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It's 7701.
Um, this is the

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August 25th Newcastle Sledboard meeting
on to order. Um, how many amendments to

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the agenda?
>> No. Okay. Hearing none, moving to

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meeting minutes. Um this is from the
previous meeting August 11th

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and um I believe two uh well I wasn't
here. Um so um

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» I'll move that we approve the minutes as
presented.

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» I'll second that.
>> Okay. Um those that were here um all

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those in favor.
Okay. That's four. My abstension because

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I wasn't present and that motion passes.
Moving to um

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unfinished business um fee schedule.
[laughter]

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» Oh yeah, maybe that's uh interesting.
Okay, public comments not on the agenda.

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Anybody?
Okay, not seeing anybody raise their

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hand. Moving to unfinished business fee
schedule.

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Um
now we had um street vendor application.

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We
Do you think we move that to before this

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or
>> this is fast?

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» Yeah. Okay. We'll just stick with the
fee schedule. Um I think this is um this

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is an amendment to what we approved in
July which was a revised fee schedule.

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Um apparently there's been some further
consideration by the staff

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um for active permits and it's we're
talking very minor changes here. $30 to

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kind of reorganize it a little bit um
just to make their life um their

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organization a little bit better. So I
think it's pretty straightforward.

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» I'll move to amend the fee schedule to
reflect the amounts identified in the

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provided proposed planning fee schedule
dated 821 2025.

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» Second that
>> it look it looked to me like the total

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fees for each of those items will remain
unchanged. They're just moving. If I

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understand it correctly, they have the
consistent $30 application fee and then

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the others will reduce to compensate for
that. Is that correct?

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» That is correct.
>> Okay.

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» Um so, uh let's take a vote. All those
in favor

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motion by
um nothing.

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» Okay. So, um, new business, we have a
vendor permit. Um, and this is for, um,

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so I'm just trying to get to the real
name of the business here.

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» Backyard Butchers.
>> Backyard Butchers. And I believe Ivan,

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you're on, um,
on the line here. Um, do you want to

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just tell us a little bit about your
business? Have a chance

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» yourself?
>> Can everybody hear me? Okay.

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» Absolutely.
>> Okay. Sorry, I apologize. I'm actually

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in the middle of coaching my son's
four-year-old T-ball team, so that's why

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I'm outside. Uh but I but uh this is a
welcome break. I appreciate it. Um

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anyhow, um yes, Backyard Butchers. Uh we
are a company. We've got about 16 trucks

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right now nationwide. They are freezer
trucks and what we do, we work with one

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excellent distributor um out of the
Chicago, Illinois area, Amity Packing

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Company Incorporated. They work with a
lot of local farms there in the in the

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Midwest. um provide high quality uh meat
meat products. Uh they process the the

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cattle, they uh prepare it for us and uh
what we do is we will then uh set up at

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just different uh private businesses
across the country. We'll market uh

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extensively through Facebook and radio
ads. So once we're approved to be there,

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you'll start seeing us pop up on
Facebook. you hear us in some of the

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local radio stations and uh we will set
up uh at the location um I think it's

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Louis Doe um there um in Newcastle uh
for about a week or so and we will sell

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these frozen and prepackaged meat
products. Uh we're able to offer them

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these high quality meat products at uh
discounted rates. Um so you'll get um uh

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they're all prepackaged meat so you
don't get to like pick and choose your

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cuts of meats but we do have like
different bundles that we offer. Um, so

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you'll probably hear about it from your
neighbors or friends or um and

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hopefully, you know, if anybody
listening wants to stop by. Guess it's

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like a free advertising if we get
approved. So, um, come on out. We'll

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make sure y'all get um, you know, great
products at a great price. Um, you'll

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see the 20 ribe eyes for uh, $39. So,
that's a smaller cutter ribeye, but it's

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an excellent cut. and and you can um
that usually gets people out there and

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we can offer them the larger larger
cuts, larger meat products that we

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offer. Um but yes, uh that's what we do.
We travel the country and um we have uh

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some success doing this and hopefully um
so we had to work with Department of A

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there in Maine uh to get three trucks
licensed. Uh we have those trucks uh

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currently licensed and they're good
through the end of the year. Um, so the

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department of bag there in Maine knows
that we're there and we've just

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contacted every city that we wanting to
to visit to make sure that all of the

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local licenses and permits are also
taken care of. So that's what we're

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hoping to do here tonight.

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» So it's all frozen, not like you're not
selling anything hot. It's just frozen

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meat.
>> No, no, we don't do the cooking

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ourselves. Uh, it's all frozen,
prepackaged, just like a ice cream truck

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for men. [laughter]

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And women, you know, women like steak,
too. Women like steak, too.

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» So, my understanding this is a one time
uh this is one one time deal for

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» correct
>> Wednesday to Monday.

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» We would like So, that's the current uh
request that we're asking. Wednesday

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through Monday. I will say that Maine uh
the the other locations that we've been

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in Maine um we've had a lot of positive
feedback from the different cells. um

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different communities. So, um it's
possible. I don't know if we have to

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appear before another select board or if
we can talk about it now. Um if the

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property owner is okay with us being
there for another week, we'd like to

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discuss that option as well. And if I
need to amend the application dates or

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provide new written permission, whatever
you need for me or if it's just, hey,

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this meeting was only for Wednesday
through Monday, perfectly okay. I

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understand that. And next time we are in
a meeting, I'll I'll be more uh you

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know, I'll add those details of
potentially wanting to extend past that

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initial week.
>> Yeah. Ivan, this this is this

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application here is for these dates. So
you'll have to come back for another

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» No.
>> Okay.

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» No,
>> the street vendor ordinance specifically

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says that um it's good for one year.
>> Oh, just dates on here.

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» Yeah, doesn't matter. Our approval is
good for a year.

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» All right. There you go.
>> There you go.

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» My mistake. Well, hopefully the
community likes being there and then

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we'll be I'll just send a courtesy email
um saying, "Hey, I think we're going to

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be here another week if it goes well."
>> Okay.

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» Motion to
approve the permit.

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» Sure. I'll make a motion to approve the
permit.

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» I'll second you. Got it. Okay. Karen and
Tom second. And um all those in favor

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opposed.
>> Okay. So, five nothing and that pass.

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Thank you.
>> Good luck, Ivan.

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» Appreciate it.
>> Excellent. Thank you. Is it So, can I

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just uh for clarity purposes, is it okay
for us to open this Wednesday? Will I

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get something via email after this
meeting or is there another like

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approval process after this?
>> I think you're good to go. That's it. I

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» Okay, perfect. Thank you all. Have a
wonderful evening. You

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» should have told him not to stand too
close to the battle.

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» Those kids are brutal.
>> That's right.

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» That's where he was though. That was
nice and sunny.

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» That looked like Texas to me. The fences
and such.

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» He's based in Texas.
>> Yeah,

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» that looked like my son's backyard. But
>> um Okay, new business item 6B. This is

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the W road miner span. Um, so we have um
we have some bid openings to do tonight

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and we had five contractors provide bids
on this um on this project and we have

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Carl IRS from that right
>> Carls from uh VHB

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and uh so why don't we have Carl come up
and run us through the bids.

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» Yeah. Thank you. Um, so the bid
analysis, I know Kevin, you had emailed

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that to everyone. I've got a hard copy.
Would anyone like a hard copy to

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» right behind you?

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» It's a lot of little numbers.
>> It It is. It is. And And if you can read

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them all, that's that's impressive. Um,
yeah. Actually, you know what? If he's

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got extras. Yeah. It' be easier.
>> It'd be easier to look at the whole

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thing.
>> Yeah.

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» Yeah. And for some reason when I zoom in
it doesn't

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» Well, he printed them out.
>> I don't you might need glass.

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» So, yeah, I don't you know, there's
there's a lot of data here and so you

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know, if you need a
um magnifying glass or something, I I

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understand. Um
>> Okay. The mark is up. Oh yeah, that's

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that's yours to to keep and frame if you
want whatever you want to do with it. Um

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uh yeah, so um like has been mentioned,
we received five five bits fast. Um

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would it be obviously they're listed at
the bottom and of of this handout. Um,

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and we have not yet posted them online,
but but we we will uh put them up uh to

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ju just the uh just the bids themselves
would be posted online.

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» Carl, yeah. Um before we get into the
numbers, can you just um just help us

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understand um you know so also people
new to the project just really quickly

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what the project is and then in just
those three sentences and then also the

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bid requirements the sort of lowhanging
requirements um you know bond issues um

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so just make sure all the qualifications
are in place so we don't have to

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disqualify anybody before we start
looking at numbers. Uh yeah. So uh the

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project itself consists of replacing
this three-sided uh concrete frame. This

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is 14 foot span frame on Lynch Road um
with a 50-ft span bridge that consists

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of concrete abutments
uh with a steel girder uh concrete deck

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superructure
uh and that also involves a stream

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realignment.
That's that's the uh project in a

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nutshell for for enhanced uh hydraulics.
Um so the uh yeah the contractor is uh

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required in addition to submitting a bid
uh is is required to um also submit a

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bond to uh just ensuring that they can
they can bond the the money required.

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Um, we we did uh we did specify
uh that they submit proof of of um

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ability to to do the work based on past
projects. Um not not all not all

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contractors uh did that. Um uh I will
say that uh all the contractors who who

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submitted that's that's ultimately a
matter of protection for the town. Uh

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all the contractors that did submit on
this I would say are are certainly

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competent if not highly competent to do
the work. Um I if if the town feels that

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those contractors that did not submit
those those uh the proof of of the three

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projects of former projects um if if the
town feels that they would like to see

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that they could require it. Um but but I
I would I would assure you that

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personally uh VHB knows and I know I
know personally that that all the

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contractors are are certainly competent
to do the work. Um and so you could you

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00:13:12,800 --> 00:13:20,000
could uh yeah please
>> Well, no, I just sorry to cut you off. I

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was just to make quick reference to the
the bid requirements. I think the town

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has the right to wait or um you know any
details or um take the higher a little

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bit. So we have discretion on
>> that that is correct. Yeah.

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» Or if there were any concerns you could
just uh you could observe a

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non-compliance and request
request the the compliance of of proof

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of of prior experience. Um
uh so so yeah in in my opinion uh that

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that would that would not be required
for for these contractors but again

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00:13:59,120 --> 00:14:11,360
that's that's up up to you that's that's
just my opinion. Um so uh

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as you can see uh and the numbers here
so so on the on the left hand side is

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00:14:15,040 --> 00:14:24,639
the engineers estimate um
uh are that that is I I will be quite

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00:14:21,839 --> 00:14:31,360
frank and say in the in the last few
years given the market volatility that

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is not an easy exercise and we have seen
plenty of cases is where uh bids come in

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wildly different from from our estimate.
Um and uh

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00:14:42,800 --> 00:14:51,600
a number of humbling experiences in our
in our industry lately. However, um what

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00:14:48,880 --> 00:14:56,959
so I just a couple of observations and I
I I I can would it be helpful for for

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00:14:54,560 --> 00:15:01,519
the record for me to list off these five
bids or just talk generic? No, I think

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00:14:59,360 --> 00:15:04,560
um I think audibly we should
>> Okay.

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00:15:01,920 --> 00:15:08,800
» At least the bottom number and the firm
is.

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00:15:05,040 --> 00:15:13,560
» Yeah. So, so CPM is the low bidder. Uh
their bid was uh 1,246,49624.

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00:15:15,519 --> 00:15:24,120
Uh Wyman and Simpson was the next bidder
uh with $1,464,690.

182
00:15:26,639 --> 00:15:33,160
T-Buck
uh was next with $1,583,822

183
00:15:34,880 --> 00:15:40,920
and 0 cents. Reed and Reed next at
$1,980,1990.

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00:15:42,480 --> 00:15:47,880
And then last, Scott Construction with
$2,224,530.

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Um
the uh the the range is uh is is a

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00:15:58,320 --> 00:16:04,480
little striking.
Uh [laughter] it it it could be

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00:16:02,000 --> 00:16:09,440
considered very striking. I have I have
seen uh a number of project I live in

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Kennybunk. There was a recent project
down there that that had a considerable

189
00:16:12,320 --> 00:16:21,440
range. So there there are a number of of
factors here. uh one of which includes

190
00:16:18,079 --> 00:16:25,360
that this is winter work. Uh there there
are various other factors that can play

191
00:16:23,279 --> 00:16:32,240
into that range. So that isn't
necessarily concerning

192
00:16:27,920 --> 00:16:37,440
um to me. Um what what is striking I I
was surprised to see that the average of

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00:16:35,040 --> 00:16:45,120
the bids is almost spot on what our
estimate was. So yeah, take that or

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00:16:41,360 --> 00:16:54,320
leave it. I was just surprised. So um
and pleased um

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00:16:48,320 --> 00:17:01,120
and uh and and so um yeah I I I can I
can speak more about it but I but I

196
00:16:56,880 --> 00:17:07,520
think as a summary that that's a um none
of these bids are are concerning there

197
00:17:04,000 --> 00:17:17,600
the spread is relatively consistent.
Um and um uh the obviously the the low

198
00:17:13,600 --> 00:17:22,880
bid is is a little bit striking. Um but
uh yeah, there are a number of factors

199
00:17:20,319 --> 00:17:28,559
uh again including winter work, full
closure, various other things that um

200
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that who who knows. It's anybody's
guess, but that's it is what it is. So,

201
00:17:31,919 --> 00:17:40,400
so is there is there anything in your um
analysis of all these numbers that you

202
00:17:38,799 --> 00:17:45,360
want to draw our attention to or you
think stands out or have any particular

203
00:17:42,880 --> 00:17:53,200
importance or not?
>> Yeah, honestly um nothing in particular

204
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stands out very much um except that
perhaps the um the steel

205
00:17:57,760 --> 00:18:00,760
um

206
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What line item?
>> My apologies. Bear with bear with me

207
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here.
>> Yeah, there's um

208
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yeah, so um
you know the the uh the structural steel

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cost that's item 50471.
um you know that that um

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uh that is likely the fact that it came
in under our cost um is uh would

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probably be a seasonal factor here. Um
often times steel will will take a dip

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00:18:40,960 --> 00:18:48,240
in the winter time and then you'll start
to see it pick up a bit in the spring.

213
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Um
and uh

214
00:18:51,840 --> 00:19:01,280
um yeah um
honestly other than that you know it's

215
00:18:58,320 --> 00:19:06,880
it's um
you know the the the uh the concrete

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00:19:04,080 --> 00:19:12,400
prices were uh were were fairly
reasonable. Um

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uh that's that's one that's one item
that we like to take a look at is is

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what you know that that cost is an in in
place cost essentially. Um not just it's

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00:19:22,160 --> 00:19:31,919
the material and the labor. Um
uh so

220
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yeah I
there there really isn't anything I mean

221
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if you have a question on any particular
item I I yeah sure yeah that's fine.

222
00:19:39,039 --> 00:19:48,559
» So just looking at the low bid they have
one two three four five six seven eight

223
00:19:44,880 --> 00:19:49,840
line items that to me don't make any
sense

224
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» have nothing in
>> they have 20 cents.

225
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» Yeah. So, um I I'm glad you asked about
that. So, um so those those items so so

226
00:19:59,280 --> 00:20:10,400
we put this out in accordance with I
would say um standard main DOT practice.

227
00:20:07,360 --> 00:20:16,640
um those particular items
um are are a way of covering contractors

228
00:20:14,000 --> 00:20:21,280
under under
any number of situations that they that

229
00:20:18,880 --> 00:20:29,280
that it it's a way to protect the the
contractor. Um CPM apparently chose to

230
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put that labor into other items.
>> Okay.

231
00:20:29,760 --> 00:20:35,760
» Um and so that that's just how they
chose their payment mechanism

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essentially.
>> Okay. Um, so yes, I I think it's

233
00:20:38,640 --> 00:20:43,840
reasonable to to to scratch your head at
that and wonder that's really a

234
00:20:42,720 --> 00:20:48,559
contractor choice.
>> Okay. And then the other thing and and

235
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you may not have any idea why it varies
so much, but the price of um the coffer

236
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dams varied wildly between contractors.
And is that

237
00:20:55,520 --> 00:21:02,480
» Yeah.
>> because they're um some of them are are

238
00:21:00,320 --> 00:21:06,799
putting other other parts of the project
into that copper dam price or is that

239
00:21:04,559 --> 00:21:08,480
just a different way of constructing the
copper dam or what's

240
00:21:08,000 --> 00:21:14,880
» Yeah.
>> Any thoughts? a little, you know, I I

241
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would I I would really not want to be
too dogmatic as to how what exactly is

242
00:21:17,840 --> 00:21:25,840
going on, but yes, it is possible that
the contractor

243
00:21:22,720 --> 00:21:34,240
um put put their money. You know,
sometimes because of where a a task

244
00:21:30,400 --> 00:21:40,480
occurs in a project can can drive
um where the contractor puts puts their

245
00:21:37,039 --> 00:21:43,520
money. So like the stream movement might
be factored into the coffer dam or

246
00:21:42,720 --> 00:21:49,600
something like that.
>> Um perhaps um perhaps it's means and

247
00:21:46,080 --> 00:21:51,760
methods as well. Um often times it's you
know and that's not something we can

248
00:21:51,200 --> 00:21:54,400
dictate.
>> Sure.

249
00:21:52,240 --> 00:21:57,760
» Um and so different contractors have
different means and methods and ways of

250
00:21:56,640 --> 00:22:01,120
getting it done.
>> So as long as they do so in accordance

251
00:21:59,760 --> 00:22:06,240
with,
>> you know, permitting and standards and

252
00:22:02,880 --> 00:22:09,240
everything, then that's acceptable. So
yeah,

253
00:22:10,480 --> 00:22:18,480
» you had uh drawn our attention to the
structural concrete line item

254
00:22:16,000 --> 00:22:24,720
502.219.
>> That's right.

255
00:22:21,280 --> 00:22:32,159
You put a number of 375, but we range
from 275, 325, 375,

256
00:22:29,919 --> 00:22:35,120
625,
and 4

257
00:22:34,080 --> 00:22:39,679
37.
>> Yeah.

258
00:22:35,840 --> 00:22:43,440
» 500. Is that another case where other
numbers are being sort of absorbed into

259
00:22:41,760 --> 00:22:50,960
that line item? You think it's not like
we're getting more or less concrete?

260
00:22:46,960 --> 00:22:59,280
» It's possible. It's possible that uh
labor prices for particular contractors

261
00:22:54,320 --> 00:23:01,679
are dictating that. I again it's it's um
it's ultimately it is a question mark.

262
00:23:01,360 --> 00:23:10,080
» Okay.
>> Ultimately it is. Yeah. Yeah. I I I

263
00:23:04,799 --> 00:23:16,000
would say that um that for all of these
contractors, given both my personal

264
00:23:12,960 --> 00:23:20,960
experience and also the experience of my
colleagues, that that none of those

265
00:23:18,400 --> 00:23:26,480
numbers are are cause for suspicion or
anything like that. That they are that

266
00:23:23,760 --> 00:23:29,480
they are are reliable and competent
contractors.

267
00:23:36,720 --> 00:23:44,720
Yeah. any
>> can you um just um comment a little bit

268
00:23:41,679 --> 00:23:52,720
about the firms your familiarity with
the firms just in general like CPM

269
00:23:48,400 --> 00:23:57,520
is this firm um you know uh I did I did
a quick um review on you know the

270
00:23:56,240 --> 00:24:01,679
websites
>> kind of got an idea some are out of

271
00:23:59,200 --> 00:24:05,760
state some are regional some are main
local um just just want to get your sort

272
00:24:04,960 --> 00:24:14,240
of idea
>> yeah Um will will CPM uh will CPM Wyman

273
00:24:11,760 --> 00:24:19,600
and Simpson Tabach and Reed and Reed
have have a long history of uh you know

274
00:24:17,360 --> 00:24:24,640
respectively and in their different ways
have a long history of of doing of doing

275
00:24:22,799 --> 00:24:30,000
work of this kind. Scott Construction is
a bit newer. I have a colleague who has

276
00:24:27,039 --> 00:24:36,320
more a more intimate understanding of of
them than I can speak to. Um I I I

277
00:24:34,000 --> 00:24:43,120
personally have uh worked with CPM and
Reed Reed uh excuse me, Tbuk on uh on a

278
00:24:40,159 --> 00:24:46,960
few projects. Uh yeah, they do they just
they do a lot of work for main DOT.

279
00:24:45,120 --> 00:24:53,279
Wyman and Simpson. Reed and Reed has
done work in the state for 100 years. Um

280
00:24:49,919 --> 00:24:59,120
so they're they are uh all of these
contractors are well known to the DOT

281
00:24:56,559 --> 00:25:04,320
DOT folk and and have done yeah they've
done a lot of work in this state over

282
00:25:01,360 --> 00:25:08,880
the years and and this sort of a project
would be bread you know the standard

283
00:25:06,320 --> 00:25:11,760
like bread and butter for them. So
>> yeah um did that did that answer your

284
00:25:11,520 --> 00:25:16,640
question?
>> Yeah that was it.

285
00:25:15,120 --> 00:25:22,320
» Yeah.
I mean projects that like people have

286
00:25:19,360 --> 00:25:25,760
seen in the area for various you know
companies like Reed and Reed did the

287
00:25:23,840 --> 00:25:31,360
route one
bridge uh debuck did the route 90 in

288
00:25:29,760 --> 00:25:36,640
Warren
>> um I don't know if you guys go up route

289
00:25:33,120 --> 00:25:41,600
90 that that bridge replacement
>> um Wyman and Simpson right now I just

290
00:25:38,799 --> 00:25:44,799
saw a 95 they're doing some overpass
work there

291
00:25:42,159 --> 00:25:50,159
» they're doing some overpass work CPM was
recently awarded Um, exit 15 uh over

292
00:25:49,120 --> 00:25:52,640
295.
>> Yeah.

293
00:25:50,960 --> 00:25:55,360
» Um, so
>> Scott, I feel like I've seen them

294
00:25:53,840 --> 00:26:00,400
somewhere, but I can't
>> I I am not Yeah, again they're they're

295
00:25:58,159 --> 00:26:05,919
they're a bit newer, but but they they
have they have been around a little bit.

296
00:26:03,039 --> 00:26:12,159
Um, so yeah, I again I have a colleague
who has a more um more intimate

297
00:26:10,240 --> 00:26:19,279
awareness of all the comingings and
goings of of the contracting community.

298
00:26:14,400 --> 00:26:24,840
Um and uh and and he he trusts uh Scott
as well. So yeah, know stuff. So

299
00:26:27,120 --> 00:26:34,240
» I'm kind of curious if Seth if you have
any thoughts or any questions. I know

300
00:26:32,080 --> 00:26:39,679
you just got the information.
>> Yeah, I mean I can um I can tell you

301
00:26:37,120 --> 00:26:43,120
that there's a lot to be, you know,
looked at with this. I wasn't involved

302
00:26:41,360 --> 00:26:48,640
in any project. Never saw any of the
plans. never asked anything. Board never

303
00:26:45,120 --> 00:26:53,200
asked any opinions. So, I mean, I can't,
but I can tell you that this bin numbers

304
00:26:50,559 --> 00:26:56,400
here, I realize he has his take, but if
you're going to use these bid numbers

305
00:26:54,559 --> 00:26:59,600
here, I would analyze the bid numbers
where you're going to get caught.

306
00:26:58,320 --> 00:27:03,120
» What do you mean?
>> All these bid numbers are used to charge

307
00:27:01,520 --> 00:27:06,600
you any actors that come as change
orders as well.

308
00:27:07,200 --> 00:27:13,760
» Okay. So when you use your when you use
your unit items, if there's a change

309
00:27:11,600 --> 00:27:17,520
order halfway through, these are the
items that you're g these are the prices

310
00:27:15,279 --> 00:27:20,240
that you're going to pay.
These are also the prices you're going

311
00:27:18,799 --> 00:27:24,080
to pay when you ask for additional. So
Rufus, to your point, if I'm going to

312
00:27:22,320 --> 00:27:28,400
here and I have a contractor that bids a
penny, then I guess I'd be having him

313
00:27:26,320 --> 00:27:30,559
ditch all the lintro, [laughter]
>> right?

314
00:27:29,520 --> 00:27:33,600
» I'm dead serious.
>> Yeah.

315
00:27:32,159 --> 00:27:36,480
» Because these these are the formal
within the scope. You know what I'm

316
00:27:34,799 --> 00:27:38,799
saying? So, if you're going to have them
come back or if you see something

317
00:27:37,824 --> 00:27:42,240
[clears throat] that develops in the
project that needs to go or they're

318
00:27:40,640 --> 00:27:44,799
going to charge you a change order
associated with it, those are the unit

319
00:27:43,679 --> 00:27:49,440
prices that you should be paying
associated with that. Now, I I

320
00:27:47,440 --> 00:27:54,159
personally would draw I mean there there
are some things in here that that I

321
00:27:51,919 --> 00:27:58,159
would I would personally be like, well,
wait a minute a second. I know that from

322
00:27:56,240 --> 00:28:01,600
our review of doing this internally,
there was a lot of discrepancy in the

323
00:28:00,159 --> 00:28:05,520
conference
>> because there are some people here that

324
00:28:03,039 --> 00:28:10,399
don't understand or did not review the
geotech report in full

325
00:28:08,320 --> 00:28:13,520
» and there is going to be some serious
questions that come as a result of that

326
00:28:11,919 --> 00:28:17,679
geotech because the geotech was very
very specific to the soil conditions on

327
00:28:15,919 --> 00:28:20,720
where they were and if they don't
acknowledge that and they come back and

328
00:28:19,039 --> 00:28:25,520
hit you with a change order, you could
be looking at some substantial changes.

329
00:28:22,640 --> 00:28:30,799
So these guys need to really do some due
diligence that they understand that

330
00:28:26,960 --> 00:28:35,200
because it was very very very clear that
some sort of reinforced

331
00:28:33,360 --> 00:28:39,520
um sheep pile or something for your
geotech especially in the footings was

332
00:28:37,760 --> 00:28:44,880
required as a result of the soil
conditions there and I know that we got

333
00:28:42,159 --> 00:28:50,159
a lot of questions about that particular
question. So I would draw some some

334
00:28:47,600 --> 00:28:54,080
severe consideration to those particular
line items there. I think there's line

335
00:28:52,240 --> 00:28:58,880
items in here that we could do much
cheaper. Um, quite frankly, under your

336
00:28:57,200 --> 00:29:05,679
maintenance stuff. I mean, I I wouldn't
pay I wouldn't pay um $1,200 to get rid

337
00:29:03,279 --> 00:29:08,960
of a Drew.
So, you know, there are some things in

338
00:29:07,200 --> 00:29:13,360
here that I think that we can prep for
that would save you some money overall

339
00:29:11,039 --> 00:29:17,440
before you get there. Um, that would
kind of help.

340
00:29:15,520 --> 00:29:21,679
CPM currently is doing a bridge down in
Bristol. They're just they're the ones

341
00:29:19,039 --> 00:29:24,960
on the lower round pond road. Okay.
They're very very reputable company.

342
00:29:23,279 --> 00:29:29,440
They do a good job. Wyman Simpsons
top-notch. Tbeck Scott out of um stock

343
00:29:28,159 --> 00:29:32,399
constructions out of loose in the Auburn
area. So we don't see them a lot down

344
00:29:30,799 --> 00:29:36,320
here, but they've done some pretty
considerable size projects. They're kind

345
00:29:34,640 --> 00:29:40,480
of new to the bridge construction world,
but I don't think any of these guys are

346
00:29:38,320 --> 00:29:44,320
going to get hurt by any of them as far
as their ability to pull off the work. I

347
00:29:42,960 --> 00:29:48,880
know there was a lot of concern about
the timing of the year. To Ben's point

348
00:29:46,480 --> 00:29:53,039
about the concrete, I would be very very
cautious to make sure that they have

349
00:29:51,200 --> 00:29:56,559
definitely included all of the heating
and that they're not going to come back

350
00:29:54,320 --> 00:30:00,640
at you because there's a fair amount of
work associated with keeping that

351
00:29:58,000 --> 00:30:04,640
concrete right um through the winter
through the winter months and that's

352
00:30:02,080 --> 00:30:10,559
that's a large part of it.
>> The other thing is I don't do you have

353
00:30:07,200 --> 00:30:14,399
oversight bid in this?
It's part of

354
00:30:11,600 --> 00:30:18,960
» we are we are under contract freight.
>> So that's an addition to this.

355
00:30:17,440 --> 00:30:22,960
» Do you know what that what's the cost
for that or or what's the scope

356
00:30:21,520 --> 00:30:29,200
associated with it? Do you know?
>> I'm estimating that um we probably have

357
00:30:26,640 --> 00:30:34,640
close to $400,000 of additional expenses
tied to all the design work that's been

358
00:30:31,200 --> 00:30:41,440
done to date as well as the as well as
that. So if you let's

359
00:30:38,480 --> 00:30:47,039
for conversation's sake just take the
1.2 and tack on another 400,000.

360
00:30:45,520 --> 00:30:52,240
» That's I think what this project is
ultimately going to tell us and we will

361
00:30:50,080 --> 00:30:58,720
assuming mitigation comes in through
FEMA. That'll put us up to uh 90% of

362
00:30:56,080 --> 00:31:04,600
that. So we would be on the hook for
140,000

363
00:31:01,039 --> 00:31:04,600
I'm sorry 160,000.

364
00:31:05,200 --> 00:31:11,000
It's my
today's estimate.

365
00:31:11,440 --> 00:31:18,880
Now if there are change orders that come
in related to this drives up part of the

366
00:31:16,320 --> 00:31:23,440
project costs but if the
approved

367
00:31:20,960 --> 00:31:30,520
replacing kind plus mitigation from FEMA
is what I think it will be at the 1.8 a

368
00:31:27,279 --> 00:31:30,520
be okay.

369
00:31:31,440 --> 00:31:39,840
Anything above that that becomes a risk.
>> So the other consideration that you have

370
00:31:38,159 --> 00:31:42,640
is this going to be over the winter.
We're going to close the road down. I'm

371
00:31:41,039 --> 00:31:46,519
assuming
what are we going to do about plowing

372
00:31:46,559 --> 00:31:51,279
» where you can turn around?
>> How are we going to Yeah. How are we

373
00:31:49,120 --> 00:31:57,200
going to forecast that where that
interfaces comes through? The other

374
00:31:54,240 --> 00:32:05,279
issue is rather we we can come back
through Edgecom obviously. Um but

375
00:32:02,799 --> 00:32:14,760
it's different for sure. Um for those
people that are living on that side. Um

376
00:32:09,600 --> 00:32:14,760
» so the roads closed down for how long?

377
00:32:14,799 --> 00:32:17,760
» It's got to be at least
>> length of the project

378
00:32:16,640 --> 00:32:23,600
» at least.
>> Yeah. It's um pretty much October. I

379
00:32:21,919 --> 00:32:29,679
mean essentially when the contractor
gets started presumably will be October

380
00:32:26,480 --> 00:32:40,320
time frame or late September. Um and
then uh due to the paving operations we

381
00:32:34,799 --> 00:32:43,679
said July is when they needed to reopen.
So

382
00:32:41,360 --> 00:32:48,840
» yeah. So that's that's a good question.
>> Yes. Yeah. are.

383
00:32:45,840 --> 00:32:48,840
» Yeah,

384
00:32:50,720 --> 00:32:55,360
» there's no way around it, too. There's
no way to get a temporary bypass for

385
00:32:53,919 --> 00:32:58,000
there. You have to close this road.
There's no way about it,

386
00:32:56,880 --> 00:33:01,600
» right? Yeah.
>> The um and your cost would be

387
00:33:00,159 --> 00:33:04,960
substantially more if you did something
like that. So, it's it's in your best

388
00:33:03,440 --> 00:33:10,159
interest to keep it that way and just
make it make it work around it for those

389
00:33:07,120 --> 00:33:16,480
that live there. You know, it's it's the
only way to do it.

390
00:33:12,640 --> 00:33:22,960
Um Carl, is it fair to ask that in um
your experience with say the two lower

391
00:33:19,200 --> 00:33:28,000
bits on this that um they're typically
on the low end of the competitive scale

392
00:33:25,919 --> 00:33:34,559
or is that
>> um

393
00:33:29,519 --> 00:33:40,159
» that that's a hard so um there are a lot
of factors that that go into that that

394
00:33:38,320 --> 00:33:44,320
are
known best among the contracting

395
00:33:41,919 --> 00:33:50,000
community. Um, how how bad do they want
the project? Um, and there are there are

396
00:33:48,640 --> 00:33:57,760
just there are a number of factors that
go into that. Um,

397
00:33:53,200 --> 00:34:01,919
so sometime Yeah. Um,
>> you see them all over.

398
00:33:58,960 --> 00:34:06,720
» They're all over. Yeah. I I don't Yeah.
Yep. So, so that'll that'll come in

399
00:34:04,320 --> 00:34:12,320
cycles as to what and there there are
any number of factors that come into

400
00:34:09,679 --> 00:34:15,760
come into that. Yes. Yeah.
>> One of the problems that we're facing

401
00:34:13,919 --> 00:34:22,879
with making the decision is the fact
that this will be the third time we're

402
00:34:17,839 --> 00:34:29,520
replacing this in less than 20 years.
And to reduce the decision to a bottom

403
00:34:27,119 --> 00:34:38,639
dollar figure
uh has not worked in the past.

404
00:34:35,280 --> 00:34:44,000
» Twice it hasn't worked in the past.
So I'm

405
00:34:41,200 --> 00:34:48,960
uh I mean I'm struggling to find
something else to latch on to not being

406
00:34:46,879 --> 00:34:53,200
in the trade myself that would give me
the confidence to make the decision such

407
00:34:50,879 --> 00:34:56,720
that it's not going to we're not going
to be doing this again another five 10

408
00:34:55,599 --> 00:35:00,480
years
>> that's important

409
00:34:59,040 --> 00:35:06,160
those two projects
>> we well yeah

410
00:35:03,839 --> 00:35:10,720
I get that but both times we were
assured that

411
00:35:09,200 --> 00:35:14,240
both times we were assured that
everything had been taken to into

412
00:35:12,400 --> 00:35:16,320
account. This was the permanent fix.
We'd never have to do it again.

413
00:35:15,760 --> 00:35:22,560
» Yeah.
>> Um so, you know, all things being equal,

414
00:35:19,839 --> 00:35:29,760
what I'm looking for is some bit of
insight other than a number that would

415
00:35:25,599 --> 00:35:34,880
tell us this is the way to go. And
I don't really um take the view that you

416
00:35:33,200 --> 00:35:38,320
know the old sort of conventional wisdom
which I don't agree with anymore of you

417
00:35:36,480 --> 00:35:41,440
know throw out the low and the high bid
choose someone in the middle that that

418
00:35:40,079 --> 00:35:45,839
doesn't work for me.
>> I want to base it something on on

419
00:35:43,280 --> 00:35:50,880
something more rational than that.
>> So um I guess put you on the spot but

420
00:35:49,440 --> 00:35:58,480
like you know what I'm looking for.
>> I mean I I can I can appreciate that.

421
00:35:53,520 --> 00:36:04,800
» Yeah. Um that is quite frankly why we
were hired to do all of the uh

422
00:36:01,280 --> 00:36:11,760
preliminary analysis that we did to say
to to find the right solution. And part

423
00:36:08,079 --> 00:36:19,280
of it is a um part of it is a change in
conditions, right? That uh there used to

424
00:36:15,440 --> 00:36:25,440
be a lake just just downstream of this
with a certain set of hydraulic

425
00:36:21,920 --> 00:36:33,440
conditions, right? that feature changes
and now that changes the the situation

426
00:36:29,040 --> 00:36:41,760
at at at this site here. And so um and
so yeah, we we had um our

427
00:36:38,720 --> 00:36:46,960
best hydraulic engineer uh looking at
this. He's widely recognized uh across

428
00:36:44,400 --> 00:36:53,760
the state and across New England for for
his work in this field to ensure that

429
00:36:49,599 --> 00:37:01,040
that we have the right solution here. Um
and so uh and so I I will say when we

430
00:36:57,440 --> 00:37:06,240
when we entered into this whole process
that very point had us pretty much in

431
00:37:04,480 --> 00:37:12,000
the same situation. This has happened
twice. This shouldn't happen again. And

432
00:37:08,720 --> 00:37:17,040
so and so the entire design was based on
that.

433
00:37:13,119 --> 00:37:22,079
» Uh at the end of the day, it comes uh it
comes down to to the contractor's

434
00:37:19,920 --> 00:37:28,560
ability to execute the work as we have
laid out in the contract. Um and and I

435
00:37:25,280 --> 00:37:35,760
would say uh I I would say that we have
a good uh I mean we've pretty much have

436
00:37:32,240 --> 00:37:40,240
a wealth of contractors here um to who
are competent to do the work. And I

437
00:37:37,680 --> 00:37:47,200
would say, you know, I mean, just just
as I would agree exactly as as Seth laid

438
00:37:43,359 --> 00:37:51,839
out, uh, all these contractors are
highly competent to do so. Um, and and

439
00:37:50,240 --> 00:37:55,680
so so yeah,
>> two questions about that. Yeah. The the

440
00:37:53,920 --> 00:37:58,720
first one is, you know, the first time
the bridge, and unfortunately I've been

441
00:37:57,359 --> 00:38:04,480
on this board long enough to have
survived through all of this.

442
00:38:01,040 --> 00:38:09,280
Um the first one when it went in um they
hadn't accounted for the proper amount

443
00:38:06,560 --> 00:38:13,839
of hydraology like you spoke about uh
and it washed out because of flooding

444
00:38:11,280 --> 00:38:20,320
from the lake or pond or whatever you
call it. No, this time it washed out

445
00:38:16,800 --> 00:38:27,440
from the other side, the upland side.
And um so what I hear you saying is your

446
00:38:25,119 --> 00:38:31,040
hydraology expert has taken all of that
into account.

447
00:38:29,280 --> 00:38:35,440
That that report was done for this board
prior to you you coming back on.

448
00:38:33,119 --> 00:38:41,520
» There is a full report that shows this
board met with BHB staff and reviewed it

449
00:38:39,280 --> 00:38:45,119
to make the decision that the bridge was
the next best option to solve this

450
00:38:43,440 --> 00:38:49,440
problem.
>> So not worried about the design. It's

451
00:38:46,720 --> 00:38:52,640
more about just picking a firm to
>> um and so that that takes me to my next

452
00:38:51,440 --> 00:38:58,800
question which is sorry
>> I guess so frame your mind in a little

453
00:38:55,839 --> 00:39:02,720
bit different viewpoint. Okay. the
engineers. We've all heard this, right?

454
00:39:01,040 --> 00:39:06,400
And nobody has seen the water come over
that bridge like we've seen it. We've

455
00:39:04,400 --> 00:39:10,400
I've seen the water come up over the top
of that bridge. There's no hydrarology

456
00:39:08,400 --> 00:39:14,800
report that shows that that is really
going to be possible. But when we get 6

457
00:39:12,480 --> 00:39:18,480
and 12 ines in 45 minutes,
>> right, which was supposed to be 100year,

458
00:39:16,800 --> 00:39:22,240
never going to happen, right? And we saw
it.

459
00:39:19,440 --> 00:39:28,000
» So I completely get you. But nobody has
designed this at all to be 7 and 1/2 ft

460
00:39:25,599 --> 00:39:33,599
below the elevation of the existing
stream bed with your footer.

461
00:39:31,280 --> 00:39:38,400
And that's where this is going.
>> Okay. So, we're we're we're pinning this

462
00:39:36,240 --> 00:39:42,160
all the way down underneath that. So, no
matter how much flushing you're going to

463
00:39:39,839 --> 00:39:45,520
go, the only reason that this box call
failed was just because it got

464
00:39:43,440 --> 00:39:48,240
underneath the footer, which in part was
because we didn't have a lot of

465
00:39:46,480 --> 00:39:52,160
oversight over there when that was put
in. because if it was installed a little

466
00:39:50,400 --> 00:39:57,119
bit differently, that shouldn't have
happened. This time you got oversight

467
00:39:54,720 --> 00:40:00,240
and you got a different spec. And on top
of that, the biggest difference between

468
00:39:58,720 --> 00:40:04,480
this and anything else that we've done
is that the different the stream widths

469
00:40:02,640 --> 00:40:08,800
have changed. He's designed this one to
1.2. So before where they were able to

470
00:40:07,440 --> 00:40:13,119
get away with something that's a little
bit tighter, now we've taken that span

471
00:40:10,800 --> 00:40:16,880
and not only are are we widening up, but
the volume of that is increased

472
00:40:15,040 --> 00:40:20,720
dramatically. So we shouldn't get that
flush. Well, the elevation increase

473
00:40:19,440 --> 00:40:24,480
substantially as well.
>> Correct. If we get something that washes

474
00:40:22,480 --> 00:40:28,320
out and undermines the footer on this,
then we've got a much bigger problems

475
00:40:26,400 --> 00:40:31,119
because we're going substantially
greater than what we're going to block.

476
00:40:29,839 --> 00:40:34,640
The other side is if you look at the
footings that they have proposed for

477
00:40:32,560 --> 00:40:36,560
this compared to what we have for
existing footing.

478
00:40:35,599 --> 00:40:41,839
» Mhm.
>> Uh I mean night and day difference. I

479
00:40:39,680 --> 00:40:45,440
mean you've got feet worth of backside
on your footings coming back that the

480
00:40:43,520 --> 00:40:49,359
walls are resting on. Your wing walls
are holding this in. So, we're looking

481
00:40:47,200 --> 00:40:54,400
at a design that we've never seen before
over there that would I mean, I have no

482
00:40:52,400 --> 00:40:57,440
doubt that this will take some some
water. You should feel very comfortable

483
00:40:55,920 --> 00:41:01,839
that where we're going with this is
something that we don't have anything

484
00:40:59,040 --> 00:41:06,800
like this. The bridge out on on um
Saltron Neck Road is is even a different

485
00:41:04,640 --> 00:41:10,800
design cuz that's microl beams that are
driven in pile that are driven in and

486
00:41:08,800 --> 00:41:15,119
they're capped and put on the top. So,
this design is of a completely different

487
00:41:12,880 --> 00:41:18,400
design than even that one out there. And
you see what that one takes from

488
00:41:16,640 --> 00:41:22,319
movement with the tides in and out every
day. And we've had very little problems

489
00:41:20,319 --> 00:41:26,160
with the settling on that outside. This
this will take it all day long without a

490
00:41:24,400 --> 00:41:30,880
doubt. No problem.
>> Cool.

491
00:41:27,718 --> 00:41:34,160
[clears throat] Wrong side. So, um,
do you have a recommendation?

492
00:41:33,920 --> 00:41:39,920
I
>> mean, uh, again, like like I've said,

493
00:41:37,520 --> 00:41:46,160
um, I I trust I trust all these
contractors. Um, I I I do I do recommend

494
00:41:43,920 --> 00:41:52,560
the low CPM.
Um,

495
00:41:47,920 --> 00:41:57,839
so um I I think I think you'll get uh
just as good of a quality of product

496
00:41:55,040 --> 00:42:07,119
with with any of the contractors.
So, um I mean I got um we got to keep in

497
00:42:03,200 --> 00:42:13,359
mind too we hired a reputable
>> well respected firm and they spend a lot

498
00:42:09,599 --> 00:42:17,200
of money on their contract documents. So
um you know at the end of the day it's

499
00:42:15,040 --> 00:42:22,160
like any other contract
it's you know all the geological

500
00:42:20,240 --> 00:42:27,680
information is in the is in the bid
documents. It's all there. Um, if

501
00:42:24,640 --> 00:42:32,000
there's any unforeseen, I don't know. I
mean,

502
00:42:29,440 --> 00:42:36,160
Carl, what would be like what would be
an unforeseen in this situation? Is

503
00:42:34,240 --> 00:42:41,520
there any way to stop it?
>> Oh, um,

504
00:42:39,040 --> 00:42:45,920
so there's always risk when you're
dealing with bedrock.

505
00:42:44,319 --> 00:42:53,440
Um,
you you you take borings, you do your

506
00:42:49,280 --> 00:42:57,119
best, you know. Um, you you hire a good
geotechnical engineer who knows the lay

507
00:42:55,440 --> 00:43:03,280
of the land in general, who's seen it
before. Um, but there's always risk when

508
00:43:01,520 --> 00:43:07,599
when you're when you're on bedrock.
That's just the way it is. Um, and you

509
00:43:05,839 --> 00:43:13,440
got two points, right? Two little holes
in the ground. Well, you know what?

510
00:43:10,000 --> 00:43:19,680
What's it doing, right? So, we do our
best to

511
00:43:16,079 --> 00:43:25,359
reasonably and conservatively estimate
what what are you what are you getting

512
00:43:21,359 --> 00:43:29,760
into there? Um, and sometimes it works
out for the better. Sometimes it's

513
00:43:27,040 --> 00:43:36,079
sometimes it's kind of painful. Um, in
this case

514
00:43:31,599 --> 00:43:41,440
uh because of the bedrock outcroppings
uh that that were that are visible,

515
00:43:38,240 --> 00:43:45,599
there's less I dare say. And of course,
I I even hate to say say this, but

516
00:43:43,920 --> 00:43:50,400
there's less risk because you can
actually you can go out there and just

517
00:43:47,760 --> 00:43:55,839
kind of see where it is. Now, does that
mean that in the middle of it in some

518
00:43:52,400 --> 00:44:02,400
special place it doesn't dip way down 20
ft? I nobody nobody knows. But but but

519
00:43:59,520 --> 00:44:10,560
it it's it's um
yeah, so so that that I would say is one

520
00:44:06,079 --> 00:44:13,560
of the biggest risks. Um
um

521
00:44:16,400 --> 00:44:23,839
think think through the uh elements of
the project here because

522
00:44:21,920 --> 00:44:31,800
um
you know what one of the uh

523
00:44:28,800 --> 00:44:31,800
so

524
00:44:32,160 --> 00:44:41,440
one of the questions that came up at the
pre-bid meeting was tariffs.

525
00:44:39,920 --> 00:44:47,040
Um
so

526
00:44:43,440 --> 00:44:52,560
technically that is a risk
um

527
00:44:49,520 --> 00:45:00,400
uh that you know that the contractor can
only go off of

528
00:44:54,960 --> 00:45:05,920
within reason uh today's steel prices.
Um,

529
00:45:01,920 --> 00:45:10,400
so yeah, that that is
and I won't venture

530
00:45:08,319 --> 00:45:16,720
I wouldn't dare venture to tell how
large or small a risk that is, but it is

531
00:45:12,560 --> 00:45:19,720
a risk. Um,
so

532
00:45:20,240 --> 00:45:25,440
» but there was vendors that bid from the
country in country on every item on

533
00:45:23,839 --> 00:45:30,160
this. I can tell you that 100%.
>> Yes, that's right. So if somebody comes

534
00:45:27,520 --> 00:45:34,079
to you and says that they want more
money because of a tariff, it's because

535
00:45:32,079 --> 00:45:37,760
they took their risk at that price and
then rolling that cost over to you

536
00:45:36,160 --> 00:45:43,040
» because there was a steadfast number
given to them from in country first.

537
00:45:40,960 --> 00:45:48,079
Um, so one of my I guess one of my
concerns with CPM a little bit to Seth's

538
00:45:46,000 --> 00:45:55,440
previous point about change orders and
such. We don't know what their

539
00:45:52,319 --> 00:46:00,400
um what their pricing is like for
straight excavator time or labor or that

540
00:45:58,640 --> 00:46:04,880
sort of thing. You know, everybody else
we know Wyman and Simpson it's going to

541
00:46:02,400 --> 00:46:09,520
be $150 an hour for allpurpose
excavation or it's going to be$130 or

542
00:46:06,960 --> 00:46:18,640
230 or you know there's that's all
listed. I don't believe that if we had a

543
00:46:15,040 --> 00:46:27,599
change order they would keep their one
cent per hour pricing on excavation.

544
00:46:23,040 --> 00:46:33,760
Well, so the the specification is based
on that the basis of payment is on the

545
00:46:32,240 --> 00:46:38,319
work performed.
>> Okay.

546
00:46:34,319 --> 00:46:41,359
» Not how do you perform it?
>> Okay.

547
00:46:38,960 --> 00:46:48,880
» So it's on them.
>> Correct. That that's that's how they

548
00:46:45,440 --> 00:46:52,640
that that's how they put that in there.
So,

549
00:46:49,760 --> 00:46:58,319
» but if we do end up with a change order,
how do we know

550
00:46:55,599 --> 00:47:04,880
what that price is? I guess I just I'm
I'm confused as to how if

551
00:47:02,640 --> 00:47:10,000
I mean I know we have a we have a a
great RP like we know what we want, but

552
00:47:07,280 --> 00:47:15,040
if something changes, say the bedrock is
20 ft lower than expected, how do we

553
00:47:12,319 --> 00:47:22,720
know what that
>> So, because so so that's a good example.

554
00:47:18,000 --> 00:47:29,280
Um, so because that's a cubic yard item,
right? Someone can go out into

555
00:47:26,400 --> 00:47:34,400
the real world on on site
and estimate

556
00:47:31,520 --> 00:47:35,920
how much material have you removed, how
much bedrock,

557
00:47:35,359 --> 00:47:41,359
» right?
>> And the contractor could say, "Well, I

558
00:47:39,040 --> 00:47:45,520
pick a number. I did I I actually pulled
out a thousand yards." But Seth can go

559
00:47:43,760 --> 00:47:49,200
over there and be like, "I'm going to
take this measurement and this

560
00:47:46,720 --> 00:47:55,440
measurement." It's not 1,000 yards. It's
250 yards. That that's like that's the

561
00:47:53,040 --> 00:48:01,040
basis of basis of payment.
>> Okay.

562
00:47:56,400 --> 00:48:06,800
» Is that is that someone is able to in
the units where there are where there

563
00:48:03,280 --> 00:48:13,040
are not lump sum items that that someone
is able that someone physically

564
00:48:09,920 --> 00:48:20,880
measures that quantity.
Um and however they however they got

565
00:48:16,160 --> 00:48:28,880
that quantity out is is uh is is up to
them. means and methods in the lump sum

566
00:48:23,359 --> 00:48:36,800
items that is that the LS that is purely
has the work been performed

567
00:48:32,160 --> 00:48:41,280
and they get paid uh on on that basis of
either has it been done again it depends

568
00:48:39,200 --> 00:48:48,640
on the item but it's all it's all in the
main DOT spec book um has has that work

569
00:48:45,440 --> 00:48:54,880
been performed or has this work been 50%
performed

570
00:48:50,240 --> 00:49:01,680
or And so we'll pay 50% at this time. Uh
again, that that is all in the nuances

571
00:48:58,240 --> 00:49:06,160
of of the specbook, but it it is it is
observable

572
00:49:03,359 --> 00:49:10,800
based on has been done, not not how is
it done.

573
00:49:07,599 --> 00:49:13,760
» It's 110% bid.
>> Yeah.

574
00:49:11,119 --> 00:49:16,079
» Yeah. 110%. That That's right.
>> Fair enough.

575
00:49:14,480 --> 00:49:20,000
» That's right.
>> Yeah. That's all it is. Because they

576
00:49:17,599 --> 00:49:23,520
could get burned on other things. 100%.
the resident says, "Hey, I really want

577
00:49:21,839 --> 00:49:28,000
you to go over there and move that rock.
It's not in the bid and whatever. I'll

578
00:49:25,520 --> 00:49:30,559
pay you an hour worth of excavator time,
they're going to get paid a penny,

579
00:49:29,839 --> 00:49:34,559
» right?"
>> So, you know, we have we done this

580
00:49:33,040 --> 00:49:38,400
before? We have absolutely done this
before because when you look at all this

581
00:49:36,800 --> 00:49:42,240
and they put in here and they have
cones, drums, and type three barricades,

582
00:49:40,559 --> 00:49:44,400
right? Those are all penny because how
many cones are you really going to use

583
00:49:43,200 --> 00:49:46,480
on a road closure?
>> Right.

584
00:49:45,680 --> 00:49:50,480
» Two.
>> It's It's a way to get your It's Right.

585
00:49:48,640 --> 00:49:54,559
Exactly. It's a way to get your number
down. That's all that it is to compare

586
00:49:52,480 --> 00:49:58,559
it. Whereas, if a resident goes and then
goes to Wyman Simpson says, "Hey, so and

587
00:49:56,800 --> 00:50:02,400
so is complaining up the street. I want
you to put out 15 cones to help slow

588
00:50:00,880 --> 00:50:09,119
traffic down by their driveway because
we got to compete. It's going to cost

589
00:50:04,240 --> 00:50:13,520
you $20 times 15."
>> Except it doesn't just go from owner to

590
00:50:12,000 --> 00:50:18,160
contractor, right?
>> Yeah. Right. Exactly. That's right. It

591
00:50:15,760 --> 00:50:23,520
goes to goes to you. Yeah.
>> And then it goes to town manager and

592
00:50:19,839 --> 00:50:27,520
then they get a a proposal request from
the HP to the contractor. How much is

593
00:50:25,839 --> 00:50:31,040
going to cost the deal's work?
>> The project resident really should have

594
00:50:29,200 --> 00:50:34,400
control over that budget and be correct
in that under the guidance of whatever

595
00:50:32,559 --> 00:50:37,119
you guys would give for a contingency.
That's the other thing that you should

596
00:50:35,760 --> 00:50:40,880
have in here. I don't know what you're
planning on for a contingency, but I'm

597
00:50:39,200 --> 00:50:44,559
sure Kevin probably has a number in
mind, but what do you guys have roughly

598
00:50:42,559 --> 00:50:50,000
for a contingency for this? But I don't
think we've gotten there yet.

599
00:50:48,160 --> 00:50:52,720
» 15%. Is that what we
>> That's That's what we were That's what

600
00:50:51,760 --> 00:50:54,720
we were talking about.
>> 15%.

601
00:50:53,520 --> 00:50:59,520
» 15. That's right.
>> So about in this case, 1200 200. Okay.

602
00:50:58,559 --> 00:51:02,960
» No,
>> that seems

603
00:51:01,440 --> 00:51:06,079
generous.
Is that

604
00:51:03,680 --> 00:51:10,000
» No, I don't I don't do roads, but this
>> we'll say no.

605
00:51:06,960 --> 00:51:16,160
» I I would say that's all all
>> Yeah. Yeah. That's right.

606
00:51:13,040 --> 00:51:20,559
So to address what Seth said earlier,
who's

607
00:51:18,800 --> 00:51:26,559
I didn't read the bid specs. I don't
know anything about construction, but is

608
00:51:23,440 --> 00:51:30,960
does somebody check to see or is it
written out somewhere like how they're

609
00:51:28,960 --> 00:51:34,319
supposed to keep the concrete warm in
the middle of winter if it's going to be

610
00:51:32,079 --> 00:51:38,319
a high of five degrees that
>> that is all that is all in

611
00:51:36,160 --> 00:51:43,040
specification. It is okay. It it is.
Yes, it is. DHB will have an on-site

612
00:51:42,240 --> 00:51:46,319
person.
>> Okay.

613
00:51:43,440 --> 00:51:52,720
» We'll have a person who visits and make
sure that things are being performed. We

614
00:51:49,280 --> 00:51:59,520
we p we work with the contractor to
understand their schedule whi when

615
00:51:55,520 --> 00:52:06,160
they're going to be doing things and and
um yeah we're we we were not uh given

616
00:52:03,920 --> 00:52:10,960
the nature of this project we were not
intending to have someone permanently on

617
00:52:09,200 --> 00:52:15,599
site for the entire duration of the
project. I don't think that would be the

618
00:52:12,400 --> 00:52:22,240
best best use of time and money but uh
we work with the contractor to see okay

619
00:52:18,480 --> 00:52:26,640
when are you doing what and then we will
plan accordingly to to ensure the

620
00:52:24,880 --> 00:52:31,200
quality of the of the work.
>> Generally that comes down to kind of

621
00:52:29,040 --> 00:52:34,160
what once a week once every other
>> yeah I think I think we budgeted on once

622
00:52:33,440 --> 00:52:37,680
a week.
>> Okay.

623
00:52:34,800 --> 00:52:43,839
» Yeah.
Yep.

624
00:52:39,680 --> 00:52:48,640
it would not be it would not be
any more infrequent than once every

625
00:52:46,559 --> 00:52:55,359
other week.
Um but but again that that also that's

626
00:52:52,240 --> 00:53:01,119
not necessarily going to be a consistent
some some tasks will require more time

627
00:52:58,240 --> 00:53:07,839
and some will some will require less to
ensure quality control. Yeah. Yeah. How

628
00:53:05,680 --> 00:53:16,480
when this when you bid this out is that
all testing on the owner the compaction

629
00:53:13,440 --> 00:53:20,319
» QAQC testing is it all based on is the
owner?

630
00:53:17,200 --> 00:53:27,359
» That's a great that's a great question.
I I I'd have to get back on on that.

631
00:53:24,960 --> 00:53:30,000
No. So you build a contingency, you have
that little bit of money. So it's not

632
00:53:28,559 --> 00:53:35,200
the end of the world either way. But
just know, so typically, I say

633
00:53:32,720 --> 00:53:38,400
typically, but most DOT work, they come
out and they'll do all your gradation

634
00:53:36,559 --> 00:53:42,480
testing, all your compaction testing,
all your slum concrete testing. They'll

635
00:53:40,800 --> 00:53:48,720
come out, certify your steel. They'll
come out and look at all your uh um um

636
00:53:47,200 --> 00:53:51,920
elastic
for your uh bridge joints and all that

637
00:53:51,119 --> 00:53:54,960
stuff.
>> DOT

638
00:53:52,640 --> 00:53:59,440
» DOT will, but that's all there cost. So
a lot of times these jobs are typically

639
00:53:56,720 --> 00:54:04,800
the owner bornes the cost of the QAQC
testing when they come there to make

640
00:54:01,920 --> 00:54:08,240
sure because it's there to protect you.
Therefore if you get a failing result

641
00:54:06,640 --> 00:54:11,760
you can then go back on the contractor
and say hey look this is the deal. So if

642
00:54:10,640 --> 00:54:16,319
you have I don't know if your
contingency covers

643
00:54:14,000 --> 00:54:20,640
what portion of that covers your testing
or not but just know that some of that

644
00:54:18,559 --> 00:54:24,880
may pull away from that so that it may
lower your contingency overall. But I

645
00:54:23,280 --> 00:54:28,000
would highly highly recommend that you
have which I'm sure these guys these

646
00:54:26,240 --> 00:54:31,760
guys do a pretty good job of that that
they have built in there. But the more

647
00:54:30,000 --> 00:54:36,079
that you pull that it's going to give
you some good information to have

648
00:54:34,559 --> 00:54:40,160
» which just comes into coordination with
timing on everything to make sure that

649
00:54:37,920 --> 00:54:45,920
somebody's there to do that.
>> Carl, your your contract BHP doesn't do

650
00:54:43,520 --> 00:54:49,760
on site testing. Is that third?
>> We we do not. That would be third party

651
00:54:48,240 --> 00:54:54,480
testing.
It's like a SW pole or somebody like

652
00:54:52,000 --> 00:55:00,000
that comes out does all that stuff.
>> That's right. So um what what are we

653
00:54:58,319 --> 00:55:04,800
like what would be prudent like what's a
good what would you want to do for

654
00:55:02,480 --> 00:55:08,720
testing this I mean concrete I think is
obvious right

655
00:55:07,680 --> 00:55:12,800
test
>> all all of these materials to a certain

656
00:55:10,960 --> 00:55:15,280
degree will have some degree of testing
so something less than one is like

657
00:55:14,160 --> 00:55:19,359
you're not going to probably test your
mulch it all depends on how picky you're

658
00:55:16,880 --> 00:55:26,000
going to get but in general scope your
hot tops your gravels your concrete your

659
00:55:21,839 --> 00:55:29,200
metal your concrete Um,
uh, I'm just trying to think of what

660
00:55:27,760 --> 00:55:34,160
else you'll have. Those are your
probably your biggest ticket items that

661
00:55:31,359 --> 00:55:38,880
you'll have. Um, you're going to want to
see, quite frankly, you're going to want

662
00:55:35,520 --> 00:55:43,119
to see some reports on your your sheet
piling because they're going to want to

663
00:55:40,960 --> 00:55:45,920
put a submitting that's got a stamp PE
in case somebody gets killed behind

664
00:55:44,559 --> 00:55:49,359
sheep pile that's there that you know
that they've got to stamp because you're

665
00:55:47,920 --> 00:55:54,160
deep in the ground. There's some
portions of this that are

666
00:55:52,079 --> 00:55:58,240
legit. like you got to really be kind of
squared away. So, um you're going to

667
00:55:56,319 --> 00:56:03,359
want to kind of see that. Um all these
submitts will come back and get approved

668
00:56:00,400 --> 00:56:06,720
by VHP anyways. So, every single line
item that you have down through here, we

669
00:56:05,040 --> 00:56:10,240
have a submitt that would go there.
They're going to review it and approve

670
00:56:08,400 --> 00:56:14,079
it and send it back to the contractor
for use. If they see something that they

671
00:56:12,319 --> 00:56:18,319
don't like, they'll reject it and
they'll say, "Hey, you got to do XYZ in

672
00:56:16,240 --> 00:56:22,559
order to comply with the specification."
To your point, every single one of these

673
00:56:20,079 --> 00:56:27,920
line items has at least a paragraph. if
not more that specifically outlines

674
00:56:25,599 --> 00:56:31,680
exactly what it is and every technical
aspect associated with it. So that

675
00:56:29,760 --> 00:56:35,760
submitt has to address all that. These
guys are paid to review that and then

676
00:56:33,839 --> 00:56:39,760
give a ruling back. You'll never see it,
but it's either approved or not approved

677
00:56:37,920 --> 00:56:42,319
or approved with comments.
>> That's right.

678
00:56:41,839 --> 00:56:48,720
» Good.
>> So that's a process. the real problem is

679
00:56:46,319 --> 00:56:52,480
comes and he's here for a week that I
see the biggest gap is that and not that

680
00:56:51,040 --> 00:56:56,960
anybody is going to do that. We're no
different, right?

681
00:56:54,559 --> 00:57:00,799
But
the over the reason that the DOT pricing

682
00:56:59,200 --> 00:57:06,880
is what DOT pricing is is because
there's a resident or an inspector 247

683
00:57:04,640 --> 00:57:12,960
there associated with that job. This
case we're not going to have quite so

684
00:57:09,280 --> 00:57:17,280
much that flexibility. So it's really
important wherever you decide to go that

685
00:57:15,040 --> 00:57:22,319
you really feel comfortable with because
they need to do that. You guys see me on

686
00:57:19,839 --> 00:57:25,760
your projects. Every single project I am
there. I am hounding the guides. You got

687
00:57:24,160 --> 00:57:31,040
to have compaction. You got to do this.
I want to see my mix design. Whatever it

688
00:57:27,760 --> 00:57:34,559
is, right? So whoever you pick, you just
need to make sure that you're as

689
00:57:32,480 --> 00:57:38,480
comfortable with them doing that when
they're not here

690
00:57:36,400 --> 00:57:42,000
» as possible. That's really where it
comes down to where you're going to get

691
00:57:39,839 --> 00:57:46,160
your quality because
>> how do we judge that?

692
00:57:44,000 --> 00:57:49,760
» You go by reputation. And to his point,
you know, you're going to be fine with

693
00:57:47,839 --> 00:57:53,280
any of the three lowest biders. I'm not
going to just speak to the top ones just

694
00:57:51,119 --> 00:57:56,319
because of budget. They would do just as
well, I'm sure, but you're going to be

695
00:57:54,960 --> 00:58:01,280
fine with any of the three lowest
biders. Those guys are going to do those

696
00:57:58,880 --> 00:58:04,079
guys are going to do good work. Um, you
know, that they're they're pretty

697
00:58:02,480 --> 00:58:07,839
reputable. They're they've been around
for a long time. They're all local. you

698
00:58:06,000 --> 00:58:13,760
know, W Simpsons just up in Richmond.
They're not very far away. CPM again is

699
00:58:10,319 --> 00:58:18,000
not very far and tuck is at Turner.
>> I think that's right. Yeah. Yep.

700
00:58:16,160 --> 00:58:20,799
» Um and they used to do a lot of utility
stuff and they recently kind of got into

701
00:58:19,520 --> 00:58:25,839
bridges and stuff. They're they're
around. You know, you're not going to be

702
00:58:22,640 --> 00:58:32,079
you're not going to be um out in left
field with any of them. I from my

703
00:58:29,920 --> 00:58:36,799
perspective to help you in this decision
a little bit. We have supplied numbers

704
00:58:34,079 --> 00:58:42,319
to all five of them for all of the earth
work and all the paving and stuff. I

705
00:58:40,079 --> 00:58:47,520
don't know who carried us. I can use I
can see the unit pricing here. Um they

706
00:58:44,880 --> 00:58:51,920
all seem to have carried our numbers. I
don't I can't speak to that 100%. But

707
00:58:49,680 --> 00:58:56,799
for any numbers that we will be there in
any you know I'll be there on site as

708
00:58:54,160 --> 00:59:00,400
well. We go you know wearing both hats
to try to help in both. So, you'll

709
00:58:58,319 --> 00:59:04,079
actually give them some work on
>> hopefully. I mean, we'll we'll see. You

710
00:59:02,400 --> 00:59:08,079
know, it depends. They they can choose
not to use us as well, but

711
00:59:06,400 --> 00:59:12,000
» um if that's the case, then that helps.
But we're doing all the earth work right

712
00:59:09,839 --> 00:59:15,000
now for CPM in Bristol and all the
pavement.

713
00:59:15,440 --> 00:59:21,680
» So, it um and I don't know if they again
I don't know for sure, but Wyman is

714
00:59:19,440 --> 00:59:26,319
something is very is very similar in
that nature as well that a lot of those

715
00:59:23,599 --> 00:59:30,000
guys do that. So when you have do this
cost evaluation and you've determined

716
00:59:28,480 --> 00:59:32,400
who that's really what you want to get
who you want to get in bed with who you

717
00:59:31,280 --> 00:59:36,960
want to partner with is who you're going
to feel comfortable with doing that you

718
00:59:34,559 --> 00:59:41,680
know when somebody is not there and I
think you'll be fine with any of them. I

719
00:59:39,200 --> 00:59:46,559
just my only concern for you guys is to
worry about the things that

720
00:59:45,040 --> 00:59:50,799
everything does have a spec. We had a
full-blown spec like this. We got into a

721
00:59:48,559 --> 00:59:57,040
box culvert that was very similar on 32.
with the geotech report was not quite as

722
00:59:53,760 --> 01:00:03,440
tight. And then $480,000
later, we're driving sheet piling.

723
01:00:01,040 --> 01:00:07,599
» Okay. So, even though there is spec, I
just want you to be aware that there are

724
01:00:05,520 --> 01:00:11,520
things that just because it says this,
if there's field conditions dictate

725
01:00:09,359 --> 01:00:17,520
otherwise, it might shift something
somewhere somehow. That contingency goes

726
01:00:14,319 --> 01:00:20,799
very, very quick. So, just be prepared.
And the these unit cost numbers are

727
01:00:19,359 --> 01:00:26,319
where these guys are going to base a lot
of their stuff off of. That's like their

728
01:00:23,839 --> 01:00:28,640
their base kind of like where we want to
go.

729
01:00:27,040 --> 01:00:34,119
» Of course, change orders after the fact
are going to cost you money all the way.

730
01:00:30,480 --> 01:00:34,119
It's just the way it is.

731
01:00:34,960 --> 01:00:39,839
» Hate spending money.
>> I don't mind spending money.

732
01:00:38,960 --> 01:00:43,280
» I hate it.
>> No, I don't mind spending money at all.

733
01:00:41,520 --> 01:00:47,760
It's it's
>> We have

734
01:00:44,160 --> 01:00:52,799
» Yeah. uh in recent years adopted the
attitude that um we're going to spend

735
01:00:51,280 --> 01:00:57,280
money smartly
>> that we're going to seek the best

736
01:00:55,200 --> 01:01:02,880
quality and that's a consideration
before cost.

737
01:00:59,599 --> 01:01:07,119
Um and I don't want to,
you know, I don't want to throw that all

738
01:01:04,240 --> 01:01:11,440
away, but what I'm hearing from sort of
everybody is

739
01:01:10,160 --> 01:01:15,200
since I don't know what I'm talking
about, it's just I got to trust you

740
01:01:13,200 --> 01:01:20,880
guys.
But that's what we're, you know, you

741
01:01:18,720 --> 01:01:26,200
only know so much. That's why everybody
always hires a consultant, no matter

742
01:01:22,799 --> 01:01:26,200
what it is.

743
01:01:30,400 --> 01:01:34,720
» What do we need?
>> Well, we need to pick somebody.

744
01:01:34,160 --> 01:01:38,960
» That's what our
>> electric contractor. If you're not ready

745
01:01:36,799 --> 01:01:42,000
to do that tonight,
>> potentially

746
01:01:40,160 --> 01:01:47,599
» we need to get on this because
>> yesing

747
01:01:44,000 --> 01:01:53,680
» what I I mean I'll just I think what we
should do is pick somebody on this sheet

748
01:01:50,880 --> 01:02:00,319
and then the next meeting I think as you
propose we figure out the money

749
01:01:58,000 --> 01:02:05,440
on this thing
that's the that's the next step in this

750
01:02:03,040 --> 01:02:09,440
but we don't have we don't have a lot of
I think if we push this out to the next

751
01:02:08,079 --> 01:02:14,960
meeting and we'll come back and we're
looking at numbers then that meeting not

752
01:02:12,799 --> 01:02:18,960
only picking somebody then we're talking
about funding it as well

753
01:02:17,440 --> 01:02:22,240
» but that's already September if they're
looking at getting started.

754
01:02:19,920 --> 01:02:27,040
» Yeah. And we've got we've got
limitations on on funding too. So this

755
01:02:25,359 --> 01:02:30,079
has got to get going.
>> Well, as we've learned, waiting does not

756
01:02:29,359 --> 01:02:33,359
make it cheap,
>> right? Yeah,

757
01:02:31,760 --> 01:02:37,119
» in all fairness to everybody when we
were looking at ordinance this bigger

758
01:02:34,720 --> 01:02:40,640
your metal your steel he's he's right
tariffs there are companies outside of

759
01:02:38,720 --> 01:02:45,760
the US that bid this but the stuff
inside they need a little bit of lead

760
01:02:42,319 --> 01:02:49,440
time so the more you do push it back
that's the biggest

761
01:02:46,880 --> 01:02:52,880
» that's right
>> all right well I'm prepared to make a

762
01:02:51,119 --> 01:02:59,839
motion if there's
>> well let's let's before I mean so you're

763
01:02:58,079 --> 01:03:04,319
going to need to make a motion for a
select

764
01:03:00,960 --> 01:03:11,599
But um is there any way we can have a
discussion on straw pole or some way to

765
01:03:09,440 --> 01:03:13,760
» Well, I mean
>> the motion

766
01:03:12,079 --> 01:03:19,359
» the official the official way to do it
is make a motion about a contract. If it

767
01:03:15,440 --> 01:03:23,520
doesn't get seconded, somebody else
um if we if I make a motion for a

768
01:03:21,839 --> 01:03:26,400
contractor and somebody second it, we
discuss it, we vote on it, could still

769
01:03:25,039 --> 01:03:29,920
go down and then we have to make a
motion for another contractor.

770
01:03:29,359 --> 01:03:33,440
I mean,
>> that would be the way to approach it.

771
01:03:31,520 --> 01:03:38,160
» Thank you.
>> I mean, I I I get what you're saying,

772
01:03:35,359 --> 01:03:39,599
but I think we just kind of
>> Okay,

773
01:03:39,039 --> 01:03:44,880
» buckle up.
>> Go for it.

774
01:03:40,559 --> 01:03:48,799
» I will make a motion to select CPM as a
contractor for the mill bridge

775
01:03:46,160 --> 01:03:53,640
replacement and authorize the town
manager manager to sign a contract.

776
01:03:54,480 --> 01:03:57,880
further discussion.

777
01:03:59,119 --> 01:04:05,760
I mean, they're the obvious little bit
like

778
01:04:04,319 --> 01:04:10,799
» I'm usually not comfortable with little
bit. That's that's my holdback is and

779
01:04:09,119 --> 01:04:16,400
you know again it's like the the
question about

780
01:04:12,880 --> 01:04:22,960
um did they actually take into account
what is needed for the copper as they

781
01:04:18,720 --> 01:04:28,559
are considerably lower you know they are
the lowest on that that line item um and

782
01:04:27,280 --> 01:04:32,480
I don't you know
>> but they're in line with what the

783
01:04:30,640 --> 01:04:36,160
» they are in line with what the engineers
so

784
01:04:34,720 --> 01:04:40,400
» are we comfortable with that are they
going to is there going to be some

785
01:04:37,599 --> 01:04:46,480
unforeseen?
>> I mean I'm comfortable with CPM. Um I

786
01:04:44,640 --> 01:04:52,079
resort
I take confidence in you have a tight

787
01:04:49,200 --> 01:04:55,359
set of compound documents that this
project

788
01:04:53,760 --> 01:05:02,079
unforeseen. So that could happen with
any of these guys. I mean not everybody

789
01:04:58,240 --> 01:05:07,680
knows exactly what what alleges some you
know. So, you know, everybody's

790
01:05:04,480 --> 01:05:12,960
reputable. I think you'll consult who
who's got an opinion on this, too.

791
01:05:11,119 --> 01:05:14,400
» Well, we've got two endorsements, right?
People who know what they're talking

792
01:05:14,160 --> 01:05:16,240
about,
>> right?

793
01:05:15,039 --> 01:05:17,920
» More than we do.
>> Yeah.

794
01:05:16,480 --> 01:05:21,280
» Oh, certainly.
>> That's the only reason that I would I

795
01:05:19,680 --> 01:05:25,319
made the motion that I normally would
just throw out the vote.

796
01:05:22,319 --> 01:05:25,319
» Yeah.

797
01:05:29,839 --> 01:05:37,520
» Yeah. I think right if the people that
we're paying to tell us

798
01:05:36,480 --> 01:05:41,000
» gotta trust someone right
>> you gota trust someone

799
01:05:42,400 --> 01:05:47,130
» he doesn't look
>> no he [laughter]

800
01:05:47,599 --> 01:05:53,880
» all right any else comments discussion
points

801
01:05:55,839 --> 01:05:59,920
» manager do you have an opinion or you
just

802
01:05:58,559 --> 01:06:01,599
» I think everything that needs to be said
has been said about this.

803
01:06:01,119 --> 01:06:07,359
» Okay.
>> I I think the the recommended motion is

804
01:06:06,240 --> 01:06:12,480
decent one to go with.
>> Okay. All right. Let's take a vote. All

805
01:06:09,440 --> 01:06:19,200
those in favor of CDM.
>> Okay. That motion passes by.

806
01:06:17,280 --> 01:06:23,359
» Um I'm going to follow that up by making
another motion to schedule a special

807
01:06:20,799 --> 01:06:26,559
town meeting for October 13th at the
request of the town.

808
01:06:24,480 --> 01:06:31,760
» May I have request that you move it to
the 14th? Is the 13th one? I'll amend my

809
01:06:29,680 --> 01:06:37,880
motion to the 14th of [clears throat]
October. I'll second that.

810
01:06:34,559 --> 01:06:37,880
» Those in favor.

811
01:06:39,119 --> 01:06:46,720
Okay. Um
>> so that will be on the special town. Uh

812
01:06:44,400 --> 01:06:52,960
» I'll look to bring some solutions to you
next meeting for how we paper this and

813
01:06:50,559 --> 01:06:58,079
then you'll have a warrant to vote on at
second meeting in September so that on

814
01:06:55,440 --> 01:07:02,640
October 14th we can special town meeting
to do that thing so we can have access

815
01:07:01,599 --> 01:07:06,799
to resources.
>> So our select board meeting is also

816
01:07:04,799 --> 01:07:12,400
moving to the 14th.
>> Yes. Yeah. which would have been done

817
01:07:09,200 --> 01:07:17,680
already as part of what your bylaw said
when a holiday falls on a Monday.

818
01:07:14,640 --> 01:07:21,760
» Right. Right.
>> Okay. Um no, thank you.

819
01:07:21,119 --> 01:07:28,319
» Thank you very much.
>> Thank you guys.

820
01:07:24,319 --> 01:07:30,720
» The next item is item 68 community
grant.

821
01:07:29,520 --> 01:07:36,240
» Thank you, sir.
>> Thank you, guys. Thank you, sir.

822
01:07:32,880 --> 01:07:43,520
» Thanks, Carl. Drive safe.
So, I'll just I'll summarize this

823
01:07:39,920 --> 01:07:50,400
and Kevin did a
comment maybe after we do the um the

824
01:07:46,880 --> 01:07:56,160
Here's the deal. Um this is a grant um
with this partnership with town of Alna.

825
01:07:53,760 --> 01:08:05,680
And what this is going to allow us to do
is have some money to trim trees um

826
01:08:00,480 --> 01:08:12,079
clear clear potential hazard trees or um
you know um power outages. Seems that

827
01:08:08,559 --> 01:08:18,960
might compromise the power lines on town
home roads. So, um, this is total of

828
01:08:16,159 --> 01:08:23,839
$175,000.
So, we're seeing some benefit by

829
01:08:21,040 --> 01:08:30,319
partnering with ALMA. I think it's about
six miles of roads in two towns that we

830
01:08:28,080 --> 01:08:37,759
be looking at um to spread this money
over. So, I think it comes down to

831
01:08:34,239 --> 01:08:42,799
um, you know, best use where priority
use probably doesn't address every

832
01:08:41,520 --> 01:08:48,319
single
hazard. I'm not sure, but

833
01:08:45,920 --> 01:08:56,000
guess we'll see. Anyway, it's a sound
like a good deal. Um,

834
01:08:51,199 --> 01:09:03,279
and that's basically it in a nutshell.
So, yeah, I think the um big plus

835
01:08:58,880 --> 01:09:11,159
advantage is um the $75,000 for town,
you know, getting basically another 12

836
01:09:06,159 --> 01:09:11,159
15% buying power by

837
01:09:15,440 --> 01:09:19,920
Can I make a motion to support the
manager's letter for the community

838
01:09:18,239 --> 01:09:24,799
action grant to address electrical grid
resilience and vegetative management?

839
01:09:23,120 --> 01:09:30,000
» Second, but who came up with the name
leaf the lights on? I knew you did. I

840
01:09:27,759 --> 01:09:33,679
knew you did.
I had a couple other good ones, but the

841
01:09:32,239 --> 01:09:37,520
Lincoln County Regional Planning
Commission staff

842
01:09:35,679 --> 01:09:42,480
uh decided that this was
>> Did they

843
01:09:38,960 --> 01:09:52,759
» Well, they had other better ones, but um
some of them wouldn't necessarily uh win

844
01:09:45,120 --> 01:09:52,759
over the grant reviewers. I had uh um

845
01:09:53,839 --> 01:10:02,000
uh
uh branches uh branches out.

846
01:09:59,440 --> 01:10:07,199
Oh man, I'm sorry. I I can't recall what
it was.

847
01:10:02,560 --> 01:10:11,600
» I read this. Leave the lights on. Hold
vegetative management for a more

848
01:10:08,719 --> 01:10:16,338
resilient grid. And I probably spent two
minutes trying to find the hidden

849
01:10:12,960 --> 01:10:16,338
acronym [laughter]

850
01:10:16,800 --> 01:10:24,880
» because I was convinced you did it to
me.

851
01:10:20,239 --> 01:10:28,728
» No, wasn't the case.
>> I looked at it. First thing came to mind

852
01:10:26,640 --> 01:10:30,800
was typo.
[laughter]

853
01:10:29,440 --> 01:10:35,679
» Yeah,
>> I had uh I had one lots up

854
01:10:35,279 --> 01:10:41,040
[laughter]
>> that didn't go over well. I had m sweetm

855
01:10:39,120 --> 01:10:45,120
» Oh,
>> yeah. See, growner. She's a growner.

856
01:10:43,040 --> 01:10:48,719
» That's all I was getting from them.
>> You've been reading a lot of those

857
01:10:46,239 --> 01:10:51,520
legislative bulletins. She's She's been
doing a great job with making those

858
01:10:50,320 --> 01:10:53,040
funny fun.
>> The only way to get through them

859
01:10:52,560 --> 01:10:54,560
sometimes,
>> right?

860
01:10:53,679 --> 01:10:57,440
» Yeah.
>> Um, sorry. So, Rufus, you made the

861
01:10:56,159 --> 01:11:00,880
motion. Was there a second?
>> Yeah.

862
01:10:58,320 --> 01:11:04,080
» Sorry, Dad. Okay.
So

863
01:11:02,400 --> 01:11:08,880
further discussion
>> just a question of when this would be

864
01:11:06,159 --> 01:11:13,280
awarded when if we get it.
>> Um we know

865
01:11:10,480 --> 01:11:18,159
» the timeline is sometime in January we
would be award we would be awarded it.

866
01:11:15,280 --> 01:11:23,040
This is a long this is like a 2year
thing. First year is about communication

867
01:11:21,120 --> 01:11:28,239
building and understanding what we're
trying to do. Uh the second part of it

868
01:11:25,360 --> 01:11:30,880
is find and finding then finding um
residents who are willing to

869
01:11:29,360 --> 01:11:34,800
participate. We don't want to make this
a force thing. We want to make it a

870
01:11:32,320 --> 01:11:38,800
voluntary thing. We want to make sure we
we're working with CMP to identify the

871
01:11:36,640 --> 01:11:42,719
areas that go down a lot, but are low
priority for them because they affect

872
01:11:40,880 --> 01:11:47,920
the smallest number of residents. It's
like their priority is oh the stretch of

873
01:11:45,840 --> 01:11:50,719
4,000 people got hit. We got to fix
that. Not necessarily the stretch of 10

874
01:11:50,000 --> 01:11:56,719
people.
>> I know that there's a stretch of about

875
01:11:52,560 --> 01:12:00,239
95 residents that get hit pretty often.
and and so that that's what we want to

876
01:11:58,719 --> 01:12:04,640
try to those areas that get hit
frequently but are small number we want

877
01:12:02,960 --> 01:12:08,320
to try to address those and work with
those residents to see if they willing

878
01:12:06,640 --> 01:12:12,560
to participate first.
>> So I think it's about it'll end up being

879
01:12:10,080 --> 01:12:16,880
about three to three and a half miles of
road in Newcastle.

880
01:12:14,640 --> 01:12:19,040
Yeah, that's a great
>> great a great one to start.

881
01:12:18,239 --> 01:12:24,239
» Great one to start.
>> Was a particularly appropriate timing

882
01:12:21,679 --> 01:12:29,679
considering the report that came out um
analyzing how many

883
01:12:26,880 --> 01:12:36,320
power outages per average power outages
per customer CMP customers suffer

884
01:12:33,600 --> 01:12:37,679
» and it's 4 something per year.
>> Wow.

885
01:12:36,719 --> 01:12:40,320
» Yeah.
>> Far above the national average.

886
01:12:39,360 --> 01:12:41,440
» Yeah. Crazy.
>> Yeah. Yeah.

887
01:12:41,040 --> 01:12:45,120
» Wow.
>> Like 4.67.

888
01:12:43,600 --> 01:12:50,320
We are the pine tree state.
>> Yes, we are.

889
01:12:47,840 --> 01:12:53,679
» Um, okay. Any other discussion? Take a
vote.

890
01:12:51,120 --> 01:12:57,840
» All those in favor?
>> Motion passes.

891
01:12:55,679 --> 01:13:01,600
Five zero. And
>> thank you all.

892
01:12:59,520 --> 01:13:07,760
» I look forward to your acronyms or or
I'm sorry uh funds [laughter]

893
01:13:06,000 --> 01:13:15,360
» uh for the marketing material.
>> Oh, okay. Literally.

894
01:13:10,640 --> 01:13:20,800
» Okay. Item 7A, the um FY26
third AP warrant. And this one is for

895
01:13:18,239 --> 01:13:25,040
$955,000
841

896
01:13:22,960 --> 01:13:28,000
and 75. So
>> that's a big one.

897
01:13:25,920 --> 01:13:32,719
» It is [clears throat] a big one. County
and the um school

898
01:13:31,920 --> 01:13:34,880
» and ambulance
>> numbers.

899
01:13:33,280 --> 01:13:40,560
» I'll move it.
>> Okay. Ben,

900
01:13:37,760 --> 01:13:43,520
» I'll second it. Taran seconds that
discussion.

901
01:13:41,840 --> 01:13:48,320
» Um
just it's of note that this is the first

902
01:13:46,159 --> 01:13:53,040
year that our county tax assessment has
ever broached breached half a million.

903
01:13:51,600 --> 01:13:57,040
» Wow.
>> I think when I started it was in the

904
01:13:55,040 --> 01:14:02,159
neighborhood of likeund
>> something you know like low 109.

905
01:14:00,800 --> 01:14:05,840
» Yeah.
>> I'm I'm curious about the vortex

906
01:14:04,239 --> 01:14:09,840
binoculars.
>> I saw that as well. Don't know what

907
01:14:07,920 --> 01:14:12,400
» what is. Is that some sort of a heat
sensing thing? What's that's

908
01:14:11,840 --> 01:14:15,679
» fire company?
>> Fire company.

909
01:14:13,440 --> 01:14:18,239
» I think there was multiples.
>> There were two.

910
01:14:17,040 --> 01:14:20,480
» Yeah, they're
>> What are they?

911
01:14:19,120 --> 01:14:24,800
» They're binoculars
>> to look at things far away. They're like

912
01:14:23,040 --> 01:14:29,280
» I know they got put on the
>> $500.

913
01:14:27,120 --> 01:14:33,600
» Couple of the trucks needed binoculars.
They're really expensive.

914
01:14:31,520 --> 01:14:36,640
» They have superpowers.
I always buy mine at a pawn shop for

915
01:14:35,520 --> 01:14:38,480
like
>> 30 bucks.

916
01:14:37,440 --> 01:14:44,120
» Right. Right.
>> They they're just going to fall in the

917
01:14:40,000 --> 01:14:44,120
water anyhow. Oh jeez.

918
01:14:44,239 --> 01:14:49,920
» Or not to look through scratch lens and
stuff.

919
01:14:46,960 --> 01:14:51,760
» You can do pretty well at pawn shops.
>> Because they stole them off the back of

920
01:14:51,040 --> 01:14:55,080
the fire truck.
>> Yes, [laughter] exactly.

921
01:14:56,719 --> 01:15:04,040
» All right. Um
but all in favor of the if you want

922
01:15:04,159 --> 01:15:16,320
passes by zero
I guess. So um that

923
01:15:12,080 --> 01:15:21,040
is uh leads us to town manager report.
So Kevin

924
01:15:17,600 --> 01:15:26,880
» oh of course I'm not even ready.
>> Didn't see it coming.

925
01:15:22,080 --> 01:15:30,239
» I did not. Apparently I'm supposed to
Well, the Dammer's got a fish ladder.

926
01:15:28,960 --> 01:15:33,360
» Oh, yeah. You want to talk about that
one while I pull it up?

927
01:15:31,520 --> 01:15:36,719
» They got their replant their plans for
2025 out.

928
01:15:35,440 --> 01:15:40,800
» That's right. And you have a link to
their repair plans. And they're like

929
01:15:39,360 --> 01:15:45,040
part of the reason it's in front of you
now is just wanting you to be aware of

930
01:15:42,400 --> 01:15:50,159
it. They are in the ground, I think,
next week. Um last four days of August.

931
01:15:49,440 --> 01:15:55,760
So,
>> yeah. So, this week and ended next week.

932
01:15:53,679 --> 01:16:01,199
» Generally repairing
Some of the pools, the little whatever

933
01:15:59,120 --> 01:16:05,920
you call it, stone that the fish go over
to get to the next pool, they need to

934
01:16:03,040 --> 01:16:11,280
replace most all of those eventually.
>> Yeah, the the pieces of stone make it

935
01:16:09,520 --> 01:16:14,640
harder for them to get up. So, it's a
nice

936
01:16:12,320 --> 01:16:18,880
» slab is actually the better solution.
So, they are working place.

937
01:16:16,640 --> 01:16:22,480
» I know the bottom bottom two pole pools
are their focus, one of their big

938
01:16:20,480 --> 01:16:26,880
focuses this time.
So the plan for this year is still

939
01:16:25,280 --> 01:16:31,280
masonry work. I know there was other
things quoted out there

940
01:16:29,679 --> 01:16:33,520
equipment and stuff like that, but it's
just the written.

941
01:16:32,880 --> 01:16:37,040
» Yeah,
>> that's still part of the conversation,

942
01:16:35,280 --> 01:16:42,400
but it wouldn't be a be done till next
year anyway. It's not enough time to

943
01:16:38,960 --> 01:16:47,440
have engineering work done and per
>> I hope to have that for you guys to

944
01:16:44,880 --> 01:16:53,360
discuss for next
>> for next. Yeah. Next.

945
01:16:51,280 --> 01:16:59,760
Sometime in the wintertime before we
have to find contractors to do the work.

946
01:16:57,520 --> 01:17:05,440
Another item we received. I had a
submitted a request to receive some

947
01:17:01,679 --> 01:17:10,000
equipment through the main broadband.
We have a coastal main regional

948
01:17:07,040 --> 01:17:17,679
broadband organization um that had some
funding through the state for additional

949
01:17:13,679 --> 01:17:22,400
um resources. Uh we received an owl uh
along not just I don't not housing a

950
01:17:20,480 --> 01:17:29,120
bird in the office or anything. It's a
it's a um meeting device that can look

951
01:17:26,960 --> 01:17:34,400
at has a camera multiple cameras can
look around 360. Uh my intent was to say

952
01:17:32,960 --> 01:17:39,040
how do I make sure I record some of the
committee meetings that are happening.

953
01:17:36,560 --> 01:17:44,239
We were using it a bunchcotta received
two copy two of those. We used it for

954
01:17:41,360 --> 01:17:50,080
our public works working group. It's a
pretty great little product. Has uh like

955
01:17:47,040 --> 01:17:55,840
eight megap eight microphones pointed so
it collects everything around the room.

956
01:17:52,560 --> 01:17:58,159
» No, not a megaphone. A microphone.
>> Uh

957
01:17:56,400 --> 01:18:04,320
» eight megapones would be fun, but
>> it would be. But um I think it'll be

958
01:18:00,480 --> 01:18:08,480
useful for meetings off site, other even
staff meetings we want to record. So

959
01:18:07,040 --> 01:18:11,120
» what's it record to right onto the
laptop?

960
01:18:09,280 --> 01:18:15,520
» I can record to the lap. It can record
to I can make YouTube. We have a YouTube

961
01:18:14,000 --> 01:18:18,480
channel. Put them to our YouTube
channel. Um, and make those accessible

962
01:18:17,679 --> 01:18:22,400
through our website.
>> Great.

963
01:18:19,360 --> 01:18:27,120
» Is that would it go to the YouTube
channel?

964
01:18:24,080 --> 01:18:31,199
Is it after the meeting concludes like
as a recording or is it like as as it

965
01:18:29,840 --> 01:18:36,400
happens live?
>> Either way, I'm I'd prefer to record it

966
01:18:33,520 --> 01:18:38,800
and then put it up later. Um, just given
the complexity of some of that stuff.

967
01:18:38,239 --> 01:18:44,640
But
>> well, the mouth ban, you know, you might

968
01:18:40,880 --> 01:18:46,640
want to watch. You really do.
links.

969
01:18:45,040 --> 01:18:50,560
» Does it automatically be?
>> No, that's why I have why I wouldn't

970
01:18:48,400 --> 01:18:53,760
want to record it, post it later.
>> Challenge.

971
01:18:51,120 --> 01:18:56,960
» I do not
>> do not need FCC bringing down my name.

972
01:18:56,080 --> 01:19:00,719
» All right, cool.
>> Um, so that's an exciting thing. Um, we

973
01:18:58,880 --> 01:19:06,640
are they do have some additional funds,
so I'm approaching uh some additional

974
01:19:03,360 --> 01:19:10,880
equipment for the office.
>> Uh, I'll take free equipment if I can

975
01:19:08,960 --> 01:19:15,679
get it.
uh housing infrastructure project. I a

976
01:19:13,280 --> 01:19:19,199
couple weeks ago or last month I asked
or I asked you for support for that

977
01:19:17,440 --> 01:19:22,480
letter of intent. Our town has been
chosen for part of that project. So

978
01:19:20,960 --> 01:19:26,000
great Lincoln County Regional Planning
Commission will be moving forward with

979
01:19:23,679 --> 01:19:31,040
their RFP process to fire an hire an
engineer, not fire one, hire an engineer

980
01:19:28,719 --> 01:19:36,239
um to look at some expansions of sewer
and water in part of Newcastle

981
01:19:33,440 --> 01:19:41,760
potentially at least the costs and and
trying to figure out how to finance it.

982
01:19:38,719 --> 01:19:46,159
Do they have great salt bay sanctuary
district looped into

983
01:19:42,800 --> 01:19:50,880
» they're involved? Yes. Yep.
And then our working group for the

984
01:19:47,920 --> 01:19:57,440
public works met last Thursday. Uh we
have uh another meeting coming up on

985
01:19:53,520 --> 01:20:02,719
September 15th. Uh we hope to have then
a more formal conversation with the full

986
01:19:59,920 --> 01:20:07,199
board at your following meeting. So, in
addition to setting a warrant, we also

987
01:20:04,800 --> 01:20:10,640
be talking about uh what we've what
we've come up with for your

988
01:20:08,480 --> 01:20:14,880
consideration. Uh from there, we'll do
some more public outreach efforts. But

989
01:20:12,960 --> 01:20:19,280
we have been recording these meetings.
The agendas, the minutes, the documents

990
01:20:17,199 --> 01:20:23,199
we've been creating are all available on
the website through the links on here if

991
01:20:21,280 --> 01:20:27,040
you're interested in starting to dig
into it a little bit, but the meat of it

992
01:20:25,040 --> 01:20:32,080
will come to you at that second meeting
in September. And then uh finally, the

993
01:20:29,760 --> 01:20:37,440
town logo art contest is still going on.
Still looking for uh additional um

994
01:20:35,280 --> 01:20:40,880
suggestions. We've got a couple. I'm not
going to delve into those right now, but

995
01:20:38,960 --> 01:20:46,679
there if anybody's interested, still the
deadline is Thursday this week.

996
01:20:43,120 --> 01:20:46,679
» That's what I have.

997
01:20:47,040 --> 01:20:50,040
Um

998
01:21:03,040 --> 01:21:12,320
Okay. Um,
that's all folks. So, uh, without, um,

999
01:21:09,360 --> 01:21:16,600
exception, uh, select work meeting and
earned at 8:22 p.m.

1000
01:21:16,640 --> 01:21:20,920
Great. Thank you.