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We'll call the meeting to order at 6:00.
I'll ask the clerk if anyone is

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participating electronic, please.
>> Uh, yes, we have both of our presenters

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on tonight and two members of the
public.

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And next is the adoption of the agenda.
Everyone had a chance to see it. I need

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a modern.

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So the motion is moved by councelor Tar,
seconded by councelor Ross.

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Please resolve that this meeting agenda
dated Monday, August 10, 2026 be

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adopted. Questions, comments?
None. I'll call for a vote. All in

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favor?
Ear?

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» We do have another member of the signed
in.

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Anybody

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have a conflict of interest to declare?
None at this time.

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Brings us right to uh presentations and
delegation this evening. We have uh

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David Butler, financial consultant, and
Keith Harman,

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planning consultants, and they have a
presentation for Rosemount Valley Suite

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and a governance plan.
Gentlemen, welcome. And uh the floor is

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yours.
>> Thank you very much. Can everybody hear

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me? Okay.

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Can everybody hear me?
>> Yes. Oh, okay. I wasn't too sure.

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Well, thank you very much for allowing
us to present virtually. I appreciate

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that. Uh Dave's on as well. Um we're
here to present our strategic plan for

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Rosemont Valley Suites. Uh as you recall
earlier this year there was a resolution

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as approved by council
uh that a basically authorized uh Dave

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and I to develop a detailed transition
plan uh for Rosemand Valley Suites

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outline the steps responsibilities
the timeline required uh to support the

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transfer and long-term sustainability of
the project.

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So
several months later uh Dave and I met

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with all the stakeholders and uh to
undertake to develop this strategic plan

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uh and it's possible. So uh in our
report and I'm not going to go over the

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whole report with you. We had some goals
that we wanted to share and some

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objectives that were important is that
we wanted to establish the u presence of

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an independent nonprofit organization
for Rosemont Valley Suites. We also

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wanted a way to figure out a way to sell
and transfer uh the Rosemont Valley

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Suites facility to the NPO thereby
getting it off the town books uh and

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removing the associated mortgage and all
the debt uh from the misfall books. So

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that would eliminate the responsibility
to town to manage the day-to-day

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operations and take the financial debt
off of the that of the municipality.

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So so we wanted to initiate a
sustainable financial operating plan for

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Rosemont Valley Suite. So to do that we
had to meet with uh all the stakeholders

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including the banks and the property
manager uh to get all of the current

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information which we have completed and
uh Dave has and we've put together this

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proposed transition plan. It basically
is a complete financial review.

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» Hold on. Hold on.
>> Councelor Mick joined me online.

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» Okay. Sorry about that.
Um, we good to go.

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» Yeah. So, Councelor Mick, we have uh
Dave Butler and uh

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» and Keith Arman giving a presentation
virtually for uh for Rosemont Valley

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Suites, not for profofit group.
>> Wonderful. Thank you. Um and welcome

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Dave and Keith. Nice to see you again.
>> Thanks Lauren. Um so carry on. Uh our

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proposed transition plan is this. Uh
first we do a financial uh review uh

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analyzing all of the necessary costs uh
determined to update the costs

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obligations legal requirements
associated with transferring the

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ownership to the facility. The next of
course is establish a notfor-profit

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corporation
uh and that uh involves uh getting board

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members uh soliciting input from the
community getting council representation

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with a proper governance framework uh in
updating the articles of incorporation

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and corporate bylaws that are governed
under the nonprofit uh act. and uh a set

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of government policies including uh
board procedures and conflict of

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interest policies. There's a number of
policies there's about 12 of them

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actually that all have to be made
current in in align with the nonprofit

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act. So and uh assist the board in
establishing a sound financial

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management practices including
accounting procedures and practices,

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budget processes, financial reporting
requirements, banking arrangements and

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internal financial controls.
Then the next step is the transition of

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uh operations. We want to work with the
existing property management that's

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DESCON management uh to ensure that it's
a seamless transition from uh the

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municipality to the not forprofit and
we've met with the DESCON and they're in

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agreement to working with us to make
sure this happens. So the big thing of

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course is the municipal oversight
agreement and that's where we provide

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the risk mitigation that there is no
cost to the municipality Dave and Evan

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are taking to do all this work. all the
costs associated with this thing are

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capitalized into the mortgage and it is
no cost to the municipality. So in

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exchange for a limited mortgage
guarantee by the municipality which they

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already provide uh this oversight
agreement between the municipality and

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the NO for the purpose of the
establishing operating policies and

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procedures and limits the authority and
formal reporting relating to the

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activity of the senior facility. So
that's how the Miss Valley still

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controls what goes on at the um Rosemont
Valley suites, but uh the good thing is

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is that the debt comes off their uh
their books. So what are the benefits to

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the town of Ottawa? Reduce municipal
financial liability, freeing up borum

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for other projects, independent
governance uh through a a

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community-based board of directors,
long-term operational viability and

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sustainability,
improved eligibility for future housing

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uh projects, enhanced organizational
accountability,

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uh protection of an important community
housing asset. Now, that's a really

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important thing because the goal of
creating Rosemont Valley Suites several

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years ago was to provide housing for
your seniors in the community. We want

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to protect that integrity at all costs.
That's very important for the community.

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So,
so

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obviously we're asking for council
support to go to the next step. Um, if

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are there any questions uh before we go
to the next level?

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Can everybody hear me?
>> No, we'll save the questions for after.

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» Okay, sure. So, we're what we're asking
for council consideration is after Dave

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and I have spent uh quite a bit of time
talking to the stakeholders and meeting

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with the various people. The next step
of course is to do it. And so, we're

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asking for a letter of intent from
council giving us authority uh to

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proceed with that and uh a fee for
service invoice. so that if we do it, we

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know we're going to get paid. I think
that's fair. So, um you'll see from our

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professional fees and associated costs,
we have to pay lawyers, we have to pay

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the banking fees, and of course, David,
I need to get reimbursed for our

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services. So,

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so recommendation and next steps.
Council receives a report and

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information authorizes us to uh proceed
with the implementation of the

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transition plan. It's pretty
straightforward. Council directs

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municipal staff to receive, review, and
finalize a formal letter of engagement

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in the fee for service contract as
mentioned.

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So the council and the staff recognize
that the time of the essence especially

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with respect to the items below with
cash flow uh Dave has to complete a

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current proforma uh to demonstrate that
it is sustainable and we've done that

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and the review of the uh municipal
annual payment uh uh ARIRL.

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So I think uh at this stage we're ready
to discuss uh what the options are and

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if there are any questions from council
and we're just looking for support from

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council. The whole intent of this thing
is is to protect the integrity of

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Rosemount at the same time is get the
debt off the municipal books. Uh it's a

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lot of money to be sitting on your books
transfer the no so that you can proceed

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with other projects as required. So
that's basically our presentation

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and I'm open for questions now.
>> Okay. Any questions? [snorts]

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» Anybody around the table have any
questions? Councelor Mick, do you have

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any questions?
>> Um, no, no questions from here, but I'm

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happy to move the motions put forward in
the report. Um it's nice to see things

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sort of picking up where we left them
off uh from the committee level and

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makes sense to me.

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Councelor Le,

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» after we move the motion to accept your
report and move on to the next phase, is

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do you have a an idea of how long it
will take before the process gets in

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place?
>> So Dave and I are we who anticipated

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that type of question. Uh we expect that
we could have this done within a month

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or two at the latest before the year end
completed transferred into the MO and

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off your books.
>> Okay. So now we'll fall into the next

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council month.

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» Thank you.
>> Council Ross

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Council Gard
here. Um,

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so I I kind of have some questions
around, you know, the town would be the

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one guaranteeing the loan. So if the
building is currently operating at a

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loss of approximately 70,000 per year,
how would um how would the not for-p

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profofit uh plan to increase the income
without having the town to um sign over

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that that uh that loss every year um
until you guys can get to a positive

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cash flow? Obviously, it's losing money
now. I get that you can increase rents

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and things like that, but that takes
time. So, how do you make the mortgage

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payments from now until that time?
>> Uh Dave, do you want to

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» Yeah. So, so um thank you, counselors
and mayor. Um I've had some significant

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discussions with um the banking entity,
which is the case alliance uh for this

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project. I've also had many discussions
with the desk group who you have as

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managing uh the property. Um and I've
looked at the historical numbers and uh

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one of the main uh issues is that the
rental rates have never really been

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increased to any significant level for
the last I don't know three and a half

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years to be able to support um the
future expenses. and um and I'm not sure

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why that is, but and I don't see that
there's any real financial plan in place

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to kind of balance the books. So, so in
discussions with the bank, um they're

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willing to do some changes for us and
and uh just for example, they're willing

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to change the amortization from the
current 35 years to 50 years. So that

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doing that drops the payment
significantly down. Um they they we've

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talked about what kind of increases that
we could establish on a on a regular

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basis over the next say 7 years. And um
you know we'll need to increase rents

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every year by about 5%. And when the um
and when the people move out, they'll go

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to market rents because the people don't
know the difference when they move into

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this. It's not there to be an affordable
housing complex. It's there to provide

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seniors with attainable housing and try
to and nobody can operate it at a loss.

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So rents will have to come up. Uh we'll
have to reduce expenses. We've talked to

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some of the suppliers of um this
facility and they're willing to reduce

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their fees as well. And the bank is
willing to look at sculpting payments.

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Now, I know that sounds like an odd odd
word, but some banks will look at the

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established cash flow plan and then come
up with a payment plan that matches

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that. So, you're never going into the
hole. And as the project starts to

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gather some additional revenue through
the rental rate program increases, then

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they will start imposing some of the
payments that that were missed or we can

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change the interestonly period again and
extend it out for a couple more years uh

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taking advantage of that opportunity. So
there's many many many things to do if

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everybody's cooperating. Uh I know that
there's going to be a little bit of push

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back from um the community and probably
the new board that we're going to

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establish in regard to how much we
charge there because uh the original

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people were probably sold the bill of
goods that you know this is an

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affordable place and rents are 800 and
900 and you could live there making uh

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on old age pension but that's not
realistic anymore. And um so so we're

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going to h you're going to have to
charge more and pay less. It's the only

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way that that you're going to make it
work. Um the other thing that the

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nonprofit's going to be looking for is
additional funding from different

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sources. Um and I know a hard pill to
swallow is going to be the uh the

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municipality staying on as a um as a
guarantor of the mortgage. Honestly, the

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bank's never going to let you off the
hook no matter what.

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banks do um but they will um reduce your
exposure based on uh paying down the

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debt and things like creative things
like that. So the next step when we come

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back to you with uh these uh these this
plan because we're going to come back to

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you with a full financial plan that
works um or else it it's not going to be

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a project, right? So, so in in speaking
with everybody and we spent a I spent a

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lot of time on it working with your bank
and getting approvals at senior levels

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to rework the financial component and
they're pretty optimistic and they're

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pretty on side and um and I spoke to
desk and they're completely on side as

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well. So the the trick for you guys is
going to be in like Keith mentioned in

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the uh oversight agreement that protects
uh gives you some further protection in

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terms of uh being able to uh protect
that guarantee that you have in place uh

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some sort of oversight and um that
having representation on the board as

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far as being able to take over the board
in the event of defaults that you set

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set out. So I don't want to get too deep
into it now and I kind of hope that

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answer counselor answers your question
to some degree. Those are kind of the

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the solutions that are floating around
financial solutions and and they could

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go in many different directions but
according to my sources and the things

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we've done before it is possible to uh
make this thing make this thing work for

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a nonprofit.
>> Okay. So, just out of that, from what

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I'm hearing, this would kind of end the
affordable housing project that that

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once was, and it would become a a market
rent building as tenants leave and new

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tenants move in. Is that
>> I wouldn't go that I wouldn't go that

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far, counselor. I would just say that
we have to look at when all the leases

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expire and come up with uh maybe not
market rent. Maybe there's a level that

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we can use that will be still attainable
or still semiafordable. I don't think we

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want to shock the community and put
people and displace people. But when a

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new unit becomes available, um it's a
new person. It's the apartment is

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00:18:56,080 --> 00:19:02,240
refreshed, painted, and renovated and
they move in and they if they know

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00:19:00,240 --> 00:19:06,080
they're instead of we the last guy had
it at $800. Well, somebody has a,000.

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00:19:04,720 --> 00:19:11,679
it's not going to make any much
difference if they agree and can pay

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$1,000, right? So, it's it's an isolated
case. Um uh

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you know, that's just one of the
solutions, but this will be a by

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committee. This will be discussed with
the board. Um this won't be my total

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decision. I'm going to come up with some
suggestions, but the board ultimately

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will approve the new rate uh the new uh
rental rate program. Um it's not just

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me. So there'll be a lot of input on
that and um so

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» and remember you you still have a lot of
tenants in there that are paying below

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market rent and will be playing below
market rent for some time if we only

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increase the rents a minimal amount.
>> Yeah.

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» To the community.
>> Yeah. Like there's two units becoming

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available or just was becoming available
and I'm not sure whether they got market

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rents or they just continued on with the
same amount. I don't know what they were

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told to do or to say [snorts] from the
town, but um but you know, as those

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become available, that's a dramatic
effect on the bottom line. Uh and but

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minimum 5% for the next three years,
those rents are going to have to go up

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up up to be able to catch up in the next
5 years for the for the place to be

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00:20:24,080 --> 00:20:32,960
breaking even or revenue neutral. um
because no nobody can operate it at

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00:20:29,280 --> 00:20:37,120
$70,000 a year loss or even a $10,000 a
year loss and there's no cash reserve

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being built with that that this thing
has to have a cash reserve. There's

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always going to be issues or problems in
the future, right? And you need to head

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take them head on with that reserve. So
right now I don't think there's a there

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was a reserve but uh you finished off
with the intereston period and mortgage

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kicked in and that's what made the uh
the higher payments

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but it can't be interest only forever.
No bank is going to do that. Right. So

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» would would this not for profofit uh
once everything is complete would they

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00:21:09,679 --> 00:21:16,720
pay taxes to the town or is this a
project that would be like requesting

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waiver from taxes or a phased in
approach to taxes or how would that

237
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work?
>> So so that's another discussion. Um

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00:21:21,440 --> 00:21:28,799
we're not reporting anything uh for the
on behalf of the town. I don't think

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00:21:26,480 --> 00:21:33,520
there was a facilities bylaw key put in
place originally for this cuz we never

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00:21:30,799 --> 00:21:37,760
got to the nonprofit. But you know what?
It's a very good point because sometimes

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00:21:35,520 --> 00:21:43,280
taxes make or break these things. I know
that there'll have to be a grace period

242
00:21:40,159 --> 00:21:48,559
for taxes at the very least and then uh
if you have a comm a CIP in place maybe

243
00:21:46,400 --> 00:21:53,840
there's some provision for graduating
the taxes in um but if it's going to be

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00:21:52,320 --> 00:21:57,760
a
you know an op a business within the

245
00:21:55,919 --> 00:22:03,520
community I mean the town has to get
some benefit out of eventually. So taxes

246
00:22:00,960 --> 00:22:09,520
are going to be a a contentious issue,
but they have to be discussed and again

247
00:22:06,480 --> 00:22:14,159
um it's part of the board negotiating
with the town. Um it can go many

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00:22:12,799 --> 00:22:19,039
different ways. I don't know what the
sentiment is in in Madawa, but I think

249
00:22:17,039 --> 00:22:24,799
» all the projects we've worked on, there
always is a a graduated uh tax

250
00:22:22,799 --> 00:22:29,600
implementation that like it could be
over three years or could be five years

251
00:22:26,720 --> 00:22:32,880
where you build up to full taxes after
about five years.

252
00:22:31,520 --> 00:22:36,400
» Okay.
>> Would the acquisition of the building be

253
00:22:34,880 --> 00:22:41,520
asis? I know that there's been some
debate on the roof and whether it was

254
00:22:38,640 --> 00:22:47,840
fixed properly or not. Um, so would the
would the uh sale be asis or would there

255
00:22:44,320 --> 00:22:52,400
be uh conditions on anything? Um,
>> I've spoken to the bank answer about

256
00:22:49,679 --> 00:22:56,320
that exact issue and yeah, it's going to
have to be asis. We don't expect the

257
00:22:54,320 --> 00:23:01,039
town to go out of pocket for any money
on this project. If we check with desk

258
00:22:59,440 --> 00:23:06,720
and we find that there's I think the
roof was repaired. I think the town used

259
00:23:04,080 --> 00:23:10,799
the money from the reserve account and
paid and fixed the roof and I'm not

260
00:23:08,960 --> 00:23:15,600
exactly sure. So, I I shouldn't really
even say that, but that was my

261
00:23:12,720 --> 00:23:21,600
understanding. And um so I I think it's
an ASIS uh um transfer or sale. And we

262
00:23:20,240 --> 00:23:26,400
have to be careful. I'm going to check
with the tax lawyers on on how we

263
00:23:24,080 --> 00:23:34,080
transfer that, whether it's for the
amount of financing a sale or it's for

264
00:23:29,760 --> 00:23:40,320
$1. We have to watch out for the uh um t
tax issue. Um, so [snorts] we uh, so

265
00:23:37,679 --> 00:23:44,480
that's that has to be discussed, but but
essentially for a dollar and and you're

266
00:23:43,280 --> 00:23:48,400
going to be relieved of all your
responsibilities. One thing we hadn't

267
00:23:46,320 --> 00:23:54,480
talked about, which was there's probably
some trailing liability, which is the

268
00:23:51,039 --> 00:23:58,400
debt uh, for the Al Gangquin. There's
probably some money left over there to

269
00:23:56,400 --> 00:24:03,440
pay. I'm not sure that that can be
discussed as well. I'm sure it's been

270
00:24:00,000 --> 00:24:07,200
paid down quite a bit by now, but we
don't want the town to have any re any

271
00:24:05,440 --> 00:24:11,440
financial responsibility and it
shouldn't be other than just helping

272
00:24:09,520 --> 00:24:16,000
them leverage their goodwill for the
mortgage. Other than that, uh shouldn't

273
00:24:14,159 --> 00:24:24,000
be paying anything. This should stand on
its own. And honestly,

274
00:24:19,200 --> 00:24:28,799
um, one of the rules with the, uh, the
ARIRL,

275
00:24:26,000 --> 00:24:34,559
um, being treated as a contingent
liability is the fact that nobody

276
00:24:32,640 --> 00:24:42,000
contemplates
uh, subsidies from the municipality.

277
00:24:37,600 --> 00:24:46,880
So if the if this if the uh the intent
is to um and I've done a lot of research

278
00:24:44,320 --> 00:24:51,360
on this like if if the intent is that
the municipality's understanding is once

279
00:24:49,520 --> 00:24:58,080
they sell it and it's a standalone
entity then the ARIRL doesn't get

280
00:24:55,760 --> 00:25:03,200
affected and it goes to contingent
liability. But if there's a chance or

281
00:25:01,760 --> 00:25:07,039
somebody thinks that they're going to
have to pay a subsidy to nonprofit to

282
00:25:05,279 --> 00:25:11,039
keep it alive, you don't get relief on
the ARIRL. So, we really have to be

283
00:25:09,120 --> 00:25:16,320
careful with the way that that's
portrayed. Um, we don't want the town to

284
00:25:14,320 --> 00:25:22,000
have to even think about paying any
money for anything in the future. That's

285
00:25:18,400 --> 00:25:26,880
why we got to build cash reserves.
>> Okay. So, then um you answered all these

286
00:25:25,679 --> 00:25:30,320
questions for me already. So, the
timeline for the town being a guaranter,

287
00:25:28,559 --> 00:25:35,520
like you talked about, potentially um
extending on to a 50-year loan term. Um,

288
00:25:33,360 --> 00:25:40,159
but obviously at some point that debt
gets repaid and then there's equity in

289
00:25:37,200 --> 00:25:44,400
the building. Um, I I know that nobody
has a a magic uh crystal ball to look

290
00:25:42,240 --> 00:25:48,080
into, but what would you foresee like
the town being the guaranter for the

291
00:25:46,480 --> 00:25:51,039
entire 50 years? Do you think we get to
a point where there's enough equity in

292
00:25:49,440 --> 00:25:56,960
the building that the bank is
comfortable with um with that and

293
00:25:53,919 --> 00:26:00,320
letting the not for profofit um hold the
mortgage on their own because of the the

294
00:26:00,000 --> 00:26:05,360
uh
>> yes this is one thing counsel I hate to

295
00:26:03,039 --> 00:26:10,240
cut you off is that it's super important
question you have there because um a lot

296
00:26:08,240 --> 00:26:15,760
of times in the oversight agreement uh
it's written right in there that after a

297
00:26:12,159 --> 00:26:21,520
period of so say 5 years for example uh
that you revisit at the mortgage again

298
00:26:18,320 --> 00:26:26,159
and and refi the project to be able to
withdraw some of your limited guarantees

299
00:26:23,919 --> 00:26:30,960
and it should gradually go down based on
the exposure. You shouldn't be

300
00:26:27,679 --> 00:26:34,880
guaranteeing, you know, uh 5 million and
there's only 100,000 left on the

301
00:26:33,039 --> 00:26:40,240
mortgage. I It doesn't make any sense,
right? So, um, so we're going to have to

302
00:26:38,400 --> 00:26:45,440
have that as a discussion point in the
oversight agreement that, uh, you know,

303
00:26:42,720 --> 00:26:50,320
the town's liability gets reduced based
on the, uh, balance outstanding

304
00:26:47,840 --> 00:26:55,760
evaluated each year or every 5 years or
whatever, uh, or that the NPO undertakes

305
00:26:53,520 --> 00:27:00,400
to review that process. You're going to
have to have some language in there that

306
00:26:57,840 --> 00:27:06,240
triggers that that uh, discussion
because otherwise everybody will forget

307
00:27:02,400 --> 00:27:13,279
about it. Right. Right. And my last one
just um the makeup of the board. Um if

308
00:27:10,480 --> 00:27:18,080
the town is guaranteeing the loan um
would we be able to consider that um

309
00:27:15,760 --> 00:27:23,520
either we have uh a few council members
on that board u preferably a majority or

310
00:27:21,440 --> 00:27:28,799
at the very least um that members of
that board are appointed by by this or

311
00:27:26,080 --> 00:27:33,200
or any council until such a time as the
town isn't the guaranter anymore. um at

312
00:27:31,360 --> 00:27:37,200
least then the town would have to say in
who is operating the building. Um

313
00:27:36,000 --> 00:27:42,720
understanding that it would be a
separate uh board, an arms length board.

314
00:27:40,720 --> 00:27:46,640
» I'll let Keith answer that. He's more in
tune with the NPOS's.

315
00:27:44,799 --> 00:27:50,400
» It also is a very good question.
Absolutely. We want because you are

316
00:27:48,960 --> 00:27:56,559
providing the guarantee, you want to
have control over it. Uh therefore you

317
00:27:53,440 --> 00:28:00,960
should have representation from council
with a reporting mechanism and that's

318
00:27:58,720 --> 00:28:06,559
all spelled out in the oversight
agreement council and it can change from

319
00:28:04,159 --> 00:28:10,240
uh from election to election as to who
sits in there but it the board

320
00:28:08,320 --> 00:28:16,240
composition will be made up of
representation with the majority holding

321
00:28:13,200 --> 00:28:20,640
from with power from the council and
community members at large. You have to

322
00:28:19,120 --> 00:28:27,200
you have to be able to protect your
asset and that's the guarantee.

323
00:28:24,320 --> 00:28:32,799
And you're right after 15 years if if
the town is no longer providing a

324
00:28:29,840 --> 00:28:37,039
guarantee or or is the limited guarantee
is so such that you don't want anything

325
00:28:35,120 --> 00:28:42,240
to do with it, then you just have one
person on council or on the board or

326
00:28:39,600 --> 00:28:45,679
nobody. But for the time being, you
definitely want to have a couple. And

327
00:28:43,840 --> 00:28:50,080
you want to pick people in the community
and on council that have a vested

328
00:28:48,000 --> 00:28:55,840
interest and want to make sure this
>> works for the community.

329
00:28:53,039 --> 00:29:03,440
» Yeah. And and from from my experience um
generally

330
00:28:57,360 --> 00:29:08,000
uh that um uh nonprofit boards are um
generally have low capacity to be able

331
00:29:06,000 --> 00:29:11,440
to manage these projects. Thus that's
why we have the property management

332
00:29:09,600 --> 00:29:15,760
company desk on right. they don't have
the time, they don't have the knowledge

333
00:29:12,960 --> 00:29:19,760
and so on. Uh and they don't have the
people they're willing from the

334
00:29:17,039 --> 00:29:25,039
community to do it. In this particular
case in Madawa, it's kind of an anomaly

335
00:29:22,240 --> 00:29:30,880
because you guys have a lot of people
that that were running uh set up this

336
00:29:27,679 --> 00:29:35,760
project as a community kind of like a
committee of council board that were

337
00:29:33,360 --> 00:29:41,600
were amazing. And some of the people are
actually in the room and u and so that

338
00:29:39,440 --> 00:29:46,320
would be exciting if those people could
uh you know uh generate uh donate some

339
00:29:44,320 --> 00:29:52,240
of their time to be on this board as
well until uh such time as that they we

340
00:29:49,679 --> 00:29:58,320
put some new people on. But but you
really do need to have your oversight uh

341
00:29:55,840 --> 00:30:04,080
during the the critical periods of this
project when it before it becomes

342
00:30:00,320 --> 00:30:10,520
financially stable because um there's a
lot of decisions that have to be made

343
00:30:05,600 --> 00:30:10,520
and have to be made responsibly. So

344
00:30:14,720 --> 00:30:23,440
» any other questions from the table?
>> I had some questions but they're all

345
00:30:19,840 --> 00:30:28,559
answered. D. No questions there. Uh,
councel, any questions?

346
00:30:25,600 --> 00:30:34,399
» I I saw one about the guarantor. So, um,
is there a way to almost have a contract

347
00:30:32,559 --> 00:30:39,200
so that that we would be the guarantees
for like say five years that is when you

348
00:30:37,200 --> 00:30:42,960
would be paying tax and then obviously
those five years that they exactly would

349
00:30:40,640 --> 00:30:48,080
be happening but the NPO finds another
guarantor that then carry on from there.

350
00:30:47,039 --> 00:30:53,279
I'm using [clears throat] five years as
a as a

351
00:30:50,480 --> 00:30:58,080
» in an ideal world, counselor, it would
be great if it could stand alone by

352
00:30:55,279 --> 00:31:04,159
itself and have enough credibility and
enough uh reserve fund and the asset be

353
00:31:01,600 --> 00:31:08,399
be reappraised and the bank look at it
as a responsible entity and you wouldn't

354
00:31:06,320 --> 00:31:13,039
need to be involved whatsoever. In an
ideal world, that's what you're shooting

355
00:31:10,080 --> 00:31:19,039
for. Uh, I believe that the town is
simply just a crutch at this point to

356
00:31:16,240 --> 00:31:23,200
hobble the project along until that
community asset runs on its own and it's

357
00:31:21,440 --> 00:31:28,559
responsible and it's financially
responsible as well. So, I don't see the

358
00:31:25,760 --> 00:31:33,679
town staying there forever and ever. And
I never see that in any community. I

359
00:31:30,559 --> 00:31:38,799
never want to have that because it's
uh it's just not the way to do it. So,

360
00:31:36,240 --> 00:31:44,399
um, uh, so if you're looking after your
constituents, you want to, you're right,

361
00:31:41,279 --> 00:31:49,600
uh, have this guarantee expire at some
point or modify at some point to be able

362
00:31:47,120 --> 00:31:53,519
to really meet the needs of what the
what the nonprofit needs at the time.

363
00:31:51,600 --> 00:32:00,480
And hopefully that debt will be paid
down and uh and refinanced cuz honestly

364
00:31:58,000 --> 00:32:05,519
you you know and I I'm not sure why the
project wasn't wasn't being sold uh and

365
00:32:03,519 --> 00:32:13,360
there weren't more takers because if you
look at the asset itself uh there was

366
00:32:08,880 --> 00:32:17,840
inherent asset uh value when uh it when
you spent 5 million on it um like you

367
00:32:16,480 --> 00:32:21,679
had a couple million dollars just
because of the structure. So, if that

368
00:32:19,840 --> 00:32:26,240
place was appraised properly and the
rents were normal, uh, you would

369
00:32:24,159 --> 00:32:30,159
probably come in with an $8 million
appraisal value, and I'm, and this is

370
00:32:28,320 --> 00:32:36,080
just guessing. This is just gut feel
based on my experiences.

371
00:32:32,399 --> 00:32:40,159
So, so you got a lot of value there. Um,
not just the 5 million that that's

372
00:32:38,240 --> 00:32:45,679
outstanding. There's probably worth $8
million if you got right down to putting

373
00:32:42,240 --> 00:32:50,240
a business case together. Uh but in the
state it's in regarding their rental

374
00:32:47,519 --> 00:32:55,519
rate programs and the possible negative
income each year, it it drags that down

375
00:32:53,440 --> 00:32:59,279
because appraisers look at, you know,
income approach, cost approach,

376
00:32:57,600 --> 00:33:04,880
comparative studies. There's a lot of
things that that drive those prices that

377
00:33:02,640 --> 00:33:09,519
you need to have when you're refinancing
or you're re-evaluating the program. So,

378
00:33:07,679 --> 00:33:13,200
we need to get it in good shape. When I
say we, I mean the nonprofits got to get

379
00:33:11,600 --> 00:33:18,000
it in good shape. And you know, we're
not going to do this and run away. Keith

380
00:33:15,360 --> 00:33:22,480
and I [snorts] are on projects that
finished two years ago, honestly, and

381
00:33:20,080 --> 00:33:26,799
doing uh helping them reorganize some of
the financial affairs of them because

382
00:33:24,320 --> 00:33:30,559
they always need to be adjusted. So,
we're going to we're going to hang in a

383
00:33:28,399 --> 00:33:37,760
little bit with the the NPO board as
they start to mature to help them uh

384
00:33:33,360 --> 00:33:43,279
work that cash flow problems out. So, so
you know, it's uh it's just one of those

385
00:33:40,799 --> 00:33:47,440
things. It just needs some some tender
loving care of this place, right? It's a

386
00:33:45,440 --> 00:33:51,519
beautiful, beautiful facility and the
people are so nice and it seems to be

387
00:33:49,440 --> 00:33:55,679
running well and [snorts] we just need
to get it off the town's books and get a

388
00:33:54,000 --> 00:34:00,799
financial plan going and to make it
stable. And so we don't plan on the town

389
00:33:58,640 --> 00:34:05,360
being hooked into this place forever.
They they got other fish to fry. They

390
00:34:02,960 --> 00:34:09,679
got the hill up there to finish that
development. You've got other projects

391
00:34:07,679 --> 00:34:14,560
to do like the arena and so on. you need
to free up your capital to do those

392
00:34:12,399 --> 00:34:18,720
kinds of projects. Um, [snorts] you put
enough effort into this one already,

393
00:34:16,560 --> 00:34:24,399
honestly. So, [gasps]
that's all I really have to say.

394
00:34:22,079 --> 00:34:28,480
Sorry for being so frank, but that's
kind of what we are is transparent.

395
00:34:27,040 --> 00:34:32,320
» That's where the bike has another
question.

396
00:34:28,960 --> 00:34:37,520
» I got a couple actually. Um
when you is there levies that you can

397
00:34:34,560 --> 00:34:43,280
set in there like uh they say it's going
to be low geared income for seniors but

398
00:34:41,359 --> 00:34:47,200
some people sell their homes and they
move in there and they have lots of cash

399
00:34:45,359 --> 00:34:53,599
in the bank
>> is uh pardon me.

400
00:34:50,560 --> 00:34:59,359
So I was just wondering that board
that's going to manage this thing, they

401
00:34:56,480 --> 00:35:05,040
going to have any power or jurisdiction
of maybe imposing levies uh looking at

402
00:35:03,040 --> 00:35:10,000
what the geared income is for these
people? I know some seniors are in there

403
00:35:07,680 --> 00:35:14,640
now are having a hard time and trying to
meet their ends, meet their living cost

404
00:35:13,040 --> 00:35:18,320
and everything else, but there's some
people that are in there that got a lot

405
00:35:16,880 --> 00:35:24,880
of money than when they sold their
house. So they move into a a situation

406
00:35:21,839 --> 00:35:30,480
where they pay low rent. Uh everything
is covered. So I'm just wondering about

407
00:35:28,079 --> 00:35:38,000
the board. Can they would they have that
power or can they be put into a a plan

408
00:35:34,320 --> 00:35:43,040
as you fix up the financial situation
for the town to sell it? because we had

409
00:35:40,960 --> 00:35:48,400
discussed it before that we'd like to
put 90 more units on there that could

410
00:35:46,320 --> 00:35:53,680
make it worthwhile for an investor to
come in and buy the place.

411
00:35:50,880 --> 00:36:00,480
Then I know that it would change from a
low geared income senior place to more

412
00:35:56,640 --> 00:36:04,400
or less uh price of today's rental in
Toronto or North Bay or Seb.

413
00:36:04,000 --> 00:36:09,200
I'm just
>> so maybe I could uh maybe I could jump

414
00:36:06,960 --> 00:36:15,839
in and answer that is that in every
project we work on what we try to do is

415
00:36:11,920 --> 00:36:20,960
establish the rent the rents that the
community at large can afford without

416
00:36:18,480 --> 00:36:27,359
and and that's even before we rented the
the units out. the board with a mixture

417
00:36:24,880 --> 00:36:34,079
of council and community members at
large would have the ability to through

418
00:36:30,640 --> 00:36:39,760
the oversight agreement to adjust the
rents accordingly. Now the challenge you

419
00:36:37,280 --> 00:36:43,520
have as as you've mentioned is that if
you have one tenant simply because you

420
00:36:42,000 --> 00:36:48,240
know they sold their house for half
million and that money is sitting in the

421
00:36:45,200 --> 00:36:54,160
bank. the challenge you have is charging
more rent for one unit that's identical

422
00:36:51,200 --> 00:36:59,520
to the unit beside it. Uh because the
tenants in there don't have all the

423
00:36:56,000 --> 00:37:06,160
money. So that's a really difficult
thing for you to to propose to do. uh

424
00:37:03,119 --> 00:37:11,920
rather than you know if it's financially
sustainable and you are charging less

425
00:37:09,520 --> 00:37:16,400
than the market rents and you see a plan
where you gaining equity the town gets

426
00:37:14,480 --> 00:37:21,440
off the books and everything else that
seems to be something that is more

427
00:37:18,560 --> 00:37:25,520
realistic for the community. I mean
every town, every project we do in every

428
00:37:23,359 --> 00:37:30,560
town, there are people who definitely
have their equity in their house, but

429
00:37:27,359 --> 00:37:35,920
they so they they dip into that equity
that they sell their house for plus

430
00:37:32,560 --> 00:37:39,920
their CPP OAS so that they can afford to
live in these places because you don't

431
00:37:37,839 --> 00:37:44,560
know what people's financial situations
are like. If they can afford it, if they

432
00:37:42,880 --> 00:37:49,920
can if they can afford the rent that
you're proposing, then then in the in

433
00:37:47,839 --> 00:37:55,280
the it pays for the mortgage payment,
then your plan works.

434
00:37:52,480 --> 00:37:59,599
» Yeah, Descon has quite a comprehensive
um screening process. I know because

435
00:37:57,920 --> 00:38:03,359
they're working on several other
projects with us right now that have

436
00:38:01,359 --> 00:38:07,680
just been completed and they're filling
them up. So, I know where the what the

437
00:38:05,760 --> 00:38:12,079
criteria is and I know that it's pretty
comprehensive and it doesn't put risk

438
00:38:10,079 --> 00:38:20,320
onto the municipality or the or the
nonprofit, but honestly, the the new NPO

439
00:38:17,119 --> 00:38:25,040
will have all the power to set any rate
that they want and any policy regarding

440
00:38:22,800 --> 00:38:29,280
the rates because the time this building
was was made, the rules are completely

441
00:38:27,680 --> 00:38:34,640
changed. They're not governed by
anything. They can when someone moves

442
00:38:31,680 --> 00:38:39,680
out they can they can jack the rate by
three times if they want. I mean

443
00:38:37,200 --> 00:38:43,920
obviously you have to be sensitive to
the occupancy. When you start jacking

444
00:38:42,000 --> 00:38:48,320
rates and people start leaving and the
place is empty, you can't do that. So

445
00:38:45,760 --> 00:38:52,960
there has to be a a wellthoughtout
approach to this rental rate thing. And

446
00:38:50,400 --> 00:38:56,480
it um that's one of going to be the main
things that the new board is going to

447
00:38:54,560 --> 00:39:01,040
have to live with. I'm going to come up
with numbers and present them to you uh

448
00:38:59,040 --> 00:39:05,440
before we go to the next stage that is
going to it's going to be a plan in

449
00:39:02,960 --> 00:39:09,440
conjunction with the bank on how we're
going to get to revenue neutral and

450
00:39:07,359 --> 00:39:14,079
revenue positive and what time that'll
be and what those payments mean and all

451
00:39:11,280 --> 00:39:19,280
that kind of stuff. I have a a long road
to do on that thing and it'll be

452
00:39:16,320 --> 00:39:25,760
presented to first I guess council and
you guys when we come back uh to to you

453
00:39:23,359 --> 00:39:29,440
know people to see or make suggestions
and I'm not sure Keith or whether that's

454
00:39:27,839 --> 00:39:33,040
going to go right to the board that kind
of program or it's going to go to

455
00:39:31,040 --> 00:39:37,119
council but this is going to be the
challenge but the board the board has

456
00:39:34,960 --> 00:39:42,720
the right to do whatever they want they
have to look after the project there's

457
00:39:40,160 --> 00:39:46,960
no way it's sustainable losing money and
doesn't have a cash reserve, it's

458
00:39:44,640 --> 00:39:52,079
worthless. Um
um these when you charge

459
00:39:50,400 --> 00:39:58,000
affordable rates, if they're not
subsidized somehow, then they they don't

460
00:39:54,880 --> 00:40:03,920
work. And uh people are are [snorts]
used to paying over $1,000 a month. Now,

461
00:40:01,359 --> 00:40:08,720
I mean, we don't build them now until
the rates are under 1,500, like a month

462
00:40:06,560 --> 00:40:12,480
per suite, and two bedrooms, like
15,6,700,

463
00:40:10,480 --> 00:40:16,160
and they're jam-packed full waiting
lists in all of the smaller communities.

464
00:40:14,640 --> 00:40:21,599
So,
how we got to $800 a month, I'm not

465
00:40:18,880 --> 00:40:28,000
quite sure. I think it was a chance to
to let the uh just the seniors who

466
00:40:25,680 --> 00:40:31,440
couldn't pay much uh to actually get
into a place, but like counselor

467
00:40:30,000 --> 00:40:37,599
mentioned, there are seniors in there
that are um sold houses and have nest

468
00:40:35,200 --> 00:40:43,040
eggs of money that can probably pay.
Where else are they going to go? Right.

469
00:40:39,520 --> 00:40:46,640
So, uh I this is just
>> ask your question.

470
00:40:44,880 --> 00:40:51,200
» I don't know. But the board has the
power to

471
00:40:48,079 --> 00:40:56,960
» by law to charge whatever they want on
an an on the anniversary date of the

472
00:40:53,440 --> 00:41:01,440
increase like 4 5 6 7 8 9 10% if they
want and when a person moves out they

473
00:40:58,880 --> 00:41:05,599
can charge whatever they want. I looked
at some of those units over there and

474
00:41:03,359 --> 00:41:09,760
like my god they're the one when you
walk in the front door just to the right

475
00:41:07,520 --> 00:41:15,520
that twobedroom that's in there that is
huge. That's bigger than some houses.

476
00:41:12,400 --> 00:41:21,040
Like it's just beautiful place. Like
that should be over $2,000 a month that

477
00:41:18,400 --> 00:41:25,359
place in rent and and I I think it's
like under a thousand. Like I don't like

478
00:41:23,359 --> 00:41:29,359
I don't really know. But that all has to
stop. I mean I'm looking out for the

479
00:41:27,200 --> 00:41:34,400
interest of the town and the nonprofit
and I may be offending people in this

480
00:41:31,359 --> 00:41:38,960
room but but I'm a realist. You got to
charge more. Cut your cost. So

481
00:41:37,359 --> 00:41:43,599
» Okay. We have another question here.
Councelor Tair.

482
00:41:41,760 --> 00:41:52,319
Um
if if this council decides uh on a say a

483
00:41:48,640 --> 00:42:00,000
formula uh say a onebedroom is a,000 the
twobedroom is 1,500 or whatever we could

484
00:41:57,359 --> 00:42:05,040
if somebody moves out right now this
council has the authority to uh raise

485
00:42:02,640 --> 00:42:10,240
the rents to a
level say they're paying 900 now we

486
00:42:07,359 --> 00:42:14,240
could raise it to 1100 say until the
board gets operated

487
00:42:12,560 --> 00:42:16,480
Does that work right?
>> Absolutely.

488
00:42:15,440 --> 00:42:21,599
» Yes. Absolutely.
>> Right now, council is the boss.

489
00:42:18,880 --> 00:42:23,760
» Okay.
Is that council?

490
00:42:23,040 --> 00:42:31,920
» Yes. Thank you.
>> Uh staff, any questions or comments?

491
00:42:26,880 --> 00:42:36,160
» Um I have a couple questions if I may.
Um

492
00:42:33,839 --> 00:42:40,319
around finances and the operations and
the question's been asked.

493
00:42:38,640 --> 00:42:47,359
Um
it's just not clear to me

494
00:42:43,359 --> 00:42:53,440
um what the answer really is. And
so you flag in the report that it's uh

495
00:42:50,240 --> 00:43:01,400
bleeding, you know, about $70,000 a
year. The number is actually about

496
00:42:55,599 --> 00:43:01,400
76,000 but close enough. So 76,000

497
00:43:02,240 --> 00:43:05,240
and

498
00:43:05,520 --> 00:43:13,440
on top of that there's fees that are
identified you know upwards to 150,000

499
00:43:11,520 --> 00:43:19,599
in fees
between consulting legal banking

500
00:43:17,599 --> 00:43:24,079
and which is roughly a couple years
worth of losses if you think of it in

501
00:43:22,240 --> 00:43:29,359
those terms.
Uh at the last meeting

502
00:43:26,560 --> 00:43:37,040
you indicated that the fees could be
incorporated in the refinancing of the

503
00:43:33,440 --> 00:43:43,200
project so that the town who's already
paying $76,000 a year wouldn't be paying

504
00:43:40,400 --> 00:43:47,520
another $150,000 a year one year over
top of that 76.

505
00:43:45,440 --> 00:43:51,760
But then, you know, it's at a bigger
principal payment to repay which you can

506
00:43:50,240 --> 00:43:56,400
say, well, there you know, you can
negotiate interest only, but at interest

507
00:43:53,839 --> 00:44:04,640
only, you're just breaking even or or
maybe um maybe having a bit of a loss.

508
00:44:00,560 --> 00:44:10,240
So, um so I'm not I'm just not seeing
how a nonprofit makes any difference as

509
00:44:07,920 --> 00:44:15,359
to who makes the money or doesn't pay
the money. Who's covering the lawsuit?

510
00:44:12,319 --> 00:44:20,800
right now the town of Maloy is and just
having a nonprofit doesn't change the

511
00:44:18,160 --> 00:44:29,680
laws. It's still there. So I it's not
clear to me what happens with that. Uh

512
00:44:24,160 --> 00:44:34,560
the second issue is um in the agreement
um

513
00:44:32,160 --> 00:44:41,520
if title
passes over to a nonprofit

514
00:44:38,720 --> 00:44:45,160
and the town maintains its guaranteed
status as guarantor.

515
00:44:45,359 --> 00:44:54,640
So all the rest,
you know, rests with the town and for

516
00:44:50,880 --> 00:45:00,000
whatever reason the nonprofit sells the
building in a future transaction

517
00:44:57,200 --> 00:45:05,599
and makes money because the government
introduced a new policy or whatever,

518
00:45:03,200 --> 00:45:11,359
maybe makes the project all of a sudden
financially desirable and makes a ton of

519
00:45:07,839 --> 00:45:17,920
money. um the agreement I would like to
see the town as should have a a stake in

520
00:45:14,960 --> 00:45:21,280
that is we we're only we're now
responsible for the losses and we're

521
00:45:19,760 --> 00:45:25,040
going to be responsible for the losses
we should also be sharing in the game if

522
00:45:23,440 --> 00:45:32,400
there were any. So that's a thought for
you. And then lastly at the last meeting

523
00:45:29,520 --> 00:45:37,520
um talked about who some of the players
might be that would be involved in that

524
00:45:34,560 --> 00:45:41,040
nonprofit and you indicated that you
would come back at this meeting and you

525
00:45:38,960 --> 00:45:44,640
would share that but I haven't heard
that. So so those are the things that

526
00:45:42,640 --> 00:45:50,079
the council would may want to hear that
would help them make their decision

527
00:45:47,200 --> 00:45:54,720
going forward.
>> So let me take a stab at that. I'm not

528
00:45:52,240 --> 00:45:59,040
too sure who's which staff member was
talking about that. Uh but good

529
00:45:56,640 --> 00:46:04,960
questions. Uh as mentioned earlier, as
Dave mentioned, is that by renegotiating

530
00:46:02,880 --> 00:46:12,480
the terms of the mortgage with either
the case or with another institution, if

531
00:46:08,400 --> 00:46:16,800
you refinance the project to include all
of those costs you're talking about, the

532
00:46:14,800 --> 00:46:21,760
legal fees, the banking fees, and our
fees rolled into this thing, stretch it

533
00:46:19,359 --> 00:46:28,880
over a long period of time. uh it
reduces the monthly payment. Therefore,

534
00:46:25,280 --> 00:46:35,760
uh and reduces the the monthly expenses.
So that 76,000 a year disappears.

535
00:46:33,280 --> 00:46:39,599
So that's the whole idea. And then
increase the rents as we mentioned

536
00:46:37,520 --> 00:46:44,160
earlier is that if there are some empty
ones in there now, bring those up to

537
00:46:41,760 --> 00:46:49,760
market rent or close to market rent. So
the the the sooner you get the rents up

538
00:46:46,960 --> 00:46:56,319
to something that is more sustainable,
the sooner uh it is easier to gain

539
00:46:53,359 --> 00:47:00,800
equity. So that's the plan is is that
without without doing anything, you're

540
00:46:59,040 --> 00:47:06,319
can you're going to continue losing
76,000 a year. So, and you're absolutely

541
00:47:04,240 --> 00:47:13,040
right, is that part of the oversight
agreement has to be the language in it

542
00:47:09,119 --> 00:47:19,040
that says if the town uh has a stake in
the project and they're willing to use

543
00:47:16,319 --> 00:47:22,800
their goodwill to support the project
when there is equity gained in the

544
00:47:20,880 --> 00:47:28,240
project and if it's 10 years or five
years or 10 years, they can negotiate a

545
00:47:25,920 --> 00:47:32,800
transfer of those the equity back to the
town if it's for taxes or whatever.

546
00:47:30,800 --> 00:47:37,359
You're absolutely right. that's they do
in a lot of the other centers. So, and

547
00:47:35,040 --> 00:47:41,200
the third question was is that I don't
think we promised that we would come

548
00:47:39,200 --> 00:47:46,160
back with names of the board the
potential board members. Uh we we would

549
00:47:44,319 --> 00:47:52,560
come back with a strategy that we would
have to undertake to uh solicit input

550
00:47:49,040 --> 00:47:56,880
from the community and ask you council
members who would like to sit on the

551
00:47:54,319 --> 00:48:00,560
board. That becomes the composition of
the board.

552
00:47:58,480 --> 00:48:05,920
Yeah, I think I think Keith that that
question was directed because in our

553
00:48:03,760 --> 00:48:13,200
previous meetings a year a year year and
a half ago, we had tried to bring um

554
00:48:09,520 --> 00:48:19,280
people to the town that would work with
a nonprofit but essentially were private

555
00:48:15,599 --> 00:48:25,280
individuals and that didn't work out and
that is something we're not entertaining

556
00:48:21,520 --> 00:48:31,520
in this case. uh this nonprofit board uh
will be truly a nonprofit. Nobody owning

557
00:48:29,119 --> 00:48:37,680
this. It's members from the community
only. It's not going to be any type of

558
00:48:34,640 --> 00:48:43,440
ownership whatsoever. And I also would
add to Keith uh that if if in the

559
00:48:41,119 --> 00:48:47,520
oversight agreement that the first of
all, the nonprofit can't sell this

560
00:48:45,359 --> 00:48:51,359
property without the express written
permission of the town. that's going to

561
00:48:49,280 --> 00:48:56,240
be your lawyer is going to expect that
uh when your lawyer reviews this because

562
00:48:54,000 --> 00:49:00,400
the NPO will have their own lawyer to
establish their case and you got a

563
00:48:58,079 --> 00:49:05,680
lawyer that's tough as nails there who
will probably uh make sure you get your

564
00:49:03,119 --> 00:49:09,440
your what you need in it and I agree you
should have all those rights that nobody

565
00:49:07,680 --> 00:49:15,119
can sell it and in the event that it is
sold here's what you expect to get out

566
00:49:11,440 --> 00:49:19,040
of that for your contribution and so
that's that's pretty good question and I

567
00:49:17,440 --> 00:49:24,079
think that I agree agree with all of
that. I agree with those things. So, uh

568
00:49:21,920 --> 00:49:29,119
you'll be looking for that in the next
round of documents. And please, by all

569
00:49:26,640 --> 00:49:34,920
means, whoever the staff member is, just
uh bring those comments to the table

570
00:49:31,040 --> 00:49:34,920
because I think they're all worthwhile.

571
00:49:35,599 --> 00:49:42,079
» Anything else from staff?
>> Okay, I'll uh I'll try and wrap it up. I

572
00:49:40,480 --> 00:49:46,319
had a bunch of points. A lot of them
were touched up. Uh first of all, I want

573
00:49:44,800 --> 00:49:51,760
to thank you for for for the
presentation. you obviously have a lot

574
00:49:48,319 --> 00:49:57,599
of expertise and experience in the
domain. Uh just a few things that uh

575
00:49:55,920 --> 00:50:04,000
maybe I didn't get it right, but that
were mentioned uh you know that we need

576
00:50:00,400 --> 00:50:10,160
to uh raise the rents uh and that we
haven't done so far. As far as I'm

577
00:50:06,480 --> 00:50:16,559
aware, we have did two rounds of uh
increases, one at 3%, one at 5%.

578
00:50:14,720 --> 00:50:23,119
So, so there has been some increases
because we we truly understand that it's

579
00:50:19,200 --> 00:50:28,319
a way too far under market and we we
can't make ends meet and unless you have

580
00:50:26,000 --> 00:50:34,640
a money tree, no one can make ends meet.
>> Right. Exactly, man. And the name senior

581
00:50:31,200 --> 00:50:42,240
affordable housing may have to be
tweaked to senior housing because uh I I

582
00:50:38,400 --> 00:50:47,680
think that's the direction that uh uh a
not for profofit even is is going to go.

583
00:50:45,200 --> 00:50:52,960
I'm not saying at full market but at
least at maybe a reduce but something

584
00:50:50,800 --> 00:50:58,480
that is going to make the building
sustainable. Uh the timeline, someone

585
00:50:55,920 --> 00:51:03,760
asked a question, you said two months.
And that's where I have an issue. Two

586
00:51:00,880 --> 00:51:10,880
months brings us into a brand new term
of council. And I seriously question the

587
00:51:07,760 --> 00:51:17,359
fact that we are here tonight to move
this ahead on the future council. Okay.

588
00:51:15,040 --> 00:51:23,119
So I I think some of the stuff through
the question that councelor Tivera

589
00:51:19,040 --> 00:51:30,079
asked, you know, the town does have the
uh the option that when someone leaves

590
00:51:26,160 --> 00:51:34,240
uh a unit to increase it. So you know,
we could do that for the next two months

591
00:51:31,839 --> 00:51:39,520
if someone leaves and uh make sure that
those rents get increased. I I totally

592
00:51:36,800 --> 00:51:46,400
agree that us because we we've carried
this this far uh should put another

593
00:51:42,559 --> 00:51:53,599
increase uh any time. So I I think the
anniversary is January 1st, so we could

594
00:51:49,359 --> 00:51:58,720
see maybe another 5% increase. uh the
municipal oversight

595
00:51:56,319 --> 00:52:03,839
slashcontrol
uh you know I'm I'm I'm I'm

596
00:52:01,760 --> 00:52:08,480
a little concerned about it in the fact
that

597
00:52:06,000 --> 00:52:14,319
you know we we still all want to make
sure that the uh

598
00:52:11,599 --> 00:52:20,319
the original idea of this building
senior's building is carried on and that

599
00:52:17,520 --> 00:52:24,400
that was the idea again I'm saying maybe
it's time to strike off the word of

600
00:52:22,480 --> 00:52:28,880
affordable.
Um,

601
00:52:26,400 --> 00:52:33,119
who holds the uh who ends up holding the
bag? I have a concern there. No matter

602
00:52:31,040 --> 00:52:38,640
what happens, you know, it's the town
that's going to pick. If someone

603
00:52:35,680 --> 00:52:43,680
defaults in some wild idea, we don't
know what's down the future, uh, we're

604
00:52:41,359 --> 00:52:47,599
still on the hook. And I agree with your
statement that there's no lending

605
00:52:45,760 --> 00:52:53,760
institution out there that's going to
let us off. I I I understand that. The

606
00:52:51,680 --> 00:53:00,160
other thing uh that was uh mentioned
that there was a bit of reserve and we

607
00:52:56,400 --> 00:53:05,119
kind of chewed it up uh using uh using
it for our deficit but then I think

608
00:53:03,119 --> 00:53:10,800
David you picked up on it you corrected
it. Uh it was used

609
00:53:08,240 --> 00:53:15,760
for the roof plus the town had to
contribute a little extra. my problem

610
00:53:13,680 --> 00:53:20,400
with the roof
and no one came back to council to tell

611
00:53:18,000 --> 00:53:25,680
me differently, but out out on the
street I hear that the roof still leaks

612
00:53:22,319 --> 00:53:30,559
and we got this fixed by professionals.
So, we need to know if that roof is

613
00:53:27,680 --> 00:53:35,839
still leaking. So, so that's another
thing. Um

614
00:53:33,280 --> 00:53:41,440
I I'll I'll repeat it again. We're we're
less than 11 days from uh nominations

615
00:53:39,520 --> 00:53:48,400
closing
and uh I I think uh there's if things

616
00:53:45,119 --> 00:53:54,880
don't change, we could be a lame duck on
uh um August 21st, which means we can't

617
00:53:52,400 --> 00:54:00,319
make those decisions. There are no
meetings. Uh we have two meetings in

618
00:53:57,839 --> 00:54:05,520
September. So, if we're lame duck, we
can't touch that. And then the election

619
00:54:03,359 --> 00:54:10,880
is in October. And by the amount of
people running this time around,

620
00:54:08,480 --> 00:54:16,400
if we survive the first lane duck
period, we might be in lane duck after

621
00:54:13,040 --> 00:54:21,200
the election. So So I'd like to be very
careful how we uh we move forward. I I

622
00:54:19,839 --> 00:54:28,960
don't think it's something that we want
to uh rush. I I I like a lot of the

623
00:54:26,400 --> 00:54:35,040
ideas I I heard. I I think uh you know
there's potential there, but I would

624
00:54:31,280 --> 00:54:41,760
like our staff with your group to maybe
have a a look at your your proposal so

625
00:54:39,760 --> 00:54:47,599
staff is ready when we have a new term
of council with your group to uh to

626
00:54:44,640 --> 00:54:54,400
update and uh and move it along. So that
that's where I stand and if you want to

627
00:54:50,079 --> 00:54:58,000
touch up on it uh please do so.
>> Thank you, Mayor. Um, [clears throat]

628
00:54:56,000 --> 00:55:02,960
and thank you for correcting me on some
of those points because I was

629
00:55:00,319 --> 00:55:08,079
generalizing and I was using a lot of
hearsay and I apologize for that. But

630
00:55:06,160 --> 00:55:14,000
thank you for correcting me and you have
all great points about uh taking that

631
00:55:11,280 --> 00:55:18,160
affordable name off the project and
truly making it a senior's facility. But

632
00:55:16,720 --> 00:55:22,079
I think you're right. I mean, you have
11 days. We could get to a lawyer and

633
00:55:20,319 --> 00:55:26,319
transfer it over and have that done in
11 days, but that's not going to solve

634
00:55:23,839 --> 00:55:30,319
the problem because uh there's a lot of
issues to work out and the big one's

635
00:55:28,079 --> 00:55:34,559
going to be that rent analysis and
report and where do you go financially

636
00:55:32,319 --> 00:55:38,079
and that oversight agreement and just to
kind of make sure you tie down a lot of

637
00:55:36,319 --> 00:55:43,280
these loose ends and there are a lot of
them. um we will undertake I'm sure

638
00:55:41,119 --> 00:55:48,400
Keith I'm speaking for Keith too to work
with staff during the lame duck period

639
00:55:45,839 --> 00:55:52,480
uh while there's uh some pressure off to
kind of work through what that deal

640
00:55:50,079 --> 00:55:57,680
might look like and be ready for the
council when they become into power

641
00:55:55,280 --> 00:56:03,119
again and be able to vote on the the
project. I you know I'm like we're not

642
00:56:00,559 --> 00:56:08,000
here to hold your feet to the fire or do
anything. We we love you guys. We we

643
00:56:05,440 --> 00:56:11,920
spent a lot of years in your town um
with a lot of the counselors you see

644
00:56:09,920 --> 00:56:16,880
there today and committee members and
even got familiar with the people that

645
00:56:14,079 --> 00:56:21,599
live there. So So we're we like your
place and we're doing it because we love

646
00:56:18,720 --> 00:56:25,040
it, not because we want to get down into
Meadow, try to make a bit of money. This

647
00:56:23,520 --> 00:56:30,480
is something that we don't want to see
it fail. Our um any project we worked

648
00:56:28,240 --> 00:56:34,880
on, we've always stood by it and and
tried to go back and help out. And this

649
00:56:32,720 --> 00:56:41,119
is just another typical example of that.
So, uh, our intentions are is to to work

650
00:56:38,000 --> 00:56:45,839
with you. So, um, let's do that, Keith.
I I I don't know what your feeling is.

651
00:56:43,359 --> 00:56:49,520
» I I I would agree. I mean, we certainly
don't want to pressure council into

652
00:56:47,280 --> 00:56:54,400
making a decision and we certainly don't
want to encumber potentially new council

653
00:56:51,920 --> 00:57:01,040
with something. Uh we're presenting an
an idea that will help this council and

654
00:56:57,760 --> 00:57:06,319
or the new council uh start out the new
year with a with a clean book hopefully.

655
00:57:03,920 --> 00:57:11,520
And so as Dave mentioned, we're willing
to sit with staff and uh and to go to

656
00:57:09,359 --> 00:57:15,599
the next level and have a plan ready.
And if this council wants to wait for

657
00:57:13,280 --> 00:57:19,160
the new council to vote on it, then
that's your call.

658
00:57:19,200 --> 00:57:25,359
» Thank you for understanding. Uh for
today,

659
00:57:22,640 --> 00:57:30,480
» I just want to ask
um do you need a motion to move ahead

660
00:57:28,240 --> 00:57:34,680
with that or do you just need a a
direction from this table?

661
00:57:35,920 --> 00:57:44,799
» I I I I think that we've agreed to
them to contact uh start working on it.

662
00:57:43,119 --> 00:57:47,680
» We haven't agreed yet because we haven't
heard from that.

663
00:57:45,920 --> 00:57:52,319
» Okay.
for a friend group that just spoke,

664
00:57:49,680 --> 00:57:58,160
they're they're okay to hold off to try
not to push everything and

665
00:57:55,119 --> 00:58:00,319
and I think we have to respect the fact
that we're in an election.

666
00:57:59,520 --> 00:58:03,280
» I agree with
>> and we're we're at the end of our term.

667
00:58:02,240 --> 00:58:08,799
» I'm agreeing with you
>> and we're at the 11th hour and well, I

668
00:58:06,480 --> 00:58:12,079
just want to make sure that you you
>> I'm agreeing with everything you're

669
00:58:10,079 --> 00:58:17,680
saying, but all I'm saying is do they
need emotion or is direction good

670
00:58:14,640 --> 00:58:21,040
enough? like if if a motion to say that
they can sit down with the staff and

671
00:58:19,599 --> 00:58:25,119
come up with a plan that's going to be
presented to the new council or do you

672
00:58:23,680 --> 00:58:29,119
need just direction?
>> Personally, I think you only need

673
00:58:26,640 --> 00:58:34,559
direction because by doing the
resolution by doing the resolution,

674
00:58:31,680 --> 00:58:38,400
we're committing a future council.
>> Okay.

675
00:58:36,319 --> 00:58:43,920
» And I I feel strongly about that. I
apologize for it, but that's how I feel

676
00:58:40,799 --> 00:58:50,640
about it.
Any other comments, Council Gardner?

677
00:58:48,799 --> 00:58:55,359
» I'm I'm not going to die on it either
way, but I would think that we always

678
00:58:52,799 --> 00:58:59,760
say that council talks in in motions and
and if we're directing somebody to do

679
00:58:58,160 --> 00:59:04,079
something, I think that this council
should be saying it on paper. um maybe

680
00:59:02,400 --> 00:59:09,760
not along the lines of commitment beyond
that, but in preparing a presentation

681
00:59:07,520 --> 00:59:14,880
um with more information for the next
council, I think that that would be uh

682
00:59:12,319 --> 00:59:18,319
fair of us to do. Um not committing them
to anything, but committing them to a

683
00:59:16,480 --> 00:59:22,799
future presentation I think is is fair,
but I think that we talk through those

684
00:59:21,040 --> 00:59:26,559
motions and I think it's important to do
that.

685
00:59:23,440 --> 00:59:33,599
» I I wouldn't die on that hill either.
I think I totally agree. I'd like to

686
00:59:30,319 --> 00:59:36,880
make the motion.
>> Do you like an order?

687
00:59:34,880 --> 00:59:44,240
» If you want to speak to the clerk, uh,
please [clears throat]

688
00:59:39,599 --> 00:59:50,400
make a motion to uh to uh
have our consultants sit down with

689
00:59:46,079 --> 00:59:56,200
staff, whichever you guys agree on, and
of

690
00:59:52,319 --> 00:59:56,200
you they'll present to the

691
00:59:57,599 --> 01:00:06,599
plan for Rose Valley. I guess we should
put that link in there, too.

692
01:00:02,799 --> 01:00:06,599
» You don't mind? I'd like to

693
01:00:06,799 --> 01:00:12,280
think it's best to have it on paper and
it's on record.

694
01:00:17,599 --> 01:00:21,680
» Ask that question before the motion
comes up.

695
01:00:19,760 --> 01:00:27,520
» Yeah, go ahead. Councelor Councelor Ross
has a question. So, I I was just

696
01:00:24,880 --> 01:00:34,799
wondering a lot of nonprofits, they
sometimes approach um we have uh what we

697
01:00:31,200 --> 01:00:38,640
call DESAD to get subsidies in place for
some of the units like we have one in

698
01:00:36,640 --> 01:00:44,559
town called Castle Farm. So many units
are subsidized. So many are market rent.

699
01:00:41,839 --> 01:00:49,760
Have you ever had nonprofits do that
kind of thing?

700
01:00:46,400 --> 01:00:55,920
» We uh I'll answer that question. We did
entertain on a project. We've actually

701
01:00:52,720 --> 01:01:02,799
been involved with DESAB. Uh but comes
with conditions and if the DESAB want to

702
01:00:59,920 --> 01:01:06,160
get involved in the project, they want
other than seniors involved in the

703
01:01:05,119 --> 01:01:08,240
project.
>> So

704
01:01:07,040 --> 01:01:13,359
» So
>> the the challenge you have is is that it

705
01:01:11,280 --> 01:01:18,000
comes with conditions. It's nice to have
money from DESAB, but if you want to

706
01:01:15,839 --> 01:01:22,880
protect us, so there's four seniors,
that won't happen.

707
01:01:20,079 --> 01:01:22,880
» Okay.

708
01:01:23,040 --> 01:01:26,200
Thank you.

709
01:01:31,440 --> 01:01:36,359
» Just we're waiting for the uh

710
01:01:41,359 --> 01:01:44,680
record that

711
01:02:02,880 --> 01:02:12,079
Okay. So, the motion reads uh and it's
moved by councelor

712
01:02:09,440 --> 01:02:16,000
seconded by councelor Levike and
councelor Leike requested a recorded

713
01:02:14,400 --> 01:02:22,799
vote.
So, council directs staff to work with

714
01:02:19,599 --> 01:02:27,920
consultants David Butler and Keith
Ariman on a plan to create a

715
01:02:26,079 --> 01:02:33,119
notfor-profit
and bring the plan forward to the

716
01:02:29,920 --> 01:02:39,000
upcoming 2026
2030 council once in place.

717
01:02:39,040 --> 01:02:42,760
Questions, comments?

718
01:02:46,480 --> 01:02:50,200
If I may worship

719
01:02:50,799 --> 01:03:01,680
» again for absolute clarity. So I I heard
a couple things. Uh there's the report

720
01:02:57,040 --> 01:03:06,000
from our consultant that says
you want to spend

721
01:03:03,599 --> 01:03:11,119
round numbers 150,000, put a plan
together, bring it to council. And then

722
01:03:08,640 --> 01:03:14,720
I heard council say not ready to
prepare, not ready to make a decision on

723
01:03:13,200 --> 01:03:20,480
that.
Let council make next council make the

724
01:03:16,799 --> 01:03:24,240
decision on that and have that budgeted
and maybe next year's budget to do that.

725
01:03:22,480 --> 01:03:29,520
Whatever.
>> That's kind of what I heard. And then I

726
01:03:26,559 --> 01:03:33,599
hear what council is going to vote on
now, the motion. And if you could reread

727
01:03:31,359 --> 01:03:36,720
the motion, it says go ahead and do the
plan, work with staff, and come back

728
01:03:34,880 --> 01:03:40,480
with the plan. And as we're are we
telling them to spend 150,000 and come

729
01:03:38,559 --> 01:03:43,839
back with the plan to council. So I I
don't have that clarity. If you could if

730
01:03:42,640 --> 01:03:49,359
you could let me know what I'm supposed
to do with that.

731
01:03:47,200 --> 01:03:54,480
» Any comments?
>> I I think it's just to to go over the

732
01:03:52,240 --> 01:03:59,039
plan with them. If the plan is is
feasible, sustainable, then when the new

733
01:03:56,720 --> 01:04:04,079
council comes in, they would take the
staff has input. They would take the

734
01:04:01,359 --> 01:04:10,000
plan, bring it forward to council and
say this is what we have thought or

735
01:04:07,680 --> 01:04:15,680
would you be interested in intervening?
>> That's what I thank you councelor Russ

736
01:04:12,319 --> 01:04:19,200
and that's how I took it as well. But in
all due respect, they did provide a

737
01:04:18,000 --> 01:04:23,280
document
>> and now

738
01:04:20,319 --> 01:04:27,920
» they did they did provide a document,
but they also indicated that there's a

739
01:04:25,839 --> 01:04:34,799
lot more to get done
>> with a lot more money that that motion

740
01:04:31,680 --> 01:04:37,760
there doesn't say,
>> you know what I mean, you're going to

741
01:04:35,760 --> 01:04:41,839
open the door to spend 15,000, here's
the information you need, or are you

742
01:04:39,599 --> 01:04:45,119
waiting for next council to say? Your
second option to me is what we're

743
01:04:44,240 --> 01:04:47,440
looking at
>> to wait the next council.

744
01:04:46,559 --> 01:04:50,480
» Absolutely.
>> So that

745
01:04:48,160 --> 01:04:54,880
» we did say that in that motion.
>> Well, can you reread the motion?

746
01:04:52,400 --> 01:05:00,880
» The council directs staff to work with
consultants David and Keith on a plan to

747
01:04:58,480 --> 01:05:07,359
create a notfor-profit
and bring the plan forward to the

748
01:05:03,200 --> 01:05:10,000
upcoming 2026 2030 council once in
place.

749
01:05:07,760 --> 01:05:15,520
» Yeah. So work with staff, contact the
lawyers, build a nonprofit.

750
01:05:13,520 --> 01:05:19,599
So if that's the direction the council,
so be in, but that's what that says. Go

751
01:05:17,520 --> 01:05:23,280
spend some money. Go get a nonprofit.
No.

752
01:05:20,480 --> 01:05:27,280
» All it's saying is to bring the to sit
down and come up with the plan. Period.

753
01:05:25,680 --> 01:05:31,599
You're not to spend money. You're not
going to see a lawyer. You're going to

754
01:05:29,039 --> 01:05:35,760
bring a plan back to the new council and
they'll decide whether they want to go

755
01:05:33,359 --> 01:05:40,319
ahead with it. That's all I'm saying. so
that it's not stale from now until the

756
01:05:38,720 --> 01:05:44,559
new council comes in. At least you can
get the groundwork done. That's all I

757
01:05:43,119 --> 01:05:48,720
think that we're interested in. We're
not interested in uh going out and

758
01:05:46,720 --> 01:05:52,760
getting the lawyers involved right now.
That's not what I'm saying.

759
01:05:53,680 --> 01:05:59,119
» Amy,
>> oh, I thought you had a question.

760
01:05:56,160 --> 01:06:03,920
» No, I'm
writing. Yeah, gonna do an amendment to

761
01:06:02,000 --> 01:06:06,160
the motion if that's what is required.
But I need

762
01:06:04,400 --> 01:06:09,440
» I think so for I think so
>> then I need clarification further and

763
01:06:08,960 --> 01:06:15,039
further.
>> Okay. So everything that was in there

764
01:06:11,920 --> 01:06:21,280
but to indicate that this this council
is not committing to expenses

765
01:06:18,160 --> 01:06:25,680
any expenses you can work on this plan
and find out all the details move it

766
01:06:23,520 --> 01:06:30,720
forward.
That that's what I'm understanding. And

767
01:06:27,599 --> 01:06:34,799
once that's in in place, the new term of
council can make the decision to go

768
01:06:32,640 --> 01:06:40,160
forward with the plan and spend the
money. So we're that I think that that's

769
01:06:38,240 --> 01:06:45,280
what we're trying to say right now. So
we're we're okay to look at the plan,

770
01:06:43,280 --> 01:06:50,760
but we're not okay to spend money on it
until there's a new council in place.

771
01:06:47,599 --> 01:06:50,760
with the

772
01:06:51,920 --> 01:06:59,119
» So, so would it be fair that what you're
kind of expecting is that they start to

773
01:06:56,480 --> 01:07:03,760
work on number one of the transition
plan, which is the financial review

774
01:07:01,760 --> 01:07:08,400
and stopping at the established the not
for-p profofit corporation.

775
01:07:05,920 --> 01:07:11,359
Uh otherwise, I'm just I'm struggling to
understand what more they're going to

776
01:07:09,760 --> 01:07:16,160
accomplish other than bringing back this
exact presentation to the next council.

777
01:07:13,760 --> 01:07:23,920
Uh and at that point, are they willing
to start kind of part one without being

778
01:07:20,720 --> 01:07:28,319
compensated for it? Um and then the last
point I have is that uh we have an

779
01:07:26,319 --> 01:07:32,400
amendment coming up, but again for
procedure um somebody has to move the

780
01:07:31,039 --> 01:07:35,880
amendment, somebody has to second the
amendment. Sorry.

781
01:07:39,440 --> 01:07:49,039
» Okay. Listening to the CEO. I I can see
his point spending money because the way

782
01:07:45,760 --> 01:07:54,000
it's set up right now, the the motion is
to go ahead and proceed. But

783
01:07:52,240 --> 01:08:00,720
why don't you just make an amendment to
that to say that we're supporting the

784
01:07:57,200 --> 01:08:05,440
program that is brought forward but it
only going to be effective in a new

785
01:08:02,960 --> 01:08:10,000
council at that time. We got to wait a
couple of months in and wait before we

786
01:08:07,280 --> 01:08:14,400
get the new council in maybe three. So
there's not much we can do. We can't

787
01:08:11,760 --> 01:08:19,120
change things and like mayor says we can
go into lame duck and we can't do

788
01:08:16,640 --> 01:08:24,880
nothing anyway. So why don't we just
amend it to say that we'll be proceeding

789
01:08:22,000 --> 01:08:31,839
with this uh
the new plan in within the next council

790
01:08:29,199 --> 01:08:37,960
and not this council
but put it in place that's all

791
01:08:33,839 --> 01:08:37,960
» I think Mr. But there

792
01:08:39,199 --> 01:08:46,480
you have Dave.
>> Yeah. Sorry. Sorry. Interrupt your

793
01:08:43,359 --> 01:08:50,319
discussion, Mayor. I um first of all,
we're not asking the town to pay

794
01:08:48,159 --> 01:08:55,839
anything. So, the town's not committing
to any money whatsoever because that's

795
01:08:53,040 --> 01:09:00,319
being built into the nonprofits bill.
Second thing is we don't get much more

796
01:08:58,560 --> 01:09:04,319
detailed than we've just provided you
with our starting to spend money and

797
01:09:02,239 --> 01:09:08,799
have lawyers involved and the banks
involved and so on and so forth. If we

798
01:09:06,560 --> 01:09:13,199
gave you that detailed of a proposal,
it's all done. You might as well just go

799
01:09:10,719 --> 01:09:17,600
do it yourself. And actually, you have
enough here that your CEO who's an

800
01:09:15,679 --> 01:09:22,319
accountant could probably do all this
himself. I mean, why even have us if

801
01:09:21,040 --> 01:09:27,040
you're, you know, if you've got the
talent in house? We're only coming to

802
01:09:24,560 --> 01:09:30,560
you to try to help out, right? And uh
that's we have to get paid something to

803
01:09:28,880 --> 01:09:34,480
help out. So, we're taking it off your
back and coming from the NPO. So,

804
01:09:32,719 --> 01:09:38,640
there's no financial commitment
whatsoever. And honestly, there isn't

805
01:09:37,040 --> 01:09:42,319
much more detail we're going to give
anybody until we start having a

806
01:09:40,560 --> 01:09:46,799
commitment to all you're doing is
selling the property to an NPO and

807
01:09:45,120 --> 01:09:50,080
taking the financing off your back.
That's all you're committing to. Nothing

808
01:09:48,640 --> 01:09:55,360
else.
So David, what what if the uh amendment

809
01:09:52,480 --> 01:10:00,000
would be that uh
you know

810
01:09:58,159 --> 01:10:05,920
the way I want to put it? Thank you for
the presentation but we will move this

811
01:10:02,560 --> 01:10:08,239
project to the next term of council.
Leave it like that.

812
01:10:06,560 --> 01:10:11,719
» Your choice your choice.
>> We'll write that.

813
01:10:11,920 --> 01:10:21,280
» I'm sorry. What am I writing? that
>> we we uh we accept the presentation from

814
01:10:18,320 --> 01:10:25,280
the from the group this evening,
you know, and we're going to move this

815
01:10:23,280 --> 01:10:31,159
uh
>> we're going to move this whole plan to

816
01:10:27,360 --> 01:10:31,159
the next term of counseling.

817
01:10:31,600 --> 01:10:36,640
» Yeah. And um you can
>> and you can reach out to us when you're

818
01:10:36,000 --> 01:10:41,440
ready.
>> Exactly. Makes sense. And before we're

819
01:10:39,679 --> 01:10:47,000
not going to solicit a second for that
amendment.

820
01:10:42,719 --> 01:10:47,000
» Yes. I'll move it.

821
01:10:48,159 --> 01:10:52,040
Sorry, I didn't hear you say

822
01:10:56,320 --> 01:11:02,480
Ross, you have another question.
>> I I don't have a question. I just want

823
01:10:59,679 --> 01:11:06,880
to say please don't go away wait till
the next council comes in.

824
01:11:05,040 --> 01:11:09,360
» There's no guarant there's no guarantees
there. We have a lot of projects on the

825
01:11:08,880 --> 01:11:12,719
go.
>> Yeah, we've got 10 projects we're

826
01:11:11,280 --> 01:11:17,920
working on right now. We're just
squeezing this one in u as a gesture

827
01:11:15,840 --> 01:11:21,600
because of you're our friends. But quite
honestly, uh if we keep coming to

828
01:11:20,159 --> 01:11:25,120
council like this, and it's a good thing
we didn't drive up there because I would

829
01:11:23,440 --> 01:11:26,480
have probably broken the window on the
way out. So, it's

830
01:11:26,369 --> 01:11:31,440
» [laughter]
>> uh we're not going to keep wasting my

831
01:11:28,480 --> 01:11:35,120
time with this council. Uh they don't
understand that it's not costing any

832
01:11:33,280 --> 01:11:39,440
money and we're getting you out of a
bind. And quite frankly, your CIO can do

833
01:11:37,840 --> 01:11:45,440
the same thing if you just put him to
the task. Why bother with us?

834
01:11:43,120 --> 01:11:50,800
So anyways, don't count on us coming
back, but we're going to wait for your

835
01:11:48,159 --> 01:11:56,000
solicitation and ask us to come and help
you because we're not going to come back

836
01:11:52,800 --> 01:12:00,520
and talk to you.
So that's all I have to say.

837
01:12:04,480 --> 01:12:13,520
If there's no cost
bear for what we're doing and what

838
01:12:10,159 --> 01:12:22,320
they're prepared to to do with the staff
themselves, know where's the the

839
01:12:18,800 --> 01:12:26,320
problem of being concerned of or not
creating, they're just going to continue

840
01:12:24,560 --> 01:12:31,679
doing and put the plan together.
>> They said that what they presented, it's

841
01:12:29,120 --> 01:12:34,960
pretty well done. It's all there. That's
what they said.

842
01:12:35,040 --> 01:12:41,840
So if you move forward, there's going to
be costs. So um

843
01:12:39,360 --> 01:12:45,760
» there's no cost of community to the
house.

844
01:12:43,679 --> 01:12:51,360
If you don't understand that,
>> there's no cost right now. Well, I just

845
01:12:48,880 --> 01:12:56,320
taken off her taken off her book.
>> I just heard differently that if we move

846
01:12:53,280 --> 01:13:02,960
forward those costs that were identified
17,000 15,000 and 100,000 for legal and

847
01:13:00,400 --> 01:13:08,960
everything, you know, we we don't have
that in the budget. We So I and again,

848
01:13:07,199 --> 01:13:14,480
you know, we we're at the end of our
term and I think uh the new council

849
01:13:11,840 --> 01:13:20,000
should have should have a clean slate on
this and and move forward. Can I ask a

850
01:13:17,199 --> 01:13:25,440
question before we move on?
>> We use two gentlemen.

851
01:13:22,880 --> 01:13:31,920
I'd like you to repeat one more time.
What is the cost factor for us to

852
01:13:28,200 --> 01:13:37,679
[snorts] accept this program and
lawyers or anything like this? It's

853
01:13:34,080 --> 01:13:41,360
already covered through the organization
that you're dealing with. Correct.

854
01:13:40,080 --> 01:13:45,600
» Correct.
>> Okay. It's all I need to know. So, we

855
01:13:43,280 --> 01:13:50,560
can proceed. there's no money's going to
be charged to us.

856
01:13:47,360 --> 01:13:56,719
» The the intent the intent just so it's
clear the intent when we every project

857
01:13:53,679 --> 01:14:03,520
we work on the cost of setting up these
nonprofits the legal fees everything it

858
01:14:00,719 --> 01:14:09,600
all gets put into the mortgage that the
nonprofit is responsible for. The town

859
01:14:06,400 --> 01:14:14,560
provides a guarantee. Dave provides a a
a financial

860
01:14:11,920 --> 01:14:20,000
picture so that there's no risk or
mitigation to the town and all the costs

861
01:14:17,920 --> 01:14:25,040
including our fees, everybody, the
construction, all of that is attached to

862
01:14:22,239 --> 01:14:31,040
the mortgage. So, our proposal to you
tonight is basically saying here's

863
01:14:28,000 --> 01:14:37,040
here's what we can do for you. And to do
that, there's no cost to you, but the

864
01:14:33,360 --> 01:14:41,040
cost of that, our fees, the legal fees,
we can throw in the because we still

865
01:14:38,800 --> 01:14:45,440
have to talk about what's the roof cost,
you know, all of that cost will be

866
01:14:43,040 --> 01:14:52,560
attached to the mortgage, not you will
not see a bill from us.

867
01:14:49,120 --> 01:14:59,360
» There you go. Well, we had we had uh we
got to put an end to this uh end

868
01:14:55,600 --> 01:15:05,360
amendment moved by uh myself, seconded
by councelor Levite. Councelor Levite

869
01:15:01,679 --> 01:15:10,960
requested a uh recording vote.
>> The council amend the motion to remove

870
01:15:07,679 --> 01:15:15,040
all directions, thank the presenters for
the presentation,

871
01:15:12,400 --> 01:15:20,880
» and hold any further direction to new
council in the 2026 2030 term.

872
01:15:22,000 --> 01:15:28,159
questions and comments. We went through
it 100 times.

873
01:15:26,560 --> 01:15:32,080
» We're just voting on the amendment.
>> Yeah.

874
01:15:29,679 --> 01:15:36,480
» If the amendment goes through, then
that's what's happening.

875
01:15:34,800 --> 01:15:39,880
» Yeah.
>> And be

876
01:15:40,880 --> 01:15:45,920
councelor.
>> No.

877
01:15:44,880 --> 01:15:49,679
» Mayor.
>> Yes.

878
01:15:48,400 --> 01:15:53,679
Councelor Smith,
>> no.

879
01:15:52,560 --> 01:15:56,640
» Councelor Ross,
>> no.

880
01:15:55,440 --> 01:16:01,440
» Councelor Tubar,
>> no.

881
01:15:58,480 --> 01:16:05,360
» Councelor Big
>> and Councelor Gardner,

882
01:16:03,040 --> 01:16:13,320
» no.
>> So, this motion is lost for the recorded

883
01:16:07,760 --> 01:16:13,320
vote as one day and six days.

884
01:16:14,880 --> 01:16:19,280
» Thank you.
Thank you very much for your

885
01:16:17,760 --> 01:16:22,000
presentation.
This one's lost. So now we have to vote

886
01:16:20,640 --> 01:16:26,400
on the original. Do we not?
>> Yes. Yes. Oh, I'm sorry. I thought it

887
01:16:24,480 --> 01:16:31,280
was automatically defeated.
>> No.

888
01:16:28,080 --> 01:16:38,000
Okay. So the original because the
amendment was lost. So the original is

889
01:16:35,199 --> 01:16:42,800
uh moved by councelor Tar, seconded by
councelor Levite. Councelor Levite is

890
01:16:40,000 --> 01:16:48,400
requesting a reported vote. council
direct staff to work with consultants

891
01:16:45,120 --> 01:16:54,320
David Butler and Keith Haramman on a
plan to create a notfor-profit and bring

892
01:16:50,880 --> 01:16:59,640
the plan forward to the upcoming 2026
2030 council once in place

893
01:16:59,760 --> 01:17:10,560
comments. Yeah, I I did just want to um
you know, I

894
01:17:07,120 --> 01:17:14,880
to be frank, I I didn't appreciate the
mini tantrum and and the comments about

895
01:17:12,880 --> 01:17:19,280
you know, us wasting time and stuff like
that. I think that this is a huge

896
01:17:16,880 --> 01:17:26,080
commitment uh for for our council and
especially an outgoing council. Um it's

897
01:17:21,679 --> 01:17:29,199
a 5.6 5.5 million uh endeavor. You know,
we're going to add to that. it's going

898
01:17:27,280 --> 01:17:32,800
to be six plus million by the time we
pay you and add to it and you know put

899
01:17:31,360 --> 01:17:36,800
some money in the bank so that they can
operate and and that's a big commitment

900
01:17:34,400 --> 01:17:40,800
talking over 50 years that adds uh you
know probably $10 million in interest

901
01:17:38,800 --> 01:17:46,480
over a 50-year term. So it's this
becomes a $16 million decision. Um and I

902
01:17:44,159 --> 01:17:50,320
don't appreciate at all uh you know kind
of the comments about it smash a window

903
01:17:48,800 --> 01:17:54,159
on the way out and you know I expect
those things of my my teenagers and not

904
01:17:52,400 --> 01:17:58,320
somebody trying to solicit the business
from the town of Malaw. um it is

905
01:17:56,320 --> 01:18:03,520
something that the the company will be
paid for in a six figure uh an amount.

906
01:18:01,120 --> 01:18:09,199
So I I think that that was kind of
uncalled for and maybe my comments now

907
01:18:06,000 --> 01:18:14,239
are uncalled for but you know it it goes
both ways. So um you know I appreciated

908
01:18:12,000 --> 01:18:18,880
everything up until then um and and that
really turned me off and you know it it

909
01:18:16,960 --> 01:18:24,640
really turned my gut feeling on this uh
really fast. So uh I didn't appreciate

910
01:18:21,280 --> 01:18:28,960
that at all. Any
other comments?

911
01:18:26,719 --> 01:18:33,760
» Yes, [clears throat] councelor delay.
>> I just want to thank you for your

912
01:18:30,560 --> 01:18:38,640
presentation and I know it was a little
bit hard to understand some of the

913
01:18:36,400 --> 01:18:42,800
points and that you were bringing
forward but that's why I asked you for

914
01:18:40,560 --> 01:18:48,640
the second time to give us a detail
about what the cost was and you already

915
01:18:44,800 --> 01:18:54,560
indicated. So the town not worry about
getting charred by anybody right now

916
01:18:50,719 --> 01:18:59,280
till such time you have a feel.
>> So I'm satisfied. Thank you very much.

917
01:18:57,360 --> 01:19:02,280
Any other comment?
>> None.

918
01:19:04,719 --> 01:19:08,960
» Councelor Le.
>> Yes.

919
01:19:07,760 --> 01:19:12,800
» Councelor Tar.
>> Yes.

920
01:19:11,120 --> 01:19:16,000
» Councelor M.
>> Yes.

921
01:19:15,040 --> 01:19:18,880
Councelor Ross,
>> yes.

922
01:19:17,600 --> 01:19:21,520
» Councelor Vigalo,
>> yes.

923
01:19:20,320 --> 01:19:24,080
» Councelor Gardner,
>> no.

924
01:19:22,719 --> 01:19:28,480
» And Mayor Blanch,
>> no.

925
01:19:26,400 --> 01:19:33,159
» The motion is carried to the recorded
vote of 5 days and two days.

926
01:19:35,920 --> 01:19:41,760
So once again, thank you very much and
uh we'll move forward with our meeting

927
01:19:40,880 --> 01:19:47,040
now.
>> All right. Thank you very much for

928
01:19:43,440 --> 01:19:48,800
patience and uh we'll be in contact. All
right.

929
01:19:47,440 --> 01:19:52,480
» Okay. Thank you.
>> Thank you.

930
01:19:50,640 --> 01:19:58,159
» Okay. Number six, adoption of the
minutes. We have uh two sets of minutes,

931
01:19:55,360 --> 01:20:04,679
regular and special meeting. Uh they've
been circulated, so I need a mover and a

932
01:20:00,560 --> 01:20:04,679
seconder to accept it.

933
01:20:13,920 --> 01:20:20,560
So the motion was moved by councelor
Ross, seconded by councelor Bigalow. Be

934
01:20:18,560 --> 01:20:25,520
it resolved that council adopt the
minutes of the regular meeting of July

935
01:20:23,360 --> 01:20:34,719
13, 2026
and the special meeting of July 28th,

936
01:20:29,440 --> 01:20:38,000
2026 as circulated. Questions, comments?
Then going to call for a vote. Councelor

937
01:20:37,199 --> 01:20:45,801
Mick.
>> Yes. And all in favor carries.

938
01:20:43,781 --> 01:20:45,801
[clears throat]

939
01:20:52,400 --> 01:20:55,400
Uh

940
01:20:58,560 --> 01:21:08,239
there are no notice emotions.
Uh correspondence uh 8.1 from the

941
01:21:05,199 --> 01:21:16,239
municipality of South Euron Eds and Beds
payment in new of taxes program.

942
01:21:12,159 --> 01:21:23,440
Any questions or comments? None.
8.2 Madawa Child Care Center response to

943
01:21:20,400 --> 01:21:26,880
request for waving of fees.
Questions, comments? Councelor Gardner.

944
01:21:26,000 --> 01:21:31,760
» Thank you.
>> Yeah, I do. So, I've been saying it all

945
01:21:29,280 --> 01:21:36,800
along and uh you know, don't we look
like a circus now? Uh here we have a not

946
01:21:34,400 --> 01:21:41,120
for-p profofit uh that's, you know, been
a not for-p profofit longer than I've

947
01:21:38,320 --> 01:21:46,880
been alive. Um and after approving the
last, you know, probably three requests,

948
01:21:44,159 --> 01:21:52,400
um council decided to uh to deny this
one. And I know that I uh was one of the

949
01:21:49,199 --> 01:21:58,080
the reasons for that, but uh yeah, just
uh we're not consistent at this table.

950
01:21:55,440 --> 01:22:01,120
um the policy can't come fast enough and
uh I think that if the majority of

951
01:21:59,440 --> 01:22:04,800
council wishes to continue providing
these services for free then so be it.

952
01:22:03,120 --> 01:22:08,239
Uh but we have to be consistent with it.
I don't think that it's fair that uh one

953
01:22:06,800 --> 01:22:13,920
not for profofit gets something and
another doesn't. Um I I support helping

954
01:22:12,239 --> 01:22:17,440
these groups although you know I voted
no to some of these uh some of these

955
01:22:15,760 --> 01:22:21,679
requests outside of the Voyager days
one. Um, and I'm not looking to make

956
01:22:20,239 --> 01:22:26,239
money off of these groups, but at the
same time, I'm looking for us to at

957
01:22:23,440 --> 01:22:31,679
least recoup our costs on staffing and
etc. for that stuff. Um, you know, I

958
01:22:28,719 --> 01:22:35,520
don't know if that number is 25%, 50%.
Um, but I would hope that, you know, we

959
01:22:33,679 --> 01:22:42,000
kind of get some indication on that when
uh when actual uh policy comes forward

960
01:22:38,159 --> 01:22:49,440
to council to approve. Um and just
lastly um I welcome anybody who makes uh

961
01:22:46,480 --> 01:22:54,000
requests from organizations like this um
to attend the meetings that the letter

962
01:22:51,679 --> 01:22:58,000
of the requests will be presented at. Um
had that member or or that person uh the

963
01:22:56,719 --> 01:23:01,920
author of that letter been at that
meeting. They might have been able to

964
01:22:59,120 --> 01:23:05,520
clarify um some of the misconceptions
immediately and that might have changed

965
01:23:03,600 --> 01:23:09,360
the mind of some of the counselors. Um
it was too bad that they decided to uh

966
01:23:07,360 --> 01:23:13,600
cancel the event because of the uh the
way that the outcome came, but um yeah,

967
01:23:11,679 --> 01:23:18,880
I I would welcome them to attend the
meetings um to answer any questions that

968
01:23:16,159 --> 01:23:22,080
we might have in the future.
>> Councor Los,

969
01:23:19,840 --> 01:23:25,760
» I also agree. I wish that somebody would
I wish it would have been been written

970
01:23:23,760 --> 01:23:29,040
in this form or that somebody would have
been in attendance that we could have

971
01:23:27,280 --> 01:23:34,000
questioned it because it definitely
would have made a difference for me for

972
01:23:31,280 --> 01:23:38,480
sure. um
after after seeing this, I don't know if

973
01:23:36,159 --> 01:23:42,719
they want to submit a new a new
proposal, a new request, but I think

974
01:23:41,679 --> 01:23:48,639
either [clears throat] being in the
audience or writing something in detail

975
01:23:44,880 --> 01:23:53,840
so that council is fully aware, but
would make a big difference. So, and I I

976
01:23:51,040 --> 01:23:59,360
also would like to see something I don't
know if council has to write um a motion

977
01:23:56,639 --> 01:24:04,080
to have some kind of policy in place for
nonprofit, but I would like to see

978
01:24:01,920 --> 01:24:07,199
something soon also so that we can be
consistent.

979
01:24:04,719 --> 01:24:12,560
» My my answer to that would would be
council staff did bring policy.

980
01:24:10,560 --> 01:24:18,239
» We shot Yeah, they did. And we shot it
down. We shot it down. And that's

981
01:24:15,760 --> 01:24:21,760
exactly what councelor Garner was
talking about back then. is just watch

982
01:24:20,000 --> 01:24:27,520
the floodgates are going to open up and
they certainly did. So they've been told

983
01:24:24,400 --> 01:24:33,520
all along that you know let's get that
policy back in with some teeth and uh

984
01:24:31,120 --> 01:24:35,760
let's see we council am I wrong in
saying that

985
01:24:33,920 --> 01:24:40,159
» I asked if that was brought to council
and it was no

986
01:24:36,960 --> 01:24:45,440
» I don't think a policy came to council
if they had an internal one

987
01:24:41,360 --> 01:24:50,719
» so again I shared before a practice was
disclosed to council opposed to a policy

988
01:24:48,480 --> 01:24:56,159
per se we started to introduce a
practice of charging

989
01:24:52,560 --> 01:25:03,440
50% to uh nonprofit and registered
charities. See how that knows what sued

990
01:25:00,400 --> 01:25:10,400
and then then we would follow that up
was a formal policy after a big trial

991
01:25:06,800 --> 01:25:16,239
period of that practice. Uh but between
there requests came to council and

992
01:25:13,120 --> 01:25:23,760
council decided to not follow that
practice and grant uh no fees to those

993
01:25:21,120 --> 01:25:28,080
that asked. So here we are today with
those that say got it, those that

994
01:25:25,600 --> 01:25:32,600
didn't. And now been asked to actually
bring back a formal policy.

995
01:25:29,600 --> 01:25:32,600
» Yeah.

996
01:25:33,040 --> 01:25:41,760
» Any other comments on this?
>> No. No. No. 8.3

997
01:25:38,000 --> 01:25:46,400
Township of Elmwick Alderman Deacons of
Life for British home children and child

998
01:25:43,920 --> 01:25:50,560
migrant tribute.
>> Councilor Ross.

999
01:25:47,600 --> 01:25:57,760
» So this is actually horrible. What I
read is absolutely awful. Uh what was

1000
01:25:54,159 --> 01:26:03,280
done to these children being sent from
uh it it was almost children as far as

1001
01:26:01,520 --> 01:26:08,719
I'm concerned. So, I would like to see
us be able to do some form of support. I

1002
01:26:06,480 --> 01:26:15,520
believe their date
that they're having this is in September

1003
01:26:12,639 --> 01:26:20,880
coming September 28th. So, I would like
to see us at least make a pro

1004
01:26:18,080 --> 01:26:27,120
proclamation if we are in cap if we're
capable of doing so to just keep this um

1005
01:26:25,280 --> 01:26:30,880
alive. This is the first I have ever
heard of this and it is absolutely

1006
01:26:29,040 --> 01:26:35,840
awful.
I would like to see

1007
01:26:33,360 --> 01:26:40,560
something too late
>> so this organization

1008
01:26:37,600 --> 01:26:46,880
» to proclaim a certain date
>> to our last staff to bring them back for

1009
01:26:44,000 --> 01:26:49,280
» their next uh regular meeting. [snorts]
>> Thank you

1010
01:26:48,639 --> 01:26:52,800
Gardner.
>> So is it just a proclamation or because

1011
01:26:51,280 --> 01:26:58,320
I think in there they asked that we
light up our monuments and things like

1012
01:26:54,480 --> 01:27:03,360
that. My only comment to it was uh that
I think that they have to you know this

1013
01:27:00,880 --> 01:27:07,040
is the start but I I too the first time
I'd ever heard of this so I think there

1014
01:27:04,560 --> 01:27:13,199
needs to be more education on the topic
um and if we go around lighting up our

1015
01:27:09,760 --> 01:27:17,840
monuments red white and blue where the
world is at these days uh we're going to

1016
01:27:15,440 --> 01:27:22,800
face some harsh criticism uh if if they
don't understand why

1017
01:27:19,679 --> 01:27:26,480
» um so just just throwing that out there
>> I think the population just started

1018
01:27:24,639 --> 01:27:33,639
Councelor
Ross is requesting a proclamation

1019
01:27:29,679 --> 01:27:33,639
motion be brought forward.

1020
01:27:34,880 --> 01:27:38,440
Any other comments?

1021
01:27:38,639 --> 01:27:48,560
8.4 City of Missaga emergency shelters
serving women and children experiencing

1022
01:27:45,520 --> 01:27:52,400
intimate partner violence. Council
regard,

1023
01:27:49,760 --> 01:27:56,000
» I feel like some rendition of this has
come around a few times within our

1024
01:27:54,239 --> 01:27:59,679
council term. So, I don't know if it's
this one specifically that we've seen,

1025
01:27:57,520 --> 01:28:05,760
but we've seen things very similar to
this um come back. And again, we haven't

1026
01:28:03,679 --> 01:28:11,440
already supported it. I I wouldn't mind
supporting it. Um I agree that it's an

1027
01:28:08,159 --> 01:28:16,480
ongoing issue. Um, but a comment that I
did want to make uh was that as we move

1028
01:28:14,000 --> 01:28:20,480
toward a more equal society, I've always
questioned why we don't uh have these

1029
01:28:18,560 --> 01:28:26,400
emergency centers for men and their
families. Um, because it it does go um

1030
01:28:23,920 --> 01:28:30,239
both ways. Uh, and you know, there there
are a lot of single men out there that,

1031
01:28:28,239 --> 01:28:34,239
you know, are in need of emergency
shelter and stuff like that. So, I I

1032
01:28:32,320 --> 01:28:37,760
wouldn't want to just limit it to that.
Um, I'd like to see everybody

1033
01:28:35,520 --> 01:28:41,280
encompassed in it.
>> Yeah, that's right. us.

1034
01:28:38,960 --> 01:28:45,360
» It does say intimate partner violence.
So I think that's the definition right

1035
01:28:42,960 --> 01:28:50,239
there. Women and children experiment.
There are more women dying from intimate

1036
01:28:48,000 --> 01:28:56,080
partner violence than men as far as I'm
aware after working guil for 37 years.

1037
01:28:53,679 --> 01:29:01,600
Also, it is also the funding formula
that they're looking at and uh to be

1038
01:28:58,719 --> 01:29:07,760
able to access uh housing coming out of
shelters because right now

1039
01:29:04,800 --> 01:29:11,199
women and children are not it there used
to be a scale where if you're coming out

1040
01:29:09,600 --> 01:29:16,239
of an intimate partner violence
relationship, you would get bumped up a

1041
01:29:13,600 --> 01:29:22,159
little bit. That is no longer happening.
Also, women now are instead of staying

1042
01:29:19,360 --> 01:29:26,800
for 30 days are having to stay up to 6
months before they can find anything.

1043
01:29:24,800 --> 01:29:31,120
So, it's the formulas looking at
changing and also for the funding based

1044
01:29:29,280 --> 01:29:36,880
on those formulas that need to be
changed. So, that's what they're asking

1045
01:29:32,719 --> 01:29:40,320
for. So, I would like to support this.
>> Everyone okay with that?

1046
01:29:41,040 --> 01:29:52,320
We'll bring something back, please.
8.5 Township of Brutil, Lindok and

1047
01:29:48,880 --> 01:29:59,960
Ragman, Provincial Bill 100, Better
Regional Government Act 2026.

1048
01:29:56,239 --> 01:29:59,960
Comments, questions

1049
01:30:03,679 --> 01:30:15,800
none. 8.6 Six panam registration open
for SN OE 101 fall course. Questions,

1050
01:30:12,800 --> 01:30:15,800
comments?

1051
01:30:16,320 --> 01:30:24,400
Councilor Gardner. Yeah, just uh
obviously we don't have a economic

1052
01:30:20,800 --> 01:30:28,639
officer on that right now. Um so I I
wouldn't be opposed to uh to somebody.

1053
01:30:27,040 --> 01:30:32,320
It's I believe it's online course. So I
wouldn't be opposed to uh paying for a

1054
01:30:30,400 --> 01:30:35,880
staff member to participate in that
course if they would.

1055
01:30:36,800 --> 01:30:42,280
But I leave that to them to figure out.

1056
01:30:42,400 --> 01:30:52,880
» I I know that uh CEO that that's we do
have an application then with the the

1057
01:30:49,440 --> 01:30:59,199
feds to get a
>> Yeah. So, you know, and and I believe

1058
01:30:56,320 --> 01:31:06,400
the I'm just going by memory what I
read. Uh minimum five, maximum 20. So,

1059
01:31:03,679 --> 01:31:14,440
and last time this came by, it was
filled instantly, but I can leave that

1060
01:31:10,000 --> 01:31:14,440
up to staff to have a look at it.

1061
01:31:17,760 --> 01:31:26,760
» Any other questions or comments on it?
No. 8.7 Phenom again, Northern Shield

1062
01:31:23,199 --> 01:31:26,760
Energy Corridor.

1063
01:31:27,360 --> 01:31:32,360
Oops. Questions, comments?

1064
01:31:37,040 --> 01:31:47,280
Okay. None. 8.8 Township of Tudtor in
Cashell. Review of extended producer

1065
01:31:44,159 --> 01:31:51,760
responsibility for one pound single use
propane cylinders. Question comments.

1066
01:31:50,159 --> 01:31:56,880
Council Gar.
>> A question for the director if possible.

1067
01:31:54,000 --> 01:32:00,800
Uh right now when these come back to our
landfill, do they because of what they

1068
01:31:59,440 --> 01:32:04,960
are? Are they able to go into the scrap
metal or they go into the landfill?

1069
01:32:03,360 --> 01:32:07,679
» We're refusing them at the landfill.
They're still landing out there, but

1070
01:32:06,239 --> 01:32:09,440
we're refusing them. They go to hazards
waste.

1071
01:32:08,719 --> 01:32:12,239
» Okay.
>> Okay.

1072
01:32:10,639 --> 01:32:15,600
» And
they're not on our acceptable materials

1073
01:32:14,000 --> 01:32:21,040
list.
>> Okay. And then so if we pay for the

1074
01:32:19,120 --> 01:32:25,280
hazardous pay a certain amount to the
hazardous

1075
01:32:22,560 --> 01:32:30,480
to have access to it, right? Um, so if
we did accept them, would they would we

1076
01:32:28,880 --> 01:32:34,800
have to facilitate getting them to the
to North Bay? Yeah, we would just have

1077
01:32:32,639 --> 01:32:40,400
to have a proper storage location for
them because they some of them come back

1078
01:32:36,880 --> 01:32:45,760
to us half charge. and part of the
problem. And then we've seen them in

1079
01:32:44,320 --> 01:32:50,400
garbage bags and getting into the
garbage truck. And

1080
01:32:48,159 --> 01:32:54,719
I'm I'm just trying to think of a way
that we can do better with it. And if if

1081
01:32:52,159 --> 01:33:01,840
there's a way that
a business in town could be could be of

1082
01:32:57,120 --> 01:33:05,760
help to it. Um I do know that there are
thousands of these that are out in our

1083
01:33:03,840 --> 01:33:09,120
community every year. Um, so they're
ending up in our landfill in the end

1084
01:33:07,360 --> 01:33:14,000
because people aren't keeping them as
momentos at home, right? So they're

1085
01:33:10,960 --> 01:33:19,760
ending up there eventually. So, okay.
>> They had a picture of the Calvin uh

1086
01:33:17,040 --> 01:33:23,639
landfill and it was amazing how many
were there.

1087
01:33:20,400 --> 01:33:23,639
» Oh, really?

1088
01:33:23,840 --> 01:33:30,000
» So, not only a problem.
>> I'll reach out and maybe we can come up

1089
01:33:28,560 --> 01:33:33,960
with something.
>> Any other comments, questions?

1090
01:33:34,560 --> 01:33:43,239
Okay. 8.9
Municipality of Wawa, Ontario Hospital.

1091
01:33:39,440 --> 01:33:43,239
Call for more funding

1092
01:33:44,560 --> 01:33:49,800
» questions, comments?
None.

1093
01:33:51,760 --> 01:33:58,239
» 8.10
Ontario Provincial Police Matter Voyager

1094
01:33:56,159 --> 01:34:04,159
Days 2026
after action report. Questions,

1095
01:34:01,280 --> 01:34:04,159
comments?

1096
01:34:09,679 --> 01:34:18,480
I think
report

1097
01:34:14,239 --> 01:34:21,120
what what what did it cost us?
>> I don't think

1098
01:34:19,760 --> 01:34:24,719
» she said I see nothing.
>> Nothing. I think they I think it's a

1099
01:34:22,880 --> 01:34:29,199
report that the police give out after
they after the event to see how

1100
01:34:26,800 --> 01:34:32,080
» they there were those four or six
officers.

1101
01:34:30,159 --> 01:34:35,520
for the officers. Oh, that I I thought
you were talking about the report.

1102
01:34:33,360 --> 01:34:38,239
» No, no, I'm talking about the helping
officers and everything that cost money.

1103
01:34:37,440 --> 01:34:43,120
» Yeah, Paul.
>> Yeah. So, it's uh it's called paid duty

1104
01:34:40,800 --> 01:34:49,600
request and as a condition of getting
our SOP or special occasion permit, uh

1105
01:34:47,040 --> 01:34:53,880
we have to have those officers on scene.
The total cost is, you know, $10,000.

1106
01:34:56,800 --> 01:35:02,239
So when they were saying that there's no
cost, there's no cost within our

1107
01:35:00,639 --> 01:35:08,120
municipal
um levy we pay for.

1108
01:35:08,159 --> 01:35:16,000
» Okay. Any other comments, questions?
Okay. 8.11

1109
01:35:12,480 --> 01:35:21,120
Cheryl Bar. Accessibility concerns
questions, comments. Councilor Robs.

1110
01:35:18,400 --> 01:35:25,040
» So I think I have actually seen these.
There's one, I believe, at one beach in

1111
01:35:23,120 --> 01:35:31,679
North Bay, and I'm not sure if there's a
second one, but these are not um I think

1112
01:35:28,719 --> 01:35:36,800
this is a very um
easy easy request to to look at. I think

1113
01:35:34,400 --> 01:35:41,760
by maybe going and connecting with
Community Living and talking to them

1114
01:35:39,360 --> 01:35:46,880
because it's a mat that will roll down
and you it rolls down to the beach, the

1115
01:35:44,400 --> 01:35:53,120
wheelchair the wheelchair can ride on
it. I I would like to see us look into

1116
01:35:51,520 --> 01:35:59,040
exactly what it costs and maybe
partnering partnering with community

1117
01:35:55,120 --> 01:36:04,320
living to see if it's um possible to do
something like this for um

1118
01:36:02,239 --> 01:36:10,360
for people who are in wheelchairs and
who are just hands have accessibility

1119
01:36:07,360 --> 01:36:10,360
issues.

1120
01:36:11,920 --> 01:36:18,800
sort of bike.
>> I don't mind that part looking into what

1121
01:36:16,239 --> 01:36:23,440
would cost for a bath, but you're in the
wheelchair and you walk into into the

1122
01:36:21,360 --> 01:36:29,440
current water.
What happened to that person?

1123
01:36:26,639 --> 01:36:34,400
Lose their life unless you got proper
supervision when they put it out cuz the

1124
01:36:32,560 --> 01:36:37,120
tank could fall under a liability.
>> I don't think they're looking to go into

1125
01:36:35,760 --> 01:36:41,760
the water. I think they're looking to
get down to the water. Yeah, they're not

1126
01:36:39,679 --> 01:36:46,880
looking for
volunteers.

1127
01:36:43,360 --> 01:36:51,360
» I spoke to staff today. Uh my
understanding is we have someone on

1128
01:36:48,719 --> 01:36:58,080
staff that's uh been looking at some
hats for that. So I think we can uh

1129
01:36:55,600 --> 01:37:03,360
hopefully this will materialize
>> and has been for a while. You've got

1130
01:37:01,280 --> 01:37:07,600
them lined up and
>> Okay.

1131
01:37:05,119 --> 01:37:13,119
» If you if I may just shed some light
like I I did take a moment to to read

1132
01:37:10,159 --> 01:37:17,840
the letter and and um one of the
requests within the letter was has the

1133
01:37:15,119 --> 01:37:23,760
town applied for any available funding
and we have we've applied for ease

1134
01:37:20,560 --> 01:37:30,639
funding version 2026 2027. The
application was for $60,000 went in in

1135
01:37:26,080 --> 01:37:35,199
May and uh and that application is is
likely due back uh a response by

1136
01:37:33,119 --> 01:37:40,880
December. So, I was just looking at last
year's, that's when they told everybody

1137
01:37:37,040 --> 01:37:46,080
last year for the 2025, 2026. Um, we
were unsuccessful in 2025, 2026, but uh

1138
01:37:43,679 --> 01:37:51,679
2026, 2027,
uh we're hopeful, right?

1139
01:37:47,679 --> 01:37:54,880
» And uh and $10,000 as part of that
budget is uh is for beach accessibility

1140
01:37:54,400 --> 01:37:59,679
events.
>> Wonderful. Uh the other line items in

1141
01:37:56,639 --> 01:38:04,639
the budget are barrierfree washrooms at
a couple public facilities, town hall

1142
01:38:02,080 --> 01:38:10,400
and the information center and then uh
there's some funds there for contingency

1143
01:38:06,400 --> 01:38:14,320
on on those projects. Um
the other part of it is the actual

1144
01:38:12,560 --> 01:38:20,199
entrance way of the two facilities. So
like in the front of town hall and the

1145
01:38:16,320 --> 01:38:20,199
front of the information center

1146
01:38:21,520 --> 01:38:29,840
there
>> I just um had um

1147
01:38:26,719 --> 01:38:33,440
access to a scooter.
Um, and I thought I better take it cuz

1148
01:38:31,920 --> 01:38:40,719
it was for free.
>> And, uh, I've been riding on it, uh, you

1149
01:38:37,679 --> 01:38:46,400
know, around town. And I noticed a lot
of these things that she's talking about

1150
01:38:42,880 --> 01:38:49,040
as far as, uh, you know, uh, uh,
>> level

1151
01:38:46,960 --> 01:38:54,480
» cracks and everything in the sidewalks.
Terrible. Really is. I don't know who's

1152
01:38:52,159 --> 01:39:01,199
responsible on the highway portion of
the if we're still responsible for the

1153
01:38:57,520 --> 01:39:09,199
for the sidewalks on Highway 17 or is it
the government? I don't know that the I

1154
01:39:05,440 --> 01:39:15,360
know these drain sewers are
their responsibility but I'm not sure.

1155
01:39:12,320 --> 01:39:20,480
The second thing is
it is terrible. It is hard on machine.

1156
01:39:17,679 --> 01:39:26,719
Like I know this person, this is my
niece and I know that that she has a

1157
01:39:23,840 --> 01:39:31,600
scooter and she also has a wheelchair
and she goes from her house which is on

1158
01:39:28,880 --> 01:39:36,320
Lily Street over to the museum because
she got a job for 4 hours a day or

1159
01:39:34,239 --> 01:39:40,639
something
and it's just killing her wheelchair and

1160
01:39:38,239 --> 01:39:46,400
killing her her scooter, you know, to do
that. But anyway, just you know that I

1161
01:39:43,280 --> 01:39:56,320
noticed so many things on sidewalks that
it's terrible. Really is too maybe.

1162
01:39:51,600 --> 01:39:59,119
» Yeah. So, just from the letter um you
know, I appreciate that we've been doing

1163
01:39:57,920 --> 01:40:03,520
those applications. Those are things
that council isn't always aware of that

1164
01:40:00,800 --> 01:40:07,280
staff are doing um on our on the town's
behalf and and thankful that those

1165
01:40:06,000 --> 01:40:13,119
things are happening because I wasn't
even aware of some of these grants. Um,

1166
01:40:09,600 --> 01:40:15,840
and maybe I should be, but um,
I just kind of bring this back to kind

1167
01:40:14,560 --> 01:40:18,320
of shedding some light on our budgeting
process and the lack of bringing this

1168
01:40:17,119 --> 01:40:24,560
forward because this has been at the top
of my wish list for uh, three years. So,

1169
01:40:21,280 --> 01:40:28,560
three elect three uh, budgets now. Um,
there's two items that I've desperately

1170
01:40:26,719 --> 01:40:32,239
wanted to get and I haven't been able to
have an opportunity to get them in

1171
01:40:29,920 --> 01:40:36,880
there. So, Beach Met for the island was
uh, the top of my list. Um, and just uh

1172
01:40:35,119 --> 01:40:43,360
a few weeks ago I had a conversation
with the director um kind of [snorts] um

1173
01:40:40,400 --> 01:40:47,199
just bringing light to the the fact that
maybe we don't always think of things as

1174
01:40:44,880 --> 01:40:53,760
able-bodied people, but um the previous
council made an accessible uh splash

1175
01:40:51,440 --> 01:40:58,800
pad, put an accessible washroom there,
accessible uh pathway through the park

1176
01:40:56,960 --> 01:41:04,480
to get to it is 10 ft of gravel.
>> Yeah. Nobody thought to pave or to put a

1177
01:41:01,920 --> 01:41:07,760
cement walkway for the 10 feet to get
into the park from the parking lot,

1178
01:41:06,159 --> 01:41:10,560
right? So, just small things like that.
That's something that we talk about and

1179
01:41:09,040 --> 01:41:15,440
maybe, you know, the next time we pave,
we can we can look at it when we're

1180
01:41:12,320 --> 01:41:19,679
fixing spots around town. But, you know,
little things like that uh that seem so

1181
01:41:17,520 --> 01:41:26,560
small to us, um but it's it's a big deal
for them. Um, I just wanted to point out

1182
01:41:22,560 --> 01:41:29,440
that uh I did bring it up to JP2G uh in
some of our conversations on the

1183
01:41:27,920 --> 01:41:33,760
reconstruction of Main Street next year
that now is the time for the town and

1184
01:41:31,679 --> 01:41:37,760
JP2G to be approaching businesses on
Main Street so that we can work together

1185
01:41:35,760 --> 01:41:41,760
to ensure that they have what they need
from our side to become accessible. Um,

1186
01:41:40,320 --> 01:41:46,320
you know, like I think if there's a
business on Main Street that has a lip

1187
01:41:43,280 --> 01:41:49,040
that's three inches and it's like to
make that building accessible, they got

1188
01:41:47,760 --> 01:41:53,760
to do accessible doors and everything
that's on them. But can we build the

1189
01:41:51,360 --> 01:41:57,119
grade up 3 in when we redo Main Street
in that location, right? And in other

1190
01:41:55,600 --> 01:42:00,639
locations, maybe they need a ramp and
stuff like that, but wouldn't it be the

1191
01:41:58,320 --> 01:42:04,239
time to do it all when the company is
there doing all of Main Street? Wouldn't

1192
01:42:02,080 --> 01:42:07,199
that be a good time for the company to
or the business to partner with the

1193
01:42:05,679 --> 01:42:11,600
company and the town and we can all make
it work. Um, you know, obviously we're

1194
01:42:09,760 --> 01:42:16,719
not going to pay for it all. Um, we'll
pay for it, but we can do things within

1195
01:42:13,920 --> 01:42:21,520
our within our capability to, like I
said, that 3 in. if we can do that,

1196
01:42:18,480 --> 01:42:24,560
that's very minimal for us. Um, so that
was something that I brought to JP2G and

1197
01:42:23,520 --> 01:42:28,880
I hope that we're having those
conversations with some of those uh

1198
01:42:26,560 --> 01:42:33,199
businesses. Um, and then the last
comment that I had on it um is just I

1199
01:42:31,440 --> 01:42:37,920
I'm a pretty active member on uh
Facebook. Um sometimes it's good,

1200
01:42:35,360 --> 01:42:43,840
sometimes it's bad. uh you know it can
keep you up at night um what you read on

1201
01:42:40,560 --> 01:42:47,840
there but um you know voicing your
concerns on there isn't how you get in

1202
01:42:45,840 --> 01:42:52,320
touch with council I don't think all of
this council is uh regular members on

1203
01:42:50,000 --> 01:42:54,800
those pages and and follow them um so
you know writing a simple letter to

1204
01:42:53,440 --> 01:42:58,239
council like this or coming to present
to us it's got us all talking about it

1205
01:42:56,639 --> 01:43:01,600
right so this simple letter has got us
all talking and and and this person has

1206
01:43:00,080 --> 01:43:05,600
said that they wrote on Facebook
multiple times and got nowhere and now

1207
01:43:04,159 --> 01:43:09,600
they're getting somewhere by writing a
simple So I would always invite somebody

1208
01:43:07,360 --> 01:43:13,760
to uh either attend our meeting or to to
write to all of council and not social

1209
01:43:11,600 --> 01:43:16,159
media.
>> Councelor Ross,

1210
01:43:14,639 --> 01:43:21,440
» I was just going to say the same thing
is working with JP2 would be great

1211
01:43:18,800 --> 01:43:26,800
because they have engineers at their
disposal who can help them to possibly

1212
01:43:24,880 --> 01:43:30,239
um tell them if you do it like this
it'll be correct and it won't cost you

1213
01:43:28,639 --> 01:43:34,800
as much money or they can help them
figure out things. So yeah, I think

1214
01:43:32,400 --> 01:43:39,199
working with J2 is great and especially
since we're revamping Main Street

1215
01:43:36,560 --> 01:43:42,960
anyway. So it
>> sounds really good.

1216
01:43:40,560 --> 01:43:47,360
» Well, the last presentation they made to
us on a Saturday with the Main Street

1217
01:43:44,960 --> 01:43:52,480
project and it was discussed that
they're going to be accessibility put

1218
01:43:50,000 --> 01:43:57,840
into the plan. So it's there. It's just
a matter of getting the the funds put in

1219
01:43:55,119 --> 01:44:01,760
place and uh get them to start
construction whoever they going to hire.

1220
01:44:00,000 --> 01:44:07,040
But we got to make sure that there's
accessibility for somebody.

1221
01:44:05,520 --> 01:44:12,800
» Counc.
>> Yeah. I uh I remember sitting here that

1222
01:44:09,920 --> 01:44:19,679
Saturday that
when our engineers had all these

1223
01:44:17,360 --> 01:44:25,040
placards set up on either side here
about Main Street and we discussed the

1224
01:44:23,360 --> 01:44:32,480
ways that we could help the business
people. This is why it's so important

1225
01:44:28,000 --> 01:44:38,400
for us to let our people knowing me on
uh our residents know to attend these

1226
01:44:35,280 --> 01:44:44,719
things. Not one business person showed
up. Not one. And I was so disappointed,

1227
01:44:42,239 --> 01:44:49,199
you know, that they wouldn't take an
hour out of their time, their busy day

1228
01:44:46,480 --> 01:44:55,600
to come and and and give their opinions
on how to to fix their main street like

1229
01:44:52,239 --> 01:44:59,280
or help to uh because we had the
engineers, they could have discussed it

1230
01:44:57,520 --> 01:45:04,320
with the engineers at that particular
time. So what we did then, seeing that

1231
01:45:02,080 --> 01:45:08,159
nobody showed up, we asked our engineers
to go personally to each. I don't know

1232
01:45:06,560 --> 01:45:14,080
if they ever done that. I'm sure they
did cuz we asked they do. But the point

1233
01:45:11,679 --> 01:45:18,480
is that come to these public meetings
and and share your opinions. We need

1234
01:45:16,400 --> 01:45:25,119
your input. We need the people's input
so to help us to make the right

1235
01:45:20,800 --> 01:45:33,760
decisions here. So anyway, thanks. Okay.
Well, just to uh back you up, counselor

1236
01:45:29,360 --> 01:45:40,719
Derek, uh the town did bring uh hand
delivered invitations

1237
01:45:35,920 --> 01:45:44,480
and uh it's not 011 did didn't come to
the meeting,

1238
01:45:41,679 --> 01:45:49,119
» but uh we connected them with the
engineers and he's going to make sure

1239
01:45:46,560 --> 01:45:52,719
that what he's planning is going to work
in conjunction with what their

1240
01:45:50,960 --> 01:45:58,880
construction will do. That's right.
>> So, you're right. you know that that's

1241
01:45:55,520 --> 01:46:04,560
why we we advertise that's why
especially now it's uh you know handd

1242
01:46:01,600 --> 01:46:10,080
delivered invitations.
>> Okay. Any other comments? So

1243
01:46:07,440 --> 01:46:14,800
» this will be a timing up as well. Just
for the accessibility of the businesses

1244
01:46:12,000 --> 01:46:18,159
they they have to have it done by 26.
>> Sure.

1245
01:46:15,520 --> 01:46:25,719
» That's not
just question. I thought it was 25,

1246
01:46:21,760 --> 01:46:25,719
but then there was an extension plan

1247
01:46:26,159 --> 01:46:31,600
next year.
>> I guess like I have a a generic um

1248
01:46:29,760 --> 01:46:35,760
comments kind of tailing off of what
Matt and everyone's been been saying of

1249
01:46:33,600 --> 01:46:39,280
coming to council services like that is
one of the main reasons why we are here.

1250
01:46:37,679 --> 01:46:42,000
That's why we have our our director who
has been working behind the scenes and

1251
01:46:40,639 --> 01:46:48,000
and and doing all those types of things
as well. It's very important. Um coming

1252
01:46:45,199 --> 01:46:51,679
here or or writing letters is is is the
way to do it. Absolutely.

1253
01:46:49,679 --> 01:46:57,840
» Yeah.
>> Been uh put a good spin on everything.

1254
01:46:54,719 --> 01:47:02,800
Uh I I think this council has been
proactive. Uh we've done you know all

1255
01:47:00,560 --> 01:47:08,480
the engineering and all the planning on
Main Street. That's uh you know some of

1256
01:47:05,760 --> 01:47:12,560
the work will be done very shortly. The
whole construction will be done next

1257
01:47:10,000 --> 01:47:17,679
year. We also addressed the uh the fact
that we're trying to find out from our

1258
01:47:14,639 --> 01:47:26,880
engineers if we need our bridge to be
rehabilitated or replaced. And so so we

1259
01:47:21,920 --> 01:47:31,760
I I think we are uh in some sense uh you
know aware of this. The one thing I

1260
01:47:29,679 --> 01:47:40,480
would like to ask and I'm going to ask
uh to the CEO that the staff uh send

1261
01:47:36,639 --> 01:47:44,800
Miss Bear an answer to everything that
was discussed here and and

1262
01:47:43,920 --> 01:47:48,080
we can do that.
>> Yeah.

1263
01:47:46,800 --> 01:47:51,119
» And are we good to go?
>> Yep.

1264
01:47:48,960 --> 01:47:58,159
» Okay. So, we're into information
reports.

1265
01:47:54,000 --> 01:48:03,360
uh 9.1 changes to council procedures
bylaw and governance policy three. It

1266
01:48:00,560 --> 01:48:09,880
was prepared by the uh municipal clerk
and the deputy clerk and it's report

1267
01:48:06,480 --> 01:48:09,880
number 26-34R

1268
01:48:10,639 --> 01:48:18,880
tables or the floors.
>> Thank you. Uh so this is coming back

1269
01:48:15,760 --> 01:48:23,679
from the regular meeting of uh June 8th
where we spoke to council to make

1270
01:48:20,960 --> 01:48:28,960
changes to the current governance policy
three council meetings. Um so during

1271
01:48:26,719 --> 01:48:35,520
that discussion council provided some
feedback on what they would like to see

1272
01:48:31,440 --> 01:48:42,400
uh the changes reflect. So, um,
following that and, uh, speaking with a

1273
01:48:39,600 --> 01:48:48,000
few council members,
we did some changes to this. So, I'll go

1274
01:48:45,360 --> 01:48:55,280
section by section, uh, just like we did
last time. So, section 3.1.1,

1275
01:48:52,400 --> 01:48:59,600
the preparation, uh, this has been kept
in there and it's the exact same from

1276
01:48:56,960 --> 01:49:03,440
the June 8th meeting. Uh, it's just
housekeeping and policy. Council is okay

1277
01:49:01,600 --> 01:49:10,719
with that.
So section 3.1.2

1278
01:49:06,320 --> 01:49:16,800
on the formats of the agenda on the
regular meeting agenda. Uh one of the

1279
01:49:14,719 --> 01:49:20,880
changes was to move the position of the
questions from the public pertaining to

1280
01:49:18,719 --> 01:49:26,560
the agenda.
So that way there

1281
01:49:23,600 --> 01:49:30,960
the public can answer can question some
things that are being brought to council

1282
01:49:28,400 --> 01:49:38,880
before council discuss them. and in
comes up with a motion. Um so we're

1283
01:49:34,239 --> 01:49:46,080
suggesting that this location be moved
to um after the reports but before all

1284
01:49:43,920 --> 01:49:51,199
the motions.
>> Okay. So that council can hear

1285
01:49:49,119 --> 01:49:56,080
um all the reports from staff that
they've requested

1286
01:49:53,199 --> 01:50:03,360
before passing any motions on these
reports. It'll give the um anybody in

1287
01:50:00,800 --> 01:50:10,800
the audience opportunities to ask
questions on these reports and we've

1288
01:50:07,280 --> 01:50:17,840
also created some rules around the
question period as well which is further

1289
01:50:13,679 --> 01:50:23,520
pinned here. Uh change number two is to
the information report slashmotions.

1290
01:50:22,000 --> 01:50:30,960
Um,
so this we've kept from the June 8th

1291
01:50:27,360 --> 01:50:36,239
report and we've just changed a few
things. We'd like to have the two types

1292
01:50:33,920 --> 01:50:40,320
of reports. One being an information
report, the second being an action

1293
01:50:38,480 --> 01:50:45,199
report.
Um, so that way their information

1294
01:50:43,119 --> 01:50:52,400
reports are just that information to
council. There is nothing that requires

1295
01:50:48,400 --> 01:51:00,639
a motion from these. Um so this will
eliminate motions to accept the report

1296
01:50:58,320 --> 01:51:06,800
and then the action report of course
would be exactly that. It's uh actions

1297
01:51:04,239 --> 01:51:11,840
that council will need
uh to do after staff recommend

1298
01:51:09,679 --> 01:51:18,000
recommendation.
So we would create a motion for this but

1299
01:51:14,719 --> 01:51:23,520
the motion would be done in the notice
of motions. So council will hear the

1300
01:51:20,880 --> 01:51:28,320
action report. You'll have a chance to
ask questions.

1301
01:51:25,679 --> 01:51:33,600
The gallery will ask questions if
required during the question period. And

1302
01:51:30,719 --> 01:51:38,719
then council will vote on the motion for
that action.

1303
01:51:36,400 --> 01:51:45,920
And then
on a committee of a whole.

1304
01:51:42,480 --> 01:51:51,599
Committee of the whole purpose is for
council to discuss

1305
01:51:49,040 --> 01:51:58,080
something like anything that uh is
required for them. It's not for motion

1306
01:51:55,679 --> 01:52:02,960
that is done through a regular council
meeting. So we are suggesting that the

1307
01:52:01,040 --> 01:52:08,719
agenda format for the committee of the
whole be changed to remove

1308
01:52:05,679 --> 01:52:11,920
a notice of motions period because none
should be done during the committee of a

1309
01:52:10,400 --> 01:52:17,920
whole
to just have information reports and to

1310
01:52:15,840 --> 01:52:23,040
include new business so the council can
bring up a new business topic in a

1311
01:52:20,560 --> 01:52:30,080
committee via the whole you can discuss
it and any actions resulting from that

1312
01:52:25,280 --> 01:52:30,080
be brought forward to a regular meeting.

1313
01:52:30,639 --> 01:52:41,760
under section 3.2.2
meeting dates. Um that is the exact same

1314
01:52:38,639 --> 01:52:46,719
from the June 8th report. Um and it's
just the wording around the inaugural

1315
01:52:44,320 --> 01:52:52,800
meeting what I would like to see which
is more consistent with the municipal

1316
01:52:49,280 --> 01:52:56,560
act and the municipal elections act.
and then removing the standing committee

1317
01:52:54,560 --> 01:53:01,760
reference. Again, that's just some
housekeeping.

1318
01:52:58,639 --> 01:53:07,840
Uh same with section 3.5.4,
duties of the chair. Um remove the third

1319
01:53:05,119 --> 01:53:11,280
bullet stating ensure the clerk enters
all decisions into the council's

1320
01:53:09,440 --> 01:53:17,199
tracking system. We removed that
tracking system in 2025. So that's just

1321
01:53:13,840 --> 01:53:22,719
regular housekeeping.
Section 3.4 for electronic uh

1322
01:53:21,119 --> 01:53:30,880
participation.
So, council requested some um further

1323
01:53:27,119 --> 01:53:36,480
clarification to wording on this one,
but needed to be clearer speaking of the

1324
01:53:33,599 --> 01:53:42,239
compensation be beyond the allotted 12
virtual meetings. So staff staff is

1325
01:53:39,760 --> 01:53:47,920
suggesting the following wording under
that members are limited to 12 virtual

1326
01:53:45,760 --> 01:53:53,199
meetings per calendar year. While
attendance at the meetings is encouraged

1327
01:53:50,639 --> 01:53:58,080
and supported, compensation for
electronic participation will not be

1328
01:53:55,520 --> 01:54:02,880
provided for any meetings beyond this
limit.

1329
01:53:59,920 --> 01:54:08,639
So we think that's a clearer wording for
that section.

1330
01:54:05,040 --> 01:54:15,280
So if uh council does have an aptite to
change that, we would also have to

1331
01:54:10,800 --> 01:54:21,360
change the bylaw on 2304 for the
renumeration for council so that it

1332
01:54:17,760 --> 01:54:27,639
states that fact as well. So if this um
goes through council, you will see that

1333
01:54:23,360 --> 01:54:27,639
fila come back as well.

1334
01:54:27,840 --> 01:54:36,159
Section 3.12.3
pres presentations by delegation.

1335
01:54:33,760 --> 01:54:40,800
So during the meeting, members had some
questions on this session and how to

1336
01:54:38,480 --> 01:54:45,760
respond to presentations.
So staff was suggesting the following

1337
01:54:44,159 --> 01:54:50,080
changes.
That one, each presentation is

1338
01:54:48,080 --> 01:54:55,280
automatically put on old business so
that council may discuss any actions

1339
01:54:52,560 --> 01:54:59,440
that is required while giving time for
each member to think about the

1340
01:54:56,800 --> 01:55:03,440
presentation and the response they would
like.

1341
01:55:01,199 --> 01:55:07,440
Two, that the clerk send a letter
thanking the presenter and that council

1342
01:55:05,360 --> 01:55:12,960
will discuss the presentation at their
next regular meeting and follow up the

1343
01:55:10,239 --> 01:55:17,280
with the presenter if required. And
three, that members of council are

1344
01:55:15,040 --> 01:55:23,199
limited to ask the presenter one
question each and that a followup may be

1345
01:55:20,719 --> 01:55:27,280
done right away if the question was not
fully answered.

1346
01:55:25,119 --> 01:55:33,119
» I have question
um at the next regular meeting. So

1347
01:55:30,560 --> 01:55:36,719
second and fourth Mondays are a regular
meeting. Committee the whole is the

1348
01:55:35,599 --> 01:55:40,719
third Monday.
>> Correct.

1349
01:55:37,760 --> 01:55:45,360
» Could that be added into the committee
and the whole agenda

1350
01:55:43,599 --> 01:55:47,199
without a vote? You know what I'm
saying?

1351
01:55:46,239 --> 01:55:51,840
» To be discussed
>> to be discussed.

1352
01:55:48,639 --> 01:55:57,679
» Um you can. So then we would just have
to amend

1353
01:55:54,400 --> 01:56:05,679
or put that under new business on a
committee. So we can we can change that

1354
01:56:02,320 --> 01:56:09,360
wording there to state
um either at the next regular meeting or

1355
01:56:07,920 --> 01:56:13,599
at a committee as a whole.
>> Yeah.

1356
01:56:10,560 --> 01:56:16,239
» So we can add that wording into there if
council has not typed for that.

1357
01:56:14,880 --> 01:56:23,239
» Is everyone okay with that?
>> Yes, sure. That'd be all right.

1358
01:56:18,960 --> 01:56:23,239
Councelor Mick, you okay with that?

1359
01:56:26,400 --> 01:56:31,080
» Uh sounds fine to me. Thank you.

1360
01:56:39,520 --> 01:56:50,719
» Wouldn't that contradict said earlier
about not

1361
01:56:45,199 --> 01:56:54,239
passing any votes on it all by the next
council?

1362
01:56:52,320 --> 01:56:59,840
» I'm sorry, I can't hear you. This
wouldn't this uh you you said in one

1363
01:56:56,560 --> 01:57:04,560
earlier said that uh there would be no
uh voting on media the whole meetings

1364
01:57:02,719 --> 01:57:06,080
right it' be sent to the next wave of
Palestine

1365
01:57:05,360 --> 01:57:11,199
» correct
>> so now we're saying that we're going to

1366
01:57:08,080 --> 01:57:15,440
vote on something we can discuss
discussiation

1367
01:57:13,360 --> 01:57:21,199
» oh information
>> okay

1368
01:57:16,320 --> 01:57:25,760
» so so we would amend um number two
to that the clerk will send a better

1369
01:57:23,199 --> 01:57:30,080
thanking the presenter and that the
council will discuss the presentation at

1370
01:57:28,000 --> 01:57:33,679
their next regular meeting or a
committee of the whole meeting and

1371
01:57:32,080 --> 01:57:36,159
follow up with the presenter if
required.

1372
01:57:34,560 --> 01:57:43,440
» Thank you.
>> So we'll add that clarification there.

1373
01:57:39,760 --> 01:57:48,320
Um, and then this entire section,
presentations by delegations, we even

1374
01:57:46,000 --> 01:57:53,599
put that on the town social media
account. Clarify how a member of the

1375
01:57:51,199 --> 01:57:58,239
public can be on the agenda to speak to
councils as it was suggested that the

1376
01:57:56,239 --> 01:58:03,840
public has limited knowledge on the
steps to take before going to council.

1377
01:58:01,360 --> 01:58:10,000
So, we can do all of that and clarify
that on our website as well.

1378
01:58:08,159 --> 01:58:16,000
Um,
we created a new section after hearing

1379
01:58:13,840 --> 01:58:20,880
your feedback from council. It would be
section 3.13

1380
01:58:18,639 --> 01:58:27,679
questions from the floor pertaining to
the agenda. So this new section would go

1381
01:58:24,719 --> 01:58:33,280
around the questions and was asked to
create it to tighten up how members of

1382
01:58:31,199 --> 01:58:38,800
the council and members of the public
are to condense up themselves during

1383
01:58:35,119 --> 01:58:44,560
this question period. Um so I met with
the mayor and we suggesting we

1384
01:58:41,360 --> 01:58:50,480
suggesting the following apply that
members of the public be limited to one

1385
01:58:46,800 --> 01:58:56,719
question each. A followup question may
be asked if not fully answered. Any

1386
01:58:54,159 --> 01:59:03,360
member of council may be asked a
question. Members of the public shall

1387
01:58:59,599 --> 01:59:09,199
not enter into a debate and a 20 minute
time limit be placed on this session of

1388
01:59:06,080 --> 01:59:16,960
the agenda. And I included the full
wording within the actual policy that

1389
01:59:13,679 --> 01:59:20,080
you were provided with this. So loss has
a question.

1390
01:59:18,320 --> 01:59:24,320
I thought we were going to allow members
of the public just to ask a question or

1391
01:59:22,400 --> 01:59:28,719
is this a different section pertaining
to the agenda?

1392
01:59:26,639 --> 01:59:35,199
» No, it's the same section. So, they are
allowed to ask questions pertaining to

1393
01:59:30,480 --> 01:59:38,639
the agenda. We had there was no um rules
for lack of a better word within the

1394
01:59:37,520 --> 01:59:42,960
policy.
>> Okay.

1395
01:59:39,280 --> 01:59:50,480
» To state how that happens when it
happens. Um it just states that they're

1396
01:59:47,040 --> 01:59:55,440
not to enter into a debate which is kind
of lost at this point of time because

1397
01:59:52,800 --> 02:00:01,840
there has been much debate going on
after the public act um ask questions.

1398
01:59:58,880 --> 02:00:06,719
So we just actually included
a section in there pertaining to

1399
02:00:04,800 --> 02:00:10,239
questions from the floor pertaining to
the agenda.

1400
02:00:08,000 --> 02:00:13,040
» We're just tightening up the speech.
Okay.

1401
02:00:10,560 --> 02:00:17,040
» So, I think the important thing here is
it's 20 minutes.

1402
02:00:14,960 --> 02:00:20,719
» So, if we have a full house, that's why
we want to limit it to one question.

1403
02:00:18,960 --> 02:00:23,520
» If there's only one person, then they
have a second question. I think the

1404
02:00:22,400 --> 02:00:28,000
chair can Yeah.
>> can let that happen. So,

1405
02:00:25,599 --> 02:00:34,760
» so it's not that we're trying to muzzle
anyone. Just trying to give everyone to

1406
02:00:31,760 --> 02:00:34,760
» Yeah.

1407
02:00:35,040 --> 02:00:38,719
» Any further questions?
>> No. No.

1408
02:00:37,199 --> 02:00:45,760
» Okay.
>> Sorry. Nope, that's okay. Um, so those

1409
02:00:41,679 --> 02:00:52,880
that's the end of our changes. So we are
uh recommending the proposal that

1410
02:00:48,960 --> 02:01:01,040
council approves all of these. So, um
the way that I put it within the package

1411
02:00:55,599 --> 02:01:08,400
here, you can um either approve
the entire policy as we made changes to

1412
02:01:04,560 --> 02:01:12,639
it uh as of now or if you feel like you
don't want to approve all of the

1413
02:01:09,920 --> 02:01:16,400
sections that we stated in this report,
you can just pick and choose your

1414
02:01:14,080 --> 02:01:21,040
sections that you want to approve as
well. So, um I leave it up to council's

1415
02:01:18,880 --> 02:01:27,199
discretion.
So out of all the sections, is everyone

1416
02:01:23,920 --> 02:01:31,119
okay with those sections? So I would
recommend that we go with the second one

1417
02:01:29,119 --> 02:01:36,239
and list all the sections. There's seven
of them.

1418
02:01:33,840 --> 02:01:40,800
There's two there. There's the first one
is going to be to uh accept the report

1419
02:01:39,040 --> 02:01:46,159
because that's what we've been doing.
This might be for the last time.

1420
02:01:43,760 --> 02:01:51,440
And then uh
then we can either say we we approve the

1421
02:01:48,560 --> 02:01:57,119
proposed policy and bylaw changes or we
can say which sections

1422
02:01:54,400 --> 02:02:01,239
which uh the clerk has just itemized
them all and explained the law

1423
02:02:01,679 --> 02:02:04,679
counc

1424
02:02:05,679 --> 02:02:17,040
uh 3.12.3
um I don't support limiting to uh to one

1425
02:02:13,679 --> 02:02:22,080
question. Um I as you know that as we've
seen tonight sometimes it gets a little

1426
02:02:19,040 --> 02:02:26,800
uh repetitive and the same question gets
asked and um you know things are

1427
02:02:25,280 --> 02:02:29,920
answered in reports and and stuff like
that and it gets out of hand and we end

1428
02:02:28,320 --> 02:02:35,119
up an hour and 20 minutes into a
presentation. Um but I think that's part

1429
02:02:32,960 --> 02:02:38,400
of uh the duties of the chair is to kind
of re bring rain those in and

1430
02:02:36,639 --> 02:02:44,560
unfortunately be the bad guys sometimes
and kind of uh pull everybody back down

1431
02:02:42,000 --> 02:02:48,239
to reality. that I don't like, for
example, I had what I thought were four

1432
02:02:46,639 --> 02:02:53,760
or five important questions tonight and
I I wouldn't have wanted to pick one of

1433
02:02:51,280 --> 02:02:57,280
those and then start to go to my council
members and say, "Hey, can you ask this

1434
02:02:55,360 --> 02:03:01,599
one for me? Can you ask this one for me?
If you don't have any questions because

1435
02:02:58,639 --> 02:03:06,400
I need answers to these." So, that's I
think you nailed that one. It's up to

1436
02:03:03,360 --> 02:03:09,920
the chair. And uh tonight was totally
different. It wasn't a 10-minute

1437
02:03:08,480 --> 02:03:16,159
presentation. It was an hour
presentation. So I expect them more

1438
02:03:12,080 --> 02:03:21,119
questions but on the 10 minute uh you
ask your question and if they didn't

1439
02:03:18,560 --> 02:03:26,480
answer it you can ask a followup and
then it goes to the next meeting where

1440
02:03:23,199 --> 02:03:31,280
we discuss it as a whole.
>> Okay. I I still don't I I

1441
02:03:29,520 --> 02:03:37,360
» What are you suggesting
>> that we don't put a limit on it and we

1442
02:03:33,920 --> 02:03:41,440
just the chair is responsible for
>> limited questions or limited time? Well,

1443
02:03:39,840 --> 02:03:45,760
limited and and if you want to make it
in time, then that's okay. The downside

1444
02:03:43,040 --> 02:03:49,040
to that is that I I ask a question, it
took 20 minutes to get a response. So, I

1445
02:03:47,840 --> 02:03:52,560
don't want that to chew up my time
limit. If I get a 5 minute or 10 minute

1446
02:03:51,199 --> 02:03:58,639
time limit, I don't want somebody else
talking to waste my time. So, um I just

1447
02:03:56,400 --> 02:04:02,080
think that, you know, judging by how the
meeting's going and and how, you know,

1448
02:04:00,400 --> 02:04:05,199
if it's pertaining to what's going on
and stuff like that, it's up to the

1449
02:04:03,119 --> 02:04:08,800
chair to kind of pull us back down and
and pull the reins in on us a little

1450
02:04:06,880 --> 02:04:13,199
bit. But I I don't think you have to put
it in paper that it's one question cuz

1451
02:04:11,199 --> 02:04:16,560
otherwise if it's in paper that it's one
question. It shouldn't be one question

1452
02:04:14,960 --> 02:04:21,760
when we want it to be. It should be one
question all the time.

1453
02:04:19,920 --> 02:04:25,520
We might just like to leave it as it is
and then put some language that the cler

1454
02:04:23,360 --> 02:04:30,679
would
manage all that

1455
02:04:27,679 --> 02:04:30,679
time.

1456
02:04:33,440 --> 02:04:41,920
» Okay. So, the members of council are
limited to ask the presenter questions

1457
02:04:39,679 --> 02:04:45,920
and that a followup may be done right
away if the question was not fully

1458
02:04:44,000 --> 02:04:49,760
answered. Who can
>> and I'm okay with language in there of

1459
02:04:47,679 --> 02:04:52,080
the chair reserves the right to to limit
your questions. Y

1460
02:04:50,719 --> 02:04:54,480
» so I'm not sitting here with 40
questions asking and trying to waste

1461
02:04:53,280 --> 02:04:59,199
everybody's time.
>> Yes,

1462
02:04:56,960 --> 02:05:03,599
» absolutely. That's what I was going to
mention about the chair should be the

1463
02:05:01,119 --> 02:05:09,280
the ultimate authority of this table
anyway and he should have the authority

1464
02:05:06,400 --> 02:05:16,400
to say you've asked your question now
you know uh if I'm

1465
02:05:13,840 --> 02:05:22,880
» whatever rule of thumb I try and make
sure that everybody has an opportunity

1466
02:05:20,000 --> 02:05:27,119
» someone has two questions but
>> okay

1467
02:05:23,520 --> 02:05:30,719
» can I can I butt in uh uh Mayor Raymond
>> certainly

1468
02:05:28,320 --> 02:05:35,199
Um, I think if I'm not mistaken, if it's
not in our bylaws, I know it's in like

1469
02:05:32,719 --> 02:05:39,280
the Robert's rules of things, um, where
it's not usually common practice to

1470
02:05:36,880 --> 02:05:43,920
limit the amount of questions asked per
counselor, but there is, uh, we all have

1471
02:05:41,760 --> 02:05:47,679
the right to call the motion to a vote,
which then limits us to a final

1472
02:05:46,159 --> 02:05:53,320
clarification.
Um, if I remember correctly, that's

1473
02:05:49,760 --> 02:05:53,320
already in our bylaws.

1474
02:05:53,679 --> 02:05:58,560
Like if if things are going on, we're
talking in [clears throat] circles.

1475
02:05:56,800 --> 02:06:05,080
anyone has the right around the table to
call the motion to a vote to wrap things

1476
02:06:02,080 --> 02:06:05,080
up.

1477
02:06:05,760 --> 02:06:15,639
And that's why we're removing one
question. If we're just going to say uh

1478
02:06:12,080 --> 02:06:15,639
members of council

1479
02:06:16,719 --> 02:06:26,639
can ask questions and that a followup
may be done right away if the question

1480
02:06:22,400 --> 02:06:31,520
was not fully answered. So that that
takes care of your first one, limit. So

1481
02:06:28,880 --> 02:06:37,199
we we all agreed to that. And the other
one, if we're going in circles, well,

1482
02:06:34,079 --> 02:06:40,679
sure, it's it's in it's elsewhere in our
rules and procedures.

1483
02:06:41,280 --> 02:06:46,159
Per
We're done with this one. Sorry, I just

1484
02:06:44,639 --> 02:06:48,079
I wasn't finished. I had another one on
3.13.

1485
02:06:47,440 --> 02:06:54,400
» Me, too.
>> We can get through this one if you want.

1486
02:06:51,599 --> 02:06:57,679
» Thanks. Are we okay?
>> Yeah.

1487
02:06:55,440 --> 02:07:03,360
» Okay.
>> Three.

1488
02:06:58,880 --> 02:07:06,239
» Yeah. 3.13. Um again, um I don't think
that we should be limiting the

1489
02:07:04,480 --> 02:07:10,480
questions. I'm okay with the time limit
for the residents to ask questions um so

1490
02:07:09,119 --> 02:07:14,239
that it doesn't get out of hand. And I
know that sometimes we've been here 30

1491
02:07:12,079 --> 02:07:17,119
40 minutes, but that's that's the job.
Um we're elected to be here and I think

1492
02:07:15,760 --> 02:07:22,560
that those people should be able to ask
those questions. Um, again, I think it's

1493
02:07:20,400 --> 02:07:27,280
the chair that has to manage those
sometimes and unfortunately has to be

1494
02:07:24,320 --> 02:07:32,079
the bad guy to say, you know, okay,
you're you're baiting into questions now

1495
02:07:29,119 --> 02:07:35,199
and you're on question 14 and, you know,
this has gone on long enough. Let's have

1496
02:07:33,760 --> 02:07:39,599
a personal meeting or something along
those lines to discuss further. Um, but

1497
02:07:37,599 --> 02:07:46,639
I think it's up to the chair to manage
um on a case by case uh

1498
02:07:44,159 --> 02:07:50,840
case by case scenario.
We'll just remove the first bullets

1499
02:07:52,960 --> 02:08:00,719
and that will do it.
Council Ross.

1500
02:07:57,599 --> 02:08:05,679
» So I was under the impression and maybe
I'm wrong that when you that the

1501
02:08:02,719 --> 02:08:13,679
questions were no longer going to have
to be pertaining to the agenda.

1502
02:08:09,199 --> 02:08:18,079
Were they was that not talked about that
members of the public could come and in

1503
02:08:16,000 --> 02:08:22,880
a question period they could like say
somebody has a question about

1504
02:08:20,960 --> 02:08:26,800
maybe the brooms anything that they
could ask that question and hopefully it

1505
02:08:25,040 --> 02:08:32,000
could be answered and if not you would
try and get an answer to them soon.

1506
02:08:29,440 --> 02:08:36,320
» That that was my my recollection. Yeah,
that was mentioned. Okay.

1507
02:08:33,440 --> 02:08:41,760
» But the answer to that was petitions and
delegation. people have something that's

1508
02:08:38,960 --> 02:08:46,880
not on on the agenda and they have a
question, they can they can file a an

1509
02:08:45,040 --> 02:08:49,840
application with the clerk to be heard
and they get 10 minutes rather than one

1510
02:08:48,639 --> 02:08:53,679
question.
>> Okay.

1511
02:08:51,199 --> 02:08:55,440
» But that's what I think it came out to.
So,

1512
02:08:54,159 --> 02:08:59,840
» okay.
>> So, and I know that we had received

1513
02:08:57,760 --> 02:09:04,239
sorry we had received the letters
someone saying that there used to be two

1514
02:09:01,599 --> 02:09:07,040
question period. There's still there's
the delegation and uh

1515
02:09:06,560 --> 02:09:11,040
» okay
>> and that's where it doesn't have to be

1516
02:09:08,560 --> 02:09:14,639
on the agenda. You just have to be on
the agenda to make that presentation to

1517
02:09:13,920 --> 02:09:17,639
council.
>> Okay.

1518
02:09:18,400 --> 02:09:24,239
» Garden my recollection from that
conversation was the point that I was

1519
02:09:22,320 --> 02:09:28,400
really trying to drive home was that it
was questions and comments not just

1520
02:09:25,920 --> 02:09:31,119
questions because we've seen it time and
time again. You can word anything as a

1521
02:09:29,840 --> 02:09:36,400
question. Put a question mark at the end
of it. It's become a question. But um

1522
02:09:33,840 --> 02:09:41,719
that was my uh my preference was to see
questions and comments

1523
02:09:38,079 --> 02:09:41,719
» pertaining to the agenda.

1524
02:09:41,920 --> 02:09:52,000
» And I never stop the comment. So
unless catch repetitive.

1525
02:09:50,000 --> 02:09:55,280
» What are you doing on this one?
>> Leaving the same or you remove the first

1526
02:09:54,560 --> 02:09:59,440
bullet. Okay.
>> Yeah. But just taking the first bullet

1527
02:09:56,960 --> 02:10:04,320
out being it's one question
>> and then the wording for the second

1528
02:10:01,280 --> 02:10:07,599
bullet will just date be allowed a
follow up to said question if not fully

1529
02:10:07,199 --> 02:10:11,400
answered.
>> Correct.

1530
02:10:08,400 --> 02:10:11,400
» Yes.

1531
02:10:14,560 --> 02:10:24,079
» Any other uh questions? No.
>> We went through all the uh all the

1532
02:10:20,079 --> 02:10:28,719
sections so we can list them on on the
on the motion.

1533
02:10:25,840 --> 02:10:34,920
So I guess we're So I'm going to ask for
a mover in a secular to accept the uh

1534
02:10:31,599 --> 02:10:34,920
the report.

1535
02:10:43,360 --> 02:10:50,719
So moved by councelor Gardner, seconded
by councelor tair. Be it resolved that

1536
02:10:48,719 --> 02:10:58,079
council of the corporation of the town
of Madawa receives report number 26-34R

1537
02:10:55,440 --> 02:11:04,880
titled changes to council procedures and
bylaws bylaw and governance policy.

1538
02:11:02,719 --> 02:11:11,560
Questions, comments,
please.

1539
02:11:06,480 --> 02:11:11,560
» Recorded vote requested by councelor Le.

1540
02:11:12,239 --> 02:11:15,800
» Questions, comments.

1541
02:11:16,560 --> 02:11:19,920
Yes.
>> Councelor Gardner.

1542
02:11:19,119 --> 02:11:22,239
» Yes.
>> Councelor Tber.

1543
02:11:21,199 --> 02:11:24,639
» Yes.
>> Councelor Bigalow.

1544
02:11:23,520 --> 02:11:26,880
» Yes.
>> Councelor Ross.

1545
02:11:25,840 --> 02:11:29,360
» Yes.
>> Councelor Vick.

1546
02:11:28,239 --> 02:11:31,440
» Yes.
>> And Mayor Hane.

1547
02:11:30,719 --> 02:11:37,119
» Yes.
>> Motion is carried unanimous.

1548
02:11:33,840 --> 02:11:43,199
» Okay. Now I uh I need a mover and a
seconder to accept the uh sections that

1549
02:11:39,920 --> 02:11:49,880
are going to be uh amended
and that'll bylaw be brought back. We

1550
02:11:45,360 --> 02:11:49,880
have to move the secondary.

1551
02:11:57,760 --> 02:12:05,440
» Okay. Be uh moved by councelor Gardner,
seconded by councelor Levite. Be it

1552
02:12:03,520 --> 02:12:11,440
resolved that council approves the
following section changes to governance

1553
02:12:07,599 --> 02:12:20,079
policy 3 council meetings policy as
provided in report number 26-34R

1554
02:12:16,239 --> 02:12:28,119
section number 3.1.1
section number 3.1.2

1555
02:12:24,159 --> 02:12:28,119
section number 3.2.2

1556
02:12:28,159 --> 02:12:37,199
section 3.5.4
4, section 3.4,

1557
02:12:34,000 --> 02:12:43,040
section 3.12.3,
and section 3.13.

1558
02:12:40,560 --> 02:12:50,000
And further that, council direct staff
to return at a regular meeting with the

1559
02:12:45,520 --> 02:12:53,639
changes to be adopted by way of bylaw.
Questions, comments?

1560
02:12:54,480 --> 02:13:06,400
» Ready to vote? Okay. And all councelor
Mick. Uh, no.

1561
02:13:01,520 --> 02:13:09,400
» Okay. And the rest of us, all in favor?
>> Carried

1562
02:13:16,079 --> 02:13:27,679
9.2 2 uh report prepared by CEO
treasurer report number 26-35R

1563
02:13:24,079 --> 02:13:32,719
report from uh sorry it's titled Voyer
days 2026

1564
02:13:30,480 --> 02:13:37,840
oops
Paul thank you

1565
02:13:35,599 --> 02:13:43,679
yes so we're
days

1566
02:13:39,360 --> 02:13:49,440
2026 or 27th annual is over and done
again for those in attendance It's uh

1567
02:13:47,520 --> 02:13:55,280
really less of great weather all
weekend. Uh so that's uh three years in

1568
02:13:52,560 --> 02:14:02,079
a row I think of good weather. Um
attendance uh I'll just say it

1569
02:13:59,280 --> 02:14:09,119
disappointing for me and I think for us
but uh we hit just under 1,800

1570
02:14:06,320 --> 02:14:15,040
people in attendance or 82% of what they
call break even. So at a later date

1571
02:14:11,760 --> 02:14:23,679
we'll come back with the final cost uh
for the weekend um we will be below even

1572
02:14:19,520 --> 02:14:32,159
I don't know how much but we do below u
so in this report uh rather than looking

1573
02:14:27,520 --> 02:14:40,079
on that uh looking at voyer days from a
financial economic impact to communities

1574
02:14:36,480 --> 02:14:43,920
and what it means to leave and out of
one area and all of the three get

1575
02:14:42,000 --> 02:14:49,119
testified.
So, uh, the first thing we focused on is

1576
02:14:46,400 --> 02:14:54,000
from that one, which is where the ticket
sales are by origin. And I thought you

1577
02:14:52,079 --> 02:14:59,040
might find it interesting to see who
supports us and where they come from.

1578
02:14:56,000 --> 02:15:04,159
And you can see that um, they do come
from far and wide. It's not just, you

1579
02:15:01,599 --> 02:15:10,400
know, close by here. It's it's all over
the province and even even out of. And

1580
02:15:07,440 --> 02:15:16,320
so the the ones that we're focusing on
are the out oftowners with 911

1581
02:15:14,079 --> 02:15:22,639
uh out of town tickets need deemed to
contribute to u

1582
02:15:20,000 --> 02:15:26,800
economical impact, financial impact for
the weekend is they're the ones that are

1583
02:15:24,400 --> 02:15:30,639
going to book motel and buy their gas
and their groceries and go to

1584
02:15:28,239 --> 02:15:38,400
restaurants and uh you know maybe you
know the retail stores and liquor so on

1585
02:15:34,400 --> 02:15:43,599
and and when you put uh information in
to the Ontario tourism model for

1586
02:15:41,040 --> 02:15:50,159
Northern Ontario Festival. It kicks out
a fairly impressive

1587
02:15:45,679 --> 02:15:56,320
uh estimate of $475,000
of direct impact to the area. And then

1588
02:15:53,520 --> 02:16:03,920
when you add the indirect
uh as well because those businesses that

1589
02:15:59,040 --> 02:16:08,480
are being uh patronized have to hire
staff, bring staff on, buy more

1590
02:16:05,920 --> 02:16:16,000
supplies, you know, and so on. So they
estimate up to they name the province uh

1591
02:16:11,520 --> 02:16:21,679
up to 750 to $800,000 of of potential
total economic impact, which is huge.

1592
02:16:18,960 --> 02:16:27,119
And uh and I'm you know if I don't have
any blinders on it's not all formal uh

1593
02:16:24,800 --> 02:16:32,000
the area gets that all the way in North
Bay the biggest center and the most

1594
02:16:29,920 --> 02:16:36,399
hotels and restaurants and they they
would get a big chunk of that but so and

1595
02:16:34,960 --> 02:16:41,040
all our businesses on the main street
and all the vendors that were there and

1596
02:16:38,399 --> 02:16:46,559
so on and then our grocery stores and
the gas stations and the restaurants and

1597
02:16:43,439 --> 02:16:54,960
you know all the hotels around the area
doesn't have a lot but nothing and so

1598
02:16:50,080 --> 02:17:01,280
So, it is uh it is a uh an important
weekend.

1599
02:16:56,559 --> 02:17:08,880
Pew said that uh we spend $50,000 on an
economic initiative and that would yield

1600
02:17:03,920 --> 02:17:14,319
a half a million or $500,000 benefit.
I would do that in a heartbeat. We do

1601
02:17:10,639 --> 02:17:19,040
that in a weekend. So, uh it gives
something for you to think about. So

1602
02:17:16,639 --> 02:17:24,479
there is in appendix two there the
detail which comes right out of that

1603
02:17:21,200 --> 02:17:28,479
prevention model in terms of how the
benefit is calculated how they go about

1604
02:17:26,399 --> 02:17:33,920
doing it and if you spend time knowing
it it's fairly reasonable and uh gives

1605
02:17:31,280 --> 02:17:39,519
credibility to the whole thing. So I
think for me um there's a lot of work to

1606
02:17:37,280 --> 02:17:44,559
run for you days and the staff will tell
you uh it's an incredible amount of work

1607
02:17:42,639 --> 02:17:49,120
and it's easy to say yeah but I tell you
see it every day and I kind of step back

1608
02:17:46,719 --> 02:17:55,280
and watch what everybody does. It's an
enormous amount of work but there is to

1609
02:17:52,319 --> 02:18:00,960
the community the most biggest financial
impact of the year. So, um, what I don't

1610
02:17:58,399 --> 02:18:04,559
want, I'd rather not want is council
decides they want to go ahead with it. I

1611
02:18:03,040 --> 02:18:07,920
don't want to find out in January or
February next year that, yeah, let's do

1612
02:18:06,160 --> 02:18:11,840
it because you're not your hands behind
your back. And if we're going to council

1613
02:18:10,240 --> 02:18:16,319
wants to do it, then it'd be nice to
know so that we can start planning now.

1614
02:18:15,040 --> 02:18:22,960
I'm not saying that's what we want to
do, but if your council council's wishes

1615
02:18:19,439 --> 02:18:27,040
that we go forward, then tell us. Thank
you.

1616
02:18:24,800 --> 02:18:32,880
» Questions, comments? Councelor Ross.
>> Yeah, I I think I think Boyer Bay's work

1617
02:18:30,160 --> 02:18:36,719
is amazing. I don't know what this the
piece of town would do without it,

1618
02:18:34,559 --> 02:18:41,599
especially the businesses. Same thing
with the other one, the small fries that

1619
02:18:38,960 --> 02:18:48,240
they all bring in such a huge amount of
money to our local people. And on top of

1620
02:18:44,880 --> 02:18:51,840
that, it it puts it puts us on the map.
People coming through, they say, you

1621
02:18:49,760 --> 02:18:55,760
know, let's go and stay there. Maybe
they'll open business. There's an empty

1622
02:18:53,599 --> 02:19:00,800
store. We need to think of that. I I
think Lori Shay is always going to be a

1623
02:18:58,319 --> 02:19:04,000
go because I think you can't get that
kind of publicity for the amount of

1624
02:19:02,479 --> 02:19:10,120
money that we spend. As far as I'm
concerned

1625
02:19:06,880 --> 02:19:10,120
» that's it.

1626
02:19:10,880 --> 02:19:18,800
I think it's a it's a worthwhile
festival and I think some of the counsel

1627
02:19:16,880 --> 02:19:23,599
had a great time hangovers and
everything

1628
02:19:20,880 --> 02:19:30,080
but the thing is is that it's an event
that's been 26 years

1629
02:19:27,040 --> 02:19:36,319
» and I know I know that we have a little
deficit sometime but look at the impact

1630
02:19:33,599 --> 02:19:42,240
it does in the area. Everybody benefits
from it. Even people that want to

1631
02:19:39,040 --> 02:19:47,760
participate in their parks to cater
food, uh they all participate in it.

1632
02:19:45,679 --> 02:19:55,760
They got music. They they make some
money on it also. And the the clubs,

1633
02:19:51,359 --> 02:20:00,319
breakfast, suppers, golden age, Lions
Club, we were all successful. I'm

1634
02:19:58,319 --> 02:20:03,760
telling you, I remember the the Lions
Club and the their breakfast was

1635
02:20:02,160 --> 02:20:07,760
awesome. Mind you, they didn't get as
much as the one last year because it's a

1636
02:20:05,600 --> 02:20:14,880
lower attendance, but they still made
very well. So, I would suggest that we

1637
02:20:11,359 --> 02:20:24,240
move ASAP and give them the authority to
reorganize it again, but early and start

1638
02:20:18,960 --> 02:20:28,240
doing search for the for the bets.
>> Any other comments regarding?

1639
02:20:26,880 --> 02:20:32,880
» Yeah, I'm not going to get too far into
it. just without financials, it's it's

1640
02:20:30,240 --> 02:20:37,680
hard for me to comment like it's
taxpayer dollars in the end. So, I think

1641
02:20:35,359 --> 02:20:42,640
that's the most important thing to me.
Um, where those numbers land will kind

1642
02:20:39,920 --> 02:20:47,840
of guide my decision moving forward. Uh
I think it's a little bit unfair um for

1643
02:20:45,280 --> 02:20:52,399
this council to to maybe commit you know
that kind of money half half a million

1644
02:20:49,760 --> 02:20:57,280
dollars approximately um for the next
council uh in their first budget and you

1645
02:20:55,680 --> 02:21:01,040
know without even having the financials
from this event. Um so I'd like to see

1646
02:20:59,439 --> 02:21:06,080
those before I kind of get right into
it. But my comment has always kind of

1647
02:21:04,080 --> 02:21:11,760
been the same with with Voyager Days is
that um we're kind of that awkward in

1648
02:21:08,240 --> 02:21:17,359
between stage where we're too big of a
budget for locals to support and shows

1649
02:21:14,560 --> 02:21:22,000
uh you know half the but the people are
local that are attending and half are

1650
02:21:18,720 --> 02:21:26,000
coming from further away. Um but really
you should probably be attracting more.

1651
02:21:23,600 --> 02:21:30,399
So, we're we're too big of a budget for
locals to support, but we're too small

1652
02:21:27,680 --> 02:21:35,760
of a budget to attract people from, you
know, all over the place to to really

1653
02:21:32,960 --> 02:21:40,160
come and take over the town. Um, so we
can't rely on just locals to support the

1654
02:21:37,760 --> 02:21:43,439
festival anymore. Um, it's become a big
expensive venture and a lot of people in

1655
02:21:41,840 --> 02:21:47,040
our community can't afford it. I'd like
to see us try to come up with some local

1656
02:21:45,520 --> 02:21:51,840
initiatives during the weekend that
maybe aren't required uh um to have a

1657
02:21:50,000 --> 02:21:55,359
brace like local bands or something like
that. you said a Thursday night. Maybe

1658
02:21:53,359 --> 02:22:00,338
we can do locals on Thursday night that
local people can go to, you know, things

1659
02:21:57,760 --> 02:22:05,359
like that. But uh yeah, I I have
[snorts] lots of ideas for how we can uh

1660
02:22:03,280 --> 02:22:10,000
try to revive it, but until I see
financials, I'm not really prepared to

1661
02:22:07,200 --> 02:22:14,319
commit to anything moving on and uh last
comment was just thank you to staff. I

1662
02:22:12,880 --> 02:22:20,960
» appreciate everything that you guys do
for it. Um, I run a I run a weekend uh

1663
02:22:17,920 --> 02:22:24,640
event um and put in the hours for that
and uh you truly appreciate what

1664
02:22:22,880 --> 02:22:28,399
everybody puts in for those events uh
when you do those things kinds of

1665
02:22:26,080 --> 02:22:34,800
things. So, um I know what it's like and
appreciate all the work that uh you guys

1666
02:22:30,399 --> 02:22:38,560
put into it to get us to where we are.
>> Any other comments

1667
02:22:36,880 --> 02:22:44,479
here? Yeah,
>> first off, I I I love how the uh report

1668
02:22:41,680 --> 02:22:49,120
is laid out, especially for our tourism
and and everything like that. I think we

1669
02:22:46,479 --> 02:22:54,640
have a really good example of of the
impact. Um I ironically I I also do

1670
02:22:53,120 --> 02:22:59,280
agree with Matt, but I was actually
going to ask a question of how quickly

1671
02:22:56,560 --> 02:23:05,280
we we we could get the financials back.
Um because I would like absolutely sad

1672
02:23:03,040 --> 02:23:10,800
me way way more time and way more time
to plan for this and to get things done.

1673
02:23:07,840 --> 02:23:14,399
However, it it is hard to move things
forward without knowing the financial

1674
02:23:12,640 --> 02:23:21,760
side. I would ask the question of how
quickly. Um but yeah, ultimately I we we

1675
02:23:19,120 --> 02:23:26,479
need more time. Absolutely. Um it was my
critique actually of of last year in my

1676
02:23:23,680 --> 02:23:31,840
own head and hearing as staff today and
over the weekend. It's absolutely what's

1677
02:23:28,479 --> 02:23:36,720
needed. Um I would ask you say the um
CEO in terms of what how how quickly

1678
02:23:34,800 --> 02:23:40,439
could we potentially get the financials
back after the event

1679
02:23:41,439 --> 02:23:47,680
and yeah I guess
counc

1680
02:23:45,359 --> 02:23:52,800
» I'm of the same opinion that I don't
think I can make a decision without the

1681
02:23:49,439 --> 02:24:00,240
financials I'd like to know exactly what
it costs and what the tax portion was of

1682
02:23:57,200 --> 02:24:05,600
that I seen this report. I like it. It's
It's a lot of benefit to the community,

1683
02:24:03,680 --> 02:24:13,080
but also
I'd like to know what actually cost us

1684
02:24:08,880 --> 02:24:13,080
or the taxpayers. I mean, doesn't

1685
02:24:14,399 --> 02:24:23,359
councelor Mick, any comments?
>> Um, yeah. I just I I thank you to the

1686
02:24:21,200 --> 02:24:29,439
staff and I agree with pretty well
everything's been said. Um, I I I I do

1687
02:24:26,479 --> 02:24:33,600
bring it up. uh almost every year I
think since we got rid of the voyage

1688
02:24:31,359 --> 02:24:38,479
days committee that we did turn a profit
when we did have the committee um

1689
02:24:35,760 --> 02:24:42,640
involved. So um maybe I'll throw
together a report asking for the

1690
02:24:40,720 --> 02:24:50,000
reinstatement of the voyage commit me
when we do get the um the financials in.

1691
02:24:46,000 --> 02:24:56,080
Um, that being said, I'd be happy to
pass a motion tonight. Um,

1692
02:24:53,359 --> 02:25:01,359
planning on next year's festival. Um,
because I do agree that, um, the more

1693
02:24:58,560 --> 02:25:06,960
time the better to to make sure all of
our tees are crossed and eyes are

1694
02:25:03,520 --> 02:25:10,760
dotted. Um, which is, uh, a little less
stressful for everyone involved.

1695
02:25:11,439 --> 02:25:22,640
» Thank you. That leaves, uh, me. So I
think everyone knows that I'm a I am a

1696
02:25:18,960 --> 02:25:27,439
supporter of war days. I called it an
institution.

1697
02:25:24,479 --> 02:25:34,560
I also understand that it's a it's a
huge uh undertaking

1698
02:25:30,000 --> 02:25:40,240
and uh hats off to all of our staff that
uh somehow managed to pull it off year

1699
02:25:38,000 --> 02:25:46,319
in year out.
Um we've got a lot of interesting

1700
02:25:42,560 --> 02:25:51,920
numbers that the uh report provided us
with and the one thing we don't take to

1701
02:25:48,880 --> 02:25:57,680
account in that report
is that a lot of people take in voyure

1702
02:25:54,720 --> 02:26:02,960
days without paid admission
and that is extra money also that's

1703
02:26:00,399 --> 02:26:08,240
dropped in our town. If you drive
around, you'll see in neighbors yards,

1704
02:26:05,760 --> 02:26:13,040
trailers, you know, some some people
don't make it to the site, but they're

1705
02:26:10,560 --> 02:26:18,479
spending money in Madawa, you know, and
when uh I hear that the Mawa's

1706
02:26:15,600 --> 02:26:23,359
population doubles, well, just with the
ticket sales that almost did. So, if you

1707
02:26:21,760 --> 02:26:27,439
if you go around and see what's
happening and councelor Debite talked

1708
02:26:25,280 --> 02:26:36,479
about the parks and everything, there's
no uh vacancy anywhere in town. And uh

1709
02:26:32,479 --> 02:26:44,640
you know I I think it's our biggest
um our our biggest uh

1710
02:26:40,640 --> 02:26:51,920
» not event but uh
EDO uh economic development uh uh

1711
02:26:49,439 --> 02:26:58,240
maneuver and it would be a shame to let
it go. um things that we don't mention

1712
02:26:54,880 --> 02:27:04,800
also and I think uh councelor dev did
many service clubs benefit from it also

1713
02:27:01,040 --> 02:27:10,240
you know it helps them to uh the keep
their head above water when things are a

1714
02:27:07,760 --> 02:27:15,760
little rougher uh the Brian Bangs
Memorial Fish Derby you know I know it

1715
02:27:13,680 --> 02:27:21,680
probably would survive alone but with
Voyager attached to it you know it's

1716
02:27:18,800 --> 02:27:27,439
it's a big draw it's huge
Um, I can't, having said all this, I

1717
02:27:25,439 --> 02:27:33,760
can't speak both sides of my mouth. A
while ago, I wasn't okay to make a

1718
02:27:30,000 --> 02:27:40,479
decision for the next term of council.
And uh, I like what I hear. Some want to

1719
02:27:36,479 --> 02:27:45,439
see the the true finances. And uh, did I
see that in your report, Paul, that uh,

1720
02:27:43,520 --> 02:27:49,040
we could probably have that first
meeting in September?

1721
02:27:47,200 --> 02:27:51,760
» Yeah, I didn't give a date, but I think
that's reasonable. Yeah,

1722
02:27:50,080 --> 02:27:57,520
» that's reasonable. So,
uh myself. Uh you know, having said

1723
02:27:54,399 --> 02:28:03,600
that, uh it's financially it's still
viable. I I I'd love to support it. Do I

1724
02:28:00,880 --> 02:28:09,040
support it for the next term of council?
I I have to make that tough decision at

1725
02:28:06,160 --> 02:28:14,080
some point. I can't say that for one and
then turn around and do the total

1726
02:28:11,040 --> 02:28:19,120
opposite for another one. So, I'll leave
it at that.

1727
02:28:16,080 --> 02:28:25,319
So we have a motion here to accept the
uh the report. Do we need a move or

1728
02:28:22,319 --> 02:28:25,319
second?

1729
02:28:28,640 --> 02:28:36,640
So moved by councelor D seconded by
councelor Ross. Be it resolved that

1730
02:28:34,479 --> 02:28:46,600
council of the corporation of the town
of Ottawa receives report number 26-35R

1731
02:28:42,080 --> 02:28:46,600
titled voyer days 2026

1732
02:28:46,880 --> 02:28:54,000
questions comments
none I'll call for a vote councelor Nick

1733
02:28:52,640 --> 02:28:58,200
» yes
>> and all in favor

1734
02:29:02,640 --> 02:29:12,800
We also have a motion here to uh
to commit to holding the voyer days for

1735
02:29:09,920 --> 02:29:18,280
next year. We even ask for an amount. So
I need a move in the secondary move that

1736
02:29:14,720 --> 02:29:18,280
we do proceed

1737
02:29:18,399 --> 02:29:22,840
and move the secondary

1738
02:29:24,640 --> 02:29:29,399
because it's okay.

1739
02:29:33,840 --> 02:29:43,080
So I need an amount of
>> So do I put the same amount as this

1740
02:29:40,080 --> 02:29:43,080
here?

1741
02:29:46,399 --> 02:29:52,399
Okay. Council guardian.
>> Yeah. I'm just asking for clarification.

1742
02:29:50,560 --> 02:29:56,640
So
would this be something that could be

1743
02:29:54,880 --> 02:30:00,640
deferred? Like technically if we're lame
dial, we can't make commitments of over

1744
02:29:58,720 --> 02:30:05,840
$50,000,
but the $50,000 would be a commitment

1745
02:30:02,960 --> 02:30:11,439
for the 2027
spending year. Not for this term of lame

1746
02:30:09,520 --> 02:30:16,160
duck. Right.
>> Right.

1747
02:30:12,319 --> 02:30:22,240
» Okay. So, could we make that decision
deferred until the financials come in

1748
02:30:20,800 --> 02:30:25,240
or
>> no?

1749
02:30:27,520 --> 02:30:34,880
If the financial come in for the next
meeting, are we in lame at next meeting?

1750
02:30:31,840 --> 02:30:44,520
» Possibly. Yes. Okay. We'll find out on
August 21st at 2 p.m. in Linga. But

1751
02:30:39,439 --> 02:30:44,520
don't we meet on the 10th of September?

1752
02:30:45,359 --> 02:30:53,680
» August 21st, we could be our the first
uh case that we could

1753
02:30:51,840 --> 02:30:59,920
» Yes, sir.
>> And then after the election,

1754
02:30:56,240 --> 02:31:03,920
» we could again be uh in a situation.
>> Okay. Considering the amount of uh

1755
02:31:03,040 --> 02:31:07,840
candidates
>> I have another word proceeding yes

1756
02:31:05,520 --> 02:31:12,560
clarification
>> is there a way or a mechanism that we

1757
02:31:09,840 --> 02:31:16,080
can defer this till later in the meeting
because there's an implication that

1758
02:31:14,080 --> 02:31:21,040
could come up out of this later where
the CEO could be delegated authority to

1759
02:31:18,240 --> 02:31:29,040
be able to do these things.
>> I I I say we just accept the uh

1760
02:31:25,840 --> 02:31:35,359
» the the report and let's see what
happens. because and I'm asking the

1761
02:31:31,920 --> 02:31:38,359
clerk this is defeated we can't bring it
back.

1762
02:31:38,640 --> 02:31:46,399
So that's why I'd say
>> you know it hasn't been read. I've asked

1763
02:31:43,600 --> 02:31:50,800
for bring a secondary I asked for the
amount

1764
02:31:47,840 --> 02:31:57,600
» and we all know there's going to be a
report in September

1765
02:31:53,439 --> 02:32:04,240
which we could be away from lame duck
but it's still late in our term.

1766
02:32:01,439 --> 02:32:08,880
» So so I'm I'm asking it's up to you guys
what you want to do. I think we should

1767
02:32:05,760 --> 02:32:13,040
proceed because they do go in lame duck
and they're going into January whatever

1768
02:32:11,280 --> 02:32:17,760
it is they don't want to have enough
time to get a ticket. I totally agree

1769
02:32:15,760 --> 02:32:20,800
with the CEO. If we want to do it, we do
it now.

1770
02:32:18,560 --> 02:32:26,080
» But if that's we can't bring it back.
>> Well, I understand that there's not you

1771
02:32:23,120 --> 02:32:29,200
can't bring that motion reconsideration.
>> We could

1772
02:32:28,479 --> 02:32:34,680
from the defeat
>> if we're not in lame duck,

1773
02:32:31,359 --> 02:32:34,680
» right? That's

1774
02:32:35,359 --> 02:32:43,120
» but but if it gets defeated then you
could give direction to the CEO if he

1775
02:32:40,560 --> 02:32:46,160
gets delegated powers to proceed with
it.

1776
02:32:43,840 --> 02:32:48,800
» Not with this you know not according to
what I read.

1777
02:32:47,200 --> 02:32:54,000
» Yeah we can
>> yeah we can

1778
02:32:50,240 --> 02:32:54,000
» access to $50,000 so

1779
02:32:54,160 --> 02:33:02,880
» want just not go forward with this
motion.

1780
02:33:00,399 --> 02:33:07,359
Well, it's on the floor.
>> No, you have been read.

1781
02:33:05,120 --> 02:33:12,960
» Well, there's a second.
>> Yeah, but it hasn't been read.

1782
02:33:09,600 --> 02:33:18,080
» I think we should go proceed with it.
>> Bring a for

1783
02:33:16,240 --> 02:33:21,680
a second.
>> Think we want to move it forward.

1784
02:33:19,600 --> 02:33:28,560
» Okay.
So, here we go. It's moved by councelor

1785
02:33:24,319 --> 02:33:34,160
Levite, seconded by councelor Ross. Be
it resolved that council commits to

1786
02:33:31,439 --> 02:33:39,280
holding Madawa Voyager Days for the year
2027

1787
02:33:36,160 --> 02:33:48,120
and further that council approves a
budget for the 2027 Madawa Voyager Days

1788
02:33:42,560 --> 02:33:48,120
event in the amount of $460,000.

1789
02:33:48,319 --> 02:33:57,960
Last chance for questions or comments.
>> Courted vote. Yes, I have that reported

1790
02:33:53,520 --> 02:33:57,960
vote relicing by councelor.

1791
02:33:58,000 --> 02:34:05,520
No questions, no comments.
>> Answer tar.

1792
02:34:03,359 --> 02:34:08,720
» No.
>> Councelor,

1793
02:34:06,640 --> 02:34:12,760
» yes.
>> Councelor Ross,

1794
02:34:09,760 --> 02:34:12,760
» yes.

1795
02:34:13,040 --> 02:34:18,479
» Councelor Gardner,
>> no.

1796
02:34:16,720 --> 02:34:22,479
» Councelor Mick,
>> yes.

1797
02:34:20,640 --> 02:34:25,600
Councelor Bigalow.
>> Yes.

1798
02:34:24,240 --> 02:34:30,080
» And Mayor Blanch,
>> no.

1799
02:34:27,920 --> 02:34:36,280
» Motion is carried with a recorded vote
of 48 in 3 days.

1800
02:34:33,120 --> 02:34:36,280
» Thank you.

1801
02:34:39,280 --> 02:34:42,760
» Okay. 93.

1802
02:34:43,200 --> 02:34:46,200
Whoops.

1803
02:34:49,600 --> 02:34:56,000
Thank you.
>> 9.3.

1804
02:34:51,760 --> 02:35:01,760
It's the landfill renewal report
number 26-36R

1805
02:34:59,280 --> 02:35:06,080
prepared by the director of community
services.

1806
02:35:03,520 --> 02:35:14,000
Dexter, the floor is yours.
>> For sure. Um, so the, uh, contract at

1807
02:35:10,960 --> 02:35:18,640
the landfill is up. Uh, the renewable
terms are up as well.

1808
02:35:16,800 --> 02:35:23,200
Uh I'll just read through the the
background here quickly. On September

1809
02:35:20,960 --> 02:35:28,000
27, 2021,
the corporation found Madawa enacted

1810
02:35:24,880 --> 02:35:32,399
bylaw 2123 to execute the Madawa
landfill site operations agreement with

1811
02:35:29,760 --> 02:35:39,280
Dumo backwood services. The original
contract covered a 5-year term starting

1812
02:35:35,760 --> 02:35:43,680
October 1st, 2021 ending September 30th,
2026.

1813
02:35:41,120 --> 02:35:48,399
Section 1.2 of schedule A allows for
contract extension options upon mutual

1814
02:35:46,720 --> 02:35:53,600
consent.
Standing the agreement for one-year term

1815
02:35:51,200 --> 02:35:58,080
ensures uninterrupted operation of our
municipal enthal site in compliance with

1816
02:35:56,319 --> 02:36:07,280
the MACD
and our approved uh CFA.

1817
02:36:03,920 --> 02:36:11,280
Um just uh important to note uh from a
financial perspective, these numbers

1818
02:36:09,680 --> 02:36:16,800
stay the same over the course of the
year. No changes uh no changes to the

1819
02:36:14,240 --> 02:36:23,760
base rate, no changes to the attendance,
no changes to the mixed loads, no change

1820
02:36:19,520 --> 02:36:29,200
to sand cover material needed.
Um just so we're on the same page, site

1821
02:36:26,479 --> 02:36:32,960
maintenance and cover. Uh the
contractor's responsibilities are

1822
02:36:30,880 --> 02:36:38,319
spreading and compacting waste,
excavating and hauling cover material,

1823
02:36:35,359 --> 02:36:43,439
maintaining waste piles, wood, drywall,
shingles, construction, demolition

1824
02:36:41,439 --> 02:36:49,200
materials, and maintaining the areas
adjacent to uh the recycling area.

1825
02:36:47,280 --> 02:36:55,920
uh compacting and covering the active
face with 150 mls depth three days a

1826
02:36:53,120 --> 02:36:59,920
week uh May 1st through November 1st and
one day a week for the rest of the year.

1827
02:36:58,080 --> 02:37:04,880
That's what the contract says, but
technically the the um what has to

1828
02:37:02,640 --> 02:37:09,920
happen is anytime there is refu at the
landfill, it does happen covered. But uh

1829
02:37:07,600 --> 02:37:18,560
we kind of use snow as a temporary cover
and we use um a mix of uh the wood wood

1830
02:37:14,560 --> 02:37:26,000
chips. So that's that's what's covered.
>> Uh two landfill attentants are provided

1831
02:37:20,960 --> 02:37:35,280
Saturdays from 9:00 a.m. to noon. Um and
they direct users to where to dispose

1832
02:37:31,439 --> 02:37:38,160
uh ensuring operators are uh it's
important to ensure that the operators

1833
02:37:36,800 --> 02:37:43,040
uh have their safety and emergency
response and ECA regulatory training. So

1834
02:37:42,000 --> 02:37:47,920
something that happens with the
contractor is the contractor and the two

1835
02:37:45,600 --> 02:37:53,359
attendants uh review our CFA
requirements and uh and they sign off on

1836
02:37:50,880 --> 02:37:59,200
them and that is provided to uh the
ministry and compliance and reporting.

1837
02:37:56,319 --> 02:38:03,200
Uh they have to do uh daily landfill
health and safety inspections. They have

1838
02:38:00,880 --> 02:38:09,840
to carry $5 million liability and
provide WSIB clearances

1839
02:38:06,240 --> 02:38:14,720
uh which are are providing
as well as the written reports. I get

1840
02:38:12,640 --> 02:38:19,760
into a little bit of a report on the
contractor here. So Carl, the owner of

1841
02:38:17,439 --> 02:38:22,479
backho services has always worked
respectfully and professionally with the

1842
02:38:21,120 --> 02:38:26,560
town of Ottawa when it comes to
adjustments that need to be made at the

1843
02:38:23,920 --> 02:38:31,520
landfill. Logs are provided in a timely
manner and feedback is always accepted.

1844
02:38:29,920 --> 02:38:38,080
Uh for additional work, quotes are
always provided and uh and we have a

1845
02:38:34,960 --> 02:38:42,319
scope of that additional work.
Uh there have been some concerns of

1846
02:38:39,760 --> 02:38:45,840
mischief at the and theft of at the
landfill from the public. Uh these

1847
02:38:44,640 --> 02:38:50,560
concerns have been brought to the
attention of the OP and additional trips

1848
02:38:47,920 --> 02:38:55,439
by the OP to the landfill have taken
place. Uh since those trips have taken

1849
02:38:53,439 --> 02:38:59,600
place, we've seen a a decrease in those
efforts.

1850
02:38:56,960 --> 02:39:04,160
uh due to ongoing concerns uh we have
purchased two solar cameras of which

1851
02:39:02,000 --> 02:39:08,640
will be installed at the landfill site
for monthly.

1852
02:39:06,080 --> 02:39:13,040
So, at this time, uh, with the contract
expiring September 30th, it's

1853
02:39:10,640 --> 02:39:16,720
recommended, uh, that we move forward
with a one-year contract extension with

1854
02:39:14,960 --> 02:39:21,280
more active services. And if you have
questions, okay,

1855
02:39:19,760 --> 02:39:27,439
that's good.
>> So, obviously, time is of the essence

1856
02:39:24,240 --> 02:39:34,960
for this um, being that it expires uh,
September 30th. Um

1857
02:39:30,960 --> 02:39:38,000
I just as an idea is this something that
we're meeting next week committee of a

1858
02:39:37,280 --> 02:39:43,040
whole
>> yes this point do we know we should be

1859
02:39:40,800 --> 02:39:46,800
» no there's no other meeting and then
next meeting is the second Monday of

1860
02:39:45,359 --> 02:39:51,680
September
>> okay because we're in it's

1861
02:39:52,720 --> 02:39:58,080
» yeah so I I get the kind of the
commitment that we have to make tonight

1862
02:39:56,479 --> 02:40:02,160
I just really like when I look at
landfill attendant cost $720. I know

1863
02:40:00,160 --> 02:40:06,000
that a big issue in our community has
always been that constituents complain

1864
02:40:03,760 --> 02:40:10,160
about not having a second day. Um, so
I'd love to see us bring in a second day

1865
02:40:08,399 --> 02:40:14,319
and part of that contract and having a
one-year contract or a one-year

1866
02:40:11,840 --> 02:40:17,760
extension is probably the perfect time
to trial that and see if it's worth it,

1867
02:40:16,080 --> 02:40:23,680
to see if it works and see how we could
do it. Um, I do know that we also don't

1868
02:40:20,960 --> 02:40:29,200
allow commercial uh waste to be brought
in on Saturdays anymore and we now

1869
02:40:25,439 --> 02:40:33,280
charge them an opening fee of $60 on
Tuesdays or Thursdays, which you have to

1870
02:40:31,439 --> 02:40:36,160
call and make an appointment and uh then
you have to meet somebody up there and

1871
02:40:34,560 --> 02:40:39,600
hopefully everybody shows up and you get
there and you get to do all that. If we

1872
02:40:37,920 --> 02:40:43,120
had a day during the week that we could
let in commercial waste and residential

1873
02:40:41,680 --> 02:40:47,520
waste, it would be a little bit less
busy because it's during the week. Um,

1874
02:40:44,960 --> 02:40:51,439
but I would really like to see that. Um,
and I'd like to kind of trial that for a

1875
02:40:49,359 --> 02:40:58,640
year to see how it goes before this goes
out this time next year um, for next

1876
02:40:54,880 --> 02:41:02,399
council, but I I realize that that's not
in here and you would have to talk to

1877
02:41:00,560 --> 02:41:06,399
the contractor and come up with what
that cost would be because there would

1878
02:41:03,920 --> 02:41:11,920
be a cost. There would be a cost to them
having people on site for that extra 3

1879
02:41:08,560 --> 02:41:15,120
hours, whatever you want a week. Um I I
wouldn't imagine there'd be so much on

1880
02:41:13,280 --> 02:41:17,760
the cover part because from what I
understand technically he's covering

1881
02:41:16,399 --> 02:41:22,560
every day of the week, right?
Technically covering every day of the

1882
02:41:19,359 --> 02:41:26,240
week. So should be there covering on
what would be a second day anyways. But

1883
02:41:24,560 --> 02:41:29,680
I know that's something man that we get
roasted on a lot. It's something that we

1884
02:41:28,479 --> 02:41:33,439
really need to look at. It's something
that our commercial businesses aren't

1885
02:41:31,200 --> 02:41:36,560
happy with that they have to book a time
and they have to call in and they have

1886
02:41:34,880 --> 02:41:40,880
to pay the opening fee which is often
more than what the garbage fee is. Um,

1887
02:41:39,359 --> 02:41:45,880
so I really think that this is an
opportunity to look at it for one year

1888
02:41:42,240 --> 02:41:45,880
and to trial it.

1889
02:41:48,399 --> 02:41:51,399
» Council

1890
02:41:52,080 --> 02:42:01,760
it was Wednesday was me uh for
commercial at the time we

1891
02:41:59,040 --> 02:42:06,000
wasn't wasn't that implemented
>> Tuesdays and Thursdays and it was

1892
02:42:03,200 --> 02:42:10,960
implemented by council before us.
>> Okay. So, I agree with you. I think we

1893
02:42:09,040 --> 02:42:16,080
should have
like a Wednesday for the commercial

1894
02:42:12,800 --> 02:42:21,680
aspect with some residential stuff and
then there'd be less lined up on

1895
02:42:18,080 --> 02:42:25,840
Saturday and waiting to have directions
to go in there because you got to waste

1896
02:42:23,600 --> 02:42:33,840
a half an hour to 45 minutes before you
get to your unloading your your garbage

1897
02:42:29,280 --> 02:42:42,000
or scrap or metal or whatever it is. So
is there something maybe uh you can look

1898
02:42:36,000 --> 02:42:47,600
into somehow uh Mr. uh Sar?
>> So um

1899
02:42:44,960 --> 02:42:50,319
this this is this is the uh the landfill
contract. This is the way it was

1900
02:42:49,120 --> 02:42:54,399
created.
>> Um

1901
02:42:52,080 --> 02:43:00,479
just important to note the unionized
staff implications. So, uh, so let's say

1902
02:42:57,680 --> 02:43:04,160
for example, if you know what councelor
gardener is looking for is a Saturday

1903
02:43:02,000 --> 02:43:10,000
and a Sunday, well, we have a staff that
works at the landfill as an attendant as

1904
02:43:06,720 --> 02:43:15,359
well um, outside of this contract and
they leave early on Friday, 4 hours. So,

1905
02:43:12,960 --> 02:43:22,160
they work 4 hours on Saturday to make it
not overtime on Saturdays. So, if I were

1906
02:43:18,800 --> 02:43:25,600
to recommend something, um, my my
recommendation, and I haven't even

1907
02:43:23,359 --> 02:43:28,319
talked to my boss about this yet, so
>> would would be to pick a day during the

1908
02:43:27,920 --> 02:43:32,960
week.
>> Yes. and to open for a period of time

1909
02:43:30,880 --> 02:43:38,720
where it doesn't impact this contract
>> or it allows for um for additional

1910
02:43:35,600 --> 02:43:42,880
service and and then instead of having
Tuesdays and Thursdays appointments, you

1911
02:43:40,880 --> 02:43:47,120
can have this is the time that it's open
on on Wednesdays or Tuesdays and

1912
02:43:45,120 --> 02:43:50,720
Thursdays from this time to this time,
which would allow our staff to be there

1913
02:43:48,880 --> 02:43:55,520
for a period of time and allow it to be
open where there's no there's no open

1914
02:43:53,840 --> 02:43:58,720
fees for the
>> uh for the contractor for or for the the

1915
02:43:58,080 --> 02:44:02,800
commercial,
>> show you the Wednesday, which would be

1916
02:44:01,120 --> 02:44:05,680
perfect because then it's between two
Saturdays. So,

1917
02:44:03,920 --> 02:44:09,279
» I just I just wouldn't want to be in the
scenario where we're taking all kinds of

1918
02:44:07,600 --> 02:44:13,760
appointments on Tuesdays and all kinds
of appointments on Thursdays, but then

1919
02:44:11,040 --> 02:44:17,359
opening to nobody on Wednesdays. I think
it either goes one or the other. Either

1920
02:44:15,279 --> 02:44:20,080
we open and here's the time during the
middle of the week or we we take

1921
02:44:19,040 --> 02:44:24,479
appointments.
>> I agree.

1922
02:44:22,880 --> 02:44:29,920
Councelor Ross,
>> I'm just curious as as to why a contract

1923
02:44:27,279 --> 02:44:35,439
why they can't go, why they have to make
an appointment.

1924
02:44:31,840 --> 02:44:39,840
» So, um, uh, my understanding, uh, being
on on the previous council,

1925
02:44:37,520 --> 02:44:44,880
» at the time, it was a safety concern.
>> Um, and it was the differentiation

1926
02:44:42,000 --> 02:44:49,279
between having a triacle show up on a
Saturday

1927
02:44:46,000 --> 02:44:53,439
» versus a a commercial small trailer.
There was no, you couldn't say yes to

1928
02:44:51,520 --> 02:44:57,040
this one and no to this one.
>> So, it was just no dumping. And it's not

1929
02:44:55,359 --> 02:45:00,960
really safe when you have people going
into the landfill and dump at the same

1930
02:44:58,479 --> 02:45:05,600
time a big truck is there dumping. Um,
so it was that's why it was eliminated.

1931
02:45:02,720 --> 02:45:09,439
» Okay.
>> Any other questions?

1932
02:45:09,120 --> 02:45:12,960
garden.
>> Just to follow up on that, like so if we

1933
02:45:11,439 --> 02:45:16,479
did a say a Wednesday or Tuesday or
whatever, I think that you would have a

1934
02:45:15,040 --> 02:45:21,359
lot of commercial businesses use it
because they would avoid having to pay

1935
02:45:18,479 --> 02:45:24,160
that $60 fee to open every time um and
having to be there for a set time. You

1936
02:45:22,800 --> 02:45:27,120
know, things happen in business and you
can't always be there at set time, but

1937
02:45:26,000 --> 02:45:30,560
um
>> would it be like I I'd really want to

1938
02:45:29,040 --> 02:45:34,800
drive home that like it'd be open to
residents, too. Like so we probably need

1939
02:45:33,040 --> 02:45:37,840
staff there. Like I don't think it's
just commercial. I don't think there's

1940
02:45:36,240 --> 02:45:41,439
enough commercial to warrant somebody
sitting there for 3 hours, but if we

1941
02:45:39,920 --> 02:45:43,279
offered it to residents
>> and

1942
02:45:41,840 --> 02:45:45,760
» you'd probably get, you know, a quarter
of what you get on a Saturday, but at

1943
02:45:44,640 --> 02:45:51,840
least if you have commercial and
residential on a Wednesday, then it

1944
02:45:48,160 --> 02:45:56,800
might be worth the time to be open.
>> But I would just say like I think it's

1945
02:45:53,920 --> 02:46:02,160
outside of this contract. Um, and and we
can take it back and obviously it's good

1946
02:45:58,880 --> 02:46:06,640
feedback. Uh, and uh, we do realize that
there's a need. It's nice nice rest to

1947
02:46:04,880 --> 02:46:13,080
address it while we talking about this
but I think we can come up with a a

1948
02:46:09,120 --> 02:46:13,080
solution that works very

1949
02:46:13,120 --> 02:46:21,200
» I was just going to say that same thing
about I think we should if we do open

1950
02:46:18,960 --> 02:46:27,359
the sale on a Wednesday for commercial
they'll come if it's free to dump I mean

1951
02:46:25,439 --> 02:46:32,080
it's not free to dump their their
product but it's free to you come

1952
02:46:30,240 --> 02:46:37,760
they'll they'll show up they'll show up
for

1953
02:46:34,160 --> 02:46:42,720
So, so my comment is
can we go ahead and

1954
02:46:40,800 --> 02:46:46,880
extend this for a year so we don't have
a break in service.

1955
02:46:45,040 --> 02:46:55,720
Okay. because we won't be able to make
that decision maybe coming on the 21st

1956
02:46:50,720 --> 02:47:01,680
or after the election and that once he's
[snorts] uh

1957
02:46:58,080 --> 02:47:07,520
he's uh agreed to the u the extension
the one-year extension that staff come

1958
02:47:04,160 --> 02:47:12,640
back to us with a proposal that uh you
know we're going to try maybe Wednesday

1959
02:47:10,720 --> 02:47:19,840
afternoons and uh
>> figure out the uh the optics fix and uh

1960
02:47:16,080 --> 02:47:22,720
then we can make that decision then.
>> Go ahead.

1961
02:47:20,880 --> 02:47:26,319
» Yeah. So
just for greater clarity, the contractor

1962
02:47:24,880 --> 02:47:29,040
has already agreed to the one year
extension

1963
02:47:27,120 --> 02:47:31,760
» subject to council's approval. We don't
have to go back to the contractor. It's

1964
02:47:31,359 --> 02:47:35,120
already
>> it's already agreed if we if the table

1965
02:47:34,640 --> 02:47:36,880
agrees.
>> Yeah.

1966
02:47:35,359 --> 02:47:40,800
» Okay. So that's
>> but the director got that beforehand

1967
02:47:39,040 --> 02:47:45,279
said if
that so that's done. So I think what

1968
02:47:43,120 --> 02:47:53,200
we're looking for is for council to say
yes, yay, go ahead and renew for you.

1969
02:47:49,279 --> 02:47:59,200
Piggy back onto that, the um additional
service of the Wednesday or whatever day

1970
02:47:56,240 --> 02:48:02,720
is decided, it's going to the director's
point, it's going to fall alongside the

1971
02:48:00,640 --> 02:48:08,960
contract. There's going to be some cost
associated with that, but it's going to

1972
02:48:06,319 --> 02:48:13,520
» be minimum
>> manageable. There you go. It's not going

1973
02:48:10,960 --> 02:48:19,520
to be a crazy number and I think we can
come back and that calculated that

1974
02:48:15,359 --> 02:48:26,640
council know what that is and say but I
want to be able to secure the contractor

1975
02:48:21,920 --> 02:48:32,160
now so that come October one will not
operate

1976
02:48:28,960 --> 02:48:36,880
» totally agree that you will come back to
council with a proposal

1977
02:48:34,319 --> 02:48:41,399
» sure for the Wednesday that's what I say
yeah council dair Um,

1978
02:48:41,680 --> 02:48:50,960
do you um wait I moved I got to think of
implementing this Wednesday thing to do

1979
02:48:48,000 --> 02:48:55,120
whatever day in this one year extension
to try it out.

1980
02:48:53,279 --> 02:49:02,880
You
have the authority to um

1981
02:48:58,560 --> 02:49:08,399
to spend up to $30,000 without
>> in an emergency.

1982
02:49:04,960 --> 02:49:11,279
And then if if an emergency
>> it's 30

1983
02:49:09,680 --> 02:49:12,560
» 50
>> pardon

1984
02:49:11,920 --> 02:49:16,080
» 50
>> 50 emergency.

1985
02:49:15,040 --> 02:49:22,479
» Okay. Yeah.
>> Doesn't matter. So, couldn't you uh come

1986
02:49:18,720 --> 02:49:29,439
up with a reasonable or a a price that's
suitable to both

1987
02:49:24,720 --> 02:49:32,720
our director and the contractor and just
implement it without having to come back

1988
02:49:31,359 --> 02:49:38,080
to us for
>> No, I I I think it has to come back

1989
02:49:35,359 --> 02:49:40,000
because it's outside of a contract. We
have we have

1990
02:49:39,120 --> 02:49:43,760
» we have to approve it.
>> We have to approve it.

1991
02:49:42,080 --> 02:49:46,880
» So,
>> yeah, I think I think we're okay. We're

1992
02:49:45,279 --> 02:49:51,279
on the right track. We'll we'll we'll
we'll review the agreement for a year

1993
02:49:48,880 --> 02:49:53,760
and then we'll have a sidebar to it.
>> Exactly.

1994
02:49:51,680 --> 02:49:59,720
» Which will be
another day of service. Whatever the

1995
02:49:55,760 --> 02:49:59,720
director decides to contest

1996
02:50:00,080 --> 02:50:06,960
brush us along here, but I think we have
>> three motions because we'll have these

1997
02:50:04,560 --> 02:50:13,040
two and then we'll have to extend,
>> right? So, we got to get all these done

1998
02:50:09,279 --> 02:50:17,040
in 10 minutes. to go.
>> Well, that's we're going in.

1999
02:50:15,840 --> 02:50:22,960
» That's what I'm saying. So, we still
have to pass one to extend beyond 9:00.

2000
02:50:19,200 --> 02:50:26,240
So, we got three to do in 10 minutes.
>> I thought we be doing that resolution

2001
02:50:25,520 --> 02:50:30,000
pretty soon.
>> That's what I'm saying.

2002
02:50:27,359 --> 02:50:34,520
» Okay. So, that's where the B indicated
they'd like to move it. Someone wants

2003
02:50:40,160 --> 02:50:46,880
Okay. Moved by councelor Levite,
seconded by councelor Gardner. Be

2004
02:50:44,240 --> 02:50:53,600
resolved that council the corporation of
the town receives report number 26-36R

2005
02:50:51,439 --> 02:50:58,880
titled landfill renewal. Question
comments

2006
02:50:55,359 --> 02:51:01,880
calling for recorded vote requested by
councelor.

2007
02:51:02,160 --> 02:51:06,840
Question comments none.

2008
02:51:07,439 --> 02:51:10,560
Council Levit.
>> Yes.

2009
02:51:09,439 --> 02:51:12,560
» Council Gartner.
>> Yes.

2010
02:51:11,359 --> 02:51:14,880
» Councelor M.
>> Yes.

2011
02:51:13,760 --> 02:51:16,800
» Council Ross.
>> Yes.

2012
02:51:15,600 --> 02:51:18,640
» Councelor Tar.
>> Yes.

2013
02:51:17,439 --> 02:51:22,279
» Councelor [snorts] Bigo.
>> Yes.

2014
02:51:19,040 --> 02:51:22,279
» And Mayor.

2015
02:51:22,479 --> 02:51:31,680
» Yes. Sorry.
>> Motion is carried unanimously.

2016
02:51:28,640 --> 02:51:34,680
» And I need a seconder for the other
part.

2017
02:51:35,920 --> 02:51:45,279
So moved by councelor Gardner, second by
councelor Ross. It resolved that council

2018
02:51:42,000 --> 02:51:50,880
authorized the mayor and CEO pressure to
execute a one-year contract extension

2019
02:51:48,160 --> 02:51:59,200
with dumo backo services for landfill
site operations services maintaining the

2020
02:51:54,240 --> 02:52:03,840
existing rate of pay under bylaw 21-
23.

2021
02:52:01,520 --> 02:52:06,399
questions, comments.
I'm going to call for a vote. Councelor

2022
02:52:05,520 --> 02:52:11,240
Mick,
>> yes.

2023
02:52:07,520 --> 02:52:11,240
» And all in favor?

2024
02:52:15,040 --> 02:52:19,800
» Do we have that uh motion ready?

2025
02:52:20,000 --> 02:52:23,240
in fact

2026
02:52:35,200 --> 02:52:39,560
a second to move past 9:5.

2027
02:52:44,240 --> 02:52:51,359
So moved by councelor Ross, seconded by
councelor Le. He had resolved that

2028
02:52:49,200 --> 02:52:57,520
council will agree to continue the
meeting past the allotted the allotted

2029
02:52:53,520 --> 02:53:04,880
time of 900 p.m. not to continue past 10
p.m. Questions, comments?

2030
02:53:01,600 --> 02:53:10,560
None. Call for a vote. Councelor Mick.
>> No.

2031
02:53:06,880 --> 02:53:13,560
» Okay. And all in favor?
Carried.

2032
02:53:19,600 --> 02:53:23,240
Oh, my cell phone.

2033
02:53:24,399 --> 02:53:32,800
» 9.4
uh

2034
02:53:28,000 --> 02:53:37,200
garbage collection report number 26-37R
report from uh the director of community

2035
02:53:35,520 --> 02:53:41,840
services,
Dexter Floor is yours.

2036
02:53:39,600 --> 02:53:48,640
» All right. So, uh, another report to add
to a bit of a history lesson here, but,

2037
02:53:44,720 --> 02:53:53,200
uh, unlike, uh, or like the landfill,
um, we rely on contracted services for

2038
02:53:51,040 --> 02:53:57,120
the collection and transportation of
residential and commercial waste within

2039
02:53:54,960 --> 02:54:01,920
the town. The current extension
agreement executed with Paul Afanir

2040
02:53:59,439 --> 02:54:09,200
Contracting covers three uh, the
three-year period from January 1st, 2024

2041
02:54:04,880 --> 02:54:14,720
through December 31st, 2026.
Um, at this time we'd like to go to

2042
02:54:12,000 --> 02:54:20,160
tender uh for this contract and uh here
here's some of the reasons why. So one,

2043
02:54:17,120 --> 02:54:25,600
the contract and its extensions have
expired. The existing agreement contains

2044
02:54:23,279 --> 02:54:31,200
no further renewal options past December
31st, 2026. Garbage collection services

2045
02:54:29,120 --> 02:54:37,760
were originally tendered under bylaw
12-04 and later extended through a

2046
02:54:34,240 --> 02:54:43,279
three-year agreement signed in 2021 or
sorry in 2024.

2047
02:54:39,920 --> 02:54:49,120
The 2024 to 2026 agreement fulfilled the
final extension terms available under

2048
02:54:46,479 --> 02:54:56,240
the municipal contract framework. And
the second reason is uh we've also

2049
02:54:51,840 --> 02:55:01,680
recently had the transition to uh uh the
new recycling program. So under

2050
02:54:57,840 --> 02:55:06,160
Ontario's blue box regulation uh shifts
the responsibility for residential

2051
02:55:03,840 --> 02:55:11,200
commercial uh residential recycling
collection is transitioning to the

2052
02:55:08,399 --> 02:55:14,880
producer responsibility organization.
Consequently,

2053
02:55:12,720 --> 02:55:21,520
recycling collection services have been
fully removed from this agreement

2054
02:55:17,439 --> 02:55:27,680
and uh we require a new structured RFP
focused solely on garbage collection.

2055
02:55:24,720 --> 02:55:32,800
Uh our goal here is to initiate the RF3
RFP process in advance of uh January 1,

2056
02:55:30,800 --> 02:55:39,439
2027.
And uh if you're not familiar, um the

2057
02:55:36,720 --> 02:55:45,439
scope of the contract is as follows.
residential and commercial garbage

2058
02:55:40,880 --> 02:55:49,520
collection within our service area. Uh
obviously here's the the service

2059
02:55:47,120 --> 02:55:57,439
population of a thousand households and
roughly 30 commercial establishments.

2060
02:55:52,720 --> 02:56:02,240
Uh we have a uh weekly pickup from May
1st to October 31st and a bi-weekly

2061
02:55:59,760 --> 02:56:10,080
pickup uh November 1st through April
30th. And uh the commercial schedule is

2062
02:56:06,160 --> 02:56:15,279
104 collections per year roughly. Uh but
there's in some cases the there is

2063
02:56:13,040 --> 02:56:20,960
additional pickup scheduled by the
contractor with the commercial

2064
02:56:17,359 --> 02:56:26,399
industrial entities in our community.
Um

2065
02:56:22,880 --> 02:56:33,120
getting into uh the details uh they also
empty our public receptacles um on a uh

2066
02:56:30,399 --> 02:56:37,439
a schedule of five weekly. So that's
those receptacles you see in Main

2067
02:56:34,720 --> 02:56:42,160
Street, Waterfront, uh Conservation
Island, along the dog walking routes. Uh

2068
02:56:40,640 --> 02:56:45,600
they're responsible for emptying those
at the occasional time. They fill up

2069
02:56:43,520 --> 02:56:49,920
quicker than they can get emptied and
and we end up picking them up. And

2070
02:56:48,560 --> 02:56:57,000
they're responsible for their own
supplies, uh trash bags and those

2071
02:56:52,560 --> 02:56:57,000
cannons and so on and so forth.

2072
02:56:57,600 --> 02:57:03,760
Uh just some information there that uh
all the waste collected goes to our

2073
02:57:01,920 --> 02:57:08,720
landfill
and uh important part here is uh the

2074
02:57:07,120 --> 02:57:14,560
verification of the town's clearest
see-through bag policy and the two bag

2075
02:57:12,240 --> 02:57:19,359
uh can legally residential limit. So
what's important to note is that

2076
02:57:16,479 --> 02:57:25,840
stipulation is only within the contract.
There's no other policy that says that

2077
02:57:21,600 --> 02:57:32,160
that is either a bylaw or a policy.
um non-compliant materials, hazardous

2078
02:57:28,240 --> 02:57:36,720
items, yard waste, golf refues, uh those
items,

2079
02:57:33,680 --> 02:57:40,479
uh will be identified by myself, um and
and the public works supervisor if

2080
02:57:38,800 --> 02:57:45,200
people are trying to [clears throat]
represent those and and we're out here

2081
02:57:42,160 --> 02:57:50,560
in contract.
Uh just historical comparison. So here's

2082
02:57:48,880 --> 02:57:58,800
the history lesson for you. What started
out as uh around $68,000 a year in 2015

2083
02:57:54,800 --> 02:58:05,800
for garbage pickup has now got to about
$165,000

2084
02:58:00,720 --> 02:58:05,800
a year plus HST over 11 years.

2085
02:58:06,160 --> 02:58:12,560
Um
so anything uh outside of the scope that

2086
02:58:10,800 --> 02:58:19,439
needs to be picked up is at a rate of
$65 an hour plus fuel search charge.

2087
02:58:17,040 --> 02:58:25,680
uh like the landfill required to
maintain $5 million uh liability uh WSIB

2088
02:58:23,920 --> 02:58:31,840
clearances
and uh and then we retain the right to

2089
02:58:29,120 --> 02:58:38,160
withhold 10% of the monthly contract for
any undirect deficiencies. But since

2090
02:58:34,080 --> 02:58:41,279
I've been here not been a case
and really right now what we're trying

2091
02:58:39,920 --> 02:58:48,880
to do is get ahead of this before
December 31st. Um so uh we're looking uh

2092
02:58:46,160 --> 02:58:53,120
to create an RFP
uh between now and the end of September,

2093
02:58:51,040 --> 02:58:58,880
September, October uh public
advertisement. Uh November evaluation of

2094
02:58:56,479 --> 02:59:06,319
those bids in December
um hopefully have something in place for

2095
02:59:01,359 --> 02:59:11,279
the new council um to be approved
and then uh a contract report as well.

2096
02:59:08,960 --> 02:59:13,680
So Paul, the owner of Paul ANER
contracting has always worked

2097
02:59:12,399 --> 02:59:16,880
respectfully and professionally with the
town of Ottawa when it comes to

2098
02:59:15,600 --> 02:59:20,880
adjustments that need to be made as
well. Uh adjustments in communication

2099
02:59:19,600 --> 02:59:27,279
with the contractor have been
inconsistent. However, pickups continue

2100
02:59:23,600 --> 02:59:32,640
to occur as scheduled for residential.
Um in times where the garbage truck is

2101
02:59:30,080 --> 02:59:35,840
down for repair, alternative
arrangements are always made by the

2102
02:59:34,160 --> 02:59:41,120
contractor.
Now in the contract it says reports and

2103
02:59:38,160 --> 02:59:45,680
tracking logs from the contractor are to
be provided to the municipality. Uh I

2104
02:59:43,439 --> 02:59:49,439
have not received those uh as it
pertains to the collection agreement.

2105
02:59:47,120 --> 02:59:54,720
However, the forms that the agreement
refers to are not something we are able

2106
02:59:52,560 --> 03:00:03,120
to track. So it's something that we're
working on. Um but we do talk from time

2107
02:59:57,920 --> 03:00:08,479
to time and do have um verbal updates.
Otherwise, uh what we're looking for as

2108
03:00:05,439 --> 03:00:13,439
a recommendation um is to proceed with
creating a an RFP and proceed with the

2109
03:00:10,880 --> 03:00:18,560
process and uh be able to have an
agreement in place before the December

2110
03:00:15,200 --> 03:00:22,640
31st uh 2026 deadline.
>> Questions, comments

2111
03:00:21,520 --> 03:00:30,319
today.
>> Um did we uh uh apply two I think we had

2112
03:00:28,080 --> 03:00:33,920
two three years extensions that we could
use and we use both them.

2113
03:00:38,240 --> 03:00:43,680
else regarding.
>> Yeah, just I I think that every once in

2114
03:00:42,319 --> 03:00:48,640
a while it's good to go out to market
and kind of see where things land. I

2115
03:00:45,520 --> 03:00:54,080
know that in my term we haven't really
done that till we put an RFP out and um

2116
03:00:51,439 --> 03:00:59,520
you know it's it's it's ballooned
significantly from 2023 to to today's.

2117
03:00:57,200 --> 03:01:04,160
So in a matter of few years it's gone up
200%. Um, so it's drastically increased.

2118
03:01:02,319 --> 03:01:08,399
And
are we getting more for our service or

2119
03:01:06,319 --> 03:01:12,160
more service for our our payment? I
don't know. I I really I like the

2120
03:01:10,319 --> 03:01:16,160
contractor. I like that it's a local
contractor. I like that they do the

2121
03:01:14,560 --> 03:01:19,439
little tin bit of things of cleaning up
the garbage or picking up the garbage on

2122
03:01:17,760 --> 03:01:23,200
Main Street and stuff like that that,
you know, you might not always get with

2123
03:01:21,760 --> 03:01:26,800
other contractors. But at the same time,
I I know that we often run into truck

2124
03:01:25,120 --> 03:01:30,800
issues and then there's always people on
Facebook commenting about that and upset

2125
03:01:29,200 --> 03:01:35,840
about that. But the biggest thing to me
is just it's gone up significantly in

2126
03:01:33,359 --> 03:01:39,600
price and and that kind of concerns me.
I'd like to see kind of where the

2127
03:01:37,200 --> 03:01:43,920
market's at with it and
see if we could do better.

2128
03:01:42,000 --> 03:01:51,200
» Counselor Mike,
>> looking at the figures that he presented

2129
03:01:46,560 --> 03:01:58,720
to us and uh you're only $6,500
or $7,000 sorry difference.

2130
03:01:54,720 --> 03:02:04,479
So, uh, with the cost of fuel,
insurance, employees, and benefits,

2131
03:02:01,680 --> 03:02:09,120
whatever they need to keep these, uh,
trucks going and repairs and

2132
03:02:06,080 --> 03:02:14,319
maintenance, I tell you, as a courier,
it costs a fortune. Believe me, you got

2133
03:02:12,319 --> 03:02:19,120
to see the expenses you get when you
have repairs. And if that's the price it

2134
03:02:17,040 --> 03:02:24,319
is, I tell you, when bring in a
contractor from out of town that has to

2135
03:02:21,920 --> 03:02:28,240
come here, bring your vehicles here,
bring them back home to North Bay and

2136
03:02:26,319 --> 03:02:35,279
all this stuff. I don't think you're
going to get any cheaper than that.

2137
03:02:32,399 --> 03:02:39,359
» But then who says it's from out of town?
Could be someone else from town, too.

2138
03:02:37,200 --> 03:02:42,000
That's what an RFP is.
>> Is to see

2139
03:02:40,720 --> 03:02:45,359
» it could they're going to have to get
really equipped, provide all that

2140
03:02:43,760 --> 03:02:48,720
equipment. Can I just get the
clarification? What do you mean that

2141
03:02:46,640 --> 03:02:50,800
there's a $7,000 difference?
>> Well, you look at

2142
03:02:49,680 --> 03:02:54,800
» from last year
>> from last year to this year. Yeah. Oh,

2143
03:02:52,640 --> 03:03:01,760
okay. I'm talking about from 2023 when
it was 82,000 and now we pay 165. That's

2144
03:02:58,160 --> 03:03:09,279
not 7,000. That's 83,000.
>> Went up in three years.

2145
03:03:05,200 --> 03:03:13,279
» Uh my my question to to you that Seafood
bags, you made the comment that it's in

2146
03:03:11,359 --> 03:03:18,080
the contract but nowhere else.
>> Okay. And that's a pet peeve of mine.

2147
03:03:15,359 --> 03:03:20,880
It's either we keep that or we enforce
it. You you can't have it both ways.

2148
03:03:20,560 --> 03:03:26,399
» Yeah.
>> So, what's the recommendation there?

2149
03:03:23,760 --> 03:03:31,760
» Yeah. It's just it's it's part of the uh
the initial agreement that was that

2150
03:03:28,960 --> 03:03:37,200
lived over the last 12 years. Um but
there's no bylaw. There's no policy.

2151
03:03:34,240 --> 03:03:43,040
There's no that that says see-through
bags, chew at the curb, you know, it's

2152
03:03:39,920 --> 03:03:46,319
it's just whatever the contractor we we
may have enforced it at some point, but

2153
03:03:44,960 --> 03:03:47,840
I don't know what what we would have
enforced.

2154
03:03:47,279 --> 03:03:54,399
» Yeah.
>> So So that's uh

2155
03:03:51,120 --> 03:03:59,840
» I think that's separate from from the
agreement. Um, I I think if we have a

2156
03:03:58,080 --> 03:04:05,760
bylaw that says we have a clear bag
policy, two bag limit, then we task the

2157
03:04:03,200 --> 03:04:07,680
contractor to follow that policy and it
doesn't necessarily have to go in the

2158
03:04:07,040 --> 03:04:10,080
agreement.
>> Okay. But then that's going to be part

2159
03:04:09,200 --> 03:04:11,840
of the RFP,
>> I would think. So, yeah.

2160
03:04:11,040 --> 03:04:17,040
» Okay. Yeah.
>> Okay.

2161
03:04:14,160 --> 03:04:21,279
All right. Any other questions
about Bigle?

2162
03:04:18,640 --> 03:04:24,319
» Do we have any stats from prior years of
the amount of volume like like the

2163
03:04:22,720 --> 03:04:28,319
weighted
things like I think if working for the

2164
03:04:25,760 --> 03:04:33,840
self tender to get the most appropriate
tender, they would have to be knowing

2165
03:04:30,560 --> 03:04:39,520
the exact weight of what they're ging.
>> Yeah. But um uh good good question. Uh

2166
03:04:38,080 --> 03:04:42,960
there is there is no weight. There's no
scales. Uh would just be a madeup

2167
03:04:41,680 --> 03:04:48,240
number, right?
>> Um for a lot of this agreement, glass

2168
03:04:45,920 --> 03:04:55,520
was collected in the trash. Now it's
not. Right. Um so it's uh uh going by

2169
03:04:53,200 --> 03:04:59,600
population going by the amount of road
traveled

2170
03:04:57,040 --> 03:05:04,080
um will have to be you know by by the
number of pickups by the frequency of

2171
03:05:01,120 --> 03:05:08,800
pickups by the limit in which those
pickups exist. Uh those would be the

2172
03:05:06,800 --> 03:05:13,120
determining factor for the contractor to
price up the agreement. Those would be

2173
03:05:10,240 --> 03:05:20,080
consistent for everybody.
>> Am I right in saying that weight

2174
03:05:16,399 --> 03:05:23,200
weight is not the answer? It's volume.
Does it matter how heavy it is? It's how

2175
03:05:21,840 --> 03:05:27,439
much room it takes in the long
>> field. Yeah, for sure. Or or on the

2176
03:05:25,520 --> 03:05:33,680
track, right? Because it's we're talking
about both collection. Um uh yeah.

2177
03:05:30,880 --> 03:05:37,840
» Okay.
>> Any other uh

2178
03:05:35,760 --> 03:05:46,640
» maybe another comment for council to
keep in mind. Um right now the

2179
03:05:42,960 --> 03:05:55,680
neighboring municipalities Madawan Bon
Cameron all have the same

2180
03:05:50,399 --> 03:05:59,040
» contractors and uh perhaps there's a
rate

2181
03:05:57,200 --> 03:06:02,720
differential that it favors all three
municipalities by having one contractor

2182
03:06:01,120 --> 03:06:08,560
do all three which was one of the
reasons we stuck with a current

2183
03:06:05,760 --> 03:06:13,600
contractor three years ago.
But the you know the amounts are getting

2184
03:06:11,760 --> 03:06:18,399
bit
how big they are double three years and

2185
03:06:16,160 --> 03:06:23,760
so on. But I think the point that I'm
making is we as part of this process, we

2186
03:06:21,200 --> 03:06:29,120
should uh well, they'll know when we see
the RFP go out or the RFQ, but we should

2187
03:06:26,640 --> 03:06:37,000
let the other communities know that we
intend on going to market because uh and

2188
03:06:33,200 --> 03:06:37,000
good back them.

2189
03:06:38,399 --> 03:06:45,319
» So, we're ready to need a mover and a
seconder to accept the report.

2190
03:06:45,520 --> 03:06:48,520
Second.

2191
03:06:55,680 --> 03:07:02,000
» Okay. Moved by councelor Ross, second by
councelor Bigalow. Be it resolved that

2192
03:07:00,160 --> 03:07:09,840
council of the corporation of the town
of Matawa receives report number 26-37R

2193
03:07:06,880 --> 03:07:14,520
titled garbage collection.
Questions, comments recorded.

2194
03:07:18,160 --> 03:07:26,800
Recorded vote requested by councelor
Levite. Any questions or comments? None.

2195
03:07:26,319 --> 03:07:31,439
» V.
>> No.

2196
03:07:28,880 --> 03:07:33,760
» Councelor Ross. Yeah.
>> Councelor Vic.

2197
03:07:32,640 --> 03:07:36,399
» Yes.
>> Councelor N.

2198
03:07:35,120 --> 03:07:39,760
» Yes.
>> Councelor Kar.

2199
03:07:37,760 --> 03:07:43,840
» No.
>> Councelor Gardner.

2200
03:07:41,120 --> 03:07:47,279
» Yes. and Mayor Vaj.
>> Yes.

2201
03:07:44,880 --> 03:07:52,640
» Motion is carried with a recorded vote
of 5 days and three days.

2202
03:07:49,920 --> 03:07:56,600
» Okay, we need a mover and a seconder for
the meat of the

2203
03:07:57,680 --> 03:08:03,439
» No one wants to move it.
>> Move what?

2204
03:08:01,840 --> 03:08:07,960
» The RFP process.
>> We only accepted the uh

2205
03:08:08,800 --> 03:08:18,040
I'll second it.
get a table

2206
03:08:15,040 --> 03:08:18,040
please

2207
03:08:20,399 --> 03:08:27,439
to vote.
>> Okay. So, the motion is moved by

2208
03:08:25,279 --> 03:08:33,359
councelor Gardner, seconded by Mayor Ben
Alre. It resolved that council direct

2209
03:08:30,800 --> 03:08:40,960
staff to initiate a competitive request
for proposal RFP process exclusively for

2210
03:08:37,760 --> 03:08:45,840
municipal garbage collection services as
the current garbage collection services

2211
03:08:43,120 --> 03:08:52,240
extension agreement with Paul Lafrenir
contracting expires on December 31st

2212
03:08:49,279 --> 03:08:57,520
2026.
Question uh recorded vote requested by

2213
03:08:55,279 --> 03:09:02,000
councelor Levite. You have questions,
comments?

2214
03:08:58,640 --> 03:09:05,200
» Just my only comment is I'm judging by
the last one, I'm kind of getting an

2215
03:09:04,000 --> 03:09:08,800
indication that there might be some
people against us, but I don't

2216
03:09:06,319 --> 03:09:12,479
understand how because there's no
opportunity for extension anymore. We've

2217
03:09:10,640 --> 03:09:18,319
hit the limit of extensions on the
contract. We have no contract. So, we

2218
03:09:16,000 --> 03:09:21,040
have to negotiate a new contract. So, I
guess the options are either go back to

2219
03:09:19,840 --> 03:09:25,200
that person and come up with a new
contract, which I think would go against

2220
03:09:23,600 --> 03:09:28,880
a lot of our policies. And then, you
know, we try to do the best for our tax

2221
03:09:27,040 --> 03:09:33,040
dollars and stuff like that. And and the
other option is to go out to tender, but

2222
03:09:31,040 --> 03:09:37,439
there's no more extension option in our
current contract. That's done. It's

2223
03:09:34,800 --> 03:09:40,880
gone. We've exhausted them all.
>> Any other comments?

2224
03:09:38,720 --> 03:09:46,319
» I I comment that if there is no
extension, then this this is a way to

2225
03:09:44,240 --> 03:09:50,479
open it up.
>> Any other comments? question.

2226
03:09:48,160 --> 03:09:56,880
» I'm wondering if there's a
>> if there's a possibility that we can

2227
03:09:53,439 --> 03:10:02,479
extend the contract again
through a through a motional counsel.

2228
03:10:00,720 --> 03:10:06,800
» Sure. You can't just have to bring up
going forward.

2229
03:10:03,760 --> 03:10:12,080
» I'm just ask I'm going to reel everybody
in. This has been tabled.

2230
03:10:09,520 --> 03:10:15,040
» Okay. So, we we need to vote on it.
>> But but you haven't read it though.

2231
03:10:14,240 --> 03:10:19,720
» Oh, yeah. I did.
>> Oh, you did?

2232
03:10:15,760 --> 03:10:19,720
» I did. Yeah. You definitely

2233
03:10:21,520 --> 03:10:27,760
» I don't I I don't know why I voted on
the first one. I was voting for the

2234
03:10:26,000 --> 03:10:31,359
whole
the whole thing, not just

2235
03:10:29,439 --> 03:10:39,960
» what can what can I do?
>> Well, you voted for it. Anyway, so no

2236
03:10:36,000 --> 03:10:39,960
further questions or comments?

2237
03:10:40,880 --> 03:10:47,439
» No.
>> Council Gartner. Yes.

2238
03:10:46,000 --> 03:10:52,319
» Mayor.
>> Yes.

2239
03:10:50,240 --> 03:10:55,040
» Councelor Bigalow.
>> Yes.

2240
03:10:53,920 --> 03:10:57,920
» Councelor Tar.
>> No.

2241
03:10:56,880 --> 03:11:01,600
» Councelor Ross.
>> No.

2242
03:11:00,000 --> 03:11:06,080
» And councelor Ned.
>> Yes.

2243
03:11:03,600 --> 03:11:10,359
» Motion is carried with regarded vote of
four yays and three nays.

2244
03:11:22,479 --> 03:11:28,120
I missed them in the missing bylaw.

2245
03:11:30,960 --> 03:11:34,279
» No problem.

2246
03:11:35,920 --> 03:11:45,080
» Yeah, she's going to be up there.
You don't mind?

2247
03:11:42,080 --> 03:11:45,080
Yeah.

2248
03:11:50,800 --> 03:11:56,680
» On the bottom.
>> Okay.

2249
03:12:00,080 --> 03:12:07,160
» Okay. So 10.1 is uh
doesn't

2250
03:12:19,520 --> 03:12:25,640
10.1 is the bylaw. It's bylaw number
2616.

2251
03:12:28,160 --> 03:12:40,240
Okay. And this one here is for um us
entering a lame deck period.

2252
03:12:35,680 --> 03:12:45,359
So it's uh whereas section 2753 of the
municipal act

2253
03:12:42,399 --> 03:12:50,479
uh chapter 25 restricts council from
taking actions on the following in the

2254
03:12:47,439 --> 03:12:55,680
in the lame duck period. Uh the
appointment or removal from office of

2255
03:12:52,479 --> 03:12:59,439
any officer municipality. The hiring or
dismissal of any employees of the

2256
03:12:57,840 --> 03:13:04,399
municipality,
the disposition of any real or personal

2257
03:13:02,000 --> 03:13:10,560
property of the municipality which has a
value exceeding 50,000 at the time of

2258
03:13:07,439 --> 03:13:15,920
disposal and making any expenditure or
occurring any other liabilities which

2259
03:13:13,279 --> 03:13:24,399
exceed $50,000.
So therefore it's that uh uh

2260
03:13:21,520 --> 03:13:30,720
uh that the council will enact the
following that uh corporation town of

2261
03:13:27,840 --> 03:13:38,399
man hereby delegates authority under
section 2753 of the municipal act sold

2262
03:13:34,960 --> 03:13:43,920
2001 between nomination day and
commencement of the council parents as

2263
03:13:40,880 --> 03:13:48,880
follows. the CEO
to be delegated authority as a financial

2264
03:13:46,880 --> 03:13:54,080
signing authority for expenditures
exceeding 50,000

2265
03:13:51,760 --> 03:13:59,359
that the CEO be delegated the authority
to execute agreements of purchase and

2266
03:13:56,720 --> 03:14:05,439
sale pertaining to the disposition of
any real or personal property of the

2267
03:14:02,800 --> 03:14:11,760
municipality which has a value exceeding
50,000 at the time of disposal for

2268
03:14:08,960 --> 03:14:16,640
acquisition of property the CEO
delegated the authority to hire or

2269
03:14:13,760 --> 03:14:22,560
dismiss any employee of the municipality
of Madawa. Uh that the CEO will report

2270
03:14:20,560 --> 03:14:28,640
to council at the next meeting as soon
as practable on any actions taken under

2271
03:14:26,080 --> 03:14:32,960
the restrictions listed under section
275.

2272
03:14:30,479 --> 03:14:38,399
And uh that this bylaw shall come in
enforced in effect only if the present

2273
03:14:36,399 --> 03:14:44,239
council is subject to the lame duck
provisions in accordance with section

2274
03:14:40,720 --> 03:14:48,800
2753 of the municipal act and shall not
extend beyond the commencement at the

2275
03:14:46,479 --> 03:14:52,800
next council term. I did this for the
benefit of the viewing audience so they

2276
03:14:50,720 --> 03:14:57,600
know what we're talking about. I need a
mover and a seconder. This was discussed

2277
03:14:55,439 --> 03:15:03,640
last meeting and was asked to be brought
back. So I have a mover. I need a second

2278
03:15:00,640 --> 03:15:03,640
there.

2279
03:15:03,760 --> 03:15:13,120
Council Ross, sorry.
So, the motion is moved by uh council

2280
03:15:10,479 --> 03:15:17,520
may bear, seconded by council Ross. Be
it resolved that council of the

2281
03:15:15,279 --> 03:15:22,960
corporation of the town of Madawa adopt
bylaw 26-16

2282
03:15:20,640 --> 03:15:28,640
being a bylaw to authorize the chief
administrative officer for certain acts

2283
03:15:25,600 --> 03:15:32,080
during a restricted period. Questions,
comments? Council Gar.

2284
03:15:30,239 --> 03:15:39,439
» Yes. So I asked for this to come back. I
I um have some I did some research on

2285
03:15:36,239 --> 03:15:44,239
it. So the um part of the you just read
it out. Uh part of the uh limitations

2286
03:15:42,160 --> 03:15:48,880
that we face is the appointment or
removal from office of any officer of

2287
03:15:46,160 --> 03:15:53,200
the municipality. My argument to that is
that um I don't think we need to remove

2288
03:15:50,640 --> 03:15:57,600
any officers uh from the municipality
currently. And if we did things like a

2289
03:15:55,760 --> 03:16:02,239
clerk, we have a deputy clerk. If it was
a fire chief, I would constitute that as

2290
03:16:00,239 --> 03:16:07,600
an emergency. Or we have a deputy fire
chief um bylaw or not bylaw, sorry, a

2291
03:16:05,680 --> 03:16:10,319
building official. I think you could
constitute that that could be an

2292
03:16:08,880 --> 03:16:15,200
emergency. It doesn't tell you what it
is emergency. Just says you have to deem

2293
03:16:12,960 --> 03:16:20,560
it an emergency. So I think having that
would be um considered an emergency.

2294
03:16:18,000 --> 03:16:24,560
Hiring or dismissal of any employee. Uh
currently already the CEO has that power

2295
03:16:22,560 --> 03:16:31,279
with uh most of our staff within our own
policies. um council would only oversee

2296
03:16:27,120 --> 03:16:36,640
management. Um and again um giving that
power to one person to to remove

2297
03:16:34,000 --> 03:16:40,479
somebody as part of our management team
I I don't think would happen. So um I

2298
03:16:39,279 --> 03:16:45,359
would think that council would have to
be involved in that anyways. Uh

2299
03:16:42,399 --> 03:16:48,800
disposition of property over 50,000 I
don't think there's anything on the

2300
03:16:46,399 --> 03:16:54,399
horizon. If it was already approved by
council um then it's already covered. um

2301
03:16:52,000 --> 03:16:59,920
unbudgeted expenditures or liabilities
exceeding 50,000. Uh we already have in

2302
03:16:57,200 --> 03:17:04,960
our policies the CAO can go up to 50,000
I believe with emergencies.

2303
03:17:02,000 --> 03:17:09,359
Um and then beyond that the act does
include a provision for council be able

2304
03:17:07,600 --> 03:17:14,239
to make those decisions in case of
emergencies. So we had to spend over

2305
03:17:12,000 --> 03:17:17,760
$50,000 and it's not budgeted this year.
I would consider it's probably going to

2306
03:17:15,840 --> 03:17:21,840
be an emergency. I don't think we're
looking to do anything outrageous. Um,

2307
03:17:20,319 --> 03:17:27,120
and and the reason I'm really pushing
back to this is that the last term of

2308
03:17:24,319 --> 03:17:31,840
council, there was a pickup truck and a
loader bought during that term that

2309
03:17:29,680 --> 03:17:37,359
council had to swallow those costs and
those payments for and you're promised a

2310
03:17:34,880 --> 03:17:42,720
financial report that we never got. We
came in in December or or maybe it was

2311
03:17:39,760 --> 03:17:46,880
late November, but around that time and
come February, we still hadn't received

2312
03:17:45,040 --> 03:17:51,120
any financial update as to what happened
during that time. So, I'm really kind of

2313
03:17:49,200 --> 03:17:55,279
digging in my heels here that I I really
don't think we need to do this. Um, we

2314
03:17:53,200 --> 03:18:00,720
all went against strong mayor's powers
and it's kind of the same thing. It's

2315
03:17:57,920 --> 03:18:04,080
strong CEO powers um to any CEO that
gets it. So, I'm I'm digging in my heels

2316
03:18:02,640 --> 03:18:08,479
there. And again, it's nothing to do
with with Paul, but I didn't support it.

2317
03:18:06,560 --> 03:18:13,279
The last council when they did it, I was
very vocal about it and and I don't want

2318
03:18:11,200 --> 03:18:20,040
to be a hypocrite, so I'm digging in on
this one. So, that's my opinion. Um,

2319
03:18:17,040 --> 03:18:20,040
counc

2320
03:18:21,680 --> 03:18:30,080
is my biggest concern about CEO being
dedicated authority to hire and dismiss

2321
03:18:27,439 --> 03:18:37,840
any employee of the municipality, the
corporation town of Nawa. And I don't

2322
03:18:34,560 --> 03:18:44,080
think that that should happen. It should
wait. you I can see them dismiss them

2323
03:18:40,479 --> 03:18:49,760
from their work with uh pay and then
when the new council comes in they can

2324
03:18:46,239 --> 03:18:57,760
review it and see if it's uh uh the
cause of uh or why the d the termination

2325
03:18:53,439 --> 03:19:06,200
was put there. Uh other than that I'll
go along with it but I want this removed

2326
03:19:01,439 --> 03:19:06,200
or I won't be supporting it.

2327
03:19:08,640 --> 03:19:12,680
No comments.
>> No comments.

2328
03:19:15,040 --> 03:19:21,600
My comment would be uh I already kind of
said that I I believe like the main

2329
03:19:19,359 --> 03:19:26,560
purpose of vice council here is to
uphold all the services policies and

2330
03:19:24,160 --> 03:19:30,560
procedures of staff that's going to do
everything else. And that's basically

2331
03:19:28,000 --> 03:19:33,560
what that is saying. So I'm okay with
it.

2332
03:19:33,920 --> 03:19:41,040
» Any comments? Councelor, I'm okay with
something.

2333
03:19:37,439 --> 03:19:46,880
» Okay. Any comments? Councelor Smith.
>> Uh, no, thank you.

2334
03:19:43,760 --> 03:19:52,520
» Okay. So recorded
recorded vote requested by elsewhere.

2335
03:20:09,520 --> 03:20:14,319
Pardon me.
>> Oh nothing. Sorry

2336
03:20:12,080 --> 03:20:17,359
» I did read it.
Okay.

2337
03:20:15,279 --> 03:20:20,359
» And there's no more comments. I've asked
around.

2338
03:20:20,640 --> 03:20:25,520
» No.
>> Council,

2339
03:20:23,840 --> 03:20:30,160
» yes.
>> Councelor Ross,

2340
03:20:27,359 --> 03:20:33,040
» no.
>> Councelor Bigalow,

2341
03:20:31,439 --> 03:20:36,800
» yes.
>> Councelor Mick,

2342
03:20:34,319 --> 03:20:39,760
» yes.
>> Councelor Gardner,

2343
03:20:37,840 --> 03:20:42,479
» no.
>> And Mayor Bell,

2344
03:20:41,040 --> 03:20:49,479
» yes.
Motion is carried for the recorded vote

2345
03:20:44,640 --> 03:20:49,479
of four days and three days.

2346
03:20:54,000 --> 03:21:02,479
» Okay. So, uh I need a mover in a second
to go into both meeting.

2347
03:21:00,479 --> 03:21:09,080
» Oh, yeah. I got those. Hey,
>> can we take Can we take a five minute

2348
03:21:04,800 --> 03:21:09,080
break recess right now?

2349
03:21:10,720 --> 03:21:14,040
has to go.

2350
03:21:18,319 --> 03:21:21,319
» Sorry.

2351
03:21:22,160 --> 03:21:31,680
Okay.
So, moving on along. Uh item 11, old

2352
03:21:28,720 --> 03:21:38,520
business 11.1,
library proposal. Anything you want to

2353
03:21:34,319 --> 03:21:38,520
brought forward, councelor Mick?

2354
03:21:43,520 --> 03:21:47,640
I'll take that as a no.

2355
03:21:48,319 --> 03:21:56,319
» Okay. New business 12.1 Council TER
rental fees policy.

2356
03:21:54,160 --> 03:22:01,279
» I'm sure we're all aware of what what
this situation cost us and I think we

2357
03:21:58,720 --> 03:22:05,040
need that policy ASAP.
So,

2358
03:22:02,880 --> 03:22:09,600
I mean, I had a a lot of phone calls
about why I voted no.

2359
03:22:07,840 --> 03:22:13,760
Then you have to explain it all, but
which is okay. That's my job to explain

2360
03:22:11,520 --> 03:22:20,000
why I voted in certainly, you think.
But, um, but let's get the policy done

2361
03:22:17,760 --> 03:22:25,120
so we don't have any questions here that
here's a policy and this is it. So,

2362
03:22:23,600 --> 03:22:28,160
anyway,
>> so all I have to say,

2363
03:22:26,319 --> 03:22:33,640
» can you explain this what the rent what
do you mean by rental policy? The Egypt.

2364
03:22:33,680 --> 03:22:40,399
» Oh, cave. Okay. I thought you were
talking about the rose.

2365
03:22:39,760 --> 03:22:42,880
» No,
>> that's what I thought you were talking

2366
03:22:41,680 --> 03:22:46,399
about.
>> Okay. That's why I asked for I was going

2367
03:22:44,880 --> 03:22:49,520
to say this guy already made
presentation.

2368
03:22:47,120 --> 03:22:54,160
» No. No.
>> Okay. So,

2369
03:22:51,760 --> 03:22:59,760
» yeah. I just We just need the policy.
Let's get it get out of the way.

2370
03:22:58,160 --> 03:23:03,600
Okay.
Uh questions from the public pertain

2371
03:23:01,760 --> 03:23:07,439
pertaining to the agenda. Not going to
happen. There's no one here.

2372
03:23:05,040 --> 03:23:11,920
» We we actually do. We have people still
online.

2373
03:23:08,160 --> 03:23:14,640
» Oh, okay. Sorry about that.
>> Oh, yeah.

2374
03:23:12,399 --> 03:23:21,120
» Good evening.
>> I' I've have a question about my letter.

2375
03:23:19,359 --> 03:23:26,640
» Oh,
yeah. Go ahead.

2376
03:23:23,279 --> 03:23:34,080
» Okay. It w it was commented that my
letter is how you get attention to this

2377
03:23:29,359 --> 03:23:38,640
issue. But the OD the AODDA requires the
town to be accessible to people in

2378
03:23:35,920 --> 03:23:44,560
wheelchairs. It's the responsibility of
the town through consultation with

2379
03:23:41,680 --> 03:23:50,399
people with disabilities to identify,
prevent and remove barriers.

2380
03:23:47,520 --> 03:23:55,520
Now a few years back an accessibility
committee was going to be made. I put in

2381
03:23:53,040 --> 03:24:01,120
an application to be on this committee
to help identify these barriers and it

2382
03:23:58,640 --> 03:24:07,920
was decided that it didn't need to to
have one. I know it's not mandatory,

2383
03:24:04,479 --> 03:24:14,479
but it is needed in this town and there
are so many issues that you guys say

2384
03:24:11,040 --> 03:24:19,200
you're not aware of, but you should be.
And I think you need to move forward by

2385
03:24:17,200 --> 03:24:24,080
getting an accessibility committee so
that it can be dealt with. A lot of

2386
03:24:20,960 --> 03:24:29,840
these things are small issues that can
be dealt with with a little $100 fix. I

2387
03:24:27,439 --> 03:24:36,399
know there's big things, but we're not
looking to make big changes. We need the

2388
03:24:33,040 --> 03:24:41,840
little things fixed first, like now, not
in a year.

2389
03:24:38,720 --> 03:24:47,359
I'm sorry. Thank you.
>> Okay. Anybody want to council Gardner?

2390
03:24:44,399 --> 03:24:52,399
» Yeah, I I agree. U Cheryl, I I think
that a committee like that would be

2391
03:24:49,040 --> 03:24:56,479
good. we have a kind of an armslength uh
unification committee and I I think at

2392
03:24:54,399 --> 03:24:59,439
the time the thinking was that it was
going to be kind of a committee of

2393
03:24:57,520 --> 03:25:02,800
council that I can't remember the exact
structure but maybe it was the amount of

2394
03:25:01,520 --> 03:25:06,319
council members that were going to be on
it that was a bit of the issue because

2395
03:25:04,479 --> 03:25:11,680
after so many council members then it
has to follow our our council meetings

2396
03:25:09,680 --> 03:25:15,359
and has to be posted to the public and
recorded and all of those things have

2397
03:25:13,040 --> 03:25:20,319
agendas. So maybe something that kind of
involves more people from the public and

2398
03:25:17,520 --> 03:25:23,840
a a counselor to be on there and to kind
of that counselor be responsible for

2399
03:25:22,319 --> 03:25:28,560
bringing the flow of information both
ways from the council table back to the

2400
03:25:25,680 --> 03:25:32,640
committee. Um I I would support that and
I I think that there would be a number

2401
03:25:30,720 --> 03:25:38,080
of uh of counselors that would be
willing to uh to take that role, but um

2402
03:25:35,600 --> 03:25:40,960
definitely I I agree um it's something
that we need to do and we need to do

2403
03:25:39,439 --> 03:25:45,840
better.
Okay, council there.

2404
03:25:42,960 --> 03:25:54,080
» Um, yeah, Cheryl, uh, thank you for your
letter. Um, I know a few years back, uh,

2405
03:25:49,920 --> 03:25:59,840
I was, uh, on a committee called, uh,
Nawa Community Development, and we, uh,

2406
03:25:57,600 --> 03:26:05,920
got a grant from the government to do a
study on, uh, areas in the town that

2407
03:26:03,520 --> 03:26:11,680
needed, uh, accessibility that has
accessibility problems. And I think the

2408
03:26:09,279 --> 03:26:17,439
the municipality does have a copy of
that. We sent it to the municipality

2409
03:26:13,760 --> 03:26:21,359
after we got it done. Um I think there
was some things that were done, but you

2410
03:26:19,760 --> 03:26:27,600
know, we're all we were all waiting for
this accessibility to come from the

2411
03:26:23,920 --> 03:26:32,800
government this these proposals. But
anyway, there is a study that was done.

2412
03:26:29,760 --> 03:26:38,560
We also uh
I think it was that back in uh

2413
03:26:36,560 --> 03:26:47,279
the Legion had got when I was president
I had gotten a stud study done um to

2414
03:26:43,760 --> 03:26:54,160
create accessible uh parking spaces on
Main Street and uh I think that was done

2415
03:26:51,200 --> 03:26:59,680
too but the town also did a study a few
years back maybe two or three years. So

2416
03:26:57,600 --> 03:27:04,080
we have those three studies that we
could be looking at and and carrying out

2417
03:27:02,560 --> 03:27:08,640
those recommendations that were
provided. But anyway, the studies have

2418
03:27:06,800 --> 03:27:14,880
been done and we did get grants for
those for those studies. But anyway,

2419
03:27:13,200 --> 03:27:20,720
we're waiting for our main street to be
done. There is some accessibility that

2420
03:27:17,840 --> 03:27:28,319
we provided in that on that in main
street. So you'll see some really good

2421
03:27:24,000 --> 03:27:28,319
uh improvements on our main street.

2422
03:27:29,040 --> 03:27:37,439
else.
>> Yeah, we the new construction that's

2423
03:27:34,000 --> 03:27:42,720
coming hopefully within the next year.
Uh accessibility is part of the plan for

2424
03:27:40,000 --> 03:27:48,720
the main street. So I hope that it will
meet your requirements and uh whatever

2425
03:27:45,200 --> 03:27:55,040
it has to be a joint venture between the
corporation, the contractor and the

2426
03:27:51,760 --> 03:27:59,359
business people to make an effort to
have proper accessibility for

2427
03:27:56,960 --> 03:28:03,439
wheelchairs. That's all I can say for
now and uh sorry that uh you're having a

2428
03:28:01,920 --> 03:28:08,840
hard time with it and I hope we can
resolve the problem for you as soon as

2429
03:28:05,680 --> 03:28:08,840
we can.

2430
03:28:09,200 --> 03:28:16,640
Any other comments? Councelor Ross.
>> I shall I agree. I think an

2431
03:28:15,120 --> 03:28:21,040
accessibility
committee would be a very good idea

2432
03:28:18,479 --> 03:28:28,960
because a lot of us do not know exactly
what is needed. So, um I think possibly

2433
03:28:25,920 --> 03:28:34,319
putting um some things together stating
some of the things that we could do or

2434
03:28:31,200 --> 03:28:37,680
suggestions you have or possibly talk to
a few others and make a little

2435
03:28:35,840 --> 03:28:41,840
presentation and see if some things are
profitable so we don't have to wait

2436
03:28:39,840 --> 03:28:45,760
until our main street starts. I think
it's going to be starting fairly soon

2437
03:28:43,600 --> 03:28:50,960
though. But it isn't just Main Street
that has issues. There are other aspects

2438
03:28:47,520 --> 03:28:55,520
in town as well. So, I think writing a
few things down on paper and uh sending

2439
03:28:53,920 --> 03:29:00,239
it to council or presenting it to
council would be a great idea.

2440
03:28:58,560 --> 03:29:04,080
» Okay. Thank you.
>> You're welcome. I thought I could follow

2441
03:29:02,080 --> 03:29:08,319
for you, Charlotte. Um I think this is
great timing for you to bring this

2442
03:29:05,760 --> 03:29:12,880
forward as well. Again, having a
director of community services and also

2443
03:29:10,399 --> 03:29:18,640
bringing up like the the committees. I
think our our focus with the main street

2444
03:29:15,439 --> 03:29:21,840
is also for the accessibilities. So, um,
but I think the timing for all this is

2445
03:29:20,160 --> 03:29:26,399
actually going to be a good thing and
we're going to get more things done.

2446
03:29:23,520 --> 03:29:30,319
It'll be a lot a lot quicker and again
with the main street, I think it'll be a

2447
03:29:28,319 --> 03:29:35,720
lot more obvious as to the to the things
that the the director was saying of

2448
03:29:32,000 --> 03:29:35,720
things that are in the back.

2449
03:29:37,279 --> 03:29:43,680
» I was just going to ask the I've never
heard of the study that was done before

2450
03:29:42,000 --> 03:29:47,040
our council. It was before this term of
council. So, if anybody has that

2451
03:29:45,760 --> 03:29:51,120
document, can that be shared with
council? So, I don't even know if staff

2452
03:29:48,239 --> 03:29:54,720
would have it, but um can we try to find
it and share it around with council? I'd

2453
03:29:52,960 --> 03:29:59,840
like to read it. I I didn't know if its
existence would be important.

2454
03:29:57,040 --> 03:30:08,319
» I would be
I'll uh put my two cents. Uh thank you

2455
03:30:04,319 --> 03:30:14,239
for reaching out to council. Um
we started in 2023.

2456
03:30:11,040 --> 03:30:20,399
I don't remember
anything about that committee coming to

2457
03:30:16,960 --> 03:30:28,720
this table. So that must have been in
the previous years that it was done. Um

2458
03:30:24,399 --> 03:30:35,040
your letter was discussed at length and
uh everybody had questions and uh we uh

2459
03:30:32,239 --> 03:30:41,120
and I asked specifically for staff to
answer your letter. So maybe it's a an

2460
03:30:37,920 --> 03:30:47,200
opportunity to not let this dialogue uh
die down. Let's keep it going.

2461
03:30:43,920 --> 03:30:51,120
» And uh you know I I think anybody in
their right mind wants to do what's

2462
03:30:48,880 --> 03:30:58,399
right for our constituents.
>> Uh

2463
03:30:52,800 --> 03:31:04,720
our main street will get a complete uh
>> new look by uh by the end of

2464
03:31:01,200 --> 03:31:09,840
construction season next year. Uh the
bridge is also being addressed right now

2465
03:31:06,880 --> 03:31:14,640
as we speak. Uh we're still waiting to
find out if it's going to be a

2466
03:31:11,279 --> 03:31:20,800
rehabilitation or replacement.
And uh some grants have been applied to

2467
03:31:18,640 --> 03:31:27,040
and uh our director was talking about
them, you know, for better accessible

2468
03:31:23,760 --> 03:31:32,720
washroom facilities, town hall, the info
center and the imprints of both

2469
03:31:28,960 --> 03:31:36,800
buildings. So uh that that's one of the
answers you were looking for. Has there

2470
03:31:34,319 --> 03:31:43,040
been any application? Yes, there has.
And we we were also successful in

2471
03:31:39,680 --> 03:31:49,120
securing one at the arena for uh you
know to to help uh uh residents age

2472
03:31:47,439 --> 03:31:53,520
residents and everything, you know, to
to use our facility at the arena and the

2473
03:31:52,160 --> 03:31:58,560
proper equipment is going to be
provided. So we we did get that. So

2474
03:31:56,319 --> 03:32:05,439
that's something that's uh that's on our
radar also. But uh you know h have a

2475
03:32:02,720 --> 03:32:08,800
look at uh our staff's response and I
encourage you to keep the dialogue

2476
03:32:06,880 --> 03:32:16,120
going. Thank you.
>> Okay. Thank you.

2477
03:32:12,399 --> 03:32:16,120
» Any other questions?

2478
03:32:23,279 --> 03:32:32,279
» Okay. So, we are going to move into a
close session. I need a move in a second

2479
03:32:28,880 --> 03:32:32,279
to do so.

2480
03:32:43,120 --> 03:32:50,319
» Okay. Moved by councelor Levite,
seconded by councelor Ross. Speed

2481
03:32:46,720 --> 03:32:54,880
resolve that council proceed in camera.
uh close session pursuant to section

2482
03:32:53,040 --> 03:33:01,600
2392E
of the Municipal Act 2001 as amended at

2483
03:32:58,880 --> 03:33:08,399
9:36 p.m. in order to address the
following item number 14.2

2484
03:33:05,200 --> 03:33:13,279
Mad Landfill update under litigation or
potential litigation including matters

2485
03:33:11,120 --> 03:33:18,880
before administrative tribunals
affecting the municipality or local

2486
03:33:15,520 --> 03:33:22,239
board. Questions, comments?
Okay, I'm going to call for a vote.

2487
03:33:20,960 --> 03:33:29,160
Councelor Mick.
>> Yes.

2488
03:33:24,399 --> 03:33:29,160
» And call all in favor.

2489
03:33:37,439 --> 03:33:45,040
» Okay. Okay, I have a motion uh moved by
councelor Levik, seconded by councelor

2490
03:33:42,000 --> 03:33:52,000
Tair be resolved at the regular meeting
reconvene at 9:52 p.m.

2491
03:33:48,960 --> 03:33:58,640
Uh we went into a closed uh meeting to
discuss the uh the manual landfill

2492
03:33:55,200 --> 03:34:05,439
update concerning arbitration versus uh
Pepo Cameron Township

2493
03:34:01,600 --> 03:34:10,000
and uh there is a motion uh resulting
from the closed meeting session and I'm

2494
03:34:08,000 --> 03:34:14,000
looking for a mover and a secondary.
>> Um sorry mayor but you actually need to

2495
03:34:12,160 --> 03:34:16,800
vote on this or else you'll be first.
>> We have to be sorry

2496
03:34:15,760 --> 03:34:18,000
» that's okay
>> late right?

2497
03:34:17,520 --> 03:34:26,120
» Yeah.
>> Yeah. Okay. So, uh,

2498
03:34:21,920 --> 03:34:26,120
call for a vote. All in favor?

2499
03:34:28,160 --> 03:34:35,600
Do I have to restate what I said or is
that done? Okay. Thank you.

2500
03:34:33,200 --> 03:34:39,000
» All right. So, mover in a second was
over here.

2501
03:34:43,680 --> 03:34:52,960
Okay. Moved by councelor Ross, seconded
by councelor Bigalow. Whereas the firm

2502
03:34:48,960 --> 03:34:58,399
of Davis Washburn Law has indicated that
they can no longer serve the town in the

2503
03:34:55,840 --> 03:35:03,840
landfill litigation matter with the
township of Pepano Cameron. Be it

2504
03:35:01,439 --> 03:35:11,840
resolved that council of the town of
Mawa authorized the CEO treasurer to

2505
03:35:07,600 --> 03:35:16,399
retain the services of Spedaphori
Johnson

2506
03:35:13,359 --> 03:35:21,520
LLP to represent the town in this
matter.

2507
03:35:17,760 --> 03:35:27,239
questions, comments. [snorts]
I'm going to request a recorded vote on

2508
03:35:24,000 --> 03:35:27,239
this one.

2509
03:35:31,840 --> 03:35:37,840
» No questions.
>> Raj,

2510
03:35:35,120 --> 03:35:39,520
» yes.
>> Councelor Big,

2511
03:35:38,960 --> 03:35:41,600
» yes.
>> Councelor Ross,

2512
03:35:40,640 --> 03:35:44,319
» yes.
>> Councelor Cher,

2513
03:35:42,800 --> 03:35:47,279
» yes.
>> Councelor No,

2514
03:35:46,160 --> 03:35:49,359
» yes.
and councelor Garvin.

2515
03:35:48,560 --> 03:35:53,479
» Yes.
>> Motion is carried unanimously.

2516
03:35:55,600 --> 03:36:03,319
» Okay.
>> Okay. I mean that's

2517
03:36:05,600 --> 03:36:14,880
okay. Moved by councelor Gardner, second
by councelor Leavik be resolved at the

2518
03:36:10,239 --> 03:36:19,920
regular meeting adjourned at 9:54 p.m.
Questions, comments?

2519
03:36:17,040 --> 03:36:23,760
All in favor? Carried.
>> Thank you, gentlemen. and whies.