did you

632
00:27:36,720 --> 00:27:38,960
say how much have we spent and how much

633
00:27:38,960 --> 00:27:42,000
is still left in the budget is basically

634
00:27:42,000 --> 00:27:44,880
>> so for the project for the uh town hall

635
00:27:44,880 --> 00:27:47,840
complex remodel in 2526 there was

636
00:27:47,840 --> 00:27:50,000
budgeted 400,000 which has not been

637
00:27:50,000 --> 00:27:53,120
spent yet. Um and then in fiscal year

638
00:27:53,120 --> 00:27:56,320
2627 there's another 420,000.

639
00:27:56,320 --> 00:27:58,720
Um you might be confused with what

640
00:27:58,720 --> 00:28:01,840
they've spent so far as part of the uh

641
00:28:01,840 --> 00:28:04,159
plan uh general plan which they were

642
00:28:04,159 --> 00:28:07,760
doing consulting work with the the whole

643
00:28:07,760 --> 00:28:10,080
campus and I'm not sure if Liz is on she

644
00:28:10,080 --> 00:28:12,480
might be able to answer that better.

645
00:28:12,480 --> 00:28:15,120
Okay. Yes. I think I was conflating the

646
00:28:15,120 --> 00:28:17,440
two. So

647
00:28:17,440 --> 00:28:19,760
currently you have 400,000 that was

648
00:28:19,760 --> 00:28:21,840
approved in last year's budget and

649
00:28:21,840 --> 00:28:24,240
currently another 400,000.

650
00:28:24,240 --> 00:28:24,640
>> Yes.

651
00:28:24,640 --> 00:28:28,000
>> Is that an automatic 400,000 is approved

652
00:28:28,000 --> 00:28:30,880
every year for this project?

653
00:28:30,880 --> 00:28:33,520
>> I'm just

654
00:28:33,520 --> 00:28:38,640
>> No, it was it was added as part of the project uh as a request from um from

655
00:28:38,640 --> 00:28:39,840
building and planning.

656
00:28:39,840 --> 00:28:43,360
>> Oh, from building Yeah.

657
00:28:43,360 --> 00:28:45,840
>> Okay. Um and and that's specifically for

658
00:28:45,840 --> 00:28:47,919
town complex for the town complex

659
00:28:47,919 --> 00:28:49,520
redesign.

660
00:28:49,520 --> 00:28:50,799
>> That's right. Yes.

661
00:28:50,799 --> 00:28:52,880
>> I was not aware of that. So it's Thanks

662
00:28:52,880 --> 00:28:55,520
for clarifying that. Okay. Um go ahead.

663
00:28:55,520 --> 00:29:00,710
Um Vice Mayor Rexdale,

664
00:29:00,720 --> 00:29:03,440
» thank you so much. Um another Mother's

665
00:29:03,440 --> 00:29:05,520
Day spent with your your budget book

666
00:29:05,520 --> 00:29:08,480
that I I greatly appreciate. I I got I

667
00:29:08,480 --> 00:29:11,360
had fun also. Um, not that this isn't

668
00:29:11,360 --> 00:29:13,840
fun, but uh greatly greatly appreciate

669
00:29:13,840 --> 00:29:16,000
um the details, the different ways of

670
00:29:16,000 --> 00:29:18,159
presenting the information with words,

671
00:29:18,159 --> 00:29:21,600
charts, um the graphs. It's it's um it

672
00:29:21,600 --> 00:29:23,840
is a thing of beauty. And speaking of

673
00:29:23,840 --> 00:29:26,799
which, I wanted to make sure to

674
00:29:26,799 --> 00:29:30,000
recognize on page

675
00:29:30,000 --> 00:29:32,880
back at page 13, of course, the budget

676
00:29:32,880 --> 00:29:35,760
award, which you guys get every year for

677
00:29:35,760 --> 00:29:39,600
the um fiscal year that began July 1st,

678
00:29:39,600 --> 00:29:42,480
2025. So, just wanted to make sure we

679
00:29:42,480 --> 00:29:45,279
mention that in um public session. You

680
00:29:45,279 --> 00:29:49,520
guys always win that award. Um I had a I

681
00:29:49,520 --> 00:29:52,399
had a couple of questions. Um the first

682
00:29:52,399 --> 00:29:54,880
is with regard to the um my favorite

683
00:29:54,880 --> 00:30:01,600
topic of the um inloo VLF. Um on page 18

684
00:30:01,600 --> 00:30:04,080
uh you mentioned that page 18 of the

685
00:30:04,080 --> 00:30:06,960
packet that um the budget is prepared on

686
00:30:06,960 --> 00:30:08,720
the assumption that the state will fund

687
00:30:08,720 --> 00:30:10,960
these monies.

688
00:30:10,960 --> 00:30:14,240
Um which is

689
00:30:14,240 --> 00:30:16,399
I mean we just don't know. So, what do

690
00:30:16,399 --> 00:30:18,799
we do? We have kind of contingency plans

691
00:30:18,799 --> 00:30:23,279
in place or or we will once we once we

692
00:30:23,279 --> 00:30:27,760
find out if if we're not getting it.

693
00:30:27,760 --> 00:30:30,720
>> Yes. So, uh the budget includes two

694
00:30:30,720 --> 00:30:35,360
pieces. One is the BLF and one is the um

695
00:30:35,360 --> 00:30:44,870
the amount that is um

696
00:30:44,880 --> 00:30:45,520
» um

697
00:30:45,520 --> 00:30:46,720
>> no it's not okay.

698
00:30:46,720 --> 00:30:49,279
>> Oh 18 of the

699
00:30:49,279 --> 00:30:50,320
>> second

700
00:30:50,320 --> 00:30:52,399
>> okay

701
00:30:52,399 --> 00:30:56,070
under what's it

702
00:30:56,080 --> 00:30:59,360
» yeah it's you have 18 of the the very

703
00:30:59,360 --> 00:31:01,520
beginning of the binder,

704
00:31:01,520 --> 00:31:02,720
>> right? Okay.

705
00:31:02,720 --> 00:31:05,279
>> Yeah, this I'm Yeah, an introduction.

706
00:31:05,279 --> 00:31:08,000
>> Okay. Yeah. So, the the VLF has two

707
00:31:08,000 --> 00:31:12,240
components. One is the part that will be paid because it's not a

708
00:31:12,240 --> 00:31:14,080
shortfall. Then there's the shortfall

709
00:31:14,080 --> 00:31:15,520
piece, which is the question that we

710
00:31:15,520 --> 00:31:17,919
have every year. Last year, they paid

711
00:31:17,919 --> 00:31:20,399
twothirds of what was due on the prior

712
00:31:20,399 --> 00:31:24,320
year's um shortfall. It's a timing

713
00:31:24,320 --> 00:31:27,440
difference, right? So the we won't know

714
00:31:27,440 --> 00:31:31,039
that answer until probably the state

715
00:31:31,039 --> 00:31:33,760
adopts their budget in June last year. I

716
00:31:33,760 --> 00:31:37,120
think it came as a trailer bill maybe

717
00:31:37,120 --> 00:31:39,519
even. So it comes very last last minute.

718
00:31:39,519 --> 00:31:41,919
So uh what we recommend is adopting the

719
00:31:41,919 --> 00:31:46,399
budget uh as it's presented here. uh and

720
00:31:46,399 --> 00:31:50,320
then if it does not come through, we

721
00:31:50,320 --> 00:31:52,480
will need to come back with an action

722
00:31:52,480 --> 00:31:56,399
plan for adjusting the budget should it

723
00:31:56,399 --> 00:31:58,080
be necessary. And I think we would

724
00:31:58,080 --> 00:32:01,200
probably be doing that uh in the midyear

725
00:32:01,200 --> 00:32:03,200
budget review

726
00:32:03,200 --> 00:32:05,519
because we'll be watching you know

727
00:32:05,519 --> 00:32:07,039
what's what's happening with all the

728
00:32:07,039 --> 00:32:09,519
other expenditures and have a better

729
00:32:09,519 --> 00:32:10,960
sense of how the year is going to

730
00:32:10,960 --> 00:32:13,919
complete. And so by mid year we we will

731
00:32:13,919 --> 00:32:16,799
be able to pro provide some decision-

732
00:32:16,799 --> 00:32:19,600
making for you um should it be necessary

733
00:32:19,600 --> 00:32:21,440
in the budget process.

734
00:32:21,440 --> 00:32:25,279
>> So so there is we will get some we think

735
00:32:25,279 --> 00:32:28,720
we'll get some BLF just not all of it.

736
00:32:28,720 --> 00:32:30,880
>> We will get at least a million

737
00:32:30,880 --> 00:32:31,279
>> okay

738
00:32:31,279 --> 00:32:33,840
>> of the 1.7 because that's not the

739
00:32:33,840 --> 00:32:37,279
shortfall piece of it. So the shortfall

740
00:32:37,279 --> 00:32:40,640
piece is the is the part that is always

741
00:32:40,640 --> 00:32:42,240
under discussion.

742
00:32:42,240 --> 00:32:42,559
>> Okay.

743
00:32:42,559 --> 00:32:45,039
>> And just to add a brief comment about

744
00:32:45,039 --> 00:32:47,840
how it's done through the budget. Um

745
00:32:47,840 --> 00:32:49,519
last year and in previous years cities

746
00:32:49,519 --> 00:32:52,640
in San Monteo County had been estimating

747
00:32:52,640 --> 00:32:55,039
different assumptions. No, not getting

748
00:32:55,039 --> 00:32:57,279
the VLF, getting a partial of the VLF or

749
00:32:57,279 --> 00:32:59,039
getting the full VLF. And it was kind of

750
00:32:59,039 --> 00:33:01,440
all over the place. Um, I think there

751
00:33:01,440 --> 00:33:03,200
was concern that the story was going to

752
00:33:03,200 --> 00:33:05,600
be told, okay, if you can if you can

753
00:33:05,600 --> 00:33:07,760
only if you can budget without having

754
00:33:07,760 --> 00:33:09,679
the VLF in your budget, then why do you

755
00:33:09,679 --> 00:33:11,679
need it? Um, if you can budget it with

756
00:33:11,679 --> 00:33:13,760
that 2/3, why should we fulfill the

757
00:33:13,760 --> 00:33:16,960
entire amount? And so, strategically, as

758
00:33:16,960 --> 00:33:18,960
um a coalition of the Sano County

759
00:33:18,960 --> 00:33:21,120
cities, uh, we kind of have a unified

760
00:33:21,120 --> 00:33:22,960
approach to the budget this year of

761
00:33:22,960 --> 00:33:24,799
including the full amount um because

762
00:33:24,799 --> 00:33:27,600
that's what we're fighting for.

763
00:33:27,600 --> 00:33:29,919
>> Okay. All right. So, we're we're

764
00:33:29,919 --> 00:33:34,799
budgeting the full amount because that's what we need.

765
00:33:34,799 --> 00:33:36,960
Okay. Yeah, that's that's very helpful.

766
00:33:36,960 --> 00:33:40,000
I know it's Yeah.

767
00:33:40,000 --> 00:33:45,279
Um let's see the next um Oh, I had one

768
00:33:45,279 --> 00:33:47,200
uh suggestion. So, I think I'm still in

769
00:33:47,200 --> 00:33:50,399
intro. So, page 24 in the intro, I

770
00:33:50,399 --> 00:33:52,000
guess. Did the numbers restart? Is that

771
00:33:52,000 --> 00:33:53,919
what you were saying?

772
00:33:53,919 --> 00:33:55,919
>> They do.

773
00:33:55,919 --> 00:33:57,840
>> Okay. So in the introduction section

774
00:33:57,840 --> 00:34:01,360
page um 24

775
00:34:01,360 --> 00:34:03,760
uh just a suggestion because you were

776
00:34:03,760 --> 00:34:05,519
saying suggestion for when you come back

777
00:34:05,519 --> 00:34:10,079
in June um in describing the general

778
00:34:10,079 --> 00:34:14,240
fund reserve um in that whole paragraph

779
00:34:14,240 --> 00:34:16,639
it talks about the long-term pension

780
00:34:16,639 --> 00:34:18,560
liabilities and the post-employment

781
00:34:18,560 --> 00:34:21,280
benefits um completing the financial

782
00:34:21,280 --> 00:34:23,919
picture. Um,

783
00:34:23,919 --> 00:34:26,480
but if you if you're not really paying

784
00:34:26,480 --> 00:34:29,200
attention, it looks like they're part of

785
00:34:29,200 --> 00:34:31,119
the reserve.

786
00:34:31,119 --> 00:34:33,839
Um, but really what you're saying, I

787
00:34:33,839 --> 00:34:35,599
think, by completing the financial

788
00:34:35,599 --> 00:34:38,960
picture is those are other things we

789
00:34:38,960 --> 00:34:42,000
need to be keeping track of. Those are

790
00:34:42,000 --> 00:34:43,919
other expenses that are that are out

791
00:34:43,919 --> 00:34:47,280
there. So don't look at this reserve and

792
00:34:47,280 --> 00:34:48,720
think, "Oh, you're sitting on all this

793
00:34:48,720 --> 00:34:51,040
money because the true financial picture

794
00:34:51,040 --> 00:34:56,000
is these other things." Um, so I just um

795
00:34:56,000 --> 00:34:58,240
might add another sentence there to make

796
00:34:58,240 --> 00:35:00,560
that to make that clear because when I

797
00:35:00,560 --> 00:35:02,800
first looked at it, I'm like, "Wait,

798
00:35:02,800 --> 00:35:05,200
those are in the reserve." So um,

799
00:35:05,200 --> 00:35:07,040
>> thank you. We'll make that change. I

800
00:35:07,040 --> 00:35:08,640
understand that.

801
00:35:08,640 --> 00:35:10,720
>> Thank you. Um,

802
00:35:10,720 --> 00:35:14,710
>> let's see if I had

803
00:35:14,720 --> 00:35:16,960
Um, okay. I will just ask I think just

804
00:35:16,960 --> 00:35:19,920
one more question. Um,

805
00:35:19,920 --> 00:35:21,760
uh, again, introduction. I did read the

806
00:35:21,760 --> 00:35:23,440
whole thing, I promise. Um, I've got all

807
00:35:23,440 --> 00:35:25,920
sorts of pages marked. Um, page 27 in

808
00:35:25,920 --> 00:35:27,119
the introduction, we were talking about

809
00:35:27,119 --> 00:35:31,839
the storm drain, um, annual fee of $7.34

810
00:35:31,839 --> 00:35:33,920
per parcel.

811
00:35:33,920 --> 00:35:36,240
Is that something we're considering

812
00:35:36,240 --> 00:35:38,240
increasing

813
00:35:38,240 --> 00:35:43,270
or seek go through the voters?

814
00:35:43,280 --> 00:35:46,880
that would also uh require a a full

815
00:35:46,880 --> 00:35:52,000
process. Um and so um this is something

816
00:35:52,000 --> 00:35:53,760
that was has been charged at the same

817
00:35:53,760 --> 00:35:57,520
amount for many many years. Um we have

818
00:35:57,520 --> 00:35:59,599
looked at that in the past with with

819
00:35:59,599 --> 00:36:02,240
councils and I think um it could be

820
00:36:02,240 --> 00:36:04,079
something that we could consider in the

821
00:36:04,079 --> 00:36:07,760
future as well um just in the portfolio

822
00:36:07,760 --> 00:36:10,160
of long-term financial funding plan

823
00:36:10,160 --> 00:36:11,520
items.

824
00:36:11,520 --> 00:36:13,040
Okay.

825
00:36:13,040 --> 00:36:15,119
Thank you.

826
00:36:15,119 --> 00:36:20,630
>> Like a phase two.

827
00:36:20,640 --> 00:36:23,760
» Um I have a few questions. Um some of

828
00:36:23,760 --> 00:36:26,000
them clarifications on what's been

829
00:36:26,000 --> 00:36:29,040
discussed already. Um regarding the

830
00:36:29,040 --> 00:36:33,119
brick um uh grants, do we need to submit

831
00:36:33,119 --> 00:36:35,839
a new application or are they still

832
00:36:35,839 --> 00:36:37,760
operating on the old application and

833
00:36:37,760 --> 00:36:39,520
reassuring us that the funding will come

834
00:36:39,520 --> 00:36:41,200
through?

835
00:36:41,200 --> 00:36:43,200
This is for the old application. So,

836
00:36:43,200 --> 00:36:45,599
they're reviewing that and if we need to

837
00:36:45,599 --> 00:36:47,760
make any amendments or adjustments to

838
00:36:47,760 --> 00:36:50,160
the amount or scope. Uh they've

839
00:36:50,160 --> 00:36:52,160
indicated that it might reset us in the

840
00:36:52,160 --> 00:36:54,400
process. Um but we still are sort of

841
00:36:54,400 --> 00:36:57,040
entitled to that review um based on how

842
00:36:57,040 --> 00:36:58,880
much work we've already put in and our

843
00:36:58,880 --> 00:37:01,920
status of nearly award by by the end

844
00:37:01,920 --> 00:37:08,079
when the program was discontinued. So, it's actually um just a promise that

845
00:37:08,079 --> 00:37:09,839
we're in a process of being reviewed.

846
00:37:09,839 --> 00:37:11,920
It's not a promise that the funding is

847
00:37:11,920 --> 00:37:13,280
coming through. Is that

848
00:37:13,280 --> 00:37:15,359
>> We haven't ever formally been awarded

849
00:37:15,359 --> 00:37:17,680
the grant. We got to the very last step

850
00:37:17,680 --> 00:37:20,800
pre-awward. So, um it's anticipated that

851
00:37:20,800 --> 00:37:22,480
we would get the award, but they're

852
00:37:22,480 --> 00:37:24,560
doing that review once and they have

853
00:37:24,560 --> 00:37:26,720
because of uh the partial shutdowns,

854
00:37:26,720 --> 00:37:29,440
it's taking longer um than they thought

855
00:37:29,440 --> 00:37:32,240
by to get the process reopened.

856
00:37:32,240 --> 00:37:34,000
>> Okay. Thank you. Thanks for that

857
00:37:34,000 --> 00:37:37,599
clarification. And also um regarding BNP

858
00:37:37,599 --> 00:37:40,240
um spending, well, first I I would like

859
00:37:40,240 --> 00:37:42,960
to know since we did the fees studies

860
00:37:42,960 --> 00:37:45,119
and I think it was last month or two

861
00:37:45,119 --> 00:37:47,280
months ago we reviewed it and approved

862
00:37:47,280 --> 00:37:51,040
it. How much um in terms of revenues by

863
00:37:51,040 --> 00:37:54,320
what percent? 10% 5% how much more

864
00:37:54,320 --> 00:37:57,599
revenue did we generate from that?

865
00:37:57,599 --> 00:38:00,800
>> It it's uh will be approved this evening

866
00:38:00,800 --> 00:38:04,480
I believe. Um but in the 262 27 budget

867
00:38:04,480 --> 00:38:08,160
we've added 1.8 million to the to the

868
00:38:08,160 --> 00:38:10,000
fees which is very significant.

869
00:38:10,000 --> 00:38:12,320
>> Right. Exactly. And and I was a bit

870
00:38:12,320 --> 00:38:15,680
confused why the um spending I mean I

871
00:38:15,680 --> 00:38:17,359
just need clarification. What caused the

872
00:38:17,359 --> 00:38:22,630
spending to go from 625 to 775,000?

873
00:38:22,640 --> 00:38:23,680
» I'm sorry which

874
00:38:23,680 --> 00:38:26,320
>> that's BNP building and planning.

875
00:38:26,320 --> 00:38:27,760
>> Are you talking about their department

876
00:38:27,760 --> 00:38:30,640
budget? did spending the spending for

877
00:38:30,640 --> 00:38:33,440
the department. Correct. And I believe

878
00:38:33,440 --> 00:38:36,320
that's on page

879
00:38:36,320 --> 00:38:38,480
25.

880
00:38:38,480 --> 00:38:42,630
Um,

881
00:38:42,640 --> 00:38:45,119
and I think this is where I may be

882
00:38:45,119 --> 00:38:46,960
confused on this. The slide that's in

883
00:38:46,960 --> 00:38:50,160
front of us says 775,

884
00:38:50,160 --> 00:38:56,800
correct? And on page 25, it says 625.

885
00:38:56,800 --> 00:38:57,599
I'm just

886
00:38:57,599 --> 00:39:00,880
>> The one on page 25 is the capital

887
00:39:00,880 --> 00:39:01,280
spending.

888
00:39:01,280 --> 00:39:03,440
>> Oh, is it capital spending?

889
00:39:03,440 --> 00:39:05,680
>> Yes. And I'm assuming the other one is

890
00:39:05,680 --> 00:39:07,920
operating spending.

891
00:39:07,920 --> 00:39:11,440
>> That's right. Yeah, the the 625 um for

892
00:39:11,440 --> 00:39:13,760
this capital spending. That's what we

893
00:39:13,760 --> 00:39:15,760
were talking about the um pretty much

894
00:39:15,760 --> 00:39:18,720
the town hall complex and then um

895
00:39:18,720 --> 00:39:21,599
general plan uh more fun more money uh

896
00:39:21,599 --> 00:39:23,119
transferred for the general plan other

897
00:39:23,119 --> 00:39:25,040
phases of the general plan. So those two

898
00:39:25,040 --> 00:39:28,400
make up that 625 amount

899
00:39:28,400 --> 00:39:30,160
and then the spending is operating

900
00:39:30,160 --> 00:39:32,240
that's separate from it.

901
00:39:32,240 --> 00:39:35,200
>> So the chart that's in front of us for

902
00:39:35,200 --> 00:39:37,040
775

903
00:39:37,040 --> 00:39:39,200
does that include the 625? I think

904
00:39:39,200 --> 00:39:39,760
that's

905
00:39:39,760 --> 00:39:42,000
>> I'm sorry. I'm trying to um add them

906
00:39:42,000 --> 00:39:44,240
together right now. It's the town hall

907
00:39:44,240 --> 00:39:51,200
complex and then the general plan and um

908
00:39:51,200 --> 00:39:55,750
what else is it?

909
00:39:55,760 --> 00:39:59,920
I think on page 25 that's 26 27 and the

910
00:39:59,920 --> 00:40:01,520
chart on the screen is a five-year

911
00:40:01,520 --> 00:40:02,640
capital spend.

912
00:40:02,640 --> 00:40:04,160
>> Yeah, thank you. Sorry. That's right.

913
00:40:04,160 --> 00:40:04,720
Thank you.

914
00:40:04,720 --> 00:40:06,240
>> Oh, so what's on the screen?

915
00:40:06,240 --> 00:40:08,400
>> It's a it's aggregate of fires. Thank

916
00:40:08,400 --> 00:40:08,720
you.

917
00:40:08,720 --> 00:40:10,160
>> Got you. Thanks. Thanks for that

918
00:40:10,160 --> 00:40:14,320
clarification. Um a few other questions.

919
00:40:14,320 --> 00:40:17,119
Um regarding um capital spending for

920
00:40:17,119 --> 00:40:19,839
water and sewer, I think the total it

921
00:40:19,839 --> 00:40:21,280
was I don't remember the slide. I didn't

922
00:40:21,280 --> 00:40:24,320
write down the slide. Sorry. Um it was

923
00:40:24,320 --> 00:40:27,839
early on 11.6 million. I was just

924
00:40:27,839 --> 00:40:30,000
curious what percent of that is water in

925
00:40:30,000 --> 00:40:33,760
terms of spending on out of the 11.6 you

926
00:40:33,760 --> 00:40:36,560
could see it's uh 2.5 as projected for

927
00:40:36,560 --> 00:40:38,640
this year for water and then 5.2 for

928
00:40:38,640 --> 00:40:41,280
sewer and majority of is like water main

929
00:40:41,280 --> 00:40:43,280
replacements and then the priority

930
00:40:43,280 --> 00:40:45,280
basins are majority of the 5.2 for

931
00:40:45,280 --> 00:40:46,720
sewer.

932
00:40:46,720 --> 00:40:48,079
>> Okay. Thank you. Thanks for that

933
00:40:48,079 --> 00:40:50,320
clarification. And regarding the 115

934
00:40:50,320 --> 00:40:52,800
pension trust, does that get funded

935
00:40:52,800 --> 00:40:55,599
eventually and we stop funding it or

936
00:40:55,599 --> 00:40:59,680
what is the timeline on that?

937
00:40:59,680 --> 00:41:01,839
>> There was a one-time funding when it was

938
00:41:01,839 --> 00:41:05,280
established and then it was uh agreed

939
00:41:05,280 --> 00:41:06,880
and instructed that we should look at it

940
00:41:06,880 --> 00:41:09,119
every year in the budget process based

941
00:41:09,119 --> 00:41:13,280
on available funds and priorities. Um,

942
00:41:13,280 --> 00:41:16,160
and the FAC has recommended in the past

943
00:41:16,160 --> 00:41:19,760
having about one year's worth of annual

944
00:41:19,760 --> 00:41:22,400
required contribution in there, which is

945
00:41:22,400 --> 00:41:25,119
where it is right now. Um, and the way

946
00:41:25,119 --> 00:41:28,560
that would work is if the budget if the

947
00:41:28,560 --> 00:41:31,440
budget was in need of additional money

948
00:41:31,440 --> 00:41:35,200
and uh that reserve could be used to pay

949
00:41:35,200 --> 00:41:38,400
for that annual required contribution

950
00:41:38,400 --> 00:41:40,800
and then that money is freed up from the

951
00:41:40,800 --> 00:41:42,880
general fund that could be used to help

952
00:41:42,880 --> 00:41:45,440
with the budget process. So that is one

953
00:41:45,440 --> 00:41:47,200
way that that could be used. Another way

954
00:41:47,200 --> 00:41:49,599
that it could be used, it could be held.

955
00:41:49,599 --> 00:41:52,720
Um, and as we step up the pension

956
00:41:52,720 --> 00:41:55,040
contributions uh that are stepping up

957
00:41:55,040 --> 00:41:57,280
over the the next several years, it

958
00:41:57,280 --> 00:42:00,000
could be used in partially to defay that

959
00:42:00,000 --> 00:42:03,359
budget cost in any one year, just a

960
00:42:03,359 --> 00:42:06,240
portion of it. So, it it's uh has many

961
00:42:06,240 --> 00:42:09,280
could have many uses. Um, but right now,

962
00:42:09,280 --> 00:42:13,040
we're holding it um unless it's needed

963
00:42:13,040 --> 00:42:16,800
for a significant reason.

964
00:42:16,800 --> 00:42:19,839
Okay. Um,

965
00:42:19,839 --> 00:42:23,359
regard under our goals, um, CCFD safer

966
00:42:23,359 --> 00:42:25,440
grant, I know I think we have two more

967
00:42:25,440 --> 00:42:28,960
years on that or one more year left.

968
00:42:28,960 --> 00:42:30,640
>> What is the estimate? Do we have any

969
00:42:30,640 --> 00:42:33,200
idea of that $2 million grant? What

970
00:42:33,200 --> 00:42:35,040
percent will be coming to us as an

971
00:42:35,040 --> 00:42:37,839
obligation regarding funding for CCFD?

972
00:42:37,839 --> 00:42:39,359
So, it's about $2 and half million

973
00:42:39,359 --> 00:42:41,920
dollars a year in total and our share of

974
00:42:41,920 --> 00:42:48,000
that is um 28%. So, it would be about

975
00:42:48,000 --> 00:42:50,240
$800,000

976
00:42:50,240 --> 00:42:52,319
per year step up.

977
00:42:52,319 --> 00:42:53,760
>> Okay, so it's actually it's actually two

978
00:42:53,760 --> 00:42:56,079
and a half, not two. Somehow I had in my

979
00:42:56,079 --> 00:42:57,520
previous notes on something else that it

980
00:42:57,520 --> 00:42:59,440
was two, but yeah, that may have just

981
00:42:59,440 --> 00:43:00,800
been my error. All right. So,

982
00:43:00,800 --> 00:43:03,040
approximately 800,000 will be an

983
00:43:03,040 --> 00:43:05,680
obligation in two years that's going to

984
00:43:05,680 --> 00:43:07,839
be fixed because it's associated with

985
00:43:07,839 --> 00:43:10,880
the I guess it's station 36.

986
00:43:10,880 --> 00:43:12,960
>> Yeah. Yes.

987
00:43:12,960 --> 00:43:24,000
>> Um under priorities

988
00:43:24,000 --> 00:43:27,200
we had climate action plan for 75,000.

989
00:43:27,200 --> 00:43:30,640
Is that a consultant fee? What

990
00:43:30,640 --> 00:43:34,240
Is the climate action plan a document?

991
00:43:34,240 --> 00:43:37,359
What I'm just curious what the estimates

992
00:43:37,359 --> 00:43:38,960
for 75,000 is.

993
00:43:38,960 --> 00:43:42,079
>> The climate action plan, I believe, is a

994
00:43:42,079 --> 00:43:45,680
portion of the of the general plan and

995
00:43:45,680 --> 00:43:49,040
requires a similar activity

996
00:43:49,040 --> 00:43:51,359
like the housing element but related to

997
00:43:51,359 --> 00:43:55,520
climate. And so it requires uh certain

998
00:43:55,520 --> 00:43:59,440
assessments and then that a plan be put

999
00:43:59,440 --> 00:44:02,160
in place related to uh the requirements

1000
00:44:02,160 --> 00:44:06,960
of the climate plan. And um so usually

1001
00:44:06,960 --> 00:44:09,119
you would hire an expert to help with

1002
00:44:09,119 --> 00:44:12,870
that process.

1003
00:44:12,880 --> 00:44:15,520
And and is it a long process? Is it is

1004
00:44:15,520 --> 00:44:17,200
it something a consultant will work on

1005
00:44:17,200 --> 00:44:20,880
for like six months, a year? Do we cuz

1006
00:44:20,880 --> 00:44:22,480
the last time it was done I think was

1007
00:44:22,480 --> 00:44:24,560
over 10 years ago. Is that

1008
00:44:24,560 --> 00:44:27,920
>> I hear I hear something behind

1009
00:44:27,920 --> 00:44:29,280
a few months. A few months.

1010
00:44:29,280 --> 00:44:31,839
>> A few months. Okay.

1011
00:44:31,839 --> 00:44:34,160
All right. I think those are all my

1012
00:44:34,160 --> 00:44:35,920
questions for now. Do my colleagues have

1013
00:44:35,920 --> 00:44:37,359
any more questions before I go to

1014
00:44:37,359 --> 00:44:39,599
public? Yes. Um council member Chuang

1015
00:44:39,599 --> 00:44:41,680
>> through the mayor. Thank you. Um so

1016
00:44:41,680 --> 00:44:44,640
follow up on the uh page 28 regarding

1017
00:44:44,640 --> 00:44:47,119
the community and customer services.

1018
00:44:47,119 --> 00:44:49,520
There are estimates of the funding debt

1019
00:44:49,520 --> 00:44:52,480
for the project that we the council has

1020
00:44:52,480 --> 00:44:55,599
set priorities for. And my question is

1021
00:44:55,599 --> 00:44:58,160
um

1022
00:44:58,160 --> 00:45:00,880
if in the process

1023
00:45:00,880 --> 00:45:04,800
uh we're not spending that much money uh

1024
00:45:04,800 --> 00:45:06,880
the funding will go back to the general

1025
00:45:06,880 --> 00:45:09,359
fund. Correct.

1026
00:45:09,359 --> 00:45:12,640
>> Yes. And is this something that um that

1027
00:45:12,640 --> 00:45:15,040
we will get an update on so that we have

1028
00:45:15,040 --> 00:45:19,200
some idea or clarity on the sort of the

1029
00:45:19,200 --> 00:45:21,200
estimate and whether we have the funding

1030
00:45:21,200 --> 00:45:26,640
or is it just these are just sort of the

1031
00:45:26,640 --> 00:45:30,560
um benchmark and then you will come back

1032
00:45:30,560 --> 00:45:34,000
if if you need additional funding on the

1033
00:45:34,000 --> 00:45:37,280
project that we need to enhance.

1034
00:45:37,280 --> 00:45:40,079
Yes, we'll be tracking these projects

1035
00:45:40,079 --> 00:45:42,880
and can report back at mid year if there

1036
00:45:42,880 --> 00:45:46,480
or as needed um throughout the process.

1037
00:45:46,480 --> 00:45:50,560
>> All right. And then um just on the page

1038
00:45:50,560 --> 00:45:55,119
15 since we're on the intro um on the on

1039
00:45:55,119 --> 00:45:58,240
the graph of the flowchart,

1040
00:45:58,240 --> 00:46:00,880
I I I just want to say that as much as I

1041
00:46:00,880 --> 00:46:04,160
really am very grateful for the advisory

1042
00:46:04,160 --> 00:46:08,960
bodies, I do think that um this council

1043
00:46:08,960 --> 00:46:14,160
this uh this government uh format is

1044
00:46:14,160 --> 00:46:16,079
council

1045
00:46:16,079 --> 00:46:19,680
um and the uh city manager. That is the

1046
00:46:19,680 --> 00:46:22,480
model. And so I find that this chart,

1047
00:46:22,480 --> 00:46:25,599
the way that you place the advisory body

1048
00:46:25,599 --> 00:46:28,800
is not quite in line of what we're doing

1049
00:46:28,800 --> 00:46:30,640
because I think that the advisory body

1050
00:46:30,640 --> 00:46:34,000
should be below the um city manager with

1051
00:46:34,000 --> 00:46:38,319
the idea that um the the advisory body

1052
00:46:38,319 --> 00:46:41,040
volunteers or committee members are

1053
00:46:41,040 --> 00:46:46,079
advising the town and the council, but

1054
00:46:46,079 --> 00:46:49,200
it just the sequencing of things. And

1055
00:46:49,200 --> 00:46:51,680
also the other thing is the city manager

1056
00:46:51,680 --> 00:46:57,200
also is very much engaged uh in the um

1057
00:46:57,200 --> 00:47:00,160
central county fire board for that

1058
00:47:00,160 --> 00:47:02,560
matters and it doesn't really reflect

1059
00:47:02,560 --> 00:47:04,400
that. So I would ask that if we can

1060
00:47:04,400 --> 00:47:06,640
provide some kind of edit to provide

1061
00:47:06,640 --> 00:47:08,480
that clarity because I do believe the

1062
00:47:08,480 --> 00:47:11,440
two cities city manager rotate in terms

1063
00:47:11,440 --> 00:47:16,000
of being a CEO and it is uh critical in

1064
00:47:16,000 --> 00:47:19,760
the policy uh for the CCFD fire

1065
00:47:19,760 --> 00:47:22,640
departments um and the fire board. So

1066
00:47:22,640 --> 00:47:24,640
just so that it would reflect that

1067
00:47:24,640 --> 00:47:27,040
properly. Um so if we can make some

1068
00:47:27,040 --> 00:47:28,400
amendment to that.

1069
00:47:28,400 --> 00:47:31,520
>> Yes, thank you. We will. And if I I

1070
00:47:31,520 --> 00:47:33,119
could just add just a few things of

1071
00:47:33,119 --> 00:47:34,640
clarity before we go to public comment.

1072
00:47:34,640 --> 00:47:36,400
One on the advisory committee thing.

1073
00:47:36,400 --> 00:47:38,560
They are an advisory committee to you as

1074
00:47:38,560 --> 00:47:40,720
the as the board. So that's kind of why

1075
00:47:40,720 --> 00:47:41,920
their position is there. We can

1076
00:47:41,920 --> 00:47:43,920
certainly make a change and having the

1077
00:47:43,920 --> 00:47:46,720
uh CEO thing uh definitely makes sense

1078
00:47:46,720 --> 00:47:48,800
as we rotate every few years between

1079
00:47:48,800 --> 00:47:50,319
ourselves and Berling game at this

1080
00:47:50,319 --> 00:47:52,079
point. And I just want to add a couple

1081
00:47:52,079 --> 00:47:54,160
of other things here too on the town

1082
00:47:54,160 --> 00:47:56,319
hall project to just make completely

1083
00:47:56,319 --> 00:47:59,040
clear. If you remember the 2526

1084
00:47:59,040 --> 00:48:00,880
goal setting sessions is really where we

1085
00:48:00,880 --> 00:48:03,280
put the foundation in for what we wanted

1086
00:48:03,280 --> 00:48:05,200
to do uh with the town hall at least in

1087
00:48:05,200 --> 00:48:07,200
the design of it. And at that time it

1088
00:48:07,200 --> 00:48:08,640
was brought before the council and there

1089
00:48:08,640 --> 00:48:10,800
was 442,000

1090
00:48:10,800 --> 00:48:12,720
that was approved in the design and

1091
00:48:12,720 --> 00:48:14,800
planning portion of that. At this time

1092
00:48:14,800 --> 00:48:17,440
there's 362,000 of that that has been

1093
00:48:17,440 --> 00:48:21,359
spent to date and there's 80,000 left in

1094
00:48:21,359 --> 00:48:23,520
that originally approved amount. the

1095
00:48:23,520 --> 00:48:26,079
next if if it goes you know if and when

1096
00:48:26,079 --> 00:48:28,319
we get to the next phase of this this

1097
00:48:28,319 --> 00:48:30,960
would be the additional ask uh of the

1098
00:48:30,960 --> 00:48:33,040
400,000 which would become the next

1099
00:48:33,040 --> 00:48:37,040
budget and also on the CCFD safer grant

1100
00:48:37,040 --> 00:48:39,040
uh

1101
00:48:39,040 --> 00:48:41,359
if anybody can get the grant approved

1102
00:48:41,359 --> 00:48:44,720
twice it's probably our chief poochie uh

1103
00:48:44,720 --> 00:48:46,319
that'll be the attempt that's going to

1104
00:48:46,319 --> 00:48:48,559
be made to get that done uh we are

1105
00:48:48,559 --> 00:48:50,000
having some goal setting that's coming

1106
00:48:50,000 --> 00:48:52,880
up this week uh with the uh fire

1107
00:48:52,880 --> 00:48:55,760
department and uh through a facilitated

1108
00:48:55,760 --> 00:48:59,520
uh consultant there. Uh but that 800,000

1109
00:48:59,520 --> 00:49:00,960
a year, I mean, that's a pretty

1110
00:49:00,960 --> 00:49:03,119
substantial amount that if once that

1111
00:49:03,119 --> 00:49:05,520
safer grant is up and essentially rather

1112
00:49:05,520 --> 00:49:08,079
than looking at it as a station 36, it's

1113
00:49:08,079 --> 00:49:10,880
12 firefighter staff uh that that pays

1114
00:49:10,880 --> 00:49:13,680
for. If indeed that the the T cities are

1115
00:49:13,680 --> 00:49:14,880
going to have to make up for that

1116
00:49:14,880 --> 00:49:16,640
difference because the safer grant is no

1117
00:49:16,640 --> 00:49:18,079
longer going to be there, we in other

1118
00:49:18,079 --> 00:49:20,000
words, we don't get it for the the next

1119
00:49:20,000 --> 00:49:22,640
three-year period. My advice to the

1120
00:49:22,640 --> 00:49:24,319
board and to the other cities would be

1121
00:49:24,319 --> 00:49:28,079
that we start funding for that now uh so

1122
00:49:28,079 --> 00:49:30,160
that it's not as big of a cliff when we

1123
00:49:30,160 --> 00:49:31,599
get there so all the cities aren't all

1124
00:49:31,599 --> 00:49:34,240
of a sudden having an $800,000 burden if

1125
00:49:34,240 --> 00:49:37,040
we put a little bit away each year uh

1126
00:49:37,040 --> 00:49:39,359
and we get the safer grant for a second

1127
00:49:39,359 --> 00:49:41,200
time. That's great. You know, then we

1128
00:49:41,200 --> 00:49:43,119
can use that money for other resources.

1129
00:49:43,119 --> 00:49:45,200
if we don't get that safer grant, we're

1130
00:49:45,200 --> 00:49:47,599
not going to be uh get caught on sort of

1131
00:49:47,599 --> 00:49:49,920
a cliff of money there with that 800

1132
00:49:49,920 --> 00:49:51,280
grand that we're going to have to pay

1133
00:49:51,280 --> 00:49:54,240
into it. So, that'll be my advice in the

1134
00:49:54,240 --> 00:49:55,599
fireboard meetings that are coming up

1135
00:49:55,599 --> 00:49:57,520
and I'll work closely with uh Lisa

1136
00:49:57,520 --> 00:50:00,000
Goldman on that as well.

1137
00:50:00,000 --> 00:50:01,520
>> Well, thank you and thanks for those

1138
00:50:01,520 --> 00:50:04,079
clarifications and I I appreciate your

1139
00:50:04,079 --> 00:50:06,079
feedback on both of those issues. Thank

1140
00:50:06,079 --> 00:50:06,800
you. Um

1141
00:50:06,800 --> 00:50:09,119
>> I just ongoing questions. I'm sorry. Um

1142
00:50:09,119 --> 00:50:11,520
Vice Mayor Ragdale have a question or

1143
00:50:11,520 --> 00:50:14,319
did you have one? Just wanted to a ask

1144
00:50:14,319 --> 00:50:16,480
uh Doug to the city manager to clarify.

1145
00:50:16,480 --> 00:50:18,319
I'm sorry I didn't quite get what's the

1146
00:50:18,319 --> 00:50:20,480
plan B if the safer grant doesn't come

1147
00:50:20,480 --> 00:50:21,200
through. Sorry.

1148
00:50:21,200 --> 00:50:24,480
>> If the well if the safer grant uh is not

1149
00:50:24,480 --> 00:50:26,160
originally it was a three-year program

1150
00:50:26,160 --> 00:50:28,000
that gave a certain amount of money to

1151
00:50:28,000 --> 00:50:30,880
cover 12 firefighters. If in the coming

1152
00:50:30,880 --> 00:50:33,040
years we don't get an an additional

1153
00:50:33,040 --> 00:50:36,559
safer grant, then that that burden will

1154
00:50:36,559 --> 00:50:38,640
come on to us, right? The 800,000 of

1155
00:50:38,640 --> 00:50:41,440
that. Um, so my advice would be that we

1156
00:50:41,440 --> 00:50:43,119
start putting away a little bit of money

1157
00:50:43,119 --> 00:50:46,480
each year. Uh, so that when if we don't

1158
00:50:46,480 --> 00:50:48,480
get another safer grant, we'll have that

1159
00:50:48,480 --> 00:50:50,640
money available to to maintain our

1160
00:50:50,640 --> 00:50:52,960
funding of that 800,000. The other

1161
00:50:52,960 --> 00:50:55,680
option is we don't do that. And if we

1162
00:50:55,680 --> 00:50:57,599
don't get the safer grant, it'll be a

1163
00:50:57,599 --> 00:51:00,400
one-time $800,000 a year that we'll be

1164
00:51:00,400 --> 00:51:01,920
looking at adding to the budget each

1165
00:51:01,920 --> 00:51:05,359
year. Uh, and sorry. And and has that

1166
00:51:05,359 --> 00:51:08,400
money come through that that three-year

1167
00:51:08,400 --> 00:51:10,720
grant? Have we seen we've received that

1168
00:51:10,720 --> 00:51:12,960
money? There's haven't been any problem

1169
00:51:12,960 --> 00:51:15,599
receiving that.

1170
00:51:15,599 --> 00:51:17,839
>> I believe it's

1171
00:51:17,839 --> 00:51:19,680
spend you spend it, you get

1172
00:51:19,680 --> 00:51:20,559
reimbursement.

1173
00:51:20,559 --> 00:51:22,319
>> Yeah, we don't get it all in one sum.

1174
00:51:22,319 --> 00:51:24,240
So, it it goes through like a quarterly

1175
00:51:24,240 --> 00:51:26,559
billing that uh is paid for by the

1176
00:51:26,559 --> 00:51:29,119
grant. Uh, but to my knowledge, there

1177
00:51:29,119 --> 00:51:30,800
hasn't been any difficulty with that at

1178
00:51:30,800 --> 00:51:33,040
this point. through the mayor. I I just

1179
00:51:33,040 --> 00:51:35,040
want to check with our city manager. I

1180
00:51:35,040 --> 00:51:36,480
think that when you're talking about

1181
00:51:36,480 --> 00:51:38,559
putting money aside, you're talking

1182
00:51:38,559 --> 00:51:41,680
about Central County Fire Board uh

1183
00:51:41,680 --> 00:51:43,599
making that suggestions in terms of

1184
00:51:43,599 --> 00:51:45,280
their budget. Correct.

1185
00:51:45,280 --> 00:51:47,040
>> Yes. I I would say that's one of the

1186
00:51:47,040 --> 00:51:48,559
items that's going to be discussed in

1187
00:51:48,559 --> 00:51:50,240
the strategic meeting coming up this

1188
00:51:50,240 --> 00:51:52,319
week is what do we do if this safer

1189
00:51:52,319 --> 00:51:54,480
grant uh isn't renewed in the following

1190
00:51:54,480 --> 00:51:56,400
years? How would we like to handle that?

1191
00:51:56,400 --> 00:51:58,960
and whatever funding method is fine, but

1192
00:51:58,960 --> 00:52:01,359
the three entities that are involved in

1193
00:52:01,359 --> 00:52:03,359
central county fire should agree as a

1194
00:52:03,359 --> 00:52:06,079
group and how we're going to do it. Uh

1195
00:52:06,079 --> 00:52:08,559
rather than for example, the town of

1196
00:52:08,559 --> 00:52:10,720
Hillsboro were to set aside that money

1197
00:52:10,720 --> 00:52:12,240
each year to use and then when we come

1198
00:52:12,240 --> 00:52:13,760
to that point, the other cities haven't

1199
00:52:13,760 --> 00:52:16,240
done the same. I don't want to get

1200
00:52:16,240 --> 00:52:17,920
caught in a in a funding problem like

1201
00:52:17,920 --> 00:52:19,839
that. So, I would I would push that the

1202
00:52:19,839 --> 00:52:22,160
three uh entities involved with Central

1203
00:52:22,160 --> 00:52:23,599
County Fire come up with an agreement.

1204
00:52:23,599 --> 00:52:24,800
That's one of the things that I'll be

1205
00:52:24,800 --> 00:52:26,880
bringing up at the meeting this week.

1206
00:52:26,880 --> 00:52:28,880
>> Right. And and just uh through the mayor

1207
00:52:28,880 --> 00:52:30,960
again, uh I I think that it would be a

1208
00:52:30,960 --> 00:52:32,559
tough decisions also for the Central

1209
00:52:32,559 --> 00:52:35,680
County Fire Board to make should the

1210
00:52:35,680 --> 00:52:37,760
funding does not come through and the

1211
00:52:37,760 --> 00:52:41,520
three cities councils do not support the

1212
00:52:41,520 --> 00:52:44,480
additional funding to the saber grants,

1213
00:52:44,480 --> 00:52:46,559
then that would be a you know a

1214
00:52:46,559 --> 00:52:48,480
difficult decision, but that would be

1215
00:52:48,480 --> 00:52:52,240
cutting services, which I think that is also on the table.

1216
00:52:52,240 --> 00:52:53,760
>> Absolutely. This is one of those ones

1217
00:52:53,760 --> 00:52:55,200
that you would bring before the fire

1218
00:52:55,200 --> 00:52:57,440
board as anformational process and and

1219
00:52:57,440 --> 00:53:00,079
the recommendation would be that uh the

1220
00:53:00,079 --> 00:53:02,400
fire board approve us to go to each uh

1221
00:53:02,400 --> 00:53:04,079
city council meeting and do a full

1222
00:53:04,079 --> 00:53:05,920
explanation to the full city council

1223
00:53:05,920 --> 00:53:07,119
because when you're talking about that

1224
00:53:07,119 --> 00:53:09,200
type of financial addition into the

1225
00:53:09,200 --> 00:53:10,800
budget that needs to be a decision made

1226
00:53:10,800 --> 00:53:12,640
by the full council rather than just the

1227
00:53:12,640 --> 00:53:14,160
board.

1228
00:53:14,160 --> 00:53:16,720
>> Okay. Thank you, Vice Mayor Regel. Go

1229
00:53:16,720 --> 00:53:19,359
ahead. So, see now I have another

1230
00:53:19,359 --> 00:53:22,000
question. Um, so I think you did

1231
00:53:22,000 --> 00:53:24,800
mention, Jan, that we did have um

1232
00:53:24,800 --> 00:53:28,240
reserves set aside for that to to make

1233
00:53:28,240 --> 00:53:31,520
up for the safer grant.

1234
00:53:31,520 --> 00:53:35,119
>> If uh you agree with the amount that

1235
00:53:35,119 --> 00:53:38,480
we're putting in the reserve for this

1236
00:53:38,480 --> 00:53:40,640
year, then yes, we do have that money

1237
00:53:40,640 --> 00:53:43,599
saved for one year. And then we did save

1238
00:53:43,599 --> 00:53:45,839
an additional amount in the asset

1239
00:53:45,839 --> 00:53:47,920
replacement reserve last year. So we

1240
00:53:47,920 --> 00:53:50,480
have two years of runway on that.

1241
00:53:50,480 --> 00:53:52,880
>> That was the assigned there on this

1242
00:53:52,880 --> 00:53:54,240
current slide.

1243
00:53:54,240 --> 00:53:54,880
>> Okay. Yes.

1244
00:53:54,880 --> 00:53:57,760
>> Um I had a couple of uh more quick

1245
00:53:57,760 --> 00:54:01,359
questions that I found. Um in the uh

1246
00:54:01,359 --> 00:54:05,680
budget by fund section page 99

1247
00:54:05,680 --> 00:54:08,000
under fund fund description the asset

1248
00:54:08,000 --> 00:54:09,520
replacement fund. It says these

1249
00:54:09,520 --> 00:54:11,520
activities are entirely self-supported

1250
00:54:11,520 --> 00:54:13,920
by user charges.

1251
00:54:13,920 --> 00:54:17,280
And I wasn't sure what what users those

1252
00:54:17,280 --> 00:54:17,680
were.

1253
00:54:17,680 --> 00:54:21,440
>> The user charges are charges paid for by

1254
00:54:21,440 --> 00:54:22,880
the other funds.

1255
00:54:22,880 --> 00:54:23,920
>> Oh, okay.

1256
00:54:23,920 --> 00:54:27,119
>> So, if we're replacing a water equipment

1257
00:54:27,119 --> 00:54:29,839
vehicle, that's charged from the water

1258
00:54:29,839 --> 00:54:32,079
fund to this fund and then it's spent

1259
00:54:32,079 --> 00:54:35,200
out of this fund. Same thing if we have

1260
00:54:35,200 --> 00:54:37,920
a police car, it's charged out of the

1261
00:54:37,920 --> 00:54:40,000
general fund and then it's it's funded

1262
00:54:40,000 --> 00:54:42,400
out of this asset replacement fund.

1263
00:54:42,400 --> 00:54:46,559
>> Okay. Excellent. Um and then um oh I was

1264
00:54:46,559 --> 00:54:49,520
curious uh under department departmental

1265
00:54:49,520 --> 00:54:53,760
in information tab uh page 122

1266
00:54:53,760 --> 00:54:56,880
the very last thing under the police I

1267
00:54:56,880 --> 00:54:59,680
was wondering what an arctic room what's

1268
00:54:59,680 --> 00:55:02,720
an arctic room

1269
00:55:02,720 --> 00:55:09,910
very last sentence page 122

1270
00:55:09,920 --> 00:55:13,440
a real time crime center Okay, that's

1271
00:55:13,440 --> 00:55:16,480
very exciting. Um, okay. Thank you. I I

1272
00:55:16,480 --> 00:55:17,599
should have looked I should have looked

1273
00:55:17,599 --> 00:55:20,960
that up. Um, but thank you. Um, and then

1274
00:55:20,960 --> 00:55:25,200
the last thing I wanted to mention um is

1275
00:55:25,200 --> 00:55:29,599
uh when I when I first saw where it said

1276
00:55:29,599 --> 00:55:32,240
um the amount of money that can be

1277
00:55:32,240 --> 00:55:35,680
attributed to the city council goals, uh

1278
00:55:35,680 --> 00:55:37,119
it was on one of the slides and it was

1279
00:55:37,119 --> 00:55:39,119
in the book. Um,

1280
00:55:39,119 --> 00:55:41,359
I guess what I what makes me hesitant, I

1281
00:55:41,359 --> 00:55:43,040
would hate to have somebody look at that

1282
00:55:43,040 --> 00:55:46,559
and say, "Oh, almost a million dollars

1283
00:55:46,559 --> 00:55:48,079
that

1284
00:55:48,079 --> 00:55:49,680
city council's just deciding to do

1285
00:55:49,680 --> 00:55:52,240
this." I mean, they are goals on behalf

1286
00:55:52,240 --> 00:55:55,200
of the town. They're not pet projects.

1287
00:55:55,200 --> 00:55:57,760
Um, so I don't know if there's a way to

1288
00:55:57,760 --> 00:56:00,319
Yeah. If there's a way to soften that

1289
00:56:00,319 --> 00:56:02,640
language that it's to deliver city

1290
00:56:02,640 --> 00:56:04,720
council

1291
00:56:04,720 --> 00:56:06,160
>> approved goals for the town.

1292
00:56:06,160 --> 00:56:08,799
>> Goals are priorities. They're priorities

1293
00:56:08,799 --> 00:56:09,599
for the town.

1294
00:56:09,599 --> 00:56:10,319
>> For the town.

1295
00:56:10,319 --> 00:56:12,000
>> For the benefit of the town.

1296
00:56:12,000 --> 00:56:12,559
>> Yes.

1297
00:56:12,559 --> 00:56:15,520
>> I don't know. It just it just hit me

1298
00:56:15,520 --> 00:56:17,359
looking at that. So, there's a way to

1299
00:56:17,359 --> 00:56:19,440
soften that a little bit

1300
00:56:19,440 --> 00:56:21,280
>> perception. Good point. Thank you so

1301
00:56:21,280 --> 00:56:21,760
much.

1302
00:56:21,760 --> 00:56:23,359
>> And u you know, those are mostly

1303
00:56:23,359 --> 00:56:24,799
one-time costs.

1304
00:56:24,799 --> 00:56:28,240
>> Uh they're not ongoing. And those are

1305
00:56:28,240 --> 00:56:31,200
mostly needed for professional services

1306
00:56:31,200 --> 00:56:33,920
where there's uh you know technical

1307
00:56:33,920 --> 00:56:35,839
expertise that's required for that

1308
00:56:35,839 --> 00:56:38,000
subject matter. Uh as we discussed

1309
00:56:38,000 --> 00:56:40,720
earlier on like the the state the other

1310
00:56:40,720 --> 00:56:44,319
the climate action plan. Um and so yes

1311
00:56:44,319 --> 00:56:46,400
we can try to change that language a

1312
00:56:46,400 --> 00:56:47,599
little bit.

1313
00:56:47,599 --> 00:56:48,240
>> Thank you.

1314
00:56:48,240 --> 00:56:50,319
>> In the in the book and

1315
00:56:50,319 --> 00:56:52,240
>> um thank you. Oh I'm sorry. Go

1316
00:56:52,240 --> 00:56:54,079
>> can I just follow up on that slide that

1317
00:56:54,079 --> 00:56:55,920
we're on right now. council member.

1318
00:56:55,920 --> 00:56:59,280
>> So now I'm confused again because here

1319
00:56:59,280 --> 00:57:01,359
under land use planning we have town

1320
00:57:01,359 --> 00:57:04,880
hall campus at $40,000

1321
00:57:04,880 --> 00:57:08,160
and the information that we just got was

1322
00:57:08,160 --> 00:57:11,200
in fact of the $440 that had already

1323
00:57:11,200 --> 00:57:15,040
been approved. There's maybe $100,000

1324
00:57:15,040 --> 00:57:16,880
left

1325
00:57:16,880 --> 00:57:22,079
uh not the whole 440 420. So, where does

1326
00:57:22,079 --> 00:57:24,480
this 40k step in?

1327
00:57:24,480 --> 00:57:26,880
>> I think that's a typo. Thank you for

1328
00:57:26,880 --> 00:57:30,240
finding our typo, right?

1329
00:57:30,240 --> 00:57:32,319
>> Yes. Thank you for finding our

1330
00:57:32,319 --> 00:57:38,549
>> a good thing to catch. Okay.

1331
00:57:38,559 --> 00:57:40,880
» Um

1332
00:57:40,880 --> 00:57:44,799
uh thanks for um commenting on that. And

1333
00:57:44,799 --> 00:57:47,200
um one last question before we move on

1334
00:57:47,200 --> 00:57:50,000
to the next section. What is the annual?

1335
00:57:50,000 --> 00:57:51,760
What is the yearly cost of the drone

1336
00:57:51,760 --> 00:57:53,359
program

1337
00:57:53,359 --> 00:57:55,119
in terms of operational?

1338
00:57:55,119 --> 00:57:56,720
>> Which program?

1339
00:57:56,720 --> 00:57:58,000
>> The drone.

1340
00:57:58,000 --> 00:57:59,520
>> Oh, the drone program.

1341
00:57:59,520 --> 00:57:59,920
>> Yeah.

1342
00:57:59,920 --> 00:58:01,920
>> Um,

1343
00:58:01,920 --> 00:58:03,599
>> if you have it, it's I was just

1344
00:58:03,599 --> 00:58:05,440
>> purchase and then there's an ongoing

1345
00:58:05,440 --> 00:58:06,559
subscription fee.

1346
00:58:06,559 --> 00:58:08,559
>> I'm I'm familiar with the purchase. I

1347
00:58:08,559 --> 00:58:11,280
recall from previous discussions.

1348
00:58:11,280 --> 00:58:15,119
>> Um, it's about 150,000 annually. Yeah.

1349
00:58:15,119 --> 00:58:17,680
What uh this year? No, because we

1350
00:58:17,680 --> 00:58:18,960
already have the drone. So that was just

1351
00:58:18,960 --> 00:58:20,720
for the the program and that the

1352
00:58:20,720 --> 00:58:22,480
purchase was from last year's for the

1353
00:58:22,480 --> 00:58:22,880
equipment.

1354
00:58:22,880 --> 00:58:24,480
>> So this just the operational cost

1355
00:58:24,480 --> 00:58:27,359
correct per year. Okay, got thank you.

1356
00:58:27,359 --> 00:58:30,960
Um I don't have any additional questions

1357
00:58:30,960 --> 00:58:33,839
before we turn go to public comments. Do

1358
00:58:33,839 --> 00:58:36,960
we have any public comments on this?

1359
00:58:36,960 --> 00:58:40,559
>> Oh, and it's it's the RTIC

1360
00:58:40,559 --> 00:58:43,760
room, not not an Arctic room. So, so

1361
00:58:43,760 --> 00:58:44,400
yeah,

1362
00:58:44,400 --> 00:58:46,480
>> it's a real time

1363
00:58:46,480 --> 00:58:46,960
>> our

1364
00:58:46,960 --> 00:58:48,319
>> crime information center. Yeah.

1365
00:58:48,319 --> 00:58:51,200
>> Okay. I read it tic

1366
00:58:51,200 --> 00:58:52,000
>> I read it as arctic.

1367
00:58:52,000 --> 00:58:52,880
>> It's not a cold room.

1368
00:58:52,880 --> 00:58:54,799
>> Uh it because it was written as Arctic.

1369
00:58:54,799 --> 00:58:56,319
That's the way you read it as Arctic.

1370
00:58:56,319 --> 00:58:58,880
>> I thought it was a a coal punch. Uh

1371
00:58:58,880 --> 00:59:00,880
council member Adams and I were just

1372
00:59:00,880 --> 00:59:02,400
having a sorry having a side

1373
00:59:02,400 --> 00:59:03,119
conversation.

1374
00:59:03,119 --> 00:59:04,880
>> What happens when police use too much

1375
00:59:04,880 --> 00:59:05,760
lingo and

1376
00:59:05,760 --> 00:59:08,960
>> and we all make typos. I I I made a bad

1377
00:59:08,960 --> 00:59:11,200
one this very morning in email. It's

1378
00:59:11,200 --> 00:59:14,319
Yes. I assumed it was a cooling room for

1379
00:59:14,319 --> 00:59:16,480
when it got hot. That's what I That's

1380
00:59:16,480 --> 00:59:18,319
what I thought. Oh, it's getting so hot.

1381
00:59:18,319 --> 00:59:19,760
>> You first asked the question. I thought

1382
00:59:19,760 --> 00:59:21,520
it was an emergency cooling room or

1383
00:59:21,520 --> 00:59:22,720
something like that.

1384
00:59:22,720 --> 00:59:24,240
>> Now we want one. That's going to be a

1385
00:59:24,240 --> 00:59:25,200
council priority.

1386
00:59:25,200 --> 00:59:28,160
>> Thanks to Chief Colola uh gave me the

1387
00:59:28,160 --> 00:59:31,359
look. She's like, "No, it's not that."

1388
00:59:31,359 --> 00:59:33,760
>> Um do we have any public comments?

1389
00:59:33,760 --> 00:59:35,200
>> Thank you, Mayor Cole. We We don't have

1390
00:59:35,200 --> 00:59:37,359
no public comment.

1391
00:59:37,359 --> 00:59:38,480
>> All right. Well, thanks for those

1392
00:59:38,480 --> 00:59:40,960
clarifications. Um, I think we've been

1393
00:59:40,960 --> 00:59:42,880
giving feedback as we went through these

1394
00:59:42,880 --> 00:59:45,040
questions. Are there additional feedback

1395
00:59:45,040 --> 00:59:47,839
the council would like to uh submit to

1396
00:59:47,839 --> 00:59:52,069
the finance department?

1397
00:59:52,079 --> 00:59:53,599
Seeing none, we can get to the next

1398
00:59:53,599 --> 00:59:57,040
section of the presentation. Okay. Um,

1399
00:59:57,040 --> 00:59:59,760
I'll move it along uh for the master fee

1400
00:59:59,760 --> 01:00:03,040
schedule. Um, just as a reminder, the

1401
01:00:03,040 --> 01:00:05,040
sewer and water rates, those are taken

1402
01:00:05,040 --> 01:00:06,880
to council and adopted on a separate

1403
01:00:06,880 --> 01:00:09,520
resolution. So, um, they're both in the

1404
01:00:09,520 --> 01:00:12,160
middle of a 5-year rate series. The 218s

1405
01:00:12,160 --> 01:00:14,000
are out. There's a public hearing for

1406
01:00:14,000 --> 01:00:16,079
the sewer rates tonight, and then in

1407
01:00:16,079 --> 01:00:17,359
June, there will be a public hearing for

1408
01:00:17,359 --> 01:00:19,040
the water rates. So, it's separate from

1409
01:00:19,040 --> 01:00:20,880
the master fee schedule. Just wanted to

1410
01:00:20,880 --> 01:00:23,680
clarify that. Um, but first, there's two

1411
01:00:23,680 --> 01:00:25,599
portions of it. First is the water and

1412
01:00:25,599 --> 01:00:28,000
sewer connection fee that is taken to

1413
01:00:28,000 --> 01:00:30,000
council, adopted on resolution as part

1414
01:00:30,000 --> 01:00:32,000
of the master fee schedule. uh it's

1415
01:00:32,000 --> 01:00:34,880
annually updated based on a CPI uh index

1416
01:00:34,880 --> 01:00:37,040
we get from public works uh from the

1417
01:00:37,040 --> 01:00:39,119
engineering news record construction

1418
01:00:39,119 --> 01:00:42,000
index cost this year it's a 0.5%

1419
01:00:42,000 --> 01:00:43,680
increase so that's the increase you see

1420
01:00:43,680 --> 01:00:46,400
from the prior year

1421
01:00:46,400 --> 01:00:48,640
and then the overall master fee schedule

1422
01:00:48,640 --> 01:00:52,160
for 2627 there are no new or deleted

1423
01:00:52,160 --> 01:00:54,799
fees for police engineering or public

1424
01:00:54,799 --> 01:00:57,440
works services however there are changes

1425
01:00:57,440 --> 01:01:00,400
to all of those fees as mentioned um as

1426
01:01:00,400 --> 01:01:02,799
a practice we do now we update them

1427
01:01:02,799 --> 01:01:04,640
annually just based on staffing labor

1428
01:01:04,640 --> 01:01:07,040
rates just to continue cost recovery for

1429
01:01:07,040 --> 01:01:09,599
those services rendered. Um and then the

1430
01:01:09,599 --> 01:01:11,920
big change in our master fee schedule is

1431
01:01:11,920 --> 01:01:13,760
the building and planning. They

1432
01:01:13,760 --> 01:01:15,520
conducted a cost of service study as

1433
01:01:15,520 --> 01:01:17,520
part of the long range financial funding

1434
01:01:17,520 --> 01:01:21,200
plan. And so the proposed 2627 budget

1435
01:01:21,200 --> 01:01:23,280
reflects those changes that were brought

1436
01:01:23,280 --> 01:01:26,559
to you in April um as part of the cost

1437
01:01:26,559 --> 01:01:29,599
service study and it is now part of our

1438
01:01:29,599 --> 01:01:32,640
budget. Um and FAC did take a look at

1439
01:01:32,640 --> 01:01:34,799
that as well and recommended the fees

1440
01:01:34,799 --> 01:01:36,720
for billing planning as well as the

1441
01:01:36,720 --> 01:01:40,480
whole overall uh master fee schedule

1442
01:01:40,480 --> 01:01:42,559
and um we can answer any of the

1443
01:01:42,559 --> 01:01:44,079
particular questions for the fees you

1444
01:01:44,079 --> 01:01:46,960
have um but the um but it will go

1445
01:01:46,960 --> 01:01:49,599
tonight uh as a public hearing separate

1446
01:01:49,599 --> 01:01:52,480
from the budget for the master schedule.

1447
01:01:52,480 --> 01:01:54,480
>> Okay. Thank you. Um any questions from

1448
01:01:54,480 --> 01:01:58,069
the council?

1449
01:01:58,079 --> 01:02:01,520
Okay. Seeing none. Any public comment on

1450
01:02:01,520 --> 01:02:03,920
this section?

1451
01:02:03,920 --> 01:02:06,480
>> Thank you. Thank you, Mayor Cole. And no

1452
01:02:06,480 --> 01:02:09,119
public comment.

1453
01:02:09,119 --> 01:02:10,880
>> Back to the council. No additional

1454
01:02:10,880 --> 01:02:13,040
questions. And is that correct? Oh, I'm

1455
01:02:13,040 --> 01:02:15,119
sorry. Vice Mayor Ragdale has a

1456
01:02:15,119 --> 01:02:15,520
question.

1457
01:02:15,520 --> 01:02:18,559
>> Just a a comment. Um, thank you again

1458
01:02:18,559 --> 01:02:20,960
for that building and planning study. I

1459
01:02:20,960 --> 01:02:24,319
know that was a a big deal to do and

1460
01:02:24,319 --> 01:02:26,640
that was done well and um greatly

1461
01:02:26,640 --> 01:02:29,680
appreciated. Thank you.

1462
01:02:29,680 --> 01:02:31,440
Okay, Council Member Adams have a

1463
01:02:31,440 --> 01:02:32,400
question.

1464
01:02:32,400 --> 01:02:35,520
>> Uh, I'm pretty sure that uh in our

1465
01:02:35,520 --> 01:02:39,200
binder on page 155,

1466
01:02:39,200 --> 01:02:43,119
um, we owe you thanks for the tree

1467
01:02:43,119 --> 01:02:46,480
removal permits that both uh, Council

1468
01:02:46,480 --> 01:02:50,000
Member Krill and myself thought were too

1469
01:02:50,000 --> 01:02:54,640
high. I think you have reduced them, but

1470
01:02:54,640 --> 01:02:57,920
I want to make sure because

1471
01:02:57,920 --> 01:02:59,839
in particular the reason I care about

1472
01:02:59,839 --> 01:03:04,160
the tree removal is uh in most permits

1473
01:03:04,160 --> 01:03:05,839
people are pretty happy to pay them

1474
01:03:05,839 --> 01:03:08,240
because they're going to get something.

1475
01:03:08,240 --> 01:03:11,920
This is a permit to take something away

1476
01:03:11,920 --> 01:03:15,839
and it is important for the town that it

1477
01:03:15,839 --> 01:03:18,720
actually happens. So that's why I think

1478
01:03:18,720 --> 01:03:21,920
we both thought it was over $1,000 if I

1479
01:03:21,920 --> 01:03:24,319
recall, but I couldn't find it. So I

1480
01:03:24,319 --> 01:03:27,839
wanted to check and make sure it's

1481
01:03:27,839 --> 01:03:30,640
um that's what we did.

1482
01:03:30,640 --> 01:03:32,319
>> Um Council Member Adams, could you just

1483
01:03:32,319 --> 01:03:35,520
clarify the previous cost to what it was

1484
01:03:35,520 --> 01:03:37,280
reduced to? We having difficulty finding

1485
01:03:37,280 --> 01:03:39,680
it is because a different binder. Just

1486
01:03:39,680 --> 01:03:40,720
for clarification,

1487
01:03:40,720 --> 01:03:43,200
>> it's it's in the other binder. It's in

1488
01:03:43,200 --> 01:03:43,680
our

1489
01:03:43,680 --> 01:03:45,119
>> You could just tell us the numbers just

1490
01:03:45,119 --> 01:03:46,319
so we're all on the same page. the

1491
01:03:46,319 --> 01:03:49,200
number. Well, there's several. Oh, it's

1492
01:03:49,200 --> 01:03:51,039
visibly dead. It's one

1493
01:03:51,039 --> 01:03:53,520
>> and I can provide some clarification for

1494
01:03:53,520 --> 01:03:55,280
that. Thank you so much, Council Member

1495
01:03:55,280 --> 01:03:58,880
Adams. Um, and I apologize I did not get

1496
01:03:58,880 --> 01:04:01,599
to answer the question fully when um I

1497
01:04:01,599 --> 01:04:03,200
was here a month ago discussing the

1498
01:04:03,200 --> 01:04:06,400
fees. Um, what council member Adams and

1499
01:04:06,400 --> 01:04:08,559
council member Krlic brought up was that

1500
01:04:08,559 --> 01:04:11,599
in the planning division fee schedule,

1501
01:04:11,599 --> 01:04:13,599
there is a tree removal for

1502
01:04:13,599 --> 01:04:16,960
non-hazardous or voluntary and the old

1503
01:04:16,960 --> 01:04:20,319
fee for that was $386

1504
01:04:20,319 --> 01:04:22,559
and based on our fee study that was

1505
01:04:22,559 --> 01:04:25,039
going to be increased and is still

1506
01:04:25,039 --> 01:04:29,440
proposed to be increased to $1,76.

1507
01:04:29,440 --> 01:04:31,760
That does seem like a large jump, but

1508
01:04:31,760 --> 01:04:35,359
again that was based on the fee study on

1509
01:04:35,359 --> 01:04:38,160
time um assumptions and the use of the

1510
01:04:38,160 --> 01:04:41,280
town consulting landscape uh sorry town

1511
01:04:41,280 --> 01:04:43,599
consulting arborist. And then these

1512
01:04:43,599 --> 01:04:45,680
again are for non-hazardous or

1513
01:04:45,680 --> 01:04:48,160
voluntary. So this is somebody just says

1514
01:04:48,160 --> 01:04:51,119
I don't like this tree. I want it gone.

1515
01:04:51,119 --> 01:04:53,280
And so we need to review that and kind

1516
01:04:53,280 --> 01:04:56,319
of review the merits and the um uh

1517
01:04:56,319 --> 01:04:57,839
effect that would have on the

1518
01:04:57,839 --> 01:05:00,640
neighborhood and the visual aesthetic.

1519
01:05:00,640 --> 01:05:03,599
And then when we go to the building uh

1520
01:05:03,599 --> 01:05:05,760
division fees, we did still take the

1521
01:05:05,760 --> 01:05:08,000
feedback from council, your feedback

1522
01:05:08,000 --> 01:05:10,559
about wanting to make sure that we were

1523
01:05:10,559 --> 01:05:12,559
not disincentivizing

1524
01:05:12,559 --> 01:05:15,119
residents for removing hazardous or

1525
01:05:15,119 --> 01:05:18,079
emergency trees. So we did further

1526
01:05:18,079 --> 01:05:21,599
granulate those fees. Um, so we do now

1527
01:05:21,599 --> 01:05:24,319
have a visibly dead. Um, and we are

1528
01:05:24,319 --> 01:05:27,200
indicating that or we're not necessarily

1529
01:05:27,200 --> 01:05:29,200
indicating that that requires an arburst

1530
01:05:29,200 --> 01:05:31,520
report. So we do encourage residents to

1531
01:05:31,520 --> 01:05:34,079
come forward um to show us that they

1532
01:05:34,079 --> 01:05:36,000
have a visibly dead tree and we can

1533
01:05:36,000 --> 01:05:38,160
evaluate that um at the building and

1534
01:05:38,160 --> 01:05:40,079
counting uh building and planning

1535
01:05:40,079 --> 01:05:42,960
counter. And that is a very small fee of

1536
01:05:42,960 --> 01:05:44,720
$287.

1537
01:05:44,720 --> 01:05:47,119
And that's really just to kind of count

1538
01:05:47,119 --> 01:05:49,599
account for minimal staff time to

1539
01:05:49,599 --> 01:05:51,280
actually issue the permit and then

1540
01:05:51,280 --> 01:05:54,640
follow up on its removal. And then we go

1541
01:05:54,640 --> 01:05:56,799
up from there with a hazardous removal

1542
01:05:56,799 --> 01:05:58,960
with arborist report. So that does take

1543
01:05:58,960 --> 01:06:00,799
a little bit more coordination and

1544
01:06:00,799 --> 01:06:03,520
review of the arborist report. If it

1545
01:06:03,520 --> 01:06:05,760
requires um review by the town

1546
01:06:05,760 --> 01:06:07,839
consulting arborists, so that indicates

1547
01:06:07,839 --> 01:06:10,160
as needed, then that is build at an

1548
01:06:10,160 --> 01:06:12,640
additional hourly rate. And then there's

1549
01:06:12,640 --> 01:06:16,400
a very minor $218 permit that

1550
01:06:16,400 --> 01:06:18,799
coordinates with uh non-hazardous

1551
01:06:18,799 --> 01:06:20,640
planning approval. So you got the

1552
01:06:20,640 --> 01:06:21,839
planning approval. Now you get the

1553
01:06:21,839 --> 01:06:23,680
permit for those non-hazardous

1554
01:06:23,680 --> 01:06:26,870
voluntary.

1555
01:06:26,880 --> 01:06:28,799
» Thank you. That really is helpful

1556
01:06:28,799 --> 01:06:29,839
clarification.

1557
01:06:29,839 --> 01:06:30,480
>> Great. Thank you.

1558
01:06:30,480 --> 01:06:32,480
>> I did see the carveout for hazardous and

1559
01:06:32,480 --> 01:06:36,319
that that did um answer I think the

1560
01:06:36,319 --> 01:06:38,160
question that we had.

1561
01:06:38,160 --> 01:06:41,520
>> Okay. Thank you. Um, any public comment

1562
01:06:41,520 --> 01:06:43,440
on this section? I don't believe we had

1563
01:06:43,440 --> 01:06:46,240
any. Okay, we can move on to the next

1564
01:06:46,240 --> 01:06:50,549
section.

1565
01:06:50,559 --> 01:06:52,640
» All right. Good afternoon, Miracle,

1566
01:06:52,640 --> 01:06:54,400
members of the council. Drew Corbett,

1567
01:06:54,400 --> 01:06:56,160
principal DKG Consultants. The item

1568
01:06:56,160 --> 01:06:59,200
before you is the uh analysis of the

1569
01:06:59,200 --> 01:07:00,079
general fund reserves. Get

1570
01:07:00,079 --> 01:07:02,160
>> a little closer to the mic, Drew.

1571
01:07:02,160 --> 01:07:04,319
>> Okay. Thank you.

1572
01:07:04,319 --> 01:07:07,280
Um, so as we get into the general fund

1573
01:07:07,280 --> 01:07:08,880
reserves, I wanted to cover four things

1574
01:07:08,880 --> 01:07:10,400
with you. Uh, give you some background

1575
01:07:10,400 --> 01:07:12,559
and general context on why reserves are

1576
01:07:12,559 --> 01:07:14,400
kept. Uh, talk about some of the

1577
01:07:14,400 --> 01:07:16,319
considerations that council may want to

1578
01:07:16,319 --> 01:07:18,799
consider when thinking about reserves.

1579
01:07:18,799 --> 01:07:21,039
Um, I took on a financial risk

1580
01:07:21,039 --> 01:07:22,640
assessment of the town that I'd like to

1581
01:07:22,640 --> 01:07:24,720
share and then I'll move into the

1582
01:07:24,720 --> 01:07:27,680
reserve policy recommendations.

1583
01:07:27,680 --> 01:07:29,119
So in terms of background and general

1584
01:07:29,119 --> 01:07:32,240
context um you know keeping reserves

1585
01:07:32,240 --> 01:07:33,920
particularly general fund reserves are a

1586
01:07:33,920 --> 01:07:36,160
key component to financial stability in

1587
01:07:36,160 --> 01:07:38,400
the town. It allows you to mitigate

1588
01:07:38,400 --> 01:07:40,559
risk. It allows you to maintain services

1589
01:07:40,559 --> 01:07:42,559
during economic downturns or other

1590
01:07:42,559 --> 01:07:45,119
emergencies. Um your current reserve

1591
01:07:45,119 --> 01:07:47,039
policy is good. So let's let's start

1592
01:07:47,039 --> 01:07:49,359
there. You have a good reserve policy.

1593
01:07:49,359 --> 01:07:51,359
Um, you know, my assessment of it was

1594
01:07:51,359 --> 01:07:53,119
that it could benefit from some

1595
01:07:53,119 --> 01:07:55,039
additional definition, and I'll I'll

1596
01:07:55,039 --> 01:07:57,760
explain why as we move forward. Um, and

1597
01:07:57,760 --> 01:08:00,000
really what this is an opportunity to do

1598
01:08:00,000 --> 01:08:03,200
is align with industry best practices

1599
01:08:03,200 --> 01:08:04,880
while reflecting the unique and

1600
01:08:04,880 --> 01:08:06,559
individual needs and priorities of the

1601
01:08:06,559 --> 01:08:08,319
town, which is important for reserve

1602
01:08:08,319 --> 01:08:10,079
policy.

1603
01:08:10,079 --> 01:08:14,079
So this is your existing policy and as Jan went over in her initial

1604
01:08:14,079 --> 01:08:18,000
presentation um you have the policy to

1605
01:08:18,000 --> 01:08:20,560
retain 30% of your general fund

1606
01:08:20,560 --> 01:08:22,960
operating expenditures in reserve in

1607
01:08:22,960 --> 01:08:25,199
your uh ACER or your your annual

1608
01:08:25,199 --> 01:08:26,799
comprehensive financial report. You

1609
01:08:26,799 --> 01:08:28,640
indicate that you have a goal of 50%.

1610
01:08:28,640 --> 01:08:31,440
You're currently meeting that 50% goal.

1611
01:08:31,440 --> 01:08:34,480
Um, and the utilization priorities for

1612
01:08:34,480 --> 01:08:36,960
the general fund reserve are economic

1613
01:08:36,960 --> 01:08:39,040
uncertainties, local disasters, other

1614
01:08:39,040 --> 01:08:41,839
financial hardships or downturns, uh,

1615
01:08:41,839 --> 01:08:44,560
contingencies for unforeseen needs, and

1616
01:08:44,560 --> 01:08:46,560
cash flow requirements. And so, in in

1617
01:08:46,560 --> 01:08:48,560
the recommendations that I've made, we

1618
01:08:48,560 --> 01:08:53,189
try to address all of those items.

1619
01:08:53,199 --> 01:08:55,839
So, this is a look at your existing fund

1620
01:08:55,839 --> 01:08:59,440
balance based on last year's uh, 2425

1621
01:08:59,440 --> 01:09:01,679
close of the year. Um, and the fund

1622
01:09:01,679 --> 01:09:03,920
balance for your reserve calculation was

1623
01:09:03,920 --> 01:09:06,799
$25.3 million. So that considers the

1624
01:09:06,799 --> 01:09:08,560
fact that there's items that are I would

1625
01:09:08,560 --> 01:09:10,560
say are above the line like think like

1626
01:09:10,560 --> 01:09:12,560
items that would get considered before

1627
01:09:12,560 --> 01:09:18,709
you uh calculate your your reserves.

1628
01:09:18,719 --> 01:09:19,920
What that would be your pension trust

1629
01:09:19,920 --> 01:09:21,759
and your assigned or non-spendable fund

1630
01:09:21,759 --> 01:09:24,159
balance. So as you can see you meet your

1631
01:09:24,159 --> 01:09:27,600
50% goal and have uh 5.4 million

1632
01:09:27,600 --> 01:09:29,120
remaining as of last year. And that

1633
01:09:29,120 --> 01:09:30,000
number obviously is changing

1634
01:09:30,000 --> 01:09:31,839
year-over-year, but that's where you

1635
01:09:31,839 --> 01:09:34,319
last closed your financials was with uh

1636
01:09:34,319 --> 01:09:38,159
your 50% reserve funded with additional

1637
01:09:38,159 --> 01:09:40,480
uh funds available.

1638
01:09:40,480 --> 01:09:42,960
So GFOA is the government finance

1639
01:09:42,960 --> 01:09:44,560
officers association. It's the

1640
01:09:44,560 --> 01:09:47,520
preeminent um professional association

1641
01:09:47,520 --> 01:09:49,679
for local government uh finance

1642
01:09:49,679 --> 01:09:52,560
professionals and they have um best

1643
01:09:52,560 --> 01:09:54,400
practices related to reserve policies

1644
01:09:54,400 --> 01:09:56,239
and there are sort of four pillars for

1645
01:09:56,239 --> 01:09:58,640
their uh for their best practices.

1646
01:09:58,640 --> 01:10:00,960
Number one is to establish a formal

1647
01:10:00,960 --> 01:10:03,520
policy or policies for maintaining

1648
01:10:03,520 --> 01:10:05,199
unrestricted fund balance in your

1649
01:10:05,199 --> 01:10:08,719
general fund. They recommend a a minimum

1650
01:10:08,719 --> 01:10:10,880
of two months of either recurring

1651
01:10:10,880 --> 01:10:13,520
revenues or recurring expenditures. uh

1652
01:10:13,520 --> 01:10:16,000
they recommend that you have utilization

1653
01:10:16,000 --> 01:10:17,760
conditions as well as conditions under

1654
01:10:17,760 --> 01:10:19,280
which you would replenish your reserves

1655
01:10:19,280 --> 01:10:21,600
if you utilize them. And then finally,

1656
01:10:21,600 --> 01:10:23,280
they recommend that you maintain a

1657
01:10:23,280 --> 01:10:25,679
strategy for funds that are in excess of

1658
01:10:25,679 --> 01:10:27,600
your policy requirements. And so we will

1659
01:10:27,600 --> 01:10:29,840
go through all of those uh as part of

1660
01:10:29,840 --> 01:10:32,159
our recommendations.

1661
01:10:32,159 --> 01:10:34,239
I also did a little bit of a pure city

1662
01:10:34,239 --> 01:10:36,560
comparison. I think it's important here

1663
01:10:36,560 --> 01:10:38,960
that comparing against, you know, sort

1664
01:10:38,960 --> 01:10:41,360
of your peer cities is a consideration,

1665
01:10:41,360 --> 01:10:44,719
but shouldn't be the consideration. Um,

1666
01:10:44,719 --> 01:10:46,480
you know, reserves need to be really

1667
01:10:46,480 --> 01:10:48,239
tailored to the unique needs of each

1668
01:10:48,239 --> 01:10:50,080
agency. They need to be a function of

1669
01:10:50,080 --> 01:10:52,159
risk of that agency. And as it relates

1670
01:10:52,159 --> 01:10:55,120
to some of your peer cities,

1671
01:10:55,120 --> 01:10:58,400
Hillsboro is not necessarily comparable

1672
01:10:58,400 --> 01:11:00,719
um from a service level perspective to

1673
01:11:00,719 --> 01:11:02,719
these other cities because you provide

1674
01:11:02,719 --> 01:11:05,120
police inhouse, you fund central county

1675
01:11:05,120 --> 01:11:08,719
fire, you have utilities, right? So, you

1676
01:11:08,719 --> 01:11:10,640
know, oftentimes the the comparators

1677
01:11:10,640 --> 01:11:13,120
that we use are based on population or

1678
01:11:13,120 --> 01:11:15,120
economic conditions, but it's really

1679
01:11:15,120 --> 01:11:19,520
important that, you know, again, that your your comparisons as it relates

1680
01:11:19,520 --> 01:11:22,320
to reserves are are just one piece of of

1681
01:11:22,320 --> 01:11:28,080
a larger uh puzzle for developing your reserves.

1682
01:11:28,080 --> 01:11:30,400
So in terms of considerations,

1683
01:11:30,400 --> 01:11:33,520
uh I think first and foremost and and

1684
01:11:33,520 --> 01:11:36,080
this is where you you try to set

1685
01:11:36,080 --> 01:11:40,480
reserves that are really based on the individual needs of of your agency,

1686
01:11:40,480 --> 01:11:42,560
which is reserves really need to be a

1687
01:11:42,560 --> 01:11:44,800
function of risk, right? That that's

1688
01:11:44,800 --> 01:11:48,719
really the the main consideration.

1689
01:11:48,719 --> 01:11:52,719
Reserves for specific purposes can drive

1690
01:11:52,719 --> 01:11:54,400
uh policy decisions. that can create

1691
01:11:54,400 --> 01:11:56,320
some clarity, but what's important is

1692
01:11:56,320 --> 01:11:58,560
they don't prohibit flexibility. At the

1693
01:11:58,560 --> 01:12:00,880
end of the day, these reserve funds are

1694
01:12:00,880 --> 01:12:03,199
all unassigned fund balance and

1695
01:12:03,199 --> 01:12:05,199
undesated. And we're designating them

1696
01:12:05,199 --> 01:12:08,320
for intent, but that doesn't prohibit

1697
01:12:08,320 --> 01:12:09,840
them. It doesn't otherwise restrict

1698
01:12:09,840 --> 01:12:12,480
them. Um, again, as I' I've mentioned a

1699
01:12:12,480 --> 01:12:13,600
few times and I will continue to

1700
01:12:13,600 --> 01:12:15,440
mention, reserves really need to be

1701
01:12:15,440 --> 01:12:19,199
tailored to to each agency. um two two

1702
01:12:19,199 --> 01:12:20,560
different agencies with similar

1703
01:12:20,560 --> 01:12:22,960
populations may have very different risk

1704
01:12:22,960 --> 01:12:24,960
profiles. So the reserve needs are going

1705
01:12:24,960 --> 01:12:28,080
to be different. And then finally the

1706
01:12:28,080 --> 01:12:30,080
opportunity cost has to be considered

1707
01:12:30,080 --> 01:12:31,920
there. There is such thing as having too

1708
01:12:31,920 --> 01:12:34,320
much money in reserve because you are

1709
01:12:34,320 --> 01:12:37,440
then not able to fund other priorities

1710
01:12:37,440 --> 01:12:38,880
the more money that you're putting away.

1711
01:12:38,880 --> 01:12:41,040
So there has to be a balance there and

1712
01:12:41,040 --> 01:12:43,199
you have to consider your your credit

1713
01:12:43,199 --> 01:12:44,880
rating and that has to be balanced with

1714
01:12:44,880 --> 01:12:47,760
those opportunities costs as well.

1715
01:12:47,760 --> 01:12:49,520
So, we'll move right into to the credit

1716
01:12:49,520 --> 01:12:51,199
rating considerations. That's always a

1717
01:12:51,199 --> 01:12:53,520
big consideration when when factoring in

1718
01:12:53,520 --> 01:12:55,360
what level reserves do you want to keep

1719
01:12:55,360 --> 01:12:59,360
for your general fund. Um, obviously a a

1720
01:12:59,360 --> 01:13:01,360
good credit rating is an indicator of

1721
01:13:01,360 --> 01:13:03,520
good financial management and more

1722
01:13:03,520 --> 01:13:05,280
importantly, it'll contribute to your

1723
01:13:05,280 --> 01:13:07,600
lower lower cost of financing when you

1724
01:13:07,600 --> 01:13:09,679
need to finance capital work. You know,

1725
01:13:09,679 --> 01:13:11,040
the better your credit rating, the lower

1726
01:13:11,040 --> 01:13:13,199
your financing costs. The rating

1727
01:13:13,199 --> 01:13:14,400
agencies are going to take into

1728
01:13:14,400 --> 01:13:16,400
consideration a number of of factors

1729
01:13:16,400 --> 01:13:18,320
when they're when they're developing

1730
01:13:18,320 --> 01:13:19,840
your your credit rating. They're going

1731
01:13:19,840 --> 01:13:21,199
to look at the local economic

1732
01:13:21,199 --> 01:13:22,800
conditions. They're going to look at

1733
01:13:22,800 --> 01:13:24,159
your revenue sources. They're going to

1734
01:13:24,159 --> 01:13:25,679
look at how diverse your revenue sources

1735
01:13:25,679 --> 01:13:26,560
are. They're going to look at how

1736
01:13:26,560 --> 01:13:28,800
volatile your revenue sources are. Uh

1737
01:13:28,800 --> 01:13:29,920
they're going to look at what what

1738
01:13:29,920 --> 01:13:31,600
existing debt you have, what are your

1739
01:13:31,600 --> 01:13:33,360
long-term liabilities, what what's your

1740
01:13:33,360 --> 01:13:35,679
overall leverage um from a debt

1741
01:13:35,679 --> 01:13:37,360
perspective. They're going to look at

1742
01:13:37,360 --> 01:13:39,040
your level of fund balance. And they're

1743
01:13:39,040 --> 01:13:40,480
going to look at your liquidity. You

1744
01:13:40,480 --> 01:13:41,920
know, those are five five of the big

1745
01:13:41,920 --> 01:13:43,520
factors.

1746
01:13:43,520 --> 01:13:46,320
I pulled a a public publicly available

1747
01:13:46,320 --> 01:13:48,000
document from Moody's credit rating

1748
01:13:48,000 --> 01:13:50,000
agencies just to give an example of how

1749
01:13:50,000 --> 01:13:53,120
they evaluate fund balance with respect

1750
01:13:53,120 --> 01:13:55,120
to to making your credit rating. And

1751
01:13:55,120 --> 01:13:57,280
Moody's in general, and I will also just

1752
01:13:57,280 --> 01:13:59,040
emphasize here, this is a general

1753
01:13:59,040 --> 01:14:01,040
document. This is they will, you know,

1754
01:14:01,040 --> 01:14:03,040
once they're doing an actual credit

1755
01:14:03,040 --> 01:14:04,960
rating for an agency, they're going to

1756
01:14:04,960 --> 01:14:07,199
get much more specific. But in general,

1757
01:14:07,199 --> 01:14:09,360
Moody's rates your fund balance level at

1758
01:14:09,360 --> 01:14:11,440
about they give it a weight of about 20%

1759
01:14:11,440 --> 01:14:14,640
of the overall rating. And if you're

1760
01:14:14,640 --> 01:14:17,679
over 35% fund balance, that contributes

1761
01:14:17,679 --> 01:14:20,159
to a AAA rating for that particular

1762
01:14:20,159 --> 01:14:22,320
piece. So you are in good position from

1763
01:14:22,320 --> 01:14:24,320
that perspective with your existing fund

1764
01:14:24,320 --> 01:14:27,830
balance policy.

1765
01:14:27,840 --> 01:14:29,440
As I mentioned though, you know, one of

1766
01:14:29,440 --> 01:14:31,120
the things you have to consider is

1767
01:14:31,120 --> 01:14:33,920
especially with respect to your your

1768
01:14:33,920 --> 01:14:36,000
credit rating is all the competing

1769
01:14:36,000 --> 01:14:38,960
interests you have. Um, you have finite

1770
01:14:38,960 --> 01:14:40,960
financial resources.

1771
01:14:40,960 --> 01:14:42,800
Funding your reserves is an important

1772
01:14:42,800 --> 01:14:45,520
aspect of your finite financial

1773
01:14:45,520 --> 01:14:48,000
resources, but so is so are addressing

1774
01:14:48,000 --> 01:14:50,560
operating deficits as they come up. So

1775
01:14:50,560 --> 01:14:52,880
is financing new capital needs and so is

1776
01:14:52,880 --> 01:14:55,360
maintaining and rehabilitating your

1777
01:14:55,360 --> 01:14:57,199
existing infrastructure. So all those

1778
01:14:57,199 --> 01:14:58,880
things have to be considered within this

1779
01:14:58,880 --> 01:15:00,719
broader context. So that's what I why I

1780
01:15:00,719 --> 01:15:02,560
mentioned there is such thing as as

1781
01:15:02,560 --> 01:15:04,080
holding on to too much reserves. It's

1782
01:15:04,080 --> 01:15:06,560
really important to have a balance with

1783
01:15:06,560 --> 01:15:08,800
making sure you're resilient and and are

1784
01:15:08,800 --> 01:15:11,520
able to to properly mitigate risk but

1785
01:15:11,520 --> 01:15:14,159
not putting away so much money that

1786
01:15:14,159 --> 01:15:16,000
you're you know not maintaining your

1787
01:15:16,000 --> 01:15:18,640
infrastructure appropriately or are

1788
01:15:18,640 --> 01:15:22,719
carrying large deficits.

1789
01:15:22,719 --> 01:15:24,800
So I did do a risk assessment of the

1790
01:15:24,800 --> 01:15:27,440
town that I wanted to share. I I split

1791
01:15:27,440 --> 01:15:30,159
it out into into operating risks and

1792
01:15:30,159 --> 01:15:31,920
nonoperating risks. So their operating

1793
01:15:31,920 --> 01:15:34,000
risks are going to be you know cash flow

1794
01:15:34,000 --> 01:15:36,719
and me meeting those cash flow needs uh

1795
01:15:36,719 --> 01:15:39,520
addressing issues of revenue loss and

1796
01:15:39,520 --> 01:15:41,199
addressing issues with spikes in

1797
01:15:41,199 --> 01:15:42,640
operating expenditures. Your

1798
01:15:42,640 --> 01:15:44,000
non-operating risks are going to be

1799
01:15:44,000 --> 01:15:46,000
things like natural disasters,

1800
01:15:46,000 --> 01:15:48,000
infrastructure emergencies or public

1801
01:15:48,000 --> 01:15:51,280
health crisis. So going directly into

1802
01:15:51,280 --> 01:15:53,679
the the operating risks on the cash

1803
01:15:53,679 --> 01:15:56,480
flow, you have low risk there overall.

1804
01:15:56,480 --> 01:15:58,719
Um, you have strong cash management

1805
01:15:58,719 --> 01:16:00,560
practices. You have great access to

1806
01:16:00,560 --> 01:16:02,960
liquidity. Uh, at the end of last year,

1807
01:16:02,960 --> 01:16:05,920
you had almost $35 million of cash and

1808
01:16:05,920 --> 01:16:07,760
investments in your general fund. You

1809
01:16:07,760 --> 01:16:10,960
had almost 90 million townwide. Um, in

1810
01:16:10,960 --> 01:16:13,040
the event of a catastrophic event,

1811
01:16:13,040 --> 01:16:15,199
you've you've got great liquidity. You

1812
01:16:15,199 --> 01:16:17,440
do have the ability to borrow amongst

1813
01:16:17,440 --> 01:16:19,920
within the funds if you needed to. But

1814
01:16:19,920 --> 01:16:22,480
overall, you have you have low cash flow

1815
01:16:22,480 --> 01:16:25,600
risk, right? Many many agencies

1816
01:16:25,600 --> 01:16:26,960
based on the way they're funded and

1817
01:16:26,960 --> 01:16:28,239
based on the volatility of their

1818
01:16:28,239 --> 01:16:31,120
revenues have to keep higher reserves

1819
01:16:31,120 --> 01:16:33,679
because of of volatility and cash flow

1820
01:16:33,679 --> 01:16:35,920
whereas you have a little more steady uh

1821
01:16:35,920 --> 01:16:38,320
cash flow in terms of knowing when

1822
01:16:38,320 --> 01:16:39,760
you're going to get your funds and being

1823
01:16:39,760 --> 01:16:41,840
able to plan for that. So overall you

1824
01:16:41,840 --> 01:16:44,880
have a a really low uh risk on your cash

1825
01:16:44,880 --> 01:16:47,600
flow position.

1826
01:16:47,600 --> 01:16:50,560
larger risk there is is on revenues. Um

1827
01:16:50,560 --> 01:16:52,320
but but you're overall in a fairly

1828
01:16:52,320 --> 01:16:54,320
stable position. What I did was I took a

1829
01:16:54,320 --> 01:16:56,000
look at all of your general fund

1830
01:16:56,000 --> 01:16:59,120
revenues by category and and categorize

1831
01:16:59,120 --> 01:17:00,960
them as as high, medium or low in terms

1832
01:17:00,960 --> 01:17:03,840
of risk. The the good news for you all

1833
01:17:03,840 --> 01:17:07,520
is over 60% of your revenue is is very

1834
01:17:07,520 --> 01:17:10,880
secure um in terms of your secure

1835
01:17:10,880 --> 01:17:13,840
secured and unsecured property tax.

1836
01:17:13,840 --> 01:17:17,199
very low risk of of a significant shock

1837
01:17:17,199 --> 01:17:20,239
to the system on your property tax. Uh

1838
01:17:20,239 --> 01:17:22,080
the big the the large area where you do

1839
01:17:22,080 --> 01:17:23,760
have risk and as as was discussed during

1840
01:17:23,760 --> 01:17:25,679
the budget presentation is with the VLF.

1841
01:17:25,679 --> 01:17:27,440
There's tremendous amount of uncertainty

1842
01:17:27,440 --> 01:17:29,440
with what's going to happen there. The

1843
01:17:29,440 --> 01:17:32,000
total budget there is 1.8 million as as

1844
01:17:32,000 --> 01:17:34,080
Jan mentioned. You know, 1 million of

1845
01:17:34,080 --> 01:17:35,920
that is is fairly secure. That is money

1846
01:17:35,920 --> 01:17:38,800
that is available. It is the the the the

1847
01:17:38,800 --> 01:17:42,159
shortfall that is uh very uncertain. So

1848
01:17:42,159 --> 01:17:44,239
there is a high risk there, but it's a

1849
01:17:44,239 --> 01:17:46,400
relatively low amount of your of your

1850
01:17:46,400 --> 01:17:49,360
total overall budget. The other areas

1851
01:17:49,360 --> 01:17:51,520
that I that I determined to be medium

1852
01:17:51,520 --> 01:17:55,360
risk would be your excess raff um your

1853
01:17:55,360 --> 01:17:57,040
construction permits, your service

1854
01:17:57,040 --> 01:17:59,679
charges, and your other revenues. And

1855
01:17:59,679 --> 01:18:01,280
those are medium just because they will

1856
01:18:01,280 --> 01:18:02,960
typically eb and flow a little bit with

1857
01:18:02,960 --> 01:18:05,199
the economy. And for excess raft,

1858
01:18:05,199 --> 01:18:07,040
there's a a bit of uncertainty with that

1859
01:18:07,040 --> 01:18:09,600
on an ongoing basis. But overall, you

1860
01:18:09,600 --> 01:18:12,080
have pretty low risk with your with your

1861
01:18:12,080 --> 01:18:14,000
revenues. You're not subject to

1862
01:18:14,000 --> 01:18:16,320
volatility the way cities that are

1863
01:18:16,320 --> 01:18:18,320
highly dependent on revenue sources like

1864
01:18:18,320 --> 01:18:21,280
the hotel tax or sales tax have a much

1865
01:18:21,280 --> 01:18:24,480
greater uh exposure to to economic

1866
01:18:24,480 --> 01:18:27,199
cycles rather than than the town who's

1867
01:18:27,199 --> 01:18:29,280
able to be a little bit more resilient

1868
01:18:29,280 --> 01:18:31,120
um through through cycles in the

1869
01:18:31,120 --> 01:18:34,000
economy.

1870
01:18:34,000 --> 01:18:36,400
>> Yes, Council Member Trunk. Could I just

1871
01:18:36,400 --> 01:18:39,440
ask for a clar clarification?

1872
01:18:39,440 --> 01:18:41,600
So when you were talking about the risk

1873
01:18:41,600 --> 01:18:44,880
assessment and the revenue loss um on

1874
01:18:44,880 --> 01:18:47,199
the public safety tax, you actually rate

1875
01:18:47,199 --> 01:18:49,600
it low. Is it because we have a

1876
01:18:49,600 --> 01:18:51,760
consistent funding mechanism that come

1877
01:18:51,760 --> 01:18:53,280
in? Is that is that how you're

1878
01:18:53,280 --> 01:18:55,440
evaluating it? Correct. because, you

1879
01:18:55,440 --> 01:18:57,760
know, as our personnel cost goes up and

1880
01:18:57,760 --> 01:19:00,560
we talk about the pension and the salary

1881
01:19:00,560 --> 01:19:03,679
increase and benefits, uh, it's now

1882
01:19:03,679 --> 01:19:07,920
outpacing our budget. So, so in in this

1883
01:19:07,920 --> 01:19:10,400
chart, what you're looking at is cons

1884
01:19:10,400 --> 01:19:13,520
consistent funding sources. Is that how

1885
01:19:13,520 --> 01:19:14,800
the evaluation goes?

1886
01:19:14,800 --> 01:19:16,400
>> Correct. So, this is strictly on the

1887
01:19:16,400 --> 01:19:17,920
revenue side. I'll I'll address the

1888
01:19:17,920 --> 01:19:20,080
expenditure side in in another slide or

1889
01:19:20,080 --> 01:19:20,800
two. Okay.

1890
01:19:20,800 --> 01:19:23,679
>> Right. Because it's a different it's a different evaluation. So there's

1891
01:19:23,679 --> 01:19:25,600
higher risk there. But this is strictly

1892
01:19:25,600 --> 01:19:27,360
is what's the likelihood that this

1893
01:19:27,360 --> 01:19:30,400
revenue is going to come in as expected.

1894
01:19:30,400 --> 01:19:33,360
What is the the amount of volatility in

1895
01:19:33,360 --> 01:19:34,880
this particular revenue source? So so

1896
01:19:34,880 --> 01:19:38,000
the revenue itself is is stable. It's

1897
01:19:38,000 --> 01:19:40,239
then the expenditures that it pays for

1898
01:19:40,239 --> 01:19:41,840
that that is has a little more

1899
01:19:41,840 --> 01:19:43,600
volatility that I'll I'll talk about in

1900
01:19:43,600 --> 01:19:44,480
just a minute.

1901
01:19:44,480 --> 01:19:48,470
>> Thank you.

1902
01:19:48,480 --> 01:19:54,239
So I wanted to to also stress test your revenues as well. And so I put

1903
01:19:54,239 --> 01:19:56,560
together a pretty extreme scenario in my

1904
01:19:56,560 --> 01:19:59,840
mind for you know what if. So what if

1905
01:19:59,840 --> 01:20:02,400
you had a a significant

1906
01:20:02,400 --> 01:20:05,520
uh economic downturn that resulted in

1907
01:20:05,520 --> 01:20:08,000
you know red a reduction in local

1908
01:20:08,000 --> 01:20:10,400
revenues and the state taking action

1909
01:20:10,400 --> 01:20:12,719
that impacted your your revenues. And so

1910
01:20:12,719 --> 01:20:16,320
the the the the scenario was a 5%

1911
01:20:16,320 --> 01:20:18,000
reduction in your in your property

1912
01:20:18,000 --> 01:20:22,159
taxes, a lo a complete loss of the VLF,

1913
01:20:22,159 --> 01:20:25,280
a 50% loss in the excess raft and and

1914
01:20:25,280 --> 01:20:28,560
50% losses in your permitting and your

1915
01:20:28,560 --> 01:20:30,480
service charges, and then 25% of all

1916
01:20:30,480 --> 01:20:32,480
else. What would happen if that were the

1917
01:20:32,480 --> 01:20:35,120
case? So that would actually be a $6.5

1918
01:20:35,120 --> 01:20:38,880
million revenue loss. So on a $ 38.7

1919
01:20:38,880 --> 01:20:42,000
million base, you would be down to 32.1

1920
01:20:42,000 --> 01:20:45,440
million. So your existing reserves would

1921
01:20:45,440 --> 01:20:48,080
allow you to to work through that over

1922
01:20:48,080 --> 01:20:49,840
the course of a of a few years. So

1923
01:20:49,840 --> 01:20:52,239
you're already very resilient for what's

1924
01:20:52,239 --> 01:20:54,480
a pretty significant

1925
01:20:54,480 --> 01:20:56,800
uh you know stress test scenario for

1926
01:20:56,800 --> 01:20:58,960
your budget. So after I did this, the

1927
01:20:58,960 --> 01:21:00,800
next thing I did was how likely is this

1928
01:21:00,800 --> 01:21:03,760
to happen? So I looked back at the great

1929
01:21:03,760 --> 01:21:06,320
recession and the co 19 pandemic to see

1930
01:21:06,320 --> 01:21:09,440
how you how you managed both of those uh

1931
01:21:09,440 --> 01:21:12,400
financial situations and uh starting

1932
01:21:12,400 --> 01:21:14,480
with the great recession

1933
01:21:14,480 --> 01:21:17,520
you had one year 20101 where you had a

1934
01:21:17,520 --> 01:21:20,640
3% reduction in revenues then 11 12 you

1935
01:21:20,640 --> 01:21:23,120
were flat and from there you've been

1936
01:21:23,120 --> 01:21:25,679
growing ever since. So in in in the

1937
01:21:25,679 --> 01:21:27,600
grand scheme of a of a great recession

1938
01:21:27,600 --> 01:21:30,159
that had a a very significant impact on

1939
01:21:30,159 --> 01:21:32,159
local governments throughout California

1940
01:21:32,159 --> 01:21:33,760
and throughout the country, you all

1941
01:21:33,760 --> 01:21:36,719
weathered that storm pretty well. A a

1942
01:21:36,719 --> 01:21:39,920
blip in 201011 and flat the next year

1943
01:21:39,920 --> 01:21:42,480
and then growth from there. Similar on

1944
01:21:42,480 --> 01:21:45,679
the on the CO 19 pandemic, you had one

1945
01:21:45,679 --> 01:21:47,920
year where you where you dropped by

1946
01:21:47,920 --> 01:21:50,080
about a percent on the revenue side

1947
01:21:50,080 --> 01:21:51,600
before starting to grow again

1948
01:21:51,600 --> 01:21:54,239
significantly the the subsequent years.

1949
01:21:54,239 --> 01:21:56,320
So when you when you look at a a fairly

1950
01:21:56,320 --> 01:21:59,280
extreme what if scenario and then what

1951
01:21:59,280 --> 01:22:02,320
this what the town has seen in reality

1952
01:22:02,320 --> 01:22:03,760
from from the last two pretty

1953
01:22:03,760 --> 01:22:06,560
significant economic shocks, you're in

1954
01:22:06,560 --> 01:22:08,320
pretty good position from a revenue

1955
01:22:08,320 --> 01:22:10,159
perspective. You have relatively low

1956
01:22:10,159 --> 01:22:11,840
volatility

1957
01:22:11,840 --> 01:22:14,239
and so that's a a big factor as you

1958
01:22:14,239 --> 01:22:16,400
think about the reserves that you want

1959
01:22:16,400 --> 01:22:19,920
to carry uh for the general fund.

1960
01:22:19,920 --> 01:22:21,920
So now move into the risk assessment on

1961
01:22:21,920 --> 01:22:24,480
the operating expenditures. So as as was

1962
01:22:24,480 --> 01:22:26,080
brought up there there are absolutely

1963
01:22:26,080 --> 01:22:27,360
risks on the on the operating

1964
01:22:27,360 --> 01:22:29,199
expenditure side. You've got personnel

1965
01:22:29,199 --> 01:22:32,239
costs that are are rising every year and

1966
01:22:32,239 --> 01:22:35,679
typically what you're finding and most cities and towns are finding that

1967
01:22:35,679 --> 01:22:38,239
their personnel costs are rising at a

1968
01:22:38,239 --> 01:22:40,560
rate faster than revenues. So revenues

1969
01:22:40,560 --> 01:22:42,320
are not keeping up with personnel costs.

1970
01:22:42,320 --> 01:22:44,320
So there's absolutely risks with respect

1971
01:22:44,320 --> 01:22:46,639
to that. There's risks with respect to

1972
01:22:46,639 --> 01:22:50,000
the cost of central county fire general

1973
01:22:50,000 --> 01:22:52,000
inflation. So the costs of the things

1974
01:22:52,000 --> 01:22:53,840
that you're buying and your contract

1975
01:22:53,840 --> 01:22:56,560
services are going up, liability,

1976
01:22:56,560 --> 01:23:05,600
workers comp, all of these things are increasing and create some risk. The difference that that I would say for

1977
01:23:05,600 --> 01:23:08,159
the expenditure side risk in comparison

1978
01:23:08,159 --> 01:23:10,239
to the revenue side risk is generally

1979
01:23:10,239 --> 01:23:11,840
with the expenditure side, you're able

1980
01:23:11,840 --> 01:23:14,480
to see it coming. So you can plan a

1981
01:23:14,480 --> 01:23:16,239
little bit better with the revenues

1982
01:23:16,239 --> 01:23:18,880
typically and again less so for the town

1983
01:23:18,880 --> 01:23:20,800
because you're you're not relying on

1984
01:23:20,800 --> 01:23:23,040
things like hotel tax and sales tax. But

1985
01:23:23,040 --> 01:23:25,600
often when those start to take a dive,

1986
01:23:25,600 --> 01:23:27,280
you're seeing that months down the road.

1987
01:23:27,280 --> 01:23:29,360
You're you're seeing it from the

1988
01:23:29,360 --> 01:23:31,600
rearview mirror, not looking at it

1989
01:23:31,600 --> 01:23:33,199
perspectively.

1990
01:23:33,199 --> 01:23:36,320
On the expenditure side, again, you know

1991
01:23:36,320 --> 01:23:37,600
these things are happening. You know

1992
01:23:37,600 --> 01:23:38,960
these are conditions. You're generally

1993
01:23:38,960 --> 01:23:41,199
able to plan for them. So it's not as if

1994
01:23:41,199 --> 01:23:43,199
they're not risks. It's just you're

1995
01:23:43,199 --> 01:23:46,320
better able to manage them with with

1996
01:23:46,320 --> 01:23:48,880
your through your normal budget process,

1997
01:23:48,880 --> 01:23:52,149
right?

1998
01:23:52,159 --> 01:23:54,560
So, the non-operating risks, keep this

1999
01:23:54,560 --> 01:23:56,880
pretty pretty brief. Um, obviously

2000
01:23:56,880 --> 01:23:58,719
natural disaster impacting your

2001
01:23:58,719 --> 01:24:00,239
infrastructure, any other general

2002
01:24:00,239 --> 01:24:02,960
infrastructure emergency is is a concern

2003
01:24:02,960 --> 01:24:05,199
for any agency. Um, obviously there's

2004
01:24:05,199 --> 01:24:07,920
some elevated risk due to our geography

2005
01:24:07,920 --> 01:24:12,880
and and aging infrastructure. Um there are insurance policies that the

2006
01:24:12,880 --> 01:24:15,360
town cover carries that would help cover

2007
01:24:15,360 --> 01:24:17,840
and mitigate some of this risk. So that

2008
01:24:17,840 --> 01:24:20,320
is a factor as as we develop the the

2009
01:24:20,320 --> 01:24:22,400
reserve policy. And then I think as we

2010
01:24:22,400 --> 01:24:25,280
saw um you know five six years ago

2011
01:24:25,280 --> 01:24:27,840
during the the co 19 pandemic the risk

2012
01:24:27,840 --> 01:24:29,920
of a public health crisis having a

2013
01:24:29,920 --> 01:24:31,920
significant financial impact on the town

2014
01:24:31,920 --> 01:24:34,400
I think is relatively low based on what

2015
01:24:34,400 --> 01:24:35,600
happened. I think that the county is

2016
01:24:35,600 --> 01:24:37,360
going to bear a lot of that a lot of

2017
01:24:37,360 --> 01:24:38,560
that cost and a lot of that that

2018
01:24:38,560 --> 01:24:41,199
responsibility. So overall those those

2019
01:24:41,199 --> 01:24:44,639
risks are are relatively low.

2020
01:24:44,639 --> 01:24:47,280
So now I'll transition into the reserve

2021
01:24:47,280 --> 01:24:49,520
policy recommendations. So

2022
01:24:49,520 --> 01:24:52,159
recommendations again with with the with

2023
01:24:52,159 --> 01:24:54,400
the broad perspective of starting with a

2024
01:24:54,400 --> 01:24:56,320
good policy that you have and and

2025
01:24:56,320 --> 01:24:58,639
emphasizing that these policy

2026
01:24:58,639 --> 01:25:02,560
recommendations are the intent for how

2027
01:25:02,560 --> 01:25:04,480
the money should be set aside but they

2028
01:25:04,480 --> 01:25:07,760
don't restrict council from from taking

2029
01:25:07,760 --> 01:25:11,199
other actions. So the first reserve, the

2030
01:25:11,199 --> 01:25:12,719
intent there is to be a contingency

2031
01:25:12,719 --> 01:25:15,679
reserve. The idea there is is the intent

2032
01:25:15,679 --> 01:25:17,120
for these funds would they would be set

2033
01:25:17,120 --> 01:25:19,600
aside and utilized for really

2034
01:25:19,600 --> 01:25:22,239
extraordinary one-time events. So things

2035
01:25:22,239 --> 01:25:24,960
such as a natural disaster, major

2036
01:25:24,960 --> 01:25:26,800
infrastructure failure, or any other

2037
01:25:26,800 --> 01:25:29,520
unforeseen emergency or disaster as

2038
01:25:29,520 --> 01:25:32,000
determined by the council. And the idea

2039
01:25:32,000 --> 01:25:34,239
with this this res reserve the target

2040
01:25:34,239 --> 01:25:37,040
would be 25% of general fund budgeted

2041
01:25:37,040 --> 01:25:39,040
operating expenditures and it would be

2042
01:25:39,040 --> 01:25:43,120
the top priority for for funding. So

2043
01:25:43,120 --> 01:25:45,280
what the way these these reserves have

2044
01:25:45,280 --> 01:25:47,760
been structured is to sort of waterfall

2045
01:25:47,760 --> 01:25:50,159
with a priority list. And so the top

2046
01:25:50,159 --> 01:25:52,000
reserve would be the the contingency

2047
01:25:52,000 --> 01:25:55,040
reserve. So the first 25% of unassigned

2048
01:25:55,040 --> 01:25:58,400
fund balance would go into that reserve.

2049
01:25:58,400 --> 01:26:04,239
The second reserve is more intended to stabilize the budget during, you

2050
01:26:04,239 --> 01:26:07,600
know, economic uh downturns or other uh

2051
01:26:07,600 --> 01:26:11,840
things such as a state takeaway with the VLF.

2052
01:26:11,840 --> 01:26:14,000
And the idea with this reserve is

2053
01:26:14,000 --> 01:26:16,880
service level retention. So, the ability

2054
01:26:16,880 --> 01:26:19,360
to maintain service levels while the

2055
01:26:19,360 --> 01:26:22,239
town figured out if this were a

2056
01:26:22,239 --> 01:26:24,159
short-term economic shock or if this

2057
01:26:24,159 --> 01:26:27,120
were a long-term revenue loss. And the

2058
01:26:27,120 --> 01:26:29,520
idea with this reserve is for it to be

2059
01:26:29,520 --> 01:26:32,719
at a 15% of general fund budgeted

2060
01:26:32,719 --> 01:26:39,520
operating expenditure target with the utiliz or the the replenishment

2061
01:26:39,520 --> 01:26:41,760
policy being that when the reserve

2062
01:26:41,760 --> 01:26:44,480
actually goes below the the the target

2063
01:26:44,480 --> 01:26:46,960
so when it gets below the 15% so when

2064
01:26:46,960 --> 01:26:49,199
you're actually utilizing the reserve

2065
01:26:49,199 --> 01:26:51,679
the budget the next budget cycle will

2066
01:26:51,679 --> 01:26:54,480
articulate an operational plan to res to

2067
01:26:54,480 --> 01:26:56,560
return the reserve to the target level

2068
01:26:56,560 --> 01:27:00,320
within three years. So as an example, if

2069
01:27:00,320 --> 01:27:03,199
there were a you know an economic

2070
01:27:03,199 --> 01:27:05,920
recession and you needed to drive dip

2071
01:27:05,920 --> 01:27:09,840
into the reserves to maintain services,

2072
01:27:09,840 --> 01:27:12,080
the operational plan may be stay the

2073
01:27:12,080 --> 01:27:14,159
course, revenues are going to recover

2074
01:27:14,159 --> 01:27:20,639
over the next couple years. Whereas if we learn that the VLF is going to go

2075
01:27:20,639 --> 01:27:23,600
away and that's a long-term g hole

2076
01:27:23,600 --> 01:27:26,560
that's in that's in your budget, the the

2077
01:27:26,560 --> 01:27:28,639
budget stabilization fund is again used

2078
01:27:28,639 --> 01:27:30,800
to maintain services in the short term

2079
01:27:30,800 --> 01:27:33,040
while an operational plan is developed

2080
01:27:33,040 --> 01:27:35,199
over the long term to close that that

2081
01:27:35,199 --> 01:27:38,239
ongoing gap and this the intent here was

2082
01:27:38,239 --> 01:27:39,920
for this to be the second priority for

2083
01:27:39,920 --> 01:27:41,840
unassigned balance fund balance. So the

2084
01:27:41,840 --> 01:27:44,239
first is the contingency. The second is

2085
01:27:44,239 --> 01:27:47,920
for the budget stabilization reserve.

2086
01:27:47,920 --> 01:27:49,760
The third reserve, the intent for this

2087
01:27:49,760 --> 01:27:52,400
is to be an infrastructure reserve to be

2088
01:27:52,400 --> 01:27:55,199
utilized to fund infrastructure needs

2089
01:27:55,199 --> 01:27:56,880
that arise during the fiscal year that

2090
01:27:56,880 --> 01:27:59,360
were not either budgeted or planned for

2091
01:27:59,360 --> 01:28:01,520
in the near term. So the the purpose

2092
01:28:01,520 --> 01:28:04,960
here is not to supplant funds that are

2093
01:28:04,960 --> 01:28:08,000
intended for the capital uh or the

2094
01:28:08,000 --> 01:28:10,239
existing the existing capital plan. The

2095
01:28:10,239 --> 01:28:12,480
intent here is for there to be a set

2096
01:28:12,480 --> 01:28:15,040
aside for things that come up that were

2097
01:28:15,040 --> 01:28:17,280
not planned. So in the in the current

2098
01:28:17,280 --> 01:28:19,440
structure, things that come up are not

2099
01:28:19,440 --> 01:28:21,840
planned. You you decide whether you want

2100
01:28:21,840 --> 01:28:23,600
to go into reserves, you decide whether

2101
01:28:23,600 --> 01:28:26,239
you want to uh take money out of other

2102
01:28:26,239 --> 01:28:28,480
capital projects and use it for the the

2103
01:28:28,480 --> 01:28:31,120
unplanned needs. And the idea here is to

2104
01:28:31,120 --> 01:28:35,280
have a little bit of money set aside to be able to address the unplanned

2105
01:28:35,280 --> 01:28:38,000
needs as as they come up. But again not

2106
01:28:38,000 --> 01:28:41,040
to supplant the existing uh funds that

2107
01:28:41,040 --> 01:28:43,120
are used for uh current capital

2108
01:28:43,120 --> 01:28:44,960
projects.

2109
01:28:44,960 --> 01:28:47,360
The intent here would this one would be

2110
01:28:47,360 --> 01:28:49,520
the third priority. So once the

2111
01:28:49,520 --> 01:28:52,080
contingency is funded once the budget

2112
01:28:52,080 --> 01:28:53,679
stabilization is funded the

2113
01:28:53,679 --> 01:28:55,199
infrastructure reserve would then be

2114
01:28:55,199 --> 01:28:57,840
funded

2115
01:28:57,840 --> 01:29:00,639
and then the remaining funds any any

2116
01:29:00,639 --> 01:29:02,719
remaining funds would be an undesated

2117
01:29:02,719 --> 01:29:04,480
fund balance. So these are the funds

2118
01:29:04,480 --> 01:29:06,880
after the three defined reserves are

2119
01:29:06,880 --> 01:29:09,600
funded. Um and they would be available

2120
01:29:09,600 --> 01:29:11,840
for appropriation at the discretion of

2121
01:29:11,840 --> 01:29:14,719
council. Best best case scenarios, they

2122
01:29:14,719 --> 01:29:16,000
would be these would be used for

2123
01:29:16,000 --> 01:29:17,760
one-time purposes because they're

2124
01:29:17,760 --> 01:29:19,600
one-time funds, but they could be used

2125
01:29:19,600 --> 01:29:22,000
for anything that council determined

2126
01:29:22,000 --> 01:29:24,080
they needed to be used for. Um and

2127
01:29:24,080 --> 01:29:25,600
again, this would these would be the

2128
01:29:25,600 --> 01:29:27,840
funds that were left over after the

2129
01:29:27,840 --> 01:29:32,000
three other reserves are funded.

2130
01:29:32,000 --> 01:29:34,320
And before I go through some of the

2131
01:29:34,320 --> 01:29:36,239
numbers, I just want to provide some

2132
01:29:36,239 --> 01:29:38,239
just some final policy considerations

2133
01:29:38,239 --> 01:29:41,360
here. So, as I mentioned at the at the

2134
01:29:41,360 --> 01:29:43,760
beginning of the presentation, defining

2135
01:29:43,760 --> 01:29:46,400
these specific reserves for for

2136
01:29:46,400 --> 01:29:48,800
unassigned fund balance, it doesn't

2137
01:29:48,800 --> 01:29:51,280
restrict that funding. These these funds

2138
01:29:51,280 --> 01:29:55,679
remain at council's discretion. These are still ultimately unassigned

2139
01:29:55,679 --> 01:29:58,480
funds that get put into reserve,

2140
01:29:58,480 --> 01:30:00,159
right? but they are not restricted

2141
01:30:00,159 --> 01:30:02,400
otherwise and can be used at council's

2142
01:30:02,400 --> 01:30:04,080
discretion.

2143
01:30:04,080 --> 01:30:06,639
The the idea here is to create some

2144
01:30:06,639 --> 01:30:09,760
definition for their intended use that

2145
01:30:09,760 --> 01:30:12,960
allows for an earlier discussion when

2146
01:30:12,960 --> 01:30:15,679
they need to be utilized. It allows for

2147
01:30:15,679 --> 01:30:17,360
an early discussion about some of the

2148
01:30:17,360 --> 01:30:20,000
tradeoffs that may need to to take place

2149
01:30:20,000 --> 01:30:23,120
when those funds are used. So for

2150
01:30:23,120 --> 01:30:24,639
instance, if you have that

2151
01:30:24,639 --> 01:30:26,960
infrastructure need that was unplanned

2152
01:30:26,960 --> 01:30:28,880
and you and we've got and there this

2153
01:30:28,880 --> 01:30:31,280
policy exists, it's not necessarily an

2154
01:30:31,280 --> 01:30:33,120
automatic that it would be used. It

2155
01:30:33,120 --> 01:30:36,320
creates the the sort of the the trigger

2156
01:30:36,320 --> 01:30:38,560
to have the discussion about do we use

2157
01:30:38,560 --> 01:30:40,480
these polic do we utilize the

2158
01:30:40,480 --> 01:30:42,719
infrastructure reserve? What happens if

2159
01:30:42,719 --> 01:30:44,400
we do that? What are the trade-offs that

2160
01:30:44,400 --> 01:30:47,440
might have to happen? Right? So the idea

2161
01:30:47,440 --> 01:30:49,760
is here is it's it's to help guide

2162
01:30:49,760 --> 01:30:51,920
decision- making by by creating an

2163
01:30:51,920 --> 01:30:54,960
intent for these reserves, but it's not

2164
01:30:54,960 --> 01:30:58,159
intended to restrict um the decision-

2165
01:30:58,159 --> 01:30:59,920
making and ultimately again these these

2166
01:30:59,920 --> 01:31:02,960
funds can be used for anything council

2167
01:31:02,960 --> 01:31:05,360
chose for them to be used for and the

2168
01:31:05,360 --> 01:31:08,719
policy can be written as such.

2169
01:31:08,719 --> 01:31:10,080
With that, I'll just go through the

2170
01:31:10,080 --> 01:31:11,760
numbers really quickly. The and Jan

2171
01:31:11,760 --> 01:31:14,719
already covered these. Um, in under the

2172
01:31:14,719 --> 01:31:17,840
current policy for based on the 26 27

2173
01:31:17,840 --> 01:31:20,639
baseline budget, the 30% goal would be

2174
01:31:20,639 --> 01:31:24,159
met. The 50% goal would be slightly

2175
01:31:24,159 --> 01:31:28,159
under under the proposed uh the three

2176
01:31:28,159 --> 01:31:30,480
policy reserves would be fully funded

2177
01:31:30,480 --> 01:31:32,960
and there would be about $300,000 in

2178
01:31:32,960 --> 01:31:35,920
undesated fund balance. That concludes

2179
01:31:35,920 --> 01:31:37,440
my presentation. I'm happy to take any

2180
01:31:37,440 --> 01:31:39,360
questions.

2181
01:31:39,360 --> 01:31:44,000
Um, thank you, Mr. Corpet. Um, I will

2182
01:31:44,000 --> 01:31:46,719
ask the council if they have any, um,

2183
01:31:46,719 --> 01:31:49,440
questions.

2184
01:31:49,440 --> 01:31:51,520
>> Yes. Um, council member Krik.

2185
01:31:51,520 --> 01:31:53,120
>> Thank you, Drew. And I did have the

2186
01:31:53,120 --> 01:31:55,440
advantage. I was able to see this ahead

2187
01:31:55,440 --> 01:31:58,639
of time. So, just to, um, clarify,

2188
01:31:58,639 --> 01:32:01,120
you are recommending the same amount of

2189
01:32:01,120 --> 01:32:03,600
reserve that we have in our current

2190
01:32:03,600 --> 01:32:05,520
policy. It's just a different way of

2191
01:32:05,520 --> 01:32:07,600
organizing the reserve funds. Is that

2192
01:32:07,600 --> 01:32:08,480
correct?

2193
01:32:08,480 --> 01:32:11,920
>> It's close. It's it's it's

2194
01:32:11,920 --> 01:32:14,480
a little bit less than the current 50%

2195
01:32:14,480 --> 01:32:17,280
policy under under the the current it's

2196
01:32:17,280 --> 01:32:20,800
I think closer to maybe 45. Um there

2197
01:32:20,800 --> 01:32:22,239
would only be two that were based on a

2198
01:32:22,239 --> 01:32:24,080
percentage. So you'd have 40% between

2199
01:32:24,080 --> 01:32:25,199
the contingency and the budget

2200
01:32:25,199 --> 01:32:27,360
stabilization. And then instead of an

2201
01:32:27,360 --> 01:32:29,920
additional 10% it would be uh $3

2202
01:32:29,920 --> 01:32:32,719
million. So it's it's close. It's It's

2203
01:32:32,719 --> 01:32:34,719
well above the 30% level, but it's not

2204
01:32:34,719 --> 01:32:37,199
quite at the 50 based on your 2627

2205
01:32:37,199 --> 01:32:38,560
budget.

2206
01:32:38,560 --> 01:32:41,910
>> Thank you.

2207
01:32:41,920 --> 01:32:44,320
» Yes, Vice Mayor Rexdale.

2208
01:32:44,320 --> 01:32:46,560
>> Um, thank you so much. Um, also thank

2209
01:32:46,560 --> 01:32:49,040
you for the slides in advance. It's that

2210
01:32:49,040 --> 01:32:52,800
was very helpful. Um, I had uh two brief

2211
01:32:52,800 --> 01:32:55,679
questions. Um, so going through the the

2212
01:32:55,679 --> 01:32:58,880
Moody's rating, which that was very um

2213
01:32:58,880 --> 01:33:02,800
helpful. Um do they if we did the

2214
01:33:02,800 --> 01:33:08,400
different um reserve uh categories um in

2215
01:33:08,400 --> 01:33:11,920
rating us would they just look at our um

2216
01:33:11,920 --> 01:33:13,440
amalgamated

2217
01:33:13,440 --> 01:33:17,600
uh accumulate accumulate accumulated or

2218
01:33:17,600 --> 01:33:19,120
would they look at each?

2219
01:33:19,120 --> 01:33:22,719
>> No, they would they would look at the cumulative amount that's that's

2220
01:33:22,719 --> 01:33:24,400
unassigned.

2221
01:33:24,400 --> 01:33:27,440
>> Right. So, so if you had, you know, as a

2222
01:33:27,440 --> 01:33:31,040
as an example, if you had

2223
01:33:31,040 --> 01:33:33,280
if your entire fund balance were

2224
01:33:33,280 --> 01:33:36,239
restricted for a specific purpose and

2225
01:33:36,239 --> 01:33:37,920
you didn't actually have any funds that

2226
01:33:37,920 --> 01:33:40,000
were at at council's discretion, they

2227
01:33:40,000 --> 01:33:41,920
would they would certainly view that

2228
01:33:41,920 --> 01:33:44,320
differently than viewing

2229
01:33:44,320 --> 01:33:47,040
undesated fund balance that's at

2230
01:33:47,040 --> 01:33:48,960
council's discretion that you've chosen

2231
01:33:48,960 --> 01:33:52,639
to reserve in specific buckets.

2232
01:33:52,639 --> 01:33:55,120
So, if it turned out one year we needed

2233
01:33:55,120 --> 01:33:57,280
to um

2234
01:33:57,280 --> 01:33:59,679
go into the infrastructure reserve and

2235
01:33:59,679 --> 01:34:01,520
we hadn't

2236
01:34:01,520 --> 01:34:03,920
quite replenished it yet, um they would

2237
01:34:03,920 --> 01:34:05,440
still look at the overall number.

2238
01:34:05,440 --> 01:34:06,719
>> They would look at the overall.

2239
01:34:06,719 --> 01:34:09,520
>> Okay. Um and then um the other question

2240
01:34:09,520 --> 01:34:11,840
I had is so the contingency reserve

2241
01:34:11,840 --> 01:34:16,320
recommended 25% budget stabilization 15%

2242
01:34:16,320 --> 01:34:18,719
and then the infrastructure was um not

2243
01:34:18,719 --> 01:34:21,040
as a percentage but it was as at a

2244
01:34:21,040 --> 01:34:23,199
dollar amount and I was wondering uh the

2245
01:34:23,199 --> 01:34:28,629
reasoning behind that.

2246
01:34:28,639 --> 01:34:31,600
I ultimately made the recommendation

2247
01:34:31,600 --> 01:34:34,400
um you know trying to look at the

2248
01:34:34,400 --> 01:34:36,239
available funding sort of setting the

2249
01:34:36,239 --> 01:34:38,320
right balance for the fund and looking

2250
01:34:38,320 --> 01:34:41,679
at um with the with the infrastructure

2251
01:34:41,679 --> 01:34:44,719
you know obviously for for each of these

2252
01:34:44,719 --> 01:34:48,800
as your operating budget grows any

2253
01:34:48,800 --> 01:34:50,719
expenditure that's a percentage of that

2254
01:34:50,719 --> 01:34:52,320
operating budget is going to grow as

2255
01:34:52,320 --> 01:34:54,800
well. So each year your contingency

2256
01:34:54,800 --> 01:34:56,239
reserve is going to grow, your budget

2257
01:34:56,239 --> 01:34:57,840
stabilization fund is going to is going

2258
01:34:57,840 --> 01:35:00,000
to grow just naturally as the budget

2259
01:35:00,000 --> 01:35:02,159
goes. I set the infrastructure reserve

2260
01:35:02,159 --> 01:35:05,360
at a as opposed to as a percent

2261
01:35:05,360 --> 01:35:08,239
um just looking at sort of historical

2262
01:35:08,239 --> 01:35:12,080
spending um capital needs and and just

2263
01:35:12,080 --> 01:35:13,840
trying to trying to get the the right

2264
01:35:13,840 --> 01:35:17,199
balance of not setting the reserve too

2265
01:35:17,199 --> 01:35:20,159
high. Um but it wasn't wasn't overly

2266
01:35:20,159 --> 01:35:22,960
scientific. I just chose that that

2267
01:35:22,960 --> 01:35:24,800
perhaps not having all three reserves

2268
01:35:24,800 --> 01:35:26,400
that were automatically growing made

2269
01:35:26,400 --> 01:35:28,480
sense and that instead you could look at

2270
01:35:28,480 --> 01:35:30,239
the infrastructure reserve over over

2271
01:35:30,239 --> 01:35:32,480
time and determine what the right level

2272
01:35:32,480 --> 01:35:34,639
for that reserve is.

2273
01:35:34,639 --> 01:35:39,110
>> Okay, that makes sense. Thank you,

2274
01:35:39,120 --> 01:35:41,440
» Council Member Adams.

2275
01:35:41,440 --> 01:35:44,719
>> Thank you. Um, I think this is the page

2276
01:35:44,719 --> 01:35:47,760
that I had the most trouble with too.

2277
01:35:47,760 --> 01:35:51,520
And initially I was really against this

2278
01:35:51,520 --> 01:35:54,000
idea because

2279
01:35:54,000 --> 01:35:57,840
as much as you and all of us might agree

2280
01:35:57,840 --> 01:36:02,320
that these are still fluid funds

2281
01:36:02,320 --> 01:36:04,239
over time,

2282
01:36:04,239 --> 01:36:06,480
people forget that. And even though this

2283
01:36:06,480 --> 01:36:10,560
is our intention, the effect can be that

2284
01:36:10,560 --> 01:36:14,560
it is a cap or that it is something that

2285
01:36:14,560 --> 01:36:17,520
we need to raise money for in order to

2286
01:36:17,520 --> 01:36:21,679
fulfill. And I really think we operate

2287
01:36:21,679 --> 01:36:25,920
better with money that we can use at our

2288
01:36:25,920 --> 01:36:28,800
discretion and that

2289
01:36:28,800 --> 01:36:30,400
we,

2290
01:36:30,400 --> 01:36:33,520
for example, have just been looking at a

2291
01:36:33,520 --> 01:36:35,920
couple of bridges,

2292
01:36:35,920 --> 01:36:38,880
little bridges. We're not talking about

2293
01:36:38,880 --> 01:36:41,840
big bridges. This isn't the Golden Gate.

2294
01:36:41,840 --> 01:36:44,480
These are little bridges and they're

2295
01:36:44,480 --> 01:36:47,360
really expensive

2296
01:36:47,360 --> 01:36:49,040
uh to repair.

2297
01:36:49,040 --> 01:36:53,119
So in this instance, the reserve here

2298
01:36:53,119 --> 01:36:56,880
wouldn't cover those two bridges. So

2299
01:36:56,880 --> 01:36:58,719
infrastructure is actually where we

2300
01:36:58,719 --> 01:37:01,520
spend a fair amount of our money. I'm

2301
01:37:01,520 --> 01:37:03,600
worried that in the future someone will

2302
01:37:03,600 --> 01:37:06,400
say yes, but it's we only have $3

2303
01:37:06,400 --> 01:37:09,040
million for that, so we'll only fix one

2304
01:37:09,040 --> 01:37:11,440
of the bridges. Something like that. So,

2305
01:37:11,440 --> 01:37:13,600
I want to make sure that if we go ahead

2306
01:37:13,600 --> 01:37:19,119
with this that we insist that it be

2307
01:37:19,119 --> 01:37:21,600
labeled as

2308
01:37:21,600 --> 01:37:25,360
suggested or something like that. But

2309
01:37:25,360 --> 01:37:33,360
then when I thought about it, it also is really not great to walk

2310
01:37:33,360 --> 01:37:37,760
into any situation as a town that has a

2311
01:37:37,760 --> 01:37:42,080
big wad of money, $30 million or $26

2312
01:37:42,080 --> 01:37:45,280
million that isn't assigned to anything.

2313
01:37:45,280 --> 01:37:48,400
It makes people think that we have lots

2314
01:37:48,400 --> 01:37:52,000
of things we could do and lots of

2315
01:37:52,000 --> 01:37:55,119
communities will ask us to use that

2316
01:37:55,119 --> 01:37:59,040
because we have that. So ultimately I

2317
01:37:59,040 --> 01:38:02,480
came around to exactly what you proposed

2318
01:38:02,480 --> 01:38:04,960
with the exception of infrastructure

2319
01:38:04,960 --> 01:38:10,080
reserve which what you have here is a a

2320
01:38:10,080 --> 01:38:13,910
little less than 7%

2321
01:38:13,920 --> 01:38:15,920
and it wouldn't cover what we're looking

2322
01:38:15,920 --> 01:38:18,880
at right now. So, I'm just wondering if

2323
01:38:18,880 --> 01:38:20,639
we need to either put a percentage in

2324
01:38:20,639 --> 01:38:23,040
there or

2325
01:38:23,040 --> 01:38:26,000
uh rejigger the money slightly because

2326
01:38:26,000 --> 01:38:28,400
our infrastructure is currently the

2327
01:38:28,400 --> 01:38:31,280
biggest part actually public works and

2328
01:38:31,280 --> 01:38:34,080
streets and sewers that's what we pay

2329
01:38:34,080 --> 01:38:38,000
most for. So maybe we don't have the

2330
01:38:38,000 --> 01:38:39,840
balance exactly right, but I am

2331
01:38:39,840 --> 01:38:42,239
ultimately came around to believe that

2332
01:38:42,239 --> 01:38:44,800
it's better to have this as long as we

2333
01:38:44,800 --> 01:38:46,320
recognize

2334
01:38:46,320 --> 01:38:48,159
in perpetuity

2335
01:38:48,159 --> 01:38:50,719
that this is fluid and that we don't

2336
01:38:50,719 --> 01:38:54,960
need to raise money in order to fulfill

2337
01:38:54,960 --> 01:38:57,760
this. So maybe you could comment on

2338
01:38:57,760 --> 01:38:59,199
that.

2339
01:38:59,199 --> 01:39:01,199
>> Yeah, I'll take the beginning and then

2340
01:39:01,199 --> 01:39:02,719
Drew, you can clean up all the mistakes

2341
01:39:02,719 --> 01:39:05,119
I'm about to make if you'd like. Um you

2342
01:39:05,119 --> 01:39:06,719
bring up a great point about the bridges

2343
01:39:06,719 --> 01:39:08,320
and that's we're looking at two of them

2344
01:39:08,320 --> 01:39:11,679
maybe around 6.9 million um for those

2345
01:39:11,679 --> 01:39:13,520
types of repairs but again if you

2346
01:39:13,520 --> 01:39:15,280
remember we kind of identified one of

2347
01:39:15,280 --> 01:39:17,760
them uh actually in both cases as a

2348
01:39:17,760 --> 01:39:20,400
public safety emergency as well. Uh so

2349
01:39:20,400 --> 01:39:22,719
these are kind of those oneoff things

2350
01:39:22,719 --> 01:39:24,480
that we would look at as an emergency

2351
01:39:24,480 --> 01:39:26,320
thing that we want to fix because of the

2352
01:39:26,320 --> 01:39:28,639
public safety issue. Not so much of a

2353
01:39:28,639 --> 01:39:30,239
something we want to get done from

2354
01:39:30,239 --> 01:39:32,560
infrastructure. And the $3 million is

2355
01:39:32,560 --> 01:39:35,119
pretty much the average amount if you if

2356
01:39:35,119 --> 01:39:36,639
you look at what an infrastructure

2357
01:39:36,639 --> 01:39:39,520
project cost. It's about $3 million if

2358
01:39:39,520 --> 01:39:41,920
you go historically looking over it. So

2359
01:39:41,920 --> 01:39:44,239
it provides for one infrastructure

2360
01:39:44,239 --> 01:39:45,840
capital improvement project that kind of

2361
01:39:45,840 --> 01:39:48,080
was unplanned for. These are the ones

2362
01:39:48,080 --> 01:39:50,560
that specifically the bridge I I would

2363
01:39:50,560 --> 01:39:53,280
call these more of a public safety type

2364
01:39:53,280 --> 01:39:54,960
emergency. And really this comes about

2365
01:39:54,960 --> 01:39:57,920
to I mean over the last five years uh

2366
01:39:57,920 --> 01:40:01,040
we've had a draw of about 11.6 6 million

2367
01:40:01,040 --> 01:40:03,520
um from reserves for capital improvement

2368
01:40:03,520 --> 01:40:05,760
projects that we've been working with.

2369
01:40:05,760 --> 01:40:09,360
So it it kind of adds a way of sort of

2370
01:40:09,360 --> 01:40:11,199
saying this is the amount that we have

2371
01:40:11,199 --> 01:40:14,239
there. But as Drew pointed out earlier,

2372
01:40:14,239 --> 01:40:16,239
all this does is give us a guideline for

2373
01:40:16,239 --> 01:40:18,320
how to use it and where we need to maybe

2374
01:40:18,320 --> 01:40:20,239
replace some money, where we might need

2375
01:40:20,239 --> 01:40:22,639
to make those decisions of saying maybe

2376
01:40:22,639 --> 01:40:24,880
we don't do this particular project this

2377
01:40:24,880 --> 01:40:26,800
year until the fund is back up to where

2378
01:40:26,800 --> 01:40:29,119
we want it. But it in no way restricts

2379
01:40:29,119 --> 01:40:31,280
the council for using all of this money

2380
01:40:31,280 --> 01:40:33,360
is available to the council at any time

2381
01:40:33,360 --> 01:40:35,280
at the council's discretion. It's just

2382
01:40:35,280 --> 01:40:37,760
more of a budgeting tool I think for us.

2383
01:40:37,760 --> 01:40:39,840
And Drew, if you want to add anything

2384
01:40:39,840 --> 01:40:41,679
>> briefly add I think you covered it very

2385
01:40:41,679 --> 01:40:43,679
well. Um when we were having the

2386
01:40:43,679 --> 01:40:45,520
discussion about what to where to set

2387
01:40:45,520 --> 01:40:47,760
that infrastructure reserve as as the

2388
01:40:47,760 --> 01:40:49,360
city manager mentioned, we sort of

2389
01:40:49,360 --> 01:40:51,840
landed on $3 million because that kind

2390
01:40:51,840 --> 01:40:54,000
of around the historical average. And I

2391
01:40:54,000 --> 01:40:56,320
think the scenario that that was brought

2392
01:40:56,320 --> 01:41:00,719
up is is a great reason as to why to to

2393
01:41:00,719 --> 01:41:05,280
have these reserves in the bucket, but really, you know, articulating that

2394
01:41:05,280 --> 01:41:08,400
they are flexible. If you were to get

2395
01:41:08,400 --> 01:41:10,159
into a situation where you did have the

2396
01:41:10,159 --> 01:41:12,159
two bridges and there's and and they

2397
01:41:12,159 --> 01:41:16,159
were unplanned and you had a $7 million

2398
01:41:16,159 --> 01:41:17,920
issue that you needed to address between

2399
01:41:17,920 --> 01:41:19,600
the two bridges and you're looking at

2400
01:41:19,600 --> 01:41:20,719
the reserve and you're saying, "Okay,

2401
01:41:20,719 --> 01:41:22,320
well, we have $3 million that we've set

2402
01:41:22,320 --> 01:41:24,800
aside for this purpose. Do we want to

2403
01:41:24,800 --> 01:41:27,360
use do we want to go into the other

2404
01:41:27,360 --> 01:41:30,639
reserves to do this?" Okay, if we do

2405
01:41:30,639 --> 01:41:33,280
that, this is this is the trade-off we

2406
01:41:33,280 --> 01:41:34,560
have to make, which means we're not

2407
01:41:34,560 --> 01:41:37,040
ready. we're not as as resilient for an

2408
01:41:37,040 --> 01:41:39,679
economic shock, right? But but sometimes

2409
01:41:39,679 --> 01:41:42,480
timing is never good. But it it it

2410
01:41:42,480 --> 01:41:44,159
forces that discussion and that

2411
01:41:44,159 --> 01:41:46,800
thoughtful decision about do we want to

2412
01:41:46,800 --> 01:41:48,880
do this now? Do we need to do this now?

2413
01:41:48,880 --> 01:41:52,000
Or do we want to start, you know, do one

2414
01:41:52,000 --> 01:41:53,920
of the projects now and hold off on one

2415
01:41:53,920 --> 01:41:55,760
of them until we're able to replenish

2416
01:41:55,760 --> 01:41:57,679
the funds. But the real purpose is is to

2417
01:41:57,679 --> 01:42:00,560
be able to have that conversation early

2418
01:42:00,560 --> 01:42:03,440
when it comes up versus, you know, not,

2419
01:42:03,440 --> 01:42:05,280
you know, having them sort of just in in

2420
01:42:05,280 --> 01:42:06,639
one large bucket and saying, "Yes, we

2421
01:42:06,639 --> 01:42:08,320
have the money, but then not having the

2422
01:42:08,320 --> 01:42:12,790
trade-off conversation."

2423
01:42:12,800 --> 01:42:14,719
» I I think that's a really good point

2424
01:42:14,719 --> 01:42:18,320
that it we need to look at the tradeoffs

2425
01:42:18,320 --> 01:42:23,040
and and that's so that I I appreciate.

2426
01:42:23,040 --> 01:42:24,800
>> Thank you. Um, any additional question

2427
01:42:24,800 --> 01:42:27,679
from from the council? All right. I have

2428
01:42:27,679 --> 01:42:29,600
a couple of followup and I agree with

2429
01:42:29,600 --> 01:42:32,080
the comments by um, council member

2430
01:42:32,080 --> 01:42:35,840
Adams. I I do think it does help to have

2431
01:42:35,840 --> 01:42:39,600
this bucket because it does um

2432
01:42:39,600 --> 01:42:41,679
it sort of diminishes this sense that

2433
01:42:41,679 --> 01:42:43,920
oh, we have all this money saved, we can

2434
01:42:43,920 --> 01:42:46,480
do whatever we want. It it it forces us

2435
01:42:46,480 --> 01:42:48,400
to pay attention how where the monies

2436
01:42:48,400 --> 01:42:51,040
are being spent. Um, but one of the

2437
01:42:51,040 --> 01:42:52,480
things I'm picking up here is you

2438
01:42:52,480 --> 01:42:56,560
pointed out it's less savings overall

2439
01:42:56,560 --> 01:42:58,239
whether it's in different buckets or

2440
01:42:58,239 --> 01:43:01,600
not. It's it's still 19.7. I just want

2441
01:43:01,600 --> 01:43:04,000
to clarify that versus

2442
01:43:04,000 --> 01:43:08,560
25. I mean, in other words, why reduce

2443
01:43:08,560 --> 01:43:10,639
the target that we've been working

2444
01:43:10,639 --> 01:43:14,880
towards? What is the logic behind that?

2445
01:43:14,880 --> 01:43:19,119
the target remained

2446
01:43:19,119 --> 01:43:22,639
at at 19 because that was the 50%. It's

2447
01:43:22,639 --> 01:43:28,800
just last year you closed with more than the 50% amount. So you had a 5.4

2448
01:43:28,800 --> 01:43:31,040
for in addition. But because of the

2449
01:43:31,040 --> 01:43:33,119
spending this year and and what the

2450
01:43:33,119 --> 01:43:35,600
budget is next year with with your again

2451
01:43:35,600 --> 01:43:37,360
your reserve your automatic reserve

2452
01:43:37,360 --> 01:43:39,360
calculation automatically increasing

2453
01:43:39,360 --> 01:43:41,760
because of of operating expenditures

2454
01:43:41,760 --> 01:43:45,840
being higher. The the target is actually

2455
01:43:45,840 --> 01:43:50,320
at the targets at 19.4 4 million based

2456
01:43:50,320 --> 01:43:53,199
on your existing policy

2457
01:43:53,199 --> 01:43:55,119
>> of 30% or

2458
01:43:55,119 --> 01:43:58,950
>> 50%.

2459
01:43:58,960 --> 01:44:01,679
» The the other piece of it is that this

2460
01:44:01,679 --> 01:44:04,159
is the fund balance for the reserve

2461
01:44:04,159 --> 01:44:07,199
piece of it. Then you add on to this the

2462
01:44:07,199 --> 01:44:08,719
restricted

2463
01:44:08,719 --> 01:44:14,800
$6 million for the um for the uh engine

2464
01:44:14,800 --> 01:44:18,960
115 trust. So this is the nonrestricted

2465
01:44:18,960 --> 01:44:22,080
portion of the reserve.

2466
01:44:22,080 --> 01:44:24,960
>> Okay. So the 25 includes the restricted

2467
01:44:24,960 --> 01:44:28,560
as well. Is that

2468
01:44:28,560 --> 01:44:30,639
>> Well,

2469
01:44:30,639 --> 01:44:31,760
we want to make sure we're talking about

2470
01:44:31,760 --> 01:44:32,960
the same 25.

2471
01:44:32,960 --> 01:44:39,910
>> Yes.

2472
01:44:39,920 --> 01:44:41,520
» Okay. So there's Yeah,

2473
01:44:41,520 --> 01:44:43,600
>> there's two different 25s.

2474
01:44:43,600 --> 01:44:48,560
>> Okay. So last year we closed from a

2475
01:44:48,560 --> 01:44:50,320
financial statement perspective we

2476
01:44:50,320 --> 01:44:56,400
closed at 33.7 million in reserves in

2477
01:44:56,400 --> 01:45:00,870
total

2478
01:45:00,880 --> 01:45:06,239
» of which 5.7 was the pension trust.

2479
01:45:06,239 --> 01:45:11,830
>> So that would get you to a 20

2480
01:45:11,840 --> 01:45:14,719
25.3. Okay. So that's the 25.3 if you

2481
01:45:14,719 --> 01:45:17,520
also take out the assigned.

2482
01:45:17,520 --> 01:45:19,840
The issue is that this year we're

2483
01:45:19,840 --> 01:45:22,320
forecasting that we're going to be

2484
01:45:22,320 --> 01:45:24,480
drawing on reserves by a significant

2485
01:45:24,480 --> 01:45:26,400
amount because of those two projects

2486
01:45:26,400 --> 01:45:30,719
like six million or more. And so if you

2487
01:45:30,719 --> 01:45:33,920
were to roll that 33.7 forward, that's

2488
01:45:33,920 --> 01:45:36,239
going to be a much smaller number. And

2489
01:45:36,239 --> 01:45:38,239
that's what gets us to the ending

2490
01:45:38,239 --> 01:45:43,590
projected reserve of 25.6

2491
01:45:43,600 --> 01:45:47,040
for the budget of which 6 million is the

2492
01:45:47,040 --> 01:45:49,679
pension trust and the other 19.7 is the

2493
01:45:49,679 --> 01:45:53,440
remaining amount that goes toward

2494
01:45:53,440 --> 01:45:57,510
um the policy.

2495
01:45:57,520 --> 01:46:01,040
Um, so if you were to take the 19.7 and

2496
01:46:01,040 --> 01:46:03,600
25 and 15, I'm just curious about these

2497
01:46:03,600 --> 01:46:06,560
numbers in terms of actual dollars. I I

2498
01:46:06,560 --> 01:46:08,639
agree. Um, infrastructure this year

2499
01:46:08,639 --> 01:46:13,760
alone for the two bridges is 6 million.

2500
01:46:13,760 --> 01:46:16,719
I was just worried that the undesated

2501
01:46:16,719 --> 01:46:18,960
fund balance that could be determined by

2502
01:46:18,960 --> 01:46:21,440
any future city council how it's to be

2503
01:46:21,440 --> 01:46:24,320
spent. What percent eventually ends up

2504
01:46:24,320 --> 01:46:28,239
in that undesated fund balance or at

2505
01:46:28,239 --> 01:46:29,920
least

2506
01:46:29,920 --> 01:46:32,080
if they what do they really have

2507
01:46:32,080 --> 01:46:34,639
discretion over in terms of not keeping

2508
01:46:34,639 --> 01:46:37,199
it in a in a bucket?

2509
01:46:37,199 --> 01:46:39,600
So you'll you the council would still

2510
01:46:39,600 --> 01:46:42,239
have discretion over all of the funds

2511
01:46:42,239 --> 01:46:45,040
that are not that are not in the pension

2512
01:46:45,040 --> 01:46:49,920
trust and not otherwise assigned. So

2513
01:46:49,920 --> 01:46:52,880
based on where you're expecting to

2514
01:46:52,880 --> 01:46:55,280
finish 2627

2515
01:46:55,280 --> 01:46:58,400
that's $19.7 million.

2516
01:46:58,400 --> 01:47:00,800
under the proposed policy, you would

2517
01:47:00,800 --> 01:47:02,159
reserve that into three different

2518
01:47:02,159 --> 01:47:05,360
buckets and there would be $300,000

2519
01:47:05,360 --> 01:47:08,239
undesated at the time, right? So, you'd

2520
01:47:08,239 --> 01:47:09,760
still have your but you'd have your

2521
01:47:09,760 --> 01:47:11,840
reserve buckets and the intent of how

2522
01:47:11,840 --> 01:47:13,600
they would be used, but ultimately

2523
01:47:13,600 --> 01:47:15,119
council could use those funds however

2524
01:47:15,119 --> 01:47:17,679
you saw fit. So, you you effectively you

2525
01:47:17,679 --> 01:47:19,840
have $19.7 million.

2526
01:47:19,840 --> 01:47:23,280
>> Okay. Um,

2527
01:47:23,280 --> 01:47:25,840
is this

2528
01:47:25,840 --> 01:47:27,679
I'm you know, I'm just curious. Do you

2529
01:47:27,679 --> 01:47:32,320
think um Jan this could discourage um

2530
01:47:32,320 --> 01:47:33,920
the talk? I mean, if you just look at

2531
01:47:33,920 --> 01:47:35,600
those buckets, you've hit it. Do you

2532
01:47:35,600 --> 01:47:38,239
think it could potentially discourage

2533
01:47:38,239 --> 01:47:42,000
putting more funds into the undesated

2534
01:47:42,000 --> 01:47:43,520
let's say we we having an amazing

2535
01:47:43,520 --> 01:47:47,360
economy and you know, we have huge um

2536
01:47:47,360 --> 01:47:49,760
reserve.

2537
01:47:49,760 --> 01:47:52,639
Do you think just from just general

2538
01:47:52,639 --> 01:47:55,440
practicing would would people continue

2539
01:47:55,440 --> 01:48:00,560
to fund it to this 50% goal

2540
01:48:00,560 --> 01:48:02,800
would the fact that a certain bucket has

2541
01:48:02,800 --> 01:48:10,390
been filled discourage ongoing funding?

2542
01:48:10,400 --> 01:48:13,760
» So looking more at the at the left uh

2543
01:48:13,760 --> 01:48:16,320
side you can see that we're not

2544
01:48:16,320 --> 01:48:18,639
completely hitting the 50% goal right

2545
01:48:18,639 --> 01:48:19,360
now. Right.

2546
01:48:19,360 --> 01:48:21,119
>> So, it's a great question. The question

2547
01:48:21,119 --> 01:48:23,119
is, will we have an operating deficit

2548
01:48:23,119 --> 01:48:25,760
next year and then the next year? Right.

2549
01:48:25,760 --> 01:48:30,080
So, and right now, we believe we will if

2550
01:48:30,080 --> 01:48:33,199
we're if we continue with our operations

2551
01:48:33,199 --> 01:48:35,600
and the capital spending that we are

2552
01:48:35,600 --> 01:48:40,719
currently at. And so, it's going to um

2553
01:48:40,719 --> 01:48:43,760
be much tighter over time to have an

2554
01:48:43,760 --> 01:48:46,800
undesated fund balance. That is that's

2555
01:48:46,800 --> 01:48:49,119
the bottom line. Yes. And you don't

2556
01:48:49,119 --> 01:48:50,960
think it would cause delay to come, you

2557
01:48:50,960 --> 01:48:52,560
will have to come to council each time

2558
01:48:52,560 --> 01:48:54,480
you want to move funds from one bucket

2559
01:48:54,480 --> 01:48:57,280
to the next, right? Would that cause

2560
01:48:57,280 --> 01:48:59,040
delays in from an operational

2561
01:48:59,040 --> 01:49:02,320
standpoint? Uh, city manager and or or

2562
01:49:02,320 --> 01:49:04,560
not really. You don't

2563
01:49:04,560 --> 01:49:07,600
>> So I think think back to uh what Drew

2564
01:49:07,600 --> 01:49:10,480
was saying about having the foresight on

2565
01:49:10,480 --> 01:49:12,960
the budget and looking at ahead at the

2566
01:49:12,960 --> 01:49:15,119
expenditures and then lining that up

2567
01:49:15,119 --> 01:49:16,960
with revenue. So that's one opportunity

2568
01:49:16,960 --> 01:49:19,280
to do that each year when we set the

2569
01:49:19,280 --> 01:49:21,760
budget process. Um and then if things

2570
01:49:21,760 --> 01:49:24,239
come up throughout the year, that's

2571
01:49:24,239 --> 01:49:26,719
where this prioritization

2572
01:49:26,719 --> 01:49:29,199
u may come into play if there's

2573
01:49:29,199 --> 01:49:31,280
unbudgeted items.

2574
01:49:31,280 --> 01:49:33,360
>> And I would add to that that regardless

2575
01:49:33,360 --> 01:49:35,520
if it's an unanticipated item and that's

2576
01:49:35,520 --> 01:49:37,199
over my signing authority, it's going to

2577
01:49:37,199 --> 01:49:40,000
have to come back to council um anyway.

2578
01:49:40,000 --> 01:49:42,239
And with our

2579
01:49:42,239 --> 01:49:44,400
amazing department heads that we have

2580
01:49:44,400 --> 01:49:46,400
here, I'm I'm never worried about them

2581
01:49:46,400 --> 01:49:48,400
not having enough projects that they

2582
01:49:48,400 --> 01:49:50,639
want to get done. So, I think that this,

2583
01:49:50,639 --> 01:49:53,280
you know, it's not going to I won't see

2584
01:49:53,280 --> 01:49:56,080
a discouragement for different pro, you

2585
01:49:56,080 --> 01:49:58,239
know,

2586
01:49:58,239 --> 01:49:59,760
items that they want to accomplish

2587
01:49:59,760 --> 01:50:02,159
within their departments um coming

2588
01:50:02,159 --> 01:50:05,199
forward um with with regard to this

2589
01:50:05,199 --> 01:50:07,280
budget. the idea will just be like you

2590
01:50:07,280 --> 01:50:09,280
know prioritizing and bringing it to the

2591
01:50:09,280 --> 01:50:11,040
council as to exactly what we want to

2592
01:50:11,040 --> 01:50:14,239
do. Uh but all our department heads are

2593
01:50:14,239 --> 01:50:15,600
they have if you were to give them an

2594
01:50:15,600 --> 01:50:17,520
unlimited they have a very long list of

2595
01:50:17,520 --> 01:50:18,560
things they would like to get

2596
01:50:18,560 --> 01:50:20,400
accomplished. So I'm not worried about

2597
01:50:20,400 --> 01:50:22,719
them discouraging them from using their

2598
01:50:22,719 --> 01:50:25,760
creativity to come forward with projects

2599
01:50:25,760 --> 01:50:26,800
>> uh through the mayor.

2600
01:50:26,800 --> 01:50:29,440
>> Yes, council member Chuang. Uh the way I

2601
01:50:29,440 --> 01:50:31,679
understand this is that uh at the end of

2602
01:50:31,679 --> 01:50:34,159
the day the council has the ultimate

2603
01:50:34,159 --> 01:50:37,119
decision in terms of you bring the staff

2604
01:50:37,119 --> 01:50:40,000
bring forward to uh the council

2605
01:50:40,000 --> 01:50:41,760
regarding projects or whatnot or the

2606
01:50:41,760 --> 01:50:44,639
deficits but this allows us some

2607
01:50:44,639 --> 01:50:47,040
structures for us to review and to be

2608
01:50:47,040 --> 01:50:48,880
able to spend accordingly. I think

2609
01:50:48,880 --> 01:50:51,360
that's how I understand it. And really

2610
01:50:51,360 --> 01:50:55,280
it's it's more um

2611
01:50:55,280 --> 01:50:58,639
structure. It it has a much more indepth

2612
01:50:58,639 --> 01:51:00,960
in terms of the contingency of the

2613
01:51:00,960 --> 01:51:04,239
project and your the 19.7 is really the

2614
01:51:04,239 --> 01:51:07,280
projections of how you see going down

2615
01:51:07,280 --> 01:51:10,239
the line for this year that you

2616
01:51:10,239 --> 01:51:12,000
anticipate that there is going to be

2617
01:51:12,000 --> 01:51:16,239
19.7 mill into the reserve and this is

2618
01:51:16,239 --> 01:51:19,840
how you divid it up to be if there is a

2619
01:51:19,840 --> 01:51:22,880
situation such as the BRF did not come

2620
01:51:22,880 --> 01:51:25,280
through that the council then would have

2621
01:51:25,280 --> 01:51:26,880
the opportunity need to evaluate this

2622
01:51:26,880 --> 01:51:29,760
and look at the the each of the bucket,

2623
01:51:29,760 --> 01:51:31,199
right? Is that is that how we look at

2624
01:51:31,199 --> 01:51:31,840
it?

2625
01:51:31,840 --> 01:51:33,600
>> Yeah, I I think that's exactly how you

2626
01:51:33,600 --> 01:51:36,320
look at it. Right. Like this is the

2627
01:51:36,320 --> 01:51:39,280
snapshot of under this policy what your

2628
01:51:39,280 --> 01:51:41,280
reserve would look like going into the

2629
01:51:41,280 --> 01:51:43,599
next fiscal year. And so you're looking

2630
01:51:43,599 --> 01:51:46,239
at a situation where you've got all of

2631
01:51:46,239 --> 01:51:48,719
your policy reserves funded. You've got

2632
01:51:48,719 --> 01:51:51,440
$300,000 of undesated fund balance. So

2633
01:51:51,440 --> 01:51:54,560
you're in a good situation. you're not, you know, you're not looking

2634
01:51:54,560 --> 01:51:56,480
at having all of your policy reserves

2635
01:51:56,480 --> 01:51:58,560
funded and then an extra $10 million.

2636
01:51:58,560 --> 01:52:00,639
You've got you're you're you're tight to

2637
01:52:00,639 --> 01:52:02,880
your policy and then practically

2638
01:52:02,880 --> 01:52:04,320
speaking as you move forward. As the

2639
01:52:04,320 --> 01:52:06,080
city manager mentioned, what would

2640
01:52:06,080 --> 01:52:08,800
happen over the course of the year is

2641
01:52:08,800 --> 01:52:09,679
number one, you're going to be

2642
01:52:09,679 --> 01:52:11,920
evaluating your revenues and and making

2643
01:52:11,920 --> 01:52:14,000
sure that you know the economy is going

2644
01:52:14,000 --> 01:52:17,199
as you think it is. Nothing is is

2645
01:52:17,199 --> 01:52:18,880
changing materially based on what you

2646
01:52:18,880 --> 01:52:20,400
thought on the revenue side. And then if

2647
01:52:20,400 --> 01:52:23,119
you have that uh you have that situation

2648
01:52:23,119 --> 01:52:25,199
with an un major unanticipated

2649
01:52:25,199 --> 01:52:26,880
expenditure,

2650
01:52:26,880 --> 01:52:28,800
it would likely be, you know, if it's if

2651
01:52:28,800 --> 01:52:30,719
it's a major unanticipated expenditure,

2652
01:52:30,719 --> 01:52:32,320
it' be over the the city manager

2653
01:52:32,320 --> 01:52:33,679
spending authority. So they're going to

2654
01:52:33,679 --> 01:52:36,000
come back with that item anyways. And

2655
01:52:36,000 --> 01:52:38,480
that's your opportunity to to relook at

2656
01:52:38,480 --> 01:52:40,719
this in a in a larger context and make

2657
01:52:40,719 --> 01:52:43,599
decisions about hey if we if we have to

2658
01:52:43,599 --> 01:52:45,679
spend we we had this million dollar

2659
01:52:45,679 --> 01:52:48,080
surprise we could fund it out of the

2660
01:52:48,080 --> 01:52:50,400
infrastructure reserve and everything

2661
01:52:50,400 --> 01:52:53,119
else is is remains funded or whatever it

2662
01:52:53,119 --> 01:52:54,480
may be. So it's that it's that

2663
01:52:54,480 --> 01:52:58,880
checkpoint on on the plan to see is you

2664
01:52:58,880 --> 01:53:00,560
know do we have the capacity that we

2665
01:53:00,560 --> 01:53:02,400
thought we had to to fund this

2666
01:53:02,400 --> 01:53:03,920
unanticipated need.

2667
01:53:03,920 --> 01:53:05,840
>> Yeah. through the mayor. I I I thought

2668
01:53:05,840 --> 01:53:09,599
this lends further clarity in terms of

2669
01:53:09,599 --> 01:53:14,719
what the council has the options for and and you know with mayor's comments

2670
01:53:14,719 --> 01:53:17,199
regarding if we have a good year this

2671
01:53:17,199 --> 01:53:19,920
projection of 19.7 is going to go larger

2672
01:53:19,920 --> 01:53:21,679
and you know the percentage of the

2673
01:53:21,679 --> 01:53:24,000
contributions for each of the category

2674
01:53:24,000 --> 01:53:30,960
will be increased. So, you know, um, so, I I do think that it lends clarity

2675
01:53:30,960 --> 01:53:34,239
to, uh, provide council the opportunity

2676
01:53:34,239 --> 01:53:36,320
to look at it and and see the bucket and

2677
01:53:36,320 --> 01:53:38,719
to see how they can, you know, um, put

2678
01:53:38,719 --> 01:53:41,679
in more in one of the contingency

2679
01:53:41,679 --> 01:53:45,040
funding or to evaluate and says, you

2680
01:53:45,040 --> 01:53:47,679
know, the bridges are important and the

2681
01:53:47,679 --> 01:53:50,400
infrastructures now we can utilize more

2682
01:53:50,400 --> 01:53:53,679
funding for that. Is that right?

2683
01:53:53,679 --> 01:53:55,520
>> Thank you. Thank you, Drew. Yes, Council

2684
01:53:55,520 --> 01:53:56,320
Member Krill. I

2685
01:53:56,320 --> 01:53:58,159
>> I know we're trying to get to um close

2686
01:53:58,159 --> 01:54:00,159
session, but I just want to say I agree.

2687
01:54:00,159 --> 01:54:02,080
I think this provides flexibility with

2688
01:54:02,080 --> 01:54:04,239
structure and clarity, and I just wanted

2689
01:54:04,239 --> 01:54:06,480
to note that the uh financial advisory

2690
01:54:06,480 --> 01:54:08,320
committee did look this over and

2691
01:54:08,320 --> 01:54:11,840
recommends the structure.

2692
01:54:11,840 --> 01:54:14,880
Um I was at that meeting as well and the

2693
01:54:14,880 --> 01:54:16,560
questions we've gone over were some of

2694
01:54:16,560 --> 01:54:18,080
the questions the finance committee

2695
01:54:18,080 --> 01:54:20,480
brought up regarding flexibility and

2696
01:54:20,480 --> 01:54:22,239
making sure that this is set up in a

2697
01:54:22,239 --> 01:54:24,080
manner that doesn't restrict or

2698
01:54:24,080 --> 01:54:26,800
constrain not only the city council but

2699
01:54:26,800 --> 01:54:28,480
the staff in terms of getting things

2700
01:54:28,480 --> 01:54:31,199
done and it sounds like you've addressed

2701
01:54:31,199 --> 01:54:34,159
that. Yeah, it's large it's largely a a

2702
01:54:34,159 --> 01:54:35,840
behind-the-scenes blueprint for us to

2703
01:54:35,840 --> 01:54:37,840
work with internally and it also helps

2704
01:54:37,840 --> 01:54:39,280
us bring up the conversation when we

2705
01:54:39,280 --> 01:54:40,880
come to council if we're going to look

2706
01:54:40,880 --> 01:54:42,639
at spending some of these. We also want

2707
01:54:42,639 --> 01:54:44,880
to forecast in the future, you know, is

2708
01:54:44,880 --> 01:54:46,719
there a project we may need to delay.

2709
01:54:46,719 --> 01:54:48,560
So, we're not just asking to spend a

2710
01:54:48,560 --> 01:54:49,920
reserve. We're also saying the

2711
01:54:49,920 --> 01:54:51,920
consequence of spending this now may be

2712
01:54:51,920 --> 01:54:54,320
that a certain project is delayed for a

2713
01:54:54,320 --> 01:54:56,480
period of time. So, you kind of get both

2714
01:54:56,480 --> 01:54:58,480
sides of the equation.

2715
01:54:58,480 --> 01:55:00,320
>> Okay. Thank you. Do we have any public

2716
01:55:00,320 --> 01:55:03,199
comment on this issue before we move on?

2717
01:55:03,199 --> 01:55:04,639
>> Thank you, Mayor Cole. No public

2718
01:55:04,639 --> 01:55:05,520
comment.

2719
01:55:05,520 --> 01:55:08,000
>> Okay, with that said, um no additional

2720
01:55:08,000 --> 01:55:12,560
comments from the council. Um I thank

2721
01:55:12,560 --> 01:55:15,040
you all three of you very much for this

2722
01:55:15,040 --> 01:55:18,320
um very detailed um presentation and

2723
01:55:18,320 --> 01:55:20,800
discussion. We will now adjourn to close

2724
01:55:20,800 --> 01:55:25,750
session.

2725
01:55:25,760 --> 01:55:28,560
No, it's just a directive

2726
01:55:28,560 --> 01:55:30,080
>> when we come back.

2727
01:55:30,080 --> 01:55:32,800
>> No. Uh

2728
01:55:32,800 --> 01:55:34,000
>> yeah.

2729
01:55:34,000 --> 01:55:34,639
>> Uh

2730
01:55:34,639 --> 01:55:36,719
>> yeah. Mayor Cold, do you want to go

2731
01:55:36,719 --> 01:55:38,159
ahead and call the close session to

2732
01:55:38,159 --> 01:55:40,480
order and we'll just

2733
01:55:40,480 --> 01:55:41,599
>> Thank you.

2734
01:55:41,599 --> 01:55:44,639
>> Um we'll now call the close session um

2735
01:55:44,639 --> 01:55:47,520
meeting. Uh it's well, we're running

2736
01:55:47,520 --> 01:55:49,440
late. It's 5:00 p.m. supposed to be

2737
01:55:49,440 --> 01:55:52,400
4:45. Okay. And the Hillsboro City

2738
01:55:52,400 --> 01:55:54,159
Council uh meeting is called to order.

2739
01:55:54,159 --> 01:55:55,679
And may we please have the roll call.

2740
01:55:55,679 --> 01:55:56,960
>> Thank you. Adams

2741
01:55:56,960 --> 01:55:57,440
>> present.

2742
01:55:57,440 --> 01:55:58,560
>> Schwang present.

2743
01:55:58,560 --> 01:55:59,599
>> Crow present.

2744
01:55:59,599 --> 01:56:01,599
>> Ragdale present. Cole

2745
01:56:01,599 --> 01:56:02,480
>> present.

2746
01:56:02,480 --> 01:56:04,480
>> Um do any of my coun do any of the

2747
01:56:04,480 --> 01:56:05,760
council members have a conflict of

2748
01:56:05,760 --> 01:56:07,199
interest they need to disclose for the

2749
01:56:07,199 --> 01:56:11,990
close session items?

2750
01:56:12,000 --> 01:56:13,840
Okay. Let me briefly read the close

2751
01:56:13,840 --> 01:56:15,840
session items. Public public employee

2752
01:56:15,840 --> 01:56:18,400
performance evaluation. Item B,

2753
01:56:18,400 --> 01:56:22,159
conference with labor labor negotiators.

2754
01:56:22,159 --> 01:56:24,159
And um do we have any public comments on

2755
01:56:24,159 --> 01:56:25,360
the close session items?

2756
01:56:25,360 --> 01:56:27,119
>> No public comment. Thank you.

2757
01:56:27,119 --> 01:56:28,639
>> Okay. In which case we'll now return to

2758
01:56:28,639 --> 01:56:33,669
close session.

2759
01:56:33,679 --> 01:56:36,080
» Good evening everyone. The Hillsboro

2760
01:56:36,080 --> 01:56:37,760
City Council meeting is now called to

2761
01:56:37,760 --> 01:56:40,719
order. It's May 11th. Um the time is

2762
01:56:40,719 --> 01:56:44,560
6:01 p.m. Um city clerk, may we please

2763
01:56:44,560 --> 01:56:45,840
have the roll call.

2764
01:56:45,840 --> 01:56:47,760
>> Thank you. Mayor Cole Adams

2765
01:56:47,760 --> 01:56:49,360
>> present.

2766
01:56:49,360 --> 01:56:50,560
Kwick

2767
01:56:50,560 --> 01:56:53,280
>> present. Bragstone present. Cole

2768
01:56:53,280 --> 01:56:53,920
>> present.

2769
01:56:53,920 --> 01:56:54,639
>> Thank you.

2770
01:56:54,639 --> 01:56:56,320
>> Okay. Could you please stand for the

2771
01:56:56,320 --> 01:57:10,709
pledge of allegiance?

2772
01:57:10,719 --> 01:57:13,199
Liberty, justice.

2773
01:57:13,199 --> 01:57:16,159
Thank you.

2774
01:57:16,159 --> 01:57:18,239
>> Welcome everyone. It's wonderful to have

2775
01:57:18,239 --> 01:57:20,960
all this distinguished uh guests in the

2776
01:57:20,960 --> 01:57:24,080
chambers this evening. Um

2777
01:57:24,080 --> 01:57:26,880
the U city, let me um ask our city

2778
01:57:26,880 --> 01:57:28,880
attorney Diaz, do we have any report

2779
01:57:28,880 --> 01:57:30,080
from close session?

2780
01:57:30,080 --> 01:57:31,440
>> Thank you, Mayor Cole. Just wanted to

2781
01:57:31,440 --> 01:57:32,880
announce for the public that the council

2782
01:57:32,880 --> 01:57:34,480
did convene in close session earlier

2783
01:57:34,480 --> 01:57:36,560
today uh to consider a few items as

2784
01:57:36,560 --> 01:57:38,000
listed on the agenda and there was no

2785
01:57:38,000 --> 01:57:39,760
reportable action under the Brown Act.

2786
01:57:39,760 --> 01:57:40,719
Thank you.

2787
01:57:40,719 --> 01:57:43,760
>> Thank you. Um

2788
01:57:43,760 --> 01:57:46,239
like as I stated, we we're very um happy

2789
01:57:46,239 --> 01:57:48,480
to see you all in chambers this evening.

2790
01:57:48,480 --> 01:57:51,440
Um we are going to our first recognition

2791
01:57:51,440 --> 01:57:54,400
is the Hillsboro I voted sticker contest

2792
01:57:54,400 --> 01:57:57,679
winner. Before I

2793
01:57:57,679 --> 01:58:01,280
move on to talk about our um recipient,

2794
01:58:01,280 --> 01:58:04,080
um we have something in medicine and

2795
01:58:04,080 --> 01:58:07,040
health and science um called double

2796
01:58:07,040 --> 01:58:09,040
blind study, which means the patients

2797
01:58:09,040 --> 01:58:11,360
know the researchers know what drug

2798
01:58:11,360 --> 01:58:13,440
you're trying to test. They do sort of

2799
01:58:13,440 --> 01:58:17,040
this very it's a way of removing bias.

2800
01:58:17,040 --> 01:58:19,840
So they look at the outcome, the results

2801
01:58:19,840 --> 01:58:21,599
just based on what's in front of them.

2802
01:58:21,599 --> 01:58:23,280
The patient is not biased in terms of

2803
01:58:23,280 --> 01:58:25,440
their symptoms. the the researchers are

2804
01:58:25,440 --> 01:58:26,960
not biased in terms of how they conduct

2805
01:58:26,960 --> 01:58:28,800
the study. And when I think of this

2806
01:58:28,800 --> 01:58:31,199
award that came to mind when I was

2807
01:58:31,199 --> 01:58:33,679
reading just sort of how we went about

2808
01:58:33,679 --> 01:58:35,920
getting this winner tonight um and

2809
01:58:35,920 --> 01:58:37,920
you'll see what I mean shortly. The city

2810
01:58:37,920 --> 01:58:39,760
clerk collaborated with the city of

2811
01:58:39,760 --> 01:58:41,760
Berling game city clerk's office on the

2812
01:58:41,760 --> 01:58:44,320
town's first I voted sticker design

2813
01:58:44,320 --> 01:58:46,560
contest for youth under the age of 18

2814
01:58:46,560 --> 01:58:50,000
for the June 2026 primary election. And

2815
01:58:50,000 --> 01:58:51,360
we want to thank all of the young

2816
01:58:51,360 --> 01:58:54,480
artists who participated. The city clerk

2817
01:58:54,480 --> 01:58:57,199
received fantastic submissions. And

2818
01:58:57,199 --> 01:58:59,119
while every design brought something

2819
01:58:59,119 --> 01:59:01,840
unique to the table, one design stood

2820
01:59:01,840 --> 01:59:04,239
out and was selected to be printed and

2821
01:59:04,239 --> 01:59:06,560
distributed at the town hall polling

2822
01:59:06,560 --> 01:59:09,760
location this year. Our winner happens

2823
01:59:09,760 --> 01:59:12,800
to be a talented Hillsboro student

2824
01:59:12,800 --> 01:59:16,000
artist who had her artwork included on

2825
01:59:16,000 --> 01:59:19,119
the cover of the 2026 Hip Housing

2826
01:59:19,119 --> 01:59:23,760
calendar and she was the first place

2827
01:59:23,760 --> 01:59:26,800
winner of the 2025 Rethink Waste poster

2828
01:59:26,800 --> 01:59:28,239
contest in the elementary school

2829
01:59:28,239 --> 01:59:30,000
category.

2830
01:59:30,000 --> 01:59:34,000
and um again talk about the coincidence

2831
01:59:34,000 --> 01:59:38,239
of picking the right winner each time. I

2832
01:59:38,239 --> 01:59:40,960
would like to invite Hillsboro I voted

2833
01:59:40,960 --> 01:59:44,159
sticker contest um winner Meline and her

2834
01:59:44,159 --> 01:59:48,400
family to the podium and um it's really

2835
01:59:48,400 --> 01:59:50,480
amazing that Meline has won all these

2836
01:59:50,480 --> 01:59:52,560
awards. There's no nothing is fixed

2837
01:59:52,560 --> 01:59:55,040
here. This is authentic winner here. I'm

2838
01:59:55,040 --> 01:59:58,000
very proud of her. Um, Meline, would you

2839
01:59:58,000 --> 01:59:59,840
like to would you and your family like

2840
01:59:59,840 --> 02:00:12,870
to um make some comments.

2841
02:00:12,880 --> 02:00:15,360
» Welcome. We're so proud of you.

2842
02:00:15,360 --> 02:00:19,830
>> Thank you.

2843
02:00:19,840 --> 02:00:23,840
I drew a bald eagle because it's our

2844
02:00:23,840 --> 02:00:28,719
national animal and the bald eagle is

2845
02:00:28,719 --> 02:00:32,000
standing on a branch. So I decided to

2846
02:00:32,000 --> 02:00:34,159
include the three branches of the

2847
02:00:34,159 --> 02:00:36,320
government.

2848
02:00:36,320 --> 02:00:38,000
>> It is quite impressive. It's so

2849
02:00:38,000 --> 02:00:40,880
thoughtful and so like did did you read

2850
02:00:40,880 --> 02:00:43,040
a story or book? What inspired you to

2851
02:00:43,040 --> 02:00:45,360
use this image? because it's

2852
02:00:45,360 --> 02:00:47,520
>> my teacher taught me the three branches

2853
02:00:47,520 --> 02:00:48,800
of the government.

2854
02:00:48,800 --> 02:00:50,320
>> Ah,

2855
02:00:50,320 --> 02:00:52,159
good for you. You getting some great

2856
02:00:52,159 --> 02:00:53,760
civic lessons and I would like to invite

2857
02:00:53,760 --> 02:00:55,119
any of my colleagues who may want to

2858
02:00:55,119 --> 02:00:58,000
make a comment. Oh, I'm I'm part of the

2859
02:00:58,000 --> 02:01:01,440
Meline fan club and I have been

2860
02:01:01,440 --> 02:01:04,560
privileged to be with her at two awards

2861
02:01:04,560 --> 02:01:08,159
ceremonies, but I also coincidentally

2862
02:01:08,159 --> 02:01:12,960
already am wearing my I voted uh sticker

2863
02:01:12,960 --> 02:01:16,320
from our election. This is so important

2864
02:01:16,320 --> 02:01:19,119
and I think you did just a fabulous job.

2865
02:01:19,119 --> 02:01:21,040
It has wonderful symmetry, lots of

2866
02:01:21,040 --> 02:01:24,400
color, and a message to tell that it's

2867
02:01:24,400 --> 02:01:28,239
as smart as a bald eagle to vote. So,

2868
02:01:28,239 --> 02:01:31,119
the branches of government, super. Thank

2869
02:01:31,119 --> 02:01:33,520
you, Matteline, once again.

2870
02:01:33,520 --> 02:01:38,070
>> Yes.

2871
02:01:38,080 --> 02:01:40,159
Any additional comments? Yes. Um, Vice

2872
02:01:40,159 --> 02:01:41,840
Mayor Rexdale,

2873
02:01:41,840 --> 02:01:44,639
>> I just want to say I get it now that you

2874
02:01:44,639 --> 02:01:47,199
said that the branches of government and

2875
02:01:47,199 --> 02:01:49,679
they're in the See, it takes me takes me

2876
02:01:49,679 --> 02:01:53,040
a while. Um, and there are a lot of

2877
02:01:53,040 --> 02:01:55,679
adults that are not familiar with the

2878
02:01:55,679 --> 02:01:57,440
separation of powers and the three

2879
02:01:57,440 --> 02:02:00,080
branches of government and this reminder

2880
02:02:00,080 --> 02:02:02,880
is uh very important. Um, and thank you

2881
02:02:02,880 --> 02:02:04,560
very much for sharing your talents with

2882
02:02:04,560 --> 02:02:05,679
us.

2883
02:02:05,679 --> 02:02:07,679
>> Yes. So the certificate of recognition,

2884
02:02:07,679 --> 02:02:09,360
the city council of the town of

2885
02:02:09,360 --> 02:02:11,360
Hillsboro extends congratulatory

2886
02:02:11,360 --> 02:02:14,159
recognition of Meline Woo for being

2887
02:02:14,159 --> 02:02:16,320
selected as the town of Hillsboro winner

2888
02:02:16,320 --> 02:02:20,000
of the 2026 Town of Hillsboro and City

2889
02:02:20,000 --> 02:02:23,840
of Berlin game I voted sticker design.

2890
02:02:23,840 --> 02:02:26,080
You are to be admired and commended for

2891
02:02:26,080 --> 02:03:06,390
your efforts. I'll give this to you.

2892
02:03:06,400 --> 02:03:09,599
Meline just to say that we'll be voting

2893
02:03:09,599 --> 02:03:12,400
and we will be wearing your sticker. So

2894
02:03:12,400 --> 02:03:14,000
that's pretty cool.

2895
02:03:14,000 --> 02:03:17,040
>> Well done. Well done. Thank you. And the

2896
02:03:17,040 --> 02:03:19,119
next next item on the agenda is um

2897
02:03:19,119 --> 02:03:23,440
mental health um month recognition.

2898
02:03:23,440 --> 02:03:27,360
And I believe we have um Eric Valadarees

2899
02:03:27,360 --> 02:03:30,719
with us. Um is he available? Is he here

2900
02:03:30,719 --> 02:03:33,360
with us? There he is. It was great to

2901
02:03:33,360 --> 02:03:35,760
see you a few weeks ago and I remembered

2902
02:03:35,760 --> 02:03:37,440
everything you said. I thought, "Ah,

2903
02:03:37,440 --> 02:03:40,239
perfect. He's here. Great."

2904
02:03:40,239 --> 02:03:42,480
um he's the executive director at family

2905
02:03:42,480 --> 02:03:46,480
connections to the po and um I just was

2906
02:03:46,480 --> 02:03:48,400
so impressed by the comments you made a

2907
02:03:48,400 --> 02:03:50,719
few weeks at that event. I just thought

2908
02:03:50,719 --> 02:03:52,639
this is exactly who we need here in

2909
02:03:52,639 --> 02:03:55,440
chambers for mental health um

2910
02:03:55,440 --> 02:03:57,040
proclamation.

2911
02:03:57,040 --> 02:03:59,040
So we are going to read the proclamation

2912
02:03:59,040 --> 02:04:02,880
and then we'll present it to you

2913
02:04:02,880 --> 02:04:05,040
and we'll uh the entire council is going

2914
02:04:05,040 --> 02:04:06,480
to read this and we'll start with

2915
02:04:06,480 --> 02:04:08,639
council member Adams.

2916
02:04:08,639 --> 02:04:10,880
Thank you. Town of Hillsboro

2917
02:04:10,880 --> 02:04:13,679
proclamation mental health month May

2918
02:04:13,679 --> 02:04:15,599
2026.

2919
02:04:15,599 --> 02:04:18,880
Whereas mental health is essential to

2920
02:04:18,880 --> 02:04:21,199
overall well-being impacting

2921
02:04:21,199 --> 02:04:24,320
individuals, families, and communities

2922
02:04:24,320 --> 02:04:27,360
across the United States. And

2923
02:04:27,360 --> 02:04:29,679
>> whereas every day millions of people

2924
02:04:29,679 --> 02:04:31,920
face stigma related to mental health and

2925
02:04:31,920 --> 02:04:34,560
substance use conditions and may feel

2926
02:04:34,560 --> 02:04:37,440
isolated and alone going years before

2927
02:04:37,440 --> 02:04:40,080
receiving any help and if left untreated

2928
02:04:40,080 --> 02:04:43,360
have life expecties 25 years shorter

2929
02:04:43,360 --> 02:04:46,000
than the general population. And

2930
02:04:46,000 --> 02:04:48,800
>> whereas despite its prevalence, mental

2931
02:04:48,800 --> 02:04:50,960
health remains shrouded in stigma

2932
02:04:50,960 --> 02:04:54,639
preventing many from seeking help. And

2933
02:04:54,639 --> 02:04:57,599
whereas the 2026 mental health month

2934
02:04:57,599 --> 02:05:00,159
theme is mental health is ours

2935
02:05:00,159 --> 02:05:02,560
emphasizing community collective action

2936
02:05:02,560 --> 02:05:06,960
and holistic support. And whereas mental

2937
02:05:06,960 --> 02:05:12,239
health and substance use condition are

2938
02:05:12,239 --> 02:05:14,880
treatable health conditions and

2939
02:05:14,880 --> 02:05:18,400
individuals with mental health and s

2940
02:05:18,400 --> 02:05:23,679
substance use condition can recover and

2941
02:05:23,679 --> 02:05:28,320
le full and meaningful lives. And

2942
02:05:28,320 --> 02:05:32,159
>> whereas May is recognized nationally as

2943
02:05:32,159 --> 02:05:34,480
mental health month, providing an

2944
02:05:34,480 --> 02:05:37,440
opportunity to raise awareness, combat

2945
02:05:37,440 --> 02:05:39,840
stigma, and promote mental health

2946
02:05:39,840 --> 02:05:41,840
resources.

2947
02:05:41,840 --> 02:05:44,239
Now therefore, be it resolved that the

2948
02:05:44,239 --> 02:05:46,080
city council of the town of Hillsboro

2949
02:05:46,080 --> 02:05:48,719
does hereby co proclaim the month of May

2950
02:05:48,719 --> 02:05:51,840
2026 as mental health month in Hillsboro

2951
02:05:51,840 --> 02:05:54,159
and encourages all residents to educate

2952
02:05:54,159 --> 02:05:56,320
themselves and others about mental

2953
02:05:56,320 --> 02:05:58,480
health conditions, treatment options,

2954
02:05:58,480 --> 02:06:00,960
and available resources. Challenge

2955
02:06:00,960 --> 02:06:03,199
stigma by speaking respectfully and

2956
02:06:03,199 --> 02:06:05,520
inclusively about mental health. Seek

2957
02:06:05,520 --> 02:06:07,199
help if they are struggling with their

2958
02:06:07,199 --> 02:06:08,960
mental health and encourage others to do

2959
02:06:08,960 --> 02:06:11,440
the same. support organizations that

2960
02:06:11,440 --> 02:06:13,280
provide mental health services and

2961
02:06:13,280 --> 02:06:16,000
advocacy and create safe and supportive

2962
02:06:16,000 --> 02:06:17,679
environments for open conversations

2963
02:06:17,679 --> 02:06:20,320
about mental health so that together we

2964
02:06:20,320 --> 02:06:21,760
can create a community that feels

2965
02:06:21,760 --> 02:06:23,679
empowered to prioritize their mental

2966
02:06:23,679 --> 02:06:26,239
well-being and seek help when needed.

2967
02:06:26,239 --> 02:06:28,880
Signed by our mayor, Dr. Sophie Cole,

2968
02:06:28,880 --> 02:06:30,800
May 11th, 2026.

2969
02:06:30,800 --> 02:06:32,880
>> Thank you. We're so honored to present

2970
02:06:32,880 --> 02:07:07,669
you this proclamation.

2971
02:07:07,679 --> 02:07:11,360
And um our next proclamation is um

2972
02:07:11,360 --> 02:07:13,679
Asian-American, Native Hawaiian, and

2973
02:07:13,679 --> 02:07:16,480
Pacific Islander Heritage Month. And

2974
02:07:16,480 --> 02:07:18,079
again, I would like to invite the entire

2975
02:07:18,079 --> 02:07:21,760
council to um read this proclamation.

2976
02:07:21,760 --> 02:07:24,400
So, Town of Hillsboro proclamation,

2977
02:07:24,400 --> 02:07:27,440
Asian-American, Native Hawaiian, and

2978
02:07:27,440 --> 02:07:29,520
Pacific Islander

2979
02:07:29,520 --> 02:07:32,800
Heritage Month, May 2026.

2980
02:07:32,800 --> 02:07:35,679
Whereas during the month of May, we

2981
02:07:35,679 --> 02:07:37,760
celebrate Asian-American,

2982
02:07:37,760 --> 02:07:41,520
Native Hawaiian, and Pacific Islanders

2983
02:07:41,520 --> 02:07:44,960
heritage month and pay tribute to the

2984
02:07:44,960 --> 02:07:47,599
contribution of Asian-American and

2985
02:07:47,599 --> 02:07:51,280
Pacific Islanders who have enriched our

2986
02:07:51,280 --> 02:07:55,520
history and been in an integral part of

2987
02:07:55,520 --> 02:07:59,119
our community. And whereas the month of

2988
02:07:59,119 --> 02:08:02,320
May was selected for ANHPI

2989
02:08:02,320 --> 02:08:04,639
Heritage Month to commemorate the

2990
02:08:04,639 --> 02:08:06,960
immigration of the first Japanese to the

2991
02:08:06,960 --> 02:08:10,639
United States on May 7th, 1843

2992
02:08:10,639 --> 02:08:12,480
and to mark the anniversary of the

2993
02:08:12,480 --> 02:08:14,320
completion of the transcontinental

2994
02:08:14,320 --> 02:08:17,599
railroad on May 10th, 1869 with

2995
02:08:17,599 --> 02:08:19,920
substantial contributions from Chinese

2996
02:08:19,920 --> 02:08:23,760
immigrants. And whereas Asian-Americans,

2997
02:08:23,760 --> 02:08:26,239
Native Hawaiians, and Pacific Islanders

2998
02:08:26,239 --> 02:08:29,520
comprise many ethnicities and languages,

2999
02:08:29,520 --> 02:08:31,679
and their many achievements embody the

3000
02:08:31,679 --> 02:08:34,400
American experience. And

3001
02:08:34,400 --> 02:08:36,000
>> whereas according to the federal

3002
02:08:36,000 --> 02:08:38,560
Asian-Pacific American Council, the

3003
02:08:38,560 --> 02:08:42,560
theme for A&HPI Heritage Month in 2026

3004
02:08:42,560 --> 02:08:45,840
is power in unity, strengthening

3005
02:08:45,840 --> 02:08:48,079
communities together to highlight the

3006
02:08:48,079 --> 02:08:49,840
importance of leveraging collective

3007
02:08:49,840 --> 02:08:51,920
power, telling stories, and being

3008
02:08:51,920 --> 02:08:54,639
bridgebuilders in communities. And

3009
02:08:54,639 --> 02:08:57,360
>> whereas Asian-Americans, Native

3010
02:08:57,360 --> 02:09:00,000
Hawaiian, and Pacific Islanders

3011
02:09:00,000 --> 02:09:02,880
contribute significantly to many facets

3012
02:09:02,880 --> 02:09:05,520
of American culture and society,

3013
02:09:05,520 --> 02:09:07,679
including science and medicine,

3014
02:09:07,679 --> 02:09:10,159
literature and art, sports and

3015
02:09:10,159 --> 02:09:13,840
recreation, government and politics, and

3016
02:09:13,840 --> 02:09:16,639
activism and law.

3017
02:09:16,639 --> 02:09:20,079
Now therefore, be it resolved that the

3018
02:09:20,079 --> 02:09:23,040
city council of the town of Hillsbor

3019
02:09:23,040 --> 02:09:25,920
does hereby proclaim the month of May

3020
02:09:25,920 --> 02:09:30,639
2026 as Asian-American, Native Hawaiian,

3021
02:09:30,639 --> 02:09:33,520
and Pacific Islander Heritage Month to

3022
02:09:33,520 --> 02:09:36,000
recognize the countless contribution

3023
02:09:36,000 --> 02:09:38,159
that Asian-Americans,

3024
02:09:38,159 --> 02:09:40,800
Native Hawaiians, and Pacific Islanders

3025
02:09:40,800 --> 02:09:43,599
have made to our community. Signed by

3026
02:09:43,599 --> 02:09:47,040
Dr. Sophie Cole, our mayor, May 11th,

3027
02:09:47,040 --> 02:09:48,719
2026.

3028
02:09:48,719 --> 02:09:51,119
And tonight, I would like to um bring

3029
02:09:51,119 --> 02:09:55,199
forward um Diane Lou and her daughter.

3030
02:09:55,199 --> 02:09:58,400
Uh both are really just avid volunteers

3031
02:09:58,400 --> 02:10:01,840
for our community. Come on up to receive

3032
02:10:01,840 --> 02:10:05,350
this,

3033
02:10:05,360 --> 02:10:11,750
mayor. Yes.

3034
02:10:11,760 --> 02:10:23,830
Sure.

3035
02:10:23,840 --> 02:10:48,310
Oops.

3036
02:10:48,320 --> 02:10:49,760
Thanks again for all the work you do in

3037
02:10:49,760 --> 02:10:52,719
the community. Much appreciated.

3038
02:10:52,719 --> 02:10:55,440
And our next proclamation is uh National

3039
02:10:55,440 --> 02:10:57,760
Public Works Week coming up next week.

3040
02:10:57,760 --> 02:11:02,320
Um May 17th to May 23rd.

3041
02:11:02,320 --> 02:11:04,079
And I would like to invite our public

3042
02:11:04,079 --> 02:11:06,079
works director Paula Willis and deputy

3043
02:11:06,079 --> 02:11:08,079
public works director Natalie Gribbin to

3044
02:11:08,079 --> 02:11:10,000
the podium to receive the proclamation.

3045
02:11:10,000 --> 02:11:12,639
And I will ask um I've asked council

3046
02:11:12,639 --> 02:11:16,400
member um Adams uh public works

3047
02:11:16,400 --> 02:11:20,159
commissioner to read the proclamation.

3048
02:11:20,159 --> 02:11:22,560
>> With pleasure. Thank you. Town of

3049
02:11:22,560 --> 02:11:24,960
Hillsboro proclamation national public

3050
02:11:24,960 --> 02:11:28,000
works week May 17th through the 23rd

3051
02:11:28,000 --> 02:11:30,000
2026.

3052
02:11:30,000 --> 02:11:33,119
Whereas public works staff members focus

3053
02:11:33,119 --> 02:11:35,760
on infrastructure, facilities and

3054
02:11:35,760 --> 02:11:39,360
services that are of vital importance to

3055
02:11:39,360 --> 02:11:42,480
sustainable and resilient communities

3056
02:11:42,480 --> 02:11:45,199
and to the public health, quality of

3057
02:11:45,199 --> 02:11:47,920
life, and well-being of the Hillsboro

3058
02:11:47,920 --> 02:11:49,440
community.

3059
02:11:49,440 --> 02:11:52,800
And whereas the 2026 theme for public

3060
02:11:52,800 --> 02:11:56,639
works week is rooted in service powered

3061
02:11:56,639 --> 02:11:59,440
by community to acknowledge that the

3062
02:11:59,440 --> 02:12:02,639
roots of service run deep in public

3063
02:12:02,639 --> 02:12:04,159
works.

3064
02:12:04,159 --> 02:12:07,280
Some work such as building roads and

3065
02:12:07,280 --> 02:12:10,560
bridges is highly visible while other

3066
02:12:10,560 --> 02:12:14,000
public works contributions such as

3067
02:12:14,000 --> 02:12:17,119
maintaining water and sewer systems are

3068
02:12:17,119 --> 02:12:20,560
often hidden from view. Together, these

3069
02:12:20,560 --> 02:12:23,599
efforts form the foundation of thriving

3070
02:12:23,599 --> 02:12:26,960
communities, reminding us that every

3071
02:12:26,960 --> 02:12:30,800
project, seen or unseen, powers the

3072
02:12:30,800 --> 02:12:33,199
connection between service and the

3073
02:12:33,199 --> 02:12:35,599
people it supports.

3074
02:12:35,599 --> 02:12:37,840
And whereas the infrastructure,

3075
02:12:37,840 --> 02:12:40,239
facilities and services could not be

3076
02:12:40,239 --> 02:12:42,960
provided without the dedicated efforts

3077
02:12:42,960 --> 02:12:45,440
of the public works team who are

3078
02:12:45,440 --> 02:12:48,239
engineers, managers, maintenance workers

3079
02:12:48,239 --> 02:12:51,920
and employees at all level of government

3080
02:12:51,920 --> 02:12:53,840
and the private sector who are

3081
02:12:53,840 --> 02:12:56,159
responsible for rebuilding, improving

3082
02:12:56,159 --> 02:12:58,239
and protecting our nation's

3083
02:12:58,239 --> 02:13:01,440
transportation, water supply, water

3084
02:13:01,440 --> 02:13:03,920
treatment and solid waste systems,

3085
02:13:03,920 --> 02:13:06,079
public buildings and other structures

3086
02:13:06,079 --> 02:13:08,960
and facilities essential for our

3087
02:13:08,960 --> 02:13:10,480
residents.

3088
02:13:10,480 --> 02:13:14,639
And whereas 2026 marks the 66th

3089
02:13:14,639 --> 02:13:17,199
annual National Public Works Week

3090
02:13:17,199 --> 02:13:19,280
sponsored by the American Public Works

3091
02:13:19,280 --> 02:13:21,199
Association.

3092
02:13:21,199 --> 02:13:24,000
Now therefore, be it resolved that the

3093
02:13:24,000 --> 02:13:26,079
city council of the town of Hillsboro

3094
02:13:26,079 --> 02:13:29,360
hereby proclaims the week of May 17th to

3095
02:13:29,360 --> 02:13:32,560
the 23rd, 2026

3096
02:13:32,560 --> 02:13:35,280
as National Public Works Week and urges

3097
02:13:35,280 --> 02:13:38,000
all residents to join with

3098
02:13:38,000 --> 02:13:39,679
representatives of the American Public

3099
02:13:39,679 --> 02:13:41,920
Works Association and government

3100
02:13:41,920 --> 02:13:45,119
agencies in activities, events, and

3101
02:13:45,119 --> 02:13:48,639
ceremonies designed to pay tribute to

3102
02:13:48,639 --> 02:13:50,960
public works professionals, engineers,

3103
02:13:50,960 --> 02:13:53,440
ers, managers, maintenance workers, and

3104
02:13:53,440 --> 02:13:56,159
employees, and to recognize the

3105
02:13:56,159 --> 02:13:59,199
substantial contributions that they make

3106
02:13:59,199 --> 02:14:02,480
to protecting our health and safety and

3107
02:14:02,480 --> 02:14:06,560
to advancing quality of life for all.

3108
02:14:06,560 --> 02:14:10,079
Signed by Dr. Sophie Cole, mayor, May

3109
02:14:10,079 --> 02:14:12,719
11th, 2026.

3110
02:14:12,719 --> 02:14:14,079
>> Thank you.

3111
02:14:14,079 --> 02:14:17,599
We we know you guys are awesome but

3112
02:14:17,599 --> 02:14:20,239
and we are just so proud to have the

3113
02:14:20,239 --> 02:14:24,079
team the public works team and um it is

3114
02:14:24,079 --> 02:14:27,040
our honor to present this to you and

3115
02:14:27,040 --> 02:14:35,910
also

3116
02:14:35,920 --> 02:14:37,760
» yeah you're welcome to make a comment.

3117
02:14:37,760 --> 02:14:39,040
>> So just uh thank you for the

3118
02:14:39,040 --> 02:14:41,840
recognition. Um, I'm usually be really

3119
02:14:41,840 --> 02:14:43,360
bad at forgetting important people in

3120
02:14:43,360 --> 02:14:44,800
this. So, I wanted to thank the council

3121
02:14:44,800 --> 02:14:46,800
first, but also it's important to

3122
02:14:46,800 --> 02:14:49,440
recognize that uh APWA is a great

3123
02:14:49,440 --> 02:14:52,480
organization that we're part of uh along

3124
02:14:52,480 --> 02:14:54,719
with all the other municipalities in the

3125
02:14:54,719 --> 02:14:57,040
Silicon Valley as well as peninsula. The

3126
02:14:57,040 --> 02:15:00,480
current president of APWA is no one know

3127
02:15:00,480 --> 02:15:02,320
is actually

3128
02:15:02,320 --> 02:15:04,159
Natalie Gribbons. Okay.

3129
02:15:04,159 --> 02:15:08,069
>> She uh

3130
02:15:08,079 --> 02:15:11,040
she represents all of us very well and

3131
02:15:11,040 --> 02:15:13,040
we're very proud of her. Uh we're

3132
02:15:13,040 --> 02:15:14,800
certainly proud to be a part of the

3133
02:15:14,800 --> 02:15:17,440
team. As we like to say, for us, a job

3134
02:15:17,440 --> 02:15:19,520
well done is one where you don't hear

3135
02:15:19,520 --> 02:15:22,079
about our work because water is always

3136
02:15:22,079 --> 02:15:23,840
moving, sewer is always moving, and we

3137
02:15:23,840 --> 02:15:25,840
have the best streets in the peninsula.

3138
02:15:25,840 --> 02:15:27,840
So, thank you for thinking of us and

3139
02:15:27,840 --> 02:15:30,639
thank you Natalie for for leading us.

3140
02:15:30,639 --> 02:15:36,870
>> Thank you.

3141
02:15:36,880 --> 02:15:41,679
I I just wanted to add um that I noticed

3142
02:15:41,679 --> 02:15:45,599
that it is National Drinking Water Week,

3143
02:15:45,599 --> 02:15:47,440
the week of May 3rd through 9th. It's

3144
02:15:47,440 --> 02:15:50,239
the first full week of May of every

3145
02:15:50,239 --> 02:15:53,199
year. So, um you know, thank you for

3146
02:15:53,199 --> 02:15:55,679
that, which is a a huge public service,

3147
02:15:55,679 --> 02:16:02,310
our our wonderful water. Thank you.

3148
02:16:02,320 --> 02:16:19,109
Yes.

3149
02:16:19,119 --> 02:16:20,960
And you know, in my effort to sort of

3150
02:16:20,960 --> 02:16:24,239
try to go through the agenda as

3151
02:16:24,239 --> 02:16:27,199
efficiently and quickly as I can, I um

3152
02:16:27,199 --> 02:16:30,800
forgot to ask um our first recipient um

3153
02:16:30,800 --> 02:16:33,280
Mr. Eric Valader to make a comment about

3154
02:16:33,280 --> 02:16:35,679
family collections. And if you do,

3155
02:16:35,679 --> 02:16:37,599
you're more than welcome to tell us

3156
02:16:37,599 --> 02:16:39,679
anything you want to share with us. And

3157
02:16:39,679 --> 02:16:41,200
again, thank you for all the work you do

3158
02:16:41,200 --> 02:16:42,880
with family connections and all the work

3159
02:16:42,880 --> 02:16:46,629
you do in the community.

3160
02:16:46,639 --> 02:16:48,559
» Thank you, Mayor Cole. Um, I'd like to

3161
02:16:48,559 --> 02:16:49,760
thank you and the members of the

3162
02:16:49,760 --> 02:16:52,240
Hillsboro City Council for recognizing

3163
02:16:52,240 --> 02:16:54,000
mental health awareness month and for

3164
02:16:54,000 --> 02:16:55,840
your continued commitment to the

3165
02:16:55,840 --> 02:16:57,679
well-being of children and families in

3166
02:16:57,679 --> 02:16:59,920
our community. We are very grateful for

3167
02:16:59,920 --> 02:17:01,760
the opportunity to stand alongside a

3168
02:17:01,760 --> 02:17:04,160
city that values prevention, compassion,

3169
02:17:04,160 --> 02:17:06,880
and early support for mental health. Um,

3170
02:17:06,880 --> 02:17:08,399
as they mentioned, my name is Eric

3171
02:17:08,399 --> 02:17:10,080
Badaris, and I have the privilege of

3172
02:17:10,080 --> 02:17:12,240
serving as the executive director of

3173
02:17:12,240 --> 02:17:14,960
family connections where we provide free

3174
02:17:14,960 --> 02:17:17,120
early childhood classes, parent

3175
02:17:17,120 --> 02:17:19,200
education, and workshops, and mental

3176
02:17:19,200 --> 02:17:20,880
health services for families with

3177
02:17:20,880 --> 02:17:22,559
children birth through five and

3178
02:17:22,559 --> 02:17:24,800
underresourced communities. Our vision

3179
02:17:24,800 --> 02:17:27,200
is that thriving children happen through

3180
02:17:27,200 --> 02:17:29,760
thriving families. During my time at

3181
02:17:29,760 --> 02:17:32,080
Family Connections, especially recently,

3182
02:17:32,080 --> 02:17:33,599
I've seen the need for this work

3183
02:17:33,599 --> 02:17:37,200
continue to grow. In California, 70% of

3184
02:17:37,200 --> 02:17:39,280
children from birth to five with

3185
02:17:39,280 --> 02:17:41,200
identified early intervention needs

3186
02:17:41,200 --> 02:17:44,319
receive no services, a gap reflected in

3187
02:17:44,319 --> 02:17:47,280
rising preschool expulsions. In fact,

3188
02:17:47,280 --> 02:17:50,240
250 children uh preschoolers are

3189
02:17:50,240 --> 02:17:52,719
expelled every day in this country.

3190
02:17:52,719 --> 02:17:54,960
These disparities fall hardest on our

3191
02:17:54,960 --> 02:17:58,160
black and brown boys. At the same time,

3192
02:17:58,160 --> 02:18:00,240
more children and adolesccents are being

3193
02:18:00,240 --> 02:18:02,080
seen in emergency rooms for mental

3194
02:18:02,080 --> 02:18:04,559
health services, including anxiety,

3195
02:18:04,559 --> 02:18:07,359
depression, and suicidal ideiation.

3196
02:18:07,359 --> 02:18:09,359
These trends remind us that mental

3197
02:18:09,359 --> 02:18:11,599
health challenges begin early and that

3198
02:18:11,599 --> 02:18:13,760
families need support before situations

3199
02:18:13,760 --> 02:18:16,559
reach a crisis point. That is why our

3200
02:18:16,559 --> 02:18:18,719
work focuses on prevention, early

3201
02:18:18,719 --> 02:18:21,439
intervention, and holistic support. By

3202
02:18:21,439 --> 02:18:23,439
supporting parents, educators, and

3203
02:18:23,439 --> 02:18:25,920
children early in life, we help build

3204
02:18:25,920 --> 02:18:28,240
resilience, reduce stigma, and connect

3205
02:18:28,240 --> 02:18:30,319
families to care before challenges

3206
02:18:30,319 --> 02:18:32,960
escalate. When communities invest in

3207
02:18:32,960 --> 02:18:35,040
mental health early, children are more

3208
02:18:35,040 --> 02:18:37,120
likely to succeed in school, build

3209
02:18:37,120 --> 02:18:39,120
healthy relationships, and grow into

3210
02:18:39,120 --> 02:18:41,359
thriving adults. I want to thank you

3211
02:18:41,359 --> 02:18:43,040
again for this proclamation and for

3212
02:18:43,040 --> 02:18:44,559
standing with families and children

3213
02:18:44,559 --> 02:18:46,639
throughout our community. Mental health

3214
02:18:46,639 --> 02:18:49,040
is not something any any organization

3215
02:18:49,040 --> 02:18:50,800
can address alone and it takes

3216
02:18:50,800 --> 02:18:53,120
partnerships, compassion, and a

3217
02:18:53,120 --> 02:18:54,559
community willing to show up for one

3218
02:18:54,559 --> 02:18:56,559
another. Your support sends a very

3219
02:18:56,559 --> 02:18:58,719
powerful message that every child and

3220
02:18:58,719 --> 02:19:01,359
every family matters. Thank you.

3221
02:19:01,359 --> 02:19:06,870
>> Thank you.

3222
02:19:06,880 --> 02:19:08,719
so much for sharing that with

3223
02:19:08,719 --> 02:19:10,960
us. It puts everything into perspective

3224
02:19:10,960 --> 02:19:14,559
and as you pointed out um mental illness

3225
02:19:14,559 --> 02:19:17,679
is another disease and like all diseases

3226
02:19:17,679 --> 02:19:19,760
the sooner you start treating it the

3227
02:19:19,760 --> 02:19:23,040
better your chances of um surviving.

3228
02:19:23,040 --> 02:19:25,200
Right. So thanks for everything you're

3229
02:19:25,200 --> 02:19:26,639
doing in the community. Much

3230
02:19:26,639 --> 02:19:28,240
appreciated.

3231
02:19:28,240 --> 02:19:30,559
All right. The next item um on our

3232
02:19:30,559 --> 02:19:33,120
agenda is actually a presentation from

3233
02:19:33,120 --> 02:19:36,080
our own chief of police Melissa Ka and

3234
02:19:36,080 --> 02:19:39,200
Corporal Christopher Ray um who will be

3235
02:19:39,200 --> 02:19:41,040
presenting automated license plate

3236
02:19:41,040 --> 02:19:43,599
reader update.

3237
02:19:43,599 --> 02:19:46,399
>> Good evening and madame mayor, honorable

3238
02:19:46,399 --> 02:19:48,559
council members, town staff and

3239
02:19:48,559 --> 02:19:50,560
residents. Thank you for this

3240
02:19:50,560 --> 02:19:53,600
opportunity for us to provide an update

3241
02:19:53,600 --> 02:19:55,840
on our Flock automated license plate

3242
02:19:55,840 --> 02:19:57,680
readers.

3243
02:19:57,680 --> 02:19:59,920
Flock is an essential tool that we use

3244
02:19:59,920 --> 02:20:02,479
as police officers and it's a tool we

3245
02:20:02,479 --> 02:20:04,960
use every day to keep the community safe

3246
02:20:04,960 --> 02:20:07,600
and to solve crimes.

3247
02:20:07,600 --> 02:20:10,319
I'd like to share a few success stories

3248
02:20:10,319 --> 02:20:16,469
for you on our use of flock.

3249
02:20:16,479 --> 02:20:20,399
On December 1st, 2025, we were notified

3250
02:20:20,399 --> 02:20:22,960
by the district office that there were a

3251
02:20:22,960 --> 02:20:25,760
burglary that had occurred in the locked

3252
02:20:25,760 --> 02:20:29,359
yard of their district office. Two

3253
02:20:29,359 --> 02:20:32,160
vehicles were stolen during that

3254
02:20:32,160 --> 02:20:35,040
burglary. We were quickly able to add

3255
02:20:35,040 --> 02:20:37,920
the license plates into the flock system

3256
02:20:37,920 --> 02:20:43,040
and notice that the first uh captured

3257
02:20:43,040 --> 02:20:45,760
video was right at Stone Hedge and

3258
02:20:45,760 --> 02:20:48,960
Baywood. We were then able to follow the

3259
02:20:48,960 --> 02:20:53,200
flock captures through San Monteo to El

3260
02:20:53,200 --> 02:20:57,439
Camino and 92 and then up to 9 101 in

3261
02:20:57,439 --> 02:21:00,319
Melbour. Ultimately, the vehicle was

3262
02:21:00,319 --> 02:21:06,790
recovered in San Francisco.

3263
02:21:06,800 --> 02:21:09,680
On May 5th, 2025, two vehicles were

3264
02:21:09,680 --> 02:21:12,640
stolen from uh the 2100 block of

3265
02:21:12,640 --> 02:21:15,990
Carmelita.

3266
02:21:16,000 --> 02:21:17,920
Using their license plate numbers, we

3267
02:21:17,920 --> 02:21:21,920
were able to track the the vehicles in a

3268
02:21:21,920 --> 02:21:24,960
nearby city. investigations conducted a

3269
02:21:24,960 --> 02:21:27,760
search warrant for the phone carriers

3270
02:21:27,760 --> 02:21:29,600
based on the location where the vehicles

3271
02:21:29,600 --> 02:21:31,920
were stolen and the location of where

3272
02:21:31,920 --> 02:21:34,080
the stolen vehicle was captured on flock

3273
02:21:34,080 --> 02:21:36,240
cameras. After reviewing the phone

3274
02:21:36,240 --> 02:21:38,560
carrier records, investigations were

3275
02:21:38,560 --> 02:21:46,710
able to identify a juvenile subject.

3276
02:21:46,720 --> 02:21:49,200
On 629, a residential burglary occurred

3277
02:21:49,200 --> 02:21:52,880
on the 2100 block of Forest View in in

3278
02:21:52,880 --> 02:21:55,680
Hillsboro. The suspect spray painted

3279
02:21:55,680 --> 02:21:59,280
swastikas on the dirt and on a statue of

3280
02:21:59,280 --> 02:22:03,680
a woman. Video surveillance was able to

3281
02:22:03,680 --> 02:22:07,120
identify the suspect and led our

3282
02:22:07,120 --> 02:22:11,040
investigations to figure out the type of

3283
02:22:11,040 --> 02:22:14,000
vehicle that was used. And we were able

3284
02:22:14,000 --> 02:22:16,640
to locate the vehicle and arrest the

3285
02:22:16,640 --> 02:22:26,469
subject.

3286
02:22:26,479 --> 02:22:29,040
This one here's a typo. It was 71 and

3287
02:22:29,040 --> 02:22:32,160
25. a residential burglary occurred in

3288
02:22:32,160 --> 02:22:33,359
Hillsboro.

3289
02:22:33,359 --> 02:22:36,720
>> Uh alarm was activated around 2:00 in

3290
02:22:36,720 --> 02:22:40,000
the morning. Neighbors had heard uh the

3291
02:22:40,000 --> 02:22:42,080
activation called the police. We went

3292
02:22:42,080 --> 02:22:45,040
out. Uh they also heard a vehicle

3293
02:22:45,040 --> 02:22:47,680
leaving. Their video surveillance was

3294
02:22:47,680 --> 02:22:50,000
able to capture the vehicle. We got the

3295
02:22:50,000 --> 02:22:54,720
license plate and we um have an arrest

3296
02:22:54,720 --> 02:22:59,120
warrant currently for that suspect.

3297
02:22:59,120 --> 02:23:01,280
And finally, uh the last one I'll share

3298
02:23:01,280 --> 02:23:04,880
with you is on the 17th of 2025 in

3299
02:23:04,880 --> 02:23:07,600
December, uh we were responded to the

3300
02:23:07,600 --> 02:23:09,359
Berling game Country Club on two

3301
02:23:09,359 --> 02:23:12,240
vehicles that were ransacked

3302
02:23:12,240 --> 02:23:15,359
early in earlier in that day. Uh while

3303
02:23:15,359 --> 02:23:17,439
later, we got a phone call from another

3304
02:23:17,439 --> 02:23:20,000
victim who was also a victim of a

3305
02:23:20,000 --> 02:23:23,120
burglary around the same time. that

3306
02:23:23,120 --> 02:23:26,399
victim had a video surveillance of the

3307
02:23:26,399 --> 02:23:28,560
subject and we were able to tie the two

3308
02:23:28,560 --> 02:23:32,000
crimes together and there is now a

3309
02:23:32,000 --> 02:23:34,640
arrest warrant for that suspect. Now

3310
02:23:34,640 --> 02:23:37,120
these are just a few of the cases that I

3311
02:23:37,120 --> 02:23:39,439
wanted to highlight for you today. There

3312
02:23:39,439 --> 02:23:42,160
have been many many many success for

3313
02:23:42,160 --> 02:23:44,479
stories that I could share with you but

3314
02:23:44,479 --> 02:23:47,120
these are just a few.

3315
02:23:47,120 --> 02:23:50,319
I wanted to show you the burglary trends

3316
02:23:50,319 --> 02:23:52,560
uh for the past 10 years and let's

3317
02:23:52,560 --> 02:23:56,479
highlight 2021. It's when we started the

3318
02:23:56,479 --> 02:23:59,120
uh training and evaluation of our flock

3319
02:23:59,120 --> 02:24:02,000
cameras and since then uh residential

3320
02:24:02,000 --> 02:24:04,800
burglaries have significantly declined.

3321
02:24:04,800 --> 02:24:08,880
In 2023 is when we obtained more flock

3322
02:24:08,880 --> 02:24:11,439
cameras and placed them around ingress

3323
02:24:11,439 --> 02:24:14,720
and egress of the town. The blue the

3324
02:24:14,720 --> 02:24:16,720
blue lines mark the residential

3325
02:24:16,720 --> 02:24:18,960
burglaries and the yellow line

3326
02:24:18,960 --> 02:24:21,520
represents the commercial and

3327
02:24:21,520 --> 02:24:26,550
construction site burglaries.

3328
02:24:26,560 --> 02:24:28,880
I'm going to pass the mic over to uh

3329
02:24:28,880 --> 02:24:31,520
Corporal Christopher Ray. He is our

3330
02:24:31,520 --> 02:24:34,479
flock specialist and he is going to

3331
02:24:34,479 --> 02:24:40,950
explain to you how flock works.

3332
02:24:40,960 --> 02:24:42,880
» Good evening. Corporal Ray, been the

3333
02:24:42,880 --> 02:24:44,880
administrator for the Flock cameras for

3334
02:24:44,880 --> 02:24:46,479
approximately five years from the

3335
02:24:46,479 --> 02:24:48,880
initial install. Um, what I'm going to

3336
02:24:48,880 --> 02:24:50,560
go over today is some claims that people

3337
02:24:50,560 --> 02:24:52,319
have against Flock and I'm going to give

3338
02:24:52,319 --> 02:24:54,080
the facts behind it. I'm going to go

3339
02:24:54,080 --> 02:24:56,000
over how it actually operates and how we

3340
02:24:56,000 --> 02:24:57,840
conduct searches and then I'll go over

3341
02:24:57,840 --> 02:25:00,240
some policy and some other procedural

3342
02:25:00,240 --> 02:25:03,280
stuff that we have uh with statistics.

3343
02:25:03,280 --> 02:25:05,520
A big claim we get is that LPRs track

3344
02:25:05,520 --> 02:25:07,120
people when in fact they actually just

3345
02:25:07,120 --> 02:25:09,680
take a point in space photograph of the

3346
02:25:09,680 --> 02:25:11,280
vehicle. We don't know where the vehicle

3347
02:25:11,280 --> 02:25:14,240
moves past that image. So, no tracking

3348
02:25:14,240 --> 02:25:16,800
of vehicles.

3349
02:25:16,800 --> 02:25:18,720
License plates are private information.

3350
02:25:18,720 --> 02:25:20,800
They're actually a mandatory item you

3351
02:25:20,800 --> 02:25:22,319
install on your vehicle. It's government

3352
02:25:22,319 --> 02:25:24,160
issued and it has to be publicly

3353
02:25:24,160 --> 02:25:27,349
visible.

3354
02:25:27,359 --> 02:25:28,880
Uh, another one is the constitutional

3355
02:25:28,880 --> 02:25:31,040
rights. People accuse us using this is

3356
02:25:31,040 --> 02:25:32,160
it's a violation of their fourth

3357
02:25:32,160 --> 02:25:34,720
amendment, but LPRs do not violate the

3358
02:25:34,720 --> 02:25:36,319
fourth amendment right or any other

3359
02:25:36,319 --> 02:25:40,790
constitutional provisions.

3360
02:25:40,800 --> 02:25:42,240
All four customer this is a big one

3361
02:25:42,240 --> 02:25:43,920
that's going around is data is shared

3362
02:25:43,920 --> 02:25:46,479
across the c country we choose who we

3363
02:25:46,479 --> 02:25:47,840
share with so if we want to share with

3364
02:25:47,840 --> 02:25:49,520
Berling game we can share with Berling

3365
02:25:49,520 --> 02:25:51,600
game and not share with sato we share

3366
02:25:51,600 --> 02:25:53,680
with no federal agencies we share with

3367
02:25:53,680 --> 02:25:56,000
just local or other PDs or sheriff

3368
02:25:56,000 --> 02:25:58,319
agencies and they share with us at any

3369
02:25:58,319 --> 02:26:00,240
time we can stop sharing with them if

3370
02:26:00,240 --> 02:26:01,920
they violate any of our policies or

3371
02:26:01,920 --> 02:26:04,479
procedures

3372
02:26:04,479 --> 02:26:07,280
data sales lock sells the claim was that

3373
02:26:07,280 --> 02:26:10,080
they sell all the images out possibly to

3374
02:26:10,080 --> 02:26:12,319
federal agencies. This does not exist.

3375
02:26:12,319 --> 02:26:14,319
Hillsboro itself actually owns and

3376
02:26:14,319 --> 02:26:16,560
possesses the images and that we have a

3377
02:26:16,560 --> 02:26:20,870
process of deleting the images.

3378
02:26:20,880 --> 02:26:23,200
Uh private customers doesn't affect us

3379
02:26:23,200 --> 02:26:25,040
much here, but if someone were to own

3380
02:26:25,040 --> 02:26:27,359
that private camera, there's talks that

3381
02:26:27,359 --> 02:26:30,240
they can view footages or get our DMV

3382
02:26:30,240 --> 02:26:32,560
returns. No customer other than official

3383
02:26:32,560 --> 02:26:34,319
law enforcement can view any kind of

3384
02:26:34,319 --> 02:26:39,750
return from the flock program itself.

3385
02:26:39,760 --> 02:26:41,600
regarding the federal agencies including

3386
02:26:41,600 --> 02:26:43,920
ICE having backdoor access. That is not

3387
02:26:43,920 --> 02:26:45,840
a thing. It does not exist. And again,

3388
02:26:45,840 --> 02:26:48,000
we share with no federal agencies or any

3389
02:26:48,000 --> 02:26:50,240
agencies that would share with a federal

3390
02:26:50,240 --> 02:26:52,240
agency. So, we just stay in California

3391
02:26:52,240 --> 02:26:54,240
as the laws are so strict. We're

3392
02:26:54,240 --> 02:26:55,520
protected that way knowing that they're

3393
02:26:55,520 --> 02:26:57,520
not going to be releasing it unless they

3394
02:26:57,520 --> 02:27:00,950
violate laws.

3395
02:27:00,960 --> 02:27:03,200
LPR cameras uh collect personal

3396
02:27:03,200 --> 02:27:04,720
information. That's a claim that has

3397
02:27:04,720 --> 02:27:06,399
happened. That's not facts. They do not

3398
02:27:06,399 --> 02:27:08,240
do anything that claims names,

3399
02:27:08,240 --> 02:27:09,680
addresses, social security numbers or

3400
02:27:09,680 --> 02:27:11,520
DMB records. It is simply

3401
02:27:11,520 --> 02:27:13,920
characteristics of the vehicle or the

3402
02:27:13,920 --> 02:27:15,359
license plate which is issued by the

3403
02:27:15,359 --> 02:27:17,920
government.

3404
02:27:17,920 --> 02:27:20,319
Another claim is flock keeps LPR data

3405
02:27:20,319 --> 02:27:22,560
forever. We are the ones that determine

3406
02:27:22,560 --> 02:27:24,800
when LPR data is done. That is actually

3407
02:27:24,800 --> 02:27:27,200
in our accountability policy and at that

3408
02:27:27,200 --> 02:27:29,280
point it'll be removed. Now, if we do

3409
02:27:29,280 --> 02:27:31,359
take an image off of the server, we have

3410
02:27:31,359 --> 02:27:32,800
to keep it in a controlled environment,

3411
02:27:32,800 --> 02:27:34,479
either through an axon, which is a

3412
02:27:34,479 --> 02:27:36,319
cloud-based storage and secured

3413
02:27:36,319 --> 02:27:38,720
evidence.com, or we put it into a

3414
02:27:38,720 --> 02:27:40,479
report, which then will be an also a

3415
02:27:40,479 --> 02:27:42,800
controlled document.

3416
02:27:42,800 --> 02:27:44,800
I think I have one or two more claims.

3417
02:27:44,800 --> 02:27:46,960
Uh, Flock LPR cameras are used facial

3418
02:27:46,960 --> 02:27:48,960
recognition, no facial recognition. You

3419
02:27:48,960 --> 02:27:51,920
can't track race, sex, any kind of human

3420
02:27:51,920 --> 02:27:53,760
characteristics. It is trained to only

3421
02:27:53,760 --> 02:27:56,399
take photographs of rear uh the rear of

3422
02:27:56,399 --> 02:27:59,359
the vehicle.

3423
02:27:59,359 --> 02:28:01,760
Uh, LPR cameras negatively impact

3424
02:28:01,760 --> 02:28:03,520
communities of color. Actually, the

3425
02:28:03,520 --> 02:28:05,439
Oakland NAACP

3426
02:28:05,439 --> 02:28:07,920
endorsed Flock LPR, noting it reduces

3427
02:28:07,920 --> 02:28:10,800
biases in policing. Cameras detect only

3428
02:28:10,800 --> 02:28:13,040
crime vehicles, removing subjective

3429
02:28:13,040 --> 02:28:14,800
judgment to avoid disproportionate

3430
02:28:14,800 --> 02:28:16,399
stops, harmful interactions with

3431
02:28:16,399 --> 02:28:18,800
residents.

3432
02:28:18,800 --> 02:28:21,520
LPRs do another claim is LPRs don't have

3433
02:28:21,520 --> 02:28:23,520
impact on crime. As you just saw with

3434
02:28:23,520 --> 02:28:26,319
the results we are having, it is a huge

3435
02:28:26,319 --> 02:28:29,520
increase just using San Francisco. A 41%

3436
02:28:29,520 --> 02:28:32,000
decrease in autothefts and a 46%

3437
02:28:32,000 --> 02:28:35,840
increase in autotheft arrests.

3438
02:28:35,840 --> 02:28:38,560
All right. So every our policy makes us

3439
02:28:38,560 --> 02:28:42,319
do a periodic audit which I try to keep

3440
02:28:42,319 --> 02:28:44,640
every 30 days and it covers not only

3441
02:28:44,640 --> 02:28:46,240
in-house searches from Hillsboro

3442
02:28:46,240 --> 02:28:48,560
officers but any agency that has access

3443
02:28:48,560 --> 02:28:51,280
to our cameras. If we do find something

3444
02:28:51,280 --> 02:28:54,160
that is annotated as a issue, we'd be

3445
02:28:54,160 --> 02:28:56,160
contacting the agency that made that

3446
02:28:56,160 --> 02:28:57,680
issue and removing their access

3447
02:28:57,680 --> 02:29:00,160
immediately to find out if what exactly

3448
02:29:00,160 --> 02:29:04,710
happened. Um,

3449
02:29:04,720 --> 02:29:06,640
now I'll go over how we do the searches.

3450
02:29:06,640 --> 02:29:08,319
So, this is considered the basic search.

3451
02:29:08,319 --> 02:29:09,760
This is what every officer can do

3452
02:29:09,760 --> 02:29:11,920
immediately on scene. An example would

3453
02:29:11,920 --> 02:29:13,600
be you just got in a hit and run and the

3454
02:29:13,600 --> 02:29:15,760
vehicle took off. You tell us it was a

3455
02:29:15,760 --> 02:29:18,080
red sedan. This is information. So event

3456
02:29:18,080 --> 02:29:19,920
offense type would be a hit and run the

3457
02:29:19,920 --> 02:29:21,520
case number attached to it. So we can

3458
02:29:21,520 --> 02:29:23,280
refer back if an audit happens and

3459
02:29:23,280 --> 02:29:25,439
there's an error and then the reason

3460
02:29:25,439 --> 02:29:27,359
would be a hit and run vehicle if we

3461
02:29:27,359 --> 02:29:28,880
have a license plate. But if we don't

3462
02:29:28,880 --> 02:29:30,000
that's where we can go into the

3463
02:29:30,000 --> 02:29:31,840
fingerprint the vehicle fingerprint

3464
02:29:31,840 --> 02:29:34,800
technology. The vehicle make the model

3465
02:29:34,800 --> 02:29:37,840
the color damage even and we do a search

3466
02:29:37,840 --> 02:29:39,680
that way starting close with our cameras

3467
02:29:39,680 --> 02:29:41,280
and expanding wider if we need to if

3468
02:29:41,280 --> 02:29:43,120
they possibly went to Alamita to get on

3469
02:29:43,120 --> 02:29:45,439
92. And then we can choose up to the

3470
02:29:45,439 --> 02:29:47,840
past 30 days to search. uh outside of

3471
02:29:47,840 --> 02:29:50,160
our city.

3472
02:29:50,160 --> 02:29:51,680
Another one we use, it's called, it's an

3473
02:29:51,680 --> 02:29:53,600
advanced search convoy. This is

3474
02:29:53,600 --> 02:29:56,319
ginormous for residential burglaries

3475
02:29:56,319 --> 02:29:57,439
because usually when one car is

3476
02:29:57,439 --> 02:29:58,720
committing it, another one's sitting

3477
02:29:58,720 --> 02:30:00,960
somewhere watching. So when we find a

3478
02:30:00,960 --> 02:30:03,040
suspect vehicle, we can then link that

3479
02:30:03,040 --> 02:30:04,800
plate to other vehicles that were

3480
02:30:04,800 --> 02:30:07,359
traveling past cameras in a 30 to one

3481
02:30:07,359 --> 02:30:09,760
minute time frame. So then it gives us

3482
02:30:09,760 --> 02:30:11,760
the secondary vehicle and puts a

3483
02:30:11,760 --> 02:30:13,680
connection to them. Another one we use

3484
02:30:13,680 --> 02:30:16,240
is a visual search. This is more for say

3485
02:30:16,240 --> 02:30:17,680
you take a photo of that hit and run

3486
02:30:17,680 --> 02:30:19,600
vehicle and leave. We can actually take

3487
02:30:19,600 --> 02:30:22,479
that photo, put it into flock and it'll

3488
02:30:22,479 --> 02:30:24,560
run through it to find that vehicle.

3489
02:30:24,560 --> 02:30:25,840
Works a little bit better if there's

3490
02:30:25,840 --> 02:30:28,080
like an identifying thing like major

3491
02:30:28,080 --> 02:30:30,640
damage or rusting is it'll look through

3492
02:30:30,640 --> 02:30:31,920
all the cameras to find that vehicle

3493
02:30:31,920 --> 02:30:34,080
that match that description. And the

3494
02:30:34,080 --> 02:30:37,040
last one we use is a multio. And this is

3495
02:30:37,040 --> 02:30:39,600
what we use with Athetherton or Berling

3496
02:30:39,600 --> 02:30:41,920
game. Usually when we have a burglary,

3497
02:30:41,920 --> 02:30:44,080
they have a burglary. So I can actually

3498
02:30:44,080 --> 02:30:46,319
choose the location, Hillsboro and the

3499
02:30:46,319 --> 02:30:47,920
time that the crime occurred and then

3500
02:30:47,920 --> 02:30:49,680
Athetherton and the time it occurred and

3501
02:30:49,680 --> 02:30:51,680
Berlingame and the time it occurred and

3502
02:30:51,680 --> 02:30:53,359
we'll search all three cities to find a

3503
02:30:53,359 --> 02:30:54,880
vehicle that was in three those three

3504
02:30:54,880 --> 02:30:57,120
locations at those times. And if we have

3505
02:30:57,120 --> 02:30:58,479
to, we can bring it down just to two,

3506
02:30:58,479 --> 02:31:01,439
Hillsboro and Athetherton.

3507
02:31:01,439 --> 02:31:03,120
Here's the insight. This is a 30-day

3508
02:31:03,120 --> 02:31:05,120
read. 1.6 million vehicles enter

3509
02:31:05,120 --> 02:31:08,240
Hillsboro. We have 330 hot list. Hot

3510
02:31:08,240 --> 02:31:09,840
list can be from stolen vehicles to

3511
02:31:09,840 --> 02:31:13,200
Amber alerts to stolen plates. searches

3512
02:31:13,200 --> 02:31:15,120
just in our agency was almost 600

3513
02:31:15,120 --> 02:31:16,800
searches that we used and you can see

3514
02:31:16,800 --> 02:31:19,760
the peaks out through the times.

3515
02:31:19,760 --> 02:31:21,760
The statistics regarding ours. So we

3516
02:31:21,760 --> 02:31:24,080
have 22 cameras. 21 are actually

3517
02:31:24,080 --> 02:31:26,560
installed. One is a movable one. So if

3518
02:31:26,560 --> 02:31:28,800
an area in town is constantly getting

3519
02:31:28,800 --> 02:31:30,399
crime in that area, we can install it.

3520
02:31:30,399 --> 02:31:32,160
So it just focuses on that street on the

3521
02:31:32,160 --> 02:31:34,960
back of a stop sign. Agencies we share

3522
02:31:34,960 --> 02:31:38,240
with is 436. Agencies sharing with us is

3523
02:31:38,240 --> 02:31:41,680
428. And again, just in California, uh,

3524
02:31:41,680 --> 02:31:44,399
official hot list over 365 days was

3525
02:31:44,399 --> 02:31:46,640
1,654.

3526
02:31:46,640 --> 02:31:49,920
Our custom hot list in a year was 33.

3527
02:31:49,920 --> 02:31:52,080
Other agencies using our cameras to get

3528
02:31:52,080 --> 02:31:55,680
alerted of a crime vehicle, 1,516.

3529
02:31:55,680 --> 02:31:58,240
So that means 1,516 vehicles that

3530
02:31:58,240 --> 02:32:00,240
committed crimes in other cities are

3531
02:32:00,240 --> 02:32:02,240
coming into Hillsboro.

3532
02:32:02,240 --> 02:32:05,200
Stolen plates, we had 1,627 vehicles

3533
02:32:05,200 --> 02:32:07,680
enter just our cameras. We had 27 stolen

3534
02:32:07,680 --> 02:32:10,160
vehicles and we had a total hot list of

3535
02:32:10,160 --> 02:32:12,080
3,23.

3536
02:32:12,080 --> 02:32:13,439
At the bottom you'll see that it

3537
02:32:13,439 --> 02:32:15,760
confirms we revoked all out of state

3538
02:32:15,760 --> 02:32:18,399
sharing.

3539
02:32:18,399 --> 02:32:19,920
This is our policy that we follow by

3540
02:32:19,920 --> 02:32:21,680
that gives us the shells. It must be for

3541
02:32:21,680 --> 02:32:24,080
official reasons. Uh the reasonable

3542
02:32:24,080 --> 02:32:25,520
suspicion of public cause is not

3543
02:32:25,520 --> 02:32:26,800
required. So we can use it

3544
02:32:26,800 --> 02:32:30,000
forformational things. Uh LPR's shall

3545
02:32:30,000 --> 02:32:31,200
only be used for official law

3546
02:32:31,200 --> 02:32:33,920
enforcement purposes. Uh, and all

3547
02:32:33,920 --> 02:32:35,920
members must go through some type of

3548
02:32:35,920 --> 02:32:37,760
training prior to using this

3549
02:32:37,760 --> 02:32:39,920
information. And the last one that we

3550
02:32:39,920 --> 02:32:41,840
like to go over is you should verify an

3551
02:32:41,840 --> 02:32:44,479
LPR hit before enforcing action as it

3552
02:32:44,479 --> 02:32:46,880
could be a misread.

3553
02:32:46,880 --> 02:32:48,240
Accountability. This is where it comes

3554
02:32:48,240 --> 02:32:50,240
to how we delete photos and how we

3555
02:32:50,240 --> 02:32:53,840
secure them. Um, protected both uh

3556
02:32:53,840 --> 02:32:56,720
technologically way. So, we're making

3557
02:32:56,720 --> 02:32:58,240
sure that it's a double authentication.

3558
02:32:58,240 --> 02:32:59,359
So you type in your password, you're

3559
02:32:59,359 --> 02:33:00,960
getting the email or text that then

3560
02:33:00,960 --> 02:33:03,359
reconfirms that you have access to it

3561
02:33:03,359 --> 02:33:05,280
and then the time period that we delete

3562
02:33:05,280 --> 02:33:07,439
the photos.

3563
02:33:07,439 --> 02:33:09,040
These are our websites that we use and

3564
02:33:09,040 --> 02:33:10,640
what you can view is the transparency

3565
02:33:10,640 --> 02:33:12,319
page. It will show you all our

3566
02:33:12,319 --> 02:33:14,080
statistics regarding how many vehicles,

3567
02:33:14,080 --> 02:33:15,520
the hot list, who we share with, who

3568
02:33:15,520 --> 02:33:17,359
shares with us and then also on that

3569
02:33:17,359 --> 02:33:19,280
page you'll have the Hillsboro policy

3570
02:33:19,280 --> 02:33:20,720
that you can refer to if you have any

3571
02:33:20,720 --> 02:33:24,479
questions regarding how we operate.

3572
02:33:24,479 --> 02:33:26,240
>> Thank you. Any questions?

3573
02:33:26,240 --> 02:33:28,800
>> Yeah, thank you. That was great. I had,

3574
02:33:28,800 --> 02:33:30,479
as you were speaking, I was writing out

3575
02:33:30,479 --> 02:33:32,399
questions, but you kept answering them,

3576
02:33:32,399 --> 02:33:34,479
so I kept checking them off.

3577
02:33:34,479 --> 02:33:35,680
>> I like it.

3578
02:33:35,680 --> 02:33:38,960
>> You I really like the um claim versus

3579
02:33:38,960 --> 02:33:41,600
fact next to each other. That was

3580
02:33:41,600 --> 02:33:42,880
extremely helpful. Let me ask my

3581
02:33:42,880 --> 02:33:44,479
colleagues, do any of you have

3582
02:33:44,479 --> 02:33:48,319
questions? Um, Vice Mayor Rexdale,

3583
02:33:48,319 --> 02:33:50,399
>> thank you so much for the presentation.

3584
02:33:50,399 --> 02:33:52,640
And I know this has been in the news a

3585
02:33:52,640 --> 02:33:56,560
lot lately and my understanding is that

3586
02:33:56,560 --> 02:33:58,080
somebody

3587
02:33:58,080 --> 02:34:00,080
not in Hillsboro,

3588
02:34:00,080 --> 02:34:03,040
you know, made a mistake in the access

3589
02:34:03,040 --> 02:34:06,720
when it when um ICE um or other federal

3590
02:34:06,720 --> 02:34:10,160
agencies were able to access um and I'm

3591
02:34:10,160 --> 02:34:12,960
very confident in our policy and its

3592
02:34:12,960 --> 02:34:15,600
execution. Um we very much appreciate

3593
02:34:15,600 --> 02:34:19,120
you bringing this forward. Um, and I I

3594
02:34:19,120 --> 02:34:21,280
have actually pointed some people to

3595
02:34:21,280 --> 02:34:25,040
that transparency page. Um, and I think

3596
02:34:25,040 --> 02:34:27,280
people are very happy with it. Um, is it

3597
02:34:27,280 --> 02:34:31,120
possible to also put this PowerPoint um,

3598
02:34:31,120 --> 02:34:34,640
a link to it on there?

3599
02:34:34,640 --> 02:34:35,920
>> Absolutely. We can do that.

3600
02:34:35,920 --> 02:34:37,920
>> Very comprehensive and much appreciated.

3601
02:34:37,920 --> 02:34:38,720
Thank you.

3602
02:34:38,720 --> 02:34:40,800
>> I think that's a great idea. Yeah. Any

3603
02:34:40,800 --> 02:34:42,319
additional questions? Yes. Uh, Council

3604
02:34:42,319 --> 02:34:43,760
Member Crow,

3605
02:34:43,760 --> 02:34:45,200
>> thank you so much. This was really

3606
02:34:45,200 --> 02:34:47,040
interesting and I think maybe we could

3607
02:34:47,040 --> 02:34:50,560
do something in with the newsletter um

3608
02:34:50,560 --> 02:34:52,479
to get this information out and it's

3609
02:34:52,479 --> 02:34:54,960
really uh that's a dramatic drop in

3610
02:34:54,960 --> 02:35:00,560
burglaries from 2023 till last year and thinking about it I realize that the

3611
02:35:00,560 --> 02:35:02,960
chatter about burglaries isn't nearly as

3612
02:35:02,960 --> 02:35:05,040
much as it was a couple of years ago. So

3613
02:35:05,040 --> 02:35:08,240
I just have a couple questions. Um, are

3614
02:35:08,240 --> 02:35:10,960
the bad guys switching plates and does

3615
02:35:10,960 --> 02:35:13,520
that have an effect on success? And can

3616
02:35:13,520 --> 02:35:16,720
the LPR flag a vehicle with the wrong

3617
02:35:16,720 --> 02:35:18,399
plate? Like does it have that kind of

3618
02:35:18,399 --> 02:35:21,760
technology if a if if a plate goes by

3619
02:35:21,760 --> 02:35:24,160
and it's not registered to that car?

3620
02:35:24,160 --> 02:35:29,520
>> Yeah. Uh, it is known for um criminals

3621
02:35:29,520 --> 02:35:32,800
to switch license plates. Um, but it is

3622
02:35:32,800 --> 02:35:36,880
a good tool to use to get the initial

3623
02:35:36,880 --> 02:35:39,120
investigation started and then you can

3624
02:35:39,120 --> 02:35:43,040
work backwards to find out, you know,

3625
02:35:43,040 --> 02:35:45,280
where the plate originally belonged to.

3626
02:35:45,280 --> 02:35:47,680
And we can work backwards in those

3627
02:35:47,680 --> 02:35:50,319
cases. And I'll let Chris talk about the

3628
02:35:50,319 --> 02:35:52,319
second question

3629
02:35:52,319 --> 02:35:53,920
>> regarding the first one. Well, we for we

3630
02:35:53,920 --> 02:35:55,520
just had a residential burglary a couple

3631
02:35:55,520 --> 02:35:58,640
of days ago. Um, I did a search, found a

3632
02:35:58,640 --> 02:36:00,240
vehicle that had a stolen plate. It was

3633
02:36:00,240 --> 02:36:02,640
a Mercedes wearing a Toyota plate. Uh,

3634
02:36:02,640 --> 02:36:04,399
it was reported on the 9th. The crime

3635
02:36:04,399 --> 02:36:05,920
happened a couple days before, so it

3636
02:36:05,920 --> 02:36:07,359
didn't alert us right away because it

3637
02:36:07,359 --> 02:36:09,520
has to be reported stolen. Now that we

3638
02:36:09,520 --> 02:36:11,680
have photos of the vehicle in town, our

3639
02:36:11,680 --> 02:36:13,280
detectives can write search warrants to

3640
02:36:13,280 --> 02:36:15,520
cell phone dump that exact area at that

3641
02:36:15,520 --> 02:36:17,359
second to find out what phones were in

3642
02:36:17,359 --> 02:36:19,840
that car driving by, which then lead it

3643
02:36:19,840 --> 02:36:21,680
to there. And also, it was stolen out of

3644
02:36:21,680 --> 02:36:23,600
San Jose and it's on a street with block

3645
02:36:23,600 --> 02:36:24,880
readers. So we can actually go back

3646
02:36:24,880 --> 02:36:26,399
through their cameras to see what

3647
02:36:26,399 --> 02:36:28,240
vehicle took them there to get that

3648
02:36:28,240 --> 02:36:30,800
plate prior to breaking in here. So it's

3649
02:36:30,800 --> 02:36:32,479
very effective. Even with stolen plates,

3650
02:36:32,479 --> 02:36:35,040
we're able to find them pretty easily.

3651
02:36:35,040 --> 02:36:36,000
>> Another question.

3652
02:36:36,000 --> 02:36:37,600
>> Thanks. Yeah. Yeah. Thank you, Corporal

3653
02:36:37,600 --> 02:36:40,560
Chris. And then um I just have one. How

3654
02:36:40,560 --> 02:36:42,640
protected is the data? We talked earlier

3655
02:36:42,640 --> 02:36:44,880
in our budget meeting about AI, you

3656
02:36:44,880 --> 02:36:49,120
know, making uh IT vulnerability uh more

3657
02:36:49,120 --> 02:36:50,720
of a reality.

3658
02:36:50,720 --> 02:36:53,359
>> The images are extremely protected. I

3659
02:36:53,359 --> 02:36:54,720
have never heard of someone getting into

3660
02:36:54,720 --> 02:36:56,640
a license plate reader. I've seen the

3661
02:36:56,640 --> 02:36:59,200
live feed cameras be accessed through

3662
02:36:59,200 --> 02:37:00,800
multiple companies, but the actual

3663
02:37:00,800 --> 02:37:04,160
images taken. I have no record of actual

3664
02:37:04,160 --> 02:37:06,240
license plate photos being taken

3665
02:37:06,240 --> 02:37:07,280
anywhere.

3666
02:37:07,280 --> 02:37:08,960
>> Well, thank you. I appreciate it. I know

3667
02:37:08,960 --> 02:37:11,200
that Hillsboro was conservative in their

3668
02:37:11,200 --> 02:37:13,760
roll out of LPR that they really took

3669
02:37:13,760 --> 02:37:15,520
their time, but it looks like it's very

3670
02:37:15,520 --> 02:37:17,600
successful program. I appreciate it. I

3671
02:37:17,600 --> 02:37:20,560
will also add on that note um there is a

3672
02:37:20,560 --> 02:37:24,720
multiffactor verification to log into

3673
02:37:24,720 --> 02:37:28,000
our flock data. So we'll have to enter

3674
02:37:28,000 --> 02:37:30,880
our email to gain access and then they

3675
02:37:30,880 --> 02:37:34,000
send us a code to allow access into the

3676
02:37:34,000 --> 02:37:36,640
system.

3677
02:37:36,640 --> 02:37:38,720
>> Yeah, that that's a good question. I I

3678
02:37:38,720 --> 02:37:40,720
had that question as well in terms of

3679
02:37:40,720 --> 02:37:43,840
knowing who entered the database. Yeah,

3680
02:37:43,840 --> 02:37:45,120
you just answered that question.

3681
02:37:45,120 --> 02:37:46,960
Appreciate it. Any additional question?

3682
02:37:46,960 --> 02:37:48,640
Um, Council Member Chong,

3683
02:37:48,640 --> 02:37:51,280
>> thank you. Um, just a comment. Um, as a

3684
02:37:51,280 --> 02:37:53,359
commissioner to the police departments,

3685
02:37:53,359 --> 02:37:56,560
I work closely with Chief and, um, I

3686
02:37:56,560 --> 02:37:59,359
know Chris is our auditor for the flock

3687
02:37:59,359 --> 02:38:02,240
cameras and I think that in any of the

3688
02:38:02,240 --> 02:38:04,800
news report articles that we have read

3689
02:38:04,800 --> 02:38:07,920
about, it is it it does involve human

3690
02:38:07,920 --> 02:38:10,000
air. And I, you know, so it's really

3691
02:38:10,000 --> 02:38:12,399
comforting to know that Chris is very

3692
02:38:12,399 --> 02:38:14,160
disciplined in terms of the monthly

3693
02:38:14,160 --> 02:38:16,720
audit, in terms of the physical checking

3694
02:38:16,720 --> 02:38:19,439
of the the inspections of the camera and

3695
02:38:19,439 --> 02:38:22,160
also the material uh the in terms of the

3696
02:38:22,160 --> 02:38:24,720
requests. So that um you mentioned

3697
02:38:24,720 --> 02:38:28,080
earlier that if the request is not in

3698
02:38:28,080 --> 02:38:30,160
compliance with our policies, they may

3699
02:38:30,160 --> 02:38:33,040
not have access to it. And if they are

3700
02:38:33,040 --> 02:38:35,920
not in compliance and they behave badly,

3701
02:38:35,920 --> 02:38:37,840
you have the opportunity to take away

3702
02:38:37,840 --> 02:38:41,840
their privilege to do so. Um however the

3703
02:38:41,840 --> 02:38:44,080
um the the sort of the connectivities of

3704
02:38:44,080 --> 02:38:46,240
all these police departments that having

3705
02:38:46,240 --> 02:38:48,720
the support and the image as you

3706
02:38:48,720 --> 02:38:52,399
mentioned about the um what is this uh

3707
02:38:52,399 --> 02:38:55,120
Hillsboro Berling game and the other

3708
02:38:55,120 --> 02:38:57,680
cities is that

3709
02:38:57,680 --> 02:39:00,080
>> yeah that they that you were

3710
02:39:00,080 --> 02:39:02,000
collectively be able to you utilize the

3711
02:39:02,000 --> 02:39:04,319
tool and the in information to track

3712
02:39:04,319 --> 02:39:06,560
down the vehicles and the perpetrators.

3713
02:39:06,560 --> 02:39:09,200
So that in that sense is very effective

3714
02:39:09,200 --> 02:39:11,840
to solve the crimes.

3715
02:39:11,840 --> 02:39:12,880
>> Thank you.

3716
02:39:12,880 --> 02:39:15,040
Um again that was an

3717
02:39:15,040 --> 02:39:17,120
outstanding presentation and I I agree

3718
02:39:17,120 --> 02:39:20,000
if we can um have that on on the sites

3719
02:39:20,000 --> 02:39:21,600
for residents it would be great. We'll

3720
02:39:21,600 --> 02:39:23,120
refer them and they could take a look at

3721
02:39:23,120 --> 02:39:24,960
that especially the slides where you

3722
02:39:24,960 --> 02:39:26,800
going through the claim versus the

3723
02:39:26,800 --> 02:39:28,800
facts. Those are the questions we've

3724
02:39:28,800 --> 02:39:30,960
been having. So extremely helpful,

3725
02:39:30,960 --> 02:39:33,600
extremely useful. Um

3726
02:39:33,600 --> 02:39:36,479
thank you so much. Much appreciated.

3727
02:39:36,479 --> 02:39:48,230
Thanks.

3728
02:39:48,240 --> 02:39:50,479
Probably has

3729
02:39:50,479 --> 02:39:52,399
school homework. She probably has

3730
02:39:52,399 --> 02:39:56,160
homework to do. Um, the next item on our

3731
02:39:56,160 --> 02:39:58,319
agenda is the town updates from our city

3732
02:39:58,319 --> 02:40:01,200
manager, Doug Davis.

3733
02:40:01,200 --> 02:40:03,439
>> Thank you. I want to thank my staff for

3734
02:40:03,439 --> 02:40:04,880
allowing me to have a couple of weeks

3735
02:40:04,880 --> 02:40:07,359
off in this last uh last month. And I'm

3736
02:40:07,359 --> 02:40:09,760
going to turn over the town update to

3737
02:40:09,760 --> 02:40:12,399
our assistant city manager, Mandy Brown,

3738
02:40:12,399 --> 02:40:14,080
who ran the town excellently in my

3739
02:40:14,080 --> 02:40:15,359
absence.

3740
02:40:15,359 --> 02:40:18,710
>> She did.

3741
02:40:18,720 --> 02:40:20,240
» Thank you. And we're so glad you're

3742
02:40:20,240 --> 02:40:22,399
back.

3743
02:40:22,399 --> 02:40:24,319
Uh good evening, mayor, vice mayor, and

3744
02:40:24,319 --> 02:40:26,160
council members, and a happy belated

3745
02:40:26,160 --> 02:40:27,920
Mother's Day and grandmother's day to

3746
02:40:27,920 --> 02:40:29,520
everybody.

3747
02:40:29,520 --> 02:40:31,200
and just have a very brief update this

3748
02:40:31,200 --> 02:40:33,840
month. Um, uh, we talked about this a

3749
02:40:33,840 --> 02:40:35,520
bit during the budget hearing earlier,

3750
02:40:35,520 --> 02:40:37,520
but, uh, as part of the county's effort

3751
02:40:37,520 --> 02:40:40,080
to advocate for the VLF funding in the

3752
02:40:40,080 --> 02:40:42,000
state budget, uh, there was a

3753
02:40:42,000 --> 02:40:44,319
coordinated bus to Sacramento on April

3754
02:40:44,319 --> 02:40:46,399
21st, and I know Vice Mayor Ragsdale was

3755
02:40:46,399 --> 02:40:48,399
able to attend and speak in support of

3756
02:40:48,399 --> 02:40:51,200
the funding. There was a second bus um

3757
02:40:51,200 --> 02:40:54,160
on May 7th and we had um representatives

3758
02:40:54,160 --> 02:40:57,840
from our legislative consultants at CPPG

3759
02:40:57,840 --> 02:41:00,000
attending on behalf of the town as well

3760
02:41:00,000 --> 02:41:02,080
as many other representatives. So just

3761
02:41:02,080 --> 02:41:03,680
keeping everyone apprised of this effort

3762
02:41:03,680 --> 02:41:05,680
and we'll stay tuned with the proposed

3763
02:41:05,680 --> 02:41:07,760
budget when it comes out and make sure

3764
02:41:07,760 --> 02:41:11,120
we share that information.

3765
02:41:11,120 --> 02:41:14,000
Um another issue of note has been the

3766
02:41:14,000 --> 02:41:16,720
horizon center. Um, and there's been

3767
02:41:16,720 --> 02:41:18,399
some activity with the Sanonteo County

3768
02:41:18,399 --> 02:41:20,640
Board of Supervisors meeting to vote to

3769
02:41:20,640 --> 02:41:23,200
purchase the former Star Vista site. Um,

3770
02:41:23,200 --> 02:41:25,359
while it's not directly related to the

3771
02:41:25,359 --> 02:41:28,240
North one El Camino proposed project,

3772
02:41:28,240 --> 02:41:29,920
um, I know many parties are interested

3773
02:41:29,920 --> 02:41:31,600
in this. So, these materials have been

3774
02:41:31,600 --> 02:41:33,840
updated on the town's website linked to

3775
02:41:33,840 --> 02:41:36,399
the county meeting and materials and,

3776
02:41:36,399 --> 02:41:38,560
uh, video recording. So, we'll continue

3777
02:41:38,560 --> 02:41:40,319
to monitor anything related to this

3778
02:41:40,319 --> 02:41:42,160
issue and update the website

3779
02:41:42,160 --> 02:41:43,680
accordingly.

3780
02:41:43,680 --> 02:41:45,439
Another

3781
02:41:45,439 --> 02:41:48,319
topic discussed on that same very busy

3782
02:41:48,319 --> 02:41:50,560
county board of supervisors meeting was

3783
02:41:50,560 --> 02:41:53,840
uh the ebike ordinance. Uh and so the

3784
02:41:53,840 --> 02:41:56,080
these are just a couple of highlights on

3785
02:41:56,080 --> 02:41:59,280
what was discussed. Um but uh really

3786
02:41:59,280 --> 02:42:01,920
looking at adding local regulations

3787
02:42:01,920 --> 02:42:03,920
discussing the enforcement provisions

3788
02:42:03,920 --> 02:42:06,000
and we have added those materials from

3789
02:42:06,000 --> 02:42:08,000
that county meeting with the proposed

3790
02:42:08,000 --> 02:42:10,720
ordinance um to the Hillsboro website.

3791
02:42:10,720 --> 02:42:13,120
So hillsbor.net/ebikes /ebikes and this

3792
02:42:13,120 --> 02:42:14,640
will be something that we continue to

3793
02:42:14,640 --> 02:42:16,560
monitor as they continue their

3794
02:42:16,560 --> 02:42:20,319
discussions on this topic.

3795
02:42:20,319 --> 02:42:21,600
We've been getting quite a few calls

3796
02:42:21,600 --> 02:42:23,439
about the Whimos in town. So, I just

3797
02:42:23,439 --> 02:42:25,439
thought I would share um an update

3798
02:42:25,439 --> 02:42:27,680
because we we do get questions about

3799
02:42:27,680 --> 02:42:31,200
them. Uh they are allowed to operate in

3800
02:42:31,200 --> 02:42:34,240
town and through the peninsula. It's not

3801
02:42:34,240 --> 02:42:36,880
within the town's jurisdiction. uh they

3802
02:42:36,880 --> 02:42:38,800
were approved by the DMV and then they

3803
02:42:38,800 --> 02:42:41,680
received further approvals from the CPU.

3804
02:42:41,680 --> 02:42:44,160
There was legislation a couple years ago

3805
02:42:44,160 --> 02:42:46,640
SB915 that would have provided the

3806
02:42:46,640 --> 02:42:48,560
regular authority to local governments,

3807
02:42:48,560 --> 02:42:51,040
but it was not successful. Um but we'll

3808
02:42:51,040 --> 02:42:53,120
continue to monitor things like that if

3809
02:42:53,120 --> 02:42:55,920
they are proposed in the future. If you

3810
02:42:55,920 --> 02:42:58,800
do see a Whimo that is behaving badly,

3811
02:42:58,800 --> 02:43:01,680
you can email support.com.

3812
02:43:01,680 --> 02:43:03,760
Uh but also the Hillsboro Police

3813
02:43:03,760 --> 02:43:05,520
Department and the city manager's office

3814
02:43:05,520 --> 02:43:07,439
also have a government affairs lays on

3815
02:43:07,439 --> 02:43:09,680
that we can we can talk to and um she's

3816
02:43:09,680 --> 02:43:11,600
very responsive if there are ever

3817
02:43:11,600 --> 02:43:13,920
issues. Um mostly it's just questions of

3818
02:43:13,920 --> 02:43:15,760
if they're allowed to operate in town.

3819
02:43:15,760 --> 02:43:22,550
Not not too many issues yet.

3820
02:43:22,560 --> 02:43:23,920
Another one we've been getting some

3821
02:43:23,920 --> 02:43:25,680
questions about is are short-term

3822
02:43:25,680 --> 02:43:28,160
rentals allowed in town? Um the answer

3823
02:43:28,160 --> 02:43:30,720
is no. And so this is that same slide

3824
02:43:30,720 --> 02:43:33,120
that just reminder that they are not uh

3825
02:43:33,120 --> 02:43:34,479
they are not permitted in the town of

3826
02:43:34,479 --> 02:43:36,800
Hillsboro per our municipal code and

3827
02:43:36,800 --> 02:43:39,520
Marcel um our new code enforcement um

3828
02:43:39,520 --> 02:43:42,319
staff uh is actively monitoring this and

3829
02:43:42,319 --> 02:43:44,479
responding to inquiries and so we have

3830
02:43:44,479 --> 02:43:46,240
his email address at the bottom of the

3831
02:43:46,240 --> 02:43:48,399
slide. If you do think there there's an

3832
02:43:48,399 --> 02:43:51,520
Airbnb in town or a short-term rental uh

3833
02:43:51,520 --> 02:43:53,439
you can let him know and he'll look into

3834
02:43:53,439 --> 02:43:56,240
it.

3835
02:43:56,240 --> 02:44:00,160
Uh we uh had a Hrek meeting um and have

3836
02:44:00,160 --> 02:44:02,640
gotten some updates uh from the school

3837
02:44:02,640 --> 02:44:04,800
district on the construction beginning

3838
02:44:04,800 --> 02:44:07,279
on the Crocker multi-purpose room. Um

3839
02:44:07,279 --> 02:44:09,920
it's going to cause uh probably

3840
02:44:09,920 --> 02:44:11,920
substantial amount of traffic impacts

3841
02:44:11,920 --> 02:44:13,439
and so they're trying to get ahead of

3842
02:44:13,439 --> 02:44:15,120
that. Um they actually have these cute

3843
02:44:15,120 --> 02:44:17,279
little magnets with a QR code that

3844
02:44:17,279 --> 02:44:19,680
they're going to give me some extras of.

3845
02:44:19,680 --> 02:44:21,600
Um but I have a couple here. um if you

3846
02:44:21,600 --> 02:44:23,600
guys want to take them uh just to make

3847
02:44:23,600 --> 02:44:25,520
sure that people know where to get the

3848
02:44:25,520 --> 02:44:27,200
updates and so I've put the link up

3849
02:44:27,200 --> 02:44:28,960
here. They have a dedicated email

3850
02:44:28,960 --> 02:44:31,359
address and we will work closely, the

3851
02:44:31,359 --> 02:44:33,279
city manager's office, uh police

3852
02:44:33,279 --> 02:44:35,600
department and public works um we've

3853
02:44:35,600 --> 02:44:37,680
been working with them um on what

3854
02:44:37,680 --> 02:44:39,359
they're going to do to minimize the

3855
02:44:39,359 --> 02:44:41,520
impacts and make sure people are aware

3856
02:44:41,520 --> 02:44:44,399
of where the construction will be. U but

3857
02:44:44,399 --> 02:44:46,399
just so we can um help them spread their

3858
02:44:46,399 --> 02:44:48,160
message as the construction gets

3859
02:44:48,160 --> 02:44:51,040
underway.

3860
02:44:51,040 --> 02:44:53,600
Memorial Day. I'll um probably let this

3861
02:44:53,600 --> 02:44:55,359
come out in the council reports at the

3862
02:44:55,359 --> 02:44:56,560
end of the meeting as well, but I just

3863
02:44:56,560 --> 02:44:58,479
wanted to plug it for Memorial Day

3864
02:44:58,479 --> 02:45:01,120
coming up um beginning at 10:00 with the

3865
02:45:01,120 --> 02:45:03,279
parade here at Town Hall followed by the

3866
02:45:03,279 --> 02:45:05,120
observance ceremony at North School

3867
02:45:05,120 --> 02:45:07,520
Field and our wonderful musical festival

3868
02:45:07,520 --> 02:45:11,030
and carnival.

3869
02:45:11,040 --> 02:45:13,279
Um coming up, June is going to be a

3870
02:45:13,279 --> 02:45:15,279
pretty busy uh meeting. So, we have

3871
02:45:15,279 --> 02:45:17,279
quite a few things planned. a

3872
02:45:17,279 --> 02:45:20,319
presentation from PG&E on the EPSS

3873
02:45:20,319 --> 02:45:23,520
outages, uh the Prop 218 hearing on

3874
02:45:23,520 --> 02:45:26,560
water rates, a couple other uh big

3875
02:45:26,560 --> 02:45:29,279
topics will be an update on Tobin Clark.

3876
02:45:29,279 --> 02:45:31,600
Uh we spoke during the budget hearing

3877
02:45:31,600 --> 02:45:33,760
about an update on the long range

3878
02:45:33,760 --> 02:45:36,319
financial funding plan. Um as well as

3879
02:45:36,319 --> 02:45:38,479
some of our larger uh infrastructure

3880
02:45:38,479 --> 02:45:40,160
projects, the Parkside Bridge and the

3881
02:45:40,160 --> 02:45:42,479
Macadmia access. So, those are all

3882
02:45:42,479 --> 02:45:44,720
tenatively scheduled for June and then

3883
02:45:44,720 --> 02:45:47,279
we'll continue into July with hopefully

3884
02:45:47,279 --> 02:45:49,359
some updates on Baywood and then Town

3885
02:45:49,359 --> 02:45:51,840
Hall complex as well. So, um just

3886
02:45:51,840 --> 02:45:54,479
looking ahead so we have those on the

3887
02:45:54,479 --> 02:45:56,880
calendar.

3888
02:45:56,880 --> 02:45:58,880
And this is our uh slide that we' like

3889
02:45:58,880 --> 02:46:00,640
to end in on the emergency preparedness

3890
02:46:00,640 --> 02:46:02,560
resources. So, you can easily screenshot

3891
02:46:02,560 --> 02:46:06,800
it um and refer to it um as needed. And

3892
02:46:06,800 --> 02:46:08,399
that's it. Thank you.

3893
02:46:08,399 --> 02:46:10,640
>> Thank you. Thank you, Assistant City

3894
02:46:10,640 --> 02:46:14,479
Manager Brown. Thank you. Um

3895
02:46:14,479 --> 02:46:18,080
the next item um is actually a public

3896
02:46:18,080 --> 02:46:20,640
comment on items that are not on the

3897
02:46:20,640 --> 02:46:23,840
agenda. Um city clerk, do we um this is

3898
02:46:23,840 --> 02:46:26,080
a public comment. Do we have anyone

3899
02:46:26,080 --> 02:46:29,120
either on Zoom or in the chambers on

3900
02:46:29,120 --> 02:46:31,439
items that are not on the agenda?

3901
02:46:31,439 --> 02:46:33,439
>> Yes. Thank you, Mayor Cole. Uh yes, Ana

3902
02:46:33,439 --> 02:46:35,680
Dal and members of the youth commission.

3903
02:46:35,680 --> 02:46:37,840
Thank you.

3904
02:46:37,840 --> 02:46:45,750
>> Welcome.

3905
02:46:45,760 --> 02:46:48,800
hardest working uh artist working youth

3906
02:46:48,800 --> 02:46:50,960
commission in the peninsula maybe in the

3907
02:46:50,960 --> 02:46:53,600
state.

3908
02:46:53,600 --> 02:46:56,160
>> Hi everyone, I'm Anya. I'm the chair of

3909
02:46:56,160 --> 02:46:59,279
the Hillsbor Youth Commission. Um so

3910
02:46:59,279 --> 02:47:01,040
we're really happy to be giving a quick

3911
02:47:01,040 --> 02:47:02,880
update and thank you to the city council

3912
02:47:02,880 --> 02:47:06,000
for welcoming us. Um I'll start with the

3913
02:47:06,000 --> 02:47:12,870
a friendly subcommittee.

3914
02:47:12,880 --> 02:47:16,479
Hi, I'm Ava and I'm reporting for the

3915
02:47:16,479 --> 02:47:18,479
age friendly committee. We talked

3916
02:47:18,479 --> 02:47:21,120
earlier about our tech day and Samaritan

3917
02:47:21,120 --> 02:47:22,720
House coat drive which were both really

3918
02:47:22,720 --> 02:47:26,720
successful. And recently on April 25th,

3919
02:47:26,720 --> 02:47:28,880
we held our community chess tournament

3920
02:47:28,880 --> 02:47:32,080
which saw around or over 20 people

3921
02:47:32,080 --> 02:47:34,080
attending which was really successful

3922
02:47:34,080 --> 02:47:36,560
and we were really excited about it and

3923
02:47:36,560 --> 02:47:38,399
it connected people of all age groups

3924
02:47:38,399 --> 02:47:43,510
and we got a lot of positive feedback.

3925
02:47:43,520 --> 02:47:45,520
» Hi everyone, I'm Alexa. I'm on the

3926
02:47:45,520 --> 02:47:48,640
communications subcommittee um and I'm

3927
02:47:48,640 --> 02:47:49,760
here to talk about the Hillsboro

3928
02:47:49,760 --> 02:47:51,840
Highlights Initiative um which we were

3929
02:47:51,840 --> 02:47:54,880
tasked by Mayor Cole and we have about

3930
02:47:54,880 --> 02:47:56,880
five or six interviews published and

3931
02:47:56,880 --> 02:48:00,319
here are the most recent ones.

3932
02:48:00,319 --> 02:48:02,000
>> I'd love to emphasize that we've only

3933
02:48:02,000 --> 02:48:04,160
started with mayoral interviews but we

3934
02:48:04,160 --> 02:48:06,479
plan to uh extend to other forms of

3935
02:48:06,479 --> 02:48:09,680
media such as an interactive website.

3936
02:48:09,680 --> 02:48:12,790
>> Wonderful.

3937
02:48:12,800 --> 02:48:14,479
» I'm Brody Friedberg. I'm also on the

3938
02:48:14,479 --> 02:48:15,760
communications subcommittee and I'm a

3939
02:48:15,760 --> 02:48:17,920
co-ub chair along with Alexa. Uh we're

3940
02:48:17,920 --> 02:48:20,319
putting on our pride event on June 9th

3941
02:48:20,319 --> 02:48:22,720
uh in in town hall and in front of town

3942
02:48:22,720 --> 02:48:24,880
hall. Um there will be more information

3943
02:48:24,880 --> 02:48:27,040
posted in uh Hillsboro official media,

3944
02:48:27,040 --> 02:48:29,520
but we welcome all residents, staff,

3945
02:48:29,520 --> 02:48:33,750
council members to attend.

3946
02:48:33,760 --> 02:48:35,520
» Yeah. And then um a few weeks ago we had

3947
02:48:35,520 --> 02:48:37,359
an AP study event for high schoolers. We

3948
02:48:37,359 --> 02:48:40,080
had about 25 people attend um as seen in

3949
02:48:40,080 --> 02:48:41,920
the photo. And then for Memorial Day,

3950
02:48:41,920 --> 02:48:44,240
we'll have uh we'll be participating in

3951
02:48:44,240 --> 02:48:46,560
the parade as well.

3952
02:48:46,560 --> 02:48:49,279
>> Great.

3953
02:48:49,279 --> 02:48:50,800
>> Hi, my name is Jesse and I'm a part of

3954
02:48:50,800 --> 02:48:51,840
the environmental awareness

3955
02:48:51,840 --> 02:48:53,680
subcommittee. Um here are some of our

3956
02:48:53,680 --> 02:48:54,960
initiatives from earlier in the year

3957
02:48:54,960 --> 02:48:57,279
that I believe we presented in the March

3958
02:48:57,279 --> 02:49:00,160
meeting, but recently we went to Crocker

3959
02:49:00,160 --> 02:49:02,479
in April and we hosted an Earthweek

3960
02:49:02,479 --> 02:49:04,560
event. Um it was a two-day event where

3961
02:49:04,560 --> 02:49:05,840
the first day we collaborated with

3962
02:49:05,840 --> 02:49:07,920
Rethink waste to provide presentations

3963
02:49:07,920 --> 02:49:10,880
and activities about waste sort waste

3964
02:49:10,880 --> 02:49:12,880
sorting and management and then the next

3965
02:49:12,880 --> 02:49:15,359
day we hosted a thrift store to try to

3966
02:49:15,359 --> 02:49:17,439
encourage sustainable consumerism where

3967
02:49:17,439 --> 02:49:19,760
we collected clothing donations and then

3968
02:49:19,760 --> 02:49:21,760
displayed them for the students to come

3969
02:49:21,760 --> 02:49:24,160
and grab. And then we also had a bike

3970
02:49:24,160 --> 02:49:26,240
power smoothie display which was really

3971
02:49:26,240 --> 02:49:31,510
popular that day.

3972
02:49:31,520 --> 02:49:33,600
Hi, I'm Lauraai from the health and

3973
02:49:33,600 --> 02:49:36,399
wellness subcommittee and throughout the

3974
02:49:36,399 --> 02:49:41,120
year um each year we plan this event at

3975
02:49:41,120 --> 02:49:45,439
Crocker where we

3976
02:49:45,439 --> 02:49:49,600
um like sorry

3977
02:49:49,600 --> 02:49:52,800
um presents different wellness cards

3978
02:49:52,800 --> 02:49:55,760
with resources on them and give them out

3979
02:49:55,760 --> 02:49:58,880
to any of the students with um different

3980
02:49:58,880 --> 02:50:02,160
food and snacks available. And this year

3981
02:50:02,160 --> 02:50:04,560
was super successful and all the

3982
02:50:04,560 --> 02:50:07,120
resource cards were taken and we got a

3983
02:50:07,120 --> 02:50:10,319
lot of good feedback. And every month

3984
02:50:10,319 --> 02:50:14,000
we'll post our Instagram post with

3985
02:50:14,000 --> 02:50:16,800
information and resources about that

3986
02:50:16,800 --> 02:50:20,560
month's connection to mental health. And

3987
02:50:20,560 --> 02:50:23,600
I think it's gotten good feedback and is

3988
02:50:23,600 --> 02:50:28,160
able to help people in need with those

3989
02:50:28,160 --> 02:50:31,680
resources. And then we also put some um

3990
02:50:31,680 --> 02:50:33,920
like

3991
02:50:33,920 --> 02:50:37,600
pro like support for health care on

3992
02:50:37,600 --> 02:50:42,000
Crocker and along different schools.

3993
02:50:42,000 --> 02:50:43,920
Um and then these were some of the

3994
02:50:43,920 --> 02:50:48,560
pictures of our event at Crocker. And we

3995
02:50:48,560 --> 02:50:51,120
also did trivia

3996
02:50:51,120 --> 02:50:55,040
um to inform students about different

3997
02:50:55,040 --> 02:51:00,960
mental health and wellness objectives.

3998
02:51:00,960 --> 02:51:05,120
Um that include how much sleep you

3999
02:51:05,120 --> 02:51:08,399
should be getting, the stress levels

4000
02:51:08,399 --> 02:51:12,240
that youth usually

4001
02:51:12,240 --> 02:51:20,389
um undergo and things like that.

4002
02:51:20,399 --> 02:51:22,080
Okay. Um and then just like real

4003
02:51:22,080 --> 02:51:24,160
quickly, as um most of you probably

4004
02:51:24,160 --> 02:51:27,200
know, we had the HYC team ebike survey

4005
02:51:27,200 --> 02:51:29,920
and we um shared some of that data with

4006
02:51:29,920 --> 02:51:31,760
Assembly Member Papin and Supervisor

4007
02:51:31,760 --> 02:51:34,880
Spear. And we're also working on um uh

4008
02:51:34,880 --> 02:51:37,120
writing the write up for some national

4009
02:51:37,120 --> 02:51:40,160
conferences. And then we recently um

4010
02:51:40,160 --> 02:51:42,720
submitted our brochure to go into the

4011
02:51:42,720 --> 02:51:44,880
Hillsboro recreation brochure to um

4012
02:51:44,880 --> 02:51:47,120
spread awareness to uh athletes,

4013
02:51:47,120 --> 02:51:51,359
coaches, and um parents regarding injury

4014
02:51:51,359 --> 02:51:53,520
prevention um especially for female

4015
02:51:53,520 --> 02:51:55,680
athletes and what um some simple things

4016
02:51:55,680 --> 02:51:58,720
that teens can do. Um and yeah, that's

4017
02:51:58,720 --> 02:52:01,520
about it. Um we're wrapping up the year

4018
02:52:01,520 --> 02:52:03,520
now year now and we're really thankful

4019
02:52:03,520 --> 02:52:06,479
to the town for supporting us and um

4020
02:52:06,479 --> 02:52:08,160
just wanted to shout out all the

4021
02:52:08,160 --> 02:52:10,240
commissioners for all of the creativity

4022
02:52:10,240 --> 02:52:12,319
they have and their execution on all of

4023
02:52:12,319 --> 02:52:15,520
their initiatives. So thank you.

4024
02:52:15,520 --> 02:52:22,309
>> Thank you.

4025
02:52:22,319 --> 02:52:24,640
» Quite impressive. It's amazing. Um we we

4026
02:52:24,640 --> 02:52:27,200
have a couple of comments. Yes, council.

4027
02:52:27,200 --> 02:52:28,880
>> Thank you so much. I think you're all

4028
02:52:28,880 --> 02:52:30,560
going to be um participating in the

4029
02:52:30,560 --> 02:52:32,880
Hillsboro Memorial Day parade. And thank

4030
02:52:32,880 --> 02:52:34,720
you to all of you who have signed up to

4031
02:52:34,720 --> 02:52:37,920
volunteer that day. And if um if there

4032
02:52:37,920 --> 02:52:39,359
are any more who haven't signed up who

4033
02:52:39,359 --> 02:52:40,720
can volunteer, we can still use

4034
02:52:40,720 --> 02:52:42,880
volunteers, especially on the field with

4035
02:52:42,880 --> 02:52:45,439
the games. So, thank you so much.

4036
02:52:45,439 --> 02:52:47,840
>> And a comment or question from Vice

4037
02:52:47,840 --> 02:52:48,800
Mayor Rexdale.

4038
02:52:48,800 --> 02:52:51,279
>> Uh just a quick comment. I know we we

4039
02:52:51,279 --> 02:52:53,040
tried to squeeze you guys down a little

4040
02:52:53,040 --> 02:52:54,640
bit. We're still working on the cadence

4041
02:52:54,640 --> 02:52:57,040
of your presentations and uh you guys

4042
02:52:57,040 --> 02:52:58,720
did an amazing job. I know we gave you a

4043
02:52:58,720 --> 02:53:00,000
little less time because we started at

4044
02:53:00,000 --> 02:53:02,640
three today with budget, so we're a

4045
02:53:02,640 --> 02:53:05,680
little punchy, but um if if you want to

4046
02:53:05,680 --> 02:53:09,279
see how an elected official gets freaked

4047
02:53:09,279 --> 02:53:11,279
out with having one minute of public

4048
02:53:11,279 --> 02:53:13,600
comment, you can watch the uh

4049
02:53:13,600 --> 02:53:16,000
supervisor's meeting and my comment on

4050
02:53:16,000 --> 02:53:19,520
ebikes and it was not coherent at all.

4051
02:53:19,520 --> 02:53:23,040
And you guys are amazing. Thank you.

4052
02:53:23,040 --> 02:53:24,240
>> They are amazing.

4053
02:53:24,240 --> 02:53:27,040
>> Thank you for the mayor. It was

4054
02:53:27,040 --> 02:53:30,000
fantastic. First of all, the breadth of

4055
02:53:30,000 --> 02:53:32,160
the things that you're working on. It's

4056
02:53:32,160 --> 02:53:34,560
really clear how well you delegate and

4057
02:53:34,560 --> 02:53:36,240
how well each of you take your

4058
02:53:36,240 --> 02:53:39,200
responsibilities seriously. It's really

4059
02:53:39,200 --> 02:53:41,920
inspiring and I'm just really proud of

4060
02:53:41,920 --> 02:53:43,439
all the work that you've done. So, thank

4061
02:53:43,439 --> 02:53:45,520
you. Keep it up.

4062
02:53:45,520 --> 02:53:48,720
>> Yes, I I echo all those sentiments and

4063
02:53:48,720 --> 02:53:50,800
have a wonderful summer. somewhere

4064
02:53:50,800 --> 02:53:52,880
around the corner. But we're just so

4065
02:53:52,880 --> 02:53:54,880
impressed. You guys are awesome. Keep it

4066
02:53:54,880 --> 02:53:55,600
up.

4067
02:53:55,600 --> 02:53:57,200
>> Attaching the treats to the mental

4068
02:53:57,200 --> 02:54:01,120
health cards. Absolutely brilliant.

4069
02:54:01,120 --> 02:54:09,030
>> All right. Thanks again.

4070
02:54:09,040 --> 02:54:10,640
» All right. Well, that was very creative.

4071
02:54:10,640 --> 02:54:12,800
City clerks.

4072
02:54:12,800 --> 02:54:14,399
Wonderful. Yes, we got all the

4073
02:54:14,399 --> 02:54:17,439
information. Um, next item, we'll be

4074
02:54:17,439 --> 02:54:19,600
moving on to items on the agenda. Do we

4075
02:54:19,600 --> 02:54:21,520
have any conflicts of interest on items

4076
02:54:21,520 --> 02:54:24,479
that are on the agenda?

4077
02:54:24,479 --> 02:54:26,000
Seeing none, we'll move on to the

4078
02:54:26,000 --> 02:54:29,279
consent calendar. Item 1, 2, 3, 4,5. Um,

4079
02:54:29,279 --> 02:54:32,399
do any of my colleagues wish to

4080
02:54:32,399 --> 02:54:35,120
um remove any items from the consent

4081
02:54:35,120 --> 02:54:38,150
calendar?

4082
02:54:38,160 --> 02:54:40,000
All right. May I have a motion to

4083
02:54:40,000 --> 02:54:42,399
approve the consent calendar items 1 2 3

4084
02:54:42,399 --> 02:54:48,080
4 five. Second. All right.

4085
02:54:48,080 --> 02:54:49,520
City clerk. May we have the vote to

4086
02:54:49,520 --> 02:54:52,080
please.

4087
02:54:52,080 --> 02:54:54,399
>> Thank you. Mayor Cole Adams.

4088
02:54:54,399 --> 02:54:55,760
>> Yes. Schwang.

4089
02:54:55,760 --> 02:54:56,880
>> I. Krillic.

4090
02:54:56,880 --> 02:54:57,279
>> I.

4091
02:54:57,279 --> 02:54:58,160
>> Rexdale.

4092
02:54:58,160 --> 02:54:58,560
>> I.

4093
02:54:58,560 --> 02:54:59,279
>> Cole.

4094
02:54:59,279 --> 02:54:59,920
>> I.

4095
02:54:59,920 --> 02:55:01,040
>> Thank you.

4096
02:55:01,040 --> 02:55:04,880
Next we have public hearing

4097
02:55:04,880 --> 02:55:07,279
resolution authorizing the 5-year rate

4098
02:55:07,279 --> 02:55:11,120
series for sewer service um charges for

4099
02:55:11,120 --> 02:55:13,279
a 5-year period effective July 1st,

4100
02:55:13,279 --> 02:55:15,359
2026. and that will be presented by

4101
02:55:15,359 --> 02:55:16,880
assistant finance director Rich

4102
02:55:16,880 --> 02:55:19,840
Santiago, Gabe Sasser, project manager

4103
02:55:19,840 --> 02:55:23,359
of HFNH consultants and I believe they

4104
02:55:23,359 --> 02:55:25,120
are on Zoom with us. Yes.

4105
02:55:25,120 --> 02:55:27,920
>> Okay, great. Uh, good evening, Mayor

4106
02:55:27,920 --> 02:55:30,080
Cole and Council. Yeah, tonight is the

4107
02:55:30,080 --> 02:55:32,160
public hearing adopting the resolution

4108
02:55:32,160 --> 02:55:34,240
to authorize the 5-year rate series for

4109
02:55:34,240 --> 02:55:37,200
the sewer service charges. Um the last

4110
02:55:37,200 --> 02:55:39,920
one adopted was in June of 2021 during

4111
02:55:39,920 --> 02:55:42,800
the 218 process and this past July we

4112
02:55:42,800 --> 02:55:44,399
adopted the fifth year of that five-year

4113
02:55:44,399 --> 02:55:47,120
rate series and so we started a cost of

4114
02:55:47,120 --> 02:55:49,600
service study. Um actually Gabe Sasser

4115
02:55:49,600 --> 02:55:51,920
can't join us tonight. So actually Rick

4116
02:55:51,920 --> 02:55:54,640
Simson uh senior vice president of HF&H

4117
02:55:54,640 --> 02:55:56,960
will be online presenting and we also

4118
02:55:56,960 --> 02:55:59,200
have Ludvy Karu from the best and crier

4119
02:55:59,200 --> 02:56:01,520
online as well.

4120
02:56:01,520 --> 02:56:03,359
Um whenever you're ready Rick.

4121
02:56:03,359 --> 02:56:05,760
>> Great thank you so much. Uh, good

4122
02:56:05,760 --> 02:56:07,920
evening, Mayor Cole, Vice Mayor

4123
02:56:07,920 --> 02:56:10,000
Ragsdale, Council members. As Rich

4124
02:56:10,000 --> 02:56:12,160
mentioned, I'm Rick Simson, senior vice

4125
02:56:12,160 --> 02:56:14,960
president with HFNH. And for tonight,

4126
02:56:14,960 --> 02:56:16,880
I'm here to present a summary of the

4127
02:56:16,880 --> 02:56:18,880
sewer rate study process and our

4128
02:56:18,880 --> 02:56:21,760
recommendations for the rate series. And

4129
02:56:21,760 --> 02:56:23,600
this is just a summary of what's been

4130
02:56:23,600 --> 02:56:25,520
provided in a more detailed report

4131
02:56:25,520 --> 02:56:28,319
that's been provided to the uh council

4132
02:56:28,319 --> 02:56:30,640
as well as posted on the town's website

4133
02:56:30,640 --> 02:56:33,840
for uh sewer customers to review prior

4134
02:56:33,840 --> 02:56:36,560
to this public hearing. So tonight we

4135
02:56:36,560 --> 02:56:40,000
are holding the public hearing which if

4136
02:56:40,000 --> 02:56:42,000
there's not a majority protest would

4137
02:56:42,000 --> 02:56:44,399
culminate in a vote uh after discussion

4138
02:56:44,399 --> 02:56:46,640
with the city council whether to adopt

4139
02:56:46,640 --> 02:56:48,560
the maximum sewer rates that were

4140
02:56:48,560 --> 02:56:51,520
included in the proposition 218 notice

4141
02:56:51,520 --> 02:56:53,200
with the first increase becoming

4142
02:56:53,200 --> 02:56:55,680
effective July 1 of this year so it

4143
02:56:55,680 --> 02:57:01,040
appear on the 26 27 uh tax bills of your

4144
02:57:01,040 --> 02:57:05,439
residents and businesses. is

4145
02:57:05,439 --> 02:57:08,399
next slide.

4146
02:57:08,399 --> 02:57:10,640
So just a brief overview over overview

4147
02:57:10,640 --> 02:57:13,040
of what the rate study process is, where

4148
02:57:13,040 --> 02:57:14,640
we've been, and where we still need to

4149
02:57:14,640 --> 02:57:17,840
go. So to date, uh through a competitive

4150
02:57:17,840 --> 02:57:21,600
process, HFNH uh was selected to do a

4151
02:57:21,600 --> 02:57:24,319
sewer rate study for the town. Uh we met

4152
02:57:24,319 --> 02:57:26,800
with town staff and begun the sewer rate

4153
02:57:26,800 --> 02:57:29,760
study in November of last year which

4154
02:57:29,760 --> 02:57:32,399
culminated in presenting our preliminary

4155
02:57:32,399 --> 02:57:35,439
results and receiving feedback at a city

4156
02:57:35,439 --> 02:57:38,000
council workshop that was February 9th

4157
02:57:38,000 --> 02:57:41,200
earlier this year. uh followed up based

4158
02:57:41,200 --> 02:57:44,720
on the uh feedback that we did receive,

4159
02:57:44,720 --> 02:57:48,240
prepared a draft report of those uh

4160
02:57:48,240 --> 02:57:50,960
preliminary findings and were presented

4161
02:57:50,960 --> 02:57:55,120
in March 9th of this year in which staff

4162
02:57:55,120 --> 02:57:58,000
requested council uh to mail the

4163
02:57:58,000 --> 02:58:02,000
Proposition 218 notices with the maximum

4164
02:58:02,000 --> 02:58:05,120
rates over the next 5-year period. Those

4165
02:58:05,120 --> 02:58:08,160
were mailed out March 21st. Uh,

4166
02:58:08,160 --> 02:58:11,680
Proposition 218 requires at least 45

4167
02:58:11,680 --> 02:58:15,120
days for the mailings before there's a

4168
02:58:15,120 --> 02:58:17,200
public hearing that's held in that date.

4169
02:58:17,200 --> 02:58:20,399
We are about 50 days out from that date.

4170
02:58:20,399 --> 02:58:23,040
So, what is left? Uh, so again for

4171
02:58:23,040 --> 02:58:26,319
tonight holding that public hearing uh

4172
02:58:26,319 --> 02:58:28,800
tonight to tally any protests that may

4173
02:58:28,800 --> 02:58:31,359
have been received and then city council

4174
02:58:31,359 --> 02:58:33,279
can discuss and then vote whether to

4175
02:58:33,279 --> 02:58:36,960
adopt the maximum rates.

4176
02:58:36,960 --> 02:58:40,880
Next slide. What goes into a sewer rate

4177
02:58:40,880 --> 02:58:44,080
study? Uh well, first we need to look at

4178
02:58:44,080 --> 02:58:46,640
the two most important components. The

4179
02:58:46,640 --> 02:58:49,120
expenses to provide the service and the

4180
02:58:49,120 --> 02:58:50,800
revenues that are currently generated

4181
02:58:50,800 --> 02:58:54,160
from rates. So you'll see about with the

4182
02:58:54,160 --> 02:58:56,800
solid black line uh revenues at current

4183
02:58:56,800 --> 02:59:00,479
rates uh bring in about 17 million per

4184
02:59:00,479 --> 02:59:04,000
year. expenses. Currently, the year is

4185
02:59:04,000 --> 02:59:07,040
looking to end in 2526 fiscal year at

4186
02:59:07,040 --> 02:59:10,640
about 17.5 million. So, slightly less

4187
02:59:10,640 --> 02:59:13,600
than what revenues are being brought in.

4188
02:59:13,600 --> 02:59:15,920
But that 17.5 million over the next

4189
02:59:15,920 --> 02:59:18,640
5year period is looking to increase

4190
02:59:18,640 --> 02:59:22,240
based on projections to 19.6 million per

4191
02:59:22,240 --> 02:59:23,920
year. So, the current revenue at current

4192
02:59:23,920 --> 02:59:26,720
rates at 17 would not be sufficient to

4193
02:59:26,720 --> 02:59:29,680
cover those costs. I'll just briefly go

4194
02:59:29,680 --> 02:59:31,840
through what the stack bar is telling us

4195
02:59:31,840 --> 02:59:35,840
with regard to expenses. The first uh

4196
02:59:35,840 --> 02:59:38,479
bar there, the dark green, are the

4197
02:59:38,479 --> 02:59:41,200
general on andm expenses, the labor, the

4198
02:59:41,200 --> 02:59:43,040
materials

4199
02:59:43,040 --> 02:59:45,920
uh that are incurred to operate the

4200
02:59:45,920 --> 02:59:48,640
system. That's increasing to about by

4201
02:59:48,640 --> 02:59:51,760
about 3.4% per year. There's no

4202
02:59:51,760 --> 02:59:53,279
additional headcount that is

4203
02:59:53,279 --> 02:59:55,520
contemplated o over the next 5year

4204
02:59:55,520 --> 02:59:57,680
period.

4205
02:59:57,680 --> 02:59:59,840
The light blue that is for the treatment

4206
02:59:59,840 --> 03:00:02,160
cost. So for the sewage that is

4207
03:00:02,160 --> 03:00:04,880
collected uh through the town's

4208
03:00:04,880 --> 03:00:07,680
collection system is treated at either a

4209
03:00:07,680 --> 03:00:10,399
Berling game treatment plant or Sanonteo

4210
03:00:10,399 --> 03:00:12,880
treatment plant. Those costs based on

4211
03:00:12,880 --> 03:00:15,200
historical average are increasing about

4212
03:00:15,200 --> 03:00:19,040
5% per year over the next 5-year period.

4213
03:00:19,040 --> 03:00:21,600
The town does have some debt service uh

4214
03:00:21,600 --> 03:00:24,240
for bonds that are outstanding with that

4215
03:00:24,240 --> 03:00:27,359
darker green there. uh those will

4216
03:00:27,359 --> 03:00:28,800
continue, but you'll see there's a

4217
03:00:28,800 --> 03:00:30,399
slight decrease by the time you get to

4218
03:00:30,399 --> 03:00:33,760
30 31 in those debt service payments.

4219
03:00:33,760 --> 03:00:35,279
And then lastly, the capital

4220
03:00:35,279 --> 03:00:38,000
improvements.

4221
03:00:38,000 --> 03:00:40,399
Currently in the current year, it's

4222
03:00:40,399 --> 03:00:44,640
about uh a $4 million $4.4 million being

4223
03:00:44,640 --> 03:00:46,319
spent on capital. And based on

4224
03:00:46,319 --> 03:00:48,319
projections and the necessary projects

4225
03:00:48,319 --> 03:00:50,080
over the next five years, that'll

4226
03:00:50,080 --> 03:00:53,760
increase to about 5.1 million per year.

4227
03:00:53,760 --> 03:00:56,399
uh with some major projects for lift

4228
03:00:56,399 --> 03:00:59,359
station improvements as well as basin

4229
03:00:59,359 --> 03:01:01,680
INI or inflow and infiltration

4230
03:01:01,680 --> 03:01:04,720
rehabilitation to reduce uh non- sewward

4231
03:01:04,720 --> 03:01:06,399
water getting to the treatment plants.

4232
03:01:06,399 --> 03:01:08,560
So some major improvements over the next

4233
03:01:08,560 --> 03:01:11,600
5-year period but once again revenues at

4234
03:01:11,600 --> 03:01:14,080
current rates are not sufficient to meet

4235
03:01:14,080 --> 03:01:16,720
future expenses.

4236
03:01:16,720 --> 03:01:20,880
Next slide. The last component besides

4237
03:01:20,880 --> 03:01:24,319
uh revenues and expenses are reserves.

4238
03:01:24,319 --> 03:01:28,080
Uh so as I mentioned earlier, 2526 is

4239
03:01:28,080 --> 03:01:31,359
looking to end about $500,000 short in

4240
03:01:31,359 --> 03:01:33,680
revenue compared to expenses, but you

4241
03:01:33,680 --> 03:01:36,880
have reserves uh each year to draw from

4242
03:01:36,880 --> 03:01:38,880
when there are those shortfalls that are

4243
03:01:38,880 --> 03:01:42,640
either planned or unplanned. So the town

4244
03:01:42,640 --> 03:01:46,399
had started uh 2425

4245
03:01:46,399 --> 03:01:49,840
fiscal year end. So June 30th, 2025 with

4246
03:01:49,840 --> 03:01:52,479
about 13 million in reserves. So over

4247
03:01:52,479 --> 03:01:55,680
the next few years, even with the rate

4248
03:01:55,680 --> 03:01:57,520
series increase that we're suggesting,

4249
03:01:57,520 --> 03:01:58,800
it would have been higher if you didn't

4250
03:01:58,800 --> 03:02:00,560
have these reserves. We're drawing on

4251
03:02:00,560 --> 03:02:02,960
some of those reserves until you get to

4252
03:02:02,960 --> 03:02:04,960
2728

4253
03:02:04,960 --> 03:02:07,600
where we stabilize the revenues compared

4254
03:02:07,600 --> 03:02:11,040
to expenses and just maintain about $1

4255
03:02:11,040 --> 03:02:13,920
million in reserves. And that reserve

4256
03:02:13,920 --> 03:02:16,560
target is made up of a couple different

4257
03:02:16,560 --> 03:02:19,680
components. The minimum reserve uh is

4258
03:02:19,680 --> 03:02:21,920
six months of O andM. So for those

4259
03:02:21,920 --> 03:02:23,760
dayto-day expenses that you need to

4260
03:02:23,760 --> 03:02:26,240
cover because you do bill on the tax

4261
03:02:26,240 --> 03:02:29,600
role you get most of your monies in in

4262
03:02:29,600 --> 03:02:32,479
December and April. So there are times

4263
03:02:32,479 --> 03:02:34,800
obviously between those periods you need

4264
03:02:34,800 --> 03:02:38,000
to pay labor expenses capital. So a

4265
03:02:38,000 --> 03:02:41,359
minimum amount for that six months of

4266
03:02:41,359 --> 03:02:43,760
operating. And in addition to get to the

4267
03:02:43,760 --> 03:02:46,880
target res reserve, we add on top of

4268
03:02:46,880 --> 03:02:49,439
that O andM the average annual capital

4269
03:02:49,439 --> 03:02:52,960
of about 5.1 million. So with the series

4270
03:02:52,960 --> 03:02:55,040
of increases we're recommending you'll

4271
03:02:55,040 --> 03:02:56,800
stay right at that reserve target so you

4272
03:02:56,800 --> 03:02:59,600
have a healthy fund for those unexpected

4273
03:02:59,600 --> 03:03:02,720
uh potential capital needs if something

4274
03:03:02,720 --> 03:03:05,520
does occur and you can maintain a good

4275
03:03:05,520 --> 03:03:07,600
cash flow as you receive most of your

4276
03:03:07,600 --> 03:03:12,240
revenues in two chunks during the year.

4277
03:03:12,240 --> 03:03:14,640
Next slide, please. So, what does that

4278
03:03:14,640 --> 03:03:17,760
result in rates-wise? So, for the town,

4279
03:03:17,760 --> 03:03:20,960
there's a set charge per equivalent

4280
03:03:20,960 --> 03:03:24,560
dwelling unit. Uh, since 99 more than

4281
03:03:24,560 --> 03:03:27,439
99% of your customers are residential.

4282
03:03:27,439 --> 03:03:30,640
That just means one .edu is a resident

4283
03:03:30,640 --> 03:03:33,439
equivalent dwelling unit. So currently

4284
03:03:33,439 --> 03:03:35,760
they're charged $4,311

4285
03:03:35,760 --> 03:03:38,880
per year and that will increase over the

4286
03:03:38,880 --> 03:03:43,750
next five years to $4,93748

4287
03:03:43,760 --> 03:03:45,600
per year.

4288
03:03:45,600 --> 03:03:48,880
For those nonresidential customers, they

4289
03:03:48,880 --> 03:03:52,000
are also charged on a peru basis. But

4290
03:03:52,000 --> 03:03:55,359
what that means is an EDU is about 78

4291
03:03:55,359 --> 03:03:57,439
units of water. So how much water is

4292
03:03:57,439 --> 03:03:59,600
discharged into the system over a

4293
03:03:59,600 --> 03:04:02,880
calendar year? So commercial customers

4294
03:04:02,880 --> 03:04:05,680
through uh an affiliation with

4295
03:04:05,680 --> 03:04:07,359
California data collective, they're able

4296
03:04:07,359 --> 03:04:09,600
to gather the data for each specific

4297
03:04:09,600 --> 03:04:12,960
customer uh commercial customer and look

4298
03:04:12,960 --> 03:04:15,600
at how much water is sewered. They use a

4299
03:04:15,600 --> 03:04:17,439
three-year average to help with

4300
03:04:17,439 --> 03:04:20,720
volatility. So for instance, if a

4301
03:04:20,720 --> 03:04:24,319
commercial customer uses 156 units of

4302
03:04:24,319 --> 03:04:27,840
water on average for that winter indoor

4303
03:04:27,840 --> 03:04:31,120
winter water use, annualized water use,

4304
03:04:31,120 --> 03:04:34,319
they would be charged two edus. So two

4305
03:04:34,319 --> 03:04:38,800
times the 78 units of water is that 156

4306
03:04:38,800 --> 03:04:40,319
units of water for a commercial

4307
03:04:40,319 --> 03:04:42,399
customer. They would be charged two

4308
03:04:42,399 --> 03:04:45,200
edus.

4309
03:04:45,200 --> 03:04:47,840
Next slide.

4310
03:04:47,840 --> 03:04:49,760
Again, that was a quick overview of the

4311
03:04:49,760 --> 03:04:52,560
process. Uh, but what we'll do from here

4312
03:04:52,560 --> 03:04:55,200
and we'll I'll pause here to answer any

4313
03:04:55,200 --> 03:04:57,120
questions, but we would like to open the

4314
03:04:57,120 --> 03:04:59,920
public hearing and receive any remaining

4315
03:04:59,920 --> 03:05:02,399
protests that residents or businesses

4316
03:05:02,399 --> 03:05:05,359
may bring to the chambers.

4317
03:05:05,359 --> 03:05:09,120
Upon uh closing the public hearing, we'd

4318
03:05:09,120 --> 03:05:11,279
ask the city clerk to tally the protest

4319
03:05:11,279 --> 03:05:14,000
to determine whether there is a majority

4320
03:05:14,000 --> 03:05:16,640
protest or not, which would require

4321
03:05:16,640 --> 03:05:19,439
roughly around 2,000 protests. And then

4322
03:05:19,439 --> 03:05:21,600
if there is not a majority protest, open

4323
03:05:21,600 --> 03:05:23,840
it up to city council to vote whether to

4324
03:05:23,840 --> 03:05:26,560
adopt the maximum rates as presented and

4325
03:05:26,560 --> 03:05:29,680
included in the proposition 218 notice.

4326
03:05:29,680 --> 03:05:31,279
So again, with that, I'll pause if

4327
03:05:31,279 --> 03:05:34,240
there's any questions.

4328
03:05:34,240 --> 03:05:36,319
Um, thank you Mr. Simonson for the

4329
03:05:36,319 --> 03:05:38,160
presentation. Um, does anyone on the

4330
03:05:38,160 --> 03:05:40,160
council have any questions or clarifying

4331
03:05:40,160 --> 03:05:42,319
comments? Go ahead. Yes.

4332
03:05:42,319 --> 03:05:44,800
>> Thank you. Um, I have one question. It

4333
03:05:44,800 --> 03:05:46,560
may be for Paul Willis, but thank you

4334
03:05:46,560 --> 03:05:48,000
very much for your presentation.

4335
03:05:48,000 --> 03:05:51,120
Appreciate Appreciate that, Rick. Um,

4336
03:05:51,120 --> 03:05:54,000
could there be any future upgrades or

4337
03:05:54,000 --> 03:05:56,479
costs that Hillsboro will be obligated

4338
03:05:56,479 --> 03:05:59,439
to cover um, regarding the Berling game

4339
03:05:59,439 --> 03:06:02,000
and Sanonteo wastewater treatment plants

4340
03:06:02,000 --> 03:06:06,160
uh, effects from sea level rise?

4341
03:06:06,160 --> 03:06:07,600
>> So, I haven't heard about Berling game.

4342
03:06:07,600 --> 03:06:09,520
I know um San Monteo the clean water

4343
03:06:09,520 --> 03:06:12,240
program uh they have projected or

4344
03:06:12,240 --> 03:06:14,399
constructed it for the next 30 years and

4345
03:06:14,399 --> 03:06:17,600
their maximum buildout uh considering

4346
03:06:17,600 --> 03:06:20,160
what they've been doing along El Camino

4347
03:06:20,160 --> 03:06:22,240
corridor and a lot of their new

4348
03:06:22,240 --> 03:06:28,479
construction um they're both near the bay so they have a levy systems to

4349
03:06:28,479 --> 03:06:30,399
protect them so similar to what Foster

4350
03:06:30,399 --> 03:06:33,840
City did if they do need to plan even

4351
03:06:33,840 --> 03:06:35,279
more than what they have now they can

4352
03:06:35,279 --> 03:06:37,520
always build those up and use tie gates

4353
03:06:37,520 --> 03:06:41,120
to keep sea level from getting back into

4354
03:06:41,120 --> 03:06:43,200
the treatment plant. What we are seeing

4355
03:06:43,200 --> 03:06:46,080
though with San Mateo is uh there is a

4356
03:06:46,080 --> 03:06:49,040
future potential capability. The plant

4357
03:06:49,040 --> 03:06:52,880
is uh built so they can produce um uh

4358
03:06:52,880 --> 03:06:55,040
recycled water. So we've already talked

4359
03:06:55,040 --> 03:06:57,359
to them that in the future if that's a

4360
03:06:57,359 --> 03:06:59,359
possibility and they'll be able to plum

4361
03:06:59,359 --> 03:07:01,600
recycled water to our border. Then at

4362
03:07:01,600 --> 03:07:03,680
that time we'd be interested in finding

4363
03:07:03,680 --> 03:07:06,399
out how much if that'll counteract u

4364
03:07:06,399 --> 03:07:08,479
some of the cost and allow us to build

4365
03:07:08,479 --> 03:07:10,080
because as you know each of our

4366
03:07:10,080 --> 03:07:12,960
municipalities have a initial supply

4367
03:07:12,960 --> 03:07:15,760
guarantee or daily use of water and to

4368
03:07:15,760 --> 03:07:18,319
in order to hit maximum numbers for

4369
03:07:18,319 --> 03:07:21,600
future growth uh the use of of recycled

4370
03:07:21,600 --> 03:07:24,800
water might be a key to do that.

4371
03:07:24,800 --> 03:07:27,040
So in the case of the Sanonteo plant,

4372
03:07:27,040 --> 03:07:29,120
they could sell their recycled water and

4373
03:07:29,120 --> 03:07:31,520
offset any extra costs that they might

4374
03:07:31,520 --> 03:07:33,920
incur as a result of having to protect

4375
03:07:33,920 --> 03:07:35,840
from sea level rise. That you're saying?

4376
03:07:35,840 --> 03:07:37,359
>> No, that's two separate things. So I

4377
03:07:37,359 --> 03:07:39,760
you're just I was just talking about um

4378
03:07:39,760 --> 03:07:41,680
what they could in the future charge us

4379
03:07:41,680 --> 03:07:44,240
for that we may want to participate.

4380
03:07:44,240 --> 03:07:46,640
>> Oh, we might have future charges for the

4381
03:07:46,640 --> 03:07:47,920
recycle water part

4382
03:07:47,920 --> 03:07:50,160
>> if we'd like to uh purchase into that.

4383
03:07:50,160 --> 03:07:52,160
Yes, it usually is a is a lower price

4384
03:07:52,160 --> 03:07:54,399
like 75% of the closer to the mic. I'm

4385
03:07:54,399 --> 03:07:54,720
sorry.

4386
03:07:54,720 --> 03:07:56,720
>> It's usually a lower cost uh for the

4387
03:07:56,720 --> 03:08:00,240
water, but it offsets the need for our

4388
03:08:00,240 --> 03:08:02,640
potable water if we come against our

4389
03:08:02,640 --> 03:08:05,120
maximum daily demand that we're allotted

4390
03:08:05,120 --> 03:08:08,160
to from uh SFU.

4391
03:08:08,160 --> 03:08:10,640
>> So if they if they do incur costs

4392
03:08:10,640 --> 03:08:12,560
because they have to protect both plants

4393
03:08:12,560 --> 03:08:15,520
from sea level rise, we're not protected

4394
03:08:15,520 --> 03:08:17,439
by our current contract. We would be

4395
03:08:17,439 --> 03:08:20,160
That's correct. More pass through costs.

4396
03:08:20,160 --> 03:08:22,240
>> That's right. our costs have been

4397
03:08:22,240 --> 03:08:24,640
encapsulated in the current projects

4398
03:08:24,640 --> 03:08:26,399
that are there now.

4399
03:08:26,399 --> 03:08:29,040
>> Thank you, Paul. Through the mayor.

4400
03:08:29,040 --> 03:08:31,120
>> Yes. Um, council member Trunk.

4401
03:08:31,120 --> 03:08:33,920
>> So, I I think that um Paul, I thought

4402
03:08:33,920 --> 03:08:36,960
this would be a good question. Um, Seeel

4403
03:08:36,960 --> 03:08:39,600
Water Treatment Plant just built. It's a

4404
03:08:39,600 --> 03:08:42,560
brand new facility. It's beautiful. And

4405
03:08:42,560 --> 03:08:46,479
so I think that I remember when I went

4406
03:08:46,479 --> 03:08:48,800
touring the facility, they talk about

4407
03:08:48,800 --> 03:08:51,760
the sea level rises and that was in the

4408
03:08:51,760 --> 03:08:53,200
plan in their design.

4409
03:08:53,200 --> 03:08:53,600
>> Correct.

4410
03:08:53,600 --> 03:08:55,520
>> What you're talking about is the potable

4411
03:08:55,520 --> 03:08:58,319
water that the recycle potable waters

4412
03:08:58,319 --> 03:08:59,359
that

4413
03:08:59,359 --> 03:09:03,359
>> we um at the time did pose to them

4414
03:09:03,359 --> 03:09:05,920
whether they would be able to establish

4415
03:09:05,920 --> 03:09:08,960
the purple pipes to our border. And that

4416
03:09:08,960 --> 03:09:12,080
turned out to be a very costly proposal.

4417
03:09:12,080 --> 03:09:12,720
Correct.

4418
03:09:12,720 --> 03:09:15,920
>> It's costly. Correct. But the plant is

4419
03:09:15,920 --> 03:09:19,439
capable of supposedly producing that uh

4420
03:09:19,439 --> 03:09:22,240
recycled affluent that can be used for

4421
03:09:22,240 --> 03:09:24,800
certain things. Not for indoor drinking

4422
03:09:24,800 --> 03:09:26,880
water, but for one of our biggest needs,

4423
03:09:26,880 --> 03:09:28,960
landscaping, irrigation,

4424
03:09:28,960 --> 03:09:31,840
>> or dual plumbing, flushing for a lot of

4425
03:09:31,840 --> 03:09:34,160
the components for commercials uh

4426
03:09:34,160 --> 03:09:35,920
structures now would be dual plumbing.

4427
03:09:35,920 --> 03:09:38,479
Uh so they can use that for uh flushing

4428
03:09:38,479 --> 03:09:42,080
in the water which would be a good use.

4429
03:09:42,080 --> 03:09:43,920
>> Thank you.

4430
03:09:43,920 --> 03:09:45,840
>> Any additional questions from the um

4431
03:09:45,840 --> 03:09:48,080
councils?

4432
03:09:48,080 --> 03:09:51,359
Okay, we will now open to for public

4433
03:09:51,359 --> 03:09:56,080
comments or additional protests if any.

4434
03:09:56,080 --> 03:09:57,920
>> Thank you, Mayor Cole. I don't have any

4435
03:09:57,920 --> 03:10:00,399
speaker cards and I don't have any

4436
03:10:00,399 --> 03:10:04,479
raised hands on Zoom for public comment.

4437
03:10:04,479 --> 03:10:06,240
>> All right.

4438
03:10:06,240 --> 03:10:08,720
We will close um the public comments

4439
03:10:08,720 --> 03:10:11,120
public hearing section. Um city clerk,

4440
03:10:11,120 --> 03:10:14,080
do we have a total tally on the protests

4441
03:10:14,080 --> 03:10:15,760
to determine whether a majority protest

4442
03:10:15,760 --> 03:10:16,319
has occurred?

4443
03:10:16,319 --> 03:10:17,760
>> Thank you, Mayor Cole. Yes, we just

4444
03:10:17,760 --> 03:10:20,479
received one protest. So to achieve a

4445
03:10:20,479 --> 03:10:21,840
majority, we would have needed to

4446
03:10:21,840 --> 03:10:24,479
receive at least 1,953

4447
03:10:24,479 --> 03:10:27,040
protests. So a majority does not exist.

4448
03:10:27,040 --> 03:10:29,120
>> All right. A majority does not exist.

4449
03:10:29,120 --> 03:10:33,200
Does the is there um a motion for um the

4450
03:10:33,200 --> 03:10:34,960
city council to vote on whether to adopt

4451
03:10:34,960 --> 03:10:36,800
the maximum silver rates included in the

4452
03:10:36,800 --> 03:10:37,760
proposition?

4453
03:10:37,760 --> 03:10:38,880
>> So move.

4454
03:10:38,880 --> 03:10:40,640
>> Do we have a second?

4455
03:10:40,640 --> 03:10:41,840
>> Second.

4456
03:10:41,840 --> 03:10:43,520
>> City clerk, could you take the roll

4457
03:10:43,520 --> 03:10:45,279
call, please?

4458
03:10:45,279 --> 03:10:46,880
>> Thank you. Adams,

4459
03:10:46,880 --> 03:10:47,359
>> yes.

4460
03:10:47,359 --> 03:10:48,000
>> Dwang,

4461
03:10:48,000 --> 03:10:48,399
>> I.

4462
03:10:48,399 --> 03:10:49,040
>> Crow,

4463
03:10:49,040 --> 03:10:49,439
>> I.

4464
03:10:49,439 --> 03:10:50,319
>> Ragdale,

4465
03:10:50,319 --> 03:10:50,720
>> I.

4466
03:10:50,720 --> 03:10:51,439
>> Cole,

4467
03:10:51,439 --> 03:10:52,080
>> I.

4468
03:10:52,080 --> 03:10:53,120
>> Thank you. Motion carries.

4469
03:10:53,120 --> 03:10:56,479
>> Vote carries. 520. Thank you. Our next

4470
03:10:56,479 --> 03:11:00,399
item is um resolution setting and

4471
03:11:00,399 --> 03:11:02,160
confirming the fees and charges for

4472
03:11:02,160 --> 03:11:05,279
fiscal year 2026 to 2027 and resolution

4473
03:11:05,279 --> 03:11:07,439
authorizing water and sewer connection

4474
03:11:07,439 --> 03:11:11,359
fees for fiscal year 2026 to 2027

4475
03:11:11,359 --> 03:11:14,479
effective July 1st 2026

4476
03:11:14,479 --> 03:11:18,080
and that will be presented by um it's

4477
03:11:18,080 --> 03:11:20,080
going to be presented by assistant

4478
03:11:20,080 --> 03:11:22,720
finance director uh Rich Santiago.

4479
03:11:22,720 --> 03:11:25,040
>> Good evening again council. Um yes, this

4480
03:11:25,040 --> 03:11:27,040
was presented to you earlier in the

4481
03:11:27,040 --> 03:11:28,960
budget study session, but now it's the

4482
03:11:28,960 --> 03:11:30,720
resolutions to approve setting

4483
03:11:30,720 --> 03:11:32,560
confirming the proposed fees and and

4484
03:11:32,560 --> 03:11:35,439
charges for fiscal year 2627 and the

4485
03:11:35,439 --> 03:11:38,000
resolution authorizing water and sewer

4486
03:11:38,000 --> 03:11:39,439
uh connection fees that would be

4487
03:11:39,439 --> 03:11:42,160
effective July 1st.

4488
03:11:42,160 --> 03:11:43,760
So for the water and sewer connection

4489
03:11:43,760 --> 03:11:47,120
fees, that's updated annually with a uh

4490
03:11:47,120 --> 03:11:49,359
CPI index from the engineering news

4491
03:11:49,359 --> 03:11:51,520
record construction cost index. It's a

4492
03:11:51,520 --> 03:11:54,399
0.5 uh percent increase from the prior

4493
03:11:54,399 --> 03:11:55,760
year as you could see there. So that's

4494
03:11:55,760 --> 03:11:57,200
what's in the proposed master fee

4495
03:11:57,200 --> 03:12:00,880
schedule. And then for the overall fees

4496
03:12:00,880 --> 03:12:03,279
in um from the master fee schedule,

4497
03:12:03,279 --> 03:12:05,680
there's no new or deleted fees for

4498
03:12:05,680 --> 03:12:07,680
police, engineering, and public works

4499
03:12:07,680 --> 03:12:10,319
special services for fiscal year 26.

4500
03:12:10,319 --> 03:12:12,640
However, all of those fees and charges

4501
03:12:12,640 --> 03:12:15,680
do have um changes to them just based on

4502
03:12:15,680 --> 03:12:17,680
staffing labor rates. We do that

4503
03:12:17,680 --> 03:12:20,080
annually just to keep up with um the

4504
03:12:20,080 --> 03:12:22,160
cost of services rendered for them. The

4505
03:12:22,160 --> 03:12:24,399
big change as we presented earlier in

4506
03:12:24,399 --> 03:12:26,880
the budget study session is the building

4507
03:12:26,880 --> 03:12:29,520
and planning um fees. Those did get

4508
03:12:29,520 --> 03:12:32,000
updated. There was a a cost of service

4509
03:12:32,000 --> 03:12:33,680
study that they began at the start of

4510
03:12:33,680 --> 03:12:37,120
the year and it did increase the um

4511
03:12:37,120 --> 03:12:39,359
services that they cover for those fees

4512
03:12:39,359 --> 03:12:41,359
and it's part of the proposed budget for

4513
03:12:41,359 --> 03:12:43,439
fiscal year 2627

4514
03:12:43,439 --> 03:12:44,720
and that's part of the master fee

4515
03:12:44,720 --> 03:12:46,880
schedule. It was also presented to

4516
03:12:46,880 --> 03:12:50,560
council in April as well as the FAC in

4517
03:12:50,560 --> 03:12:52,479
on April 28th which they recommended

4518
03:12:52,479 --> 03:12:54,479
approval and then again you heard it uh

4519
03:12:54,479 --> 03:12:56,399
this afternoon during the budget study

4520
03:12:56,399 --> 03:12:58,479
session.

4521
03:12:58,479 --> 03:13:00,880
So um before we open up the public

4522
03:13:00,880 --> 03:13:02,479
hearing um we'll take any questions you

4523
03:13:02,479 --> 03:13:04,800
have. Thank you for the presentation.

4524
03:13:04,800 --> 03:13:08,560
Any um questions from the council?

4525
03:13:08,560 --> 03:13:10,160
>> Council member Crowley. Yes.

4526
03:13:10,160 --> 03:13:13,040
>> Uh this is I think a question for Tim.

4527
03:13:13,040 --> 03:13:16,080
Um just the building and planning fees.

4528
03:13:16,080 --> 03:13:18,880
Um I just noticed that the sub I just

4529
03:13:18,880 --> 03:13:20,080
want to make sure this is correct

4530
03:13:20,080 --> 03:13:22,720
actually because I know you underwent a

4531
03:13:22,720 --> 03:13:26,160
very detailed deep dive study on all of

4532
03:13:26,160 --> 03:13:28,640
these to reflect the cost of service.

4533
03:13:28,640 --> 03:13:30,720
But I noticed that the substantial

4534
03:13:30,720 --> 03:13:32,880
alteration and tear down went up quite a

4535
03:13:32,880 --> 03:13:36,479
bit and ended up being more than a fee

4536
03:13:36,479 --> 03:13:39,600
for a new dwelling, a full demo. So is

4537
03:13:39,600 --> 03:13:41,200
it I just want to make sure that's

4538
03:13:41,200 --> 03:13:43,520
accurate. Yeah, through throughout the

4539
03:13:43,520 --> 03:13:45,600
process, we were evaluating for how much

4540
03:13:45,600 --> 03:13:47,359
staff time went into each one of these

4541
03:13:47,359 --> 03:13:50,000
types. And this particular one ends up

4542
03:13:50,000 --> 03:13:52,479
being one that uh I guess for simple

4543
03:13:52,479 --> 03:13:54,080
words, it just eats up more staff time

4544
03:13:54,080 --> 03:13:56,000
to get to the finish line. And

4545
03:13:56,000 --> 03:13:58,239
previously, the fee did not have all the

4546
03:13:58,239 --> 03:14:00,960
public noticing fees in the main fee.

4547
03:14:00,960 --> 03:14:02,800
Those were added on separately. So, the

4548
03:14:02,800 --> 03:14:05,200
fee is actually not as far apart as it

4549
03:14:05,200 --> 03:14:06,720
looks.

4550
03:14:06,720 --> 03:14:10,239
um the vacant lot and full demo, those

4551
03:14:10,239 --> 03:14:12,080
tend to go through a lot smoother with

4552
03:14:12,080 --> 03:14:14,720
less neighbor comment. It's the large

4553
03:14:14,720 --> 03:14:17,279
alterations, second story additions when

4554
03:14:17,279 --> 03:14:19,359
we start getting into moving stuff

4555
03:14:19,359 --> 03:14:22,239
around and uh setbacks. So, a lot more

4556
03:14:22,239 --> 03:14:24,800
neighbor input, so more staff time.

4557
03:14:24,800 --> 03:14:26,239
>> Thank you. I appreciate it. Thanks for

4558
03:14:26,239 --> 03:14:27,920
taking a second look. And and just a

4559
03:14:27,920 --> 03:14:29,920
note kind of to the public that our

4560
03:14:29,920 --> 03:14:32,399
permit fees for building projects come

4561
03:14:32,399 --> 03:14:35,120
with expert inspections to make sure

4562
03:14:35,120 --> 03:14:36,560
that the work's done right and that

4563
03:14:36,560 --> 03:14:38,160
you're getting what you pay for. Thank

4564
03:14:38,160 --> 03:14:40,479
you, Tim.

4565
03:14:40,479 --> 03:14:41,920
>> Yes, Council Member Adams.

4566
03:14:41,920 --> 03:14:43,920
>> I just want to underscore uh what

4567
03:14:43,920 --> 03:14:46,399
Council Member Krill just said,

4568
03:14:46,399 --> 03:14:48,960
particularly for the public who may just

4569
03:14:48,960 --> 03:14:53,439
be tuning into this issue and see pages

4570
03:14:53,439 --> 03:14:57,200
and pages of specific fees. I just want

4571
03:14:57,200 --> 03:14:59,760
to remind them uh of all the times that

4572
03:14:59,760 --> 03:15:01,520
Rich has pointed out, we have reviewed

4573
03:15:01,520 --> 03:15:05,920
these. So um my I I just want to make

4574
03:15:05,920 --> 03:15:08,720
sure that people know this has taken a

4575
03:15:08,720 --> 03:15:11,279
long process but I'd also like all of us

4576
03:15:11,279 --> 03:15:17,200
to know is there any uh remedy if we got

4577
03:15:17,200 --> 03:15:20,239
one of these many things wrong and we

4578
03:15:20,239 --> 03:15:22,640
hear about it and we decide you want to

4579
03:15:22,640 --> 03:15:24,880
bring something back to us

4580
03:15:24,880 --> 03:15:26,560
>> in regards to anything on the fee

4581
03:15:26,560 --> 03:15:28,479
schedule. Yes. I mean throughout the

4582
03:15:28,479 --> 03:15:30,560
year it doesn't it normally we do it

4583
03:15:30,560 --> 03:15:32,000
obviously during the budget process but

4584
03:15:32,000 --> 03:15:33,520
if there's any fee that we need to

4585
03:15:33,520 --> 03:15:36,000
adjust or anything you could bring it um

4586
03:15:36,000 --> 03:15:37,439
during the year we would just have to go

4587
03:15:37,439 --> 03:15:39,680
through the the same uh public hearing

4588
03:15:39,680 --> 03:15:41,279
process

4589
03:15:41,279 --> 03:15:42,640
>> uh through the mayor.

4590
03:15:42,640 --> 03:15:44,160
>> Yes council member

4591
03:15:44,160 --> 03:15:46,720
>> uh I think that for the fee studies

4592
03:15:46,720 --> 03:15:49,359
whenever that we have to delete or add

4593
03:15:49,359 --> 03:15:51,840
new fees you the staff will bring

4594
03:15:51,840 --> 03:15:53,600
forward for the council to consider

4595
03:15:53,600 --> 03:15:54,479
isn't it?

4596
03:15:54,479 --> 03:15:56,080
>> Yes. Yeah. And normally that's part of

4597
03:15:56,080 --> 03:15:57,359
it, but we didn't have any this year

4598
03:15:57,359 --> 03:15:59,520
other than just the just to the fees

4599
03:15:59,520 --> 03:16:00,160
with the billing.

4600
03:16:00,160 --> 03:16:02,000
>> Well, well, this is a big undertaking.

4601
03:16:02,000 --> 03:16:05,760
And so, um, so is this an annual review,

4602
03:16:05,760 --> 03:16:08,399
uh, in terms of just every year because

4603
03:16:08,399 --> 03:16:11,200
I recall that every year we we do get a

4604
03:16:11,200 --> 03:16:13,760
report on the updates of the fee

4605
03:16:13,760 --> 03:16:14,399
schedule.

4606
03:16:14,399 --> 03:16:15,200
>> That's right. Yeah.

4607
03:16:15,200 --> 03:16:17,200
>> Okay. So that would be another

4608
03:16:17,200 --> 03:16:19,439
opportunity for us to reflect and ask

4609
03:16:19,439 --> 03:16:22,080
questions if if there's um should we

4610
03:16:22,080 --> 03:16:24,800
hear from the residents um considering

4611
03:16:24,800 --> 03:16:27,439
some of the fees? Well, I mean this is

4612
03:16:27,439 --> 03:16:29,279
the adoption of the fees, right?

4613
03:16:29,279 --> 03:16:31,120
>> But yes. Yeah. If you hear anything,

4614
03:16:31,120 --> 03:16:33,359
obviously you can voice it to us and we

4615
03:16:33,359 --> 03:16:36,239
can look at as staff at the staff level

4616
03:16:36,239 --> 03:16:37,040
and consider,

4617
03:16:37,040 --> 03:16:39,279
>> right? So there's opportunity for you to

4618
03:16:39,279 --> 03:16:41,120
evaluate it and make sure that you know

4619
03:16:41,120 --> 03:16:44,160
the the fees are current and it's uh

4620
03:16:44,160 --> 03:16:48,319
updated accordingly. Thank you.

4621
03:16:48,319 --> 03:16:50,720
>> Okay. Thank you. Um I will now open for

4622
03:16:50,720 --> 03:16:53,359
public hearing and comments. Do we have

4623
03:16:53,359 --> 03:16:55,760
anyone on Zoom or in the chambers? Thank

4624
03:16:55,760 --> 03:16:57,840
you, Miracle. I I don't have any speaker

4625
03:16:57,840 --> 03:17:00,800
cards and um no members uh of the public

4626
03:17:00,800 --> 03:17:03,760
raising their hand on Zoom. Thank you.

4627
03:17:03,760 --> 03:17:06,399
>> Okay. Um, I will close public comments

4628
03:17:06,399 --> 03:17:08,880
and um,

4629
03:17:08,880 --> 03:17:10,479
do we have a motion to adopt the

4630
03:17:10,479 --> 03:17:12,560
resolution setting and confirming the

4631
03:17:12,560 --> 03:17:15,359
fees and charges for fiscal year 2026 to

4632
03:17:15,359 --> 03:17:18,319
2027 and to adopt the resolution

4633
03:17:18,319 --> 03:17:20,080
authorizing water and sewer connection

4634
03:17:20,080 --> 03:17:22,960
fees for fiscal year 2026 to 2027

4635
03:17:22,960 --> 03:17:25,520
effective July 1st, 2026.

4636
03:17:25,520 --> 03:17:26,479
>> So move.

4637
03:17:26,479 --> 03:17:28,560
>> Do we have a second?

4638
03:17:28,560 --> 03:17:29,920
>> Second.

4639
03:17:29,920 --> 03:17:31,760
>> Great. Um, could we please have the roll

4640
03:17:31,760 --> 03:17:34,080
call?

4641
03:17:34,080 --> 03:17:34,880
>> Adams,

4642
03:17:34,880 --> 03:17:35,439
>> yes.

4643
03:17:35,439 --> 03:17:36,000
>> Schwang,

4644
03:17:36,000 --> 03:17:36,560
>> I.

4645
03:17:36,560 --> 03:17:37,279
>> Crow,

4646
03:17:37,279 --> 03:17:37,680
>> I.

4647
03:17:37,680 --> 03:17:38,560
>> Rexdale,

4648
03:17:38,560 --> 03:17:39,040
>> I.

4649
03:17:39,040 --> 03:17:39,760
>> Cole,

4650
03:17:39,760 --> 03:17:40,560
>> I.

4651
03:17:40,560 --> 03:17:41,520
>> Thank you.

4652
03:17:41,520 --> 03:17:44,319
Motion passes 5 to zero.

4653
03:17:44,319 --> 03:17:46,960
>> Um, next item is to receive a report on

4654
03:17:46,960 --> 03:17:49,120
town vacancies, recruitment, and

4655
03:17:49,120 --> 03:17:51,120
retention efforts in compliance with

4656
03:17:51,120 --> 03:17:54,000
Assembly Bill 2561

4657
03:17:54,000 --> 03:17:57,040
and government code section 3502.3.

4658
03:17:57,040 --> 03:17:58,560
And this will be presented by

4659
03:17:58,560 --> 03:18:00,800
administrative services manager William

4660
03:18:00,800 --> 03:18:03,200
L.

4661
03:18:03,200 --> 03:18:05,040
>> Good evening, mayor, council members.

4662
03:18:05,040 --> 03:18:07,520
Um, as the mayor mentioned, this is our

4663
03:18:07,520 --> 03:18:09,359
annual report on the town vacancy

4664
03:18:09,359 --> 03:18:12,239
recruitment and retention efforts. This

4665
03:18:12,239 --> 03:18:14,479
presentation will look fairly similar to

4666
03:18:14,479 --> 03:18:16,399
last year's. Uh, just as a quick

4667
03:18:16,399 --> 03:18:19,840
legislative recap, this is a requirement

4668
03:18:19,840 --> 03:18:22,399
from Assembly Bill 2561 that was

4669
03:18:22,399 --> 03:18:26,880
approved in legislation last year.

4670
03:18:26,880 --> 03:18:29,600
and it requires a public hearing at a

4671
03:18:29,600 --> 03:18:30,880
council meeting on the status of

4672
03:18:30,880 --> 03:18:32,800
vacancies, recruitments, and retention

4673
03:18:32,800 --> 03:18:35,520
efforts. And this happens prior to

4674
03:18:35,520 --> 03:18:37,040
budget adoption, which is why we're

4675
03:18:37,040 --> 03:18:38,880
doing it in May before the budget

4676
03:18:38,880 --> 03:18:42,319
adoption in June. Um, an invitation was

4677
03:18:42,319 --> 03:18:44,319
sent to the bargaining units and the

4678
03:18:44,319 --> 03:18:46,960
employee organizations if they wanted to

4679
03:18:46,960 --> 03:18:49,600
make a presentation um or provide

4680
03:18:49,600 --> 03:18:52,960
comment at this meeting. And if we have

4681
03:18:52,960 --> 03:18:54,640
any bargaining unit that has a greater

4682
03:18:54,640 --> 03:18:58,239
than 20% vacancy rate, uh we must

4683
03:18:58,239 --> 03:19:00,800
provide some additional information um

4684
03:19:00,800 --> 03:19:03,359
such as total vacancies, uh total

4685
03:19:03,359 --> 03:19:05,920
applicants and um average number of days

4686
03:19:05,920 --> 03:19:08,880
to complete hiring process opportunities

4687
03:19:08,880 --> 03:19:10,800
um to improve compensation and other

4688
03:19:10,800 --> 03:19:14,229
working conditions.

4689
03:19:14,239 --> 03:19:16,479
So this was provided in the staff

4690
03:19:16,479 --> 03:19:19,680
report. Um we used April 30th last year

4691
03:19:19,680 --> 03:19:22,800
as um as the cutoff date. So we're doing

4692
03:19:22,800 --> 03:19:25,680
that again this year. Uh one apology for

4693
03:19:25,680 --> 03:19:28,319
the typo under unrepresented uh one

4694
03:19:28,319 --> 03:19:33,600
vacancy out of 31 is 3.2% not 9.4%

4695
03:19:33,600 --> 03:19:37,600
um that was in the staff report

4696
03:19:37,600 --> 03:19:40,080
and similar to last year. So I just

4697
03:19:40,080 --> 03:19:42,960
wanted to provide a projection. Um this

4698
03:19:42,960 --> 03:19:45,680
is what our vacancy count is expected to

4699
03:19:45,680 --> 03:19:48,319
look like um towards the end of the

4700
03:19:48,319 --> 03:19:51,279
week. So it's just to demonstrate that

4701
03:19:51,279 --> 03:19:55,120
um as a smaller agency just one or two

4702
03:19:55,120 --> 03:19:58,239
um vacancies or additions really affects

4703
03:19:58,239 --> 03:20:01,120
our our number um and a greater scale

4704
03:20:01,120 --> 03:20:04,000
than say a county agency that has you

4705
03:20:04,000 --> 03:20:08,469
know 5,000 employees.

4706
03:20:08,479 --> 03:20:10,399
So some of these changes are the result

4707
03:20:10,399 --> 03:20:12,640
of a lateral police officer starting on

4708
03:20:12,640 --> 03:20:16,000
May 4th. Um we have a senior building

4709
03:20:16,000 --> 03:20:17,520
planning technition starting on June

4710
03:20:17,520 --> 03:20:20,800
15th which is not included in those uh

4711
03:20:20,800 --> 03:20:22,880
four vacancies in the public works

4712
03:20:22,880 --> 03:20:27,279
clerical and um you might notice there's

4713
03:20:27,279 --> 03:20:29,840
a slight difference in total FTEES from

4714
03:20:29,840 --> 03:20:31,920
the police officer association and the

4715
03:20:31,920 --> 03:20:35,040
public works clerical unit. Um the 32

4716
03:20:35,040 --> 03:20:37,040
and the 31 were flipped and that's

4717
03:20:37,040 --> 03:20:39,520
because in January we reclassified the

4718
03:20:39,520 --> 03:20:41,520
code enforcement officer to a code

4719
03:20:41,520 --> 03:20:44,720
compliance coordinator and that move the

4720
03:20:44,720 --> 03:20:47,040
position from the police unit to the

4721
03:20:47,040 --> 03:20:50,000
public works clerical unit.

4722
03:20:50,000 --> 03:20:52,319
And just briefly on our recruitment

4723
03:20:52,319 --> 03:20:55,439
efforts. So currently at a glance for

4724
03:20:55,439 --> 03:20:58,880
this fiscal year um we've ran 11

4725
03:20:58,880 --> 03:21:01,439
recruitments with three active and or

4726
03:21:01,439 --> 03:21:05,760
continuous. We have reviewed 235

4727
03:21:05,760 --> 03:21:08,800
applicants. We've done 38 interviews and

4728
03:21:08,800 --> 03:21:12,319
practical exams. And out of those, we

4729
03:21:12,319 --> 03:21:15,120
interviewed 119 out of the 235

4730
03:21:15,120 --> 03:21:18,479
applicants. And right now, we have six

4731
03:21:18,479 --> 03:21:20,080
police officer candidates that have

4732
03:21:20,080 --> 03:21:22,399
moved past the command staff interviews

4733
03:21:22,399 --> 03:21:25,359
and are in backgrounds or further along.

4734
03:21:25,359 --> 03:21:28,800
And then we have two uh non-p police um

4735
03:21:28,800 --> 03:21:30,720
i.e. nonsworn

4736
03:21:30,720 --> 03:21:34,720
um positions that are in pre-employment

4737
03:21:34,720 --> 03:21:37,920
and this is just um a change year

4738
03:21:37,920 --> 03:21:39,840
overyear based on what I presented last

4739
03:21:39,840 --> 03:21:42,720
year. So the main factor for the change

4740
03:21:42,720 --> 03:21:44,479
especially in the number of applicants

4741
03:21:44,479 --> 03:21:47,680
is um we done more police officer

4742
03:21:47,680 --> 03:21:50,319
interviews this year and less um

4743
03:21:50,319 --> 03:21:51,760
maintenance worker interviews for

4744
03:21:51,760 --> 03:21:54,800
maintenance workers. um they do more of

4745
03:21:54,800 --> 03:21:57,040
a practical exam where they invite a lot

4746
03:21:57,040 --> 03:22:00,080
more candidates um to be screened. Um

4747
03:22:00,080 --> 03:22:02,479
and in terms of police, there's just

4748
03:22:02,479 --> 03:22:04,560
some fewer candidates but more

4749
03:22:04,560 --> 03:22:09,590
interviews scheduled.

4750
03:22:09,600 --> 03:22:11,920
And this is kind of like a timeline of

4751
03:22:11,920 --> 03:22:15,120
our um recruitment process. And I just

4752
03:22:15,120 --> 03:22:18,000
want to give a shout out to our HR

4753
03:22:18,000 --> 03:22:20,479
management analyst, Elizabeth Zhao, who

4754
03:22:20,479 --> 03:22:22,960
started with us last March. Um, she

4755
03:22:22,960 --> 03:22:25,279
couldn't join us tonight, but those

4756
03:22:25,279 --> 03:22:27,359
recruitments, those applications,

4757
03:22:27,359 --> 03:22:28,720
everything I showed on the previous

4758
03:22:28,720 --> 03:22:31,200
slide, she's really taken that over and

4759
03:22:31,200 --> 03:22:34,239
she's responsible for um basically all

4760
03:22:34,239 --> 03:22:36,640
of the coordination with the departments

4761
03:22:36,640 --> 03:22:39,840
and um getting the job announcements

4762
03:22:39,840 --> 03:22:44,080
out, scheduling the interviews and um as

4763
03:22:44,080 --> 03:22:45,439
we move forward with candidates

4764
03:22:45,439 --> 03:22:49,920
onboarding them and so on.

4765
03:22:49,920 --> 03:22:51,600
So what are some of the recruitment and

4766
03:22:51,600 --> 03:22:55,040
retention challenges this year? Um it's

4767
03:22:55,040 --> 03:22:57,680
pretty much the same challenges that we

4768
03:22:57,680 --> 03:22:59,760
were facing last year. We still have a

4769
03:22:59,760 --> 03:23:02,640
very competitive job market and you hear

4770
03:23:02,640 --> 03:23:04,880
all the time about you know tech layoffs

4771
03:23:04,880 --> 03:23:07,760
and you know in that industry in local

4772
03:23:07,760 --> 03:23:10,720
government it's not really affected by

4773
03:23:10,720 --> 03:23:12,720
um any sort of mass layoffs at this

4774
03:23:12,720 --> 03:23:15,279
point. So it is a really competitive

4775
03:23:15,279 --> 03:23:18,080
local government job market. Uh we do

4776
03:23:18,080 --> 03:23:20,319
live in a high cost of living area and

4777
03:23:20,319 --> 03:23:23,040
there's certain e economic factors such

4778
03:23:23,040 --> 03:23:25,520
as you know if if people feel the

4779
03:23:25,520 --> 03:23:27,680
economy is unstable they might be less

4780
03:23:27,680 --> 03:23:30,479
inclined to um you know reach out and

4781
03:23:30,479 --> 03:23:35,429
you know switch jobs or switch careers.

4782
03:23:35,439 --> 03:23:37,359
So how are we addressing some of these

4783
03:23:37,359 --> 03:23:40,800
challenges? Well, we you did see um we

4784
03:23:40,800 --> 03:23:43,359
have a lot more interviews this year.

4785
03:23:43,359 --> 03:23:45,920
That's because for police officers, we

4786
03:23:45,920 --> 03:23:48,239
are really um engaging in a very

4787
03:23:48,239 --> 03:23:50,800
aggressive recruitment cycle. Um, as of

4788
03:23:50,800 --> 03:23:53,760
right now, if you go on um the two major

4789
03:23:53,760 --> 03:23:56,479
local government job websites, which are

4790
03:23:56,479 --> 03:23:59,439
Calops and government jobs.com, if you

4791
03:23:59,439 --> 03:24:02,000
search for police officer there, it's

4792
03:24:02,000 --> 03:24:04,239
basically every city right now in

4793
03:24:04,239 --> 03:24:07,920
locally has an active police um officer

4794
03:24:07,920 --> 03:24:11,920
recruitment, lateral um training, um you

4795
03:24:11,920 --> 03:24:15,760
name it. And um uh we want to be

4796
03:24:15,760 --> 03:24:17,840
aggressive because if we get a very

4797
03:24:17,840 --> 03:24:20,479
qualified applicant, it it's a very high

4798
03:24:20,479 --> 03:24:22,080
likelihood that they're applying

4799
03:24:22,080 --> 03:24:25,359
elsewhere too. So we want to um reach

4800
03:24:25,359 --> 03:24:29,439
out um and um get that candidate um

4801
03:24:29,439 --> 03:24:32,319
interviewed ASAP

4802
03:24:32,319 --> 03:24:33,920
and also leverage our current budget

4803
03:24:33,920 --> 03:24:35,840
outlook. We just had the budget study

4804
03:24:35,840 --> 03:24:38,880
session and you know we are we are um

4805
03:24:38,880 --> 03:24:41,520
being fiscally resp responsible. Um

4806
03:24:41,520 --> 03:24:44,640
there are other cities that are facing

4807
03:24:44,640 --> 03:24:48,800
um a greater budget deficit. Um and some

4808
03:24:48,800 --> 03:24:51,359
are even discussing, you know, hiring

4809
03:24:51,359 --> 03:24:54,880
freezes or more savings in their budget.

4810
03:24:54,880 --> 03:24:57,359
You know, we never want to, you know,

4811
03:24:57,359 --> 03:24:59,520
celebrate other cities, you know, not

4812
03:24:59,520 --> 03:25:01,040
doing well. But that does create an

4813
03:25:01,040 --> 03:25:03,680
opportunity. Like I mentioned, if you

4814
03:25:03,680 --> 03:25:06,399
know it's a very competitive job market,

4815
03:25:06,399 --> 03:25:11,680
then um that might lower the um the uh

4816
03:25:11,680 --> 03:25:13,840
available position pool a little bit and

4817
03:25:13,840 --> 03:25:15,920
you know that allows us to be a little

4818
03:25:15,920 --> 03:25:18,399
more aggressive

4819
03:25:18,399 --> 03:25:20,720
and also definitely explore new benefits

4820
03:25:20,720 --> 03:25:22,960
programs and training opportunities. Uh

4821
03:25:22,960 --> 03:25:25,040
we had one of the goals listed on the

4822
03:25:25,040 --> 03:25:27,840
council priorities as um exploring a new

4823
03:25:27,840 --> 03:25:30,479
paid family leave program. Um, Elizabeth

4824
03:25:30,479 --> 03:25:33,600
has also been pushing and promoting a

4825
03:25:33,600 --> 03:25:35,439
lot of leadership development, not just

4826
03:25:35,439 --> 03:25:37,920
for management and supervisor staff, but

4827
03:25:37,920 --> 03:25:40,560
pushing training opportunities um,

4828
03:25:40,560 --> 03:25:44,710
available to all staff.

4829
03:25:44,720 --> 03:25:48,000
So, that was just a quick um, review of

4830
03:25:48,000 --> 03:25:50,560
um, current vacancies and our efforts.

4831
03:25:50,560 --> 03:25:53,279
So, this is a public hearing. So, um,

4832
03:25:53,279 --> 03:25:54,800
first I'll take any clarification

4833
03:25:54,800 --> 03:25:56,160
questions you might have. Then I

4834
03:25:56,160 --> 03:25:59,040
recommend opening the public hearing. uh

4835
03:25:59,040 --> 03:26:01,200
taking public comments and then closing

4836
03:26:01,200 --> 03:26:04,080
public hearing for final Q&A. Um this is

4837
03:26:04,080 --> 03:26:06,640
just a report only. So there's no um

4838
03:26:06,640 --> 03:26:08,640
action item for the council to take.

4839
03:26:08,640 --> 03:26:09,760
Thank you very much.

4840
03:26:09,760 --> 03:26:11,600
>> Thank you for the presentation. Any

4841
03:26:11,600 --> 03:26:13,760
question from the council? Council

4842
03:26:13,760 --> 03:26:15,600
member Krollic.

4843
03:26:15,600 --> 03:26:16,880
>> Thank you, William.

4844
03:26:16,880 --> 03:26:18,720
>> Um yeah, I have a couple questions of

4845
03:26:18,720 --> 03:26:21,760
these four public works clerical that

4846
03:26:21,760 --> 03:26:24,000
are open, but one you said was code

4847
03:26:24,000 --> 03:26:25,760
enforcement, which is under building and

4848
03:26:25,760 --> 03:26:27,760
planning. Does does that category kind

4849
03:26:27,760 --> 03:26:29,520
of stretch out into other departments

4850
03:26:29,520 --> 03:26:32,160
besides public works?

4851
03:26:32,160 --> 03:26:35,120
>> So public works, clerical, yes. Um it

4852
03:26:35,120 --> 03:26:37,120
basically stretches into a lot of

4853
03:26:37,120 --> 03:26:38,960
departments because on the clerical side

4854
03:26:38,960 --> 03:26:41,920
there's you know the admin assistants

4855
03:26:41,920 --> 03:26:45,760
and um building planning technicians. So

4856
03:26:45,760 --> 03:26:48,399
any type of technician uh plus

4857
03:26:48,399 --> 03:26:53,439
maintenance workers, lead workers. So it is really encompassing of like the

4858
03:26:53,439 --> 03:26:55,680
public works um maintenance worker side

4859
03:26:55,680 --> 03:26:58,560
but also kind of like our clerical um

4860
03:26:58,560 --> 03:27:00,560
you know journey level tech side as

4861
03:27:00,560 --> 03:27:01,120
well.

4862
03:27:01,120 --> 03:27:02,560
>> Okay. Thank you. And I just have one

4863
03:27:02,560 --> 03:27:04,720
more question. Are are we planning to

4864
03:27:04,720 --> 03:27:07,279
keep any of these positions open or

4865
03:27:07,279 --> 03:27:10,239
we're working to fill everyone?

4866
03:27:10,239 --> 03:27:12,960
>> So we we work with the departments

4867
03:27:12,960 --> 03:27:15,359
directly. Um, for example, with the

4868
03:27:15,359 --> 03:27:17,840
maintenance worker positions, we we like

4869
03:27:17,840 --> 03:27:19,840
to fill it as much as possible, but then

4870
03:27:19,840 --> 03:27:22,160
we also have, you know, temporary

4871
03:27:22,160 --> 03:27:24,960
maintenance worker recruitments open.

4872
03:27:24,960 --> 03:27:28,720
So, in in the case of, you know, um a

4873
03:27:28,720 --> 03:27:30,560
maintenance worker resigning or

4874
03:27:30,560 --> 03:27:32,560
separating, you know, we have, you know,

4875
03:27:32,560 --> 03:27:34,239
active personnel ready to go, you know,

4876
03:27:34,239 --> 03:27:36,080
in order to, you know, promote excellent

4877
03:27:36,080 --> 03:27:38,399
customer service, continuity of service.

4878
03:27:38,399 --> 03:27:40,880
So, it it's really a position by

4879
03:27:40,880 --> 03:27:44,000
position basis. Um, but we work closely

4880
03:27:44,000 --> 03:27:47,279
with all departments to make sure they

4881
03:27:47,279 --> 03:27:49,520
we we get recruitments out as quickly as

4882
03:27:49,520 --> 03:27:51,840
possible if they need an urgent position

4883
03:27:51,840 --> 03:27:52,800
to fill.

4884
03:27:52,800 --> 03:27:54,880
>> So, it sounds like when there is an open

4885
03:27:54,880 --> 03:27:57,120
position, that department does kind of

4886
03:27:57,120 --> 03:27:59,680
re review to make sure that that's the

4887
03:27:59,680 --> 03:28:01,760
best use.

4888
03:28:01,760 --> 03:28:02,800
>> That is correct.

4889
03:28:02,800 --> 03:28:04,399
>> Thank you.

4890
03:28:04,399 --> 03:28:06,000
Any additional questions from

4891
03:28:06,000 --> 03:28:06,720
the mayor?

4892
03:28:06,720 --> 03:28:09,600
>> Yes. Um, council member Chong,

4893
03:28:09,600 --> 03:28:11,680
>> thank you William for your presentation

4894
03:28:11,680 --> 03:28:14,160
and um, I'm delighted to hear that you

4895
03:28:14,160 --> 03:28:17,439
are very proactive and progressive in

4896
03:28:17,439 --> 03:28:19,760
terms of the the job market um,

4897
03:28:19,760 --> 03:28:22,239
realizing that there's compet

4898
03:28:22,239 --> 03:28:25,279
competitions there and then um, so

4899
03:28:25,279 --> 03:28:26,720
really delighted that you're very

4900
03:28:26,720 --> 03:28:29,359
proactive about that. Uh my question is

4901
03:28:29,359 --> 03:28:31,760
that there is a timeline that you had

4902
03:28:31,760 --> 03:28:34,160
the pre-recruitments

4903
03:28:34,160 --> 03:28:37,120
then the recruitments then the um

4904
03:28:37,120 --> 03:28:38,800
postrecruitments

4905
03:28:38,800 --> 03:28:43,680
what is the sort of the the time the

4906
03:28:43,680 --> 03:28:47,120
schedule for from the the pre to the

4907
03:28:47,120 --> 03:28:49,600
post.

4908
03:28:49,600 --> 03:28:52,399
>> So that I I don't want to sound like a

4909
03:28:52,399 --> 03:28:55,120
copout answer but it's also you know

4910
03:28:55,120 --> 03:28:56,880
dependent on the position. So, for

4911
03:28:56,880 --> 03:28:59,040
example, I said we like to be very

4912
03:28:59,040 --> 03:29:00,880
aggressive with the police officer

4913
03:29:00,880 --> 03:29:03,600
recruitment. So, I know command staff

4914
03:29:03,600 --> 03:29:06,080
there are reviewing applications

4915
03:29:06,080 --> 03:29:08,880
basically as they come in. So, within 24

4916
03:29:08,880 --> 03:29:11,200
hours they're reviewing the application

4917
03:29:11,200 --> 03:29:12,640
um and we're trying to identify

4918
03:29:12,640 --> 03:29:16,000
candidates. So that window that timeline

4919
03:29:16,000 --> 03:29:18,000
from the pre-recruitment to recruitment

4920
03:29:18,000 --> 03:29:20,479
that's um that's kind of protracted a

4921
03:29:20,479 --> 03:29:23,520
little bit from say maybe like a you

4922
03:29:23,520 --> 03:29:26,239
know a senior building and planning tech

4923
03:29:26,239 --> 03:29:28,000
position which you know we can stretch

4924
03:29:28,000 --> 03:29:30,720
it out a little bit more to 30 days and

4925
03:29:30,720 --> 03:29:33,040
that's mainly to you know get that job

4926
03:29:33,040 --> 03:29:34,960
announcement out there to get qualified

4927
03:29:34,960 --> 03:29:38,160
candidates. Um it not to say that that

4928
03:29:38,160 --> 03:29:40,479
position is not also very competitive

4929
03:29:40,479 --> 03:29:44,080
and hard to fill. Um but yeah, it it's

4930
03:29:44,080 --> 03:29:46,000
based on

4931
03:29:46,000 --> 03:29:48,880
job by job, position by position and um

4932
03:29:48,880 --> 03:29:50,720
Elizabeth has been very proactive in

4933
03:29:50,720 --> 03:29:53,439
reaching out to the departments u when

4934
03:29:53,439 --> 03:29:54,880
we have separations, when we have

4935
03:29:54,880 --> 03:29:57,680
retirements um and whatnot to really

4936
03:29:57,680 --> 03:30:00,399
gauge um their need to go out for

4937
03:30:00,399 --> 03:30:04,239
recruitments and um we um we basically

4938
03:30:04,239 --> 03:30:07,120
issue them as needed by the department.

4939
03:30:07,120 --> 03:30:10,080
And I see that uh Chief Colola is ready

4940
03:30:10,080 --> 03:30:13,040
to address some of the issues on the

4941
03:30:13,040 --> 03:30:15,040
police department.

4942
03:30:15,040 --> 03:30:16,880
>> Thank you. And I I want to say thank you

4943
03:30:16,880 --> 03:30:19,520
to our HR department because they do a

4944
03:30:19,520 --> 03:30:23,200
fantastic job getting everything that we

4945
03:30:23,200 --> 03:30:26,560
need. Um, this slide is probably a

4946
03:30:26,560 --> 03:30:28,720
little bit of more about us because we

4947
03:30:28,720 --> 03:30:33,680
do have like a a pre-recruitment where they have their oral interviews

4948
03:30:33,680 --> 03:30:35,840
and then once we decide to go forward

4949
03:30:35,840 --> 03:30:38,239
with an officer they or a dispatcher

4950
03:30:38,239 --> 03:30:41,279
they go into a background process and as

4951
03:30:41,279 --> 03:30:45,040
you can imagine that process is um

4952
03:30:45,040 --> 03:30:48,319
pretty stringent right they have to go

4953
03:30:48,319 --> 03:30:50,720
through a background portion and then a

4954
03:30:50,720 --> 03:30:52,880
polygraph and if they complete both of

4955
03:30:52,880 --> 03:30:55,200
those success successfully, then they go

4956
03:30:55,200 --> 03:30:58,800
into a conditional offer, which they

4957
03:30:58,800 --> 03:31:01,439
will get the job if they pass a medical

4958
03:31:01,439 --> 03:31:03,120
and psych. So, there's four different

4959
03:31:03,120 --> 03:31:06,080
stages. And once they get to the medical

4960
03:31:06,080 --> 03:31:08,160
and psych department, that's where HR

4961
03:31:08,160 --> 03:31:10,560
comes in and they schedule all of that

4962
03:31:10,560 --> 03:31:13,760
stuff for us. And

4963
03:31:13,760 --> 03:31:15,760
William is correct. It's been very

4964
03:31:15,760 --> 03:31:18,880
cutthroat because everybody's hiring and

4965
03:31:18,880 --> 03:31:21,680
so to get the background done quickly,

4966
03:31:21,680 --> 03:31:24,080
you know, we put a lot of pressure on HR

4967
03:31:24,080 --> 03:31:26,000
and like did we get this back and

4968
03:31:26,000 --> 03:31:28,239
they've been doing great. So, we're

4969
03:31:28,239 --> 03:31:31,120
actually uh putting three in the academy

4970
03:31:31,120 --> 03:31:33,439
in June. So, really looking forward to

4971
03:31:33,439 --> 03:31:37,279
that. We have uh five in the background

4972
03:31:37,279 --> 03:31:40,239
process. So, hopefully those will

4973
03:31:40,239 --> 03:31:44,479
continue to move forward. And uh I want

4974
03:31:44,479 --> 03:31:47,359
to thank my team because we've done some

4975
03:31:47,359 --> 03:31:49,840
amazing jobs with recruitment. We put

4976
03:31:49,840 --> 03:31:52,880
together a recruitment team. There's

4977
03:31:52,880 --> 03:31:58,080
five officers all ranging in rank. Uh

4978
03:31:58,080 --> 03:32:00,880
in May, I'm sorry, in March, they went

4979
03:32:00,880 --> 03:32:02,880
to the Travis Air Force Base during

4980
03:32:02,880 --> 03:32:05,760
career day and they promoted Hillsboro

4981
03:32:05,760 --> 03:32:08,960
Police Department. We also have another

4982
03:32:08,960 --> 03:32:12,239
recruitment coming up this month at uh

4983
03:32:12,239 --> 03:32:15,359
the police academy in San Jose. So,

4984
03:32:15,359 --> 03:32:17,200
we're doing a lot of things. We're

4985
03:32:17,200 --> 03:32:19,120
trying to get the word out and trying to

4986
03:32:19,120 --> 03:32:22,640
get the best possible people to serve as

4987
03:32:22,640 --> 03:32:24,640
officers for Hillsboro.

4988
03:32:24,640 --> 03:32:26,880
>> Thank you, Chief.

4989
03:32:26,880 --> 03:32:29,120
>> Thank you. Any additional question? Um,

4990
03:32:29,120 --> 03:32:31,680
Vice Mayor Rexdale,

4991
03:32:31,680 --> 03:32:34,399
>> I just had a question. Uh William, I

4992
03:32:34,399 --> 03:32:35,840
think it was the slide right before this

4993
03:32:35,840 --> 03:32:40,080
on the comparison to last year. I Yes. I

4994
03:32:40,080 --> 03:32:42,640
just wanted So

4995
03:32:42,640 --> 03:32:45,600
is the the plus meaning there were more.

4996
03:32:45,600 --> 03:32:47,840
Can you what like what's the plus one

4997
03:32:47,840 --> 03:32:50,960
mean? Just one more than last year.

4998
03:32:50,960 --> 03:32:55,680
>> Yeah. So one more recruitment um at this

4999
03:32:55,680 --> 03:32:59,279
point in time than last year.

5000
03:32:59,279 --> 03:33:03,359
>> Oh, okay. So then the the 299

5001
03:33:03,359 --> 03:33:05,600
Yeah. So last year we had know we

5002
03:33:05,600 --> 03:33:10,399
screened over 500 or yeah 500 applicants

5003
03:33:10,399 --> 03:33:11,920
just because we had more maintenance

5004
03:33:11,920 --> 03:33:13,439
worker recruitments last year.

5005
03:33:13,439 --> 03:33:15,520
>> Really I figured I was reading it wrong.

5006
03:33:15,520 --> 03:33:20,080
Okay. So there were 299 more last year

5007
03:33:20,080 --> 03:33:21,120
>> applicants. Yes.

5008
03:33:21,120 --> 03:33:21,600
>> Okay.

5009
03:33:21,600 --> 03:33:21,920
>> Yes.

5010
03:33:21,920 --> 03:33:24,000
>> I I thought I must be reading it wrong.

5011
03:33:24,000 --> 03:33:25,920
Okay. And I'm also just want to say so

5012
03:33:25,920 --> 03:33:27,680
happy that Elizabeth is working out so

5013
03:33:27,680 --> 03:33:29,680
well. Thank you.

5014
03:33:29,680 --> 03:33:31,680
>> Okay. No additional question. Just one

5015
03:33:31,680 --> 03:33:34,800
quick question for um police for HPD. Do

5016
03:33:34,800 --> 03:33:40,319
we um are all the 32 FTEEs all sorry 31

5017
03:33:40,319 --> 03:33:44,640
um are they all fulltime FTEES or do you

5018
03:33:44,640 --> 03:33:46,560
have fractionated

5019
03:33:46,560 --> 03:33:48,720
full-time equivalents in there? In other

5020
03:33:48,720 --> 03:33:51,600
words, halftime, part-time, is it all

5021
03:33:51,600 --> 03:33:56,239
full-time? The 31 include uh I believe

5022
03:33:56,239 --> 03:33:59,680
they include everyone

5023
03:33:59,680 --> 03:34:03,830
but management, right?

5024
03:34:03,840 --> 03:34:07,520
» It's all sworn positions. So anyone

5025
03:34:07,520 --> 03:34:11,200
lieutenant or uh well all all sworn up

5026
03:34:11,200 --> 03:34:12,960
to the sergeant level and then

5027
03:34:12,960 --> 03:34:16,000
lieutenant, captain, chief of police are

5028
03:34:16,000 --> 03:34:19,520
all um within the unrepresented.

5029
03:34:19,520 --> 03:34:21,920
>> Okay, that's that's fine. That's good.

5030
03:34:21,920 --> 03:34:25,120
CL a question for me. Um, Council Member

5031
03:34:25,120 --> 03:34:26,720
Krillig, yes, you have a question.

5032
03:34:26,720 --> 03:34:29,439
>> Thank you. So, um, thank you again for,

5033
03:34:29,439 --> 03:34:31,040
you know, this is a big lift and it's

5034
03:34:31,040 --> 03:34:33,439
with a small town like ours, every

5035
03:34:33,439 --> 03:34:36,160
position is so important and I was just

5036
03:34:36,160 --> 03:34:38,479
thinking we we never want to lay anybody

5037
03:34:38,479 --> 03:34:40,720
off. We don't, but just as I referenced

5038
03:34:40,720 --> 03:34:43,040
before, I'm really happy and I know that

5039
03:34:43,040 --> 03:34:45,040
our best practices is to take a good

5040
03:34:45,040 --> 03:34:46,479
look at the department, what we really

5041
03:34:46,479 --> 03:34:51,200
need. But if if AI is helpful in

5042
03:34:51,200 --> 03:34:54,000
reducing headcount, perhaps it could be

5043
03:34:54,000 --> 03:34:56,960
a winwin in that the people in that

5044
03:34:56,960 --> 03:35:00,479
department would some would they would

5045
03:35:00,479 --> 03:35:02,399
get some of that savings. So the town

5046
03:35:02,399 --> 03:35:03,840
would get some savings, but the other

5047
03:35:03,840 --> 03:35:05,279
people in the department would get some

5048
03:35:05,279 --> 03:35:08,319
savings recognizing uh or would get an

5049
03:35:08,319 --> 03:35:10,960
increase recognizing that it's even with

5050
03:35:10,960 --> 03:35:12,720
AI, it's going to be more of a lift for

5051
03:35:12,720 --> 03:35:15,200
them. But hopefully we continue to do

5052
03:35:15,200 --> 03:35:17,040
that analysis so that we're as efficient

5053
03:35:17,040 --> 03:35:21,040
as we are as we could be.

5054
03:35:21,040 --> 03:35:23,120
>> Thank you. Any additional questions? No.

5055
03:35:23,120 --> 03:35:26,800
We'll go to public comments.

5056
03:35:26,800 --> 03:35:29,359
>> Do we have any public comments on Zoom?

5057
03:35:29,359 --> 03:35:32,319
>> Thank you. And let's see. Just give it a

5058
03:35:32,319 --> 03:35:34,479
second. But no, we have no public

5059
03:35:34,479 --> 03:35:35,920
comment on Zoom and I have no speaker

5060
03:35:35,920 --> 03:35:37,359
cards. Thank you.

5061
03:35:37,359 --> 03:35:39,120
>> Okay. See no public comment. I will

5062
03:35:39,120 --> 03:35:42,640
close public comment. And this um item

5063
03:35:42,640 --> 03:35:47,840
has no um no action is required. So we don't have a resolution.

5064
03:35:47,840 --> 03:35:50,640
All right. Next item, new business,

5065
03:35:50,640 --> 03:35:52,880
which is um resolution adopting two

5066
03:35:52,880 --> 03:35:55,680
policies. Thank you, William. That was

5067
03:35:55,680 --> 03:35:59,200
great. Um resolution adopting two

5068
03:35:59,200 --> 03:36:02,720
policies. Um, policy 421, disruption of

5069
03:36:02,720 --> 03:36:04,880
telephonic or internet service during

5070
03:36:04,880 --> 03:36:07,359
meetings in accordance with Senate Bill

5071
03:36:07,359 --> 03:36:09,680
707.

5072
03:36:09,680 --> 03:36:13,680
Two, policy 42:2, public comment

5073
03:36:13,680 --> 03:36:15,840
regulations, and that will be presented

5074
03:36:15,840 --> 03:36:17,760
by our city attorney, Christopher Diaz,

5075
03:36:17,760 --> 03:36:20,479
and city clerk, Miss Satush.

5076
03:36:20,479 --> 03:36:21,920
>> Thank you, Mayor Cole, and city council.

5077
03:36:21,920 --> 03:36:23,439
Christopher Diaz is your city attorney.

5078
03:36:23,439 --> 03:36:24,960
Uh, we're going to talk tonight a little

5079
03:36:24,960 --> 03:36:27,200
bit about disruption um and public

5080
03:36:27,200 --> 03:36:29,040
comment policies. All of this is

5081
03:36:29,040 --> 03:36:31,520
generated by SB77. Uh for purposes of

5082
03:36:31,520 --> 03:36:33,680
tonight, disruption has two meanings.

5083
03:36:33,680 --> 03:36:35,920
One, it means the technical disruption

5084
03:36:35,920 --> 03:36:38,720
we might incur with uh the Zoom platform

5085
03:36:38,720 --> 03:36:41,279
and then also means disruption of any

5086
03:36:41,279 --> 03:36:42,880
agitators that might come from the

5087
03:36:42,880 --> 03:36:44,800
outside and provide public comment on

5088
03:36:44,800 --> 03:36:46,640
Zoom. We want to provide some tools for

5089
03:36:46,640 --> 03:36:48,319
the council to deal with those issues if

5090
03:36:48,319 --> 03:36:50,399
they do pop up. I know some agencies in

5091
03:36:50,399 --> 03:36:52,239
the past couple of years had Zoom

5092
03:36:52,239 --> 03:36:53,840
bombing incidents and so we want to make

5093
03:36:53,840 --> 03:36:54,960
sure that we have the tools in the

5094
03:36:54,960 --> 03:36:57,520
toolbox to address those issues.

5095
03:36:57,520 --> 03:36:59,040
So just an agenda of what we'll talk

5096
03:36:59,040 --> 03:37:00,880
about this evening and I have about 20

5097
03:37:00,880 --> 03:37:02,479
slides so expect about a 20-minute

5098
03:37:02,479 --> 03:37:04,160
presentation but we'll talk a little bit

5099
03:37:04,160 --> 03:37:06,479
about the purpose behind SB77 and how it

5100
03:37:06,479 --> 03:37:08,720
got generated in the state legislature.

5101
03:37:08,720 --> 03:37:10,080
We'll talk about the updates for

5102
03:37:10,080 --> 03:37:11,920
eligible legislative bodies which is a

5103
03:37:11,920 --> 03:37:13,920
new defined term within the Brown Act

5104
03:37:13,920 --> 03:37:15,279
including the disruption policy

5105
03:37:15,279 --> 03:37:17,279
requirement that we're here to basically

5106
03:37:17,279 --> 03:37:19,920
take action on tonight. We'll also talk

5107
03:37:19,920 --> 03:37:21,680
about public comment regulations which

5108
03:37:21,680 --> 03:37:23,439
we're proposing uh very simple

5109
03:37:23,439 --> 03:37:25,760
regulations which just deal with again

5110
03:37:25,760 --> 03:37:27,520
any kind of disruption that occurs from

5111
03:37:27,520 --> 03:37:30,080
a commenttor. And then lastly I'll talk

5112
03:37:30,080 --> 03:37:31,520
a little bit about a teleconferencing

5113
03:37:31,520 --> 03:37:34,479
update that uh came out of SB77. I won't

5114
03:37:34,479 --> 03:37:36,319
spend too much time on this but if

5115
03:37:36,319 --> 03:37:37,840
council is interested in a future

5116
03:37:37,840 --> 03:37:39,920
presentation or just more materials

5117
03:37:39,920 --> 03:37:41,279
we're happy to provide those to you so

5118
03:37:41,279 --> 03:37:42,800
you understand all the options to

5119
03:37:42,800 --> 03:37:45,680
teleconference into a meeting.

5120
03:37:45,680 --> 03:37:48,960
So, the first is really where did SB77

5121
03:37:48,960 --> 03:37:51,200
come from? Um, it got generated last

5122
03:37:51,200 --> 03:37:52,880
year, and I can't recall if it was a

5123
03:37:52,880 --> 03:37:54,560
two-year bill or just a one-year bill,

5124
03:37:54,560 --> 03:37:56,880
but when it first got generated, it was

5125
03:37:56,880 --> 03:37:59,359
primarily designed to, um, give more

5126
03:37:59,359 --> 03:38:01,760
tools in my opinion to labor groups and

5127
03:38:01,760 --> 03:38:03,600
a little bit of tying of the hands of

5128
03:38:03,600 --> 03:38:05,120
local agencies in dealing with those

5129
03:38:05,120 --> 03:38:07,200
labor groups. And so, was modifications

5130
03:38:07,200 --> 03:38:08,800
to the Brown Act, a little more pro-

5131
03:38:08,800 --> 03:38:11,760
labor um, in raiding them. And it wasn't

5132
03:38:11,760 --> 03:38:13,120
surprising because the author of the

5133
03:38:13,120 --> 03:38:15,120
bill, Dazzo, is a former labor union

5134
03:38:15,120 --> 03:38:16,800
organizer. And so she was going that

5135
03:38:16,800 --> 03:38:19,279
direction with changes to the Brown Act.

5136
03:38:19,279 --> 03:38:21,040
Um there was a lot of opposition to that

5137
03:38:21,040 --> 03:38:22,800
bill initially and ultimately what

5138
03:38:22,800 --> 03:38:24,880
happened with SB77 like all things in

5139
03:38:24,880 --> 03:38:26,479
Sacramento is the bill got gutted and

5140
03:38:26,479 --> 03:38:28,800
amended to some extent and it ended up

5141
03:38:28,800 --> 03:38:31,600
becoming a bill about modernizing our

5142
03:38:31,600 --> 03:38:33,359
technology to deal with greater public

5143
03:38:33,359 --> 03:38:35,600
access. And so I think the author of the

5144
03:38:35,600 --> 03:38:37,359
bill looked at what transpired during

5145
03:38:37,359 --> 03:38:39,040
the pandemic, how much more public

5146
03:38:39,040 --> 03:38:40,960
access the public had to meetings with

5147
03:38:40,960 --> 03:38:43,439
Zoom, basically zooming in from their

5148
03:38:43,439 --> 03:38:45,840
home to get uh to to watch a meeting to

5149
03:38:45,840 --> 03:38:47,760
provide public comment. And so they

5150
03:38:47,760 --> 03:38:48,880
wanted to build all of those

5151
03:38:48,880 --> 03:38:51,200
requirements into the Brown Act. So

5152
03:38:51,200 --> 03:38:54,000
again, the updates under SB77 again a

5153
03:38:54,000 --> 03:38:55,600
new requirements for specific

5154
03:38:55,600 --> 03:38:56,960
legislative bodies and those would be

5155
03:38:56,960 --> 03:38:58,800
what's defined as eligible legislative

5156
03:38:58,800 --> 03:39:00,000
body and we'll talk about what that

5157
03:39:00,000 --> 03:39:02,399
definition is shortly. again that need

5158
03:39:02,399 --> 03:39:04,160
to adopt a disruption policy which is

5159
03:39:04,160 --> 03:39:05,760
why we're here this evening. It does

5160
03:39:05,760 --> 03:39:07,439
change the teleconferencing rules a

5161
03:39:07,439 --> 03:39:09,840
little bit but not uh in a major way.

5162
03:39:09,840 --> 03:39:11,200
And then there's other cleanup within

5163
03:39:11,200 --> 03:39:13,439
SB77.

5164
03:39:13,439 --> 03:39:15,120
Now the big update is obviously the

5165
03:39:15,120 --> 03:39:16,640
update for what's now defined as

5166
03:39:16,640 --> 03:39:19,279
eligible legislative bodies. So as you

5167
03:39:19,279 --> 03:39:21,279
know the Brown Act has always defined

5168
03:39:21,279 --> 03:39:23,200
what's called the legislative body and

5169
03:39:23,200 --> 03:39:25,359
that's basically your city council. It's

5170
03:39:25,359 --> 03:39:27,359
your board of supervisors. It's a

5171
03:39:27,359 --> 03:39:30,000
special district's board um board of

5172
03:39:30,000 --> 03:39:32,479
directors. It's also all of your uh

5173
03:39:32,479 --> 03:39:34,239
lower level commissions and committees

5174
03:39:34,239 --> 03:39:36,000
that you create at the council level and

5175
03:39:36,000 --> 03:39:38,160
appoint those people to commissions.

5176
03:39:38,160 --> 03:39:40,000
Those are uh essentially commissions

5177
03:39:40,000 --> 03:39:41,680
that advise you and therefore they are

5178
03:39:41,680 --> 03:39:43,040
considered legislative bodies under the

5179
03:39:43,040 --> 03:39:45,040
Brown Act. What that basically means is

5180
03:39:45,040 --> 03:39:46,640
we have open meeting requirements. We

5181
03:39:46,640 --> 03:39:49,600
need to publish an agenda. Um but now

5182
03:39:49,600 --> 03:39:51,200
the state legislature in their wisdom

5183
03:39:51,200 --> 03:39:53,680
with SB77 has a new defined term called

5184
03:39:53,680 --> 03:39:56,399
eligible legislative bodies. Now, these

5185
03:39:56,399 --> 03:39:58,880
are your larger jurisdictions and so any

5186
03:39:58,880 --> 03:40:01,120
city with a population over 30,000. And

5187
03:40:01,120 --> 03:40:02,479
again, keep in mind, it's only the

5188
03:40:02,479 --> 03:40:05,359
council or the highest level body. SB77.

5189
03:40:05,359 --> 03:40:06,560
All the requirements we'll talk about

5190
03:40:06,560 --> 03:40:08,160
tonight do not apply to any of your

5191
03:40:08,160 --> 03:40:10,239
lower level bodies. It's just you as the

5192
03:40:10,239 --> 03:40:13,120
city council. But again, it applies to

5193
03:40:13,120 --> 03:40:14,880
city councils with a city with a

5194
03:40:14,880 --> 03:40:18,080
population over 30,000. It applies to a

5195
03:40:18,080 --> 03:40:19,680
county board of supervisors in a county

5196
03:40:19,680 --> 03:40:22,479
with a population over 30,000. It also

5197
03:40:22,479 --> 03:40:24,479
includes a city in a county with a

5198
03:40:24,479 --> 03:40:26,720
population over 600,000 and that's the

5199
03:40:26,720 --> 03:40:28,560
prong that we are subject to. So every

5200
03:40:28,560 --> 03:40:30,800
city in Sonteo County is subject is an

5201
03:40:30,800 --> 03:40:32,399
eligible legislative body at the city

5202
03:40:32,399 --> 03:40:34,399
council level. Um and that's because the

5203
03:40:34,399 --> 03:40:36,319
population in Sano County I think is

5204
03:40:36,319 --> 03:40:39,520
roughly around 750,000 uh population.

5205
03:40:39,520 --> 03:40:41,279
And then it also includes those larger

5206
03:40:41,279 --> 03:40:42,560
special districts. So if you have a

5207
03:40:42,560 --> 03:40:44,239
special district with a website covering

5208
03:40:44,239 --> 03:40:46,399
a uh all of a county over 600,000

5209
03:40:46,399 --> 03:40:49,040
population plus 200 employees, they

5210
03:40:49,040 --> 03:40:50,720
would be covered. a special district

5211
03:40:50,720 --> 03:40:52,239
with a website and a thousand plus

5212
03:40:52,239 --> 03:40:53,760
employees, they would be covered and and

5213
03:40:53,760 --> 03:40:56,640
so on and so on.

5214
03:40:56,640 --> 03:40:58,800
Now, what is the bigger requirement? And

5215
03:40:58,800 --> 03:41:00,160
this is not going to be a heavy lift for

5216
03:41:00,160 --> 03:41:01,680
the town of Hillsboro because you've

5217
03:41:01,680 --> 03:41:03,200
kept the Zoom platform since the

5218
03:41:03,200 --> 03:41:04,800
pandemic, since coming back to in

5219
03:41:04,800 --> 03:41:06,880
person. You've allowed your residents to

5220
03:41:06,880 --> 03:41:08,800
attend via Zoom and provide public

5221
03:41:08,800 --> 03:41:10,239
comment. And so, this won't be a big

5222
03:41:10,239 --> 03:41:12,560
change for you. But other agencies that

5223
03:41:12,560 --> 03:41:14,239
basically went back to in person,

5224
03:41:14,239 --> 03:41:16,479
stopped the Zoom platform, and did not

5225
03:41:16,479 --> 03:41:18,080
update the technology within their

5226
03:41:18,080 --> 03:41:19,600
council chambers, this will be a heavy

5227
03:41:19,600 --> 03:41:21,840
lift for them. We do believe that's why

5228
03:41:21,840 --> 03:41:23,359
the state legislature made these

5229
03:41:23,359 --> 03:41:25,600
provisions effective July 1st. As you

5230
03:41:25,600 --> 03:41:27,200
know, most bills when they pass in

5231
03:41:27,200 --> 03:41:29,120
Sacramento, they become effective ju uh

5232
03:41:29,120 --> 03:41:30,720
January 1st, rather, of the calendar

5233
03:41:30,720 --> 03:41:33,279
year. Uh but the state legislature said

5234
03:41:33,279 --> 03:41:35,200
some provisions kick in January 1st, but

5235
03:41:35,200 --> 03:41:37,520
the heavy lift kicks in July 1st. And so

5236
03:41:37,520 --> 03:41:39,359
that's why we're here this evening uh to

5237
03:41:39,359 --> 03:41:40,399
walk you through all these new

5238
03:41:40,399 --> 03:41:42,000
requirements that will apply to us on

5239
03:41:42,000 --> 03:41:44,479
July 1st. So the big requirement, as I

5240
03:41:44,479 --> 03:41:46,399
said, is to to basically allow the

5241
03:41:46,399 --> 03:41:49,120
public to attend and comment via Zoom or

5242
03:41:49,120 --> 03:41:52,000
another platform. Um keep in mind that

5243
03:41:52,000 --> 03:41:53,840
requirement only applies if Zoom is

5244
03:41:53,840 --> 03:41:56,080
operational at the meeting location. And

5245
03:41:56,080 --> 03:41:57,680
so if we're in the chambers, we know it

5246
03:41:57,680 --> 03:42:00,239
works here. So that is um something we

5247
03:42:00,239 --> 03:42:02,160
would have to abide by. If you're in

5248
03:42:02,160 --> 03:42:03,760
another venue and let's say you don't

5249
03:42:03,760 --> 03:42:05,359
have internet or phone access, there

5250
03:42:05,359 --> 03:42:06,720
might be an open question whether you

5251
03:42:06,720 --> 03:42:08,880
really have to u connect the public via

5252
03:42:08,880 --> 03:42:12,239
Zoom. Uh just as we do now, the town is

5253
03:42:12,239 --> 03:42:13,920
also required to post and provide the

5254
03:42:13,920 --> 03:42:16,319
call-in option or the internet link on

5255
03:42:16,319 --> 03:42:19,040
for Zoom on the meeting agenda. So not a

5256
03:42:19,040 --> 03:42:21,359
change there. A new requirement though

5257
03:42:21,359 --> 03:42:23,279
which we have not been doing which is uh

5258
03:42:23,279 --> 03:42:25,439
kicking in with SB77 is we have to turn

5259
03:42:25,439 --> 03:42:27,200
on captioning on Zoom. And so if someone

5260
03:42:27,200 --> 03:42:28,960
has some difficulty hearing or wants to

5261
03:42:28,960 --> 03:42:30,960
see the words, we turn on the captioning

5262
03:42:30,960 --> 03:42:32,319
and they're able to see that on their

5263
03:42:32,319 --> 03:42:34,239
end.

5264
03:42:34,239 --> 03:42:36,160
Now, as I indicated, it doesn't apply to

5265
03:42:36,160 --> 03:42:38,080
every meeting you conduct, but if we're

5266
03:42:38,080 --> 03:42:40,319
in the chambers and Zoom works, we would

5267
03:42:40,319 --> 03:42:41,760
have to basically connect the public

5268
03:42:41,760 --> 03:42:44,080
that way. Um but again if it doesn't

5269
03:42:44,080 --> 03:42:45,359
work at the meeting location you're

5270
03:42:45,359 --> 03:42:48,000
meeting at uh off the table. There's

5271
03:42:48,000 --> 03:42:50,319
also other uh types of meetings uh in

5272
03:42:50,319 --> 03:42:52,720
the Brown Act which uh are laid out here

5273
03:42:52,720 --> 03:42:54,000
that are excluded from the Zoom

5274
03:42:54,000 --> 03:42:55,200
requirement and that would be if you

5275
03:42:55,200 --> 03:42:56,640
attended a judicial hearing, an

5276
03:42:56,640 --> 03:42:58,720
administrative hearing in which you're a

5277
03:42:58,720 --> 03:43:00,000
party. So if you wanted to go to the

5278
03:43:00,000 --> 03:43:01,600
courthouse to watch proceedings take

5279
03:43:01,600 --> 03:43:03,680
place as a council, you could do that.

5280
03:43:03,680 --> 03:43:05,439
Uh if you're inspecting real or personal

5281
03:43:05,439 --> 03:43:06,800
property where the topic of the meeting

5282
03:43:06,800 --> 03:43:08,720
is limited to items directly related to

5283
03:43:08,720 --> 03:43:10,560
that property. If you're meeting with

5284
03:43:10,560 --> 03:43:12,080
federal or state- elected officials in

5285
03:43:12,080 --> 03:43:14,160
Sacramento or in Washington DC, that's

5286
03:43:14,160 --> 03:43:15,359
allowable and you don't need to connect

5287
03:43:15,359 --> 03:43:17,840
the Zoom that way. If you're meeting in

5288
03:43:17,840 --> 03:43:19,760
or near a facility owned by the local

5289
03:43:19,760 --> 03:43:21,279
agency where the meeting topic is

5290
03:43:21,279 --> 03:43:23,120
limited to items directly related to the

5291
03:43:23,120 --> 03:43:24,960
facility, then again, doesn't apply

5292
03:43:24,960 --> 03:43:26,160
there. So, if you're going up to the

5293
03:43:26,160 --> 03:43:28,800
corporation yard or some other facility,

5294
03:43:28,800 --> 03:43:30,000
um, doesn't apply in those

5295
03:43:30,000 --> 03:43:31,439
circumstances. Then finally, if you're

5296
03:43:31,439 --> 03:43:33,199
meeting under the emergency provisions

5297
03:43:33,199 --> 03:43:36,950
within the Brown Act.

5298
03:43:36,960 --> 03:43:38,880
Now, the the main component of why we're

5299
03:43:38,880 --> 03:43:40,319
here this evening is the requirement to

5300
03:43:40,319 --> 03:43:43,760
adopt a disruption policy. And what SB77

5301
03:43:43,760 --> 03:43:45,520
says is that you want to adopt a policy

5302
03:43:45,520 --> 03:43:46,880
as to how you'll deal with the

5303
03:43:46,880 --> 03:43:49,279
technology disruption, but it also gives

5304
03:43:49,279 --> 03:43:52,720
us more uh language within SB77 as well

5305
03:43:52,720 --> 03:43:53,920
as in the Brown Act to deal with

5306
03:43:53,920 --> 03:43:56,080
disruptions of public participants. But

5307
03:43:56,080 --> 03:43:57,520
for purposes of the technology

5308
03:43:57,520 --> 03:43:59,279
disruption, uh what do we need to do and

5309
03:43:59,279 --> 03:44:01,359
what does the policy need to lay out?

5310
03:44:01,359 --> 03:44:02,880
what basically needs to indicate that

5311
03:44:02,880 --> 03:44:04,560
we're going to make if the Zoom fails

5312
03:44:04,560 --> 03:44:06,160
for whatever reason or we lose

5313
03:44:06,160 --> 03:44:07,840
technology in this in this in these

5314
03:44:07,840 --> 03:44:10,000
chambers, we will make a good faith

5315
03:44:10,000 --> 03:44:11,680
attempt to restore that service for at

5316
03:44:11,680 --> 03:44:14,640
least one hour. Now, the hope is that

5317
03:44:14,640 --> 03:44:17,199
you uh fix the issue within that hour.

5318
03:44:17,199 --> 03:44:19,840
But if you did not um what do we need to

5319
03:44:19,840 --> 03:44:21,359
do, and we'll talk about that shortly,

5320
03:44:21,359 --> 03:44:23,120
but keep in mind during that one hour

5321
03:44:23,120 --> 03:44:24,560
recess, and it doesn't need to be the

5322
03:44:24,560 --> 03:44:26,160
full hour, if you fix the technology

5323
03:44:26,160 --> 03:44:28,160
within 15 minutes, you can reconnect the

5324
03:44:28,160 --> 03:44:30,640
public and restart the meeting. But if

5325
03:44:30,640 --> 03:44:32,479
we did have a disruption, you we must

5326
03:44:32,479 --> 03:44:33,760
announce it to the public. So it would

5327
03:44:33,760 --> 03:44:35,120
either be our mayor or city clerk

5328
03:44:35,120 --> 03:44:36,479
announcing that disruption to the

5329
03:44:36,479 --> 03:44:38,880
public. We are required to take a

5330
03:44:38,880 --> 03:44:41,359
recess. Um if there is a close session

5331
03:44:41,359 --> 03:44:43,840
on the agenda and let's say um and I

5332
03:44:43,840 --> 03:44:45,359
know you normally do close session at

5333
03:44:45,359 --> 03:44:46,399
the beginning of the meeting, but let's

5334
03:44:46,399 --> 03:44:48,000
say there's an unfinished close session

5335
03:44:48,000 --> 03:44:49,600
item and you want to reconvene at the

5336
03:44:49,600 --> 03:44:51,439
end of the meeting. If we were to have a

5337
03:44:51,439 --> 03:44:53,040
technology disruption during the course

5338
03:44:53,040 --> 03:44:55,040
of the meeting, you could convene in

5339
03:44:55,040 --> 03:44:56,560
close session to finish that close

5340
03:44:56,560 --> 03:44:59,279
session during that recess while the

5341
03:44:59,279 --> 03:45:02,720
service disruption is being addressed

5342
03:45:02,720 --> 03:45:04,720
and then again during that recess making

5343
03:45:04,720 --> 03:45:06,239
a good faith attempt to restore the

5344
03:45:06,239 --> 03:45:08,000
service.

5345
03:45:08,000 --> 03:45:10,160
Now what happens if we can't remedy that

5346
03:45:10,160 --> 03:45:11,840
disruption within an hour and we're

5347
03:45:11,840 --> 03:45:13,520
sitting here just wondering what to do?

5348
03:45:13,520 --> 03:45:15,199
Well, the Brown Act basically says we

5349
03:45:15,199 --> 03:45:16,800
have an obligation to either adjourn the

5350
03:45:16,800 --> 03:45:18,479
meeting and just basically continue with

5351
03:45:18,479 --> 03:45:21,120
business another day, further extend the

5352
03:45:21,120 --> 03:45:22,880
recess to try to restore the service.

5353
03:45:22,880 --> 03:45:25,600
So, we could take more time or the

5354
03:45:25,600 --> 03:45:27,600
council has the option of reconvening an

5355
03:45:27,600 --> 03:45:30,000
open session, but we must adopt a

5356
03:45:30,000 --> 03:45:32,000
finding by a roll call vote that one,

5357
03:45:32,000 --> 03:45:33,760
good faith efforts were taken to restore

5358
03:45:33,760 --> 03:45:35,920
the service and two, the public interest

5359
03:45:35,920 --> 03:45:37,840
in continuing the meeting outweighs the

5360
03:45:37,840 --> 03:45:40,560
public interest in remote public access.

5361
03:45:40,560 --> 03:45:42,880
Now, we're not going to know uh

5362
03:45:42,880 --> 03:45:45,199
basically from case law because as you

5363
03:45:45,199 --> 03:45:46,880
know, the state legislature crafts

5364
03:45:46,880 --> 03:45:49,439
language within statute. Um we don't

5365
03:45:49,439 --> 03:45:50,399
really know how it's going to be

5366
03:45:50,399 --> 03:45:52,399
interpreted until we see that case law

5367
03:45:52,399 --> 03:45:53,840
and and there's challenges that come out

5368
03:45:53,840 --> 03:45:55,760
of this. But my best guess in looking at

5369
03:45:55,760 --> 03:45:57,359
the finding, I would say if there's a

5370
03:45:57,359 --> 03:45:58,880
situation where you had something on the

5371
03:45:58,880 --> 03:46:01,439
agenda where you needed to conduct the

5372
03:46:01,439 --> 03:46:03,279
business, take care of the action item,

5373
03:46:03,279 --> 03:46:04,720
but let's say there wasn't a ton of

5374
03:46:04,720 --> 03:46:06,560
public interest in the item. Well, in

5375
03:46:06,560 --> 03:46:07,920
that circumstance, I think you could

5376
03:46:07,920 --> 03:46:09,600
probably successfully make this finding

5377
03:46:09,600 --> 03:46:11,600
to say, "Look, we tried our best. An

5378
03:46:11,600 --> 03:46:13,359
hour has passed. We have an action item

5379
03:46:13,359 --> 03:46:14,960
on this agenda that needs to be acted

5380
03:46:14,960 --> 03:46:16,880
upon either tonight or within the next

5381
03:46:16,880 --> 03:46:18,960
couple of days. The public hasn't had a

5382
03:46:18,960 --> 03:46:20,800
big interest in it, and so we believe

5383
03:46:20,800 --> 03:46:22,319
the public interest in continuing the

5384
03:46:22,319 --> 03:46:23,840
meeting outweighs the public interest in

5385
03:46:23,840 --> 03:46:25,600
remote public access. So, that's at

5386
03:46:25,600 --> 03:46:27,199
least an example of how you could make

5387
03:46:27,199 --> 03:46:28,800
the finding. Obviously, it's all going

5388
03:46:28,800 --> 03:46:30,239
to be fact dependent, and we would look

5389
03:46:30,239 --> 03:46:32,080
at the facts that are before the council

5390
03:46:32,080 --> 03:46:36,000
in guiding you in making that finding.

5391
03:46:36,000 --> 03:46:37,760
Now changing just a little bit of the

5392
03:46:37,760 --> 03:46:39,840
gears from disruption of the technology

5393
03:46:39,840 --> 03:46:42,720
to more so disruption from a comment and

5394
03:46:42,720 --> 03:46:44,160
you have not had these kind of

5395
03:46:44,160 --> 03:46:46,160
disruptions from your residents. Uh but

5396
03:46:46,160 --> 03:46:47,760
where we've seen the disruptions occur

5397
03:46:47,760 --> 03:46:50,239
has often been from the outside and so

5398
03:46:50,239 --> 03:46:52,000
uh wanted to to walk the council through

5399
03:46:52,000 --> 03:46:53,760
what options exist within the Brown Act

5400
03:46:53,760 --> 03:46:55,520
to deal with those types of disruptions.

5401
03:46:55,520 --> 03:46:58,160
And this is new law with SB77 as to how

5402
03:46:58,160 --> 03:47:00,720
to deal with virtual disruptions. And it

5403
03:47:00,720 --> 03:47:02,319
basically indicates that yes, if we had

5404
03:47:02,319 --> 03:47:04,160
a virtual commentator who's disrupting

5405
03:47:04,160 --> 03:47:06,399
the meeting, and keep in mind disruption

5406
03:47:06,399 --> 03:47:09,199
doesn't just mean u uh agitating the

5407
03:47:09,199 --> 03:47:10,960
meeting or stalling the meeting, it

5408
03:47:10,960 --> 03:47:12,640
would truly need to be somebody who's

5409
03:47:12,640 --> 03:47:14,640
stopping you from basically conducting

5410
03:47:14,640 --> 03:47:16,080
business. It's a high it's a high

5411
03:47:16,080 --> 03:47:18,399
threshold. But if that did occur, what

5412
03:47:18,399 --> 03:47:20,399
are our options? Well, the mayor or the

5413
03:47:20,399 --> 03:47:22,080
clerk within the policy could provide a

5414
03:47:22,080 --> 03:47:23,600
warning consistent with the Brown Act,

5415
03:47:23,600 --> 03:47:25,359
basically indicating that the behavior

5416
03:47:25,359 --> 03:47:27,040
is actually disrupting the meeting,

5417
03:47:27,040 --> 03:47:28,319
stopping us from proceeding with

5418
03:47:28,319 --> 03:47:30,560
business. And if they fail to cease that

5419
03:47:30,560 --> 03:47:33,760
behavior, it will result in removal.

5420
03:47:33,760 --> 03:47:35,279
Under the Brown Act, under the new

5421
03:47:35,279 --> 03:47:36,800
virtual comment uh disruption

5422
03:47:36,800 --> 03:47:38,399
provisions, it basically says if that

5423
03:47:38,399 --> 03:47:40,399
commenttor persists in disrupting the

5424
03:47:40,399 --> 03:47:42,239
meeting, we have the option of muting

5425
03:47:42,239 --> 03:47:43,840
the speaker, which usually takes care of

5426
03:47:43,840 --> 03:47:46,399
the issue from a Zoom perspective. Or

5427
03:47:46,399 --> 03:47:48,640
let's say it's video and something else

5428
03:47:48,640 --> 03:47:50,399
is going on, then we have the option of

5429
03:47:50,399 --> 03:47:52,160
removing them completely from the Zoom

5430
03:47:52,160 --> 03:47:54,160
platform and continuing continuing with

5431
03:47:54,160 --> 03:47:57,429
the meeting.

5432
03:47:57,439 --> 03:47:59,359
Now, the next few slides are really

5433
03:47:59,359 --> 03:48:01,199
specific to what I think our city clerk

5434
03:48:01,199 --> 03:48:02,560
staff has been dealing with in the

5435
03:48:02,560 --> 03:48:04,640
background in implementing SB77. And so,

5436
03:48:04,640 --> 03:48:06,080
I want to turn over the next two slides

5437
03:48:06,080 --> 03:48:09,520
to Lisa Nushar, city clerk. Lisa,

5438
03:48:09,520 --> 03:48:11,359
>> thank you. Yes. So, one of the

5439
03:48:11,359 --> 03:48:14,399
additional requirements of 70 SB77 is

5440
03:48:14,399 --> 03:48:16,319
that we're required to engage with

5441
03:48:16,319 --> 03:48:18,319
underrepresented communities or

5442
03:48:18,319 --> 03:48:20,000
individuals or communities that don't

5443
03:48:20,000 --> 03:48:23,359
typically participate in our meetings.

5444
03:48:23,359 --> 03:48:24,800
We're also required to have an

5445
03:48:24,800 --> 03:48:26,720
electronic system for accepting and

5446
03:48:26,720 --> 03:48:28,160
fulfilling requests for the meeting

5447
03:48:28,160 --> 03:48:31,120
agendas and documents uh through email

5448
03:48:31,120 --> 03:48:33,439
or another integrated system on our

5449
03:48:33,439 --> 03:48:36,399
website. And uh our website has to

5450
03:48:36,399 --> 03:48:39,120
include um uh information about the

5451
03:48:39,120 --> 03:48:41,120
meeting process. So, general explanation

5452
03:48:41,120 --> 03:48:43,359
of the public meeting process, an

5453
03:48:43,359 --> 03:48:45,199
explanation of the procedures for a

5454
03:48:45,199 --> 03:48:46,960
member of the public to provide

5455
03:48:46,960 --> 03:48:49,600
comments, um a calendar of the public

5456
03:48:49,600 --> 03:48:51,359
meeting dates, including the time and

5457
03:48:51,359 --> 03:48:53,359
location of the meeting, uh and the

5458
03:48:53,359 --> 03:48:56,000
current posted agenda of of the meeting

5459
03:48:56,000 --> 03:48:57,520
body. So, we have all of this

5460
03:48:57,520 --> 03:48:59,040
information on our website currently,

5461
03:48:59,040 --> 03:49:01,760
and it's it's um mostly all in the same

5462
03:49:01,760 --> 03:49:03,920
place, but what we're doing now is just

5463
03:49:03,920 --> 03:49:06,080
making sure it's all consolidated uh and

5464
03:49:06,080 --> 03:49:09,359
consistent with uh SB77 so that all of

5465
03:49:09,359 --> 03:49:11,279
that information is available to members

5466
03:49:11,279 --> 03:49:14,319
of the public in the same location.

5467
03:49:14,319 --> 03:49:16,319
We also have to provide a physical space

5468
03:49:16,319 --> 03:49:18,640
near our current bulletin board in the

5469
03:49:18,640 --> 03:49:20,479
front of town hall where members of the

5470
03:49:20,479 --> 03:49:23,040
public can post their own translations

5471
03:49:23,040 --> 03:49:25,760
of the agenda. So, we're working with

5472
03:49:25,760 --> 03:49:28,080
public works um to install a smaller

5473
03:49:28,080 --> 03:49:30,239
bulletin board next to the existing

5474
03:49:30,239 --> 03:49:32,239
bulletin board where members of the

5475
03:49:32,239 --> 03:49:35,520
public can post agenda translations. Uh

5476
03:49:35,520 --> 03:49:38,160
we do uh plan to put something on the

5477
03:49:38,160 --> 03:49:39,600
bulletin board, you know, to indicate

5478
03:49:39,600 --> 03:49:42,080
that this uh bulletin board is only for

5479
03:49:42,080 --> 03:49:45,359
the purposes of agenda translations. Uh

5480
03:49:45,359 --> 03:49:47,359
and it can only be used for that

5481
03:49:47,359 --> 03:49:49,359
purpose.

5482
03:49:49,359 --> 03:49:51,840
Um, and we also have to, as I mentioned,

5483
03:49:51,840 --> 03:49:53,520
make efforts to invite groups that don't

5484
03:49:53,520 --> 03:49:55,680
normally participate in our meetings.

5485
03:49:55,680 --> 03:49:57,760
Um, so we're just planning to, you know,

5486
03:49:57,760 --> 03:50:00,160
continue to promote signing up for our

5487
03:50:00,160 --> 03:50:02,160
agendas, signing up for the weekly and

5488
03:50:02,160 --> 03:50:05,359
bulletin, all of the kind of, um, uh,

5489
03:50:05,359 --> 03:50:07,840
promotion that we do of ways to engage

5490
03:50:07,840 --> 03:50:10,560
with, um, engage with the council,

5491
03:50:10,560 --> 03:50:13,040
engage with the town, um, reach out to

5492
03:50:13,040 --> 03:50:15,040
community groups, um, those kinds of

5493
03:50:15,040 --> 03:50:16,640
opportunities that we have when we have

5494
03:50:16,640 --> 03:50:18,560
neighborhood groups gathered to just

5495
03:50:18,560 --> 03:50:21,040
continue to promote um, ways to to

5496
03:50:21,040 --> 03:50:22,960
connect with the council and our council

5497
03:50:22,960 --> 03:50:26,229
meetings.

5498
03:50:26,239 --> 03:50:29,760
Um, additionally we are required to the

5499
03:50:29,760 --> 03:50:33,439
SP77 requires that um eligible um B

5500
03:50:33,439 --> 03:50:35,199
legislative bodies are required to

5501
03:50:35,199 --> 03:50:36,880
accommodate um translation

5502
03:50:36,880 --> 03:50:40,560
interpretation requests. Um so we um

5503
03:50:40,560 --> 03:50:44,399
need to provide space and extra time um

5504
03:50:44,399 --> 03:50:46,239
not the actual interpretive you know

5505
03:50:46,239 --> 03:50:49,279
interpretation service uh itself uh to

5506
03:50:49,279 --> 03:50:50,880
members of the public who would like to

5507
03:50:50,880 --> 03:50:53,040
have an interpreter. So we have to

5508
03:50:53,040 --> 03:50:55,199
provide instructions for how someone who

5509
03:50:55,199 --> 03:50:56,640
would like to bring an interpreter to

5510
03:50:56,640 --> 03:50:58,880
the meeting um how they would do that.

5511
03:50:58,880 --> 03:51:01,040
So we're working to put put that

5512
03:51:01,040 --> 03:51:02,800
information in the same place on the

5513
03:51:02,800 --> 03:51:06,720
agenda. Um and in addition and this

5514
03:51:06,720 --> 03:51:08,399
exists now that if there is someone who

5515
03:51:08,399 --> 03:51:09,920
comes with an interpreter and would like

5516
03:51:09,920 --> 03:51:11,920
to use an interpreter, they do actually

5517
03:51:11,920 --> 03:51:14,479
get double the amount of public comment

5518
03:51:14,479 --> 03:51:16,960
time that's available uh to any other

5519
03:51:16,960 --> 03:51:18,800
member of the public. So currently if

5520
03:51:18,800 --> 03:51:20,479
someone had three minutes they would get

5521
03:51:20,479 --> 03:51:24,080
six to allow for that interpretation.

5522
03:51:24,080 --> 03:51:28,160
Um also cities um who have applicable uh

5523
03:51:28,160 --> 03:51:30,239
languages in their in their city would

5524
03:51:30,239 --> 03:51:32,479
be required to translate and post the

5525
03:51:32,479 --> 03:51:35,439
agenda into any language that's spoken

5526
03:51:35,439 --> 03:51:39,279
um by more than uh 20% um of of the

5527
03:51:39,279 --> 03:51:42,319
language language in their city um that

5528
03:51:42,319 --> 03:51:45,279
is spoken by um those individuals. and

5529
03:51:45,279 --> 03:51:47,120
we actually don't in the town have any

5530
03:51:47,120 --> 03:51:50,080
uh languages that apply. So, we won't be

5531
03:51:50,080 --> 03:51:53,520
translating um our agenda, but we do um

5532
03:51:53,520 --> 03:51:55,199
have to, you know, take a look at that

5533
03:51:55,199 --> 03:51:57,439
information annually based on the US

5534
03:51:57,439 --> 03:51:59,600
Census Bureau um American Community

5535
03:51:59,600 --> 03:52:01,600
Survey to make sure that we're adhering

5536
03:52:01,600 --> 03:52:03,920
to those uh to those numbers and making

5537
03:52:03,920 --> 03:52:04,960
sure that we're adhering to the

5538
03:52:04,960 --> 03:52:07,359
translation requirements.

5539
03:52:07,359 --> 03:52:09,040
>> Lisa and I were talking a little earlier

5540
03:52:09,040 --> 03:52:10,640
about some cities that don't have to do

5541
03:52:10,640 --> 03:52:12,160
any translation and it was kind of

5542
03:52:12,160 --> 03:52:14,880
shocking. San Monteo, San Jose, just

5543
03:52:14,880 --> 03:52:16,880
cities that you would think would have

5544
03:52:16,880 --> 03:52:19,199
20% of of a certain language, but they

5545
03:52:19,199 --> 03:52:21,760
don't. So quite interesting how it's

5546
03:52:21,760 --> 03:52:24,960
shaking out in terms of the percentages.

5547
03:52:24,960 --> 03:52:26,640
So the next policy I wanted to talk

5548
03:52:26,640 --> 03:52:28,560
about just is again those public comment

5549
03:52:28,560 --> 03:52:30,080
regulations to deal with any kind of

5550
03:52:30,080 --> 03:52:32,160
outside agitators, but really limited

5551
03:52:32,160 --> 03:52:33,760
comments consistent with the Brown Act.

5552
03:52:33,760 --> 03:52:35,120
But I want to talk give it a little bit

5553
03:52:35,120 --> 03:52:37,680
of context first. Um, keep in mind under

5554
03:52:37,680 --> 03:52:39,279
First Amendment principles, a council

5555
03:52:39,279 --> 03:52:41,040
meeting is what's considered a limited

5556
03:52:41,040 --> 03:52:43,439
public form. basically means we open up

5557
03:52:43,439 --> 03:52:45,359
the form here on government property for

5558
03:52:45,359 --> 03:52:46,960
people to come to speak but we also

5559
03:52:46,960 --> 03:52:49,279
control it quite a bit. Um we limit

5560
03:52:49,279 --> 03:52:50,960
where on the agenda they can speak. We

5561
03:52:50,960 --> 03:52:52,560
limit the time that they can speak and

5562
03:52:52,560 --> 03:52:55,040
we somewhat limit generally the broader

5563
03:52:55,040 --> 03:52:56,720
topic that they can speak about

5564
03:52:56,720 --> 03:52:58,080
something within your subject matter

5565
03:52:58,080 --> 03:52:59,760
jurisdiction of city council. It's

5566
03:52:59,760 --> 03:53:01,359
basically time place and manner

5567
03:53:01,359 --> 03:53:02,800
regulations under the first amendment

5568
03:53:02,800 --> 03:53:05,199
principles. Keep in mind we can impose

5569
03:53:05,199 --> 03:53:07,199
those time place and manner regulations

5570
03:53:07,199 --> 03:53:09,439
um and and are it's fully consistent

5571
03:53:09,439 --> 03:53:10,960
with the first amendment. The only risk

5572
03:53:10,960 --> 03:53:13,439
is we can't limit speech based on

5573
03:53:13,439 --> 03:53:15,600
viewpoint.

5574
03:53:15,600 --> 03:53:17,520
Now, disruption under the law generally

5575
03:53:17,520 --> 03:53:19,600
seeks to regulate disruptive behavior.

5576
03:53:19,600 --> 03:53:21,439
And so, if someone's doing something in

5577
03:53:21,439 --> 03:53:23,120
this room that's causing us to not

5578
03:53:23,120 --> 03:53:24,720
proceed with the meeting for some a

5579
03:53:24,720 --> 03:53:26,000
certain reason, and I can give some

5580
03:53:26,000 --> 03:53:28,479
context to that, um, we'd want to focus

5581
03:53:28,479 --> 03:53:30,399
on that and not necessarily the content

5582
03:53:30,399 --> 03:53:32,239
of the speech.

5583
03:53:32,239 --> 03:53:33,920
general first amendment principles and

5584
03:53:33,920 --> 03:53:36,080
this is all subject to obviously gray

5585
03:53:36,080 --> 03:53:37,920
areas within the law but it protects

5586
03:53:37,920 --> 03:53:40,880
hate speech generally profanity but it

5587
03:53:40,880 --> 03:53:42,479
does not protect against incitement of

5588
03:53:42,479 --> 03:53:45,920
violence or obscenity.

5589
03:53:45,920 --> 03:53:48,080
Now the regulations themselves are quite

5590
03:53:48,080 --> 03:53:50,080
limited but it's really just stuff you

5591
03:53:50,080 --> 03:53:51,760
probably have seen elsewhere in other

5592
03:53:51,760 --> 03:53:53,760
agencies and we do have some of this

5593
03:53:53,760 --> 03:53:55,920
within your city council handbook but I

5594
03:53:55,920 --> 03:53:57,199
also know that hasn't been officially

5595
03:53:57,199 --> 03:53:59,040
adopted. What the Brown Act indicates is

5596
03:53:59,040 --> 03:54:01,520
that uh a local agency and a legislative

5597
03:54:01,520 --> 03:54:03,439
body can adopt reasonable regulations,

5598
03:54:03,439 --> 03:54:05,600
but you'd want to adopt those. And so I

5599
03:54:05,600 --> 03:54:07,040
want to make sure council has some tools

5600
03:54:07,040 --> 03:54:09,520
in the toolbox to deal with any kind of

5601
03:54:09,520 --> 03:54:11,600
uh comments that come forth or if we had

5602
03:54:11,600 --> 03:54:13,040
a large volume of speakers for that

5603
03:54:13,040 --> 03:54:15,359
matter. But what what the regulations

5604
03:54:15,359 --> 03:54:17,120
lay out is two prongs. First is time

5605
03:54:17,120 --> 03:54:19,120
limits. Provides discretion to the mayor

5606
03:54:19,120 --> 03:54:21,040
to reduce public comment time down from

5607
03:54:21,040 --> 03:54:22,800
three minutes to two or one minute

5608
03:54:22,800 --> 03:54:24,319
depending on the volume of speakers and

5609
03:54:24,319 --> 03:54:26,399
the amount of business to transact. And

5610
03:54:26,399 --> 03:54:28,319
so if you had a room of speakers from

5611
03:54:28,319 --> 03:54:29,600
the public that wanted to share

5612
03:54:29,600 --> 03:54:31,600
something with you, um you could look at

5613
03:54:31,600 --> 03:54:33,359
the room basically ask people to raise

5614
03:54:33,359 --> 03:54:35,040
their hands if they're here to speak on

5615
03:54:35,040 --> 03:54:37,199
a particular topic. And looking at the

5616
03:54:37,199 --> 03:54:38,800
agenda, if you had 20 items on the

5617
03:54:38,800 --> 03:54:40,479
agenda to get through, but had 300

5618
03:54:40,479 --> 03:54:42,239
people in this room, you do have

5619
03:54:42,239 --> 03:54:44,160
discretion to say we need to reduce that

5620
03:54:44,160 --> 03:54:46,080
public comment time down so that we can

5621
03:54:46,080 --> 03:54:47,600
hear from all of you and get through our

5622
03:54:47,600 --> 03:54:50,319
business. The second is limiting total

5623
03:54:50,319 --> 03:54:51,760
public comment time on a particular

5624
03:54:51,760 --> 03:54:53,840
topic. I like to use this one pretty

5625
03:54:53,840 --> 03:54:55,760
sparingly because it leaves some people

5626
03:54:55,760 --> 03:54:57,920
out of being able to provide comment,

5627
03:54:57,920 --> 03:54:59,840
but in cir certain circumstances, you

5628
03:54:59,840 --> 03:55:02,399
could say, um, we have an an item on the

5629
03:55:02,399 --> 03:55:04,560
agenda. It will return to the council at

5630
03:55:04,560 --> 03:55:06,239
future meetings because this is just an

5631
03:55:06,239 --> 03:55:08,800
initial discussion. We want we have 300

5632
03:55:08,800 --> 03:55:10,479
of you here tonight. We'd like to limit

5633
03:55:10,479 --> 03:55:12,160
the total amount of public comment time

5634
03:55:12,160 --> 03:55:14,080
to one hour. You're going to have some

5635
03:55:14,080 --> 03:55:15,279
people that are going to be left out in

5636
03:55:15,279 --> 03:55:16,880
those circumstances, but the Brown Act

5637
03:55:16,880 --> 03:55:18,479
specifically acknowledges that you can

5638
03:55:18,479 --> 03:55:19,920
do this, but it would be at the

5639
03:55:19,920 --> 03:55:21,120
discretion of the council if you want to

5640
03:55:21,120 --> 03:55:23,359
invoke that policy uh to limit total

5641
03:55:23,359 --> 03:55:24,880
public comment time on a particular

5642
03:55:24,880 --> 03:55:26,880
topic. I usually like to see just the

5643
03:55:26,880 --> 03:55:28,560
minutes reduced because it gets

5644
03:55:28,560 --> 03:55:31,439
everybody the opportunity to speak. The

5645
03:55:31,439 --> 03:55:33,359
second prong is basically Brown Act

5646
03:55:33,359 --> 03:55:36,479
applicability. So, um, as you know, for

5647
03:55:36,479 --> 03:55:38,160
general public comment periods on the

5648
03:55:38,160 --> 03:55:39,920
agenda, we like to have those comments

5649
03:55:39,920 --> 03:55:41,439
limited to something that's within your

5650
03:55:41,439 --> 03:55:42,960
subject matter jurisdiction, something

5651
03:55:42,960 --> 03:55:44,479
that you can take action on at the

5652
03:55:44,479 --> 03:55:46,479
council level if you wanted to,

5653
03:55:46,479 --> 03:55:47,600
something that's within your

5654
03:55:47,600 --> 03:55:50,800
jurisdiction. Now, that term is not a

5655
03:55:50,800 --> 03:55:53,279
precise term. It is quite gray. You do

5656
03:55:53,279 --> 03:55:55,359
take action on a lot of things. And so,

5657
03:55:55,359 --> 03:55:56,640
sometimes there's an open question

5658
03:55:56,640 --> 03:55:58,160
whether something is truly within your

5659
03:55:58,160 --> 03:56:00,160
subject matter jurisdiction. But I would

5660
03:56:00,160 --> 03:56:01,680
imagine if somebody was standing at the

5661
03:56:01,680 --> 03:56:03,279
podium providing public comment under

5662
03:56:03,279 --> 03:56:05,359
general public comment talking primarily

5663
03:56:05,359 --> 03:56:07,920
about the schools um and concerned about

5664
03:56:07,920 --> 03:56:09,040
something happening in one of the

5665
03:56:09,040 --> 03:56:10,880
schools within town, we don't have

5666
03:56:10,880 --> 03:56:12,319
authority over the schools. And so you

5667
03:56:12,319 --> 03:56:14,720
could tell that commenttor, look, I'd

5668
03:56:14,720 --> 03:56:16,479
like you to comport your comments

5669
03:56:16,479 --> 03:56:18,560
consistent with what we can we can hear

5670
03:56:18,560 --> 03:56:20,479
and and deal with. Um, but if you have a

5671
03:56:20,479 --> 03:56:22,239
concern about the schools, um, the

5672
03:56:22,239 --> 03:56:23,840
schools meet on, you know, Tuesdays,

5673
03:56:23,840 --> 03:56:25,279
whatever day it happens to be, but let

5674
03:56:25,279 --> 03:56:27,040
them know that. And that's an option for

5675
03:56:27,040 --> 03:56:28,720
the council to basically steer that

5676
03:56:28,720 --> 03:56:31,040
public comment. And then finally, if

5677
03:56:31,040 --> 03:56:32,560
they're if someone's commenting on an

5678
03:56:32,560 --> 03:56:35,120
agenda item, it should be limited to the

5679
03:56:35,120 --> 03:56:37,279
agenda topic on the agenda. And so if

5680
03:56:37,279 --> 03:56:39,359
they're talking or spewing hate speech

5681
03:56:39,359 --> 03:56:42,160
on something that's uh about uh sewer

5682
03:56:42,160 --> 03:56:44,239
repairs, uh, we can ask that person to

5683
03:56:44,239 --> 03:56:45,680
comport their comments consistent with

5684
03:56:45,680 --> 03:56:49,590
the agenda item.

5685
03:56:49,600 --> 03:56:50,880
So, I'm going to cover this quite

5686
03:56:50,880 --> 03:56:53,279
quickly because I there's a lot here.

5687
03:56:53,279 --> 03:56:54,720
I'll just I'll just say there's more

5688
03:56:54,720 --> 03:56:57,359
slides even behind this one. So, if I go

5689
03:56:57,359 --> 03:56:58,560
through all of this, you'll be here

5690
03:56:58,560 --> 03:57:00,160
quite late. So, I just wanted to cover a

5691
03:57:00,160 --> 03:57:02,080
couple of things. Just the updates uh

5692
03:57:02,080 --> 03:57:05,120
within SB77 for teleconferencing. You

5693
03:57:05,120 --> 03:57:06,800
all should know about the classic

5694
03:57:06,800 --> 03:57:08,239
teleconferencing rules as council

5695
03:57:08,239 --> 03:57:09,920
members. I think uh most of you have

5696
03:57:09,920 --> 03:57:12,160
invoked them one time or another. These

5697
03:57:12,160 --> 03:57:13,680
rules have existed since almost the

5698
03:57:13,680 --> 03:57:16,479
Brown Ax inception. They basically allow

5699
03:57:16,479 --> 03:57:19,120
you to zoom or call into a meeting uh in

5700
03:57:19,120 --> 03:57:21,680
the old days before Zoom. Um so long as

5701
03:57:21,680 --> 03:57:23,279
you have your location listed on the

5702
03:57:23,279 --> 03:57:24,960
agenda, you make your location open to

5703
03:57:24,960 --> 03:57:26,319
the public. They should be able to

5704
03:57:26,319 --> 03:57:27,760
provide public comment at that remote

5705
03:57:27,760 --> 03:57:30,160
location. Um and other requirements, but

5706
03:57:30,160 --> 03:57:31,920
those always exist and that's always an

5707
03:57:31,920 --> 03:57:33,359
option for council if you need to zoom

5708
03:57:33,359 --> 03:57:35,279
into a meeting.

5709
03:57:35,279 --> 03:57:37,520
A new one that just kicked in this year

5710
03:57:37,520 --> 03:57:40,720
with SB77 is the teleconferencing as a

5711
03:57:40,720 --> 03:57:42,160
reasonable accommodation for a

5712
03:57:42,160 --> 03:57:44,560
disability. There was a two attorney

5713
03:57:44,560 --> 03:57:45,920
general opinions out there on this

5714
03:57:45,920 --> 03:57:48,160
topic. One from 2001 where the attorney

5715
03:57:48,160 --> 03:57:49,840
general was asked this very specific

5716
03:57:49,840 --> 03:57:52,720
question. Does federal ADA law force the

5717
03:57:52,720 --> 03:57:55,680
Brown Act to bend to it? Um and this the

5718
03:57:55,680 --> 03:57:58,399
AGS at the time basically concluded it

5719
03:57:58,399 --> 03:58:00,239
does not. They basically said that the

5720
03:58:00,239 --> 03:58:02,399
Brown Act doesn't have an option for

5721
03:58:02,399 --> 03:58:03,920
somebody to teleconference into a

5722
03:58:03,920 --> 03:58:06,000
meeting because of a disability. Um

5723
03:58:06,000 --> 03:58:08,319
therefore agencies you can't accommodate

5724
03:58:08,319 --> 03:58:11,120
one of your council members. Well, fast

5725
03:58:11,120 --> 03:58:13,760
forward to 2004. I want to say when a

5726
03:58:13,760 --> 03:58:15,600
second attorney general opinion came out

5727
03:58:15,600 --> 03:58:18,239
on this very same issue this the

5728
03:58:18,239 --> 03:58:19,680
attorney general's office had a very

5729
03:58:19,680 --> 03:58:21,199
different conclusion and they basically

5730
03:58:21,199 --> 03:58:24,160
said yes federal ADA law should force

5731
03:58:24,160 --> 03:58:26,160
the Brown Act to bend and even if the

5732
03:58:26,160 --> 03:58:27,840
Brown Act doesn't include language that

5733
03:58:27,840 --> 03:58:30,080
allows for reasonable accommodation

5734
03:58:30,080 --> 03:58:32,720
guess what federal law mandates it and

5735
03:58:32,720 --> 03:58:34,479
the AG and all their wisdom they

5736
03:58:34,479 --> 03:58:36,960
basically cited to the Zoom platform

5737
03:58:36,960 --> 03:58:38,479
everything that transpired during the

5738
03:58:38,479 --> 03:58:40,319
pandemic and they said look agencies

5739
03:58:40,319 --> 03:58:42,640
have tools to basically allow a council

5740
03:58:42,640 --> 03:58:44,720
member if they have a disability to come

5741
03:58:44,720 --> 03:58:46,160
into a meeting. And therefore, they had

5742
03:58:46,160 --> 03:58:48,160
a very different conclusion about two

5743
03:58:48,160 --> 03:58:50,800
decades later. Um, and what you see here

5744
03:58:50,800 --> 03:58:53,120
is basically the cotification of that

5745
03:58:53,120 --> 03:58:55,120
attorney general opinion into the Brown

5746
03:58:55,120 --> 03:58:57,279
Act. And so the Brown Act now says that

5747
03:58:57,279 --> 03:58:58,800
yes, if you were to have some sort of

5748
03:58:58,800 --> 03:59:00,479
disability that qualifies under the

5749
03:59:00,479 --> 03:59:02,800
American with Disabilities Act, we have

5750
03:59:02,800 --> 03:59:04,560
to allow you to come into a meeting via

5751
03:59:04,560 --> 03:59:07,600
Zoom. you you basically are counted for

5752
03:59:07,600 --> 03:59:09,920
as in as quorum and basically in person

5753
03:59:09,920 --> 03:59:12,399
for for purposes of the meeting. Um and

5754
03:59:12,399 --> 03:59:14,319
then other basic requirements consistent

5755
03:59:14,319 --> 03:59:18,239
with what we've seen uh post pandemic

5756
03:59:18,239 --> 03:59:20,000
and then I'll cover this slide quickly

5757
03:59:20,000 --> 03:59:22,160
but yes there's other updates. The

5758
03:59:22,160 --> 03:59:23,600
teleconferencing rules have basically

5759
03:59:23,600 --> 03:59:25,760
all been encapsulated into a couple of

5760
03:59:25,760 --> 03:59:27,680
provisions. requirements for all of

5761
03:59:27,680 --> 03:59:29,279
these are included in one section of the

5762
03:59:29,279 --> 03:59:31,279
Brown Act, but basically keep in mind

5763
03:59:31,279 --> 03:59:32,880
that during the state of emergency with

5764
03:59:32,880 --> 03:59:34,560
the pandemic, we always have the option

5765
03:59:34,560 --> 03:59:37,199
to go completely remote. Um, if that

5766
03:59:37,199 --> 03:59:39,920
transpires again, just cause, this came

5767
03:59:39,920 --> 03:59:41,680
out after the pandemic when the state

5768
03:59:41,680 --> 03:59:43,279
legislature saw that people were going

5769
03:59:43,279 --> 03:59:44,720
back to in-person meetings, but they

5770
03:59:44,720 --> 03:59:46,160
wanted some flexibility in the Brown

5771
03:59:46,160 --> 03:59:48,640
Act. If you have a just cause reason to

5772
03:59:48,640 --> 03:59:50,640
zoom in or teleconference into into a

5773
03:59:50,640 --> 03:59:52,160
meeting and there's very specific ones

5774
03:59:52,160 --> 03:59:54,080
included in the Brian Act, you can

5775
03:59:54,080 --> 03:59:56,080
teleconference in without including your

5776
03:59:56,080 --> 03:59:59,040
uh address on the agenda. Also, eligible

5777
03:59:59,040 --> 04:00:01,199
subsidiary bodies, you have the option

5778
04:00:01,199 --> 04:00:03,840
of letting your subsidiary bodies, the

5779
04:00:03,840 --> 04:00:07,040
CCAC, the ADRB, the FAC to go completely

5780
04:00:07,040 --> 04:00:09,439
remote, but you have to adopt findings.

5781
04:00:09,439 --> 04:00:10,960
They would have to agree to it as well.

5782
04:00:10,960 --> 04:00:13,120
And I it seems to me that most of them

5783
04:00:13,120 --> 04:00:15,600
just like to meet in person. So unless

5784
04:00:15,600 --> 04:00:17,359
there's a desire to do that, we won't

5785
04:00:17,359 --> 04:00:19,040
talk about that further. And then

5786
04:00:19,040 --> 04:00:20,880
finally, eligible multi-jurisdictional

5787
04:00:20,880 --> 04:00:22,960
bodies. These are your larger agencies

5788
04:00:22,960 --> 04:00:25,920
that cover wide territory. Um more

5789
04:00:25,920 --> 04:00:27,760
flexibility built into the Brown Act if

5790
04:00:27,760 --> 04:00:28,960
you're traveling. I I want to say

5791
04:00:28,960 --> 04:00:31,199
there's a mileage uh restriction, but it

5792
04:00:31,199 --> 04:00:33,279
has to be it's a quite quite large

5793
04:00:33,279 --> 04:00:35,600
amount of miles to basically access this

5794
04:00:35,600 --> 04:00:37,359
for teleconferencing purposes, but it

5795
04:00:37,359 --> 04:00:38,800
does exist within the Brown Act. And so

5796
04:00:38,800 --> 04:00:40,239
if you are on a large

5797
04:00:40,239 --> 04:00:41,920
multi-jurisdictional body and you're

5798
04:00:41,920 --> 04:00:43,439
thinking about teleconferencing in, you

5799
04:00:43,439 --> 04:00:45,439
might want to ask your legal counsel at

5800
04:00:45,439 --> 04:00:49,429
that body about this provision.

5801
04:00:49,439 --> 04:00:51,520
Quickly, social media restrictions. If

5802
04:00:51,520 --> 04:00:53,359
you're not aware, there are social media

5803
04:00:53,359 --> 04:00:54,720
restrictions within the Brown Act and

5804
04:00:54,720 --> 04:00:56,160
they have been made permanent now by

5805
04:00:56,160 --> 04:00:58,800
SB77. They used to have a sunset clause.

5806
04:00:58,800 --> 04:01:00,720
Basically means if you see a fellow post

5807
04:01:00,720 --> 04:01:02,319
on social media from one of your council

5808
04:01:02,319 --> 04:01:04,000
members, don't like it, don't comment on

5809
04:01:04,000 --> 04:01:06,239
it, just let it be. If you want to share

5810
04:01:06,239 --> 04:01:08,080
the same information, you can do so as a

5811
04:01:08,080 --> 04:01:10,000
as your own post, but you don't want to

5812
04:01:10,000 --> 04:01:11,520
engage with your fellow council members

5813
04:01:11,520 --> 04:01:13,040
post because that could become a Brown

5814
04:01:13,040 --> 04:01:15,199
Act violation. Just imagine if one of

5815
04:01:15,199 --> 04:01:16,640
you comments on something that one of

5816
04:01:16,640 --> 04:01:18,399
your council members posted, then

5817
04:01:18,399 --> 04:01:19,920
another council member sees that you

5818
04:01:19,920 --> 04:01:21,439
have a majority of the council all

5819
04:01:21,439 --> 04:01:23,760
consuming the same information.

5820
04:01:23,760 --> 04:01:25,760
Uh, our city clerk did provide copies of

5821
04:01:25,760 --> 04:01:27,600
the Brown Act to our city council and

5822
04:01:27,600 --> 04:01:30,080
that is a new requirement with SB77.

5823
04:01:30,080 --> 04:01:31,600
Another new requirement is if the

5824
04:01:31,600 --> 04:01:33,040
council, and I know you don't get salary

5825
04:01:33,040 --> 04:01:34,319
here, but if you ever wanted to talk

5826
04:01:34,319 --> 04:01:36,239
about benefits for the council, needs to

5827
04:01:36,239 --> 04:01:37,840
be done at a regular meeting. As you

5828
04:01:37,840 --> 04:01:39,840
know, for local agency executives, we

5829
04:01:39,840 --> 04:01:41,600
can't talk about salary or benefits at a

5830
04:01:41,600 --> 04:01:43,439
special meeting. So, the same rule now

5831
04:01:43,439 --> 04:01:45,520
applies to the legislative body. And

5832
04:01:45,520 --> 04:01:47,359
then lastly, I'll just say that yes,

5833
04:01:47,359 --> 04:01:49,680
SB77 includes the new prong about

5834
04:01:49,680 --> 04:01:51,680
disruptive virtual attendees, and I

5835
04:01:51,680 --> 04:01:54,880
covered some of that uh this evening.

5836
04:01:54,880 --> 04:01:55,840
And with that, there's the

5837
04:01:55,840 --> 04:01:57,359
recommendation to adopt a resolution

5838
04:01:57,359 --> 04:01:59,920
adopting two policies. policy 421 as

5839
04:01:59,920 --> 04:02:01,920
well as policy 422 and I'm happy to

5840
04:02:01,920 --> 04:02:05,120
answer any questions. Thank you.

5841
04:02:05,120 --> 04:02:07,600
>> Thank you. You're right. That is a lot.

5842
04:02:07,600 --> 04:02:10,880
Um yes. Um I will turn to the council.

5843
04:02:10,880 --> 04:02:12,399
Um council member Crowley.

5844
04:02:12,399 --> 04:02:13,920
>> Thank you. Thank you for Christopher.

5845
04:02:13,920 --> 04:02:15,439
Thanks for doing it at the speed of a

5846
04:02:15,439 --> 04:02:19,120
locomotive. So on page 181, the public

5847
04:02:19,120 --> 04:02:21,600
comment regulations number one under

5848
04:02:21,600 --> 04:02:25,760
time limits. Um, it it talks about how

5849
04:02:25,760 --> 04:02:27,680
all public comment shall be limited to 3

5850
04:02:27,680 --> 04:02:29,439
minutes or less, but there's there's

5851
04:02:29,439 --> 04:02:31,600
nothing in there. I mean, as indicated

5852
04:02:31,600 --> 04:02:33,439
tonight, when the youth commission got

5853
04:02:33,439 --> 04:02:35,920
up, the mayor basically allowed them

5854
04:02:35,920 --> 04:02:39,760
discretion. It um could could it say all

5855
04:02:39,760 --> 04:02:42,000
public comment may be limited to three

5856
04:02:42,000 --> 04:02:43,680
minutes or less? I mean, can you give

5857
04:02:43,680 --> 04:02:47,439
the mayor discretion to let someone have

5858
04:02:47,439 --> 04:02:49,040
more time?

5859
04:02:49,040 --> 04:02:51,359
>> Yeah. So with public comments, yes, as

5860
04:02:51,359 --> 04:02:53,840
long as we equitably reduce the time,

5861
04:02:53,840 --> 04:02:55,920
then it is allowable. So yes, it could

5862
04:02:55,920 --> 04:02:57,840
be to your point, if you'd like to see

5863
04:02:57,840 --> 04:03:00,560
that language, we can do that. But yes,

5864
04:03:00,560 --> 04:03:02,399
um there is that discretion. We just

5865
04:03:02,399 --> 04:03:04,000
wouldn't want to do it unequally,

5866
04:03:04,000 --> 04:03:06,080
>> right? Maybe even adding the mayor has

5867
04:03:06,080 --> 04:03:09,600
discretion to allow further time

5868
04:03:09,600 --> 04:03:12,000
as long as it's done in an equitable

5869
04:03:12,000 --> 04:03:15,040
manner or something. Um that's that was

5870
04:03:15,040 --> 04:03:18,000
the only thing that I saw.

5871
04:03:18,000 --> 04:03:20,080
Any additional question? Yes, Vice Mayor

5872
04:03:20,080 --> 04:03:22,239
Rexdale.

5873
04:03:22,239 --> 04:03:24,319
>> Thank you, Christopher. That was a lot

5874
04:03:24,319 --> 04:03:26,800
and um very well done. Uh greatly

5875
04:03:26,800 --> 04:03:29,120
appreciated. I had a couple of

5876
04:03:29,120 --> 04:03:31,920
questions. Um

5877
04:03:31,920 --> 04:03:33,439
so,

5878
04:03:33,439 --> 04:03:36,640
if we came in, we have Zoom capabilities

5879
04:03:36,640 --> 04:03:40,560
usually. If we came in and everything

5880
04:03:40,560 --> 04:03:43,920
was working except Zoom,

5881
04:03:43,920 --> 04:03:46,479
but at the beginning of the meeting, it

5882
04:03:46,479 --> 04:03:48,560
looks to me like we could go ahead and

5883
04:03:48,560 --> 04:03:51,199
just have our meeting without Zoom. But

5884
04:03:51,199 --> 04:03:53,520
I don't know if that's the way it's

5885
04:03:53,520 --> 04:03:56,239
worded. It's it see it's like if there's

5886
04:03:56,239 --> 04:03:58,640
no Zoom or telephone, you can go and

5887
04:03:58,640 --> 04:04:00,479
have have the meeting.

5888
04:04:00,479 --> 04:04:03,199
>> That's a great question. Um I think a

5889
04:04:03,199 --> 04:04:05,279
lot of this will shake out as we see

5890
04:04:05,279 --> 04:04:08,000
this being implemented. Uh my take on it

5891
04:04:08,000 --> 04:04:09,840
is if we come to this room, we know the

5892
04:04:09,840 --> 04:04:11,840
Zoom technically works in here, but just

5893
04:04:11,840 --> 04:04:13,920
doesn't work on that day. I would take

5894
04:04:13,920 --> 04:04:15,760
the position that you've told the public

5895
04:04:15,760 --> 04:04:17,680
they can connect via Zoom. We know the

5896
04:04:17,680 --> 04:04:19,199
technology works in this room, we just

5897
04:04:19,199 --> 04:04:21,199
can't get it to work for some reason. I

5898
04:04:21,199 --> 04:04:22,560
would say don't start the meeting until

5899
04:04:22,560 --> 04:04:24,160
you get that technology up.

5900
04:04:24,160 --> 04:04:27,120
>> I I like that interpretation. Um I I

5901
04:04:27,120 --> 04:04:28,479
don't think it's what it says, but I

5902
04:04:28,479 --> 04:04:30,000
think that since that's how we had

5903
04:04:30,000 --> 04:04:33,600
noticed it, it seems to me the more fair

5904
04:04:33,600 --> 04:04:37,439
way to then give it an hour. Um, okay.

5905
04:04:37,439 --> 04:04:41,600
Um, and then, um, oh, I was just curious

5906
04:04:41,600 --> 04:04:44,880
about the language, um,

5907
04:04:44,880 --> 04:04:48,160
spoken as a first language, I would

5908
04:04:48,160 --> 04:04:52,960
presume. Um, only because what if 20%

5909
04:04:52,960 --> 04:04:54,640
speak French?

5910
04:04:54,640 --> 04:04:55,520
>> There's an additional,

5911
04:04:55,520 --> 04:04:57,120
>> but it's not their primary language

5912
04:04:57,120 --> 04:04:58,000
spoken at home.

5913
04:04:58,000 --> 04:04:59,600
>> Yeah. No, that's a great question.

5914
04:04:59,600 --> 04:05:01,120
There's an additional prong within the

5915
04:05:01,120 --> 04:05:04,239
statute of SB77. says those groups that

5916
04:05:04,239 --> 04:05:06,960
don't speak uh or speak another language

5917
04:05:06,960 --> 04:05:09,199
in a in a amount of 20% within the

5918
04:05:09,199 --> 04:05:11,359
population and then they also need to

5919
04:05:11,359 --> 04:05:13,199
not speak English very well. So it's

5920
04:05:13,199 --> 04:05:14,800
there's two prongs to that. So it's not

5921
04:05:14,800 --> 04:05:16,160
just speaking a second language, it's

5922
04:05:16,160 --> 04:05:18,000
that you do truly speak a second

5923
04:05:18,000 --> 04:05:19,920
language as your primary language and

5924
04:05:19,920 --> 04:05:21,520
then yes, you don't speak English very

5925
04:05:21,520 --> 04:05:22,000
well.

5926
04:05:22,000 --> 04:05:24,560
>> Okay, perfect. Um

5927
04:05:24,560 --> 04:05:27,920
oh um I was curious about this one. So,

5928
04:05:27,920 --> 04:05:30,880
the provision where um public comment

5929
04:05:30,880 --> 04:05:32,800
can go down from three minutes to two

5930
04:05:32,800 --> 04:05:34,800
minutes to one minute at the mayor's

5931
04:05:34,800 --> 04:05:36,560
discretion.

5932
04:05:36,560 --> 04:05:38,640
Can that be

5933
04:05:38,640 --> 04:05:41,120
does that then go for the rest of the

5934
04:05:41,120 --> 04:05:44,479
night? For instance, let's say our our

5935
04:05:44,479 --> 04:05:47,279
first item um general public comment for

5936
04:05:47,279 --> 04:05:49,680
items not on the agenda. There's hundred

5937
04:05:49,680 --> 04:05:52,479
people in here for some some reason. Um

5938
04:05:52,479 --> 04:05:54,800
so, the mayor says, "Oh boy, how about

5939
04:05:54,800 --> 04:05:57,920
one minute each?" They all state their

5940
04:05:57,920 --> 04:06:00,080
piece. They they go on their Mayway and

5941
04:06:00,080 --> 04:06:02,880
then we have one member in the audience

5942
04:06:02,880 --> 04:06:06,560
left. It's it's only 7:30.

5943
04:06:06,560 --> 04:06:09,600
We've got we've got something. Can it be

5944
04:06:09,600 --> 04:06:11,920
up to back to three minutes for that one

5945
04:06:11,920 --> 04:06:14,080
member or is it like the now we're at

5946
04:06:14,080 --> 04:06:14,880
one minute tonight?

5947
04:06:14,880 --> 04:06:16,880
>> No, it's a great question. I would say

5948
04:06:16,880 --> 04:06:19,279
um for the duration of the meeting like

5949
04:06:19,279 --> 04:06:20,319
let's say at the beginning of the

5950
04:06:20,319 --> 04:06:21,600
meeting we see a ton of people in the

5951
04:06:21,600 --> 04:06:23,199
room and and the mayor automatically

5952
04:06:23,199 --> 04:06:25,520
limits comment

5953
04:06:25,520 --> 04:06:27,520
and let's say the item only has one

5954
04:06:27,520 --> 04:06:28,960
speaker. I think the mayor has

5955
04:06:28,960 --> 04:06:30,640
discretion to say let's say it's general

5956
04:06:30,640 --> 04:06:31,920
public comment and you only have two

5957
04:06:31,920 --> 04:06:34,479
speakers yet we know we have agenda item

5958
04:06:34,479 --> 04:06:36,239
11 coming further in the agenda and

5959
04:06:36,239 --> 04:06:37,680
there's 300 people in the room that want

5960
04:06:37,680 --> 04:06:39,840
to speak. I think she could allow public

5961
04:06:39,840 --> 04:06:41,680
comment to be three minutes each because

5962
04:06:41,680 --> 04:06:43,600
there's only two speakers with the

5963
04:06:43,600 --> 04:06:45,120
understanding when you get to item 11,

5964
04:06:45,120 --> 04:06:47,120
you ask the question. How many here here

5965
04:06:47,120 --> 04:06:48,960
to speak to item 11? You won't know that

5966
04:06:48,960 --> 04:06:50,239
until you ask the question. But if

5967
04:06:50,239 --> 04:06:51,520
everyone in the room was to raise their

5968
04:06:51,520 --> 04:06:53,680
hand, then yes, you look at how much

5969
04:06:53,680 --> 04:06:55,439
what look at the the hour of the clock.

5970
04:06:55,439 --> 04:06:56,560
You look at how much you have on the

5971
04:06:56,560 --> 04:06:58,560
agenda. You see the number of people in

5972
04:06:58,560 --> 04:07:00,399
the room. And yes, at that point, the

5973
04:07:00,399 --> 04:07:01,840
mayor could make the executive decision

5974
04:07:01,840 --> 04:07:03,279
to say, "I'm going to bring that those

5975
04:07:03,279 --> 04:07:04,880
numbers down." you know, and your

5976
04:07:04,880 --> 04:07:06,960
example I think is is if all those

5977
04:07:06,960 --> 04:07:08,560
people were to leave the room and then

5978
04:07:08,560 --> 04:07:10,000
we only have one person left that really

5979
04:07:10,000 --> 04:07:12,160
wants to speak. I do think in that

5980
04:07:12,160 --> 04:07:13,680
circumstance because there's nobody else

5981
04:07:13,680 --> 04:07:15,680
here that we're basically um

5982
04:07:15,680 --> 04:07:17,359
disenfranchising and they're not getting

5983
04:07:17,359 --> 04:07:19,359
the chance to speak or getting less time

5984
04:07:19,359 --> 04:07:20,880
to speak. I think she could say, you

5985
04:07:20,880 --> 04:07:22,640
know what, everybody left. We no longer

5986
04:07:22,640 --> 04:07:24,080
have the need to reduce that comment

5987
04:07:24,080 --> 04:07:26,000
time down. You're the last speaker. I'm

5988
04:07:26,000 --> 04:07:27,680
happy to give you those three minutes.

5989
04:07:27,680 --> 04:07:29,920
>> Okay. Excellent. Um that's very helpful.

5990
04:07:29,920 --> 04:07:33,680
I I love this stuff. Um

5991
04:07:33,680 --> 04:07:36,479
the

5992
04:07:36,479 --> 04:07:38,880
>> um

5993
04:07:38,880 --> 04:07:41,920
yeah I had a question. So on the um

5994
04:07:41,920 --> 04:07:44,720
policy 422

5995
04:07:44,720 --> 04:07:47,199
the very bottom public comments on

5996
04:07:47,199 --> 04:07:53,199
agenda items talks about um removal.

5997
04:07:53,199 --> 04:07:56,000
Uh also so it says unless a speaker

5998
04:07:56,000 --> 04:07:59,840
requests to remove an item. Um,

5999
04:07:59,840 --> 04:08:02,160
but also I know sometimes we remove an

6000
04:08:02,160 --> 04:08:04,640
item. Um,

6001
04:08:04,640 --> 04:08:07,920
and I'd like to build in flexibility

6002
04:08:07,920 --> 04:08:11,040
there and and not

6003
04:08:11,040 --> 04:08:12,720
say that a speaker can request to

6004
04:08:12,720 --> 04:08:15,760
remove. I know some towns don't allow us

6005
04:08:15,760 --> 04:08:18,560
a speaker to request to remove um

6006
04:08:18,560 --> 04:08:21,680
because it then the meetings never end.

6007
04:08:21,680 --> 04:08:25,359
Um, so I was thinking, um, if we could

6008
04:08:25,359 --> 04:08:30,399
rewrite that, um, so that fourth line

6009
04:08:30,399 --> 04:08:33,600
would say unless

6010
04:08:33,600 --> 04:08:34,880
an item,

6011
04:08:34,880 --> 04:08:37,600
>> oh, 181,

6012
04:08:37,600 --> 04:08:42,399
uh, exhibit B, unless an item has been

6013
04:08:42,399 --> 04:08:46,399
removed from the consent calendar,

6014
04:08:46,399 --> 04:08:48,720
and I know that's passive voice, which

6015
04:08:48,720 --> 04:08:52,319
we don't love, but um, I think that

6016
04:08:52,319 --> 04:08:56,469
gives us flexibility.

6017
04:08:56,479 --> 04:09:00,319
Um because like again like I said we

6018
04:09:00,319 --> 04:09:03,359
sometimes remove and then we're not

6019
04:09:03,359 --> 04:09:06,160
explicitly giving permission to the

6020
04:09:06,160 --> 04:09:08,000
speaker

6021
04:09:08,000 --> 04:09:09,680
the general public to remove something

6022
04:09:09,680 --> 04:09:11,920
from consent.

6023
04:09:11,920 --> 04:09:13,120
What's your recommend?

6024
04:09:13,120 --> 04:09:15,600
>> Yeah, I thought it's automatic that they

6025
04:09:15,600 --> 04:09:18,560
have the opportunity to remove an item

6026
04:09:18,560 --> 04:09:18,880
>> um

6027
04:09:18,880 --> 04:09:22,319
>> the agenda from the from the Yeah,

6028
04:09:22,319 --> 04:09:25,920
>> we're allowed. So is the public.

6029
04:09:25,920 --> 04:09:28,880
>> We allow that, but they don't

6030
04:09:28,880 --> 04:09:30,640
allow that. One thing you could do as an

6031
04:09:30,640 --> 04:09:32,560
option to to your point, Vice Mayor

6032
04:09:32,560 --> 04:09:35,120
Ragsdale, is right now I don't think we

6033
04:09:35,120 --> 04:09:38,160
say on the agenda itself that public

6034
04:09:38,160 --> 04:09:40,319
comment on non-agged items relates to

6035
04:09:40,319 --> 04:09:42,319
public comment on consent calendar. And

6036
04:09:42,319 --> 04:09:44,319
so we should say that and this way if

6037
04:09:44,319 --> 04:09:45,600
somebody does stand up there under

6038
04:09:45,600 --> 04:09:47,760
general public comment and has a comment

6039
04:09:47,760 --> 04:09:49,840
on a consent item that you guys feel

6040
04:09:49,840 --> 04:09:51,520
like maybe we should hear this and and

6041
04:09:51,520 --> 04:09:53,680
debate it a little bit. You have the

6042
04:09:53,680 --> 04:09:55,439
discretion to pull it. Um, and I think

6043
04:09:55,439 --> 04:09:57,279
if somebody is there before you raising

6044
04:09:57,279 --> 04:09:59,120
concerns, you could decide, is it enough

6045
04:09:59,120 --> 04:10:00,640
to pull? Is it enough that we just heard

6046
04:10:00,640 --> 04:10:02,640
it and then we can decide on consent?

6047
04:10:02,640 --> 04:10:05,199
But that at least gives you a chance to

6048
04:10:05,199 --> 04:10:07,520
hear the concern before and then you

6049
04:10:07,520 --> 04:10:09,439
could decide to pull it.

6050
04:10:09,439 --> 04:10:10,880
>> Just to clarify that, it's my

6051
04:10:10,880 --> 04:10:13,520
understanding that the public can remove

6052
04:10:13,520 --> 04:10:16,399
an item from the consent calendar.

6053
04:10:16,399 --> 04:10:17,920
Correct.

6054
04:10:17,920 --> 04:10:21,840
We allow that, but not all towns let the

6055
04:10:21,840 --> 04:10:23,680
public request to remove something from

6056
04:10:23,680 --> 04:10:24,800
consent.

6057
04:10:24,800 --> 04:10:26,239
>> And the only reason I think we have that

6058
04:10:26,239 --> 04:10:27,760
language on the agenda is the concern

6059
04:10:27,760 --> 04:10:29,760
that the again the public comment period

6060
04:10:29,760 --> 04:10:31,680
on non-aggenda items doesn't say this is

6061
04:10:31,680 --> 04:10:33,439
the time to comment on consent calendar

6062
04:10:33,439 --> 04:10:35,760
items. We say when we get to consent, if

6063
04:10:35,760 --> 04:10:37,120
you want to pull an item to discuss it

6064
04:10:37,120 --> 04:10:38,560
or raise a comment, that's your time to

6065
04:10:38,560 --> 04:10:40,319
do so. But you could change that just

6066
04:10:40,319 --> 04:10:41,920
slightly and just say public comment on

6067
04:10:41,920 --> 04:10:43,920
non-aggenda items and consent calendar

6068
04:10:43,920 --> 04:10:46,000
items. And then if you hear that concern

6069
04:10:46,000 --> 04:10:47,840
or comment, council could decide whether

6070
04:10:47,840 --> 04:10:50,000
we pull it or not.

6071
04:10:50,000 --> 04:10:51,600
But that's an alternative option. We

6072
04:10:51,600 --> 04:10:53,120
would just have to update the policy

6073
04:10:53,120 --> 04:10:54,880
just slightly. Uh and you give me that

6074
04:10:54,880 --> 04:10:56,319
direction tonight. You could adopt it

6075
04:10:56,319 --> 04:10:58,239
with that change and then I can work

6076
04:10:58,239 --> 04:10:59,760
with our city clerk to implement that

6077
04:10:59,760 --> 04:11:01,439
for the language on the agenda as But

6078
04:11:01,439 --> 04:11:03,680
that that's a change from our current

6079
04:11:03,680 --> 04:11:05,520
policy which is we let the public

6080
04:11:05,520 --> 04:11:08,319
>> I'm okay with leaving our policy as it

6081
04:11:08,319 --> 04:11:11,520
is our informal policy that we let them

6082
04:11:11,520 --> 04:11:15,439
um but just to not tie us down if we

6083
04:11:15,439 --> 04:11:17,199
change that language. So it would just

6084
04:11:17,199 --> 04:11:20,000
say um public comment for an item will

6085
04:11:20,000 --> 04:11:24,080
not be taken unless um an item has been

6086
04:11:24,080 --> 04:11:26,080
removed from the consent calendar and

6087
04:11:26,080 --> 04:11:27,680
then you're not saying who has the right

6088
04:11:27,680 --> 04:11:29,199
to remove it

6089
04:11:29,199 --> 04:11:33,359
>> in that way. just just in case um we

6090
04:11:33,359 --> 04:11:35,120
could get a member of the public who

6091
04:11:35,120 --> 04:11:37,840
comes in and I would like to request to

6092
04:11:37,840 --> 04:11:39,680
remove

6093
04:11:39,680 --> 04:11:42,399
all the all the items and they could

6094
04:11:42,399 --> 04:11:44,479
come to every meeting and say I want to

6095
04:11:44,479 --> 04:11:46,960
remove and then I' I've seen it happen

6096
04:11:46,960 --> 04:11:49,279
in other not in our county.

6097
04:11:49,279 --> 04:11:51,920
>> Well, but but I think uh our residents

6098
04:11:51,920 --> 04:11:53,920
are not only accustomed to but they

6099
04:11:53,920 --> 04:11:56,000
expect to be able to remove something

6100
04:11:56,000 --> 04:11:57,600
from a consent calendar if it's

6101
04:11:57,600 --> 04:11:59,439
something of concern to them. they want

6102
04:11:59,439 --> 04:12:02,399
clarification and maybe we have been in

6103
04:12:02,399 --> 04:12:04,640
different meetings where the subject is

6104
04:12:04,640 --> 04:12:06,160
we're familiar with the subject and we

6105
04:12:06,160 --> 04:12:08,080
don't have any questions but if the

6106
04:12:08,080 --> 04:12:10,479
public has a question and it's

6107
04:12:10,479 --> 04:12:12,560
significant and we get to the consent

6108
04:12:12,560 --> 04:12:15,520
calendar it's my understanding not only

6109
04:12:15,520 --> 04:12:17,279
um should they be allowed to remove that

6110
04:12:17,279 --> 04:12:19,760
item but I think it's only reasonable

6111
04:12:19,760 --> 04:12:22,160
since we're here to listen to them

6112
04:12:22,160 --> 04:12:25,359
>> and and I totally agree with that um I

6113
04:12:25,359 --> 04:12:27,760
just think if we put in the policy that

6114
04:12:27,760 --> 04:12:30,640
a speaker is allowed to remove that

6115
04:12:30,640 --> 04:12:37,429
takes takes away um our flexibility.

6116
04:12:37,439 --> 04:12:41,359
It looks like this this way that it's uh

6117
04:12:41,359 --> 04:12:43,920
put is that the speaker a speaker

6118
04:12:43,920 --> 04:12:45,359
meaning a member of the public could

6119
04:12:45,359 --> 04:12:46,880
remove an item,

6120
04:12:46,880 --> 04:12:50,000
>> right? Um public comment for an item

6121
04:12:50,000 --> 04:12:51,600
will not be taken unless a speaker

6122
04:12:51,600 --> 04:12:53,840
requests to remove an item from the

6123
04:12:53,840 --> 04:12:56,479
consent calendar for discussion.

6124
04:12:56,479 --> 04:12:57,840
>> Right.

6125
04:12:57,840 --> 04:12:59,520
But I see what you mean. It it means

6126
04:12:59,520 --> 04:13:01,279
that nobody could just stand up and make

6127
04:13:01,279 --> 04:13:03,680
a public comment on the consent calendar

6128
04:13:03,680 --> 04:13:05,359
unless they want to remove something.

6129
04:13:05,359 --> 04:13:07,840
>> No, it means that if we're giving the

6130
04:13:07,840 --> 04:13:09,840
public permission to remove items from

6131
04:13:09,840 --> 04:13:12,319
the consent calendar, it could go

6132
04:13:12,319 --> 04:13:13,680
haywire.

6133
04:13:13,680 --> 04:13:15,279
>> But we've been doing it. Well, we've

6134
04:13:15,279 --> 04:13:15,840
been doing it.

6135
04:13:15,840 --> 04:13:18,560
>> Right. Right. Okay. Well, we can revisit

6136
04:13:18,560 --> 04:13:20,399
if that if that if the haywire happens,

6137
04:13:20,399 --> 04:13:21,680
sounds like

6138
04:13:21,680 --> 04:13:24,399
>> Yeah, I think we we

6139
04:13:24,399 --> 04:13:27,920
just to expedite this. I think we should

6140
04:13:27,920 --> 04:13:30,319
uh keep our policy and then if we run

6141
04:13:30,319 --> 04:13:32,880
into a problem we can revisit the policy

6142
04:13:32,880 --> 04:13:34,640
would be my recommendation.

6143
04:13:34,640 --> 04:13:34,960
>> Okay.

6144
04:13:34,960 --> 04:13:37,840
>> And and council member just the what I

6145
04:13:37,840 --> 04:13:41,120
was suggesting um if we just said unless

6146
04:13:41,120 --> 04:13:43,600
the item has been removed then we're not

6147
04:13:43,600 --> 04:13:44,960
changing our policy.

6148
04:13:44,960 --> 04:13:45,359
>> Yeah.

6149
04:13:45,359 --> 04:13:47,199
>> That just gives us flexibility and

6150
04:13:47,199 --> 04:13:48,560
that's Yeah. Unless

6151
04:13:48,560 --> 04:13:50,880
>> because I I like the way we do it. I

6152
04:13:50,880 --> 04:13:53,040
just think if we say that has been

6153
04:13:53,040 --> 04:13:55,680
removed passive voice but that way.

6154
04:13:55,680 --> 04:13:56,960
>> Yeah.

6155
04:13:56,960 --> 04:13:58,479
>> No, I agree with that recommendation

6156
04:13:58,479 --> 04:13:59,199
both of those.

6157
04:13:59,199 --> 04:14:01,040
>> I for the mayor. Can I

6158
04:14:01,040 --> 04:14:02,399
>> Yes. Council me one. Yes.

6159
04:14:02,399 --> 04:14:04,640
>> Thank you. I think we're talking about

6160
04:14:04,640 --> 04:14:07,439
two different things. I think that what

6161
04:14:07,439 --> 04:14:11,680
we the our common practice has been that

6162
04:14:11,680 --> 04:14:13,600
uh when it comes to the consent calendar

6163
04:14:13,600 --> 04:14:16,960
the mayor would ask or council members

6164
04:14:16,960 --> 04:14:19,120
would you like to pull something or the

6165
04:14:19,120 --> 04:14:21,359
public would they like to pull something

6166
04:14:21,359 --> 04:14:24,479
and those items were pulled and then you

6167
04:14:24,479 --> 04:14:27,680
know it usually we have we have the

6168
04:14:27,680 --> 04:14:30,080
courtesy to say I just want to make a

6169
04:14:30,080 --> 04:14:32,239
comments we don't have to pull but the

6170
04:14:32,239 --> 04:14:34,239
public would not have that they would

6171
04:14:34,239 --> 04:14:36,479
have to hold it or they would they would

6172
04:14:36,479 --> 04:14:39,199
have to you know in order to make their

6173
04:14:39,199 --> 04:14:42,239
comments. What Christopher is offering

6174
04:14:42,239 --> 04:14:46,720
is at the comments that is not on the

6175
04:14:46,720 --> 04:14:49,680
agenda to also include the language that

6176
04:14:49,680 --> 04:14:51,600
if they want to speak on one of the

6177
04:14:51,600 --> 04:14:54,399
items on consent that that's their

6178
04:14:54,399 --> 04:14:57,359
opportunity to do so and because of the

6179
04:14:57,359 --> 04:15:06,149
comments then the council on the disp

6180
04:15:06,159 --> 04:15:09,040
now that I hear it I want to pull it. So

6181
04:15:09,040 --> 04:15:10,319
I think

6182
04:15:10,319 --> 04:15:11,920
>> in that comment

6183
04:15:11,920 --> 04:15:14,960
>> that that is that is the two practices

6184
04:15:14,960 --> 04:15:17,199
that we have to decide which way we want

6185
04:15:17,199 --> 04:15:18,080
to go by.

6186
04:15:18,080 --> 04:15:20,479
>> Okay. Um I think I'm going to ask our

6187
04:15:20,479 --> 04:15:22,800
city attorney to review that specific

6188
04:15:22,800 --> 04:15:25,439
section and and maybe report out again

6189
04:15:25,439 --> 04:15:28,319
to us maybe at a subsequent meeting. Um

6190
04:15:28,319 --> 04:15:30,239
unless you have all the answers because

6191
04:15:30,239 --> 04:15:31,920
there seems to be conflicting opinions

6192
04:15:31,920 --> 04:15:33,600
on this at this time. We can certainly

6193
04:15:33,600 --> 04:15:35,600
move on and you can revisit just that

6194
04:15:35,600 --> 04:15:36,080
section.

6195
04:15:36,080 --> 04:15:38,080
>> Yeah. Council's a little just divided on

6196
04:15:38,080 --> 04:15:39,520
which option to choose

6197
04:15:39,520 --> 04:15:40,479
>> of interpretation.

6198
04:15:40,479 --> 04:15:41,840
>> What I can do is I'll come back at a

6199
04:15:41,840 --> 04:15:43,439
subsequent meeting and just with that

6200
04:15:43,439 --> 04:15:45,120
one policy and we can talk about

6201
04:15:45,120 --> 04:15:45,840
options.

6202
04:15:45,840 --> 04:15:48,000
>> Okay. Um one before we close this

6203
04:15:48,000 --> 04:15:49,920
section off um council member Adams

6204
04:15:49,920 --> 04:15:53,520
>> and this is a quick question. The uh new

6205
04:15:53,520 --> 04:15:55,199
regulations

6206
04:15:55,199 --> 04:15:58,080
ask us to encourage underrepresentative

6207
04:15:58,080 --> 04:16:00,479
citizen groups. It does not say that

6208
04:16:00,479 --> 04:16:03,840
they have to be from our town.

6209
04:16:03,840 --> 04:16:06,560
Question. uh are they citizens of

6210
04:16:06,560 --> 04:16:11,040
Hillsboro or and also uh if they want to

6211
04:16:11,040 --> 04:16:15,040
post a new translation of our agenda, do

6212
04:16:15,040 --> 04:16:17,439
we check that translation before we post

6213
04:16:17,439 --> 04:16:21,120
it? And third, how will this be measured

6214
04:16:21,120 --> 04:16:23,040
and will it need to be reported to

6215
04:16:23,040 --> 04:16:25,279
anyone?

6216
04:16:25,279 --> 04:16:27,439
>> Repeat the first question again just so

6217
04:16:27,439 --> 04:16:28,720
I have it. I'm sorry I didn't write it

6218
04:16:28,720 --> 04:16:28,880
down.

6219
04:16:28,880 --> 04:16:30,560
>> And do they have to be citizens of our

6220
04:16:30,560 --> 04:16:31,040
town?

6221
04:16:31,040 --> 04:16:32,800
>> Thank you. I I I do believe the

6222
04:16:32,800 --> 04:16:34,880
expectation under SB77 is that you

6223
04:16:34,880 --> 04:16:36,640
invite the underrepresented groups in

6224
04:16:36,640 --> 04:16:38,239
your community to attend the meetings

6225
04:16:38,239 --> 04:16:41,040
because the idea with SB77 was let's

6226
04:16:41,040 --> 04:16:42,800
create create greater public

6227
04:16:42,800 --> 04:16:45,439
participation for all of the cities and

6228
04:16:45,439 --> 04:16:47,359
board of supervisors and special

6229
04:16:47,359 --> 04:16:49,040
districts. And so it's really getting

6230
04:16:49,040 --> 04:16:50,720
people that would attend your meeting

6231
04:16:50,720 --> 04:16:52,560
that are served by your essentially

6232
04:16:52,560 --> 04:16:54,720
services get them to attend the meeting.

6233
04:16:54,720 --> 04:16:56,479
So I don't imagine it's going outside of

6234
04:16:56,479 --> 04:16:58,640
the jurisdiction. to your second

6235
04:16:58,640 --> 04:17:00,000
question just about checking the

6236
04:17:00,000 --> 04:17:03,359
translation. Um, our clerk noted that

6237
04:17:03,359 --> 04:17:05,040
yes, we're going to post something that

6238
04:17:05,040 --> 04:17:06,560
basically indicates that this is for

6239
04:17:06,560 --> 04:17:09,439
true and correct translations. Um, we'd

6240
04:17:09,439 --> 04:17:11,520
want to make sure we're not necessarily

6241
04:17:11,520 --> 04:17:13,120
checking every translation, but if a

6242
04:17:13,120 --> 04:17:14,479
member of the public was to come up to

6243
04:17:14,479 --> 04:17:16,720
us and say, "Look, I think that's not a

6244
04:17:16,720 --> 04:17:19,040
correct translation. I understand, let's

6245
04:17:19,040 --> 04:17:21,120
say, Mandarin. It looks like hate speech

6246
04:17:21,120 --> 04:17:23,040
of some sort." We might check it at that

6247
04:17:23,040 --> 04:17:25,199
point and then remove it from the box or

6248
04:17:25,199 --> 04:17:27,120
the the bulletin board. One of the

6249
04:17:27,120 --> 04:17:28,800
concerns that we had about the bulletin

6250
04:17:28,800 --> 04:17:30,239
board was does that become a first

6251
04:17:30,239 --> 04:17:32,960
amendment form? And so in order to

6252
04:17:32,960 --> 04:17:34,640
basically control that as much as we

6253
04:17:34,640 --> 04:17:36,239
can, the policy that we're going to post

6254
04:17:36,239 --> 04:17:37,680
clearly indicates it's for true and

6255
04:17:37,680 --> 04:17:39,439
correct translations. We have the

6256
04:17:39,439 --> 04:17:41,760
discretion to remove everything else. Um

6257
04:17:41,760 --> 04:17:43,760
and so in other words, we're we're

6258
04:17:43,760 --> 04:17:45,680
controlling what the the speech is in

6259
04:17:45,680 --> 04:17:47,199
that form. And so that would be the

6260
04:17:47,199 --> 04:17:48,880
goal. And then you had one more

6261
04:17:48,880 --> 04:17:49,520
question.

6262
04:17:49,520 --> 04:17:52,000
>> Well, and also I think with AI, we could

6263
04:17:52,000 --> 04:17:54,960
provide our own u assessment of that

6264
04:17:54,960 --> 04:17:56,720
translation. And I would say we should

6265
04:17:56,720 --> 04:17:58,960
do that before we post it.

6266
04:17:58,960 --> 04:17:59,520
>> Yeah. And

6267
04:17:59,520 --> 04:18:01,199
>> yeah, it's it's really the citizens that

6268
04:18:01,199 --> 04:18:02,479
have the right to post on that board.

6269
04:18:02,479 --> 04:18:04,159
And so we might I mean the clerk's

6270
04:18:04,159 --> 04:18:05,920
office may want to do a check every so

6271
04:18:05,920 --> 04:18:07,520
often just to see what's there and and

6272
04:18:07,520 --> 04:18:09,359
to your point using some uh Google

6273
04:18:09,359 --> 04:18:10,880
translate or some other option.

6274
04:18:10,880 --> 04:18:13,600
>> Yep. And the the third one is how would

6275
04:18:13,600 --> 04:18:15,439
that be measured and does it need to be

6276
04:18:15,439 --> 04:18:16,880
reported?

6277
04:18:16,880 --> 04:18:19,199
>> Great question. uh my understanding and

6278
04:18:19,199 --> 04:18:21,040
my recollection of the statute in the in

6279
04:18:21,040 --> 04:18:23,120
SB77, it basically indicates that the

6280
04:18:23,120 --> 04:18:25,199
agency has no obligation to basically

6281
04:18:25,199 --> 04:18:26,800
verify the accuracy of any of the

6282
04:18:26,800 --> 04:18:29,040
translations, but at the same time, we

6283
04:18:29,040 --> 04:18:30,479
want to make sure stuff isn't up there

6284
04:18:30,479 --> 04:18:31,920
that could be hate speech, could be

6285
04:18:31,920 --> 04:18:35,040
something else problematic.

6286
04:18:35,040 --> 04:18:37,279
>> Um, yes, Council Member Cwley. So, are

6287
04:18:37,279 --> 04:18:39,600
you saying that we are precluded if we

6288
04:18:39,600 --> 04:18:41,520
put this bulletin board on that that we

6289
04:18:41,520 --> 04:18:43,840
can't say that you you put it in the

6290
04:18:43,840 --> 04:18:46,080
town mailbox and the city clerk posts

6291
04:18:46,080 --> 04:18:47,520
it?

6292
04:18:47,520 --> 04:18:49,359
>> I mean, that way all you have to do is

6293
04:18:49,359 --> 04:18:51,279
put your phone on Google Translate and

6294
04:18:51,279 --> 04:18:52,479
it'll say,

6295
04:18:52,479 --> 04:18:54,960
>> "Yeah, the expectation under SB77 is

6296
04:18:54,960 --> 04:18:56,720
that we want to provide a place for the

6297
04:18:56,720 --> 04:18:58,560
public if we're not required to

6298
04:18:58,560 --> 04:19:00,080
translate that they have the option to

6299
04:19:00,080 --> 04:19:01,840
translate for their fellow constituents

6300
04:19:01,840 --> 04:19:03,040
or fellow people within their

6301
04:19:03,040 --> 04:19:05,199
community." And so they get to post it,

6302
04:19:05,199 --> 04:19:07,199
but we still get the ability to control

6303
04:19:07,199 --> 04:19:08,560
it. And so it's almost like a city

6304
04:19:08,560 --> 04:19:10,000
council meeting. It's a limited public

6305
04:19:10,000 --> 04:19:12,720
forum. State legislature has told us we

6306
04:19:12,720 --> 04:19:14,239
have to open up a form through a

6307
04:19:14,239 --> 04:19:15,760
bulletin board, allow the public to

6308
04:19:15,760 --> 04:19:17,840
post, but we can still control it to

6309
04:19:17,840 --> 04:19:19,439
some extent. It's got to be true. It's

6310
04:19:19,439 --> 04:19:21,840
got to be accurate. And yes, to your

6311
04:19:21,840 --> 04:19:22,960
point, if we want to look at the

6312
04:19:22,960 --> 04:19:24,159
translations to make sure they're

6313
04:19:24,159 --> 04:19:25,840
accurate, we have the discretion to do

6314
04:19:25,840 --> 04:19:26,319
so.

6315
04:19:26,319 --> 04:19:28,239
>> Yeah. It seems to make sense that you

6316
04:19:28,239 --> 04:19:29,680
would have to do it through the city

6317
04:19:29,680 --> 04:19:31,760
clerk so that somebody can't post

6318
04:19:31,760 --> 04:19:33,520
something that says everybody take off

6319
04:19:33,520 --> 04:19:35,279
their clothes and run screaming through

6320
04:19:35,279 --> 04:19:36,080
Hillsboro.

6321
04:19:36,080 --> 04:19:37,439
>> Yeah, I mean that's one of the risk

6322
04:19:37,439 --> 04:19:40,159
factors and I think you know uh as this

6323
04:19:40,159 --> 04:19:42,159
gets implemented we will probably see

6324
04:19:42,159 --> 04:19:44,560
updates from the state legislature. Uh

6325
04:19:44,560 --> 04:19:46,560
I'm sure agencies might have concerns

6326
04:19:46,560 --> 04:19:48,080
about certain aspects of this and so

6327
04:19:48,080 --> 04:19:49,920
that'll start to bubble up. But like all

6328
04:19:49,920 --> 04:19:51,840
things in Sacramento, it might take some

6329
04:19:51,840 --> 04:19:56,960
time to see some clarity in the law. And I just realized that um with regards

6330
04:19:56,960 --> 04:20:00,800
to SB uh 707 um and I'm asking for

6331
04:20:00,800 --> 04:20:03,520
further clarification whether residents

6332
04:20:03,520 --> 04:20:05,600
can remove an item from the consent

6333
04:20:05,600 --> 04:20:07,359
calendar because we wanted some

6334
04:20:07,359 --> 04:20:09,359
clarification on that with regards to

6335
04:20:09,359 --> 04:20:13,520
this resolution to adopt this motion

6336
04:20:13,520 --> 04:20:15,040
specifically. I was just asking for

6337
04:20:15,040 --> 04:20:17,600
clarification in terms of can we

6338
04:20:17,600 --> 04:20:20,399
continue what we're doing or does this

6339
04:20:20,399 --> 04:20:23,920
law restrict us in any ways that says in

6340
04:20:23,920 --> 04:20:26,960
order for someone to speak on an item

6341
04:20:26,960 --> 04:20:29,120
that's on the consent calendar they have

6342
04:20:29,120 --> 04:20:30,720
to remove it. In other words, just

6343
04:20:30,720 --> 04:20:33,120
clarification of what the law states so

6344
04:20:33,120 --> 04:20:35,680
we can um have an internal understanding

6345
04:20:35,680 --> 04:20:38,000
of what what rules were guided by.

6346
04:20:38,000 --> 04:20:39,439
>> Yeah. And and I'm happy to clarify that.

6347
04:20:39,439 --> 04:20:41,279
Now SB77 doesn't include anything

6348
04:20:41,279 --> 04:20:42,880
specific to consent calendar but what

6349
04:20:42,880 --> 04:20:44,319
the Brown Act indicates is that the

6350
04:20:44,319 --> 04:20:46,080
public has the right to comment on every

6351
04:20:46,080 --> 04:20:47,920
agenda item on your agenda and that

6352
04:20:47,920 --> 04:20:49,439
would include your consent calendar.

6353
04:20:49,439 --> 04:20:51,199
>> Ah well that answers the question then.

6354
04:20:51,199 --> 04:20:53,040
So they they will have the authority to

6355
04:20:53,040 --> 04:20:55,520
remove an item to discuss it. It's the

6356
04:20:55,520 --> 04:20:57,120
only way they can discuss it. Right.

6357
04:20:57,120 --> 04:20:59,120
Well, the option I provided was either

6358
04:20:59,120 --> 04:21:01,040
they provide the comment by p pulling

6359
04:21:01,040 --> 04:21:03,520
the item as we do now or they provide

6360
04:21:03,520 --> 04:21:05,120
the comment under general public comment

6361
04:21:05,120 --> 04:21:06,880
for non-aggenda items and we'd include

6362
04:21:06,880 --> 04:21:09,760
language to say and consent items.

6363
04:21:09,760 --> 04:21:13,040
>> But then you will have people I I mean I like the separation of the

6364
04:21:13,040 --> 04:21:16,479
non-aggender items and the and the items

6365
04:21:16,479 --> 04:21:19,840
on the on the agenda because it it it's

6366
04:21:19,840 --> 04:21:20,960
first of all it's a different part of

6367
04:21:20,960 --> 04:21:23,760
the whole meeting. It just allows when

6368
04:21:23,760 --> 04:21:26,000
we go into the agenda and someone wants

6369
04:21:26,000 --> 04:21:27,279
to pull something from the consent

6370
04:21:27,279 --> 04:21:28,960
calendar, we can like focus on that

6371
04:21:28,960 --> 04:21:30,479
because other council members may be

6372
04:21:30,479 --> 04:21:32,159
pulling. But I think to put it all

6373
04:21:32,159 --> 04:21:34,720
together could really throw the whole

6374
04:21:34,720 --> 04:21:38,720
agenda in the hands of the um the the

6375
04:21:38,720 --> 04:21:40,319
public as opposed to running the

6376
04:21:40,319 --> 04:21:42,000
meeting. They could potentially be

6377
04:21:42,000 --> 04:21:43,520
running the meeting.

6378
04:21:43,520 --> 04:21:44,960
>> Yeah, I see your point. I mean, I think

6379
04:21:44,960 --> 04:21:46,239
there's options there for the council to

6380
04:21:46,239 --> 04:21:47,439
consider, but we're happy to walk you

6381
04:21:47,439 --> 04:21:48,880
through those through those again at a

6382
04:21:48,880 --> 04:21:53,760
future meeting. You sound questions if you bring this back,

6383
04:21:53,760 --> 04:21:56,560
>> can we put it on consent or do you have

6384
04:21:56,560 --> 04:21:57,920
to go through the whole presentation

6385
04:21:57,920 --> 04:21:58,640
again?

6386
04:21:58,640 --> 04:22:01,199
>> So what the what SB77 says is for

6387
04:22:01,199 --> 04:22:02,880
disruption policies, they need to be

6388
04:22:02,880 --> 04:22:04,640
discussed. They cannot be on consent.

6389
04:22:04,640 --> 04:22:06,319
But this second policy is not the

6390
04:22:06,319 --> 04:22:07,920
disruption policy. It's something that I

6391
04:22:07,920 --> 04:22:09,359
brought forward just as tools in the

6392
04:22:09,359 --> 04:22:12,479
toolbox. And so policy 42:2, if we make

6393
04:22:12,479 --> 04:22:14,479
further changes to it, it would it could

6394
04:22:14,479 --> 04:22:16,000
be on consent.

6395
04:22:16,000 --> 04:22:19,120
>> Great question. Appreciate that. Um, so

6396
04:22:19,120 --> 04:22:23,439
>> I think I see. Is your hand raised? No,

6397
04:22:23,439 --> 04:22:24,000
it is.

6398
04:22:24,000 --> 04:22:25,760
>> Sorry. Council Chong, did you want to

6399
04:22:25,760 --> 04:22:27,040
Oh, okay. Sorry.

6400
04:22:27,040 --> 04:22:29,040
>> It's raised on my computer, but I I did

6401
04:22:29,040 --> 04:22:31,359
want to just point out in case you have

6402
04:22:31,359 --> 04:22:35,439
any input into 707. Uh, if we could just

6403
04:22:35,439 --> 04:22:38,800
have AI translate a

6404
04:22:38,800 --> 04:22:42,080
uh an agenda, so could anyone with any

6405
04:22:42,080 --> 04:22:44,960
device could translate it without our

6406
04:22:44,960 --> 04:22:47,279
having to post it or they're having to

6407
04:22:47,279 --> 04:22:49,520
post it. They could just have it

6408
04:22:49,520 --> 04:22:52,000
translated. Just might want to think

6409
04:22:52,000 --> 04:22:52,720
about that.

6410
04:22:52,720 --> 04:22:54,159
>> Yeah. No, that's a good point. And I

6411
04:22:54,159 --> 04:22:56,319
think if somebody is inquiring, our

6412
04:22:56,319 --> 04:22:57,680
staff can always indicate to them

6413
04:22:57,680 --> 04:22:59,040
there's there's a way to do that on your

6414
04:22:59,040 --> 04:23:02,159
phone and just bring it to the meeting.

6415
04:23:02,159 --> 04:23:04,720
>> Um, okay. Uh, Vice Mayor Ragsdale have a

6416
04:23:04,720 --> 04:23:05,439
question.

6417
04:23:05,439 --> 04:23:08,560
>> Just one quick uh clarifying question on

6418
04:23:08,560 --> 04:23:17,040
page 180 of the packet. Um, so the first uh new policy exhibit A the

6419
04:23:17,040 --> 04:23:20,720
very end on 7

6420
04:23:20,720 --> 04:23:23,439
B2

6421
04:23:23,439 --> 04:23:26,000
uh page 180.

6422
04:23:26,000 --> 04:23:31,760
I just I keep rereading it and I'm not getting it.

6423
04:23:31,760 --> 04:23:33,359
No, thank you for the question. What it

6424
04:23:33,359 --> 04:23:35,040
basically means is that yes, if somebody

6425
04:23:35,040 --> 04:23:37,040
is disrupting the meeting, uh under the

6426
04:23:37,040 --> 04:23:39,439
Brown Act, our first uh avenue of

6427
04:23:39,439 --> 04:23:41,199
controlling that disruption is to mute

6428
04:23:41,199 --> 04:23:43,120
the speaker by warning them.

6429
04:23:43,120 --> 04:23:45,359
>> If that doesn't work, we have the option

6430
04:23:45,359 --> 04:23:47,359
to remove them from the Zoom platform

6431
04:23:47,359 --> 04:23:49,120
completely like just take them out of

6432
04:23:49,120 --> 04:23:50,720
the meeting.

6433
04:23:50,720 --> 04:23:53,279
>> Could we maybe is this wording we have

6434
04:23:53,279 --> 04:23:55,760
to use from 707?

6435
04:23:55,760 --> 04:23:57,279
Could we maybe make it more direct than

6436
04:23:57,279 --> 04:23:59,120
that? because it says or is not

6437
04:23:59,120 --> 04:24:01,040
available using the remote access

6438
04:24:01,040 --> 04:24:04,080
service. What what isn't available?

6439
04:24:04,080 --> 04:24:05,840
That's what what that's the part. It's

6440
04:24:05,840 --> 04:24:11,830
the second half that confused me.

6441
04:24:11,840 --> 04:24:13,439
» Good question.

6442
04:24:13,439 --> 04:24:15,520
>> Looking at that again, yeah, I could

6443
04:24:15,520 --> 04:24:16,880
double check just to see if that's an

6444
04:24:16,880 --> 04:24:19,680
SB77 requirement. Um I can't imagine it

6445
04:24:19,680 --> 04:24:21,279
is. If you just wanted to end it at

6446
04:24:21,279 --> 04:24:22,720
remove the individual from the meeting

6447
04:24:22,720 --> 04:24:25,040
if paragraph A does not address the

6448
04:24:25,040 --> 04:24:26,720
disruptive behavior or disrupting

6449
04:24:26,720 --> 04:24:28,479
behavior period.

6450
04:24:28,479 --> 04:24:30,640
>> Yes, that that's that's much more clear

6451
04:24:30,640 --> 04:24:33,520
to me because I don't know what what is

6452
04:24:33,520 --> 04:24:34,720
not available.

6453
04:24:34,720 --> 04:24:37,199
>> But we do have to vote on 421 tonight.

6454
04:24:37,199 --> 04:24:37,920
Right.

6455
04:24:37,920 --> 04:24:38,239
>> Correct.

6456
04:24:38,239 --> 04:24:41,279
>> Um policy 421 we can we so this will be

6457
04:24:41,279 --> 04:24:44,239
modified the second part of this and

6458
04:24:44,239 --> 04:24:47,520
item two will not be part of this what

6459
04:24:47,520 --> 04:24:52,239
we are voting on. So, right. And then the amendment I guess the

6460
04:24:52,239 --> 04:24:56,479
amendment I'm requesting is on page 180

6461
04:24:56,479 --> 04:24:59,840
uh 7B2

6462
04:24:59,840 --> 04:25:02,159
simply reads remove the individual from

6463
04:25:02,159 --> 04:25:04,319
the meeting if paragraph A does not

6464
04:25:04,319 --> 04:25:06,640
address the disrupting behavior

6465
04:25:06,640 --> 04:25:09,359
>> and that is part part of SB77

6466
04:25:09,359 --> 04:25:11,600
already.

6467
04:25:11,600 --> 04:25:13,760
My motion would be that we adopt a

6468
04:25:13,760 --> 04:25:17,920
resolution of we adopt policy 421,

6469
04:25:17,920 --> 04:25:19,840
disruption of telephonic or internet

6470
04:25:19,840 --> 04:25:21,520
service during meetings in accordance

6471
04:25:21,520 --> 04:25:24,800
with seven Senate Bill 707 with the

6472
04:25:24,800 --> 04:25:26,880
amendment suggested by Vice Mayor

6473
04:25:26,880 --> 04:25:29,120
Ragsdale unless the city attorney

6474
04:25:29,120 --> 04:25:30,800
determines that that is not in

6475
04:25:30,800 --> 04:25:32,720
compliance with 707.

6476
04:25:32,720 --> 04:25:34,479
>> Thank you. And I'll just clarify, I'm

6477
04:25:34,479 --> 04:25:35,680
reading the language again. I think

6478
04:25:35,680 --> 04:25:37,600
what's missing there is the word mute.

6479
04:25:37,600 --> 04:25:39,760
So if muting muting the speaker is not

6480
04:25:39,760 --> 04:25:41,040
available using the remote access

6481
04:25:41,040 --> 04:25:42,479
service, then you can remove them from

6482
04:25:42,479 --> 04:25:44,319
the meeting. That's really what I think

6483
04:25:44,319 --> 04:25:45,760
there's a missing word there.

6484
04:25:45,760 --> 04:25:46,720
>> Oh, I see.

6485
04:25:46,720 --> 04:25:48,720
>> Because I'm I'm recalling the statute in

6486
04:25:48,720 --> 04:25:49,920
my head and I think that's how it

6487
04:25:49,920 --> 04:25:52,640
>> reads. Okay. If muting Okay. So So I

6488
04:25:52,640 --> 04:25:54,800
will amend my amendment to just add the

6489
04:25:54,800 --> 04:25:57,600
word as declared by our city attorney.

6490
04:25:57,600 --> 04:26:00,399
Add the word muting in that

6491
04:26:00,399 --> 04:26:01,359
>> uh portion

6492
04:26:01,359 --> 04:26:03,040
>> or muting is not available using the

6493
04:26:03,040 --> 04:26:04,800
remote access service.

6494
04:26:04,800 --> 04:26:07,120
>> Correct. Okay. And I'm not and I'm not

6495
04:26:07,120 --> 04:26:10,239
crazy then because I kept reading it and reading.

6496
04:26:10,239 --> 04:26:12,159
>> Okay. So, we don't have any amendments.

6497
04:26:12,159 --> 04:26:14,800
So, um

6498
04:26:14,800 --> 04:26:19,520
>> so, Council Member Kle motion as amended

6499
04:26:19,520 --> 04:26:23,910
and I'll second it.

6500
04:26:23,920 --> 04:26:26,720
» Um

6501
04:26:26,720 --> 04:26:29,359
>> what? No, we did not amend it because he

6502
04:26:29,359 --> 04:26:31,439
clarified. Just just correcting the

6503
04:26:31,439 --> 04:26:34,630
typo.

6504
04:26:34,640 --> 04:26:36,159
» Oh, I see.

6505
04:26:36,159 --> 04:26:38,560
>> I'd go to add

6506
04:26:38,560 --> 04:26:40,960
council and council member Tronger

6507
04:26:40,960 --> 04:26:42,960
comfortable with adding that word muted

6508
04:26:42,960 --> 04:26:43,760
and yes.

6509
04:26:43,760 --> 04:26:45,840
>> Okay, gotcha. All right, we have a

6510
04:26:45,840 --> 04:26:48,560
motion. We have a We have a motion from

6511
04:26:48,560 --> 04:26:51,520
um Crow and a second seconded by Chang.

6512
04:26:51,520 --> 04:26:54,960
Okay. Um could we take the vote, please?

6513
04:26:54,960 --> 04:26:56,880
>> Yes, Adams.

6514
04:26:56,880 --> 04:26:59,600
We Schwang

6515
04:26:59,600 --> 04:27:15,110
Krillic I Razil I Cole I thank you.

6516
04:27:15,120 --> 04:27:16,800
Okay.

6517
04:27:16,800 --> 04:27:19,680
Final item is city council items. And do

6518
04:27:19,680 --> 04:27:21,359
any of my colleagues have any items they

6519
04:27:21,359 --> 04:27:23,760
would like to report?

6520
04:27:23,760 --> 04:27:25,680
Starting with Council Member Schwan.

6521
04:27:25,680 --> 04:27:28,720
>> Thank you. I have five items, not 20

6522
04:27:28,720 --> 04:27:31,040
pages, but five items that I would like

6523
04:27:31,040 --> 04:27:33,760
to report. First of all, I would like to

6524
04:27:33,760 --> 04:27:36,880
um uh say that the town wide draw on

6525
04:27:36,880 --> 04:27:40,159
April 22nd was really well attended with

6526
04:27:40,159 --> 04:27:44,319
30 plus um members um attending and I

6527
04:27:44,319 --> 04:27:46,560
want to thank my council colleagues for

6528
04:27:46,560 --> 04:27:49,600
supporting and in attendance and I would

6529
04:27:49,600 --> 04:27:52,080
like to thank Williams lieutenant

6530
04:27:52,080 --> 04:27:54,399
culprit

6531
04:27:54,399 --> 04:27:57,520
and ming and also central county fire

6532
04:27:57,520 --> 04:28:01,120
department's um crews and also chief

6533
04:28:01,120 --> 04:28:02,319
puchi

6534
04:28:02,319 --> 04:28:06,720
for in for participating in the drill.

6535
04:28:06,720 --> 04:28:09,439
Um I'm very grateful um that our

6536
04:28:09,439 --> 04:28:12,720
citizens um our residents actually um

6537
04:28:12,720 --> 04:28:15,279
spending their Sunday morning u with us

6538
04:28:15,279 --> 04:28:18,080
and I think the debrief at the end of

6539
04:28:18,080 --> 04:28:21,840
the exercise was extremely rewarding and

6540
04:28:21,840 --> 04:28:26,960
helpful. Um, and then on April 30th, I

6541
04:28:26,960 --> 04:28:29,920
attended the emergency service council

6542
04:28:29,920 --> 04:28:32,960
and the service the ESC adopted the

6543
04:28:32,960 --> 04:28:37,120
board of ESC adopted the budget. Um, and

6544
04:28:37,120 --> 04:28:39,120
there are in discussions on the

6545
04:28:39,120 --> 04:28:42,880
replacement of the hazmat engines. Um,

6546
04:28:42,880 --> 04:28:45,520
it does require

6547
04:28:45,520 --> 04:28:48,800
a bit of funding. It's like$ 1.5 to2

6548
04:28:48,800 --> 04:28:51,120
million dollars to replace the brand new

6549
04:28:51,120 --> 04:28:53,840
um to buy a brand new engines for

6550
04:28:53,840 --> 04:28:56,399
hazmat. So they're in discussions on

6551
04:28:56,399 --> 04:29:02,399
that. And then um May 3rd I attended fun

6552
04:29:02,399 --> 04:29:05,359
run and while it was drizzling it was

6553
04:29:05,359 --> 04:29:07,600
really well attended and thanks to our

6554
04:29:07,600 --> 04:29:10,080
assistant city manager she brought her

6555
04:29:10,080 --> 04:29:12,560
family to join us. So it was really

6556
04:29:12,560 --> 04:29:15,199
nice. Um

6557
04:29:15,199 --> 04:29:19,030
for

6558
04:29:19,040 --> 04:29:21,279
um Samr

6559
04:29:21,279 --> 04:29:29,439
uh Samr has a um a uh usually displays

6560
04:29:29,439 --> 04:29:34,960
students art um in May. And this year we

6561
04:29:34,960 --> 04:29:38,800
have again two buses wrapped with

6562
04:29:38,800 --> 04:29:42,239
artists student arts um artwork on them.

6563
04:29:42,239 --> 04:29:47,040
So um and the theme is time travelers

6564
04:29:47,040 --> 04:29:50,479
take the bus. It was they were really

6565
04:29:50,479 --> 04:29:55,680
beautiful drawing and renderings and it just really in line to celebrate

6566
04:29:55,680 --> 04:30:00,399
Samran's 50th years of service um in the

6567
04:30:00,399 --> 04:30:03,439
county. And lastly, I would like to

6568
04:30:03,439 --> 04:30:07,040
mention that on May 5th, u Mike Drunk

6569
04:30:07,040 --> 04:30:10,800
and I flew down to San Diego

6570
04:30:10,800 --> 04:30:14,960
um to re to join Chief Puchi and also

6571
04:30:14,960 --> 04:30:19,120
our sir coordinator Kaschow to receive

6572
04:30:19,120 --> 04:30:22,080
the silver award

6573
04:30:22,080 --> 04:30:25,439
um from the

6574
04:30:25,439 --> 04:30:28,960
let's see California Emergency Service

6575
04:30:28,960 --> 04:30:30,640
Associations

6576
04:30:30,640 --> 04:30:34,640
Coast to chapters. Um this award is

6577
04:30:34,640 --> 04:30:39,600
really to um honor the sustainable model

6578
04:30:39,600 --> 04:30:43,040
of the Mandrin Chinese instructions

6579
04:30:43,040 --> 04:30:47,040
programs and um this is especially

6580
04:30:47,040 --> 04:30:51,120
important because um central county um

6581
04:30:51,120 --> 04:30:54,159
uh fire uh department is really

6582
04:30:54,159 --> 04:30:57,680
supported and thanks to our CEO Doug

6583
04:30:57,680 --> 04:31:00,800
Davis also being um very supportive of

6584
04:31:00,800 --> 04:31:04,560
the program And this program uh the

6585
04:31:04,560 --> 04:31:07,359
award was nominated by the late Dina

6586
04:31:07,359 --> 04:31:10,720
Gunning. Um so it was even more

6587
04:31:10,720 --> 04:31:13,199
meaningful to all of us in the central

6588
04:31:13,199 --> 04:31:15,760
county fire departments. So I thought

6589
04:31:15,760 --> 04:31:18,560
I'd join my council colleague to finally

6590
04:31:18,560 --> 04:31:22,960
show the picture. There is a a glass um

6591
04:31:22,960 --> 04:31:25,680
award that Mike drunk is u holding but

6592
04:31:25,680 --> 04:31:27,760
um it was quite meaningful. So really

6593
04:31:27,760 --> 04:31:30,080
appreciate that. Thank you.

6594
04:31:30,080 --> 04:31:32,080
>> Thank you. I think that deserves a round

6595
04:31:32,080 --> 04:31:33,920
of applause.

6596
04:31:33,920 --> 04:31:36,000
>> That's great. Congratulations.

6597
04:31:36,000 --> 04:31:38,080
Very welld deserved.

6598
04:31:38,080 --> 04:31:39,920
And uh, you know, I think all of us are

6599
04:31:39,920 --> 04:31:41,920
so proud of that program that Mike

6600
04:31:41,920 --> 04:31:44,000
instituted that's getting, you know,

6601
04:31:44,000 --> 04:31:47,199
statewide and national attention. So,

6602
04:31:47,199 --> 04:31:47,760
>> thank you.

6603
04:31:47,760 --> 04:31:49,760
It's wonderful. Okay, I just

6604
04:31:49,760 --> 04:31:53,840
have a few things. Parade, parade, My whole dining room table is

6605
04:31:53,840 --> 04:31:55,840
covered with little postits that

6606
04:31:55,840 --> 04:31:58,000
represent the parade lineup. So, we're

6607
04:31:58,000 --> 04:32:00,399
getting close. May 25th, 10 a.m. Many

6608
04:32:00,399 --> 04:32:03,520
thanks to to Marie uh for organizing the

6609
04:32:03,520 --> 04:32:05,199
observance ceremony and Leslie for

6610
04:32:05,199 --> 04:32:06,720
reaching out to all the dignitaries.

6611
04:32:06,720 --> 04:32:10,000
Kristen Z is going to be our um our

6612
04:32:10,000 --> 04:32:12,239
grand marshall and it will be great and

6613
04:32:12,239 --> 04:32:14,560
a special thanks to our city manager and

6614
04:32:14,560 --> 04:32:16,640
the city manager department for their

6615
04:32:16,640 --> 04:32:19,600
support and HPD and public works as well

6616
04:32:19,600 --> 04:32:21,439
as our volunteers. Seems a little early

6617
04:32:21,439 --> 04:32:22,960
because it hasn't happened yet, but it's

6618
04:32:22,960 --> 04:32:24,479
very exciting as it's all coming

6619
04:32:24,479 --> 04:32:27,199
together. Um FAC, we had our budget

6620
04:32:27,199 --> 04:32:28,800
study session. Thank you very much to

6621
04:32:28,800 --> 04:32:32,319
Jan and Rich and the team. Um, and uh,

6622
04:32:32,319 --> 04:32:34,399
we have a town hall subcommittee meeting

6623
04:32:34,399 --> 04:32:36,479
coming up. Not much has happened, so

6624
04:32:36,479 --> 04:32:37,920
it's not that we're hiding things from

6625
04:32:37,920 --> 04:32:40,159
you. Um, but hopefully things will start

6626
04:32:40,159 --> 04:32:42,560
to to move along a little more quickly.

6627
04:32:42,560 --> 04:32:45,199
And, um, so San Francisco airport

6628
04:32:45,199 --> 04:32:47,199
roundtable, we're working on our fly

6629
04:32:47,199 --> 04:32:49,760
quiet program, but in case you haven't

6630
04:32:49,760 --> 04:32:52,720
read about it in the news, um, two of

6631
04:32:52,720 --> 04:32:55,439
the runways are being um, resurfaced

6632
04:32:55,439 --> 04:32:59,359
this summer. So that takes the uh the

6633
04:32:59,359 --> 04:33:02,560
traffic down and the all of the airlines

6634
04:33:02,560 --> 04:33:05,039
had six months to prepare for that and

6635
04:33:05,039 --> 04:33:08,160
they did. They adjusted their schedules.

6636
04:33:08,160 --> 04:33:10,959
But right before the work started, the

6637
04:33:10,959 --> 04:33:13,439
federal government, the FAA, out of the

6638
04:33:13,439 --> 04:33:17,199
blue announced that our two runways that

6639
04:33:17,199 --> 04:33:20,240
are only 750 ft apart and we've always

6640
04:33:20,240 --> 04:33:22,879
been allowed to land two flights at the

6641
04:33:22,879 --> 04:33:24,320
same time as long as there was

6642
04:33:24,320 --> 04:33:27,279
visibility. we don't do it in fog or

6643
04:33:27,279 --> 04:33:29,760
rain or of course at night. Um which is

6644
04:33:29,760 --> 04:33:31,439
why sometimes there's delays in those

6645
04:33:31,439 --> 04:33:34,320
things. All of a sudden said that San

6646
04:33:34,320 --> 04:33:36,400
Francisco wasn't allowed to do that. So

6647
04:33:36,400 --> 04:33:38,000
you can all come up with your own

6648
04:33:38,000 --> 04:33:39,600
theories on why the federal government

6649
04:33:39,600 --> 04:33:41,680
would want to mess with San Francisco.

6650
04:33:41,680 --> 04:33:43,680
So it's a little tricky. There are

6651
04:33:43,680 --> 04:33:46,719
delays. Most of the delays are they're

6652
04:33:46,719 --> 04:33:49,680
holding your flight on the ground um

6653
04:33:49,680 --> 04:33:52,480
before you take off for San Francisco

6654
04:33:52,480 --> 04:33:54,320
because they don't want you to have to

6655
04:33:54,320 --> 04:33:56,561
circle. But but there'll be delays for

6656
04:33:56,561 --> 04:33:58,719
the ne for the rest of the summer really

6657
04:33:58,719 --> 04:34:00,639
because of this. And that is the end of

6658
04:34:00,639 --> 04:34:02,000
that.

6659
04:34:02,000 --> 04:34:04,240
>> Thank you for that update. Um Council

6660
04:34:04,240 --> 04:34:07,039
Member Adams.

6661
04:34:07,039 --> 04:34:12,000
>> Yeah, we my family just experienced this

6662
04:34:12,000 --> 04:34:14,879
yesterday.

6663
04:34:14,879 --> 04:34:17,760
Wonder why they did that. Okay, April.

6664
04:34:17,760 --> 04:34:20,480
Um this is a reporting on the last

6665
04:34:20,480 --> 04:34:24,400
month. Next slide. Poppies are in. Uh

6666
04:34:24,400 --> 04:34:28,160
spent a wonderful day, Earth Day at uh

6667
04:34:28,160 --> 04:34:30,799
Shoreway Environmental Center. All kinds

6668
04:34:30,799 --> 04:34:35,199
of kids. Just great great time. Next

6669
04:34:35,199 --> 04:34:39,119
slide. Uh and we were able to announce

6670
04:34:39,119 --> 04:34:42,320
the winners of the trash to art contest.

6671
04:34:42,320 --> 04:34:46,000
And once again, uh a wonderful fourth

6672
04:34:46,000 --> 04:34:49,680
grader from Hillsboro. Our artists are

6673
04:34:49,680 --> 04:34:53,920
extraordinary. He made this entire scene

6674
04:34:53,920 --> 04:34:58,561
of these ships from uh trash that he

6675
04:34:58,561 --> 04:35:02,000
found and he won first place and it's

6676
04:35:02,000 --> 04:35:05,199
wonderful Reef M who we've seen before.

6677
04:35:05,199 --> 04:35:07,520
Very talented young man. So it was

6678
04:35:07,520 --> 04:35:09,760
really great to see that and to award

6679
04:35:09,760 --> 04:35:12,879
him his award. Next

6680
04:35:12,879 --> 04:35:15,279
uh slide. Uh, and I just wanted to

6681
04:35:15,279 --> 04:35:18,320
compliment Marie and Mike again on the

6682
04:35:18,320 --> 04:35:22,320
H&N townwide drill. It was serious but

6683
04:35:22,320 --> 04:35:26,400
fun. And we also had uh Steven Raldi,

6684
04:35:26,400 --> 04:35:29,680
who is the vice mayor of Milbury, attend

6685
04:35:29,680 --> 04:35:32,240
because he was very impressed with the

6686
04:35:32,240 --> 04:35:35,119
things that Hillsboro is doing uh in

6687
04:35:35,119 --> 04:35:37,680
terms of engaging the public and he

6688
04:35:37,680 --> 04:35:42,799
wanted to see what we were doing. Next,

6689
04:35:42,799 --> 04:35:47,119
uh, Celebrate May was fantastic. I think

6690
04:35:47,119 --> 04:35:50,080
almost every council member was there.

6691
04:35:50,080 --> 04:35:54,320
It was beautiful and well attended and I

6692
04:35:54,320 --> 04:35:56,561
wanted to thank public works again for

6693
04:35:56,561 --> 04:36:00,400
their part in that. Next,

6694
04:36:00,400 --> 04:36:03,680
uh, leadership council is always an

6695
04:36:03,680 --> 04:36:07,520
interesting day. Uh this was the climate

6696
04:36:07,520 --> 04:36:11,119
sustainability and adaptation day as

6697
04:36:11,119 --> 04:36:14,080
part of social dimensions of health. We

6698
04:36:14,080 --> 04:36:17,119
visited uh East PaloAlto. The whole

6699
04:36:17,119 --> 04:36:19,119
meeting was in East Paloalto. We visited

6700
04:36:19,119 --> 04:36:21,920
the pump stations that are available

6701
04:36:21,920 --> 04:36:26,480
with our locks to uh actually prevent

6702
04:36:26,480 --> 04:36:28,080
flooding and they gave us a

6703
04:36:28,080 --> 04:36:30,879
demonstration. Wonderful program. We

6704
04:36:30,879 --> 04:36:35,600
also saw some uh rain swailes and rain

6705
04:36:35,600 --> 04:36:40,879
gardens in individual homes. Next

6706
04:36:40,879 --> 04:36:43,920
uh ad hoc meetings continue uh with uh

6707
04:36:43,920 --> 04:36:46,799
Tolman Clark the ordinance for the uh

6708
04:36:46,799 --> 04:36:50,000
business license revision and at rethink

6709
04:36:50,000 --> 04:36:52,879
waste uh we met once again and we will

6710
04:36:52,879 --> 04:36:56,160
met meet once again next week to get the

6711
04:36:56,160 --> 04:37:00,080
refresh for the outdoor area next. Is

6712
04:37:00,080 --> 04:37:02,799
there a next? No.

6713
04:37:02,799 --> 04:37:04,400
>> Thank you. Thanks for that updates. Uh,

6714
04:37:04,400 --> 04:37:07,920
Vice Mayor Rexdale.

6715
04:37:07,920 --> 04:37:13,520
>> Yes, I have a few. Uh, next slide. Uh,

6716
04:37:13,520 --> 04:37:15,840
continuing uh, VLF. We've talked about

6717
04:37:15,840 --> 04:37:17,680
it tonight. I did I did get to go up to

6718
04:37:17,680 --> 04:37:19,119
Sacramento for one of the days. The

6719
04:37:19,119 --> 04:37:21,119
second day was the day of uh, Celebrate

6720
04:37:21,119 --> 04:37:22,719
May. So, I didn't go to that one for the

6721
04:37:22,719 --> 04:37:26,080
Senate, but I did go to um, testify

6722
04:37:26,080 --> 04:37:28,879
before the assembly. We all got 30

6723
04:37:28,879 --> 04:37:30,400
seconds.

6724
04:37:30,400 --> 04:37:32,160
Um, but it was just a a great

6725
04:37:32,160 --> 04:37:34,000
cross-section of people there to testify

6726
04:37:34,000 --> 04:37:36,480
and the um the committee was very

6727
04:37:36,480 --> 04:37:37,840
supportive. The only person in the room

6728
04:37:37,840 --> 04:37:40,240
not supportive was uh from the finance

6729
04:37:40,240 --> 04:37:44,000
department who said, "Well, this isn't mandatory and we're not doing

6730
04:37:44,000 --> 04:37:46,879
well, but everyone else in the room was

6731
04:37:46,879 --> 04:37:50,240
supportive." Um, ebikes. As I mentioned

6732
04:37:50,240 --> 04:37:53,680
to the kids, I gave a minute of public

6733
04:37:53,680 --> 04:37:59,920
testimony, which was gobbledygook, but I was there all day. Um, there were

6734
04:37:59,920 --> 04:38:02,000
various topics that day. Um, anyway,

6735
04:38:02,000 --> 04:38:06,000
next slide. Uh, council of cities great,

6736
04:38:06,000 --> 04:38:08,799
um, meeting. Uh, I think it was just,

6737
04:38:08,799 --> 04:38:10,719
um, uh, council member Schwang and I

6738
04:38:10,719 --> 04:38:13,119
were there in Belmont. We got a tour and

6739
04:38:13,119 --> 04:38:15,520
update that we got last time uh to see

6740
04:38:15,520 --> 04:38:17,600
all the progress that they've made in

6741
04:38:17,600 --> 04:38:20,400
there. They've got a huge park there um

6742
04:38:20,400 --> 04:38:24,719
and water issues which they have very

6743
04:38:24,719 --> 04:38:29,039
brilliantly um taken care of. Um and I

6744
04:38:29,039 --> 04:38:32,480
went to and as I'm like mumbling my

6745
04:38:32,480 --> 04:38:34,160
words, I went to an executive presence

6746
04:38:34,160 --> 04:38:37,520
in clear communication.

6747
04:38:37,520 --> 04:38:40,080
So that's good. Um town hydro was

6748
04:38:40,080 --> 04:38:42,320
fantastic again. Uh thank you so much.

6749
04:38:42,320 --> 04:38:45,359
Um it was um it was very well attended

6750
04:38:45,359 --> 04:38:49,920
and we did learn a lot. And next slide.

6751
04:38:49,920 --> 04:38:53,279
Um oh I'm going to go to the um

6752
04:38:53,279 --> 04:38:55,359
community California community chase

6753
04:38:55,359 --> 04:38:57,359
choice aggregators conference uh

6754
04:38:57,359 --> 04:39:00,639
starting tomorrow for PCE. Uh we will be

6755
04:39:00,639 --> 04:39:02,799
unveiling the West Light Energy name

6756
04:39:02,799 --> 04:39:06,799
there uh for the industry. um Hillsboro

6757
04:39:06,799 --> 04:39:09,359
Recre. Uh the mayor and I were there and

6758
04:39:09,359 --> 04:39:11,279
um you've I'm sure you've read about

6759
04:39:11,279 --> 04:39:14,240
this. It's happening all over, but um

6760
04:39:14,240 --> 04:39:16,959
because the schools now have to provide

6761
04:39:16,959 --> 04:39:19,119
free prek

6762
04:39:19,119 --> 04:39:21,920
um the the preschools are all having

6763
04:39:21,920 --> 04:39:25,520
difficulty filling filling their spaces.

6764
04:39:25,520 --> 04:39:28,240
And it used to be that when they first

6765
04:39:28,240 --> 04:39:29,680
started the pre-K, a lot of the kids

6766
04:39:29,680 --> 04:39:32,400
would then come across the street uh

6767
04:39:32,400 --> 04:39:34,240
like at South come across the street to

6768
04:39:34,240 --> 04:39:37,280
do after noon um programs. But they're

6769
04:39:37,280 --> 04:39:39,920
finding now that a lot of those kids,

6770
04:39:39,920 --> 04:39:42,400
their family still retains a nanny. And

6771
04:39:42,400 --> 04:39:44,718
so the nanny is going to pick up that

6772
04:39:44,718 --> 04:39:47,040
kid because there's a there's also an

6773
04:39:47,040 --> 04:39:49,520
infender toddler. And um they're not

6774
04:39:49,520 --> 04:39:52,320
going to the afternoon program. and um

6775
04:39:52,320 --> 04:39:54,638
at some point, not now, but they they

6776
04:39:54,638 --> 04:39:56,958
might come to the town for an increased

6777
04:39:56,958 --> 04:40:00,560
contribution in the JPA. So, just um uh

6778
04:40:00,560 --> 04:40:05,360
something to keep in your head. Um ad

6779
04:40:05,360 --> 04:40:07,120
hoc ordinance committee. I'm not sure

6780
04:40:07,120 --> 04:40:10,798
when we're coming back, but um we are we

6781
04:40:10,798 --> 04:40:13,520
are refining. Um we being Mark Hudach is

6782
04:40:13,520 --> 04:40:16,878
refining. Uh next page.

6783
04:40:16,878 --> 04:40:21,040
Okay. So um for mental health month uh I

6784
04:40:21,040 --> 04:40:24,798
went to a session for elected officials.

6785
04:40:24,798 --> 04:40:26,718
It was um schoolboard members and

6786
04:40:26,718 --> 04:40:29,760
council members and uh county

6787
04:40:29,760 --> 04:40:32,718
supervisors with regard to taking care

6788
04:40:32,718 --> 04:40:36,240
of our owned mental health for one. Um

6789
04:40:36,240 --> 04:40:37,840
and there's some tips here. I won't read

6790
04:40:37,840 --> 04:40:40,080
them out but you guys can take a look.

6791
04:40:40,080 --> 04:40:44,400
Um and uh it was a really uh supportive

6792
04:40:44,400 --> 04:40:46,638
environment. And then the second part of

6793
04:40:46,638 --> 04:40:49,680
the training was how to recognize that

6794
04:40:49,680 --> 04:40:51,920
um someone you are interacting with

6795
04:40:51,920 --> 04:40:54,718
might be uh at some stage of a mental

6796
04:40:54,718 --> 04:40:58,000
health crisis and maybe um there are

6797
04:40:58,000 --> 04:41:01,920
ways to suggest help for them and uh

6798
04:41:01,920 --> 04:41:04,638
again just I won't read this out but um

6799
04:41:04,638 --> 04:41:06,320
ways to take care of your own mental

6800
04:41:06,320 --> 04:41:08,798
health and to take care of each other

6801
04:41:08,798 --> 04:41:11,520
and um for instance just just one

6802
04:41:11,520 --> 04:41:16,240
suggestion that they had is um something

6803
04:41:16,240 --> 04:41:18,400
kind of dicey comes up and you know the

6804
04:41:18,400 --> 04:41:20,560
mayor can tell that it's kind of

6805
04:41:20,560 --> 04:41:23,440
affecting a council member emotionally

6806
04:41:23,440 --> 04:41:25,680
the mayor could you know suggest a break

6807
04:41:25,680 --> 04:41:27,440
right the the kinds of thing I think

6808
04:41:27,440 --> 04:41:31,280
that we are we are good about our our

6809
04:41:31,280 --> 04:41:34,000
particular council um and I very much

6810
04:41:34,000 --> 04:41:36,320
appreciate you guys um and I think that

6811
04:41:36,320 --> 04:41:38,718
might be it is there another slide oh

6812
04:41:38,718 --> 04:41:41,040
that those are the people who were there

6813
04:41:41,040 --> 04:41:43,120
and that's

6814
04:41:43,120 --> 04:41:46,718
Thank you for sharing that. Um I'll

6815
04:41:46,718 --> 04:41:48,320
follow up on a few items that were

6816
04:41:48,320 --> 04:41:51,040
already mentioned. Um I will start with

6817
04:41:51,040 --> 04:41:54,798
the uh told Clark um updates briefly. We

6818
04:41:54,798 --> 04:41:57,520
next month it's on the agenda for very

6819
04:41:57,520 --> 04:42:00,160
um detailed presentation by the

6820
04:42:00,160 --> 04:42:03,120
subcommittee. Um it's been five months

6821
04:42:03,120 --> 04:42:05,040
since they got on board. I believe they

6822
04:42:05,040 --> 04:42:07,680
got on board sometime in midocctober and

6823
04:42:07,680 --> 04:42:09,440
they've done a lot of work in the past

6824
04:42:09,440 --> 04:42:10,878
five months. So, we'll get an update

6825
04:42:10,878 --> 04:42:14,080
from them. And my plan or our plan, the

6826
04:42:14,080 --> 04:42:16,480
subcommittee, uh, Council Member Adams

6827
04:42:16,480 --> 04:42:18,320
and myself, our plan is to try to

6828
04:42:18,320 --> 04:42:20,878
transition from this ad hoc to a

6829
04:42:20,878 --> 04:42:22,560
subcommittee, which will be open to the

6830
04:42:22,560 --> 04:42:25,120
public within the next few months as

6831
04:42:25,120 --> 04:42:27,600
soon as we get um, an update to the

6832
04:42:27,600 --> 04:42:29,440
entire council so everybody can be

6833
04:42:29,440 --> 04:42:31,440
brought up to speed as far as what the

6834
04:42:31,440 --> 04:42:34,480
plans are, recommendations are. With

6835
04:42:34,480 --> 04:42:36,798
regards to Hrek, let me just echo again.

6836
04:42:36,798 --> 04:42:39,440
There's a decline in um enrollments in

6837
04:42:39,440 --> 04:42:41,360
our schools across the whole state, not

6838
04:42:41,360 --> 04:42:44,400
just in our municipality.

6839
04:42:44,400 --> 04:42:47,280
And um the TK program has caused this

6840
04:42:47,280 --> 04:42:50,160
financial crunch within our HRE program.

6841
04:42:50,160 --> 04:42:54,080
And um the preschool which used to be

6842
04:42:54,080 --> 04:42:57,040
one of the larger revenue stream for HRE

6843
04:42:57,040 --> 04:42:59,920
has declined because the students now

6844
04:42:59,920 --> 04:43:05,280
have a statemandated TK um program. HRE

6845
04:43:05,280 --> 04:43:08,480
is looking at for at least looking for

6846
04:43:08,480 --> 04:43:12,000
opportunities to expand or create more

6847
04:43:12,000 --> 04:43:14,480
adults, more programs for seniors and

6848
04:43:14,480 --> 04:43:16,958
other adults in the community as a as

6849
04:43:16,958 --> 04:43:18,400
something that will begin to offset some

6850
04:43:18,400 --> 04:43:20,400
of those financial constraints as well

6851
04:43:20,400 --> 04:43:25,120
as baby mom type programs. Um those seem

6852
04:43:25,120 --> 04:43:27,440
to be two populations where there's real

6853
04:43:27,440 --> 04:43:30,000
need questions. People are reaching out

6854
04:43:30,000 --> 04:43:33,440
to um HRE asking what services we have

6855
04:43:33,440 --> 04:43:35,840
in town. So hopefully as we continue to

6856
04:43:35,840 --> 04:43:37,120
make progress in some of the other

6857
04:43:37,120 --> 04:43:38,560
issues that are going on in terms of

6858
04:43:38,560 --> 04:43:41,200
space, we'll be able to accommodate that

6859
04:43:41,200 --> 04:43:43,280
going forward.

6860
04:43:43,280 --> 04:43:46,958
Um I believe that's it. FAC, we already

6861
04:43:46,958 --> 04:43:48,638
got a very detailed update earlier

6862
04:43:48,638 --> 04:43:50,000
today. I don't have anything else to

6863
04:43:50,000 --> 04:43:54,080
add. Um any other final addition from

6864
04:43:54,080 --> 04:43:58,240
the council? Great. Seeing none, this

6865
04:43:58,240 --> 04:44:01,840
meeting is now adjourned. Thank you.

6866
04:44:01,840 --> 04:44:04,920
>> All right.