[0:28] We'll call the meeting to order at 6:00.
I'll ask the clerk if anyone is
[0:34] participating electronic, please.
>> Uh, yes, we have both of our presenters
[0:38] on tonight and two members of the
public.
[0:54] And next is the adoption of the agenda.
Everyone had a chance to see it. I need
[0:58] a modern.
[1:10] So the motion is moved by councelor Tar,
seconded by councelor Ross.
[1:15] Please resolve that this meeting agenda
dated Monday, August 10, 2026 be
[1:21] adopted. Questions, comments?
None. I'll call for a vote. All in
[1:27] favor?
Ear?
[1:32] » We do have another member of the signed
in.
[1:40] Anybody
[1:47] have a conflict of interest to declare?
None at this time.
[1:53] Brings us right to uh presentations and
delegation this evening. We have uh
[1:59] David Butler, financial consultant, and
Keith Harman,
[2:04] planning consultants, and they have a
presentation for Rosemount Valley Suite
[2:08] and a governance plan.
Gentlemen, welcome. And uh the floor is
[2:14] yours.
>> Thank you very much. Can everybody hear
[2:17] me? Okay.
[2:20] Can everybody hear me?
>> Yes. Oh, okay. I wasn't too sure.
[2:27] Well, thank you very much for allowing
us to present virtually. I appreciate
[2:31] that. Uh Dave's on as well. Um we're
here to present our strategic plan for
[2:39] Rosemont Valley Suites. Uh as you recall
earlier this year there was a resolution
[2:43] as approved by council
uh that a basically authorized uh Dave
[2:48] and I to develop a detailed transition
plan uh for Rosemand Valley Suites
[2:56] outline the steps responsibilities
the timeline required uh to support the
[3:02] transfer and long-term sustainability of
the project.
[3:07] So
several months later uh Dave and I met
[3:12] with all the stakeholders and uh to
undertake to develop this strategic plan
[3:19] uh and it's possible. So uh in our
report and I'm not going to go over the
[3:23] whole report with you. We had some goals
that we wanted to share and some
[3:29] objectives that were important is that
we wanted to establish the u presence of
[3:36] an independent nonprofit organization
for Rosemont Valley Suites. We also
[3:42] wanted a way to figure out a way to sell
and transfer uh the Rosemont Valley
[3:47] Suites facility to the NPO thereby
getting it off the town books uh and
[3:54] removing the associated mortgage and all
the debt uh from the misfall books. So
[4:01] that would eliminate the responsibility
to town to manage the day-to-day
[4:06] operations and take the financial debt
off of the that of the municipality.
[4:11] So so we wanted to initiate a
sustainable financial operating plan for
[4:18] Rosemont Valley Suite. So to do that we
had to meet with uh all the stakeholders
[4:24] including the banks and the property
manager uh to get all of the current
[4:28] information which we have completed and
uh Dave has and we've put together this
[4:35] proposed transition plan. It basically
is a complete financial review.
[4:41] » Hold on. Hold on.
>> Councelor Mick joined me online.
[4:45] » Okay. Sorry about that.
Um, we good to go.
[4:50] » Yeah. So, Councelor Mick, we have uh
Dave Butler and uh
[4:55] » and Keith Arman giving a presentation
virtually for uh for Rosemont Valley
[5:01] Suites, not for profofit group.
>> Wonderful. Thank you. Um and welcome
[5:07] Dave and Keith. Nice to see you again.
>> Thanks Lauren. Um so carry on. Uh our
[5:13] proposed transition plan is this. Uh
first we do a financial uh review uh
[5:19] analyzing all of the necessary costs uh
determined to update the costs
[5:24] obligations legal requirements
associated with transferring the
[5:28] ownership to the facility. The next of
course is establish a notfor-profit
[5:34] corporation
uh and that uh involves uh getting board
[5:40] members uh soliciting input from the
community getting council representation
[5:46] with a proper governance framework uh in
updating the articles of incorporation
[5:53] and corporate bylaws that are governed
under the nonprofit uh act. and uh a set
[6:00] of government policies including uh
board procedures and conflict of
[6:07] interest policies. There's a number of
policies there's about 12 of them
[6:10] actually that all have to be made
current in in align with the nonprofit
[6:15] act. So and uh assist the board in
establishing a sound financial
[6:22] management practices including
accounting procedures and practices,
[6:26] budget processes, financial reporting
requirements, banking arrangements and
[6:31] internal financial controls.
Then the next step is the transition of
[6:37] uh operations. We want to work with the
existing property management that's
[6:42] DESCON management uh to ensure that it's
a seamless transition from uh the
[6:48] municipality to the not forprofit and
we've met with the DESCON and they're in
[6:53] agreement to working with us to make
sure this happens. So the big thing of
[6:57] course is the municipal oversight
agreement and that's where we provide
[7:02] the risk mitigation that there is no
cost to the municipality Dave and Evan
[7:06] are taking to do all this work. all the
costs associated with this thing are
[7:11] capitalized into the mortgage and it is
no cost to the municipality. So in
[7:16] exchange for a limited mortgage
guarantee by the municipality which they
[7:19] already provide uh this oversight
agreement between the municipality and
[7:23] the NO for the purpose of the
establishing operating policies and
[7:28] procedures and limits the authority and
formal reporting relating to the
[7:33] activity of the senior facility. So
that's how the Miss Valley still
[7:38] controls what goes on at the um Rosemont
Valley suites, but uh the good thing is
[7:45] is that the debt comes off their uh
their books. So what are the benefits to
[7:51] the town of Ottawa? Reduce municipal
financial liability, freeing up borum
[7:55] for other projects, independent
governance uh through a a
[8:00] community-based board of directors,
long-term operational viability and
[8:04] sustainability,
improved eligibility for future housing
[8:09] uh projects, enhanced organizational
accountability,
[8:15] uh protection of an important community
housing asset. Now, that's a really
[8:20] important thing because the goal of
creating Rosemont Valley Suites several
[8:24] years ago was to provide housing for
your seniors in the community. We want
[8:29] to protect that integrity at all costs.
That's very important for the community.
[8:34] So,
so
[8:38] obviously we're asking for council
support to go to the next step. Um, if
[8:43] are there any questions uh before we go
to the next level?
[8:50] Can everybody hear me?
>> No, we'll save the questions for after.
[8:53] » Okay, sure. So, we're what we're asking
for council consideration is after Dave
[8:58] and I have spent uh quite a bit of time
talking to the stakeholders and meeting
[9:02] with the various people. The next step
of course is to do it. And so, we're
[9:07] asking for a letter of intent from
council giving us authority uh to
[9:12] proceed with that and uh a fee for
service invoice. so that if we do it, we
[9:18] know we're going to get paid. I think
that's fair. So, um you'll see from our
[9:25] professional fees and associated costs,
we have to pay lawyers, we have to pay
[9:29] the banking fees, and of course, David,
I need to get reimbursed for our
[9:34] services. So,
[9:38] so recommendation and next steps.
Council receives a report and
[9:43] information authorizes us to uh proceed
with the implementation of the
[9:49] transition plan. It's pretty
straightforward. Council directs
[9:53] municipal staff to receive, review, and
finalize a formal letter of engagement
[9:57] in the fee for service contract as
mentioned.
[10:01] So the council and the staff recognize
that the time of the essence especially
[10:05] with respect to the items below with
cash flow uh Dave has to complete a
[10:10] current proforma uh to demonstrate that
it is sustainable and we've done that
[10:16] and the review of the uh municipal
annual payment uh uh ARIRL.
[10:23] So I think uh at this stage we're ready
to discuss uh what the options are and
[10:30] if there are any questions from council
and we're just looking for support from
[10:34] council. The whole intent of this thing
is is to protect the integrity of
[10:40] Rosemount at the same time is get the
debt off the municipal books. Uh it's a
[10:45] lot of money to be sitting on your books
transfer the no so that you can proceed
[10:50] with other projects as required. So
that's basically our presentation
[10:58] and I'm open for questions now.
>> Okay. Any questions? [snorts]
[11:06] » Anybody around the table have any
questions? Councelor Mick, do you have
[11:10] any questions?
>> Um, no, no questions from here, but I'm
[11:15] happy to move the motions put forward in
the report. Um it's nice to see things
[11:20] sort of picking up where we left them
off uh from the committee level and
[11:24] makes sense to me.
[11:29] Councelor Le,
[11:34] » after we move the motion to accept your
report and move on to the next phase, is
[11:41] do you have a an idea of how long it
will take before the process gets in
[11:46] place?
>> So Dave and I are we who anticipated
[11:51] that type of question. Uh we expect that
we could have this done within a month
[11:55] or two at the latest before the year end
completed transferred into the MO and
[12:00] off your books.
>> Okay. So now we'll fall into the next
[12:04] council month.
[12:07] » Thank you.
>> Council Ross
[12:13] Council Gard
here. Um,
[12:17] so I I kind of have some questions
around, you know, the town would be the
[12:22] one guaranteeing the loan. So if the
building is currently operating at a
[12:26] loss of approximately 70,000 per year,
how would um how would the not for-p
[12:33] profofit uh plan to increase the income
without having the town to um sign over
[12:38] that that uh that loss every year um
until you guys can get to a positive
[12:43] cash flow? Obviously, it's losing money
now. I get that you can increase rents
[12:46] and things like that, but that takes
time. So, how do you make the mortgage
[12:50] payments from now until that time?
>> Uh Dave, do you want to
[12:56] » Yeah. So, so um thank you, counselors
and mayor. Um I've had some significant
[13:04] discussions with um the banking entity,
which is the case alliance uh for this
[13:10] project. I've also had many discussions
with the desk group who you have as
[13:17] managing uh the property. Um and I've
looked at the historical numbers and uh
[13:24] one of the main uh issues is that the
rental rates have never really been
[13:29] increased to any significant level for
the last I don't know three and a half
[13:33] years to be able to support um the
future expenses. and um and I'm not sure
[13:41] why that is, but and I don't see that
there's any real financial plan in place
[13:46] to kind of balance the books. So, so in
discussions with the bank, um they're
[13:52] willing to do some changes for us and
and uh just for example, they're willing
[13:58] to change the amortization from the
current 35 years to 50 years. So that
[14:05] doing that drops the payment
significantly down. Um they they we've
[14:11] talked about what kind of increases that
we could establish on a on a regular
[14:16] basis over the next say 7 years. And um
you know we'll need to increase rents
[14:22] every year by about 5%. And when the um
and when the people move out, they'll go
[14:29] to market rents because the people don't
know the difference when they move into
[14:35] this. It's not there to be an affordable
housing complex. It's there to provide
[14:40] seniors with attainable housing and try
to and nobody can operate it at a loss.
[14:46] So rents will have to come up. Uh we'll
have to reduce expenses. We've talked to
[14:52] some of the suppliers of um this
facility and they're willing to reduce
[14:56] their fees as well. And the bank is
willing to look at sculpting payments.
[15:02] Now, I know that sounds like an odd odd
word, but some banks will look at the
[15:07] established cash flow plan and then come
up with a payment plan that matches
[15:12] that. So, you're never going into the
hole. And as the project starts to
[15:16] gather some additional revenue through
the rental rate program increases, then
[15:22] they will start imposing some of the
payments that that were missed or we can
[15:27] change the interestonly period again and
extend it out for a couple more years uh
[15:32] taking advantage of that opportunity. So
there's many many many things to do if
[15:37] everybody's cooperating. Uh I know that
there's going to be a little bit of push
[15:42] back from um the community and probably
the new board that we're going to
[15:49] establish in regard to how much we
charge there because uh the original
[15:55] people were probably sold the bill of
goods that you know this is an
[15:58] affordable place and rents are 800 and
900 and you could live there making uh
[16:03] on old age pension but that's not
realistic anymore. And um so so we're
[16:09] going to h you're going to have to
charge more and pay less. It's the only
[16:13] way that that you're going to make it
work. Um the other thing that the
[16:17] nonprofit's going to be looking for is
additional funding from different
[16:21] sources. Um and I know a hard pill to
swallow is going to be the uh the
[16:26] municipality staying on as a um as a
guarantor of the mortgage. Honestly, the
[16:32] bank's never going to let you off the
hook no matter what.
[16:36] banks do um but they will um reduce your
exposure based on uh paying down the
[16:43] debt and things like creative things
like that. So the next step when we come
[16:47] back to you with uh these uh these this
plan because we're going to come back to
[16:52] you with a full financial plan that
works um or else it it's not going to be
[16:58] a project, right? So, so in in speaking
with everybody and we spent a I spent a
[17:05] lot of time on it working with your bank
and getting approvals at senior levels
[17:09] to rework the financial component and
they're pretty optimistic and they're
[17:14] pretty on side and um and I spoke to
desk and they're completely on side as
[17:20] well. So the the trick for you guys is
going to be in like Keith mentioned in
[17:26] the uh oversight agreement that protects
uh gives you some further protection in
[17:32] terms of uh being able to uh protect
that guarantee that you have in place uh
[17:37] some sort of oversight and um that
having representation on the board as
[17:43] far as being able to take over the board
in the event of defaults that you set
[17:47] set out. So I don't want to get too deep
into it now and I kind of hope that
[17:52] answer counselor answers your question
to some degree. Those are kind of the
[17:56] the solutions that are floating around
financial solutions and and they could
[18:01] go in many different directions but
according to my sources and the things
[18:05] we've done before it is possible to uh
make this thing make this thing work for
[18:11] a nonprofit.
>> Okay. So, just out of that, from what
[18:17] I'm hearing, this would kind of end the
affordable housing project that that
[18:20] once was, and it would become a a market
rent building as tenants leave and new
[18:25] tenants move in. Is that
>> I wouldn't go that I wouldn't go that
[18:29] far, counselor. I would just say that
we have to look at when all the leases
[18:35] expire and come up with uh maybe not
market rent. Maybe there's a level that
[18:40] we can use that will be still attainable
or still semiafordable. I don't think we
[18:46] want to shock the community and put
people and displace people. But when a
[18:51] new unit becomes available, um it's a
new person. It's the apartment is
[18:56] refreshed, painted, and renovated and
they move in and they if they know
[19:00] they're instead of we the last guy had
it at $800. Well, somebody has a,000.
[19:04] it's not going to make any much
difference if they agree and can pay
[19:08] $1,000, right? So, it's it's an isolated
case. Um uh
[19:15] you know, that's just one of the
solutions, but this will be a by
[19:18] committee. This will be discussed with
the board. Um this won't be my total
[19:23] decision. I'm going to come up with some
suggestions, but the board ultimately
[19:26] will approve the new rate uh the new uh
rental rate program. Um it's not just
[19:33] me. So there'll be a lot of input on
that and um so
[19:36] » and remember you you still have a lot of
tenants in there that are paying below
[19:40] market rent and will be playing below
market rent for some time if we only
[19:45] increase the rents a minimal amount.
>> Yeah.
[19:50] » To the community.
>> Yeah. Like there's two units becoming
[19:54] available or just was becoming available
and I'm not sure whether they got market
[19:58] rents or they just continued on with the
same amount. I don't know what they were
[20:02] told to do or to say [snorts] from the
town, but um but you know, as those
[20:08] become available, that's a dramatic
effect on the bottom line. Uh and but
[20:14] minimum 5% for the next three years,
those rents are going to have to go up
[20:18] up up to be able to catch up in the next
5 years for the for the place to be
[20:24] breaking even or revenue neutral. um
because no nobody can operate it at
[20:29] $70,000 a year loss or even a $10,000 a
year loss and there's no cash reserve
[20:35] being built with that that this thing
has to have a cash reserve. There's
[20:38] always going to be issues or problems in
the future, right? And you need to head
[20:43] take them head on with that reserve. So
right now I don't think there's a there
[20:48] was a reserve but uh you finished off
with the intereston period and mortgage
[20:55] kicked in and that's what made the uh
the higher payments
[20:59] but it can't be interest only forever.
No bank is going to do that. Right. So
[21:05] » would would this not for profofit uh
once everything is complete would they
[21:09] pay taxes to the town or is this a
project that would be like requesting
[21:14] waiver from taxes or a phased in
approach to taxes or how would that
[21:18] work?
>> So so that's another discussion. Um
[21:21] we're not reporting anything uh for the
on behalf of the town. I don't think
[21:26] there was a facilities bylaw key put in
place originally for this cuz we never
[21:30] got to the nonprofit. But you know what?
It's a very good point because sometimes
[21:35] taxes make or break these things. I know
that there'll have to be a grace period
[21:40] for taxes at the very least and then uh
if you have a comm a CIP in place maybe
[21:46] there's some provision for graduating
the taxes in um but if it's going to be
[21:52] a
you know an op a business within the
[21:55] community I mean the town has to get
some benefit out of eventually. So taxes
[22:00] are going to be a a contentious issue,
but they have to be discussed and again
[22:06] um it's part of the board negotiating
with the town. Um it can go many
[22:12] different ways. I don't know what the
sentiment is in in Madawa, but I think
[22:17] » all the projects we've worked on, there
always is a a graduated uh tax
[22:22] implementation that like it could be
over three years or could be five years
[22:26] where you build up to full taxes after
about five years.
[22:31] » Okay.
>> Would the acquisition of the building be
[22:34] asis? I know that there's been some
debate on the roof and whether it was
[22:38] fixed properly or not. Um, so would the
would the uh sale be asis or would there
[22:44] be uh conditions on anything? Um,
>> I've spoken to the bank answer about
[22:49] that exact issue and yeah, it's going to
have to be asis. We don't expect the
[22:54] town to go out of pocket for any money
on this project. If we check with desk
[22:59] and we find that there's I think the
roof was repaired. I think the town used
[23:04] the money from the reserve account and
paid and fixed the roof and I'm not
[23:08] exactly sure. So, I I shouldn't really
even say that, but that was my
[23:12] understanding. And um so I I think it's
an ASIS uh um transfer or sale. And we
[23:20] have to be careful. I'm going to check
with the tax lawyers on on how we
[23:24] transfer that, whether it's for the
amount of financing a sale or it's for
[23:29] $1. We have to watch out for the uh um t
tax issue. Um, so [snorts] we uh, so
[23:37] that's that has to be discussed, but but
essentially for a dollar and and you're
[23:43] going to be relieved of all your
responsibilities. One thing we hadn't
[23:46] talked about, which was there's probably
some trailing liability, which is the
[23:51] debt uh, for the Al Gangquin. There's
probably some money left over there to
[23:56] pay. I'm not sure that that can be
discussed as well. I'm sure it's been
[24:00] paid down quite a bit by now, but we
don't want the town to have any re any
[24:05] financial responsibility and it
shouldn't be other than just helping
[24:09] them leverage their goodwill for the
mortgage. Other than that, uh shouldn't
[24:14] be paying anything. This should stand on
its own. And honestly,
[24:19] um, one of the rules with the, uh, the
ARIRL,
[24:26] um, being treated as a contingent
liability is the fact that nobody
[24:32] contemplates
uh, subsidies from the municipality.
[24:37] So if the if this if the uh the intent
is to um and I've done a lot of research
[24:44] on this like if if the intent is that
the municipality's understanding is once
[24:49] they sell it and it's a standalone
entity then the ARIRL doesn't get
[24:55] affected and it goes to contingent
liability. But if there's a chance or
[25:01] somebody thinks that they're going to
have to pay a subsidy to nonprofit to
[25:05] keep it alive, you don't get relief on
the ARIRL. So, we really have to be
[25:09] careful with the way that that's
portrayed. Um, we don't want the town to
[25:14] have to even think about paying any
money for anything in the future. That's
[25:18] why we got to build cash reserves.
>> Okay. So, then um you answered all these
[25:25] questions for me already. So, the
timeline for the town being a guaranter,
[25:28] like you talked about, potentially um
extending on to a 50-year loan term. Um,
[25:33] but obviously at some point that debt
gets repaid and then there's equity in
[25:37] the building. Um, I I know that nobody
has a a magic uh crystal ball to look
[25:42] into, but what would you foresee like
the town being the guaranter for the
[25:46] entire 50 years? Do you think we get to
a point where there's enough equity in
[25:49] the building that the bank is
comfortable with um with that and
[25:53] letting the not for profofit um hold the
mortgage on their own because of the the
[26:00] uh
>> yes this is one thing counsel I hate to
[26:03] cut you off is that it's super important
question you have there because um a lot
[26:08] of times in the oversight agreement uh
it's written right in there that after a
[26:12] period of so say 5 years for example uh
that you revisit at the mortgage again
[26:18] and and refi the project to be able to
withdraw some of your limited guarantees
[26:23] and it should gradually go down based on
the exposure. You shouldn't be
[26:27] guaranteeing, you know, uh 5 million and
there's only 100,000 left on the
[26:33] mortgage. I It doesn't make any sense,
right? So, um, so we're going to have to
[26:38] have that as a discussion point in the
oversight agreement that, uh, you know,
[26:42] the town's liability gets reduced based
on the, uh, balance outstanding
[26:47] evaluated each year or every 5 years or
whatever, uh, or that the NPO undertakes
[26:53] to review that process. You're going to
have to have some language in there that
[26:57] triggers that that uh, discussion
because otherwise everybody will forget
[27:02] about it. Right. Right. And my last one
just um the makeup of the board. Um if
[27:10] the town is guaranteeing the loan um
would we be able to consider that um
[27:15] either we have uh a few council members
on that board u preferably a majority or
[27:21] at the very least um that members of
that board are appointed by by this or
[27:26] or any council until such a time as the
town isn't the guaranter anymore. um at
[27:31] least then the town would have to say in
who is operating the building. Um
[27:36] understanding that it would be a
separate uh board, an arms length board.
[27:40] » I'll let Keith answer that. He's more in
tune with the NPOS's.
[27:44] » It also is a very good question.
Absolutely. We want because you are
[27:48] providing the guarantee, you want to
have control over it. Uh therefore you
[27:53] should have representation from council
with a reporting mechanism and that's
[27:58] all spelled out in the oversight
agreement council and it can change from
[28:04] uh from election to election as to who
sits in there but it the board
[28:08] composition will be made up of
representation with the majority holding
[28:13] from with power from the council and
community members at large. You have to
[28:19] you have to be able to protect your
asset and that's the guarantee.
[28:24] And you're right after 15 years if if
the town is no longer providing a
[28:29] guarantee or or is the limited guarantee
is so such that you don't want anything
[28:35] to do with it, then you just have one
person on council or on the board or
[28:39] nobody. But for the time being, you
definitely want to have a couple. And
[28:43] you want to pick people in the community
and on council that have a vested
[28:48] interest and want to make sure this
>> works for the community.
[28:53] » Yeah. And and from from my experience um
generally
[28:57] uh that um uh nonprofit boards are um
generally have low capacity to be able
[29:06] to manage these projects. Thus that's
why we have the property management
[29:09] company desk on right. they don't have
the time, they don't have the knowledge
[29:12] and so on. Uh and they don't have the
people they're willing from the
[29:17] community to do it. In this particular
case in Madawa, it's kind of an anomaly
[29:22] because you guys have a lot of people
that that were running uh set up this
[29:27] project as a community kind of like a
committee of council board that were
[29:33] were amazing. And some of the people are
actually in the room and u and so that
[29:39] would be exciting if those people could
uh you know uh generate uh donate some
[29:44] of their time to be on this board as
well until uh such time as that they we
[29:49] put some new people on. But but you
really do need to have your oversight uh
[29:55] during the the critical periods of this
project when it before it becomes
[30:00] financially stable because um there's a
lot of decisions that have to be made
[30:05] and have to be made responsibly. So
[30:14] » any other questions from the table?
>> I had some questions but they're all
[30:19] answered. D. No questions there. Uh,
councel, any questions?
[30:25] » I I saw one about the guarantor. So, um,
is there a way to almost have a contract
[30:32] so that that we would be the guarantees
for like say five years that is when you
[30:37] would be paying tax and then obviously
those five years that they exactly would
[30:40] be happening but the NPO finds another
guarantor that then carry on from there.
[30:47] I'm using [clears throat] five years as
a as a
[30:50] » in an ideal world, counselor, it would
be great if it could stand alone by
[30:55] itself and have enough credibility and
enough uh reserve fund and the asset be
[31:01] be reappraised and the bank look at it
as a responsible entity and you wouldn't
[31:06] need to be involved whatsoever. In an
ideal world, that's what you're shooting
[31:10] for. Uh, I believe that the town is
simply just a crutch at this point to
[31:16] hobble the project along until that
community asset runs on its own and it's
[31:21] responsible and it's financially
responsible as well. So, I don't see the
[31:25] town staying there forever and ever. And
I never see that in any community. I
[31:30] never want to have that because it's
uh it's just not the way to do it. So,
[31:36] um, uh, so if you're looking after your
constituents, you want to, you're right,
[31:41] uh, have this guarantee expire at some
point or modify at some point to be able
[31:47] to really meet the needs of what the
what the nonprofit needs at the time.
[31:51] And hopefully that debt will be paid
down and uh and refinanced cuz honestly
[31:58] you you know and I I'm not sure why the
project wasn't wasn't being sold uh and
[32:03] there weren't more takers because if you
look at the asset itself uh there was
[32:08] inherent asset uh value when uh it when
you spent 5 million on it um like you
[32:16] had a couple million dollars just
because of the structure. So, if that
[32:19] place was appraised properly and the
rents were normal, uh, you would
[32:24] probably come in with an $8 million
appraisal value, and I'm, and this is
[32:28] just guessing. This is just gut feel
based on my experiences.
[32:32] So, so you got a lot of value there. Um,
not just the 5 million that that's
[32:38] outstanding. There's probably worth $8
million if you got right down to putting
[32:42] a business case together. Uh but in the
state it's in regarding their rental
[32:47] rate programs and the possible negative
income each year, it it drags that down
[32:53] because appraisers look at, you know,
income approach, cost approach,
[32:57] comparative studies. There's a lot of
things that that drive those prices that
[33:02] you need to have when you're refinancing
or you're re-evaluating the program. So,
[33:07] we need to get it in good shape. When I
say we, I mean the nonprofits got to get
[33:11] it in good shape. And you know, we're
not going to do this and run away. Keith
[33:15] and I [snorts] are on projects that
finished two years ago, honestly, and
[33:20] doing uh helping them reorganize some of
the financial affairs of them because
[33:24] they always need to be adjusted. So,
we're going to we're going to hang in a
[33:28] little bit with the the NPO board as
they start to mature to help them uh
[33:33] work that cash flow problems out. So, so
you know, it's uh it's just one of those
[33:40] things. It just needs some some tender
loving care of this place, right? It's a
[33:45] beautiful, beautiful facility and the
people are so nice and it seems to be
[33:49] running well and [snorts] we just need
to get it off the town's books and get a
[33:54] financial plan going and to make it
stable. And so we don't plan on the town
[33:58] being hooked into this place forever.
They they got other fish to fry. They
[34:02] got the hill up there to finish that
development. You've got other projects
[34:07] to do like the arena and so on. you need
to free up your capital to do those
[34:12] kinds of projects. Um, [snorts] you put
enough effort into this one already,
[34:16] honestly. So, [gasps]
that's all I really have to say.
[34:22] Sorry for being so frank, but that's
kind of what we are is transparent.
[34:27] » That's where the bike has another
question.
[34:28] » I got a couple actually. Um
when you is there levies that you can
[34:34] set in there like uh they say it's going
to be low geared income for seniors but
[34:41] some people sell their homes and they
move in there and they have lots of cash
[34:45] in the bank
>> is uh pardon me.
[34:50] So I was just wondering that board
that's going to manage this thing, they
[34:56] going to have any power or jurisdiction
of maybe imposing levies uh looking at
[35:03] what the geared income is for these
people? I know some seniors are in there
[35:07] now are having a hard time and trying to
meet their ends, meet their living cost
[35:13] and everything else, but there's some
people that are in there that got a lot
[35:16] of money than when they sold their
house. So they move into a a situation
[35:21] where they pay low rent. Uh everything
is covered. So I'm just wondering about
[35:28] the board. Can they would they have that
power or can they be put into a a plan
[35:34] as you fix up the financial situation
for the town to sell it? because we had
[35:40] discussed it before that we'd like to
put 90 more units on there that could
[35:46] make it worthwhile for an investor to
come in and buy the place.
[35:50] Then I know that it would change from a
low geared income senior place to more
[35:56] or less uh price of today's rental in
Toronto or North Bay or Seb.
[36:04] I'm just
>> so maybe I could uh maybe I could jump
[36:06] in and answer that is that in every
project we work on what we try to do is
[36:11] establish the rent the rents that the
community at large can afford without
[36:18] and and that's even before we rented the
the units out. the board with a mixture
[36:24] of council and community members at
large would have the ability to through
[36:30] the oversight agreement to adjust the
rents accordingly. Now the challenge you
[36:37] have as as you've mentioned is that if
you have one tenant simply because you
[36:42] know they sold their house for half
million and that money is sitting in the
[36:45] bank. the challenge you have is charging
more rent for one unit that's identical
[36:51] to the unit beside it. Uh because the
tenants in there don't have all the
[36:56] money. So that's a really difficult
thing for you to to propose to do. uh
[37:03] rather than you know if it's financially
sustainable and you are charging less
[37:09] than the market rents and you see a plan
where you gaining equity the town gets
[37:14] off the books and everything else that
seems to be something that is more
[37:18] realistic for the community. I mean
every town, every project we do in every
[37:23] town, there are people who definitely
have their equity in their house, but
[37:27] they so they they dip into that equity
that they sell their house for plus
[37:32] their CPP OAS so that they can afford to
live in these places because you don't
[37:37] know what people's financial situations
are like. If they can afford it, if they
[37:42] can if they can afford the rent that
you're proposing, then then in the in
[37:47] the it pays for the mortgage payment,
then your plan works.
[37:52] » Yeah, Descon has quite a comprehensive
um screening process. I know because
[37:57] they're working on several other
projects with us right now that have
[38:01] just been completed and they're filling
them up. So, I know where the what the
[38:05] criteria is and I know that it's pretty
comprehensive and it doesn't put risk
[38:10] onto the municipality or the or the
nonprofit, but honestly, the the new NPO
[38:17] will have all the power to set any rate
that they want and any policy regarding
[38:22] the rates because the time this building
was was made, the rules are completely
[38:27] changed. They're not governed by
anything. They can when someone moves
[38:31] out they can they can jack the rate by
three times if they want. I mean
[38:37] obviously you have to be sensitive to
the occupancy. When you start jacking
[38:42] rates and people start leaving and the
place is empty, you can't do that. So
[38:45] there has to be a a wellthoughtout
approach to this rental rate thing. And
[38:50] it um that's one of going to be the main
things that the new board is going to
[38:54] have to live with. I'm going to come up
with numbers and present them to you uh
[38:59] before we go to the next stage that is
going to it's going to be a plan in
[39:02] conjunction with the bank on how we're
going to get to revenue neutral and
[39:07] revenue positive and what time that'll
be and what those payments mean and all
[39:11] that kind of stuff. I have a a long road
to do on that thing and it'll be
[39:16] presented to first I guess council and
you guys when we come back uh to to you
[39:23] know people to see or make suggestions
and I'm not sure Keith or whether that's
[39:27] going to go right to the board that kind
of program or it's going to go to
[39:31] council but this is going to be the
challenge but the board the board has
[39:34] the right to do whatever they want they
have to look after the project there's
[39:40] no way it's sustainable losing money and
doesn't have a cash reserve, it's
[39:44] worthless. Um
um these when you charge
[39:50] affordable rates, if they're not
subsidized somehow, then they they don't
[39:54] work. And uh people are are [snorts]
used to paying over $1,000 a month. Now,
[40:01] I mean, we don't build them now until
the rates are under 1,500, like a month
[40:06] per suite, and two bedrooms, like
15,6,700,
[40:10] and they're jam-packed full waiting
lists in all of the smaller communities.
[40:14] So,
how we got to $800 a month, I'm not
[40:18] quite sure. I think it was a chance to
to let the uh just the seniors who
[40:25] couldn't pay much uh to actually get
into a place, but like counselor
[40:30] mentioned, there are seniors in there
that are um sold houses and have nest
[40:35] eggs of money that can probably pay.
Where else are they going to go? Right.
[40:39] So, uh I this is just
>> ask your question.
[40:44] » I don't know. But the board has the
power to
[40:48] » by law to charge whatever they want on
an an on the anniversary date of the
[40:53] increase like 4 5 6 7 8 9 10% if they
want and when a person moves out they
[40:58] can charge whatever they want. I looked
at some of those units over there and
[41:03] like my god they're the one when you
walk in the front door just to the right
[41:07] that twobedroom that's in there that is
huge. That's bigger than some houses.
[41:12] Like it's just beautiful place. Like
that should be over $2,000 a month that
[41:18] place in rent and and I I think it's
like under a thousand. Like I don't like
[41:23] I don't really know. But that all has to
stop. I mean I'm looking out for the
[41:27] interest of the town and the nonprofit
and I may be offending people in this
[41:31] room but but I'm a realist. You got to
charge more. Cut your cost. So
[41:37] » Okay. We have another question here.
Councelor Tair.
[41:41] Um
if if this council decides uh on a say a
[41:48] formula uh say a onebedroom is a,000 the
twobedroom is 1,500 or whatever we could
[41:57] if somebody moves out right now this
council has the authority to uh raise
[42:02] the rents to a
level say they're paying 900 now we
[42:07] could raise it to 1100 say until the
board gets operated
[42:12] Does that work right?
>> Absolutely.
[42:15] » Yes. Absolutely.
>> Right now, council is the boss.
[42:18] » Okay.
Is that council?
[42:23] » Yes. Thank you.
>> Uh staff, any questions or comments?
[42:26] » Um I have a couple questions if I may.
Um
[42:33] around finances and the operations and
the question's been asked.
[42:38] Um
it's just not clear to me
[42:43] um what the answer really is. And
so you flag in the report that it's uh
[42:50] bleeding, you know, about $70,000 a
year. The number is actually about
[42:55] 76,000 but close enough. So 76,000
[43:02] and
[43:05] on top of that there's fees that are
identified you know upwards to 150,000
[43:11] in fees
between consulting legal banking
[43:17] and which is roughly a couple years
worth of losses if you think of it in
[43:22] those terms.
Uh at the last meeting
[43:26] you indicated that the fees could be
incorporated in the refinancing of the
[43:33] project so that the town who's already
paying $76,000 a year wouldn't be paying
[43:40] another $150,000 a year one year over
top of that 76.
[43:45] But then, you know, it's at a bigger
principal payment to repay which you can
[43:50] say, well, there you know, you can
negotiate interest only, but at interest
[43:53] only, you're just breaking even or or
maybe um maybe having a bit of a loss.
[44:00] So, um so I'm not I'm just not seeing
how a nonprofit makes any difference as
[44:07] to who makes the money or doesn't pay
the money. Who's covering the lawsuit?
[44:12] right now the town of Maloy is and just
having a nonprofit doesn't change the
[44:18] laws. It's still there. So I it's not
clear to me what happens with that. Uh
[44:24] the second issue is um in the agreement
um
[44:32] if title
passes over to a nonprofit
[44:38] and the town maintains its guaranteed
status as guarantor.
[44:45] So all the rest,
you know, rests with the town and for
[44:50] whatever reason the nonprofit sells the
building in a future transaction
[44:57] and makes money because the government
introduced a new policy or whatever,
[45:03] maybe makes the project all of a sudden
financially desirable and makes a ton of
[45:07] money. um the agreement I would like to
see the town as should have a a stake in
[45:14] that is we we're only we're now
responsible for the losses and we're
[45:19] going to be responsible for the losses
we should also be sharing in the game if
[45:23] there were any. So that's a thought for
you. And then lastly at the last meeting
[45:29] um talked about who some of the players
might be that would be involved in that
[45:34] nonprofit and you indicated that you
would come back at this meeting and you
[45:38] would share that but I haven't heard
that. So so those are the things that
[45:42] the council would may want to hear that
would help them make their decision
[45:47] going forward.
>> So let me take a stab at that. I'm not
[45:52] too sure who's which staff member was
talking about that. Uh but good
[45:56] questions. Uh as mentioned earlier, as
Dave mentioned, is that by renegotiating
[46:02] the terms of the mortgage with either
the case or with another institution, if
[46:08] you refinance the project to include all
of those costs you're talking about, the
[46:14] legal fees, the banking fees, and our
fees rolled into this thing, stretch it
[46:19] over a long period of time. uh it
reduces the monthly payment. Therefore,
[46:25] uh and reduces the the monthly expenses.
So that 76,000 a year disappears.
[46:33] So that's the whole idea. And then
increase the rents as we mentioned
[46:37] earlier is that if there are some empty
ones in there now, bring those up to
[46:41] market rent or close to market rent. So
the the the sooner you get the rents up
[46:46] to something that is more sustainable,
the sooner uh it is easier to gain
[46:53] equity. So that's the plan is is that
without without doing anything, you're
[46:59] can you're going to continue losing
76,000 a year. So, and you're absolutely
[47:04] right, is that part of the oversight
agreement has to be the language in it
[47:09] that says if the town uh has a stake in
the project and they're willing to use
[47:16] their goodwill to support the project
when there is equity gained in the
[47:20] project and if it's 10 years or five
years or 10 years, they can negotiate a
[47:25] transfer of those the equity back to the
town if it's for taxes or whatever.
[47:30] You're absolutely right. that's they do
in a lot of the other centers. So, and
[47:35] the third question was is that I don't
think we promised that we would come
[47:39] back with names of the board the
potential board members. Uh we we would
[47:44] come back with a strategy that we would
have to undertake to uh solicit input
[47:49] from the community and ask you council
members who would like to sit on the
[47:54] board. That becomes the composition of
the board.
[47:58] Yeah, I think I think Keith that that
question was directed because in our
[48:03] previous meetings a year a year year and
a half ago, we had tried to bring um
[48:09] people to the town that would work with
a nonprofit but essentially were private
[48:15] individuals and that didn't work out and
that is something we're not entertaining
[48:21] in this case. uh this nonprofit board uh
will be truly a nonprofit. Nobody owning
[48:29] this. It's members from the community
only. It's not going to be any type of
[48:34] ownership whatsoever. And I also would
add to Keith uh that if if in the
[48:41] oversight agreement that the first of
all, the nonprofit can't sell this
[48:45] property without the express written
permission of the town. that's going to
[48:49] be your lawyer is going to expect that
uh when your lawyer reviews this because
[48:54] the NPO will have their own lawyer to
establish their case and you got a
[48:58] lawyer that's tough as nails there who
will probably uh make sure you get your
[49:03] your what you need in it and I agree you
should have all those rights that nobody
[49:07] can sell it and in the event that it is
sold here's what you expect to get out
[49:11] of that for your contribution and so
that's that's pretty good question and I
[49:17] think that I agree agree with all of
that. I agree with those things. So, uh
[49:21] you'll be looking for that in the next
round of documents. And please, by all
[49:26] means, whoever the staff member is, just
uh bring those comments to the table
[49:31] because I think they're all worthwhile.
[49:35] » Anything else from staff?
>> Okay, I'll uh I'll try and wrap it up. I
[49:40] had a bunch of points. A lot of them
were touched up. Uh first of all, I want
[49:44] to thank you for for for the
presentation. you obviously have a lot
[49:48] of expertise and experience in the
domain. Uh just a few things that uh
[49:55] maybe I didn't get it right, but that
were mentioned uh you know that we need
[50:00] to uh raise the rents uh and that we
haven't done so far. As far as I'm
[50:06] aware, we have did two rounds of uh
increases, one at 3%, one at 5%.
[50:14] So, so there has been some increases
because we we truly understand that it's
[50:19] a way too far under market and we we
can't make ends meet and unless you have
[50:26] a money tree, no one can make ends meet.
>> Right. Exactly, man. And the name senior
[50:31] affordable housing may have to be
tweaked to senior housing because uh I I
[50:38] think that's the direction that uh uh a
not for profofit even is is going to go.
[50:45] I'm not saying at full market but at
least at maybe a reduce but something
[50:50] that is going to make the building
sustainable. Uh the timeline, someone
[50:55] asked a question, you said two months.
And that's where I have an issue. Two
[51:00] months brings us into a brand new term
of council. And I seriously question the
[51:07] fact that we are here tonight to move
this ahead on the future council. Okay.
[51:15] So I I think some of the stuff through
the question that councelor Tivera
[51:19] asked, you know, the town does have the
uh the option that when someone leaves
[51:26] uh a unit to increase it. So you know,
we could do that for the next two months
[51:31] if someone leaves and uh make sure that
those rents get increased. I I totally
[51:36] agree that us because we we've carried
this this far uh should put another
[51:42] increase uh any time. So I I think the
anniversary is January 1st, so we could
[51:49] see maybe another 5% increase. uh the
municipal oversight
[51:56] slashcontrol
uh you know I'm I'm I'm I'm
[52:01] a little concerned about it in the fact
that
[52:06] you know we we still all want to make
sure that the uh
[52:11] the original idea of this building
senior's building is carried on and that
[52:17] that was the idea again I'm saying maybe
it's time to strike off the word of
[52:22] affordable.
Um,
[52:26] who holds the uh who ends up holding the
bag? I have a concern there. No matter
[52:31] what happens, you know, it's the town
that's going to pick. If someone
[52:35] defaults in some wild idea, we don't
know what's down the future, uh, we're
[52:41] still on the hook. And I agree with your
statement that there's no lending
[52:45] institution out there that's going to
let us off. I I I understand that. The
[52:51] other thing uh that was uh mentioned
that there was a bit of reserve and we
[52:56] kind of chewed it up uh using uh using
it for our deficit but then I think
[53:03] David you picked up on it you corrected
it. Uh it was used
[53:08] for the roof plus the town had to
contribute a little extra. my problem
[53:13] with the roof
and no one came back to council to tell
[53:18] me differently, but out out on the
street I hear that the roof still leaks
[53:22] and we got this fixed by professionals.
So, we need to know if that roof is
[53:27] still leaking. So, so that's another
thing. Um
[53:33] I I'll I'll repeat it again. We're we're
less than 11 days from uh nominations
[53:39] closing
and uh I I think uh there's if things
[53:45] don't change, we could be a lame duck on
uh um August 21st, which means we can't
[53:52] make those decisions. There are no
meetings. Uh we have two meetings in
[53:57] September. So, if we're lame duck, we
can't touch that. And then the election
[54:03] is in October. And by the amount of
people running this time around,
[54:08] if we survive the first lane duck
period, we might be in lane duck after
[54:13] the election. So So I'd like to be very
careful how we uh we move forward. I I
[54:19] don't think it's something that we want
to uh rush. I I I like a lot of the
[54:26] ideas I I heard. I I think uh you know
there's potential there, but I would
[54:31] like our staff with your group to maybe
have a a look at your your proposal so
[54:39] staff is ready when we have a new term
of council with your group to uh to
[54:44] update and uh and move it along. So that
that's where I stand and if you want to
[54:50] touch up on it uh please do so.
>> Thank you, Mayor. Um, [clears throat]
[54:56] and thank you for correcting me on some
of those points because I was
[55:00] generalizing and I was using a lot of
hearsay and I apologize for that. But
[55:06] thank you for correcting me and you have
all great points about uh taking that
[55:11] affordable name off the project and
truly making it a senior's facility. But
[55:16] I think you're right. I mean, you have
11 days. We could get to a lawyer and
[55:20] transfer it over and have that done in
11 days, but that's not going to solve
[55:23] the problem because uh there's a lot of
issues to work out and the big one's
[55:28] going to be that rent analysis and
report and where do you go financially
[55:32] and that oversight agreement and just to
kind of make sure you tie down a lot of
[55:36] these loose ends and there are a lot of
them. um we will undertake I'm sure
[55:41] Keith I'm speaking for Keith too to work
with staff during the lame duck period
[55:45] uh while there's uh some pressure off to
kind of work through what that deal
[55:50] might look like and be ready for the
council when they become into power
[55:55] again and be able to vote on the the
project. I you know I'm like we're not
[56:00] here to hold your feet to the fire or do
anything. We we love you guys. We we
[56:05] spent a lot of years in your town um
with a lot of the counselors you see
[56:09] there today and committee members and
even got familiar with the people that
[56:14] live there. So So we're we like your
place and we're doing it because we love
[56:18] it, not because we want to get down into
Meadow, try to make a bit of money. This
[56:23] is something that we don't want to see
it fail. Our um any project we worked
[56:28] on, we've always stood by it and and
tried to go back and help out. And this
[56:32] is just another typical example of that.
So, uh, our intentions are is to to work
[56:38] with you. So, um, let's do that, Keith.
I I I don't know what your feeling is.
[56:43] » I I I would agree. I mean, we certainly
don't want to pressure council into
[56:47] making a decision and we certainly don't
want to encumber potentially new council
[56:51] with something. Uh we're presenting an
an idea that will help this council and
[56:57] or the new council uh start out the new
year with a with a clean book hopefully.
[57:03] And so as Dave mentioned, we're willing
to sit with staff and uh and to go to
[57:09] the next level and have a plan ready.
And if this council wants to wait for
[57:13] the new council to vote on it, then
that's your call.
[57:19] » Thank you for understanding. Uh for
today,
[57:22] » I just want to ask
um do you need a motion to move ahead
[57:28] with that or do you just need a a
direction from this table?
[57:35] » I I I I think that we've agreed to
them to contact uh start working on it.
[57:43] » We haven't agreed yet because we haven't
heard from that.
[57:45] » Okay.
for a friend group that just spoke,
[57:49] they're they're okay to hold off to try
not to push everything and
[57:55] and I think we have to respect the fact
that we're in an election.
[57:59] » I agree with
>> and we're we're at the end of our term.
[58:02] » I'm agreeing with you
>> and we're at the 11th hour and well, I
[58:06] just want to make sure that you you
>> I'm agreeing with everything you're
[58:10] saying, but all I'm saying is do they
need emotion or is direction good
[58:14] enough? like if if a motion to say that
they can sit down with the staff and
[58:19] come up with a plan that's going to be
presented to the new council or do you
[58:23] need just direction?
>> Personally, I think you only need
[58:26] direction because by doing the
resolution by doing the resolution,
[58:31] we're committing a future council.
>> Okay.
[58:36] » And I I feel strongly about that. I
apologize for it, but that's how I feel
[58:40] about it.
Any other comments, Council Gardner?
[58:48] » I'm I'm not going to die on it either
way, but I would think that we always
[58:52] say that council talks in in motions and
and if we're directing somebody to do
[58:58] something, I think that this council
should be saying it on paper. um maybe
[59:02] not along the lines of commitment beyond
that, but in preparing a presentation
[59:07] um with more information for the next
council, I think that that would be uh
[59:12] fair of us to do. Um not committing them
to anything, but committing them to a
[59:16] future presentation I think is is fair,
but I think that we talk through those
[59:21] motions and I think it's important to do
that.
[59:23] » I I wouldn't die on that hill either.
I think I totally agree. I'd like to
[59:30] make the motion.
>> Do you like an order?
[59:34] » If you want to speak to the clerk, uh,
please [clears throat]
[59:39] make a motion to uh to uh
have our consultants sit down with
[59:46] staff, whichever you guys agree on, and
of
[59:52] you they'll present to the
[59:57] plan for Rose Valley. I guess we should
put that link in there, too.
[1:00:02] » You don't mind? I'd like to
[1:00:06] think it's best to have it on paper and
it's on record.
[1:00:17] » Ask that question before the motion
comes up.
[1:00:19] » Yeah, go ahead. Councelor Councelor Ross
has a question. So, I I was just
[1:00:24] wondering a lot of nonprofits, they
sometimes approach um we have uh what we
[1:00:31] call DESAD to get subsidies in place for
some of the units like we have one in
[1:00:36] town called Castle Farm. So many units
are subsidized. So many are market rent.
[1:00:41] Have you ever had nonprofits do that
kind of thing?
[1:00:46] » We uh I'll answer that question. We did
entertain on a project. We've actually
[1:00:52] been involved with DESAB. Uh but comes
with conditions and if the DESAB want to
[1:00:59] get involved in the project, they want
other than seniors involved in the
[1:01:05] project.
>> So
[1:01:07] » So
>> the the challenge you have is is that it
[1:01:11] comes with conditions. It's nice to have
money from DESAB, but if you want to
[1:01:15] protect us, so there's four seniors,
that won't happen.
[1:01:20] » Okay.
[1:01:23] Thank you.
[1:01:31] » Just we're waiting for the uh
[1:01:41] record that
[1:02:02] Okay. So, the motion reads uh and it's
moved by councelor
[1:02:09] seconded by councelor Levike and
councelor Leike requested a recorded
[1:02:14] vote.
So, council directs staff to work with
[1:02:19] consultants David Butler and Keith
Ariman on a plan to create a
[1:02:26] notfor-profit
and bring the plan forward to the
[1:02:29] upcoming 2026
2030 council once in place.
[1:02:39] Questions, comments?
[1:02:46] If I may worship
[1:02:50] » again for absolute clarity. So I I heard
a couple things. Uh there's the report
[1:02:57] from our consultant that says
you want to spend
[1:03:03] round numbers 150,000, put a plan
together, bring it to council. And then
[1:03:08] I heard council say not ready to
prepare, not ready to make a decision on
[1:03:13] that.
Let council make next council make the
[1:03:16] decision on that and have that budgeted
and maybe next year's budget to do that.
[1:03:22] Whatever.
>> That's kind of what I heard. And then I
[1:03:26] hear what council is going to vote on
now, the motion. And if you could reread
[1:03:31] the motion, it says go ahead and do the
plan, work with staff, and come back
[1:03:34] with the plan. And as we're are we
telling them to spend 150,000 and come
[1:03:38] back with the plan to council. So I I
don't have that clarity. If you could if
[1:03:42] you could let me know what I'm supposed
to do with that.
[1:03:47] » Any comments?
>> I I think it's just to to go over the
[1:03:52] plan with them. If the plan is is
feasible, sustainable, then when the new
[1:03:56] council comes in, they would take the
staff has input. They would take the
[1:04:01] plan, bring it forward to council and
say this is what we have thought or
[1:04:07] would you be interested in intervening?
>> That's what I thank you councelor Russ
[1:04:12] and that's how I took it as well. But in
all due respect, they did provide a
[1:04:18] document
>> and now
[1:04:20] » they did they did provide a document,
but they also indicated that there's a
[1:04:25] lot more to get done
>> with a lot more money that that motion
[1:04:31] there doesn't say,
>> you know what I mean, you're going to
[1:04:35] open the door to spend 15,000, here's
the information you need, or are you
[1:04:39] waiting for next council to say? Your
second option to me is what we're
[1:04:44] looking at
>> to wait the next council.
[1:04:46] » Absolutely.
>> So that
[1:04:48] » we did say that in that motion.
>> Well, can you reread the motion?
[1:04:52] » The council directs staff to work with
consultants David and Keith on a plan to
[1:04:58] create a notfor-profit
and bring the plan forward to the
[1:05:03] upcoming 2026 2030 council once in
place.
[1:05:07] » Yeah. So work with staff, contact the
lawyers, build a nonprofit.
[1:05:13] So if that's the direction the council,
so be in, but that's what that says. Go
[1:05:17] spend some money. Go get a nonprofit.
No.
[1:05:20] » All it's saying is to bring the to sit
down and come up with the plan. Period.
[1:05:25] You're not to spend money. You're not
going to see a lawyer. You're going to
[1:05:29] bring a plan back to the new council and
they'll decide whether they want to go
[1:05:33] ahead with it. That's all I'm saying. so
that it's not stale from now until the
[1:05:38] new council comes in. At least you can
get the groundwork done. That's all I
[1:05:43] think that we're interested in. We're
not interested in uh going out and
[1:05:46] getting the lawyers involved right now.
That's not what I'm saying.
[1:05:53] » Amy,
>> oh, I thought you had a question.
[1:05:56] » No, I'm
writing. Yeah, gonna do an amendment to
[1:06:02] the motion if that's what is required.
But I need
[1:06:04] » I think so for I think so
>> then I need clarification further and
[1:06:08] further.
>> Okay. So everything that was in there
[1:06:11] but to indicate that this this council
is not committing to expenses
[1:06:18] any expenses you can work on this plan
and find out all the details move it
[1:06:23] forward.
That that's what I'm understanding. And
[1:06:27] once that's in in place, the new term of
council can make the decision to go
[1:06:32] forward with the plan and spend the
money. So we're that I think that that's
[1:06:38] what we're trying to say right now. So
we're we're okay to look at the plan,
[1:06:43] but we're not okay to spend money on it
until there's a new council in place.
[1:06:47] with the
[1:06:51] » So, so would it be fair that what you're
kind of expecting is that they start to
[1:06:56] work on number one of the transition
plan, which is the financial review
[1:07:01] and stopping at the established the not
for-p profofit corporation.
[1:07:05] Uh otherwise, I'm just I'm struggling to
understand what more they're going to
[1:07:09] accomplish other than bringing back this
exact presentation to the next council.
[1:07:13] Uh and at that point, are they willing
to start kind of part one without being
[1:07:20] compensated for it? Um and then the last
point I have is that uh we have an
[1:07:26] amendment coming up, but again for
procedure um somebody has to move the
[1:07:31] amendment, somebody has to second the
amendment. Sorry.
[1:07:39] » Okay. Listening to the CEO. I I can see
his point spending money because the way
[1:07:45] it's set up right now, the the motion is
to go ahead and proceed. But
[1:07:52] why don't you just make an amendment to
that to say that we're supporting the
[1:07:57] program that is brought forward but it
only going to be effective in a new
[1:08:02] council at that time. We got to wait a
couple of months in and wait before we
[1:08:07] get the new council in maybe three. So
there's not much we can do. We can't
[1:08:11] change things and like mayor says we can
go into lame duck and we can't do
[1:08:16] nothing anyway. So why don't we just
amend it to say that we'll be proceeding
[1:08:22] with this uh
the new plan in within the next council
[1:08:29] and not this council
but put it in place that's all
[1:08:33] » I think Mr. But there
[1:08:39] you have Dave.
>> Yeah. Sorry. Sorry. Interrupt your
[1:08:43] discussion, Mayor. I um first of all,
we're not asking the town to pay
[1:08:48] anything. So, the town's not committing
to any money whatsoever because that's
[1:08:53] being built into the nonprofits bill.
Second thing is we don't get much more
[1:08:58] detailed than we've just provided you
with our starting to spend money and
[1:09:02] have lawyers involved and the banks
involved and so on and so forth. If we
[1:09:06] gave you that detailed of a proposal,
it's all done. You might as well just go
[1:09:10] do it yourself. And actually, you have
enough here that your CEO who's an
[1:09:15] accountant could probably do all this
himself. I mean, why even have us if
[1:09:21] you're, you know, if you've got the
talent in house? We're only coming to
[1:09:24] you to try to help out, right? And uh
that's we have to get paid something to
[1:09:28] help out. So, we're taking it off your
back and coming from the NPO. So,
[1:09:32] there's no financial commitment
whatsoever. And honestly, there isn't
[1:09:37] much more detail we're going to give
anybody until we start having a
[1:09:40] commitment to all you're doing is
selling the property to an NPO and
[1:09:45] taking the financing off your back.
That's all you're committing to. Nothing
[1:09:48] else.
So David, what what if the uh amendment
[1:09:52] would be that uh
you know
[1:09:58] the way I want to put it? Thank you for
the presentation but we will move this
[1:10:02] project to the next term of council.
Leave it like that.
[1:10:06] » Your choice your choice.
>> We'll write that.
[1:10:11] » I'm sorry. What am I writing? that
>> we we uh we accept the presentation from
[1:10:18] the from the group this evening,
you know, and we're going to move this
[1:10:23] uh
>> we're going to move this whole plan to
[1:10:27] the next term of counseling.
[1:10:31] » Yeah. And um you can
>> and you can reach out to us when you're
[1:10:36] ready.
>> Exactly. Makes sense. And before we're
[1:10:39] not going to solicit a second for that
amendment.
[1:10:42] » Yes. I'll move it.
[1:10:48] Sorry, I didn't hear you say
[1:10:56] Ross, you have another question.
>> I I don't have a question. I just want
[1:10:59] to say please don't go away wait till
the next council comes in.
[1:11:05] » There's no guarant there's no guarantees
there. We have a lot of projects on the
[1:11:08] go.
>> Yeah, we've got 10 projects we're
[1:11:11] working on right now. We're just
squeezing this one in u as a gesture
[1:11:15] because of you're our friends. But quite
honestly, uh if we keep coming to
[1:11:20] council like this, and it's a good thing
we didn't drive up there because I would
[1:11:23] have probably broken the window on the
way out. So, it's
[1:11:26] » [laughter]
>> uh we're not going to keep wasting my
[1:11:28] time with this council. Uh they don't
understand that it's not costing any
[1:11:33] money and we're getting you out of a
bind. And quite frankly, your CIO can do
[1:11:37] the same thing if you just put him to
the task. Why bother with us?
[1:11:43] So anyways, don't count on us coming
back, but we're going to wait for your
[1:11:48] solicitation and ask us to come and help
you because we're not going to come back
[1:11:52] and talk to you.
So that's all I have to say.
[1:12:04] If there's no cost
bear for what we're doing and what
[1:12:10] they're prepared to to do with the staff
themselves, know where's the the
[1:12:18] problem of being concerned of or not
creating, they're just going to continue
[1:12:24] doing and put the plan together.
>> They said that what they presented, it's
[1:12:29] pretty well done. It's all there. That's
what they said.
[1:12:35] So if you move forward, there's going to
be costs. So um
[1:12:39] » there's no cost of community to the
house.
[1:12:43] If you don't understand that,
>> there's no cost right now. Well, I just
[1:12:48] taken off her taken off her book.
>> I just heard differently that if we move
[1:12:53] forward those costs that were identified
17,000 15,000 and 100,000 for legal and
[1:13:00] everything, you know, we we don't have
that in the budget. We So I and again,
[1:13:07] you know, we we're at the end of our
term and I think uh the new council
[1:13:11] should have should have a clean slate on
this and and move forward. Can I ask a
[1:13:17] question before we move on?
>> We use two gentlemen.
[1:13:22] I'd like you to repeat one more time.
What is the cost factor for us to
[1:13:28] [snorts] accept this program and
lawyers or anything like this? It's
[1:13:34] already covered through the organization
that you're dealing with. Correct.
[1:13:40] » Correct.
>> Okay. It's all I need to know. So, we
[1:13:43] can proceed. there's no money's going to
be charged to us.
[1:13:47] » The the intent the intent just so it's
clear the intent when we every project
[1:13:53] we work on the cost of setting up these
nonprofits the legal fees everything it
[1:14:00] all gets put into the mortgage that the
nonprofit is responsible for. The town
[1:14:06] provides a guarantee. Dave provides a a
a financial
[1:14:11] picture so that there's no risk or
mitigation to the town and all the costs
[1:14:17] including our fees, everybody, the
construction, all of that is attached to
[1:14:22] the mortgage. So, our proposal to you
tonight is basically saying here's
[1:14:28] here's what we can do for you. And to do
that, there's no cost to you, but the
[1:14:33] cost of that, our fees, the legal fees,
we can throw in the because we still
[1:14:38] have to talk about what's the roof cost,
you know, all of that cost will be
[1:14:43] attached to the mortgage, not you will
not see a bill from us.
[1:14:49] » There you go. Well, we had we had uh we
got to put an end to this uh end
[1:14:55] amendment moved by uh myself, seconded
by councelor Levite. Councelor Levite
[1:15:01] requested a uh recording vote.
>> The council amend the motion to remove
[1:15:07] all directions, thank the presenters for
the presentation,
[1:15:12] » and hold any further direction to new
council in the 2026 2030 term.
[1:15:22] questions and comments. We went through
it 100 times.
[1:15:26] » We're just voting on the amendment.
>> Yeah.
[1:15:29] » If the amendment goes through, then
that's what's happening.
[1:15:34] » Yeah.
>> And be
[1:15:40] councelor.
>> No.
[1:15:44] » Mayor.
>> Yes.
[1:15:48] Councelor Smith,
>> no.
[1:15:52] » Councelor Ross,
>> no.
[1:15:55] » Councelor Tubar,
>> no.
[1:15:58] » Councelor Big
>> and Councelor Gardner,
[1:16:03] » no.
>> So, this motion is lost for the recorded
[1:16:07] vote as one day and six days.
[1:16:14] » Thank you.
Thank you very much for your
[1:16:17] presentation.
This one's lost. So now we have to vote
[1:16:20] on the original. Do we not?
>> Yes. Yes. Oh, I'm sorry. I thought it
[1:16:24] was automatically defeated.
>> No.
[1:16:28] Okay. So the original because the
amendment was lost. So the original is
[1:16:35] uh moved by councelor Tar, seconded by
councelor Levite. Councelor Levite is
[1:16:40] requesting a reported vote. council
direct staff to work with consultants
[1:16:45] David Butler and Keith Haramman on a
plan to create a notfor-profit and bring
[1:16:50] the plan forward to the upcoming 2026
2030 council once in place
[1:16:59] comments. Yeah, I I did just want to um
you know, I
[1:17:07] to be frank, I I didn't appreciate the
mini tantrum and and the comments about
[1:17:12] you know, us wasting time and stuff like
that. I think that this is a huge
[1:17:16] commitment uh for for our council and
especially an outgoing council. Um it's
[1:17:21] a 5.6 5.5 million uh endeavor. You know,
we're going to add to that. it's going
[1:17:27] to be six plus million by the time we
pay you and add to it and you know put
[1:17:31] some money in the bank so that they can
operate and and that's a big commitment
[1:17:34] talking over 50 years that adds uh you
know probably $10 million in interest
[1:17:38] over a 50-year term. So it's this
becomes a $16 million decision. Um and I
[1:17:44] don't appreciate at all uh you know kind
of the comments about it smash a window
[1:17:48] on the way out and you know I expect
those things of my my teenagers and not
[1:17:52] somebody trying to solicit the business
from the town of Malaw. um it is
[1:17:56] something that the the company will be
paid for in a six figure uh an amount.
[1:18:01] So I I think that that was kind of
uncalled for and maybe my comments now
[1:18:06] are uncalled for but you know it it goes
both ways. So um you know I appreciated
[1:18:12] everything up until then um and and that
really turned me off and you know it it
[1:18:16] really turned my gut feeling on this uh
really fast. So uh I didn't appreciate
[1:18:21] that at all. Any
other comments?
[1:18:26] » Yes, [clears throat] councelor delay.
>> I just want to thank you for your
[1:18:30] presentation and I know it was a little
bit hard to understand some of the
[1:18:36] points and that you were bringing
forward but that's why I asked you for
[1:18:40] the second time to give us a detail
about what the cost was and you already
[1:18:44] indicated. So the town not worry about
getting charred by anybody right now
[1:18:50] till such time you have a feel.
>> So I'm satisfied. Thank you very much.
[1:18:57] Any other comment?
>> None.
[1:19:04] » Councelor Le.
>> Yes.
[1:19:07] » Councelor Tar.
>> Yes.
[1:19:11] » Councelor M.
>> Yes.
[1:19:15] Councelor Ross,
>> yes.
[1:19:17] » Councelor Vigalo,
>> yes.
[1:19:20] » Councelor Gardner,
>> no.
[1:19:22] » And Mayor Blanch,
>> no.
[1:19:26] » The motion is carried to the recorded
vote of 5 days and two days.
[1:19:35] So once again, thank you very much and
uh we'll move forward with our meeting
[1:19:40] now.
>> All right. Thank you very much for
[1:19:43] patience and uh we'll be in contact. All
right.
[1:19:47] » Okay. Thank you.
>> Thank you.
[1:19:50] » Okay. Number six, adoption of the
minutes. We have uh two sets of minutes,
[1:19:55] regular and special meeting. Uh they've
been circulated, so I need a mover and a
[1:20:00] seconder to accept it.
[1:20:13] So the motion was moved by councelor
Ross, seconded by councelor Bigalow. Be
[1:20:18] it resolved that council adopt the
minutes of the regular meeting of July
[1:20:23] 13, 2026
and the special meeting of July 28th,
[1:20:29] 2026 as circulated. Questions, comments?
Then going to call for a vote. Councelor
[1:20:37] Mick.
>> Yes. And all in favor carries.
[1:20:43] [clears throat]
[1:20:52] Uh
[1:20:58] there are no notice emotions.
Uh correspondence uh 8.1 from the
[1:21:05] municipality of South Euron Eds and Beds
payment in new of taxes program.
[1:21:12] Any questions or comments? None.
8.2 Madawa Child Care Center response to
[1:21:20] request for waving of fees.
Questions, comments? Councelor Gardner.
[1:21:26] » Thank you.
>> Yeah, I do. So, I've been saying it all
[1:21:29] along and uh you know, don't we look
like a circus now? Uh here we have a not
[1:21:34] for-p profofit uh that's, you know, been
a not for-p profofit longer than I've
[1:21:38] been alive. Um and after approving the
last, you know, probably three requests,
[1:21:44] um council decided to uh to deny this
one. And I know that I uh was one of the
[1:21:49] the reasons for that, but uh yeah, just
uh we're not consistent at this table.
[1:21:55] um the policy can't come fast enough and
uh I think that if the majority of
[1:21:59] council wishes to continue providing
these services for free then so be it.
[1:22:03] Uh but we have to be consistent with it.
I don't think that it's fair that uh one
[1:22:06] not for profofit gets something and
another doesn't. Um I I support helping
[1:22:12] these groups although you know I voted
no to some of these uh some of these
[1:22:15] requests outside of the Voyager days
one. Um, and I'm not looking to make
[1:22:20] money off of these groups, but at the
same time, I'm looking for us to at
[1:22:23] least recoup our costs on staffing and
etc. for that stuff. Um, you know, I
[1:22:28] don't know if that number is 25%, 50%.
Um, but I would hope that, you know, we
[1:22:33] kind of get some indication on that when
uh when actual uh policy comes forward
[1:22:38] to council to approve. Um and just
lastly um I welcome anybody who makes uh
[1:22:46] requests from organizations like this um
to attend the meetings that the letter
[1:22:51] of the requests will be presented at. Um
had that member or or that person uh the
[1:22:56] author of that letter been at that
meeting. They might have been able to
[1:22:59] clarify um some of the misconceptions
immediately and that might have changed
[1:23:03] the mind of some of the counselors. Um
it was too bad that they decided to uh
[1:23:07] cancel the event because of the uh the
way that the outcome came, but um yeah,
[1:23:11] I I would welcome them to attend the
meetings um to answer any questions that
[1:23:16] we might have in the future.
>> Councor Los,
[1:23:19] » I also agree. I wish that somebody would
I wish it would have been been written
[1:23:23] in this form or that somebody would have
been in attendance that we could have
[1:23:27] questioned it because it definitely
would have made a difference for me for
[1:23:31] sure. um
after after seeing this, I don't know if
[1:23:36] they want to submit a new a new
proposal, a new request, but I think
[1:23:41] either [clears throat] being in the
audience or writing something in detail
[1:23:44] so that council is fully aware, but
would make a big difference. So, and I I
[1:23:51] also would like to see something I don't
know if council has to write um a motion
[1:23:56] to have some kind of policy in place for
nonprofit, but I would like to see
[1:24:01] something soon also so that we can be
consistent.
[1:24:04] » My my answer to that would would be
council staff did bring policy.
[1:24:10] » We shot Yeah, they did. And we shot it
down. We shot it down. And that's
[1:24:15] exactly what councelor Garner was
talking about back then. is just watch
[1:24:20] the floodgates are going to open up and
they certainly did. So they've been told
[1:24:24] all along that you know let's get that
policy back in with some teeth and uh
[1:24:31] let's see we council am I wrong in
saying that
[1:24:33] » I asked if that was brought to council
and it was no
[1:24:36] » I don't think a policy came to council
if they had an internal one
[1:24:41] » so again I shared before a practice was
disclosed to council opposed to a policy
[1:24:48] per se we started to introduce a
practice of charging
[1:24:52] 50% to uh nonprofit and registered
charities. See how that knows what sued
[1:25:00] and then then we would follow that up
was a formal policy after a big trial
[1:25:06] period of that practice. Uh but between
there requests came to council and
[1:25:13] council decided to not follow that
practice and grant uh no fees to those
[1:25:21] that asked. So here we are today with
those that say got it, those that
[1:25:25] didn't. And now been asked to actually
bring back a formal policy.
[1:25:29] » Yeah.
[1:25:33] » Any other comments on this?
>> No. No. No. 8.3
[1:25:38] Township of Elmwick Alderman Deacons of
Life for British home children and child
[1:25:43] migrant tribute.
>> Councilor Ross.
[1:25:47] » So this is actually horrible. What I
read is absolutely awful. Uh what was
[1:25:54] done to these children being sent from
uh it it was almost children as far as
[1:26:01] I'm concerned. So, I would like to see
us be able to do some form of support. I
[1:26:06] believe their date
that they're having this is in September
[1:26:12] coming September 28th. So, I would like
to see us at least make a pro
[1:26:18] proclamation if we are in cap if we're
capable of doing so to just keep this um
[1:26:25] alive. This is the first I have ever
heard of this and it is absolutely
[1:26:29] awful.
I would like to see
[1:26:33] something too late
>> so this organization
[1:26:37] » to proclaim a certain date
>> to our last staff to bring them back for
[1:26:44] » their next uh regular meeting. [snorts]
>> Thank you
[1:26:48] Gardner.
>> So is it just a proclamation or because
[1:26:51] I think in there they asked that we
light up our monuments and things like
[1:26:54] that. My only comment to it was uh that
I think that they have to you know this
[1:27:00] is the start but I I too the first time
I'd ever heard of this so I think there
[1:27:04] needs to be more education on the topic
um and if we go around lighting up our
[1:27:09] monuments red white and blue where the
world is at these days uh we're going to
[1:27:15] face some harsh criticism uh if if they
don't understand why
[1:27:19] » um so just just throwing that out there
>> I think the population just started
[1:27:24] Councelor
Ross is requesting a proclamation
[1:27:29] motion be brought forward.
[1:27:34] Any other comments?
[1:27:38] 8.4 City of Missaga emergency shelters
serving women and children experiencing
[1:27:45] intimate partner violence. Council
regard,
[1:27:49] » I feel like some rendition of this has
come around a few times within our
[1:27:54] council term. So, I don't know if it's
this one specifically that we've seen,
[1:27:57] but we've seen things very similar to
this um come back. And again, we haven't
[1:28:03] already supported it. I I wouldn't mind
supporting it. Um I agree that it's an
[1:28:08] ongoing issue. Um, but a comment that I
did want to make uh was that as we move
[1:28:14] toward a more equal society, I've always
questioned why we don't uh have these
[1:28:18] emergency centers for men and their
families. Um, because it it does go um
[1:28:23] both ways. Uh, and you know, there there
are a lot of single men out there that,
[1:28:28] you know, are in need of emergency
shelter and stuff like that. So, I I
[1:28:32] wouldn't want to just limit it to that.
Um, I'd like to see everybody
[1:28:35] encompassed in it.
>> Yeah, that's right. us.
[1:28:38] » It does say intimate partner violence.
So I think that's the definition right
[1:28:42] there. Women and children experiment.
There are more women dying from intimate
[1:28:48] partner violence than men as far as I'm
aware after working guil for 37 years.
[1:28:53] Also, it is also the funding formula
that they're looking at and uh to be
[1:28:58] able to access uh housing coming out of
shelters because right now
[1:29:04] women and children are not it there used
to be a scale where if you're coming out
[1:29:09] of an intimate partner violence
relationship, you would get bumped up a
[1:29:13] little bit. That is no longer happening.
Also, women now are instead of staying
[1:29:19] for 30 days are having to stay up to 6
months before they can find anything.
[1:29:24] So, it's the formulas looking at
changing and also for the funding based
[1:29:29] on those formulas that need to be
changed. So, that's what they're asking
[1:29:32] for. So, I would like to support this.
>> Everyone okay with that?
[1:29:41] We'll bring something back, please.
8.5 Township of Brutil, Lindok and
[1:29:48] Ragman, Provincial Bill 100, Better
Regional Government Act 2026.
[1:29:56] Comments, questions
[1:30:03] none. 8.6 Six panam registration open
for SN OE 101 fall course. Questions,
[1:30:12] comments?
[1:30:16] Councilor Gardner. Yeah, just uh
obviously we don't have a economic
[1:30:20] officer on that right now. Um so I I
wouldn't be opposed to uh to somebody.
[1:30:27] It's I believe it's online course. So I
wouldn't be opposed to uh paying for a
[1:30:30] staff member to participate in that
course if they would.
[1:30:36] But I leave that to them to figure out.
[1:30:42] » I I know that uh CEO that that's we do
have an application then with the the
[1:30:49] feds to get a
>> Yeah. So, you know, and and I believe
[1:30:56] the I'm just going by memory what I
read. Uh minimum five, maximum 20. So,
[1:31:03] and last time this came by, it was
filled instantly, but I can leave that
[1:31:10] up to staff to have a look at it.
[1:31:17] » Any other questions or comments on it?
No. 8.7 Phenom again, Northern Shield
[1:31:23] Energy Corridor.
[1:31:27] Oops. Questions, comments?
[1:31:37] Okay. None. 8.8 Township of Tudtor in
Cashell. Review of extended producer
[1:31:44] responsibility for one pound single use
propane cylinders. Question comments.
[1:31:50] Council Gar.
>> A question for the director if possible.
[1:31:54] Uh right now when these come back to our
landfill, do they because of what they
[1:31:59] are? Are they able to go into the scrap
metal or they go into the landfill?
[1:32:03] » We're refusing them at the landfill.
They're still landing out there, but
[1:32:06] we're refusing them. They go to hazards
waste.
[1:32:08] » Okay.
>> Okay.
[1:32:10] » And
they're not on our acceptable materials
[1:32:14] list.
>> Okay. And then so if we pay for the
[1:32:19] hazardous pay a certain amount to the
hazardous
[1:32:22] to have access to it, right? Um, so if
we did accept them, would they would we
[1:32:28] have to facilitate getting them to the
to North Bay? Yeah, we would just have
[1:32:32] to have a proper storage location for
them because they some of them come back
[1:32:36] to us half charge. and part of the
problem. And then we've seen them in
[1:32:44] garbage bags and getting into the
garbage truck. And
[1:32:48] I'm I'm just trying to think of a way
that we can do better with it. And if if
[1:32:52] there's a way that
a business in town could be could be of
[1:32:57] help to it. Um I do know that there are
thousands of these that are out in our
[1:33:03] community every year. Um, so they're
ending up in our landfill in the end
[1:33:07] because people aren't keeping them as
momentos at home, right? So they're
[1:33:10] ending up there eventually. So, okay.
>> They had a picture of the Calvin uh
[1:33:17] landfill and it was amazing how many
were there.
[1:33:20] » Oh, really?
[1:33:23] » So, not only a problem.
>> I'll reach out and maybe we can come up
[1:33:28] with something.
>> Any other comments, questions?
[1:33:34] Okay. 8.9
Municipality of Wawa, Ontario Hospital.
[1:33:39] Call for more funding
[1:33:44] » questions, comments?
None.
[1:33:51] » 8.10
Ontario Provincial Police Matter Voyager
[1:33:56] Days 2026
after action report. Questions,
[1:34:01] comments?
[1:34:09] I think
report
[1:34:14] what what what did it cost us?
>> I don't think
[1:34:19] » she said I see nothing.
>> Nothing. I think they I think it's a
[1:34:22] report that the police give out after
they after the event to see how
[1:34:26] » they there were those four or six
officers.
[1:34:30] for the officers. Oh, that I I thought
you were talking about the report.
[1:34:33] » No, no, I'm talking about the helping
officers and everything that cost money.
[1:34:37] » Yeah, Paul.
>> Yeah. So, it's uh it's called paid duty
[1:34:40] request and as a condition of getting
our SOP or special occasion permit, uh
[1:34:47] we have to have those officers on scene.
The total cost is, you know, $10,000.
[1:34:56] So when they were saying that there's no
cost, there's no cost within our
[1:35:00] municipal
um levy we pay for.
[1:35:08] » Okay. Any other comments, questions?
Okay. 8.11
[1:35:12] Cheryl Bar. Accessibility concerns
questions, comments. Councilor Robs.
[1:35:18] » So I think I have actually seen these.
There's one, I believe, at one beach in
[1:35:23] North Bay, and I'm not sure if there's a
second one, but these are not um I think
[1:35:28] this is a very um
easy easy request to to look at. I think
[1:35:34] by maybe going and connecting with
Community Living and talking to them
[1:35:39] because it's a mat that will roll down
and you it rolls down to the beach, the
[1:35:44] wheelchair the wheelchair can ride on
it. I I would like to see us look into
[1:35:51] exactly what it costs and maybe
partnering partnering with community
[1:35:55] living to see if it's um possible to do
something like this for um
[1:36:02] for people who are in wheelchairs and
who are just hands have accessibility
[1:36:07] issues.
[1:36:11] sort of bike.
>> I don't mind that part looking into what
[1:36:16] would cost for a bath, but you're in the
wheelchair and you walk into into the
[1:36:21] current water.
What happened to that person?
[1:36:26] Lose their life unless you got proper
supervision when they put it out cuz the
[1:36:32] tank could fall under a liability.
>> I don't think they're looking to go into
[1:36:35] the water. I think they're looking to
get down to the water. Yeah, they're not
[1:36:39] looking for
volunteers.
[1:36:43] » I spoke to staff today. Uh my
understanding is we have someone on
[1:36:48] staff that's uh been looking at some
hats for that. So I think we can uh
[1:36:55] hopefully this will materialize
>> and has been for a while. You've got
[1:37:01] them lined up and
>> Okay.
[1:37:05] » If you if I may just shed some light
like I I did take a moment to to read
[1:37:10] the letter and and um one of the
requests within the letter was has the
[1:37:15] town applied for any available funding
and we have we've applied for ease
[1:37:20] funding version 2026 2027. The
application was for $60,000 went in in
[1:37:26] May and uh and that application is is
likely due back uh a response by
[1:37:33] December. So, I was just looking at last
year's, that's when they told everybody
[1:37:37] last year for the 2025, 2026. Um, we
were unsuccessful in 2025, 2026, but uh
[1:37:43] 2026, 2027,
uh we're hopeful, right?
[1:37:47] » And uh and $10,000 as part of that
budget is uh is for beach accessibility
[1:37:54] events.
>> Wonderful. Uh the other line items in
[1:37:56] the budget are barrierfree washrooms at
a couple public facilities, town hall
[1:38:02] and the information center and then uh
there's some funds there for contingency
[1:38:06] on on those projects. Um
the other part of it is the actual
[1:38:12] entrance way of the two facilities. So
like in the front of town hall and the
[1:38:16] front of the information center
[1:38:21] there
>> I just um had um
[1:38:26] access to a scooter.
Um, and I thought I better take it cuz
[1:38:31] it was for free.
>> And, uh, I've been riding on it, uh, you
[1:38:37] know, around town. And I noticed a lot
of these things that she's talking about
[1:38:42] as far as, uh, you know, uh, uh,
>> level
[1:38:46] » cracks and everything in the sidewalks.
Terrible. Really is. I don't know who's
[1:38:52] responsible on the highway portion of
the if we're still responsible for the
[1:38:57] for the sidewalks on Highway 17 or is it
the government? I don't know that the I
[1:39:05] know these drain sewers are
their responsibility but I'm not sure.
[1:39:12] The second thing is
it is terrible. It is hard on machine.
[1:39:17] Like I know this person, this is my
niece and I know that that she has a
[1:39:23] scooter and she also has a wheelchair
and she goes from her house which is on
[1:39:28] Lily Street over to the museum because
she got a job for 4 hours a day or
[1:39:34] something
and it's just killing her wheelchair and
[1:39:38] killing her her scooter, you know, to do
that. But anyway, just you know that I
[1:39:43] noticed so many things on sidewalks that
it's terrible. Really is too maybe.
[1:39:51] » Yeah. So, just from the letter um you
know, I appreciate that we've been doing
[1:39:57] those applications. Those are things
that council isn't always aware of that
[1:40:00] staff are doing um on our on the town's
behalf and and thankful that those
[1:40:06] things are happening because I wasn't
even aware of some of these grants. Um,
[1:40:09] and maybe I should be, but um,
I just kind of bring this back to kind
[1:40:14] of shedding some light on our budgeting
process and the lack of bringing this
[1:40:17] forward because this has been at the top
of my wish list for uh, three years. So,
[1:40:21] three elect three uh, budgets now. Um,
there's two items that I've desperately
[1:40:26] wanted to get and I haven't been able to
have an opportunity to get them in
[1:40:29] there. So, Beach Met for the island was
uh, the top of my list. Um, and just uh
[1:40:35] a few weeks ago I had a conversation
with the director um kind of [snorts] um
[1:40:40] just bringing light to the the fact that
maybe we don't always think of things as
[1:40:44] able-bodied people, but um the previous
council made an accessible uh splash
[1:40:51] pad, put an accessible washroom there,
accessible uh pathway through the park
[1:40:56] to get to it is 10 ft of gravel.
>> Yeah. Nobody thought to pave or to put a
[1:41:01] cement walkway for the 10 feet to get
into the park from the parking lot,
[1:41:06] right? So, just small things like that.
That's something that we talk about and
[1:41:09] maybe, you know, the next time we pave,
we can we can look at it when we're
[1:41:12] fixing spots around town. But, you know,
little things like that uh that seem so
[1:41:17] small to us, um but it's it's a big deal
for them. Um, I just wanted to point out
[1:41:22] that uh I did bring it up to JP2G uh in
some of our conversations on the
[1:41:27] reconstruction of Main Street next year
that now is the time for the town and
[1:41:31] JP2G to be approaching businesses on
Main Street so that we can work together
[1:41:35] to ensure that they have what they need
from our side to become accessible. Um,
[1:41:40] you know, like I think if there's a
business on Main Street that has a lip
[1:41:43] that's three inches and it's like to
make that building accessible, they got
[1:41:47] to do accessible doors and everything
that's on them. But can we build the
[1:41:51] grade up 3 in when we redo Main Street
in that location, right? And in other
[1:41:55] locations, maybe they need a ramp and
stuff like that, but wouldn't it be the
[1:41:58] time to do it all when the company is
there doing all of Main Street? Wouldn't
[1:42:02] that be a good time for the company to
or the business to partner with the
[1:42:05] company and the town and we can all make
it work. Um, you know, obviously we're
[1:42:09] not going to pay for it all. Um, we'll
pay for it, but we can do things within
[1:42:13] our within our capability to, like I
said, that 3 in. if we can do that,
[1:42:18] that's very minimal for us. Um, so that
was something that I brought to JP2G and
[1:42:23] I hope that we're having those
conversations with some of those uh
[1:42:26] businesses. Um, and then the last
comment that I had on it um is just I
[1:42:31] I'm a pretty active member on uh
Facebook. Um sometimes it's good,
[1:42:35] sometimes it's bad. uh you know it can
keep you up at night um what you read on
[1:42:40] there but um you know voicing your
concerns on there isn't how you get in
[1:42:45] touch with council I don't think all of
this council is uh regular members on
[1:42:50] those pages and and follow them um so
you know writing a simple letter to
[1:42:53] council like this or coming to present
to us it's got us all talking about it
[1:42:56] right so this simple letter has got us
all talking and and and this person has
[1:43:00] said that they wrote on Facebook
multiple times and got nowhere and now
[1:43:04] they're getting somewhere by writing a
simple So I would always invite somebody
[1:43:07] to uh either attend our meeting or to to
write to all of council and not social
[1:43:11] media.
>> Councelor Ross,
[1:43:14] » I was just going to say the same thing
is working with JP2 would be great
[1:43:18] because they have engineers at their
disposal who can help them to possibly
[1:43:24] um tell them if you do it like this
it'll be correct and it won't cost you
[1:43:28] as much money or they can help them
figure out things. So yeah, I think
[1:43:32] working with J2 is great and especially
since we're revamping Main Street
[1:43:36] anyway. So it
>> sounds really good.
[1:43:40] » Well, the last presentation they made to
us on a Saturday with the Main Street
[1:43:44] project and it was discussed that
they're going to be accessibility put
[1:43:50] into the plan. So it's there. It's just
a matter of getting the the funds put in
[1:43:55] place and uh get them to start
construction whoever they going to hire.
[1:44:00] But we got to make sure that there's
accessibility for somebody.
[1:44:05] » Counc.
>> Yeah. I uh I remember sitting here that
[1:44:09] Saturday that
when our engineers had all these
[1:44:17] placards set up on either side here
about Main Street and we discussed the
[1:44:23] ways that we could help the business
people. This is why it's so important
[1:44:28] for us to let our people knowing me on
uh our residents know to attend these
[1:44:35] things. Not one business person showed
up. Not one. And I was so disappointed,
[1:44:42] you know, that they wouldn't take an
hour out of their time, their busy day
[1:44:46] to come and and and give their opinions
on how to to fix their main street like
[1:44:52] or help to uh because we had the
engineers, they could have discussed it
[1:44:57] with the engineers at that particular
time. So what we did then, seeing that
[1:45:02] nobody showed up, we asked our engineers
to go personally to each. I don't know
[1:45:06] if they ever done that. I'm sure they
did cuz we asked they do. But the point
[1:45:11] is that come to these public meetings
and and share your opinions. We need
[1:45:16] your input. We need the people's input
so to help us to make the right
[1:45:20] decisions here. So anyway, thanks. Okay.
Well, just to uh back you up, counselor
[1:45:29] Derek, uh the town did bring uh hand
delivered invitations
[1:45:35] and uh it's not 011 did didn't come to
the meeting,
[1:45:41] » but uh we connected them with the
engineers and he's going to make sure
[1:45:46] that what he's planning is going to work
in conjunction with what their
[1:45:50] construction will do. That's right.
>> So, you're right. you know that that's
[1:45:55] why we we advertise that's why
especially now it's uh you know handd
[1:46:01] delivered invitations.
>> Okay. Any other comments? So
[1:46:07] » this will be a timing up as well. Just
for the accessibility of the businesses
[1:46:12] they they have to have it done by 26.
>> Sure.
[1:46:15] » That's not
just question. I thought it was 25,
[1:46:21] but then there was an extension plan
[1:46:26] next year.
>> I guess like I have a a generic um
[1:46:29] comments kind of tailing off of what
Matt and everyone's been been saying of
[1:46:33] coming to council services like that is
one of the main reasons why we are here.
[1:46:37] That's why we have our our director who
has been working behind the scenes and
[1:46:40] and and doing all those types of things
as well. It's very important. Um coming
[1:46:45] here or or writing letters is is is the
way to do it. Absolutely.
[1:46:49] » Yeah.
>> Been uh put a good spin on everything.
[1:46:54] Uh I I think this council has been
proactive. Uh we've done you know all
[1:47:00] the engineering and all the planning on
Main Street. That's uh you know some of
[1:47:05] the work will be done very shortly. The
whole construction will be done next
[1:47:10] year. We also addressed the uh the fact
that we're trying to find out from our
[1:47:14] engineers if we need our bridge to be
rehabilitated or replaced. And so so we
[1:47:21] I I think we are uh in some sense uh you
know aware of this. The one thing I
[1:47:29] would like to ask and I'm going to ask
uh to the CEO that the staff uh send
[1:47:36] Miss Bear an answer to everything that
was discussed here and and
[1:47:43] we can do that.
>> Yeah.
[1:47:46] » And are we good to go?
>> Yep.
[1:47:48] » Okay. So, we're into information
reports.
[1:47:54] uh 9.1 changes to council procedures
bylaw and governance policy three. It
[1:48:00] was prepared by the uh municipal clerk
and the deputy clerk and it's report
[1:48:06] number 26-34R
[1:48:10] tables or the floors.
>> Thank you. Uh so this is coming back
[1:48:15] from the regular meeting of uh June 8th
where we spoke to council to make
[1:48:20] changes to the current governance policy
three council meetings. Um so during
[1:48:26] that discussion council provided some
feedback on what they would like to see
[1:48:31] uh the changes reflect. So, um,
following that and, uh, speaking with a
[1:48:39] few council members,
we did some changes to this. So, I'll go
[1:48:45] section by section, uh, just like we did
last time. So, section 3.1.1,
[1:48:52] the preparation, uh, this has been kept
in there and it's the exact same from
[1:48:56] the June 8th meeting. Uh, it's just
housekeeping and policy. Council is okay
[1:49:01] with that.
So section 3.1.2
[1:49:06] on the formats of the agenda on the
regular meeting agenda. Uh one of the
[1:49:14] changes was to move the position of the
questions from the public pertaining to
[1:49:18] the agenda.
So that way there
[1:49:23] the public can answer can question some
things that are being brought to council
[1:49:28] before council discuss them. and in
comes up with a motion. Um so we're
[1:49:34] suggesting that this location be moved
to um after the reports but before all
[1:49:43] the motions.
>> Okay. So that council can hear
[1:49:49] um all the reports from staff that
they've requested
[1:49:53] before passing any motions on these
reports. It'll give the um anybody in
[1:50:00] the audience opportunities to ask
questions on these reports and we've
[1:50:07] also created some rules around the
question period as well which is further
[1:50:13] pinned here. Uh change number two is to
the information report slashmotions.
[1:50:22] Um,
so this we've kept from the June 8th
[1:50:27] report and we've just changed a few
things. We'd like to have the two types
[1:50:33] of reports. One being an information
report, the second being an action
[1:50:38] report.
Um, so that way their information
[1:50:43] reports are just that information to
council. There is nothing that requires
[1:50:48] a motion from these. Um so this will
eliminate motions to accept the report
[1:50:58] and then the action report of course
would be exactly that. It's uh actions
[1:51:04] that council will need
uh to do after staff recommend
[1:51:09] recommendation.
So we would create a motion for this but
[1:51:14] the motion would be done in the notice
of motions. So council will hear the
[1:51:20] action report. You'll have a chance to
ask questions.
[1:51:25] The gallery will ask questions if
required during the question period. And
[1:51:30] then council will vote on the motion for
that action.
[1:51:36] And then
on a committee of a whole.
[1:51:42] Committee of the whole purpose is for
council to discuss
[1:51:49] something like anything that uh is
required for them. It's not for motion
[1:51:55] that is done through a regular council
meeting. So we are suggesting that the
[1:52:01] agenda format for the committee of the
whole be changed to remove
[1:52:05] a notice of motions period because none
should be done during the committee of a
[1:52:10] whole
to just have information reports and to
[1:52:15] include new business so the council can
bring up a new business topic in a
[1:52:20] committee via the whole you can discuss
it and any actions resulting from that
[1:52:25] be brought forward to a regular meeting.
[1:52:30] under section 3.2.2
meeting dates. Um that is the exact same
[1:52:38] from the June 8th report. Um and it's
just the wording around the inaugural
[1:52:44] meeting what I would like to see which
is more consistent with the municipal
[1:52:49] act and the municipal elections act.
and then removing the standing committee
[1:52:54] reference. Again, that's just some
housekeeping.
[1:52:58] Uh same with section 3.5.4,
duties of the chair. Um remove the third
[1:53:05] bullet stating ensure the clerk enters
all decisions into the council's
[1:53:09] tracking system. We removed that
tracking system in 2025. So that's just
[1:53:13] regular housekeeping.
Section 3.4 for electronic uh
[1:53:21] participation.
So, council requested some um further
[1:53:27] clarification to wording on this one,
but needed to be clearer speaking of the
[1:53:33] compensation be beyond the allotted 12
virtual meetings. So staff staff is
[1:53:39] suggesting the following wording under
that members are limited to 12 virtual
[1:53:45] meetings per calendar year. While
attendance at the meetings is encouraged
[1:53:50] and supported, compensation for
electronic participation will not be
[1:53:55] provided for any meetings beyond this
limit.
[1:53:59] So we think that's a clearer wording for
that section.
[1:54:05] So if uh council does have an aptite to
change that, we would also have to
[1:54:10] change the bylaw on 2304 for the
renumeration for council so that it
[1:54:17] states that fact as well. So if this um
goes through council, you will see that
[1:54:23] fila come back as well.
[1:54:27] Section 3.12.3
pres presentations by delegation.
[1:54:33] So during the meeting, members had some
questions on this session and how to
[1:54:38] respond to presentations.
So staff was suggesting the following
[1:54:44] changes.
That one, each presentation is
[1:54:48] automatically put on old business so
that council may discuss any actions
[1:54:52] that is required while giving time for
each member to think about the
[1:54:56] presentation and the response they would
like.
[1:55:01] Two, that the clerk send a letter
thanking the presenter and that council
[1:55:05] will discuss the presentation at their
next regular meeting and follow up the
[1:55:10] with the presenter if required. And
three, that members of council are
[1:55:15] limited to ask the presenter one
question each and that a followup may be
[1:55:20] done right away if the question was not
fully answered.
[1:55:25] » I have question
um at the next regular meeting. So
[1:55:30] second and fourth Mondays are a regular
meeting. Committee the whole is the
[1:55:35] third Monday.
>> Correct.
[1:55:37] » Could that be added into the committee
and the whole agenda
[1:55:43] without a vote? You know what I'm
saying?
[1:55:46] » To be discussed
>> to be discussed.
[1:55:48] » Um you can. So then we would just have
to amend
[1:55:54] or put that under new business on a
committee. So we can we can change that
[1:56:02] wording there to state
um either at the next regular meeting or
[1:56:07] at a committee as a whole.
>> Yeah.
[1:56:10] » So we can add that wording into there if
council has not typed for that.
[1:56:14] » Is everyone okay with that?
>> Yes, sure. That'd be all right.
[1:56:18] Councelor Mick, you okay with that?
[1:56:26] » Uh sounds fine to me. Thank you.
[1:56:39] » Wouldn't that contradict said earlier
about not
[1:56:45] passing any votes on it all by the next
council?
[1:56:52] » I'm sorry, I can't hear you. This
wouldn't this uh you you said in one
[1:56:56] earlier said that uh there would be no
uh voting on media the whole meetings
[1:57:02] right it' be sent to the next wave of
Palestine
[1:57:05] » correct
>> so now we're saying that we're going to
[1:57:08] vote on something we can discuss
discussiation
[1:57:13] » oh information
>> okay
[1:57:16] » so so we would amend um number two
to that the clerk will send a better
[1:57:23] thanking the presenter and that the
council will discuss the presentation at
[1:57:28] their next regular meeting or a
committee of the whole meeting and
[1:57:32] follow up with the presenter if
required.
[1:57:34] » Thank you.
>> So we'll add that clarification there.
[1:57:39] Um, and then this entire section,
presentations by delegations, we even
[1:57:46] put that on the town social media
account. Clarify how a member of the
[1:57:51] public can be on the agenda to speak to
councils as it was suggested that the
[1:57:56] public has limited knowledge on the
steps to take before going to council.
[1:58:01] So, we can do all of that and clarify
that on our website as well.
[1:58:08] Um,
we created a new section after hearing
[1:58:13] your feedback from council. It would be
section 3.13
[1:58:18] questions from the floor pertaining to
the agenda. So this new section would go
[1:58:24] around the questions and was asked to
create it to tighten up how members of
[1:58:31] the council and members of the public
are to condense up themselves during
[1:58:35] this question period. Um so I met with
the mayor and we suggesting we
[1:58:41] suggesting the following apply that
members of the public be limited to one
[1:58:46] question each. A followup question may
be asked if not fully answered. Any
[1:58:54] member of council may be asked a
question. Members of the public shall
[1:58:59] not enter into a debate and a 20 minute
time limit be placed on this session of
[1:59:06] the agenda. And I included the full
wording within the actual policy that
[1:59:13] you were provided with this. So loss has
a question.
[1:59:18] I thought we were going to allow members
of the public just to ask a question or
[1:59:22] is this a different section pertaining
to the agenda?
[1:59:26] » No, it's the same section. So, they are
allowed to ask questions pertaining to
[1:59:30] the agenda. We had there was no um rules
for lack of a better word within the
[1:59:37] policy.
>> Okay.
[1:59:39] » To state how that happens when it
happens. Um it just states that they're
[1:59:47] not to enter into a debate which is kind
of lost at this point of time because
[1:59:52] there has been much debate going on
after the public act um ask questions.
[1:59:58] So we just actually included
a section in there pertaining to
[2:00:04] questions from the floor pertaining to
the agenda.
[2:00:08] » We're just tightening up the speech.
Okay.
[2:00:10] » So, I think the important thing here is
it's 20 minutes.
[2:00:14] » So, if we have a full house, that's why
we want to limit it to one question.
[2:00:18] » If there's only one person, then they
have a second question. I think the
[2:00:22] chair can Yeah.
>> can let that happen. So,
[2:00:25] » so it's not that we're trying to muzzle
anyone. Just trying to give everyone to
[2:00:31] » Yeah.
[2:00:35] » Any further questions?
>> No. No.
[2:00:37] » Okay.
>> Sorry. Nope, that's okay. Um, so those
[2:00:41] that's the end of our changes. So we are
uh recommending the proposal that
[2:00:48] council approves all of these. So, um
the way that I put it within the package
[2:00:55] here, you can um either approve
the entire policy as we made changes to
[2:01:04] it uh as of now or if you feel like you
don't want to approve all of the
[2:01:09] sections that we stated in this report,
you can just pick and choose your
[2:01:14] sections that you want to approve as
well. So, um I leave it up to council's
[2:01:18] discretion.
So out of all the sections, is everyone
[2:01:23] okay with those sections? So I would
recommend that we go with the second one
[2:01:29] and list all the sections. There's seven
of them.
[2:01:33] There's two there. There's the first one
is going to be to uh accept the report
[2:01:39] because that's what we've been doing.
This might be for the last time.
[2:01:43] And then uh
then we can either say we we approve the
[2:01:48] proposed policy and bylaw changes or we
can say which sections
[2:01:54] which uh the clerk has just itemized
them all and explained the law
[2:02:01] counc
[2:02:05] uh 3.12.3
um I don't support limiting to uh to one
[2:02:13] question. Um I as you know that as we've
seen tonight sometimes it gets a little
[2:02:19] uh repetitive and the same question gets
asked and um you know things are
[2:02:25] answered in reports and and stuff like
that and it gets out of hand and we end
[2:02:28] up an hour and 20 minutes into a
presentation. Um but I think that's part
[2:02:32] of uh the duties of the chair is to kind
of re bring rain those in and
[2:02:36] unfortunately be the bad guys sometimes
and kind of uh pull everybody back down
[2:02:42] to reality. that I don't like, for
example, I had what I thought were four
[2:02:46] or five important questions tonight and
I I wouldn't have wanted to pick one of
[2:02:51] those and then start to go to my council
members and say, "Hey, can you ask this
[2:02:55] one for me? Can you ask this one for me?
If you don't have any questions because
[2:02:58] I need answers to these." So, that's I
think you nailed that one. It's up to
[2:03:03] the chair. And uh tonight was totally
different. It wasn't a 10-minute
[2:03:08] presentation. It was an hour
presentation. So I expect them more
[2:03:12] questions but on the 10 minute uh you
ask your question and if they didn't
[2:03:18] answer it you can ask a followup and
then it goes to the next meeting where
[2:03:23] we discuss it as a whole.
>> Okay. I I still don't I I
[2:03:29] » What are you suggesting
>> that we don't put a limit on it and we
[2:03:33] just the chair is responsible for
>> limited questions or limited time? Well,
[2:03:39] limited and and if you want to make it
in time, then that's okay. The downside
[2:03:43] to that is that I I ask a question, it
took 20 minutes to get a response. So, I
[2:03:47] don't want that to chew up my time
limit. If I get a 5 minute or 10 minute
[2:03:51] time limit, I don't want somebody else
talking to waste my time. So, um I just
[2:03:56] think that, you know, judging by how the
meeting's going and and how, you know,
[2:04:00] if it's pertaining to what's going on
and stuff like that, it's up to the
[2:04:03] chair to kind of pull us back down and
and pull the reins in on us a little
[2:04:06] bit. But I I don't think you have to put
it in paper that it's one question cuz
[2:04:11] otherwise if it's in paper that it's one
question. It shouldn't be one question
[2:04:14] when we want it to be. It should be one
question all the time.
[2:04:19] We might just like to leave it as it is
and then put some language that the cler
[2:04:23] would
manage all that
[2:04:27] time.
[2:04:33] » Okay. So, the members of council are
limited to ask the presenter questions
[2:04:39] and that a followup may be done right
away if the question was not fully
[2:04:44] answered. Who can
>> and I'm okay with language in there of
[2:04:47] the chair reserves the right to to limit
your questions. Y
[2:04:50] » so I'm not sitting here with 40
questions asking and trying to waste
[2:04:53] everybody's time.
>> Yes,
[2:04:56] » absolutely. That's what I was going to
mention about the chair should be the
[2:05:01] the ultimate authority of this table
anyway and he should have the authority
[2:05:06] to say you've asked your question now
you know uh if I'm
[2:05:13] » whatever rule of thumb I try and make
sure that everybody has an opportunity
[2:05:20] » someone has two questions but
>> okay
[2:05:23] » can I can I butt in uh uh Mayor Raymond
>> certainly
[2:05:28] Um, I think if I'm not mistaken, if it's
not in our bylaws, I know it's in like
[2:05:32] the Robert's rules of things, um, where
it's not usually common practice to
[2:05:36] limit the amount of questions asked per
counselor, but there is, uh, we all have
[2:05:41] the right to call the motion to a vote,
which then limits us to a final
[2:05:46] clarification.
Um, if I remember correctly, that's
[2:05:49] already in our bylaws.
[2:05:53] Like if if things are going on, we're
talking in [clears throat] circles.
[2:05:56] anyone has the right around the table to
call the motion to a vote to wrap things
[2:06:02] up.
[2:06:05] And that's why we're removing one
question. If we're just going to say uh
[2:06:12] members of council
[2:06:16] can ask questions and that a followup
may be done right away if the question
[2:06:22] was not fully answered. So that that
takes care of your first one, limit. So
[2:06:28] we we all agreed to that. And the other
one, if we're going in circles, well,
[2:06:34] sure, it's it's in it's elsewhere in our
rules and procedures.
[2:06:41] Per
We're done with this one. Sorry, I just
[2:06:44] I wasn't finished. I had another one on
3.13.
[2:06:47] » Me, too.
>> We can get through this one if you want.
[2:06:51] » Thanks. Are we okay?
>> Yeah.
[2:06:55] » Okay.
>> Three.
[2:06:58] » Yeah. 3.13. Um again, um I don't think
that we should be limiting the
[2:07:04] questions. I'm okay with the time limit
for the residents to ask questions um so
[2:07:09] that it doesn't get out of hand. And I
know that sometimes we've been here 30
[2:07:12] 40 minutes, but that's that's the job.
Um we're elected to be here and I think
[2:07:15] that those people should be able to ask
those questions. Um, again, I think it's
[2:07:20] the chair that has to manage those
sometimes and unfortunately has to be
[2:07:24] the bad guy to say, you know, okay,
you're you're baiting into questions now
[2:07:29] and you're on question 14 and, you know,
this has gone on long enough. Let's have
[2:07:33] a personal meeting or something along
those lines to discuss further. Um, but
[2:07:37] I think it's up to the chair to manage
um on a case by case uh
[2:07:44] case by case scenario.
We'll just remove the first bullets
[2:07:52] and that will do it.
Council Ross.
[2:07:57] » So I was under the impression and maybe
I'm wrong that when you that the
[2:08:02] questions were no longer going to have
to be pertaining to the agenda.
[2:08:09] Were they was that not talked about that
members of the public could come and in
[2:08:16] a question period they could like say
somebody has a question about
[2:08:20] maybe the brooms anything that they
could ask that question and hopefully it
[2:08:25] could be answered and if not you would
try and get an answer to them soon.
[2:08:29] » That that was my my recollection. Yeah,
that was mentioned. Okay.
[2:08:33] » But the answer to that was petitions and
delegation. people have something that's
[2:08:38] not on on the agenda and they have a
question, they can they can file a an
[2:08:45] application with the clerk to be heard
and they get 10 minutes rather than one
[2:08:48] question.
>> Okay.
[2:08:51] » But that's what I think it came out to.
So,
[2:08:54] » okay.
>> So, and I know that we had received
[2:08:57] sorry we had received the letters
someone saying that there used to be two
[2:09:01] question period. There's still there's
the delegation and uh
[2:09:06] » okay
>> and that's where it doesn't have to be
[2:09:08] on the agenda. You just have to be on
the agenda to make that presentation to
[2:09:13] council.
>> Okay.
[2:09:18] » Garden my recollection from that
conversation was the point that I was
[2:09:22] really trying to drive home was that it
was questions and comments not just
[2:09:25] questions because we've seen it time and
time again. You can word anything as a
[2:09:29] question. Put a question mark at the end
of it. It's become a question. But um
[2:09:33] that was my uh my preference was to see
questions and comments
[2:09:38] » pertaining to the agenda.
[2:09:41] » And I never stop the comment. So
unless catch repetitive.
[2:09:50] » What are you doing on this one?
>> Leaving the same or you remove the first
[2:09:54] bullet. Okay.
>> Yeah. But just taking the first bullet
[2:09:56] out being it's one question
>> and then the wording for the second
[2:10:01] bullet will just date be allowed a
follow up to said question if not fully
[2:10:07] answered.
>> Correct.
[2:10:08] » Yes.
[2:10:14] » Any other uh questions? No.
>> We went through all the uh all the
[2:10:20] sections so we can list them on on the
on the motion.
[2:10:25] So I guess we're So I'm going to ask for
a mover in a secular to accept the uh
[2:10:31] the report.
[2:10:43] So moved by councelor Gardner, seconded
by councelor tair. Be it resolved that
[2:10:48] council of the corporation of the town
of Madawa receives report number 26-34R
[2:10:55] titled changes to council procedures and
bylaws bylaw and governance policy.
[2:11:02] Questions, comments,
please.
[2:11:06] » Recorded vote requested by councelor Le.
[2:11:12] » Questions, comments.
[2:11:16] Yes.
>> Councelor Gardner.
[2:11:19] » Yes.
>> Councelor Tber.
[2:11:21] » Yes.
>> Councelor Bigalow.
[2:11:23] » Yes.
>> Councelor Ross.
[2:11:25] » Yes.
>> Councelor Vick.
[2:11:28] » Yes.
>> And Mayor Hane.
[2:11:30] » Yes.
>> Motion is carried unanimous.
[2:11:33] » Okay. Now I uh I need a mover and a
seconder to accept the uh sections that
[2:11:39] are going to be uh amended
and that'll bylaw be brought back. We
[2:11:45] have to move the secondary.
[2:11:57] » Okay. Be uh moved by councelor Gardner,
seconded by councelor Levite. Be it
[2:12:03] resolved that council approves the
following section changes to governance
[2:12:07] policy 3 council meetings policy as
provided in report number 26-34R
[2:12:16] section number 3.1.1
section number 3.1.2
[2:12:24] section number 3.2.2
[2:12:28] section 3.5.4
4, section 3.4,
[2:12:34] section 3.12.3,
and section 3.13.
[2:12:40] And further that, council direct staff
to return at a regular meeting with the
[2:12:45] changes to be adopted by way of bylaw.
Questions, comments?
[2:12:54] » Ready to vote? Okay. And all councelor
Mick. Uh, no.
[2:13:01] » Okay. And the rest of us, all in favor?
>> Carried
[2:13:16] 9.2 2 uh report prepared by CEO
treasurer report number 26-35R
[2:13:24] report from uh sorry it's titled Voyer
days 2026
[2:13:30] oops
Paul thank you
[2:13:35] yes so we're
days
[2:13:39] 2026 or 27th annual is over and done
again for those in attendance It's uh
[2:13:47] really less of great weather all
weekend. Uh so that's uh three years in
[2:13:52] a row I think of good weather. Um
attendance uh I'll just say it
[2:13:59] disappointing for me and I think for us
but uh we hit just under 1,800
[2:14:06] people in attendance or 82% of what they
call break even. So at a later date
[2:14:11] we'll come back with the final cost uh
for the weekend um we will be below even
[2:14:19] I don't know how much but we do below u
so in this report uh rather than looking
[2:14:27] on that uh looking at voyer days from a
financial economic impact to communities
[2:14:36] and what it means to leave and out of
one area and all of the three get
[2:14:42] testified.
So, uh, the first thing we focused on is
[2:14:46] from that one, which is where the ticket
sales are by origin. And I thought you
[2:14:52] might find it interesting to see who
supports us and where they come from.
[2:14:56] And you can see that um, they do come
from far and wide. It's not just, you
[2:15:01] know, close by here. It's it's all over
the province and even even out of. And
[2:15:07] so the the ones that we're focusing on
are the out oftowners with 911
[2:15:14] uh out of town tickets need deemed to
contribute to u
[2:15:20] economical impact, financial impact for
the weekend is they're the ones that are
[2:15:24] going to book motel and buy their gas
and their groceries and go to
[2:15:28] restaurants and uh you know maybe you
know the retail stores and liquor so on
[2:15:34] and and when you put uh information in
to the Ontario tourism model for
[2:15:41] Northern Ontario Festival. It kicks out
a fairly impressive
[2:15:45] uh estimate of $475,000
of direct impact to the area. And then
[2:15:53] when you add the indirect
uh as well because those businesses that
[2:15:59] are being uh patronized have to hire
staff, bring staff on, buy more
[2:16:05] supplies, you know, and so on. So they
estimate up to they name the province uh
[2:16:11] up to 750 to $800,000 of of potential
total economic impact, which is huge.
[2:16:18] And uh and I'm you know if I don't have
any blinders on it's not all formal uh
[2:16:24] the area gets that all the way in North
Bay the biggest center and the most
[2:16:29] hotels and restaurants and they they
would get a big chunk of that but so and
[2:16:34] all our businesses on the main street
and all the vendors that were there and
[2:16:38] so on and then our grocery stores and
the gas stations and the restaurants and
[2:16:43] you know all the hotels around the area
doesn't have a lot but nothing and so
[2:16:50] So, it is uh it is a uh an important
weekend.
[2:16:56] Pew said that uh we spend $50,000 on an
economic initiative and that would yield
[2:17:03] a half a million or $500,000 benefit.
I would do that in a heartbeat. We do
[2:17:10] that in a weekend. So, uh it gives
something for you to think about. So
[2:17:16] there is in appendix two there the
detail which comes right out of that
[2:17:21] prevention model in terms of how the
benefit is calculated how they go about
[2:17:26] doing it and if you spend time knowing
it it's fairly reasonable and uh gives
[2:17:31] credibility to the whole thing. So I
think for me um there's a lot of work to
[2:17:37] run for you days and the staff will tell
you uh it's an incredible amount of work
[2:17:42] and it's easy to say yeah but I tell you
see it every day and I kind of step back
[2:17:46] and watch what everybody does. It's an
enormous amount of work but there is to
[2:17:52] the community the most biggest financial
impact of the year. So, um, what I don't
[2:17:58] want, I'd rather not want is council
decides they want to go ahead with it. I
[2:18:03] don't want to find out in January or
February next year that, yeah, let's do
[2:18:06] it because you're not your hands behind
your back. And if we're going to council
[2:18:10] wants to do it, then it'd be nice to
know so that we can start planning now.
[2:18:15] I'm not saying that's what we want to
do, but if your council council's wishes
[2:18:19] that we go forward, then tell us. Thank
you.
[2:18:24] » Questions, comments? Councelor Ross.
>> Yeah, I I think I think Boyer Bay's work
[2:18:30] is amazing. I don't know what this the
piece of town would do without it,
[2:18:34] especially the businesses. Same thing
with the other one, the small fries that
[2:18:38] they all bring in such a huge amount of
money to our local people. And on top of
[2:18:44] that, it it puts it puts us on the map.
People coming through, they say, you
[2:18:49] know, let's go and stay there. Maybe
they'll open business. There's an empty
[2:18:53] store. We need to think of that. I I
think Lori Shay is always going to be a
[2:18:58] go because I think you can't get that
kind of publicity for the amount of
[2:19:02] money that we spend. As far as I'm
concerned
[2:19:06] » that's it.
[2:19:10] I think it's a it's a worthwhile
festival and I think some of the counsel
[2:19:16] had a great time hangovers and
everything
[2:19:20] but the thing is is that it's an event
that's been 26 years
[2:19:27] » and I know I know that we have a little
deficit sometime but look at the impact
[2:19:33] it does in the area. Everybody benefits
from it. Even people that want to
[2:19:39] participate in their parks to cater
food, uh they all participate in it.
[2:19:45] They got music. They they make some
money on it also. And the the clubs,
[2:19:51] breakfast, suppers, golden age, Lions
Club, we were all successful. I'm
[2:19:58] telling you, I remember the the Lions
Club and the their breakfast was
[2:20:02] awesome. Mind you, they didn't get as
much as the one last year because it's a
[2:20:05] lower attendance, but they still made
very well. So, I would suggest that we
[2:20:11] move ASAP and give them the authority to
reorganize it again, but early and start
[2:20:18] doing search for the for the bets.
>> Any other comments regarding?
[2:20:26] » Yeah, I'm not going to get too far into
it. just without financials, it's it's
[2:20:30] hard for me to comment like it's
taxpayer dollars in the end. So, I think
[2:20:35] that's the most important thing to me.
Um, where those numbers land will kind
[2:20:39] of guide my decision moving forward. Uh
I think it's a little bit unfair um for
[2:20:45] this council to to maybe commit you know
that kind of money half half a million
[2:20:49] dollars approximately um for the next
council uh in their first budget and you
[2:20:55] know without even having the financials
from this event. Um so I'd like to see
[2:20:59] those before I kind of get right into
it. But my comment has always kind of
[2:21:04] been the same with with Voyager Days is
that um we're kind of that awkward in
[2:21:08] between stage where we're too big of a
budget for locals to support and shows
[2:21:14] uh you know half the but the people are
local that are attending and half are
[2:21:18] coming from further away. Um but really
you should probably be attracting more.
[2:21:23] So, we're we're too big of a budget for
locals to support, but we're too small
[2:21:27] of a budget to attract people from, you
know, all over the place to to really
[2:21:32] come and take over the town. Um, so we
can't rely on just locals to support the
[2:21:37] festival anymore. Um, it's become a big
expensive venture and a lot of people in
[2:21:41] our community can't afford it. I'd like
to see us try to come up with some local
[2:21:45] initiatives during the weekend that
maybe aren't required uh um to have a
[2:21:50] brace like local bands or something like
that. you said a Thursday night. Maybe
[2:21:53] we can do locals on Thursday night that
local people can go to, you know, things
[2:21:57] like that. But uh yeah, I I have
[snorts] lots of ideas for how we can uh
[2:22:03] try to revive it, but until I see
financials, I'm not really prepared to
[2:22:07] commit to anything moving on and uh last
comment was just thank you to staff. I
[2:22:12] » appreciate everything that you guys do
for it. Um, I run a I run a weekend uh
[2:22:17] event um and put in the hours for that
and uh you truly appreciate what
[2:22:22] everybody puts in for those events uh
when you do those things kinds of
[2:22:26] things. So, um I know what it's like and
appreciate all the work that uh you guys
[2:22:30] put into it to get us to where we are.
>> Any other comments
[2:22:36] here? Yeah,
>> first off, I I I love how the uh report
[2:22:41] is laid out, especially for our tourism
and and everything like that. I think we
[2:22:46] have a really good example of of the
impact. Um I ironically I I also do
[2:22:53] agree with Matt, but I was actually
going to ask a question of how quickly
[2:22:56] we we we could get the financials back.
Um because I would like absolutely sad
[2:23:03] me way way more time and way more time
to plan for this and to get things done.
[2:23:07] However, it it is hard to move things
forward without knowing the financial
[2:23:12] side. I would ask the question of how
quickly. Um but yeah, ultimately I we we
[2:23:19] need more time. Absolutely. Um it was my
critique actually of of last year in my
[2:23:23] own head and hearing as staff today and
over the weekend. It's absolutely what's
[2:23:28] needed. Um I would ask you say the um
CEO in terms of what how how quickly
[2:23:34] could we potentially get the financials
back after the event
[2:23:41] and yeah I guess
counc
[2:23:45] » I'm of the same opinion that I don't
think I can make a decision without the
[2:23:49] financials I'd like to know exactly what
it costs and what the tax portion was of
[2:23:57] that I seen this report. I like it. It's
It's a lot of benefit to the community,
[2:24:03] but also
I'd like to know what actually cost us
[2:24:08] or the taxpayers. I mean, doesn't
[2:24:14] councelor Mick, any comments?
>> Um, yeah. I just I I thank you to the
[2:24:21] staff and I agree with pretty well
everything's been said. Um, I I I I do
[2:24:26] bring it up. uh almost every year I
think since we got rid of the voyage
[2:24:31] days committee that we did turn a profit
when we did have the committee um
[2:24:35] involved. So um maybe I'll throw
together a report asking for the
[2:24:40] reinstatement of the voyage commit me
when we do get the um the financials in.
[2:24:46] Um, that being said, I'd be happy to
pass a motion tonight. Um,
[2:24:53] planning on next year's festival. Um,
because I do agree that, um, the more
[2:24:58] time the better to to make sure all of
our tees are crossed and eyes are
[2:25:03] dotted. Um, which is, uh, a little less
stressful for everyone involved.
[2:25:11] » Thank you. That leaves, uh, me. So I
think everyone knows that I'm a I am a
[2:25:18] supporter of war days. I called it an
institution.
[2:25:24] I also understand that it's a it's a
huge uh undertaking
[2:25:30] and uh hats off to all of our staff that
uh somehow managed to pull it off year
[2:25:38] in year out.
Um we've got a lot of interesting
[2:25:42] numbers that the uh report provided us
with and the one thing we don't take to
[2:25:48] account in that report
is that a lot of people take in voyure
[2:25:54] days without paid admission
and that is extra money also that's
[2:26:00] dropped in our town. If you drive
around, you'll see in neighbors yards,
[2:26:05] trailers, you know, some some people
don't make it to the site, but they're
[2:26:10] spending money in Madawa, you know, and
when uh I hear that the Mawa's
[2:26:15] population doubles, well, just with the
ticket sales that almost did. So, if you
[2:26:21] if you go around and see what's
happening and councelor Debite talked
[2:26:25] about the parks and everything, there's
no uh vacancy anywhere in town. And uh
[2:26:32] you know I I think it's our biggest
um our our biggest uh
[2:26:40] » not event but uh
EDO uh economic development uh uh
[2:26:49] maneuver and it would be a shame to let
it go. um things that we don't mention
[2:26:54] also and I think uh councelor dev did
many service clubs benefit from it also
[2:27:01] you know it helps them to uh the keep
their head above water when things are a
[2:27:07] little rougher uh the Brian Bangs
Memorial Fish Derby you know I know it
[2:27:13] probably would survive alone but with
Voyager attached to it you know it's
[2:27:18] it's a big draw it's huge
Um, I can't, having said all this, I
[2:27:25] can't speak both sides of my mouth. A
while ago, I wasn't okay to make a
[2:27:30] decision for the next term of council.
And uh, I like what I hear. Some want to
[2:27:36] see the the true finances. And uh, did I
see that in your report, Paul, that uh,
[2:27:43] we could probably have that first
meeting in September?
[2:27:47] » Yeah, I didn't give a date, but I think
that's reasonable. Yeah,
[2:27:50] » that's reasonable. So,
uh myself. Uh you know, having said
[2:27:54] that, uh it's financially it's still
viable. I I I'd love to support it. Do I
[2:28:00] support it for the next term of council?
I I have to make that tough decision at
[2:28:06] some point. I can't say that for one and
then turn around and do the total
[2:28:11] opposite for another one. So, I'll leave
it at that.
[2:28:16] So we have a motion here to accept the
uh the report. Do we need a move or
[2:28:22] second?
[2:28:28] So moved by councelor D seconded by
councelor Ross. Be it resolved that
[2:28:34] council of the corporation of the town
of Ottawa receives report number 26-35R
[2:28:42] titled voyer days 2026
[2:28:46] questions comments
none I'll call for a vote councelor Nick
[2:28:52] » yes
>> and all in favor
[2:29:02] We also have a motion here to uh
to commit to holding the voyer days for
[2:29:09] next year. We even ask for an amount. So
I need a move in the secondary move that
[2:29:14] we do proceed
[2:29:18] and move the secondary
[2:29:24] because it's okay.
[2:29:33] So I need an amount of
>> So do I put the same amount as this
[2:29:40] here?
[2:29:46] Okay. Council guardian.
>> Yeah. I'm just asking for clarification.
[2:29:50] So
would this be something that could be
[2:29:54] deferred? Like technically if we're lame
dial, we can't make commitments of over
[2:29:58] $50,000,
but the $50,000 would be a commitment
[2:30:02] for the 2027
spending year. Not for this term of lame
[2:30:09] duck. Right.
>> Right.
[2:30:12] » Okay. So, could we make that decision
deferred until the financials come in
[2:30:20] or
>> no?
[2:30:27] If the financial come in for the next
meeting, are we in lame at next meeting?
[2:30:31] » Possibly. Yes. Okay. We'll find out on
August 21st at 2 p.m. in Linga. But
[2:30:39] don't we meet on the 10th of September?
[2:30:45] » August 21st, we could be our the first
uh case that we could
[2:30:51] » Yes, sir.
>> And then after the election,
[2:30:56] » we could again be uh in a situation.
>> Okay. Considering the amount of uh
[2:31:03] candidates
>> I have another word proceeding yes
[2:31:05] clarification
>> is there a way or a mechanism that we
[2:31:09] can defer this till later in the meeting
because there's an implication that
[2:31:14] could come up out of this later where
the CEO could be delegated authority to
[2:31:18] be able to do these things.
>> I I I say we just accept the uh
[2:31:25] » the the report and let's see what
happens. because and I'm asking the
[2:31:31] clerk this is defeated we can't bring it
back.
[2:31:38] So that's why I'd say
>> you know it hasn't been read. I've asked
[2:31:43] for bring a secondary I asked for the
amount
[2:31:47] » and we all know there's going to be a
report in September
[2:31:53] which we could be away from lame duck
but it's still late in our term.
[2:32:01] » So so I'm I'm asking it's up to you guys
what you want to do. I think we should
[2:32:05] proceed because they do go in lame duck
and they're going into January whatever
[2:32:11] it is they don't want to have enough
time to get a ticket. I totally agree
[2:32:15] with the CEO. If we want to do it, we do
it now.
[2:32:18] » But if that's we can't bring it back.
>> Well, I understand that there's not you
[2:32:23] can't bring that motion reconsideration.
>> We could
[2:32:28] from the defeat
>> if we're not in lame duck,
[2:32:31] » right? That's
[2:32:35] » but but if it gets defeated then you
could give direction to the CEO if he
[2:32:40] gets delegated powers to proceed with
it.
[2:32:43] » Not with this you know not according to
what I read.
[2:32:47] » Yeah we can
>> yeah we can
[2:32:50] » access to $50,000 so
[2:32:54] » want just not go forward with this
motion.
[2:33:00] Well, it's on the floor.
>> No, you have been read.
[2:33:05] » Well, there's a second.
>> Yeah, but it hasn't been read.
[2:33:09] » I think we should go proceed with it.
>> Bring a for
[2:33:16] a second.
>> Think we want to move it forward.
[2:33:19] » Okay.
So, here we go. It's moved by councelor
[2:33:24] Levite, seconded by councelor Ross. Be
it resolved that council commits to
[2:33:31] holding Madawa Voyager Days for the year
2027
[2:33:36] and further that council approves a
budget for the 2027 Madawa Voyager Days
[2:33:42] event in the amount of $460,000.
[2:33:48] Last chance for questions or comments.
>> Courted vote. Yes, I have that reported
[2:33:53] vote relicing by councelor.
[2:33:58] No questions, no comments.
>> Answer tar.
[2:34:03] » No.
>> Councelor,
[2:34:06] » yes.
>> Councelor Ross,
[2:34:09] » yes.
[2:34:13] » Councelor Gardner,
>> no.
[2:34:16] » Councelor Mick,
>> yes.
[2:34:20] Councelor Bigalow.
>> Yes.
[2:34:24] » And Mayor Blanch,
>> no.
[2:34:27] » Motion is carried with a recorded vote
of 48 in 3 days.
[2:34:33] » Thank you.
[2:34:39] » Okay. 93.
[2:34:43] Whoops.
[2:34:49] Thank you.
>> 9.3.
[2:34:51] It's the landfill renewal report
number 26-36R
[2:34:59] prepared by the director of community
services.
[2:35:03] Dexter, the floor is yours.
>> For sure. Um, so the, uh, contract at
[2:35:10] the landfill is up. Uh, the renewable
terms are up as well.
[2:35:16] Uh I'll just read through the the
background here quickly. On September
[2:35:20] 27, 2021,
the corporation found Madawa enacted
[2:35:24] bylaw 2123 to execute the Madawa
landfill site operations agreement with
[2:35:29] Dumo backwood services. The original
contract covered a 5-year term starting
[2:35:35] October 1st, 2021 ending September 30th,
2026.
[2:35:41] Section 1.2 of schedule A allows for
contract extension options upon mutual
[2:35:46] consent.
Standing the agreement for one-year term
[2:35:51] ensures uninterrupted operation of our
municipal enthal site in compliance with
[2:35:56] the MACD
and our approved uh CFA.
[2:36:03] Um just uh important to note uh from a
financial perspective, these numbers
[2:36:09] stay the same over the course of the
year. No changes uh no changes to the
[2:36:14] base rate, no changes to the attendance,
no changes to the mixed loads, no change
[2:36:19] to sand cover material needed.
Um just so we're on the same page, site
[2:36:26] maintenance and cover. Uh the
contractor's responsibilities are
[2:36:30] spreading and compacting waste,
excavating and hauling cover material,
[2:36:35] maintaining waste piles, wood, drywall,
shingles, construction, demolition
[2:36:41] materials, and maintaining the areas
adjacent to uh the recycling area.
[2:36:47] uh compacting and covering the active
face with 150 mls depth three days a
[2:36:53] week uh May 1st through November 1st and
one day a week for the rest of the year.
[2:36:58] That's what the contract says, but
technically the the um what has to
[2:37:02] happen is anytime there is refu at the
landfill, it does happen covered. But uh
[2:37:07] we kind of use snow as a temporary cover
and we use um a mix of uh the wood wood
[2:37:14] chips. So that's that's what's covered.
>> Uh two landfill attentants are provided
[2:37:20] Saturdays from 9:00 a.m. to noon. Um and
they direct users to where to dispose
[2:37:31] uh ensuring operators are uh it's
important to ensure that the operators
[2:37:36] uh have their safety and emergency
response and ECA regulatory training. So
[2:37:42] something that happens with the
contractor is the contractor and the two
[2:37:45] attendants uh review our CFA
requirements and uh and they sign off on
[2:37:50] them and that is provided to uh the
ministry and compliance and reporting.
[2:37:56] Uh they have to do uh daily landfill
health and safety inspections. They have
[2:38:00] to carry $5 million liability and
provide WSIB clearances
[2:38:06] uh which are are providing
as well as the written reports. I get
[2:38:12] into a little bit of a report on the
contractor here. So Carl, the owner of
[2:38:17] backho services has always worked
respectfully and professionally with the
[2:38:21] town of Ottawa when it comes to
adjustments that need to be made at the
[2:38:23] landfill. Logs are provided in a timely
manner and feedback is always accepted.
[2:38:29] Uh for additional work, quotes are
always provided and uh and we have a
[2:38:34] scope of that additional work.
Uh there have been some concerns of
[2:38:39] mischief at the and theft of at the
landfill from the public. Uh these
[2:38:44] concerns have been brought to the
attention of the OP and additional trips
[2:38:47] by the OP to the landfill have taken
place. Uh since those trips have taken
[2:38:53] place, we've seen a a decrease in those
efforts.
[2:38:56] uh due to ongoing concerns uh we have
purchased two solar cameras of which
[2:39:02] will be installed at the landfill site
for monthly.
[2:39:06] So, at this time, uh, with the contract
expiring September 30th, it's
[2:39:10] recommended, uh, that we move forward
with a one-year contract extension with
[2:39:14] more active services. And if you have
questions, okay,
[2:39:19] that's good.
>> So, obviously, time is of the essence
[2:39:24] for this um, being that it expires uh,
September 30th. Um
[2:39:30] I just as an idea is this something that
we're meeting next week committee of a
[2:39:37] whole
>> yes this point do we know we should be
[2:39:40] » no there's no other meeting and then
next meeting is the second Monday of
[2:39:45] September
>> okay because we're in it's
[2:39:52] » yeah so I I get the kind of the
commitment that we have to make tonight
[2:39:56] I just really like when I look at
landfill attendant cost $720. I know
[2:40:00] that a big issue in our community has
always been that constituents complain
[2:40:03] about not having a second day. Um, so
I'd love to see us bring in a second day
[2:40:08] and part of that contract and having a
one-year contract or a one-year
[2:40:11] extension is probably the perfect time
to trial that and see if it's worth it,
[2:40:16] to see if it works and see how we could
do it. Um, I do know that we also don't
[2:40:20] allow commercial uh waste to be brought
in on Saturdays anymore and we now
[2:40:25] charge them an opening fee of $60 on
Tuesdays or Thursdays, which you have to
[2:40:31] call and make an appointment and uh then
you have to meet somebody up there and
[2:40:34] hopefully everybody shows up and you get
there and you get to do all that. If we
[2:40:37] had a day during the week that we could
let in commercial waste and residential
[2:40:41] waste, it would be a little bit less
busy because it's during the week. Um,
[2:40:44] but I would really like to see that. Um,
and I'd like to kind of trial that for a
[2:40:49] year to see how it goes before this goes
out this time next year um, for next
[2:40:54] council, but I I realize that that's not
in here and you would have to talk to
[2:41:00] the contractor and come up with what
that cost would be because there would
[2:41:03] be a cost. There would be a cost to them
having people on site for that extra 3
[2:41:08] hours, whatever you want a week. Um I I
wouldn't imagine there'd be so much on
[2:41:13] the cover part because from what I
understand technically he's covering
[2:41:16] every day of the week, right?
Technically covering every day of the
[2:41:19] week. So should be there covering on
what would be a second day anyways. But
[2:41:24] I know that's something man that we get
roasted on a lot. It's something that we
[2:41:28] really need to look at. It's something
that our commercial businesses aren't
[2:41:31] happy with that they have to book a time
and they have to call in and they have
[2:41:34] to pay the opening fee which is often
more than what the garbage fee is. Um,
[2:41:39] so I really think that this is an
opportunity to look at it for one year
[2:41:42] and to trial it.
[2:41:48] » Council
[2:41:52] it was Wednesday was me uh for
commercial at the time we
[2:41:59] wasn't wasn't that implemented
>> Tuesdays and Thursdays and it was
[2:42:03] implemented by council before us.
>> Okay. So, I agree with you. I think we
[2:42:09] should have
like a Wednesday for the commercial
[2:42:12] aspect with some residential stuff and
then there'd be less lined up on
[2:42:18] Saturday and waiting to have directions
to go in there because you got to waste
[2:42:23] a half an hour to 45 minutes before you
get to your unloading your your garbage
[2:42:29] or scrap or metal or whatever it is. So
is there something maybe uh you can look
[2:42:36] into somehow uh Mr. uh Sar?
>> So um
[2:42:44] this this is this is the uh the landfill
contract. This is the way it was
[2:42:49] created.
>> Um
[2:42:52] just important to note the unionized
staff implications. So, uh, so let's say
[2:42:57] for example, if you know what councelor
gardener is looking for is a Saturday
[2:43:02] and a Sunday, well, we have a staff that
works at the landfill as an attendant as
[2:43:06] well um, outside of this contract and
they leave early on Friday, 4 hours. So,
[2:43:12] they work 4 hours on Saturday to make it
not overtime on Saturdays. So, if I were
[2:43:18] to recommend something, um, my my
recommendation, and I haven't even
[2:43:23] talked to my boss about this yet, so
>> would would be to pick a day during the
[2:43:27] week.
>> Yes. and to open for a period of time
[2:43:30] where it doesn't impact this contract
>> or it allows for um for additional
[2:43:35] service and and then instead of having
Tuesdays and Thursdays appointments, you
[2:43:40] can have this is the time that it's open
on on Wednesdays or Tuesdays and
[2:43:45] Thursdays from this time to this time,
which would allow our staff to be there
[2:43:48] for a period of time and allow it to be
open where there's no there's no open
[2:43:53] fees for the
>> uh for the contractor for or for the the
[2:43:58] commercial,
>> show you the Wednesday, which would be
[2:44:01] perfect because then it's between two
Saturdays. So,
[2:44:03] » I just I just wouldn't want to be in the
scenario where we're taking all kinds of
[2:44:07] appointments on Tuesdays and all kinds
of appointments on Thursdays, but then
[2:44:11] opening to nobody on Wednesdays. I think
it either goes one or the other. Either
[2:44:15] we open and here's the time during the
middle of the week or we we take
[2:44:19] appointments.
>> I agree.
[2:44:22] Councelor Ross,
>> I'm just curious as as to why a contract
[2:44:27] why they can't go, why they have to make
an appointment.
[2:44:31] » So, um, uh, my understanding, uh, being
on on the previous council,
[2:44:37] » at the time, it was a safety concern.
>> Um, and it was the differentiation
[2:44:42] between having a triacle show up on a
Saturday
[2:44:46] » versus a a commercial small trailer.
There was no, you couldn't say yes to
[2:44:51] this one and no to this one.
>> So, it was just no dumping. And it's not
[2:44:55] really safe when you have people going
into the landfill and dump at the same
[2:44:58] time a big truck is there dumping. Um,
so it was that's why it was eliminated.
[2:45:02] » Okay.
>> Any other questions?
[2:45:09] garden.
>> Just to follow up on that, like so if we
[2:45:11] did a say a Wednesday or Tuesday or
whatever, I think that you would have a
[2:45:15] lot of commercial businesses use it
because they would avoid having to pay
[2:45:18] that $60 fee to open every time um and
having to be there for a set time. You
[2:45:22] know, things happen in business and you
can't always be there at set time, but
[2:45:26] um
>> would it be like I I'd really want to
[2:45:29] drive home that like it'd be open to
residents, too. Like so we probably need
[2:45:33] staff there. Like I don't think it's
just commercial. I don't think there's
[2:45:36] enough commercial to warrant somebody
sitting there for 3 hours, but if we
[2:45:39] offered it to residents
>> and
[2:45:41] » you'd probably get, you know, a quarter
of what you get on a Saturday, but at
[2:45:44] least if you have commercial and
residential on a Wednesday, then it
[2:45:48] might be worth the time to be open.
>> But I would just say like I think it's
[2:45:53] outside of this contract. Um, and and we
can take it back and obviously it's good
[2:45:58] feedback. Uh, and uh, we do realize that
there's a need. It's nice nice rest to
[2:46:04] address it while we talking about this
but I think we can come up with a a
[2:46:09] solution that works very
[2:46:13] » I was just going to say that same thing
about I think we should if we do open
[2:46:18] the sale on a Wednesday for commercial
they'll come if it's free to dump I mean
[2:46:25] it's not free to dump their their
product but it's free to you come
[2:46:30] they'll they'll show up they'll show up
for
[2:46:34] So, so my comment is
can we go ahead and
[2:46:40] extend this for a year so we don't have
a break in service.
[2:46:45] Okay. because we won't be able to make
that decision maybe coming on the 21st
[2:46:50] or after the election and that once he's
[snorts] uh
[2:46:58] he's uh agreed to the u the extension
the one-year extension that staff come
[2:47:04] back to us with a proposal that uh you
know we're going to try maybe Wednesday
[2:47:10] afternoons and uh
>> figure out the uh the optics fix and uh
[2:47:16] then we can make that decision then.
>> Go ahead.
[2:47:20] » Yeah. So
just for greater clarity, the contractor
[2:47:24] has already agreed to the one year
extension
[2:47:27] » subject to council's approval. We don't
have to go back to the contractor. It's
[2:47:31] already
>> it's already agreed if we if the table
[2:47:34] agrees.
>> Yeah.
[2:47:35] » Okay. So that's
>> but the director got that beforehand
[2:47:39] said if
that so that's done. So I think what
[2:47:43] we're looking for is for council to say
yes, yay, go ahead and renew for you.
[2:47:49] Piggy back onto that, the um additional
service of the Wednesday or whatever day
[2:47:56] is decided, it's going to the director's
point, it's going to fall alongside the
[2:48:00] contract. There's going to be some cost
associated with that, but it's going to
[2:48:06] » be minimum
>> manageable. There you go. It's not going
[2:48:10] to be a crazy number and I think we can
come back and that calculated that
[2:48:15] council know what that is and say but I
want to be able to secure the contractor
[2:48:21] now so that come October one will not
operate
[2:48:28] » totally agree that you will come back to
council with a proposal
[2:48:34] » sure for the Wednesday that's what I say
yeah council dair Um,
[2:48:41] do you um wait I moved I got to think of
implementing this Wednesday thing to do
[2:48:48] whatever day in this one year extension
to try it out.
[2:48:53] You
have the authority to um
[2:48:58] to spend up to $30,000 without
>> in an emergency.
[2:49:04] And then if if an emergency
>> it's 30
[2:49:09] » 50
>> pardon
[2:49:11] » 50
>> 50 emergency.
[2:49:15] » Okay. Yeah.
>> Doesn't matter. So, couldn't you uh come
[2:49:18] up with a reasonable or a a price that's
suitable to both
[2:49:24] our director and the contractor and just
implement it without having to come back
[2:49:31] to us for
>> No, I I I think it has to come back
[2:49:35] because it's outside of a contract. We
have we have
[2:49:39] » we have to approve it.
>> We have to approve it.
[2:49:42] » So,
>> yeah, I think I think we're okay. We're
[2:49:45] on the right track. We'll we'll we'll
we'll review the agreement for a year
[2:49:48] and then we'll have a sidebar to it.
>> Exactly.
[2:49:51] » Which will be
another day of service. Whatever the
[2:49:55] director decides to contest
[2:50:00] brush us along here, but I think we have
>> three motions because we'll have these
[2:50:04] two and then we'll have to extend,
>> right? So, we got to get all these done
[2:50:09] in 10 minutes. to go.
>> Well, that's we're going in.
[2:50:15] » That's what I'm saying. So, we still
have to pass one to extend beyond 9:00.
[2:50:19] So, we got three to do in 10 minutes.
>> I thought we be doing that resolution
[2:50:25] pretty soon.
>> That's what I'm saying.
[2:50:27] » Okay. So, that's where the B indicated
they'd like to move it. Someone wants
[2:50:40] Okay. Moved by councelor Levite,
seconded by councelor Gardner. Be
[2:50:44] resolved that council the corporation of
the town receives report number 26-36R
[2:50:51] titled landfill renewal. Question
comments
[2:50:55] calling for recorded vote requested by
councelor.
[2:51:02] Question comments none.
[2:51:07] Council Levit.
>> Yes.
[2:51:09] » Council Gartner.
>> Yes.
[2:51:11] » Councelor M.
>> Yes.
[2:51:13] » Council Ross.
>> Yes.
[2:51:15] » Councelor Tar.
>> Yes.
[2:51:17] » Councelor [snorts] Bigo.
>> Yes.
[2:51:19] » And Mayor.
[2:51:22] » Yes. Sorry.
>> Motion is carried unanimously.
[2:51:28] » And I need a seconder for the other
part.
[2:51:35] So moved by councelor Gardner, second by
councelor Ross. It resolved that council
[2:51:42] authorized the mayor and CEO pressure to
execute a one-year contract extension
[2:51:48] with dumo backo services for landfill
site operations services maintaining the
[2:51:54] existing rate of pay under bylaw 21-
23.
[2:52:01] questions, comments.
I'm going to call for a vote. Councelor
[2:52:05] Mick,
>> yes.
[2:52:07] » And all in favor?
[2:52:15] » Do we have that uh motion ready?
[2:52:20] in fact
[2:52:35] a second to move past 9:5.
[2:52:44] So moved by councelor Ross, seconded by
councelor Le. He had resolved that
[2:52:49] council will agree to continue the
meeting past the allotted the allotted
[2:52:53] time of 900 p.m. not to continue past 10
p.m. Questions, comments?
[2:53:01] None. Call for a vote. Councelor Mick.
>> No.
[2:53:06] » Okay. And all in favor?
Carried.
[2:53:19] Oh, my cell phone.
[2:53:24] » 9.4
uh
[2:53:28] garbage collection report number 26-37R
report from uh the director of community
[2:53:35] services,
Dexter Floor is yours.
[2:53:39] » All right. So, uh, another report to add
to a bit of a history lesson here, but,
[2:53:44] uh, unlike, uh, or like the landfill,
um, we rely on contracted services for
[2:53:51] the collection and transportation of
residential and commercial waste within
[2:53:54] the town. The current extension
agreement executed with Paul Afanir
[2:53:59] Contracting covers three uh, the
three-year period from January 1st, 2024
[2:54:04] through December 31st, 2026.
Um, at this time we'd like to go to
[2:54:12] tender uh for this contract and uh here
here's some of the reasons why. So one,
[2:54:17] the contract and its extensions have
expired. The existing agreement contains
[2:54:23] no further renewal options past December
31st, 2026. Garbage collection services
[2:54:29] were originally tendered under bylaw
12-04 and later extended through a
[2:54:34] three-year agreement signed in 2021 or
sorry in 2024.
[2:54:39] The 2024 to 2026 agreement fulfilled the
final extension terms available under
[2:54:46] the municipal contract framework. And
the second reason is uh we've also
[2:54:51] recently had the transition to uh uh the
new recycling program. So under
[2:54:57] Ontario's blue box regulation uh shifts
the responsibility for residential
[2:55:03] commercial uh residential recycling
collection is transitioning to the
[2:55:08] producer responsibility organization.
Consequently,
[2:55:12] recycling collection services have been
fully removed from this agreement
[2:55:17] and uh we require a new structured RFP
focused solely on garbage collection.
[2:55:24] Uh our goal here is to initiate the RF3
RFP process in advance of uh January 1,
[2:55:30] 2027.
And uh if you're not familiar, um the
[2:55:36] scope of the contract is as follows.
residential and commercial garbage
[2:55:40] collection within our service area. Uh
obviously here's the the service
[2:55:47] population of a thousand households and
roughly 30 commercial establishments.
[2:55:52] Uh we have a uh weekly pickup from May
1st to October 31st and a bi-weekly
[2:55:59] pickup uh November 1st through April
30th. And uh the commercial schedule is
[2:56:06] 104 collections per year roughly. Uh but
there's in some cases the there is
[2:56:13] additional pickup scheduled by the
contractor with the commercial
[2:56:17] industrial entities in our community.
Um
[2:56:22] getting into uh the details uh they also
empty our public receptacles um on a uh
[2:56:30] a schedule of five weekly. So that's
those receptacles you see in Main
[2:56:34] Street, Waterfront, uh Conservation
Island, along the dog walking routes. Uh
[2:56:40] they're responsible for emptying those
at the occasional time. They fill up
[2:56:43] quicker than they can get emptied and
and we end up picking them up. And
[2:56:48] they're responsible for their own
supplies, uh trash bags and those
[2:56:52] cannons and so on and so forth.
[2:56:57] Uh just some information there that uh
all the waste collected goes to our
[2:57:01] landfill
and uh important part here is uh the
[2:57:07] verification of the town's clearest
see-through bag policy and the two bag
[2:57:12] uh can legally residential limit. So
what's important to note is that
[2:57:16] stipulation is only within the contract.
There's no other policy that says that
[2:57:21] that is either a bylaw or a policy.
um non-compliant materials, hazardous
[2:57:28] items, yard waste, golf refues, uh those
items,
[2:57:33] uh will be identified by myself, um and
and the public works supervisor if
[2:57:38] people are trying to [clears throat]
represent those and and we're out here
[2:57:42] in contract.
Uh just historical comparison. So here's
[2:57:48] the history lesson for you. What started
out as uh around $68,000 a year in 2015
[2:57:54] for garbage pickup has now got to about
$165,000
[2:58:00] a year plus HST over 11 years.
[2:58:06] Um
so anything uh outside of the scope that
[2:58:10] needs to be picked up is at a rate of
$65 an hour plus fuel search charge.
[2:58:17] uh like the landfill required to
maintain $5 million uh liability uh WSIB
[2:58:23] clearances
and uh and then we retain the right to
[2:58:29] withhold 10% of the monthly contract for
any undirect deficiencies. But since
[2:58:34] I've been here not been a case
and really right now what we're trying
[2:58:39] to do is get ahead of this before
December 31st. Um so uh we're looking uh
[2:58:46] to create an RFP
uh between now and the end of September,
[2:58:51] September, October uh public
advertisement. Uh November evaluation of
[2:58:56] those bids in December
um hopefully have something in place for
[2:59:01] the new council um to be approved
and then uh a contract report as well.
[2:59:08] So Paul, the owner of Paul ANER
contracting has always worked
[2:59:12] respectfully and professionally with the
town of Ottawa when it comes to
[2:59:15] adjustments that need to be made as
well. Uh adjustments in communication
[2:59:19] with the contractor have been
inconsistent. However, pickups continue
[2:59:23] to occur as scheduled for residential.
Um in times where the garbage truck is
[2:59:30] down for repair, alternative
arrangements are always made by the
[2:59:34] contractor.
Now in the contract it says reports and
[2:59:38] tracking logs from the contractor are to
be provided to the municipality. Uh I
[2:59:43] have not received those uh as it
pertains to the collection agreement.
[2:59:47] However, the forms that the agreement
refers to are not something we are able
[2:59:52] to track. So it's something that we're
working on. Um but we do talk from time
[2:59:57] to time and do have um verbal updates.
Otherwise, uh what we're looking for as
[3:00:05] a recommendation um is to proceed with
creating a an RFP and proceed with the
[3:00:10] process and uh be able to have an
agreement in place before the December
[3:00:15] 31st uh 2026 deadline.
>> Questions, comments
[3:00:21] today.
>> Um did we uh uh apply two I think we had
[3:00:28] two three years extensions that we could
use and we use both them.
[3:00:38] else regarding.
>> Yeah, just I I think that every once in
[3:00:42] a while it's good to go out to market
and kind of see where things land. I
[3:00:45] know that in my term we haven't really
done that till we put an RFP out and um
[3:00:51] you know it's it's it's ballooned
significantly from 2023 to to today's.
[3:00:57] So in a matter of few years it's gone up
200%. Um, so it's drastically increased.
[3:01:02] And
are we getting more for our service or
[3:01:06] more service for our our payment? I
don't know. I I really I like the
[3:01:10] contractor. I like that it's a local
contractor. I like that they do the
[3:01:14] little tin bit of things of cleaning up
the garbage or picking up the garbage on
[3:01:17] Main Street and stuff like that that,
you know, you might not always get with
[3:01:21] other contractors. But at the same time,
I I know that we often run into truck
[3:01:25] issues and then there's always people on
Facebook commenting about that and upset
[3:01:29] about that. But the biggest thing to me
is just it's gone up significantly in
[3:01:33] price and and that kind of concerns me.
I'd like to see kind of where the
[3:01:37] market's at with it and
see if we could do better.
[3:01:42] » Counselor Mike,
>> looking at the figures that he presented
[3:01:46] to us and uh you're only $6,500
or $7,000 sorry difference.
[3:01:54] So, uh, with the cost of fuel,
insurance, employees, and benefits,
[3:02:01] whatever they need to keep these, uh,
trucks going and repairs and
[3:02:06] maintenance, I tell you, as a courier,
it costs a fortune. Believe me, you got
[3:02:12] to see the expenses you get when you
have repairs. And if that's the price it
[3:02:17] is, I tell you, when bring in a
contractor from out of town that has to
[3:02:21] come here, bring your vehicles here,
bring them back home to North Bay and
[3:02:26] all this stuff. I don't think you're
going to get any cheaper than that.
[3:02:32] » But then who says it's from out of town?
Could be someone else from town, too.
[3:02:37] That's what an RFP is.
>> Is to see
[3:02:40] » it could they're going to have to get
really equipped, provide all that
[3:02:43] equipment. Can I just get the
clarification? What do you mean that
[3:02:46] there's a $7,000 difference?
>> Well, you look at
[3:02:49] » from last year
>> from last year to this year. Yeah. Oh,
[3:02:52] okay. I'm talking about from 2023 when
it was 82,000 and now we pay 165. That's
[3:02:58] not 7,000. That's 83,000.
>> Went up in three years.
[3:03:05] » Uh my my question to to you that Seafood
bags, you made the comment that it's in
[3:03:11] the contract but nowhere else.
>> Okay. And that's a pet peeve of mine.
[3:03:15] It's either we keep that or we enforce
it. You you can't have it both ways.
[3:03:20] » Yeah.
>> So, what's the recommendation there?
[3:03:23] » Yeah. It's just it's it's part of the uh
the initial agreement that was that
[3:03:28] lived over the last 12 years. Um but
there's no bylaw. There's no policy.
[3:03:34] There's no that that says see-through
bags, chew at the curb, you know, it's
[3:03:39] it's just whatever the contractor we we
may have enforced it at some point, but
[3:03:44] I don't know what what we would have
enforced.
[3:03:47] » Yeah.
>> So So that's uh
[3:03:51] » I think that's separate from from the
agreement. Um, I I think if we have a
[3:03:58] bylaw that says we have a clear bag
policy, two bag limit, then we task the
[3:04:03] contractor to follow that policy and it
doesn't necessarily have to go in the
[3:04:07] agreement.
>> Okay. But then that's going to be part
[3:04:09] of the RFP,
>> I would think. So, yeah.
[3:04:11] » Okay. Yeah.
>> Okay.
[3:04:14] All right. Any other questions
about Bigle?
[3:04:18] » Do we have any stats from prior years of
the amount of volume like like the
[3:04:22] weighted
things like I think if working for the
[3:04:25] self tender to get the most appropriate
tender, they would have to be knowing
[3:04:30] the exact weight of what they're ging.
>> Yeah. But um uh good good question. Uh
[3:04:38] there is there is no weight. There's no
scales. Uh would just be a madeup
[3:04:41] number, right?
>> Um for a lot of this agreement, glass
[3:04:45] was collected in the trash. Now it's
not. Right. Um so it's uh uh going by
[3:04:53] population going by the amount of road
traveled
[3:04:57] um will have to be you know by by the
number of pickups by the frequency of
[3:05:01] pickups by the limit in which those
pickups exist. Uh those would be the
[3:05:06] determining factor for the contractor to
price up the agreement. Those would be
[3:05:10] consistent for everybody.
>> Am I right in saying that weight
[3:05:16] weight is not the answer? It's volume.
Does it matter how heavy it is? It's how
[3:05:21] much room it takes in the long
>> field. Yeah, for sure. Or or on the
[3:05:25] track, right? Because it's we're talking
about both collection. Um uh yeah.
[3:05:30] » Okay.
>> Any other uh
[3:05:35] » maybe another comment for council to
keep in mind. Um right now the
[3:05:42] neighboring municipalities Madawan Bon
Cameron all have the same
[3:05:50] » contractors and uh perhaps there's a
rate
[3:05:57] differential that it favors all three
municipalities by having one contractor
[3:06:01] do all three which was one of the
reasons we stuck with a current
[3:06:05] contractor three years ago.
But the you know the amounts are getting
[3:06:11] bit
how big they are double three years and
[3:06:16] so on. But I think the point that I'm
making is we as part of this process, we
[3:06:21] should uh well, they'll know when we see
the RFP go out or the RFQ, but we should
[3:06:26] let the other communities know that we
intend on going to market because uh and
[3:06:33] good back them.
[3:06:38] » So, we're ready to need a mover and a
seconder to accept the report.
[3:06:45] Second.
[3:06:55] » Okay. Moved by councelor Ross, second by
councelor Bigalow. Be it resolved that
[3:07:00] council of the corporation of the town
of Matawa receives report number 26-37R
[3:07:06] titled garbage collection.
Questions, comments recorded.
[3:07:18] Recorded vote requested by councelor
Levite. Any questions or comments? None.
[3:07:26] » V.
>> No.
[3:07:28] » Councelor Ross. Yeah.
>> Councelor Vic.
[3:07:32] » Yes.
>> Councelor N.
[3:07:35] » Yes.
>> Councelor Kar.
[3:07:37] » No.
>> Councelor Gardner.
[3:07:41] » Yes. and Mayor Vaj.
>> Yes.
[3:07:44] » Motion is carried with a recorded vote
of 5 days and three days.
[3:07:49] » Okay, we need a mover and a seconder for
the meat of the
[3:07:57] » No one wants to move it.
>> Move what?
[3:08:01] » The RFP process.
>> We only accepted the uh
[3:08:08] I'll second it.
get a table
[3:08:15] please
[3:08:20] to vote.
>> Okay. So, the motion is moved by
[3:08:25] councelor Gardner, seconded by Mayor Ben
Alre. It resolved that council direct
[3:08:30] staff to initiate a competitive request
for proposal RFP process exclusively for
[3:08:37] municipal garbage collection services as
the current garbage collection services
[3:08:43] extension agreement with Paul Lafrenir
contracting expires on December 31st
[3:08:49] 2026.
Question uh recorded vote requested by
[3:08:55] councelor Levite. You have questions,
comments?
[3:08:58] » Just my only comment is I'm judging by
the last one, I'm kind of getting an
[3:09:04] indication that there might be some
people against us, but I don't
[3:09:06] understand how because there's no
opportunity for extension anymore. We've
[3:09:10] hit the limit of extensions on the
contract. We have no contract. So, we
[3:09:16] have to negotiate a new contract. So, I
guess the options are either go back to
[3:09:19] that person and come up with a new
contract, which I think would go against
[3:09:23] a lot of our policies. And then, you
know, we try to do the best for our tax
[3:09:27] dollars and stuff like that. And and the
other option is to go out to tender, but
[3:09:31] there's no more extension option in our
current contract. That's done. It's
[3:09:34] gone. We've exhausted them all.
>> Any other comments?
[3:09:38] » I I comment that if there is no
extension, then this this is a way to
[3:09:44] open it up.
>> Any other comments? question.
[3:09:48] » I'm wondering if there's a
>> if there's a possibility that we can
[3:09:53] extend the contract again
through a through a motional counsel.
[3:10:00] » Sure. You can't just have to bring up
going forward.
[3:10:03] » I'm just ask I'm going to reel everybody
in. This has been tabled.
[3:10:09] » Okay. So, we we need to vote on it.
>> But but you haven't read it though.
[3:10:14] » Oh, yeah. I did.
>> Oh, you did?
[3:10:15] » I did. Yeah. You definitely
[3:10:21] » I don't I I don't know why I voted on
the first one. I was voting for the
[3:10:26] whole
the whole thing, not just
[3:10:29] » what can what can I do?
>> Well, you voted for it. Anyway, so no
[3:10:36] further questions or comments?
[3:10:40] » No.
>> Council Gartner. Yes.
[3:10:46] » Mayor.
>> Yes.
[3:10:50] » Councelor Bigalow.
>> Yes.
[3:10:53] » Councelor Tar.
>> No.
[3:10:56] » Councelor Ross.
>> No.
[3:11:00] » And councelor Ned.
>> Yes.
[3:11:03] » Motion is carried with regarded vote of
four yays and three nays.
[3:11:22] I missed them in the missing bylaw.
[3:11:30] » No problem.
[3:11:35] » Yeah, she's going to be up there.
You don't mind?
[3:11:42] Yeah.
[3:11:50] » On the bottom.
>> Okay.
[3:12:00] » Okay. So 10.1 is uh
doesn't
[3:12:19] 10.1 is the bylaw. It's bylaw number
2616.
[3:12:28] Okay. And this one here is for um us
entering a lame deck period.
[3:12:35] So it's uh whereas section 2753 of the
municipal act
[3:12:42] uh chapter 25 restricts council from
taking actions on the following in the
[3:12:47] in the lame duck period. Uh the
appointment or removal from office of
[3:12:52] any officer municipality. The hiring or
dismissal of any employees of the
[3:12:57] municipality,
the disposition of any real or personal
[3:13:02] property of the municipality which has a
value exceeding 50,000 at the time of
[3:13:07] disposal and making any expenditure or
occurring any other liabilities which
[3:13:13] exceed $50,000.
So therefore it's that uh uh
[3:13:21] uh that the council will enact the
following that uh corporation town of
[3:13:27] man hereby delegates authority under
section 2753 of the municipal act sold
[3:13:34] 2001 between nomination day and
commencement of the council parents as
[3:13:40] follows. the CEO
to be delegated authority as a financial
[3:13:46] signing authority for expenditures
exceeding 50,000
[3:13:51] that the CEO be delegated the authority
to execute agreements of purchase and
[3:13:56] sale pertaining to the disposition of
any real or personal property of the
[3:14:02] municipality which has a value exceeding
50,000 at the time of disposal for
[3:14:08] acquisition of property the CEO
delegated the authority to hire or
[3:14:13] dismiss any employee of the municipality
of Madawa. Uh that the CEO will report
[3:14:20] to council at the next meeting as soon
as practable on any actions taken under
[3:14:26] the restrictions listed under section
275.
[3:14:30] And uh that this bylaw shall come in
enforced in effect only if the present
[3:14:36] council is subject to the lame duck
provisions in accordance with section
[3:14:40] 2753 of the municipal act and shall not
extend beyond the commencement at the
[3:14:46] next council term. I did this for the
benefit of the viewing audience so they
[3:14:50] know what we're talking about. I need a
mover and a seconder. This was discussed
[3:14:55] last meeting and was asked to be brought
back. So I have a mover. I need a second
[3:15:00] there.
[3:15:03] Council Ross, sorry.
So, the motion is moved by uh council
[3:15:10] may bear, seconded by council Ross. Be
it resolved that council of the
[3:15:15] corporation of the town of Madawa adopt
bylaw 26-16
[3:15:20] being a bylaw to authorize the chief
administrative officer for certain acts
[3:15:25] during a restricted period. Questions,
comments? Council Gar.
[3:15:30] » Yes. So I asked for this to come back. I
I um have some I did some research on
[3:15:36] it. So the um part of the you just read
it out. Uh part of the uh limitations
[3:15:42] that we face is the appointment or
removal from office of any officer of
[3:15:46] the municipality. My argument to that is
that um I don't think we need to remove
[3:15:50] any officers uh from the municipality
currently. And if we did things like a
[3:15:55] clerk, we have a deputy clerk. If it was
a fire chief, I would constitute that as
[3:16:00] an emergency. Or we have a deputy fire
chief um bylaw or not bylaw, sorry, a
[3:16:05] building official. I think you could
constitute that that could be an
[3:16:08] emergency. It doesn't tell you what it
is emergency. Just says you have to deem
[3:16:12] it an emergency. So I think having that
would be um considered an emergency.
[3:16:18] Hiring or dismissal of any employee. Uh
currently already the CEO has that power
[3:16:22] with uh most of our staff within our own
policies. um council would only oversee
[3:16:27] management. Um and again um giving that
power to one person to to remove
[3:16:34] somebody as part of our management team
I I don't think would happen. So um I
[3:16:39] would think that council would have to
be involved in that anyways. Uh
[3:16:42] disposition of property over 50,000 I
don't think there's anything on the
[3:16:46] horizon. If it was already approved by
council um then it's already covered. um
[3:16:52] unbudgeted expenditures or liabilities
exceeding 50,000. Uh we already have in
[3:16:57] our policies the CAO can go up to 50,000
I believe with emergencies.
[3:17:02] Um and then beyond that the act does
include a provision for council be able
[3:17:07] to make those decisions in case of
emergencies. So we had to spend over
[3:17:12] $50,000 and it's not budgeted this year.
I would consider it's probably going to
[3:17:15] be an emergency. I don't think we're
looking to do anything outrageous. Um,
[3:17:20] and and the reason I'm really pushing
back to this is that the last term of
[3:17:24] council, there was a pickup truck and a
loader bought during that term that
[3:17:29] council had to swallow those costs and
those payments for and you're promised a
[3:17:34] financial report that we never got. We
came in in December or or maybe it was
[3:17:39] late November, but around that time and
come February, we still hadn't received
[3:17:45] any financial update as to what happened
during that time. So, I'm really kind of
[3:17:49] digging in my heels here that I I really
don't think we need to do this. Um, we
[3:17:53] all went against strong mayor's powers
and it's kind of the same thing. It's
[3:17:57] strong CEO powers um to any CEO that
gets it. So, I'm I'm digging in my heels
[3:18:02] there. And again, it's nothing to do
with with Paul, but I didn't support it.
[3:18:06] The last council when they did it, I was
very vocal about it and and I don't want
[3:18:11] to be a hypocrite, so I'm digging in on
this one. So, that's my opinion. Um,
[3:18:17] counc
[3:18:21] is my biggest concern about CEO being
dedicated authority to hire and dismiss
[3:18:27] any employee of the municipality, the
corporation town of Nawa. And I don't
[3:18:34] think that that should happen. It should
wait. you I can see them dismiss them
[3:18:40] from their work with uh pay and then
when the new council comes in they can
[3:18:46] review it and see if it's uh uh the
cause of uh or why the d the termination
[3:18:53] was put there. Uh other than that I'll
go along with it but I want this removed
[3:19:01] or I won't be supporting it.
[3:19:08] No comments.
>> No comments.
[3:19:15] My comment would be uh I already kind of
said that I I believe like the main
[3:19:19] purpose of vice council here is to
uphold all the services policies and
[3:19:24] procedures of staff that's going to do
everything else. And that's basically
[3:19:28] what that is saying. So I'm okay with
it.
[3:19:33] » Any comments? Councelor, I'm okay with
something.
[3:19:37] » Okay. Any comments? Councelor Smith.
>> Uh, no, thank you.
[3:19:43] » Okay. So recorded
recorded vote requested by elsewhere.
[3:20:09] Pardon me.
>> Oh nothing. Sorry
[3:20:12] » I did read it.
Okay.
[3:20:15] » And there's no more comments. I've asked
around.
[3:20:20] » No.
>> Council,
[3:20:23] » yes.
>> Councelor Ross,
[3:20:27] » no.
>> Councelor Bigalow,
[3:20:31] » yes.
>> Councelor Mick,
[3:20:34] » yes.
>> Councelor Gardner,
[3:20:37] » no.
>> And Mayor Bell,
[3:20:41] » yes.
Motion is carried for the recorded vote
[3:20:44] of four days and three days.
[3:20:54] » Okay. So, uh I need a mover in a second
to go into both meeting.
[3:21:00] » Oh, yeah. I got those. Hey,
>> can we take Can we take a five minute
[3:21:04] break recess right now?
[3:21:10] has to go.
[3:21:18] » Sorry.
[3:21:22] Okay.
So, moving on along. Uh item 11, old
[3:21:28] business 11.1,
library proposal. Anything you want to
[3:21:34] brought forward, councelor Mick?
[3:21:43] I'll take that as a no.
[3:21:48] » Okay. New business 12.1 Council TER
rental fees policy.
[3:21:54] » I'm sure we're all aware of what what
this situation cost us and I think we
[3:21:58] need that policy ASAP.
So,
[3:22:02] I mean, I had a a lot of phone calls
about why I voted no.
[3:22:07] Then you have to explain it all, but
which is okay. That's my job to explain
[3:22:11] why I voted in certainly, you think.
But, um, but let's get the policy done
[3:22:17] so we don't have any questions here that
here's a policy and this is it. So,
[3:22:23] anyway,
>> so all I have to say,
[3:22:26] » can you explain this what the rent what
do you mean by rental policy? The Egypt.
[3:22:33] » Oh, cave. Okay. I thought you were
talking about the rose.
[3:22:39] » No,
>> that's what I thought you were talking
[3:22:41] about.
>> Okay. That's why I asked for I was going
[3:22:44] to say this guy already made
presentation.
[3:22:47] » No. No.
>> Okay. So,
[3:22:51] » yeah. I just We just need the policy.
Let's get it get out of the way.
[3:22:58] Okay.
Uh questions from the public pertain
[3:23:01] pertaining to the agenda. Not going to
happen. There's no one here.
[3:23:05] » We we actually do. We have people still
online.
[3:23:08] » Oh, okay. Sorry about that.
>> Oh, yeah.
[3:23:12] » Good evening.
>> I' I've have a question about my letter.
[3:23:19] » Oh,
yeah. Go ahead.
[3:23:23] » Okay. It w it was commented that my
letter is how you get attention to this
[3:23:29] issue. But the OD the AODDA requires the
town to be accessible to people in
[3:23:35] wheelchairs. It's the responsibility of
the town through consultation with
[3:23:41] people with disabilities to identify,
prevent and remove barriers.
[3:23:47] Now a few years back an accessibility
committee was going to be made. I put in
[3:23:53] an application to be on this committee
to help identify these barriers and it
[3:23:58] was decided that it didn't need to to
have one. I know it's not mandatory,
[3:24:04] but it is needed in this town and there
are so many issues that you guys say
[3:24:11] you're not aware of, but you should be.
And I think you need to move forward by
[3:24:17] getting an accessibility committee so
that it can be dealt with. A lot of
[3:24:20] these things are small issues that can
be dealt with with a little $100 fix. I
[3:24:27] know there's big things, but we're not
looking to make big changes. We need the
[3:24:33] little things fixed first, like now, not
in a year.
[3:24:38] I'm sorry. Thank you.
>> Okay. Anybody want to council Gardner?
[3:24:44] » Yeah, I I agree. U Cheryl, I I think
that a committee like that would be
[3:24:49] good. we have a kind of an armslength uh
unification committee and I I think at
[3:24:54] the time the thinking was that it was
going to be kind of a committee of
[3:24:57] council that I can't remember the exact
structure but maybe it was the amount of
[3:25:01] council members that were going to be on
it that was a bit of the issue because
[3:25:04] after so many council members then it
has to follow our our council meetings
[3:25:09] and has to be posted to the public and
recorded and all of those things have
[3:25:13] agendas. So maybe something that kind of
involves more people from the public and
[3:25:17] a a counselor to be on there and to kind
of that counselor be responsible for
[3:25:22] bringing the flow of information both
ways from the council table back to the
[3:25:25] committee. Um I I would support that and
I I think that there would be a number
[3:25:30] of uh of counselors that would be
willing to uh to take that role, but um
[3:25:35] definitely I I agree um it's something
that we need to do and we need to do
[3:25:39] better.
Okay, council there.
[3:25:42] » Um, yeah, Cheryl, uh, thank you for your
letter. Um, I know a few years back, uh,
[3:25:49] I was, uh, on a committee called, uh,
Nawa Community Development, and we, uh,
[3:25:57] got a grant from the government to do a
study on, uh, areas in the town that
[3:26:03] needed, uh, accessibility that has
accessibility problems. And I think the
[3:26:09] the municipality does have a copy of
that. We sent it to the municipality
[3:26:13] after we got it done. Um I think there
was some things that were done, but you
[3:26:19] know, we're all we were all waiting for
this accessibility to come from the
[3:26:23] government this these proposals. But
anyway, there is a study that was done.
[3:26:29] We also uh
I think it was that back in uh
[3:26:36] the Legion had got when I was president
I had gotten a stud study done um to
[3:26:43] create accessible uh parking spaces on
Main Street and uh I think that was done
[3:26:51] too but the town also did a study a few
years back maybe two or three years. So
[3:26:57] we have those three studies that we
could be looking at and and carrying out
[3:27:02] those recommendations that were
provided. But anyway, the studies have
[3:27:06] been done and we did get grants for
those for those studies. But anyway,
[3:27:13] we're waiting for our main street to be
done. There is some accessibility that
[3:27:17] we provided in that on that in main
street. So you'll see some really good
[3:27:24] uh improvements on our main street.
[3:27:29] else.
>> Yeah, we the new construction that's
[3:27:34] coming hopefully within the next year.
Uh accessibility is part of the plan for
[3:27:40] the main street. So I hope that it will
meet your requirements and uh whatever
[3:27:45] it has to be a joint venture between the
corporation, the contractor and the
[3:27:51] business people to make an effort to
have proper accessibility for
[3:27:56] wheelchairs. That's all I can say for
now and uh sorry that uh you're having a
[3:28:01] hard time with it and I hope we can
resolve the problem for you as soon as
[3:28:05] we can.
[3:28:09] Any other comments? Councelor Ross.
>> I shall I agree. I think an
[3:28:15] accessibility
committee would be a very good idea
[3:28:18] because a lot of us do not know exactly
what is needed. So, um I think possibly
[3:28:25] putting um some things together stating
some of the things that we could do or
[3:28:31] suggestions you have or possibly talk to
a few others and make a little
[3:28:35] presentation and see if some things are
profitable so we don't have to wait
[3:28:39] until our main street starts. I think
it's going to be starting fairly soon
[3:28:43] though. But it isn't just Main Street
that has issues. There are other aspects
[3:28:47] in town as well. So, I think writing a
few things down on paper and uh sending
[3:28:53] it to council or presenting it to
council would be a great idea.
[3:28:58] » Okay. Thank you.
>> You're welcome. I thought I could follow
[3:29:02] for you, Charlotte. Um I think this is
great timing for you to bring this
[3:29:05] forward as well. Again, having a
director of community services and also
[3:29:10] bringing up like the the committees. I
think our our focus with the main street
[3:29:15] is also for the accessibilities. So, um,
but I think the timing for all this is
[3:29:20] actually going to be a good thing and
we're going to get more things done.
[3:29:23] It'll be a lot a lot quicker and again
with the main street, I think it'll be a
[3:29:28] lot more obvious as to the to the things
that the the director was saying of
[3:29:32] things that are in the back.
[3:29:37] » I was just going to ask the I've never
heard of the study that was done before
[3:29:42] our council. It was before this term of
council. So, if anybody has that
[3:29:45] document, can that be shared with
council? So, I don't even know if staff
[3:29:48] would have it, but um can we try to find
it and share it around with council? I'd
[3:29:52] like to read it. I I didn't know if its
existence would be important.
[3:29:57] » I would be
I'll uh put my two cents. Uh thank you
[3:30:04] for reaching out to council. Um
we started in 2023.
[3:30:11] I don't remember
anything about that committee coming to
[3:30:16] this table. So that must have been in
the previous years that it was done. Um
[3:30:24] your letter was discussed at length and
uh everybody had questions and uh we uh
[3:30:32] and I asked specifically for staff to
answer your letter. So maybe it's a an
[3:30:37] opportunity to not let this dialogue uh
die down. Let's keep it going.
[3:30:43] » And uh you know I I think anybody in
their right mind wants to do what's
[3:30:48] right for our constituents.
>> Uh
[3:30:52] our main street will get a complete uh
>> new look by uh by the end of
[3:31:01] construction season next year. Uh the
bridge is also being addressed right now
[3:31:06] as we speak. Uh we're still waiting to
find out if it's going to be a
[3:31:11] rehabilitation or replacement.
And uh some grants have been applied to
[3:31:18] and uh our director was talking about
them, you know, for better accessible
[3:31:23] washroom facilities, town hall, the info
center and the imprints of both
[3:31:28] buildings. So uh that that's one of the
answers you were looking for. Has there
[3:31:34] been any application? Yes, there has.
And we we were also successful in
[3:31:39] securing one at the arena for uh you
know to to help uh uh residents age
[3:31:47] residents and everything, you know, to
to use our facility at the arena and the
[3:31:52] proper equipment is going to be
provided. So we we did get that. So
[3:31:56] that's something that's uh that's on our
radar also. But uh you know h have a
[3:32:02] look at uh our staff's response and I
encourage you to keep the dialogue
[3:32:06] going. Thank you.
>> Okay. Thank you.
[3:32:12] » Any other questions?
[3:32:23] » Okay. So, we are going to move into a
close session. I need a move in a second
[3:32:28] to do so.
[3:32:43] » Okay. Moved by councelor Levite,
seconded by councelor Ross. Speed
[3:32:46] resolve that council proceed in camera.
uh close session pursuant to section
[3:32:53] 2392E
of the Municipal Act 2001 as amended at
[3:32:58] 9:36 p.m. in order to address the
following item number 14.2
[3:33:05] Mad Landfill update under litigation or
potential litigation including matters
[3:33:11] before administrative tribunals
affecting the municipality or local
[3:33:15] board. Questions, comments?
Okay, I'm going to call for a vote.
[3:33:20] Councelor Mick.
>> Yes.
[3:33:24] » And call all in favor.
[3:33:37] » Okay. Okay, I have a motion uh moved by
councelor Levik, seconded by councelor
[3:33:42] Tair be resolved at the regular meeting
reconvene at 9:52 p.m.
[3:33:48] Uh we went into a closed uh meeting to
discuss the uh the manual landfill
[3:33:55] update concerning arbitration versus uh
Pepo Cameron Township
[3:34:01] and uh there is a motion uh resulting
from the closed meeting session and I'm
[3:34:08] looking for a mover and a secondary.
>> Um sorry mayor but you actually need to
[3:34:12] vote on this or else you'll be first.
>> We have to be sorry
[3:34:15] » that's okay
>> late right?
[3:34:17] » Yeah.
>> Yeah. Okay. So, uh,
[3:34:21] call for a vote. All in favor?
[3:34:28] Do I have to restate what I said or is
that done? Okay. Thank you.
[3:34:33] » All right. So, mover in a second was
over here.
[3:34:43] Okay. Moved by councelor Ross, seconded
by councelor Bigalow. Whereas the firm
[3:34:48] of Davis Washburn Law has indicated that
they can no longer serve the town in the
[3:34:55] landfill litigation matter with the
township of Pepano Cameron. Be it
[3:35:01] resolved that council of the town of
Mawa authorized the CEO treasurer to
[3:35:07] retain the services of Spedaphori
Johnson
[3:35:13] LLP to represent the town in this
matter.
[3:35:17] questions, comments. [snorts]
I'm going to request a recorded vote on
[3:35:24] this one.
[3:35:31] » No questions.
>> Raj,
[3:35:35] » yes.
>> Councelor Big,
[3:35:38] » yes.
>> Councelor Ross,
[3:35:40] » yes.
>> Councelor Cher,
[3:35:42] » yes.
>> Councelor No,
[3:35:46] » yes.
and councelor Garvin.
[3:35:48] » Yes.
>> Motion is carried unanimously.
[3:35:55] » Okay.
>> Okay. I mean that's
[3:36:05] okay. Moved by councelor Gardner, second
by councelor Leavik be resolved at the
[3:36:10] regular meeting adjourned at 9:54 p.m.
Questions, comments?
[3:36:17] All in favor? Carried.
>> Thank you, gentlemen. and whies.