Good afternoon. Um, the Hillsboro City
Council meeting is called to order. Um,
city clerk, may we please have a roll
call.
>> Thank you, Mayor Cole. Adams,
>> present.
>> Schwang,
>> present.
>> Crow,
>> present.
>> Ragdale,
>> present.
>> Cole,
>> present.
>> Thank you. Um just to um let our
residents who are in chambers as well as
residents listening from home first of
all welcome and um we have a long
afternoon today long afternoon into the
evening. We will be starting uh the
study session specifically um around um
the town hall redesign and we will
subsequently around 4:30 um adjourn to
close session and then come back for the
regular city council meeting at 6 p.m.
So, um, we will start this study session
regarding the town hall, excuse me,
regarding the town hall plan
alternatives review and discussion and
that will be presented by our assistant
director of building and planning, Liz
Ruiz.
>> Hello, Ruiz.
>> Good evening or I guess afternoon still.
>> Good afternoon. Yes,
>> thank you for coming early for this.
>> Yeah. Um this afternoon the council will
receive a presentation from the
consultants that have been working on
the town hall um complex project with
that's EHDD and Red Dot Studio. Um, but
I just wanted to provide a brief
reminder for the council and for any
members of the public um that at the
September 8th meeting in 2025, the city
council received an update on the
project's uh development and the council
confirmed several assumptions about the
project at that time and provided
direction to staff and to the
consultants to continue exploring
opportunities
um to develop site alternative plans. Uh
since that time, the city council
subcommittee has met. Those were public
meetings that were open to members of
the community. Um and ultimately the
subcommittee has worked with the
consultant and utilizing feedback from
the members of the community have
identified two preferred site plans and
those are going to be presented to the
full council and the community this
evening or afternoon.
Um and then there will be an opportunity
for discussion. Staff is seeking policy
direction from the council regarding the
conceptual plans. Um and I'm happy to
after the presentation remind the
council of of what that is, but
ultimately um there's no decision being
requested of the city council this
afternoon. We're hoping that the council
will receive the presentation and then
discuss the site plan alternatives and
ultimately provide direction to staff,
but there'll be opportunity after the
presentation to ask staff and the
consultants any questions um that arise.
With that, I would like to introduce um
y uh Karen from Red Dot Studio.
» Thank you very much. It's a pleasure to
be back here today and thank my
colleagues as well from EHD with um
thank you Mayor Cole, Vice Mayor
Rexdale, Supervisor Cole. It's been nice
to get you and other council members. As
we run through this, um, we're going to
start with a really brief overview of
how we came up with a with the
qualitative the quantitative metrics
that went into the study between
establishing the data that you received
from that was that you already had
before we got started um documenting
conducting site visits. We conducted um
we conducted a survey to to the town's
people and then the the council contin
excuse me the town continued to conduct
constituent surveys. We refined it. We
looked at scopes and that began the
process. Um last time we were here was a
visioning session in the council
chambers. We had a subcommittee meeting
that took us all the way through
answering some very big questions about
the site constraints and about what the
site parameters would be. Looking at
whether we would move the water line or
not, deciding not to, looking at whether
we would considering acquiring an
adjacent property or not, and getting to
this last section over here where
there's two areas that we were asked to
bring forward. One was called um the
boulevard scheme and the mountain
scheme. So we moved forward with those
and those were taking into account
putting housing closer to um El Camino
and
um getting the adjacent property at 722
Walnut.
These were a set of words and criteria
that came through our our um both
visioning sessions that we did and also
that the town had done before the
consultant team joined. Um one thing
that came across very loud and clear was
to try to avoid underground parking. And
so that brings us to the two where we've
had some guy two um concepts we're going
to go to for the first one looking at
civic ridge line.
There's a beautiful hillside that that Sam that Hillsboro sits on and we
have the idea of taking that hillside
and setting the town hall within a park
light setting where we're actually using
both the southern skyline ridge trail as
our muse as well as the um historic
cottages of Hillsbor with their
cascading roof lines. So the town hall
concept has its form from both the
hillside and the homes here creating a
civic landmark within a townlike set a
park-like setting. That first site plan
um
is there is there a way I can use the
mounts on this or is not really.
» So we've we disabled the red dot just so
the zoom people
>> Okay, got it. So, um, on the northern
side of the screen would be the police
portion of town hall and on the the
opposite side would be where there where
the plaza is would be both the EOC and
the chambers and the town hall building
that across Walnut Street there would be
a uh there would be a plaza there. You
can see I'm going to actually go to the
next slide where there's more labels.
Um, so you can actually see that the
number one is the entry both from the
plaza side as well as from a d back
parking side. Number two is a community
as well as an emergency operations
command center. Number three is chambers
greeting you off the plaza. Um, number
five is the Veterans Memorial and
Centennial Park. You can see also on the
screen the blue cars and the black cars
being a way to distinguish between towns
people coming and the police going into
their secure parking areas. Uh we've
been asked and been told by constituents
that mailrop is very important. So
letting you know that it stays there as
well as bike parking. There's pedestrian
crosswalks for traffic safety. The
dotted blue line is the water line. So
the water line goes under the new plaza.
Both chambers and the community room can
empty and and flow out to the plaza
allowing allowing times like light up
the town and other events to happen
right on that plaza.
You can see it here in an axonometric
where the building slopes down to the
street creating a more pedestrian scale
along Florabunda. Housing is in the back
corner, visually secondary to town hall,
but having its own front yard and its
own access closer to Flora Bunda.
There's a sense of how we might be able
to phase this. So you would deconstruct
town hall. That would be the number one
there. You would police would be able to
continue to operate pretty much in its
same location using the El Camino
entrance. Um, perhaps town hall
operations could go over to the
town-owned residential lot. Then police
and town hall could be built. Then
police could be constructed. Housing
could be constructed. And you could
deconstruct the building at Florabunda
to make the parking lot and complete the
plan. So there's a phased approach that
could happen with this.
to give you a sense of the plaza and the
side entrance into the community room.
You can see how you flow through to the
plaza as well as into chambers.
And there's a sense of how the building
itself has the is oriented well for
resilient energy. So there could be
integrated PVs on the roof. The water
can cascade down and be collected. Um so
rainwater harvesting can reduce water
demand. The Clarastory windows allow
healthy daylit spaces with low carbon
construction through mass timber.
The landscape pallet also in increases
community wellness by the shaded plaza
having a place for people to engage
permeable parking as well as shielded
native hedge and green infrastructure
filter filtering water and creating
resilient landscapes.
giving a bit of a view from the floor
abundance side. So you can see the EOC
community room as a beacon.
Okay. And now we're getting to the
second concept, Town LA. We previously
called this one Boulevard. And as it um
as it as it changed, what we hope to do
is be able to fit the police housing
underneath the building. So, the
articulation changed a bit, but we're
still considering this a a sort of
villagel-like setting um with a
residential scale that comes through
creating a civic heart and a civic plaza
arranged around a courtyard and an allay
of trees.
This in this plan, the forward building
across Flora Bunda is town hall. Housing
is off of El Camino. That housing is in
shown in white and it has um parking
podium parking underneath housing.
Police is across the back of the lot.
You can still see it has moved as close
as we can to El Camino with a secure lot
and a secure driveway behind housing. Uh
so we're giving a little bit of buffer
to the the residences in Berling game.
Walnut Avenue here remains where it is
located. So you can see that the water
line continues to run across Walnut
Avenue and the triangle lot gets remade
into a different parking area. What's
nice about this one is it starts to keep
the adjacent um
the adjacent town owned building town
owned
a residence.
So town hall is two stories. Number
three indicates chambers kind of
greeting you at the end. As you come
into the parking behind town hall, you
see number one is entries into the lobby
for both police and town hall. The
community and EOC can spill out onto the
plaza allowing Centennial Park and
Veterans Memorial to be under a trellis
area. Police is three stories towards
the back of the of the property. Um
and housing is four. So you can begin to
see this as it plays out on the site and
in relative heights to the surrounding
neighborhoods. The housing being closer
to El Camino of a different scale and
then dropping down to more residential
scale as you move back into the site.
Phasing for this um in this case, police
would be deconstructed first. Um, town
hall potentially can operate in 1640
Florabunda and police potentially can
operate in town hall. Then you would be
able to build police and housing and
then follow through with deconstructing
town hall, building the new town hall
and parking.
This is a sense of looking into chambers
and looking into the allay of trees
between police and town hall.
This what this project this concept
could have more thermal comfort through
passive and thermal mass enduring
materials of wood and stone and stucco
covered walkways for year round access
and down at a neighborhood scale.
The courtyard village would have
sheltered gathering spaces between the
community room and police treeline paths
allowing a classic courtyard um features
as well as green screening for the
parking. This is the idea of looking
down floor abunda towards the um town
hall.
And with that, let's talk about costs.
It's important to note that these costs
are escalated to 2030, an approximate
midpoint of construction, but that is
where the escalation is going towards.
The total project costs range between
221 and 226.
That does include both soft and hard
cost. In the middle column, you can see
the hard costs. And then as we work over
to the other side, you can see the cost
per square foot for different
components.
Um,
and I know there's probably plenty of
questions, so I want to give you the
chance to ask them and we can circle
back to more details on any of those
slides. Thank you.
>> Um, thank you for the presentation. Um,
I will turn to my colleagues to ask for
clarifying questions and we'll come back
for more discussion before we go and
then go to the um any um questions from
just for clarification. Um it Vice Mayor
Ragdale and Council Member Crowley are
both on the subcommittee and have been
meeting with you um over the past um
couple of years. Correct. Yeah. Any
questions from the council?
>> Yes,
>> I have questions, but I would defer to
those not on the subcommittee first. Um
if that makes sense.
>> Yes. Any questions, Adam?
>> I do want to note that a lot of this is
new information to those of us on the
subcommittee though, too.
We that's the first time we've seen any
cost estimate.
>> Okay. Um, Council Member Adams,
>> thank you so much for the presentation
and thank you to my colleagues for all
the work that you've put in on this. I
know it's all in the details and it just
keeps adding up more details, but I
appreciate all the work you've done. Uh,
just a few questions as I looked at
things. Um,
was uh neither one of these close Walnut
Street, correct? The two that you've
>> neither close Walnut Street. One does
straighten Walnut Street and the And it
actually lends itself to a time that you
could close it for events if you wanted
to.
>> Okay. um where it could then kind of
connect to the plaza that way and in
fact either worked well to do that where
you would be able to close it for
events.
>> But there was no consideration of
turning a walnut into a culde-sac at
this end so that we could have more
space to play with, not to dig deep uh
under the into our our water, but uh so
that wasn't a consideration. I think
that we we had a culde-sac at the first
visioning session and as we looked at
this and we looked at the turnaround
space and the access to parking that
needed to be separated for both housing
and then town hall, it no longer was
making sense in especially with the
acquisition of 722 Walnut and the space
at that location of the site. It worked
better in that visioning session one
when we pulled it quite a bit forward
and then had underground parking. So as
we as we negated underground parking and
tried to keep it on surface, it it kind
of would move the culde-sac back when
the property and there wasn't enough
room for it there. I can somewhat look
show you on go all the way back to this
one.
So where it was culdeac on the visioning
session one was in a different part of
the property which was pulled forward
with different space and as we didn't no
longer had underground parking it it
really didn't work out that way. but it
potentially could add parking as well to
close off the road if you constructed it
in different ways. So, it was just a
thought. Um,
is was there ever consideration of uh
using the townowned lot at 1640
uh Floraunda because neither of them use
that as well.
So I I brought this summary slide back
because I think it's probably quite
helpful to look at the process. Um the
town lot at 1640 floor if you go to the
last the 52126 subcommittee
that town that group of diagrams there.
Thank you.
Showed A and B versions
of many schemes, some of it which were
using the town owned lot, putting
housing over on that side of the at on
that side of the town hall site, but we
were directed to try and get housing as
close as possible to Flora Aabunda. So,
how we ended up using it in the schemes
that you see today, in one scheme, it
actually becomes an overlow parking lot
and in a second scheme it remains a
town-owned home.
>> Yeah. I I liked, frankly, these were so
tiny when we received them. I haven't
been able to really study them, but in
that A and B, one of them at least was a
park that uh obviously would be
wonderful to use at that spot. Uh was
there any thought of what to do with
1640?
So in the schemes there um 1640 was used
for housing with most of the town hall
sites conjoined between police town hall
EOC all in one area and then over on the
other side it was being used as housing
but we were directed to try and get
housing as close as possible to
Floraunda
and so as we moved on I don't know if I
excuse me Elamita I thank you supervisor
Koh um does that answer your question?
>> It does, but it it seems a little like
we
cut out a few avenues uh along the way.
I know sometimes when you have a list of
community suggestions, it can be
interpreted as you have to do every one
of these things, which is a little bit
hog tying as you're trying to conceive
of filling all this in. Um
and then uh was there any talk of
maintaining the existing town hall?
There was and um back at visioning
session three we had a versions where we
maintained the existing town hall. We
formed the subcommittee on 33125
and by the 58 subcommittee meeting the
idea had been been that we were going to
explore um acquisition and annexation
but also looking at that we it became
clear that it with the site constraints
we would be making all new buildings. So
that happened kind of in an earlier
phase that we would be looking at let's
see was it might have been 87 pursue all
new construction sorry 87 2025
so in terms of interpreting it all now
when we had heard that uh the cost was
going to be $150 million there was shock
and awe and how will we do this etc. And
now that the there's a considerable
increase to 221 or at the outside $226
million,
revisiting some of these earlier
concepts would seem to make some sense
and uh so I wondered how far you had
gotten on each of them and how your
direction had been influenced.
Did Liz want to say something?
>> We can um just for clarification if we
could just get clarifying questions.
We're going to come back and discuss
this. Yeah. Okay. Um
>> um well that those were my questions
>> and you can your comments are well noted
and we can come back to those.
>> Great. Thank you.
>> Okay. Thank you. Um council me.
>> Thank you. Thank you so much for your
presentation. It's long time coming. So
really appreciate this finally have the
u sort of the transitions of how the
illerations kind of move. Uh my question
is um sort of along uh the the ideas uh
that you're not you utilizing the the
Warner lots and also the town own uh
rental properties.
That is by directions or that is by
discussions that we're going to focus on
just the town complex in this existing
lot.
>> So I just wanted to confirm. So this is
these are the process plans that were
considered previously. The two preferred
site plans that were presented. One does
utilize the existing property at 1640.
It becomes part of the parking structure
or parking area. Um and then there's a
second the town um LA uh that maintains
the existing rental property at 1640.
And so having an option that maintains
the existing rental property and then
having an option that utilizes it that
was um direction that came out of
subcommittee discussions and feedback
from the community.
>> Okay. So, uh my my clarification uh
question is so by directions um you're
focusing on the town complex to um to to
design the utilities for uh for the
purpose of the EOC and also for the town
staff. Um is that then by intention that
you're building it up to for the police
is three stories and then for the um
town hall is two story.
So the two different options have two
variants in that.
>> The one central building is three
stories but the building steps down. So
this on this building the building steps
down to one story at the bot at the
front side along Florabunda and up to
three stories which you can start to see
in this axon perspective. So in this
version both police and town hall are
three stories. However in the next I'm
going to go to the axon there as well.
In this version, the axon starts to show
that we lowered and made it two stories
at the front, stepping to three stories
at the back. So there was a bit of a a
perspective where you could see that
kind of raising on the site. Is that
does that answer your question?
>> Uh so I'm trying to understand that. So
really you you are building the height.
You're elevating it to be three stories.
It just there's progression from the
street. So it doesn't appear to be very
intrusive. Is that what you're saying?
That was that was the plan. That was the
intent.
>> That was the intent. And so the square
footages are actually based on the very
first slide that showed the program and
how the programmatic elements. Um there
was a phrase that Supervisor Kle used in
the subcommittee which was layering in
practicality so that it's how we're
fitting the police, how we're fitting
the parking, how we're fitting access to
it, and how we're fit having it um
operate around the site. But at the same
time we are trying to keep the the the
scale lower towards floor abundant in
both schemes.
>> Okay. And so my other question is um
regarding the functionality of the town
hall um you know when we first had this
building and while it still in some way
feel like very new um our experience has
been that it quickly grew out of the
purpose right it quick quickly the the sort of the styled of the meetings
and the the sort of intent of having
gatherings and so forth is not quite
fitting. Um and there therefore the
discussion of can we internally
reorganize in restructure it to make it
work or do we need to have a new design
of the building. My question is do in
your planning is the intent to have all
the departments working under the one
roof and and has the capacity to to
accommodate that?
>> So the two different schemes are
slightly different in that. So in terms
of designing into the future, I think
this program process summary is a one
that talks about how we have square
footages that are designed for now based
on things that you looked at in 2023
through 2031 and then document it with
existing conditions um as we went and
looked around, but then testing and
profiling and refining into what into
the future and what we're seeing at
other sites. So this kind of
quantitative metrics that came out of a
fairly robust program document
>> so that we could be designing into a
future is h how the space got allocated.
And so in one scheme, the first scheme
that we're calling civic ridge line that
has town hall and police under one roof
with a seismic brace in between so that
you can have police functions on one
side, town hall functions on the other.
In Town LA, the second scheme, there are
separate buildings around a courtyard,
but with with entries that sort of
mirror each other.
>> Thank you. Um, my last question is this.
Um there is a there's a huge discussions
regarding parking and the availabilities
of parking and that is filling over the street but there's also I think in
these days as as we discuss about
housing and structured buildings and
whatnot to really recognize that people
now don't necessarily own cars
>> and that they use Uber lifts or AVs for
that matters. Um so could you walk me
through a little bit about the thinking
behind the parking and the calculations
of the parking?
So the parking calculations are also in
that programming document and we have
heard both things. We've heard
definitely from the community that they
do not want overflow parking onto the
street but that the parking should be
rightsized and easily available as
people are coming up to town hall. So
this shows 20 stalls of surface parking
for the housing units including guest
parking. Um and then the police had very
specific requirements both for their
patrol cars and for their staff own
cars. So they have secure parking behind
the police station and podium parking
under the building town hall. It was the
quick drop off um behind the building.
There's surface parking spots as well as
p parallel parking spots on Walnut
Avenue and overflow parking into the
town owned lot. Those in this scheme,
there's 66 surface parking spots for the
town hall, which is exactly what was
called out in that program documentation
trying to weigh into what was needed and
not needed. As we go into the second
scheme, the ALA scheme, it's a little
bit different. One of the things that we
got told could give was the number of
parking stalls. So in this case, we
actually still want to have that quick
drop off to the lobby that are labeled
number one so people can come in, get out, that kind of quick ability.
Walnut A stays in the orientation that
it's in with the water line underneath
it, but there's parallel parking there
that can get pretty quickly through
crosswalks over. And then the triangle
lot gets resurfaced in a way that's a
you kind of know where to park whereas
right now it's a bit squirly. Um but
this only has 55 spots. If parking were
to become an issue for the future
obviously the townowned residence is
adjacent and could more spots could be
accommodated. So, in both of the
schemes, we were looking at it in terms
of what we needed programmatically and
then um trying to get them in on either
surface or podium parking with no raised
parking garages and no underground.
>> Thank you.
>> Um I have a few questions. Um if the uh
subcommittee participants don't mind,
I'll ask my questions along with my
colleagues. Um, first of all, thanks for
the presentation and thanks for all the
work you've been doing over the past
couple of years. Um, regarding the cost,
did you separate those costs between the
three main um, objectives? One being
town hall redesign, the other
HPD police department redesign and the
third being the housing requirements or
because you gave us a total number. Did
you do any internal analysis to separate
the cost?
>> Yeah, if you look in that last column,
the community and EOCC costs there is
between 20 and 21 million. That's
actually a pretty high cost per square
foot because the EOCC, that emergency
operation center and community room is
only about 5,000 square feet. That has
separate data and also has the ability
to uh be seismically hardened. So
there's not a it's not a larger EOC
where there's an economy of scale. So
that that hardening is there at 20 to 21
million. If you look the next line down,
town hall is about $2500 a square foot,
between 39 and 40 million. Police goes
to 68 to 70 down at 3,300. Again, has
the seismic hardening and the things
that you would want in a police station.
Housing's the lowest cost there at
1,300. between 23 and 27 million. We
looked at maintaining the bedroom count
for housing, but as much as possible
reducing the amount of corridors and one
scheme having the corridors be outside
and surface parking, which is cheaper,
and a second scheme having podium
parking, which has a little bit of a
that's why there's a little bit of a
cost variance between the two schemes
there, but that's broken up um by
building there. And regarding the
housing cost, 1,300 square foot per
square foot. How many what is the
estimate? Are these one, two or three
bedrooms or studios? What are they?
>> One and two bedrooms. And
>> one, two bedrooms.
>> Is that
>> correct?
>> Is that correct?
>> Correct. I just didn't know if you
wanted to talk about how that was
developed.
>> Um
I noticed I believe it's a town alley um
design.
It's is the one that's next to
Centennial Park. Does it impact the park
um in any ways or it just happens to be
>> you could go to that?
>> In both in both schemes, the idea being
that Centennial Park may need to move
it. The artifacts could be taken over
into a new location. Um, so in both
schemes, Centennial Park is potentially
being relocated and still being on site
as a park and as a place to be. So in
town LA, housing over near El Camino is
getting, in fact, it's more obvious
potentially here. The the red square
is Centennial Park. It's quite close to
housing. So in that scheme, if you
wanted to keep it exactly as is, it's a
possibility, but it also may become um
quite close to the housing building. And
so the elements of the park we were
proposing could be moved into a new
location
um in number five in between police and
town hall. So it's possible to keep it
exactly as is, but we were looking to
see if we could move the artifacts. So
your project anticipate moving
Centennial Park.
>> Is that my understanding?
>> Potentially. Yeah.
>> Okay.
>> Yeah.
>> Um regarding the water line um or the
water main line on Walnut that you
project may need to be straightened for one of these design. Which one was
that again?
>> So we um opted earlier in the
subcommittee. We looked at both moving
the water line or taking or or acquiring
the adjacent property at 722 Walnut. And
while moving the water line was a
possibility, that possibility was
abandoned through the process because of
the time period it would take to move
the water line would put us past the
arena and put us past the housing
element. And so we abandoned that at the
subcommittee level back in um 827
2025.
And then there's a bit of a So So we're
not moving the water line in either version.
>> And And you're not straightening walnut
or does one of them
>> One of them straightens Walnut but puts
a park on top of it.
>> And which one is that?
>> The the uh the civic ridge line.
>> Okay. exhibit. Um,
and the housing the 16 units residential
is that one of the design projects a
fourstory is that what is projected in
both designs? Fourstory building.
>> Yeah, they are both fourstory buildings.
Um, the housing in
the civic ridge line is four stories.
slightly lower um floor to floor height
to make it compatible with the height of
the the town hall. And then in the CI in
the town LA where it's across there's a
podium parking on the lower floor and
then three stories of housing above.
>> Okay. So it's not below ground parking.
It's just a podium correct type of
parking. Correct.
>> And could you just review the access
sites again for both um designs? I
couldn't quite sure.
>> So, this slide might be the easiest to
see and then I'll I'll go to the next
slide. This Civic Ridge line has Walnut
Avenue straightened.
And so there's a new Walnut Avenue
orientation. The dark dotted blue line
is where the water line is. That water
line goes under a plaza or a park.
The main building, the large building is
town hall and police. Both are three
stories at their tallest, but they they
go they go down to the street at the
floor abunda side.
Housing is four stories behind police,
but it's also oriented with a slightly
lower floor to floor so that the heights
sort of align well.
The plaza gets a lot of nice um southern
sun and is shaded by the trees on the
new plaza and allowing overflow of
parking at the existing town owned lot
where you can see the numbers four and
six.
Number five is where Veterans Memorial
and Centennial Park is. thinking that
the the monuments themselves may be part
of a new um landscape plan as the over
at that section and very close to where
they exist today.
>> And the entrance from El Camino is that
that's away from the current stop sign.
Correct.
>> So the entrance from El Camino is
specifically just for a police secure
entrance. It's about 100 ft more more
than that from the corner for police
only. And then you can see the blue car
going out on El Camino. That's again
just an emergency exit. It's sort of
grasped in on the half arc. That's not
meant for daily use. That's meant if
there needs to be another way out from
that side. The main entrance would be
through Walnut A. And the black cars are
sort of showing where that main entrance
would be through Walnut A to the parking
area right behind town hall in between
town hall and housing
>> and the straightening of Walnut A on
this um design does not impact the water
line. No, in fact, the building is
beyond the setback for the water line,
but the water line becomes the location
for a new plaza and park that allows the
community room and chambers to be able
to spill out onto a plaza and that is
allowed that's an allowed use over a
water line.
If we if we need to move the you
suggested we may need to move um
Centennial Park. Where exactly do you
project or anticipate it could be?
>> Okay. It's number five um on the that
diagram.
>> Okay. Yeah. And if you wanted to see
where it actually exists in this scheme,
it really would need to move. It's
optional in the other scheme, but in
this scheme, the red box, the small red
box next to the police entry is actually
Centennial. Um,
>> okay. Um, I will ask my colleagues uh to
remain colleagues to make comments
before we go to public questions and and
we we will question. Do you have a
question?
>> Just one question.
>> Sure.
>> On the Civic Ridge line, where are the
police going to be parking?
In both schemes, the police are parking
in a there's a secure lot behind police,
but also podium parking. They have quite
a high parking need. So that in both
schemes, there's some podium parking,
meaning at the first level, not not
below grade, not above grade, but pull
in right at the podium level. And then a
secure lot adjacent.
>> They also have a fuel link stations that need to be addressed and that is
part of that, right?
>> Yes. Yeah. So you think that the number
two that you were talking about?
>> There's a the filling station is outside
in because
>> we don't want to put gas inside the
building
>> and as well as a gen there's generators.
There's a police evidence. So all of
that is accounted for in these. Yes.
>> Okay. Thank you. Thank you.
>> Thank you. Um yes. Any questions um from
Vice Mayor Ragdale? Yes.
>> Thank you so much. And it's great to see
you again. Now I can't see you because
I've put on the other glasses. It was
great to see you and thank you. Um and
I'm excited for our colleagues to uh see
these these next steps. Um and uh I
think right now I just have three
questions. Um, one is more of a question
for Liz and staff that maybe could be
um, answered at another time, but with
regard to the phasing, um, I'm just
wondering if staff could actually work
out of the town owned building on floor
abunda because it seems
not large enough, but um, just just
something to to think about. Um maybe
there will be a 40 baywood that that we
could work out of. Um the second
question um that I had is would the town
Ali um would that use those uh green
building concepts that were in the civic
ridge line with the water capture and
the solar? Yeah, they they would. And
each scheme has different green
strategies that would work well. There
definitely is the ability for southern
facing roofs to have building integrated
photovoltaics on this. What's different
about this scheme from on town LA versus
the civic ridge line is that not all the
roofs are southern facing. So not
everything would be used that way.
There's the ability for this building to
have a bit more thermal mass which it
helps with dal temperature swings and
having less energy being used and um
also the same ability to capture rain
water and to use it well on site.
>> Great. Um thank you. Um and then the
last question is um uh
the the in terms of the costs we would
presume that the housing cost would be
paid by a developer.
Okay. Um and then and then can you just
clarify with the water line? Um we can't
put a building on top of it. Correct.
Because we need access.
>> Correct.
>> Yeah. Great. Thank you.
>> Thank you. Um Council Member Krillic.
>> Thank you Karen. So when you go to uh a
Lee to the the footprint um
Yeah. And actually and even the phasing.
So when we talk about the phasing if we
went to a lead because I'm I'm trying to
figure out how do we get there
financially? Yeah.
>> Could we
have the police work out of one where
they are build the police station and
then they move and then we could build
the housing there. So we could phase it
that way and town hall would stay intact
>> potentially because I think the what
you're indicating is there's a section
of where the police station is that's
being used by finance, right? And so you
would be having them stay potentially.
Liz, I'm going to turn this one over to
you.
I think there's certainly a potential
for that. that I know there was also
discussion about um you know the
potential for portable structures to be
used on the Walnut parking lot for
temporary office spaces for for PD or
other staff. So there's certainly
opportunities.
>> Yeah. I'm just thinking if we could just
simply finance the police department,
the police building first, they can stay
where they are. We build that, they
move, then we do use that space for
housing, and then we, you know, we
enhance town hall in the future or
rebuild town hall in the future, just
because this, I mean, I just don't see a
path right now to $200 million, even if
we uh take out the housing part. Um,
and then my next question was, are we
preserving that historic part of the
police station in any way?
>> So, we had looked at that much earlier
and I think I'd been directed not to
keep it in. So,
that's correct. It was determined that
it's not technically historic. It is an
original portion of the building. Um
there were schemes that retained that
portion of the building. There were
schemes that relocated it. Um but
ultimately in discussion um from a cost
benefit standpoint. Um it it didn't
pencil out. Um but there was also
discussion about perhaps preserving the
entrance to the PD building and reusing
that somewhere. It could be reused
inside. It could, you know, it could be
um memorialized in other ways.
If I could just add to that as well, you
know, the the when we think of that part
of the building and the historic nature
of it, it really is at this point, it's
pieces within that area that are really
the historic keepsakes that are there.
And I'm certainly would be looking to
remove those delicately and reuse them
somewhere in the project, even if the
actual space itself was used for
something else.
>> Thank you. Um, yeah, those are all my
questions right now. I just say thank
you and I just want to point out um that
we right now are just looking at where
things are um the elevations and not the
elevations but the drawings of how it
looks that that's still another phase.
>> Okay. Um let's hear from the community
if we have anyone from um
any of our residents either on Zoom or
in the chambers who would like to make a
comment specifically on this. We also
have another agenda is item B which is
to um present a petition which will be
after this discussion is completed. So
if there's anyone from the public who
wishes to ask questions or comments on
what's been presented so far. Thank you,
Mayor Cole. I don't have any speaker
cards, but I'll just ask if anyone in
the room would like to speak, you can
let me know later. You can go up to the
podium.
» Afternoon.
>> Hello. Good afternoon. Your name is
>> Riad Salma 816 Eucalyptus. I'm not sure
I follow what you said, Mayor Cole,
about the section B and the petition.
>> Um, it will be presented after we finish
the um presentation and discussion on
the town hall. the petition will be
presented and um we'll make some
comments about it. It will be coming
back. I can give you a heads up on that.
>> I was asked to to speak to the petition
by
>> Oh, you were asked to speak to the
petition. So, do you have any specific
comments on what's been presented so far
outside of the petition?
>> Generally, it sounds as if the
conversations are operated on the
assumption that all these elements are
going to be satisfied at this site, the
housing included. Has that determination
been made as opposed to allocating those
additional 16 units to the Tobin Clark
site as a possibility?
>> I'm going to give you the opportunity to
present that petition. Were you planning
to read the petition into the records or
were you just planning to make a comment
about the petition?
>> I was hoping to read the petition.
>> Okay, we'll get to that in a minute. I
just want to know if there are any um
residents either in chambers
specifically to talk about the town hall
redesign as was presented by our
consultants.
>> Yeah, I wasn't intending to read the
petition. I'll wait for that. Okay.
That'll be coming up shortly. The
question does I think apply to the
discussion that we've been having and
that's
>> if the because we're talking about space
allocations. Yeah.
>> Between all these different elements.
>> So, are we operating currently under an
assumption that this site is going to
house those 16 units or is that
determination not yet been made?
>> Well, that that's what we submitted, but
there is a petition to consider
alternatives. So, that will be discussed
shortly.
>> Okay. when we talk about the petition.
>> Thank you.
>> Um are there any other questions um from
the public or on Zoom?
>> Thank you, Marco. I don't have any
speaker cards in the room and I don't
see any raised hands, but I'll just give
a moment if anyone on Zoom would like to
provide comments on this item. Raise
your hand, please.
I'm not seeing any raised hands,
Miracle.
>> Okay. Um if there are any other
additional comments specifically based
on what's been presented so far with
regards to the design of the town hall.
Yes, council member Chuang.
Uh this question is actually for the um
the consultants. So on the um civic
ridge line there's a quite a bit of a
greeneries uh along the corner of Al
Camino and Laura
um where I I suspect that that's where
the um the Centennial Park is currently
located. just kind of want to understand
the configuration of that versus the
town allay that you guys were talking
about. What is the comparison between
the greeneries on that sections?
So, it might be easiest to see that on
the phasing plan. So, I'm just going to
go back to that if that's okay. Um,
>> yes.
So on the town LA, the little red square
at the Florabunda El Camino, that is
where Centennial Park is. So now
it's possible for it to stay in that
location as is. It's quite close to the
housing building and so it might not
have a great feeling next to a fourtory
building. So, we were considering
bringing it into the plaza and into part
of civic life in the town LA. And so, we
were putting it underneath a trellis and
in a place where you would be able to go
sit and enjoy it and actually have it be
part of the the the greenery. It is
possible for it to stay where it is in
this scheme though that you can see the
red square there and the three um oak
trees. Uh uh my question is not about
the Centennial Park. I think that you
know um I'm always open to a much better
utilized park areas and I think that the
Warner um the design on the Wana Avenue
is intended to be picnic like offer the
opportunities for community events,
outdoor events and also for the staff
and the residents to have the
opportunity to enjoy it. So I'm okay
with that. What I'm trying to make a
different difference sort of the the
separations of town LA versus the ridge
line is
first of all why the greeneries on that
side you know and two is what is the
difference? It seems like the town LA
has a smaller green areas on the design
versus the civic ridge seem to have a
larger areas. And in in our conversation
about space or importance and that the
redesign is really for the functionality
of our town activities and staff, you
know, working
>> those are all precious mon, you know,
that that I want to make sure that we're
not using it for the sake of the
greenery, but rather that we're
utilizing in a way that makes sense to
our town.
>> Okay, I think I understand the question.
There there are slightly different
there are different approaches to the
site layout where town LA's site layout
is a series of smaller a series of
buildings arranged around a central
courtyard and that central courtyard
allows light and air through to the
buildings for the town staff or for the
town function to to work. Um and
the building itself, town hall itself is
closer to Flora Bunda Street. You're correct in seeing that. So the
gap of greenery between Flora Bunda
Street and the town hall is slightly
less in this scheme. It still allows an
area for some greenery, for some
rainwater catchment, for all of those
things, but it but the daylighting function is happening in
the center of the site here. And so the
outdoor gathering space is in the center
of the site here
in the civic ridge line scheme. And I'm
going to just go to this um landscape
plan.
Walnut Avenue, since it was
straightened, allows for a public plaza
that you can see from Flora Bunda
Street. It's a more um
visible public plaza from Florabunda
Street, but it's al also over a
waterline, so we actually can't use it
for a building. And so there's no
opportunity to use it for a building.
The town hall then elongates along the
site and in this case it goes a little
further closer to where the um oak trees
are. And so there does get to be sort of
like a front yard from El Camino and a
front yard from Walnut Street to the
site. And then in between from Flora
abundant to town hall there's greenery
that is there that also can function to
capture rainwater. So because the
building shapes are [clears throat]
somewhat different where the outdoor and
the daylighting ends up different and in
this scheme we get our daylighting
through changes in the claristory
windows allowing light to come through
on both sides of the roof line. Did that
do it? Did that answer?
>> That was helpful. Thank you. Uh
>> um I'll have us make some final comments
on what's been submitted so far and then
we'll have the presentation regarding
the petition. Do we have um additional
comments? Council member Adams.
>> Uh thank you, Mayor Cole. I I really
just want to clarify exactly what we're
deciding here, if anything. Uh because I
heard uh Council Member Krillix say
we're we're really just looking at where
things are and I I understand that. But
uh if that's what we're doing, I don't
feel comfortable saying yes, we know
where things are right now. So if that's
what we're trying to do, I would I I
would offer that I think there are still
some more considerations. Just want to
make what clarity there.
>> My um understanding is to give feedback
in terms of what you've heard if there's
something specific you buil you you
think should be modified, changed,
upgraded, eliminated, and we just want
to get we're not making a decision
specifically. We're not voting, but
we're giving feedback. Is that correct?
>> Yes.
And if I may, uh, what staff is
seeking some ideas, um, not limited to
these items, is just feedback on the
overall site organization,
um, the location and relationships of
the town hall building, the police
department, housing, parking, um, and
the major other major project
components, the site circulation and the
parking strategy. I think the biggest
difference um from previous versions is
this is all surface or podium level
parking. Um also feedback on the project
phasing and implementation priorities
understanding if there's a desired
phasing approach. Um and then any
refinements or sort of
changes other considerations that the
council would like to see. Um ultimately
staff will evaluate any of the feedback
that we received tonight along with any
direction and um you know depending on
the council's discussion we can come
back with additional conceptual plans.
We can evaluate alternative approaches.
Really this is the first time that the
full council has had the opportunity to
discuss these options and so staff is is
just looking for feedback.
>> Yeah.
>> Just for feedback. So you may proceed.
Um council member Adams.
>> Yes. Well, thank you. But, uh, in actual
fact, that's why I'm uncomfortable even
giving feedback because I've only seen
this since Friday morning. And the
little tiny drawings, I really want to
put more thought into this. And if we
have the opportunity to continue to give
you feedback, then I'm fine. If this is
it,
>> oh, I anticipate we can put this back on
the calendar in the very near future for
ongoing discussion. Any additional
comments on what's been presented so
far? Yes, Council Member
>> Crowley. Thank you. So, there were so
many considerations. That's why it's
taken so long to get to this point
because parking was huge. Um neighbor
concerns. Um and the number one concern
of the neighbors and or parking they
don't want to see everyday parking on
Floor Bunda. the square footage, the
needs of HPD, the needs of town hall
staff, customer service and resident
ease of accessing um giving a little
more um community space um to customers.
So these are our residents were all are
all considerations but I think moving
forward what's going to drive a lot of
this planning is as um as Karen said we
like to say layering on the
practicalities because um you you know
we have our wish list but we have to be
practical about it. Um so how are we
going to pay for this? Um moving Walnut
Avenue I think adds an expense. Um so
that's why I think you have wrestled
with all of these different um
considerations and I I think the Ali
plan to me is the most practical plan. I
think that we could execute it in kind
of clearly defined phases which will
help uh finance it more than anything
but also be the least disruptive. So, um, I understand only having seen it
since Friday, but in looking at these
challenges for the past more than a
year, um, I do think that you've come up
with something that actually layers on
practicalities.
Thank you. Um, thank you for those
comments. Um, let me just add my
comments to what's been presented so
far. Um I I do have some concerns about
potentially moving um the Veterans
Memorial or Centennial Park. During our
housing discussion, there were
passionate discussions or feedback from
residents. It's very it's a very
meaningful space. I agree. It may seem
like we could move it to a better spot
in this 2.3 acre site, but it carries a
lot of meaning and it would be like move
I hate to say this will be like moving a
graveyard. It's not the same thing,
right? and and so it it is a very
meaningful
um it just carries a lot of meaning for
many residents. So I think that should
be taken into serious considerations as
we go forward.
>> Um but as council member Crowley pointed
out
I as I'm listening to this what what I
know for a fact is how do you proceed
with this even if you do phasing? Okay.
Um clearly we have a commitment to HCD
to come up with an additional 16 units.
We do not have I mean the the cost alone
looking at it on paper is quite
prohibitive. So clearly you're going to
need to do this in phasing in which case
I don't see a path forward to have 16
units built on the site within the next
five to six years. Actually, it's four
years when our current arena cycle
expires, we at least need to permit
those 16 units. So, even if you were to
phase back on HPD and let's say you
decide HPD will be number two, you got
to do something about our police
department, there are certain quote
guidelines that needs to be upgraded. So
even if you were to say that goes number
two and we can come up with some funding
for that may have a little more flexibility
with time but we do have to perform on
the housing front and I cannot imagine
for 16 units you going to take a $225
million project and charge forward
knowing that there are other key pieces
which is police department and town
hall. I'm not I agree you are not the
money lady. [laughter] I'm not I'm
looking at you because you presented. I
should be looking at this person over
here. [laughter]
I should be looking at our city our city
manager and our staff. But I'm just sort
of addressing the whole community.
There's a real practical improbability
here from a timeline standpoint. And I
just want to convey that to the to the
staff. I I just don't see a path forward
because now you have one project that's
on a shorter timeline of approximately
four years which is the 16 units. You
have police department which might be on
maybe four to five or six year timeline
and then you have town hall which we may
have the most flexibility with with
regards to timeline. So, how do you
phase this out? But how do you start
with not only the least, the smallest in
the bucket, but perhaps the one that
doesn't make any cogent sense in terms
of it would I mean, if you think about,
you know, if you if you're going to um
do a major remodeling, you always have
to be practical in terms of how you
phase things out and how you lay things
out. So, I do have concerns that the the
timeline for performing on those 16
units may have boxed us in into perhaps
looking at starting with a bigger um
aspect of this such as the police
department. Um, which we're still not in
any position to start under that
four-year um uh it's actually the end of
this year. We have to give some kind of
report midcycle updates as far as how
we're doing on all of our arena numbers.
So those are the concern as I'm
listening to this is like practically
how does this roll out? I'm not seeing the path forward um of
the whole project and I agree that we do
need to phase this out but um we still
have to respond to that 16 units. Um
those are my feedback and unless there's
additional feedback I'll have us move to
the petition.
>> Yes, Vice Mayor Rexdale.
>> Thank you. Um so some of my comments are
um practical and some are not. So some
it's a universe in which there's tons of
money and uh some are are more in terms
of the practicalities. Um so just going
over because I know we wanted feedback
on on the um concepts. Um I loved all of
the green options and happy to see that
those would be in either. Um I loved all
of those. Um uh I wanted to know this is
a question that I don't expect to be
answered today. Um but the expense of uh
moving walnut I would love to have that
um a separate a separate piece because
that was a very good point. Um I do just
conceptually
uh like the um civic ridge line concept
better. Um but then again that that
price does make a does make a
difference. Um I think both I love that
community space is sorely needed. Uh but
then again um hopefully 40 Baywood is
happening. Um so maybe that's less of a
concern. Um I liked that using the um
16th floor abundant for the surface
parking. I do think yes people are
taking Uber and Lift more and probably
will do that for maybe to come to light
up the town and things. Um, but we do
have the uh employee parking and the
people doing oneoff, so you're coming
for their permits and things. So, um, I
do I do like having the greater number
of parking spots again if possible. Um,
in terms of phasing, uh, we could
consider using if we if we're not doing
town hall now or ever, consider using
the 1640 floor abunda or um staff
overflow once the um fire department has
moved out. Um, that could work out
nicely. Um, this is a small thing, but
the conceptual that the the the the
hedges in between the cars and the Civic
Ridge line, I I just didn't care for
that. Maybe maybe think of hay fever.
Those are the things I'm one of the
things I'm allergic to. Um
uh I I did like in both plans that the
housing was uh listening to the neighbor
concerns apart from the petition of
course, but listening to the neighbor
concerns to have the parking uh closer
to El Camino. So I appreciated that in
both plans. Um and the mail drop. I love
the mail drop and uh again residents
love the mail drop. Um no underground
parking. that's really um important to
the residents and also rice. Um and um I
think yep I think those are those are my
thoughts like I said some some practical
and some not. Council me council
>> thank you. Um I think you probably heard
from this das that there is strong
interest in terms of facing like find
figure out a way how we can look at each
of the project and parse it out and so
that we can look at in terms of the
financing in terms of the f the
practicality of how we can proceed right
you know anytime that we delay it's
going to get pricey
>> pricier every time. So to the extent
that we have to bite the bullets and
then figure out how to do this, I think
it would requires that um the staff
would help us you know in terms of
looking at facing it. So look at the
project. Um my preference is that the
police and the fire police and the town
hall are separate. um simply for the
fact that this the service that they
provide, the security that they need to
ensure um the multiple um functionality
that they're providing and nowadays with
the drone, with uh the surveillance and all the technologies that they have
to um it it seemed to me that the way
that we can provide some kind of
independent
um
building will be will be making sense.
Um I um I think that our centennial
um park is wonderful. It was meant to be
a designated area for people to come and
reflect and things like that. There's
really as far as I'm aware of not
artifact that that needs to be concerned
of. However, it is not really well used
in the way that because the
functionality that has been designed.
Um, I know that during co um we have
tried to come up creative ways to make
sure that we recognize the the veterans
and the the uh providing the memorial
recognitions and so forth. And that's
how I spend some time looking at that garden and realize that if there's
any relocation that where we can have a
better
um design and have people come and
reflect on that. I'm open to it. I think
that that there there is opportunity for that. Um so um the the one of
parking initially I'm not warming up to
that because I thought
those bro lands are expensive right but
the reality is that that also opened up
opportunity for us to have the outdoor
events and so the flexibility of that is
you know is welcoming. Um so that would
be just the extent of my uh comments.
Thank you. Thank you. Any additional
comments?
>> Just just one quick one. Um I just want
to point out that the consultants
phasing for Ali was to build HPD, move
HPD into portables, build HPD and
housing at the same time. So that would
save time. And and I have a question
because we've gone over the entry at the
access and it's still not clear to me if
you were to put 16 units let's assume is
closer to where the PD exists right now
next to the church where would those
residents access the community through
the town center.
>> So it it is different in both schemes.
So on the singular building they would
be accessing it um that the civic ridge
line scheme it's garden apartments. So
they'd be Do you want me to go to it?
Sorry might be easier.
So, it's garden apartments, meaning that
the parking you see on Walnut at the
very back becomes housing parking.
And then on El Camino, they could walk
straight in from El Camino and access
the apartments there. And so, it's
actually between the the housing access
on this scheme is between the church and
the long bar of the blue building.
>> So, they will access in terms of
driving. They will come up Flory Bunder
and make a right on Walnut to access the
parking.
>> Yeah. And drive into
>> Okay. So, they will be accessing through
Flory Bunder Walnut.
>> Yeah.
>> Um because there is no direct access to
El Camino on this scheme.
>> Correct. Okay.
>> And then on the other scheme, they're
just direct directly coming off of El
Camino to the podium parking.
>> Sorry, I'm gonna go
>> um
>> directly off of El Camino into the
podium. How how do you access that? I
thought that was a private um access for
PD. H is there lights there? How do you
access that?
>> Um at the top, like right by the church
parking, you see a black car going into
the podium parking for housing. That's
the access for housing. And then in
between housing and police, you see a
blue car going in. That's police access
going in there. So the access for
parking of El Camino
>> you you you basically describing will
there be a light a stop sign? H how will
residents access El Camino from the
housing
>> they so residents from from the housing
>> the residents who will be occupying the
um housing the fourstory housing how
will they access El Camino where the
black car is entering
>> they'll be turning in and off of El
Camino there it's at the edge of the lot
so it's far you could put in a light
there could be there that could be a
consider consideration or it could
become um a right turn only if that were
needed. But it's far enough from the
corner at that back of the lot that they
would just be turning into the podium
parking there. So all of those things
are considerations as further traffic
study are done to say like oh do you
only want to have you know right turn
like only not crossing cross traffic to
get in.
>> So they will not access the campus they
will only Okay.
>> Yeah. Madame Mayor, if I could add just
a bit to that as well. If you That's our
Oak Grove uh stoplight is is just north
of that. So, if you're looking at that
black car, the Berling game stoplight of
Oak Grove right there where the school
is in the church, this would be just
south of that. So, the stoplight would
be there and immediately after that stop
light would be the entrance into the uh
into this particular formation of the
housing.
>> Okay. So, then you will come back up.
Um,
>> yeah. I mean, either way, you could if there was a
>> because that's you could be entering
into Berling game, right?
>> Yeah. You if you're coming uh northbound
up up the El Camino and you'd be making
a lefthand turn into there. If you were
coming southbound, it would be
immediately after the traffic light uh
from Oak Grove. So, we'd have to put
some traffic control devices in. But,
just to give you a spatial orientation,
that's where it would be at. There's
already a controlled intersection right
there. It's just it's a little bit
awkward uh just because it's that
controlled intersection is probably
about 5 to 10 yards
up a little bit from where that car
you're looking at is now. So, we'd
certainly work with Berling game to make
a smoother transition.
>> Okay. Well, I just um wasn't it still
wasn't clear to me, but that that's
really helpful. They will be entry into
Berling game and then come back up.
Okay. Mayor, I have another comment.
>> Oh, yes. Yes. Um Council Member Adams.
Yes. Um, I just want to make it really
clear that I agree with council member
Schwang that police and uh our council
and our city hall should be separate
buildings. There are so many sensitive
things that happen in the police
department that I feel it's
uncomfortable to have them in the same
building. And I also feel it's
uncomfortable in town LA with a police
station that close to housing.
So, I'm I'm really not happy with either
of the schemes, but I can see parts of
them being rearranged, parts of each.
For example, building the housing on El
Camino, which makes a lot of sense for
the people who are living there. They
have easy walking access to El Camino.
And I do like the entrance.
Keep town hall about as it is with
improvements. put the police station on
1640 with lots of buffers from the
existing community, uh, trees, uh,
hedges. So, it's a private space. I I
just think there's a lot that we haven't
really included in the best way. So, we
can build on what's happened, but I
don't feel comfortable saying do this
one or do that one. I really feel we
need a little bit of breathing space to
rethink this in some way. So I
appreciate what's all the discussion,
but I have to say I I don't think we can
give feedback that says do this one and
we need to get to that pretty quickly.
>> Thank you. Um some of the guidance that
we gave was the police requested to be
closer to El Camino and we had very
vocal push back for residents about
having the police up behind Fairway
Circle.
>> Okay. Um I just in the interest of time
I will have us proceed with item B which
is um
a reading of the petition which was sent
to all council members. And this was um
first of all thank you so much. That was
an outstanding presentation, exciting
discussion and please [clears throat] be
reassured everything we just discussed
will factor into this whole plan going
forward and we're greatly appreciative
of everything you've been doing. Thank
you so much. Um before we move to item
B, um it looks like um
I'm sorry you you had who who will be we
have someone in the chambers who Yes. Um
item B is the petition. Let me just read
this for the records. Hold on a second.
Um,
acknowledgement of petition and
consideration of agenda agenda is in
discussion of a housing element
amendment.
And um, before you start, I will ask uh,
Lewis to make any comments before you
um, proceed.
» Thank you. Um so just for the record on
uh the 31st on Friday July 31st the town
received a communication um included a
petition which was attached in the uh
agenda packet and um that requested that
the city council direct staff to prepare
and submit a housing element amendment
relocating 16 housing units currently
identified at the town hall site to the
Tobin Clark site. Um
there's uh
the the item tonight is a discussion. Um
we are not requesting um any decision.
Um, but staff's recommendation is to
open public comment and have discussion
and then direct staff on whether or not
to agendize the topic of a housing
element amendment for future discussion
and if so, what if any topics the
council would like included in that
future discussion?
>> Okay, thank you. And I'm sorry, could
you just introduce yourself again?
>> Sorry.
>> Riyad Salma, 816 Eucalyptus.
>> Hello. Welcome.
>> Thank you. Um, as mentioned, this
petition was circulated not too long
ago. It was signed by
over 100 households in town, and I was
asked to read it into the record here.
>> If you could speak into the mic so we
can get it in the recording. Thank you.
The undersigned Hillsboro residents
respectfully request that the town
council amend the housing element to
relocate the 16 affordable housing units
currently assigned to the town hall
campus to the Coben Clark site, creating
a single 116 unit housing development.
This petition supports all 116 housing
units. It supports all affordability
commitments. It supports full housing
element compliance. It does not reduce
Hillsborough's RHNA obligations. And it
requests only a change in location.
The undersigned Hillsboro residents
respectfully request that the town
council pursue a housing element
amendment relocating the 16 affordable
units currently assigned to the town
hall campus to the Cloen Clark site
while preserving all 16 116 planned
housing units, all affordability
equipments and full compliance with
state housing law. This petition does
not reduce housing, reduce afford
affordability, or reduce Hillsboro's
RHNA obligations. It simply places the
housing where it is most likely to be
successfully delivered.
Background. The town of Hillsboro's
adopted 2023 to 2031 housing element
certified by the California Department
of Housing and Community Development in
December 2023 designates two town-owned
sites for multifamily housing. The town
hall campus 16 units and the Tobin Clark
estate 100 units. The town hall campus,
an approximately 2.5 acre parcel at
Florab Bunda Avenue in El Camino Rial,
was designated to deliver seven very
low-income and nine lowincome units.
Since adoption, the town has been
actively engaged in planning the campus
redevelopment for over two years.
Through multiple consultant engagements,
a community vision meeting in May 2024,
and an ongoing town council subcommittee
represented a substantial investment of
public time and funds.
Critical hardships discovered through
extensive due diligence.
Despite this diligent effort and
significant expenditure, consultants
have now uncovered fundamental
constraints that make a compliant
highquality development of housing, town
hall, and the police station on this 2.5
acre site infeasible.
A primary HCHE water transmission main
runs directly beneath the proposed
development footprint, severely
restricting the building placement,
structural design options, and overall
site capacity.
Every site layout that accommodates 16
residential units result in a
substandard town hall and a substandard
police station facilities that are
undersized and fail to meet the
functional and operational needs of the
community and the Hillsbor Police
Department. including 16 residential
units on the site comprises safe and
efficient on the site comprises safe and
efficient vehicle access, emergency
response, site circulation, construction
staging, and future municipality
flexibility for both civic facilities, a
significant public safety and
operational concern,
environmental, infrastructure and fiscal
concerns. A 2019 town evaluation
reportedly identified groundwater
issues, utility deficiencies, creek and
culvert concerns, seismic issues,
asbestous, lead, and potential
contamination concerns. While these
issues may ultimately be addressed, they
increase uncertainty, development risk,
and project cost and project cost when
compared to a more suitable housing
site.
After approximately two years of study
and roughly 400,000 in public
expenditures, the evidence suggests that
the continued pursuit of residential
development at the town hall campus may
require significant additional
investment before the site's
sustainability can be fully understood.
When a viable alternative exists that
preserves all 116 planned housing units
and all affordability commitments, the
more fiscally responsible and practical
course is to relocate the 16 affordable
units to the Tobin Clark site where the
town hall can focus its housing efforts
on a location specifically intended for
only residential development.
Civic and public safety functions should
not be compromised. The town hall campus
is not an ordinary vacant parcel. is the
operational center of government and
public safety. Redevelopment decisions
should preserve the town's ability to
provide core services, maintain safe
circulation and emergency access,
support police operations, accommodate
public access to town facilities, and
adapt municipal facilities over time.
The redevelopment of the town hall
campus is an important civic opportunity
to provide a town hall that serves the
community and a police station that
meets modern operational standards.
Forcing 16 residential units onto a site
constrained by underground
infrastructure easements, limited
acreage, environmental uncertainty, and
access limitations would permanently
compromise that effort. The town's
housing obligation is genuine and must
be honored. So is it so is its
responsibility to deliver functional
facilities. There is a better path
forward.
Conclusion. This petition supports
housing. It supports affordable housing.
And this petition supports full
compliance with state housing law.
We respectfully petition the town
council to direct staff to prepare and
submit a formal housing element
amendment to HCD that removes the 16
residential units from the town hall
campus site, transfers those 16 units to
the already accepted Tobin Clark site,
preserving the full 116 unit housing
program and all affordability
commitments, and documents the over
400,000 expended to consultants on due
diligence, the HCHE water line
constraint, site access, limitation,
substandard facility findings,
environmental and infrastructure
concerns, and fiscal risk considerations
as the evidentiary basis for the
amendment.
Over two years of planning, multiple
consultant rounds, and significant
public investment have now produced
clear objective evidence. The town can
fulfill its housing obligations and
provide civic facilities that meet the
long-term needs of residents, but only
if the council acts to remove to move
these 16 units to a site that can
receive them. We urge the council to do
so without delay.
>> Um, thank you, Mrs. Salma. Um, just for
clarification,
um, this item is not in front of the
city council for a decision tonight. It
is informative.
We will make some general comments and
give direction to the staff. with
regards to how to proceed, but thanks
for your efforts and um much
appreciated.
>> Thank you. Um before we ask the public
to comment, do any of my colleagues want
to comment and what was what was just
read into the um what was read into the
record?
>> Yes. Um Vice Mayor Rex,
>> my comments are for after public
comment.
>> Okay.
Um Council Member Krollic,
>> I I have a question this time for
questions from staff. question is public
comments still open?
>> No, we haven't gone to public comments
yet. I'm asking um city council members
if they have specific questions and then
we'll give we'll and the questions
should be directed to staff at this
point. Um as I noted, we are not making
a deliberative decision specifically as
to whether to proceed with the
recommendations in the petition. Um
council member um Adams. Yes.
>> Thank you, Mayor Cole. Yes, I think that
would be an important thing to
reiterate. On page 30 of our book in in
the middle of the page, it says, "At
this time, staff is not seeking
direction regarding the merits of the
requested amendment or recommending that
the town initiate an amendment. Rather,
staff is seeking direction solely as to
whether the city council would like this
matter agendaized for a future
substantive discussion. So, that's
really important, I think, to
reemphasize that. I think what we would
be asking for is more information about
the process of an amendment regardless
of what the amendment is, the process of
uh how the state would receive that and
the pros and cons of going into that
process. Uh but it's really not to
discuss the merits of this particular uh
suggested uh amendment.
>> Well stated. Thank you. Um, any
additional comments?
No, before I I'm I'm about to go to
public comments in a few minutes. Yes.
So, I will go to public comments. You
said you will wait until after public
comments.
>> Question of staff.
>> Um,
>> is this the time or after public?
>> After public comment. Okay. Um, any any
public willing I mean available or
interested in commenting or asking
questions. Yes, we have.
>> Um, you can go ahead.
>> Yeah, thank you.
>> Yes,
» Jeff.
>> Hello, Jeff.
>> The corner, you guys know, and I was one
of the uh people who collected the
signatures. Um, first I want to say
thank you. Um, you know, I know this has
been a challenging process and it's
taken a lot of time and effort to get to
this far. And so,
>> could you move closer to the mic so we
can capture your comments?
>> And so, I appreciate all the efforts you
guys have put into this. Um, from my
perspective, I just wanted to share a
little bit of the rationale for this,
right? And I think listening to the
discussion you all just had about the
site and the options, you know, one of
the reasons we put this forward is
because when we originally thought about
the town hall site before the arena uh
requirements came into place, it was
important to us that this site became a
space to collect the community. If you
think about the spaces that we have in
this town where we where we're able to
uh congregate, it's the schools, it's
Vista Park, there just aren't that many
spaces and that felt like a bit of a
miss for us. And so as we got excited
about the town hall site, we wanted a
community center. We wanted a space
where the community could come together
and collect and we could actually um do
things on a civic basis and and and as
we be gotten to this process and the
housing got put on top of this site.
What we saw was that we started to make
compromises and move further and further
away from that. And I recognize sort of
the competing priorities around the
housing. And it's why it was important
for us both through our ADU requirements
as well as through what we're doing at
Tobin Clark to say that we're not trying
to get around our requirements. In fact,
we embrace them. But we're trying to
create an opportunity that that uh
maximizes the the the the community uh
feel and experience for all of our
residents. And so as we went around and
collected the various signatures, what
we found, and you'll see they're from
all over Hillsboro. They're not just
from around this space, was that the
reasons for people signing it were very
different, but we were all united in
this request. People who live around
this site, right, you guys articulated
some of this. The the parking is a
concern that's going to happen. the fact
that as one of you cited the police
station next to a residential just
didn't feel right. um you know for
another time we can talk but locating
the police station right next to our
houses quite frankly is unacceptable to
the residents here and so there just so
many trade-offs and so what we didn't
see today was a design that if we didn't
have the housing on this site that if we
did have it at Tobin Clark what could we
do with the space what are the
possibilities and so I'd like for the
city council to request that to explore
that option and weigh that against what
it looks like with housing on this site
and begin to get a feel for what we
really could make this and turn this
into and so that was the spirit of our
request is that we felt like there were
too many compromises and it not only was
negative for the community but it'd be
negative for the future residents who
had to would live in those spaces that
quite frankly would be in a suboptimized
uh uh living arrangement. So just want
to give that context. Thank you all for
the time.
>> Thank you for your comments. Appreciate
that. And I'm going to start with um
those are the all the public comments we
have. I assume nothing on Zoom.
>> Thank you, Mayor Call. I'll just ask if
there's anyone on Zoom who would like to
provide comments on this item.
And I'm not seeing any raised hands.
Thank you.
>> Okay, I'll start with Council Member
Crowley. You wanted to make some
comments.
>> One question of the petitioners. When
you were collecting signatures from all
over Hillsboro, how many did you get
from people on Tournament Drive?
» So my question of staff is if we
agendaize this.
So, we already have as part of our
public record, as part of the housing
element process that we had our former
city manager had a consultant who
brought forth a plan that showed that
the town hall site could accommodate
more than a hundred units. Isn't that
right?
» That's correct.
>> And then we had a meeting as part of the
housing element where council actually
approved 75 units on this site. That's
part of public record, correct?
>> I I believe so. I don't know if it was
approval. I think it was direction to um
pursue
>> in April of 24. So, we gave staff
direction to pursue 75 units. Then, in
response to the neighbors requests, we
lowered that to 16 units. And then from
what I understand, it took a great deal
of diplomacy with HCD because HCD
considers this a prime site because of
its access to services and
transportation to get them to accept
only 16 sites on what they consider to
be an ideal site. And then another
requirement of HCD is that low income or
moderate income or whatever their
requirements that those those sites not
that those units not be confined to one
site that they should be spread
throughout town which was another reason
why it was important to have some at
town hall.
>> Correct. It's a requirement um under
housing element law and compliance with
affirmatively furthering fair housing,
which is AFH, that you cannot have all
of the lowinccome units concentrated at
one site because that's a form of
segregation. And a big part of our
housing element that was approved
and our residents literally begged for
this was 400 ADUs. And that took a great
deal of diplomacy to get HCD to accept.
So if we put this forward to HCD, that
would mean reopening our negotiations.
Is that right?
>> If this if the council directs staff to
bring this back, we would need to gather
more information and could present that
at the time about the process and the
requirements and the risks.
>> Yes.
There's a chance that our current deal could be
overthrown. that information will be
forthcoming. Um that is not my
understanding. So if you could do more
research on that and I I am going to
proceed that will recommend that we
bring this back. As you can see there's
still many more questions to be answered
and since we don't have the answer we
cannot speculate or um yes um Vice Mayor
Rex there. Um I I do uh think that with
all the considerations we should um
agendaize this to further discuss and
then I have a list of uh questions if
possible I'd like answered but when we
have that discussion um but I did note
that um if we applied for if you know
agenda and discussed but if if we
decided to apply for an amendment that doesn't work against us. um we're allowed to ask for an amendment
and they are allowed to say no, but it
doesn't mean that our housing element is
nullified and we get the builder element
and because I was worried about that too
and that was
>> yes that that was somewhere in the in
the staff report.
>> Yes.
>> Doesn't look like we're trying to
>> Yeah, that was somewhere in the staff
report. But I do have a list of um
questions um if if we agree um to
agendaize this. Um they are um
could it be possible to do eight
units at town hall and eight units at
Tobin Clark? Um could uh the last that
we heard the Tobin Clark concept had
fewer than the 100 units. I think it was
98, could have been 96, I'm not sure.
But um so how firm was that estimate
that went under 100 and then what is the
likelihood that it could go up to 116?
Uh you know, I guess consulting with the
um Tobin Clark consultants on that. Um
is there other town owned land that
could be a possibility for some units?
Maybe not 16, but they could be
sprinkled the couple here, couple at
Clark, couple on other town land. Um,
and then maybe more details about um the
affirmatively furthering fair housing.
Uh, that units can't all be concentrated
in one place and also the information
on, you know, near transportation and
different topographies, maybe the flat
topography. All of that would be
helpful. Um and then um
the last question that I have is really
for staff. Um the of the considerations
that we had today um is that enough
space for the staff
um programmatic plans,
you know, space needs and um that's it.
Thank you. Thank you, Vice Mayor
Rexdale, Council Member Adams.
>> Thank you, U Mayor Cole. And I want to
thank the neighbors uh who have
presented this petition, not only for
your activism and your interest, but for
your endorsement of what we're trying to
do at Tobin Clark. And I just have to
tell you it has been detail after detail
in order to make that number 100 and and
we're still working on the physibility
of that. So adding 16%
is no small matter. And so in order to
endorse that concept, we would need to
spend some money on feasibility and the
economic impact of that because uh it's
a very difficult site. it it looks like
we've come up with a solution and we're
thrilled but we're also
uh a little hesitant because we want to
make sure that what we've proposed is
possible and that's an iterative process
we're still in. So again, I would
suggest that what we look at isn't the
feasibility at this point for an
agendaized item, but just what the
process is, which could be done, I
think, pretty quickly, and what the
potential implications are. I think
council member Krill uh spoke very
wisely about the ambitions for this site
that we have reduced to something that
is quite manageable. Uh, and I think we
ought to at least consider that that may
be our best way of approaching this is
having a plan,
having fulfilled some of the obligation
or all of the obligation and then
iteratively
improving or changing the rest of the
site according to a plan that in my view
still needs a little bit of uh work. So
again, I want to thank you, but it's the
cart before the horse if we start asking
the state to do something that we don't
know yet we can do,
>> right? Um and I think the directives um
I'm sorry, Council Chong, do you have
any additional comments to what's been
said before I um finalize or summarize
the directives?
>> No, I think that my colleagues spoke so
well.
>> Yeah. So um I I think it's all been
said. Um the only thing I would add is
um I will ask the staff to two things.
Address some of the questions that's
been brought up but at the same time
explore um the option that's in this
petition to see the feasibility of that.
But perhaps most significantly in terms
of getting specific answers to questions
is to see if we can get legal counsel.
Um I always go to Barbara CS. She's very
familiar with our town. She helped us
through our housing element. If she is
available to guide us through this
question over the next um several weeks
or months, but try to get it on the the
next discuss the next agenda item on
this would could be more discussions and
more answers. and if Barbara Cotz is
available to be here with us either by
Zoom or in person to answer some of the
questions that are being um brought up
in terms of any any possibility of
moving forward um regarding the petition
or not moving forward and trying to see
how we can remedy the issue with what we
have at hand. But I do want some
informed feedback. She's very
experienced in this. I have spoken to
her in a couple of conferences and she
shared information with me about other
municipalities she's helped. So
hopefully we can get that legal
counseling when we discuss this again.
And I would strongly urge the staff that
we try to get this back on the calendar
um either next month or the month after.
>> I'm sorry. Yes. Something else.
>> I mean the the tournament people are
also very organized just like the
fairway circle people. I mean, as you
know, I was mayor during the the HCD
process where we came up with our
housing element, and the city manager
and I spent a lot of time talking to the
people down in tournament to get them to
get their heads around the hundred
units. And that was the top week ago.
They are not going to take kindly to
another group of residents trying to
shift 16 more units on to them. If we
agendaize this, we're we're
>> well, we will invite we'll invite all
the residents with the stick.
>> It's um it's been a long process and
Jeeoff, you were a big part of it. Yeah.
>> And you know, I sat in your living room.
We spent a lot of time listening to you,
which is why we got down to 16 units.
>> Yeah. Um um noted I I please reach out
to the tournament residents as well when
this conversation moves forward. It is
important to have all the residents in
the room. Our housing element addresses
every resident regardless of where you
live, whether you live at fairway circle
or tournament, at the end of the day, we
need to comply with the housing elements
because it would affect the entire
community. So, I completely agree with
you. I think getting their um weigh in
and comments and feedback and also
understanding where we are and what it
could take or perhaps we don't move
forward. We don't know yet if we need to
if we could do this. It's a question
that's been posed to the council and it
needs to be explored with factbased um
information with with evidence-based
discussion not just about how we feel
about this but what does the evidence
show in terms of how we move forward. So
that's um I think summarizes the
majority of the sentiments from the day
at this point.
>> Yeah. through through the mayor. I I
think that we we need to be uh
thoughtful in terms of how we agendaize
this. Uh and so that is not a um one way
or the other uh in terms of the
decisions making and I do want to echo
our former mayor and current council
member um growings. Um we all been
there. We know we sat in this chambers
we have long hours on discussions.
There's a lot of concerns about the
different interests in the locations and
how why is amendable to do go through
the ADU and even with that it is with
some kind of concerns about the
transportations and and pedestrians
walkway and all that. So all that in
consideration I I think that we need to
take this gingerly to make sure that we
do have the opportunity to have that
discussions without seemingly um
feeling like that there is already a
direction that's going but rather that
um we have concerns and we have
petitions and then we want to see if we
have that discussions um but not kind of
predicated by saying that who is to say
the Tobin Clark groups are not going to
have
>> petitions so forth so without getting
into the this and that we we want to
have a fair discussions to the extent
that we we can rely on the staff for
providing some um
facts and also the HCD in terms of their
rulings and so forth so that we can have
a a a better foundation to have that
discussions.
>> Okay. Thank you. I think I will adjourn
to um the study session is now adjourned
and we'll proceed to close sessions.
Thank you.
» Thank you.
We still need
um we um we will be proceeding to close
session. We'll first um do a roll call,
please. City clerk.
>> Thank you. Adams,
>> present.
>> Schwang.
>> Kwick,
>> present. Ragdale,
>> present. Cole,
>> present. Thank you. will now adjurnn to
close session.
Good evening everyone and welcome to the
Hillsboro City Council with meeting
which is now called to order. The time
is 6 p.m. on August 10th, 2026. Um, city
clerk, may we please have the roll call.
>> Thank you. Adams,
>> present. Strong
>> present. Crowig
>> present. Ragdale present. Cole
>> present.
>> Thank you.
>> Um please join me in pledging allegiance
to our flag.
>> I pledge algiance.
Um, do we have any report from close
session? City attorney.
>> Thank you, Mayor Cole. Just wanted to
announce for the public that the council
did convene in close session to consider
one item as listed on the agenda and
there was no reportable action at the
conclusion of that close session. Thank
you.
>> Thank you. And I want to welcome
everyone in the chambers and those
listening at home on um Zoom. Um we have
a very full agenda this evening, but
we're first um very happy to start with
a presentation from Concourse Delegance.
Um this is such a historic and important
entity in town. Um I remember when my
kids were in school. I used to
participate when it used to be on the
school grounds. It's now held at the
golf course and continues to be an
amazing family experience and just
excitement about cars. It's it's one of
the few events that comes up where
everyone in at my house, my husband and
my son and even my in-laws love to
attend. Um we do have uh Rob Fischer
here, but let me just outline that um
Concourse Delegance uh Hillsboro
Concourse Delegance specifically um fund
and supports local entities in town,
specifically Hillsboro School
Foundation, the Godsmen, which is really
a nonprofit for um at risk and
disadvantaged youth as well as Ability
Path. And these are entities that
benefit the immediate community. And Mr.
Fischer, thank you for joining us and
presenting, giving us an updates. Thank
you.
» Thank you, Madam Mayor,
and uh the esteemed council members. Uh
I get the privilege of representing the
conc um every year. And it's kind of
hard to believe that I stood up here 17
years ago uh when we decided to take the
conc
the school grounds up at Crocker and and
uh move it up to Crystal Springs Golf
Course and it's been uh really going
from strength to strength ever since.
Um, and the reason that is the case is
because of the tremendous community
support we've gotten from the town of
Hillsbor uh in cooperation and
collaboration with the Hillsboro Police
Department. Uh, and I stand up here very
grateful for the support of the town and
the police department uh because without
your support, we could not put the event
on every year. Um, this year represented
our 70th anniversary. Uh and again for
those who aren't aren't aware uh the
Hillsboro Concore, our tiny little town
of Hillsbor in the Concord that started
in 1956
is the longest continually running
Concore in the world and we're very
proud of that and it it is all due to
the amazing community support that we
have. Um, this year's show was uh no
exception to uh the successes we've had
in the past and uh I'm delighted to say
that yet again we were profitable uh
which is key uh because without our
profits of course we would not be able
to to support the charities that we
provide funds to every year. Um and we
each year we look to try to expand our
sponsorship and we picked up a couple of
new sponsors this year. We're still
counting the numbers uh but it looks
like we probably grew anywhere between
three and 5% over last year and I can't
tell you how hard it is to actually move
the needle uh in this business uh
because we have about 180 to 200 cars
that are on the field uh and then we
have somewhere between a dozen and uh
dozen and 14 15 sponsors uh that provide
the income and uh the revenue from from
the event each year. We try very hard to
compete for all those what you'd call
variable dollars that people have to
give to something like an event like
ours. And we had perfect weather this
year. Uh and it was uh 100 years to the
day of the formation of the of
MercedesBenz which was formed on June
28th, 1926.
And we celebrated that 100th anniversary
along with our 70th anniversary this
year. Um, while we were there, um, and I
just brought a sample. I don't know if
you want to keep it for your records,
but this was our program. You can see
we, um, obviously celebrating the 70th.
I also brought for you, Madame Mayor.
Uh, we created a a collective
collectible coin this year, which we
gave out to all of our entrance and
special VIPs. So, I'll leave that with
you today. Uh but I also would like to
present to you uh and the council
a placard in appreciation for the
sponsor for the support that we've
received from the town um for the 70
years of putting on the Hillsboro
Concore. Um, and this is especially done
if you if you attend our shows. Um,
you'll notice that in front of every car
that is placed on the field, there's a
special information placard that talks
all about the car, the year, make,
model, and special ownership
information. And it's what really makes
Hillsboro special. Um, because it really
looks like a a uh almost like a museum
setup. So, um I would like to present
this to you if I could on behalf of uh
the many volunteers that we have for the
Hillsboro Concore Foundation, the
operating committee.
So again I you know I stand up here
representing the the concore but we have
an operating committee of roughly 25
people and then we have a volunteer core
of somewhere in it grows to about 70 80
people on the day. Uh and uh we could
not do it without the support of the
community and the 100% volunteer group
that we have that puts on the show. So
thank you all very much. Look forward to
seeing you next year.
Thank you.
so much.
>> Yes, please. Um, don't leave yet.
Council member Crowley would like to
make a comment.
>> Well, and not just to Rob. Thank you,
Rob, for all your many, many hours in
the committee are amazing. But any any
Hillsboro resident who doesn't go to the
top of the hill on Concord Day, which is
the third Sunday in June now. Is that
our third Sunday in June? People come
from all over to come to this show. And
it's right at the top of our hill. It is
it's like Briadune. You go over the hill
at the Crystal Springs Golf Course and
here's this whole incredible car magic
uh that happens. So,
>> and and and it is beautiful. It's great
for picnic, family picnics. Um the cars
are awesome. The guys will even love it
more than you. It's really, like I said,
it's definitely one of the experiences
my family truly truly enjoys. Um, thank
you so much for all you do, especially
for your support of these very important
um, entities in the community. Much
appreciated. Thanks.
Um, the next item on our agenda is
actually a town updates from our
assistant city manager, Mandy Brown.
>> Thank you, Mayor and Council members.
Let's keep this brief because I know we
have a very full agenda this evening.
Um, wanted to have a reminder from the
Hillsboro Police Department. a reminder
about traffic safety. Um especially with
the first day of school being Monday,
August 31st coming up and just in
general around town, lots of
construction going on, being mindful of
the speed and obeying posted traffic
signs.
Um ebike, I know uh we've been talking
about this recently. The uh website on
the on ebikes has been updated. There
was a KQED forum with Dr. MA. And so
that recording has been posted and added
to the resources. And also save the date
if you are available. Tomorrow the board
of supervisors will be discussing an
ordinance related to ebikes and that
begins at 9:30 a.m.
Another message from HPD. Uh there is a
wonderful website resource that is uh
been posted about scam awareness. Um
some really great flyers that will be
included in some upcoming town
communications. Uh, and the website, I
wish I could fit the whole thing on the
slide, but there's just a lot of
clickable any question you could have
about scam. There's an answer on there.
Um, and so highly encourage everyone to
check it out, but also stay tuned in
your mail uh because you'll be getting
some resources there as well.
We've been getting also a lot of calls
about solicitors in town. Um, so just a
reminder on the process. The town
doesn't prohibit soliciting, but you do
have to have a license. And so, the
Hillsboro Police Department manages
those who have licenses. So, if somebody
comes soliciting, you can always call
HPD and verify that they are a permitted
solicitor in town. Um, and the town
cannot legally restrict permitting
unless you have a no soliciting sign.
So, just a reminder about our process.
And again, we've been getting so many
calls about this. it will be coming out
in some upcoming um communications as
well.
We have launched the uh
telecommunications survey. So, it's
available on our website as well as our
um uh e-news our our weekly bulletin. Uh
it is a long survey and we thank you in
advance everybody that takes it. It's we
did really try and whittle it down if
you can believe it. It was longer. Um,
but it is really critical information to
help us inform the priorities of the
different areas of telecommunications
improvement and you'll also be getting a
postcard um with the survey information.
So, we it's open until September 25th.
So, we're really hoping to get a lot of
participation. So, um if you don't have
time, you can always come back to it or
do it again, but we really encourage
everyone to take the survey.
Another reminder about the left turns.
Um, still getting a lot of we town hall
we can hear the sirens and everything.
So, still getting a people people
getting used to that no left turn. So,
just wanted to plug it again.
Um, the nomination period for the
November city council election has been
extended. Um, so because an incumbent
did not file nomination papers, the
nomination period is extended uh until
five o'clock on Wednesday, o August
12th.
Upcoming agenda items for September um
childhood cancer awareness month. We
also have some items related to Tobin
Clark and the council handbook
discussion related to selection
rotation. And we're also had talked
about that surplus land act presentation
and discussion um from a a couple months
ago. So we'll be looking to bring that
back in September
and our regular emergency preparedness
resources slide. Thank you.
>> Thank you Mandy Brown. appreciate that.
Um, we will ask for public comment on
items that are not on the agenda. Do we
have any um public either on Zoom or in
the chambers who would like to make a
comment on items that are not on the
agenda?
>> Thank you, Mayor Cole. Yes, Mary Kalo.
» Good evening.
>> Hello.
>> Hi. Good evening, mayor and council
members. I would like to invite the city
council and members of the community to
attend a free public forum when the
mission follows you home. The event will
be held on Thursday, September 10th from
9 until 12 noon at Central Peninsula
Church located at 105 Shell Boulevard in
Foster City. The forum will focus on the
mental health challenges that can affect
veterans and first responders while
highlighting the resources, support, and
conversations that help individuals
recover and thrive. Although the forum
centers on veterans and first
responders, it is intended for the
entire community, families, friends,
employers, co-workers, neighbors, and
anyone who cares about those who serve
us all have an important role to play.
Supporting those who dedicate their
lives to protecting and serving others
is a community responsibility.
and we hope this event will help
strengthen those connections. We would
be honored to have you join us and help
spread the word. Thank you again for
your support and willingness to help.
With everyone contributing to the
outreach effort, we can ensure that this
forum reaches the people who need it
most and makes a positive impact
throughout our community. Registration
is not required but will be available on
Eventbrite under when the mission
follows you home and that will be
updated with panelists and more
information as we get closer to the
event. Thank you so much and you should
have the flyer. Um and thank you for
sharing that.
>> Yeah, thank you. Does anyone have any
questions for clarification or are we
pretty good with the flyer? Thanks for
the flyer. is informative. Appreciate
that. Any other public comment?
>> Thank you. Um the next is a phone caller
on Zoom.
» Do we have the name?
>> Uh no, we don't.
color.
>> Yeah, my name is My name is Gord
and I just want to say I am glad that SB
saving saving pass because now I can say
all this. I disagree with Hillsboro
being a sanctuary city and I think that
mayor needs to be deported back
to where she came from. Yeah, God bless
America and God bless Donald Trump and
God bless Israel and Tick Stout is our
real governor of California.
» Okay, any additional public comments,
Thomas Layman,
» can you hear me?
>> Yes. Yes, my name is Thomas Layman and
thank you uh council members for
entertaining my uh comments. Uh the
reason I'm commenting it has to do with
what uh Mandy, I forget your last name,
I'm sorry, assistant town manager
mentioned in her overview
>> regarding the um permits for
solicitation.
I want to I'm assume all of you are
aware of a large number of recently uh
people have been broken into. Houses
have been broken into. In fact, my next
door neighbor a week ago Monday. Um the
police were very kind to follow up and
they took some of our Ring camera to try
to investigate who might have been
involved in that. And we're not the only
one in this area as well as uh other
areas that I know occurred
on Friday evening at 8:15 and I have
pictures of it. A gentleman came to our
door and rang the doorbell soliciting um
pest services.
I said that he couldn't do it without a
permit and he said he had one, but I
said, "Well, it doesn't matter. I don't
really need them." And I asked him to go
away. whereupon I called the Hillsboro
Police Department to report this. And
unlike Ms. uh I'm sorry, Mandy's
comment,
the police officer that took my message
said that they have to have a permit,
but permits are issued by this city of
Hillsboro and couldn't do anything about
it. She suggested that I call the city.
So, that was Friday night. Today, I
called the city. They took me back to
the police department and a nice
gentleman, Lieutenant Colbrurner, was
kind enough to call me back. He
indicated that there are no restrictions
on or at least the way he presented it,
there were not any restrictions on an
individual who wanted to do a
solicitation.
And he said that it was up to the city
council to make such restrictions.
At a minimum, I would expect since
particularly if I did a pest, they would
be looking at every part of my house to
potentially look and could potentially
figure out how to get in and to also see
what kind of security features I have.
It seems to me that in this environment,
some restrictions ought to be placed on
such uh I don't know, permits. I have no
idea what is requested in the permit,
but it seems to me that at least a time
frame, just like we do with our leaf
blowers, ought to be imposed upon such
permitting. Thank you very much, and I
appreciate your time.
>> Um, thank you for sharing that with us.
We'll take it into consideration. Thank
you. Any additional comments from the
public?
>> Thank you, Mayor Cole. I don't have any
additional speaker cards on this matter
and I don't have see any additional
raised hands. Thank you.
Okay, I will now close um public comment
and the next item is the announcement of
conflicts of interest from my colleagues
on the deis. Do any council members have
a conflict of interest they need to
disclose related to any item on the
agenda?
Um I will start by noting that I will be
recused I will recuse myself from item
1515 on the consent calendar
>> and through the mayor.
>> Yes. Um council member
Yes. Yeah. But item 15 is the public
hearing, correct? Yeah.
>> Right. And I will recuse myself on um
item 17.
>> And just to clarify for the public uh
only because the Fair Political
Practices uh Commission does require
that we announce the reason for the
refusal and in both cases uh both
council members live within proximity of
the uh project locations. Thank you.
>> And Okay. and and council member Adams.
Yes.
>> Yes. I would like to remove item 14.
>> Um ju just a second. So um the recusal
any other recusal from the from agenda?
>> None. Okay. We will then move on to the
consent calendar and council member
Adams would like to remove on the
consent calendar item 144.
» Yes. Council member Krillic.
>> Number one. Number one, please.
One 114. Any other items to be removed
from the consent calendar?
Okay, seeing none, I will have us
proceed. Um, are there any public
requests to remove any items from the
consent calendar?
Nothing on Zoom.
>> No, no, no request. Thank you.
>> Okay. Um in which case we will um May I
have a motion to um approve consent
calendar items 2 3 4 5 6 7
8 9 10 11 12 13.
>> So move.
>> Second.
>> Okay. Um city clerk, may I have a roll call roll vote?
>> Thank you, Adams. Yes. Schwang.
>> Yes.
>> Curlic.
>> Yes.
>> Ragsdale.
>> Yes.
>> Cole.
>> Yes.
>> Thank you.
>> Proceeding to the consent calendar
items.
>> Okay. Just quickly because I know we
have a long agenda. So on items 19 and
20 on the June 8th um minutes. I just
noticed because I remembered this
discussion that residents had concerns
regarding a grading permit on item 19.
And in the minutes uh it says that there
was public comments expressing concerns.
And then the next thing in the minutes
it says that the council got a motion
and got accepted and approved and and so
I went back I even listened to it
because I remembered we had a discussion
with the director of public works and
the civil engineers addressing the
public's concern and then I saw the same
thing in item 20. So, I just thought
that when we have in the minutes public
comment expressing concerns and then the
next thing is the council voted to
approve that we should insert something
that says that staff or the council
address the public concerns because
otherwise it just looks like people are
talking and we're not listening to them
where we all know that we spend a lot of
time listening and responding. So um I
just maybe as a matter of format moving
forward but in this particular case I
think we should insert in items number
19 and 20 in the June 8th meeting that
residents concerns were addressed.
Um in other words reflecting the
discussion that occurred um on that
date. Correct. Okay. And so perhaps a
summary of um what the thoughts were or
consensus from the deis to be reflected
in the minutes.
Is that um city attorney and city clerk?
Is that something that we can
>> Sure. So I I can I can relisten to that
section and you would like something
included that just indicates the the
staff comments or the council comments
related to the addressing the concerns?
>> Yes.
Basically, what was the consensus or
general thinking?
>> Try to summarize. We I I try to
summarize sometimes, but um perhaps just
um
>> reiterating back to us what your
understanding is as far as the direction
and then move forward with the votes. Um
okay, that would be perhaps more
accurate
>> for items 19 and 20.
>> Yes. Well, or or items um in this nature
where the public weighs in and give
comments, but to just state that we the
council discussed these comments and
responded and decided to proceed in this
fashion. Something along those lines.
>> I I I don't even mind if it just says
residents concerns were addressed by
staff to council's
>> approval or something.
>> Yeah, I think that'll that'd be an easy
ad to do in this specific case where
we're doing it. We do take action
minutes as part of our minutes thing
since we have the now the video and and
the and the audio of it as well. But I
understand your point here. So I think
in this particular instance we can just
add in the back and forth that shows it
was addressed. But just so we we're all
aware in the future and for the public
as well the the minutes that you see in
writing are action minutes that are also
accompanied by a video as well. But in
this particular circumstance I
understand.
>> Okay. Um Council Member Adams has
additional comments along those lines.
Um, yes. And and I agree. I think that's
laid out pretty clearly that it's
supposed to be the actions that are
taken. But, uh, on item 13, city council
items, it says I reported on the
Hillsboro Beautification Foundation, it
should just say reported about the
Hillsboro Beautification Foundation
donor. Thank you. Because I did not
attend.
» Okay.
>> Thank you. Those corrections are noted
on the minutes from the last city
council meeting.
Okay, that's item one. Is that all your
comment? Okay.
>> Um, next item that's removed from the
consent calendar is item 14,
adoption of an ordinance amending
section 17.32.030
030 of the Hillsboro Municipal Code to
reduce the minimum dwelling size
requirements and eliminate the
recordation requirements for limited
remaining floor area. Um,
Council Member Adams, I will have you
start with your comments.
>> Thank you, uh, Madame Mayor. I I feel
that this was brought up uh uh Liz
brought this up to us just one time
before and I feel that there are still
some questions. I think a thousand
square feet is a really a big jump down
from 2500 square feet. And I think we
need to analyze the implications of
this, not from people who are
well-meaning and plan to live in our
town, but from those who may look at
this as a way of
circumventing some of the character of
the town that we have worked so hard to
maintain. and I just don't feel that in
the staff report there is enough
information about the pros and cons of
doing this. So I would like to suggest
that rather than discuss it tonight uh
we table it until we have a little bit
more information.
>> Um thanks for those comments and I would
like to add to that. I completely agree
with you on this and I and I thank you
for bringing it to my attention as well.
Um I I do have specific questions. First
of all, as I read the staff report, and
granted you're right, this is supposed
to be the second reading. It happens to
be in consent calendar, and perhaps
that's a conversation we can have later
about consent calendar for reasonzoning
um ordinances that are going to be
modified um whether we should actually
have two explicit reading and not put it
in consent calendar because it's a very
important issue. Um, as I understand
what's as I read read what you
submitted, I'm thinking what who does
this benefit because the issue of a
th00and square foot primary dwelling
um does not is not necessary because we
have an ADU ordinance that allows 4,000
square foot building on the same parcel.
Correct. That's our own internal ADU
ordinance in addition to the
statemandated
800 square foot as well as 500 square
foot JADU.
So if you were, it seemed like an end
run around our zoning ordinance of 2500
square foot and I also worry if you have
half an acre, you are now beginning to
make an argument to have as many as four
primary
dwellings on that site. If you reduce
the size of the dwelling size to a
thousand, you could have as many as four
on half an acre. And of course, if you
have an acre, it's maybe eight primary
in addition to what state mandated. And
you will have these micro developments
and these micro homes on a parcel. And I'm just trying to understand the
logic of this. What does what is the
benefit from this change on the
ordinance? The driver for this ordinance
is because our certified housing element
included a promise that our town would
eliminate our minimum dwelling size
because HCD flagged our minimum dwelling
size of 2500 square feet as a constraint
and a barrier to development. Um so it
was a requirement of our housing element
program to eliminate that minimum.
>> Okay, let me clarify what we submitted
or what was approved in December of
2023. December 20th, 2023 by HCD. On
page 87 of our housing element, it
explicitly said that currently the
minimum required square footage of a
single family detached home is 2500
square foot. This is a constraint to the
development of a variety of housing
types. The discussion, I was a part of
that discussion a few years ago. The
discussion was centered around housing
types which is R1 which is what we
currently have single family detached
homes versus R2 which is multifamily
housing. That was the intent of that
discussion.
>> In that context it was referring to a
variety of housing types in terms of
offering opportunities for houses that
were smaller than 2500 square feet. So,
you could have a home that's 2,000
square feet or a home, you know, it's
the the goal, I believe, um, in HCD
flagging this is to provide housing for
what they call the missing middle. Not
everybody can afford a home that's 2500
square feet or larger. And so, the
intent from the state is to push for
jurisdictions to allow houses that are
not only large.
The average size of a house in the
United States is about 2400 square foot.
So, we're not outside of the scale or
2500 square foot homes. My concern about
this kind of a change on our ordinance
is that not only do you circumvent our
current ordinance, but you will now have
homes that are built to rent. You could
have four homes on a parcel that are all
rentals.
as opposed to home ownership. You shift
the the incentive towards perhaps large
institution investors buying older homes
using half an acre parcel, having four
homes on those parcels that are 1,000
square foot. In addition to the fact
that the state allows you to have a,000
square foot, well, we actually allow you
to have a thousand square foot ADU. So,
you have a primary residence that's a
th00and square foot. You have an ADU
that's 1,000 square foot. In addition,
you have a JADU that's 500 square foot.
So, you're back to 2500 except now you
have three different three different
individual structures and you'll have
four of those. I mean, theoretically,
you could have a dozen on any parcel.
So, I worry that this will incentivize
nonhome owners because you're right,
most Hillsbor residents are not
interested in this, but investors are
potentially. And the drive would be to
build these individual entities, these
smaller homes and rent them. And and
there's nothing wrong with renting. We
are working on multif family housing to
allow for rentals. But if we shift the
burden from home ownership to rentals,
you will have micro homes throughout the
town. It would fundamentally change the
character of the town in a way that is
just completely different than what
exists currently. And I'm not blaming
you. And I think it was perhaps our
oversight not to have caught into the
details of this and I thank my colleague
for bringing it up. Um I I read this
again multiple times and I went back and
look at our um housing element that was
submitted and reviewed some of the
minutes and it was clear the intent to
reduce the size was really about multif
family housing such as apartment
buildings or an apartment that's a
thousand square foot makes sense. It's a
two or threebedroom apartment
potentially, but to make this change
will potentially increase. You could
quadruple the population overnight
because you have manufactured homes that
could be deployed which are allowed in
the town of Hillsboro.
And I think at a minimum we should reach
out to other stakeholders
such as public works, what's the impact
on our sewer system, police department,
our schools, etc. This is not about not
building. We are addressing that as you
heard earlier. We are moving forward to
get our housing elements um achieved.
But I just feel like reducing the size
of a primary home, the primary residence
is is quite drastic. Um go ahead. Yes.
>> I do want to clarify that this doesn't
change the allowed zoning or the allowed
density. It's merely reducing the
allowable size of a primary dwelling. It
doesn't change the number of units that
are allowed on a lot. It doesn't that's
already the case regardless of the size
of the primary dwelling.
>> But if you don't change the FAR, which
is the floor to area ratio, and you
change the size of the home, you have
half an acre, which is about 20,000
square foot. You can now have four
primary dwellings on that site.
>> You can only have one primary.
That's our zoning. You can only have
>> But you have residual land that's not
used. You would not have met your FAR.
There are I don't want to argue with you
about ADUs. We can certainly bring that
item back for a discussion. But
specifically for this item, it does not
change the density. It does not change
the allowable use. The same number of
units that are allowed now with our
minimum dwelling size would still be
allowed with the reduced minimum
dwelling size. There the the floor area
ratio, the FAR, is not the only
mechanism that regulates how much square
footage of structure can be on a site.
Um, you're allowed to have a converted
ADU, which has to be within the existing
square footage of the of an existing or
proposed home. A JADU is limited to 500
square feet. And then the limited
detached ADU that we're required is a
minimum of 800 square feet. We do allow
up to a,000, but it it's not changing
the allowable density beyond what's
already in place.
Yeah, I'm not sure how that math works,
but um I would allow my colleagues. It
sounds like um Council I mean Vice Mayor
Rexdale have a question.
>> That's that was my question. There's
still just one primary house,
>> correct?
>> But that's not stated here
>> in in this ordinance change. We did not
explicitly
state you can only have one primary. We
stated the primary dwelling size will be
8,000 square foot.
>> I believe that would be covered in the
zoning
>> if I'm not right.
>> Yeah. I mean
>> Well, can we can we bring this back for
um for the discussion because I Yeah, go
ahead. That's really I I understand that
there were really good reasons to put
this forth and probably we want to get
it addressed pretty soon, but I feel
there is still some confusion and also a
good case to be made for how this is
going to work in our town and if we
could just bring it back rather than
discuss it right now, I I would feel
more comfortable if that works for you.
Liz,
>> understood. Is there direction that the
council can provide about what exact
information would be helpful to
understand?
>> I think clarification in terms of what
we promised HCD because when I read what
we submitted it that was not my
understanding. So clearly this I
understood that to apply to multif
family housing not to single family
residents. Um so clarification along
those lines and what exactly this
translate to if the flow to area ratio
stays the same for half a you know for
any size lot and um what kind of density
we are looking at per parcel the impact
that would have to reach out to other
stakeholders like public works, police,
schools etc. and the population growth
and how quickly that could happen. I
think that would be a start.
Yeah.
>> And and I think um there could just be a
word or two added that for the one
allowed uh primary dwelling just to so
it's clear if if the other concerns are met.
>> I know the the schools could use more
kids. So I think we're okay there.
Thanks.
>> Um any additional um questions from
anyone else on the deis?
Liz, if I if I could just add unusual
here to ask you a question since I've
read over this as well, but was the
original help me understand was the
original request from the state that we
eliminate any size restriction and what
we're trying to do is put some size
restriction, but what the state is
really asking for is you should have no
size. There should be no small. It could
be as small as you can make the house.
>> Yeah. Yeah. I mean, there are minimum
requirements for what constitutes a
dwelling under state law and like
health,
>> but those are much lower than thousand
square feet. Yeah. So, I think the
intent was just to try to provide some
type of
>> the state's requirement is for ADUs,
NJADUs. It does not apply to primary
dwellings.
>> Uh, no. The housing element looks at all
of our regulations that um regulate
development. So they look at all of our
zoning ordinances, anything that would
be seen as a barrier to development of
all housing types, meaning large homes,
small homes, ADUs, multifamily.
» Yeah. Um, Council Member Krill,
>> so just to clarify, so there's only one
primary dwelling unit per lot,
>> correct?
>> And then you could still have one ADU
and one J AU.
Uh, and even and if you had a the garage
one, would the garage have to be
attached or something?
>> There are a few configurations and it
depends on which mechanism you go
through, but you can have either one
attached that's either attached or it's
a conversion attached. You can have one
detached and you can have a Jadu which
is Jadu has to be attached as part of a
>> but still only one on one lot, one
primary dwelling. Correct. Thank you.
>> Any additional questions?
Um, okay. So, we'll bring this back for
further discussion and it's removed from
the consent calendar and um we will move
forward and approve item one.
>> So, moved
>> as amended. Right.
>> As amended. Yes. Item one.
>> Second.
>> Um, all those in favor of item one
amended. Hi.
>> Hi.
>> And then for the last one before
continuing.
>> Uh yes, item 15 will be continue will be
brought back for further discussion.
>> 14.
>> I'm sorry. Um item 14. Sorry. We will
the next item on the agenda is item 15
which I will be recused from. Um and I
will step aside.
Thank you. Welcome to item 15. The mayor
will um be recusing herself due to um
the proximity of her her primary
residence. And this is the conceptual
review of the subdivision of um parcel
number 038-
1110-160.
and parcel number 038121-160
otherwise known as the Metawwood Estates
into two parcels with a and a dedication
of a public utility easements which will
be presented by deputy deputy director
of public works Natalie Griven.
>> Good evening [clears throat] madame vice
mayor and council members.
Okay. Yes. So tonight I'll be presenting
on the conceptual conceptual review of a
two lot subdivision. You may be
wondering why there are two APNs. It is
one legal lot. Uh we did some the
applicant did a lot of research with the
title company and the surveyor and the
county. It appears it was created for
tax purposes only at C at one point, but
it is one legal lot that's being
proposed to that's they're proposing to
subdivide into two.
So before I delve into the application
itself, I want to provide a brief
overview on the subdivision process. The
town municipal code requires
subdivisions are heard at four meeting
public meetings. The first is the
conceptual review by city council which
is where we are tonight. The second is
the conceptual review by ADRB which is
tenatively scheduled for August 31st.
Uh at both these meetings, no actions
are taken, just comments are received
and feedback are received.
Then the tenative map is considered by
city council at a public hearing to uh
approve conditionally approve or deny
the application. And then finally, a
final the final map will be considered
by city council prior to its final
recordation.
The code specifically
uh states that a conceptual review
public hearing is intended to facilitate
optimum subdivision design, reduce
unproductive efforts by all parties, and
bring about a better result for
applicants, town residents, and city
council.
The process provides a form for citizens
and the city council,
excuse me, to provide preliminary
feedback on issues relating to the
subdivision's design and potential
environmental issues.
So, the property in question is located
near the intersection of Tartan Trail
Road and Crystal Springs Road.
The existing lot is about 20 acres and
the two proposed lots are or lot one is
proposed at about 6 acres and lot two is
about 14 acres.
Now, many of you may be may recall that
an eight lot vesting tenative map was
approved in 2020 with a recorded
development agreement. And the vesting
tenative map is displayed on the screen
right now.
You'll see that a majority of that area
consists of this lot that's being
presented tonight. The lot is compatible
uh in the the lot's configuration is
compatible with the approved VTM and
therefore there's no conflict processing
multiple multiple maps and multiple
steps. Uh the development agreement
which has been recorded controls uh the
development of this uh lot in front of
you us tonight.
Lot two aligns with lots five. The
proposed lot two aligns with lots five,
six, seven, and eight of the approved
VTM.
And so subdividing
the lots tonight would allow the
property owner to cleanly sell off uh
lots five, six, seven, and eight
separately from the rest prior to the
recording of the final map of the VTM.
The applica the application is
consistent with the subdivision map act
and the town subdivision ordinance. Uh
the um it's anticipated that the
proposed subdivision will rely on the
previously adopted environmental impact
report and public notices were mailed
for the municipal code and I staff has
not received uh comment to date.
So staff's recommendation is to open to
open the public hearing close the public
hearing uh hear comments close the
public close the public hearing and then
again no action uh would be will be
provided tonight but uh uh comments
preliminary comments uh are welcomed.
Thank you very much Natalie. U does
anyone have any clarifying questions for
Natalie?
Seeing none, we will open the public
hearing on this matter and um you can
come up to the podium and give your
comments and then you can um fill out a
card later.
But would you need to come up to the
microphone? So um
>> I think I think
>> Sure.
>> Oh,
>> if you come up to the microphone then
that way the people watching at home or
watching later can hear you. Thank you.
>> Oh,
>> hi.
>> Yeah.
>> So my neighbor and I are here this
evening and Okay,
>> Vice Mayor Regston,
>> we live on
Hold on.
>> If we could, if normally the applicant
is not here, I understand they are in
attendance and so we always want to let
the applicant speak first in case they
have any um comments or anything to
share with you. I think a conclusion of
their comments, we can take public
comment and then at the conclusion of
those public comments um we might want
to allow the applicant some brief
rebuttal time.
>> I hi I don't have a comment. I just have
a question. Oh, yes. We want to hear
from the applicant first, but then
you'll be able to ask your questions.
>> Questions? Yeah.
>> Great. Thank Thank you, city. I had that
backwards.
» Hello, my name is Brian Desler. Thank
you for hearing on this item. Um,
really, uh, this is something as, as
most of you know, we did get approved in
2020. at the time uh really on an
oversight on our part, we had always
thought that these were two individual
we had two APNs and so I think we had
just uh uncorrectly assumed that we had
two legal parcels but as we've been
going through the process of of
finalizing our uh agreements to develop
the property uh we found out it's
actually as Natalie stated it's only a
single legal parcel as far as the county
is concerned. So really administratively
we're just trying to split this uh down
the middle as it was approved in the
vesting tenative map and and do it
legally. So that's all I really had to
say but thank you for hearing this.
>> Great. Thank you so much.
All right. Now I will ask if we have any
public comments.
So,
we we live uh on Blue Bell Lane, which
is a little culde-sac that looks many of
my neighbors look down on Crystal
Springs Road.
And so, it's of great interest to us,
this proposed development. And um to
begin, I'd just like to know how many
homes are proposed
and um what how large they will be. Are
they
um individual homes? Because this
development
uh came up before maybe about 15 20
years ago and it was proposed at that
time by a developer to put in uh
anominiums.
But this is about 15 or 20 year more
like 20 years ago.
So um I know nothing about what is being
proposed this evening. So if the
developer or his representative is here
this evening, you could just give me a
little bit more information about again
how many homes. Um how large the homes
will be? Um, will the lots be half an
acre or more? Or just general
information so that we sort of get a
visual idea in our minds what the
completed development will look like.
We're interested because we'll be
neighbors. Thank you.
>> Thank you. And again, the item tonight
is a technicality just splitting the
lots for because they um they have two
APN numbers, but they legally are still
one lot and all of the other details
will um come in due time. Thank you. Um
do we have any other public comments?
>> Thank you, Vice Mayor. Um, I don't have
any additional speaker cards on this
item, but I'll just ask if there's
anyone on Zoom who would like to provide
comment on this item to raise their hand
now.
And I'm not seeing any raised hands.
Thank you.
>> Thank you. Um, would the applicant like
to uh comment on the comments?
» Yes. uh to address the question really
at this time there's no proposed homes.
So it's the vesting tenative map did
approve uh eight total home sites on the
entire 20 acre parcel. Four off of
Tartan Trail Road and four off of
Crystal Springs Road, but at this time
um there's no housing proposed
immediately.
those uh when housing is actually
proposed on both sides, those will go
through the normal ADRB and uh council
approval process. So, there'll be plenty
of time at that point and that may be a
year from now or four years from now. I
don't know exactly when, but um that
process will go through the normal town
approval process. Um, and you will get a
lot more information at that time as to
the size of the homes, how big the lots
are, and everything like that.
>> Thank you, Mr. Destler. If there are no
more public comments, I will now close
the public hearing and bring it back to
council to see if there are any
comments.
No comments. Um Um, okay. I uh would be
open to a motion to approve this item.
>> No. So move.
>> Yes. So Vice Mayor Rexdale City Council,
this is just conceptual review. So I
think staff is just looking for input
from the council if you have any uh
questions or things you want to see when
this comes back to you, but otherwise
this will come back to you for approval,
but future meeting.
>> Great rookie rookie move here. Thank
you. Um, so if anyone has any comments
uh on the direction, uh, if not, I'll just say it seems to make sense to
me that, um, when we had this item
before us, it we we thought it was two
lots all along, so it it does seem to
make sense. So, if anyone has any
different direction, speak now or
forever. Hold your peace. All right.
Thank you. And, uh, could someone call
the mayor back? She's better at this.
Thank you.
I think you're the next you're the next
item too right now. Okay. Thank you.
While we're waiting, I'll just say I
think it would be nice to have a village
of like 2500 square foot homes and have
city employees have first crack at
buying them.
>> We're welcoming back our mayor. Don't
watch the recording. Mayor Cole
[laughter]
did not do well. Thank you. Welcome
back.
» Thank you. Um,
so that was item
16. Item 16. Okay. Um,
hello Natalie. How are you? Um item 16,
conceptual review of subdivision of 119
Reservoir Road into three parcels and
dedication of public utility easements.
Yes.
>> Great. Thank you. Good evening, madame
mayor and again fellow council members.
So this next item is also a conceptual
review of a subdivision at third at 119
Reservoir Road. Uh,
so I just went over this, but for the
benefit of the mayor Cole, I'm just
going to briefly uh go over the
subdivision process um before I dive
into the details of the actual
application. The application is um
subdivisions are heard at four public
meetings. The first is conceptual review
at city council. The second is
conceptual review at ADRB. At both these
meetings, neither no com no actions are
taken, just comments are welcomed. And
then the third meeting is a tenative map
review by city council where council
will approve, conditionally approve or
deny the application. And then lastly is
the final map which the council will
approve or deny the application before
the map actually gets recorded at the
county.
And again briefly just to summarize uh
the intent of the conceptual review
public hearing is to welcome comments
from all parties, the public, the
council to uh create a more streamlined
um application process and a better
result uh in the end for the applicant
and um residents.
Okay.
So 119 Reservoir Reservoir Road is
located where the red star is on the
eastern side of Ish Hillsboro. Uh it's a
culde-sac and the property is located at
the near the end of the culde-sac.
The existing lot is 5 1/2 acres
and
there are three lots being proposed. The
first is 2.12 acres. The second is 2 and
a/4 acres and lot three is 8/10 of an
acre.
The existing home is will be would be
located on lot two and is proposed to
remain
and lots one and three would remain
vacant as part of this subdivision, but
they are suitable for uh future build.
We did receive one public comment
regarding the uh buildability of lot
three and the uh the minimum lot size
per our municipal code is based on this
generally based on the uh how steep the
lot is. So generally steeper the lot the
bigger the minimum lot size.
This minimum lot size for lot three is 6
acres and it's currently being proposed
at 0.8 acres 8 tons.
And of course lots one and three the the shaded uh dark gray rectangles
areas. If and when a property owner or a
future developer decides to make
improvements to this lot, they would be
subject to the town's building permit
process ADRB design review.
So the project is consistent with the
California subdivision map act and all
other requirements of the town
subdivision ordinance. the um it has
been ter this is a a preliminary view.
So uh the an environmental assessment
will be required. It'll be either deemed
uh exempt from SQA or the appropriate
environmental document will be presented
to council at the uh tenative map um
meeting
and public notices were mailed in
accordance with the municipal code.
So with that similar recommendation,
open the public hearing, hear comments,
close the public hearing, and again no
action will be taken tonight, but uh
staff and the applicants welcome
feedback. And I believe we have members
of the applicant team on Zoom with us
tonight.
>> Um thank you Natly Griven for the
presentation. Do we have any um
questions from the council before we go
to public comments? Any clarifying
questions? Yes, council member Chong.
>> Um, thank you Natalie for your
presentation and just so um we do have a
public comments regarding lot three and
I'm also curious about lot three because
the size is quite different and in terms
of what you just had explained which is
that the location of lot three um has a
steeper hills. Is that is that correct?
>> No, it's it doesn't have a steeper
slope. Um, I just was saying that our
code uh sets minimum lot sizes based on
how steep a property is. So based on how
steep the the slope of the of this
particular lot, the minimum lot size
calculates out to 6/10 of an acre.
That's what our code requires. I see.
And the application is or this applica
application is proposing 8/10 of an
acre. So,
>> so it so they're exceeding the minimum
lot size.
>> So, uh what what does that mean?
>> Oh, the intent of the minimum lot size
is to um one of the intents of the
minimum lot size is to ensure that a
property is buildable. If it's too
sleep, if it's too steep, then the less
area there is to build. So, um, because
this applicant, uh, proposes 25% more
than what our code requires, the
property would be considered buildable
per our code's requirements.
>> I see. Thank you.
>> Any additional clarifying question?
Well, um, okay, we'll go to public
comments.
Um, are there any
>> Mayor Cole? I was going to indicate uh
because the applicant is on Zoom, we
might want to start with them to uh
state any comments and then once they're
uh concluded with their comments, we
would take general public comment and
then if there's a lot of public comment,
you might want to give the applicant
some rebuttal time.
>> Okay. And who is the applicant?
>> Oh, Mr. Tom Vogle.
>> Mr. Vera. Steven Vera.
>> Tom Vogle.
>> Where is Okay. He does not have his arm.
Mr. Vogle, are you um ready to
>> I'm not sure if he had anything
prepared. Um but he is available to
answer questions.
>> Hello, council.
>> Can you hear me on the spot?
>> That's fine. That's fine. Natalie
mentioned it.
>> Hello to all. I'm gonna I'm gonna defer
to my partner boss Steven Burner.
>> Steve, can you raise your hand?
>> Yes. Got it. Thank you.
>> Okay. Hello, Mr. Burner. Yes, please
proceed.
» Hello, Mayor Cole and fellow council
members. Thank you for your time this
evening. Um, yes, I think what Natalie
summarized what we're attempting to do
was to create two potentially buildable
lots from this um nice parcel at the end
of Reservoir Road. And um I think uh lot
one was an easy
um amount of area to create and lot
three we worked with uh Natalie and her
team to figure out a way to get that to
work and I think what we proposed does
work and as as she mentioned we exceed
the minimum lot size by 25%. Um so any
further I'll wait to see if there's any
comments and take questions at the end.
Thank you.
>> Okay. Any um additional
comments or questions from the public
either on Zoom or in the chambers?
>> Yes. Uh thank you, Mayor Cole. Lawrence
Frank.
» Hello, Mr. Spring.
» Thank you very much for the opportunity
to address you. Um my name is Lawrence
Frank. I have lived for the last 78
years at 101 Reservoir Road down at the
bottom. Um, I have to start out by
saying I could not be more ignorant of
real estate law or uh the process you're
discussing tonight. I'm addressing
strictly environmental considerations.
When I was a kid, we lived at the bottom
of Reservoir and Daniel and Marian
Koshland lived up at the top and next to
them at the very end was the Vista's
greenhouse.
In the early 1950s, Dan and Marian's
daughter Phyllis and her husband husband
Howard Freriedman built the house which
is uh now at 119 Reservoir uh lot number
two.
At the time, Hillsboro was still very
largely
pristine, gorgeous oak forest. Right
across the street from my home was a
dense, dense forest of oak, oak trees,
thick with poison oak and brambles. It
was the most fabulous playground for a
little boy.
And then one day I was walking home from
South Hillsboro school. I was probably
in seventh in in second grade.
and men with chainsaws were there
cutting down the oak trees. Then they
brought in bulldozers and they plowed
the rest the the rest of that lot, very
large lot, several acres in into dust
and and built a few houses
at the time. That was the most traumatic
thing that ever happened to me.
A few years later, I became a keen young
na naturalist and I turned my efforts to
the area between Black Mountain Road and
Crystal Springs.
A few years after that, the bulldozers
appeared and the chainsaws appeared and
that became the Tartan Trail
neighborhood. That was the second great
trauma of my life.
As a result of both of those those
events, I became a professional
conservationist and have had a long
career in wildlife biology.
I'm absolutely gutted to hear that more
development is planned for that
neighborhood. So little of Hillsboro has
any open space left. There is so little
space left for wildlife.
Plot lot three
on Reservoir Road is covered with
magnificent old Scots pine trees. Lots
lot one is covered with immense
eucalyptus. I don't much care for
eucalyptus, but it's still a beautiful piece of piece of land. And
here we're talking about destroying yet
more of what little is left of
Hillsboro's open space.
Lastly,
with the building of more houses up
there, we'll have years of tremendous
construction commotion going up and down
the road.
Workmen will be tossing their trash
along the road as they do today. And
once those houses are built, there will
be at least double the traffic that's
already al along that road.
Nobody cares about the cranky comments
of a crabby old man. But I will be
gutted to see that land bulldozed and
destroyed as so much of our Hillsboro
has already been destroyed. and I don't
want the quality of my life severely
degraded by the traffic and the
construction commotion and everything
that goes along with it.
>> Thank you.
Mr. Frank. Um any
um additional comments from the public?
>> I have no additional speaker cards and
there are no raised hands on Zoom. Thank
you.
>> Okay. Any um comments from the council?
Yes, council member Council Member
Crowley.
>> Yes. Thank you. I believe is 119
reservoir. Is that our Frank Lloyd
Wright house?
Oh, was that your house? Okay. I That's
a wonderful treasure. Okay. So, now I
know where you are. Um uh so, Mr. Frank,
I I do absolutely understand what it is
that you're saying. And one of the
things that we struggle with on building
and planning is um we it is mitigating
the effects of construction on the
neighbors because it is it's I
understand it is upsetting when you see
trees go. We try very hard and we do
have ordinances in place that any tree
that's bigger than uh 18 inches actually
you need to have a permit to u remove.
There are some trees that are considered
nuisances um that are non-native, but we
um our our building department works
really really hard with the applicants
and with the contractors to try and keep
down the noise, keep down the dust,
manage the parking, um manage the trash
certainly, but it is it is difficult. Do
understand that.
Um I I will make a few comments if none
of my colleagues um have a comments at
this time and I'm sorry Adams. Yes,
>> we're really not supposed to comment on
comments, but I have seen deer every
time I've been up at lot one. And that's
another problem that we really need to
address in Hillsboro. How can we
maintain our integration with wildlife?
It's what makes us special. So, I
sympathize completely with how you feel.
It's going to be hard, but this is
something that I think has uh we have a
legal obligation to respect along with
working on maintaining our wildlife and
being good stewards of what is a
resource that we can't reclaim once we
destroy it.
Um I have um questions for um Natalie
with regards to construction and
traffic. Do we have a program in place
in terms of how to handle that chaos
that typically ensues?
>> Sure. So um as as part of the
subdivision
application, not just tonight, but all
the way through the next those four
meetings that I mentioned, no
improvements are being proposed. So, um
the the houses the homes on lot one and
three are conceptual only just to show
that these lots could be buildable. But
if this property were to be subdivided
uh the final map were to be approved and
the property is uh officially subdivided
then any future property owner or
developer would have to uh follow the
town's um uh uh process for building
permits and getting ADRB.
And does this road um I I assume it
spills onto another road and do we have
a sense as to how it impacts the
immediate neighborhood, not just Mr.
Frank's home which is next to it, but
how do what's the I see there we go.
>> Yeah, the property is at the end of a
culde-sac. So there are it'll probably
mostly impact the across the street
neighbors and the other residents along
the road that um
uh that you'd have to travel on to get
to the lot.
>> Mhm.
And I assume the staff typically
coordinates between neighbors in terms
of how to handle some of the issues that
would come up if now even the
subdivision will create some traffic.
But once you do the subdivision then
obviously building ensues eventually.
>> Yeah. So the subdivision won't create
any traffic. It's a paper approval. So,
there's no no physical improvements or
changes associated with tonight's um
agenda item or any future agenda items
for the subdivision. Um but all four of
those meetings are publicly noticed to
neighbors within 500 ft of the property.
And then of course once if if any of
those either of the vacant lots are
developed, then there are typical um
noticing and neighbor engagement
processes would take place.
Okay. Um Mr. Frank, thanks for your comments
and my thoughts along this line. It's
always um a challenge for us making sure
that we continue to do our best to
preserve the character of the town while
respecting property rights which are
often beyond anything we can modify or
change. um not only state but federal
laws with regards to property rights.
And the individual um owns this land and
if he meets the criteria for subdivision
um or at least a conceptual plan at this
stage assuming other criterias are met
going forward. Um we we're obligated to
honor that individual's rights because
we all want to preserve that rights for
our own properties.
Um, if you have a specific, if there's a
specific comment or question that could
be addressed to the owner or the
I believe that's the contractor,
architect,
>> applicant. Yeah,
>> the applicant. Sorry, the applicant. Um,
that that would be this would be a good
time. We seem to have a little bit of
time to address that if there's
something specific from the from the
public that they would like to submit.
Okay.
All right. So, um
do do you have any
um I'm speaking to the applicant. Um do
you have anything specific you would
like to submit or um share with the
council or with the community?
» Yes, Mr. Burner.
» Yes. Good evening. Um no, I have nothing
further to add. um understand the public
comment and that's uh something we do
run across for many any new construction
project is being mindful of preserving
the natural habitat. They are uh some
beautiful trees and that um both lot one
and lot three and we would certainly if
we move forward with doing any sort of
proposed development um or or houses on
those lots uh be mindful of that.
>> Okay. Thank you. All right. I will now
close um the public comments. And
>> is there a motion to adopt the
resolution approving and grading permit
application for the construction of
private improvement? I'm sorry. Sorry.
That's not it. Which one
is it? Okay. Up here.
>> Yeah. Mayor Mayor Cole, this is just for
conceptual review. So, I think staff's
heard council's comments. Uh this will
come back to you for eventual approval
at a future meeting. But I think if
staff has everything they need, um yes,
we can next item. I was moving ahead,
moving too fast. Sorry about that.
Thanks, Natalie.
Okay, next item on the agenda is item 17
and Council Member Trong will recuse
will be recused.
And item 17,
resolution approving the grading permit
for constructural construction of
private improvement at 2055 Forest View
Avenue pursuant to categorical exemption
and I'll be presented by Natalie Griven.
>> Thank you, Madame Mayor. Hello again. So
my last item tonight is the category 3
for your consideration. The category 3
grading permit application 2055 forest
view as you just said. So the property
is located at the northern area of
Hillsboro.
2055 Forest View is between Eucalyptus
and Oaks Drive.
The property actually has an approved
grading permit right now for a new
single family residence pool and
associated landscaping. They're
currently in construction.
However, um recently the applicants
submitted a revision to uh install a
sports court and replace what was going
to be a deck with a with pavement. and
the fill associated with both of those
uh changes exceed 1,500 cubic yards of
onhaul
or fill. And so the code requires that
anytime a project exceeds more than 1500
cubic yards of onhaul of soil or offhaul
of soil, city council approval is
required.
The gross quantities for the project as
a whole now
um are 535 cubic yards of cut, 3,70
cubic yards of fill, and about 2500
cubic yards of uh import.
The
uh the code requires that the grading
and hauling hours are from 8:00 a.m. to
5:00 pm, but the contractor is not
planning to start until at least 9 uh to
minimize impacts to traffic.
The hall route is will need to be um
along
excuse me to Oaks to Carmelita to El
Camino Rial. Typically, they probably
would have taken just Forest View
straight to El Camino, but because of
all the construction on El Camino, the
turns are just not possible on many of
the streets. Um,
and then, uh, the contractor's schedule
is to complete all the hauling and the
grading before October 1st, which is
when our grading moratorum is, major
grading. Um and then uh the appropriate
fees to recover staff time and vehicle
impact fees have been collected
and public notices were mailed uh in
accordance with our uh municipal code
and no public comment has been received
by staff to date.
The project has been deemed categor
categorically exempt from SQUA.
And with that, my recommendation is to
open the public hearing, receive
comments, close the public hearings, and
then um adopt the grading approve the resolution
for the grading permit application for
2055 forest view.
>> Okay. Um, do we I think we'll have the
council ask a specific question of you
if there's any before we ask for public
comment. Yes. Uh, Council Member Adams.
>> Um, thank you, Natalie. I know we're
just approving the uh grading permit. I
have a question just for my own
curiosity about the change from a deck
to a sport court. Is there a permit
required or noticing to neighbors uh
when something like that happens?
>> Yeah. So, so the sorry just to clarify
the um the sport court is a completely
new addition and then this deck is in
between the deck was in between the
proposed um between the residence and
the pool and so I don't believe there
was any uh special noticing specifically
for the uh yes there was
as I'm being told by the director of
building and planning uh
kind of
>> okay so that part's done I guess uh so
uh and I would add that all residents
within 500 ft were notified and provided
this uh as part of tonight's
>> thank you
>> um do you have a question Christine yes
council member Crowley
>> thank you so um 254 four round trip
truck trips. That's a lot of trips. So,
my concern though is about the sports
court. Um, is it going to be pickle
ball? And if so, um, is it going to
disturb the neighbors? Um, are the
applicants nearby or
uh, I believe yes, there's there's
members of the applicants team. I think
we have our the contractor owner and
civil engineer
online.
Do we have the applicant or
representative online?
>> And then yeah, Mayor Cole, what I'd
recommend is I think if council has that
question and we want to ask it of the
applicant, we can go ahead and open the
public hearing with the applicant
present uh their comments and they can
answer the question if they so desire
and then we'll go to general public
comment and then bring it back to see if
the applicant wants to rebut any of the
comments that were made.
>> Okay. In which case, before we go to the
public, I would like to ask my
colleague, Vice Mayor Ragdale, if she
has any questions of clarification. Uh
just one question. The the the thing
that I thought of when I saw this was oh
no because of the El Camino
construction. So it sounds like you have
that in hand. Um I just want to um ask
if they will be in good touch with uh
the town because the construction
changes their schedule sometimes. So
just wanted to make sure that that would
be a a fluid conversation.
Uh sorry with the the El Camino project
or with the
>> Yes. the between the El Camino project
and the contractor who's doing the
onhauling.
>> Oh yes.
If the if we can if we can make sure
that the contractors if with this uh
plan is communicated to the El Camino
Riale project team. I'm sorry if I'm
misunderstanding.
>> The opposite. So if there are changes to
the Elino construction um schedule that
the contractor is kept uh in
>> Oh absolutely. Yeah.
>> Um I can direct them to the the public
website and also I meet regularly with
the El Camino team so we can share any
significant changes.
>> Perfect. Thank you.
>> Um thanks for that. Um I think we can
now go to the applicant if they could
comment and then we'll go to public
comment. Do we have the applicant on on
Zoom? Can I ask you can I ask you is it
Travis or who
>> is it Travis is the civil engineer of
record. I'm not sure if he's uh Okay. So
maybe if I can ask the applicant to
raise their hand I can unmute you.
Not seeing a raised hand. Okay. I have
>> um I'm not sure of a representative.
Here's Travis.
>> Okay. Yeah. Travis looks okay. Um, are
you the applicant or the Um,
>> I'm I'm the civil engineer. Can you hear
me? Okay.
>> Yes. Uhhuh.
>> I'm the civil engineer on the project.
Um, it's it's always been coordinated at
as sport court um on our plans, but um
certainly I don't think there's any
restriction in what you know sport
activity could be played on on on this
kind of surface.
» And we didn't quite understand your
response regarding the sports court. We
didn't hear it. It didn't come up
clearly. Could you just repeat it again,
please? Of
>> of course. It's always just been
coordinated on our plans and and by on
landscape's plans as a sport court.
There's been no real mention of it of it
being like a pickle ball court or what
specific, you know, sports the the
applicant is is going to uh use it for.
>> Unknown at this time. Thank you.
>> No, no problem.
any other public comment on this project
either in chambers or on Zoom?
>> I don't have any speaker cards uh in
chambers. I'll give it a moment on Zoom
if there's anyone who would like to
provide comment on this item
and I'm I'm not seeing any raised hands.
Thank you.
>> And no additional public comments to be
shared with the city council.
Okay, I will close public comments and
bring it back to the council. Um,
any comments or discussion points for
the council? Any council member would
like to Yes, council member Adams. Uh, I
want to resurrect a a a comment that was
made by my colleague, Councilwoman Crow,
uh, in a similar instance in a different
property just one month ago, I think,
uh, maybe two months ago, where a
project is
uh, already approved, probably already
in process, and a a change happens, and
it triggers a longer construction
concept for the entire neighborhood. And
uh I think uh council member Krich had a
good notion when she brought this up
that we need to figure out ways to
discourage this from happening.
Sometimes when you get into a project
suddenly it looks completely different
and you realize you need to make a
change. But this kind of serial activity
actually extends the pain for the
neighborhood and really is not the truly
uh way we want this to unfold. We want
professionals to come in having thought
through what's going to happen. And so I don't actually know what we can do,
but it does seem like we need to uh
not add another 200 truck trips to a
project that's already uh on its way.
What what concerns me is that we approve
all of this dis disruption to the
neighborhood with all these trucks and
we don't know what this is being used
for and what the impact of the court is
on noise for the neighbors and
so I just feel like I don't have enough
information.
Um yeah, you for I think if the um
applicants or their representative have
any comments. It looks like Paul is
walking to the podium perhaps to add to
this conversation.
It would be helpful. Thank you.
>> Hello Madame Mayor, members of the
council. Natalie's been doing a great
job by the way. Thank you, Natalie.
[clears throat]
>> Um so I just wanted to speak to this a
couple of the reasons. First of all,
this is a category three project. So the
one that was referenced by
>> What does that mean?
>> So it's a project where there's more
than 1500 yards of earth removed or
moved.
>> The project that was referenced by our
commissioner a couple of months ago was
a category 2 project that didn't meet
the council threshold. It was started in good faith and then it uh crossed
over. we had to stop work went through
code enforcement and had them correctly
fix those counts which did lead to a
very long delay. Uh to the credit of the
applicant and the civil engineer who we
worked with for many years, they're
disclosing probably a worst case
scenario and that's great. I think the
other reason why it's important for them
to show everything correctly today is
because there is a threshold of when the
project needs to be done, which is
October 1st for the grading portion. If
we don't approve it and they don't have
the time to move all of this material by
October 1st, that means they're probably
going to have to wait till next year in
April when the grading moratorum stops.
At this time, actually in two weeks,
we're going to send out notifications to
all the open projects that are not yet
completed with grading, telling them
that they have 30 days to get done,
otherwise they have to button up. And
that's because we don't want, uh,
contractors to be grading during the
winter. We know this is probably a El
Nino year. It's very important to us.
So, um, kudos to the team to try to make
sure that all of these applicants are
done timely because then we'll have
folks saying that they can't work on
their homes or their projects over the
winter. So, I just wanted to add that
point about category 3 in the reference
to the other projects.
>> Do do we do a followup somewhere in the
middle or just to see what kind of
progress when you're having this this
amount of grading to potentially prevent
slope
>> erosion? uh category 3 projects uh have
some of the highest engineering fees
because we have to maintain them and
watch them on a regular basis. Also,
when we know that there's going to be
significant rainfall, usually like half
an inch, we have these required
inspections from our inspectors that go
out with uh forms to check off that
everything is buttoned up in place
during the winter. So, there is a lot of
double checks uh in the system to make
sure that they fully comply with Mr.
plans that he's showing here.
>> Um, yes, Council Member Adams.
>> Thank you, Paul. And I I do want to uh
at least make sure I'm clear about what
I was saying. I'm not actually talking
about not voting for this. I'm just
making sure that we have a way of
talking to applicants that says
make your decisions
once and try to keep it to that. Uh, and
I I would suspect that this decision was
not made
uh because of geology or anything that
changed on the lap. It was someone
deciding, gee, you know, this would be
better. So, I understand that we're all
human, but it would be best if you come
in with something that's finished in the
future. This one I think we need to
approve.
» Yes. I think it's a Sorry.
>> Go ahead. Yes.
>> I think it's important. Is it a sports
court is usually a basketball court. Is
it a basketball court or is it a pickle
ball court? Because I it's not that far
from the property line and I don't want
to live with, you know, the next 20
years hearing from everybody on Jerry
Lane and Forest View that they're going
crazy.
>> Well, um, could building and planning
comment? Do we have any moratorum or
restrictions on what kind of courts um
an individual can have on their
development?
» Good evening, council. Uh currently we
have no restrictions on the use of a
sport court. Could be used for kickball,
tennis, playing catch, riding bicycles
and tricycles. Uh so currently we have
no no direct no restrictions on the use
except for lighting uh night night
lighting or lighting of the court. We do
have restrictions for that.
>> There's there have been um outreach from
the residents regarding the noise um the
nuisance from um pickle ball. Do we give
any recommendations? Granted, we can't
mandate it, but do we make any
recommendations to developers or
contractors in terms of building the
courts? You know, these are things that
could mitigate some of the noise.
>> To the best of my knowledge, we've just
used uh you know, friendly neighbor
advice uh discussing the issues between
neighbors because currently, as I
stated, we don't have a mechanism to
mandate any change.
There's one municipality in California
we could look at this that requires 250
ft from the center of the court to the
property line.
Although we don't we don't have that in
our ordinance so we can't
correct.
Um any additional questions for building
and planning as well as public works on
this project?
» Okay.
>> Thank you.
All right. So, do we have a
motion? I I believe that's all the
comments from the de. Do we have a
motion to adopt the resolution approving
the grading permit application for the
construction of private improvement
improvements at 2055 Forest View Avenue
pursuant to categor categorical
exemption under SQA guidelines?
>> So moved.
>> Do we have a second?
>> Second.
>> May we have the roll call the vote?
>> Thank you. Adams,
>> yes.
>> Schwang is recused. Krillic,
>> no. Ragdale,
>> yes.
>> Call,
>> yes.
>> Motion carries 31. Thank you.
>> The next
Thank you. Oh, we need to get
we need we need to get a fellow council
member, Marie Troy.
We'll wait for her.
item 18. The next item, resolution
adopting the town of Hillsboro 2025
urban water management plan and
resolution adopting the 2025 water
shortage contingency plan. And this will
be presented by all Willis and Ed
Cooney.
>> Good evening again. Thank you, Madame
Mayor, for letting us uh present this
item. So, this item is something uh that
comes back to city council every five
years, and it's a pretty in-depth
document. Uh I'm here just to say thank
you all, especially to uh Vice Mayor
Ragsdale, who sits on the BOSA board and
also very carefully read this document
over the weekend. Thank you for your
comments and and reviewing that. Uh Ed
and I have reviewed it for a few months
now and sometimes when you review things
over and over again it all looks the
same. So thanks for your fresh eyes. Uh
my job tonight is to answer questions
but really introduce uh those that are joining us. So uh we have Tom
Francis with BOSA who you all know Tom
is here and also Danielle McFersonson
with BOSA. uh they're the the group that
really assists us and all of our other
member agencies stay in compliance with
the state as well as our partners at
SFPU. Uh working on the document for us
for quite a while is Mr. Cooney. And I
I'd like to bring that up. He has a a
pretty in-depth but precise PowerPoint
uh that he'd like to go over with you to
explain uh what you're being asked to
review and approve tonight. So with
that, Ed.
Thank you. And good evening, Madame
Mayor, city council members.
There it goes.
So, as uh Paul mentioned, this is an
urban water management planning document
that is updated every five years. Um
when we last looked at our urban water
management plan thoroughly, the um
requirements for urban water management
plans and water shortage contingency
plans changed significantly.
Uh during this 2025 cycle uh which we
are actually completing now uh there
have been um updates to the department.
Can everybody hear me? Okay. I feel like
my voice is coming in and out.
>> Yes.
>> Okay, great. Um, there have been updates
to the 2025 urban water management plan
guide book from DWR, but fortunately no
uh significant or substantial changes to
the actual California water code or the
urban water management plan
requirements.
So, um much of what you uh may see in
the 2025 urban water management plan is
similar uh at least in context to the
2020 plan. And our goal today is to
point out uh what might be significant
water planning related changes during
this presentation.
So, this five-year water planning
document uh describes uh things like
water demand, supply reliability,
um drought or water shortage management
uh through 2050. Um it does project out
that far.
Now, I've mentioned what is called the
water shortage contingency plan. That
plan is uh a standalone
document. It is part of the urban water
management plan, but it is an appendices
to the urban water management plan. It's
a standalone document so that it can be
amended without amending the urban water
management plan and it will ultimately
be adopted separately from the plan, the
urban water management plan. And this
will be a public hearing um for for both
of those uh documents.
So, Hillsboro as we mentioned has to um
update its urban water management plan
and water source contingency plan. Uh we
do follow all the guidelines. Um we are
conducting a duly noticed public hearing
and assuming both plans are adopted, we
will submit them to the department of
water resources, the state library and
uh interested parties.
So, how does Hillsboro organize its
urban water management plan? We follow
the guideline, the DWR guidelines
organization. Um, it makes it uh more
easy to follow um more easy for uh
easier for uh Department of Water
Resources to kind of check our work and
follow our work. Um again, we won't go
through every uh chapter in our urban
water management plan, but this is a
list of those those chapters and the
general content therein.
Okay, let's get to the meat and
potatoes.
So, uh, Hillsbor, uh, from a normal
water a year supply, um, perspective is
doing very well. Um, we have plenty of
supply to meet our normal what a year
demands. Um, we have, uh, an ISG of
4.09 MGD, which is 2 million CCF per
year.
uh CCF being uh what a unit 748 gallons.
Um and you know our demand is is is
roughly half that. Um
it's important to note however that our
current demand is historically low. So
this graph is a graph of our water use
overlaid upon um recent droughts. Uh the
most recent three being the '07 drought,
the 2013 drought, and the 2020 droughts.
And as you can see, uh the blue line
being um our usage, that blue line dives
pretty pretty precipitously from 2007
uh 2007 to uh to present. Um
so typically what you'll see is a
drought rebound. Um, you can see that
drought rebound in the 1987 drought
where water drops and then slowly climbs
back up. Uh, because of our backtoback
droughts, we haven't seen a drought
rebound. Um, you know, the $100,000
question is, will we see a drought
rebound? And I don't have a magic ball,
uh, crystal ball. Um, but we have to,
uh, we have to work with where we are in
terms of our water use projections.
And it's important to note that future
demand by Hillsbor will be at least
somewhat dependent upon
um future weather cycles. Again, if
there's another drought in the near
term, one could expect water use would
continue to be lower. If not, then one
might expect the water could water use
could rebound.
This slide tells you a lot about what
you already know about Hillsbor. Um,
stable community, 100% served by the San
Francisco uh uh water system. Um we have
about 4,300 service connections and
we've already talked about the water use
but you know um speaking to uh future
projections we would not expect
development or population increase to be
this the primary driver or for or um an
increase in water use.
Okay. So um we were talking about normal
water use during normal water years.
This is um this slide addresses what is
called dry year reliability.
So the the takeaway from this slide is
that um all the information provided um
by the SFPC and BOSA related to um water
supply projections
um during uh a single and multi- dryear
period um indicates
uh along with our projected water use
that over the next five years or so uh
Hillsburg is in reasonably good shape to
handle a um a planned drought. Um
it, you know, the longer the drought
goes on, the more difficult it becomes,
of course, but given our best
understanding, uh we are in a good
position to um weather a multi-year
drought in the near term.
the longer term past 2030 becomes um a
little more unclear. Uh you all have
heard about the Bay Delta Plan. I know
um the Bay Delta Plan in essence
requires or could require um the uh
the diversion or the actually the it
would it would require that certain
amount of water not be diverted for use
by
urban water suppliers including San
Francisco. Um so
um
the Bay Delta plan is uh in litigation.
Um there is also what's called a
voluntary agreement negotiations
and um it is anyone's guess how that is
going to unfold or when it's going to
unfold. Um for the next five years we
seem to be in good shape. Um potentially
in the 2030 cycle, we may know more
information and when that urban water
management plan update comes back to
city council, there could be more
information uh related to this. Right
now, we just don't know. The picture is
unclear. As Paul mentioned, our experts
uh are in the room and they can answer
any questions about uh this, you know,
bigger regional picture. Hillsboro
doesn't have any control over it. We um
can only plan around what we know.
Oops, and I turned it off.
Okay. And regarding public review, we
are following the um the public review
and adoption process. Uh we have issued
a 6-day notice. The draft has been
available on the website. uh newspaper
notices have gone out and we are
conducting a public hearing uh this
evening for both the water shortage
contingency plan and the urban water
management plan.
Uh briefly about the water shortage
contingency plan. It is a planning
document um with three sections and I
want to point out that um the water
shorts KYC plan is really a um
a blueprint or it's more of a a game
plan for water shortage events um that
are broken up into kind of 10% stages
that's based on uh DWR requirements And
um those are um those stages and the
recommended actions related to the
stages are um kind of a guideline. Um
they are what we've used in the past,
what we found to um potentially work. Um
but city council can can choose among
those um at the time at the event uh
during a water shortage event.
What's really great is the town has
compiled a historical record of
responses
to all the drought events that you saw
in that earlier slide.
Got a lot of history, have a lot of um
tools in the tool belt that have been
used to work through um significant
drought events. So, uh you know, we're
about as prepared as one could be in
terms of um what a shorts contingency
planning.
And these are the six standard water
shortage levels that I mentioned.
Lastly, um, DMM's, demand management
measures, what we all like to call water
conservation. I don't know why they have
to be called demand management measures,
but they are more words. Um,
one of our most significant that um, uh,
the town invested in um, in uh, 20078
uh, sorry 1718 period was uh, AMI um,
automated metering infrastructure
otherwise known as smart meters. Every
uh, Hillsboro resident has one. This is
a great tool for water management. It
turns every resident, every property
owner into a water manager. You can see,
one can see what use uh every hour um
you know what what one's water use was
uh every hour, daily, weekly, monthly um
and also receive um alerts, high water
use, possible leak alerts. It's a great
water conservation tool in addition to
the other um conservation tools and
rebate programs that the town offers its
residents. Um
so with that, that covers the majority,
not all, but a majority of the
significant portions of the water shorts
contingency plan and the urban water
management plan, but can answer
questions about anything in the plan uh
that you have before we go into the uh
public hearing.
Thank you. Thanks for the presentation.
Um, any questions from the DES?
No, Council Member Chwank.
>> Um, I don't have any questions. Thank
you Ed uh for the presentation and it is
really really rewarding to hear that our
town is prepared in terms of the
shortage and and the sort of the plans
to meet the 10% the 20% you know all the
scenarios all the playbooks that we are
prepared and I think that is critical uh
for a town and as on the council we
applaud you for having those plans and
have those live through experience that
we know are really good practices. So,
thank you.
>> Thank you. And uh
public works director has also lived
through several of these. So,
we definitely have experience.
Um we know we we appreciate our public
work director very much. Um any I will
ask any public comment at all um on the
>> Thank you. I'll give it a moment. um on
Zoom. I don't have any speaker cards,
but
I'm not seeing any raised hands. Thank
you.
>> Okay, we'll come back to the council.
Any additional comments from the
council?
>> Yes, Vice Mayor Rexdale.
>> Uh just some comments. Um first of all,
as I told uh Director Willis, it's so
exciting to like read these big things
and and know things already. Um, but I
really wanted to take to thank uh Tom
Francis and Danielle McFersonson for
staying through our meeting and for
being here to answer questions. Um, but
also for laying the groundwork for this
document, both of these documents at
BOSA and giving us lots of tools that we
can just plop in. And um, we very much
appreciate that. And the um, the demand
study, which I know was very timely to
get that done. Uh so all of us, all of
the member agencies could put their um
water management plans together. So uh
thank you. As I've said before, Bosa has
a staff of nine. [laughter] It is you
would not know it. It's it's incredible
the quality of the work. Um and um I
wanted to thank thank you guys um Ed and
Paul for leading the way with the AMI
and the various conservation programs,
subscriptionbased programs and um and
also for meeting those conservation
targets that we had back in I think it
was 2020 which made the report a little
bit easier. Well, we don't have to do
that. We did that. We did that. So, um,
you know, thank you for encouraging the
residents to, uh, conserve and to take
part in the programs and the water smart
program. There's nothing like it. You
find out there's a leak, you get the
notification immediately and um, it's
fantastic. So, I just want to thank you
for the great work.
>> Thank you.
I see no additional comment.
Do we have a motion? Um, yeah. to adopt
the resolution.
>> Well,
>> oh, I'm sorry.
>> Uh, I should say that uh it's a um it's
a public hearing requirement.
>> We are
>> we did public hearing. No one
>> Were there any comments from the public
that I missed?
>> No.
>> Okay.
>> Thank you. I want to be sure.
>> Yeah. Well, thanks for the presentation
again and we will move to um we'll have
a motion to adopt the resolution.
>> So move second.
>> City clerk, may we have the vote?
>> Thank you. We're confirming we're we're
adopting both resolutions to um adopt
the water shortage contingency plan and
the uh urban water management plan.
>> Correct.
>> Thank you. All right. I'll go ahead and
take the roll call vote. Adams.
>> Yes. Schwang,
>> yes.
>> Crowig,
>> yes.
>> Ragdale,
>> yes.
>> Paul,
>> yes.
>> Thank you.
» Um, the next item on the agenda, I
chuckle because this is always our
favorite. Item 19, designating a voting
delegate, an alternate voting delegate
till 2026, League of California City's
annual conference and expo September
23rd to 25th, 2026.
And yes,
>> we'll make this we'll make this quick.
So um at the uh conference uh in
September there is the uh general
assembly meeting on the last day. Uh so
there will be three of you there on the
last day in the morning at 8:30. Um
council member Schwang, uh Mayor Cole
and Council Member Kwick. Um as of
today, we actually just got the packet
as I was sitting here. There is one
resolution for consideration of vote. Um
so I can send out that packet. Um, but
we just need to designate a voting
delegate and then if you'd like up to
two up to two alternate voting delegates
by motion and I need to submit that to
Cal Cities um for uh it has to take
place by a by a motion and vote. So,
>> okay. Um, I intend to be there as uh the
dele one of the delegates and
>> council member Cru.
>> I'm happy to be the alternate because I
do not believe my colleague would like
to. [laughter]
>> This is great. We actually have more
volunteers than usual. Um, so do we I
don't see any um do we have any public
comments on this issue?
>> None.
>> I don't believe there's any public
comment. I'm not seeing any. Okay.
>> Do we have a motion to
>> move?
>> Approve.
>> And do we have
>> We do have a second. And those in favor?
>> Looks like Does it look like we have
Mayor Coen as the delegate and then
Council Member Krollic as the alternate?
All right. Thank you.
>> Correct.
>> Okay. All those in favor?
>> I I
>> All right. Motion carries. Thank you.
>> Unanimous vote. Um, next item 20. um
discussion to establish a nonprofit or
other program to accept and distribute
donation funds and this will be
presented by assistant city manager
Mandy Brown.
>> Thank you, Mayor Cole. Um this is a
offshoot from council goal setting
discussions that we talked about in
February as well as from our long-term
funding um discussions more recently.
And so I'm here tonight to present a
menu of options including the
establishment of a nonprofit, a couple
of different avenues we could go with
that um as well as some other
alternatives as sort of interim measures
for council consideration and direction.
Um the discussion at the goal setting
was really focused around the formation
of a nonprofit to establish funding
mechanisms to support various town
projects. Some of that were were
mentioned were Memorial Day parade, 40
Baywood and and other capital projects
the town is facing.
Currently, the town accepts donations
and provides a taxexempt letter to the
donors. Um the town of Athetherton has
been brought up a few times and so this
is the exact same approach that's
employed by the town of Athetherton for
their town hall fundraising efforts.
There is a little bit more to that story
which I'll cover in a second. Um but
just to clarify that we we do have an
established process that works um for
most cases right now to accept
donations.
They'll outline these sort of three
options and really the difference is the
level of control that the council wants
to have and the level of specificity
around what those funds are used for or
earmarked for and then the level of
resources required really related to
staff time. Some funding um especially
when we're talking about the taxexempt
nonprofit um and then some sort of lower
cost options in terms of uh the amount
of time that it takes. um but that could
add some clarity around our current
processes.
So, this is the most complicated one and
the staff report was very long, so thank
you for for getting through it, but I
just wanted to make sure that we
outlined all of the options and all the
considerations. And so, I'm not going to
read necessarily all of this, but uh
really the process for it is you
establish the purpose. What is the
nonprofit going to be in support of? Is
it going to be specific to 40 Baywood
for example? Um or is it going to serve
a multitude of interests? And so what
does that purpose statement look like?
Um the filing of the paperwork. Uh so
name of incorporation, articles of
incorporation, organization, bylaws, and
then the board of directors. So this is
uh where it gets a there's a little bit
more for you to to think and give us
direction on is if it's under the
umbrella of the town and members of the
council. some or all are serving as the
governing board, then it becomes like a
Brown Act commit, Brown Act uh body. And
so that will require the posting
requirements, noticing open to the
public. It's just a li little bit more
labor intensive, but it does allow you
to retain that level of control. Um, and
so that's again just a trade-off that I
wanted to flag for your consideration.
Um the are taxexempt donations and so
that can be very attractive to people
that are uh making these donations. And
then there's the annual tax filing and
reporting requirements. This would be a
lift from town staff whether it's city
manager's office in consultation with
finance and city attorney's office.
There is some upfront costs to the
establishment of a nonprofit. Um and so
again, those are just uh we've we've
heard sort of informal quotes. I didn't
put them in the staff report. Um, some
cities had uh estimated around $10,000
for that initial filing. Um, but don't
quote me on that. I I it's just what
other cities said. I have we don't
exactly know what that initial startup
costs or what the staff time necessarily
would be involved. Um, we just wanted to
flag that for consideration.
So, uh, advantage obviously greater
flexibility, generational of goodwill
from the community members. are probably
more likely to donate to a nonprofit
rather than a government entity. Um, but
there obviously are some disadvantages
that I've already pointed out, the
incorporation, uh, corporate
formalities, the Brown Act adherence,
um, in the staff time that goes into
that. Um, and then another comment that
we'd heard was competition with other
nonprofits in the community for
fundraising. So making sure that
whatever the purpose statement ends up
being, which we don't need to
necessarily discuss this evening, um but
just making sure that that is thought uh
out so it doesn't compete with existing
nonprofits in town.
So going back to the Athetherton
example, so the town of Athetherton did
accept donations as a government entity
uh for their civic center. There was
also a third-party nonprofit that formed
called Athetherton. Now, this was formed
by residents. Um, and they really just
existed for this brief period of time to
do the fundraising for this capital
project and then they ceased to exist.
Um, so they didn't have to adhere to any
of the Brown Act because it was
completely separate. They did all of
their own filings and fundraising and
they were able to really sort of control
that purpose statement. This is an
example of one that's very narrow in
scope and obviously in term of it its
life because it no longer exists.
Another example are sort of the typical
friends of model. Um and so this is one
uh that that I was familiar with. It's
again another third-party nonprofit but
they their purpose is to exist to fund
raise for city projects specifically. uh
while their purpose is to support all
parks and programming and activities,
they also fundra for specific projects.
And so they have um on their website
something for general fund programming.
They also have one specifically for dog
park, skate park, track and field. And
so they have um specific uh carveouts
that people can donate to. So this is a
another option sort of in comparison to
the Athetherton model where it can be
broader but also have specificity for
specific projects. And so I just wanted
to share this as another alternative.
Uh the other options are a little bit
simpler. We do have a policy uh on
memorial and donation policy and this is
really related to fixtures like benches.
Um, and so what we could do is we could
amend that policy to add some
specificity for how we would receive
those uh funds that are donated um and
establish any sort of guidelines. So we
could amend this existing policy is one
option.
Obviously, it's very low barrier to
entry to amend a policy, but it doesn't
address the concern um that people may
be more likely to donate to a nonprofit
entity rather than a governmental
entity.
kind of similar. This could be a
separate not necess not necessar
necessarily a policy. It could just be
guidelines that the town staff uses um
based on council direction to just
define the process and accountability
measures, transparency protocols, how requests are submitted just to so
that we have something in writing for
how those donations can or will be used.
So, it's more of a staff process. So I
it was more about level of control and
the involvement that the city council um
wants to have in this u this would again
be just a very uh easy thing to
implement but to allow that more clarity
on the process.
This is just a summary slide of the sort
of highlevel advantages or disadvantage
for when you have your discussion. Um
and I know I went over that very quickly
but um there's a lot more in the staff
report. So, I'm happy to answer any
questions or expand on any of the
points. Thank you.
>> Thank you. Um,
any questions? Any additional questions
to assistant city manager on this? Yes,
council member Trunk.
>> And thank you, Mandy, for u your
presentation. Um help me understand that
uh in terms of all three uh options um
in terms of
uh residents um interest or inclination
to um to donate. I I think that you
earlier on uh option one that is a
nonprofit is appealing to the residents
when they um donate to a nonprofit
versus the other two is the u is the
government agency. Is that correct?
that that's sort of an informal
anecdotal um point, but we also may just
need more awareness that the town can
accept tax exempt donations in most
cases. Um so it could be an education
thing, but I also think optically people
tend tend to be more likely to donate to
a nonprofit rather than a government
agency. But if we had something like
donor guidelines or a policy on specific
projects for example. So we said this is
how you donate to support the town's
40 baywood for example. Um maybe that
would fill that sort of gap um that
there is in the current
>> right and and I think that what I'm
trying to understand is that I I see
that um there are now government
agencies considering nonprofit or the
501c3 as as an options to fund raise
sort of allow that flexibility of that.
But by the same token, I think that
we're um as you mentioned in the
presentation, there's a conflicting uh
interest in terms of people wanting to
support a project and
the entity at the end of the day is
still the government agency. So all
three the options um the the entity is
applying or donating to a government
agency. Um albeit the project may be
different and maybe there is a finite in
terms of the pro the scope of the
project or the continuity of the 501c3
is is that um there there are more
flexibility in terms of the various
project that now uh we're able to cover.
Is that is that correct?
>> Yes. And that's why I also kind of
covered the like option A one uh where
there's [clears throat] a separate
nonprofit establishing itself and doing
all of its governance documents because
that could still support the town and
the town projects. Um but it wouldn't be
subject to all of the sort of red tape
that comes along with a municipality
establishing the nonprofit itself. So, for option A, you're saying that
there is a subset of if it's a u it's
run by the the citizen rather by the our
um government. Is that what you're
saying?
>> Yes. It wouldn't necessarily be town
staff completing the paperwork. It would
take That's why it's not really up there
as an option because I don't we don't as
town staff don't have control over
whether or not someone wants to form a
nonprofit. But it is another way to
serve a similar purpose as if there was
a a separate nonprofit uh away from the
town.
>> I see. Thank you.
>> Yes, Council Member Adams.
>> Uh I have a lot of experience with this
and uh I feel that I have some questions
first before. So we're doing questions
or comments? Both.
>> Um both.
>> Okay. Question number one, have we
received any donations?
» Yes, we have. I don't have the data on
how much, but we have received donations
directly to the town in the past.
>> And I'm sorry, you said in the past. Are
you asking specifically now or
>> in the as a town?
>> Yes, in the past. Okay. Yeah.
>> Yeah. I just don't know how much we've
gotten in
>> through the through the parade. we've been sort of the conduit for our
donations. That's just an example.
>> So, the parade's a good example because
we actually have a group that solicits
those donations. And would we as a town
be prohibited from soliciting donations
even forget as option A or B, but as
option C. uh we can make the guidelines
known, but can we also say and currently
we're looking for support for X?
No, thank you for the question. Um yeah,
you you council members definitely can
go out there and try to encourage people
to make donations. Um the only uh legal
issue that exists out there and it would
have to be individually a council member
saying something and then getting a
promise that someone's going to donate.
It wouldn't just be I think the entire
council if you were going out there in
the community and saying please donate
to this project um I don't think this
rule would kick in but we can look at a
little closer but under the uh fair
political practices commission
regulations there's something called
beested contributions so anytime you as
a council member um get donations either
to a nonprofit of your choice um or to
the government agency and it's $5,000 or
more from a single source, you are
required to report that and it's just a
disclosure requirement. it doesn't
create a conflict of interest for you.
It's really just getting word out there
that there's donations being made
because you're as a council member,
you're making the request and that's
really the only legal issue that exists.
But definitely council members could go
out there and say, "Please donate to
this project. We really need your
support."
>> And I'll just just add on to that that
Athetherton did send out like a mailing
and saying if you'd like to support the
town center project, you can donate to
these two options. And so they kind of
plugged both the separate nonprofit as
well as donating directly to the town. I
don't know if I assume they're a city
attorney. It was cleared with them. Um
but also friends of uh groups like
friends of the powto parks. I know they
advertise in the recreation guide for
example. So they do solicit donations
>> and we could in our uh e month or weekly
[snorts] e newswsletter
remind people that this is an
opportunity to give etc. So we don't
we're not procl precluded from doing
that as a town.
>> That is correct.
>> Okay, great. Well, here's what I would
really recommend is
>> we can get comments from everyone first
before we make recommendations.
>> Okay.
>> Um any additional comments from anyone
else regarding the options that are
submitted and then we'll have a
discussion.
>> I had two questions.
>> Yeah, go ahead. Go ahead. Which one? The
first question is just um a logistics
question which is if someone made a
donation uh for a particular purpose
like the um police station or town hall
or even Memorial Day. I know I know I've
written that check for the past couple
years. Um not a big check. Um how is
that tracked?
» Um I believe finance tracks it. So when
they do the parade for example, they
have a separate
whatever the right financial term is.
It's bucket.
>> Okay.
>> Liability account for to make sure that
those funds aren't comingled in any way.
>> Okay. Great. Um and then the the next
question I had is with regard to um 40
Baywood in particular. Um, if if that
works out, if we were to um, you know,
rent it out for a wedding, uh, does that
mean we can't be a nonprofit or can we
still be a nonprofit because we're not
technically profiting? The money go
would go back into 40 Baywood.
It can certainly raise revenue as a
nonprofit and we just um
it would just not have to sort of um
make a substantial amount of profit. So
it would have to be on how the purpose
of the organization also it's narrowed
to 40 Baywood or if it's something
greater. Um but I don't think that that
necessarily would preclude it from being
from a nonprofit status.
>> Okay. Thank you. A and as uh the
nonprofit, they would have to issue a
receipt for that donation with the
amount that the person who gave the
donation benefited from that. So that it
is only above that amount that is a tax
deduction. So, this isn't if you were
renting it, it wouldn't be someone
saying, "Gee, I'm going to give a
donation and throw my party." That That
is not legal.
>> Yeah. I I wasn't thinking of it as a
donation at all. I was thinking it as an
opportunity for the um property to get
some revenue, but yeah, I wasn't
thinking in terms of a donation. They if
they want to donate on top of their
wedding, that's great. But thank you.
>> Um yes, Council Member Krillic. So, just
a couple things. Um, I don't think, and
this is putting the cart before the
horse, but that the 501c3 would be in
charge of renting the property. I mean,
that would be something separate. The
501c3
if it was if we established it through
the town, could help to support the
property when it needs something, but it
doesn't mean that that would that the
501c3 would be running the property.
That could that could be two separate
things. Um, and then the other thing I
just wanted to say about the parade is
this is how it all started with
fundraising for the parade is we missed
out on at least one significant donation
because without a 501c3 number, we
couldn't accept a donation from a DAFF.
So, um, so we missed out on a couple of
those and just laying the groundwork for
what I think is going to be, um,
community outreach for what we want to
do here at town hall. it seems that this
could be an advantage.
>> Um I I'm still not clear on all these
options, but sort of um an overview as
to what I would prefer, which is or at
least like to see in terms of questions
and clarification,
which of these options keeps the um
governing body at the center of the
decisions? Because what I'm trying to
sort out in my head is how do we prevent
individuals within the council or within
the staff from making promises to
entities about donations and and perhaps
you don't have oversight as to some of
those conversations and decisions? How
do we prevent ourselves from stumbling
into conflict of interest and
potentially misuse of funds? which one
keeps the
greatest um legal authority in the
council as a body to make that decision.
>> I would say probably option A, but
really at the core of it, all three
should address that option. It's just on
varying levels of degree of um continued
oversight.
>> Yeah. You know what I didn't like about
option A was it really takes away a lot
of oversight from the council and and I
really think the council needs to be at
the center of this. I mean in other
words both the financial um proceeds
need to come back and reviewed with the
council such that the entire community
is aware as to how much money is being
don donated and how the money is being
spent and also there has to be some
legal process as to how we solicit you
know clearly if we can establish public
ways of doing it such that it's above we
what we don't want is an individual to
say to one of our council members I'm
ready to make a donation If you do
this without it coming to the council,
the entire community needs to know
that's a conversation. It's being had.
Yes, council member Adams.
>> I I think that's really at the heart of
my problem with this. Um the board of
directors of the nonprofit is
responsible for those decisions, not the
council. And they need to
it it's very hard for a nonprofit
because it's hard to establish one. It's
hard to run one. Your 990 dictates
exactly what you can raise money for.
And if you expand it too broadly, you
won't get your 501c3.
Uh the process is complicated and it
continues to be complicated. But my fear
is it's it's awfully hard once you've
done that not to want to keep going. And
so if someone comes to you with a
donation and they say they're the only
ones who who want to buy new shoes for
the police department every year or
whatever they want to do that isn't on
the agenda of the town. It's really hard
for the the nonprofit to say no. And I
just feel we ought to give option C the
biggest chance of success because I
don't think we have explained this now.
It's not going to work for donor advised
funds because donor advised funds are
actually money that you've given to an
entity to invest only
in nonprofits. So I think what I'd like
to see us try is to use option C which
we already have in place doesn't cost
option B that we have in place
>> no C
>> and and
really try a campaign of sorts and see
what happens that way we have not
inserted a board of directors a 501c3
a lot of work and actually a lot of
paperwork. Uh, and we can exactly see
how much this limits what we might be
doing uh, first because I, as I said, I
didn't even know we could do this and I
didn't know how much we had received and
it doesn't have to wait for 40 Baywood
to come together. We could try it on
some other project.
>> Yeah. Council member Crowley. Yes. I
believe one of the options is that the
council is the board of directors
>> and I think we have enough on our plate
[laughter] already to not take that on
without at least trying to exercise what
we already have in place.
>> Um um let me just ask a quick question.
Option C, does the staff report to the
council in terms of what the entity is
doing?
>> That that's what I was going to say
actually was that we don't have those
processes sort of written down. Staff
does follow a certain process. We could
write it down and we could make it
whatever the council desires. We could
have regular reporting or council
accepts a donation. We could make that
whatever you desire.
>> Okay. Go ahead. Yes, council member
Chong.
>> Thank you. Um so a couple questions that
I I I thought of is that um currently on
the presentations you have mentioned
about the 40 bay words you mentioned
about the memorial day parade um and
then there is the option B where current
policy allow us to have receive some
kind of donation such as some artwork or
whatnot you know I mean so there there
are opportunity to do that but in if you
look at them they're not they're Apple
oranges there are different
functionality there are different
purpose and so for the Memorial Day
parade perhaps that is a straight
donations to support events and that is
finite and that is something that in
that um dollar amount that is manageable
um in terms of working on that whereas
the 40 bay was um in terms of the
maintenance work and all these other
stuff that the the funding or even you
know our capital improvements for the
town hall or for that matters. It is
much more engaging and so there's a fine
line of
the residents donating it or a building
versus whether [clears throat] how it
just events. I think that there are
differences. My main question is what is
the staff time on the option A, B and C?
And the reason is drafting a policy
presented to the council for us to uh
make comments and then adopt is
different from running a 501c3. And on
the diets you just heard several
questions raised regarding the
complications of it and the challenges
foreseeable that we need to overcome.
Not to say it's not going to happen. I
think that there's a lot of um cities
that are now considering 501c3 as an
options. But that being said, it is
complicated. It's sort of a no man's
lands at this point and it could be the
potential of being misused is there. So
there needs to be outreach is to see if
there are opportunities. But mainly I'm
just curious as to to what extent the
staff time for all these options how
it's going to engage and once we set it
up how much the maintenance time that
you is going to be incorporated in this.
>> Yeah. I mean I would say option I option
A would be a very high in terms of staff
time um to just establish it and then
also to support the Brown Act another
sort of entity um and any sort of like
marketing efforts and bookkeeping that's
required and whereas BNC would probably
be low to medium depending on the level
of oversight and continued um
fundraising. I know just to go back to
the parks uh friends of the parks group,
they sort of have a model where they the
city says we're going to do a letter of
intent. This is a project that we're
going to fund raise for. And so they
kind of put that messaging out where
they have that agreed upon project. Um
and so that's another sort of option
that you could add in BNC. And so that
would involve regular reporting or
status updates. So, um I think B and C
could be high depending on the level the
level of uh reporting uh that the
council desires, but um I don't I do
think option A will just be the most
time inensive,
but it also allows for uh the donor
advised funds um fundraising as another
option. So, it's just trade-offs
>> through the mayor. Um just one more
questions. I I I know there is an
interest of having some somewhat of a
control from the council uh because um
at the end of the day all these projects
or events does impact the town right so
from that perspective it makes sense for
the council to be engaged in that but
are there um different kinds of models
as to how that looks like because you
know there's
to the to council member Adam's comments
you know we all have a lot on our place
and how do you then differentiate this
is one more council meetings um versus
this is a nonprofit board meetings
right
in that discussions.
So, we got some ideas tonight in our
very first presentation from the um
consultants on the scale of the town
hall project from a financial point of
view. How do you think we're going to
get there if we don't give ourselves the
tools to make it easier? I mean, this is
a big big lift and we we're going to
need to fire on all cylinders and we're
going to need to pull every lever we can
to bring in this money, public money,
private money, however we can, but it's
a big lift and we need the tools to get
there.
>> Um, yeah. No, I agree. I think this is
going to be a very intense undertaking.
However, um, you know, I and I'm all in.
However, I I think um our primary charge
is to run the town and we are not a
nonprofit entity. Um, while we can do
this and this we can get support from
the staff, I don't want us to lose sight
of what our primary objective is as as a
city council. And um I I do think
mitigating
um staff time with our own time in terms
of presentation to us perhaps twice a
year is reasonable. And you know the
what I sort of envision is this the
residents in this town love this town
and they become very engaged once you
can inspire them to become attached to a
project and I really believe that could
really take off and we could be the
inspiration to get them interested in
the different things we're trying to do
at town hall but at the same time we we
we're not going to try to be expert on
something we don't do. we, you know, we
still we're really running a town. So, I just sort of want to get back to that
fundamental um task for us, which is not necessarily to do fundraising per
se, although we must do it for some of
the projects we're interested in, but
that's not our primary mission.
» So, u I I think in actual fact, we may
end up with a 501c3, but I don't think
that's where we should start. I think we
should start with guidelines.
Pardon me.
» Uh and then I also think having filled
out, you know, registering the charity
with the California state government
every year, uh filing your form 990
every year. If you raise a certain
amount, you actually have to start
having not just an audit of the
nonprofit, you have to have a single uh
single line audit, which is even more
complicated. If you get any government
funding, that might be influencing this,
too. I just think we we don't have to
panic. We don't have a program that
we're selling yet. We we're still in
discussion. uh about how much we would
be spending. So I think we can take the
luxury of just getting our donor
guidelines together and actually
starting to think about how how would we
approach people and if we can approach
them and say this is taxdeductible
and frankly
it's going to go directly to an a
specific project. I think it's worth
taking the time to do that and uh if we
find that we have donors who are
reluctant because of that we can
reassess it and u I think we also
need to look at uh when you do a
campaign you have various levels of
donors etc. We would have to hire
someone for that. We probably have to
hire someone to work on the taxexempt
nonprofit. So I kind of think a a toe in
the water would be to try to get our
guidelines together.
>> So that would be a hybrid of um B and C
perhaps putting together a policy
guidelines
that embeds um B and C in a manner that
suits our needs without going all in for
a 501c and all the heavy lifting
involved. Um, Vice Mayo Adams, I'm
sorry, Vice Mayor Rexio.
>> Um, yes, I I I think I'm going where
you're going in terms of B, but not um
not expanding 419 since that is that's a
great policy, well written, no need to
touch it and that is, you know, physical
objects. So we would do something like
419 that would be um for monetary
donations and then make it clear that
they are segregated for what you the
project you donated it for you donated
it for and also that it's tax
deductible.
So having heard that um city attorney
can we get um support from um our legal
council um within BBK to help draft a
policy or guidelines to perhaps move
towards B or C something along those
lines and bring it back to us and we can
find
>> I don't know if staff needs our
assistance right away or wants to send
us uh something that they've come up
with that we can review but yes
certainly we can definitely help assist
with whatever policy gets created.
Does that does that does that sound
reasonable to the rest of the council to
move along those lines of guide of a
guideline and a policy that could be
modified
will be brought back to us. Okay. Thank
you, Mandy. Thank you very much for
putting this together. It's very
helpful. And um, Council Member Krillic,
I I really appreciate your passion and your energy and your focus on
something this very important. Um, and
would just like to reassure you, at
least personally, I would like to
continue the work in making sure we
accomplish our goals. But thanks again
for all that you do along those lines.
Okay. Next, we don't that's it for this
is to give directives, correct? Nothing
more.
All right. The next item is city council
items. All right. Do my colleagues have
anything they would like to report from
previous meetings?
» Starting with
council member. Yes.
>> Thank you. Um I um attended the
emergency service council uh meeting and
the council approved a purchase of a
type one hazmat vehicle to replace the
old one that has been in use for 25
years. Um the purchase would allow um a
$135,000
saving if we can uh utilize the trust
funds that's been um collected over the
years. Um but that also means that um in
2027
all the cities will be facing a 2.72%
increase in membership. So just to put
that out there for um you to be aware of
it. And then the other thing is that um
thanks to Mayor Cole and our city
manager's office and also our fine
police departments and um CCFD uh the
fire departments. Um they welcome the
little league uh baseball team from um
Taiwan Shinu Elementary
and um the players and also the coaches
really appreciate the opportunity to
visit our town to see the drone demo and
then to meet the K9 mink. Um so it's
been fantastic. Um they are currently
competing in um Kansas City's um based
Ruth um tournament and I was told that
they won their first tournament so it's
going great. So thank you all.
>> Yes, council member Crowley. Thank you.
Um I went to sound the San Francisco
roundt and they presented their fly
quiet 2.0 O program and council member
Adams attended as well and we had an
ADRB meeting. Um thank you so much to
Liz Reese. She's our senior planner at
the moment. There she is. Um and also
went to the council of cities at Sonteo
which is very interesting. It was
actually at the waste treatment plant.
Um but it was interesting tour.
>> Thank you. Um council member Adams any
report?
So, uh, here I am outfitted supporting
the, uh, Taiwan team at, uh, Shingpool.
And this arrived in my box, and I
thought it was pretty snappy. Uh, next
slide.
Uh, I wanted to rem this was such a
fantastic thing that was actually four
of the council members were there. We
missed you, Marie. But, uh, Sonteo
hosted the council of cities tour of the
wastewater treatment plant, which is
stunning, exemplary. Uh, next slide. We
toured it. Uh, we
discussed the water program. We looked
at their headquarters and their sort of
central central uh, oversight. It it was
really an extraordinary experience to
see how well at least half of our solid
waste goes to this treatment uh plant.
The other half goes to Berlingame. So
was very very interesting and in I I
just love the council of cities. Uh
next, uh I wanted to comment uh council member Krill was the chair of
the airport roundt uh for several years
uh and I wanted to thank her for helping
me become a part of the technical
committee. I wanted to make sure
everyone knows that SFO's parallel
landing uh was banned and it is that ban
has now ended at least with uh the FAA
now allowing staggered parallel landings
and that's going to start uh August
12th. So that's going to start right up
this week which should provide some
relief after a summer of frequent
delays. That's a quote from the
chronicle and it's from the SFO
spokesperson Doug Yankl. So, this is
really an exciting opportunity for me
that I thank uh council member Krlic for
uh letting she will still continue as
the voting member, but I get to play
with all the technical stuff which makes
me happy. Next uh public works
commissioner meeting an update. Just
another reminder that the work continues
on Tartan Trail and on Parkside. Things
we've waited for for a long time and it
probably will still take a long time,
but it's really exciting that we've made
progress. The next slide will tell you
uh about a weekend update. There was a
leaking pipe that was repaired and I
actually have the pipe
This is just a small portion, but it can
tell you. You can see the corrosion and
the hole in this really heavy dirty
thing.
» Yeah, that's [laughter]
we'll donate that. Um, it was assessed
as a leak, not a break. and uh the uh
public works. I want to just explain how
the thinking goes to try to really
minimize the impact uh in an area for
example like this program. They opted to
wait until Monday initially because they
were just going to monitor it and they
didn't want to disturb the citizens
weekend since many, you know, the repair
was going to mean that many homes would
not have water for a while. So they
thought it would hold. They had put a
clamp on it. They thought the clamp
would hold. When they reassessed it,
they said on Saturday, "Not good
enough." And they went back in on
Saturday and completely uh replaced that
section of the pipe. And I just want to
congratulate them for going through a
process of decision making that is
complicated and not always uh
transparent to the public who may think,
why isn't this being fixed right away?
So, there are a lot of considerations
that went into it. Uh, but we're going
to have more like this. We have a lot of
pipes that are
uh mates to this little guy that's here.
So, expect that public works is always
doing the best they can for us. Next
slide.
Tobin Clark ad hoc committee. Uh, we
have met and we have some exciting news
that Mayor Cole will be talking about.
uh some public meetings that are coming
up in October so that there will be uh
the opportunity for people to really
comment on this. Something I didn't
mention today when we talked about the
Tobin Clark project. We haven't really
gotten the public feedback that we need
to proceed with this at well. So, uh
Mayor Cole will talk about that next.
uh Rethink Waste had to uh redo its
public education and recycling technical
assistance plan which I read and
commented on and it's very good if you
want some reading next.
uh Hillsboro Beautification Foundation
had an email vote on a new concept uh
and it's going to start up in September
and you will probably receive
invitations to support this harvest
dinner that they are planning. It's very
exciting. Next,
uh telecommunications. You've already
heard uh that we are going to continue
this survey through September. I really
want to underscore what uh uh Mandy
Brown told us. This takes a little bit
of time, takes about 20 minutes, but it
will help you know the speed of the
internet uh reception that you're
getting in your home as you're doing it.
If you're doing it on a phone or a
computer, it's it's really actually
going to give you some information, but
mostly it's going to give us information
about the town. That's really critical
for these decisions to be made
appropriately. And I think that's the
end last slide. Thanks.
>> Yes.
>> Thank you, representation. Um, Vice
Mayor Ragdale.
>> Yes. I have a few slides here. Um,
ebikes. Um, as Mandy said, uh, tomorrow
the board of supervisors are considering
their ordinance on ebikes. clarifying
the law, clarifying enforcement and
enhancing enforcement, including uh with
regard to sidewalks, which is less of an
issue obviously in Hillsboro with regard
to sidewalks, but uh it's an important
ordinance and um they will be hearing
that their meeting starts at 9:30 and
it's number six on the agenda, so
probably won't be too late. Um and uh
Diane Papin's bill that would give us a
um pilot program for ages 12 and up for
ebikes uh is yet to be voted on by the
Senate uh the Senate floor, but
hopefully that goes through. Um there
are some traffic issues that residents
had that um uh the staff put together a
fantastic meeting to address their
concerns. Um so I appreciate that. Next
slide.
Um, oh, the youth. I love the youth.
California Associ association of youth
commissions. I mentioned because our
Hillsboro kids started it and uh they
are working really hard on getting other
towns to develop youth commissions and
uh they have zooms with them and um
sometimes I pop onto those zooms and and
helps. Um you heard about the
wastewater. It was so interesting. Uh,
fantastic. It was a little smelly,
[laughter]
but uh, the interesting thing there was
that the, um, employees,
none of them knew they would go into
this. They seem to really love their
jobs. And one guy's like, I was a music
major. Another guy was like sociology
major or something. So, um, looked like
a fantastic job and something to keep in
mind, um, for our kids. Um and uh
council member Schwang uh was there for
the um teenert. I popped in for their
graduation ceremony. Um but the the C
team did a fantastic job.
>> 27 teams
>> 27 graduates
>> f and they they came they came multiple
days you know they they love it. They
don't just show up the first day. They
came multiple days and um it was very
exciting to see. And next slide.
Um this is oh uh the youth again um
their Silicon Valley youth climate
action summit um in Certino I went on
Saturday was fantastic these kids will
give you hope how much they care about
the climate um and how they are so good
with action they have a whole action
task force they have a a summer program
for three intense weeks and they had uh
I don't know like 50 kids in that or
something Um so at the very end of it
they have a summit and Josh Becker was
the keynote speaker and um there were
elected officials sprinkled about to
give them advice on uh when you write a
letter or make a public comment uh what
is most impactful for the electeds to
hear. And next slide there's Josh
Becker. I like this. We are the first
generation to feel the effect of climate
change and the last generation who could
do something about it. That was a quote
that he brought to us. And next slide
and same summit. Next slide.
Uh West Light Energy. Hopefully you're
getting used to the new name. Um I
attended the various meetings. There was
an exciting uh ribbon cutting uh for low
in not low-inccome housing for multif
family housing. Peninsula Pines in South
San Francisco. They have these
complicated chargers where everyone can
charge at the same time. Every
resident's space has a charger and
there's their smart chargers and you can
tell it I don't want to, you know, you
pay for it, right? I don't want to
charge in the expensive times. I I need
to go really far tomorrow. I want to
charge all all the way. I don't care how
much it costs. Um and so there's they're
level one chargers and hybrid level two
chargers. um largest multif family
complex with the Chargers in California
and um I think second largest um in the
US in the western and US at least. So
that was very exciting to go to that and
um we had Kevin Mullen there and Diane
Papen there and um state officials as
well. And next slide
and uh that's not too exciting. I think
that's it.
Um thank you. Thanks for the updates. Um
I don't have much much more to add. I
did attend some of the a few of the
meetings that have already been reported
on so I will skip those. um just the
Tobin Clark um project um with the
project manager and the the feasibility
studies continues to move forward and we
still have a lot of work to do, a lot of
heavy lifting, but and we're going to
have spec a study session scheduled for
um October 12th at um 400 p.m. which is
the date of our city council meeting. So
the hope is that we will possibly have
to move close session around around
that, but it's anticipated to be an hour
and a half and October 26th, which is
also a Monday at 6:00 p.m. And we are
doing outreach to um residents at the
Tobin clock sites and of course the
entire you know town of Hillsboro. all
the residents are encouraged to attend
and um contribute to the conversation in
on the September 14th
um agenda. probably will have um the
adoption of a subcommittee which will
begin to open these meetings to anyone
in the community and that may be on at
this point we haven't decided if it's
going to be on consent calendar or if
it's going to be a discussion point but
either way the council will have the
opportunity to discuss it further if it
needs to.
Um, firewise, management continues to be
very aggressive and I really am quite
impressed with the new ideas they keep
coming up with as far as how to keep the
community safe and I'm really thankful
for that board. Um, nothing specific to
add this point.
Any additional report? All right, we did
pretty well in which case this meeting
is now returned. Thank you. Yay.
at 6:00 p.m. on the 26th and 4 p.m. on
the 12th.