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I'm Stephanie Glitch.

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I'm Todd Lee.
>> I pledge allegiance

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to the
United States of A

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and to the republic for which it stands,
one nation under God, indivisible, with

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liberty and justice for all.

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» I'm the
Roll call. I'm Andy here.

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» I'm Greg.
>> Jonathan Silver here.

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» Tim Cremin here.
>> Roxanne is it

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» She's on the phone.
>> Yeah, Roxanne is on the phone.

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Uh, we're going going skip the approval
of minutes tonight.

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John,
you're up.

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» Oh, jeez.
>> This is for the 319 watershed.

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» Uh
thank you. I'm John Mullen. I'm chair of

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the Sunrise Lake Watershed Advisory
Committee and I appreciate you allowing

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me to get on the agenda tonight. I know
you're you're pretty busy,

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but we're a little under the gun and I'm
apologizing for and uh Stratford

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Regional Planning. What I have here and
what you have in your hands

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is a 319 proposal grant application for
phase two of our Sunrise Lake Management

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Program.
This phase one is almost complete. That

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included the uh Lakeshore Beach Culver
project and uh we should be completed by

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the mid-October, the Hampshire Shores
rain garden.

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So, phase two would be another project
uh next year,

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which uh has been uh thought to take
care of the town beach for the runoff

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that occurs on the town beach
and the boat ramp or better known in

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here as a canoe la- uh launch.
Uh there's a lot of stormwater in the

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town and the people of Middleton have
supported this project

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uh with materials and labor and it's
been

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a
great asset to have that project

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completed. So, basically what the letter
does is is say it's a letter of

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commitment uh to this 319 grant. It
explains what the grant is.

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I gave you a copy of the application and
and conquered. So, that's why I'm here

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to hope that uh
you can approve this letter of

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commitment and I apologize again that
it's uh

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so quick, but
whatever they had some

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manpower issues and couldn't get to it
quick enough. Any questions about the

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letter or the project or the commitment,
what that means? You're not

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The project itself will go under review
by the public, by the board before we

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even dig anything. Like we did before,
we had meetings,

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uh got input from the public on
uh what they thought the project should

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be, at least the current ones. That will
be the same process here.

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Um we will have a list of materials that
we would like.

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Um
same contractors, probably we'll have a

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bid process.
Um and um just like we did before. So,

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I hope uh
you guys Yes.

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» So, we're not being asked to commit any
funds right now. We're asked to review

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what we've done before.
>> You just

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» Continue to support
>> It says in here

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uh um
where possible.

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» Where possible.
>> Where possible.

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So, if you know, if you if you have
labor shortages or

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you you whatever you
Yeah, you're not you're not committed to

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anything, but it that where possible.
>> Right.

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» That is your your outage.
So.

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» I'll make a motion to

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agree to sign the RTC for this lever and
to show our support by signing the

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letter of intent to
get the grant.

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» I'll second.

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» Roxanne, do you have any questions?

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» No, I'm good.

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» No.
>> I have two documents. I have the

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original one that was sent to me that
has Roxanne's name on it. I also have

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one with your name on it.
>> Oh, oh, perfect.

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» So, I will leave that. You let me sign
it, if you will.

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Okay. You're going to sign yours? Here's
yours.

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» All right. All in favor?
>> I.

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» I'm sorry.
>> I.

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» There you go.
>> Just give me a copy of that and sign one

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afterwards.

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I was going to say, you can take and
just make me

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» Oh, oh, yeah.
Thank you very much. I appreciate it.

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Thank you for your support.
>> Thank you.

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» Thank you, John. Thank you very much.
>> All right. Six is discussion and vote.

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» Best and
there is only two suppliers

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right to two suppliers of that
particular piece of equipment in this

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region, if I'm right, if I'm correct.
They've done a lot of work and I mean, I

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support what they're doing. Go ahead,
Dan.

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» Okay. So, I have I have two quotes here
and they're they're for the Devlon

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um
DX 100, which is a 100 horse machine.

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And basically,
what we did was

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um
we looked into these machines. We tried

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one out, demoed one
and then um

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started working with Equipment East.
Now, they have it's a territory.

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So,
um although I did call up uh north of

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their territory to get the other pricing
um for just the machine

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and I have both quotes here.
Uh obviously, they didn't come down and

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take a look at
the

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machine that we have right now for the
trade-in. Uh so, their their trade-in

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Excuse me for a second.

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I have
I have some of the other towns

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uh that have purchased these and uh they
really are

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they really are set up for the
municipalities. They do they do a lot of

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things. There's a lot of attachments for
it.

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Um
and three-part boom, which allows you to

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work closer to the machine, more
compact, and with that three-part boom,

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when you extend it then you get your
extended reach out of it if you do need

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it. So, that's that's a plus. It has um
the push blade, which we don't use much

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of, but it has that if if you need it.
It has uh

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four-wheel steer. This one's got
pretty much all the bells and whistles.

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They've got them set up all the same
way, and it's for towns. And some of the

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surrounding towns that have already
bought them and uh are very happy with

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them. Sunapee, New Hampshire,
uh

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Sutton, New Hampshire, Bethlehem, New
Hampshire,

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uh Princeton, Mass., Chelsea, Mass., and
they've got a they've got a a longer

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list. I just asked him to to uh send me
a few, and that's what he did. Uh I

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don't know if anybody saw what we did in
town, but it definitely did the job that

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was set out to do.
>> I was going to ask if it was the same

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one that directed last week.
That's the one.

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» Yes, it's the it's the same machine, but
it will not be the same machine. We'll

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have
>> Not the exact same one, but the same

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model and
>> Yes, it's the same same exact machine.

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Uh so, I have the two quotes here.
And um

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what I will mention is
um

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a majority the lion's share of the uh
cost of this machine is is going to be

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uh coming out of the block grant, uh
which is a grant that the uh state gives

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us. Just so people that don't know, is a
is is that the state gives us each year

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or money that they give us. It's not a
grant. It's doesn't need to be paid

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back. They call it a block grant, but um
this is for

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federal highway money and how they
divide that up is however many miles of

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road you have in town.
Uh obviously Manchester and the bigger

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bigger
uh cities get more money because they

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have more mileage of road and all that.
So, uh that being said, we got uh in the

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neighborhoods of
uh 65,000 last year.

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We're in the neighborhoods of
65,000 this year. Uh we already received

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one check. Uh we we do have all the
money in place for this machine right

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now to buy it. Um and we are using
uh 26,000 of our capital reserve fund,

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which is set aside for
stuff of this nature. So,

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» So,
Okay, so you got 130 you got 156.

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» Yep.
>> Right?

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» Yep.
>> So, the other

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30,000 is coming from trade-in?
>> Uh it's actually 40,000.

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» From the trade-in?
>> Yep. So, on the quote right here,

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um
the invoice total would be 152,066.63.

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» That was from Equipment East?
>> Equipment East, yeah.

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And and I'll give you these right
um if you want to look at them.

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» So, what will this do that your current
excavator will not do?

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» Uh this will handle
um the

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mulching head,
um which will do all of ditching. Now,

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when I scrape shoulders, I can work on
the same side of the road as the truck.

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Uh and and we stay going on the one side
of the road and not and not really

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interrupt the traffic going out. Uh when
I have to physically ditch, I've got to

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get on the opposite side of the road
because

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the boom is so big. It's [clears throat]
only a two-part boom. So, you have to

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reach across and and scoop out the thing
and then load the truck. Of course, you

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know, you have to watch traffic and all
that, but

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uh this one here
um

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where you have that three-part boom,
that allows you to work you can put it

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in the in the machine the way the
machine's mounted on the table

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is more cab forward. So, when you swing
the machine

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the back end of the machine doesn't
swing out as far. It only sticks out

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about 30 in beyond
what the frame is. So, I can work right

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in one lane and not have to worry about
swinging out into oncoming traffic. So,

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that it'll be safer.
Uh also, the cab is a lot more uh

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operator-friendly as far as being able
to see around and being able to, you

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know,
>> Yeah.

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» observe everything.
Um yeah, this this machine right here

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uh is going to make a big difference in
town.

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All the spots where the the uh trees are
grown out to the road, rubbing the

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mirrors of
you know, trucks and buses and stuff

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like that, that'll take care of this. Um
so, it's

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it's a uh in my opinion, it's a
must-have for the town. To to get it to

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where we want it to be as far as
being able to access the ditches and and

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keep the
the uh

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00:13:04,200 --> 00:13:07,760
brush at bay.
>> Right.

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00:13:07,960 --> 00:13:14,280
Yeah, I think you also mentioned that in
the past that it's it's much better in

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terms of dealing with the power lines as
well because of the

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00:13:15,760 --> 00:13:20,440
» Right. Yeah, the height of the machine
and everything. I mean

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00:13:19,440 --> 00:13:22,120
» I mean, you do well with
>> I've been I've been

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00:13:21,640 --> 00:13:27,400
» Yeah.
>> pretty good so far, 5 and 1/2 years

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00:13:25,080 --> 00:13:34,880
and I don't even want to say it, but we
have not interrupted any cable or power.

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00:13:32,120 --> 00:13:34,880
Running the machine.

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00:13:42,080 --> 00:13:48,320
No. No, cuz we've got the money right
now and the machine's just going to go

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00:13:45,560 --> 00:13:50,880
up. The machine went up $9,000 since
last year.

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00:13:51,720 --> 00:13:58,200
I'm purchasing the machine and the two
digging buckets.

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00:13:54,960 --> 00:14:01,080
We get a grading bucket and we get a
digging bucket.

175
00:14:01,960 --> 00:14:05,560
No, that was never the plan.

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00:14:13,720 --> 00:14:18,880
The mulching head is just a quick
disconnect.

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00:14:20,240 --> 00:14:26,280
No, that that mulching head goes right
on that machine.

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00:14:23,560 --> 00:14:26,280
Goes right on the machine.

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00:14:28,680 --> 00:14:31,839
I'm not going to argue with you.

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00:14:36,680 --> 00:14:40,000
For 30,000, no.

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00:14:47,960 --> 00:14:50,400
No.

182
00:15:04,120 --> 00:15:10,839
No, what what ends up happening is
you have 2 years, I believe, and we'd

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00:15:09,440 --> 00:15:14,200
have to check into this, but then it
would go into the general fund. We don't

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00:15:12,320 --> 00:15:18,760
actually it doesn't end up going back to
the state. It would go back It would go

185
00:15:15,760 --> 00:15:18,760
into the general fund.

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00:15:22,640 --> 00:15:28,480
Well,
um

187
00:15:25,440 --> 00:15:33,840
» the thing is is their fiscal year
like we we they just started their

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00:15:30,520 --> 00:15:37,320
fiscal year 27 in July.
So,

189
00:15:35,160 --> 00:15:41,520
the 26 money
actually has, I believe, and and we

190
00:15:39,760 --> 00:15:47,160
would have to look into this. I I don't
know. Uh would have 2 years from July

191
00:15:45,520 --> 00:15:51,920
uh to spend
26's money.

192
00:15:49,840 --> 00:15:55,840
27's money
the will end in July [clears throat] of

193
00:15:55,160 --> 00:15:57,840
um
>> 2018

194
00:15:57,240 --> 00:16:01,400
» Yeah.
>> Oh, oh.

195
00:15:58,640 --> 00:16:02,960
» It It's It's ahead.
>> It's like the school

196
00:16:02,560 --> 00:16:05,360
» Oh.
>> Right.

197
00:16:06,400 --> 00:16:10,120
» Got you.
>> Do we have any idea how many people

198
00:16:08,520 --> 00:16:13,160
currently run that machine out there?
Are you the only one or

199
00:16:11,720 --> 00:16:14,960
is there other guys who operate it as
well?

200
00:16:13,520 --> 00:16:18,000
» No, right now I'm the only one.
>> You're the only one?

201
00:16:15,640 --> 00:16:20,800
» Yep.
>> What kind of you know, what kind of

202
00:16:19,280 --> 00:16:27,800
warranty comes with this machine?
>> Uh it's 3-year and uh 3,000 hours,

203
00:16:24,640 --> 00:16:27,800
whatever comes first.

204
00:16:29,240 --> 00:16:32,880
» Do they come on site to fix that thing
if something goes wrong or we got to

205
00:16:31,920 --> 00:16:36,240
trailer there?
>> No, they they would come on site. They

206
00:16:34,760 --> 00:16:38,440
have a mechanic and that's that's the
other thing. They're based out of Bow,

207
00:16:37,640 --> 00:16:40,600
New Hampshire.
>> Yep.

208
00:16:39,080 --> 00:16:44,120
» And um
you know, if it was something that

209
00:16:41,800 --> 00:16:46,720
needed to go back to their shop,
um they have the trailers and stuff.

210
00:16:46,200 --> 00:16:48,839
They you know
>> you for it though they'll go back after

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00:16:48,040 --> 00:16:52,480
once it's under warranty.
>> Yep, as long as it's under warranty,

212
00:16:50,240 --> 00:16:55,000
yes.
>> All right. Dan, just want to confirm

213
00:16:53,960 --> 00:16:56,520
basically you have the money from the
CRF.

214
00:16:56,040 --> 00:16:58,440
» Yes.
>> From the block grant.

215
00:16:57,520 --> 00:17:01,200
» Yes.
>> To get this machine you're going to be

216
00:16:59,760 --> 00:17:04,000
using money
within for your next block grant to get

217
00:17:02,960 --> 00:17:07,240
the mulching head.
>> Yes.

218
00:17:04,680 --> 00:17:09,640
» And you have the two quotes necessary
for our process.

219
00:17:08,959 --> 00:17:12,280
» The what now?
>> The two quotes that we need.

220
00:17:10,920 --> 00:17:14,199
» Yes. Yeah, I have them right here if you
want to look at them.

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» I trust
>> I I well, I mean, I'll give you these. I

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have
>> Oh, yeah, you're going to give them to

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the Well, the check, but yeah.
>> You know what I mean?

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» Yeah. No, absolutely.
>> So.

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» Someone want to make a motion?
>> I'll make the motion.

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» I'll second it.
>> Any discussion?

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» I've asked the questions I had to ask. I
wanted to make sure we had the quotes. I

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wanted to make sure that we were doing
it correctly.

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We appear to be doing everything
correctly. So.

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» All in favor?
>> Aye.

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» Aye.

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» Okay, I appreciate it. Thank you, Dan.
>> All right.

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Any comments?
We are going to go into non-public.

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» Um Bonnie, I'll make the motion that we
go into

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» Well, we have a
>> It's voted.

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» One minute.
>> Joe's got a question.

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» A while ago, I
said to you in the meeting I can't I

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asked uh
>> Okay, just a minute. Uh Joe's asking a

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question.
>> Oh, I get it. So, anyhow, I know that at

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one point we were talking about some
pricing with the town and I tried to

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approach you guys like that goes.
And I've been working on that and I know

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Roxanne has asked the fire chief to do
some RFPs still.

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» Yeah.
>> Um right now, I have a verbal

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commitment.
Little background.

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The school uses
7,000 gallons of propane a year to heat

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the building.
Whatever.

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The town
the maintenance

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had over a little over 9,000 gallons.
The school was getting the propane for

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$1.51 a gallon.
The town was paying $1.91 a gallon. Same

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company.
A tenth of a mile apart.

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Big difference.
>> Mhm.

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» Okay.
Knowing this, I have been talking with

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another another company.
And right now, between the town and for

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the school, we can get the propane at
$1.39

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locked in for 1 year.

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So.
You got to you talk amongst yourself

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because I to get this deal done. Okay?
If that's the price that you want, I

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don't know what kind of pricing he's
gotten from anybody else, but I think

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that 139 is a pretty damn good deal.
All right? So, having said that, I think

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that will save us the town
and save probably 15,000 gallons and on

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average for the building,
you know,

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25 30 cents a gallon, that's that's not
chump change.

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So, we save money by not having to do
it.

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Um it's fuel needs propane out of
they're on the main, but they have a

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branch down in Rochester, so.
>> Wow.

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The town name is Suburban Oil on our
tanks, so is there anybody that can fill

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them? I mean, I have
I have Eastern and I can't have somebody

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else come and fill it up.
I have to stay with that company.

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Do we own our tanks?
>> No, we don't. And that's part of the

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deal is they need to swap out the tank.
What they will do is they will contact

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the other supplier and see if they want
to trade or steal. If not, they'll come

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over and they'll but they won't charge
you.

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So.
>> Do you know if there's a fee from

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Okay.
>> They will So, because of liabilities,

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they will come in and they will have to
do a pre-inspection, so to speak, make

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sure everything's up to code. That's
sort of thing. Because they are assuming

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the liability once they put the tank in
of the whole system. So, they'll want to

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sit there and look at that. And I can
tell you the stuff is all up to code.

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So, you won't have a issue with that.
So, having said that, I mean, it's just

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like I'm also trying to work on a deal
for the diesel and gasoline throughout

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here
for the town and school.

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And we had a business meeting
last Friday morning up at the

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You have to know where it was at SU and
the new super superintendent liked that.

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And they are looking at possibly if we
get this deal with propane for them and

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00:20:59,080 --> 00:21:05,800
their schools at that price as well as
they're going to give you the gallons

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00:21:02,480 --> 00:21:10,800
for the diesel and the gasoline. And I'm
trying to go with the same company

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00:21:07,920 --> 00:21:14,920
because they do do municipalities
as well. And uh see if we can get a

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00:21:13,360 --> 00:21:17,600
price. It's not going to be a lock-in
price

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00:21:16,000 --> 00:21:22,720
because with the volatile pricing is
right now with the up and down and

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00:21:18,920 --> 00:21:27,400
stuff, but if we can get it a lock-in at
our that cost plus

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00:21:24,600 --> 00:21:29,960
whatever markup they make delivered.
Awesome. It could be significant. It

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00:21:28,640 --> 00:21:33,640
could be pretty good. But I just need to
get the next price sheet doing some

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00:21:31,520 --> 00:21:37,000
price comparisons. I think it's 655.
I think it's 655.

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I think it's 655.
Yeah, with us.

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00:21:38,280 --> 00:21:42,480
We have to at least prefer it. I think
it's 655.

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00:21:42,520 --> 00:21:51,160
Okay, Roxie is making a motion at 655.
We have to come out of non-public.

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00:21:48,840 --> 00:21:55,840
We come out of non-public and then we
adjourn.

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00:21:52,680 --> 00:21:55,840
We can't adjourn from non-public.

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00:21:56,640 --> 00:22:00,080
No. No. Thank you.

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00:22:00,720 --> 00:22:06,120
Second.
Can I get a second going to non-public?

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00:22:03,760 --> 00:22:10,200
I will. Thank you.
And then you need to do the roll call

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00:22:07,560 --> 00:22:12,640
and adjourn. Yeah.
I'm not even

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00:22:13,640 --> 00:22:20,120
sure if I'm going to roll call.
Bonnie, yes. Mike, yes.

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00:22:17,960 --> 00:22:22,640
Jonathan, yes. Tim, yes.
Roxie, yes.

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00:22:24,040 --> 00:22:27,800
And what was the time? Where did you
write the time one?