[4:35] All right. As we call this meeting to [4:37] order, I would ask if there is a motion [4:40] to approve the agenda. [4:44] Hold on. Am I speeding a little bit? [4:47] Okay. And the agenda is being modified [4:51] by adding u what letter would that be? [4:56] F. [4:58] >> Are you wanting to add it to the consent [4:59] agenda or the regular agenda? [5:04] I'm fine with adding it to the consent [5:05] agenda. Okay. I just assume it be a [5:07] regular agenda. I [5:11] >> It is your agenda. You all can make the [5:13] choice of whether or not you feel [5:14] comfortable on the consent or wish to [5:16] talk about it in the regular. [5:19] » It's a budget amendment uh grand project [5:22] or next FEMA and [5:27] » yeah regular agenda. [5:31] So item F will be budget amendments [5:35] grant project works. [5:39] » So make a motion to approve the agenda [5:41] with modifications discussed. [5:45] >> A second. [5:46] >> All right. All those in favor [5:48] >> I [5:51] do we have any public comments? [5:55] How do you want to talk? [5:58] All right. Well, council comments, [6:06] » think you're good. All right, gentlemen. [6:10] >> The honorable mayor prom and council, I [6:14] need to leave at 45, please. [6:20] >> All right. Please don't vote yes for me [6:22] after that. [6:25] >> Okay. I don't think we're gonna have to [6:27] excuse you. We will ask our our town [6:29] manager if he's got something to say. [6:31] Just say every other word and we'll get [6:34] it done in half the time. [6:35] >> Thank you. [6:36] >> That's one of my favorite checks, by the [6:37] way. Um Mr. Campbell, [6:40] >> uh just want to recognize that uh next [6:42] week will be uh 4th of July and it'll be [6:44] the 250th anniversary. [6:48] >> All right. And I'd like to thank y'all [6:50] for coming out tonight, for being here. [6:53] July [6:56] you know, it's it's important to have [6:58] people show up and cheer us on or cheer [7:00] us down or hold us accountable. So, all [7:05] right, that being said, Mr. Manager. [7:10] » Oh, sorry. Uh, Mayor Pro Tim, if I may [7:13] just mention that the uh we do need to [7:15] make a note that the mayor is out and [7:18] that it's for an exempt purpose. [7:20] >> Thanks for reminding me. Yes, our mayor [7:21] is out. is for an excused absence and [7:25] that's why you get to listen to me [7:26] tonight. [7:27] >> Thank you, sir. And and thank you, [7:30] council, as well. I only have a few [7:32] items for you really quick. First of [7:34] all, I know that as you all are well [7:36] aware and also for the community [7:37] watching at home uh around the UDO [7:40] language that is currently within the [7:42] general assembly. There have been [7:43] multiple conversations here uh in the [7:45] past few meetings and so I wanted to [7:47] give a quick update. So that item is SB [7:50] 1074 or Senate Bill 1074. It's currently [7:53] in the House. Uh and as of just uh [7:55] earlier today, it was calendared as a [7:58] part of the Finance Committee's next [8:00] meeting, the House Finance Committee's [8:02] next meeting at 9:00 a.m. on Tuesday. So [8:05] next Tuesday at 9:00 a.m. it'll be heard [8:07] at the House Finance Committee. Uh and [8:09] so I just want to provide that update to [8:11] you all this evening. The other items [8:14] that I have is that you all may see [8:16] outside behind the baseball field. [8:18] There's a there's some um some soil and [8:22] erosion control measures that are going [8:24] on out there. That's the very beginning [8:26] process for the uh baseball field [8:28] project. That's our FEMA project to uh [8:31] repair the uh the drainage issues and [8:34] other related matters that happened [8:35] during Hurricane Helen. So, right now, [8:37] that's currently slated to begin on June [8:40] 29th. And so you all are going to start [8:42] seeing that work around there. We've [8:43] obviously been talking with our our [8:45] partners that use the baseball fields [8:47] and making sure that we're trying to [8:48] that we're working around their [8:49] schedules. But that's another exciting [8:51] project. I know that we've been talking [8:53] about it for about a year and a half and [8:54] so being able to see that work moving [8:56] forward. I'm excited about that and I [8:58] really want to thank staff for all of [8:59] their hard work in making that happen. [9:02] Last but certainly not least as well [9:03] around the North Loop update uh a North [9:06] Loop update as well. That project is [9:08] continuing to move forward. it continues [9:10] to move uh on schedule. Uh as you may be [9:13] may have seen, we've had a lot of dump [9:14] trucks coming in and out as they've been [9:16] hauling off the the debris, the sand, [9:18] silt, and mud debris out there. I don't [9:20] have an update on timeline other than [9:22] that things are continuing to move [9:23] smoothly out there and I'm just really [9:25] excited to see all the progress and I [9:28] hope the community is as well. If the [9:30] community is not aware, the we we did [9:33] prioritize and we're very happy to say [9:35] that the river access is available. all [9:38] uh all areas of the river that for [9:41] access are open. Now, there's a lot of [9:43] orange fencing around because we're, you [9:45] know, mostly we're trying to protect the [9:46] grass and make sure that it takes root. [9:48] And so, we're trying to put people into, [9:50] you know, certain paths to get paths to [9:53] get to the river, but the um the you [9:55] know, for tubing purposes, for uh for [9:58] the beach access, for fishing purposes, [10:00] the kayak launch, all of those are now [10:02] open. Uh and if you haven't had an [10:04] opportunity to go down there, please do. [10:06] A lot of the community's been out here [10:07] using them. I try to walk down there [10:09] every day and I just see tons of kids [10:10] out there in the water and a lot of kids [10:12] at heart as well enjoying the river. So, [10:14] I'm very excited about that. And that [10:16] concludes my remarks. [10:17] >> Very good. Thank you. [10:20] All right. On to the consent agenda. Do [10:22] we have a motion to approve the consent [10:24] agenda or is there any discussion? [10:27] >> I make a motion to approve the consent [10:28] agenda. [10:29] >> Right. Have a second. [10:32] >> A second. [10:33] >> All right. I have a a motion and a [10:36] second. All those in favor? [10:38] >> I [10:40] consent agenda is approved. Now on to [10:42] the regular agenda. [10:44] First, we have the adoption of a [10:46] resolution 2026-14 [10:49] supporting the submitt of a water [10:51] resources development grant. [10:53] >> Yeah. So, [10:54] >> Mr. McCan. [10:55] >> Yeah. Thank you, council. and and I'm [10:57] going to call Greg Jennings up here to [10:59] the table as well from Jennings uh [11:01] environmental who's uh just you know the staple of this project and so many [11:06] other projects when it comes to [11:07] environmental work in Mills River and around the entire area. So what's [11:12] before you tonight is what is resolution [11:15] 202614. [11:16] As we mentioned, it is a a a resolution [11:20] to support the submitt of a water [11:22] resources development grant. Very [11:24] similar to what we did years ago uh on [11:27] the on the project already in Mills [11:29] River by the picnic area in there. this [11:32] project. Uh it's not requiring that the [11:36] town by this resolution is not stating [11:38] that we must go forward with this grant. [11:41] Merely one of the steps that's required [11:43] is the a resolution of support from the [11:46] council saying that you would wish for [11:49] uh the staff to go forward and pursue [11:52] this uh this application. What's before [11:55] you right now is an application specific [11:58] or a support specifically around the [12:01] park expansion property bank. So, as you [12:04] know, FEMA, there's a FEMA project [12:06] working with the park expansion [12:08] property. Well, and Kevin's going to [12:10] scroll down for me a little bit here to [12:12] see some of the uh some of the other [12:14] elements that you all have in front of [12:16] you uh and in your packet, but really [12:18] there are two major sections that are [12:20] around for FEMA projects. And right in [12:23] the middle of those two FEMA projects, [12:25] there's uh very important work that [12:27] needs to be done as well for [12:28] stabilization and mitigation as we plan [12:31] for the park expansion property. Right. [12:34] And so what this is looking at and staff [12:36] has been working very hard and Greg I [12:38] really want to thank you for all of your [12:39] hard work as well trying to find funding [12:41] opportunities to say while we're looking [12:44] at FEMA projects which we cannot use for [12:47] this type of mitigation work not in this [12:49] area as well. How can we also make sure [12:52] that we're prepared for future park [12:54] expansion? And so the the DWR grant, [12:58] it's one that again we're comfortable [13:00] with. We've used before. And the request [13:03] is for essentially the grant would be [13:05] about four would be for $400,000, which [13:08] would be $200,000 that the town would [13:10] have to match as a grant, local grant [13:13] with $200,000 going from if we received [13:16] the DWR grant. It's a reimbursementbased [13:19] grant. So essentially we would have to [13:21] pay for it upfront and then seek [13:22] reimbursement afterwards just like other [13:25] grants especially around DWR it's about [13:27] 30 days for reimbursement. So right now [13:30] like I said it's the we're requesting [13:32] the support for this type of project. [13:34] I'm going to turn over to Greg here in [13:36] just a second to talk through a little [13:37] bit more of the project itself and [13:39] answer any questions because he's the [13:41] technical expert. Uh, but really the [13:44] other piece I think that's really [13:45] helpful for you to know about this is [13:48] that it's um it would be coming out of [13:50] the 7 it would be coming out of the [13:52] $750,000 that's currently assigned for [13:55] the park expansion uh in July for the [13:58] next FY27 fiscal year. So that's one. It [14:01] would be coming out of the capital [14:02] project fund. So uh the capital the [14:04] capital project reserve. So it wouldn't [14:06] be touching available fund balance as [14:08] well. and also Withers Ravenel and [14:11] Jennings Environmental have been doing a [14:13] great job working with each other [14:15] throughout this process to make sure [14:16] that uh the work that Withers is trying [14:19] to do when it comes to the phase one [14:20] approach will is going to work in tandem [14:23] with that uh with the work going on at [14:25] the river. So having river access [14:27] opportunities getting people to those [14:29] access points while also making sure [14:30] there's stability there and we're really [14:33] trying to protect the river as much as [14:35] possible. And so those are the main [14:37] things. The the last thing I'll just [14:39] mention, and Greg, I'm going to look at [14:41] you to correct me on this one. We're [14:42] looking at a fall timeline for a [14:45] potential uh uh an potential award about [14:49] this, which would then be if that if we [14:51] receive it, it would flow right into a [14:54] spring uh build uh construction [14:57] timeline, which again also coincides [15:00] with the Withers Ravenel discussions [15:01] that we've had about a mid to late [15:04] spring uh construction of a potential [15:06] phase one or phase 1/2 to get, as I like [15:09] to say, boots on the ground over there. [15:11] So it really seems like a great [15:12] opportunity to mir to marry these two [15:14] types of very important projects [15:16] together. Before you is whether or not [15:18] you wish for us to proceed with that [15:20] request. [15:25] » Whichever one you feel comfortable like [15:26] Greg, [15:27] >> is this okay? [15:28] >> Absolutely. [15:29] >> So Greg Jennings, I'm with Jennings [15:30] Environmental. I'm an environmental [15:32] engineer and I have been working with [15:36] the town staff for several years. Our [15:39] team did the project that you're [15:41] familiar with that has the two river [15:43] access points and the stream bank [15:45] stabilization starting back in 2022. [15:49] And so we're happy to continue with work [15:52] on the river river bank. And part of [15:55] that work is the FEMA funded work. [15:58] >> Uh for whatever reason the FEMA team did [16:00] not include the what we could call the [16:03] middle parcel. And if you're looking at [16:07] this sheet three overview map, that's a [16:11] good summary of everything that's [16:13] included in Mills River Park, including [16:15] the expansion and the area that is not [16:19] currently funded project area where Matt [16:23] has just described the grant [16:25] opportunity. Uh the grant is division of [16:27] water resources funding. It's 5050 [16:30] money. And so, as Matt described, we [16:34] would do the riverbank stabilization on [16:36] town property would not include the [16:39] privately owned property on the north [16:41] side of the river, just to be clear. So, [16:43] it' be the town owned property would [16:46] require match. It requires a 50 foot [16:50] buffer, but no easement and no [16:53] dedication to the state. The state [16:56] >> pays for the project. It's permitted by [16:59] the Army Corps. the state and any local [17:02] ordinances that are applicable [17:05] >> and the town continues to own and [17:07] operate and manage the property when [17:09] it's finished. [17:10] >> So, I think it's probably most efficient [17:12] for me to answer questions at this point [17:14] if you have any [17:17] >> questions. [17:19] If in the future we want to put like a [17:21] boat right up there, could we? [17:23] >> Yes. [17:23] >> Okay. [17:24] >> In fact, we would design in a human [17:27] access, a walking access if you will. [17:30] canoes, kayaks, swimming, fishing, [17:33] tubing would be designed in [17:37] a boat ramp. Uh, similar to what you [17:40] have down [17:42] >> Yeah, that's much [17:43] >> probably something to talk more [17:46] extensively about. [17:48] This is very preliminary. [17:51] We're applying for the grant. The grant, [17:53] it's rather vague about what the grant [17:55] would pay for if and when the funding is [17:57] approved. October it's state funding. We [18:00] don't have a state budget yet. So we [18:02] have to have a state budget. Then we [18:03] have to be approved and then we have to [18:06] go through contracting and then design [18:08] and then that's when we'll get into the [18:10] details of that. [18:11] >> Yeah. I'm not I'm I'm saying we have to [18:13] there's a 50 foot easement. [18:15] >> Yeah. [18:16] >> It's not an easement. No. Uh it is [18:18] strictly a planted buffer. [18:20] >> Okay. So if in the future [18:24] somebody wanted to put or the town [18:26] wanted to put a [18:27] >> Yeah. You own the property. [18:28] >> Okay. Okay. That's that was [18:30] >> there is no deed restriction, no [18:31] easement, no conservation requirement. [18:34] >> The budget funding pays for planting a [18:38] 50 foot buffer. The state likes you to [18:40] do that. They do not restrict your use [18:42] of the property. [18:44] >> Okay. Great. [18:45] >> There are other grants that do that and [18:47] I wanted to be clear. This is a [18:48] nonrestrictive grant. The 50/50 [18:54] » would there be much redisturbance in the [18:58] area? [18:58] >> Substantial. Yes. [19:01] The river banks are 8 to 10 ft high. [19:05] They're undermined and they're [19:06] collapsing. Many of the trees that are [19:08] there are prone to falling in in future [19:12] events. We would need to remove those [19:15] the ones that are prone to falling. [19:18] Regrade the banks. use those trees to [19:20] help stabilize the pond. [19:23] >> Well, then how many finger [19:26] are all up? [19:28] >> Well, there is an area with that has no [19:31] trees left currently. There are other [19:34] areas that have trees that are up to 50 [19:38] or more feet away from the river. And [19:40] those do not all have to be removed. But [19:42] because the river meanders as you know [19:44] how it does, it's the outsides of those [19:47] bends where it's meandering that it has [19:50] already washed away all the trees. So [19:52] we'd be putting trees back there on the [19:55] insides of the bends. The energy is not [19:59] affecting the town property. It's [20:00] actually affecting the neighbors [20:02] property across the river. And we are [20:04] trying to work with Mills River [20:06] Partnership on a whole separate series [20:08] of grants for agricultural producers for [20:11] that side. That's separate and we're not [20:13] asking the town to commit to anything on [20:16] that, but that's a separate effort for [20:18] that side. So trees would be removed in [20:22] areas where they are already falling in [20:24] or or already gone essentially and a 50 [20:28] foot wide tree corridor would be put [20:30] back in that area. There is not [20:34] currently a path there on the expansion [20:38] property. I'm sure you're familiar with [20:39] the area. Uh this project would allow a [20:43] future path. Uh, I'm going to not call [20:45] it a paved path or a greenway, but a [20:48] path that could be used. But if we don't [20:52] do the project, putting a path there [20:55] would be somewhat at risk because the [20:58] river is moving quite rapidly onto the [21:01] propert. And that's one of the items I [21:03] just wanted to bring forward as well. Uh [21:06] Greg, if if council would look on the in the black box there on the right [21:10] hand side, the the water would be [21:13] flowing into that bend which is at the [21:15] you know pushing into our property over [21:19] time. And so as we look at activating [21:21] that area just by the flow of water uh [21:24] with having you know conversations with [21:27] Greg there is there are major concerns [21:29] that we are going to start losing that [21:32] property just because of the the [21:35] degradation of that stream bank. So [21:38] right now, the reason why we're coming [21:39] for you to you right now is because [21:41] there's a benefit with the FEMA projects [21:44] that we already know that we have to do [21:45] to get back to preheline conditions [21:48] while acknowledging that this is a [21:49] project that requires mitigation and [21:52] stabilization. [21:54] Those projects could go simultaneously [21:57] keeping the funding sources completely [21:59] separate, making sure because FEMA funds [22:00] cannot be used for this and we're very [22:02] clear on that. yet being able to then [22:05] make sure that the that area is stable [22:07] and ready for future park use uh at the [22:11] same time instead of potentially using [22:13] FEMA funds or using FEMA funds to work [22:16] downstream only for there to be [22:18] potential impact again from the fact [22:21] that this area here is going to continue [22:24] to degrade. [22:31] questions. [22:32] >> Mike, we're allowed to do this with the [22:34] within the hazard flood hazard. [22:39] >> I know the answer. I just say [22:41] >> want it on the air. [22:44] >> Yes. Uh the flood plane ordinance, one [22:46] of the specific allowances is basically [22:49] flood plane and natural restoration [22:51] projects. So that would be allowed under [22:52] the ordinance. [22:57] » Thanks for getting that. [23:01] All right. [23:04] Go ahead. [23:05] >> Good. [23:06] >> Okay. So, we're good to do a motion. We [23:09] don't need Okay. [23:10] >> So, I'll make a motion to approve and [23:12] adopt resolution 2026-14 [23:15] authorizing staff to apply for the North [23:17] Carolina Division of Water Resources [23:20] Develop Water Resources Development [23:22] Grant for Riverbank Restoration on the [23:24] Millser Park expansion property and [23:26] authorize the town manager to sign all [23:27] necessary documents. Right, we have a [23:30] motion. Do we have a second? [23:31] >> We'll second. [23:32] >> All right, motion and a second. Any [23:35] discussion? [23:37] Right. All those in favor? [23:39] >> I. [23:40] >> Thank you. [23:40] >> All right. Passes. [23:41] >> Thank you, Greg. [23:43] >> Thank you. [23:45] All right. I'm trying I'm going to try [23:47] not to get too excited. Is a traffic [23:49] engine. I'm trying to, you know, breathe [23:51] normally. [23:52] But next item is consideration of NC DOT [23:55] speed limit reductions by the adoption [23:58] of concurring ordinances. Mr. Milich, [24:01] >> thank you councel. Um, so this evening [24:04] we're uh putting before you the [24:07] concurring ordinances with the speed [24:09] limit changes that DOT recommended after [24:12] conducting the engineering studies uh on [24:15] the roads identified by council. So just [24:18] going back in time and recapping quickly [24:20] for the public. So we had a discussion [24:22] about general speed issues in the town [24:24] in mid August. Um staff went to DOT, [24:28] they studied those roads. We got the [24:29] results uh in late February. And DOT did [24:33] recommend speed limit changes for those [24:35] five identified roads. It includes the [24:38] eastern section of Schoolhouse Road, the [24:41] entirety of Jeff Road, and I'll go back [24:44] and state the limits. Schoolhouse Road, [24:46] the eastern section going from 45 miles [24:48] per hour to 40. Jeffris Road, the entire [24:51] section going from 45 to 40. Uh Butler [24:54] Bridge Road, the short section between [24:57] Jeff Road and the French Broad River [24:59] going from 55 to 45. Banner Farm Road [25:03] within the town limits going from 45 [25:06] miles per hour to 35 and then a couple [25:08] different sections on Boilston Highway [25:11] going from 55 to 50. Um and so we [25:15] presented those results to council in [25:17] late February. Um, oh, sorry. We [25:20] received those in late February, [25:22] presented them to council in late March, [25:23] and there was consensus from council to [25:25] move forward. So, we got the concurring [25:27] ordinances from DOT and the [25:28] certification documents and basically [25:30] are presenting those to you tonight for [25:32] consideration um by adopting these [25:35] ordinances and having the clerk certify [25:37] them. The next step is I will send them [25:39] to DOT and it will probably take a month [25:42] or two for them to work through the rest [25:44] of the process and then for the speed [25:46] limit signs to be changed. I figure once [25:48] the speed limit signs are changed, [25:50] that's the the final basically uh [25:53] regulatory requirement for the speed [25:55] limits to be enforced. That's when we [25:56] can always come back to council and [25:58] formally update the traffic schedule. [26:01] Um but in your packet, uh you'll see a [26:03] number of ordinances. I did just want to [26:05] explain there's three for Boilston [26:07] Highway. One's for the northern section [26:10] from Old Haywood to Cardinal. There's [26:13] another one for the northern section [26:14] called the westbound couplet. That's [26:16] just because it's a divided freeway or [26:18] highway there and so they have to have a [26:20] separate ordinance for that other [26:21] portion of road and then there's also an [26:24] ordinance for the southern section uh [26:26] basically between Presbyterian Church [26:28] Road and Schoolhouse. [26:30] Um we did find this is in alignment with [26:32] the strategic plan goal six upholding [26:34] excellence in community safety and also [26:36] the comprehensive land use plan. [26:39] Happy to take questions. [26:41] Do you know I think we talked about on [26:44] the southern portion of Pollston Highway [26:47] northern where the right before the [26:49] right after the fire department you know [26:50] raise the speed limit right before it [26:51] got to the red light. [26:52] >> Correct. The southern portion. Yep. [26:53] >> Yeah. Did we didn't get any [26:54] clarification if they could extend it to [26:56] the red light. [26:57] >> They will uh change where the they will [27:00] basically install the signage so that [27:02] the signage for the increased speed [27:04] limit is after the light as you go [27:06] south. So basically drivers traveling [27:08] south won't see a 5 miles per hour [27:11] increase in the posted speed limit till [27:13] after the light. The reason why they [27:15] didn't want to change it before the [27:18] light is because it actually affects the [27:20] signal timing. They'd have to redo the [27:21] whole signal and they didn't want to uh [27:23] move forward with that. [27:24] >> Gota. [27:26] >> And one other thing I'll throw out that [27:28] Mayor Prom Moore brought up uh a while [27:30] ago. I did ask about the uh school [27:33] zones, the speed limits. They said [27:35] that's something DOT works with the [27:37] schools on directly. So I didn't want to [27:39] get ahead of council, but if council [27:41] adopts these tonight, I plan to reach [27:44] out to the school basically inform them [27:46] of the changes and if they wish for the [27:48] school speed limit to be dropped by 10 [27:50] miles hour because it's not going to, [27:53] you know, it's usually 10 miles hour off [27:55] the posted speed limit. Uh we'll get [27:57] them with POT and make sure that [27:59] happens. [28:00] >> Sounds good. [28:03] Any questions? [28:07] All right. Well, like to entertain a [28:11] motion if someone's got one. [28:13] >> I'll make a motion that we adopt [28:14] ordinances 202614 [28:16] through 202620 approving lowering the [28:19] speed limits on the subject roads as [28:21] presented. [28:22] >> All right, we have a motion. Do we have [28:23] a second? [28:26] » All those are any discussion? [28:30] All right. All those in favor? I [28:34] Thank you. [28:35] >> Thank you. Thanks for your hard work on [28:37] that. That's near and dear to my heart [28:39] because I started griping about it when [28:41] I first came on the planning board. So, [28:45] I mean, just that we didn't have a lot [28:47] of concurring ordinances with DOT. So, [28:50] but that's great. And I'm not saying it [28:52] took you forever to do it. I'm just [28:54] saying that it's hard work and people, [28:56] you know, we got to realize that getting [28:58] these things done isn't a snap and it's [29:01] snap your fingers and it's done. [29:03] Okay. [29:05] Next, talk about the adoption of a [29:08] resolution 2026-15 [29:10] in response to North Carolina General uh [29:13] GS General Statute 143-135 for force [29:16] account labor. Ms. Ostein. [29:25] » Thank you, council. Um so one of the [29:28] items um for one of the FEMA projects um [29:31] is the wellhouse and the wellhouse needs [29:35] a roof. So um the um resolution that you [29:41] have here in front of you is what is [29:43] required if the town wishes to use staff [29:48] to do the work on the on the warehouse [29:52] and not fit it out. So that is why you [29:55] have a resolution here um to request [29:59] permission [30:01] um to actually have our staff to do a [30:04] repair for a project that could be bid [30:07] out to contract. [30:10] >> Yeah. And thank you Julie for that. Just [30:12] a a couple other points of [30:14] clarification. U obviously we don't have [30:16] to do this for everything because our [30:17] staff does a lot of work around here. [30:19] That's part of their jobs. But this is [30:20] really around that contracting and that [30:22] construction type work. We do have a [30:24] member of staff that does have a [30:25] contracting license. Uh and so being [30:28] able to lean in on that the there's no change in expect of [30:34] responsibilities or costs that are [30:36] associated with this by using someone in [30:38] house. There's no extra fitting or like [30:40] your internal cost structures that [30:42] change with this. It's there. It's their [30:44] hours. It's their time. We were just [30:46] asking we are asking for that permission [30:48] if you then [30:50] an outside [30:53] and that'll save time from having to do [30:55] a contract [30:57] someone were already paying they've got [30:59] the skills the ability so it'll be [31:02] should be a pretty good cost savings for [31:04] town [31:05] >> sure and it's also a FEMA project so [31:07] then it is time reimbured [31:09] >> reimburse [31:13] all right so this is the form the formal [31:15] part which allows allows us to do it and [31:17] keep the FEMA funding [31:22] » questions on that. [31:24] >> He's just making [31:26] salary not correct. [31:28] >> He's he will just be paid for his hours [31:32] work like he would normally for anything [31:34] he does in the park. If we have this [31:38] future events, but they have to [31:41] reclock this indivision or would this [31:44] cover [31:46] is just for this one? [31:47] >> I believe they would. Yes. [31:51] >> Okay. [31:54] It's anytime you're you're doing [31:56] something that you would normally bid [31:57] out [31:58] >> that you have to come back and get [32:00] permission. [32:06] discussion, questions. [32:10] » So, I make a motion to approve and adopt [32:12] resolution 2026-15 [32:14] authorizing the use of force account [32:16] labor to repair the warehouse roof on [32:18] the expansion property. [32:19] >> Got a motion. We have a second. [32:21] >> Second. [32:22] >> Motion and a second. All those Any [32:24] discussion? [32:26] All those in favor? I [32:30] >> we need to talk to FEMA about changing [32:31] the term force account labor. [32:33] >> Yeah. [32:34] >> For staff members, but uh I think that's [32:36] going to be a bigger problem the cross. [32:39] >> Sure. [32:41] >> All right. Now, we've got a couple of [32:43] vacancies on our boards. U the first one [32:46] is the second alternate position on the [32:49] board of adjustment. [32:51] >> We have received no new applications [32:53] since last time we talked. Um so, you [32:56] have some options. you can appoint from [32:57] the applications on file. Um, one thing [33:00] I wanted to talk to you about is a lot [33:03] of communities um, use their planning [33:05] board as the board of adjustment. As you [33:08] know, this board um, some some boards [33:11] already serve on board of adjustment. [33:13] So, that's something you might want to [33:14] also think about is would you like me to [33:16] talk to your planning board to see if [33:17] any of those would be willing to serve [33:19] on board adjustment also. So, that's an [33:22] option. Um or we can continue to [33:24] advertise position. [33:28] >> Okay. We have we do have some some [33:31] applications on file. [33:33] >> Applications on file right now. [33:51] And I think that's They had said before [34:01] it's a lot to ask someone. We've got [34:03] dedicated people that are willing to do. [34:06] It's a lot. [34:09] >> How many I mean I know at one time at [34:12] one point in time there was discussion [34:13] about letting the uh council serve as [34:17] the board of adjustments. [34:19] Do you have an [34:20] >> some places do that? [34:23] >> Does you have a legal opinion about [34:24] that? [34:25] >> I mean, you can do that. Um, [34:28] that is it's a lot. It's a big [34:29] responsibility. Um, and the issue that I [34:32] see when you're putting planning board [34:34] members on board of adjustment and vice [34:36] versa. It's two different processes. One [34:38] is legislative, one is quasi judicial. [34:40] And it's hard to differentiate between [34:42] the two when you're trying to do both. [34:44] Would be my concern. [34:47] >> We have [34:48] I have experience where they have served [34:52] in both roles and I will say if that is [34:54] a direction that the council wishes to [34:55] vote for there's a lot of training that [34:57] has to go to uh making sure that we do [35:00] protect that they that they do [35:02] understand those clear differences [35:04] between those two and so um obviously we [35:07] can get that training done but there's [35:09] also going to be a dedicated they need [35:11] to be dedicated to make sure that they [35:13] go through all the required trends so [35:15] that we don't run into those issues. [35:18] having served on both at the same time. [35:20] It is Yeah, it's [35:24] turning your brain off from one way of [35:26] thinking [35:28] uh when you're in the other meeting is not always easy, especially if you know uh have certain expertise that [35:38] you're really wanting to do it. that you [35:40] have to put that aside and and listen to [35:42] it is um that what's being presented. So [35:47] it's it's not easy [35:53] discussion. [35:57] I mean, I'm okay with tableing it for [36:00] now because it's a second alternate [36:01] position, but [36:03] see what pops up. [36:06] >> One person. [36:08] >> To do that, we would um [36:11] do we do that with consensus or we need [36:13] to make a motion to table it or not? [36:22] » I'll make a motion that we table this. I [36:26] don't continue to advise the vacancy for [36:30] future date. [36:32] >> Have a motion. Do we have a second? [36:33] >> I'll second. [36:34] >> Right. Discussion. Further discussion. [36:37] >> Do we have a future date? Do you have [36:38] anything in mind [36:41] like August? [36:42] >> August. The first meeting in August. [36:48] » All right. We have a motion and a [36:50] second. All those in favor? [36:53] >> I. [36:54] now have vacancy on the planning board [36:57] to discuss. [36:59] We did have [37:01] >> you you have received a new application [37:03] since last time we talked about this and [37:05] I've included um it in your packet. Um, [37:08] I did ask her to come tonight, but she's [37:11] out of town, so she's unable to attend [37:20] four applications on file and options [37:23] are from one of the applications. Um, [37:31] » wait till she has a chance to get [37:33] talking. [37:37] I asked um [37:41] why [37:43] I would be okay with [37:50] her over the weekend. [37:53] >> I called her spoke with her today. [38:03] She said she's start [38:12] she have a lot of good. [38:24] Can I make the motion to appoint Amber [38:26] Fulmore to the planning board to [38:28] two-year term ending June 25th, 2028? [38:32] >> All right, we have a motion. [38:34] and a [38:35] second. All in favor? [38:37] >> I [38:39] >> All right, thank you. Do we have any [38:41] other business? [38:43] >> F. [38:44] >> Oh, some idiot didn't write it down [38:46] first. [38:49] » I'm F. [38:52] Okay. So, we have a budget amendment [38:54] grant project ordinance FEMA Z. [39:03] And by the way, when I say some idiot, [39:05] that's me. Don't call anyone else that. [39:08] Young people don't call people idiots. [39:09] It's no good. [39:11] >> So, council, before you is a budget [39:13] amendment um for the grant project [39:15] ordinance with the approval of the [39:18] submission for the [39:21] grant um for um [39:25] the uh baseball field. The that [39:28] application that process was completed. [39:31] Uh the grant was awarded. We have [39:34] received the money for the uh baseball [39:36] field. So we are asking that um this [39:40] budget amendment be presented to reflect [39:43] what we've received from FEMA to cover [39:45] the expenses for that project that will [39:47] begin on Monday as well as um to add [39:52] some additional cost for CAT Z which is [39:55] the administrative costs um to for the [40:01] engineering company firm to oversee [40:03] those as well as the land of sky that [40:06] helps us with the grant um project [40:10] management of the theme projects. So [40:12] that's what the um amendment here is for [40:15] is $45,000 for the CATZ administrative [40:19] costs and then the $161,000 that we were [40:23] awarded by FEMA for the baseball repair. [40:29] Have any questions? [40:39] So, [40:40] >> would anyone be interested in a motion? [40:41] You'll have to freelance this one. [40:43] >> I'll make a motion to adopt the [40:44] amendment to the grant project ordinance [40:46] 2026-21 to allocate additional funds for [40:48] category Z [40:50] >> and the baseball field. [40:54] >> Thank you. [40:55] >> All right. Is there a second? [40:57] >> Second. [40:59] You all right? Any discussion? If not, [41:03] all those in favor [41:05] >> I. [41:09] » All right. Now, on to other business. [41:17] » Um, [41:19] for this meeting, is there anything [41:21] other business? I'm not showing anything [41:23] here. And then we'll adjourn this [41:25] meeting. [41:28] >> Do we need to talk about Tuesday? [41:32] We don't want to talk about that. [41:33] >> It would be if council would just talk [41:35] about it. [41:37] >> Okay. Sounds like we've got a candidate [41:39] for other business. Um [41:44] >> I guess it's just arranging who's going [41:45] to go since we made the motion to send a [41:47] delegation team down there. [41:49] >> Yes. So, uh yes, [41:53] mention BTO is who may miss the last [41:55] meeting. Yeah. So with the the a letter [41:58] was sent uh for uh council request and [42:03] to the finance committee the house [42:06] finance committee uh earlier this week [42:09] to all all of those legislators and [42:12] their assistants also through our [42:14] representatives and also at that meeting [42:17] council uh requested that a delegation [42:19] would be able to go down there once it's [42:21] calendared assistance calendar for two [42:24] days not that try to better understand [42:27] whether or not that is still the case [42:29] for this uh for this council and or uh [42:32] if there's anyone who's willing and able [42:34] to [42:36] >> would now be an okay time for you to [42:38] read the letter so we can get it in the [42:40] uh the record. [42:41] >> I'm happy to read the letter if you want [42:44] to have that submitted. This is what we [42:48] sent. [42:50] Y'all okay with that? [42:53] Okay. Would you be willing to read it? [42:56] >> Okay. Asking me to read it. Okay. Yes. [42:58] Happy to. [43:02] » It's a long letter. [43:03] >> It is a long letter. [43:04] >> I just hit the highlight. [43:07] If it's all right for the record, I may [43:08] read it word for word. [43:11] >> Careful what you ask for. Yes. [43:14] >> So, it says, "Dear honorable [43:17] representative Julia C. Howard, senior [43:19] committee chair. We the town council of [43:21] Mills River, North Carolina formally [43:23] oppose part two of SB 1074 titled Mills [43:26] River Unified Development Ordinance. [43:29] Header legislative request oppose part [43:32] two of SB 1074 at a minimum amend the [43:35] bill to remove the town of Mills River [43:38] ensuring the implementation of a UDO [43:40] that reflects the will of the community. [43:42] SB 1074 was referred to the finance [43:44] house standing committee on June 22nd, [43:46] 2026. It is imperative for the house [43:49] committee to understand the town's [43:50] unique circumstances that generated the [43:53] downzoning exemption granted under [43:55] SL2025-32 [43:57] and our yearslong dedication to [43:59] receiving and incorporating community [44:01] feedback. These efforts resulted in [44:03] council's adoption of the town's first [44:05] unified development ordinance in [44:07] parentheses UDO on June 11, 2026 by a 4 [44:10] to1 vote. The UDO becomes effective [44:12] September 1, 2026. Part two of SB 1074 [44:17] would nullify the actions of town [44:19] council and more importantly the efforts [44:21] of the town's residents. [44:23] Subheader Mills River, a unique story. [44:26] In July 2024, town council officially [44:29] approved a contract to draft the town's [44:31] first UDO, which included the [44:33] development of a new zoning map, the [44:34] first since the town's incorporation in [44:36] 2003, at a cost of $194,000. [44:40] In conjunction with the project kickoff, [44:42] the town was considering a new less [44:44] dense zoning designation for [44:45] approximately 1/ half of the town's [44:47] geographic area located within a [44:49] mixeduse district. That district, the [44:52] Mills River mixeduse in parenthesis MREN [44:55] MU, covers approximately threequarters [44:57] of the town with few restrictions and [44:59] few dimensional standards, raising [45:01] concerns over future developments that [45:04] neither reflect the town's vision nor [45:05] infrastructure capabilities. However, [45:08] prior to approval of the town's UDO, [45:10] SL2024-57 [45:13] passed, which removed local government [45:14] downzoning authority without property [45:16] owner approval. We believe the North [45:19] Carolina State Legislature recognized [45:21] the unique challenges the town of Mills [45:23] River faced when it approved SL2025-32 [45:26] which states colon Mills River Unified [45:29] Development Ordinance section 2.3 [45:32] parenthesis A notwithstanding GS160D [45:38] 601 as amended by section 3K.1 [45:43] parenthesis A of SL2024-57. [45:46] The town of Mil River may adopt the [45:48] unified development ordinance initiated [45:50] by the town council in October 2024. [45:53] Section 2.3 [45:55] parenthesis B. This section is effective [45:57] when it becomes law and any adoption of [45:59] the unified development ordinance shall [46:01] occur on or before July 1, 2026. [46:05] In light of such exemption, the town [46:07] worked tirelessly to create a UDO that [46:09] accurately reflected the goals and [46:10] desires of the town and its residents. [46:14] subhead communitydriven approach. The [46:18] town of Mills River made a good faith [46:19] effort to work within its granted [46:21] authority throughout the UDO process [46:23] focusing on transparency and community [46:25] engagement. Below are key statistics [46:27] outlining our citizen focused approach. [46:29] Item one or bullet one five total public [46:33] forums with a total of seven separate [46:35] sessions. Total time hyphen [46:37] approximately 20 hours. sub bullet. Two [46:40] large scale formal presentations and [46:43] input sharing sessions at Mil River [46:45] Elementary School. Meeting number one [46:47] had an estimated 125 plus attendees. [46:51] Bullet two, 10 office hour sessions [46:54] totaling 34 hours. Sub bullet. These [46:57] sessions were conducted over a year [46:59] where the public could attend, ask [47:00] questions about the UDO, and provide [47:02] their input. Bullet three, 11 town [47:05] council meetings, presentations, and [47:07] code report code review sessions with [47:09] consultant. Sub bullet conducted over [47:12] approximately 1.5 years to receive [47:14] feedback and present updates. Bullet [47:17] four, 16 project steering committee [47:20] meetings. Total time hyphen [47:22] approximately 39 hours. Sub bullet. The [47:25] project steering committee was made up [47:27] of members representing various local [47:29] boards and committees. Bullet five, [47:32] 4,358 [47:34] informal postcard and sorry [47:36] 4358formational [47:38] postcards mailed to all unique property [47:41] addresses in January 2026. Subullet one, [47:45] 1,115formational [47:47] one pagers were distributed to local [47:49] elementary schools to reach parents in [47:51] January 2026. Sub bullet two. 490 public [47:55] notice letters mailed to out of town [47:58] property owners in May 2026 announcing [48:00] the public hearing. Bullet six [48:04] 38 zoning change requests submitted by [48:06] community members out of 4,330 [48:09] parcels parenthesis less than 0.9%. [48:14] Sub bullet 28 zoning change requests [48:17] approved. Correction period for all [48:19] residents colon one year. Bullet seven. [48:24] Four publicly available zoning map [48:25] drafts available for review and feedback [48:27] from the community. Community input, [48:30] council direction, and steering [48:31] committee guidance directly influenced [48:33] each iteration. [48:35] Bullet 8. 21 hours of other public [48:38] engagement through stakeholder [48:40] interviews, informational presentations [48:42] to committees, andformational booths at [48:45] local events. The town of Mills River [48:47] acts in good faith and within the [48:49] authority granted in SL2025-32 [48:53] when adopting the town of Mills River [48:55] Ordinance 2026-9 [48:57] colon an ordinance adopting the town of [48:59] Mills River unified development [49:01] ordinance official zoning map and [49:03] overlay district map semicolon [49:05] consolidating and replacing existing [49:07] land use and development regulations [49:10] under GS160A-1 [49:12] 174 the town is granted broad ordinance [49:15] making power to regul or abate acts [49:17] detrimental to the health, safety, or [49:19] welfare of its citizens and to define [49:22] and abate nuisances. The town utilizing [49:25] such authority along with that of [49:27] GS160D-601 [49:29] adopted ordinance 2026-09 [49:33] to now undo what has already been done [49:35] under the town's authority to regulate [49:36] health, safety, and wear welfare and the [49:39] abatement of nuisances would seem to [49:41] conflict with NC constitutional article [49:44] 2 section 24 which states that the [49:48] general assembly shall not enact any [49:50] local, private, or special act or [49:52] resolution relating to the health, [49:54] sanitation, and the abatement of [49:56] nuisances. For more information, contact [49:59] Matthew McCarahan, town manager, town of [50:01] Mills River, 828892901. [50:04] Matthew mccaranham river.gov. [50:08] >> Thank you. That was excellent job. I [50:11] could have made it through that. Very [50:13] good. Um, I think that was very well [50:16] written. It was done. It was [50:20] uh done by our town manager and our [50:23] legal working with our legal staff and I [50:26] think you all just did a fantastic job [50:28] on that. [50:31] >> Thanks sir. If I may, I'll just mention [50:32] as well before this letter went out uh [50:35] there was council consensus to send this [50:37] letter out to uh council council was [50:41] able to review and there was council [50:42] consensus to send this letter out uh to [50:44] the finance house. Very [50:48] good [50:50] questions, comments. [50:52] I mean it [50:55] that outlines the whole process and it [50:57] also reflects the comprehensive plan. So [51:01] it wasn't just four people imposing our [51:05] will on the town. It was a council that [51:09] listened to the people, understood their [51:12] will, [51:14] doing our best for the town. All [51:19] right, that being said, who wants to go [51:21] to Raleigh? Who can go to Raleigh? [51:25] If that's still something we as council [51:27] want to do. [51:28] >> And if I may, I'll just mention because [51:30] it's 9:00 a.m. on Tuesday. Uh there may need to be consideration for [51:35] leaving on Monday for an overnight stay [51:38] or else we'd be leaving about 3:00 a.m. [51:40] on Tuesday morning. And if that is a [51:43] desire of this council as well, there's [51:46] we could have a discussion about whether [51:48] or not there needs to be other potential [51:50] meetings set up on that Monday prior to [51:52] the Tuesday discussion. So again, I just [51:54] throw that out for consideration, [51:56] potential discussion. There's no [51:58] recommendation. [52:03] » I'm available to go if we need to. [52:10] Next week's a short week. It's a 4 day [52:12] week or [52:15] you know at work. So it'll be hard hard [52:18] for me to go next week. Lose for all [52:21] intents and purposes two days. [52:25] » Yeah, it's going to be hard to go Monday [52:27] night. [52:42] If council does not wish to try to have [52:44] meetings on that Monday, then there [52:46] could be a late Monday [52:52] movement to you know, you know, a lead [52:54] time departure time on that Monday [52:56] night. I just want to make sure that we, [52:58] you know, get there by the 9:00 a.m. [53:00] meeting. It is sometimes difficult to [53:02] get meeting. So it easier if there was a [53:05] late at least a minimum of late Monday [53:08] uh departure and then once the meeting [53:10] is over depending on whether or not the [53:12] delegation wish to stay longer after the [53:14] meeting for other meetings were to come [53:16] back. [53:19] >> I mean I don't think there's any issue [53:20] with leaving after work Monday. [53:23] >> I could do that. and it would just be [53:26] one day. [53:31] » We don't have to go all the way to [53:32] Raleigh to stay. [53:34] We could stay and how out or something [53:36] if that's a concern getting there too [53:38] late. [53:40] >> I don't go to bed till 1:00 in the [53:42] morning anyways. [53:44] >> It doesn't matter what time I go to bed. [53:46] I'm asleep before that. [53:49] Just where am I sleeping at at the time? [53:53] Okay. So we'll talk [53:56] >> as long as we can coordinate. I mean [53:58] we'll coordinate it outside of that. [53:59] >> So what I'm hearing is that there's [54:01] still a desire to go with a delegation [54:04] with [54:16] read letter. Well if we do I I can read [54:19] it if that's can't read that whole [54:22] letter like needed. [54:25] You'll do fine. [54:27] >> Thanks. Appreciate that. Okay. [54:32] Sounds like a plan. All right. That [54:35] being said, I would entertain a motion [54:37] to adjourn this the regular meeting. [54:40] >> I make a motion to adjourn the regular [54:42] meeting and enter into our business [54:44] meeting. [54:45] >> All right. Need a second. [54:49] >> All those in favor? I. [54:52] >> Okay. Now, uh, call to order the [54:56] business meeting. [54:59] First item on the agenda, future [55:00] preliminary agenda items. July 9th, [55:04] adoption of the updated PAL bill map and [55:07] charge the tax collector with collecting [55:09] taxes. [55:12] Discussion. [55:13] >> Yeah. Talk about that. [55:15] >> Yeah. Normally we only have one item. Uh [55:17] so for the July meeting so this year we [55:20] have two just just the PAL bill [55:21] requirements as well. So that that's the [55:23] only rule of this year [55:26] >> and then consensus I'm I'm good with [55:28] that. What do you need? [55:30] >> No just just making sure that you all [55:31] are comfortable with the the agenda as [55:34] if there's anything else we need to [55:35] start [55:37] right now for August 13th. The only [55:39] thing that's really on that agenda right [55:41] now is around ETC computer survey [55:43] presentation. That's [55:46] the public and sorry I apologize the uh the public hearing for R262 [55:52] and and as well as the [56:01] August meeting set [56:04] in July set. [56:10] Yeah, I believe the public hearing is [56:12] already set. We just set it up. [56:15] >> Yeah. Said um [56:20] » sounds reason. No, I I've had several [56:24] people. I don't know if we need to do [56:26] this during the business meeting or what [56:28] we need to do. But on Jish [56:31] that short [56:33] the road [56:39] around hurricane [56:44] side. [56:47] So there um and just just for [56:49] clarification, we if you're coming from [56:52] 280 coming towards Atlanta, if you go [56:54] through the bin going and uh going [56:57] towards Lane on the right, there has [56:59] been under there has been some [57:00] undermining there. We actually uh have [57:02] been working with DOT for uh we we [57:05] reached out to DOT quite a while back [57:07] about that issue because we've heard [57:09] from those that live up uh in those [57:11] neighborhoods about that concern. And so [57:13] at least Mike, I don't want to put you [57:15] on the spot here, but at least my memory [57:17] served to me that [57:19] well instead of me trying to do it, Mike [57:22] again. So [57:22] >> I remember y [57:24] >> uh very familiar with that section. Um [57:26] besides just submitting a request to DOT [57:29] through their portal, we also emailed [57:31] the maintenance yard supervisors so they [57:33] are aware of it. Um, I actually went out [57:36] and climbed down that bank and believe [57:38] it or not, there are uh dozens of uh [57:42] animal dens in the hillside that are [57:45] also contributing to the undermining. [57:46] And so we got DOT to put I think a [57:49] couple of cones out, but uh we got [57:51] basically the response that they would [57:53] put it on their list and they would get [57:54] to it as time allows. I'm happy to [57:57] follow up on that with them again if [57:59] that's [58:01] >> they did fix [58:03] bridge. Yes, [58:04] >> they did some repault [58:09] there because it's coming back [58:12] roads getting [58:14] >> pretty scary. [58:16] >> I'd be happy to bring that back to their [58:17] attention. [58:19] >> Very good. Thank you. [58:21] All right. [58:23] any future potential agenda items we [58:25] want to talk about. [58:32] » Okay, [58:33] >> I make a motion to adjourn. [58:35] >> I'll second. [58:36] >> All right. All in favor? [58:39] >> I [58:41] thanks for coming tonight. Thanks for [58:43] what y'all do. Thank you for being up [58:45] here. Thank you. [58:47] That was fast.